2008-05-28 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
ARTHUR S. WARREN
CHAIRMAN
CLOVER HILL DISTRICT
DANIEL A. GECKER
VICE CHAIRMAN
AGENDA
MIDLOTHIAN DISTRICT
DOROTHY JAECKLE
BERMUDA DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
MARLEEN K. DURFEE
MATOACA DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: May 28, 2008 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for
April 9, 2008 (Regular Meeting)
April 23, 2008 (Regular Meeting)
May 2, 2008 (Meeting with Congressman Cantor)
2.County Administrator's Comments
A. Virginians for High Speed Rail Presentation . . 1
B. Youth Services Citizen Board Presentation . . . 2
C. Dominion Virginia Power Presentation. . . . . . 3
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5. Resolutions
6. Work Sessions
7. Deferred Items
A. Award of Annual Requirements Contract
for Architectural Services with Moseley
Architects. . . . . . . . . . . . . . . . . . . 4
8. New Business
A. Appointments
1. SAFE Board of Directors . . . . . . . . . . 6
2. Sustain Our Communities Committee . . . . . 7
3. First Tee Board of Directors. . . . . . . . 8
B. Streetlight Installation Cost Approvals . . . . 9
Board of Supervisors
Agenda
May 28, 2008
Page 2
PAGE
8. New Business (continued)
C. Consent Items
1. Adoption of Resolutions
a. Supporting the Designation of
Chesterfield County as a “Preserve
America” Community. . . . . . . . . . . . . . 17
b.Recognizing Ms. Karen D. Kirby,
Chesterfield-Colonial Heights
Department of Social Services,
Upon Her Retirement . . . . . . . . . . . . . 19
c.Recognizing Master Police Officer
William E. “Billy” Simmons Upon
His Retirement. . . . . . . . . . . . . . . . 21
d.Supporting the Route 1 at Woods
Edge Road Right Turn Lane Project . . . . . . 23
e.Naming the Utilities Operations
Center Building the “David H. Welchons
Building” . . . . . . . . . . . . . . . . . . 27
f.Authorizing Financing of Various
Capital Improvement Projects Through
the Issuance of Tax Exempt Obligations
and Declaring an Intent to Reimburse. . . . . 29
2.Set Dates for Public Hearings
a.To Consider Amendments to the Upper
Swift Creek Plan Relating to: 1) Water
Quality, 2) Levels of Service for Roads,
Schools and Public Safety, 3) Land Use,
and 4) Economic Development . . . . . . . . . 32
b. To Consider Amending County Code Section
2-45 Related to the Dollar Threshold for
Competitive Sealed Bidding and Competitive
Negotiation . . . . . . . . . . . . . . . . . 33
c. To Consider Amending Section 14-23 of
the County Code Relating to Use of
Alcohol on Certain Public Property. . . . . . 35
d. To Consider Adoption of an Ordinance
Creating the Chippenham Place Community
Development Authority . . . . . . . . . . . . 39
3. Award a Consulting Contract to Moseley
Architects for a Feasibility and Programming
Study for the Future Chesterfield County
Public Safety Headquarters Building . . . . . . . 52
Board of Supervisors
Agenda
May 28, 2008
Page 3
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8.C. Consent Items(Continued)
4. Transfer of District Improvement Funds
from the Midlothian District Improvement
Fund to the Parks and Recreation Department
to Purchase and Install Landscaping in
Virginia Department of Transportation
Right-of-Way Along West Winterfield Road. . . . . 54
5.Initiation of Conditional Use Planned
Development Application for Millside
Subdivision to Omit Required Setbacks
for Structures Open on Three Sides . . . . . . . . 60
6.Request for a Music/Entertainment Festival
Permit for the Audra M. Green Music For A
Cause Foundation Event on May 31, 2008 . . . . . . 65
7.Authorize the Receipt and Appropriation
of Grant Funds From the 2007 State Homeland
Security Program Grant
a. To Purchase Heavy Tactical Rescue
Equipment, Exercises and Training. . . . . . . 75
b.To Purchase Chemical, Biological,
Radiological, Nuclear and Explosives
Equipment and Training . . . . . . . . . . . . 78
8.Donation of Surplus Boat Trailer and
Mirrorcraft Boat Back to the Phillips
Volunteer Fire Station . . . . . . . . . . . . . . 80
9.State Road Acceptance. . . . . . . . . . . . . . . 81
10.Authorize the County Administrator to
Transfer Funds and Execute Change Order
Number One for the Construction Contract
for Chester Middle School Football/Soccer
Field Expansion and Softball Field
Relocation . . . . . . . . . . . . . . . . . . . . 85
11.Authorize the County Administrator to
Execute a Construction Contract for
Midlothian Middle School Roadway Paving
and Track Improvements . . . . . . . . . . . . . . 87
12. Appropriation of Additional Road Cash
Proffer Funds and Authorization to
Proceed with the Branders Bridge Road
(Stoney Glen) Reconstruction Project . . . . . . . 90
13. Appropriation of Funds and Authorization
to Proceed with the Old Hundred Road
Corridor Study . . . . . . . . . . . . . . . . . . 95
Board of Supervisors
Agenda
May 28, 2008
Page 4
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8.C. Consent Items(Continued)
14.Appropriation of Road Cash Proffers and
Authorization to Proceed with the Design
of the Chalkley Road Realignment Project
North of Ecoff Avenue. . . . . . . . . . . . . . . 99
15.Transfer of Funds and Authorization to
Proceed with the Magnolia Green Community
Development Authority Road Widening
Project. . . . . . . . . . . . . . . . . . . . . . 103
16.Acceptance of Parcels of Land
a.Along West Hundred Road, Dale Lane and
Thompson Avenue from WBB Development
Company, LLC . . . . . . . . . . . . . . . . . 108
b. Along Iron Bridge Road and for the
Extension of Kingsland Glen Drive
from Chesterfield Business Partners LLC. . . . 111
c.Along Ecoff Avenue from Laverne C.
