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2008-06-25 Packet~_ 4. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 2.A. Subtect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Renee Wyatt-Chapline, Executive Director for Virginia's Gateway Region, will update the Board on activities of the regional economic development organization which serves the cities of Colonial Heights, Hopewell and Petersburg, and the counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex. Preparers Janice Blakley Title: Clerk to the Board Attachments: ~ Yes ^ No #000001 +~ C N N i Q N DC N ~+ .~ 0 V t ~ p ~ ~ ~ ~ pp 41 ~ -+ Q e x ~ ~ C ~ ~ N t C i.+V ~ _f3. ~ ++ , t~D o`. NV C N ~ " s I ~, C O ~ H = > .C dA E d7 G C ~_+ ~ ~= ~ ~ v ~ ~ ~ ~ ~1-+ ~ L . 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Y N .. a ~ a o N c c r '~ v ~ ~ ~, .~ '~ O ~ ~ g ~ ~ c ~ ~o ~ ~ a o ~ ,~ 3 o- °~' > L ~ L a° ~ 3 ~ .~ O ~+ v *' ~ E c ~ ~ ~ ~ N c a ,a? o O D Q ^ ^ N .C O ~-+ C a °' ~ ° Q y ~ ~ a~ s s a o ~; ~ ~ ... a, Q '~ oa a. .a ~ e~~a~ ~ a 3 G1 '~ ~ J 4~ c'"n m ~ aJ ~ ~ LL ~?' bro.: ~ L tv ~ .L ~ ~ ~ ~ ~ ~ as "' ~ ~ ~ ~ ~ C ~ V H ~ ~ O ~ +~+ ~ L V ~ ~ ~ > ~ '~ d ~ oo c w ~ ~ +., ~ _ ~ n. o .o _ _ c ~ a~ ~ c .~o ~..~ v, ~.occ ~'~v o ~ ~ 'a *+ ~ ~ ++ `~ Q1 L c c ~ c ~ ~++ ~ °; ~ ~ ~ a o?~ C n ~ co a O ~ C V'. Vf o v 0 3 .m W .y Q .Q ~~ y .~ ,G r ~ ^.. ~~ ^ T r rww v l v J' • V V ~ f ~ v )" 0 EA~' V .r ~ ~ ` W • r~~ • 3 O ~ n :~` 4~ fl "'~~ ~ •- '~, "~ L.. O O O V C .~ m g .~ W .~ Q .o 3 cv h .~ y~~ ~`~, ~~~ _ j~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Diversity Internship Program: • This year's program began May 12, 2008. • The ten-week program will be completed July 25, • Eight interns are participating this year. • The program has been in existence for 20 years. • Over 150 students have completed the program. • Interns gain valuable work experience related majors. Preparers Karla J. Gerner Attachments: ^ Yes 2008. to their academic Title: Director, Human Resource Management ^ No CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 w AGENDA ~h'RCIN, Meeting Date: June 25, 2008 Item Number: 5.A. Subject: Recognizing Mr. Ray Poindexter, Technician, Upon His Retirement Fleet Management Division Automotive County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Ray Poindexter for more than 31 years of service to Chesterfield County.' Preparers Robert C. Key Title: Director, General Services Attachments: ^ Yes ~ No # 04®~03 RECOGNIZING MR. RAY POINDEXTER UPON HIS RETIREMENT WHEREAS, Mr. Ray Poindexter retired May 1, 2008 after providing more than thirty-one years of dedicated and faithful service to Chesterfield County and Chesterfield County Public Schools; and WHEREAS, Mr. Poindexter began his service September 3, 1976 as an Automotive Technician for Chesterfield County Public Schools; and WHEREAS, Mr. Poindexter served as automotive technician, in the Department of General Services, Fleet Management Division for fifteen years; and WHEREAS, Mr. Poindexter has seen the county bus fleet nearly double, to its present size of almost 600 buses; and WHEREAS, Mr. Poindexter always performed his duties and responsibilities in a professional manner, and placed the welfare and safety of the children and operators of Chesterfield County Public Schools and fellow county employees above his own; and WHEREAS, Mr. Poindexter strived to better himself as a county employee by earning the National Institute for Automotive Service Excellence Master School Bus Technician certification; and WHEREAS, Mr. Poindexter was instrumental in helping maintain a 95 percent daily school bus availability rate. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 25th day of June 2008, publicly recognizes Mr. Ray Poindexter and extends appreciation for his more than thirty-one years of dedicated service to the county, congratulations upon his retirement and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Mr. Poindexter and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®0®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 «~w AGENDA ~~hRCINU" Meeting Date: June 25, 2008 Item Number: 5.8. Subject: Resolution Recognizing Boulevard Flower Gardens at Ruffin Mill for Their Contribution to Chesterfield County by Awarding Them Chesterfield County's 2008 First Choice Business of the Year Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The County recognized Boulevard Flower Gardens at Ruffin Mill at the annual business appreciation event May 14, 2008 as the 2008 First Choice Business of the Year. The award recognizes companies that consistently contribute to Chesterfield County through community service, innovative products and services, job creation, tax revenue and ethical business standards. The Award Selection Committee submits Boulevard Flower Gardens at Ruffin Mill for approval as the recipient of Chesterfield County's 2008 First Choice Business of the Year. Boulevard Flower Garden at Ruffin Mill has demonstrated its dedication and commitment as business of the year to the community of Chesterfield County. Preparers E. Wilson Davis, Jr. Attachments: .yes ~ No Title: Director, Economic Development 000005 RECOGNIZING BOULEVARD FLOWER GARDENS AS THE 2008 FIRST CHOICE BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that contribute to the County's economy and its citizens; and WHEREAS, Boulevard Flower Gardens at Ruffin Mill is located at 2100 Ruffin Mill Road and employs approximately 70 employees, 38 full-time, 12 part-time and 20 seasonal; and WHEREAS, Boulevard Flowers' mission is to "provide robust and healthy material, accurate horticulture advice and professional services to educate customers and insure gardening success"; and WHEREAS, in 2007, Boulevard Flowers moved to a new 33,000-square-foot facility on Ruffin Mill Road sitting on 25 acres housing their retail operations, nursery and garden center; and WHEREAS, Boulevard Flowers' community service activities include support of the Christ and Grace Church, Virginia Tech and Make-A-Wish Foundation and the company also initiated growing over 6,000 mums for fall fund-raising projects for school and sports groups; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25t'' day of June 2008, publicly expresses its gratitude on behalf of the county to Boulevard Flower Gardens at Ruffin Mill for its many contributions by recognizing it as the 2008 First Choice Business of the Year. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Boulevard Flower Gardens at Ruffin Mill and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~ - , h~rX CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 5.C. Subject: Resolution Recognizing Comcast Metro Richmond for a Donation of $10,000 Towards the 2008 "Chesterfield Celebrates" Campaign by Chesterfield County Parks and Recreation Department County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution to recognize Comcast Metro Richmond for their donation for the Annual "Chesterfield Celebrates" campaign. Summary of Information: Comcast Metro Richmond graciously donated $10,000 toward the Annual "Chesterfield Celebrates" campaign to enable the Chesterfield County Parks and Recreation Department to provide wholesome, family activities. This includes the Annual Fourth of July Celebration, Richmond Symphony Concerts and Parade of Lights. These free family oriented special events include two Richmond Symphony concerts at Pocahontas State Park, music, children's entertainment, and a fireworks display at the Fourth of July Celebration and entertainment at the Parade of Lights. Comcast Metro Richmond serves as an excellent example of how businesses can participate in promoting fun, community based special events for the citizens of Chesterfield County. Preparers Michael S. Golden Attachments: ^ Yes Title: Director, Parks and Recreation No # 0®0©U'7 RECOGNIZING COMCAST METRO RICHMOND FOR ITS GENEROUS DONATION TO THE 2008 "CHESTERFIELD CELEBRATES" CAMPAIGN WHEREAS, the Chesterfield County Parks and Recreation Department provides wholesome, family activities for the enjoyment of county residents; and WHEREAS, the annual Fourth of July Celebration, Richmond Symphony concerts at Pocahontas Park, and Parade of Lights are among the free events that offer entertainment to citizens of all ages; and WHEREAS, Comcast Metro Richmond has continued to provide a generous donation to be used by the Parks and Recreation Department towards the 2008 "Chesterfield Celebrates" campaign; and WHEREAS, this donation is a major component toward the enhancement of the special events funded through this campaign; and WHEREAS, Comcast Metro Richmond continues to give back to the Chesterfield community through their sponsorship; and WHEREAS, through the cooperative efforts of Mr. Henry Pearl, Area Vice President and General Manager, and Kenneth M. Dye, Director Government Affairs and Community Affairs, the spirit of community/private partnerships has provided the department with increased awareness to explore similar opportunities for other programs; and WHEREAS, Chesterfield County greatly appreciates this donation and is looking forward to continuing a strong relationship with Comcast Metro Richmond. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of June 2008, publicly recognizes Comcast Metro Richmond for its generous contribution toward the 2008 "Chesterfield Celebrates" campaign. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Comcast Metro Richmond and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~DOO®8 - CHESTERFIELD COUNTY o BOARD OF SUPERVISORS Page 1 of 1 `",~~NM AGENDA Meeting Date: June 25, 2008 Item Number: 6.A. Subject: Work Session to Review 2008 General Assembly Legislation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to decide which new laws enacted by the 2008 General Assembly should be advertised for public hearings to amend the County Code or sent to the Planning Commission. Summary of Information: After each General Assem that become effective Ju permit ordinance changes recommendations on which or sent to the Planning further action. Preparers Steven L. Micas bly session staff identifies changes in State law ly 1St which: (1) require ordinance changes or (2) . The attached "summary sheet" contains the staff new items should be scheduled for a public hearing Commission and which items are recommended for no Title: County Attorney 0425:79015.1 (79020.1; 79014.1) Attachments: ^ Yes ~ No # 000009 2008 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 25, 2008 I. CHANGES REQUIRING BOARD ACTION 1. Amend the County's subdivision ordinance to include "stepchildren" within the definition of "immediate family" for family subdivisions. [HB 190; SB230] Staff Recommendation: State law and the County Code allow certain land divisions to be accomplished without compliance with the subdivision process or ordinance requirements. One type of these "exempt" land divisions are "family subdivisions" where the division is made to convey a lot to a member of the owner's "immediate family". The 2008 General Assembly amended the family subdivision statute to require including stepchildren as eligible "immediate family members". This amendment must first be referred to the Planning Commission. 2. Amend County's zoning ordinance to comply with new requirements 1) allowing the rebuilding of damaged nonconforming structures and 2) making all structures for which a building permit has been issued or for which taxes have been paid for 15 years, legally conforming. [HB 1078] Staff Recommendation: The County's zoning ordinance, pursuant to state statute, restricts the ability of the owner of a nonconforming structure (a structure that was legal when built but no longer complies with current zoning ordinance requirements) to enlarge or structurally alter the structure. The 2008 General Assembly has mandated that localities must use square footage to determine whether a building has been "enlarged" and must use the Uniform Statewide Building Code provisions to determine whether a structure has been "structurally altered." Although staff does not believe that these changes will have a material affect on the regulation of nonconforming structures, the County Code will need to be amended. An additional issue raised by this legislation is that a structure will be considered to be legally nonconforming under a zoning ordinance (even if it always violated the ordinance) if the locality issued a building permit for the structure or has collected real estate taxes on the structure for over 15 years. This will materially change the current concept of "nonconforming use" in the County's zoning ordinance. All of these matters will be referred to the Planning Commission as required by law. 000010 0425:79014.1 3. Amend County's subdivision ordinance to increase the length of time that tentative subdivision plats are valid in "multiphase" developments. [HB 1177] Staff Recommendation: Under current law, a tentative subdivision plat is valid for five years from approval. The 2008 General Assembly amended state law to provide that, if final subdivision plats are recorded for separate portions of the tentative plat area (so-called "multiphasing"), then the underlying tentative plat remains valid for five years following the date that the last final plat was recorded. The County Code will need to be revised to reflect this change and this matter will be referred to the Planning Commission as required by law. 4. Amend the County's zoning ordinance to permit owners of nonconforming structures which were damaged or destroyed by a natural disaster to rebuild without obtaining a variance. [SB 393] Staff Recommendation: The General Assembly has mandated that local zoning ordinances must contain a provision allowing owners of nonconforming structures which have been damaged or destroyed in a natural disaster or other "act of God" to repair, rebuild or replace the structure (eliminating the nonconforming features "to the extent possible") without having to obtain a variance. The County Code will have to be amended to include this language. This matter will be referred to the Planning Commission as required by law. 5. Amend Comprehensive Plan and subdivision ordinance to develop land use plans and subdivision regulations relating to dams and to the dam inundation zones below such dams. [HB 837] Staff Recommendation: The General Assembly has amended the state comprehensive plan and subdivision statutes to require localities to address, in their comprehensive plans and subdivision ordinances, land use issues relating to "impoundment structures" (dams) and "inundation zones" (the area that would be affected in the event of a dam failure) This matter will be referred to the Planning Commission for its recommendation on appropriate comprehensive plan and subdivision ordinance revisions. 0®011 0425:79014.1 2 II. OPTIONAL CHANGES PERMITTING BOARD ACTION 6. Amend County Code to provide a reduced fine for parking in a handicapped parking space without displaying a windshield placard, if the placard is in the vehicle at the time. [HB 132] Staff Recommendation: State Law permits the County to impose a fine of not less than $100 and not more than $500 for parking in a handicapped parking space without handicapped plates or without displaying a handicapped placard in the windshield. The County Code imposes the minimum fine of $100. The General Assembly has now authorized localities to establish a lesser fine if the placard is not displayed but is within the vehicle at the time it is parked in a handicapped space. The Police Department does not oppose setting a lesser fine in this circumstance and staff recommends that the Board set a public hearing to consider an ordinance establishing a lesser fine. 7. Amend the County Code to exempt one vehicle owned by a current member of a police volunteer citizen support unit (Crime Solvers) with 10 years service and a former member with 10 years service for police, fire and other volunteer groups from license fees. [HB 1778] Staff Recommendation: The 2008 General Assembly has added to the list of persons who can be exempted from County vehicle license fees for one vehicle current members of police volunteer citizen support groups (e.g. Crime Solvers) who have served in the County for at least 10 years. In addition former police officers, sheriffs, deputies, auxiliary police officers, paid or volunteer firefighters with 10 years service would be eligible for the exemption. Staff recommends that the Board set a public hearing to consider an ordinance providing for this exemption. 0®0012 0425:79014.1 8. Amendments to tax relief for the elderly and handicapped ordinance changing eligibility requirements under the net worth and annual income tests. [HB 163, HB 1479] Staff Recommendation: The General Assembly has authorized localities to amend their tax relief for the elderly and handicapped programs in the following two ways: 1) to allow an owner to use projected income and net worth amounts for the current year (rather than using last year's income and net worth amounts as is now required) in order to qualify for tax relief if he can demonstrate a "substantial change in circumstances" and if he establishes at the end of the year that he actually qualified based on actual income and net worth amounts for the year; and 2) to include the income and net worth of nonrelatives living in the home (except for "bona fide" tenants or paid caregivers) in the income/net worth calculation to determine whether the property qualifies for the tax relief program. The first change would allow more owners to qualify. The second change might result in fewer owners qualifying. The Board's Budget and Audit Committee, along with staff, are currently reviewing the County's tax relief program and plan to present a recommendation to the full Board this summer. Staff recommends that the Board refer this recent legislation to the Committee to consider as part of its review of the tax relief program and make a recommendation to the Board on whether or not to amend the County's tax relief ordinance to make these changes. The Board will ultimately have to hold a public hearing to make any changes to the existing tax relief ordinance. 9. Amend the zoning ordinance to reduce the time for an owner to appeal an overcrowded dwelling conviction and to increase the fine for such violations. [HB 1061, 1107] Staff Recommendation: The General Assembly has permitted localities to amend their zoning ordinances 1) to reduce the time within which a person may appeal a notice of zoning ordinance violation relating to overcrowding in single family dwellings from 30 to 10 days and 2) to increase the maximum fine for violations of overcrowding provisions from $2,000 to $5,000 for failure to abate an overcrowding violation and from $2,500 to $7,500 for each repeat violation. Staff recommends that the Board refer this matter to the Planning Commission for its recommendation. 00003 0425:79014.1 4 10. Amend the County Code to separately classify energy efficient buildings for a lower real estate tax rate. [HB 239; SB195] Staff Recommendation: State law permits localities to separately classify "energy efficient" buildings (but not the land on which they are located) for a lower real estate tax rate. Under current law, to qualify as an "energy efficient" building, the building must exceed the energy efficiency standards set by the Uniform Statewide Building Code by more than 30% as certified by a qualified engineer or contractor. The County has not, to date, adopted an ordinance to separately classify energy efficient buildings for a reduced real estate tax rule. The 2008 General Assembly expanded the definition of "energy efficient buildings" to include buildings that are certified as having met or exceeded the standards of: 1) the Green Globes Building Rating System, 2) the LEEDS Green Building Rating System, 3) the EarthCraft House Program or 4) the Energy Star Program. Staff recommends that the Budget and Management Department, in conjunction with County's Real Estate Assessor, the Building Official and the Construction Coordinator, evaluate the feasibility and the cost to the County of establishing a reduced real estate tax rate for energy efficient buildings and that the County Administrator report back to the Board no later than the Board's August 27, 2008 meeting with a recommendation on whether the Board should hold a public hearing on an ordinance to separately classify energy efficient buildings. 11. Amend County Code to limit bus engine idling to 15 minutes. [HB 885] Staff Recommendation: The General Assembly has authorized localities to enact an ordinance prohibiting the idling of a bus for more than 15 minutes when it is parked, left unattended or is stopped for any reason other than traffic, maintenance or to load or unload a disabled passenger. Staff is not aware of any problems caused by idling buses in the County and recommends that the Board take no action on this issue. ~®0014 0425:79014.1 5 12. Amend County Code to separately classify "low-speed vehicles" for reduced personal property taxation. [SB 195] Staff Recommendation: The General Assembly has authorized localities to separately classify "low- speed vehicles" for reduced personal property taxation. "Low-speed vehicles" are defined as electrically-powered four wheel vehicles that have a maximum speed that falls between 20 and 25 miles per hour and comply with federal safety standards. Golf carts and vehicles used for agricultural or horticultural purposes are specifically excluded from the definition and do not qualify. The Commissioner of the Revenue reports that he is not aware of any vehicles in the County that would qualify as "low-speed vehicles". Accordingly, staff recommends that the Board take no action at this time. OOOOgS 0425:79014.1 6 2008 Virginia General Assembly Legislation Affecting the County June 25, 2008 Staff Recommendations Summary Sheet I. CHANGES REQUIRING BOARD ACTION Item Bill Bill Description Staff Recommendation No. No. 1. HB 190; Amend subdivision ordinance to Refer to Planning SB 230 include "stepchildren" within the Commission definition of "immediate family" for family subdivisions. 2. HB 1078 Amend zoning ordinance to Refer to Planning comply with new requirements 1) Commission allowing the rebuilding of damaged nonconforming structures and 2) characterizing illegal structures as legally non conforming structures if a building permit has been issued or taxes have been paid for 15 years. 3. HB 1177 Amend subdivision ordinance to Refer to Planning increase the length of time that Commission tentative subdivision plats are valid in "multiphase" developments. / / Agree Disagree 1. ~/ 2. 3. 4. SB 393 Amend zoning ordinance to permit Refer to Planning 4. ~/ owners of nonconforming Commission structures damaged by a natural disaster to rebuild without obtaining a variance. 5. HB 837 Amend Comprehensive Plan and subdivision ordinance to develop land use plans and subdivision regulations relating to dams and to the dam inundation zones below dams. Refer to Planning Commission 5. ~/ ~0~~~.6 0425:79020.1 II. Item No. OPTIONAL CHANGES PERMITTING BOARD ACTION Bill Bill Description No. Staff Recommendation / / Agree Disagree 6. HB 132 Amend County Code to reduce Set public hearing on 6. fine for parking in handicapped ordinance amendment space without displaying windshield placard, if placard is in the vehicle. 7. HB 1778 Amend the County Code to exempt one vehicle owned by a current member of a police volunteer citizen support unit (Crime Solvers) with 10 years service and any former member with 10 years service for police, fire and other volunteer groups or paid police and fire from license fees. Set public hearing on 7. ordinance amendment 8. HB 163; Amend tax relief for the elderly Refer to Budget and 8. SB 1479 and handicapped by changing Audit Committee for eligibility requirements under the recommendation. net worth and annual income tests. 9. HB 1061 / Amend the zoning ordinance to Refer to Planning 9. 1107 reduce the time for an owner to Commission for appeal an overcrowded dwelling recommendation. conviction and to increase the fine for such violations. 10. HB239; Amend the County Code to Refer to Budget and 10. SB195 separately classify energy Management efficient buildings for a lower Department for real estate tax rate. review and recommendation. 11. HB 885 Amend County Code to limit bus Take no action. 11. engine idling to 15 minutes. 12. SB 195 Amend County Code to Take no action separately classify "low-speed vehicles" for reduced personal property taxation. 12. OOOQ1'~ 0425:79020.1 - CHESTERFIELD COUNTY _ y BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~~INVv° Meeting Date: June 25, 2008 Item Number: 7.A. Subject: Deferred Item - Consideration of Road Impact Fees County Administrator's Comments: County Administrator: Consider adoption of the following: (1) Amendment to Comprehensive Plan to add attached "Road Improvement Plan" (2) Impact Fee Ordinance B. Summary of Information: On January 9 and February 13, 2008, this Board held two public hearings to consider a proposed impact fee program, including a draft impact fee ordinance. Staff proposed that the ordinance 1) create impact fees for residential development only, 2) establish a $5,820 impact fee per residential lot payable at the time of the issuance of a building permit, 3) apply the impact fee solely to property already zoned residential but not yet subdivided, 4) exempt cash proffer and CDA lots from the impact fee program, and 5) exempt "work-force housing"(less than $200,000 assessed value) and family subdivisions from impact fees. Based on comments from Board members at the January 9 public hearing, staff subsequently listed the County's top priority road projects to be built with impact fees (attached "Priority County Road Projects") and specified in the attached Comprehensive Plan amendment that impact fees should be used to fund these priority road projects. There was also a concern raised that the impact fee program should not apply to "small owners" or owners of a small number of lots. The draft Preparers Steven L. Micas Attachments: ^ Yes ~ No Title: County Attorney 0425:79016.1 (76653.1; 77193.1; 77192.1; 77177.1; 77176.1) 000018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA ordinance has also been revised to exempt lots that would otherwise qualify for impact fees if they are owned by an owner who owns no more than 5 five qualifying lots on the effective date of the ordinance. The Board closed the public hearing on February 13 and discussed the impact fee program at its March 12 meeting. The Board then deferred the matter to this meeting for further consideration. The original impact fee ordinance has been amended to reflect all of the changes discussed above and is attached as Ordinance B. Staff recommends that the Board amend the Comprehensive Plan to add the attached "Road Improvement Plan" and then adopt Ordinance B. 000019 Chesterfield County Impact Fee Program Road Improvement Plan First Adopted by the Board of Supervisors [date] 000020 0425:76653.1 Chesterfield County Impact Fee Program Road Improvement Plan Pursuant to Article 8, Chapter 22 of Title 15.2 of the Code of Vir inia, (Va. Code § § 15.2-2317 - 2327), the Chesterfield County Board of Supervisors has adopted an impact fee program to pay, in part, the cost of transportation improvements necessitated by certain residential development. As part of the impact fee program, the Comprehensive Plan of the County must be amended to add a "Road Improvement Plan". The Road Improvement Plan consists of a listing of transportation improvements necessitated by 20 years of development, based on the County's current growth projections. The listing is created by utilizing the County's Thoroughfare Plan and a computer-based transportation model (TP+). The listing of projected transportation improvements and a map showing such projected improvements are included below and constitute the Impact Fee Road Improvement Program. The schedule for the construction of road improvements using impact fees is the same schedule currently used for the construction of road improvements using cash proffer funds. The Transportation Department will review, on a quarterly basis, the impact fees that are collected by the County. When sufficient funds have been collected and/or future collections are anticipated in a timely manner to fund improvements, the Transportation Department will request the Board of Supervisors to make appropriations of the fees and give approval to proceed with the improvements. The Transportation Department currently prefers approximately $500,000 to be collected before it will proceed with road design and right of way acquisition. The Transportation Department will usually need $1 million or more in order to construct a viable transportation project. The Transportation Department will also consider supplementing VDOT funding on a project with impact fees if the fees will allow the project to be constructed. 0425:76653.1 ~00~21 ~a N V~ ~h V~ ~ y ~ ~~~~~ a m v v v ~ ~ ~ m n 41 >>'>>> E ~ cvQC~ p tis N 'CI Ri D dt ~_ C? i 'p 41 ~ Rai y J ~ ~ .; U '- Q Z ja~~ i~ i~ t~00022 ORDINANCE A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING A NEW ARTICLE XVII TO CHAPTER 9 OF THE CODE RELATING TO TRANSPORTATION IMPACT FEES TO FUND AND RECAPTURE THE COST OF PROVIDING REASONABLE ROAD IMPROVEMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code of the County o Chesterfield, 1997, as amended, is amended by adding the following: Chapter 9 FINANCE AND TAXATION 000 ARTICLE XVII. TRANSPORTATION IMPACT FEES Section 9-250. Establishing a system of impact fees. Pursuant to Code of Virginia § 15.2-2322, the county hereby establishes a system of impact fees to fund reasonable road improvements benefiting new residential development. In accordance with Code of Virginia § 15.2-2320, one or more impact fee service areas shall be designated by amendment to the county's comprehensive land use plan. Such plan amendment may designate the entire county as one impact fee service area. Section 9-251. When impact fees determined and collected. (a) Pursuant to Code of Virginia § 15.2-2323, the amount of impact fees to be imposed on a specific development shall be determined no later than final subdivision or site plan approval. (b) Pursuant to Code of Virginia § 15.2-2323, the impact fee shall be collected for each residential lot or housing unit at the time a building permit is issued for such lot or housing unit. (c) No building permit shall be issued for a lot or housing unit on which an impact fee has been imposed unless the owner of the lot or housing unit, or his agent, has (i) paid the applicable impact fee or (ii) has executed an agreement provided by the county and secured by a bond or a letter of credit approved by the county, to pay the impact fee, in equal installments, over a period of no more than 3 years. If payments are made in installments pursuant to subsection (c) (ii), interest on the unpaid portion shall accrue interest at the rate specified in § 9-6 of this Code. (d) The calculation of an impact fee may be appealed by the owner or his agent to the Chesterfield County Board of Zoning Appeals. A notice of appeal shall be filed with the director of planning within 60 days of the calculation of the impact fee amount by the county. The owner or agent shall submit the substantive basis for his appeal to the director of 000023 0425:77176.1 planning within 60 days of filing a notice of appeal. The decision of the Board of Zoning Appeals may be appealed in accordance with state law. Section 9-252. Determination of the amount of the impact fee. a) The impact fee for a development shall be determined by dividing (i) the projected road improvement costs within the impact fee service area in which the development is located by (ii) the number of projected housing units within the impact fee service area when such area is fully developed. This calculation shall be based on the number of trips generated by each such housing unit. The projected road improvement costs for each impact fee service area shall be calculated in accordance with the county's road improvement plan as specified in Code of Virginia § 15.2-2321. b) The value of any dedication, contribution or construction from the developer for off-site road or other transportation improvements benefiting the impact fee service area shall be treated as a credit against the impact fees imposed on the developer's project whether by condition of zoning of other written commitment to the county. The county shall also calculate and credit against the impact fees the extent to which (i) other developments have already contributed to the cost of existing roads which will benefit the development, (ii) new development will contribute to the cost of existing roads, and (iii) new development will contribute to the cost of road improvements in the future other than through impacts fees, including any special taxing districts, special assessments, or community development authorities. c) The schedule of impact fees is: Use Impact Fee Residential $5,820 Commercial $ 0 Industrial $ 0 d) Any lot or housing unit which is subject to a transportation cash proffer or to increased taxes, assessments or fees for road improvements pursuant to a community development authority or a transportation service district, shall not be subject to the payment of impact fees. Section 9-254. Updating road improvement plan and amending impact fees. In accordance with Code of Virginia § 15.2- 2325, the Board of Supervisors shall update the impact fee road improvement plan at least every two years. The impact fee schedule shall be amended to reflect substantial changes in the road improvement plan. Any impact fees not yet paid at the time of the amendment to the impact fee schedule shall be assessed at the applicable amended amount. 000024 0425:77176.1 Section 9-255. Use of impact fees. A separate road improvement account shall be established for each impact fee service area and all funds collected through impact fees shall be deposited in the appropriate account. Each account shall bear interest which shall become funds of the account. The expenditure of funds from the account shall be only for road improvements benefiting the impact fee service area as set out in the road improvement plan for such impact fee service area. Section 9-256. Refunds. The county shall refund any impact fee in accordance with the requirements of the Code of Virginia § 15.2-2327. (2) That this ordinance shall become effective immediately upon adoption. 