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01-10-1979 MinutesBOARD OF SUPERVISORS MINUTES January 10, 1979 Supervisors in Attendance: iMr. E. Mmrlzn' O' Neill,' Sr., Chairman' · Joan Girone, Vice-Chairman Mr. J. Ruffin Apperson Mr. ~. L. Bookman Mr. R. Garland Dodd Mr. Nicholas M. Meiszer Cotmty Administrator Staff in Attendance: Mr. Phillip Hester, Parks and Recreation Director Mr. Elmer Hodge, Dir., Management Servi, Mrs. Gene Knoop, library Director Mr. Jeffrey M~zzy, Director of Conmunity Development Mr. Robert Painter, Utility Director Mr. Lane Itamsey, Budget Director Mr. Meiszer called the meeting to order at the Courthouse at 2:00 p.m. (EST) MC. Dodd gave the invocation. Mr. Meiszer stated the first order of business was the election of Chairman of the Board for 1979. He stated the floor was open for nominations. Mr. Dodd nominated Mr. O'Neill as Chairman and thiS nomination was seconded by Mrs. Girone. Mr. Meiszer inquired if there were any other nominations. being none, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that nominations be closed. There Vote: Unanimous Mr. O'Neill was declared the Chairman by acclamation. Mr. O'Neill thanked the members for their support. He stated that the floom was open 'for nominations for Vice-Chairman. Mr. Dodd stated he voted for Mr. O'Neill because he felt he haddone a fine job in the past and nominated Mrs. Girone for Vice-Chairman for the same reason. This nomination was seconded by Mr. Bookman. Mr. O'Neill asked if there were any other nomin- ations. There being none, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that nominations be closed. Vote: Unanimous The x~te being called for Mrs. Girone as Vice-Chairman was a~proved as follows: Vote: Unanimous Mrs. Girone thanked the Board for their support of her as Vi ce- Chairman for 19 79. Mr. O'Neill introduced Mr. Stamie Lyttle who presented a complaint to the County on how delinquent tax matters were handled. Mr. Lyttle stated he had received a letter from the County stating his taxes for 20+ acres for 1967 were delinquent.and that if he did not pay them-within 10 days legal action would be taken. He 79-1 o stated he had not received notice of the delinquent taxes for the past 12 years, that he had talked with the Asst County Attorney and had no complaints regarding the letter and he understood the policy but he felt some notification should be sent prior to the deI~nquent ,.~axes being recorded in the Circuit Court Cler~'~ Office, that his property was under condemnation in 1965 by the High~ay'Department and was hot settled by.'1967 which is probably wh~ where the confosion fell, that he has paid his taxes-every year except for 1967 which he did not know were delinquent, that he felt he should have been advised of the delJ~nquent taxes rather than receiving a letter stating he had to pay within 10 days or legal action would be taken and that he resente~ the manner in which this was handled. He added further that he did not know if the problem was with the Treasurer's Office but he felt other taxpayers probably were being treated the same way and he felt a letter or some notice should be sent prior to the delinquent taxes being recorded. He stated he felt someone at the Cou=thouse was derelict in their duties by not sending out notices to let taxpayers know when their taxes are delinquent. He stated he would like the Board to relieve him of the interest on the taxes and further to investigate the procedure for collection which is ~eing followed'in the County. Mr. Micas stated that until a year or so ago a private attorney was hired by the County to collect delinquent taxes and why all delinquent taxes were not collected he did not know. He stated that his office had collected approximately $150,000 in delinquent taxes and had never received a complaint until now. He stated further that they are working out the largest delinquent taxes first and was now down to the $850 amount. He stated the letter Mr. Lyttle received was the same as is sent to all taxpayers with delinquent taxes and it is not offensive in any way. He stated that it was his understanding that tax notices are sent each year they are delinq~nt with the additional year's taxes added for the first three years. Mr. Lyttle stated he had not received any notice of delinquent taxes and felt that taxpayers should be considered as individuals rather than as ~ computer numbers. He stated there should be some consideration when a mistake has been made. Mr. Mica.~ stated that when bringir~g matters before the Board, he leaves out the personalities on delinquent tax matters. Mr. O'Neill stated that perhaps Mr. Meiszer could discuss this matter with Mr. Moore. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved the minutes of December 12 and 13, 1978, as amended. Vote: Unanimous Mr. O'Neill stated Mr. Lyttle did request that the interest on his delinquent taxes be waived. Mr. Apperson suggested that this matter be deferred until the County Attorney could invest- igate the matter further. Mr. Micas stated that the State law does not allow the Board to waive interest on taxes. Mr. Apperson stated it was his understanding that it is the taxpayer's burden to pay his taxes regardless of any notice. It was generally agreed that Mr. Lyttle should be notified that the Board could not grant his request to waive interest on his delinquent taxes. _Mr. Dodd asked that Mr. Covington, Resident Engineer for the Virginia Department of Highways and Transportation, investigate the possibility df reducing the speed limit on Route 10 near Old Stage Road to 45 mph. He al§o indicated his desire to meet with Mr. Covington to look at the entire road situation in Chester. Mrs. Girone inquired about the resurfacing of Coalfield Road. Mr. Covington stated they are in the process of getting soil samples, c~ecking the base and studying the causes for the road breaking up. Mrs. Girone inquired if a "No Right Turn On Red" 79-2 could be installed on Buford Road in the Bon Air Village in front of the Post Office and Safeway Store. Mr. Covington stated he would check into the matter. Mrs. Girone also inquired if a right turn lane could be planned from Coalfield on to Route 60. Mr. Covington indicated the obtaining of the right- of-way would be the m~n problem but he would check into it. Mrs. Girone asked that at least one 25 mph speed limit sign be placed on Thurloe Drive be people other than residents are