02-14-1979 MinutesBOARD OF SUPERVISORS
MINUTES
February 14, 1979
Supervisors in Attendance:
E. Mmrlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice Chairman
Mr. J. Ruffin Apperson
C. L. Bookman
Mr. R. Garland Dodd
Mr. Nicholas M. Meiszer
Cotmty Administrator
Staff in Attendance:
Mr. Phillip Hester, Director of
Parks and Recreation
Mr. C. G. Manuel, Director of
General Services
Mr. Steve Micas, County Attorney
Mr. Jeffrey M~zmf, Director of
~ty Development
Mr. Robert Painter, Utilities Dir.
Mr. Dennis Parker, Airport Manager
Mr. David Reeve, Administrator of
Juvenile Detention Honm
Mrs. Girone called the meeting to order at the Chester Holiday
Inn at 8:00 a.m. (EST) in the absence of the Chairman.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board went
into Executive Session to discuss legal matters.
Vote: Unanimous
Reconveni ng:
The Board generally agreed to recess and meet at the Courthouse
for an informal work session on the budget.
Reconvening:
The Board met with Lane Ramsey and other members of the staff
to review ~the fiscal year 1979-80 budget. Mr. O'Neill joined the
meeting.
The Board recessed' for lunch.
Re convening:
Mr. O'Neill excused himself from the meeting.
Mrs. Girone called the meeting to order at the Courthouse in
the absence of the Chairman at,2:00 p.m. (EST)
Mr. Apperson gave the invocation.
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
approved the minutes of January 24 and January 29, 1979 as
amended.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board of
Supervisors this day approved all claims presented to the
County for the month of February, 1979, and authorized the
County Treasurer to issue warrants, a copy of which is filed
in the Treasurer's Office.
Vote: Unanimous
79-44
Mr. E. L, Covington, Jr., Resident Engineer with the Virginia
Department of Highways and Transportation, was present and
stated that so far the State has spent $200,000 on clearing,
sanding and putting chemicals on the roads in Chesterfield
County because of the ice and snow.
Mr. Covington stated further that the County needed to
schedule a public hearing for the secondary roads hearing.
It was generally agreed that the hearing would be held on
March 14, 1979 at 2:00 p.m. and that the Highway Department
would advertise the .~blic he,ring.
Mr. Bookman inquired if Plans for Elkhardt and Turner Roads
were progressing. Mr. Covington presented Mr. Bookman with
a modified proposal for improving the intersection and stated
the State forces may do most of the work, it will cost approxi-
mately $75,000 and hopefully, a traffic signal will be install-
ed. ~ He stated he did need the Board to designate some money
to the project before improvements were begun and if everything
progressed as planned, the work should be completed by late
Summer.
Mr. Bookman inquired if the EIS~ statement had been received
for Genito Road. Mr. Covington stated he had not received it
yet but it is being done.
Mr. Bookman stated he had seen the signs installed on Turner
and Jessup Roads and inquired if the roads were still under
study. Mr. Covington stated they will be doing a survey on this project
but the signage is the only item that will be done until the
survey is complete.
Mr. Apperson inquired about the counties which have snow
regularly and have designated snow routes. Mr. Covington
stated that the snow alternate routes are worked out with
each locality and something could be done for Chesterfield
but it would have to be understood that the snow route would
be first and no others roads in the County would be touched
until they were cleared. He stated that perhaps for next year,
representatives from the School Board, Board of Supervisors
and Highway Department could meet to discuss this matter.
Mr. Dodd asked that Mr. Covington investigate the request for and
instal]~ if needed, a stop Sign at the intersection of Enon
Church Road and Rivermont Road.
Mrs. Girone inquired about the right-of-way for the Buford Road
relocation. Mr. Covington stated that the Highway Department
was under the impression that the right-of-way had been
dedicated but it never was, so it will take some additional time
for this to be obtained but he did not expect this to hold up the
project.
Mr. Painter presented the Board with the water and sewer
financial reports.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approve¢
and authorized the County Administrator to execute the following
water contract:
W78-69CD/6(7) 8692 Walthallmill, Section 2
Developer: B. Forace Hill & Harold B. Fulcher T/A
Hill-Fulcher Company
Contractor: E. G. Bowles Company
Est. Contract Cost: $113,716.50
Est. County Cost: $ 40,000.00(Cash Refund - $20,000 and
refund through connections - $20,000)
Code: 366-1-11684-7221 - Refund through connections
and further the Board appropriated $20,000 from 563 Surplus to
79-45
o
III.
380-1-68692- 7212.
Vote: Unanimous
Mr. Painter stated that the County had received a request from
Mr. J. K. Timmons for additional refunds from connections for an
off-site water line installed to serve Hillcrest Section of
Salisbury under Water Contract W74-64CD. Mr. Bookman inquired
if this was the nOrmal practzce' followed bY the County.
Messrs. Painter ~and Welchons stated it was when there were not
enough connection ~fees received to refund the actual amount due
and if it were part of the original a~ea served as is the case
in this instance. Mr. Welchons stated the actual refund due is
$8,740, the amount refunded to date is $4,600 and the refund
outstanding is $4,140. After further discussion of the matter,
it was on motion of Mrs. Girone, seconded by Mr. Dodd, resolved
that Mr. J. K. Timmons be refunded an additional $4,140 through
connections within the Salisbury Subdivision since there are
not enough lots in Hillcrest Section to refund the actual
refund due.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
approved the request from Mr. G. W. Butler for a one year extension of
time of the refund provisions on contract AC 463, Cameron Hills.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
Decreased appropriations in the amount of $2,344.64 from
code 380-1-68872-4393 to 563 fund balance, Brandermill
Trade Center, W78-87CD.
Increased appropriations in the amount of $6.30 from 563
surplus to 380-1-68832-7212, Ramblewood Road, W78-83CD.
This is a result of extra work performed by the developer.
Vote: Unanimous
Mr. Meiszer stated he would like the Board to authorize a letter
to be sent to engineering firms for a statement of qualifications
to perform engineering services for one or more of the projects
to be accomplished with bond funds. He presented the Board
with a list of proposed projects. Mr. Bookman stated .the Qualla
Road Extension was not included. Mr. Meiszer stated this list
is just a working copy or a starting point and the Board could
delete and add as they saw fit. After further discussion of
the matter, it was on motion ,of Mr. Apperson, seconded by
Mr. Dodd, resolved that the Board approved the approach of sending
out letters to engineering firms asking for a statement of
their qualifications to p~rform engineering services for the
water bond projects decided upon by the Board.
Vote: Unanimous
Mr. Bookman stated the list attached would be the basis on which
the firms sent their statements and asked that the Qualla Road
Extension be included as well,which would be from Courthouse
Road west to Physic Hills. Mr. Apperson asked also that
the line from Route 10 to Wilmouth also be included.
Mrs. Girone suggested that the decision on which projects were
to be done be put on a future agenda for discussion and a
de cis ion.
