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06-14-1978 Minutes7. & 11. BOARD OF SUPERVISORS MINUTES JUNE 14, 1978 Supervisors in Attendance: Mrs. Joan Girone, Vice-Chairman Mr. J. Ruffin Apperson Mr. C. L. Bookman Mr. R. Garland Dodd Mr. Nicholas M. Meiszer County Administrator Supervisors Absent: Mr. E. Merlin O'Neill, Sr., Chairman Staff in Attendance: Chief Robert L. Eanes, Jr., Fire Dept. Mr. Robert Galusha, Personnel Director Mr. Phillip Hester, Director of Recreati( and Parks Mr. Steve Micas, County Attorney Mr. Jeffrey Muzzy, Director of Community Development Mr. Robert Painter, Director of Utilitie~ Mr. Lane Ramsey, Budget Director ~rs. Girone called the meeting to order in the absence of the Chairman at the Courthouse at 9:0S a.m. (EDST). Mr. Bookman gave the invocation. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board deferred discussion of the petitions received by the Hickory Hills Community Council and of items to be included in the proposed general obligation bond issue until June 28, 1978. Vote: Unanimous Mr. Meiszer informed the Board that Ms. JulJe Hoover, Asst. Vice President of Parsons, Brinkerhoff, Quaid and Douglas, Inc. ~uld be in Chesterfield at 5:30 p.m. to discuss Route 288. It was generally agreed that Mr. Meiszer meet with Ms. Hoover because the Board would not be in session at that time. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board approved the minutes of May 10, May 18, May 24, June 1, and June 7, 1978, as amended. Vote: Unanimous Mr. Micas introduced Mr. Peyton Mahaffey, a law student from the University of Virginia who would be working in the County Attorney's Office this summer as an intern. The Board welcomed Mr. Mahaffey and wished him an enjoyable and educational ~nter~ship. Mr. Covington informed the Board that the Highway Department was working on Willis Road from Route 1 to 1-95 improving the access, four ianing the road, storm sewer and sidewalks. He stated ~he~r'policy is that the cost should be shared proportionately which would amount to about $18,000- f~r the County~ the total project costing about $400,000-$500,000V He presented the Board,,With an agreement that the County w~uld have to enter into for this project. After further discussion of the matter, it was on motion of Mr. DOdd, seconded by Mr. Apperson, resolved that an amount up to $18,000 be authori~ for this project, that the County Administrator enter into ah agreement for said project, all of which is subject to the County Attorney's approval. 78-223 6oF, 4.B. rote: Unanimous ~r. Covington stated the Highway Department was proceeding with the installation of sidewalks on Cogbill Road, Osborne Road and Beulah Road at the 50-50 ratio with the County. He stated the County ~d not adpoted a formal resolution on the Beulah Road project. On motion of Mr. Apperson, seconded by Mr. Bookman~ the Board requested that the Highway Department install sidewalks on Beulah Road from Brookshire Road to ~Beulah Elementary School with the understanding the County will pay its proportionate sh~:re from the Dale District 3¢ Road Funds and also ~_~rantees to the Highway Departmen Department the needed right-of-way. Vote: Unanimous Mr. Apperson asked Mr. Covington to check the culvert under the road On Bellbrook Drive. Mr. Dodd asked that "Dead End" street signs be installed on Gill Street and Castlebury Drive and that the Highway Department of the lights in Chester going on investigate the possibility a blinker system after 10:00 p.m. Mrs. Girone thanked the Highway Department for resurfacing Brown Road and for installing a right turn lane Rt. 147 at Rt.'60. She inquired if this could be done at Rt. 147 and 711. Mr. Covington stated the engineers had looked at this intersection and felt this would not improve the situation at this location. Mr. Bookman thanked the Highway Department for improvements on the curve ~at Arch Road. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board decreased Planned Budget Expense account 111-51400-2170 Telephone Expense by.$5,585.00 and increased Planned Budget Expense 111-51400-2510 Financial Services by $5,585.00 which is the County's volunteer share to hire Mr. Clifton. Trott as a consultant' to conduct the cost of ~s~Vepco rate study in conjunction with VACO. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board 1. Authorized the deposit of $11,345 ($15,559 less Colonial Heights Share $2,214) into the Special Welfare Fund to be used for the local share of administration or emergency assistance as the need arises. 2. Increased Planned Budget Revenue 111-00000-8416 Police Grants by $8,165.00, decreased Rlanned Budget Expense account 111-06150-1060 Policemen by $435.00 and increased Planned Budget Expense account 111-06130-4998 by $8,700.00. 3. Increased Planned Budget Revenue account 111-00000-7111 Contributions by $1 058.00 and increased the following Planned Budget Expense accounts: 111-07140-4050 111-13100-4050 Equipment $ 1,000.00 Equipment 58.00 Total ~ 1,058.00 Increased Planned Budget Revenue account 111-00000-8416 Police Grants by $15,000.00 and increased Planned Budget Expense account 330-94100-2340 Skid Pad Project by $15,000.00. Decreased Planned Budget Expense account 111-.11120-2511 Right- of-Way and in~a&SedE~anned Budget Exp~nse account 111-11142~4050 Equipment by $1,260.00. 