07-12-1978 MinutesIII.
BOARD OF SUPERVISORS
MINUTES
July 12, 1978
Supervisors in Attendance:
Mr. E. Merlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice-Chairman
Mr. J. Ruffin Apperson
Mr. C· L. Bookman
Mr. R. Garland Dodd
Mr. Nicholas M. Meiszer
County Administrator
Staff in Attendance:
Mr. Steve Micas, County Attorney
Mr. Jeffrey Muzzy, Director of
~ity Develo..mnent
Mr. Robert Painter, Director of
Utilities
The Board cancelled its 12:00 noon meeting in Executive Session·
Mrs. Girone called the meeting to order in the absence of the Chairman at
the Courthouse at 2:05 p.m. (EDST)
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board of Supervisors this
day approved all claims presented to the County for the month of July, 1978,
and authorized the Treasurer of the County to issue warrants, a copy of such
list is filed in the Treasurer's Office.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved the
minutes of June 14, 26 and 28, 1978 as amended and amended the minutes of
:June 8, 1977, Cases 77S139 and 77S140, the condition to read "subject to the
applicant constructing Wild Turkey R~n to at least all weather road standards
and tl~at occupancy not be granted for any of the subject parcels until the fore-
going is accomplished" in lieu of "subject to the conditions recomnended by
the Planning Commission".
Vote: Unanimous
Mr. Painter presented the Board with a copy of the water and
sewer financial reports.
On motion of Mr. Apperson, seconded by Mr. Bookman, the following
water contract was approved and the Board authorized the County
Administrator to execute this contract on behalf of the County:
W78-72CD - 6(7)8722 Orchardhill, Section 4
Developer: JJH Corporation
Contractor: Van Doren Brothers, Inc.
Estimated Contract Cost: $32,000.00
Estimated County Cost: $ 647.87 Cash Refund (oversize~
Code: 380-1-68722-7211 Appropriated from 563 Surplus
~ote: Unanimous
~n motion of Mr. Dodd, seconded by Mr. Bookman, the Board
approved the request from Hill-Fulcher Company, dated June 20,
1978, that the County reimburse said Company one-half the cost of
the 8" off-site water line from Old Bermuda Hundred Road to
~althallmill Subdivision which is estimated to be approximately
$20,000 in addition to the off-Site refund through connections in
the amount of $18,750.
VOte: Unanimous
78-268
VII.
On motion of Mr. Dodd, seconded by Mr. Apperson, the Board
denied the request of Schnabel Engineering Associates
forwarded to the County by J. K. Timmons and Associates, Inc.
for an additional engineering fee of $561.32 for the study and
investigation of the Swift Creek and Falling Creek dams.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board:
Appropriated $222.34 from 563 Surplus to 380-61014-2340.
(Water Contract W77-49C)
Appropriated $1,544.96 from 563 Surplus to 380-62002-2340.
(Water Contract W77-79CD)
Reduced appropriations from 380-61011-2340 in the amount
of $600.32 to 563 Surplus. (Water Contract W76-20CU)
Appropriated $731.00 f=om 563 Surplus to:
(involving Water Contract W77-77C~
380-64001-2240 (Right of Way) $ 663.40
380-64001-2000 (Advertising 67.60
Ail of which is retroactive to June 30, 1978.
Vote' Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board appropriated $6,900 from 563 Surplus to 360-68611-2340
(Construction Contracts) for Water Contract W78-61C or
6(7)8611, Deerfield, Stagpenn Road.
Vote: Unanimous
It was generally agreed to delete item VII, approval of Sewer
Contract S78-57CD from the agenda.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved
Change Order No. 3 for a 90 day extension of time for
Rahman Construction Corporation for Contract 7032-5, Proctor's
Creek Sewage Treatment Plant.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
approved the purchase of 0.459 acres of land from Charles
W. Evans, Jr. and Clara L. Evans, which land is' adjacent to
Phillips Volunteer Fire Department; the Board appropriated
$3,500 from the Unappropriated Surplus of the General Fund for
the purchase of said property; and the County Attorney was
authorized to search title for said property purchase.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized the Chairman and the County Administrator to
enter into a license agreement granting permission to Wayne H.
and Margaret S. Davis to ex=end a fence on property of the
County off of Dundas Road with the understanding that the
County can revoke this permission at any time.
Vote: Unanimous
78-269
o
XII.
1.
XII.
2.
XII.
3.
Mr. Painter stated he had received a request from Mr. and Mrs.
Wayne M. Foster for the County to refund their application fee
for the vacation of a portion of Sunset Boulevard which was
denied. Mr. Dodd stated that Mrs. Foster stated County staff
had indicated that this vacation would be approved routinely
and then they had submitted the petition. Mr. Micas stated that
the ordinance did not provide for refund if the petition is
denied. After consideration of this matter, it was on motion of
Mr. Dodd, seconded by Mr. Apperson, resolved that Mr. and Mrs.