79- 46
Mr. Bookman excused himself from the meeting and Mr O'Neill
re turned. '
Mr. Richard November presented the Board with a request to
pay a portion of additional rock excavation which is being
required because the line 'has t'~ be laid deeper and under the
force mai~ to serve properties other than his own, He stated
the estimat~d amount for the additional rock is. $6,500 but
he is not sure how much rock is there but they will still have
to go even deeper than the first foot to have the line installed
under the force main. Mr. Welchons stated the Utilities
Department recommended denial of this request because it could
set a precedent. Mr. Apperson stated that this is a barrier
but a man-made barrier (the force main) and that a natural
barrier would be different and could set a precedent. After
'further discussion of the matter, it was on motion of Mr. Apperson,
seconded by Mr. Dodd, resolved tl~at the County pay up to $6,000
'f°r the first foOt of rocR' excavation in the bottom of the
trench because of the depth requirement in addition to the
refunds for the oversize sewer mains and one-fifth (1/5) of
the cost of other rock excavation and further the Board approved
and authorized the County Administrator to execute the following
sewer contra~t: i.
7(7) 9182 Sunnyb ro ok
Developer: Continental Development Corporation
Contractor: Bookman Construction Company
Est. Contract Cost: $55,939.40 plus rock
Est. County Cost: $ 9,896.65 plus 1/5 rock cost for over-
size sewer line(Refund through Connections
and up to $6,000 for fir~t foot of
rock excavation in bottom of trench.
Code: 573-1-11781-7221
Vote: Unanimous
Mr. Bookman returned to the meeting.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board approved
and authorized the County Administrator to execute the following
sewer contract:
7(7)9022 Bellwood Drive-In Theatre
DeveloPer: Neighborhood Group of Motion Picture Theatre
Contractor: Stamie E. Lyttle Construction Company
Est. Contract Cost: $65,525.00
Est. County Cost: $48,000.00
$ 9,700.00 Cash Refund
$38,300.00 Refund through Connections
and further the Board appropriated $9,700.00 from 573 Surplus to
380-1'7902277212 and $38,300.00 to 573-1-11781-7221.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board denied
the request of Mrs. Nellie S. Harris, 506 Old Bermuda Hundred
Road for reimbursement for damages to her automobile from a
hole in Osborne Road.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
denied the request from the developers of James River West Estates
to use individual sewage pumps in thedevelotmmnt of said subdivision.
Vote: Unanimous
79-47
o
Mr. Apperson inquired if the"developers had proposed to maintain
the individual pumps would the Utilities Department have Bad a
different recor,~nendation. Mr. Painter stated they would have
looked at the request more favorably but the number requested
was also large.
Mr. Morris Mason was present representing the White House Motel
owner's request to pay the sewer connection fee on an installment
basis. He stated the owner would either have to pay the fee
or repair the sand filter system he was using which will cost
approximately $13,000+. Mr. Micas stated he would have to
check into this matte~ because this may violate the prohibition against
extending County credit for private businesses. After further
consideration of the matter, it was on motion of '.Mr. Dodd,
seconded by Mrs. Girone, resolved that this request be deferred
until February 28, 1979.
Vote: Unanimous
On motion of Mr. Dodd, secondedby Mr. Bookman, the Board
approved the req~mst from Mr. J. T. Waddill, IV for permission
to use a private sewage pump to serve a new house on Curtis
Street provided the easements are dedicated and the pump be
abandoned when gravity sewer is available.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
appropriated $13,000 from 573 Surplus to 380-1-78371-4393 ~and
$28,067.05 from the Unappropriated Surplus of the General Fund
to 380-1-78371-4393 to fund the Midlothian Fire Depa=tment
Sewer Extension, Sewer Contract 7(7) 8371, which $41,067.05 is
above the original appropriation of $40,000.
Vote: Unanimous except for Mr. Bookman who abstained because
of the source of funds designated.
On motion of Mr, Bookman, seconded by Mr. Apperson, the Board
authorized the County Administrator to accept a deed of
dedication from Murphey Lee Gentry and Evelyn T. Gentry on
behalf of the County for a 15 foot wide strip along Courthouse
Road, located in Clover Hill District, Map Section 27-1.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
authorized the County Administrator to accept a deed of
dedication from McCormick & O'Neill, A Virginia Partnership,
on behalf of the County for a 10 foot wide strip along
Crowder Drive, located in Midlothian District, Map Section 15-12.
Vote: Unanimous except for Mr. O'Neill who abstained.
Mr. John Harmon, Right of Way Agent, was present and stated
there had been a meeting on February 13, 1979 with Mrs. W. T.
Garnett. He stat~d she had agreed to ha~ing the pier repaired comparab y
to its original condition and to $3,837.84 for the easement.
There being no further discussion, it was on motion of
Mr. Apperson, seconded by Mr. Bookman, resolved that the Board
approve payment in the amount of $200 for the easement; $1,792.56
for twelve trees; $1,845.28 for topsoil and seeding and should
the estimate for topsoil and seeding be higher the County will
pay the greater amount; and the cost of repairing the pier to
a comparable construction and strength as the original pier,
Project No..6511-20A/33, Dale District.
Vote: Unanimous
79 ~48
On motion of Mr. Bookman, seconded by Mr. Apperson, the County
Attorney was authorized to institute condemnation proceedings
against the following property owners if the amount as listed
opposite thei'r names is not accepted. Be it further resolved
that the County Administrator notify the said property owners
by registered mail of the intention of the County to enter upon
and take the property which is to be the subject of said
condemnation proceedings. An emergency existing, this
resolution shall be and it hereby is declared in full force
and effect immediately upon passage.
Richard H. and Patricia B.
Hamilton
S68-1C/D $77.00
Vote: Unanimous
Mr. Willis Pope, Right-of-Way Engineer, stated there are
approximately 14 homes located in the old subdivision of
Bermuda Ochre which have no legal road access. He stated the
most feasible access is to extend the road to Route 10. Mr. Dodd
stated he would like to appropriate money from the Unappropriated
Surplus of the General FU~d to do the necessary survey workl and
he would possibly use his 3¢ Road Funds for the road construction
After further consideration of the matter, it was on motion of
Mr. Dodd,' seconded by Mr. Apperson, resolved that $1,000 be
appropriated from the Unappropriated Surplus of the General Fund
to do survey work necessary to obtain a right-of-way for the
residents of the Bermuda Ochre Subdivision to have legal access
to Route 10.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
authorized the Utilities Depar~men~to engineer a sewer line
to serve 10 homes on Dupey and Oakland Avenue and bring the
finding~ and coat back to the Board for consideration.
Vote: Unanimous
Mr. Bookman stated that he felt a figure should be arrive at as
to how much money will be spent in each Magisterial District
for sewer. Mr. Apperson stated he felt a meeting should be held
to determine priorities and funds and that no other projects
should be approved until that time. It was generally agreed
that the Board would meet on March 5,~..1979, at 12:30 at the
Airport Restaurant to discuss this matter as well as the budget.
4. A.
Mr. Painter presented the Board with a list of developer sewer
and water contracts executed by the County Administrator.
Mr. Dodd and Mr. Apperson excused themselves from the meeting.
