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11-08-1978 Minutes2.A. BOARD OF SUPERVISORS MINUTES November 8, 1978 Supervisors Present: Pk. E. Merlin O'Neill, Sr., Chairmmn Mrs. Joan Girone, Vice Chairman Mr. J. Ruffin Apperson Mr. ¢. L. Bookman Mr. R. Garland Dodd Mr. Nicholas M, Meiszer County Administrator Staff Present: Chief Robert Eanes, Fire Department Mr, Jamms Falconer, Assessor Mr. Steve Micas, County Attorpmy Mr. Jeff Muzzy, Director of Cc~mmity Developmmnt Mr. Richard Nunnally, ~xtension Agent Mr. Robert Painter, Utilities Dir. Mr. John Williams, Licerme Inspector Mr. O'Neill called the meeting to order at the Courthouse at 2:15 p.m. (EST) Mr. Dodd gave the invocation, Mr. O'Neill stated that the County had reached 121% of its goal for the United Givers .Fu~d, He presented a gold award to the Assessor's Office-~Mrs. Frances Cole, solicitor; silver awards to the VPI-SU Extension Service~-Richard Nunnally, solicito~ the Fire Department--Roy Patrick, solicitor, Mental Health/Mental Retardation--Walter Franck, solicitor, and the County Attorney's Office--Steve Micas, solicitor; and a special award to Mr. Lynn Wingfield for his chairing a very successful campaign. On motion of the Board, the folzowzng resolution was adopted: Whereas, the County of Chesterfield government employees through their generous contribution of gifts caused the County wide- spread recognition by achieving 121% of its assigned 1978 United Givers Fund Campaign goal; and Whereas, this impressive result could not have been possible without the special effort by key personnel within the County departments reflecting their concern for their fellows, dedication to principle, and team spirit, Now, Therefore, Be It Resolved that this Board of Supervisors wishes to express its appreciation and congratulations to the employees of Chesterfield County for their community spirit; and Be It Further Resolved that this Board of Supervisors recognize~ the singular efforts of Mr. W. Lynn Wingfield, Chairman of the 1978 Chesterfield County UGF Campaign; and key solicitors, Mrs. Frances Q. Cole, County Assessor's Office; Mr. Roy D. Patrick Fire Department; Mr. Walter W. Franck, Mental Health/~ental Retardation Services; Mr, Richard A. Nunnally, County Extension kgency, and Mr, Steven L. Micas, County Attorney; by permanently recording this achievement upon the minutes of the Board of Supervisors of Chesterfield County, November 8, 1978. Vote: Unanimous Pn motion of Mr. Bookman, seconded by Mrs. Girone, the minutes ~f October 25 and October 27, 1978, were approved as amended. 7ore: Unanimous ~r. Meiszer stated this time and date were scheduled for a public ~earing on an ordinance relating to reciprocity for certification 78-403 of electricians and plumbers, Mr. Micas explained that this ordinance brings the County into line with the State law in that the County will honor any electrician or plumbers, card that has been in effect for two years or mdre in any other jurisdiction in the State.~ There being no further discussion, it was on n~tion of Mr. Bookman, seconded by Mr. Apperson, resolved that the followin~ Ordirmnce be adopted: An Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended, By Amending Sections 6-6, 6-6.1, 6-18, 6-25, 6-46 and 6-52 Relating Generally to Reciprocity for Certi- fication of Electricians and Plumbers and Providing a Penalty Therefor Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: (1) That sections 6-6, 6-6.1, 6-18, 6-25, 6-46 and 6-52 of the Code of CheSter.field, 1978, as amended, are amended and reenacted as follows: Sec. 6-6. Certification and bonding of building contractors, electricians and plumbers. (a) Ail electricians, plumbers and building contractors, except those certified by the Commonwealth of Virginia, shall be certified in accordance with sections 1500,0 and 1700,0, Administrative Amendments, Virginia Uniform Statewide Building Code. Building contractors certified in other Virginia localities according to state certification standards, will be accepted in the county, Certification from other states will be considered on an individual basis. (b) Ail electrical, plumbing and building contractors doing business in the county shall be bonded except those contractors currently registered under the provisions of the Code of Virginia, section 54-129, (c) No person certified or licensed pursuant to Articles II and IV of this Chapter or certified or licensed either by the State Board of Housing or by any other county in this state for two years prior to January 1, 1980 shall be required to obtain such a certificate in this county. Sec. 6-6.1. Violation and penalties, (a) It shall be unlawful for any person within the county to violate or fail to comply with any provision of the Building Code. Any person convicted of a violation or failure to comply with any provision of the Building Code within the county shall be