1978-79 Budget: Reduced Planned Budget Expense account 111-11142-2141 Machine Rental by $1,050.00, 78-224 4.D. II., & IV. Decreased Planned Budget Expense account 111-01600-1040 Assistant by $400.00 and increased Planned Budget Expanse account 111-01600~4050 Equipment by $400.00. Vote: Unanimous Mrs. Girone questioned the size of the staff for the Budget Department, stating that she did not remember approving two additional positions. Mr. Meiszer stated that this was approved by the Board during the budget process, After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr, Bookman, resolved that the County Administrator be authorized to hire a budget analyst for the Budget Department at the third step of the pay grade. Vote; Unanimous . Mr. ~{eiszer stated the second position could be reevaluated prior to' employment Mrs. Girone gave a brief report of the meeting of the Audit Committee stating that the firm of Dan Robinson has hired s6meone to work in the County, ~that they did detail a certain time and date for things to be done and they would be meeting once a month for the next six months and she would keep the Board informed with a brief statement after each meeting, Mrs. Girone inquired if the van for the Mental Health Department would also be used to transport ~the elderly. Mr. Apperson stated he did not know but sometimes these types of vans do not have seats, only room for wheelchair patients. Mr. Meiszer stated he would check the specifications for the van, After further discussion of the matter, it was on motion of Mr. Bookman, seconded by Mr. Apperson resolved that $2,750 be appropriated from the Unappropriated Surplus of the General Fund to Mental Health to match the State share ($8~250) for the purchase of a van equipped to transport the handicapped. Vote: Unanimous. Mr. Painter and Mr. Quaiff presented and answered questions regarding the water and sewer financial statements. On motion of Mr. Bookman, seconded by Mr, Apperson, it was resolved that the following water contracts be approved: W78-59CD (6(7)8592) Shenandoah Hills, Section "A" Developer: Richard M. Nelms Contractor: Hawkins & Dettor, Inc. Estimated Contract Cost: $27,116,00 Estimated County Cost: $ 6,258.60 Refund through connections Code: 366-11684-8071 W78-S8CD (6(7)8582) Sambo's Restaurant-Hull Street Road Developer: Sambo's of Georgia, Inc, Contractor: Alpine Construction Company Estimated Contract Cost: $6,873.30 Estimated County Cost: $3,618.00 Cash Refund Code: 380-61000-8070 and be it further resolved that the request from Thomas A. Daniels for a water line extension to serve property along Route 360 at the western property line of Joseph Bliley Funeral Home to Tacony Drive at an estimated cost of $30,000 be approved. It is here noted that Mr. Daniels and Mr. Woodfin have verbally agreed to pay $5,000 each toward the construction of this extension. Vote: Unanimous 78-225 III. VII. m ' VIII. XI. & XII On motion of Mr, Dodd, seconded by Mr, Apperson, the Board approved a water Iine extension in Womack Road to serve the Dense Wood Hill Subdivision at an estimated cost of $23,200 of which $11,500 would be refunded through connections to the developer.. Vote: Unanimous It was generally agreed to defer consideration of an agreement with Allied Chemical Corporation and Philip Morris, Inc. On motion of Mr. Apperson, seconded by Mr, Bookman, the Board authorized the Utility Department to collect the normal water connection fee for Camp Baker and it was further resolved that the County make a contribution to Camp Baker in the amount of $500. Code: 111-31400-2990. Vote: Unanimous It was generally agreed to defer consideration of a request from Mr. G. A. Crowder for a reduced sewer connection to serve property at 5101 River Road until the Supervisor from the area was present. On motion of Mr. Dodd, seconded by Mr. Bookman, the request of Mr. and Mrs. Paul R. Sollars of 11809 Shady Lane for a reduced sewer connection fee was denied because the policy of the Board did not allow this variation and would set a precedent. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved the following sewer agreements for developer participatio~ for construction of sewer to serve the Walthall Interchange area: S78-32T/1 John J. McDonald, Jr. Developer's Estimated Cost: $18~000 Code: 573-06400-0200 S78-52T/2 Exxon Company Developer's Estimated Cost: Code: 573-06400-0200 $11,000 S78-32T/3 Sun Oil Company of Pennsylvania Developer's Estimated Cost: $11,000 Code: 573-06400-0200 S78-52T/4 John W. Roberts and R, Parke Lecky Developer's Estimated Cost: $ 5,150.00 Code: 573-06400-0200 S78-32T/5 Old Stage Motor Lodge Developer's Estimated Cost: $17,000 Code: 573-06400-0200 Vote: Unanimous On motion of Mr. Bookman, seconded by Mr~ Dodd, the Board approved an agreement for adjustment of sanitary sewerage facilities by the Virginia Department of Highways and Transportation on Route 647, Walmsley Boulevard. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board 78-226 approved the adjustment of the following water and sewer project appropriations: Appropriate from Unappropriated Surplus in Fund 573 (Dale Escrow Reserve) $690,10 to 380-71001-2240 ($242.10) and 380-71001,2320 ($448.00) Sewer Contract 6511-22, Garland Heights, Appropriate from 573 Surplus $503.40 to 380-77001-2291 ($121,50) and 380-77001-2240 ($381,90) - Contract S76-45CD, Sunnybrook Pump Station, Appropriate from Unappropriated Surplus in Fund 377 [Bermuda Escrow Reserve) $12,553.89 to 380-73001,2340 and $681,05 to complete the construction and engineering on Contract 7032-271 Chester Collectors. Transfer both appropriations and expenses from 573-11781-2000 (Advertising) a total amount of $126.10 to 380-77041-2000 S77-22CD, Route 60 and Robious Road. Transfer both appropriations and expenses from 573-11781- 2240 (Right of Way) a total amount of $616.40 to: A. 380-71001-2240 $223.00 Heights, Contract 6511-22, Garland B. 380-73001-2240 ~. $ 12,00 Collectors Contract 7032-.27, Chester C, 380-73003~2240 - $124.00 - S76-1C, A & B, Fan Court D, 380--77031-2240 Highway E, 380-77041-2240 Road - $ 12,00 - S76-93T, Jefferson Davis - $245,40 - S77-22CD, Route 60 f Robious Transfer both appropriations and expenses'from 573-11781-2240 (Right of Way) a total amount of $582,69 to 380-7300.2-2291 - Contract 7032-27A, Chester Collectors (other engineering). Transfer both appropriations and expenses from 573-.11781-2291 (Other Engineering) a total amount of $31,812.74 to* 380-74001-2291 - $17,671,39 - Contract 7032-5, Proctors Creek Treatment Plant, B o 380-74004-2291 - $11,293,15 - Contract 7032-25, Falling Creek Treatment Plant, 380-77031-2291 - $124.20 - Contract S76-93T, Jefferson Davis Highway, 380-77041-2291 - $2,724,00 - Contract S77-22CD, Route 60 and Rohious Road. Transfer both appropriations and expenses from S73-11781-2320 (Permits and Licenses) a total amount of $5,051.56 to 380-73003-2320 - Contract S76-1C, A & B, Fan Court, o Transfer both appropriations and expenses from 573-11781-2341 (Other Construction) a total amount of $2,862.78 to: 380-73001-2341 ~ $831,09 - Contract 7032-27) Chester Collectors, B. 380-73005-2341 - $891.69 - Contract S74-35T, Johnsons Creek Trunk 78-227 C. $1,140,00 - Contract S76-28T, Division 380-77028-2341 A, Surreywood, Water Contract W73-20C, Briarwood Hearth, Phase II - RedUce appropriations from 380-61005-8070 in the amount of $8.40 to 563 surplus, Contract W76-36C. Matoaca Water Improvements - Reduce appropriations from 380-61016-2340 in the amount of $452,50 to 563 Surplus. Contract W74-40CD, Route 150 Relocation - Appropriate $.20 from 563 surplus to $80-61007-2540. Transfer both appropriations and expenses from 565-11651-2000 (Advertising) a total amount of $277.84 to: 580-61015.2000 - $102,96 and Bensley Well System, W78-1C, Jefferson Davis 580-61016-2000 - $69,84 Improvements W76.$6C, Matoaca Water C. $80-62003-2000 - $35,36 - W78-29CD, Happy Hill Road. D. $80-62004-2000 - $69,68 W78-10C, Hylton Park Subdivis Transfer both appropriations and expenses from 565-11681-2240 (Right of Way) a total amount of $1, $94.80 to: A. $80,61017-2240 - $15,00 ~ W77-1CD, Orchardhill Subdivisiol 380-61019-2240 - $28,00 - W76-85C, Courthouse Road south of Seacllff Lane, $80-62001-2240 - $61.00 Otterdale. W77-42C, Carriage Hill- D. 380-64001-2240 $1,290,80 - W77.77C, Centralia Road. Transfer both appropriations and expenses from 563-11681-2300 (Legal Services) a total amount of $100.00 to 380-61019-2300- W76-85C, Courthouse Road south of Seacliff Lane. Transfer both appropriations and expenses from 563-11681-2320 CPermits and Licenses) a total amount of $55.50 to ~80-62004.2520 - W78-10C, Hylton Park Subdivision. Appropriate $7~150.00 to ~80-61027-2140 for fencing at Rockwood Park Pump Station, Pocono Pump Station and Dutch Gap Tank, Contract W78-44C - 6 (7)8441. Vote: Unanimous It was ~enerally agreed to defer action on the acceptance of a deed,of dedication from hula I, Blankenship,'Arthur R. Pryor and Barbara L. Pryor on West Providence Road, On motion of Mr. Bookman, seconded by Mr. Apperson, the County Administrator w~s authorized to execute a deed of acceptance for a 10 ft. strip of land along Quailwood Road on behalf of the County. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Oodd, it was resolved 78-226 e XVIII. 1. e XVIII. 2. 12. to defer consideration of condemnation proceedings against property owners in Lake Crystal Farms to the next meeting, Vote: Unanimous Mr. Painter presented a list of developer water and sewer contracts which had been executed by the County Administrator. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board approved Change Order #2 in the amount of $17,171.00 for additional drainage requirements for Road "E", subject to EPA's approval for Proctor's Creek Wastewater Treatment Plant, Contract 7032-5, Vote: Unanimous Mr. Apperson recognized Mr. John Smith who was present in the audience regarding a sewer situation and stated that the Utility Department was looking into this matter and would contact Mr. Smith at the appropriate time. Ms. Suzanne Fleming and Dr. John Morgan were present and gave a brief summation of the Chesterfield-Colonial Heights Child Multidiscipline Team and its on-going tasks. Dr. Morgan stated their primary goal is to assist the community and other agencies in child abuse prevention, training for the community and team, identifying available community resources and professional responsibilities. He stated they had held a training session for School Personnel and