Mr. Meiszer stated this time and date had been scheduled for a public hearin~ t~
consider an ordinance establishing a central absentee voter
district. There being no one present to discuss this matter,
it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved
the following ordinance be adopted:
An Ordinance to Amend the Code of the County of
Chesterfield, 1975, as Amended, to Establish a Central
Absentee Voter District
Be It Ordained by the Board of Supervisors of the County of
Ches terfi eld:
79-49
(1) That the Code of the County of Chesterfield is amended
and reenacted as follows:
There is hereby established a central absentee voter election
district in the Circuit Court Conference Room on the first floo=
across from the Circuit Court Judges' Chambers at the Chesterfiel
Courthouse for the purpose of receiving, counting and recording
all absentee ballots in all elections cast within the County.
Such central absentee voter election district shall receive,
count and record all absentee ballots in accordance with the
requirements of §24.1-233.1 of the Code of Virginia and all other
applicable provisions of law. This shall be effective
February 1, 1979 for a period of twelve months.
Vote: Unanimous
4. B.
Mr. Meiszer stated this time and date had been advertised for
.a public hearing to consider an ordinance relating to procedure
for subdivision approval. Mr. Apperson and Mr. Dodd returned
to the meeting. Mr. O'Neill inquired why' the time frame for
r~¢ording'~plats w~as reduced from 6 months to 3 months. Mr, Muzzy
indicated he did not know the reason it had been changed other
than to expedite the recording of the plats. There being no
further discussion of the matter, the following ordinance
was adopted:
An Ordinance to Amend and Reenact Section 18-18 of the
Code of the Couhty of Chesterfield, 1978, as Amended,
Relating to Procedure for Subdivision Approval
Be It Ordained by the Board of Supervisors of Chesterfield
County:
(1) That 418-18 of the Code of the County of Chesterfield
is amended and reenacted as follows:
Sec. 18-18.~ Procedure for subdivision approval,
The following procedure shall be followed for approval of
subdivision plats:
(a) Tentative Plats. The subdivider shall prepare a pro-
posed tentative plat in accordance with the provisions of divi-
sion 2 of this article, including a proposal for the installation
of improvements and intended dedication or reservation of public
lands. The subdivider.:shall then file a letter of transmittance
of the proposed tentative plat wi~h the planning commission
along with such tentative plat. Upon receipt of such proposed
plat, the planning commission shall obtain the required
recommendations from the department of community development and
other public agencies. After receipt of such recommendations,
the planning commission shall either (1) approve such tentative
plat, if such plat is in conformity with the ~provisions of this
chapter, or (2) approve the plat subject to modification or
(3) reject the tentative plat. Written findings giving specific
reasons for disapproval shall be reported to the subdivider withi
sixty days after receipt of such tentative plat~.~. Such teas.ohs
shall relate in gen.era! terms such modifications or corrections
as Will permit approval of the' plat, "The planning comrhissi0n
reserves the right to review the tentative plat at any time and
tentative aPproval of the plat shall expire twelve months from th
date of approval.
(b) Final Plat, After complying with the terms and condi-
tions of tentative approval as outlined in (a) above, the
subdivider shall prepare and submit to the department of communit
development the final plat incorporating all required modifica-
tions to the tentative plat and the provisions of division 3 of
79-50
4. C.
this article. The subdivider shall file seven reproductions
thereof. The director of community development shall determine
whether or not the final plat is in conformance with the approved
tentative plat and shall approve the final plat if such plat
does so conform; or he shall send such plat to the planning
commission if not in conformity with their recommendation as to
final action thereon. Upon receipt thereof, the director of
community development shall examine the final plat and all
necessary certificates to determine its conformity with the
approved tentative plat and the requirements established in this
chapter and by the planning commission, and shall either approve
or disapprove such final plat. The director of community
development shall not approve a plat for recordation that has not
been approved by the director of utilities as meeting county
requirements for public utilities. The director of community
development shall approve or ~eject the final plat within sixty
days of its submission unless the subdivider is notified of
objections to the plat or the time is extended by agreement
with the subdivider.
After the final plat shall have been approved by the director
of community development, the subdivider may record the plat..
(c) Submission and recordation of final plat. The subdi-
vider sha%l submit to the secretary one linen print and two
transparencies (photographic positive polyester film) of the
final plat. The secretary shall sign such plats within seven
days of receipt of such plats. The secretary shall return to
the subdivider the linen print to be recorded in the clerk's
office of the circuit court of the county and shall distribute
the two transparencies to the appropriate administrative
officials. Unless a final plat is filed for recordation within
six months after final approval thereof by the secretary, such
approval shall be withdrawn and the plat shall be marked void
and returned to the agent. After recordation, the subdivider
may then proceed to develop and sell lots in his subdivision.
(d) A_A_A_~. If the planning commission or director of
community-~-v-e-l-~pment fails to approve or disapprove the
· proposed final plat within sixty days after it has been
officially submitted for approval, the subdivider, after ten
days' written notice 2o the commission, or director of
community development, may petition the circuit court of the
county to decide whether the plat should or should not be
The court shall hear the matter and make and enter such order
respect thereto as it deems proper.
If the planning commission or director of community
development disapproves a final plat and the subdivider contends
that such disapproval was not properly based on this chapter,
or was arbitrary or capricious, he may appeal to the circuit
court and the court shall hear and determine the case as soon
as may be.
Vote: Unanimous
Mr. Meiszer stated this time and date had been advertised for I
a public hearing relating generallY to the discharging of I
firearms. ~'Mr. Bookman inquired if this would affect any of I
the existing turkey_ shoot operations in the County. Mr. Micas indical
~'~-~'6~I~--af~eet-~ii~-6f~-~-~--~h-6o-'~ 6peratiC~-7-]~'e'r further discussion of
the matter, it was on motion of Mr. Apperson, seconded by
Mr. Dodd,'..resolved that this or'din, ance be' deferred until
February 28, 1979 t..o allow th~,.Police Department to investigate
the effect this ordinance would have on existing turkey shoot
operations in the County,
Vote: Unanimous
79-51
d
4. Do
Mr. Meiszer stated this time and date had been advertised for
a public hearing regarding the adoption of an ordinance
relating to the powers and duties of the Personnel Appeals
Board. There being no one present to discuss this matter, it
was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved
that the following ordinance be and it hereby is adopted:
An Ordinance to Amend and Reenact Section 16-6 of
the Code of the County of Chesterfield, 1978, as Amended,
Relating to the Powers and Duties of the Personnel
Appeals Board
Be It Ordained by the Board of Supervisors of Chesterfield
County:
(1) That Section 16-6 is amended and reenacted as follows:
Sec. 16-6. Same--Same--Powers and Duties.
The personnel appeals board shall constitute the final
authority to rule upon grievances filed by employees under the
grievance procedu=e promulgated pursuant to section 16-11.
Vote: Unanimous
5.A.
Mr. Dexter Williams, Chief of Comprehensive Planning, presented
Board with a list of possible rural addition projects for FY 78-79.
Mr. Apperson stated a turnaround at the end of Tucker Road should
be deleted as a project and asked that Cc~nunity Development look into the
right-of-way dedications to as~certain what is needed and which,
if any, have been dedicated previously.
It was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved
that the Chesterfield County Board of Supervisors request the
Virginia Department of Highways and Transportation to transfer
all Rural Addition Funds for FY 78-79 ($7~,~000)to the Secondary
Road Improvement Budget for use in the reconstruction of the
intersection of Route 650, Turner Road, and Route 663, Elkhardt
Road.