punished by a fine of not more than one thousand dollars. Each day that a violation continues shall be deemed to be a separate offense. (b) It shall be unlawful for any person to violate or fail to comply with any provision of ArtiCles II and IV of this Chapter concerning certificates required to engage in plumbing or electrical work within the county. Any person convicted of a violation or failure to comply with any such provision shall be punished by a fine of not more than five hundred dollars. Sec. 6-18. Same--Reciprocity. Persons who have been qualified to engage in the business of electrical contracting zn any city, county, or town in this state are exempt from the requirements of the examination provisions of section 6-11. Such persons shall be issued certificates as prescribed by-section 6-11 provided, however, that such persons 78-404 2oB. maintain valid examination certificates issued by any city, county or town in this state and pay the fee as prescribed by section 6-4 for the issuance or renewal thereof, Persons currently registered under the provisions of Code of Virginia, section 54-129 are exempt from the provisions of section 6-11. Sec, 6-25, Same--Reciprocity, Persons who have been qualified to engage in electrical work as a journeyman electrician in any city, county or town in this state are exempt from the requirements of the examination provisions of section 6-21, Such persons shall be issued certificates as prescribed by section 6-4 for the issuance or renewal thereof, Sec, 6-46. Same--Reciprocity, Persons who have been qualified to engage in the business of plumbing as contractors in any city, county or town in this state are exempt from the requirements of the examination provisions of section 6-40. Such persons shall be issued certificates as prescribed by section 6~40 provided, however, that such persons maintain valid examination certificates issued by any city, county or town in this state and pay the fee as prescribed~by section 6-4 for the issuance or renewal thereof. Persons currently registered under the provisions of Code of Virginia, section 54-129 are exempt from the provisions of sections 6-38 to 6~45. Sec, 6-52. Same--Reciprocity, Persons who have been qualified to engage in the business of plumbing as journeyman plumbers in any city, county or town in this state are exempt from the requirements of the examination provisions of section 6-49. Such persons shall be issued certificates as prescribed by section 6-49 provided, however, that such persons maintain valid examination certificates issued by any city, county or town in this state and pay the fee as prescribed by section 6-4 for the issuance or renewal thereof, Vote: Unanimous Mr. Meiszer stated this time and date had been scheduled for a pUblic hearing relating to delinquent water and sewer charges as liens on real estate. Mr. Micas explained that there is no change in what the County has been doing, it will just clarify the administrative process, Mr. Quaiff stated that one policy had been followed for water and one for sewer and that this will bring both in line with one process. Mr. John Smith stated he thought the owners of rental property, should be made aware that his/her tenant is building up a bill that will accrue against his/her real estate, Mr. Apperson stated he did not feel the County should take any obligation from the owner for his property just as the County does not take any obligation for damages to the property, The Board suggested that Mr. Micas look into this matter of deposits. After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following ordinance be adopted: An Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended, by Amending Sections 20-13, 20-13.1, 20-13.2, 20-21.1, 20-22 and 20-23 and by Adding Sections 20-21,2 and 20-21.3 Relating to Delinquent Water and Sewer Charges as Liens on Real Estate 78-405 Be It Ordained by the Board of Supervisors of Chesterfield County~ (1) That sections 20-13, 20~13,1, 20-13.2, 20-21,1, 20-22 and 20-23 of the Code of the County of Chesterfield, 1978, as amended, are amended and reenacted as follows: Sec. 20-13. Termination of service for nonpayment of water charges~ additional charges. If the bill for water charge shall remain unpaid for fifteen days after becoming delinquent and written notice has been sent by first class mail to the user that water supply at the premises shall be discontinued, the supply of water to the premises shall be discontinued and such water supply shall not be restored until the delinquent account and a charge of ten dollars for reconnecting the service has been paid in full to the treasurer of the county, Sec, 20-13.1. Charges for water service a lien on real estate served. The charges made for water service, pursuant to this article, if unpaid shall, from the date such charges are due, be a lien on the real estate served by such