Wayne M. Foster be refunded the $100 application fee for the
vacation of Sunset Boulevard.
Vote: Unanimous
Mr. Painter presented the Board with a list of developer
water and sewer contracts which had been approved and executed
by the County Administrator.
It was generally agreed to defer the request from Ms. Mary Burch
and Ms. Jane Vincent for permission to connect to Colonial
Heights water and sewerage systems to serve Lot 42, Tax Map
175-5 until the Supervisor from the area was present.
It was generally agreed to defer the request from Mrs. Catherine
R. Wingo for a reduced sewer connection fee in the amount of
$300 to serve 4448 Shoremeade Road until July 26, 1978.
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
appropriated $90,818.28 from the Sewer Improvement, Replacement
and Extension Fund, Reserve for Construction, to the Sewer
Improvement, RePlacement and Extension Fund, General and
Administrative.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board appropriated $8,982.70 from the Sewer Improvement,
Replacement and Extension Fund, Reserve for Construction, to
the Sewer Improvement, Replacement and Extension Fund, General
and Administrative, 573-1-11781-2111, for legal fees.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
authorized the Director of Utilities or his designee to
sign Certificates of Satisfaction for the release of water and
sewer liens.
Vote: Unanimous
Mr. Warren, representing the Highway Department, was present.
Mr. Bookman thanked the Highway Department for asphalting the
roads in his area and inquired when the lines would be painted.
Mr. Warren stated that the lines would be painted on the roads
in the near future. Mr. Bookman asked that the Highway
Department investigate the two or three areas along Hicks Road
where there are some bad drop offs in the ditch area. Mr. Warren
stated he would look into the matter.
Mr. Dodd inquired when Mils~ith Road would be realigned and added
other roads in the area have been resurfaced. Mr. Warren stated
they have had trouble receiving stone for the roads but that
Milsmith might be on the schedule for realignment in the near
future. He added he would check into this matter.
78-270
5.B
5.B.
5.C.
Mrs. Girone requested that a safety study be done on Old Bon
Air Road from Iron Mill Road to the railroad tracks and she
inquired when and if the Highway Department planned to resurface
Rt. 147 from Buford Road to the power line. Mr. Warren stated
he would investigate both matters. He added further that he
knew some resurfacing was scheduled for Rt. 147 but was not sure
which portion.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved the installation of a street light at the intersection
of Scarlet Oak Road and Rosebud Road and said installation to
be paid with funds from the Midlothian District Street Light
Funds.
Vote: Unanimous
Mr. McElfish informed the Board regarding lights for private
citizens that Vepco had a policy for installing lights for
private citizens at a minimum charge but they had been taken to
court by the National Electrical Contractor's Association.
He added Vepco is currently trying to get a ruling on their
interpretation of "private" and until that time, VeDco will not
install any private lights in shopping centers or on private
property but will install those that municipalities request and
are willing to pay the installation and monthly electric charge.
He stated this is forcing private citizens to have electrical
contractors install the lights. Mr. Apperson indicated his
dissatisfaction with how this matter was being handled.
Mr. McElfish distributed a status report of 3¢ Road Funds for
each~magisterial district.
It was generally agreed by the Board that the Budget Director
and Mr. McElfish provide a copy of the accounting of the street
light funds as is prepared for the 3¢ Road Funds and further
that the funds be encumbered as projects are approved.
Mr. Muzzy stated he would like the Board to authorize the
County Administrator to invite the Virginia Water Project, Inc.
into the County to conduct a survey of residents in the Drewry's
Bluff Road area because many of the people will not be able
to afford the sewer connection fees or the water connection fees
lo an existing line. He stated that through the Community
Services Administration, the Virginia Water Project, Inc. offers
subsidies for water and sewer connection fees to applicants
eligible under CSA poverty guidelines but it is necessary to
gather income data by means of a survey of the Drewry's Bluff
Road residents to determine their eligibility to participate in
the program. He added if the survey found that individuals were
eligible the County Administrator could enter into an agreement
with the VWP which would require no County match but would
provide up to $500 credit to each eligible applicant's account
Mr. Dodd stated he had mixed feelings regarding this because
by involving another agency in this program Jt may be held up
longer and this he did not want because this project is very
important. After further discussion of the matter, it was on
motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the
County Administrator invite Virginia Water Project, Inc. into
the County to conduct a survey of residents in the Drewry's
Bluff Road area to ascertain if these residents would qualify
for a VWP grant subsidizing water and sewer connection fees.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
approved the following erroneous tax claims for payment:
78-271
len W. Butler
a~old Reagan, c/o Pioneer
~ederal Savings & Loan
arold Reagan, c/o Pioneer
Federal Savings & Loan
~old Reagan, c/o Pioneer
Federal Savings & Loan
:ank A. Jeffers
arriette M. Homer
.uguenot Commercial Park
W. hhzmicutt
'erry D. Vessels
:linton A. Stell, Jr.