conducted an all day session on sexual abuse and had received a lot of cooperation from school personnel, Mrs. Girone suggested that a report of this type be given to the School Board if one had not previously been presented. Mr. Apperson stated the law is now emphasizing neglect. Ms. Fleming stated that Mrs, £1more was on one of the Governor's special committees on chiId neglect for the coming year and they were going to devise a film. Ms. Fleming introduced other members of the Child Multi- discipline Team who were present, Dr. Morgan stated that as the need arose experts in certain fields were asked to participate in their work. The Board ~hanked the Team ,for their report and their important work in the County. Mr. Meiszer stated this time and date had been scheduled for .a public hearing, to consider the vacation of a 60 ft. right of way in the Village of Bensley Village. There being no one present, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the following ordinance be adopted: An ordinance to vacate a street of 60 feet in width and 618 feet in length which street is located in The Village of Bensley in the Dale Magisterial District of Chesterfield County as shown on plat thereof duly recorded in the Clerk's Office of the Circuit Court of said County in Plat Book 5~ Page 21, Whereas, John S. Hlywa and Irene M. Hlywa, his wife, have petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a street of 60 feet in width and 618 feet in length which is located in The Village of Bensley in the Dale Magisterial District of Chesterfield County, Virginia and is more particularly shown on a plat duly recorded in the Clerk's Office of the Circuit Court of said County in Plat Book 3, Page 21, made by D. F, LaPrade and Brothers, Surveyors, dated August 11, 1909. The street petitioned to be vacated is more fully described as follows: A street of sixty (60) feet in width which begins on 78-229 XIV. the north line of Sherbourne Road and runs in a northerly direction for a distance of six hundred and eighteen (618) feet to its intersection with the south line of Dundas Road. The location of said street is more fully shown shaded in red on a plat made by D, F. LaPrade & Brothers, Surveyors, dated August 11, 1909, a copy of which is attached hereto and made a part of this ordinance, Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the street sought to be vacated, Now, Therefore, be it ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1~482 (b) of the Code of Vi'rginia, 1950, as amended, the aforesaid street is hereby vacated as it is no longer necessary for public use. The' 'grantees her'eSy: ~e~e~ve'.unto the' granto'rs''a 20 ft, and variable width drainage and sewer easement as shown on the attached plat. This ordinance shall be' in full force and effect in accordance with Section 15,1-482 (b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-485 is Go destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title in the portion of the street vacated in the owners of the abutting lots free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and John S. Hlywa, Irene M. Hlywa, his wife, E. L. Dickson and Faye Dickson, his wife, F. W. Clopten and Janie E. Clopton, his wife, and R. A. Thompson and Geraldine Thompson, his wife, as grantees. Vote: Unanimous Mr, Meiszer stated this time and date had been scheduled for a public hearing regarding the vacation of a 50 ft. right of way in Bon Air and better known as 3rd Street. There being no one present, it was on motion of Mrs. Girone~ seconded by Mr. Dodd, resolved that the following ordinance be adopted: An Ordinance to vacate a street of 50 feet in width and 398.98 feet in length which street contains .45 acre, more or less, and is located in Bon Air in the Midlothian Magisterial District of Chesterfield County as shown on plat thereof duly recorded in the Clerk's Office of the Circuit Court of said County in Plat Book 1, Page 115, and Plat 8ook 3, Page 65. Whereas, George B. Sowers, Jr. and Jacqueline Sowers have petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a street 50 feet in width and 398.98 feet in length which street contains .45 acre, more or less, and is located in Bon Air in the Midlothian Magisterial District of Chesterfield County, Virginia, as more particularly shown on a plat duly recorded in the Clerk's Office of the Circuit Court of said County in Plat Book 1, Page 115 and Plat Book 3 Page 65 completed by Berkeley and Schmidt, recorded November 28, 78-230 5,m. 5oB. 1912. The street petitioned to be vacated is more fully described as follows: A street of fifty (50) feet in width designated as 3rd Street which street contains .45 acre, more or less, and runs in an easterly and westerly direction for. a distance of 398,98 feet between Buford Road and Logan Street, The location of said street is more fully shown on a plat made by J, K, Timmons & Associates, Surveyors, dated May 30, 1978, a copy of which is attached hereto and made a part of this ordinance~ Whereas, notice has been given pursuant to Section 15.1~431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the street sough¢to be vacated~ Now, Therefore Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1,482 (b) of the Code of Virginia, 1950, as amended, the aforesaid street