Vote: Unanimous
DoB.
On motion of Mr. O'Neill, seconded by Mrs. Girone, the Board
denied the request to increase the light from a 3300 LU. to a
7000 LU. on Beechwood Road.
Vote: 'Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
approved the installation of a street light on an existing pole
at the intersection of Sambar Road and Fallow Drive.with any
associated costs to be expended from the Dale District Street Light
Funds.
Vote i Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
denied the request for a street light to be installed on
Sydelle Drive,
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the request
for a street light to be installed at the intersection of Pate
and Vayo A~enues was approved with any associated costs being
expended from the Dale District Street Light Funds.
79-52
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Wadsworth Drive, Lyric Court, Sonnet Hill Drive
and Sonnet Hill Court in Archbrooke, Sections 1, 2 & 3, Clover
Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Dodd, it is resolved that Wadsworth Drive,
Lyric Court, Sonnet Hill Drive and Sonnet Hill Court in Arch-
brooke, Section 1, 2 & 3, Clover Hill District, be and they
hereby are established as public roads.
And be it further resolved that the Virginia Department
of Highways and Transportation, be and it hereby is requested
to take into the Secondary System, Wadsworth Drive, beginning at
end of state maintenance (State Route 2251) northerly .06 mile;
Lyric Court beginning at its intersection with Wadsworth Drive
westerly .06 mile to a cul-'~de-sac; Sonnet Hill Drive beginning
at intersection with Wadsworth Drive (State Route 2251) south
easterly . 14 mile thence northerly .10 mile to intersection with
Wadsworth Drive (State Route 2251), Sonnet Hill Court beginning
at intersection with Sonnet Hill Drive .05 mile easterly to a
cul-de-sac. These roads serve 37 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 40' right-of-
way for all of these roads except Wadsworth Drive which has
a 60' right-of-w~y. These sections of Archbrooke are recorded
as follows: Section 1, Plat Book 24, Pages 13 and 14, May 5,
1975; Section 2, Plat Book 26, Page 37, April 26, 1976; and
Section 3, Plat Book 28, Page 19, February 11, 1977.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Donegal Drive, Donegal Court in Rocky Run, Section
2, Clover Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Dodd, it is resolved that Donegal Drive and
Donegal Court in Rocky Run, Section 2, Clover Hill District, be
and they hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation be and it hereby is requested to
take into the Secondary System, Donegal Drive, beginning at
intersection with Qualla Road (State Route 653) westerly .20
mile to intersection with Donegal Court thence westerly .20 mile
to a temporary turnaround. Donegal Court beginning at inter-
section with Donegal Drive southerly .06 mile to a cul-de-sac.
These roads serve 36 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 60' right-
of-way for all of these roads except Donegal Court which has
a 50' right-of-way. This section of Rocky Run is recorded as
follows: Section II, Plat Book 27, Page 60-62, November 4, 1976.
Vote: Unanimous
This day the County Environmental Eng~neer in accordance with
directions from this Board, m'ade report in writi~.g upon his
examination of Donegal Drive and Donegal Place in Donegal Forest,
Section 1, Clover Hill District.
79-53
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Dodd, it is resolved that Donegal Drive and
Donegal Place in Donegal Forest, Section 1, Clover Hill District
be and they hereby are established as public roads.
And be it further resolved that the Virginia Department of
Highways and Transportation be and it hereby is requested to take
into the Secondary System, Donegal Drive, beginning at inter-
section with Donegal Place .08 mile easterly to existin~
Donegal Drive in Roe~Run, Section 2; Donegal Place, beginning
at intersection with Donegal Drive northerly .18 mile to a
cul-de-sac. These roads serve 24 lOts.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 60' right-
of-way for all of these roads except Donegal Place which has
a 50' right-of-way. This section of Donegal Forest is recorded
as follows: Section 1, Plat Book 28 Pages 20 21 and 22
February 11, 1977. ' ' '
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination ,of Okuma Drive and Koyoto Drive in Cameron Hills
Subdivision, Bermuda District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Dodd, it is resolved that Okuma Drive and Koyoto
Drive in Cameron Hills, Section B, Bermuda District, be and they
hereby are established as public roads.
And be it further resolved that the Virginia Department of
Highways and Transportation be and it hereby is requested to
take into the Secondary System, Okuma Drive, beginning at end of
State Maintenance (State Route 2435) westerly .13 mile to its
intersection with Koyoto Drive thence westerly .01 mile to a dead
end; Koyoto Drive beginning at intersection with Okuma Drive
southerly .08 mile to a dead end. These roads serve 8 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for all of these roads. This section of Cameron Hills
is recorded as follows: Section B, Plat Book 29, Page 100,
November 7, 1977.
Vote: Unanimous
This day the County Environmental Engineer in accordance with
directions from this Board, made report in writing upon his
examination of Ambridge Road and Beechgrove Drive in Amberwood,
Sections 1 and 2, Clover Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Dodd, it is resolved that Ambridge Road and
Beechgrove Drive in Amberwood, Sections 1 and 2, Clover Hill
District be and they hereby are established as public roads.
And be it further resolved that the Virginia Department of
Highways and Transportation be and it hereby is requested to
take into the Secondary System, Ambridge Road, beginning at its
intersection with Beach Road, State Route 655, and going 0.24 mile
northerly to a cul-de-sac; Beechgrove Drive, beginning at its
intersection with Beach Road, State Route 655, and going 0.20
mile northerly to a temporary turnaround. These roads serve
24 lots.
79-54
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50t right-
of-way for all of these roads, These sections of Amberwood
are recorded as follows: Section 1, Plat Book 28, Page 35 and
36, March 7, 1977 and Section 2 Plat Book 28, Page 91 May 31
1977. ' ' , ,
Vote: Unanimous
This day the County Environmental Engineer, in accordance
with directions from this Board, made report in writing upon
his examination of East Timber Ridge Road, Timber Ridge Road,
Timber Ridge Court and Timber Ridge Place in Timber Ridge
Subdivision, Clover Hill District.
Upon consideration whereof and on motion of Mr. Bookman,
seconded by Mr. Dodd, it is resolved that East Timber Ridge
Road, Timber Ridge Road, Timber Ridge Court and Timber Ridge
Place in Timber Ridge Subdivision, Clover Hill District, be and
they hereby are established as public roads.