using this roadway as a short cut and traffic is increasing. Mrs. Girone stated she had received one letter and three phone calls regarding the nurber of accidents on Route 147 in the vicinity of Buford Road and Stoney Point Road. She added that dogn the road tc~ard Forest Hill there have been six accidents and she presented Mr. Covington with an accident tabulation for this area from the Police Department. Mr. Apperson inquired if rural addition regulations had been d~anged. Mr. Covi~gton indicated they had not. Mr. Apperscn inquired if any 'latitude was provided in subdivision road development regarding grades and angles. Mr. Covington stated there was some latitude for grades and road angles. Mr. Bookman inquired why the lights in front of Manchester Fire Station had not yet been installed. Mr, Covington stated the Highway Department had given the permit. Mr. Meiszer indicated he would check into the matter. Mr. Bookman inquired if the Highway Department needed a resolution to install a signal light at the intersection of Brandermill and Route 60. Mr. Covington stated that the people were supposed to write and if they did a resolution was not needed. Mr. Bookman asked that Mr. Covington look at the lights on Turner and Walms ley and determine if they were synchronized correctly. Mrs. Girone asked that Mr. Covington check to see if the lights at Jahnke and Buford are synchrbnized with other roads such as Brown Summit. Mrs. Girone inquired why 'the'roads in the Powderham Subdivision were not in the State System. Mr. Covington indicated the developer had not accomplished certain other York on Route 147 which he had promised to do. .~r. Covington presented the Board with a booklet published by the ~ighway Department for secondary traffic counts, unsurfaced roads in the County, secondary roads in the County, school turn- arounds in tke system, etc. He added further that the rural addition funds not spent might be considered to be used for plant mix for these turnarounds. ~r. Apperson inquired about the primary road traffic count. .~r. Covington indicated they were scheduled counts on a 12 hour Iloasis and there was a published copy once a iear and it was Ivailable from the Highway Department. mr. ApPerson stated that on December 26, 1978, he had met with Mr. Meiszer, Mr. Micas and Mr. Saunders to discuss a claim for damages allegedly caused by construc tion of a sewer line across the property of Mrs. W. T. Garnett, Project No. 6511-20A/33. He stated that Mrs. Garnett would be satisfied with the pidr being completely repaired or constructed as it was prior to the sewer line construction as well as the cost for the grading,, trees destroyed and top soiling. Mr. Meiszer stated he had received an estimate 'of $630+ for this pick but there was no one in the area to do the work. Mr. Pope stated that divers had inspected the foundation of the pier and it was felt that repair work would fix the Pier as it originally existed. He stated that a licensed engineer was also present and agreed that the foundation was sound. Mr. O'Neill stated that since there ~as such a difference between the request for $11,200 and the ;630+ he felt it should be deferred until a price between the :wo ~ould be obtained but indicated the Board will repait or construct a pier. Mr. Apperson stated he felt this matter has dragged on too long and it was on his motion, seconded by Hr. Bookman, resolved that the County'Administrator be directed to have this pier either~repaired or reconstructed within 30 days and that the necessary funds be expended for this work with the ~nderstanding that the damages to the property be considered as · separate issue within 30 days. 7ore: Unanimous 7,9-3 19. ll.A. III. On motion of Mr. Dodd, seconded by Mr. Bookman, the following requests for bingo and/or raffle permits for calendar year 1979 .were approved: 1. Robert Eo Lee, Post 2239, Veterans of Foreign Wars 2. Mid-Cities Civic Association 3. Clover Hill High SchoOl Keynotes 4. Manchester-Richmond Lodge 699, Loyal Order of Moose 5. Chester Civic Association Vote: Unanimous On motion of the Board, the following resolution was adopted and presented to Mrs. Frances B. Goode: Whereas, Mrs. Frances B. Goode, Librarian, Library Services Department, has distinguished herself by five years of loyal and dedicated service to Chesterfield County; and Whereas, this loyalty and dedication has consistently been demonstrated through her efforts to assist the Library Services Department in maintaining an effective reading service program; and Whereas, her efforts to promote self-development through the use of the Library System throughout the Community have been of such significance to bring distinct credit not ohly upon her- self but the Library Services Deoartment and County Government as well; and Whereas, by her selection as recipient of the Chesterfield County Employee-of-the-Year Award for 1978, she has been recognized by peers to be the employees' employee. Now, Therefore, Be It Resolved that this Board of Supervisors hereby recognizes this loyal and dedicated service by fellow employee, Mrs. Frances B. Goode, by naming her the Chesterfield County Employee-of-the-Year, 1978. Vote: 'Unanimous Mr. Painter presented the Board with copies of the water and sewer financial reports. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board awarded Sewer Contract S78-32T, Walthall Area, to Stamie E. Lyttle Company, Incorporated in the amount of $64,260.20 and appropriated $5,400 to 380-1-78321-2142 from 573 Surplus and $64,260.20 to 380-1-78321-4393 from 573 Surplus. Vote: Unanimous Mr. Bookman stated that Mrs. Patsy M. Kelley would like the County to construct a sewer line across a cul-de-sac to serve her property and she is willing to pay $1,200 towards this cost. He stated further that this is the only house that was exist- ing and not served when the developer installed the sewer line and the septic tank system is failing. He stated that the cost estimated at $2,200 was too hizh and he felt a lower bid would be received for this work.. Mr. Apperson and Mrs. Girone expressed their concern about the County paying a portion of this line extension to serve one private individual which had not been done, to their knowledge, in any other case. Mr. Painter stated this was an u~usual case in that the sewer line was run after the subdivision was built and this was the only house not served but he did not feel the County