is hereby vacated as it is no longer necessary for public use. The grantees hereby reserve unto the grantors a~variable width water and sewer easement as shown shaded in red on the attached plat. This ordinance shall be in full force and effect in accordance with Section 15.1-482 (b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than th±r ty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15,1~483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vost fee simple title in the portion of the street vacated to the center line of such street in the record owners of the abutting lots, more fully described as lots 1 and 7 on tax map 10-6, and lots 10 and 20 in block 24 of the Bon Air Subdivision on tax map 10-10, free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and George B. Sowers, Jr., Jacqueline Sowers, Grand Summit, Inc., and George P. Riddick III, as grantees, or the owners of record of such abutting lots as of the date of recordation of this ordinance. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board of Supervisors this day approved all claims presented to the County for the month of June, 1978, and authorized the Treasurer of the County to issue warrants, a copy of such list is filed in the Treasurer's Office Vote: Unanimous It was generally agreed to defer the appointments to the Chesterfield County Heritage Commission until June 28, 1978. On motion of Mrs. Girone, seconded by Mr. Dodd, Mr Edward J. Jefferson was appointed to serve on the Citizens Transportation Advisory Committee of the Metroplitan Planning Organization for a two year term. Vote: Unanimous 78-231 5oCo 5°Do 6.A. Mr. Apperson and Mr. Dodd indicated they would have appointments for the Citizens Transportation Advisory Committee at the June 28, 1978 meeting. On motion of Mr. Dodd, seconded by Mr. Bookman, David M. White was reappointed to serve on the Chesterfield-Colonial Heights Social Services Board effective July 1, 1978, for a period of four years. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr Dodd, Mr, J, Ruffin Apperson was reappointed to serve on the Capital Area Health Advisory Council for a three year term effective June, 1978. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Granada Road, Esquire Road and Murtland Road in Greenfield, Sections A and J, Midlothian District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Granada Road, Esquire Road. and Murtland Road in Greenfield, Sections A and J, Midlothian District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Granada Road, beginning at its intersection with Woodmont Road (State Route 1985) westerly .11 mile to its intersection with Esquire Road; Esquire Road, beginning at its intersection with Granada Road northerly .07 mile to its intersection with Murtland Road, thence northerly .03 mile to a dead end; Murtland Road, beginning at its inter- section with Esquire Road easterly .15 mile to its intersection with Woodmont Drive (State Route 1985). These roads serve 36 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right of way for all these roads. These sections of Greenfield are recorded as follows: Section A, Plat Book 13, Pages 63 and 64, November 7, 1963, and Section J, Plat Book 24, Page 44, July 15, 1975. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Oakengate Lane, Engerston Road, 'and Elmstead Road in Salisbury, Lakeside Section, Midlothian District. Upon consideration whereof, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that Oakengate Lane, Engerston Road and Elmstead Road, in Salisbury, Lakeside Section, Midloth District, be and they hereby are established as public roads. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Oakengate Lane, beginning .05 mile from its intersection with Castlebridge Road, State Route 1025, and going ,35 mile southeasterly to its intersection with Engerston Road, then .23 mile southeasterly to its intersection with Elmstead Road, then .07 mile southeasterly to its inter- section with northern portion of Hailsham Circle, then .11 mile 78-232 6.Bo 6oCo 6,Do 6,Eo southeasterly to intersection with southern portion of Hailsham Circle, then .08 mile southeasterly to its intersection with Castlebridge Road, then ,08 mile southeasterly to a temporary turnaround; Engerston Road~ beginning at its intersection with Oakengate Lane and going .07 mile southwesterly to tie into existing Engerston Road, State Route 10271 Elmstead Road, beginnin~ at its intersection with Oakengate Lane and going .10 mile south- westerly to tie into existing Elmstead Road, State Route 1028. These roads serve 58 lots, And be it further resolved that the Board of Supervisors guarantee to the Virginia Department of Highways a 50 ft, right of way for all of these roads, This section of Salisbury is recorded as follows~ Section Lakeside, Plat Book 21, Pages 80 through 83, February 5, 1974, Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board denied the street light request for Sykes Road in Midlothian Magisterial District because it does not meet the requirements of the Street Light Policy, Vote: Unanimous On motion of Mr, Apperson~ seconded by Mr. Dodd, the Board denied the street light request for Stanley Drive and Kedleston Avenue because there is an existing light within 400 feet of the requested