00002 0425:77176.1 ORDINANCE B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING A NEW ARTICLE XVII TO CHAPTER 9 OF THE CODE RELATING TO TRANSPORTATION IMPACT FEES TO FUND AND RECAPTURE THE COST OF PROVIDING REASONABLE ROAD IMPROVEMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code o~the County of Chesterfield, 1997, as amended, is amended by adding the following: Chapter 9 FINANCE AND TAXATION 000 ARTICLE XVII. TRANSPORTATION IMPACT FEES Section 9-250. Establishing a system of impact fees. Pursuant to Code of Virginia § 15.2-2322, the county hereby establishes a system of impact fees to fund reasonable road improvements benefiting new residential development. In accordance with Code of Virginia § 15.2-2320, one or more impact fee service areas shall be designated by amendment to the county's comprehensive land use plan. Such plan amendment may designate the entire county as one impact fee service area. Section 9-251. When impact fees determined and collected. (a) Pursuant to Code of Virginia § 15.2-2323, the amount of impact fees to be imposed on a specific development shall be determined no later than final subdivision or site plan approval. No impact fee shall be imposed on a lot that has been created as part of a family subdivision in accordance with § 17-2 of this Code. (b) Pursuant to Code of Virginia § 15.2-2323, the impact fee shall be collected for each residential lot or housing unit at the time a building permit is issued for such lot or housing unit. (c) No building permit shall be issued for a lot or housing unit on which an impact fee has been imposed unless the owner of the lot or housing unit, or his agent, has (i) paid the applicable impact fee or (ii) has executed an agreement provided by the county and secured by a bond or a letter of credit approved by the county, to pay the impact fee, in equal installments, over a period of no more than 3 years. If payments are made in installments pursuant to subsection (c) (ii), interest on the unpaid portion shall accrue interest at the rate specified in § 9-6 of this Code. (d) The calculation of an impact fee may be appealed by the owner or his agent to the Chesterfield County Board of Zoning Appeals. A notice of appeal shall be filed with the 000026 0425:77177.1 director of planning within 60 days of the calculation of the impact fee amount by the county. The owner or agent shall submit the substantive basis for his appeal to the director of planning within 60 days of filing a notice of appeal. The decision of the Board of Zoning Appeals may be appealed in accordance with state law. Section 9-252. Determination of the amount of the impact fee. a) The impact fee for a development shall be determined by dividing (i) the projected road improvement costs within the impact fee service area in which the development is located by (ii) the number of projected housing units within the impact fee service area when such area is fully developed. This calculation shall be based on the number of trips generated by each such housing unit. The projected road improvement costs for each impact fee service area shall be calculated in accordance with the county's road improvement plan as specified in Code of Virginia § 15.2-2321. b) The value of any dedication, contribution or construction from the developer for off-site road or other transportation improvements benefiting the impact fee service area shall be treated as a credit against the impact fees imposed on the developer's project whether by condition of zoning of other written commitment to the county. The county shall also calculate and credit against the impact fees the extent to which (i) other developments have already contributed to the cost of existing roads which will benefit the development, (ii) new development will contribute to the cost of existing roads, and (iii) new development will contribute to the cost of road improvements in the future other than through impacts fees, including any special taxing districts, special assessments, or community development authorities. c) The schedule of impact fees is: Use Impact Fee Residential $5,820 Commercial $0 Industrial $0 d) Any lot or housing unit which is subject to a transportation cash proffer or to increased taxes, assessments or fees for road improvements pursuant to a community development authority or a transportation service district, shall not be subject to the payment of impact fees. e) If the total assessed value of a lot and a dwelling constructed on that lot by anon-profit organization is less than $200,000, the lot shall not be subject to the payment of an impact fee. f) Lots which would otherwise be subject to impact fees but which are owned by an owner who, on the effective date of this ordinance, owns five or less such lots shall not be subject to the payment of impact fees. Section 9-254. Updating road improvement plan and amending impact fees. 00002'7 0425:77177.1 In accordance with Code of Virginia § 15.2- 2325, the Board of Supervisors shall update the impact fee road improvement plan at least every two years. The impact fee schedule shall be amended to reflect substantial changes in the road improvement plan. Any impact fees not yet paid at the time of the amendment to the impact fee schedule shall be assessed at the applicable amended amount. Section 9-255. Use of impact fees. A separate road improvement account shall be established for each impact fee service area and all funds collected through impact fees shall be deposited in the appropriate account. Each account shall bear interest which shall become funds of the account. The expenditure of funds from the account shall be only for road improvements benefiting the impact fee service area as set out in the road improvement plan for such impact fee service area. Section 9-256. Refunds. The county shall refund any impact fee in accordance with the requirements of the Code of Virginia § 15.2-2327. (2) That this ordinance shall become effective immediately upon adoption. 000028 0425:77177.1 DRAFT IMPACT FEE ROAD IMPROVEMENT PLAN "NON-SMOOTHED" 8/20/2007 ROAD FROM TO WIDEN TO # LANES 28g POWHITE PARKWAY ROUTE 10 6 ALVERSER DRIVE MIDLOTHIAN TURNPIKE HUGUENOT ROAD 4 ARCH ROAD MIDLOTHIAN TURNPIKE REAMS ROAD 4 ASHBROOK PARKWAY ASHLAKE PKWY OTTERDALE ROAD 2 BAILEY BRIDGE ROAD DEER RUN CLAYPOINTE ROAD 2 BALDWIN CREEK ROAD HULL STREET ROAD ASHLAKE PARKWAY 4 BEACH ROAD NASH ROAD ROUTE 10 6 BEACH ROAD NASH ROAD WOODLAND POND 2 BEACH ROAD BUNDLE ROAD SECOND BRANCH 2 BELMONT ROAD WHITEPINE ROAD JESSUP ROAD 4 BERMUDA HUNDRED ROA[ ENON CHURCH ROAD ALLIED ROAD 2 & 4 BEULAH ROAD SALEM CHURCH ROAD HOPKINS ROAD 6 BEULAH ROAD KINGSLAND ROAD SALEM CHURCH ROAD 2 BEULAH ROAD HOPKINS ROAD MEADOWDALE BLVD 4 BOULDERS BLVD MIDLOTHIAN TURNPIKE JAHNKE ROAD 6 BUFORD ROAD FOREST HILL AVENUE MIDLOTHIAN TURNPIKE 4 & 6 CENTERPOINTE PARKWAY OLD HUNDRED ROAD 288 4 & 8 CENTRALIA ROAD ROUTE 10 CHALKLEY ROAD 2 CENTRALIA ROAD CHALKLEY ROAD CHESTER ROAD 4 CHALKLEY ROAD CENTRALIA ROAD ROUTE 10 2 CHARTER COLONY PKWY GENITO ROAD POWHITE PARKWAY 8 CHESTER ROAD JEFFERSON DAVIS NORMANDALE 4 CHESTER ROAD NORMANDALE CENTRALIA ROAD 8 CHESTER ROAD CENTRALIA ROAD RR R/W 6 CHESTER ROAD RR RNV ROUTE 10 4 COURTHOUSE ROAD REAMS ROAD HULL STREET ROAD 8 COURTHOUSE ROAD HULL STREET ROAD GENITO ROAD 6 COURTHOUSE ROAD GENITO ROAD 288 8 COURTHOUSE ROAD 288 ROUTE 10 6 COURTHOUSE ROAD EXT ROUTE 10 SALEM CHURCH ROAD 2 CRANBECK ROAD ROBIOUS ROAD KOGER CENTER BLVD 4 EASTFAIR DRIVE NASH ROAD WOODPECKER ROAD 4 ELKHARDT ROAD PROVIDENCE ROAD HULL STREET ROAD 4 ENON CHURCH ROAD RUFFIN MILL ROAD POINT ROCKS ROAD 4 ENON CHURCH ROAD POINT ROCKS ROAD ROUTE 10 6 EW ARTERIAL MIDLOTHIAN TURNPIKE OTTERDALE ROAD 2 EW ARTERIAL OTTERDALE ROAD DRY BRIDGE ROAD 4 EW ARTERIAL DRY BRIDGE ROAD OLD HUNDRED ROAD 2 FOREST HILL AVENUE HUGUENOT ROAD COUNTY LINE 4 GENITO ROAD WOOLRIDGE ROAD BRANDERMILL PARKWAY 2 GENITO ROAD BRANDERMILL PARKWAI CHARTER COLONY PKWY 4 GENITO ROAD CHARTER COLONY PKW HULL STREET ROAD 6 GENITO ROAD HULL STREET ROAD COURTHOUSE ROAD 6 HAPPY HILL ROAD HARROWGATE ROAD JEFFERSON DAVIS 4 HARROWGATE ROAD ROUTE 10 HAPPY HILL ROAD 4 HARROWGATE ROAD JEFFERSON DAVIS EAST WEST FREEWAY 2 HICKORY ROAD NORTH SOUTH FREEWA MATOACA ROAD 4 HOPKINS ROAD CHIPPENHAM PKWY BEULAH ROAD 6 00009 HOPKINS ROAD HOPKINS ROAD HUGUENOT ROAD HUGUENOT ROAD HULL STREET ROAD HULL STREET ROAD HULL STREET ROAD HULL STREET ROAD JAHNKE ROAD JEFFERSON DAVIS JESSUP ROAD KINGSLAND ROAD KINGSLAND ROAD KINGSLAND ROAD EXT LEWIS ROAD LEWIS ROAD LUCKS LANE MATOACA ROAD MEADOWDALE BLVD MEADOWVILLE ROAD MIDLOTHIAN TURNPIKE MIDLOTHIAN TURNPIKE MT. HERMON ROAD EXT NASH ROAD NASH ROAD NEW ROAD NEWBY'S BRIDGE ROAD NEWBY'S BRIDGE ROAD NEWBY'S BRIDGE ROAD NORTH SOUTH ARTERIAL NORTH SOUTH ARTERIAL OLD BERMUDA HUNDRED OLD BON AIR ROAD OLD BUCKINGHAM ROAD OLD CENTRALIA ROAD OLD HUNDRED ROAD OLD LANE OLD STAGE ROAD OSBORNE ROAD OTTERDALE ROAD PICKETT AVENUE PINETTA DRIVE POCOSHOCK BLVD POWHITE PARKWAY PROVIDENCE ROAD QUALLA ROAD QUALLA ROAD REAMS ROAD RIVER ROAD RIVER ROAD ROBIOUS ROAD ROBIOUS ROAD BEULAH ROAD CHIPPENHAM PKWY ROBIOUS ROAD ROBIOUS ROAD COUNTY LINE (WEST) OTTERDALE ROAD WOODLAKE PKWY 288 BUFORD ROAD COUNTY LINE (NORTH) BELMONT ROAD HOPKINS ROAD ROUTE 10 ROUTE 10 CARVER HEIGHTS ROUTE 10 288 RIVER ROAD HOPKINS ROAD ROUTE 10 COUNTY LINE WOOLRIDGE ROAD OLD LANE COUNTY LINE (NORTH) COUNTY LINE KOGER CENTER BLVD POWHITE PARKWAY WOODLAKE PKWY SPRING RUN ROAD COUNTY LINE CHIPPENHAM PKWY COUNTY LINE (SOUTH) ROUTE 10 CHESTER ROAD HOPKINS ROAD BELMONT ROAD RR R/W CARVER HEIGHTS COURTHOUSE ROAD HICKORY ROAD JEFFERSON DAVIS I-295 WOOLRIDGE ROAD BOULDERS BLVD NORTH SOUTH ARTERIA DUVAL ROAD BEACH ROAD WINTERPOCK ROAD WOOLRIDGE ROAD HULL STREET ROAD COGBILL ROAD QUALLA ROAD DUVAL ROAD SKINQUARTER ROAD JEFFERSON DAVIS ROBIOUS ROAD MIDLOTHIAN TURNPIKE CHESTER ROAD NEW ROAD HOPKINS ROAD ROUTE 10 ROUTE 10 288 RIVER ROAD MIDLOTHIAN TURNPIKE MIDLOTHIAN TURNPIKE COURTHOUSE ROAD MIDLOTHIAN TURNPIKE 288 288 COURTHOUSE ROAD HICKORY ROAD MATOACA ROAD HUGUENOT ROAD HUGUENOT ROAD EASTFAIR DRIVE EASTFAIR DRIVE OLD HUNDRED ROAD COGBILL ROAD BELMONT ROAD 288 SKINQUARTER ROAD HULL STREET ROAD ROUTE 10 BUFORD ROAD ALVERSER DRIVE ROUTE 10 DRY BRIDGE ROAD CHESTER ROAD WARE BOTTOM SPRING JEFFERSON DAVIS MIDLOTHIAN TURNPIKE COUNTY LINE (SOUTH) BUFORD ROAD HULL STREET ROAD CHIPPENHAM PKWY COURTHOUSE ROAD COURTHOUSE ROAD SPRING RUN ROAD HULL STREET ROAD COUNTY LINE (EAST) NORTH -SOUTH FREEWAY COUNTY LINE MIDLOTHIAN TURNPIKE 4 2 8 6 6 6 8 8 4&6 8 2&4 4 2 4 2 4 4&6 2 4 6 6 8 2 4 2 2 4 2 2 2 2 4 4 2 4 2 4 2 4 4 4 2 4 2&4 2&4 2 6 6 000030 ROUTE 10 CHIPPENHAM PKWY WHITEPINE ROAD ROUTE 10 WHITEPINE ROAD CHALKLEY ROAD ROUTE 10 CHALKLEY ROAD ECOFF ROAD ROUTE 10 ECOFF ROAD COUNTY LINE (EAST) RR R/W EAST WEST FREEWAY LEWIS ROAD RUFFIN MILL ROAD JEFFERSON DAVIS CONTINENTAL BLVD RUFFIN MILL ROAD CONTINENTAL BLVD ENON CHURCH ROAD SALEM CHURCH ROAD BEULAH ROAD CENTRALIA ROAD SALISBURY ROAD WINTERPOCK ROAD ROBIOUS ROAD SPRING RUN ROAD QUALLA ROAD HENSLEY ROAD TURNER ROAD HULL STREET ROAD MIDLOTHIAN TURNPIKE TURNER ROAD HULL STREET ROAD WALMSLEY BOULEVARD TURNER ROAD WALMSLEY BOULEVARD BELMONT ROAD WALMSLEY BOULEVARD HULL STREET ROAD COUNTY LINE WHITE PINE ROAD ROUTE 10 BELMONT ROAD WINTERFIELD ROAD MIDLOTHIAN TURNPIKE SALISBURY ROAD WINTERFIELD ROAD SALISBURY ROAD COUNTY LINE WINTERPOCK ROAD HULL STREET ROAD SPRINGFORD WOODPECKER ROAD EASTFAIR DRIVE EAST WEST FREEWAY WOODPECKER ROAD NORTH SOUTH FREEWA LAKEVIEW WOODSEDGE ROAD JEFFERSON DAVIS ASHTON CREEK WOOLRIDGE ROAD MIDLOTHIAN TURNPIKE 288 WOOLRIDGE ROAD 288 POWHITE PARKWAY 6 8 6 8 6 6 2 4 2 2 6 8 6 4 6 4 2 2 4 2 4 6&8 6&8 OU®4~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~y Meeting Date: June 25, 2008 Item Number: 8.A. Subject: Approval of "Amended and Restated Purchase and Sale Agreement" with Crosland Investments LLC for Cloverleaf Mall County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve an Amended Agreement with Crosland Investments LLC for the redevelopment of Cloverleaf Mall. Summary of Information: In January 2007, the Board and the Economic Development Authority entered into an agreement with Crosland Investments LLC providing for Crosland's purchase of 83 acres commonly known as Cloverleaf Mall. The original purchase agreement was subject to a number of contingencies such as rezoning, County purchase of the ground lease, agreement on an economic incentive package and a favorable analysis of the economic viability of the project. Since that January 2007 agreement, most of the contract contingencies have been satisfactorily resolved. Crosland has agreed to a redevelopment plan and the property was rezoned by the Board on April 23, 2008. The ground lease interest will be purchased no later than August and a Community Development Authority is expected to provide $11.3 million in infrastructure improvements. Preparers Steven L. Micas Title: County Attorney 2723:79019.1( ) Attachments: ^ Yes ~ No # 000032 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The proposed Amended and Restated Purchase and Sale Agreement reflects all of these new commitments. Crosland has the option of purchasing Cloverleaf Mall in up to three phases with the first purchase being of the Parcels 1 & 2 including all the land fronting on Midlothian Turnpike. (see attached map) The purchase of Parcels 3 and 4 is phased to occur in three and five years, respectively. Crosland will be obligated to pay an interest cost for the delayed purchase of these two parcels. Consistent with the zoning, the amended contract also allows up to 400,000 square feet of commercial development. The County can sell parcel four to a different developer if Crosland has not developed 400,000 square feet of commercial uses on the property and its development plan for parcel four is for residential. The initial sale of the parcels adjacent to Midlothian Turnpike to Crosland will not occur by June 30 as originally anticipated. Instead, that closing will occur simultaneously with the issuance of the CDA bonds. The amended contract anticipates that the bond sale could occur as early as October 15, 2008. If closing is delayed past that date, then Crosland will be obligated to pay our carrying costs on the approximately $16.3 million in debt used for the purchase of Cloverleaf Mall. ®p®033 AMENDED AND RESTATED PURCHASE AND SALE AGREEMENT THIS AMENDED AND RESTATED PURCHASE AND SALE AGREEMENT (hereinafter referred to as the "Agreement") is hereby entered into this _ day of June, 2008 by and between the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (hereinafter "Owner"), Crosland Investments, LLC, a limited liability company existing under the laws of the State of North Carolina (hereinafter "Purchaser") and the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (hereinafter "County") [Owner, Purchaser and County may hereinafter be collectively referred to as the "parties."] WHEREAS, on January 24, 2007, the parties entered into a Purchase and Sale Agreement (the "Original Agreement") pursuant to which Owner agreed to sell and Purchaser agreed to buy an approximately 83 acre site known as Cloverleaf Mall, in which the Owner is (i) owner in fee simple of approximately 37 acres and the improvements thereon ("Fee Property"), (ii) owner in fee simple of the buildings and improvements ("Improvements") on an approximately 46 acre parcel and (iii) lessee under a ground lease and contract purchaser of approximately 46 acres ("Ground Lease Property") (the Fee Property, the Improvements and the Ground Lease Property are all referred to collectively as the "Property"); and WHEREAS, the parties amended the Original Agreement pursuant to the First Amendment to Purchase and Sale Agreement dated January 31, 2008 (the "First Amendment"); and X00434 2723:78342.4 I WHEREAS, for the purposes of providing for the phased purchase of the Property, the Property is divided into four parcels (numbered 1, 2, 3 and 4) identified in the Chippenham Place Master Plan, dated February 29, 2008, and attached as Exhibit A hereto; and WHEREAS, the parties have reached additional agreements, negotiated modifications to the terms of the Original Agreement and satisfied many of the obligations of the Original Agreement, and now desire to enter into this Agreement; NOW THEREFORE, the parties wish to enter into this Agreement in order to completely amend and restate the Original Agreement and the First Amendment upon the terms and conditions hereinafter set forth. 1. Purchase. In consideration of the mutual rights and obligations hereunder, Purchaser hereby agrees to buy and Owner agrees to transfer, convey, assign and sell its rights in and to the Property upon the terms and conditions hereinafter set forth, and to comply with such other duties as are set forth herein. 2. Deposit. Owner acknowledges that Purchaser has delivered to Lawyers Title Insurance Corporation, Richmond, Virginia ("Escrow Agent") a deposit (the "Deposit") in the amount of One Hundred Thousand Dollars ($100,000.00). All interest earned on the Deposit shall be added to and become part of the Deposit. The Deposit is non-refundable, except in the event that Purchaser terminates this Agreement as a result of Owner's or County's default. THE PARTIES HEREBY ACKNOWLEDGE AND AGREE THAT THE AMOUNT OF THE DEPOSIT IS THE PARTIES' BEST AND MOST ACCURATE ESTIMATE OF THE COSTS OWNER WOULD SUFFER IN THE EVENT PURCHASER FAILS TO PURCHASE THE PROPERTY UNDER THE ~DOQ~s 2723:78342.4 2 CIRCUMSTANCES EXISTING ON THE DATE OF THIS AGREEMENT. THE PARTIES AGREE THAT THE RIGHT TO RETAIN THE DEPOSIT SHALL BE THE SOLE REMEDY OF THE OWNER AND COUNTY IF PURCHASER FAILS TO PURCHASE THE PROPERTY FOR ANY REASON. 3. Purchase Price; Payment. The purchase price for the Property shall be Sixteen Million Two Hundred Sixty-Six Thousand Seven Hundred Ninety-Five and 41/100 Dollars ($16,266,795.41) (the "Purchase Price"); provided, however, if the Closing has not occurred by October 15, 2008, the Purchase Price shall increase by an amount equal to interest accruing on the Purchase Price at a rate of LIBOR plus 0.40% per annum commencing as of October 15, 2008 and continuing until Closing actually occurs. The Purchase Price shall be payable by Purchaser in cash or in a certified or bank cashier's check or wire transfer of funds at Closing (as hereinafter defined). The Deposit shall be applied to the Purchase Price at Closing. 4. Closin Closing under the terms of this Agreement shall be held on a date mutually agreed to by the parties, but in no event later than ten (10) days following the execution of the purchase agreement for the Bonds identified in Paragraph 7(b) (the "Bond Purchase Agreement"). The parties shall deposit with the Escrow Agent the cash required at Closing and such other papers as are required to consummate closing or closings hereunder shall be considered good and sufficient tender of performance of the terms of this Agreement ("Closing"). 5. Phasing. Purchaser may elect in writing to purchase the Property in phases as described herein. 2723:78342.4 3 ~ ~ ®~ ~~ a. Purchaser must purchase Parcels 1 and 2 within the time frames established in Paragraph 4 (the "Initial Purchase"). Purchaser may elect to delay the purchase of Parcels 3 and 4 as hereinafter set forth. The later closing(s) on Parcels 3 and/or 4 shall hereinafter be referred to as a "Phased Closing" or the "Phased Closings." b. Purchaser may elect to purchase Parcel 3 up to three (3) years after the Initial Purchase; its purchase must be of the entire parcel. c. Purchaser may elect to purchase Parcel 4 up to five (5) years after the Initial Purchase; its purchase must be of the entire parcel. d. If Purchaser elects to have one or more Phased Closings, then the Purchase Price for either or both of Parcels 3 and 4 shall be converted to a price per acre and Purchaser shall pay, at the Initial Purchase and any subsequent Phased Closing(s), the portion of the Purchase Price attributable on a per acre basis to the acreage of the total Property. For any Phased Closing, the portion of the Purchase Price attributable to such Parcel, will continue to increase at the interest rate described in Paragraph 4 until the Closing date of the applicable Phased Closing. e. If Purchaser elects to phase the purchase of Parcel 3 and/or Parcel 4, Purchaser shall provide Owner and County written notice of such election at least twenty (20) days prior to the Closing date of the Initial Purchase. £ For each Phased Closing, Purchaser shall provide Owner and County written notice of the proposed date of each Phased Closing at least forty-five (45) days prior to each such date. g. At the time that Purchaser sends the written notice to set a Phased Closing date for Parcel 4, it shall also submit to the County Administrator or his designee 2723:78342.4 4 ®(~Q~a) its plan for redevelopment of Parcel 4 (the "Parcel 4 Plan") in a form and with a level of detail consistent with the County requirements for approval of tentative residential subdivision or commercial/multi-family site plan, as applicable. If the Parcel 4 Plan has any residential or multi-family uses, the County may elect to notify Owner not to sell Parcel 4 to Purchaser (in which event the County will simultaneously notify Purchaser of the County's rejection of the Parcel 4 Plan), except that if Purchaser has already developed or has building permits issued for at least 400,000 square feet of office and/or commercial uses on the Property, then Purchaser shall have the unilateral right to purchase Parcel 4 for development of residential or multi-family uses. If the County Administrator or his designee approves the Parcel 4 Plan, then Purchaser agrees to develop Parcel 4 consistent with the Parcel 4 Plan submitted to the County. Owner is under no obligation to sell Parcel 4 to Purchaser and Purchaser is under no obligation to purchase Parcel 4 from the County if County rejects the Parcel 4 Plan as provided hereunder. If County notifies Owner not to sell Parcel 4 to Purchaser under the terms of this subparagraph, Purchaser shall be relieved of its obligation to purchase Parcel 4 and its obligation to pay the portion of the Purchase Price attributable to Parcel 4 under Paragraph 5(d). 6. Conveyance. a. The Property or applicable Parcel will be conveyed by Special Warranty Deed and such other documents reasonably requested by Purchaser's title company including, but not limited to, Standard Virginia Owner's and Mechanic's Lien Affidavit as modified for use by a public entity, and other tax affidavits and documents customarily provided by government owners in the Commonwealth of Virginia. Except 2723:78342.4 5 ~0 ~ ~ ~8 as expressly set forth in this Agreement, the sale is and will be made on an AS IS BASIS, WITH ALL FAULTS, AND WITHOUT REPRESENTATIONS OR WARRANTIES OF ANY KIND OR NATURE, EXPRESS, IMPLIED OR OTHERWISE, including, but not limited to, any representation or warranty concerning the physical condition of the Improvements, the compliance of the Property with applicable laws and regulations (including, but not limited to zoning and building codes or the status of development or use rights respecting the Property), the financial condition of the Property or any other representation or warranty respecting any income, expense, charges, liens or encumbrances, rights or claims on, affecting or pertaining to the Property, or any part thereof, provided, however, the Owner, at its sole cost and expense, will cause the Property, or the applicable Parcel, to be released from all monetary liens affecting same. The Purchaser represents that it has conducted a physical inspection of the Property consistent with the highest standards applicable to the redevelopment of property and certifies that the Property is not encumbered by any hazards or physical conditions that would affect Purchaser's ability to profitably develop the Property. Moreover, Purchaser agrees to have a title search on the Property completed within sixty (60) days of the execution of this Agreement and to notify Owner and County in writing of any objections within five (5) business days after the expiration of such sixty (60) day period. Purchaser shall be deemed to have waived any objections to title not made in accordance herewith. b. Possession of the Property will be given to Purchaser at the Closing(s) subject to the rights of outparcel tenants Bank of America, N.A. and BFS Retail and Commercial Operations, LLC d/b/a Firestone (the "Tenants"). Owner's rights under the leases with the Tenants will be assigned to Purchaser at Closing if all parcels p®OU39 2723:78342.4 6 are purchased simultaneously or at Initial Purchase if Purchaser elects Phased Closings. If Purchaser chooses to phase its purchase of Parcels 3 and/or 4, possession of those parcels shall be provided at the Phased Closing for each parcel. c. If Owner has not completed the acquisition of the fee simple interest in the Ground Lease Property by Closing, then Purchaser agrees to accept an assignment to Purchaser of Owner's rights pursuant to the Real Estate Purchase Agreement dated January 23, 2008, between Millmar Partnership, L.P. and the Owner as successor-in-interest to County (the "Ground Lease Purchase Agreement"), and the Purchase Price will be reduced by the amount of the purchase price under the Ground Lease Purchase Agreement. 7. Conditions Precedent to Purchaser's Obligation to Close Under this Agreement. Purchaser's obligation to close on the transaction is expressly subject to the following conditions precedent: a. Purchaser shall have obtained rezoning of the Property in a manner substantially similar to the textual statement, proffers and conditions of zoning case No. 07SN0333 approved by the Chesterfield County Board of Supervisors (the "Board") on April 23, 2008. b. The Board shall have approved the creation of a Community Development Authority ("CDA") for the Property to permit the financing of $11,315,095.00 of such public improvements on the Property to the extent Purchaser's development provides sufficient public improvements to meet the proposed level of CDA financing. The CDA financing shall be supported by the issuance and sale of bonds (the "Bonds"), and as a further condition hereunder, Bank of America, N.A. or another ~oo~b`~® 2723:78342.4 7 underwriter acceptable to the County and the CDA, shall have entered into a purchase agreement for all such Bonds. c. Prior to Closing, the parties shall negotiate in good faith and agree to standard agreements which will address the following issues: (i) what infrastructure improvements will be built on the Property, (ii) who will be responsible for the construction of such infrastructure improvements, and (iii) how the Bonds proceeds will be distributed in connection with the payment for the costs of the infrastructure improvements. This condition shall be satisfied if the parties reach an agreement on the identified issues. 8. Land uses. Purchaser agrees to develop the Property consistent with the textual statement, proffers and conditions of zoning case No. 07SN0333 as approved by the Chesterfield County Board of Supervisors. In addition, Purchaser agrees that all land uses located on the Property from the time period of Purchaser's acquisition through final repayment of the Bonds described in paragraph 7(b) shall be subject to local real estate taxes in accordance with applicable law except for public rights of way or land owned by the County and Purchaser shall take no action that would facilitate loss of taxable status for such real estate. 9. Real estate taxes. Subject to the last sentence of this Paragraph 9, until such time as the Bonds are fully repaid, Purchaser covenants that it, and its successors in interest, will not participate in any real estate tax exemption for rehabilitated commercial or industrial structures or any other real estate tax exemption. Notwithstanding the foregoing, (i) Purchaser shall be released from any obligations under this Paragraph 9, as to any lot, tract, parcel or other portion of the Property, upon the sale thereof to an 00001 2723:78342.4 8 unrelated third-party purchaser that is not atax-exempt entity in a bona fide transaction and includes in any such transfer a deed restriction that runs with the land that the real property shall remain subject to real estate taxes until the CDA Bonds are repaid; and (ii) Purchaser may transfer any portion of the Property to an entity that is exempt from real estate taxes, so long as the underwriter confirms that such sale will not materially jeopardize the ability to repay the Bonds. 10. Expenses. Each of the parties hereto shall bear and pay all costs and expenses, including legal and accounting fees, incurred by it or on its behalf in connection with this Agreement and the conveyance of the Property. The obligations of the Owner to expend funds under this Agreement are subject to sufficient funding being provided to it by the County. Real estate taxes, rents, and utilities shall be prorated to the date of closing(s) and paid by Purchaser thereafter. To the extent necessary, such pro rations will be calculated or reconciled on apost-closing basis, and Purchaser and Owner agree to make appropriate adjustments based upon the actual charges, once known. 11. County and Owner's Representations. County and Owner have not received notice of and are not aware of any pending or threatened actions, suits or proceedings against or affecting the Property or any portion thereof, or relating to or arising out of their respective ownership, operation, management, use or maintenance of the Property. There are no other leases or rights to occupy any portion of the Property in favor of any third party other than Tenants referred to in Paragraph 6b. After the Initial Closing, the Owner will not enter into any leases or easements, grant any possessory rights or liens, or impose any covenants on Parcels 3 or 4 while this Agreement remains in effect. 000442 2723:78342.4 9 12. Default; Remedies. In the event the Purchaser fails to close pursuant to the terms hereof, Owner and County shall be entitled to terminate this Agreement by delivery of written notice to Purchaser and Escrow Agent and thereupon the Deposit shall be disbursed by the Escrow Agent to Owner as County and Owner's sole and exclusive remedy hereunder, the parties agreeing that the Deposit constitutes the agreed-upon liquidated damages and not a penalty. Owner hereby agrees that it will transfer the Deposit to the County within two (2) business days of its receipt of it. 13. Commission. Purchaser agrees to be wholly responsible for paying any brokerage commission which may be owed to Divaris Real Estate, Inc. ("Broker") pursuant to a separate agreement between Purchaser and Broker. County and Owner represent that they have no contractual relationship with any agent or broker with respect to the transaction contemplated herein. Purchaser warrants that its only obligation to any agent or broker with respect to the transaction contemplated herein is to Broker. 14. Applicable Law; Venue. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without respect to its conflicts of law principles. Any action or dispute arising out of this Agreement which cannot be resolved among the parties shall be resolved in the Chesterfield County Circuit Court and in no other forum. Purchaser hereby agrees to subject itself to personal jurisdiction in the Chesterfield County Circuit Court for any action or dispute arising out of this Agreement. 15. Notices. All notices called for hereunder shall be in writing and shall be deemed to have been received upon the earlier of (i) the date when actually received, whether by hand delivery, telefax, United States mail or nationally recognized overnight l?OO~D43 2723:78342.4 10 delivery service, or (ii) the fourth day after deposit with the United States mail, postage prepaid, registered or certified mail, return receipt requested, or (iii) the first business day after deposit with a nationally recognized overnight delivery service (Federal Express and United Parcel Service, for example), charges prepaid for next day delivery, addressed as follows: If to Purchaser: Crosland Investments, LLC c/o Crosland, LLC 227 West Trade Street, Suite 800 Charlotte, North Carolina 28202 Attn: James Downs with a copy to: Kennedy Covington Lobdell & Hickman, L.L.P. Hearst Tower, 47th Floor 214 North Tryon Street Charlotte, North Carolina 28202 Attn: David H. Jones, Esq. If to Owner: Chairman, Economic Development Authority of the County of Chesterfield c/o Chesterfield County Department of Economic Development 9401 Courthouse Road, Suite B Chesterfield, Virginia 23832 and Chesterfield County Planning Department 9800 Government Center Parkway, Suite 203 Chesterfield, Virginia 23832 Attn.: Thomas E. Jacobson, Director of Revitalization with a copy to: Hunton & Williams LLP 951 East Byrd Street Richmond, Virginia 23219-4974 Attn.: John D. O'Neill, Jr. with a copy to: Chesterfield County Attorney's Office 9901 Lori Road, Suite 503 Chesterfield, Virginia 23832 Attn.: Steven L. Micas, County Attorney and Tara A. McGee, Assistant County Attorney 000044 2723:78342.4 11 or to such other address as the party to receive such notice may hereafter request by written notice to the other. 16. Total Agreement. This Agreement contains the full and final agreement between the parties with respect to the sale and purchase of the Property. The parties shall not be bound by any terms, conditions, statements, warranties, or representations, oral or written, not contained herein. No change or modification of this Agreement shall be valid unless the same is in writing and is signed by the parties hereto. No waiver of any of the provisions of this Agreement shall be valid unless the same is in writing and is signed by the party against which it is sought to be enforced. 17. Provisions that Survive Closing. The parties agree that the parties' obligations under paragraphs 5(g), 8 and 9 survive the purchase of the Property. 18. Assignment. Purchaser may not assign this Agreement in whole or in part without the prior written consent of County and this Agreement shall not inure to the benefit of Purchaser's successors; provided, however, Purchaser may assign this Agreement to any entity in which either (i) Purchaser or (ii) a partnership or limited liability company that is owned directly or indirectly by Purchaser or a group of the beneficial owners and employees of Purchaser, has an ownership interest and is the manager of such entity or is otherwise responsible for the day-to-day decision making of such entity, but no such assignment shall release Purchaser from any of its obligations hereunder. 19. Time. Time is of the essence with respect to all matters set forth in this Agreement except to the extent parties have mutually agreed, in writing, to change or alter the time limit. Any date specified in this Agreement for the performance of an 2723:78342.4 12 ~~~ 04Jr obligation or expiration of a time period which is a Saturday, Sunday or a legal holiday shall be extended to the first regular business day after such date which is not a Saturday, Sunday or legal holiday. 20. Authority. The parties signing this Agreement on behalf of Owner, Purchaser and County are duly authorized to sign this Agreement and, upon execution by the parties, this Agreement shall be fully binding and enforceable against the parties according to its terms. 21. Headings. The paragraph headings contained in this Agreement are for reference purposes only and shall not affect in any way the meaning or interpretation of this Agreement. CROSLAND INVESTMENTS, LLC By: Name: Title: COUNTY OF CHESTERFIELD, Approved as to form: VIRGINIA By: Steven L. Micas Name: County Attorney Title: ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By: Name: Title: (,0~®~6 2723:78342.4 13 ~~ \ \ \ ~ - _ p1K ~- ~, ~~ E _ - ~~ M~oL° ~ ~_- ~ ~ ~ , ~~ - - J ;~ _. y' ' .. ` R ~~ ~~ - _ _ _- _ 1 N,~NpIKE-~ ~A , ~ , ~ ~ ~ ~~ l , - - ~ ~ ~ ~ 1, ( ~ FUTURE 1 ~ ~ ~ ~ ~ __.- CONNECTION ~ ~ ~~ ~ ~ ,~~ -- m ADIACENT ) ~ ~ ~ ~ RETAIL MIXED USf \ I PARCELS , ~ - ~ ~, F ~ ~ ~ ~ 37 ACRES S I '' ~ , ~ l ~ ~ ~ t "- ~ , ~ + , ,~ ', 1~ ~ COMMERCIAL ~ ` Z " ~ ~ ~ , ~ FocAL ) ( ~ ~ ~ POINT l , 1 ,_ ~ , 1 ;, ,1 ~ ~ ~ ~ ~7,~ ~, l ~ COMAMERCIAL MIXED USE ~ ~~ / ~ ~ ZONED Rd ~ , ll ACR€S ~ ~ "~ f ~ ~'' -- , , ~_ 1 - ~ ~~~ ~ .. ~ ~~ , ~, ~ ~ ,- ~ - ~~ ~ ~ ~ ~ ~ 1~ ~ '~ , ~ ~, ~ - ~ 1 ., ~ ,., , ~ ~, 0~ _ ~, ~. 1~ ~~ ~ 9, `~. ~- ~ ~ , ; 1 __. ', FUTURE C:UNNEC:IION ,~ _ ~.' ~ r~ ~ ~.. ~ZONEO) 3CFN1 I'A RCELS \ ~' t _. .' - 245 ~~ Fl1TURF CONNECTION FU ~ ~ ~ ~~ ~~ ADIACENT PARCELS ~~ ,~, 1 ,' ~~ ~ ~~ - - _~ - ~ ONED P2 .~ _ .. __-. - '111_ - -' -- '" ~ OVERALL DEVELOPMEM ~ ~ _ -t SITE AREA ~. ' kI .~ •2l@.Oi ACRE6 ..~ ~ ~ I I 12NWATERLINE~ .-~~ I ZONEOR7 ~ ~ _ I i i I ~ ~ ~ FUTURE CONNECTION 1 ~~ ' ' ~ TO ADIACENT PARCELS ~ I ` ~~ ~~ I I ~, ~~ _ _ ~ ~ 12&WITARI ~ ~ I`ncrnN'b Nrs i x~inaFn xv SEWER ~ ~ ~~ ~ u ~ ~~ ~ ~~ rleein~ o w ~m xoo N _ ~ 2~ i ~ `"c"y fUCUfYI ~ ~r \ _ E~ C ~ _ - SDLIE 1" = 100' ~ 1 ~~~ ..' --~~ ~l V L: . _.,_ .. ~~ - -~ _ CLOVERLEAF D ~-` Q'~~~~~ `~ ~~°.