had any obligation here unless they wanted to 79-4 assume it. Mr. Apperson stated in the past the County had charged the pers6n for the total line. After further considera- tion of this matter, it was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that th& County extend the sewer line to serve Mrs. Patsy M. Kelley, 11530 Clintwood Court, for a cost not to exceed $2,200 with the understanding Mrs. Kelley will assume $1,200 of the cost. Vote: Nays: Unanimous except for Mr. Apperson. Mr. Apperson because he felt this was not consistent with what had been dOne in the past for individuals requesting a sewer'line to serve their individual property. Mr. O'Neill stated that perhaps any requests of this nature should be held until the Board decided on a policy to be followed. Mr. Painter stated he had received a' request from Ms. Susan M. Davis, 12617 Brook Lane, for reimbursement for damages incurred to her automobile from an open manhole. Mr. Dodd inquired if the manhole cover was off. Mr. Paintez stated that when they went to investigate the claim, the manhole cover was on so tight they could hardly remove it. Mr. Dodd inquired if there was construction in .the area. Mr. Painter stated there was. Mr. Dodd stated that some of the roads where construction has taken place are not being repaired correctly but he did not feel the County was responsible for this damage, claim. After further discussion of the matter, ~it was on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the request from Ms. Susan M. Davis in the amount of $45.32 for repairs of damages to her automobile from driving over an open manhole be denied. Vote: Unanimous Mr. Willis Pope, Right-of-Way Engineer, stated he had received a Counteroffer in the amount of $4,000 from Mr. John W. Pearsall for a sewer easement along Jefferson Davis Hizhwa¥ under Sewer Contract S73-24T/J. He stated the County's original offer in 1974 was $50 and that a recent appraisal indicated $115. He stated further that if the counteroffer~of $4,000 was denied, Mr. Pearsall would like the County to proceed with condemnation. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this counteroffer be denied and further that the County Attorney was authorized to institute condemnation proceedings a~ainst the followinm oroDertv owner if the amount as listed opposite his name is not acceoted. Be it further resolved that the County Administrator notify the said property owner by registered mail of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be and it hereby is declared in full force and effect immediately upon p as s age. John W. Pearsall, Trus tee Sewer Contract S73-24T/J $50.00 Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the County Administrator was authorized to accept the following deeds of dedication on behalf of the County from the property owners listed below: Lillian B. Goode, et als. - Map Section 81-8. Bermuda District. Located in 79-5 VII. ,= VIII. Douglas Wray Bowman & Margaret B. Bowman (husband and wife) Map Section 50-15. Located in Clover Hill District. Albert B. Goodall & Henrietta S. Goodall (husband and wife) and F. Gordon Drumheller and Jean S. Drumheller (husband and wife) Map Section 81-11. Located in Bermuda District. Vote: Unanimous except for Mr. Apperson. Abstention: Mr. Apperson because he felt the County would be requested to use 3¢ Road Funds at some future date to pave d~dications of this type. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board authorized the County Administrator and Chairman to execute agreements vacating and rededicating a drainage easement in Schloss Manor, Section A, from Richard K. M. Thomas trading as Kidder Properties, party of the first part. Vote: Unanimous Mr. Meiszer stated this time and date had been advertised for a public hearing to consider an ordlnanca vacating a portion of Ghent Drive in Northlake Hills Subdivision. There being no one present to discuss this matter, it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the following ordinance be and it hereby is adopted: An Ordinance to vacate a portion of Ghent Drive in the Northlake Hills Subdivision, Clover Hill Magisterial District, Chesterfield County, which portion is fifty (50~) feet more or less in width and two hundred and twenty (220+) feet more or less in length, as shown on plat thereo~ duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 9 at page 84. Whereas, John D. Dvorak and Mary Ann Dvorak (husband and wife) and Raymond L. Talbert and Martha W. Talbert (husband and wife) have petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a fiftY (50+) foot street in Northlake Hills, Clover Hill Magisteria% District, more particu- larly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 9 at page 84, made by LaPrade Brothers, Civil Engineers, dated August 31, 1955. The street petitioned to be vacated is more fully described as follows A street of fifty (50+) feet moreor less in width beginning on the sout~ line of Melville Drive and running in a southerly direction for a distance of two hundred and twenty (220+) feet more or less, out- lined in red on a plat made-by the Engineering Department, Chesterfield County, Virginia, dated November 28, 1978, a copy of which is attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the street sought to be vacated. Now, Therefore, Be It Ordained by the Board of Supervisors. of Chesterfield County, Virginia: That pursuant to Section 15.1-482 (b) of the Code of Virginia, 1950, as amended, the aforesaid street be and is hereby vacated and no longer necessary for public use. 79-6 XII. The Grantees hereby reserve unto the Grantors a 36 foot and 50 foot drainage and utility easement as shown on the attached plat. This ordinance shall be in full force and effect in accordance with Section 15.1-482 (b) of the Code of Virginia, 1950, as amended, and ~ certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of th~ plat vacated. This ordinance shall vest fee simple title to the cent~rline of the aforementioned street in the property owners of the abutting lots on the east and west sides of the portion of Ghent Drive hereby vacated free and clear of any rights of public use with the exception of the rights reserved here~n by the Grantors for a drainage and utility easement. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and John D. Dvorak and Mary Ann Dvorak (husband and wife) and Raymond L. Talbert and Martha W. Talbert '(husband and wife), or their successors in title, as grantees. Vote: Unanimous Mr. Meiszer stated he had received a request from the School Board to reconsider action which was taken on October 25, 1978, for the School System to pay the cost of the 12" water line and fire hydrants for the line extension to Watkins Elementary School. Mrs. Girone felt that the same cost should be aPplied for both the Library as well as the School which was the 8" line and Ht~lities to pay for the overage. After further consideration of the matter, it was on motion of Mrs. Girone, secondect~ by Mr. Dodd, resolved that the School. System pay for the 8" line and three fire hydrants for the water line extension to serve Watkins Elementary School wiCh the Utilities paying for the overage o{ the 24" line. Vote: Unanimous Mrs. Girone excused herself from the meeting. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved Mrs. Barbara Simmons, 2707 Forest Lake Road, discharging treated effluent into an unnamed stream to Ashton Creek by which her septic tank will flow into a sand filter bed, 'followed by a cholorination system which will discharge the treated effluent in~.o the stream from the abovementioned address provided she pay the entire cost oft.him system and further provided the State Water Control Board will give her such a permit to allow this discharge and provided further that the Health Department approve the system. The Board also indicated approval of a grinder pump system as an alternative so long as the system zs approved by the Buiding Official and she obtains all necessary easements at her cost. Vote: Unanimous Mr. Painter presented the Board with a list of developer sewer and water contracts approved ~nd executed by the County Admini s trator. 79-7 5.A. 5oB. Mr. Dodd asked that Mr. Painter and his staff prepare a recommendation for repairing the streets in Chester. Mr. Painter indicated that perhaps a meeting to discuss this matter would be more productive. Mr. Dodd indicated he would be happy to meet at ~any time. It was generally agreed that the Board would recess for 5 minutes. Reconvening: Mrs. Girone returned to the meeting and Mr. O'Neill excused himself from the meeting. Mr. Richard McElfish, Environmental Engineer, stated the Board had requested the Highway Department take into the State System Millwood Road. He stated in order for the Highway Department to p~ass this request to the Commission, it must have with it a bond and maintenance fee posted or a resolution from the Board asking that the fee be waived. He stated this road was constructed by the school system and dedicated to the County. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the Highway Department be requested to waive the bond and maintenance fee from the School System for Millwood Road. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Barkbridge Road and Barkbridge Court in Pennwood, Section 1, Clover Hill District. Upon consideration whereof and on motion of Mr. Bookman, seconded by Mr. Dodd, it is resolved that Barkbridge Road and Barkbridge Court in Pennwood, Section 1, Clover Hill District, be and they hero,by are established as public roads. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Barkbridge Road beginning at Belmont Road (State Route 651) thence westerly and northerly 0.31 mile to Barkbridge Court; Barkbridge Court, beginning at Barkbridge Road thence northerly 0.06 mile to a cul-de-sac. These roads serve 27 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways and Transport- ation a 50 ft. right-of-way for all of these roads except Barkbridge Road which has a variable 60'-80' right-of-way. This section of Pennwood is recorded as follows: Section 1, Plat Book 26, Pages 97 and 98, July 29, 1976. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board made report in writing upon his examination of Brucewood Drive in Brighton Green, Section 14, Midlothian District. Upon consideration whereof and on motion of Mr. Bookman, seconded by Mr. Dodd, it is resolved that Brucewood Drive in Brighton Green, Section 14, Midlothian District, be and it hereby is established as a public road. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Brucewood Drive, beginning at 79-8 State Route 2104 thence easterly 0~03 mile to a temporary turnaround. This road serves one lot. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-of- way for this road. This section of Brighton Green is recorded as follows: Section 14, Plat Book 23, Page 49, November 29, 1974. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Northwich Drive, Northwich Court, Northwich Road and Northwich Terrace in Northwich, Sections 1 and 2, Clover Hill District. Upon consideration whereof and on motion of Mr. Bookman, seconded by Mr. Dodd, it is resolved that Northwich Drive, Northwich Court, Northwich Road and Northwich Terrace in Northwich, Sections 1 and 2, Clover Hill District, be and they hereby are established as public roads. And be i~ further resolved that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Northwich Drive, beginning at Millridge Parkway (State Route 1920) thence southwesterly 0.03 mile to Northwich Road thence southwesterly 0.14 mile to Northwich Drive thence southwesterly 0.03 mile to Northwich Court thence westerly, northerly and easterly 0.11 mile to Northwich Drive; Northwich Court, beginning at Northwich Drive thence northeasterly 0.08 mile to a cul-de-sac; Northwich Road, beginning at Northwich Drive thence northerly 0.05 mile to Northwich Terrace thence northerly 0.03 mile to a cul-de-sac; Northwich Terrace, beginning at Northwich Road thence south- easterly 0.11 mile to a cul-de-sac. These roads serve 57 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 40' right- of-way for all of these roads except Northwich Drive which has a variable 40'-50' right-of-way. These sections of Northwich are recorded as follows: Section 1, Plat Book 26, Pages 21 and 22, April 7, 1976 and Section 2, Plat Book 27, Pages 52 a~d 53, October 22, 19 76. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Old Gun Road West, Weisinger Lane, Framar Drive, Carbon Hill Drive, Diamond Hill Drive and Carbon Hill Court in Roxshire, Sections 1 and 2, Midlothian District. Upon consideration whereof and on motion of Mr. Bookman, seconded by Mr. Dodd, it is resolved that Old Gun Road West, Weisinger Lane, Framar Drive, Carbon Hill Drive, Diamond Hill Drive and Carbon Hill Court in Roxshire, Sections 1 and 2, Midlothian District, be and they hereby are established as public roads. And be it further resolved that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the State Secondary System, Old Gun Road West, beginning at intersection with Robious Road, State Route 711, and going · 09 mile southerly to intersection with Auger Lane, thence · 09 mile southerly to intersection with Weisinger Lane, thence .08 mile southerly to intersection with Framar Drive; Weisinger Lane, beginning at its intersection with Old Gun Road West and going .05 mile westerly to a cul-de-sac, beginning at its inter- section with Old Gun Road West and going . 13 mile easterly to a temporary turnaround; Framar Drive, beginning at its inter- 79 -9 5.C. 5.P. section with Old Gun Road West and going .05 mile westerly to its intersection with Carbon Hill Drive, thence .06 mile westerly to a tempo=ary turnaround, beginning at intersection ~ith Old Gun Road West and going .10 mile easterly to intersection with Carbon Hill Drive, thence .03 mile easterly to a temporary turnaround; Carbon Hill Drive, beginning at intersection with Framar Drive and going .04 mile southerly to a temporary turnaround. Beginning at intersection with Framar Drive and going .09 mile southerly to intersection with Diamond Hill Dcive, thence .09 mile southerly to intersection with Carbon Hill Court, thence .09 mile southerly to a temporary turnaround; Diamond Hill Drive, beginning at intersection with Carbon Hill Drive and going .12 mile westerly to a temporary turnaround; Carbon Hill Court, beginning at intersection with Carbon Hill Drive and going .06 mile westerly to a cul-de-sac. These roads serve 58 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right- of-way for all of these roads. These sections of Roxshire are recorded as follows: Section 1, Plat Book 28, Pages 33 and 34, March 4, 1977 and Section 2, Plat Book 31, Pages 26 and 27, May 3, 1978. Vote: Unanimous Mr. Micas inquired if a developer could be coerced to do other functions by the Highway Department before their subdivision roads are taken into the State System. Mr. McElfish stated that the Highway Department could require developers to do additional road work on roads that serve as an acdess to their dev&lopment if the' improvements or work is related. Mr. O'Neill r~turn&d to the meeting. On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board denied the request for a street light at the intersection of Walker Avenue and Dupuy Road because it did not meet the criteria for street light installation. Vote: Unanimous Mr. Muzzy was present and stated that in April, 1978, ~the Board authorized the ~ubmission of a preliminary application for 3 year participation in HUD's Small Cities Comprehensive Program in the amount of $1,500,000 to replace the water and sewer system in Ettrick and after receiving approval of the preliminary application, the Board authorized the submission of the full application in August,-1978. He added that in November, 1978, the Board authorized the County Administrator to sign for the release of the first year funds of $600,000. He s'tated that the County Administrator needed authorization to sign the final contract for the first year funds but that the Board should be aware of some of the obligations placed on the County which he listed. Mr. Bookman inquired if these had been accepted previously. Mr. Muzzy indicated they had not. Mrs. Girone stated she feln that acceptance of these conditions would open the door to new focuses on the County and it was on her motion, seconded by Mr. Bookman, resolved that this matter be deferred until January 24, 1979. Vote: Unanimous Mrs. Girone stated that Mr. J. K. Timmons has offered to convey approximately 1.3 acres of land between Courthouse Road and Branchway Road to .the County and the Stonehenge Subdivision residents have requested that Board accept this conveyance. She added they wish to plant fl6wers and beautify the area and also protect ~themselves from a c~t~tal t~e on the parcel. She also added 79-10 o she felt this land could be used to widen or imorove the roadway at the subdivision entrance. Mr. O'Neill stated he felt there could be a use for this parcel of land to widen the road but felt this matter should be investigated further priOr to acceptance by the County. After further consideration of the matter, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this matter be deferred ~ntilFebruary 14, 1979. Vote: Unani~nous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board Increased Planned Budget Rewenue Account 111-1-00012-0948 - Highway Safety Grant by $25,000 and increased Planned Budget Expense Account 111-1-06410-1101 - Salaries and Wages - Regular, by $25,000. Increased Planned Budget Revenue Account 111-1-00011-0524 - Rent - Community Development by $3,093.75 and increased Planned Budget Expense Account 111-1-00011-4301 - Renovation of Structures by $3,093.75. Decreased Planned Budget Expense Account 111-1-31400-4123 - Contingencies by $2,506.25; increased Planned Budget Expense Account 111-1-00011-4301 - Renovation of Structures by $406.25 and Planned Budget Expense Account 111-1-00011-2201 Telephone Service by $2,100. Vote: Unanimous Mr. Mmiszer stated the Board had received a request from the School Board to reconsider their previous action denying the transfer of $206~000 frcm the Interest Earned Account to the Bond Fund Expenditure Account and distributed an accounting of where the funds would be spent. Mr. Bookman inquired if this would be all that was needed to complete the projects. Mr. Ramsey stated he had heard that additional funds would be needed in addition to these funds. Mrs. Girone stated she 'felt the interest earned funds should be used to pay off the debt service. She stated when the projects were completed then the Board should request additional funds. Mr. Bookman agreed saying further that at this point in time he did not know where the projects stood. Mr. Apperson stated he did not feel the Board of Supervisors should take over the administration of the school bond funds. Mr. ~Apperson stated further he felt that if the money were used for debt service, then the School Board would need money for other items and in fact, all it amounted to was transferring money from one pocket to another. Mrs. Girone stated she felt the accountability is what was being discussed rather than the administration of funds and added that the taxpayers should know what is being done with the bond funds. Mr. O'Neill stated that athletic equipment was being paid for with these funds and he felt equipment, etc, that wears out should not be purchased with these funds because they were for capital exnend itures. After further consideration of the matter, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request be denied. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone, the Board appropriated an amount not to exceed $6,800 for the purchase of the Credit Union Trailer and waived the bidding procedure because of the immediate need for the trailer and the inability to wait while bids were scheduled and accepted. Vote: Unanimous 79-11 10. Mr. Meiszer stated six bids had been received for the remodeling of the Bookmobile Garage for the Chester Branch Library. He stated the low bid in the amount of $25,750.00 had been received from Saunders Construction Corporation but he was concerned about the time schedules which this corporation has not met in the past. Mrs. Girone stated she did not feel previous work at other sites in the County had been accomplished in a satisfactory manner or within time frames given and she felt it should be given to the second low bidder, Associated Construction. Mr. Apperson indicated he had not heard of the other company and would prefer not to do this without some background information on the company. Mr. O'Neill inquired if there were sufficient grounds to take the second low bid. Mr. Micas indicated he was satisfied with the grounds stated. Mr. O'Neill stated he felt some of the problems involving Saunders Construction was do to the architect as well as other problems with soils, etc. and that since he had not heard of Associate. d Construction he would be reluctant to give the bid to them. After further discussion it was generally agreed to defer this matter until later in the day until some further information could be obtained on Associated Construction. ll.B. On motion of the Board, the following resolution was adopted: Whereas, Elizabeth C. Schools retired on December 31, 1978, from the Chesterfield County Commissioner of Revenue's Office after serving the County since February 1, 1961; and Whereas, Mrs. Schools has rendered a valuable service to Chesterfield County; and Whereas, It has been to the credit of the County and its citizens to ha, ye Mrs. Schools as an employee of the County; and Whereas, It is the desire of the Board to recognize her faithful service to the County and to spread this recognition upon the Minute Book of the Board of Supervisors of Chesterfield County. Now, Therefore, Be It Resolved that this Board publicly recognizes this faithful and diligent service of Mrs. Schools and extends ~on behalf of its members and the people of Chesterfield County their appreciation and gratitude ,to Mrs. Schools for her many years of service to the County. And Be It Further Resolved that a copy of this resolution be presented to Mrs. Schools and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous ll.C. On motion of the Board, the following resolution was adopted: Whereas, ~James C. Johnson retired on December 31, 1978, from the Chesterfield County Sheriff's Office after serving the County since November 18, 1965; and Whereas, Mr. Johnson has rendered a valuable service to Chesterfield County; and Whereas, It has been to the credit of the County and its citizens to have Mr. Johnson as an employee of the County; and Whereas, It is the desire of the Board to recognize his faithful service to the County and'to spread this recognition upon the Minute Book of the Board of Supervisors of Chesterfield County. 79-12 Now, Therefore, Be It Resolved that this Board publicly recognizes this faithful and diligent service of Mr. Johnson and extends on behalf of its members and the people of Chesterfield County their appreciation and gratitude to Mr. Johnson for his many years of service to the County. And Be It Further Resolved that a copy of this resolution be presented to Mr. Johnson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous 12. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved the revisions to the Title III Grant for the' County to provide a summer camp program for the elderly from the Capital Area Agency on Aging in the amount of $4,000 which will be held at Pocahontas State Park,by the Chesterfield Parks and Recreation Department, which original grant included a coopera- tive effort with the City of Richmond and would be held at Camp Thunderbird for a lesser amount. Vote: Unanimous 13. Mr. Micas ~ndicated he' would like the Board to authorize him to enforce the County's liens for delinquent real estate taxes in Bermuda and Dale Districts. Mr. Bookman inquired whose land was involved in Bermuda. Mr. Micas indicated Mr. Stamie Lyttle. Mr. Bookman inquired why this was necessary if Mr. Lyttle had told the Board he intended to pay his taxes. Mr. Micas stated it was a formality. After. further discus, sion of the matter, it was on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that pursuant to Section 58-1016 of the Code of Virginia, 1950, as amended, the County Attorney is directed to enforce the County's liens for delinquent real estate taxes on the following parcels of land: A parcel of land located in the Dale Magisterial District of Chesterfield County, designated as lot 6 on tax map 41-14(1). A parcel of land located in the Bermuda Magisterial District of Chesterfie°ld County, designated as parcel llC and part of parcel llC on tax maps 133-6(2) and 133-6 (2)-llB. Vote: Unanimous 14. On motion of Mr. Apperson, seconded by Mr. Bookman, the following ordinance was adopted on an emergency basis with the public hearing to be held on February 14, 1979, at 3:00 p.m.: An Ordinance ~to Amend the Code of the County of Chesterfield, 1975, as Amended, to Establish a Central Absentee Voter District Be It Ordained by the Board of Supervisors of the County of Chesterfield: (1) That the Code of the County of Chesterfield is amended and reenacted as follows: There is hereby established a central absentee voter election district in the Circuit Court Conference Room on the first floor across from the Circuit Court Judges' Chambers at the Chesterfield Courthouse for the purpose of receiving, counting and recording all absentee ballots in all elections cast within the County. Such central absentee voter election district shall 79-13 receive, count and record all absentee ballots in accordance with the requirements of S24.1~233.1 of the Code of Virginia and all other applicable provisions of law. This shall be effective February 1, 1979 for a period of twelve months. Vote: Unanimous 15. On motion of Mr. Appe~on, seconded byMr. Bookman, the Board respectfully requested that the Circuit Court Judges appoint Mr. Robert K. Clarke as a Police Officer for the County of Chesterfield effective January 16, 1979. Vote: Unanimous 16. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board established the date of March 16, 1979, at 5:00 p.m. ~EST) ~as the deadline to submit proposals to provide cable television to Chesterfield County. It is noted any proposal submitted after that time and date will not be accepted. Vote: Unanimous Mr. Meiszer stated the Board might consider the possibility of hiring a consultant to evaluate the proposals. 17. 18. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved a livestock claim from Mr. Henry C. Martin for the destruction of an Austrailian black swan in the amount of $225 as recommended by the State Agricultural Department. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved the following erroneous tax claims for payment: Jacqueline S. Michalik J. M. Wilkinson Henry F. Fisher Anj anappa Hanunaiah La~rence Bartruff David R. Fields Thomas S. Elliott 1977 Personal Property 1975 Erroneous Assessment 1978 Erroneous Assessment 1978 Personal Property 1978 Persomal Property 1978 Personal Property 1978 Personal Property $ 85.01 199.20 8.~0 73.80 42.56 133.92 50. ~0 Vote: Unanimous 20. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the Nursing Home to write off the following amounts on the accounts of the following patients as uncollectable accounts receivable: Elizabeth C. Barbour Cora G. Lynch Ella Moyer Joseph Thigpen Lizzie Tucker Henry W. WilIiams Sidney Wright $ 186.00 126.50 278.14 214.00 281.30 61.74 115.00 Vote: Unanimous 21. On motion of Mrs. Girone, seconded by Mr. Bookman, the following appointments were made: 79-14 plannin Commission,. effective January 1, 1979 until December 31, 1980. ., Mr. Fred Cifelli was appointed to the Mental Health and Mental Retardation Services Board, effective January 1, 1979 until December 31, 1981, representing Midlothian District. Mr. Lewis Chaffee was reappointed to the Personnel Appeals Board, effeCtive January 1, 1979 until December 31, 1981. 4~. Mr. Russell Lang was appointed to the Library Advisory Board, effective Ja~nuary 1, 1979 until December 31 1981 representing Midlothian District.~ ' ' 5~.. Mr. L. T. Lumadue was appointed to the Operating Committee of the Metropolitan Economic Development Council, effective January 1, 1979 amd serving at the pleasure of the Board of Supervisors Vote: Unanimous ~xcept for Mr. Dodd who abstained. 22. On mo~ion of Mrs. Girone, seconded by Mr. Dodd, the following ordinances were set for public hearings on February 14, 1979 at the times as indicated: ' An Ordinance to amend and reenact §18-18 of the Code of the County of Chesterfield, 1978, as amended, relating to procedure for subdivision approval, at 3:05 p.m. An Ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by adding S~15.1-22.1, 15.1-22.2 and 15.1-22.3 relating generally to the possession, transporting and discharging of firearms and providing for a penalty at 3:10 p.m. o An Ordinance to amend and reenact §21-3 of the Code of the County of Chesterfield, 1978, as amended, relating to the definition of shopping center at 3:15 p.m. An Ordinance to amend Chapter 16 of the Code of the County of Chesterfield relating to grievance procedures at 3:20 p.m. Vote: Unanimous It was generally agreed to defer advertising the ordinance relating to a historic preservation zone. M=s. Girone stated this ordinance was originally proposed for the Bon Air area but she felt this ordinance was not needed to accomplish the wishes of the citizens for a historical designation. 23. Mr. Meiszer stated th'e County had been formally notified that the roads in the following subdivisions had been accepted into the State System, effective as indicated: Walton Park - Section A (Effective December 18, 1978) Glengate Road - Beginning at intersection with Walton Park Road, State Route 624, and going 0.04 mile wester- ly to a cul-de-sac. Length 0.04 mi Edgetree Court - Beginning at its intersection with Walton Park Road, State Route 624, and going 0.05 mile westerly to a cul-de-sac. 0.05 mi Oak Creek Court Beginning at intersection with Walton Park Road, State Route 624, and going 0.06 mile westerly to a cul-de-sac. 0.06 mi. Ashtree Road - Beginning at intersection with Walton Park Road, State Route 624, and going 0.05 mile westerly to a cul-de-sac. 0.05 mi. 79-15 10. 24. Rollin~ood Estates Apartments (Effective January 3, 1979) Kim Drive - Beginning at intersection with Heybridge DriVe (State Route 2165) easterly 0,05 mile to a temporary turnaround. Mr. Meiszer presented the Board with a copy of a resolution passed by Colonial Heights City Council in support of Chesterfield's resolution regarding a location decision for 1-295/288. gen 0.O5 mi. Mr. Ramsey distributed copies of the monthly financial statement for December. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board acknowledged receipt of the Annual Audit for 1977-78. Vote: Unanimous Mr. Meiszer distributed a copy of the schedule of the work ses~ to be held on the budget and invited the supervisors interested to attend. ~r. Meiszer also informed the Board that he and several staff members would be travelling to New York on January 18 and 19, 1979, to meet with several bond rating firms to discuss the water revenue bonds. It was generally agreed the Board would meet with Mr. E. L. Covington, Jr. of the Virginia Department_~ of Highways and Transportation on January 29i~ 1979, at 12:00 noon at the Icarus Restaurant for a work session on road matters. On motion of Mr. Bookman, secondect', by Mrs. Girone, the Board set the 2nd Wednesday of the month at 2:00 p.m. and the 4th Wednesday of the month at 9:00 a.m. as regular meeting dates for 1979 for the Board of Supervisors,with the exception of the month of December for ~hich only the first meetin~ of the month ~ould be Vote: Unanimous on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that discussion regarding the Bookmobile Garage Bid for the Chester Branch Library be deferred until January 24, 1979. Vote: Unanimous of