location, Vote: Unanimous On motion of Mr, Apperson~ ~conded by Mr. Dodd, the Board approved the installation of street lights at Oriole Avenue and at Arundel Avenue with the cost of the installation of these lights to be expended from the Dale District Street Light Funds, Vote: Unanimous On motion of Mrs. Girone, seconded by Mr Apperson, the Board approved the following street'name changes which were necessitated due to duplication and which have been approved by the Richmond Regional Planning District Commission: 1, Firethorn Lane to Diamond Hill Drive 2, Diamond Hill Drive to Carbon Hill Drive. Vote; Unanimous On motion of Mrs, .Girone, seconded by Mr. Apperson, the Board authorized the County Treasurer to reimburse Johnathan Properties, c/o Mr, Joseph Bernstein~$SO0 which was deposited by him in June of 1976 on Voucher #3728 which was made out incorrectly to Gardner Rowe and Associates fer a siltation bond, Vote: Unanimous It was generally agreed to defer consideration of a save-harmless agreement :for the Shenandoah Hills Subdivision to a later date. On motion of Mr. Dodd, seconded by Mr, Apperson, it was resolved that the County supply the James River Soil and Water Conserva- 78-233 ° 10. 13 .A. tion District with topo maps of the County and charge them the actual cost of the materials which is estimated to be $1oo. Vote: Unanimous Un motion of ~4r, Apperson, seconded by I4r~ Bookman, the Board denied the request of Custer Realty which was for the waiver of two variance fees,(78A,.196 and 78A-.197) in Redford. Vote: Unanimous On motion of Mr, Bookman, seconded by Mr. Apperson, it was resolved that the County Administrator accept a deed of dedication from Lula Isabel Blankenship and Arthur R, Pryor and Barbara L. Pryor for 1.55 acres fronting on West Providence Road, Tax Map 38-8. Vote' Unanimous On motion of Mr. Bookman. seconded by Mr. Apperson, the request of Mr. Joseph A, Fairlamb, Sr. for a fireworks display on July 7, 1978, at Southside Speedway ~a8 approved subject to the requirements of the Chesterfield County Fire Department. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson the Board approved a bingo and/or raffle permit for the Bishop Ireton Knights of Columbus for 1978. Vote' Unanimous On motion of Mr, Apperson, seconded by Mr. Bookman ing erroneous tax claims were approved for payment' Inas A_ Wooten 1977 Erroneous Personal Property St. Lawrence Trans- port Leasing, Inc. 1977 Erroneous Personal Property Joe P. & Christi A. Quinn 1977 Erroneous Personal Property Charles W. Henry, Jr. 1977 Erroneous Personal Property Edward M. Henderson 1978 Erroneous Personal Property Vote: Unanimous the follow- $ 72 72 257.04 123.12 102.74 123.12 Mr. Phil Hester was present and stated he felt the bid received for the development of the football field at Point of Rocks Park was too high and that perhaps the County could construct the field. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the bid received for the construction of a foot- ball field at Point of Rocks Park be rejected because the bid received was felt to be too high, and further that $15,000 be appropriated from the Park Construction funds for the County to supervise and construct said football field and minimum parking spaces and further that the County seek bids for lightin and seating at said field. Vote: Unanimous Mr. Dodd thanked Mr. Hester for his constant work in getting this project underway. 78-234 15. 16. 17. ¸19. 20. On motion of Mr. Apperson, seconded by Mr. Dodd, it was resolved that pursuant to Section 58-1016 of the Code of Virginia, 1950, as amended, the County Attorney is directed to enforce the County's liens for delinquent real estate taxes on the following parcels of land.by filing an appropria'te suit to enforce'the tax liens: A parcel located in the Matoaca Magisterial District. of Chesterfield County, designated as Lot 36, Block B, of the Riverview Park Subdivision, as shown on Tax Map 187-1; and Three parcels located in the Dale Magisterial District' of Chesterfield County, designated as parcels- 23, 24 and 25 of the Ampthill Heights Subdivision, Section 12, as shown on Tax Map 97-11. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board appropriated the following amounts as indicated to pay unpaid taxes for parcels of land at the Airport Industrial Park from account 111-31400-2300 Legal Fees: 1. $91.81, check payable to Lewis Vaden for unpaid taxes, penalty and interest for 1970 and 1971 on 211 acres, "Amanda Rudd". $104.83, check payable to Lewis Vaden for unpaid taxes, penalty and interest for 1974 taxes on parcel owned by Richard and Rosemary Seeds. $7Z05, check payable to George W. Moore, Jr. for prorated taxes owed for 1978 on parcel owned by Richard and Rosemary Seeds. Vote: Unanimous Mr. Meiszer stated that perhaps the Board would like to have a study of the County's insurance programs which could identify overlapping coverage, if any, gaps that might exist under the present coverage and ascertain the feasibility of self-coverage. After some ~discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this matter be deferred until June 28th at which time the staff could present the Board with additional input which would aid in discuss~onB of this matter. Vote: Unanimous It was generally agreed to defer the appointment of a Deputy Clerk to the Board to a later date. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board amended the CETA Agreement with the Chesterfield- Henrico-Hanover Consortium authorizing the County Administrator to sign contracts in lieu of the Chairman of the Board of Supervisors. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the County was authorized to seek a $1,000 grant for a smoke alarm installation project from the Capital Area Agency on Aging which will be installed in the homes of ~derly persons residing in Chesterfield under the supervision of the Chester- field County Fire Department Vote: Una~iimous 78-235 21. 22. 14, On motion of Mr. Bookman, seconded by Mr. Apperson, the Board waived the bidding process for the installation of a septic system at the Dale Fire Station because of health reasons and because of the need for expedious construction and further that the Fire Chief was authorized to negotiate the price ~ of $6,146.00 downward if possible. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the distribution of an information flyer on Farmers Home Administration loan programs in County residents' water bills with the understanding that these flyers would be paid for by the Farmers Home Administration and would serve as a one-time information/referral service. Vote: Unanimous Mr. Meiszer stated he had been contacted by the Farmers Home Administration and they would like to set up an office in the County to serve Chesterfield and Powhatan Counties. He stated beginning October they would have funds for rent but would move prior to that if space were available. Mr. Bookman suggeste~ that with regard to the flyers that perhaps posters and other such notices could be placed in stores throughout the County to advise the public of the Farmers Home Administration programs. Mr. Ron Hoffer and Mr. Stuart Napier were present to discuss the establishment of a Youth Services Commission. They stated that there would not be any permanent staffing, that the members would be volunteer, the space needs would be coordinated with the County Administrator's Office and perhaps, as the need arose, a youth coordinator spot might be needed. The added further that there were 15 appointments to be made. It was generally agreed by the Board that there should be three appointe from each district. After further consideration of this matter, it was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that a Youth Services Commission be established for the primary purpose of: Advising the Board of Supervisors regarding planning and policies affecting youth development; and Providing a community forum to focus on youth issues within Chesterfield County. The Commission shall be composed of 21 members, 1S of which are adults, to be appointed by the Board of Supervisors for 3 year staggered terms. Members shall be interested in working with youths and may be related to public and private youth serving agencies, youth and private citizens; provided, however, that a majority of members serving on the Commission shall not be employed by local social service agencies or by the County. Ail members shall reside or be employed in Chesterfield County. The Commission shall have the following additional objectives: 1. To assess community needs and resources affecting youth. 2. To develop a comprehensive delinquency prevention plan. To provide a public forum where concerns about youth aan be expressed. To involve the community in the solutions to the problems of youth. S. To facilitate access to existing community services for ~8~236 23. 24. youth and to recommend additional services where needed. To review t'he recommendations of its task forces and committees and to communicate the Commission's recommendatiOn~ to the Board of Supervisors or other appropriate agency for its consideration, The Commission shall prepare and present to the Board of Supervisors each year an annual report outlining its activities during the past year and its plans for the next year. Vote: Unanimous Mrs. Girone thanked those persons interested in the establishment of a Youth Services Commission for being present. She told Mr. Apperson that she had investigated the problem he menti'oned regarding the winterization program and that request was sent from R-CAP rather than the Capital Area Agency on Aging. The Board acknowledged and received a petition from residents in the Chester area in support of the County continuing and improving the Library System. Mr. Meiszer informed the Board that the Highway Department had formally accepted the following road additions into the State Secondary System effective May 1, 1978: Briarcliff Section 1 Marbleridge Road - Beginning at its intersection with Reams Road (State Route 647) southerly 0.09 mile to its intersection with Marbleridge Court and Brickland Road, thence southerly 0,13 mile to its intersection with Brickland Road, Brickland Court - Beginning at the intersection with Brickland Road, westerly 0.04 mile to a cul-de-sac. Brickland Road Beginning at its intersection with Marbleridge Road easterly 0.13 mile to its intersection with Brickland Court, thence south-southwesterly 0.17 mile to its intersection with Marbleridge Road. Marbleridge Court - Beginning at its