water, provided, however, that the tenant or resident of such premises shall be liable for the payment of such charges, If the tenant or resident off,such property fails to pay the charges made for water service, they shall be collected as here- inafter provided, Sec, 20-13.2. Delinquent water taxes or charges to be docketed. If any taxes or charges made for water or the use thereof in the county remain unpaid for a period of sixty days from the billing date, then the director of the department of utilities shall periodically certify as being unpaid such taxes or charges together with interest thereon as of the date of such certifica- tion to the clerk of the circuit court who shall docket the same in the judgment lien books in his office. Sec, 20-21,1. Sewer user charge service rates, (g) The owner of the premises where the sewerage facilities of the county have been contracted for shall be liable for the payment of all charges made for service rendered to such premises until such owner makes application for discontinuance. of service on forms furnished by the county, Sec. 20-22, Charges for sewer service a lien on real estate served, The charges made for sewer service, pursuant to this article, if unpaid, shall, from the date such charges are due, be a lien on the real estate served by such sewer provided, however, that the tenant or resident of such premises shall be liable for the payment of such charges. If the tenant or resident of such property fails to pay the charges made for sewer service,-theY shall be collected as here- inafter provided. Sec. 20-23. Delinquent sewer taxes or charges to be docketed. If any taxes or charges made for sewers or the use thereof in the county remain unpaid for a period of sixty days from the date of billing then the director of the department of utilities shall periodically certify as being unpaid such taxes or charges 78 -406 together with interest thereon as of the date of such certifi- cation to the clerk of the circuit court who shall docket the same in the judgment lien books in his office, (2) That Chapter 20, Article II is amended by adding new sections 20-21,2 and 20-21.3 as follows; Section 20-21,2. Due date of bills, Ail sewer accounts shall be due and payable upon receipt of the statement rendered by the department of utilities, payable to the treasurer of the County, and Shall be considered delinquent twenty~five days following the billing date, Sec. 20-21.3, Termination of service for nonpayment of sewer chargesl additional charges, %f the bill for sewer charges shall remain unpaid for fifteen days after becoming delinquent and written notice has been sent by first class mail to the user that sewer service for the premises shall be discontinued, sewer service to the premises shall be discontinued and shall not be restored until the delinquent account and a charge of ten dollars for reconnecting the service has been paid in full to the treasurer of the county, Vote: Unanimous except for Mr. Bookman, Abstention: Mr, Bookman, Mr, Quaiff explained that in most cases, the water and sewer charges are already included in the monthly rental payment, for example, apartment rentals, Mr, Bookman thanked Mr, Covington for the safety improvements at the intersection of Turner Road and Walmsley Boulevard, Mrs. Girone inquired about painting the road at the stop sign at the intersection of Winterfield and Salisbury Drive. Mr. Covington stated a larger sign has been ordered for this intersection but he will check into the painting of the road line Mrs, Girone inquired if a dangerous curve sign could be installed at the botton of the hill on Groundhog Drive. Mr. Covington stated he would check to see if the safety study had been completed. Mr, Dodd inquired if the speed limit on Route 1 could be reduced to 45 mph at the John Tyler Community College and east bound on Route 10 which would help the traffic at the Safeway Distribution Center, Mr. Covington stated he would investigate the matter. Mr, Dodd also asked that a stop sign be installed in Truehart Heights at the intersection of Castlebury and Morrisett. Mrs. Franklin Little presented the Board with a petition signed by approximately 100 residents for improvements to be made to Richmond Street, She stated the road ditches need to be widened as well as repaying the'entire road. Mr. George Ruffin stated the road was dangerous especially with buses traversing the road, Mr. Covington stated he would investigate the matter. Mr. Dodd stated that he realized all the problems did not involve the Highway Department but would appreciate any consideration they might give. Mr. Apperson inquired if the County should go through the Highway Safety Committee when requesting speed reductions. Mr. Covington stated the Highway Department was the proper agency. Mr. O'Neill inquired if the stop sign could be straightened at the intersection of Woodpecker Road and Matoaca