~ :~~ ~ '~R.CINz`~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 25, 2008 Item Number: 8.6.1. Subject: Nominations and Reappointments of Members of the Economic Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested. Request that the Board suspend the rules and simultaneously nominate and reappoint Mr. John W. Hughes to the Economic Development Authority for the County of Chesterfield. The reappointment would become effective July 1, 2008. The four-year term would expire on June 30, 2012. Also, request that the Board suspend the rules and simultaneously nominate and appoint Mr. Harril Whitehurst to the Economic Development Authority for the County of Chesterfield. The appointment of Mr. Harril Whitehurst will be a four-year term, which would become effective July 1, 2008 and will expire on June 30, 2012. Summary of Information: Mr. Hughes, a resident of the Clover Hill District, serves as the Chairman of the Economic Development Authority with his term expiring June 30, 2008. Mr. Hughes has indicated that he would like to continue to serve. Mr. Warren concurs with the reappointment of Mr. Hughes. Mr. Whitehurst, a resident of the Midlothian District, is available to serve the Economic Development Authority with his term expiring June 30, 2012. Board members concur with his appointment. Preparers E. Wilson Davis. Jr. Title: Director, Economic Development Attachments: ^ Yes ~ No 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 00009 C. Harril Whitehurst, Jr. Address 12731 Foxstone Road Midlothian, VA 23113 Current Employment Senior Vice President and CFO Village Bank Midlothian, VA 23113 Professional Experience Harril spent the first 28 years of his career providing audit, accounting and business advice to financial institutions as a certified public accountant. He worked for three different national public accounting firms, primarily in the financial services area, including community banks, savings and loans, mortgage bankers, credit unions and finance companies. While at one of these firms, he served as the national coordinator of services to banks and thrifts. Harril also has extensive experience in SEC matters and is a past member of the American Institute of CPA's Savings and Loan Committee and the Virginia Society of CPA's Ethics Committee. Since leaving public accounting, Harril has been the senior vice president and chief financial officer of Village Bank, a $400 million asset bank headquartered in Chesterfield Virginia. As an executive officer of Village Bank, Harril has become intimately familiar with establishing a system of internal control in a financial institutions environment as well as dealing with business issues that arise in the financial institutions industry. In addition, he is responsible for coordinating the internal and external audit effort and implementation of the requirements of the Sarbanes-Oxley Act. This experience provided Harril with an insider's view of the many challenges that face financial institutions on a day-to-day basis. Education Harril is a graduate of Virginia Commonwealth University with a B.S. in Accounting. He has continued his professional training by attending various seminars and firm training related to the financial institutions industry. Professional Affiliations Harril is a Certified Public Accountant, and a member of the American Institute of Certified Public Accountants (AICPA) and Virginia Society of Certified Public Accountants (VSCPA). He is a past member of the Ethics Committee of the VSCPA and the Savings and Loan Committee of the AICPA. OOOOSO Civic Affiliations James River Kiwanis Club Bon Air Baptist Church Chesterfield Business Council Henrico Business Council Personal Married with one child Life time resident of Chesterfield County, Virginia Graduated from Manchester High School t~00051 '~~: ~~~r~a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 25, 2008 Item Number: 8.B.2. Subject: Nomination/Appointment/Reappointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: It is requested that the Chesterfield County Board of Supervisors approve the following nominees for appointment/reappointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12t'' Judicial Circuit Court consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. Preparers Rebecca T. Dickson Title: Deputy County Administrator Attachments: ^ Yes ~ No # OQO~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The resolution designated the membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten members are appointed each year. It is requested the following individuals be appointed to serve a two-year appointment that begins July 1, 2008 and ends June 30, 2010: The Honorable Frederick G. Rockwell, The Honorable Thomas L. Murphey The Honorable William W. Davenport Mr. Brad Peebles Mr. Lee Coble Colonel Thierry Dupuis Sheriff Todd B. Wilson Colonel Jeffrey W. Faries Mr. Kelly Furgurson Ms. Eilene Brown III (Circuit Court) (General District Court) (Commonwealth's Attorney) (Education) (Chesterfield County Citizen) (Chesterfield County Citizen) (Colonial Heights Sheriff) (Colonial Heights Police) (District 19 CSB) (Colonial Heights City) Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~o~~~~ TO: Honorable Members, Board of Supervisors James J. L. Stegmaier, County Administrator FROM: Rebecca T. Dickson, Deputy County Administrator for Human Services DATE: June 6, 2008 SUBJECT: Appointments -Community Criminal Justice Board The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. In September 1994, the General Assembly adopted legislation that created the Comprehensive Community Corrections Act and the Pretrial Services Act. These Acts required the creation of a Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of Supervisors adopted a Joint Resolution with the City of Colonial Heights creating the Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a similar resolution. Sixteen (16) of the twenty (20) Board appointments are in categories prescribed in the Code of Virginia. Four (4) appointments are discretionary with two (2) coming from Colonial Heights and two (2) coming from Chesterfield County. The two (2) discretionary appointments available at this time are from Chesterfield County. To improve continuity, terms were staggered with one half of the members appointed in one year and one half of the members appointed in the following year. The attached lists will show the proposed nominees in bold with addresses and phone numbers. On June 10, 2008 the City of Colonial Heights will review a similar list of nominees. All nominees except Mr. Kelly Fergurson are currently serving on the Community Criminal Justice Board. Mr. Fergurson would replace Laura Kuchinsky who resigned as the District 19 Community Services Board Representative. All have agreed to serve if appointed and are being recommended by the Executive Committee of the Community Criminal Justice Board. Both Chesterfield and the City of Colonial Heights must confirm all nominees. We respectfully request the Board to consider appointing these nominees for two-year terms as outlined in the attachment. g~ Attachments ~ (J ~ ~ ~ 4 COMMUNITY CRIMINAL JUSTICE BOARD-NOMINEES Eileen Brown - Colonial Heights Office on Youth/Human Services P. O. Box 3401 Colonial Heights, VA 23834 Phone: 520-9286 Fax: 520-9237 browne ,colonial-heights com Brad Peebles -Education Representative 9600 Krause Road Chesterfield, VA 23832 Phone: 706-2160 Fax: 768-7735 Brad Peebles(a,ccpsnet.net The Honorable Thomas L. Murphey Chesterfield General District Court P. O. Box 144 Chesterfield, VA 23832 Phone: 748-1422 Fax: 748-1757 The Honorable Frederick G. Rockwell, III Chesterfield Circuit Court P. O. Box 57 Chesterfield, VA 23832 Phone: 748-1333 Fax: None Col. Thierry Dupuis -Citizen Representative Chesterfield Police Department P.O. Box 148 Chesterfield, VA 23832 Phone: 748-1266 Fax: 748-6265 dupuistna,chesterfield. ov Lee Coble -Citizen Representative 1237 Old Bon Air Road Richmond, VA 23235 Phone: 330-0475 Ce11:357-8733 lcoble 1 ,verizon.net William W. Davenport Chesterfield Commonwealth's Attorney P. O. BOX 25 Chesterfield, VA 23832 Phone: 748-1221 Fax: 796-6543 davenportwnche sterfield. gov Mr. Kelly Furgurson District 19 Community Services Board 20 W. Bank Street, Suite 7 Petersburg, VA 23834 Phone: 862-8003 Fax: 863-1665 kfur urson cni~,dl9csb Colonel Jeffrey W. Faries Colonial Heights Police Department 100 A Highland Avenue Colonial Heights, VA 23834 Phone: 520-9311 Fax: 520-9226 Todd B. Wilson Colonial Heights Sheriff's Office 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9352 Fax: 520-9229 Sheriff ,colonial-heights com 000055 a~ r ~,~,N„y~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 8.6.3. Subject: Nomination and Reappointment to the Social Services Board County Administrator's Comments• County Administrator: Board Action Reauested: Reappoint Mary "Liz" Welchons to the Chesterfield-Colonial Heights Social Services Board. Summary of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. The mission of the department, in collaboration with individuals, families and the community, is to provide advocacy and services that encourage self-sufficiency, preserve and restore families; and protect the well-being of children, senior citizens and people with disabilities. Request the reappointment of Mary "Liz" Welchons to the Social Services Board for a four-year term effective July 1, 2008, through June 30, 2012. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparers Sarah C. Snead Title: Director of Social Services Attachments: ~ Yes ^ No #0-O~t?~t ~,, ~FGINV'~ Meeting Date: June 25, 2008 Item Number: 8.8.4. Subject: Nominations/Appointments to the Citizens Transportation Advisory Committee County Administrator's Comments• County Administrator: Board Action Reaues CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA The Board is requested to nominate/appoint members to serve on the Citizens Transportation Advisory Committee (CTAC) for the Richmond Area Metropolitan Planning Organization (MPO). Summary of Information: The purpose of the CTAC is to provide citizen participation on the Richmond Area MPO. According to the by-laws, two members are appointed to CTAC by the County of Chesterfield. In addition, to the two regular members, Chesterfield is permitted to appoint an alternate. Each citizen appointed shall serve a two-year term and may be reappointed for successive terms. Mr. Herbert Richwine was appointed as a regular member and Mr. John Jacobs was appointed as an alternate by the Board for the current term on CTAC that expires June 30, 2008. The candidates meet all eligibility requirements and have indicated a willingness to serve again on the committee. The Board is being asked to reappoint Mr. Richwine and to appoint Mr. Jacobs as the second regular member to this committee. Mr. Jacobs will replace Ms. Alison Bartel Keller as a regular member on the committee. Ms. Keller does not wish to be reappointed. Staff has not identified an alternate member at this time. Under the existing Rules of Procedure, members to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers R.J. McCracken Title: Director of Transportation Agen688 Attachments: ~ Yes ^ No ®0005'7 Y hlPCINU' Meeting Date: June Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 2008 Page 1 of 2 Item Number: 8.6.5. Initial Appointments to the Chippenham Place Community Development Authority Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appoint the following individuals to the Chippenham Place Community Development Authority Board: 1. Sam Kaufman, Chesterfield Chamber of Commerce; 2. Chris Zitzow, VP Maximus, Midlothian Rotary; 3. Quenton Lee, Chesterfield Business Council; 4. Jay Lafler, Gateway Association; and 5. John Pettengill, Surrywood Neighborhood Association, Gateway Association Summary of Information: A separate item on today's agenda requests the Board to hold a public hearing to consider a petition to create the Chippenham Place Community Development Authority, and adopt a related ordinance. Upon adoption of the ordinance, this item requests the Board to appoint the above individuals to serve on the Chippenham Place Community Development Authority Board. The Articles of Incorporation of the CDA (approved as part of the ordinance) detail the powers and duties of the CDA Board. The individuals presented for appointment have agreed to serve for an initial term of four (4) years. Preparers Pete Stith Title: Deputy County Administrator Attachments: ~ Yes ^ No # 00058 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Q0~0059 CHESTERFIELD COUNTY ~,~,o BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~~' ~[!P~INt Meeting Date: June 25, 2008 Item Number: B.C. Subiect: Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Dale District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; and CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director Environmental Engineering Attachments: Yes No # ooooso CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALE DISTRICT: • In the Belmont Woods subdivision, on Fieldstone Road, in the vicinity of 5736 Cost to install streetlight: $351.47 (Design Cost: $110.92) Does not meet minimum criteria for intersection nor vehicles per day For information regarding available balances in the County-wide Streetlight Fund accounts, please reference the District Improvement Fund Report. QOOOSI STREETLIGHT REQUEST Dale District Request Received: September 10, 2007 Estimate Requested: September 10, 2007 Estimate Received: April 30, 2008 Days Estimate Outstanding: 233 NAME OF REQUESTOR: Ms. Terri Hale ADDRESS: Assistant County Administrator King William County P O Box 215 King William, VA 23086-0215 REQUESTED LOCATION: Fieldstone Road, vicinity of 5736 Cost to install light: $351.47 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified, less than 600 vehicles per day Petition: Qualified Requestor Comments: "I am requesting this streetlight on behalf of my mother who is elderly and lives alone. Her physical address is 5736 Fieldstone Road. The road used to be a dead-end, but has been cut through. There is now an alley there, which is currently very dark." Staff Comments: Staff notes that while this installation is not exactly at the nearest intersection (Stanbrook Drive and Fieldstone Road), the pole upon which the installation is requested is the closest pole to that intersection, approximately 50 feet away. 000062 Streetlight Request Ma p June 25, 2008 OELMONT RD 5~ ~T y~RhILL DR m ~n 0 • FIELDSTONE RD U W ~ Z o O Y ~ D ~ W_ m ~' Z Q N N This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestefeld County Environmental Engineering Department. 240 120 0 240 Feet oooo~s~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 8.D.1. Subiect• Authorize the County Administrator to Execute a Memorandum of Understanding with the Virginia State Police Related to the Chesterfield Police Department's License Plate Screening Project County Administrator's Comments: County Administrator: Staff recommends that the County Administrator be authorized to execute a Memorandum of Understanding with the State Police on behalf of the County. Summary of Information: The Chesterfield Police Department has instituted use of a new law enforcement technology that will permit police officers to scan license plates from their squad cars and simultaneously search existing State Police databases of information related to stolen vehicles, vehicles wanted in conjunction with crimes, vehicles subject to seizure, and vehicles associated with wanted persons. The State Police requires that the County enter into an agreement for the transmittal of the information contained in the databases. The agreement will limit the County's use of the databases to law enforcement activities and will require the County to ensure appropriate security for the information. Staff recommends that the Board authorize the County Administrator to execute a Memorandum of Understanding in a form approved by the County Attorney. Preparers Steven L. Micas Attachments: ~ Yes Title: County Attorney 2723:79118.1 ^ No Y ~:AC~[N a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 8.D.2.a. Subject: Resolution Recognizing Mrs. Phyllis S. Morelli Upon Her Retirement from the Department of Real Estate Assessments County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Phyllis S. Morelli, Residential Appraisal Supervisor for the Department of Real Estate Assessments, will retire after 24 years of dedicated service to the citizens of Chesterfield County. Preparers Jonathan Davis Attachments: ^ Yes Title: Director, Real Estate Assessments No # 000069 RECOGNIZING MRS. PHYLLIS S. MORELLI UPON HER RETIREMENT WHEREAS, Mrs. Phyllis S. Morelli began her tenure of public service with Chesterfield County as a Residential Appraiser in the Department of Real Estate Assessments on September 4, 1984; and WHEREAS, Mrs. Morelli was promoted to the position of Commercial Appraiser in January 1987, and was promoted to Residential Appraisal Supervisor in May 1994; and WHEREAS, Mrs. Morelli became a member of the International Association of Assessing Officers in 1984 and was awarded IAAO accreditation status in March 1998; and WHEREAS, Mrs. Morelli became a member of the Virginia Association of Assessing Officers in February 1982, holding positions as Historian and Chaplain and serving on the VAAO Board of Directors, and chairing the Annual Education Committee, Annual Meeting Committee, Annual Conference Committee, and the Resolutions Committee; and WHEREAS, Mrs. Morelli was licensed by the State of Virginia as a Certified General Real Estate Appraiser on July 19, 1994; and WHEREAS, in her role as Appraisal Supervisor, Mrs. Morelli effectively and efficiently coordinated the annual residential and agricultural property assessment program; and WHEREAS, Mrs. Morelli was selected as the Department of Real Estate Assessments Employee of the~Year in 1995; and WHEREAS, Mrs. Morelli has been a dedicated and faithful employee of the County of Chesterfield for 24 years; and WHEREAS, Mrs. Morelli will be missed by her staff and peers for her expertise in the property assessment field. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Phyllis S. Morelli, expresses appreciation on behalf of all residents for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ~~U4~~ CHESTERFIELD COUNTY -_~.~ BOARD OF SUPERVISORS Page 1 of 2 «~; AGENDA ~~~~~, Meeting Date: June 25, 2008 Item Number: 8.D.2.b. Subject: Re-authorization of Resolution for the Continued Implementation of the Comprehensive Community Corrections Act for Local Responsible Offenders, the Pretrial Services Act and the Re-establishment of the Chesterfield-Colonial Heights Community Criminal Justice Board (CCJB) and Continued Provision for Joint Exercise of Powers County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: In 1995, the General Assembly adopted the Comprehensive Community Corrections Act (CCCA) and Pretrial Services Act (PSA) which permitted localities to develop and establish local pretrial and community-based probation services provided that they established a Community Criminal Justice Board (CCJB) to implement and oversee the operation of the programs. The law also required that localities applying for jail construction cost reimbursement by the state submit a community-based corrections plan and establish community corrections programs and pretrial services programs. Preparers Glen R. Peterson Title: Director, Community Corrections Services Attachments: ^ Yes ~ No # 0000'71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Chesterfield Board of Supervisors adopted a resolution June 14, 1995 implementing the COCA and PSA and established the Community Criminal Justice Board for Chesterfield-Colonial Heights and provision for joint exercise of powers. The Community Corrections Services Department was also established serving Chesterfield and Colonial Heights. Under these programs, the CCJB has developed an array of intermediate sanctions for punishment of non-violent offenders which includes community service, home incarceration with or without electronic monitoring, community-based probation supervision, substance abuse assessment, testing and treatment, and local day reporting centers and services. The Pretrial Services enhances public safety by providing information to judges to allow more informed bonding decisions and provides supervision and drug/alcohol testing as a pretrial release condition. Recent changes in the law and changes in state policy require that the county re-authorize existing pretrial and community-based services agencies and programs and re-authorize the establishment of the existing Community Criminal Justice Board. The Department of Criminal Justice Services is requiring localities to revise resolutions implementing the Comprehensive Community Corrections Act and Pretrial Services Act to conform to the revised code. Since 1995, the authorizing code sections have changed and substantive changes relating to duties and responsibilities for local probation and pretrial officers were made; and the list of persons required to serve on the Community Criminal Justice Board was modified. Our current Community Criminal Justice Board is in compliance with the Code of Virginia. Members serve for two-year staggered terms under bylaws established for operation; thus ten members are appointed each year. With the re-establishment of the Community Criminal Justice Board, it is recommended that all existing members complete their existing terms of appointment. Staff recommends adoption of the attached resolution. Q®o0~~ RESOLUTION PROVIDING FOR THE CONTINUED IMPLEMENTATION OF THE COMPREHENSIVE COMMUNITY CORRECTIONS ACT FOR LOCAL RESPONSIBLE OFFENDERS, THE PRETRIAL SERVICES ACT AND THE RE-ESTABLISHMENT OF THE CHESTERFIELD-COLONIAL HEIGHTS COMMUNITY CRIMINAL JUSTICE BOARD WHEREAS, the Virginia General Assembly adopted legislation entitled the Comprehensive Community Corrections Act for Local Responsible Offenders, Article 9 (§ 9.1-173 et. seq.) of the Code of Virginia and the Pretrial Services Act, Article 5 (§ 19.2-152.2 et seq.) of the Code of Virginia, both of which were effective July 1, 1995; and WHEREAS, §§ 9.1-174 and 19.2-152.2 of the Code of Virginia permitted counties and cities or combinations thereof to develop and establish local pretrial or community-based probation services pursuant to these Acts; and WHEREAS, §§ 9.1-178 and 19.2-152.5 of the Code of Virginia required that each county and city establishing and operating local community-based probation and pretrial services establish a Community Criminal Justice Board, and in the case of multi-jurisdictional efforts, that each jurisdiction mutually agree upon the number of appointments to said board; and WHEREAS, in 1995, the County of Chesterfield did establish with the City of Colonial Heights a local pretrial and community-based probation services program and a Community Criminal Justice Board; and WHEREAS, recent changes in the law and changes in State policy require that the County re-authorize existing pretrial and community-based services agencies and programs and re-authorize the establishment of the Community Criminal Justice Board. BE IT THEREFORE RESOLVED that the County of Chesterfield jointly agrees with the City of Colonial Heights to implement the services and programs required by the Comprehensive Community Corrections Act for Local Responsible Offenders and the Pretrial Services Act with, pursuant to § 9.1-183, Chesterfield County acting as the administrator and fiscal agent on behalf of the participating localities: BE IT FURTHER RESOLVED that the County of Chesterfield re-establishes the Chesterfield-Colonial Heights Community Criminal Justice Board; that said board shall fulfill its responsibilities pursuant to § 9.1-180; and shall, at a minimum, be composed of the following members, pursuant to § 9.1-178 of the Code of Virginia: • One person appointed by the Chesterfield County Board of Supervisors and one person appointed by Colonial Heights City Council 0000'73 0623:76899.1 1 • A circuit court judge representing the 12th Judicial Circuit as agreed upon by the judges of said circuit • A judge of general district court, representing the 12th Judicial District as agreed upon by said judges of the district • A judge of the juvenile and domestic relations district court representing the 12th Judicial District as agreed upon by the said judges of the district • The Chief Magistrate for Chesterfield County and City of Colonial Heights • A Commonwealth's Attorney representing Chesterfield County and Colonial Heights • An attorney experienced in the defense of criminal matters who is a current member of the Virginia State Bar • A sheriff from Chesterfield County and Colonial Heights • A representative from the police departments of Chesterfield County and Colonial Heights • A community services board Administrator from Chesterfield County and Colonial Heights • A local educator BE IT FURTHER RESOLVED that this resolution supersedes and replaces all prior resolutions approved by the County relating to the establishment of required services and the formation of the Chesterfield-Colonial Heights Community Criminal Justice Board. ~o~~~~ 0623:76899.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA `~= ~~ru Meeting Date: June 25, 2008 Item Number: 8.D.2.c. Subject: Resolution to Readopt the Updated Emergency Operations Plan with Annexes for Chesterfield County as Required by the Commonwealth of Virginia Emergency Services and Disaster Law of 1973, Title 44, Chapter 3.2, Section 44-146.13 Through 44-146.28, Code of Virginia County Administrator's Comments: County Administrator: Board Action Requested: The Board is asked to adopt the resolution approving the modification and updates to the Emergency Operations Plan with annexes. Summary of Information: The Commonwealth of Virginia and Federal Government statutes require the adoption of an Emergency Operations Plan, with annexes, for each locality every four years. The Emergency Operations Plan and annexes for Chesterfield County have been modified and updated, and require adoption by the Board of Supervisors. A summary of the proposed changes is attached. Staff requests that the Board of Supervisors adopt the new plan by resolution. Preparers Paul W. Mauger Attachments: ^ Yes ~ No Title: Fire Chief 0000'75 Executive Summary Chesterfield County Emergency Operations Plan June 25, 2008 The Commonwealth of Virginia and Federal Government statutes, the Commonwealth of Virginia Emergency Management and Disaster Law of 1973, Title 44, Chapter 3.2, Section 44- 146.33 through 44-146.28, Code of Virginia, require the adoption of an Emergency Operations Plan with annexes for each locality every four years. The Chesterfield County Emergency Operations Plan and associated annexes have been modified and updated to reflect changes in operational capabilities, lessons learned and current trends in emergency management, and require adoption by the Board of Supervisors. The 2008 revisions to the EOP include: • Anew Weather Appendix 15 has been added. This appendix was added to address prevention, mitigation and response to weather caused disasters and severe emergencies thereby preventing or minimizing the loss of life and property. • Major revisions have been made to the Sheltering and Care of Emergency Workers and Dependents Appendix 12. The responsibility of shelter management for emergency workers and their dependants has been changed from Social Services to License Inspector, with assistance from Planning. • Minor revisions have been made to the Animal Protection Plan Appendix 4. Contacts have been added to deal with wildlife and large domestic animals. • National Disaster Medical System was added to Appendix 6 Medical, Health & Rescue. The Chesterfield County Airport is the primary location for receiving evacuees from disaster areas and is a personnel arrival site for triage of green and yellow military troops designated for treatment at the McGuire Veteran's Administration Hospital. ~d®~~s WHEREAS, there exist dangers of many types including man-made disasters, natural disasters and possible hostile actions of an unknown enemy; and WHEREAS, the safety and protection of the citizens and property are the foremost concern to the Board of Supervisors of Chesterfield County; and WHEREAS, the revision of the Emergency Operations Plan will bring Chesterfield County in compliance with the National Incident Management System, also known as NIMS; and WHEREAS, the Board of Supervisors desires and the Commonwealth of Virginia and Federal Government require the adoption of appropriate planned protection measures. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield this 25th day of June 2008 that it hereby adopts the Chesterfield County Emergency Operations Plan with annexes as written as the necessary basic plan for county emergency management. ~~~~~~ CHESTERFIELD COUNTY _ ,,~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~.~~~ Meeting Date: June 25, 2008 Item Number: 8.D.2.d. Subject: Resolution Recognizing Mr. Louis C. Partin, Jr., Utilities Department, Upon His Retirement July 1, 2008 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Louis C. Partin, Jr. for 37 years of service to the Chesterfield County Utilities Department. Preparers Ro_y E. Covington, P.E. Attachments: ^ Yes ^ No Title: Director of Utilities 000078 RECOGNIZING MR. LOUIS C. PARTIN, JR. UPON HIS RETIREMENT WHEREAS, Mr. Louis C. Partin Jr. will retire from the Chesterfield County Utilities Department on July 1, 2008; and WHEREAS, Mr. Partin in his earlier career, worked for the Virginia Department of Transportation; and WHEREAS, Mr. Partin began his public service with Chesterfield County on May 24, 1971, as Construction Inspector and later as a Principle Utility Inspector and Construction Inspections Supervisor for the Chesterfield Utilities Department, where he has faithfully served the department and county for over thirty seven years; and WHEREAS, Mr. Partin, was responsible for ensuring the highest quality of construction for the installation of the utility infrastructure, including the construction of numerous, critical facilities that continue to serve the utility system to this day; and WHEREAS, Mr. Partin performed an outstanding job inspecting major infrastructure such as the Midlothian water line project which consisted of the construction of 9,810 lineal feet of 30 inch water transmission line and the Appomattox River Water Authority water line project which consisted of the construction of 5,900 lineal feet of 36 inch water transmission line; and WHEREAS, Mr. Partin inspected the 750,000 gallon Dutch Gap elevated water tank, the 1 million gallon Bermuda Hundred elevated water tank and the 2 million gallon Physic Hill elevated water tank; and WHEREAS, Mr. Partin has faithfully served on the Chesterfield County Utilities Department Product, Design and Review Committee since 1987 and his expertise and presence will surely be missed; and WHEREAS, Mr. Partin has demonstrated throughout his career, his leadership and dedication, and has played a vital role in training inspectors; and WHEREAS, Mr. Partin by virtue of his expertise is well known and respected in the field of utility construction. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Louis C. Partin, Jr. and extends on behalf of its members and the citizens of Chesterfield County appreciation for over 37 years of exceptional service to the county. ~Q~~~~ hRClN\P CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 25, 2008 Item Number: 8.D.2.e. Subject: Resolution and Appropriation of Funds for an Application for a Preserve America Grant for Archaeological Investigation for the Falling Creek Ironworks Park Site County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the attached resolution in support of a grant application for archaeological investigations at the Falling Creek Ironworks Park site. Subject to approval by the granting agency, the Board of Supervisors is requested to appropriate up to $41,000 for this purpose. This is the first of several grants staff plans to apply for under the Preserve America designation. Summary of Information: Preserve America is a preservation initiative created by the White House and in conjunction with various federal agencies including the National Park Service. The Board of Supervisors approved a resolution of support for the County's application to become a Preserve America Community at their May 28, 2008, meeting. The County's application for designation is currently under consideration by the federal government. If the designation is approved, the County is eligible to apply for grants for historical programming, including signage, interpretive history, marketing, tourism, and publicity. Grant applications are due June 30, 2008. Our current grant application would be considered if the Preserve America designation is approved by the June 30, 2008 deadline. If the designation is approved after June 30, 2008 we would hope to reapply for grant opportunities later this year in December, 2008 which is the next scheduled round of funding. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No # 000080 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information• (Continued) The Falling Creek Ironworks site is the site of the first ironworks in English North America. During the winter of 2007, a long buried timber structure was found exposed during heavy rains, and was thought to have related to the early 17th century ironworks. However, dendrochronology has shown that the timbers date from the middle of the 18th century, and are either a later phase of rebuilding, or relate to an entirely different structure altogether. It probably relates to the forge built by Archibald Cary that operated from 1750 to 1781. The proposed project for grant funding by the Preserve America initiative is to preserve and investigate through archaeology, these timbers at Falling Creek relating to the Cary Forge and for the 17th century Falling Creek Ironworks Furnace operation. The grants are awarded through a competitive process and each grant requires a dollar-for-dollar, non-Federal match, which can be in the form of cash or in-kind donated services for grant assisted work. The grant and the non- federal match must be expended during the grant period of one to two years. The estimated cost for the archaeological investigation at Falling Creek is $82,000 with our local match of $41,000 to be funded from the Falling Creek Ironworks Capital Improvement Funds already designated for projects at the Falling Creek site. Staff is seeking a grant match of $41,000 from Preserve America. Falling Creek represents the first of several grants staff plans to apply for under the Preserve America designation. These applications will be prepared and presented to the Board later this year in time for the December 2008 round of scheduled grant funding. ®0001 CHESTERFIELD COUNTY _ . BOARD OF SUPERVISORS Page 3 of 3 « AGENDA h~N~r. Budget and Management Comments: This item requests that the Board approve a resolution in support of a grant application to receive up to $41,000 in federal funding which would .require a local match of $41,000. If awarded, this grant would assist in investigating the timbers found at the Falling Creek Ironworks site. Funding is available in this project in an amount sufficient to provide the local match. Preparers Allan M. Carmody Title:_ Director, Budget and Management ®0008' RESOLUTION SUPPORTING FOR PRESERVE AMERICA GRANT APPLICATION FOR ARCHAEOLOGY AT FALLING CREEK IRONWORKS WHEREAS, Preserve America is a White House initiative developed in cooperation with the Advisory Council on Historic Preservation, the U.S. Department of the Interior and the U.S. Department of Commerce; and WHEREAS, the goals of this initiative include a greater shared knowledge about our Nations past, strengthened regional identities and local pride, increased local participation in preserving the country's irreplaceable cultural and natural heritage assets, and support for the economic vitality of communities; and WHEREAS, this initiative is compatible with our community's interests and goals related to historic preservation; and WHEREAS, the community has submitted an application for designation as a Preserve America Community in order to improve our community's ability to protect and promote its historical resources; and WHEREAS, the goals of this initiative include a greater shared knowledge about our Nation's past, strengthened regional identities and local pride, increased local participation in preserving the country's irreplaceable cultural and historical heritage assets, and support for the economic vitality of communities; and WHEREAS, the Parks and Recreation Department is interested in sharing knowledge through archaeology at the historic Falling Creek Ironworks. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of June 2008, hereby supports the grant application for Preserve America funds to assist the completion of archaeology at Falling Creek Ironworks. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors will protect and celebrate our heritage, use our historic assets for economic development and community revitalization, and encourage people to experience and appreciate local historic resources through education and heritage tourism programs. 000083 r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,; Meeting Date: June 25, 2008 Item Number: 8.D.2.f. Subject: Resolution Urging the General Assembly to Adopt a Statewide Sustainable Transportation Plan County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Warren requests adoption of the attached resolution urging the General Assembly to adopt a statewide sustainable transportation plan. Preparers Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ^ Yes ~ No # A RESOLUTION URGING THE GENERAL ASSEMBLY TO ADOPT A STATEWIDE SUSTAINABLE TRANSPORTATION PLAN WHEREAS, an efficient transportation network is crucial to sustainable economic growth in the Commonwealth, a cleaner environment and enhanced public safety and quality of life; and WHEREAS, the Commonwealth faces a documented transportation funding shortfall including a recurring and inflating road maintenance funding shortfall resulting in the Commonwealth Transportation Board eliminating and reducing programmed project spending totaling $1.1 billion in the new six-year transportation program; and WHEREAS, the Virginia Department of Transportation is transferring almost $400 million in Fiscal Year 2008 from road construction funds to support road maintenance activities; and WHEREAS, the eliminated and stalled project monies include primary, urban, and secondary construction funding reductions to regions and localities of up to 44 percent for Fiscal Year 2009; and WHEREAS,. funding for new highway and bridge construction is diminished as the annual road maintenance shortfall continues to escalate and the estimate to repair the Commonwealth's 1,700 deficient bridges totals more than $3 billion; and WHEREAS, regions important to the economic future of the Commonwealth, including Central Virginia and Chesterfield County, confront major transportation funding challenges in addition to those shared by all other areas of the Commonwealth; and WHEREAS, the transportation system in Chesterfield County and throughout the Commonwealth has failed to keep pace with the demands placed upon it; and WHEREAS, state funding for road improvements in Chesterfield County has declined to 1988 levels while improvement costs have quadrupled; and WHEREAS, continued investment in the transportation system, such as the construction a new interchange on I-295 at Meadowville Road, the widening of Route 10 in the Enon Area, the widening of Route 360, and other transportation improvements will enable Chesterfield and the Commonwealth to continue to compete for economic development opportunities and help preserve our quality of life; and WHEREAS, providing an adequate transportation system remains the primary responsibility of the state. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of June 2008, hereby calls on the Governor of Virginia and the Virginia General Assembly during the forthcoming transportation special session to acknowledge the state's responsibility to efficiently and equitably provide the transportation system required by its citizens. AND, BE IT FURTHER RESOLVED that the Governor of Virginia and the Virginia General Assembly are urged to enact dedicated, significant and recurring annual revenues to eliminate the road maintenance shortfall; increase funding directed to interstate and primary highways, urban and secondary roads, and transit projects; and address the unique transportation needs of specific regions of the Commonwealth. AND, BE IT FURTHER RESOLVED that the Board of Supervisors of Chesterfield County does hereby request that any transportation legislation enacted by the General Assembly and approved by the Governor that addresses certain regions in the Commonwealth include the option for localities in the Richmond Region to participate in the provisions of such legislation. . ~~ CHESTERFIELD COUNTY ~~ ~ BOARD OF SUPERVISORS Page 1 of 2 ~~'{~~N~p.~ AGENDA Meeting Date: June 25, 2008 Item Number: 8.D.3. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Chamber of Commerce Celebration of the Vine Wine Festival to be held June 28, 2008 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant to the Chesterfield County Chamber of festival to be held on June 28, 2008. a music/entertainment festival permit Commerce Celebration of the Vine wine Summary of Information: The Chesterfield County Chamber of Commerce ("Chamber") will hold the Chamber of Commerce Celebration of the Vine wine festival on June 28, 2008 from 11:00 a.m. until 6:00 p.m. at Boulevard Flower Gardens at Ruffin Mill, owned by Mark and Francine Landa, located at 2100 Ruffin Mill Road, Colonial Heights, VA 23834. The festival will feature representatives from Virginia wineries showcasing and selling their wines. The event will feature musical performances by Casper, as well as art, crafts and food vendors. The Chamber Preparers Steve Micas Title: County Attorney 0505:78947.1 Attachments: ^ Yes ~ No # 00004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA is assuming full financial responsibility for the wine festival with a small donation by Chesterfield that will not be used to fund the cost of alcohol. The Chamber is currently seeking business sponsors to offset some of the major costs including entertainment. Their largest event sponsor is Flagstop Car Wash & Quick Lube. Casper is scheduled to perform two sets between 1:00 p.m. - 5:00 p.m. The festival capacity is about 5,000 people. Pre-sale tickets will be available for $15 for tasters and $8 for non-tasters. Tickets will be sold at the door for $20 for tasters and $10 for non-tasters. The Chamber has contracted with Edmonds to provide portable bathroom facilities. The Chamber is negotiating with Shoosmith for on-site trash, as well as post-concert clean-up and trash disposal for the event. The Chamber has five food vendors confirmed to provide food and beverages, including water which will be provided free to all attendees and participants. The vendors will obtain permits from the Health Department. The Bensley/Bermuda Rescue Squad and Chesterfield Fire and EMS will be alerted of the event date and time and a First Aid station will be set up. Adequate parking facilities are available. Cars will be parked at the boulevard Flowers complex and others will be sent to an adjacent parking lot, and then shuttled in via tractors with wagons. Music played at the event will be played in such a manner that will not be audible beyond the property and constitute a nuisance to adjacent property owners. Off-duty police officers are being employed to handle all security components of the event. The Chamber of Commerce carries a general $1 million liability insurance policy to insure against injury or damage. Chesterfield County is named as an additional insured. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:78947.1 (~00~85 WHERE BUSINESS STARTS... CHESTERFIELD CHAMBER of COMMERCE '~ Mr. Stylian P. Parthemos Senior Assistant County Attorney Chesterfield County Administration Building, Room 503 P.O. Box 40 Chesterfield, VA 23832-0040 Dear Mr. Parthemos, Thank you for your assistance with our pursuit of a Music and Entertainment Festival Permit. 00. `~~ oa ~1 The Chesterfield County Chamber of Commerce, whose offices are located at 9330 Iron Bridge Road, Suite B, Chesterfield, VA 23832, is the applicant for the Chamber of Commerce Celebration of the Vine wine festival. We are the event promoter. We will receive all proceeds generated by the wine festival. The first annual wine festival will be held June 28, 2008 from 11 a.m. until 6 p.m. at Boulevard Flower Gardens at Ruffin Mill, located at 2100 Ruffin Mill Road, Colonial Heights, VA 23834. The festival will feature representatives from Virginia's wineries showcasing and selling their wines. The event will feature musical performances by Casper, as well as art, crafts and food vendors. Boulevard Flowers is owned by Mark and Francine Landa at 2100 Ruffin Mill Road, Colonial Heights, VA 23834. The Chamber of Commerce is assuming full financial responsibility for the wine festival. Currently, we are seeking business sponsors to offset some of our major costs including entertainment. Our largest event sponsor is Flagstop Car Wash & Quick Lube. Casper is scheduled to perform two sets throughout the event. They will perform between 1-5 p.m. Tickets have been designed and printed for the event. The festival capacity is about 5,000 people, but we are anticipating crowds ranging from 3,000-4,000 people. Pre-sale tickets will be available for $15 for tasters and $8 for non-tasters. Tickets will be sold at the door for $20 for tasters and $10 for non- tasters. We have contracted with Edmonds to provided portable bathroom facilities for the event. U000~6 We are working with Shoosmith for on-site trash, as well as post-concert clean-up and trash disposal. Currently, we have five food vendors confirmed. The vendors will provide food and beverages, including water. We will provide free water to all attendees and participants. We are working with the Health Department to insure all vendors are insured and complying with codes. Lodging will not be necessary for our event. We are alerting the Bensley/Bermuda Rescue Squad and the Chesterfield County Fire and EMS Department of our event dates and times. We will coordinate with them all requirements, and have a First Aid station set up for the event. We will also be providing Chesterfield County Fire and EMS with a site map for planning purposes. Adequate parking facilities are available for the event. Boulevard Flowers complex can accommodate approximately 300 cars. All others will be sent to the property adjacent, then shuttled in via tractors with wagons. No outdoor lighting will be used during this event. Music played at the event will be played in such a manner that it will not be audible beyond the property and constitute as a nuisance to adjacent property owners. All sound issues are under the direct control of the band Casper. We have contacted Sgt. Graham Powell with the Chesterfield County Police Department to employ off-duty police officers who will handle all security components of this event. The Chamber of Commerce carries a general $1 million liability insurance policy to insure against injury or damage. Chesterfield County is named as a additional insured and a certificate is attached Statements authorizing Chesterfield County principals to enter the property before and during the event are attached. The application fee is attached. Sincerely, Lenita Gilreath, IOM President OOOQ~'~ Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map ie not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. Aerial imagery was.taken in February 2002, 0 75 150 300 Feet ~~ i psi; L.D~.9®V88 Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. Aerial imagery waa taken in February 2002. 0 75 150 300 Feet G~/ /Y4,3 00009 ACORD CERTIFICATE OF LIABILITY INSURANCE OP ID BR DATE(MM/DD/YYYI~ CHEST02 04 21 08 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Invincia Insurance Solutions HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Suite A Road B id 330 I ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. , ge r ron 9 Chesterfield VA 23832 Phone: 804-751-0600 Fax: 804-751-0605 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: selective Snaurance Company INSURER B: Chesterfield County Chamber of INSURER C: Commerce Inc 9330 Iron Bridge Road Ste B INSURER D: Chesterfield VA 23832 INSURER E: VVYGfV1V LV THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR ANY REQUIREMENT , MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER POLI Y EFFE TIVE DATE MMID POLI Y EXPIRATI N DATE MM/D LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1000000 A X X COMMERCIAL GENERAL LIABILITY 51566799 10/15/07 10/15/08 PREMISES Eaoccurence $ 100000 CLAIMS MADE ~ OCCUR MED EXP (Any one person) $ 10000 PERSONALBADVINJURY $ lOOOOOO GENERAL AGGREGATE $ 2000000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OP AGG $ 2 OO OO OO }{ POLICY PRO LOC JECT Li. Or 1000000 AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1000000 ANY AUTO 51566799 10/15/07 10/15/08 (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) j!~ }{ HIRED AUTOS BODILY INJURY $ j, }{ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND _ X TORY LIMITS ER EMPLOYERS'LIABILITY WC7925636 10/15/07 10/15/08 E.L. EACH ACCIDENT $100000 A ANY PROPRIETOR/PARTNER/EXECUTIVE EA EMPLOYEE SE $ 1 O O O O O OFFICER/MEMBER EXCLUDED? E.L. DISEA - K es, describe under E. L. DISEASE-POLICY LIMIT SSOOOOO SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS "Celebration of the Vine" wine festival scheduled for 6-28-08 at Boulevard Flower Gardens at Ruffin Mill Road CERTIFICATE HOLDER Chesterfield County County Attorney Steven Micas PO BOX 40 Chesterfield VA 23832 ACORD 25 (2001108) GANGtLLAI IUN CHESTCO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 1 O DAYS WRITTEN ~, NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPR A Frank P. ©ACnnORD CnnORQQPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) nn nn nn A ~~.l~.f1N•~ L CHESTERFIELD COUNTY a BOARD OF SUPERVISORS Page 1 of 2 r AGENDA ~h~;,NV, Meeting Date: June 25, 2008 Item Number: s.D.4.a. Subject: Award Construction Contract for Dundas Road Drainage Improvements County Administrator's Comments• County Administrator: on The Board of Supervisors is requested to award a contract for the construction of the Dundas Road Drainage Improvements to Southern Construction in the amount of $67,450.00. Summary of Information: The project will alleviate the flooding of several homes in the area of Dundas Road and the flooding of Dundas Road during moderate storm events. Dundas Road is a highly traveled road between Route 1 and Hopkins Road. The drainage project is several hundred yards west of the Bensley Fire Station and east of Bensley Elementary School. The plan, once implemented, will eliminate the above flooding conditions. The Dundas Road project had ten responsible bidders who submitted bids of which two were at or below the engineer's estimate. The project is being funded through the Block Grant Program, approved for FY09. Sufficient funds exist. It is requested that the Board of Supervisors award a contract to Southern Construction in the amount of $67,450.00 and authorize the County Administrator to execute any necessary documents. District: Bermuda Preparers Richard M. McElfish Title: Director of Environmental Engineering Attachments: ^ Yes ~ No #000093 CHESTERFIELD COUNTY _ ~ BOARD OF SUPERVISORS Page 2 of 2 AGENDA h~~ Budget and Management Comments: The Board of Supervisors is requested to award a contract for the construction of the Dundas Road Drainage Improvements to Southern Construction in the amount of $67,450.00. The Dundas Road Drainage Improvement project was originally funded through the county's CIP. However, Environmental Engineering and the CDGB office realized that this project qualified for Block Grant monies, consequently the funding will now come from the FY2009 Community Development Block Grant. The remaining funding left in the CIP will be used on other Environmental Engineering capital projects. Preparers Allan M. Carmody Title: Director, Budget and Management 000094 Map of Chesterfield County 1619 6206 6201 2 8203 6200 3616 18 16 ]116 5115 25 9315 g 6207 8212 6209 13 8205 1012 I3A 0611 15 22 1 8210 6206 3609 19 16 11 6208 9810 9009 2818 510) 8209 8213 ]0% 2908 2856 29W 19 6 8218 1b06 6217 91a STAN WIX L 62,5 6300 N 1425 16 STANWiXLN 9098 4 13% 6217 1 2 6308 4 g 5693 6 b]92 9 10 to 6991 11 7092 3891 4690 2917 %90 7 7891 2913 8990 0090 J 6]86 6222 2935 8223 1280 2929 2925 2907 2901 2847 3103 1 8312 6882 6 to 2 8230 6680 %80 1279 12 10 7 1 100 200 8271 3018 6318 60]6 5 67]6 T3]6 7975 6 0277 I 8]75 N76 9T 3 3 2874 z I 2920 1 2912 2910 2gp6 28 2 8313 2900 ~ 5972 3672 1172 J 1071 2950 3114 7071 a<lo 8324 ~~ 2938 3108 6253 OBSERVAT P ARKDA LE RD 1604 ~ PARKDALE RD 1 101 604 BB56 J 1 5-- 8550 SB S7 4 6966 58 8 5 %56 0196 1 ~ ] 3115 3107 01 3017 3011 3005 ~ 6 3551 4 2911 2652 T849 2 'A~ IOC 21 N51 ~ 2951 290 886 .,,¢ d,` d 0049 ?g g 6646 2945 2839 ~yf 100 ds 2841 5 J 201 3118 6646 3108 .1 8443 1 2 Q 3 ~ %13 10 206 2885 9444 9642 3024 9741 02dD ~ 1239 2851 1 k316 3008 X00 2677 YtJ6 7 M36 25 21 1 204 9136 23 2950 ~ 1 ~~ 5135 6673 2521 ~~ 2871 9974 ~ 2921 2918 za36 z!A ~, 19 7929 ~ 0629 2834 ' 2831 i 4 2 %23 8022 z 4 g DUNDAS RD 6 98 3025 3016 0721 1020 1716 ] 1 3013 3007 2818 2 Si17 b 641 3001 2955 gg16 6316 4 0 0016 2949 2933 8116 2931 6810 8500 2925 2919 2913 7 7910 I 0110 14 Ti09 ~~ 12 11 10 8506 2837 3036 940] 0106 0906 9 8 ~~ 1008 2801 14 8 3024 3018 3012 3008 3000 J60J 4502 5201 11 t0 ]%2 H1 2836 5900 ~~ 2924 8799 8512 0099 ~ 2918 2812 9 ]896 ~ 8513 BENSLEY RD 6568 f.- H 1413 %92 t 2 = 8517 1689 3 6 0469 9288 9887 H ~ 3037 0788 7 3031 6 G 3025 3019 3013 3007 2386 0187 4283 7 4 5082 g 7683 ~ 0884 5782 3001 2937 2931 2925 6681 8600 z 6801 2918 2911 7 LL1 14 1678 Q T6]5 17 12 F 3038 6274 90]7 11 10 9873 0572 9 8 6506 F (n 1271 2170 3030 3024 3018 13 12 9469 6 3012 10 7268 3006 ~~ 1168 d96] 6967 9 0 2840 056] ~~ 2930 2924 2918 1165 T866 2832 ~~ 2900 2 SHERBOURNE RD ]S!d J 4 5 8257 6962 %51 1608 3037 1 a5t 1260 3031 3025 3019 3013 1919 4 I 2 0 4 g 3007 3001 ~ 724] 7847 1&17 6647 8148 6 ] se45 ~ 2837 2931 2925 2919 2913 ]614 19 ,642 g 2907 296, ~ e 9140 N 6711 16 ]636 10 0278 9 9 ~ 10 1036 18 J5 6 O 25 T13J 0139 2841 2833 6717 303] 4673 Sa1.t 11 3012 3006 3o fis 130 ze0 9 6700 1 17 231 Feet's 7630 II 2C0 'Fhon93Y11Y ~wcle~~c AIE F 'i4e`1! 1 itu f vy N Jilgino ('WyylgltlC 'UfBtUM bIb" h' ¢U I Y I N 4_ IIY Eeclaim - ~ m d R Y8 1 fixll-. I I p I Ih 1. II e11Jw11s ~U~v M!' ~ T' q 1 Mf I A e e6 oy Nre p P ~~~ t' f arzne by >Faxtim oC Uw ?002 Att1d AlnomxPll P11HI<DO6w11 eny 4e11 prt eN 1zW '^P mmclelu el~~e PnnIMU E9NP"AI.IILY"' cse ur<y cimvlcl cm Y l 'i C f 'i '. H WIM 'V' II -a 91 fe PI wl lu le A N.4UH1 'Rin valtlUt'HA lwali 511 Lxe11 u1 8. 11 uy u~wteltNa\~:v. ncluLng ary wvm a Geeem~ of deh a y p ry has nUa ofrtrdiMxSl itY a xPw Win irRemgmntof arry Mtl4 pent iNellecEU lFmputy ng5ts V ~ V' CHESTERFIELD COUNTY YAK BOARD OF SUPERVISORS ~ :~ ~ AGENDA ~hy~,NU~ Page 1 of 2 Meeting Date: June 25, 2008 Item Number: 8.D.4.b. Subject: Approval of Construction Contract for County Project Number 07-0368 - New Sunnybrook Wastewater Pumping Station Relief Sewer to Perkinson Construction LLC County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Perkinson Construction LLC in the amount of $236,619.85; and authorize County Administrator to execute any necessary documents. Summary of Information: On May 28, 2008, the Board of Supervisors awarded the construction contract for the replacement of the existing Sunnybrook Wastewater Pumping Station. This project includes 1,445 L.F. of 21" sewer line from the existing Sunnybrook wastewater Pumping Station to the new replacement pumping station. The bids have been reviewed by staff and it is recommended to award the contract to the lowest bidder Perkinson Construction LLC. Funds are available in 5P-58350-060005R. Preparers William O. Wright Attachments: ^ Yes Title: Assistant Director of Utilities No00096 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 2 of 2 AGENDA y!~~r. Budget and Management Comments: The Board of Supervisors is requested to award the construction contract for Sunnybrook Wastewater Pumping Station Relief to Perkinson Construction LLC in the amount of $236,619.85; and authorize the county administrator to execute any necessary documents. Funding is available in the Sunnybrook Wasterwater Pumping Station rate stabilization fund. $800,000 was originally appropriated and $549,663.90 has already been encumbered or spent, leaving $250,336.10 remaining for this project. Preparers Allan M. Carmody Title Director Budget and Management 00009'7 VICINITY SKETCH Sunnybrook Pump Station Relief Sewer County Project # 07-0368 Chesterfield County Department of Utilities ' N W •~a. E .~ . 5 1 hcl eQ~ak i^bA7 !et ~~~~~4 CHESTERFIELD COUNTY ~: BOARD OF SUPERVISORS Page 1 of 2 - ~ AGENDA ~/ IN\P Meeting Date: June 25, 2008 Item Number: 8.D.5.a. Subiect: Set Date for Public Hearing to Consider Amending Section 19-238 of the Zoning Ordinance as it Relates to Post-Development Stormwater Runoff in the Swift Creek Reservoir Watershed County Administrator's Comments: County Administrator: ~ /~t Board Action Requested: The Board of Supervisors is requested to set July 30, 2008 for a public hearing to amend Section 19-238 of the Upper Swift Creek watershed Ordinance. Summary of Information: The Planning Commission held a public hearing on May 20, 2008 to consider the attached proposed amendment requiring that the post-development phosphorous load for all land uses within the watershed not exceed 0.16 lb/ac/yr. Staff recommended denial of the proposed amendment. The Planning Commission voted four-one against adopting the proposed amendment. A summary of concerns is as follows: 1. The proposed standard will be unattainable using traditional onsite stormwater treatment practices. 2. The proposed standard places hardship on future development, while existing and current developments are unaffected. Preparers Richard M. McElfish Title: Director Environmental Engineering Attachments: Yes No ~OU~99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (cont'd.) 3. The inability of development to obtain the proposed standard could affect land-use recommendations and development patterns by: a. Allowing only large lot low-density subdivision designs, and b. Increasing the overall cost of economic development projects, leading them to locate outside this area. Staff Recommendations: Staff recommends that the Board of Supervisors set July 30, 2008 for a public hearing on the attached ordinance amendments. Districts: Clover Hi 11, Matoaca and Midlothian t~U®204 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-238 OF THE ZONING ORDINANCE RELATING TO WATER QUALITY REQUIREMENTS IN THE UPPER SWIFT CREEK WATERSHED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-238 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-238. Development regulations. 000 (d) (1) Stormwater runoff shall be controlled to achieve the following: a. For any new use or development, the post-development, nonpoint- source pollution runoff loads of phosphorous and lead shall not exceed the following: (i) Phosphorus: 1. The post-development total phosphorus load for all land uses except agricultural practices n~. w-~c~~..v ........~ Y.._ ......__,~ --- ---- ------- -- - ~ o . l rl +t. T T C..~;# (~,.ool~ D1.,~, ~ ~ ,.lo ~ YY ~ •~ •a +:.,~. ~~ n , •~ ~ ~o~~~ shall not exceed 8:~ 0.16 pounds per acre per year. ~t t- ~i ~ annc~ „a o 0 r" r : a ~f. 000 (2) That this ordinance shall become effective immediately upon adoption. OOOi~1 1925:75426.2 CHESTERFIELD COUNTY r BOARD OF SUPERVISORS Page 1 of 3 AGENDA h~~~A Meeting Date: June 25, 2008 Item Number: 8.~.5.b. Subiect: Set Public Hearing Date to Consider the FY2009-FY2014 Secondary Road Six Year Improvement Plan, FY2009 Secondary Road Improvement Budget,. Project Development Schedule for the Chesterfield Road Fund, and Designation of FY2009 Chesterfield Road Fund Projects County Administrator's Comments: County Administrator: Set July 30, 2008 as the date to hold a public hearing to consider: FY2009 through FY2014 Secondary Road Six Year Improvement Plan; FY2009 Secondary Road Improvement Budget; Project Development Schedule for the Chesterfield Road Fund; Designation of FY2009 the Chesterfield Road Fund Projects. Summary of Information: FY09 FY14 Secondary Road Six Year Improvement Plan State statute requires the Board of Supervisors to update every two years, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the county. The FY2009-FY2014 Plan has been developed by VDOT and staff based on projected revenues. An average $5.9 million per year allocation is anticipated [$4.9 million secondary road funds and $1.0 million Chesterfield Road Fund (VDOT/county matching program)]. The FY2009-FY2014 Plan allocations total $29.7 million. (The previous FY2007- FY2012 Six Year Plan allocations totaled $41.0 million.) Preparers R.J. McCracken agen684 Attachments: ^ Yes Title: Director of Transportation N° #000102 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary (Continued): Major reconstruction projects included in the plan are as follows: • Nash Road (Applewhite Lane to Eastfair Parkway), • Bailey Bridge Road (Claypoint Road to Manchester High School), • Branders Bridge Road (Bradley Bridge Road to S. Happy Hill Road), and • Newbys Bridge Road (4Valmsley Boulevard to Falling Creek). Only one new project has been added to the Plan: Walmsley Boulevard (west of Turner Road) Sidewalk. Details of the proposed Six Year Plan are shown on Attachments A through C. FY09 Secondary Road Improvement Budget Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Two projects are shown to receive funding in FY2009: Bailey Bridge Road (Claypoint Road to Manchester High School) and Rhodes Lane Paving. Attachment C identifies the projects and allocations for FY2009. Chesterfield Road Fund Projects The county regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund) wherein the county provides funds in anticipation of an equal match by VDOT. The program allows VDOT to match county funds up to $1 million. The exact amount of funds to be matched by VDOT is determined by VDOT after all statewide requests for matching funds have been received. In the past, the Board has chosen to distribute road funds on a rotational basis among the magisterial districts. Midlothian (Old Bon Air at Groundhog Drive - $65,300) and Matoaca (project to be determined - $934,700) were scheduled to receive funding from VDOT in FY2009 with an equivalent county match. Anticipated allocations for the remaining years are shown in the Project Development Schedule for the Chesterfield Road Fund (Attachment B). 000103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary (Continued): Congestion Mitigation and Air Quality (CMAQ) and Regional Surface Transportation Program (RSTP) Funds CMAQ and RSTP funds are allocated by the Metropolitan Planning Organizations (MPO) using a competitive process. RSTP funds have been allocated to two secondary projects in the Plan. The Reams Road at Rosegill Road turn lane project is scheduled to receive $1.29 million in FY2009 and $1 million in FY2010. The Newby's Bridge Road (Walmsley Blvd. to Falling Creek) project is anticipated to receive $1 million in FY2010. These are tentative allocations. The Commonwealth Transportation Board is expected to approve the applications on June 19, 2008. Rural Addition VDOT's rural addition program allows qualifying non-state maintained roads to be upgraded to state standards using up to 5% of the secondary road funds subject to mileage limitations so that the roads can be added into the state system for maintenance. VDOT recently changed their interpretation of the rural addition program and has determined that Chesterfield is no longer eligible to use secondary funds for this program. Recommendation: Staff recommends the Board set July 30, 2008, as the date for a public hearing to consider the FY2009 through FY2014 Secondary Road Six Year Improvement Plan; the FY2009 Secondary Road Improvement Budget; Project Development Schedule for the Chesterfield Road Fund; and Designation of FY2009 Chesterfield Road Fund Projects. District: Countywide 0001.04 WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2009 through FY2014 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2009 through FY2014 Six Year Secondary Road Improvement Plan as presented by VDOT. ®0®1~~ WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2009 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2009 through FY2014 Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2009 Secondary Road Improvement Budget as presented by VDOT. ~~®~~~ DRAFT WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designation by the governing body of up to $1 million of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; WHEREAS, the Chesterfield County Board of Supervisors has appropriated $1 million for the Revenue Sharing with the adoption of the FY2008 and FY2009 Appropriation Resolution; WHEREAS, the Virginia Department of Transportation (VDOT) has notified the county that $1 million is the maximum amount of Chesterfield County funds that will be matched by the state during FY09. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors appropriates $1 million for the FY09 Revenue Sharing Program. BE IT FURTHER RESOLVED that the matched funds shall be allocated to the following projects: $130,600 Old Bon Air Road (at Groundhog Drive): Preliminary Engineering, Right-of-way, and Construction ($65,300 VDOT and $65,300 County) $1,869,400 Project to be determined prior to hearing ($934,700 VDOT and $934,700 County) INDEX OF ATTACHMENTS Attachment A - Proposed Secondary Road Six Year Improvement Plan FY2009 through FY2014 by Magisterial Districts Attachment B - Proposed Revenue Sharing Project Development Schedule FY2009 through FY2014 Attachment C - Proposed FY2009 Secondary Road Improvement Budget PROPOSED SECONDARY ROAD SIX YEAR PROJECTS FY 09 THROUGH FY 14 BY MAGISTERIAL DISTRICT PROJECT FROM 0.39 MI. E OF GOLF COURSE RD 0.39 MI. E OF OLD BERMUDA HUNDRED RD BRADLEY BRIDGE RD N. OF WHITEHOUSE RD - BRADLEYBRIDGE RD S. HAPPY HILL RD TO BERMUDA RAMBLEWOOD RD RAMBLEWOOD RD BRANDERS BRIDGE RD BRANDERS BRIDGE RD BRANDERS BRIDGE RD CLOVER HILL WALMSLEY BLVD REAMS ROAD COURTHOUSE RD NEWBYS BRIDGE RD START DESCRIPTION CONSTRUCTION RIR CROSSING RIR CROSSING IMPROVE CURVE IMPROVE CURVE IMPROVE2LANE 0.16 MI WEST OF TURNER RD 0.22 MI WEST OF TURNER RD SIDEWALK ROSEGILL RD INTERSECTION TURN LANES HULL STREEET ROAD INTERSECTION RIGHT TURN LANE WALMSLEY BLVD FALLING CREEK BR IMPROVE 2 LANE SUMMER 2008 SUMMER 2008 SUMMER 2009 SUMMER 2009 SUMMER 2014 SPRING 2009 SUMMER 2011 FALL 2011 SUMMER 2014 DALE ' WALMSLEY BLVD 0.16 MI WEST OF TURNER RD 0.22 MI WEST OF TURNER RD SIDEWALK SPRING 2009 NASH RD APPLEWHITE LANE EASTFAIR DR IMPROVE 2 LANE SPRING 2010 COURTHOUSE RD N. OF YATESDALE DR - SHOULDERS SPRING 2011 NEWBYS BRIDGE RD FALLING CREEK HAGOOD RD IMPROVE 2 LANE BEYOND PLAN BEULAH RD CURVE AT MASON WOODS SHOULDERS ON HOLD MATOACA OUALLA RD BELCHERWOOD RD INTERSECTION IMPROVE CURVE SUMMER 2008 SPRING RUN RD MCENNALLY RD SPRING RUN CREEK REALIGN CURVES SUMMER 2010 BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. IMPROVE 2 LANE SPRING 2011 RHODES LANE 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDYFORD RD PAVE GRAVEL RD BEYOND PLAN WOOLRIDGE ROAD CURVE S. OF CROWN POINT IMPROVE CURVE ON HOLD MIDLOTHIAN WINTERFIELD RD NORFOLK-SOUTHERN RAILROAD INTERSECTION IMPROVE CROSSING FALL 2008 ROCKAWAY RD NORFOLK-SOUTHERN RAILROAD INTERSECTION IMPROVE CROSSING FALL 2008 ' WALMSLEY BLVD 0.16 MI WEST OF TURNER RD 0.22 MI WEST OF TURNER RD SIDEWALK SPRING 2009 ' NEW PROJECT IN MORE THAN ONE DISTRICT ATTACHMENT A 04®x.09 PROPOSED CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY 08/09 THROUGH FY 14 PROJECTED ALLOCATIONS PREVIOUS ALLOCATION FY O7 FY 08109 FY 10 FY 11 FY 12 FY 13 FY 14 PROJECT / DESCRIPTIONI DISTRICT LOCATION combined NEWBYS BRIDGE RD WIDEN 2 LANES 3182.840 CLOVER HILL FR: WALMSLEY BLVD 596,420 TO: FAILING CREEK BRIDGE 596.420 OLD BON AIR RD IMPROVE CURVE 51.807,160 5130.600 MIDLOTHIAN AT GROUNDHOG DR 3903,560 565.300 5903,580 565.300 f1.869.400 3130.600 PROJECT TO 8E DETERMINED 3934.700 565.300 MATOACA 3934.700 565.300 51.869.400 3130.600 PROJECT TO BE DETERMINED 3934.700 365,300 DALE 3934.700 565.300 31.869.400 5130.600 PROJECT TO BE DETERMINED 5934.700 365,300 BERMUDA 3934,700 565.300 31.669.400 3130.600 PROJECT TO BE DETERMINED 3934,700 565.300 CLOVER HILL 5934.700 565.300 51.869.400 3130.600 PROJECT TO BE DETERMINED 5934.700 565.300 MIDLOTHIAN 3934,700 565.300 PROJECT TO BE DETERMINED 51,869.400 MATOACA 5934.700 3934.700 000 000 32 52.000.000 32.000.000 52,000.000 52.000.000 52.000.000 32.000.000 TOTAL FUNDS , . 000 000 51 51.000.000 31.000.000 31,000.000 51.000.000 31.000,000 51.000.000 COUNTY MATCH , . 31.000.000 51.000,000 31,000.000 31,000,000 51,000.000 31,000.000 31.000.000 VDOT MATCH ATTACHMENT B ~0~1~0 PROPOSED FY 09 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION START CONSTR. 4LLOCATION TRAFFIC SERVICES VARIOUS LOCATIONS - MISC - $75,000 000 $205 PRELIMINARY ENGINEERING VARIOUS LOCATIONS - MISC - - , 000 $151 SUBDIVISION PLAN REVIEW VARIOUS LOCATIONS - MISC , 000 $35 ENTRANCE PIPES VARIOUS LOCATIONS - MISC - - , 905 $621 BRIDGE REPLACEMENT FUND COUNTY WIDE - - , BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. IMPROVE 2 LANE SUMMER 2010 $4,224,406 RHODES LANE WOODPECKER RD SANDYFORD RD PAVE GRAVEL RD BEYOND 2013 $16,089 TOTAL $5,328,400 v: smdhbkfsyp09~budget ATTACHMENT C 000.11 CHESTERFIELD COUNTY r ~ BOARD OF SUPERVISORS -- AGENDA y~~ Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 8.D.5.c. Subject: Set Public Hearing for July 30, 2008 to Consider Proposed Amendments Relative to Inclusion of Virginia Department of Transportation Review (VDOT) for Processing of Subdivision Plats and Site Plans County Administrator's Comments: County Administrator: Board Action Requested: Set Public Hearing for July 30, 2008 to consider proposed amendments relative to inclusion of Virginia Department of Transportation review (VDOT) for processing of subdivision plats and site plans. Summary of Information: In 2007, the General Assembly adopted new legislation that requires localities to send subdivision plats and site plans (collectively referred to as "Plans") to state agencies such as VDOT for review. The law also establishes deadlines and deadline exceptions relating to the time by which the agencies must comment on the Plans and the time for action by the County. Although the County already submits Plans to state agencies, the zoning and subdivision ordinances need to be amended to reflect the new law. State law also provides that if VDOT has not acted within these time frames, then the County is entitled to assume that VDOT has no comments and the County may act to approve or disapprove the Plans. The attached amendments reflect the necessary changes to the subdivision and zoning ordinances. The Chesterfield County Planning Commission recommended approval of the attached ordinance amendments at its April 15, 2008 meeting. Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 79029.1 (76530.1) ^ No #000112 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-32, 17-33 AND 17-45 OF THE SUBDIVISION ORDINANCE AND SECTIONS 19-265, 19-268 AND 19-269 OF THE ZONING ORDINANCE RELATING TO SUBMISSION OF SUBDIVISION PLATS AND SITE PLANS TO STATE AGENCIES AND THE DEADLINES FOR THE COUNTY TO ACT ON SUCH PLATS AND PLANS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code of the County of Chesterfield, 1997, as amended, is amended by amending and reenacting Sections 17-32, 17-33, 17-45, 19-265, 19-268 and 19-269 as follows: Sec. 17-32. Procedure for lot subdivision approval. (a) Following is a summary of the approval procedure for subdivisions. 