Cole and Mary W. Cole. . . . . . . . . . . . . 115
d. Along Cross Street from Cross Street
Property, LLC. . . . . . . . . . . . . . . . . 118
e. Along River Road from Jack B. Hicks
and Evelyn B. Hicks. . . . . . . . . . . . . . 121
f. Along Iron Bridge Road from the
Myers Family Partnership, L.P. . . . . . . . . 124
g. Along River Road and Graves Road from
Peacefield Development Corporation . . . . . . 127
h. Along West Hundred Road from Powers
and Associates, LLC. . . . . . . . . . . . . . 131
i.Along Ironbridge Road from Second
Baptist Church . . . . . . . . . . . . . . . . 134
j. Along Jefferson Davis Highway from
See Yuan Chan Investments, LLC . . . . . . . . 137
k. Along Cogbill Road from Shiv Traders,
Incorporated . . . . . . . . . . . . . . . . . 140
l. Along Jefferson Davis Highway from
William K. and Lori S. Thibault. . . . . . . . 143
m.For the Extension of North Otterdale
Road from Twin Creek Development Company . . . 146
17. Approval of Water Contracts
a. For 20630 Bass Street Water Improvements . . . 149
b. For Hull Street Road Waterline Extension
to Magnolia Green. . . . . . . . . . . . . . . 152
Board of Supervisors
Agenda
May 28, 2008
Page 5
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8.C. Consent Items(Continued)
18.Award of Construction Contract for Replacement
of the Existing Sunnybrook Wastewater Pumping
Station. . . . . . . . . . . . . . . . . . . . . . 155
19. Requests to Quitclaim
a. A Variable Width Temporary Reduced
Imperviousness Best Management Practice
Easement Across the Property of BEP
Limited Partnership. . . . . . . . . . . . . . 157
b. A Variable Width Storm Water Management
System/Best Management Practice Easement
and Twenty-Foot and Forty-Foot Storm
Water Management System/Best Management
Practice Access Easements Across the
Property of Beulah United Methodist
Church . . . . . . . . . . . . . . . . . . . . 160
c. Variable Width Water Easements, a
Sixteen-Foot Drainage Easement (Private),
a Twenty-Foot Storm Water Management
System/Best Management Practice
Access Easement and a Variable Width
Storm Water Management System/Best
Management Practice Easement Across the
Property of The Landmark Company,
Incorporated . . . . . . . . . . . . . . . . . 163
d. A Variable Width Storm Water Management
System/Best Management Practice Easement
and a Variable Width Storm Water Management
System/Best Management Practice Access
Easement Across the Property of Uphoff
Ventures, LLC. . . . . . . . . . . . . . . . . 167
20. Designation of Right of Way and Temporary
Construction Easement for Ecoff Avenue . . . . . . 170
21. Conveyance of a Variable Width Slope and
Drainage Easement to the Commonwealth of
Virginia for the Treely Road Turnlane
Improvement Project. . . . . . . . . . . . . . . . 174
Board of Supervisors
Agenda
May 28, 2008
Page 6
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8.C. Consent Items(Continued)
22. Requests for Permission
a. From Richard A. Hobson and Julie D.