Road and possibly have the road lines painted with reflector paint or reflectors installed,. Mr, Covington stated he plans to adjust the sign and they were looking into reflectors to mark the roadways, 78-407 Mr. O'Neill asked that Mr. Covington replace the sp~ed limit sign on Holloway Avenue, at the Park. Mr. O'Neill inquired when the work on Milhorn and South Street would be completed, Mr, Welchons stated the deadline was November 15th, Mr. O'Neill stated he had received a petition from residents requesting a traffic signal at the intersection of Route 1 and Harrowgate Road. Mr, Covington stated the Highway Department was in the process of improving this intersection and he would be glad to get with Mr, O~Neill to show him the plans, Mr. O'Nei also mentioned that there was a problem involving Greenbriar and possibly some misunderstanding with the developer and asked that Mr. Covington contact him again to see why paving problems existed, 3 Mr. Painter presented and answered questions regarding the water and sewer financial reports. Mr. Dodd and Mr. Apperson asked that a tally of their escrow money be made, Mr, Bookman excused himself from the meeting, On motion of Mr, Dodd, seconded by Mrs, Girone, the Board approved and authorized the County Administrator to execute the following water contract: W78-123CD/6(7)8235 Dense Wood Hill Developer: Big 3 Investment Corporation Contractor: Bookman Construction Company Est, Contract Cost: $46,423,00 Est. County Cost: $11,500,00 Offsite Improvements Code: 380-1-68235-7212 Cash Refund $4,000 366-1-11684-7221 Refund through connections $7,500 And further the Board appropriated $4,000 from 563 Surplus to 380-1-68235-7212 Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approve and authorized the County Administrator to execute the following water contract: W78-124CD/6(7)8245 Glen Tara, Section 1 Developer: Glen Tara Company Contractor: G, L, Howard, Inc. Est, Contract Cost: $69,845.00 Est. County Cost: $10,560.00 Refund through connections Code: 366-1-11684-,7221 Vote: Unanimous On motion of Mrs, Girone, seconded by Mr, Dodd, the Board approved and authorized the County Administrator to execute the following water contract: W78-122CD/6(7)8225 Glen Tara, Offsite Developer: Glen Tara Company Contractor: Stamie E. Lyttle Company, Inc. Est, Contract Cost: $37,791.00 Est. County Cost: $37,791.00 Refund through connections Code: 366-1-11684-7221 : Unanimous motion of Mr, Dodd, seconded by Mr. Apperson, the Board approved authorized the'County Administrator to execute the following contract: 78-408 III. W78-74CD/6(7)8742 Bermuda Run Apartments Developer: Realty Industries,~Inc. Contractor: Van Doren Brothers, Inc. Est. Contract Cost: $54,148.75 Actual cash refund from General Fund: $7,500.00 Code: 380-1-68742~7212 Vote: Unanimous On motion of Mr, Dodd, seconded by Mr. Apperson, the Board approved and authorized the County Administrator to execute the following sewer contract: 7(7)7892 Bermuda Run Apartments Offsite Developer: Realty Industries, Inc. Contractor: Van Doren Brothers, Inc. Est, Contract Cost: $46i072,00 Est. County Cost: $46 072,00 Refund throUghconnections Code: 573-1-11781-7221 Vote: Unanimous Mr. Bookman returned to the meeting~ Mr. Welchons stated Mr, andIMrs. Thurman West have signed an affidavit stating they did not receive notices for sewer connect- tions0 Mr. Apperson inquired where the mail from the County would have gone if not back to the County, Mr. Welchons stated it was mailed but they did not receive it and the County did not receive it back, After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that this request from Mr, and Mrs, Thurman West for a reduced sewer connection fee of $300 be deferred until Dec. 13, 1978. Vote: Unanimous On motion of Mr. Dodd, seconded by Mrs. Grione, the Board approved Change Order No. 4 in the amount of $12,132,00 for the installation of a drain, miscellaneous electrical work, installation of weir gates in the primary clarifier; the final clarifier recirculation pump,station wet well and a five day extension of time; approved Change Order No. 5 for the installation of 2,600 feet of neutral conductor in the ~mw~nt of $3,518; appropriated $15,650 from the 573 Surplus of 480-1-70051-4393; and further authorized the County Administratbr to ~Xecute~ the'Change Orders On'behalf of the County all of which are for the Proctors Creek Sewage Treatment Plant, Contract 7032-5. Vote:. Unanimous Mr. Painter stated the Board had received a request from the Neighborhood Theatres to receive refunds from sewer connection fees from property owners who will be served by the offsite extension to Bellwood Drive, Mr, Apperson inquired what the policy was. Mr. Welchons stated that the developers can receive refunds from their property or if the Board approves it, they can receive refunds fromproperty other than their own up to the amount spent. Mr, Apperson inquired who would be putting up the initial $50,000. Mr. Welchons stated the Neighborhood Theatres, he added ~oring~would be required across Route ~1 and no. other lines will be extended or conneCted other than the one indicated. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that Neighborhood Theatres be granted refunds for sewer connection fees from all properties for which a sewer se~gice lateral is installed when the extension is made. Vote: Unanimous Mr. Painter stated that Virginia Electric and Power Company has 78-409 submitted a proposed agreement to furnish electric service to the Proctor's Creek SeWage Treatment Plant for: 1, A one time facilities charge of $101,695.0Q, 2. A one time rearrangement charge of $13,434~00, and 3. A continuing monthly service charge of $631,00, He stated most of these funds would be reimbursable through EPA, He stated this agreement is bein~ made so that in thee vent that normal service is interrupted there 'will be an alternative with which to keep the~plant~,operational, Mr, Dodd inquired about purchasing a generator, Mr. Painter stated the costs would be exorbitant. After.further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Boo~man, the County Administrator was authorized to enter into an agreement with Vepco providing alternative measures to provide the Proctor's Creek Sewage Treatment Plant with 'electric service for the amounts, as indicated above 'and further appropriated $115,129.00 from 573 Surplus to 380-1-70051-4394, Vote: Unanimous Mr. Pope Stated that Mrs, Ella Mae Fisher granted the County a water easement along Route 1 and 301 at Timsbury Creek for the price of a water connection or $500, He stated that she has now indicated that the $500 figure Was wrong and should have been $600 which is the cost of the water connection fee. After further discussion of the matter, it was on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that this revised offer be approved for $600. Vote: Unanimous Mr. Pope stated he had received a counter offer from J. Ivan Archer and Laura M. Archer to settle a sewer condemnation case in Grassland Subdivision in the amount of $500. He stated this figure was acceptable and was more in line with the County's original offer. After further consideration of this matter, it was on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that the counter offer from J. Ivan Archer and Laura M. Archer in the amount of $500 in~'settlement of a sewer condemnation in Grassland Subdivision be approved. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the following Instrument of Vacation: This %nstmument of Vacation, dated this 31st day of October, 1978, by and between the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia, (herein- after referred to as the "COUNTY"); Herman F. Blake, Incorpora- ted, owner, (hereinafter referred to as "OWNER"); and Ernest L. Merkel and John T. Frawner, Jr., Trustees, (hereinafter referred to as "TRUSTEES"). WITNESSETH : Whereas, the OWNER subdivided certain real property located in the Bermuda Magisterial District of Chesterfield County, Virginia, which property is now known as Glen Conner Subdivision, Section "C", as more particularly shown on a survey of such subdivision dated June 10, 1971, made by Foster and Miller and recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia in Plat Book 18 at page 50; Whereas, such property is encumbered by a certain Deed of Trust, dated March 19, 1971, and recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia in Deed Book 1010 at page 153; 78-410 Whereas, pursuant to Section 15~1-478 of the Code of Virginia, 1950, as amended, the recordation of such plat transferred in fee simple from the OWNER and TRUSTEES to the COUNTY such portions of the real property within the boundaries of the plat as were set apart therein for public use; Whereas, the OWNER and TRUSTEES are the only parties who, pursuant to Section 15.1-477 of the Code of Virginia, 1950, as amended, signed a statement contained in the above mentioned plat certifying that the dedication or platting of such real property for public use was with their free consent and desire; 'Whereas, as of the date of this instrument, no lots within such subdivision have been sold; Whereas, it is the desire of the parties hereto to vacate the plat in accordance with Section 15.1-481 of the Code of Virginia, 1950, as amended; and Whereas, Section 15,1-481 of the Code of Virginia requires that this instrument be signed by the owners, proprietors and trustees, if any, who signed the statement required by Section 15.1-477 and by a duly authorized representative of the COUNTY, Now, Therefore, 1, The COUNTY hereby vacates such portions of the real property set apart on a plat of Glen Conner Subdivision, Section "C", prepared by Foster and Miller, dated June 10, 1971 and recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia in Plat Book 18 at page 50, which portions on such plat are set apart for streets, alleys, easements and other public uses and which plat is incorporated by reference into this instrumenn. 