000 If approval of a feature of a~lat or construction plans by a state a~ency or public authority authorized by state law is necessary the director of planning shall forward the_plat or.plans to the ~propriate state a~ency or agencies for review within ten business days of receipt If the County has not received written comments from the Virginia Department of Transportation within 90 days after the Department of Tran~ortation receives the plat or plans from the Director of Planning the County may assume that the Department of Transportation has no comments and the County may act on the plat or plans. (b) Procedure for approving tentative plats, adjusted tentative plats and tentative renewals. (1) Unless otherwise required, completed applications and plats submitted by subdividers to the director of planning, shall be reviewed and approved under the administrative review and approval procedure set forth in subsection (a) of this section unless the subdivider elects to submit the completed application and plat for review and approval under the planning commission review and approval procedure set forth in subsection (b) of this section. During the administrative review procedure, the subdivider or director of planning may amend the application and refer the plat to the planning commission for approval. The submission to the director of planning of a completed application shall grant the county and its agents the right to enter the property at all reasonable times for the purpose of inspecting the property in conjunction with the review of the proposed subdivision. a. The following procedure shall be followed for administrative review and approval of tentative plats and adjusted tentative plats: The subdivider shall prepare a tentative plat for all proposed subdivisions excluding minor subdivisions in accordance with the provisions of p00~..13 1 division 2 of this article, and submit such plat to the director of planning who shall determine that the plat is in conformity with the provisions of this chapter, and obtain recommendations from the applicable departments and other public entities. The subdivider shall have the right to defer receipt of the recommendations for a maximum of 90 calendar days from the date of submission. The deferral request shall be made in writing to the director of planning. After receipt of such recommendations, the director of planning shall: (i) Approve such graphically correct tentative plat submission with or without conditions. Approval shall be made not less than 22 calendar days nor more 30 calendar days after receipt of a complete tentative plat submission or, if a response from a state agencypursuant to section 17-32(a~9) is necessary, the director of planning shall act on the plat within 35 days of receipt of the approvals from all state a eng~ cies unless the subdivider requests a deferral, or (ii) Disapprove the tentative plat providing written findings giving specific reasons for disapproval to the subdivider within 30 calendar days after receipt of a complete tentative plat submission unless the subdivider requests a deferral. Such reasons shall relate to issues which prevent the approval of the plat. If a response from a state agency pursuant to section 17-32(a~9) is necessary, the director of planning shall act on the plat within 35 days of receipt of the approvals from all state a eng cies. (iii) Refer the plat to the planning commission for review, if the director receives written request from an adjacent property owner or property owner directly across the street from the property or an adjacent property owner within 15 calendar days of the date of the sign posting and such request relates to the proposed location of streets, water, wastewater, stormwater conveyance systems, and stormwater facilities or to the implementation of conditions of zoning required to be complied with at time of tentative plat approval. (iv) If the director of planning fails to approve or disapprove a tentative plat, adjusted plat or tentative renewal within b9 90 calendar days after submittal of the tentative, unless the subdivider requests a deferral, the subdivider may petition the Chesterfield Circuit Court in accordance with state law. 000 b. The following procedure shall be followed for planning commission review and approval of tentative plats: 000~.~4 2 1. The subdivider shall prepare a tentative plat which is in accordance with the provisions of division 2 of this article. The director of planning shall obtain the recommendations from the applicable departments and other public entities and submit a report to the planning commission outlining the recommendations. After receipt of such report, the planning commission shall make one of the following two decisions. (i) Approve such tentative plat with or without conditions within 60 calendar days after submission of the completed application including a referral of the final approval to staff to insure that any required graphical changes are made. Deferral of approval of the plat at the subdivider's request to enable the subdivider to make changes shall be deemed to extend the decision deadline date. (ii) Disapprove the tentative plat within 60 calendar days after submission of the completed application. Written findings giving specific reasons for disapproval shall be reported to the subdivider at the time of disapproval. Such reasons shall also state the modifications or corrections as will permit approval of the plat. Deferral of approval of the plat at the subdivider's request to enable the subdivider to make changes shall be deemed to extend the decision deadline date. If a response from a state agencypursuant to section 17-32(a)(9) is necessary, the planni~~commission shall act on the plat within 45 days of receipt of the approvals from all state agencies provided however the commission shall not be required to approve a tentative plat in less than 60 days from the date of rts original submission. If the planning commission fails to approve or disapprove a tentative plat, adjusted plat or tentative renewal within bA 90 calendar days after submission of the completed application the subdivider may petition the Chesterfield Circuit Court in accordance with state law. Any deferral at the subdivider's request shall be deemed to have extended the decision deadline date. 000 e. Procedure for review of final check plats. 1. Prior to submitting final check plats for subdivisions that require construction plans, subdividers shall submit those plans and obtain approval from the director of environmental engineering. 000 3. The director of planning shall review the final check plat and all necessary certificates to determine its conformity with the approved tentative plat if applicable and the requirements established in this chapter and obtain 3 comments from other departments and public entities within 30 calendar days of its submission unless the time is extended by written request of the subdivider. He shall act on an~plat that he has previously disapproved within 45 days after the plat has been modified corrected and resubmitted for approval If a response from a state a eg_ncy pursuant to section 17- 32(a~(9) is necessary he shall act on the plat within 35 days of receipt of the approvals from all state a eg ncies. The director of planning shall notify the subdivider of required changes to incorporate in the preparation of the record plat; or send such plat to the planning commission for their recommendation as to final action thereon if the subdivider and director of planning differ as to the plats compliance with requirements of the Code or tentative conditions. 000 Sec. 17-33. Procedure for appeals. (a) If the director of planning or the planning commission does not act upon the proposed tentative plat within b8 90 calendar days from the date the completed application has been submitted, the subdivider, after ten calendar days written notice to the planning commission, may petition the circuit court of the county to decide whether the plat should or should not be approved in accordance with state law. Deferral of approval of the tentative plat at the subdivider's request to enable the subdivider to make changes shall be deemed to extend the decision deadline date. (b) If the director of planning or the planning commission takes action on a tentative plat and the subdivider contends that such action was not consistent with this chapter, or was arbitrary or capricious, an appeal may be filed with the circuit court of the county in accordance with state law. (c) If the director of planning or the planning commission does not act upon the proposed final check or record plat within 60 calendar days from the date the application was submitted, or within 45 days after it has been officially resubmitted after a previous disapproval or within 35 days of receipt of any a~enc_y response pursuant to section 17- 32 a 9 the subdivider, after ten calendar days written notice to the planning commission, may petition the circuit court of the county to decide whether the plat should or should not be approved in accordance with state law. Deferral of approval of the plat at the subdivider's request to enable the subdivider to make changes shall be deemed to extend the decision deadline date. (d) If the director of planning or the planning commission takes action on a final check or record plat and the subdivider contends that such action was not consistent with this chapter, or was arbitrary or capricious, an appeal may be filed with the circuit court of the county in accordance with state law. 4 000 Sec. 17-45. Procedure for residential parcel subdivision and parcel property line modification approval. All completed applications and plats shall be submitted by subdividers to the director of planning to be reviewed and approved administratively as set forth below. During the review, the subdivider or director of planning may amend the application and refer the plat to the planning commission for approval. The submission to the director of planning of a completed application shall grant the county and its agents the right to enter the property at all reasonable times for the purpose of inspecting the property in conjunction with the review of the proposed subdivision. If approval of a feature of the plat by a state agency or public authority authorized by state law is necessary the director of planning shall forward the plat to the appropriate state agency or agencies for review within ten business dais of receipt If the County has not received written comments from the Virginia Department of Transportation within 90 days after the Department of Transportation receives the plat or plans from the Director of Planning, the County may assume that the Department of Transportation has no comments and the County may act on the plat or plans. 000 Sec. 19-265. Site plan processing. (a) At the time a site plan is submitted, the applicant shall elect whether to seek approval under the minor site plan review process, set forth in section 19-267, the administrative site plan review process set forth in section 19-268 or the planning commission site plan review process set forth in section 19-269. If the applicant fails to make a selection, his application will be processed under the administrative site plan review process unless a condition of zoning approval requires the site plan to be submitted to the planning commission. (b) The director of planning shall send written notice of site plan submission to adjacent property owners by registered, certified or first class mail as soon after site plan submission as practicable, but in no event less than ten days prior to approval or disapproval of the site plan. The minimum period for site plan approval shall be extended to 21 days when an aggrieved person, as defined by section 19-268.1, files a written request with the planning department within ten days after written notice is sent. If such written notice is sent by first class mail, the director of planning shall make affidavit that such notice has been sent and shall file the affidavit with the application. This subsection shall not be applicable to those site plans which are approved pursuant to the minor site plan review process. (c) If approval of a feature of a sit~lan by a state agency or public authority authorized by state law is necessary the director of planning shall forward the site plan to the appropriate state agency or agencies for review within ten business days of receipt. If the County has not received written comments from the Virgima Department of Transportation within 90 days after the Department of Transportation receives the plat or ~®0~~`7 5 plans from the Director of Planning the Count~may assume that the Department of Transportation has no comments and the County may act on the plat or plans. 000 Sec. 19-268. Administrative site plan review process. (a) All site plans which are properly submitted for administrative review in accordance with the county's site plan application and checklist shall be reviewed and recommended for approval or denial by: (1) The director of planning relative to: a. Compliance with the requirements of this chapter, including, but not limited to, setbacks, side and rear yards, building height, lot area and lot coverage, fencing, screening, landscaping, lighting, architectural design, pedestrian access and conditions of zoning approval. 000 (c) The director of planning shall approve or disapprove site plans in writing, giving specific reasons in accordance with the reviewing authorities' recommendations. He shall notify the applicant of his decision to approve or disapprove the site plan within 30 days of the date of submission of the plan, if practicable. He shall act on any proposed site plan that he has previously disproved within 45 days after the site plan has been modified, corrected and resubmitted for approval or if a response from a state a~ency pursuant to section 19-265(c) is necessary he shall act on the site plan within 35 days of receipt of the approvals from all state agencies. If the director of planning fails to approve or disapprove the site plan within 60 days after it has been officially submitted for approval, or within 45 days after it has been officially resubmitted after a previous disapproval or within 35 days of receipt of any agenc~esponse pursuant to section 19-265(c), the applicant, after ten days' written notice to the director of planning, may petition the circuit court to decide whether the site plan should or should not be approved. (d) If the applicant disagrees with the final decision of the director of planning, he may file a written appeal with the planning commission within 15 days of that decision. In addition, any aggrieved person may file a written appeal of the final decision of the director of planning with the planning commission within 15 days of that decision. The appeal must explain how the site plan will adversely affect the person and is limited to the following matters: (1) Designation of Chesapeake Bay Preservation areas; (2) Access and internal circulation; (3) Improvement sketch processing; (4) Location of water and sewer lines; (5) Buffers and screening; 6 (6) Land use transitions; (7) Drainage; (8) Conditions of zoning approval; (9) Architectural treatment; (10) Development features affecting public safety; or (11) Development features affecting nearby residential areas. The commission shall fix a reasonable time for hearing the appeal and decide the same within 60 days of the applicant's site plan submission as extended by an t~periods applicable pursuant to section 19-268(c). The commission may affirm, modify or reverse the decision. Until the planning commission renders a decision, neither a building permit nor a land disturbance permit shall be issued for any construction that could be affected by the appeal. In addition, the director of planning shall issue a stop work order to the applicant instructing the applicant to cease any construction that could be affected by the appeal. 000 Sec. 19-269. Planning commission site plan review process. All site plans which are properly submitted for planning commission review in accordance with the county's site plan application and checklist shall be reviewed and approved or denied as follows: (a) The appropriate departments and/or agencies shall review and make recommendations as outlined in section 19-268(a). (b) The director of planning shall post a notice of the site plan public meeting in accordance with section 19-26(b). (c) The director of planning shall submit recommendations to the planning commission. The planning commission shall approve, with or without conditions, or disapprove the site plan in writing, giving specific reasons in accordance with the reviewing authorities' recommendations. The planning commission shall act on any_proposed site~lan that it has previously disapproved within 45 days after the site ~an has been modified corrected and resubmitted for approval. If a response from a state agency pursuant to section 19-265(c) is necessary, the planning commission shall act on the site plan within 35 days of receipt of the approvals from all state a eg ncies. (d) If the planning commission fails to approve or disapprove the proposed site plan within 60 days after it has been officially submitted for approval, or within 45 dais after it has been officially resubmitted after a previous disapproval or within 35 days of receipt of and agency response pursuant to section 19-265(c), the applicant, after ten days' notice to the commission, may petition the circuit court to decide whether the site plan should or should not be approved. (~0t~9~19 (e) If the applicant disagrees with the final decision of the planning commission, he may file a written appeal with the circuit court within 60 days of that decision. In addition, any aggrieved person may contest the planning commission's final decision if permitted by state law. (2) That this ordinance shall become effective immediately upon adoption. 1925:76530.3 ~~~~2~ g CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 5 r„ AGENDA ~RCINV' Meeting Date: June 25, 2008 Item Number: 8.D.6. Subject: Appropriate State Funds of $324,862 in FY2009 for Implementation of Requirements Resulting from Changes to State's Mental Health Law County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $324,862 in revenue and expenditures for the Chesterfield Community Services Board (CSB), Chesterfield Department of Mental Health Support Services, for implementation of new requirements for emergency and psychiatric services, and create three (3) new full-time Senior Clinician positions. Summary of Information: Background In the wake of the Virginia Tech shootings in April 2007, the Governor and the General Assembly for the state of Virginia initiated and implemented major changes to the Mental Health Law and responsibilities of the Community Services Boards. Additionally, state leaders also allocated funding to the Community Services Boards to ensure that the new statutory requirements are fully implemented and adhered to across the Commonwealth. The changes to the state's Mental Health Law will impact the court system, the Police and the Sheriff; however, the changes in the law are most prescriptive for the Community Services Boards. The following are some of the key changes that will require additional Mental Health Emergency Services: Preparers George Braunstein Title: Executive Director Attachments: ~ Yes ^ NO U®o~~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 5 AGENDA 1) The new standard for eligibility for involuntary treatment is "the substantial likelihood of danger..." instead of the previous standard of "imminent danger". This broadening of the civil commitment criteria will inevitably increase the number of citizens needing assessment and some type of intervention. 2) Last year alone, approximately 500 Chesterfield County citizens were detained in acute psychiatric facilities on temporary detention orders. As of July 1, 2008, every individual placed on an involuntary hold must have an initial treatment plan developed, in person, by the Community Services Board of residence. This is in the context of an under-funded statewide system that has insufficient local acute hospital psychiatric bed capacity. The Community Services Board must follow the case until it is resolved. This includes either attending the hearing at one of nine hospitals across Central Virginia, or contracting with another local Community Services Board when Chesterfield emergency services staff are unable to attend. 3) Anyone not placed on an involuntary hold but having a need for immediate emergency services treatment must receive it, including having the availability of a psychiatrist around-the-clock. 4) The new law increases the likelihood that a person will be placed on a Mandatory Outpatient Treatment status, which will require the Community Services Board to immediately develop a comprehensive treatment plan for both safety and treatment as well as to monitor county residents who are placed in the community on an outpatient status. 5) The new Mental Health Law requires the Community Services Board to act as the coordinating agency in regularly reporting compliance and coordinating any future hearings with the courts for any Mandatory Outpatient Treatment consumer. 6) Additionally, the governor instituted a new set of reporting accountabilities for emergency services to verify that services are available 24 hours a day, without delay, across the commonwealth. This involves establishing new procedures, data tacking systems, and staffing to improve the immediate availability of emergency services response for 365 days/year. 00(D~.22 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 5 AGENDA Based on the analysis of the state Mental Health Department, as well as Community Services Boards throughout the state, these changes will require an additional three (3) to six (6) employees at each CSB to be fully compliant with the new law. Compliance with the new law and the subsequent standards will be monitored by the state through our Performance Contract as well as other routine reporting. Impact on Chesterfield County Mental Health The Emergency Services of the Chesterfield County Mental Health Department consists of 9 FTE's, or 1 crisis clinician per 35,000 county residents. By comparison, Henrico provides 1 crisis clinician per 16,000 residents. The volume of business is high at Chesterfield, with an average of over six hundred crisis contacts each month during normal business hours. Additionally, there are over 200 after hours requests each month. These figures are in addition to the 700+ routine requests for services through our Intake Services and 50 walk-ins each month. For the size of the population in Chesterfield County, we have usually averaged fewer psychiatric hospitalizations than similar size neighbors such as Henrico and Richmond. However, over the past two years, our hospitalization rate has gone up by nearly 20%. This increase is prior to the upcoming Mental Health Law changes. Additionally, Emergency Services has usually been able to maintain sufficient coverage by staffing during open building hours (8:30 a.m.-9:00 p.m., Monday- Thursday and 8:30 a.m.-5:00 p.m. Friday). However, the increased volume of crisis calls and assessments in the evening has led to the necessity of increasing in office staffing coverage beyond the normal business hours of 8 a.m. to 9 p.m. in the evening. This increased volume is, also, before the Mental Health Law has been implemented. Proposed Implementation Plan Revenue: Accept the $324,862 assigned to Chesterfield Community Services Board by the State of Virginia for fiscal year 2009 Expenditures: As an initial implementation step, establish and recruit for three Senior Clinician positions for Emergency Services to fulfill the following roles at a cost of $195,000: 1) One position will coordinate all of the new Mental Health Law activities, including monitoring the status of all Chesterfield citizens placed in Mandatory Outpatient Treatment. ~0 ~ 1~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 5 AGENDA 2) One position will be assigned to permanently expand emergency service coverage for all weekday evenings until 11:00 p.m. 3) One position will expand the ability of Emergency Services to provide short term, crisis oriented services to Chesterfield County residents who cannot wait for routine appointments to be available. The remainder of the funds ($129,862) will be held until a plan for further coverage, including possible provisions for additional urgent care and emergency on-call psychiatry, has been developed. 000124 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 5 of 5 a AGENDA ~~~. Budget and Management Comments: The Board of Supervisors is requested to appropriate up to $324,862 in revenue and expenditures for the Chesterfield Community Services Board (CSB), Chesterfield Department of Mental Health Support Services, for implementation of new requirements for emergency and psychiatric services, and create three (3) new full-time Senior Clinician positions. The state has not yet confirmed the actual additional funding amount, however all information indicates that Chesterfield will receive $324,862. These three positions are expected to cost a total of $195,000, with $179,700 allocated for salaries and benefits, $12,000 for one time operational expenses for the positions, and $3,300 for ongoing expenses like continuing education. This additional funding is for the implementation of requirements of changes to the state's Mental Health Law in FY2009 and is expected to continue in FY2010 as well. No information has been given about FY2011 and beyond. The only impact to the county's general fund for these three positions will be the annual benefit increases, which are supported by the county. Preparers Allan M. Carmody Title: Director Budget and Management 000.25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 r AGENDA y~~~±*~ Meeting Date: June 25, 2008 Item Number: 8.D.7. Subject: Authorize the County Administrator to Execute a Construction Contract for Midlothian High School Athletic Complex New Parking Lot County Administrator's Comments: County Administrator: Board Action Regueste The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract for the base bid and alternate one with Shoosmith Brothers, Inc. for the Midlothian High School Athletic Complex New Parking Lot in the amount of $492,342 and to appropriate $112,752 in a transfer from Schools. Summary of Information: The parking lot is the third new major facility constructed at the Athletic Complex. Previous work included the construction of a baseball/softball field with sports lighting and lighting and irrigation for a multi-purpose field. The new parking improvements will meet the needs for additional and convenient parking for high school and recreational sports programs. The parking lot will also organize an existing informal parking area and provide control for vehicles and improved grounds maintenance efficiencies. Construction will start in the summer and be completed by late fall of 2008. This project was re-bid after making a slight reduction in the scope of work and redesigning a more efficient storm water control plan. The award is for the base bid and alternate one. The base bid is within the approved Parks and Recreation project funding levels, and the alternate bid provides additional parking for school programs and will be funded by Schools. This is a 2004 Bond Referendum project. A map of proposed improvements is attached. Staff recommends approval. Preparers Michael S. Golden Title: Director. Parks and Recreation Attachments: ^ Yes ~ No #00 016 CHESTERFIELD COUNTY ®,_,~~ BOARD OF SUPERVISORS Page 2 of 2 ~~~ AGENDA hRGINV' Budget and Management Comments: This item requests that the Board award a construction contract for the Midlothian High School new parking lot to Shoosmith Brothers, Inc. in the amount of $492,342 and to appropriate a transfer of $112,752 from Schools. This project has been rebid and funds are included in the Parks and Recreation capital project 2007 General Obligation funding for improvements at the Midlothian High School Athletic site. The transfer from Schools of $112,752 will fund the alternate to add an additional 48 parking spaces (for a total of 104 parking spaces) that will be utilized by Parks co- sponsored athletic programs and by Schools. Preparers Allan M. Carmody Title: Director Budget and Management ~-~. w< ~, ~' - ~ amp ~ U~ O 0 _~~ ~ ~~~ €$a ~ L~ a.:~es ~~~ ~ v ~ ~A ~ ~ ~ 3^ / C o ~ $ F 8 OL G R ~ ~ ~ ~ = ~ ~ MIDLOTHIAN HIGH SCHOOL Q s [ s ' ' ~ a ATHLETIC IMPROVEMENTS IJ O O ~ ~ S 2 } ~ t e ~ CONCEPTUAL MASTER PLAN t ~ R~~~~~~ CHESTERFIELD COUNTY v~~ BOARD OF SUPERVISORS Page 1 of 3 AGENDA h~~~~~~ Meeting Date: June 25, 2008 Item Number: 8.D.8. Su biect: Approve a Change Order to the Architectural Contract with Moseley Architects for the Design of the Smith-Wagner Building Renovation and Addition Project County Administrator's Comments• County Administrator: Board Action Reauested• Authorize the County Administrator to execute a change order to the architectural contract with Moseley Architects for the design of the Smith- Wagner Building renovation and addition project in the amount of $63,652. Summary of Information• About 18 months ago, while the preliminary design discussions for the renovations and addition to the Smith-Wagner building were in progress, it was discovered that mold and mildew had contaminated the HVAC system in the existing Smith-Wagner Building. Chesterfield County initiated mitigation and cleanup measures immediately and had the duct work and terminal units cleaned. The contamination was caused by the existing HVAC system's inability to control the humidity of the outside air prior to mixing with conditioned air. This caused a build-up of moisture in the system and allowed mold to form. Preliminary design of the HVAC system for the renovation and the new building was underway, so the decision was made to expedite the replacement of the existing HVAC system rather then wait for the total project design and Preparers Rob Ke Title: Director of General Services Yes No t~4~1.29 Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA risk a recurrence of mold contamination. During the preliminary planning, staff also inspected the building for other sources of moisture, and had planned to replace the existing 20-year old roof. Because so much of the HVAC replacement effort involves the roof, it was decided to replace the roof as part of this early phase. Serious deterioration of the existing windows was also discovered, and it was determined that window replacement was needed in order to eliminate all the potential sources of moisture and mold growth. This early phase of the project, consisting of the HVAC, roof, and windows will be bid as soon as design is complete. Moseley Architects will provide additional architectural and engineering services consisting of the preparation of construction documents and construction administration services for this early phase of the overall project. The early phase of the Smith-Wagner Building will assure that the mold and mildew issue is permanently addressed in the existing building. In addition, this change order requires the architect to provide energy modeling services which will assure that design decisions optimize the long-term energy use of the building. O~J0~.34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA .~~ hR~N Budget and Management Comments• Authorize the County Administrator to execute a change order to the architectural contract with Moseley Architects for the design of the Smith- Wagner Building renovation and addition project in the amount of $63,652.00. Monies are available in the capital project contingency fund to finance this contract increase. Preparers Allan M. Carmody Title: Director, Budaet and Management 00131 Y ~R~~NUU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 25, 2008 Item Number: 8.D.9. Subject: Transfer $2,698 in Bermuda District Improvement Funds to the Chesterfield/Colonial Heights Department of Social Services to Purchase a Shed to Use as Storage for Tables, Chairs, Clothing and Food Supplies to Serve Indigent Residents at the Shady Hill Trailer Park County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $2,698 in Bermuda District Improvement Funds to the Chesterfield/Colonial Heights Department of Social Services to purchase a shed to use as storage for tables, chairs, clothing and food supplies to serve indigent residents at the Shady Hill Trailer Park. Summary of Information: Supervisor Jaeckle has requested that the Board transfer $2,698 from the Bermuda District Improvement Fund to the Chesterfield/Colonial Heights Department of Social Services to purchase a shed to use as storage for tables, chairs, clothing and food supplies to serve indigent residents at the Shady Hill Trailer Park. This request was originally made by Cornerstone Preparers Allan M. Carmody Title: Director of Budget & Management 0425:79030.1 Attachments: ^ Yes ~ No # pO',.32 (~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Assembly of God. The Board is not authorized to give public funds to organizations like Cornerstone. The Board can, however, transfer funds to the Chesterfield/Colonial Heights Department of Social Services to purchase a storage shed to be used at the Shady Hill Trailer Park since it is a capital expenditure which will be used as part of public assistance program. Social Services will enter into an agreement with Cornerstone to manage, and distribute food and clothing from, the shed. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~00~.33 804-748-8770 DiSTRiCT IMPROVEMENT FUNDS APPLICATION This application must he completed and signed before the County can consider a re-questforfundtng with District Improvement Funds. CorxapleNng and signing this form does not mean that you will receiv® fuRding or that the County can legally consider your request. Virginia law places substantial restrictions on the as,tharity of t?~e County to give public funds such as District Improvemenl; Funds, to private persons or organizations and these restrictions may preclude the County's-board of Supervisors from even considering your request. p.2 1. What is the name of the applicant {person or organization) rnaking this funding , request? Cc, ,~ _ ~xi,~^b'x~ Gc~ -~re~;r, cs fiz.r "~jPC~ 7a~ s ,~P/, ~~ --~_..~ Z~~F-~, ~ ~ ~-F< ,, 2. !f an organization is the applicant, what is the nature and organization? (Also attach organization's most recent atticies of ir?QO~poration ano/or bylaws to application. _ Ta ~ _ (~•~~ -jy„ _/.41tZ, GVl i11 ~/ir l.i0_~i... .-a i1 n .- - - J 3 • W'hai is the amount of fvndirg you are Pekin ~ ,f a ~a ~ 9 - ~ 2 ~ ~~ ~ ~~ a Sh °~ _ ~ ~~ 4. Describe in decal! the funding request and hotllr the money, if approved, will be spent. - - ~ P,r ~~ e~ Sjr-erz~ ,~ 2~Z /fL~~~ 5. Is any County Departrnent invohred irr the project, event or program for whim you are seeking fund~~s--? 53533.1 Page 1 ~ ~ I`JQ~ (~®0.34 r•d JJN-89-2008 15 29 f1CC0-/ T! C~iis.n~ nr.~r , ~~~.c~ ~~~~~.-. ... .. .. .-., sea gas s77e ~ ~95 ~ P . ez 804-748-8770 8. If this request far funding v~+iil naE ility fund your activity or program, what other individuals or organizations will provide the remainder of the funding? ~ ' T T~ 7. If applicant is an organization, answer the fdlowing; Is the organization a corporation? Yes ----•~/-.- No Is the organization nonprofit? Yes / No Is the organization tax-exempts Yes / No -~ 8. What i5 the address of the applicant making this funding request? / 0_SS1 Cho IFcI~,~ ~a~ ~rc,~, v~~D l/~ 23 - 3 2 9. Vdh3t is the telephone number, tax number, a-mail address of the applicant? d Signature of applicanE. tf you are signing on behalf of ar: organization you must be the presider(~~-president, Chairmanidlrector or vim-chaff a the arsZaniz~len_ ig fi3533. ~. a~ ~ ~ /~ ~ `fit ~ i~~ Title (if signitzg on behalf of an organization} e,~. S~~ ~~ ~ G Printed Name ~JUn9 ~', Z.Od~j Date Paee 2 p.3 0oo~.3s 7 .J r. r. r ~ • . r .. ~ .