And be it further resolved that the Virginia Department of
Highways and Transportation be and it hereby is requested to take
into the Secondary System, East Timber Ridge Road, beginning at
lridge Parkway (State Route 1920) thence westerly 0.04 mile
to Timber Ridge Road; Timber Ridge Road, beginning at East Timber
Ridge Road thence north and westerly 0.23 mile to Timber Ridge
Road. Beginning at East Timber Ridge Road thence south and wester-
ly 0,22 mile to Timber Ridge Court thence north and easterly
0.20 mile to Timber Ridge Place, thence northerly 0.06 mile to
Timber Ridge Road thence north 0.04 mile to Brandermill Parkway
(State Route 1921); Timber Ridge Court, beginning at Timber Ridge
thence northerly 0.05 mile to a cul-de-sac; Timber Ridge
?lace, beginning at Timber Ridge Road thence southeasterly 0.10 mile
to a cul-de-sac. These roads serve 77 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for all of these roads except Timber Ridge Court and
Ridge Place which have a 40' right-of-way. This
section of Timber Ridge is recorded as follows: Plat Book 22,
ms 67 and 68, July 27, 1974.
te: Unanimous
· Dodd stated he would like the Board to consider a resolution
to purchase the Seaboard Coastline right-of-way from Brand~rs Bridge Road
to Chester Road, Mr. O'Neill stated he would favor this
se but s tat'~d he felt the quoted price of $2,000 per acre
too high. After further consideration of this matter, it
was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that
the right-of-way department be authorized to negotiate with
Seaboard Coastline Railroad for the County to purchase approxi-
mately 27.64 acres from Branders~Bridge Road north to Chester Road of
the Seaboard Coastline's abandoned right-of-way,
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized the AirpoctManager to write off the following amounts
on the accounts of the following customers as uncollectable
ao~c'ounts receivable£ortheAirport:
Augusta Aviation
Blvd. Service Center
Brandyaire Aero
Century Aviation
gray, W. G. Assoc.
Jefferson, Moore Walter
Iourdan, Earl M.
19 46
43 89
14 80
119 69
20~25
1 79
15 40
79-55
Nauset Airways, Inc.
O' Callahan, Duane
O'Keefe, Lawrence P,
Rexrod, Roy P.
Dunn, J. B.
Fazzolare, Frank, Jr.
Hansen, Robert E.
Jones, Herman Aircraft Sales
Mr. MacKenzie
Wood, Gerald
Vote: Unanimous
16.62
10.8O
18.00
496.51
14.40
41.34
13.92
11.43
30.40
159.25
7.m.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
authorized the County Administrator to enter in,to an agreement
with the Recreation Services Section of the Commission of Outdoor
Recreation for a recreation appraisal for the County, for which
there will no cost.
Vote: Unanimous
7.m.
Mr. Phillip Hester presented the Board with a proposal to
charge for the use of County picnic facilities which would
amount to $10.00 for a shelter w~th tables and $2.00 for an
area with tables only. He stated that this would, hopefully,
prevent people from reserving the areas and then not usin~ them
a~ the no-show rate is 30-40%, Mr. Bookman stated he did not feel this
should be done, that he could ~derstand this for the use of tennis facilities
or so~ng like that, but not for picnic facilities. Ha suggested that
if a fee were decided upon, that it should be reimbursed if they did show~ ~md
used the facilitieg reserved. Mr. Hester stated thaw ~9,~!d be
but he did not feel the fees would stop anY groups wzshi{{~ to
use the facilities. After further discussion of the matter, it
was on motion of Mrs. Girone, seconded by Mr. Dodd, resolved
that shelters with tables be reserved for a $10.00 nonreimburs,
able fee and that areas with tables be reserved for a $2.00
nonreimbursable fee and further that this policy is approved
f~or a period of one year.
9.m.
Vote: Unanimous ,except for Mr. Bookman.
Nays: Mr. Bookman.
Mr. Meiszer presented the Board with proposed guidelines for
the Airport Advisory Board as revised from the January 24, 1979
meeting. Mrs. Girone stated she would like the word "citizen"
inserted in the second paragraph in the first sentence so that
it would read "a citizen advisory body .... " She added that
the second sentence of the same paragraph could be deleted.
There was some discussion regarding written notice prior to
calling a special meeting and the County Attorney indicated nOt~-c
means that all meabers have to be contacted either orally or in writin~ and th~
s 'hould be sufficient. Mr.. Bookman stated ~he felt with minbr
names changes and references to the 'the airport board, this
could be used for all advisory boards in the County. It was
on motion of Mr. Bookman, seconded by Mr. Apperson, resolved
that these guidelines be approved as amended for the Airport
Advisory Board.
Vote: Unanimous
It was generally agreed that a copy of these proposed guidelines
be changed so that all advisory boards in the County could
use them and that the draft be sent to the boards for their
comments.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
accepted the low bid from Industrial Plant Services, Inc. in
79-56
the amount of $45,948 for renovations for the County Jail.
Vote: Unanimous
9.Bo
On motion of Mrs, Girone, seconded by Mr. Bookman, the Board
accepted the low bid fcom Hindel-Evans in the amount of
$152,350 (Base Bid) with additional changes as recommended
by the Administrator of the Juvenile Detention Home which amounts
to approximately $8,750 for t~Ye furnishing and erection of
the gymnasium for the Juvenile Detention Home all of which is
subject tO the Division of Justice and Crime Prevention approval.
Vote: Unanimous
10.A.
10.B.
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized the Chairman and the County Administrator to
execute a real estate purchase agreement with McQuay-Perfex, Inc.
for a parcel of land containing 3.00+ acres on the southern
s~de of Whitepine Road in the amount of $45,000 and better known
the Hetra Corporation property and further the Board authoriZed the repurchase
of said property from Hetra Corporation in order for this conveyance to take
place.
Vote: Ihanimous
On motion of Mr. Apperson, seconded by Mr, Bookman, the Board
deferred consideration of a real e.~tate purchase contract
with Old Dominion Truck Leasing until February 28, 1979.
Vote: Unanimous
11.
On motion of Mr. Apperson, seconded by Mr. Bookman, it was
resolved that P~rsuant to Section 58-1016 of the Code of
Virginia, 1950, as amended, the County Attorney was directed
to enforce the County's liens ~or delinquent real estate
taxes on the following parcels of land:
A parcel of land located in the Matoaca Magisterial District
of Chesterfield County, designated as lot 1, block A of
the Carver Homes Sites Subdivision.
e
A parcel of land located in the Midlothian Magisterial
District of Chesterfield County, designated as 3 acres on
tax map 62-11(1)-4.
A parcel of land located in the Matoaca Magis te=i'al District
of Chesterfield County, designated as 2 acres adjacent to
Indian Path Road on tax map 131-51.
A parcel of land located in the Matoaca Magisterial District
of Chesterfield County~ designated as lot 5A and 14A,
block K of the Laurel Branch Farms Subdivision.
Two parcels of land located in the Clover Hill Magisterial
District of Chesterfield County, designated as lots 6 and
7 of the Villa Ridge Farms Subdivision.'
Vote: Unanimous
12.A.~
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
declared four oxygenators and fire apparatus Unit #37 as surplus
equipment and authorized the County Administrator to negotiate
sales and~accePt~beS~--~0ffers for-t~e a~orementiOned equipment.
Vote: Unanimous
79-57
13.A.&B.
14.
15.
16.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
set public hearings for March 14, 1979 for the following
ordinances at the times indicated:
"An ordinance to amend the Code of the County of Chesterfield,
1978, as amen~2ed, by amending sections 21-3, 21-50, 21-81,
21-142 and 21-155 relating to Dog Kennels" at 3:00 p.m.