intersection with Marbleridge Road northwesterly 0.09 mile to a cul-de-sac. 0.22 m 0.04 m O. 30 m: O. 09 m: Mr. Meiszer stated the County had received a letter of appreciation for the fine work and efforts of the Chesterfield County Fire Department from the Department of Conservation and Economic Development, Division of Forestry. Mr. John Smith was present and stated that the people in his area may be able to put up more money toward the extension of a sewer line but until the Board formali'zes this project, they will not commit themselves at this time. On motion of Mrs. Girone, seconded by Mr. Dodd, the County Administrator was directed to eliminate the words, "Board of Supervisors" from the County Seal for reproduction for the placement on County vehicles. Vote: Unanimous On motion of Mr. Dodd~ seconded by Mr. Bookman, the Board went into Executive Session to discuss legal matters. 78-237 13. B. Vote: Unanimous Reconvening: On motion of Mr. Apperson, seconded by Mr. Dodd, the Board appointed Mr. Jeffrey Muzzy, Director of Community Development, to replace Mr. R. Garland Dodd on the Richmond Regional Planning District Commission. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved a reduced sewer connection fee of $300 for Mr. Vernon C. Bishop of 7100 River Road since Mr. Bishop had signed a contract for sewer in 1975. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved an agreement with Allied Chemical as modified, a copy of which is filed with the papers of this Board. Vote: Unanimous Mr. Hester was present and stated he would like the Board to authorize ithe County to apply for two Young Adult Conservation Corps Grants, one in the amount of $18,000 and the other in an approximate amount of $100,000. After consideration of this matter, it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that"~ the following resolution be adopted: Whereas, the Virginia Commission of Outdoor Recreation provides funds to assist political subdivisions of'the State of Virginia in improving and developing open space, park lands, and recreation facilities, and Whereas, there are urgent needs wi'thin the County of Chesterfield to provide employment for Young Adults; and Whereas, Point of Rocks Park is deemed of high improvement and/or development priority by said County and shall be referred to Point of Rocks Park and the current unemployment is 2.9%; and Whereas, the proportionate project share is funded up to 100 percent (100%) by the Virginia Commission of Outdoor Recreation. Now, Therefore, Be It Resolved by the Board of Supervisors of the County of Chesterfield: That the County Administrator is hereby authorized to cause such information or materials as may be necessary to be provided to the appropriate State agency to permit the formulation, approval and funding of the Point of Rocks project. And be it further resolved that the Governing Body of the County of Chesterfield gives its assurance that its unemp]oyment rate is currently 2.9%. Further, be it resolved that the County of Chesterfield will abide by all applicable State and federal regulations governing the expenditure of funds provided by the Virginia Commission of Outdoor Recreation, 78-238 And also, be it further resolved that the Department of Agriculture and Interior, and the Virginia Commission o~ Outdoor Recreation are respectfully requested to assist in the prompt approval and funding of the County Conservation and/or Recreation Park Project in order to enhance the standard of enjoyment for all our citizenry. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board adopted the following resolution: Wheras, the Virginia Commission of Outdoor Recreation provides funds to assist political subdivisions of the State of Virginia in improving and developing open space, park lands and recreation facilities; and Whereas, there are urgent needs within the County of Chesterfield to provide employment for Young Adults; and Whereas, the proportionate project share is funded up to 100 percent (100%) by the Virginia Commission of Outdoor Recreation. Now¥ Therefore, Be It Resolved by the Board of Supervisors of the County of Chesterfield: That the County Administrator hereby is authorized to cause such information or materials as may be necessary to be provided to the appropriate State agency to permit the formulation, approval and funding of the Point of Rocks Park and Rockwood Park project. And Be It Further Resolved that the Board of Supervisors of the County of Chesterfield gives its assurance that its unemployment rate is currently 2.90%. Further Be It Resolved, that the County of Chesterfield will abide by all applicable State and Federal regulations governing such expenditure of funds provided by the Virginia Commission of Outdoor Recreation. And, Also, Be It Further Resolved that the Departments of Agriculture and Interior, and the Virginia Commission of Outdoor Recreation are respectfully requested to assist in the prompt approval and funding of the County Conservation and/or Recreation Park Project in.order to enhance the standard of enjoyment for all our citizenry. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board adjourned at 1:25 p.m. until 9:00 a.m. on June 28, 1978. Vote: Unanimous Adminis tra~°r ~ E. Merlin 0 Neill'7 SM. Chairman 78-239