Hobson for an Existing Shed to Encroach
Within an Eight-Foot Easement Across
Lot 8, Block A, Lora Lynn Heights,
Section 4. . . . . . . . . . . . . . . . . . . 177
b.From RSC Group, LLC for a Concrete
Driveway to Encroach Within a Sixteen-
Foot Drainage Easement Across Lot 7,
Baileys Grove, Section A . . . . . . . . . . . 180
c.From Jesse Thrower and Jacquelyn Thrower
for a Proposed Above Ground Swimming Pool
to Encroach Within a Ten-Foot Easement
Across Lot 29, Antler Ridge, Section 8 . . . . 183
23. Revisions to School Board FY2008 Operating
and Capital Improvement Program
Appropriations . . . . . . . . . . . . . . . . . . 186
24.Ratify Request to Department of Corrections
to Hold Public Hearing on Proposed Lease
for State Probation and Parole Offices . . . . . . 193
9. Reports
A. Report on Developer Water and Sewer Contracts . . . . 196
B. Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases . . . . . . . . . . . . . . 199
C. Report on Roads Accepted into the State Secondary
System. . . . . . . . . . . . . . . . . . . . . . . . 204
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Dinner at 5:00 p.m. in Room 502
Board of Supervisors
Agenda
May 28, 2008
Page 7
PAGE
Evening Session Begins at 6:30 p.m.
12. Invocation
Father Lou Ruoff, Pastor, Saint Ann Catholic Church
13. Pledge of Allegiance to the Flag of the United States of America
Eagle Scout Jesse Bonovitch
14.Resolutions
A. Recognizing Mr. Alfred Elko and Mr. Lawrence
Hatton for Their Service on the Camp Baker
Management Board . . . . . . . . . . . . . . . . . . . 208
B. Recognizing Boy Scouts Upon Attaining the Rank
of Eagle Scout . . . . . . . . . . . . . . . . . . . . 211
1. Mr. Adam Nicholas Hamner, Midlothian District
2. Mr. Ryan Craig Hamner, Midlothian District
3. Mr. Jesse Loren Bonovitch, Dale District
4. Mr. Brent David Michalowski, Clover Hill District
15. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
16. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases where the applicant accepts the recommendation
and there is no opposition
- Cases where the applicant does not accept the
recommendation and/or there is public opposition will
be heard at Section 18
A. 05SN0239 The Cheatham Family Limited Partnership,
Clover Hill District
B. 05SN0310 Hill Development Associates, LTD, Dale
District
C. 07SN0292 Emerson Companies LLC, Bermuda District
D. 08SN0106 Hamid M. Ghorashi and Dianna M. Waters,
Midlothian District
E. 08SN0194 R. Shane Parr, Midlothian District
F. 08SN0195 Chesterfield County Board of Supervisors,
Bermuda District
Board of Supervisors
Agenda
May 28, 2008
Page 8
PAGE
16. Requests for Manufactured Home Permits and Rezoning (Continued)
G. 08SN0196 Mi Hacienda, LLC, Midlothian District
H. 08SN0197 The Phoenix L.P., Bermuda District
I. 08SN0222 George E. Stigall, Bermuda District
17. Public Hearings
A. To Consider a Proposed Amendment to the County
Code Relating to Creation of the Traditional
Neighborhood Development (TND) Zoning District,
and County-wide Standards for Off-street Parking,
Parallel Parking, Tree Planting Within Sidewalk
Areas, and Signs Projecting from Buildings, and
a Proposed Amendment to the Introduction to the
Plan For Chesterfield to Provide for Opportunities
for TND Development. . . . . . . . . . . . . . . . . . 213
B.To Consider Amendments to the County’s Fire
Prevention Code. . . . . . . . . . . . . . . . . . . . 240
C.To Consider an Ordinance Dividing Chippenham,
Dutch Gap and Wells Voting Precincts and Changing
the Polling Places for Beach, Enon, Mataoca and
Meadowbrook Voting Precincts . . . . . . . . . . . . . 253
D.To Consider Proposed Adjustments to Planning
Department Fees. . . . . . . . . . . . . . . . . . . . 269
E.To Review the Cash Proffer Calculations and
Consider a Maximum Cash Proffer Amount Per
Dwelling Unit for FY2009 and Cash Proffer
Policy Changes. . . . . . . . . . . . . . . . . . . . 286
F.To Consider an Ordinance to Vacate a Portion of
A Sixty-Foot Unimproved County Right of Way
Known as Cross Street Within Seaboard Coast Line
Industrial Park . . . . . . . . . . . . . . . . . . . 309
G.To Consider an Ordinance to Vacate a Portion of
Spring Lake Road Within Dog Run Subdivision . . . . . 312
18. Remaining Manufactured Home Permits and Zoning Requests
19. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
20. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . 315