~ ~ -. - - - _ - - JJN-09-2008 15 30 804 748 8770 95'x. P.03 _ _ CHESTERFIELD COUNTY .s ~~ BOARD OF SUPERVISORS Page 1 of 1 - ~~~ AGENDA ~,a Meeting Date: June 25, 2008 Item Number: 8.D.1o.a. Subject: Acceptance of a Parcel of Land Along Ecoff Avenue from Wilton Development Corporation County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.51 acres along Ecoff Avenue from Wilton Development Corporation, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.51 acres of land along Ecoff Avenue from Wilton Development Corporation. This dedication is to clear. the title from an error of a parcel conveyance in 1919. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 36 (~0®~.. VICINITY SKETCH Acceptance of a Parcel of Land along Ecoff Avenue from Wilton Development Corporation O ~ P ~/ ~ ~ ~ x ~ ~ ~ ~ n s Parcel to be Quitclaimed ;~ ~ ~ O~ ,~ Qfifi ~ f '~' ~ '' q ~ ~ ~ '~ ~~ m ~~ 4 y-~ b r i 1. GRAND QAKS FOREST CIR T ~ 2. GRAND OAKS FOREST CT O,~ ~ ~ 3. GHESTER SQUARE AVE N y ~ / 1. . GRAND OAKS FOREST ,~ti~Q~~~ 2 ~ Z. GRAND OAKS FOREST IR v ~~`r ~ 3. CHESTER SOUAR ,~ ~~ ~ ~~~ N Chesterfield County Department of Utilities W ;,~~~~ • E $ I Iwl egrak 6B5bT ieet ~ ~ ~ ~~ N I k ~8 ~0 Q ry,- rr _J •tlpJ~ x~ R ~ p y~q ~ C= ~~ `~ S ~ ~~~~ ; * 1 ~~ j g~~~ a 's._ .~.n„ • '°~ ~ •SU~~~~ Op~~~ a s n ~ ~~ ~ h e m weo~ o f--6~~~ e e S ~~ 8~ ~ ~M. c. ~ n y n w ~N Z n xy~~ ~y ~ ~ ^ xa~'dn~ ~~i~e ~~9~p~ I y~~y•4 @~~ ! ~~ W ..•`t a ~ Kn ~~ ~ I ~..q ~ i ~ m d ~ ~ 4aiNm.: i~ ~ a~_h fi y < h M tl~ U ' 7 ~ `.4 ,, ~'~•, _ _.-- w ~ V ~y ~~o ~tl Zp ypg9~ w tt ~ g ~ ~ oG ~~ ~~~~~ ~~\ I ~/ ~~~ B ~ "~ "~ of i '~ g ~~ ~ ~ u G~ i tS ~bo g~ r ~ ~~ Ch v ~ a ~ R ~'py ~ y, ` rn. 5 g WY~Ky~~~ Y~~~ ~~ ~ J ~~ h ~ § `/ s e e r r w ~ ~~~ 9 V ~; 4 ~ g, $ 1 ~ e ~o ~~p1 . V~ ~ r~~ gp 6~• y~ ~ ~ ~~o ~~~~~ gT ~ ,.y yy yp ~o~~ k~o ~ ~~~wo ~ i ROQ'9 Rl' ~ 'g ~ ~^~~~ m~~~e~~ E s ti M ~ 'f (~00~.3~ CHESTERFIELD COUNTY -~ '~~ BOARD OF SUPERVISORS Page 1 of 1 .- ~ ~ AGENDA ham,*.~` Meeting Date: June 25, 2008 Item Number: 8.D.10.b. Subject: Acceptance of a Parcel of Land Along North Woolridge Road from First Citizens Bank County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.109 acres along North Woolridge Road from First Citizens Bank, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000139 ~I'I+C I N ITY S KETG H Acceptance of a Parcel of Land Along North 11lloolridge Road from the First Citizens Bank p T .¢e0 ~a~~E f f 4 G'~, ~p p R ~`T ~ ~, ~ ~ t~ ~ ~ t~ ~~ H PER L ~~~~ ~`~ !<OC ~\ 4 ~~ LN ~ . Mgr l~~ ~ 0.109 Acre Dedicahion r r ;~ ~ Midlothian TPK i Y M~ V GE J D~ 2. SY AMC E IL GE ~ ~ c=n 3 VI GE RID DR R 4. A R r. 5. VILLAGE L ~ U wW 6. VILLAGE VIEW D ~ ~ ~ ~ ~~ 7 7. ENCLAVE CREEK LN ~ Rp '~ z CVE HILL RD ~ ,q~ ~, ~ T ~ +n qR 9 ~~ ~ ~ ° N ~ ~a~ ~ 9 11 ~ ~ E O v ~9 C~ r ~ N Chesterfield County Department of Utilities W ~~E Sill 1 Ircl egiak 644bt tet ~~®~~® ~~ R °~ _. R A i ~'~i ~ ~ +~'~R ~bo ~ ~ >ib w~ ~ z z ~• ~~ e "~h, y U ~ ,! V i~ ^ ~ ~~ O ~~ r z~ ~ i ~~ s M ~° e ti ~~~~ ~~ ~ ~bg~~~ll ~~` o ~ ~ ~~~n~~ p If I II r t _~~ ^ IYy m v ~„_. ry»„ b ` ~X$~~ ~5~~ b ex s a 4 ., vas ~ ~ ~, ~~~ ~~ ~a ~~ ~~ ~~ ~, ~ a ~~ ~ ~~ ~ ~ ~ ~ ~ ~-- -, ~ ~ ~a~ ~~~ ~ ~ ~ ,p ~~~_ ~ ~^~6 ` ~ $ ~' 1 '~ ~ 1 ~a ~~ i g, ,61. N s ,fR'CC' 5 ~ ~ ~ a~~du/n~ u~~y1o/F.~W - ` 09 'WV a~nob S/1 ~~ $ W G O h e m h~~ ~+p ~~~~ ~ ~ ~~~~ t~00~.41 _ CHESTERFIELD COUNTY ~~'~,~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA /R~INI~ Meeting Date: June 25, 2008 Item Number: 8.D.1o.c. Subject: Acceptance of a Parcel of Land for the Extension of Ironbridge Boulevard from Harold M. Taylor, Jr. County Administrator's Comments: County Administrator: Board Action Requested! Accept the conveyance of a parcel of land containing 3.69 acres for the extension of Ironbridge Boulevard from Harold M. Taylor, Jr., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 3.69 acres for the extension of Ironbridge Boulevard. This dedication is for the development of Garden Springs Apartment Complex. Approval is recommended. DIStrICt: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 00042 VICINITY SKETCH Acceptance of a Parcel of Land far the Extension of Iron6ridge Boulevard from Harold M. Taylor, Jr. N Chesterfield County Department of Utilities W ;"~~~- E T 1 hcl egrak 665b7 Ret '~. ®UU,_43 EAGLE' S'f£RF~ELV wR51P~St 9 pHpSE DO~ AT M~ 5 p Pg 164, PG ~ 11` G Pg gk. P1< 1 1 ' ,b `~ '1 2y.08 0 OD. cuRVE raBLE CURVE LENGTH RADIUS DELTA CHORD CHORD BEARING C1 155.64' 932.99' 933' 9" 155.4b' SOT 7074 E C2 '49" 3.9 N '34 "W ~Z,52•E 11 ...'E rrri~.arv.ri L=232.?8' ~.:...:.:~ L=221.30' R=1891.98' ' • R=18}1.99' d=7~157' ~ ~.'.' '.'.'.~ - ` 4=7"3157" CHO=232.10' ~'.', :.'.'. CHD=721.13' CHD 8RCw520'33'07"E~''•'~:~;~'~ CHD BRG=N20~307'W LINE TABLE LINE LENGTH BEARING L 1 47 60' 52479'05 L2 4760' N2479'05"W GRAPHIC SCALE `.... TAN=118.32 r•, . ;fit TAN+.J10' 8?' ~ o ,oo sao goo ~~~~'~'~~•'~ { IN FEET ) L=374.50' `••~• •'~~~'` L=400.?1' 1 inch - 200 ft. R=1165.00' ~.~_•, ,•, ~ R=124.'L00' 4=1875'05` ~;•:.:.:.::.~ X1875'05` SLRV£Y &1SE0 ON PHYSICAL CHD:37?.89' `•~•~••••••,' CHD=398.49' MONUMENTATION FOUND IN FIELD. CHD BRC=S1576 31 E `..:.:.:.:.:}CHD 8RC=Nf378 J2`W TAN=188.88' TAN=201.85' t....• 389 ACRES TO 8E DEDICATED HAROLD M TAYLOR JR ~.'.'.'.'_.'.'I GPlN: 776659503300000 ' ' ' 0.8. 527, PC. 476 ~~~~-~ ~-• 10600 HOLLYBERRY DR t•.•••, ,•_•l ~'•:•;•;•:•:lz i•,••:,;~1& HAROLD M TAYLOR /R ~.','.•.!Dt~l CPID.8.7527, PG3 00000 N83'Sb'00"E "' N~$ 10600 HOLLYBERRY DR 867.63' ~ ~ .:.;.^~~ 8f`!~~~.•.•1 d ....; .~ e 1tt'~;•:•~•~•~f L=193?8' T•• ••• •••~ L=206.55' OLD WREXHAM ROAD R=1165.00' R=1245.00' STATE ROUTE 4880 d=9~021` ~'"'~'•'I 4=9:3011' 80' R/iY CHD=f93.06' !~•~•~~~ ~) CND=206.32' CHD BRG=S017B50 E~.'.'.'.'.'.~ CND 8RC=N017850"W TAN=96.86' ~~'''•'•'•} TAN=103.51' :.'.~ ~.0 ~4' ~~. .h.; ,~+~ .:~ _- ~~ - WREXHAM WOODS LLC .'.'.'•'•' t ~-,;`~(.; _~,.' 1 '. ~ - GP1N: 775658035900000 ~3.'.'.':.'.~.W t.,. :.• • )0900 /RONBR/DGE 80ULEVARO N h..0 b r ~-• r~ ~ .IZ ~~I,j`,`y •~ -• i ws' .:.;.:.i ~EO~S°1 .'~':.~ „AR ~5U8 i pG 3 CPIN: 775657429700000 .;.;.:` QED Qg t8 PB 170, PG 13 I SQ PEE S 85 70990 IRONBR/DCE BLVD ••,~,~~V 2g31833~E ~~• ~~ 58 µ66' oT 1 PLAT \ E 11775464.67 •,'.^•66, ~~ MEAD0yy5 of ~~ ~~ " DRrvE 3.69 ACRES TO BE DEDICATED a > ST RTE 7033 BERMUDA DISTRICT ~ 3 50• R/W CHESTERFIELD COUNTY, VIRGINIA SCALE ~ 1' 200' REV, NAY 28, 2008 APRIL 22, 2008 o< '~~ Townes ~4y~ 91TE ENG3,N EER,N~ Tom- , 9850 L DRI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 y PHONE+1809) 748-9811 FAX+ f804) 748-2590 f CO. S/TE,~• 08PR01$4 DRAWN 8Y.• LEN CHECKED BY.~ KTZ.. CO. PROJ ,~• 07-0365 ,( ®®o.d.~~ _ _ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA Meeting Date: June 25, 2008 Item Number: 8.D.10.d. Subject: Acceptance of a Parcel of Land Along Hopkins Road from the Trustees of Beulah United Methodist Church County Administrator's Comments: County Administrator: rd Accept the conveyance of a parcel of land containing 0.038 acres along Hopkins Road from the Trustees of Beulah United Methodist Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~®® X45 VICINITY SKETCH Acceptance of a Parcel of Land Along Hopkins Road from the Trustees of Beulah United Methodist Church N Chesterfield County Department of Utilities ~,~. w~I~E T~ 1 IICI a qra k fi66b. R! t + b }'. ..~ ~ ` ~~~ ~x cao-. aS n ~ ~" m m '~ lpPK7 Cis N6Y AMt , .. d ti! _ ~~~ _ .r ... ft ~ !IM !OlfSY~ ~ lRLS/ ~ ~ !N !!tT '~, ~i'tAt Y,9d 11 ~ om v: ~ _~~ $CI ~~$ ti~ {t n $agbw g V ~C~~ I 1 ~ .~Zif < 3/1:li1pG I I b y~~~ ~+~. ~ ~ S ~ `. - 1 ~ ~ ~ I I A ~ o ., ~ c.. .u f ~ ~ V q - i 5 ti ~ I I N v a q~~ ~ 4 Y BCtriAN WIlS LANE ~~ N ~ ~ ~~.J v a ~ ~ = ~ 6 ~ I i , R ~ !! ~ 'X ~ / ~ li, _ ~ ~$~~~~~~~ `' i i N7TA7liF > 377.67 $i ,~ ~~ ~ ~ ~, ~~~~~~~ a z~ ~L7~' ~ ~ ~ _ 4 ~~ y iQ ~M yO, _ y ~ vY~ ~~i ~~ii ~l ~ U ~ S ^ IC ~ x ~ Nr ~~ 'Zi ~ ~hy~.i !~e ~Flq~ymm m ~ r" R R ~~ ~n'Ob~o 0 4 ~$" I's$~"a E 1 b ~o"h ~~y w sc '~ ~' ~ ~ ea y ti '- L'V` '~4! .~~.6.I ~I ~ Nblry ~ c ~ g~r~'q I iZ ~7 N ~' ~' $ P P f f" N Y A ° ~ ; r ~ ~ _ P ~ a ~ ~g ~~~~ ~~~ $ S ~~~ ~~ ~ ~3 ~ 4~ ~~~~w ~6x ~~ss ~ '~b,~ Q~ g'am' ~ ~ ~,~~- ~~ DRNRN GlLNT LD. AUSTIN BROCKENBROUGH rw.c. PLAT SHOWING A 5' STRIP TO BE & ASSOCIATES. L.L.P. Dcawr, ,ae Lo. o DEDICATED TO THE COUNTY OF CHESTERFIELD ~' m LOCATED AT 5930 HOPKiNS ROAD IN THE Consulting Engineers ~ gas ~ ~ a\ DALE DISTRICT, CHESTERFIELD COUNTY, VIRGINIA 4eoo wes~ HuNOnm rto~D '' - ~~' ~-~~ z v,o. sox aaoo r77. aa-74a-a7+e arr; y~ M,~ m CNESTER, VIRGINN 23831 Fl(. 804-748-7848 ~ 37. 1008 SD BpDs ~O~J~~~ CHESTERFIELD COUNTY y.~~~~ BOARD OF SUPERVISORS Page 1 of 1 _- ~~~ ~ AGENDA ~¢4 /~jN1P/7 Meeting Date: June 25, 2008 Item Number: 8.D.11.a. Subject: Request to Quitclaim a Sixteen-Foot Water Easement Across the Property of Branchway Associates, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across the property of Branchway Associates, L.L.C. Summary of Information: Branchway Associates, L.L.C. has requested approval to vacate a 16' water easement across its property as shown on the attached plat. Anew easement will be dedicated. The Utilities Department has reviewed this request. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 00148 VICINITY SKETCH Request to Quitclaim a Sixteen Foot Mlfater Easement across the Property of Branchway Associates, L.L.C. N Chesterfield County Department of Utilities ~-._ w '%~~~ e s I hcl egrax 6fi5b7 tPet 000149 et:Rinn'N:moO PIgW615ayp lad 7-- ~ !~! ~cync~;~,~~,y~~,w w ~ °o ,~ ~~~ ~~~3 a xa ~ ! ~ 3T'S3L1n3O38VAVM1iJNVk1AdOSONtl'1 ~ ~ ~ ° O ~,'nn s ~ ~~ 3N1 SSQa~1! O31Y~1O3O 38 Ol1Nal707iSY3 ~ a ~ ~` :y i~+ ~~~~ ~al ~ ~ ~s""~p ~ 3NI1k131VMFLLUIM3l9VRItlAVONYO3t1/9VA B ~ ,~ @~w ~~ ~~~~ ~~~y ~~a~~ :~~~ R,{#~d aeOl1N3W3Sy3y31VM~9t9NIMOHS1Vld ~ ~ ~ ~ ~ ~ r ~~~ :? € "~t` -` F ; ~; SI9 #12r y oo ~ i ,~d'QOIC 7,6l,9QBlS ~' ~ $I[ ___ ~• S YL ,00 1 R" `~' 2 It Dqc f I 00'0x7! g ~; ~ ~~~SSS ~ ~ a~ ~ ~ °J ~~ ~ S w t„ Rf ~I ti ~ ~ b ~4 CI `d ~ m ~ p ~!3 ^ V y Y 4 ~,~~' ~ pdc~ST.i ~., orb i ti ~ ~ ~ ~ . Q~'' i~ ~r I (Iw4r~ ~"~ 1 .. p W w ~~T~ I ~ I ~ ~~ ~ a ~~ ~~~~~~ I ty a o n b t `1 C"" I ~ ~" o ~~ ~W~ F r ~i ~ ,~~ h ~ mq I I f I ~ I ~ m 2~ I I u ~ ~ I - ... I i ~ ~ ~ I I I I n 1 ~~ I I ~3 n ~ ~ ~'{~ ~ ~' I ~ ~ i I ' ohs l ? I ~ 0 £ o~ ~ m l I tl` I I pA w ~c ~h~i~ 1r.~' V WQ I_ b ~~~ I 1~-... S~ ~',_ Qj^ I I I .019"9! h° ~ ~~ I l ~~~ ~ ~' 41 I ~ ~ t of I ` I ~, ~. ~ I n --' i 2 4 1 i~Wb ~... ._~_._~.. _ !'g ~ ,x/21 xLOMI 3'YN SY9 ~1N OM?H .16iflH.~NYt/8 _ d -CZ8 .. "~'; ! ~ IF I .0000! I I ~ I R °~~ trw I 1 RW~ 1~ I rwo 5 I~ ( O 4 Y1 [ o ~ i~ w L-"'°- J-------- n ql 1 7 ~~t~ y~~ t I~~ ~ ~` i ~ ~ b r. ~ `1 b e q i I I ` a 3 e ~ ~ ~ Ric ~~ I I ~ i '~ 4 ~ I~ 1 A ~ wh 4 ~ I to ! I~~°! ~ lu W W W W W W o~~ R~ ~ ~~ 1 Ib!,~I ~ ° ^n ~ ~i {II ~ ~4h ~ ~' I I I~ v ! "f~ ~ I I ~ g Qmb a` dos i 8 l i Z ~~ chi n°Pv tf^ w 1 I L- r~- : ~ ~,~ ' L..,... ~ a ~ ~~ ~ ~ ~^ I r ~~~A~ I 3 °~ a h k~ ~ HZ~+44 ~+ ~ ~g il_ ~ q - ~I _ i ~ i ~ Ih I '°wa I I - I •a'DJ-;O-6onY'~Y ~., Yisatl7v.7'7l-f3 s svono~LV 3Alpflxla7 o07KD00~OJ lp0U7tY atlxf ,7xi P i4 ~ ;. . a ~, ~ '~ 1 F~i ~ l~+ ~ ~ I r ~ I e ~ J ~ ~ i ~_ b k ~ ^ ~ ~ ~ Iw . n 2 i ~' w ^ ~ h ~ N 4+ 4~ h W `1 W h W V W ~ W 4 W ~.i 4~ '" W h W ~ W M W .h. W O W W dq 4rW p 41 ~ }~ W ti W 000150 CHESTERFIELD COUNTY ""~`°~ BOARD OF SUPERVISORS Page 1 of 1 I,~ AGENDA ~~RGIN~A ~ Meeting Date: June 25, 2008 Item Number: 8.D.11.b. Subject: Request to Quitclaim a Portion of a Variable Width Temporary Reduced Imperviousness Best Management Practice Easement Across the Property of The Reeds Landing Corporation County Administrator's Comments: County Administrator: rd Action Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width temporary reduced imperviousness best management practice easement across the property of The Reeds Landing Corporation. Summary of Information: The Reeds Landing Corporation has requested approval to vacate a portion of a variable width temporary reduced imperviousness best management practice easement across its property as shown on the attached plat. The storm water management design has been amended with the Brander's Bridge Road improvement project. This request has been reviewed by the Transportation and Environmental Engineering Departments. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 00011 VICINITY SKETCH Request to Quitclaim a Portion of a Variable lAfidth Temporary Reduced Imperviousness Best Management Practice Easement Across the Property of The Reeds Landing Corporation N Chesterfield County Department of Utilities i~ w -~/- E S I hcl egraX 666fi; Ret lD®~~~~ s ~~-~ ~_---~ MA7CIi LINE 4 --~ _~~~~~~ SEE SHEET 1 { i ~ 1 ~~~~~ F ~ 1 i~~ ` ~ ~C ~~~ ~ { .~ Y~~`~ +~~~ 11 ~ 11 ~de~ P[ ~ Ul~f110 1 { { 1 ° v 1 N_ _~ (~/~ ~ ~ un 111 { ~~m~ .~" ' ~ > C ~u 1 Il 1 x~~Z = Nb' 1 q { 9~~n ~ 1°1 q i~li~ " 'n S 1 111 1 ~~'~wE°~ ~~~~ rr ~i O G g ~F~~ Z ~ ~54r~ 1111 111 1, Y,~ o m Q $ f{pp Q ~ 1 25 ~ ~ ~~~F.~ ~e~~.Y8 11 111{ 1 +• $ a ,'~ a,'a,"~ b ~ 11.11 ~ ~ ~ ~ , ~~,\, 3 ~. ra or~oa H O ~ i ~u r,y+ P 11 ~ °8~~ iaLyyg~ aa7744~~ es~~!=~ #' 1 ~ '"ale a ~,'# 7+ 1 1 ,~ ~ of^ue es ~ ~ ~~ ~ ~ 11 11 ~~~~~ P, ' ~ m ~ ~ 11 1 V V 1 ~!. ~O o °9 ~~a ~~ ' mz m~~~ -` ~ ~M aV~~ 4 C ~ ~r ~~ ~ tb a W~ my ~~ P '~LCi ~~ Y d ~ o'' 1 •0 aq ~~A ~ 1 mz IA ~~r v~ I ~ < ~9,. 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V + . b. ~ k ~ ~ ~ v + J + • . ~ ~ W a ~ ~ . ~ 3 ~ _ -, - $$$ + r >E >E >~ ~ ' ' ~ y Y + p ~ ®04.54 CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 - ~ ~ AGENDA .~~.,.~ Meeting Date: June 25, 2008 Item Number: 8.D.11.c. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of Frontier Midlothian, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across the property of Frontier Midlothian, LLC.. Summary of Information: Frontier Midlothian, LLC has requested approval to relocate a portion of a 16' sewer easement across its property as shown on the attached plat for the development of Commonwealth Plaza. A new Easement will be dedicated. The Utilities Department has reviewed the request. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000155 VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot Sewer Easement Across the Property of Frontier Midlothian, LLC ~ !Q ~~P 2 9 D ly A,~ T 9 / ~ ap~Q 0 ~ '~ ~u Sewer Easemer-t ~ to be Quitclaimed .~ ~ ~ \~ ~ \\ R~ P \ ~ ~ s \ ~ \ e ~\ ~~ ~ \ ~\ 2 ~ Sw~fi~ C~ ~ \ BLUFF WAY E RI DGE LC~CP N LN RAL PQINTE RD ~¢~ K HEIGHTS DR 5 40 TERRACE LN N ilk' N Chesterfield County Department of Utilities W ~E S I IwY egrak 64b.b7 Ret 00056 gay ~~~ ~~ ~~ $ .~ ~~~~ ~~~~~ ~~~ ~~ ~`. --y !/~ l 1 f~ ~ 1 r 1r /~~ fZ / ~~ I !f Z ~ Z~ •s ~~ ti ~ ~ ~ ~ _. c~cny~YVS,. ~ o~l~~ ~ JWmci~ Li .. oNSo~ a ~~ ~ ~~~ J d' ~ ~ ~ `'' U g ~~ n.~t !q o Sg ~ 4 0 t y V r ~~ l 0 ~ ~ t<~~ i ~~~ a ~ R j < ~~m ~ ~° e ~ ~' ~ R R~ ~'~ c ~~~ G~ L.17LSS j ~~ S F ~ ~~ ys10m~ /` .d n / / ~rN319T~1~i 'j~'+M II ~~n a~ ~~ a ff F ~~ .`~ ~~R. ~~gbi 3.K 6L~ ~ ~~ ~~ / x~~~ ~ ~ g. ~g ~~ ~ `' ~ ~ ~~~ ~ ~ k 1~~ ~ ~ ~ J , ~; II ~ \ ~ ~~J ftl~a;1 ~ `\ 1 ~ ,~' ~ at , ~ ~, ~~ \ .• ~ ~ '~ ~$ ~ a .i a _i.. ~j s! y~' f! ~ / 5~ ~ 79 > < _ ~~=~~ Y~~~ x ~~~~~ p~~~~ ~~~~~ o~~~ u ~~u €~~ ~~~~Y~ x ~i ~ Jo ~~~~ R~ __.__: xw ~a~g ~~~ ~~ ~~ ~ €~ ~ ~~ ~ a ~~~ ~~ ~~ _~ ~~ ~ ~ ~ ~ ~ ~~~a < ~ ~W / \ \, 1` ~~ ~~ ~ t ~ ~ ~1 d~ '~ ~~ A~~ ,n W ~/ ~~ ~^ i>r. ' b ~7! W~' f ~~~i ~ ~ i ~ ~ ~ f f l ;' =W Y ~ I 1 ~~ ~ ~ ~~ a 11 ~ ~ ! ~ ~i ~~ -~ r $~ ~ - i ,' 7 V Y ~ V • ~ ^~ :__, ~ CHESTERFIELD COUNTY `~ BOARD OF SUPERVISORS Page 1 of 1 __ __ ~~ AGENDA ~,,~ Meeting Date: June 25, 2008 Item Number: 8.D.11.d. Subiect: Request to Quitclaim a Sixteen-Foot Sewer Easement Across the Property of C. V. Shanbhag County Administrator's Comments: County Administrator: Board Action ReQUested~: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' sewer easement across the property of C. V. Shanbhag. Summary of Information: C. V. Shanbhag has requested approval to relocate a 16' sewer easement across its property as shown on the attached plat for the development of Commonwealth Plaza. A new Easement will be dedicated. The Utilities Department has reviewed the request. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #000158 'VICINITY SKETCH Request to Quitclaim a Sixteen Foot Sewer Easement Across the Property of C. Y. Shanbhag v ~~ ~GP 2 9 ~~~ ~A~ o ~ T ~~~~StiR~ ~' a~~'a ~ ~ ~~ '- 7 ~~b / ~~ ~ ~ r ~ ~~~ Sewer Easement \~ ~ ~~y 2~~ to be Quitclaimed '~ ,~ -a° ~ ~~~\ s r` \ ~~ P ~ ~ ~ ~ ~ 3 ~' ~\ ~ ~\ ~ ~ \ ~\ SWrr= T ~~ F \ BLUFF WAY E RI DG E L~bP N LN \ RAL Pal NTE RD ~~a K HEIGHTS DR 5 ~O TERRACE LN ~ ~~ N Chesterfield County Department of Utilities w ~- E $ I Irol egiakEbbbi t!et 000.59 g~ ~~~ ~~ ~~ ~ .~ ~~tl~ ~~~3 ~o ~~ ~,r I j 1 --=~,_ _ \. ,\ x ~ 3 ~ ~# ~~ ~ ~ Q ~ U q °~8 'F7 ~~_~ ~~~'~ i >~ ~~~°~ n~ i ~~, U+€ v~ 0 ~~ ~ ~ -- - --- x W- --- .._..,.._ _ .- •1 \, 11 ~~ 1 ~ Yom- - .-...~ € ~~- ~, e~, _~ ~'~~ i ~~ 1' ~! ~ j j ~~ j =W , ~ ~ ! 1 I r 11 1 Y+ ~ ' ~'' d n a} i ~ r~~l r ~~ ~ ~. _~ l l S ;.-~.~,! I ~ ~f j r I ~ ~A ~~ $~ I !~' a~ z z g ~~ w + ~~ ~ ~ V (J) r v W ~ 05~ ~'d~~~ ~Qm~,~v~ x i m W ~ kaAO ~ ~~~-~ 7 2 ~i ~ ~ - ~ ~ V~~ ;z5 i ' ;; a I ~ i ~ ,~ ~ 1 n ~i { r ~s ~^ V rw.. ~~ I ~' ~" i ~~ ~, 1 ~~~~ ~' R 1 ~W~~~ ~ ~ ~ ~~m ~ ~° e ~ R t~ ~'~ ~~ ~o ~.ti,~~ os ~ ~ ~j's ~ ~ , {'1 % or ~~. R ~° g Itl 3.KAL9M ~ ~~ ~ ~~~ ~ - ra"t" ~R~' = I r In 'N" ~ , b ~ (3u1 ~ -.urn- . tt 3 0 ~9y ~~ . ~ ~ ~~ ~~ d ~ g ~~ ~ ~ ~ ~~' ~ ~ ~, err ~ ~ ~ ~~ ~~ ~ ; - / UN 2 t y~ {~ ~ F ~ T< Syq~ Yl ~ _. _ ~ 1 ~ I:~w ~~~~~ ~E~~~ e~~~ i~ a ~~~ ~ a ~ ~~ ~~ €~ ~~~ ~d N~76 F~ b~~ ~~ ~~ ~~ ~~~~ ~ ~~ ~_~ <a ~~~a ~ ~~ ~~~~~~ CHESTERFIELD COUNTY ~,~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA .S _ h~r~p~ Meeting Date: June 25, 2008 Item Number: 8.D.12.a. Subject: Conveyance of a Drainage Easement to Laverne C. and Mary W. Cole County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a drainage agreement and maintenance contract to install drainage facilities on county property at Goyne Park. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a drainage agreement and maintenance contract to install drainage facilities on county property at Goyne Park, 5010 Ecoff Avenue for the development of Hil,lendale Day Care. This request has been reviewed by Environmental Engineering and Parks and Recreation. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager 000161 VICINITY SKETCH Conveyance of a Drainage Easement to Laverne C. and Mary M1. Cole ~+ ~ . GHESTER VILLAGE DR ~' 2. FOUNTAIN SQUARE fi ~ r .FESTIVAL DR ~., 4. RATION AV E ~ fi 5 AI UAR WAY ~ ~ G VILLA ~ 00 q ~r Ac R ~ R ~ Drainage Easement and Maintenance Contract ~ ~ ~fifi ? ~- a~ R ~~+ ~ ~ '~' 4 K ,~ ~ ~ a m o ~- c 1. GRAND DAKS F[]REST CIR O r 2. GRAND DAKS FOREST CT N -+ ~ ~ 3. CHESTER SQUARE AVE 7 N Chesterfield County Department of Utilities 1 ~1 W J-E S 1 IICI rglak 655b7 f:et ooo~s \\\\ M \, O ~ bd a ~ y a ~ q III-_~~y ap ~ q ~''~ '~`~~- L. \. -, as ~i ~ r- ---_~ L. ~.rr 3 ~ ~ ~"/ ~ yl 6 b \ ?~ .. / ~ ~ •;~ o ;~~ :,~ ~ (/~ '~ ill. ~' ~\~ ~;\ y / q s -- _ - ~ r ,.; ` ~ ~ a `~` ~, ..r . ~_~6 ` \~~`° }~ M metro ~ f c r ~ -i,, u, io~ >P 4 .y ti! ~ ^ ~: pp y`m `~ $ ~n 1 Ito ~~'/ n ~ a t~ 11L! y ^^^111 ~~ C "k~O ~• 6~ ~ I! ~~ 11 ~ ~ b ivy ~ p '~ 1 // v~I ~' ~ji *+~ q ~ ; "lam +Tp ~ I I ~4f x~~~~~ , yy 4 Lil pp O~(`~ _ 4. H MA~fNn W ,1110 ~ ~ ~~\ ^`O\ I { ~l~r n^y b_ g~~~A'•Oi `$ X1 ov ~°~ 1 `~ t~ ~ 1 I '~ ~- o F ~~ gg gg ~Atba ~ ~ ~+I n o i 'I +v ~ 1~~3 ~ ~,` ti ti ~Q? 1 ~~ .. n. ~ ~` 7, a eS'.C ~rY a ti. r %y f(I I ~~ 8a ~ a -- DIY ~ . S: d4 I~ ~ S't ,:, ~ ~ ~ y --M1 -.. I II f S$ I 1 , ~ NY. :, I yam. L'~ 4 I I E O~ ~1r~j i~'• .. ~ h~~ ~ I I F` u ~~" i ~e ~,n•,~ _ fpa ~ I + m \°' "d >~ ,I AEI ~ f ~ .. ~.v ~ `~y~ ~ ~ I~I v,. ~ ,.'nay j ~ ce I c.r .mT.ar 1 I1 , ~`1 6 ~~ B ~ - Mf6'Y~bYY/'.LS>: 7P' S:.i '= -.--'^:-y.-. o ~ o DI p y o t..1Cb. v,;• ..M561d U77T---r)ir7 - 1~ _-_:-.:~,-r~ld7 Gp. ~ ~' m A~ ti ~: ~ £COfF AYFNU£ :.. ,, r .._~ ~-e~.as• . LeFis4 To ~ In u °' e+ ~ U vaR Iwam R/K' ~ ' ~ ~' ~ - 757x ys' ~ f Cnra# Q+i. ~,w ea',~c. ~~,_1 ,yo j ~ ! £R SFPANATE ACR£fM£N! ~ ~ a y ._.--. _._-.- - ~ ~ - ,~, iyti u ~ ~ 4 1, z ~ , ~~ ~~~ ~I>y~ 5a ~a ~~ xa i} 1} ` i z ., ca / v ~_.S'\t' ~' i ~V nti O G." I I , ~~ `.` ~ gip, v~ i1W} ~W~~ v v '~J9 1_ __ - H~ .I I 40 ~$a O~ ~ ,e\ 1?.O~' '~! T .. --~INJ -' '___ _W~~__ _~o i r l~ __,* a-,$ / aoipl ~ ~ L'4(In t:. ~' ~ ° YIR ..,iJ[ S. ~ .. k'?f?. qp• _ _ -_ =i:79 ~~ In lE• Ci~g:~ ~9j,I;~,ya ELIC1FF µE)yLeE- - OYq"°{Y w.mn~, a°' III 3 pl n' wr ~ L ~ (=r7l:1 Tc {i Cne4 ~. ~ ~~ ~ CWAINEEA PLAT SNOWINGA VAHIADLL'WIDTN $W+A;dNP {T- ~~~ 7 .~~ '3 ~ ~ n ~ d~;+5 d~ R i:~~Vy M4" ~~'- tt m V O 4 n EASEMENT, p BWIWBNP ACCESS EASEMENT, IS' WATEf1UNE p j Lt a ~^ S ~ i ~~' $ u ~ ~ ~ EASEYSNT, VARYIBLE WIDTH WATERLINE EASEMENT, VApU1BlF }~i3 #E ~ ~ Sx ~~-;} ~~~ .. Ccnn y WIDTH 8EWE11 EA6Y°l11ENT, VARIABLE WIDTH DAAWAOE I ` #~ s ~~ ~ t i ~ ~• s! Va OI ~ 5 p ',~~ ~ Yi BASCYENTAND YARUIBLE WIDTH TSNPORMYCONSTAUCTION .~~ ~ [(~~ YE^ ~ lC ~+'~ ~L;~ ~ ~ 1 ~ EASEMENTS LYING ON THE NOFiTN LIN£ OF ECOFF AVENUE ~ ~ $ ~ j G O AERMU ;n I115'l I1lC1 d CMES7 EAFILLJ C;1:.IJ i -!, VM~~ W IA ooo~_s~ _ _ CHESTERFIELD COUNTY ~~~ `~,,~ BOARD OF SUPERVISORS Page 1 of 1 _ _~~i AGENDA h~,a Meeting Date: June 25, 2008 Item Number: 8.D.12.b.1. Subject: Conveyance of an Easement to Columbia Gas of Virginia, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement across the Bailey Bridge Middle School property to provide service to the Clover Hill Assembly of God Church at 12310 Bailey Bridge Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement across the Bailey Bridge Middle School property to provide service to the Clover Hill Assembly of God Church at 12310 Bailey Bridge Road. This request has been reviewed by county staff, School Administration and Comcast Cablevision. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ODU~6 4 VICINITY SKETCH Conveyance of an Easement to Columbia Gas of Virginia, Inc. \~ ~ ~~,a ~ ~G ~~ ~~ ~~ `. i .`•, `'~ CONVEYANCE OF AN EASEMENT i ~L ~ ~ ~ ~ ~~ rr ~~ ~- e~,~F ~~~ ~ ~~ 'qL ~, i~~ ~ ~ ~ O~ 4~ N Chesterfield County Department of Utilities W ~~' E S I Iwl a qra k 583.33 to t 000165 ~~r ~~' ~~ 1' h~ OdYALD W. SHEFP£R ~ ,RJDlIH Af. 57ifFFER QPlN.• 73BB7300G300000 D.B. Z3ZGti PC. 71 ~°6~`l~ ~~~~~ i P~`y'~P~ ~ ~ ~ / 2.29' 0 y ~~ N 80'52'03" W ~ ~ ~. ~~~~i ~~ /~' ti/ /~, f/ / / /// `,/ ~ / ~~ ~'4 ~~ CENTERL~IfE OF / '4~, 4'" 2O' WADE QAS PIPED EASEIIIIENT ~~~ ~ C2-~~a' ~~ ~k /y, ,l/ COUNTY OF CHES7ERFlEID CPMh. 738672809200000 D.B. 2025, P0: 356 ` 12501 BAILEY BRODGE ROAD 0' S0' 100' 150' COLUMBIA GAS OF VIRG/N/A, INC. 20' WIDE CAS PlPEUNE EASEMENT ACROSS 7HE PROPERTY Or- COUNTY OiF CNES7ERf1ELD 38037001 1 • - 50' r~oNs row aas-r~r+er-.sno MATOACA '"~' NRGINU a~-r~o wo. V41-108-08 OO~.f 6 CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA Meeting Date: June 25, 2008 Item Number: 8.D.12.b.2. Subject: Conveyance of an Easement to Columbia Gas of Virginia, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. to provide service to the new Fire Maintenance & Logistics Warehouse. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. to provide service to the new Fire Maintenance & Logistics Warehouse at 10300 Courthouse Road. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # ooo~.s~ VICINITY SKETCH [onreyance of an Easement to [olumbia Gas of Virginia, Inc. ~0. PAR RUN CONVEYANCE OF AN EASEMENT ` i i i 1~ ~5 T~ NTT T~ W N ~ Cf LUCY C R C IR ~a ~~~ 4 ~ ~4. ~ ~ ~~~~~ e~ ~ s~-,~ ~ ~~ ~T~ ~ N Chesterfield County Department of Utilities w ~~. E J s ~ Itcl egiak St33J3 iPet cOfINTY aF CHESTERFlELD Q pI N: 77566517300000 0 D.B. 1032 P~ 746 0300 CDllR1HOUSE ROAD I I ~ ~~ fo.oo' } °a~~ ~,~o I-+-10.00' ,°o Y ~ I 3 ~, cEar c~ of $ 20' E C~?AS I .~ ~ `' $Q EAS T I$g ci -S9i' II I--2o. oo' I I N 90ti0'00" E L~ro.es' L__- N/~ COPlNT'Y OF GyfFS'JE7PF7£LD f.PHV: 773663?32400000 D.B. 929 FG, 104 N N ~~ H ~~ 0' 60' 120' 180' COLUMBIA GAS OF VIRGINIA, INC. ~~ mss-~r49s_ano w~cr 20' NlDE GAS PIPELINE EASEMENT Tex Da-a;7~496-00 ACROSS 7HE PROPERTY AF DALE COUNTY O!F' CHESTERFlELD ~~ d~rgF s~n ~ 008 CCPC HRC 1" ~ 60' CH 7ERf7ELD 3804Q007 r~rpp ~sw~oin V1RpN/A ~ e-276-f40-D o~a~a Na V41-109-OeB c Uuo~69 _ CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 1 - AGENDA N~* Meeting Date: June 25, 2008 Item Number: 8.D.12.c. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments• County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to provide permanent and temporary service to the new Clover Hill High School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to provide permanent and temporary service to the new Clover Hill High School. This request has been reviewed by county staff, School Administration and Comcast Cablevision. Approval is recommended District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # QOO,_'~O VICI~JITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company ~~' CONVEYANCE OF AN EASEMENT ,~ .~ ;,. f~: ~5,. eo ~ ~~ R ~ G2 wA Y o ~' ~ o R ~2 ~C ©.~ ~'o 4 N Chesterfield County Department of Utilities ~ ~~` E S 1 Ircl egrax ~I5b71Pet 1.1 V ®~ • .L Pera~aaeat 15' Easement 1~7" 1 i LY r/~ ~ Temporary 15' Easement o0 O p ~ W C9 /~~ ~~o ~~°~ OWNER COUNTY OF CHESTERFIELD 13401 GENiTO ROAD TAX ID 732687398900000 KELLY GREEN RQAQ Location of Boundary Linea of Right of Way 15' Indicotes Property Line is Right-of-Way Boundary 15' i w-ur ~ +i ~,'- C~ D o c c °aCJc, O O O 0 a 0 a O ~ O t Page 5 of __ 0009_'2 _ CHESTERFIELD COUNTY `~ `~ BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA .,:: IN~P/ Meeting Date: June 25, 2008 Item Number: s.D.13.a. Subject: Request Permission for a Picket Fence to Encroach Within a Sixteen-Foot Easement Across Lot 10, Block A, Roxshire, Section 12 County Administrator's Comments• County Administrator: Board Action Reauested~' Grant James A. Costello and Michelle A. Costello permission for a picket fence to encroach within a 16' easement across Lot 10, Block A, Roxshire, Section 12, subject to the execution of a license agreement. Summary of Information: James A. Costello and Michelle A. Costello have requested permission for a picket fence to encroach within a 16' easement across Lot 10, Block A, Roxshire, Section 12. The request has been reviewed by county staff and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manaaer #000].73 VICINITY SKETCH Request Permission for a Picket Fence to Encroach 1A-ithin a Sixteen Foot Easement Across Lot it, Block A, Roxshire, Section 12 T o ~ ~ h ~ ~. C D Request Permission ~1 for a Picket Fence ~ L F k~ ~ c ~ .. ES E OC Y ~ F IA ~ ~ ~ RNDI 4 ~ ~ J ~- ~ ~ 1.~~' w ~~ ~ Q a N Chesterfield County Department of Utilities 1N !~ ~ ~ ~- E S 11ro1 egrak llbb4 tlet 000'_'74 James A. Costello Michelle A. Costello ~ ~ ~ ~ 12811 Olde King Lo '~ DB. 7958 PG. b69 ~ PIN: 733717055500000 -~,.~. # ' d ~' i ~ XX -LICENSED AREA ~ \ ,,,,~ 16' Easement 5' FLt~re Suet light Easement Rod/f I 't ~~' R70'~'15"W -- Rod/f' .. Te1pF ~ Ped h s ~ Ped ~~ 01a9a• f I I Deck •~ 28.2' :~ '1~ ~ 69. !' . 5. D' ~ ` Lot . 9 0' Fig ° Rad/i , ~ ~ ~r 9 ~ I I rf.o;~ ~TB~ ~ ~ Aric~t55' L3 3 " Concrete Rod/f I ,N V Q g ~ ~____ ~.r~ Lot 1Q 4, ~, 1 Asphalt Concreta 26245 s, f. ' ~ ~ ~ I I ~, ~ a ---'~-mss---~ ~- ~, i ~ ~ ~ ~ ~ Rods 2 ~ '1'i R°d/f `~/f 112.75' ~ ~1 ~ ~ ,~ _ S?D'S8 15'£ Rad/f f ~ ~ ~ ~~ ~~' r~.~ ~~ ~~ ~3D.alp' Rod/f i. M~.3D.53' 1. Edge of Povemenf ~~.39.27' ~ Rad=25.0' o~~~Lre o f ~ ~o~ Qj,,,a~ DING DANE Lot Setbacks 4" ~'"~ ~ ~ 50 f R~ ht-of- Per Svbdiv. Pdvt ~ 9 Nroy Front = so' e 1?e+ar = 3D' ~ ~. ~. eoaeea Side 15' 3 ~_~ _v7~ ~` Corner Side = 55' ~~~~ "PH)'SIC4L SURVEY" PLAT 38011ING D~[PROVBS'BNTS ON IAT l o, BLOCK /l, Ro]GSffiRg, 3BCTTQN 12, IN TSB ~IDLOTSIArT DI3TI~ICT OF C COUNTY, Yd scAi.E ~~ ~ ~~ ~ i~13~W ~ rI.SS`AGaGl1F,S P.~ 4229 BONNtE t31WK ROrV) WIT't=; AUGUST 8, 2007 _,~ ~~„~ RICHh~IOND VtRGiNu ~00~"75 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 . - `a AGENDA - N.. Meeting Date: June 25, 2008 Item Number: 8.D.13.b. Subject: Request Permission for a Proposed Picket Fence to Encroach Within an Eight- Foot Easement Across Lot 46, Hawthorne Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Board Action Requested: Grant William E. Turner and Nancy W. Turner permission for a proposed picket fence to encroach within an 8' easement across Lot 46, Hawthorne Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: William E. Turner and Nancy W. Turner have requested permission for a proposed picket fence to encroach within an 8' easement across Lot 46, Hawthorne Village, Section A at Charter Colony. The request has been reviewed by county staff and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000,_'76 VICINITY SKETCH Request Permission for a Proposed Picket Fence to Encroach lAlithin an Eight Foot Easement Across Lot 4i, Hawthorne Village, Section A at Charter Colony N Chesterfield County Department of Utilities w ~~.E s f hcl a qua k 373J3 fr t l~®®~_~~ LIFESTYLE BUILDERS ZONED R-9 FRONT°25' (DEVELOPER) REAR°30' (DEVELOPER) SIDE°5' / 9' CORNER (BACK TO BACK)~15' CORNER {BACK TO SIRE)=20' N„t~ d J CQMMI]N ~-'-- LICENSED AREA AREA 'A' LDT 44 8' EASEMENT 384 ~ 44 ~ OT uNE SwALE ~ S28'S7'41 "$ 45.00' PER CONSTRUCTION PLANS ~ .~ ~_ ~ ~ S S~ 1 . .. n i, i. ~ V DECK HV,C 12x18 ~ X364 DIST~UR@Oi4FNCE ' • ....25.50_.._.. 0.0 (,a ~ l Q r r I SILT FENCE . s MIN. 'RAWL I ~, 386.5 ~ e ` ' LDT 45 ~ ~ MELROSE ,r v $ EI-E~'• 'A' ~ { f ~ LDT 47 385._ 'na ~ ~ ~ EXr]}~1J6 ' ~ o I ~fSr~Q.AK ' r ~~ ~ ' Exr~ ~k ~f I J 8,83' ~ ~ ~ 365 5.6' I ~ 20.67' ~', _ 1,~ - ~+ ~ r' ; ` \ DRIVEWAY ~ AppROV~a ~uN Y ~ zoos ` 306 r r -+ ° i ~ +_ X366 CE N 26'S7'41'W ;34.04' D°00-33 -07 R-709. 70' L-10.9 8' William E. Tnrner NAILOR WAY Nancy W. Tamer (44' R/W) 933 Nailor Way DB. 7554 PG. 388 PIN: 72670048300000 REVISED; JUNE 12, 2006 ~ PROPOSED IMPROVEMENTS ON YOUNGBLOOD, TYLER S ASSOCIATES, P.C. ~QT 4s CIVIL ENGINEERS, ALANNERS HAWTHORNE VILLAGE 7309 HANOVERUGREEN DRNE SECTION A P.O. @OX 617 MECHANKaVILLE, VA 23111 at CHARTER COLONY DATE: MAY 18 2ooe scALE: 1 - 20 MATOACA OISTRiCT CHESTERFIELD COUNTY, VIRGINIA FlLE: HVa6 DRA BY: J.S.C. CHECKED @Y: G.MC. PURCHASER: JO@ No.: 10.842 ~o®~_ _ CHESTERFIELD COUNTY "~ ~ BOARD OF SUPERVISORS Page 1 of 1 - - ~ ' AGENDA h„~,,,+. Meeting Date: June 25, 2008 Item Number: 8.D.13.c. Subject: Request Permission for an Existing Gravel Driveway and Board Fence to Encroach Within a County Right of Way Known as Cedar Springs Road County Administrator's Comments: County Administrator: Board Action Requested:' Grant Berkeley E. Walton permission for an existing gravel driveway and board fence to encroach within a county right of way known as Cedar Springs Road, subject to the execution of a license agreement. Summary of Information: Berkeley E. Walton has requested permission for an existing gravel driveway and board fence to encroach within a county right of way known as Cedar Springs Road. This request has been reviewed by staff. Approval is recommended. District: Matoaca Preparers John W. Harmon Title:_ Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request Permission for an Existing Gravel Driveway and Board Fence to Encroach 1Mithin a County Right of lAtay Known as Cedar Springs Road ®~®~_IJ SI N Chesterfield County Department of Utilities w ~~E s I IICI C qla k 583J3 >pe t Map Showing a Gravel Driveway and Fence in a County Right of Way ~, 0 ~L Fence ~ ~ 67~gg43 N Pity: 74~ U Ga~ar Springs Road gerke~eY g13~ ~~-~_-_~ /i Berkeley Walton --`- ~ ~~, PIN: 7406729843 ^" 6130 Cedar Springs Road Deed Book 1243, Page 808 Gravel Driveway County Right of Way Deed Book 1 v96, Page $2 Deed Book 1197, Page 696 N Chesterfield County Right of Way Office W E S t ind+ aQwk oo.a3l..t t~OO~_S~ _ __ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - - ~ AGENDA Pl~r~p Meeting Date: June 25, 2008 Item Number: 8.D.13.d. Subject: Request Permission for Proposed Landscaping to Encroach Within Two Eight-Foot Easements and a Sixteen-Foot Drainage Easement Across Lot 69, Hartley Village at Charter Colony County Administrator's Comments: County Administrator: Board Action Reaueste~ Grant Cynthia C. Edwards and Richard G. Edwards permission for proposed landscaping to encroach within two 8' Easements and a 16' drainage easement across Lot 69, Hartley Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Cynthia C. Edwards and Richard G. Edwards have requested permission for proposed landscaping to encroach within two 8' Easements and a 16' drainage easement across Lot 69, Hartley Village at Charter Colony. This request has been reviewed by county staff and Comcast Cablevision and there are no improvements in the easements. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000182 1/ICINITY SKETCH Request Permission far Proposed Landscaping to Encroach 1l11ithin Two Eight Foot Easements and a Sixteen Foot Drainage Easement Across Lot i~, Hartley Village at Charter Colony N Chesterfield County Department of Utilities w '; - E S 1 hoi egtak N6b7 ket 0®0.83 Th1s property does not appear to Jie ~~ f •lD7 Mithtn a designated ~'.E.M.a. flood zone area. Zone,~_es shaHn vn r' d ~E3n'!t ~ e tt tet t M. a C. F..t ,~(Gb ~5 ~ d ~ ~ " = Otto Luyken I. A =Azalea I CH = Garin Ho~iy ~. .~ .a C .; -~ Q V ~. s~w:1 ~,at • z6 n ~~r o~ lofhron Tr tr ~~~ i,ICENSED AREAS ! j ~ Cynthia C. Edwards ~ ~ Richard G. Edwards ~~ 1107 Bach Ln DB. 5988 PG. 718 ~! ~ PIN: 72b699889000000 ''"``,~ ~ ~= q~.37• ~?~P9.2~'F/~'~ trap ~ ~'~/,~ d bt/atPr ~ u'Pa~tr ~9rn~ ' Esrn~ (Prri~ar'rJ i9 C~ L f~1~/~' r~ m'~'~t '~'~1 Q I°I a t ,rho wrr~q f lf~r. l o t~ 9 ffarf lcy ~/!/lQ ~- ~ ~ y ~ ,~~ hQrfer L'alon 1~L1 f0Q C'A ~ISfr!•C1', L'11~9fe~r ~~1a~ C'avn~,1/irJ~r~ia. URVfc"~ ~';~ ...,.,,~ 1~aovFMEkr s~av~r 0~8~ _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - _ ~' AGENDA ...~,,~ Meeting Date: June 25, 2008 Item Number: 8.D.13.e. Subject: Request Permission for a Concrete Driveway Apron to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 33, Westerleigh, Section 1 County Administrator's Comments: County Administrator: Board Action Reauested: Grant Main Street Homes permission fora concrete driveway apron to encroach within a 16' drainage easement across Lot 33, Westerleigh, Section 1, subject to the execution of a license agreement. Summary of Information: Main Street Homes have requested permission for a concrete driveway apron to encroach within a 16' drainage easement across Lot 33, Westerleigh, Section 1. There is an existing underground concrete drainage pipe in the easement. The Environmental Engineering has reviewed and approved this request. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ooo~.~~ VICINITY SKETCH Request Permission for a Concrete Drireway Apron to Encroach Nlithin a Sixteen Foot Drainage Easement Across Lot 33, lAlesterleigh, Section i (.} REQUEST PERMISSION FOR A CONCRETE DRIVEWAY APRON ~0~~ O N Chesterfield County Department of Utilities r W i ~~~ E $ t hcl egrak 116b7 tet o~~a_8s ria a to aomrr nwr ~ nets » teeter a nR ihieiri!sti~ott tut mzr rorn~ iinoot w txr+trrsoit n~v nu, a p~trpes ~"°s vei~i~aaV°O~iMi u+~°w i pau ~r ~o Maeuoo°AOwo weeao~a ~orou~~ ~ r ~~ww ~pwa~+ mi a sat e ~ ~~ vi , ~ a n ~ ~'U~7der~rvun~ 'ties ~- OPEN SPACE D 1 ~ 23,~~..` Main Street Homes ~d be` ~~, a 524 Cabretta Dr ~itivns D County ~4 ' ~ 9~OS' $ i PIN 7 86813731QOQQp h 9 UNDISTURBED BUFFER Q i 8' ' -~'~ LOT 33 0 N I , ~ 1.-r 0.,145 ACRE r~^+ 0' ( ~ -' ~ ilt I I F ~ ~ ~ enc ( I ,~-- " x I ~ ~4~~ ~ r X ~ `r I O I ~'~ - "j I - ~, w~ r~rp u i I ~ b 7'J':l~7'S 2 ~ I o t7 H ~ ~ 1~.xT' 'd ?6.17 ~'I •8 I Lor34 ll _ I LOT 32 ~ 1 ~ ,5024 ~ ~ ~ I ~ I u~ • PROPOS ~r ~ DWELUN $ _ _ DR i +`~ l 1 9.6T i ~ • I LICENSED AREA 2 ~ I °~ ~ I ~!I w 1' 24. I ~ ~~ ~ ~ I - ~ '-~ I I I I ,.-~ I t 6' DRAINAGE Limits Of ~ %.~ ~ N I II I EASEMENT Clearing ~ ~ I II I ~ K. I I ~y3 H Oar ~b ~! ~ ~ SSCJ•47'47 90.00' STONE colvsrRUCr~oN ~~~'~~'~~~ ' Gi4B A DR/VB ENTRANCE 1lnrk H. Heap ~ LOT 32 No. 1613 5/21/2008 •C~ X04 NOTE.' THIS PLAT IS ~' ~~ L 3URV Proposed ~ PLATS OF RE ORD. R~EV.~5/ 12008 DRIVE DETAIL Impro vements on S~R t/2ooa LOT33, SECT/ON 9 oaTE:4 SCALE: r =3o WESTERLE/GH ENO ~, ~..~, ~N~. ~oB Ivo: Co8to2o3 Chesterfield County, I/irginio RE.• MAIN STREET HOMES CHK.• LZ4D ON'L^.