[ichard E. Fry
bte: Unanimous
Erroneous Assessment, 1977
Erroneous Assessment, 1976
Erroneous Assessment, 1974
Erroneous Assessmant, 1975
Erroneous Assessment, 1977
Erroneous Assessment, 1977
Erroneous Assessment, 1977
Erroneous Assessment, 1977
County Vehicle License
County VehicleLicense
County Vehicle License
$ 15.68
96.64
93.62
90.60
47.26
60.48
102.05
164.33
18.75
6.50
6.67
motion of Mr. Apperson, seconded, by Mr: Bookman, the Board
a~proved theCB Form l4's for Ms. Doris S. Guerrant, Ms. A. Rae Hall,
:s. Marie Cole Justis, Ms. Joanie J. Lynch, Ms. Jamis W. Pullano
axd Mrs. Bonnie J. Spurlock of the County Treasurer's Office.
~ )te: Unanimous
motion of Mr. Apperson, seconded by Mr. Bookman, the
c cganization proposal and reclassifications as per the attached
~erswere approved for the Commissioner of the Revenue's Office.
te: Unanimous
o
motion of Mr. Bookman, seconded by Mr. Apperson, it was
~olved that pursuant to Section 58-1016 of the Code of Virginia,
, as amended, the County Attorney is directed to enforce
County's liens for delinquent real estate taxes on the
lowing parcels of land by filing an appropriate suit to enforce
tax liens:
A parcel located in the Matoaca Magisterial District of
CheSterfield County, designated as lot 15, block B, section
2 of the Searcy Subdivision, as shown on tax map 149-14(1).
A parcel located in the Clover Hill Magisterial District
of Chesterfield County, designated as 2,50 acres, Bethia -
Winterpock Road on tax map 108-(11-1).
A parcel located in the Midlothian Magisterial District
of Chesterfield County, designated as lot 21, block H,
section 4 of the Brighton Green Subdivision, as shown on
tax map 18-10 (6).
Unanimous
10.
motion of Mr. Bookman, seconded by Mr~ Apperson, the County
:rator was authorized to enter into a contract on behalf
f the County with Central National Bank which ~will permit the
ounty to use VISA and Master Charge cards at the Chesterfield
ounty Airport.
'ote: Unanimous
11.
motion of Mr. Bookman, seconded by Mr. Dodd, the Treasurer,
· George W. Moore, Jrt, was authorized to establish a
Jetty caSh fund zn the amount of ~300.00 zn the name o
Ir. George Woodall who is the Director of Economic Development.
~ote: Unanimous
78-272
12.
13.
14.
15.
)n motion of the Board, the following resolution was adopted:
{hereas, District Chief J. Warren Simmons has recently stepped
down as District Chief of Company #8, Matoaca, after
serving in that capacity from 1967 through 1977; and
~hereas, Chief Simmons has given freely of his time since
joining the Department in 1958 and served in many
ranks of the Department, including Treasurer; and
ghereas, It is the desire of this Board to recognize his faithful
service to the Chesterfield County Fire Department and
to spread this recognition upon the Minute Book of the
Board of Supervisors of Chesterfield County.
Now, Therefore, Be It Resolved that this Board publicly
recognizes the long and distinguished service of
District Chief J. Warren Simmons and this Board extends
on behalf of its members and the Citizens of
Chesterfield County, their appreciation for the twenty
(20) years of service to the County.
~nd Be It Further Resolved that a copy of this resolution be made
a part of the permanent record of this Board of
Supervisors' meeting of July 12, 1978.
~o te: Unanimous
Dn motion of Mr. Bookman, seconded by Mr. Apperson, the Chairman
and the County Administrator were authorized to sign an amendment
to the lease for the Medical Arts Building for additional space
~hich is being utilized by the Registrar and the 'Department of
Parks and Recreation.
~o te: Unanimous
Dn motion of Mr. Bookman, seconded by Mr. Dodd, the Board deferred
discussion regarding the issuance of $1,800,000 Sewer Revenue
Bonds until July 26, 1978.
Vote: Unanimous
~r. Meiszer advised the Board that the Highway Department had
formally accepted the following road additions into the Secondary
~ystem effective as indicated:
~outhport - Section I (July 1, 1978)
Southlake Boulevard - Beginning at U. S. Route 60 thence
southerly 0.43 mile to Trade Road thence southerly 0.04
mile to a dead end.
0.47 mi.