"An ordinance to amend the Code of the County of Chesterfield,
1978, as amended, by amending and reenacting Section 4-13
relating generally to permissible hours of operation for
public dance halls" at 3:05 p.m.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
approved the following erroneous tax claims for payment:
Nacmi R. Goring
Aghdani Aliasghar
Jeffrey A. Harrison
Jar~s ~. COX
Cornelius Hall
Hallie B. B~anan
Livesays Auto Body
and Painting
Patricia A. Goodnan
Brcm~zing Farris
Industries
Fred J. Windbiel
Richard H. Silva
David C. Priest
Frederick H. Kilmer
Richard J. Williams
Herman Krebs
Rollins Auto Leasing
Corporation
Laura E. Murphy
Alyce G. Hawks
Get. ay Corp. C/O
1979 County Vehicle License
1979 County Vehicle License
1979 County Vehicle License
1979 County Vehicle License
1979 County Vehicle Licenses
1979 County Vehicle License
1979 County Vehicle License
1979 County Vehicle License
1979 County Vehicle Licemse
1979 County Trailer License
1979 County Vehicle Licenses
1979 County Vehicle Licenses
1979 County Trail.er License
1979 County Vehicle License
1979 County Vehicle License
1979 County Vehicle License
1979 County Vehicle License
1979 County Vehicle License
Emrick Leasing Corp. 1979 County Vehicle License
Carolyn A. Harris 1979 County Vehicle License
15.00
15.00
15.00
15.00
30.00
15.00
15.00
15.00
15.00
6.50
30.00
30.00
5.00
15.00
15.00
15.00
15.00
15.00
15.00
15.00
Vote: Unanimous
Mr. Bookman stated the leased parking lot at the Dale Fire
Station needed to be improved and a water line extended which
total cost would be approximately $1,850. Mr. Meiszer stated
that since the ned. essary paperwork was not available nc~, it could
be handled as a budget transfer. The Board generally agreed that
Mr. Meiszer should handle this request for $1,850 as a budget
transfer frcm the contingency account to the Fire Department budget.
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved
a livestock claim from Mrs. William H. Sims in the amount of
$60.00 for the destruction of 15 guineas as recommended by the
State Department of Agriculture.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved the request for bingo and/or raffle permits for 1979
from St. Edwards Knights of Columbus and from J. G. Hening P.T.A.
Vote: Unanimous
79-58
17.
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board adopted
the following resolution:
A Resolution Ratifying the Preparation, Publication and
Distribution of a Notice of Sale and the Preparation and
Distribution of a Preliminary Official Statement Relating
to $9,000,000 Principal Amount of Water Revenue Bonds of
Chesterfield County
Whereas, this Board of Supervisors of Chesterfield County (the
"County") deems it advisable and in the best interests of ~the
County (i) to acquire and construct improvements to the water
system of the County; (ii) to provide for the issuance, sale and
delivery of a series of water revenue bonds of the County (the
"Series of 1979 Bonds") pursuant to the resolution (the
"Resolution") adopted by this Board of Supervisors on March 22,
1962 entitled, "A Resolution Authorizing The Issuance Of
$750,000 Water Revenue Bonds And $3,070,000 Water Revenue Refundin
Bonds Of The County Of Chesterfield, Payable From The Net Revenue
Derived By The County From The Operation Of Its Water System" and
Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as amended
(the same being the Public Finance Act), for the purpose of
paying the cost of such improvements; and (iii), accordingly,
to ratify the preparation, distribution and publication of
the Notice of Sale, the preparation and distribution of a form of
proposal for the purchase of the Series of 1979 Bonds and the
preparation and distribution of the Preliminary Official
Statement relating to the Series of 1979 Bonds;
Now, Therefore, Be It Resolved By The Board Of Supervisors
Of Chesterfield County:
Section 1. Ratification of Pre~oaration, Publication and
Distribution of Not'ice of Sale. 'l'me action of the County
Administrator" of the" County in preparing, publishing and
distributing, or causing to be prepared, published and distributed
the Notice of Sale of the Series of 1979 Bonds, such publication
having been made in The Daily Bond Buyer, a financial newspaper
published in the City of New York, New York, on February 9, 1979,
and such Notice of Sale having been in the following form, is
hereby approved, ratified and confirmed:
"NOTICE OF SALE
CHESTERFIELD COUNTY, VIRGINIA
$9,000,000
WATER REVENUE BONDS, SERIES OF 1979
Notice is Hereby Given that sealed proposals for the
purchase of $9,000,000 principal amount of Water Revenue Bonds,
Series of 1979 (the "Series of 1979 Bonds"), of Chesterfield
County (the "County"), will be received by or on behalf of the
County at the office of the Treasurer of the Commonwealth of
Virginia, Room 101, Finance Building, Capitol Square, Richmond,
Virginia 23215, until 12:00 noon, Virginia time, on Tuesday,
February 20, 1979, at which time and place all proposals will be
publicly opened.
The Series of 1979 Bonds will be dated as of March 1, 1979;
will be numbered from 1 consecutively upwards to 1,800, both
inclusive, in order of maturity, earliest maturities first;
will be of the demonination of $5,000 each; will bear interest
payable October 1, 1979 and semi,annually thereafter on each April
and October 1; and will mature serially in numerical order on
April 1 in each of the years and in the respective principal
amounts set forth in the table below:
79-59
Principal Principal Princi~
Ye ar Amount Year Amount Y ear Amount
1980 $ 30,000 1988 $ 70,000 1996 $ 500
1981 35,000 1989 245,000 1997 ' 530
1982 40,000 1990 330,000 1998 570.
1983 50,000 1991 355,000 1999 610
1984 55,000 199:2 380,000 2000 650
19 85 40,000 1993 405,000 2001 700
1986 45,000 1994 435,000 2002 745
1987~ 60,000 1995 465,000 2003 800
2004 855
The Series of 1979 Bonds will be issued as coupon bonds regis
by the holder as to principal only in accordance with the
provisions for such registration to be endorsed thermion.
The principal of and premium, if any, and interest on the
Series of 1979 Bonds shall be payable at the principal office
of The Central National Bank in the City of Richmond, Virginia,
or, at the option of the holder thereof or of the coupons
appurtaining thereto, as the case may be, at the principal office
of Manufacturers Hanover Trust Company, in the City of New York,
New York, as the paying agents for the Series of 1979 Bonds, in
such coin or currency of the United States of America. as at the
respective dates of payment is legal tender for public and
private debts.
The Series of 1979 Bonds maturing prior to April 1, 1990,
shall not be subject to redemption. The Series of 1979 Bonds
maturing on and after April 1, 1990, shall be subject to
redemption at the option of the County prior to their stated
maturities at any time on or after April 1, 1989, in whole at
any time, or in part from 'time to time on any interest payment
date in inverse order of maturity and by lot within a maturity,
upon payment of the principal amount of the Series of 1979 Bonds
to be redeemed together with the interest accrued thereon to
the date fixed for redemption plus a premium of one-half of one
percent (1/2 of 1%) of the principal amount of each Series of
1979 Bond to be redeemed for each twelve (12) months' period
or fraction thereof between the date fixed for redemption and
the stated maturity date of such Series of 1979 Bond~, such
premium in any event not to exceed two percent (2%) of such
principal amount.