• LLK . PLANNERS • ARCiHITECI•S • ENC,IINEERS • SURVEYORS' R~FL[6TfM0 TOMORROW 501 B~anchway Road Suite i00 'Richmond, Virpinis 23238 'Phone (804) 794-0571 'Fax (804) 794-2635 MIYYtM•O~I~l~.OC CHESTERFIELD COUNTY ~~°~ BOARD OF SUPERVISORS Page 1 of 1 _. _ ~~ AGENDA ::,,I~QNt4•~ Meeting Date: June 25, 2008 Item Number: 8.D.13.f. Subject: Request Permission for a Concrete Driveway to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 7, Summer Lake, Section 5 County Administrator's Comments: County Administrator: Re Grant Parker & Orleans Homebuilders, Inc. permission for a concrete driveway to encroach within a 16' drainage easement across Lot 7, Summer Lake, Section 5, subject to the execution of a license agreement. Summary of Information: Parker & Orleans Homebuilders, Inc. has requested permission for a concrete driveway to encroach within a 16' drainage easement across Lot 7, Summer Lake, Section 5. There is an existing concrete drainage pipe in the easement. The Environmental Engineering Department has reviewed and approved this request. Approval is recommended. District: Matoaca Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ^ No # ~Q~~.~~ VICI~JITY SKETCH Parker ~ prleans Homebuilders, Inc. permission for a concrete drireway to encroach within a 1 i' drainage easement across Lot 7, Summer Lake, Section 3 Chesterfield County Department of Utilities N W ~E S I hcl eq~ak N5b7 ket ~oc~a_~~ ThIS sketch is aGorr~Ilatkm of Information .shOrm m the subdlvlslon plat recorded (n PB Ibl Pgg 43 and subdlvlslon constructtan pkans. This compiled sketch has lien done witFrout the benefit of a tIE1e report and thereforo may not n®ce55A"Ily show all enuimber'ances to the subject parcel. This sketch does not represent a ma^tcjage survey. ! ~ / , Parker dt Orleans Homcbuildars Inc ,~ / rb anttary SesYer ~ F nt (Lj!§ 6264 PG 56 16949 Jeanway Tr , / / / DB. 6895 PG. 473 ~ ~ PIN: 709684509200000 / /~Q~,86' / ` , \ \ LOCI 7 ,~ ,~ 8, -T•~ ~ I ~~ ~~ /' • ' ' r ~ .t~sement 1 i i / / ~ ~ ~• ~ Lot 8 ~~~ ~ K~'' •1 _ _ ~ ioi l Lot 6 .~ . , !b / \ ~IM~ 3?b sf ~ ~ /~ Dralncrge / ~ ~ ,.- Po ch ~ Easement \. ~ .~ i ,/ i ~ lb5anitary Sewer /`~ r ~ > j Easement ~ ~ LICENSED AREA r i~ ~ 7~- -` i ~ \ -y i ~ ~ ~ ~ ~ ~ &~trancetiora ,~ ~ . I ~~ 3!J' ~ ~ JO' Easement ~~ / ~~~ °- / ~,~ !Hier ~ / Jennway Terrace 40' RNV Legend: Denotes Silt Fence - • - - ~ - Denotes Llmlts of Disturbance 7t1e driveway shown on this sketch Is Intended as a visual golds only and does not necessarily represent the actual constructed driveway In either dknenston or configuration. PROPOSED IMPROVEMENTS ON LOT 7, SECTION 5 "SUMMER LAKE" MATOACA DISTRICT CHESTERFIELD CO., VA. DATE: MAY 06, 2008 SCALE: 1" = 30' REV: MAY 19,2008 Driveway dimension added ~oaeph, Coz 8~• Aseocia~ela, Inc. 14359 Sommerville Court, Midbthian, VA 23113 (804) B97-8887 Fax (804) 897-5959 CIVIL ENGINEERING LAND SURVEYING LAND PLANNING BUILDER: Parker 8 Orleans Homebuilders PH# 323-3100 JOB NO.: 27260 S:~.proJects\27)00(\27260\5urveYl~9\Rnal Verslon1272b0.dwg, 5/19/2008 11:29:46 AM, 1:1 CHESTERFIELD COUNTY ~~` `~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA h,~,,,,a Meeting Date: June 25, 2008 Item Number: 8.D.13.g. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Easement and a Thirty-Foot Drainage and Sewer Easement Across Lot 43, Stewart Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Board Action Requested: Grant BB Hunt LLC permission for a proposed fence to encroach within a 16' easement and a 30' drainage and sewer easement across Lot 43, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: BB Hunt LLC has requested permission for a proposed fence to encroach within a 16' easement and a 30' drainage and sewer easement across Lot 43, Stewart Village, Section A at Charter Colony. There is an existing sewer line and a drainage Swale within the easements. The request has been reviewed and approved by county staff and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager # 000191 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach lAlithin a Sixteen Foot Easement and a Thirty Foot Drainage and Sewer Easement Across Lot 43, Stewart Village, Section A at Charter Colony N Chesterfield County Department of Utilities w'~ ~ -E ~ 1 hcY egrak ~16b7 tet ~~®a_9~ -9 PER SMlGIfi FAiRr~'A', 'EONI'~i ~$ l1N. ~E ~ 7.E' c~o~r~R soE (RI14t TO ~ - ts' LOANER SIEIE (SACK i+a S~ +~ SO' XJ~C -LICENSED AREA ~tspM~t~,~ ~ K[ p~1R6~ ~ .•~ EX~s+ins ~naC ~ Ee ~a' ter. ~ si i.OT 8~ ' BB Hunt LLC ~ 7S5 Colony Oak Ln Db. 4442 PG. 483. PIN: 722705$4100000U I~ 44 ~ ss~ ~ ~~ a.s' ~.~ T •~ ~` --~ ~n~,aoo~ rr C~LQNY QI ~C LA~IVB 44' R/VU PRBP06~'D iM[sR~VE7ulENTS (}N ~~A~ ~~ •t ~~ ~~~ I~iOLARFNAN OtSCRICT CtIES't'flQ•E]..0 OOI~ lEN LOT 42 d~ ,~.~ ~~~ 1.000. T1fLER S ASSOCIATES. P.C. ~ SLIAlIE1f~01~S 1~ !IAl1dVER OI~N OANE 00®'_93 CHESTERFIELD COUNTY ~` BOARD OF SUPERVISORS Page 1 of 1 _. . ~ AGENDA :I{t~,N\P.~ Meeting Date: June 25, 2008 Item Number: 8.D.13.h. Subiect: Request Permission for a Fence to Encroach Within an Eight-Foot Easement, a Thirty-Foot Drainage and Sewer Easement, and an Eight-Foot Drainage Easement Across Lot 6, Tanner Village, Section B at Charter Colony County Administrator's Comments: County Administrator: Board Action Requested: Grant Robert P. Clabough and Amy S. Clabough permission for a fence to encroach within an 8' easement, a 30' drainage and sewer easement, and an 8' drainage easement across Lot 6, Tanner Village, Section B at Charter Colony, subject to the execution of a license agreement. Summary of Information: Robert P. Clabough and Amy S. Clabough have requested permission fora fence to encroach within an 8' easement, a 30' drainage and sewer easement, and an 8' drainage easement across Lot 6, Tanner Village, Section B at Charter Colony. There is an existing sewer line and drainage swale within the easements. The request has been reviewed and approved by county staff and Comcast Cablevision. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager 0001.94 VIGI N ITY S KETCH Request Permission for a Fence to Encroach 1lllithin an Eight Foot Easement, a Thirty Foot Drainage and Sewer Easement, and an Eight Foot Drainage Easement Across Lot i, Tanner Village, Section B at Charter Colony N Chesterfield County Depadment of Utilities w "~- E I nal tgiak S33.SJAet V®®~.J~ ~ - McMANQN HDMES ~ ~ XXX - LICEi~1SED AREA . TAKER VILL#,GE LDT 56 LOT 55 n! CFIART~R CQL.ONY ~ . ' SECTION A 24~ 246 Pf,139 PG77-81 ~, ~~ ; 244 L<t7 ~ . r -~'~ w 1 . t ~~ 1 -r.r ~` r1 I~ r ~ F a -i ~ ~ f 1 F~ ~r O ~ ~ I I ~~ ' ~ ~~~ • + I +++~~~{{{~ ~, I ~ ~1 I i~• ~T5 OF LAND f ~ ~ ~ ~~~ ~ r-r. DISTUR2f+~£ ~~ ~1 ~ ~ ~ ~ L1 'C' ~ ~I i ~ X46/ ~fi 1~4.~' 1 ~ ~ aRllrlyp~ DEdG ! s~~ A1t}' 248 --~ ~ p~,OO' ~ .1' ± ~R£NrtNT 4 LD7 5 ~~' '~°~°~ ~ suT~~ ~ t: EN ~ 2g,~,7' 1 247 7'~ `~ try Robert P. Claboagb - 9~ + ` f i Amy S. CWbauBhh 249-`'- ~~=~ ~ ~~ r 14131 Jeffries Tr • ~ ~ ~ ~~ ~ DB. G612 PG. 755 ~ ~~ PIN: 724698978800000 - ~ ¢R ~ CfllIS ZOM® R-4 L^3~,31` ENTRANCE ~T„~ ~! JEFFRIES TERR'ACF st3lE=~.~' . C44' R/1~I ~ ~ R C~11CK Q SIDE7~0' pROP~SED YZ7UNGBIDOD, TYt~'R do IMPRpvE~E~VTS ON A.43OCIdT~ P. C. LDT 6 eNZt eN~eERS, PL~Rs {~ LAND SUItVEYOts TANNER VILLAGE ~ ~u ~7 ~ C~a ~ I~ 8~s1 _ _ ... ~ SEE FIDN 8 ~ ~ ...... - . .. ~ ~ goo4 LE, s• - 3 at CHARTER CDLaNY ~ , MATUACA DISTRICT C#iESTEIZFIELD Cpl#~tTY, VIRGINIA N , _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - ~ AGENDA «,: IN\~ Meeting Date: June 25, 2008 Item Number: 8.D.14 Subject: Approval of an Addendum to a Sales Contract for the Purchase of Two Parcels o Land for Matoaca Elementary School County Administrator's Comments• County Administrator: Approve an addendum to a sales contract for the purchase of two parcels of land containing a total of 2.8 acres, more or less, for $125, 000.00, from James Douglas Perdue, for Matoaca Elementary School, and authorize the County Administrator to execute the addendum. Summary of Information: A sales contract to purchase two parcels of land containing a total of 2.8 acres, more or less, with improvements, PINS: 778608548000000 and 778608526900000, 21514 and 21518 Lee Street, for $125,000.00, plus closing costs which are estimated to be $8,000.00, from James Douglas Perdue, for the Matoaca Elementary School parking lot project was approved by the Board of Supervisors on December 19, 2007. The sales contract stipulates a closing date of on or before June 27, 2008. A boundary dispute prevents meeting the closing date and an extension until August 28, 2008, is requested. There is no change in the level of funding required and Schools has sufficient funding allocated in their CIP fund to cover this purchase. Staff is continuing to work with the Seller to resolve the boundary dispute. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # O®®,_9'7 VICINITY SKETCH Approval of an Addendum to a Sales Contract for the Purchase of Two Parcels of Land for Matoaca Elementary School N Chesterfield County Department of Utilities W ~- E S J t trot egiaK iataa trt 00,_98 1 lass 2141 j 6800 o1s 4170 6720 001 ru7 . R,yr~ s7oa EXH IT "A'e se 5 ~a, 6801 aole 6709 3115 6721 ossa 21405 1~3a o~, 0~2 c aka 9S~ 6624 s7ao ss2s MATOACA 2 51 ~ ELEMENTARY SCHOOL 739e 21508 tees 8627 slag s4ao 21510 21514 JAMES DOUGLA8 PERDUE PINS: 778608548000000 AND 778808ISZ6900000 21514 AND 15 WILL BOOK Z99, PAGE 800 sago 2.8 ACRES, MORE OR LESS 21504 528' 9784 s442 21518 6624 21520 001 rasa ~"' 008 o0s 8706 o04 oor 4as1 s7so ~~ 0D2 3z4a 6718 8712 8708 8722 003 a4~ 8700 a147 7u7 6825 8704 ~ ~~ 8819 009 393s 013 o1a ~3 a23s 21800 i a 8725 2 801 871 ~ 6711 6 07 s23o ~ 21802 i 3700 6231 9323 ? 0319 1213- 21814 6713 21804 21807 8828 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~'I~,N~A Meeting Date: June 25, 2008 Item Number: 8.D.15 Su_ biect: Approval of a Lease Addendum for Office Space at Court Square for the Department of Social Services County Administrator's Comments• County Administrator: Board Action Reauested: Authorize the County Administrator to execute a lease addendum for office space at Court Square for the Department of Social Services. Summary of Information: On July 1, 2006, the County entered into a lease with CS Development Company, Inc. for the Department of Social Services Fiscal Team. The current lease is for 712 square feet of space in Suite 202. Staff is requesting that the lease be amended to reflect a change from Suite 202 to Suite 201. The new suite has 765 square feet of space and the floor plan is better suited for the team. Staff negotiated a price of $15.00 per square foot, with a 3 0 escalator, for the new suite. This is a reduction from $15.91 per square foot for the current suite. All other terms of the lease will remain the same. Approximately $2,000 in one-time expenditures for relocation of computer equipment and other moving expenses would be incurred. Funds have been identified within Social Services. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 00®~~~ a , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This request is to amend and execute a new lease agreement between Social Services and CS Development Company. The new lease contract will consist of relocating from Suite 202 to Suite 201 at Court Square at an extra contract cost of less than $25.00, for an additional working space of 44 square feet. A onetime moving expense in the amount of $2,000 is being requested as a result of the new lease agreement. Sufficient funding is available to cover both the onetime expense and the lease agreement cost within Social Services operating budget in FY2009. Preparers Allan M. Carmody OQ®~®1 Title: Director, Budget and Management VICINITY SKETCH Approval of a Lease Addendum for office Space at Court Square for the Department of Social Services ~I \14~ ~ 15 16 ~~ ~ 13 19 17 1 ~~ OR/~~ 18 0 ti m~, °c ~~o 9854 Lori R d -Lease Space Social Services Fiscal Team S~ ~~~~~~ MIMMS DR ~ S ~ ~ ~ ~ ~ d ~ Cp~~Q~$ p~Z ® ~ J~ ~Rq ~S '~~} O ~ C~ ooe ~ i N Chesterfield County Department of Utildies , ~~ W ;~~~;. E ~'.~ T~ I hcl egrak •.15b7 tet ... h~~' Meeti Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA une 25.2008 FY2008 Year-End Adjustments County Administrator's Comments: Item Num County Administrator: ~2~ Board Action Requested: 16. Consider FY2008 year-end revenue and expenditure adjustments as follows: a. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and decrease revenues and expenditures all as outlined on Schedule A. b. Appropriate revenues and expenditures and authorize other adjustments for specific programs, projects and non-general fund departments as outlined on Schedule B. c. Authorize the County Administrator to reserve and appropriate into FY2009 unspent FY2008 appropriations as outlined on Schedule C, contingent upon positive results of operations within individual departments and countywide as determined by the county's financial audit. Summary of Information: The requested budget adjustments and reserves are based on staff's year-end projections of the variance from budget of the actual revenues and expenditures. Actual revenue received and expenditures incurred will be reported in November after completion of the audit. Reserve amounts identified as restricted will be based on the actual expenses and revenues. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: Yes ~ No ^ Page 1 of 5 #000203 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 5 AGENDA Priority reserves will not be higher, but may be lower than stated in the schedules, again depending on actual results. Staff quarterly prepares revenue and expenditure projections to determine the outlook of the county's finances at year-end. After preparing the first quarter projections for FY2008, staff was concerned about the local economy and whether actual revenue collections would reach budgeted amounts. Based on that information the county administrator implemented 3o spending reduction plans to guard against any projected revenue shortfalls. Department directors and their staff implemented these plans and through strong management practices were able to continue delivering services to citizens with little immediate impact on service levels. The actions taken proved successful as a one-time measure to deal with the projected revenue shortfall but are not sustainable on a recurring basis. The ability to reserve funds in FY2008 is due primarily to these spending reduction efforts as projected actual revenues are anticipated to be within 0.5%, or $2.6 million of the general fund budget. The county expenditure savings are the result of departments holding vacant positions, not ordering budgeted capital items and minimizing operating expenditures as much as possible without impacting the services delivered to citizens. Continuing to defer these types of expenditures ultimately will impact delivered services. Attachment C identifies recommended reserves, contingent upon positive results of operations. Approval of the list will allow the county to address priority needs both in FY2009 and FY2010. This paper also requests Board action on the recommended budget adjustments. When considering the budget adjustments it is important to note that most departments budget personnel expenses at 96 percent of estimated costs to account for attrition (or turnover) within the department. The budgeted reduction for turnover is based on an expected countywide average. All departments do not realize the savings from turnover which creates a need for budget adjustments in some departments. Highlights of other departmental budget adjustments are noted below. In the Management Services division, adjustments are requested in the General Services Administration budget to cover the 4 percent cut for turnover, charges for county wide copier costs and the county-wide records retention/destruction program. An additional appropriation is also requested in the Treasurer's budget to offset most of the cost of delinquent collections which is being offset with revenues received from the DMV Stop Program; an appropriation of personal property delinquent fees is also requested. An increase in appropriations for county wide telephone system upgrades is also requested and would be funded by the use of a reserve previously set aside specifically for future phone system upgrades. O®0~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 5 AGENDA Summary of Information (continued) Staff requests an adjustment in the Commonwealth Attorney's budget due primarily to costs associated with personnel. An adjustment in the General District Court's budget is requested to cover the costs of court appointed attorney fees. Outside donations received in excess of those budgeted for the Black History Month celebration in the amount of $100,000 plus use of a reserve carried over from FY2007 are identified as the source of funding requested to be appropriated for expenses associated with this annual program. A transfer of $722,000 from the unused lease purchase proceeds sold for the Community Development Building is requested as the source of funding for the transfer to the general fund to cover the FY2008 debt service associated with that financing. Unused proceeds from any issue can only be used to retire the debt on the same issue when there is not a need for funding in other projects authorized under that financing. An adjustment of $62,500 is requested to cover expenses for one time equipment purchases and other start-up costs in the Employee Health Clinic. Transfers to county capital projects in the amount of $175,770 are requested on Schedule A. The 2007 lease purchase certificates of participation sale was sold with a premium bid and that premium is requested to be appropriated on Schedule B for the Circuit/General District Court capital project so that $117,430 can be returned to the County's Reserve for Capital Projects. An appropriation of $128,287 in premium proceeds received on the same lease purchase sale are requested to offset the cost of seven pieces of Fire Department apparatus financed in the 2007 transaction. The County is working diligently with the federal and state governments to come up with a plan for improvements that need to be made at the closed Fort Darling landfill and $55,500 is requested to complete a study. Public education grant funds received annually must be used for educational and public services; therefore, an $87,000 appropriation is requested in the general fund for the Public Meeting Room Upgrades capital project. The project entails maintenance and technology upgrades for obsolete audio and video equipment. A transfer of $75,700 is requested for the design of modifications to the Animal Control Shelter that are required by the state. Schedule B also requests an appropriation of $632,576 in rental income received at Cloverleaf Mall that will be used to offset costs of mall operations through late fall, 2008. A state reimbursement of $613,836 in excess of what was budgeted has been received for the Jail expansion project and is requested to be appropriated to complete HVAC, security, and inmate Q-00~05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 5 AGENDA Summary of Information (continued) bunking renovations at the local jail annex facility. These systems are antiquated and have reached their useful life. The bunking is necessary to accommodate inmates in the new jail while the improvements are being completed at the annex. The Treasurer's office anticipates bringing the Board a request to award a contract for a replacement customer service accounts receivable system in the fall of 2008 and an additional $75,000 is needed to fully fund the estimated cost of the project. The transfers to Airport capital projects and operating funds in the amount of $361,624 are outlined in Schedule B. Part of this funding ($120,721) is to cover the fall 2007 air show expenses in excess of funding received from outside donations ($118,199). The $118,199 in donations received for the air show is requested to be appropriated as well. Also requested is a transfer of $90,903 to cover expenses for the airport terminal expansion project that were not reimbursed by the state and transfer of $150,000 to make improvements to a hangar as part of the terms of a Board approved lease agreement. State and Federal reimbursement funds for the runway rehabilitation project are requested to be appropriated to cover expenses associated with the final change orders for this project. In the Human Services division, the Chesterfield 2007 Celebration received revenues in FY2007 that were reserved and that are requested to be appropriated to cover FY2008 expenses for this celebration. Included on Schedules A and B is a transfer from the general fund and into the Adult Drug Court grant program to cover revenue shortfalls in the amount of $67,500. Also requested on Schedule B for the Adult Drug Court grant is an appropriation of $63,918 in additional revenue received from client program fees to offset expenses associated with that program. The request for increases for the Fire Department includes an appropriation of excess revenues in the amount of $557,000 from the state of which $189,000 is pass-thru revenue to the volunteer associations. Also on Schedule B is a request to appropriate a $282,903 transfer from School's for the Secure Our Schools Police grant program. This grant focuses on security equipment hardware and software purchases. The on-going annual maintenance will be covered by each individual school. Adjustments are also requested for state sales tax and the corresponding transfer to schools. The revised state sales tax estimate for FY2008 results in a decrease of $2,363,200. Also requested is a reduction in the general fund transfer to schools totaling $2,655,888 which represents the schools' share of personal property taxes that are projected to be below budget in FY2008. QQ®i~~® CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 5 of 5 AGENDA Summary of Information (continued) Schedule C lists requests for reserves to be carried over into the FY2009 budget contingent upon favorable results of operations. The schedule lists funding which is restricted to use ($5.95 million) and priority county and department-specific requests ($13.3 million). The Board has the flexibility of reserving these funds for use in FY2009 or utilizing some of the funding to offset costs in the upcoming FY2010 budget. Several of the requested reserves such as those for energy and fuel cost increases, for offsetting potential revenue shortfalls and vital equipment replacements will provide funding for some of the purchases that were delayed in FY2008 and prevent departments from having to forgo other planned expenditures in order to cover the anticipated rising energy and fuel costs. ~~~~~~ GENERAL FUND Schedule A County General Fund Departmental Revenue and Expenditure Budget Adjustments Black History Month Chesterfield 2007 Celebration Commonwealth Attorney Convention Center Reimbursement Debt Service Employee Health Clinic Fire General District Court General Services Administration Sheriff Telephone upgrades Treasurer Transfer to Schools -state sales tax shortfall Transfer to Schools -property tax reduction 8~ shortfall Transfer to County Capital Projects: Design for Animal Control Shelter Study for Ft. Darling Closed Landfill PEG Revenue restricted to use for public education -using for upgrades to the Public Meeting Room Treasurer's Customer Service Accounts Receivable System Return of unused funds from the Circuit/GDC Courthouse Expansion project as using COPS premium proceeds in lieu of general fund transfer Reserve for County's Capital Projects -return of funds to RFCIP Transfers to Grants for Adult Drug Court Transfer to Airport operating and capital projects funds Notes for Changes in Revenue Appropriation Categories for FY2009: Revenue Expenditures 114,000 114,000 52,481 58,000 14,000 158,000 425,000 425,000 $722,000 722,000 62,500 557,000 189,000 80,000 92,000 354,092 260,612 260,612 547,251 250,000 (2,363,200) (2,363,200) (2,655,888) (2,655,888) 75,700 55,500 87,000 87,000 75,000 (117,430) 117,430 67,500 361,624 ($1,885,652) ($1,885,652) (1) Reduce Permit & Fees revenue appropriation and increase Service Charges appropriation category by $140,000. Schedule B OTHER FUNDS Other Funds -Revenue and Expenditure Budget Adjustments Grants: Adult Drug Court -increase in transfer from General fund Adult Drug Court -appropriation of client program fees Police Secure Our Schools Grant Match-Transfer from Schools CIP Total Grant Adjustments County Capital Proiects: Circuit/General District Courthouse Expan. -premium proceeds Circuit/General District Courthouse Expan. -transfer from GF Cloverleaf Mall -appropriation of rent revenues to cover expenses Design for Modifications to the Animal Control Shelter -transfer from GF Fire Service Vehicle Apparatus Replacement -appropriation of premium proceeds received Fort Darling Closed Landfill -transfer from GF State Aid Reimbursement for Jail Renovations/Upgrades Public Meeting Room -transfer from GF Treasurer's Customer Service System -transfer from GF Total County Capital Projects Airport Funds: Airport Operating -airshow revenues Airport Operating -general fund transfer for airshow Airport Capital Projects -transfer from general fund Airport Capital Projects -federal & state funded Total Airport Operating & Capital Project Fund Adjustments Revenue Expenditures 67,500.00 63,918.53 67,500.00 63,918.53 282.903.00 414,321.53 282.903.00 414,321.53 117,429.79 117,429.79 (117,429.79) (117,429.79) 632, 576.00 75,700.00 128,287.00 55,500.00 613,836.93 87, 000.00 75.000.00 1,667,899.93 632,576.00 75,700.00 128,287.00 55,500.00 613,836.93 87,000.00 75,000.00 1,667,899.93 118,199.00 118,199.00 120,721.00 120,721.00 240,903.00 240,903.00 413.202.00 413.202.00 893,025.00 893,025.00 ®®Q~~~q FY2008 Schedule C -RESERVE REQUESTS A -GENERAL FUND Restricted Funds Not Appropriated CentrePointe Interchange Special Assessment District $ 147,224 Convention Center Refund For Tourism 1,003,502 Commonwealth's Attorney- Asset Forfeiture 141,755 Police -Asset Forfeiture 717,811 Debt Service - Meadowville variable rate savings 122,000 Debt Service -debt service savings for future debt increases 1,050,475 DUI Fees 225,000 Environmental Engineering- BMP and GIS 246,518 IST -telephone system upgrades 225,000 Road Funds from BPOL budgeted for future debt service obligations 1,593,400 Transfer for the Adult Drug Court loss of revenue beginning in FY2010 189,000 Workers Compensation budgeted for Future Liabilities 200,000 $ 5,861,685 Restricted Funds Appropriated Social Services- Restricted Federal Funds 98 255 98,255 Carry-forwards Requests FY2010 operating costs 4,146,000 Potential revenue shortfall in FY2009 and in FY2010 4,977,900 County departments fuel and energy cost increases 1,400,000 Departmental Reserves 395,700 Fire -additional engine & equipment for a ladder truck; equipment purchases; equipment needed to reach next level in insurance rating 717,000 Mental Health Support Services -information system technology software/hardware 250,000 Mental Health Support Services -feasibility study to address service delivery 125,000 Police - 12 replacement vehicles & forensic van, computer & capital equipment, truck for Animal Control 467,000 Sheriff -palm scanners for sex offender ID requirements & electronic home monitoring equipment 54,000 12,532,600 B NON-GENERAL FUND DEPARTMENTS Appropriated Community Correction Services $74,000 Utilities 702,000 $776,000 (~®0~~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 _~, AGENDA Meeting Date: June 25, 2008 Item Number: 8.D.17. Subject: Cancellation of Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Sewer and Temporary Construction Easements for the Sunnybrook Pump Station Relief Sewer Project County Administrator's Comments: County Administrator: Cancellation of Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Sewer and Temporary Construction Easements for the Sunnybrook Pump Station Relief Sewer Project. Summary of Information: Staff has acquired a variable width permanent sewer and temporary construction easements needed for the Sunnybrook Pump Station Relief Sewer Project from Michael J. and Dana Vann, 10222 Carol Anne Road, PIN: 743677754000000. A public hearing is longer necessary to consider the exercise of eminent domain. Staff recommends canceling the public hearing. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ~ Yes ^ No # 3AI CHESTERFIELD COUNTY °„~tP BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: June 25, 2008 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 04-0011 Project Name: Weeping Willow Drive and Chain Tree Parkway Developer: Magnolia Green Development, LLC Contractor: Piedmont Construction Company Incorporated Contract Amount: Water Improvements - $396,000.00 District: Matoaca Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No Agenda Item June 25, 2008 Page 2 2. Contract Number: 06-0297 Project Name: Oxford Village at Charter Colony Developer: B.B. Hunt LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 3. Contract Number: 06-0351 Project Name: Magnolia Green, Section F Developer: Magnolia Green Development,LLC Contractor: Statewide Contracting LLC Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 4. Contract Number: 06-0352 Project Name: Magnolia Green, Section G Developer: Magnolia Green Development, LLC Contractor: Statewide Contracting LLC Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca 5. Contract Number: 07-0289 Project Name: Bon Air Manor Developer: Irvin Fortenberry, Jr. Contractor: Marotta and Sons, LLC Contract Amount: Wastewater Improvements - District: Midlothian $74,312.00 $108,518.75 $55,544.00 $435,544.00 $61,940.00 $137,193.35 $25,987.60 Agenda Item June 25, 2008 Page 3 6. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 7. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 8. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 9. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 07-0292 Herrera Medical Office Santiago E.Herrera and Jolanta A. Herrera Buchanan and Rice Contractors, Incorporated Wastewater Improvements - $14,765.00 Bermuda 07-0396 LEC Apartments, Phase II Swift Creek Associates LP Bookman Construction Water Improvements - Wastewater Improvements - Matoaca 07-0423 Primrose School - Arbor Landing GP Wiley, LLC Godley and Son, Incorporated Water Improvements - Wastewater Improvements - Bermuda 07-0462 CVS/Pharmacy Store Number 4242 BEP Limited Partnership East West Construction Incorporated Water Improvements - Wastewater Improvements - Midlothian $55,250.00 (Private) $41,126.00 $43,152.00 $35,425.00 $15,360.00 Agenda Item June 25, 2008 Page 4 10. Contract Number: 07-0465 Project Name: Ruffin Mill Center Developer: The Landmark Company Incorporated Contractor: Contract Amount: Water Improvements - wastewater Improvements - District: Bermuda $94,860.00 $23,000.00 ~~ h~~N.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 9.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # 0~®2~5 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 25, 2008 BOARD MEETING DATE DESCRIPTION AMOUNT 07/01/07 FY2008 Actual Beginning Fund Balance 11/28/07 Schools: Appropriate transfer to Schools for use in ($571,000) FY2008 for trailer purchases 11/28/07 Schools: Designate for non-recurring items in FY2009 ($4,092,800) 11/28/07 County: Appropriate transfer to Parks CIP for ($145,000) FY20081and purchase BALANCE $65,204,300 $64,633,300 $60,540,500 $60,395,500 11/28/07 County: designate for non-recurring items in FY2009 ($6,900,500) $53,495,000 (~QO~~.~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS June 25, 2008 Board Meeting Date Description Amount 6/30/2007 FY07 Ending Balance FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY08 Budgeted Addition 15,521,300 4/11/2007 FY08 Capital Projects (]4,889,300) 10/10/2007 Fire Logistics Facility, Phase II (150,000) 2/13/2008 Web streaming hardware, software, services and support (72,240) Balance $1,097,798 16,619,098 1,729,798 1,579,798 1,507,558 ~dQ~1.~ ^C p ~ M ~ ~ l ^ .-~ ~ ~" ~p N ~--~ ~ a ~ ~ ~ , .i v .b ~; ~ ~ o ~ ~ c .~ 00 0 ~ 0 0 0 C ~, ~ y ~ M N ~ ~ 6~4 ~ ~ ~ N Z ~ ~' ~ O ~ ,--~ O ~ ~ A ~ ~ ~ ~ ~ (..i .b ++ O N M O ~ z ~ ~, w ,~ ~ ~ ~ o ~ N N it- A O O O O O ~ N O o ~ ~ •~ 00 00 00 00 00 N ~ ~ ~ ~ ~ U o ~, H ~ ~ A inn ~ Q1 00 M ~ [~ ~ ~ O O N ~t ~ ~ ~ ~"' ~ `o v'i l~ ~ ~ ~ ~ ~ O =., 6 9 bR C~4 6 9 6 ~4 A; U ., ~ ~ ~ ~ .. ~ y ~ o p ~ ~ ~ ~ ° ~ ~ A ~ U A ~ ~ U ~~®~~ ~ Prepared by Accounting Department May 31, 2008 Date B 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 9,225,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 117.742,200 Outstanding Date Balance Ends 5/31/08 11/19 $9,660,000 11/21 8,210,000 11/23 4,820,000 11 /24 18,55 0,000 10/08 9,225,000 12/17 1,335,826 12/10 265,326 11/24 12,435,000 11 /24 10,350,000 11/27 22,220,000 97.071.152 Approved Amount 0002,9 6Y h,~N*~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 25, 2008 Item Number: Page 1 of 1 9.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments• County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # 0002,20 W S N O M v L m 0 w O N 0 .~ O ~i 0 w ~ ~ V U o o o ~ o ~ U O O Q .~ a U ~ ~ ~ ~ +.~ '~ ~ ~ O jh ~ ? O ,bq 'w ~ ~ d w ~ ~ ~ ~ ~~ y O ,~ '~ ~ ~ ~ O ~ ~ ~ ~ ~ ~' '~ ~ ~ ~_ Ct y ~ ~ ~ '~ Q ~ O ~ ~ tl ~ U O ''~ O ~ y d ~ ~ v ~ ~ U ~ w ~~ ~ ~ ~~ ~ a .H ~~ ~I A 0 ~ A ? r~ ~ w Ui +.. Cd ~ o ~ N bq y '~ 3 3 0~ 7r +~ ~ ~ ~ M N N N N N O ~I of of OI OI 4~ ' ', 0 ~o o o o 0 N N N N N N N N N N O ' O O O I ' O O N ', O '. N ~ ~ ~ O ,', O O ' O '. O O 1 0 LL lL LL LL ' 11 ' N L U '~. N N y ', y O ', L y ', N ~ y ' .` C H H LL O ~ F~ W H m M ~ ~ ~ n i° ~ ~ ~ ~ ', ~ ~ J I U Q ~' ~ ',, J '.. 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W ~ O ^ ~ ~ ~ O N ~' 0 • rr A ~: V V ~ ~ ~ 0 R ~ C o"i N ~ R v ~ ~ ~ ~ ~ ~ ~ -0 'Ct O O , ~„ '~' •i o~ ~ ~ ~ ~ ~ o ~ ~ ~ O .~ ~ ~ ~ ,~ ~ ai ~ ~ U ~ ~ ~ ~ 0 ~ U ,~ °' ~ ~ ~, ~~ Cj~ ~ ~ 0 ~ ~ ~ ~ 4a O ~ ~ Q +., ~~+ ~ O q ;~ ~ ^' +~, ~ ~ ~ O ~ ~ °' ~ ~ ~ m ~ 4~ ~ w ..r '~ ~ ~ ~ y U ~ ~ C ~ 0) ~ ~ [~ qO O ~ U ~ Q ~ O obi b4 ~ ~ ~ ~ d ~ U ~ O 0> ' ~ ~ ~, .ry ~ ~ U ~~ N ou O U bA G U z 0 F p4®~~~ M O b O b a b b O z 0 .y A ao r 0 y 'o O i y '~ :~ H o~ y Q u r v d i r r i 0 r O M 0 0 N 'ter O 0 A C r h O A ~a~ `~ 0 June 25, 2008 Speaker's List Afternoon Session 1. 2. 3. 4. 5. r '?