Southport Section I (July 1, 1978)
Trade Road - Beginning at State Route 1774, thence east-
erly 0.11 mile to Southlake Boulevard, thence easterly
0.19 mile to a dead end.
0.30 mi.
Pocoshock Townhouse, Section B (June 1, 1978)
Poco Drive - Beginning at South Providence Road (St. Rte.
678), thence southeasterly 0.23 mile to Middle Road.
0.12 mi~
Middle Road - Beginning at Poco Drive, thence northeast-
erly 0.12 mile to a temporary turnaround.
0.12 mi.
78-273
XII. 2.
Brandermill - Pebble Creek (July 1, 1978)
Pebble Creek Road - Beginning at Brandermill Parkway
(State Route 1921) thence southeasterly 0.04 mile to
Pebble Creek Court, thence southeasterly 0.13 mile to
Pebble Creek Lane, thence southeasterly 0~03 mile to
Pebble Creek Terrace, thence southeasterly 0.23 mile to
Pebble Creek Road~
Pebble Creek Court - Beginning at Pebble Creek Road,
thence northeasterly 0.03 mile to a cul-de-sac.
Pebble Creek Lane - Beginning at Pebble Creek Road,
thence southwesterly 0.04 mile to a cul-de-sac.
Pebble Creek Terrace - Beginning at Pebble Creek Road,
thence northeasterly 0.04 mile to a cul-de-sac.
0.43 mi~
0.03 mi.
0.04 mi.
0.04 mi.
Mr. Meiszer distributed a clarification of the action taken
by the Board regarding the establishment of $6,400,000 for the
Recreation Bond Referendum and asked if the Board had any
comments. Mr. Apperson stated he would like the park listed
as "for the Courthouse area" to read "for Dale District".
Mr. Dodd suggested that the reference made to the bike trail
be taken out completely~
Mr. Meiszer distributed a copy of the pamphlet on the County
Dog Laws to the Board members.
Mr. Meiszer distributed a copy of a letter from Loudoun County
regarding legislation creating a public authority to lend money
to counties to construct necessary public facilities.
It was generally agreed that staff should prepare a written
statement for Board approval which should be mailed prior to
the hearing.
Mr. O'Neill joined the meeting.
On motion of Mr. O'Neill seconded by Mr. Dodd, the Board approved the request
from Ms. Mary Burch and Ms. Jane Vincent seeking permission to connect to Coloni~
Reights water and sewerage systems to serve Lot 42, Tax Map 175-5, subject to the
following conditions: 1. The water and sewer line extensions to serve the lots
be at the Developer's exp~se; 2. The water and sewer lines installed within the
County be dedicated to the Co~mty; and 3. The County receiving approval from the
City of Colonial Heights.
Vote: Unanimous
Mr. O'Neill excusedhimselffromthemeeting.
Mr. Bookman stated the County had received an offer from Mr. Ed-
ward Justis to purchase the land on which the Dale Fire Station
is located (Company #11) in the amount of $8,000. He stated he
felt this was a good offer because the County would be putting
paid firefighters in the station this fiscal year. Mr. O'Neill returned t~
the meeting. Mr. Apperson indicated he felt the property was
not very useful as it is but the County might want to purchase
land behind that which exists now. Mr. Bookman stated the
private appraisal indicated the worth of the property to be$10,500a
~he County. Assessor'~s appraisal was $8,800 but Mr. Justice will accept $8,000.
The Board inquired if this would extinguish the reversion clause. >~. Micas
indicated that it would. After further discussion of the matter,
it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved
that the Board approved the purchase of a parcel of land located
in Dale District, consisting of 0.369 acre on the northeast
corner of Route 10 and Cogbill Road (Rt. 638); that the County
Attorney is hereby authorized to search title for said property
pumchase; and further that $8,000 be appropriated from the
Unappropriated Surplus of the General Fund for said property
purchase.
Vote: Unanimous
78-274
Mr. O'Neill informed the Board that there would be two public
hearings on Route 288, one on July 18 at 7:30 p.m. at Salem Church
Elementary School and the Other on July 19 at '7:30 p.m. at
the Midlothian High School.
On motion of Mrs. Girone, seconded by Mr~ Dodd, the Board went
into Executive Session to discuss personnel matters.
The Board adjourned at 5:45 p.m. to attend a dinner at Camp
Baker.
Reconvening:
The Board met and discussed various projects and matters with
the volunteer District Chiefs at the Fire Training Center.
On motion of Mr. Dodd, seconded by Mr. Apperson, the Board
adjourned at 9:35 p.m. until 9:00 a.m. on July 26, 1978.
Vote: Unanimous
~icholas M. Meiszer/Z/
County Administra~
Eo Merlin O'Neill, ~Sr. ~
Chairman
78-275