The Series of 1979 Bonds are to be issed for the purpose of
providing funds to pay the cost of acquisition and construction
of improvements to the County's public water .~ystem (the '%~ater
System"). The Series of 1979 Bonds and interest thereon will be
payable solely from, and secured equally and ratably by a lien an¢
charge on, the revenues derived by the County from the operation
of the Water System, subject to the prior payment from such
revenues of the expenses of operation and maintenance of the Wate:
System.
Bidders shall specify the rate or rates of interest per
annum to be borne by the Series of 1979 Bonds, to be expressed
in multiples of one-eighth (1/8th) or one-twentieth (1/20th)
of one percent (1%). Bidders shall not be restricted as to the
number of rates which may be named, provided that all Series of
1979 Bonds maturing on the same date must bear interest at the
same single rate from their date to such maturity date, which
single rate of interest shall be represented by a single coupon.
No bid will be considered for less than all of the Series of
1979 Bonds or for a price less than ninety-eight and one-half
percent (98-1/2%) or more than one .hundred and two percent (102%)
of the principal amount thereof, plus accrued interest from the
date of the Series of 1979 Bonds to the date of their delivery.
Unless all proposals are rejected the Series of 1979 Bonds will
be awarded on February 20, 1979, to the responsible bidder offer-
ing to purchase the Series of 1979 Bonds at the lowest "True or
Canadian interest cost" to the County, such cost to be computed
79-60
by doubling the semi-annual interest rate (compounded semi-
annually) necessary to discount the debt service payments from
their respective payment dates to the date of the Series of 1979
Bonds and to the price bid, not including interest accrued to the
date of delivery. The right is reserved to reject any and all
bids or to waive any irregularities or informalities in any bid.
The County has been advised by its financial advisor, Craigie
Incorporated, that such firm may submit a bid to purchase the
Series of 1979 Bonds.
Proposals must be unconditional, must be on the County's
proposal form prepared for the purpose, must be submitted in
sealed envelopes marked "Proposal for Chesterfield County,
Virginia, Water Revenue Bonds, Series of 1979" addressed to the
undersigned and must be accompanied by a certified or bank
cashier's check in the amount of $180,000 payable to the order of
Chesterfield County, Virginia, as a guarantee of good faith on
the part of the bidder. No interest will be paid by the County
on such good faith deposit. Good faith checks of unsuccessful
bidders will be promptly returned to the representatives thereof
upon the award of the Series of 1979 Bonds or rejection of all
bids, as the case may be. The good faith check of the successful
bidder will be deposited by the County and the proceeds thereof
credited against the purchase price due for the Series of 1979
Bonds upon their delivery or retained as and for liquidated
damages in the event the successful bidder fails to take up and
pay for the Series of 1979 Bonds in accordance with its bid.
The Series of 1979 Bonds will be printed at the expense of
the County. Delivery of the Series of 1979 Bonds, properly
executed, will be made to the successful bidder in New York,
New York, on March 14, 1979, or as soon thereafter as the Series
of 1979 Bonds can be prepared. Payment of the balance of the
purchase price, including any premium offered, must be made in
Federal reserve funds. The County will furnish on delivery of
the Series of 1979 Bonds the opinion of Messrs. Wood & Dawson,
New York, New York, approving the validity of the Series of
1979 Bonds, which opinion will also be printed on the back of
each Series of 1979 Bond, together with the usual closing document~
including a certificate that no litigation is pending affecting
the validity of the Ser~es of 1979 Bonds.
It is anticipated that CUSIP identification numbers will be
printed on the Series of 1979 Bonds, but neither the failure to
print any such number on any Series of 1979 Bond nor any error
or omission with respect thereto shall constitute cause for
failure or refusal by the successful bidder for the $~ries of
1979 Bonds to accept delivery of and pay for the Series of 1979
Bonds in accordance with the terms of its proposal. No CUSIP
identification number shall constitute or be deemed to be a part
of any Series of 1979 Bond or a part of the contract evidenced
thereby and no liability shall attach to the County or any of its
officers or agents because of or on account of any such number
or any use made thereof. Ail expenses in relation to the printing
of CUSIP identification numbers on the Series of 1979 Bonds shall
be paid for by the County; provided, however, that the CUSIP
Service Bureau charge for the assignment of such numbers shall be
the responsibility of and shall be paid for by the successful
bidder for the Series of 1979 Bonds.
Requests for proposal forms, for the Preliminary Offical
Statement pertaining to the Series of 1979 Bonds and for further
information should be addressed to Mr. Nicholas M. Meiszer,
County Administrator, Chesterfield County, Chesterfield County
Courthouse, Chesterfield, Virginia 23832, or to Craigie Incor-
porated, P. O. Box 1854, Richmond, Virginia 23215, telephone 804-649-3944.
Proposal forms and the Preliminary Official Statement may also be obtained at
the office of Messrs. Wood & Dawson, 48 Wall Street, N~w York, New York 10005.
Nicholas M. Mmiszer
County Administrator
Chesterfield County"
79-61
Section 2. Ratification of Preparation and Distribution of
?roposal for Pur~hase 0~f· Series Of 1~9'79 Bonds. The preparation
and distribu'tion by the CountY Administrator of the County to
each person requesting same of a "Proposal for Purchase of Water
Revenue Bonds, Series of 1979" in the following form is hereby
approved, ratified and confirmed:
"Proposal For Purchase of Water Revenue Bonds,
Series of 1979
February 20, 1979
Mr. Nicholas M. Meiszer
County Adminis traitor
Chesterfield County
c/o State Treasurer's Office
Room 101, Finance Building
Capitol Square
Richmond, Virginia 23215
Dear Sir:
We offer to purchase all, but not less than all, of the
$9,000,000 principal amount of Water Revenue Bonds, Series of 1979
of Chesterfield County, Virginia (the "Series of 1979 Bonds")
to be dated March 1, 1979, described in the Notice of Sale of the
Series of 1979 Bonds published by the County in The Daily Bond
Buyer, New York, New York, at the price of Dollars
($ ), which is % of the par value thereof. We will
also pay accrued interest--~m the date of the Series of 1979
Bonds to the date of the delivery thereof and payment therefor.
The Series of 1979 Bonds shall mature on April 1 in each of
the years and in the amounts, and shall bear interest, payable
October 1, 1979 and semi-annually thereafter on each April 1
and October 1, at the rates per annum, as follows:
Principal Interest Principal Interest principal
Year Amount Rate Year Amount Rate Year Amount
1980 $ 30,000 % 1988 $ 70,000 __% 1996 $ 500,000
19 81 35,000 % 1989 245,000 ~o 1997 530,000
1982 40,000 % 1990 330,000 % 1998 570,000
1983 50,000 % 1991 355,000 % 1999 610,000
1984 55,000 % 1992 380,000 % 2000 650,000
1985 40,000 % 1993 405,000 % 2001 700,000
1986 45,000 % 1994 435,000 % 2002 745,000
1987 60,000 % 1995 465,000 .... % 2003 800,000
2004 855,000
We enclose herewith as a good faith deposit a certified
or bank check for $180,000 payable to the order of Chesterfield
County, Virginia. Such check is to be returned to us if this
proposal is not accepted. If this proposal is accepted, such
check shall be deposited by the County and the proceeds thereof
applied in accordance with the aforesa~.d Notice of Sale. It is
agreed that no interest will be paid on such good faith check or
the proceeds thereof.