2. The execution and recordation of this Instrument shall operate to destroy the force and effect of the recording of the plat so vacated, and shall divest the COUNTY of all public rights therein and shall reinvest the OWNER and TRUSTEES with fee simple title to the areas on the plat set apart for streets, alleys, easements and other public uses. 3. The COUNTY approves this vacation by affixing hereto the signature of the Chairman of the Chesterfield County Board of Supervisors, duly attested by i~s County Administrator. IN WITNESS WHEREOF, the parties of this Instrument have placed their signatures and seals hereto and the COUNTY has caused this Instrument to be executed on its~ behalf by E. Merlin O'Neill, Sr., Chairman of the Board of Supervisors, and duly attested by the County Administrator each duly authorized to act pursuant to a duly adopted resolution of the Board of Supervisors. Vo t e: Unan imou s Mr. Painter presented the Board with a copy of the developer water and sewer contracts executed by the County Administrator. Mr. Painter stated the County still owns one house on Dimock Drive and inquired what the Board felt should be done with the property. After monmideration of the matter, it was on motion of Mr, Bookman, seconded by Mr. Dodd, resolved that it should be placed on the market for its appraised value, that since C. Porter Vaughan Realty had rented this property they should be given the listing, that it be put on multiple listing. and that the Utilities Department should proceed to sell this house as they did the previous home in the area. Vote: Unanimous 78-411 5.A. 5.B. 5.C. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Kim Drive in Rollingwood Estates Apartments, Section C, Clover Hill District. Upon consideration whereof, and on motion of Mr. Bookman, seconded by Mr. Dodd, it is resolved that Kim Drive in Rolling- wood Estates Apartments, Section C, Clover Hill District, be and it hereby is established as a public road. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Kim Drive, beginning at its intersection with Heybridge Drive (State Route 2165) easterly 275' to a temporary turnaround. This road serves as access road to these apartments. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 60' right- of-way for this road, This section of Rollingwood Estates is recorded as follows: Section C, Plat Book 22, Pages 82 and 83, August 26, 1974. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the Board deferred 60 days consideration of street light requests in the Malboro Subdivision to do a field check on Wimbledon Drive and Commander Road and to obtain costs fortightinstallationsat the section of Parliament RoadandTwainLane, the intersection of Lancers Boulevard and Wimbledon Drive, the intersection of Twain Lane and Wimbledon Drive, the intersection of Rudyard Road and Kipling Court and the intersection of Lancers Boulevard and Elk Road. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr, Dodd, the Board approved the installation of a street light at the intersection of Adkins Road and Stroud Road with associated costs to be paid from the Clover Hill District Street Light Funds. Vote: Unanimous Onmotion of Mr. Dodd, seconded by Mr. Bookman, the Board denied the request for a street light at the intersection of Libwood Avenue and Jubra Drive. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Apperson, the Board approved the street light request for installation at the approximate location of 3611 Gill Street with any associated costs being paid from the Bermuda District Street Light Funds. Vote: Unanimous Ms. Barbara Jacocks, Planner II, stated that five of the 11 residents in the Drewry's Bluff area qualify for $250 towards .the $750 sewer connection fee and four qualify for $250 towards ~50Owater connection fee through the Virginia Water Project, Inc. .She added that they will also investigate the possibility of'~he residents qualifying for 100% cost of the lateral sewer lines to be installed as well. She stated thegrm~t fumdswill to $2,250. Mr. Dodd inquired if it was worth the time spent for these funds. Mr, Zook, Administrative Assistant to the County Administrator, stated that it meant a lot to these people and ~hat it is a HUD grant and the County needs to show they are trying to help the residents. After further 78-412 7.B. 7,A. consideration of the mmtter, it was on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the County Administrator invite the Virginia Water Project, Inc. into the County to assist eligible Drewry's Bluff residents in applying for availab] grant, funds and further that the County Administrator be authorized to receive grant monies on behalf of those qualifying applicants. Vote: Unanimous On motion of Mr. Apperson, seconded by Mrs. G±rone, the Board appointed Messrs. Jeffrey Muzzy and Dexter R. Williams to the two non-elected official memberships on the Metropolitan Planning Organization and appointed Messrs. James P. Zook and StanleY R. Balderson, Jr. as alternates, for Mr. R. Garland Dodd and Mr. ~,. Ru,f£in Apperson, respectively. Vote: Unanimous It was generally agreed that Mr. Zook draft a statement from the Board to the Richmond Regional Planning District Commission which would suppOrt bringing the transportation planning back under the auspices of the Commission Which should be discussed at the November 22, 1978 Board meeting, Mr. Apperson stated that the Board should carefully consider adopting the resolution regarding Air Quality at the meeting on November 22nd. He stated Richmond had already done so. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board authOrized the County Administrator to submit and accept, if approved, a Youth-IConservation Corps Grant in the amount of $20,926 from the Virginia Commission of Outdoor Recreation, for the County Department of Recreation and Parks. Vote: Unanimous Mr. Philip Hester, Director of Parks and Recreation,'~presented slides indicating the work which the County had accomplished at the Point of Rocks Park football field. He outlined the areas which the archeologists have indicated as being extremely rich in historical value which comprises about 35 acres, the woods which con, rise about 45 acres, leaving approximately 25 acres for park activities like tennis courts, baseball fields, etc. He stated the plans for the park have been approved by the staff of the Commission of Outdoor Recreation and the architect is preparing working drawings so that bids can be put out within the next month to six weeks. He added further the mitigation plan-- by the archeologists will have to be submitted within two weeks and then costs for doing any diggings or studies will be discussed and methods of financing will be determined. It was stated that the County may have to finance some of these costs. He stated further that the County cost .to build the football field was approximatley $5,000, including bleachers and equipment. Mr. Meiszer stated that the extremely rich historical sites includ&d'finding some broken pottery, some arrowheads and some bolders. He stated the archeologists cannot give reasons for making the lines as zig-zag as they are and a short stroke of a pen could mean hundreds of feet. Mr. Hester indicated the three areas that are considered historical sites. Mr. Dodd asked that the road be shifted, if possible. Mr. Hester stated the Highway Department had looked at this and they may not be willing to change it further. The Board thanked Mr. Hester for his presentation. 78-413 There was some discussion of when the bond funds would start to improve some sites. Mr, O'Neill indicated that perhaps the Board should have a special meeting to decide priorities and if some money could be saved, that it be done, Mrs. Girone stated that the Richmond Library System has a more mature selection of material and she felt it would be best for the County to participate in the Cooperative Library Program. Sheadded further that she would also like the County to investi' gate the possibility of a regional arrangement as some other areas have, After further discussion of the matter, it was on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that the County participate with Richmond in the cooperative library program at the cost of $13,500 per year and further the Board decreased expense account 111-1-31400-4123 Contingency by $13,500 and increased expense account to be established for payment of this contribution by $13,500. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved the low bids for the interior furnishings for the Juvenile and Domestic Relations Courts and Probation Building as follows with the detailed bid tabulations filed with the papers of this Board meeting: Litton Office Products Charles Zoppa Co., Inc. Paris Shade Shoppe Showcase Office Furniture Thalhimers Business Interiors Williams Office Supply $ 8,939 30 476 40 1,200 00 4,304 52 42,313 05 26.001 70 It is noted the original estimate was approximately $100,000. Vote: Unanimous 10. On motion of Mrs, Girone, seconded by Mr. Dodd, the Board approved an increase in salary for Lt. Lacy Bowen in the Sheriff's Depart- ment from $10,594 to $11,212, effective November 1, 1978. Vote: Unanimous 11. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved a game claim from Mrs. Lillie Daniels for the destruction of 14 miscellaneous foWl in the amount of $21.00 as recommended by the State Department of Agriculture. Vote: Unanimous 12 On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved the following erroneous tax claims for payment: Texas C. Hancock Frances W. Chandler Richard A. Davis TempCon Insulation Co., Inc. Walthall Construation Corp. McCullagh Leasing, Inc. Dorothy C. Nixson County Vehicle License County Vehicle License County Vehicle License Contractor' s License( 1978) 1978 Personal Property 1978 Personal Property 1978 Personal Property $ 15.00 6.25 10.00 10.50 167.04 123.12 40.48 Vote: Unanimous 78-414 13. 