Mrs. Girone, seconded by Mr, Bookman, the ~Board' On motion Executive Session to discuss personnel and legal matter~ went into Vote: Unanimous Reconvening: The Board met with the Volunteer District Fire Chiefs at the Fire Training Center at 7:30 p.m. The group discussed several budget items which will be either taken care of at subsequent Board meetings or at budget hearings for the 1979-80 budget. On motion of Mr. O'Neill, seconded by Mr. Dodd, the following resolution was adopted: 79-16 Whereas, Virginia has seven state-supported universities and these seven are located in five of Virginia's six geographic/ historical regions, leaving only the Southside region without a university; and Whereas, the sixteen-county Southside area contains one-eighth of the population of Virginia, one-sixth of its counties, and one- fifth of its cities, yet has no university of its own while taxes from the Southside go to help support state universities in the State's other five regions; and Whereas, it makes more sense to educate people in the population centers where they are found; and Whereas, Virginia State College is the largest and most diverse institutionof higher learning in Southside Virginia, offering liberal arts, land-grant, teacher-training, graduate, co-educational, and adult education programs, and is organized into seven diStinct schools and 27 departments, offering 40 bachelor's and 26 master's degree programs, and is led by a president, 'four vice-presidents and six deans; and Whereas, in structure, curriculum, organization, scope, length of service, quality of instruction and breadth of experience, Virginia State College is well qualified to be a university and is already a university in all but name; and Whereas, Virginia State College is the most thoroughly integrated institution of higher learning in Virginia, with about 8% of its undergraduates, 30% of its faculty and administrators, and 40% of its evening/summer/graduate enrollees being white, indicating a broad base of service to the population of Southside Virginia; and Whereas, there will be a substantial saving of taxpayers money by making available at a university in Southside Virginia a wider variety of programs that Southsiders are now forced to travel to other regions to secure; and Whereas, Virginia State College has been serving Southside Virginia for 96 years, has a distinguished faculty and dedicated staff, and has the capacity, experience and design to be able to moVe into university status without extensive immediate capital outlay; and Whereas, Virginia State College is far older than the four institutions given university status from 1968 to 1977 (VCU, Mason, Old Dominion and Madison), was doing bachelor's and master' degree work far earlier than any of them, has a more diverse program than any of them had when they became universities, had an independent existence much longer than any of them (three of th four new state uni~ersitit~.s were branch colleges for longer periods than they were independent schools before becoming universities) while Virginia State College itself was a parent school to a branch college zn Norfolk for a quarter of a century, and compares favorably with, or exceeds, them in terms of number of schools, departments, degree programs and students at the time each became a university; and Whereas, university status is important if Virginia State College is to keep up with its peer institutions (such as George Mason and James Madison) in the keen competition for curricular prog~_-ams, state appropriations, federal funding, and foundation grants and will benefit Virginia State College by better enabling it to recruit faculty and students, find employment for its graduates, and secure research grants, fellowships, and publica- tion contracts that go more readily to universities than to colleges. 79 -17 Therefore, Be It Hereby Resolved that the Chesterfield County Board of Supervisors does support and endorse enthusiastically he concept of university status for Virginia State College and ecognition of it as the 'regional university for Southside Virginia, and does call upon the General Assembly of the Common- wealth of Virginia to rename the College, Virginia State University Vote: Unanimous On motion of the Board, the following resolution was adopted: Whereas, former Chesterfield County Citizen, Robert E. Carter, has recently accepted a position as Chief Fire and Arson Investigator for the National Fire Protection Association and has moved his residence to Boston,. Massachusetts; and Whereas, the Chesterfield County Board of Supervisors wishes t,~ recognize his outstanding service to Chesterfield County and the fire service community, both state and nationally; and Whereas, Robert E. Carter served as Chief Investigator and Deputy Chief Fire Marshal for the Commonwealth of Virginia; and Whereas, he served as State Supervisor of Fire Service Training in the State Department of Education of Virginia for nine years; and Whereas, he was appointed to serve on the Joint Council of National Fire Organizations by the International Association of Arson Investigators and served for one year as Chairman of that organization; and Whereas, he was appointed by the Governor to serve as the first Executive Director of the Virginia Fire Service Commission in 1978; and Whereas, he has devoted 27 years and 6 months to the fire service community in Virginia; and Whereas, the responsible positions held by Robert E. Carter reflects the high professional esteem in which he is held by the Governor, the Commonwealth of Virginia and his professional associates; and Whereas, the Chesterfield County Board of Supervisors recognizes the outstanding service and duty of Robert E. Carter to Chesterfield County. Now, Therefore, Be It Resolved that this Board commends Robert E. Carter for his professional service to the fire service community of Chesterfield County and the Commonwealth of Virgin~.a and wishes him well in his future endeavors. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Apperson, the Board of Suoervisors this day approved all claims presented to the County for the month of January, 1979, and authorized the County Treasurer to issue warrants, a copy of which is filed in the Treasurer's Office. !Vote: Unanimous In motion of Mr. Bookman, seconded by Mrs. Girone, the Board ladjourned at 9:45 p.m. NiJcholas M. Meiszer-~/ E. MerLin 0 Neill, Sr. ~ County Adminis trato~ Chairman 79-18