This pr~',posal is submitted in accordance with and subject to
all provisions contained in the aforesaid Notice of Sale, which
N'0tice of Sale is hereby made a part of this proposal.
The names of the underwriters who are associated for the
purpose of this proposal are either listed on the reverse side
hereof or on a separate sheet attached hereto.
Very truly yours,
79-62
By
'(Aut~'orized Of'~icer)
Intez ~t
Rat
No addition or alteration, except as provided above, is to be
made to this proposal.
(Note: The folloiwng is stated for information only and is not a
part of the above bid, The True or Canadian interest cost for the
above bid, computed in accordance with the Notice of Sale is
Section 3. Ratification of Pr.eparation and Distribution of
Preliminary Official Statement. The preparation and distribution
~y' the County A'dministrator and other appropriate officers,
employees and agents of the County to prospective investors in and
purchasers of the Series of 1979 Bonds of the Preliminary Official
Statement of the County relating to the Series of 1979 Bonds dated
February 9, 1979, is hereby approved, ratified and confirmed.
Section 4. Effectiveness of Resolution.
shall take effect upon its adoption.
This resolution
Vote: Unanimous
18.
Ramsey presented the Board with the Financial Report for
1979.
Meiszer stated the roads in the following locations had
formally accepted into the State Secondary System
as indicated:
aboard Coast Line Industrial Park (Feb. 5, 1979)
Darling Road - Beginning at intersection with
lwood Road (State Route 656) southerly 0.25 mile
a cul-de-sac.
Leng th
0.25 mi.
Park, Section B (Feb. 1, 1979)
Road - Beginning at its intersection with
Park Road, State Route 624 and going 0.04 mile
terly to a temporary turnaround.
ate Road - Beginning at its intersection with
Park Road, State Route 624 and going 0.13 mile
to a temporary turnaround.
Creek Terrace - Beginning at its intersection with
Park Road, State Route 624, and going 0.04 mile
aSterly to a cul-de-sac.
tree Terrace - Beginning at its intersection with
Park Road, State Route 624, and going 0.06 mile
terly to a cul-de-sac.
0.04 mi.
0.13 mi.
0.04 mi.
0.06 mi.
Meiszer stated additional appointments needed to be made
the Heritage Commission, the Library Advisory Board,
Mental Health and Mental Retardation Services Board and
Youth Services Commission. He stated further that a
of resignation had been received from Mr. Whaley Colbert
igning from the Youth Services Commission.
79-63
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
appointed Mrs. C. R, Gibson, Jr. to the Mental Health and Mental
Retardation Services Board for a period of three years effective
January 1, 1979 until DeCember 31 1981 who will be representing
Midlothian District. ' '
Vote: Unanimous
Mrs. Girone stated that there were going to be several different
agencies seeking DJCP grants this year and one is the Youth
Services Commission for staff support which would create an
office. She stated she wanted the Board to be aware of this
and make a decision early as to whether it was their feeling that
thi.s application should be submitted. She stated originally
the Board did not want to create an office for this Commission
and so she wanted it brought to their attention before a
con~nitment had to be made. Mr. Apperson stated he would like
a representative from Social Services to meet with the Commission
to discuss this matter. Mr. Meiszer distributed a summary of
DJCP grant requests for FY80 by County departments/agencies.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
w[~ived the application fees for zoning from the Skinquarter
Baptist Church because of a slight error in layout which was
undetected and needs to be amended and for Mr. Ernest L.
Belvin because of a notification problem.
Vote: Unanimous
Mr. Jeffrey Muzzy stated the firm of Weston Environmental
Engineers had submitted a proposal to the County in the amount
of $55,000 to evaluate the County's roads and traffic patterns.
stated this proposal is in two phases--the first to develop and
policy type alternatives that are available for the County so as to deal wit~
h'_zghway system issues and Cue second is to evaluate existing needs and
of the County's highway system. Mr. O'Neill stated he would like the report
prior to the 6 year plan hearing. Mrs. Girone asked she would like to see how
the County's needs relate to the existing State funding forrm~la. Mr. Muzzv
stated the guidelines outlined could be changed. It was on moti
of Mrs. Girone, seconded by Mr. Apperson, resolved that the
County Administrator be authorized to enter into a contract with
Weston Environmental Engineers to study the traffic in the
County for an amount not to exceed $55,000 which funds will be
e:<pended from the contingency account.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mrs. Girone, the Board
indicated their int~t~on to spend approximately 15% or ~270,000
of revenue sharing funds for the improvement of the ~econdary Road
System in the County and authorized the advertising to discuss the use of
Revenue Sharing ~un~]s for this purpose to be discussed on Mar~h 21, 1979 at
7:00 p.m. in ccmjunction with the scheduled budget hearing.
Vote: Ihanimous
Mr. Meiszer stated he had received a request to send out in the
water bills requests for citizens to post their house numbers
which would help emergency vehicles, mail delivery, etc. and
this would cost approximately $500. It was generally agreed
that the press try to emphasize in their report of the Board
meeting that the Board would like citizens to post their house
numbers and that this matter be deferred for further action
until February 28, 1979.
79-64
19.
Mr. Meiszer stated a Mitigation Plan for the Point of Rocks Park
needs to be accomplished and the Commission of Outdoor
Recreation will pay for half of the cost which total cost is $15,000
the County will pay half. After further discussion of the
matter, it was on motion of Mr, Dodd, seconded by Mr. Bookman,
resolved that the County enter into a contract with Howard
MaCCo~d, archeologist, to do an archeological study of Point
of Rocks Park for an amount not to exceed $7,500 which funds
will come from the contingency at this time and can be reimburs~
from the Bonds Funds if so desired at an appropriate time.and with
the understanding that the Commission of Outdoor Rmcreation with pay $7,500
~through a grant or other funding methods.
Mr. MeiSzer presented the Board with a report on Tax Relief for
the Elderly.
Mrs. Girone stated the Audit Committee had met and it was their
recommendation that the balance due as submitted by Daniel
Robinson and Associates in the amount of $15,000 be paid. On
motion of Mr. Bookman, seconded by Mr. Annerson, the Board
authorized final payment in the amount of $15,000 to Daniel
Pobin~on ~ A~.~ncimte~ for nrofessional services for the annual
audit of the County of Chesterfield including the Nursing Home,
School Board and Utilities Department for the year ended
June 30, 19 78.
Vote: Unanimous
Mrs. Girone stated that the Audit Committee al,~o recommended that
the Board consider entering into a contract with Ernst and Ernst
for fiscal year 1978-79 audit. On motion of Mrs. Girone, seconded
by Mr. Bookman, the County Administrator was authorized to
negotiate a fee based on last year's proposal with Ernst and
Ernst for fiscalyear 1978~79 audit.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board adjourn~
at 5:30 p.m. until 12:00 noon at the State Treasurer's Office
on February 20, 1979 for the purpose of receiving and accepting
bids for the $9,000,000 Water Revenue Bonds.
Votm~ Unanimous
Ni~cholas M. Meiszer//
County Adminis tratZO~r
E. MerIin 0 Neill, ~r.
Chairman.
79-65