14. Mro John Williams was present and discussed several proposals for legislative changes in the 1979 General Assembly. It was generally agreed that the County Attorney would discuss the legislative package with each Board member individually and that the Board would meet with the legislative delegation for Chesterfield County on November 27, 1978, at 12:00 noon at the Icarus Restaurant. Mr. Lane Ramsey, Budget Director, was present and distributed ~opies of the County's October financial report. He answered ~ questions and explained the reporting system. On motion of the Board, the following resolution was adopted: Whereas, Col. Edgar P. Gill passed away on October 30, 1978, after serving the Chesterfield County Police Department 37 years until his retirement on May 31, 1975; and Whereas, Col. Gill rendered a very valuable service to Chesterfield County as Police Chief for 11 of those years; and Whereas, It has been to the credit of the County and its citizens to have Col. Gill as an employee of the County; and Whereas, It is the desire of this Board to recognize his faithful service to the County and to spread this recognition upon the Minute Book of the Board of Supervisors of Chesterfield County. Now, Therefore, Be It Resolved that this Board publicly recognizes the faithful and diligent service of Col. Gill and extends to his family, on behalf of its members and the people of Chesterfield County, their sorrow at his passing. And Be It Further Resolved, that a copy of this resolution be permanently recorded among the papers of this Board of Superv±sors of Chesterfield County, V±rginia, dated November 8, 1978. Vote: Unanimous Mr. O'Neill excused himself from the meeting. On motion of Mr. Bookman, seconded by Mr. Dodd, ~he Board of Supervisors deemed it adviseable to publish none of the delinquent tax lists for 1977. Vote: Unanimous Mr. Meiszer acknowledged receipt of the Report on the Examination of Financial Statements of the Chesterfield County Nursing Home as of June 30, 1978. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board authorized the County Administrator to sign for release of funds and certification from HUD for the Ettrick Community Block Grant. Vote: Unanimous Mr. Meiszer advised the Board that the joint meeting With the Virginia Association of Counties and the Virginia Municipal League with the legislators for the area would be held on December 14, at 6:30 p.m. at the Crossroads Holiday Inn, 78-415. Mr~ Meiszer informed the Board that the loads in the following subdivisions had been formally accepted into the State System: Bon Air Manor (Effective October 15, 1978) Stiles Road - Beginning at its intersection with Cowan Road (Rt. 843) and going 0.13 mile southerly to its intersection with Stiles Court, then 0.06 mile southerly to a cul-de-sac. Stiles Court - Beginning at its intersection with Stiles Road and going 0.06 mile westerly to a cul'de'sac, Sykes Road - Beginning 0.14 mile from its intersection with Cowan Road (Rt. 843) and going 0.09 mile southerly to a cul-de-sac. Reams Run - Section B (Effective October 1, 1978) Mosswood Court - Beginning at Mosswood Road thence southerly 0.09 mile to a cul-de-sac. Wenatchee~Court - Beginning at Wenatchee Road, thence westerly 0.02 mile to a temporary turnaround. Beginning at Wenatchee Road thence easterly 0.06 mile to a cul-de-sac, Mosswood Road - Beginning at Wenatchee Road thence westerly 0.01 mile to a temporary turnaround. Beginning at Wenatchee Road, thence easterly 0.07 mile to Mosswood Court, thence easterly and southerly 0.15 mile to a cul-de-sac. Wenatchee Road - Beginning at Reams Road, State Rt. 647, thence northerly 0.06 mile to Wenatchee Court, thence northerly 0.07 mile to Copperwood Court. thence northerly 0.05 mile to Mosswood Road. Copperwood Court - Beginning at Wenatchee Road thence westerly 0.01 mile to a temporary turnaround. 0.19 mi. 0.06 mi. 0.09 mi. 0.09 mi. 0.08 mi. 0.23 mi. 0.18 mi. Vote: Unanimous micnozas M. -M.~i~zer zQ - County Administrat~/ E. Merlin O Neill,' Chairman 78-416 On motion of Mr. Dodd, seconded by Mr. Apperson, the Board adjournE adjourned at 8:45 p.m. ~ Mr. O'Neill returned to'the meeting. Reconvening: Vote: Unanimous On motion of Mr~ Dodd, seconded by Mr. Bookman, the Board went into Executive Session to discuss personnel. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board of Supervisors this day approved all claims presented to the County for the month of November, 1978, and authorized the County Treasurer to issue warrants, a copy of which is filed in the Treasurer's Office. 0.01 mi.