~~N.a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance and compensation of the County Administrator and pursuant to § 2.2-3711(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by the County Attorney and pertaining to actual and probable litigation. Preparers Steven L. Micas Title: County Attorney 0800:79007.1 Attachments: ~ Yes ^ No # 000224 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~RCtN_ Meeting Date: June 25, 2008 Item Number: 15.A. Subject: Resolution Recognizing Auxiliary Lieutenant Aldo F. Funai, Jr. Upon His Retirement from the Police Department County Administrator's Comments: County Administrator: Board Action Reauested: The adoption of the attached resolution. Summary of Information: Auxiliary Lieutenant Aldo F. Funai, Jr. will retire from the Police Department having provided 32 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # 0®025 HEREAS, Mr. Aldo F. Funai, Jr. will retire from the Chesterfield County Auxiliary Police Unit on July 1, 2008; and WHEREAS, Mr. Funai provided 32 years of volunteer service to the citizens of Chesterfield County; and WHEREAS, the Auxiliary Police Unit has been of great assistance to the Police Department, contributing a wide range of support services from providing manpower for special events throughout the county to serving on specialized units such as the Police Emergency Response Team and Marine Patrol; and WHEREAS, Mr. Funai has faithfully served the County in the capacity of Special Police Officer, Auxiliary Police Officer, Training Officer, Police Sergeant and Police Lieutenant; and WHEREAS, Mr. Funai attended the first Special Police Academy that was held in 1990; and WHEREAS, Mr. Funai, while serving as Training Officer, coordinated the new Auxiliary Academy, which was instrumental in the transition from Special Police to Auxiliary Police classification WHEREAS, for his long standing devotion, expertise and professionalism, Mr. Funai was selected as the 2004 Special Police Officer of the Year; and WHEREAS, Mr. Funai received four gold Presidential Volunteer Service Awards; and WHEREAS, Mr. Funai has provided the Chesterfield County Police Department with many years of loyal and dedicated volunteer service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Funai's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of June 2008, publicly recognizes Mr. Aldo F. Funai, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Funai and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. ~®Q~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA :~~ ,kc~HV~ Meeting Date: June 25, 2008 Item Number: 15.B. Subiect: Resolution Recognizing the James River High School Boys Varsity Baseball Team for Its Outstanding Accomplishments During the 2008 Season and for Its Excellent Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Daniel A. Gecker has requested that the Board of Supervisors commend and recognize the James River High School Boys Varsity Baseball Team for their superior achievements and representation of Chesterfield County. Summary of Information: The James River High School Boys Varsity Baseball Team under the guidance of Mr. Pete Schumacher and his staff completed the 2008 season with a 13-5 record and an overall record of 21-5. The James River Rapids were the Dominion District regular season runner-up, the Dominion District Tournament Champions, the Central Region Champions and were the State AAA Baseball Champions. Preparers Michael S. Golden Title: Director-Parks and Recreation Attachments: ^ Yes ~ No # RECOGNIZING THE 2008 JAMES RIVER HIGH SCHOOL VARSITY BASEBALL TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Pete Schumacher, coach of the James River High School Varsity Baseball Team completed his second year of coaching; and WHEREAS, under Mr. Schumacher's and his staff's direction, the James River Rapids finished the regular season with a 13-5 record and an overall record of 21-5; and WHEREAS, the James River Rapids were the regular season runner-up and Tournament Champions in the Dominion District; and WHEREAS, the James River Rapids were the Central Region Champions; and WHEREAS, the James River Rapids were the State AAA Baseball Champions; and WHEREAS, the team members include Garrett Bardenheier, Matt Brooks, Jack Cleary, Gil Evans, Michael Granger, Ian Harvey, Taylor Jaszewski, Zack Lucas, Daniel Marrs, Jake Matthews, Austin McGowan, Sean Monahan, Robert Oldham, Zac Patrick, Eamon Schwartz, Ted Scruggs, Austin Stadler, Luke Thomas, Carter Brown and Assistant Coaches Chip Boone, Greg Dommisse and Christopher Roarty. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of June 2008, publicly recognizes the 2008 James River High School Varsity Baseball Team for its outstanding representation of Chesterfield County. AND, BE IT FURTHER RESOLVED that the Board of Supervisors, on behalf of the citizens of Chesterfield County, hereby commends the 2008 James River High School Varsity Baseball Team for its commitment to excellence and sportsmanship and expresses best wishes for continued success. June 25, 2008 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Bob Herndon 2. Mr. Art Maxwell 3. Mr. Kevin Koch 4. Mr. Emmanuel Artis 5. 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~oddns ~ uo!u!dp/sJa#~a-3 no,C od •sasuodsa.t .stay; a.te aiaH •suoi3sanb any awes ay3 yaea suods Jepua~eJ way3 SMaN paxse aM •sggnZ x1eW ueailgndag pue sauof ilg 3uapuadapul aced tuay `s4ui3seF.l lllH 3elaowaQ `aa3.tnQ uaalley~l 3uapuadapui - 3ota3siQ '1`dIJOdS ya~eag eaeO3El^j ay3 ui sa3epipuea losin.tadns ay3 uo $uisnao3 ale any `xaan~ an!yaJtr y~Jeas an!yaJd sma~ sly,I, •sanss~ 3ue3-todwi !sow s,/C3unoa ay; ,}o autos uo pue3s ~'"~ JapJp aJl1On( ~e8a~ sa3epipuea iapJp pa f!sse!,~ ay3 a.~aynn 3o uosuedwoo ap-s-,Cq-apps a axew uea s3uan3-3suoa os `3au3s~p yaea wotl sloslnaadnS3o pieo8 pla~la3say~ ay3lo~ sao!#oN !e~a~ spay!sse~~ 8u!ddoys sa3epipuea "~ tr,~ ~.1 ay; 8uun3ea~ s,y ag ~ Suiuun.t ale any `uoi;gala ay3 03 do ~uipeal ~ ~a f fir,." sxaaM ay3 ul •q •noN uo shod ay3 03 0;~ ,Cay3 uayM pat.wo•}ui aq ~ ''" v 0 s ta on to d ` ~ ~ ' 3 . . •} 3ue3.jo 3 wi s,3i sanailaq .tan.tasgp pia~.-a3say~ ay,~ k ~ ~, s± sa ~ u~a ~'"'~' ~ pip , S~GU,~.J -f p.T~Oq ~~I.LjSIQ E~L'O~L'j/~j :suoi~sanb anT3 ~; ;:~ , ~ `, 3~. ~ ~ J S.M ~ 1- gU~'RN ~:(;r~ i .'~u!~ .r~ cli~d~:~y.,rv .~tlrtlriulln#~.~~ .~n#~,~, . 3rrui-~_i~,~ ':~tl!n#~;) }~~a~_~.i. ~`~~L ) slay ssalppe Jawa jieiua e!~ FiaJangap sMau ~eoo~ Jo,d b3o i abed sa~epipue~ pz~oq ~~u~siQ ~~eo~ey~ :suoi~sanb anti -.~an.3asgp piagza~sau;~ uvv~.i c.i ~ ~~~ u lu~~~Y.du~ l Lu t/LUUC/amau/~,uua'aan.[asgopla~za~sar~a'MMM~~:d~~i.~ Sutpnlaui `algs~iene suoi;do `duipun~ l~s aloldxa 11lM t :sggn~, •Al;aauoa speol3o ulalgold ay; ssalpps o; adoq am uea ;uau~a8sueuA ,Cauou~ alq~suodsal y;tnn ,Clue •sanssi psol pue looyas ,clessaaau ay;1o3 apinold o; alga aq qtn~ any ,C;unoa sty; m Suipuads ln3a;sang pue lsuoi;n;i;suoaun;no;na an~3t :sauop •,C;unoa ay; ui spaol autos plmq o;lotuanod ay; y;iM ~11oM o; ~(sn~ autos pug uea slo;suaS a1e3S pue sani;e;uasaldal sa;eSalaQ3o asnoH 1no;ey; adoq ay;;no ploy o; anuiluoa I •Sulpun3 ,Cl;ua.uno ale any saainlas ,C;unoa ay; 30 lla punk pue speol plmq o; plo33e ;ouueo ,Clduals ,C;unoa ayL :si;ul;se)Et •paxg aq o; spaau;sy; u1a;s,Cs uoi;suodsusl;;uaiag3aui us lot ,csd o; saxes a;s;sa ~Ba1laySiy y~noly; suaplnq aloua ,(ue lsaq o; anay;ou plnoys slaun~oauaoy;ua.uno 1np •uoissas 8002 ayi ~q passed ale suoi;s;iuail 1a~~o1d yssa 3i ,C;uoy;ne aa~ ;asdwi 3uiuapsolq o; not;ippe ui `8utpun3lo~ ,C~quaassd lzlauarJ ay; ~ui~Cggol pue sula;;ad;uauadolanap a~gsu-e;sns but;dope `suoi;nlos ~apowi;lnui ~u-zili;n `uoi;suodsuea; y;iM sasn pull du~~luil sapnlaui says yaeoldds Su~uueld ant;asold e alinbal o; ~uio9 st suazi;ia 1no 3o spaau uoi;aalodsue.y ay; ~ulnlaS •sn 30 ;uo.g ui anay ann aSuallaya uoi3suodsueu ay; 30 ;no ,Cann 1no aped 1o piing iouuea aM :aa3ana spaau peol s,~uno~ plat;la;says 1o;;~mpunJ aplAOld no,f plno,H ,-~oH •1aluaa ,CSo~ouyaa; e se pa;a~lleuA ,Clln,}ssaoans aq o; ~l1sd ay; algaua 11~M pue ~l1ed ay; o; ssautsnq n~au Sub;as.~e o;;uaut;iuawoa s,plagla;says sa;elisuowap;ay; ssaaae saysilgs;sa3aallanolo ay; `sa,~ :sggn,L •ssautsnq ~iq pie o; suoyliui 4utpinold a1o•}aq;slg sanssi asay;;aalloa p~noys any uay; `loog ,Csn~lley ay; ui yBiH saso;eye ui yaunl Sui;ea pue slalis.q u, Sutuleal ualpliyo 1no ansy an~~i;sy; auA o; suaaas;I :sauo~ •s1a,Coldu~a yaa;y~iy pus ~ulenb y~iy 8uiuis;al pue ;lui;as.u;a o;;uau~;iwwoa s,,C;unoa ay; uug3a plnon~ pus a1n;n~ 1no ui;uau~;sanui ue si3eallanolo ay;3o uo-;an.gsuoa 103 Buipun3 Suipinold •asildla;ua a;enild pus eimS11A 3o y;lsarouowuao~ ay; `,c;uno~ plagla;say~,Cq ~11sd ay;3o;uauldolanap ui;uaul;sanui is;o; ay;3o uoi;ael3 a s! uogeudoldde uoilll~ bZ$ d :s;~ul;seN •suazt;ia mo pus ,C;iunuiwoa ssautsnq ay;1o3 uin~-uiM s si ,C;lun~oddo oiwouoaa pus;uau~,Coldu~a s~uuq;ay;lauuew cil,i~euuo~u~ a.,ow ~~a aaaH ~~ s ui slsllop xs; s,aldoad aq; Suisn •aln;anl;ss.yui ~Clsssaaau • u u d ~, ed .n ~ pd ay; apinold an~3i saiueduloa 1a~lleua pa;elal pus sassauisnq e~ si~7 ,oJ poipa~q; pue wad S d$olouyoa;lay;o ;ae1~a pus ~l1ed ay; puedxa o; ~;iunuoddo ;ual~aaxa us anay aM •;linq si a~ueyala;ui sty; uisuaa . . ~ • a~sw o; slsllop ailgnd ,Clessaaau ay; pug ;snuff any `sat :aa3anQ ~`~.".''•„M,~.1„ ~eatlanota ay;1o3 ~maueut~ 1o;lutpun3 ^t~• ~, rv~rwrn ~~f~ a IAOld a~ 1a sa ,,;t,,., P PI J ~ y~ Pinoys •~t1ed ,C;~otougaa,ll all!A,~opeaw "'"'""""'J"'" """` a431O3 S6Z-1 0; ssaaae;aallP aPlAO1d o;3eallanota :.,i tit ne rFa.>,r~.«i w• rd e 103 rClessaaau s! ;lulpunJ leUO1;tPPe ul uo!11lw ~Z$ ~nogt' ~,,. ~, rn+ •.M..a d 4.. ~wra ~raa..~, v..,.~,,.,~~.u uar.=r ,1 '~""' """ •uoisiaap pauuo3ui-~lan~ a a~laul of uoiss~uluAOa 4uiuueld ay; ~~ 3o slaquaaui ay; y;inn ~11on+ pus asea yasa 10~ 33e;s ,Cq palsdald t ,;gip y~•M w , uol;suuo3ui ay; nnainal o; ,C;iunyioddo ay; a~ltl plnon~ 1 •uoisiaap ~~Iw++~' YOp~UYitj IIBYIApU~) pauuo3ut us a~lsw o; uoi;suuo3ul ySnoua ansy;ou opt :sggn•L ~•3o Z a~~d sa~~pipu~a p.z~oq ~au~stQ E~~o~~y~ :suoi~sanb ant, - .zaniasgp pia3.~a~sau~ ~~~~~~~ ~ t~+K u to/~n+du/ tt,U l/LUUZ/smau~uzoa•.paniasgopiag.za~saua•n~nnnn~~:d~~u •a~doad ay3 0l anisuodsaa luau~wano~ 8uixeua hogs s,li `antsn.qui aloua to la~~iq luauiuaano~ ~ui~sua inoge lou si ~Cltunuauaoa EuiMO.~ mono spaau ay3 laaua of alnlan.-ls luawu.tano~ ano Suidle~ug •luiodnnain apiM~Cliunuauaoa s sapinold lsyl aanlanals s io3 a3eaonpe (~iM I •uoilsluasaadal aSle~-ls aney lou of paeoq ~C~uo ay3 si p~a31a1say~ `alsls ay3 ui sail~~sao~ lsaSis~ yuno~ ayl~p •sluap~saa 000`09 ~Cla3suatxoidds yuM laulstp yoea Sutnsa~ `000`OOE punoie st uoilsindod lua.uno .tnp •~Couaiag~a luautu.~ano~ anoldu~i pus sluanl~lsuoa l03 ssaaae assaiout ~~iM stosinladns ~euo~lippd •paeoq ay3 0l uoileluasaldal aSas~-ls ~uipps se ~~aM se `saosinladns,}o lagwnu ayl $utsealaui lloddns I :aa3ana ~saagwaw and uey; aaow o; papusdxa aq saos~n~adns3o paaoq ay; p~noyS •panssi si ltuuad ~uip~mq ay3 au,ul ayl le palaa~~oa pue luauado~anap Mau ,Cq pannbal saainlas 30 isoa ay3 alnldsa ~lln3 0l ~ana~ a is las aq p~noys aa3 laeduii ayZ •alnln•} ay3 u~ pauoz aq ~Ceu~ yotyM slob pue slob pauoz ,C~luauna gloq of ~C~dds saa3 iaeduti a~cyM slob pauoz ,C~Mau of ,Odds ~C~uo s.ta33oid •uaxolq si wa3s~Cs aa3~old ay3 asnsaaq aa~ lasduai us y3~M paae~dai aq p~noys iuais~Cs ia33oid aql `off :sggn1, •~Cauow aloes l03 y3MO.i8 uo aaueya.- ay3 aSemoaua ,C~uo ~~~M sia33oid Ju~siei pue `ua~olq aq p~noys leyl u.ialled s si siyZ •speol pue s~ooyas Mau3o spaau ay3 0l spew yaiyM `a~doad pue ag3eu aloes Sui.~q spooylogy~tau ay3 ing •saa~~old aioua ui ~uuq of spooylogySiau aiout,}o ~uinoldds ay3 0l spew siyZ 'l~mq ale savoy Mau uayM sla~~old asayl aniaoaa ~C~uo aM •sia}3old asayl uo Bui~C~a1 a.te aM si aas~d dut~el s~ isgM 's~ooyas pue speol ao3 ,Cauoua ay33o uoiuod io[sw a ais pue speol pue s~ooyas Suip~inq papis aneq sia~~old yss~ 'luauia8euew y3MO1S si 3aWs1Q easoleyy Suiae3 anssi aye :sauop •auo,Caana lob saxsl pue sluauassasse sasiea snyl pue ~Clunoa ay3 ui sasnoy ay3 ~~s3o amen lax.teua ay3 olu[ paleaod.ioaui sauioaaq lsoa siyl lsyl si saa~3oid ay3 Suisiea lou ao•} uossal puoaas e `luau~pnf ~Cua ui •sail-unu~uaoa ano ui ani~ of p.~o,}~s uea aSuel awoau~ siyl ui slaylo pue sasmu `saayasal `sia3y~Saag `s1aa0•}o aoyod uayM an~~ of aas~d aallaq a si ~Clunoo mp •uazilia aSsaane ay3 .~03 a~gepio33e ~uisnoy ~uidaax pus y3MO~ yliM palsioosss slsoa ay3 l03 ~Csd of duid~ay uaaMlaq aaue~eq s aq of spaau alayZ •ale.~ lua.una ay3 puo~Caq pasis.- aq lou p~noys sla~3old :s~ut~seH '~Cl~~igelunoaae luauauaano~ pue a8slnoo ~eaili~od `Suwus~d ~uous paau aM •3uauauaanoS mo uao~ paau suazilia ay3 3eyM lou si sla~~old ui assalaui us `auttl siyl ld •aae~dlaxle~u ay33o spusutap ay3 0l 3sn[ps of y~noua a~gixa0 aq lsnua spaau asayl laaw o1 saalnos anuanal lnp •palapisuoa aq pinoys `saa•} laeduai pus sdQ~ `sla33oad `y3MO~ mo SuiBeusua of paliwi~ lou lnq Suipn~aui `a~ge~iene spool l~`d •suazilta ano ~o spaau ay3 laaut of sla~3o.td uo papuadap ,f~a~os sey ~C3unoa ay3 asnsaaq pa~~e3 ssy „y3MO.~ 103 siCed y3MO.t~„•}o ~Cai~od luauna ay,L •sluau~anoldwi aanlanlise~ui lo•} paau ~sailua s si aiayl 3au3siQ sasoleW ay3 ssolad :aa~anQ ~awoy gad 009`SIS1o wnwlxsw ay; woad paseaaau~ aq p~noys s~a•{}oad;ey; yu~yl no,f od •u~s~s ~uinoua a33su laS of speol lan.ysuoa of pasn aq ~~iM lsyl spuoq uotlsl~odsusil alnaas of `s.ts~~op pun3 ~e.tauaS pus slaulsip uoile31odsuel3 ~eiaads `sai3~1oylns luautdo~anap ,(liunuiuaoa ~~o ~ a~sd sa~eptpu~a p.zeoq ~au~siQ eaeo~ey~ :suoi~sanb ani~ - .~aniasgp plag.~a~sa~{~ aw~i~r~ l~K u ~u/~Mdu/ l t,U l/LUUZ1~^~au~~.uo~•.pantasgopiag.za~sau~•n~nnnn~~:a~~u •siaquiaui pteoq ~ooyas ~euoiuppe om; ~u~ppe aao~dxa ~C~snoaue;~muis o; paau ~~im am `saaquaaua uanas o; pieoq ay; Su-puedxa iapisuoa an~3i `os~y •lafedxe; ay; o; asuadxa ~euoi;tppe;iuiy am;ey; s~uiy; lay;o Suouae axnsua o; papaau si sis~Sleue ~n3ale~ •siagiuatu paeoq aloua om; ppe to slaiuao uo~;e~ndod ~ui8ueya mo;aadaa o; saui~ ~Clepunoq 8u~;sixa a1nS3uooal :uia~goid ay; o; sayoeoadde om;~o auo lapisuoa `uoi;eu.uo3ui;ey; uo paseq pue a;ep snsuaa 0 ~OZ ay; ;e xoo~ p~nom I `asea ay; aq o;;ou uanold si spy;~I •pa;uasaldaa ~~am aq suazi;ia ano;ey;;ue~odwt ~C~auaa.gxa si;l :sggn,L •paeoq ay; ~utpuedxa o; suoi;aafgo ou aney I `,C~~euos.~ad •saiepipuea mo~~a3 ~iui pue aw o;;ou pue a~doad ay; o; uoi;sanb;ey;;nd p~noys aM •iolae3 8uiu~uua;ap ay; aq p~noys a~doad ay;~o ~~im ay;;ey; anai~aq~ :sauo~ •snsua~ Ol OZ ay; la;3e aq p~nom s;au;sip uanas o;ui Bui;au;s~pal ay; op o; awi; ~ea~~o~ ay,~ •sty; a;e;yiae~ p~nom ea.~e aiyde.~oaS ial~ews d •;uenlas ai~gnd anu a aq o; iaplo ut ~C;iunu~uaoa ay; uiy;gym paSe~ua ,(rani;oe pue a~gissaoae ,C~isea aq of paau s~eio~}~o pa;aa~~ •;uan;i;suoa yaea o; uoi;ua;;e a~oua ani8 0; aostntadns yaea a~geua p~nom siyd, •saosinladns ~o .-aqutnu ayl ~uisealau~ ,Cq uoi;e;uasaadal la;;aq uao.y ;gauaq p~nom suazt;~a ayd, •~uimo.u~ si uoge~ndod ay; pue `s;uap~sa~ 000`09 ~Claieuaixo.~dde dui;uasaldal s~ losinaadns yaea auai;;uasa.~d ay;;y •slaquaauA uanas o; papuedxa aq p~noys slosiniadns 3o pleog ~;uno~ p~ayla;says ayZ :soul;seH ~,~o ~, a~Ed sa~epipu>?~ p.~eoq ~~u~siQ e~>;o~ey~ :suoi~sanb ani3 - ~anaasgp piag.za~sau~ ~- ~- ~ 1`•µK vuuiJ~xldu/[, ! u ~/L,uuU~mau~uw~•.laniasgopiag.za~sat~~'MMM~~: d~~q " «.,N.., w~~ . •~.,.. vt ~,. ~. 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u~ sanssl uoi;ellodsuell lnoge suoilsanb `,Clleogioads •alay apisal ,(pearls oyn~ asoy; loeduai AlanileSau;ou lll^~ luauldolanap ley; pue saolnosal leln;eu pue aln;onllsel~ul lno aslulolduloo lOU 520p ll ;Ey; $uun$ua lnoy3~M aseo 8u~uoz ,Cue anoldde Sou llinn l `paloala~l :laeH Pa~.-1 SSNr' pa.a•,caN *lyd!21 nr •aul tliuasQO B00Z-SriOZ :;;n1i1!J {doJ uopduasgnS s~lu!~ sa~o~S lOS LOOZ sa!yde~BowaQ Aed AlunoJ sales alelsd Iea2! woo•puowyo!b suopeoo~ dn~lo!d A~yod s~alla-1 sn ]nogd s(1 loeluoJ xapul .las!>Janpd ,iil~aati aawol~n. ~ spud asoo-1 yaleM awuJ sao!uaS 4aleM e1PaW All Wei uolu!d0~s~aua-1 siaodS ~epualeJ smaly aSed luald 'IVIJ3dS yon eaS l.r.~do.~dsggo~a:~lu.ie L(Ilelaa/aa~{o •a~ow pue 6ulasl'1 3o;aa3 aaenbs uollllw S•~ pue sawoN O6I`S) Puelaso~l a^!yoat+ 4a.leaS SlW ono y»eaS pus (Ilelaa;o laaJ aaenbs 000`OLb pus sawoq 866`6) uo!lelS an!ya~d smalN pue aauuea8 ao3 s~uluozaa a41 laoddns no,f oa •sasuodsal liay; ",',` sawoH pull I~aa ale alall •suoilsanb ant} aisles ay; yoea ulay; 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N 00 -~-~ a0 Q O O N 00 i N a O ^ ~~ O O N N d0 0 0 . . ~~ N .. C~ N a O ^ ~~ O O N N ~-% - CHESTERFIELD COUNTY ~ `~ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA Meeting Date: June 25, 2008 Item Number: 18.A. Subject: Public Hearing to Consider Amendments to the Upper Swift Creek Plan Amendment Relating to: 1) Water Quality, 2) Levels of Service for Roads, Schools and Public Safety, 3) Land Use, and 4) Economic Development County Administrator's Comments: County Administrator: Consider adoption of the amendments to the Upper Swift Creek Plan amendment. Summary of Information: On June 3, 2008, the Planning Commission, at a public hearing, recommended approval of amendments to the Upper Swift Creek Plan amendment with modifications, as indicated on the attached document. Specifically, the attached document includes the proposed amendments to the Upper Swift Creek Plan amendment. Affected paragraphs are gray scaled, with proposed changes indicated by underline and c}r~~°*rr^~~^~^ text. The document includes staff comments, together with the changes recommended by the Planning Commission. The Board of Supervisors has scheduled a public hearing to consider the Plan amendments for their June 25, 2008 meeting, at the conclusion of which the Board should consider adoption of the Plan. Preparers Kirk Turner Title: Director of Planning 0800:78412.1 Attachments: ^ Yes ~ No #000~2'~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Upper Swift Creek Plan amendment Adopted by the Board of Supervisors October 10, 2007 Tf;e may s#~~c3ad Text bi~fcs`trein cotttair~ dt~#t! ames~€mhs tc f~la~:a~ef~nt. ~: ~ ~ . are,irx~~ ite (Staff comments, where provided, are at the end of each amendment, in italicized text and enclosed in parentheses.) [PLANNING COMMISSION RECOMMENDATIONS FOLLOW STAFF COMMENTS, IN CAPITALIZED, BOLD TEXT AND ENCLOSED IN PARENTHESES.] A Plan for Action The Upper Swift Creek Plan will help guide future development in ways that balance the interests of Chesterfield County's current and future residents, landowners, businesses and development community. Specifically, the Code of Virginia defines the primary purpose of the comprehensive plan as follows: To guide and accomplish a "coordinated, adjusted and harmonious development" of county lands "which will, in accordance with present and probable future needs and resources, best promote the health, safety, morals, order, convenience, prosperity and general welfare" of county citizens. The Upper Swift` Creek Plan makes no attempt to determine the current or short-term marketability of any one parcel for any one use. Rather, it attempts to anticipate future needs for broad categories of uses throughout the planning area for the next twenty years. In addition, the Upper Swift Creek Plan does not rezone land, but serves as a guide for making decisions relative to future rezoning applications. Finally, the plan attempts to suggest the proper relationship of land uses to one another and to the wider community. Market forces (availability and price of land, location, character and age of competing businesses, site specific characteristics such as topography and visibility from roads, accessibility to roads, area demographics, etc.) will determine the desirability of a specific use on one parcel over another, as well as the timing for developing such use, based on the principle of `highest and best use'. The zoning process will determine the appropriateness of such use on a case-by-case basis by applying principals of desirable land use development patterns and adequacy of public facilities embodied in the comprehensive plan. The Upper Swift Creek Plan does seek to promote a balance between residential, commercial and industrial growth. Such balance contributes to the area's long-term economic strength, to revenue generation, and to fostering a greater sense of community by recommending future land uses that encourage housing, services, and employment, which can interrelate to create a sense of place. To these ends, the Planning Commission and Board of Supervisors have incorporated into Land Use Plan amendments guidelines that promote development patterns, which facilitate the orderly, harmonious, predictable and efficient use of the 446.5 square miles of land and water within its boundaries. These guidelines, as they apply to specific plan areas of the county, are embodied in the goals and recommendations of adopted plan amendments. ~~~~~~ Usc plan amend 6 25 08 1 for 6/28108 BOS public hearing THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Background Analysis The Planning Department, in conjunction with other county departments, assessed existing conditions and development trends within the planning area. The results were summarized and shared with public officials and interested citizens throughout early phases of the plan development process. The following assessments and analyses serve as the basis for the Goals and Recommendations of this plan, and are available for review as supporting documents, A through I, available under separate cover. • Supporting Document A -Upper Swift Creek Plan Amendment: Existing Conditions and Issues • Supporting Document B -Upper Swift Creek Plan Amendment: Land Use Analysis - Residential, Office, Commercial and Industrial • Supporting Document C - Upper Swift Creek Plan Amendment: Transportation Options • Supporting Document D -Technical Memorandum: Upper Swift Creek Plan Total Phosphorus Loading Analysis for Planned Land Use Scenarios • Supporting Document E -Existing Conditions, Environmental Inventory • Supporting Document F - Assessment of Biology, Habitat and Chemistry of Streams in the Upper Swift Creek Watershed, Chesterfield County, Virginia. • Supporting Document G - Upper Swift Creek Watershed -Riparian Buffer Analysis • Supporting Document H -Technical Memorandum: Construction Site Sediment and Total Phosphorus Loading • Supporting Document I -Education and Outreach Program Goals and Recommendations - Land Use Land Use Goal 1: Promote orderly development patterns. The foundation of The Plan for Chesterfield is orderly development as an overall approach to managing the county's future growth. Orderly development means that future growth should be directed into appropriate locations within existing, developed areas with fringe development being an orderly extension beyond current developed areas. The Plan for Chesterfield strives to manage growth by fostering an orderly and generally predictable pattern of development and promoting a timely, orderly and efficient arrangement of public facilities and services to serve existing and future development. Subdivision and Utilities Ordinances: Adopt ordinance amendments to require mandatory connection to the public water and wastewater systems for most types of development. Use of the public water and wastewater systems will allow a flexibility of development that would not otherwise be possible. This flexibility could include residential development of a wider range of densities and configurations than would be possible without public water and sewer, as well as some control over the timing of development as new residential projects would have to wait for water and sewer extensions. Use of water and wastewater is currently negotiated through the zoning process. Amending the utilities and subdivision ordinances to require mandatory use of water and wastewater would eliminate the need for such negotiations. In addition, extensions of water and wastewater services would continue to be used as a tool to phase, direct, and/or pace development. U~0~~1 Usc plan amend 6 25 08 2 for 6/28/08 BOS public hearing THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Land Use Goal 2: Promote economic development opportunities. 7h~e .Plan for ~ Chr~eld eczeaurages the ,. . fah t~f; , ~ ~,~~C~~~' for ~~ ~. ~ 'r ~~ the Ur Ste` etc P~ f~ ~~ #~ixed tJs~ arxi F:e~roc~a~l"~Y~ Ge#', use ra~f t~ , ~ rna~4ce#5: kla€ii : jr~i ~scaurages retatiti( end seNie@ uses. ancillary to .th9 industrFal and/or ice alevelOpr»er~#. (Staff comments -These modifications were made to clarify and strengthen the position that the county should encourage appropriate retail and service development to complement and support the development of employment center and industrial uses.) [PLANNING COMMISSION RECOMMENDATION -APPROVE THE MODIFICATIONS AS DRAFTED.] Recommendation Usc plan amend 6 25 08 ~a Employment generating uses produce tax revenues, which defray the costs of providing services to county residents. In addition, such uses provide residents with jobs both within the county and close to home, thereby reducing commuting distances, travel time, air and water pollution and travel expenses. This, in turn, enhances the quality of life for working citizens and their families. Generally, residential and retail commercial development in proximity to interchanges, together with potential pressure for additional non-employment development in other parts of the planning area may, if not properly evaluated, limit opportunities for development of employment generating uses. However, opportunities will arise over time for development of new employment generating uses in areas where adequate access and mitigating road improvements can be provided. Commercial nodes that support employment generating uses could be incorporated into the design of larger projects, further contributing convenience and to reducing travel distances. This strategy may require that pressure to develop in some locations, for uses other than employment generating 3 for 6/28/08 BOS public hearin Q~~~3~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment uses, be discouraged until market conditions become conducive to employment development. However, such delay will benefit the community in the future by promoting, over time, a better- balanced development pattern. Land Use Goal 3: Promote a greater variety of residential types. The Plan for Chesterfield encourages provision for a variety of residential areas, thereby allowing residents a choice of neighborhood and living environments. Recommendation A. Residential Amendments Project: As part of the Planning Department's on-going Residential Development Amendments project, consider various clustering, conservation/subdivision, traditional neighborhood design, and rural residential subdivision options as possible new Zoning Ordinance residential categories. The Planning Department has embarked on a project to update the residential portion of the county's zoning ordinance. Considering additional development options as part of the Residential Development Amendments project will offer opportunities to develop neighborhoods of unique character and sensitivity to the environment, while allowing residential development to occur at densities suggested by the comprehensive plan. Some of these new residential types could include standards designed to better preserve some of the existing natural and forested character of many properties as future residential zoning and subsequent development occurs. Options to achieve this goal could include, but should not limited to, Usc plan amend 6 25 08 various clustering and conservation/subdivision configurations, increased setbacks and buffering along area roads to encourage preservation of forested views along roads, and connectivity between natural areas, between natural areas and neighborhoods, and between neighborhoods. The existing forested landscape, stream valleys and natural areas of much of the planning area have scenic and passive recreational value which many residents and visitors find attractive. Opportunities exist to preserve the existing visual appeal of forested areas within the planning area, and to provide connectivity between natural areas and neighborhoods, as new development occurs. In addition, opportunities exist to create a greater variety of housing types and lifestyle choices for county citizens. B. Residential compatibility: Continue fo use the zoning process to encourage new residential subdivisions with sole access through an existing or planned subdivision to meet or exceed the average lot size of, and have a density equal fo or less than, the existing subdivision. The Plan for Chesterfield encourages actions that stabilize and improve the health of existing neighborhoods in order to forestall decline and blight and contribute to the overall health of the larger community. Residential developments of varying densities and lot sizes encourage variety in residential areas and offer County citizens a choice of neighborhoods, living environments and lifestyles. New subdivisions developing within the study area increase the availability of housing in this part of the county. However, such 4 for 6/28/08 BOS public hearing (a~1,Q;~,~3 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment residential development should be designed to protect existing neighborhoods and enhance the larger community. Land Use Goal 4: Preserve, protect and promote identified historic, scenic and natural resources. The Plan For Chesterfield encourages the preservation of historic, scenic and natural resources. Recommendations A. Adaptive Reuse of Historic Structures: Encourage the preservation of historic structures and sites by allowing adaptive reuse that is compatible with existing and anticipated area development. Specifically, historic structures may be appropriate for office or light commercial uses if the property owner retains the structure, is willing to have it designated as a Chester`ield County historic landmark, and mitigates impacts of commercial use on surrounding properties. However, such designations should be exclusive of property required for future infrastructure improvements, such as road rights-of--way. Many sites within the planning area have historic significance. These include 19th and early 20th century homes and structures. The Plan For Chestenfield encourages the identification and preservation of lands, sites and structures that have historic significance. Protection of such structures and sites through adaptive reuse offers opportunities for preserving, presenting and interpreting the county's historic heritage. The 1991 Upper Swift Creek Plan identified 21 historic sites and structures for consideration for preservation. Since then, five of these resources have been lost, and others are degraded and could be impacted by development. However, a number of 19th and early 20th century structures (homes, churches, stores, etc.) remain, providing opportunities to preserve a sense of continuity for the community and contributing to the area's distinct sense of history and place. l~ For+ested llif~rs: Adopt. ordinance amendments to incr~as~ buffering alt~fig arterial rt~ads in order, to eriscrre than new ra~sidential develdnts along , forested odors preserve existing'ft9rested vistas adjacent to, but outside the ut(mate rights `of way of, area roads. llv. consider ir~craasinr,,~the cud .o~irie r~u~ments from ~t~ leet #~i ~0~ fleet. (Staff comments -Staff recommendations for the Upper Swift Creek Plan amendment, adopted in 2007, included a recommended ordinance amendment to increase buffer widths along arterial roads from 50 feet to 200 feet. The Board of Supervisors adopted the ordinance amendment, but increased the buffer width only to 100 feet.) [PLANNING COMMISSION RECOMMENDATION - DO NOT INCREASE BUFFERS ALONG ARTERIAL ROADS.] The 1991 Upper Swift Creek Plan suggested that development throughout the area should preserve existing natural settings and vistas. It further suggested that the natural forested corridor along Genito Road, west of Swift Creek Reservoir, should be maintained with special design standards and with deep, densely wooded buffers. An ordinance amendment would better ~~~~~~ Usc plan amend 6 25 08 5 for 6/28/08 BOS public hearing THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment promote this recommendation as development occurs. As the county continues to grow and develop, the forested character of some areas in the county, including much of the planning area, will be impacted by anticipated changes in land use patterns. However, by continuing the work begun with the 1991 Plan, opportunities exist to ensure that the existing forested vistas, as viewed from area roads, are preserved. C. Conservation/recreation corridors: Use the plan to identify conservation/ recreation corridors. The planning area has several stream valleys with significant, undeveloped RPAs, much of which is currently protected from intense development by the county ordinances, as well as by state and federal regulations. These regulations are designed to preserve environmentally sensitive areas such as wetlands, wildlife habitat and floodplains, as well as to preserve mature trees and native vegetation. In addition, such corridors provide visual and distance separation between residential and non- residential development, as well as provide area residents and the employees of area businesses with opportunities for exercise, recreation, relaxation and education. Some Resource Protection Areas (RPAs) and other environmentally sensitive areas are already zoned and/or developed for residential and commercial uses. However, many others are relatively undeveloped and may provide opportunities for open space preservation and recreational activities through various cooperative public/private efforts. Usc plan amend 6 25 08 Land Use Goal 5: Encourage land use transitions. The Plan for Chesterfield encourages land use transitions between less intense uses, such as residential neighborhoods, and more intense uses, such as commercial and higher intensity regional and employment generating uses, as a means of promoting orderly development patterns that are designed to protect neighborhoods. Recommendation A. Land Use Transitions: Use the plan to suggest land use transitions, including higher density residential and office uses, between lower density residential development and commercial and higher intensify employment generating uses. A hierarchy of land uses, from more- to-less intense uses, provides the best protection to residential neighborhoods. Other protections (buffers, orientation of uses, and design standards which reduce nuisances such as noise, and light, etc.) are supplemental mitigation to the primary protection provided by physical separation between incompatible uses. Therefore, transitional uses contribute to the overall appearance and livability of the community. Portions of the existing land use pattern within the planning area, particularly along Route 360, are characterized by residential areas adjacent to older commercial strip zoning and land uses. In some instances, these residential areas do not have the benefit of buffers or other mitigating design features to lessen the impact of adjacent, commercial activity. However, in many places, encouraging greater depths of non-residential zoning can afford opportunities to provide land use transitions between more 6 for 6/28/08 BOS public hearing ~®~23Jr- THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment intense uses and residential neighborhoods. In other places, where such depth is not available, developers may be able to work with nearby residents to incorporate design features that mitigate potential adverse impacts on nearby neighborhoods. (Staff comments -While the issue of Purchase of Development Rights can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be considered in conjunction with the countywide plan.) Usc plan amend 6 25 08 [PLANNING COMMISSION RECOMMENDATION - DO NOT APPROVE THIS AMENDMENT. A PURCHASE OF DEVELOPMENT RIGHTS INITIATIVE HAS COUNTYWIDE IMPLICATIONS AND THEREFORE SHOULD BE CONSIDERED IN CONJUNCTION WITH THE COUNTYWIDE PLAN.] 7 for 6/28/08 BOS public hearing (~'~Q~~6 d ~~ .Goal ._~7: P~tr-et`e : orderly THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment (Staff comments -While the issue of a Growth Management Boundary can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be considered in conjunction with the countywide plan.) (PLANNING COMMISSION RECOMMENDATION -APPROVE THIS GOAL AS DRAFTED. ORDERLY GROWTH SHOULD BE EXPLORED AND ENCOURAGED, BUT ON A COUNTYWIDE BASIS.] Usc plan amend 6 25 08 t1[ ~ f~Ctf~feS... SE4ent;; fOr and ` ~i#~frr iris o fhb area `"tt~v~: been (Staff comments -While the issue of a Growth Management Boundary can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be considered in conjunction with the countywide plan.) [PLANNING COMMISSION RECOMMENDATION - DO NOT APPROVE THIS RECOMMENDATION. GROWTH MANAGEMENT HAS COUNTYWIDE IMPLICATIONS AND THEREFORE SHOULD BE CONSIDERED IN CONJUNCTION WITH THE COUNTYWIDE PLAN.] (Staff comments -While the issue of Transfer of Development Rights can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be for 6/28/08 BOS public hearing~~Q~3~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment considered in conjunction with the countywide plan.) [PLANNING COMMISSION RECOMMENDATION - DO NOT APPROVE THIS AMENDMENT. A TRANSFER OF DEVELOPMENT RIGHTS PROGRAM HAS COUNTYWIDE IMPLICATIONS AND THEREFORE SHOULD BE CONSIDERED IN CONJUNCTION WITH THE COUNTYWIDE PLAN.] (Staff comments -While the issue of affordable housing can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be considered in conjunction with the countywide plan.) [PLANNING COMMISSION RECOMMENDATION - DO NOT APPROVE THIS AMENDMENT. AN AFFORDABLE HOUSING PROGRAM HAS COUNTYWIDE IMPLICATIONS AND THEREFORE SHOULD BE CONSIDERED IN CONJUNCTION WITH THE COUNTYWIDE PLAN.] (~®o~~~ Usc plan amend 6 25 08 9 for 6/28/08 BOS public hearing THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Goals and Recommendations - Transportation The automobile is and, for the foreseeable future will remain, the predominant mode of transportation in the Upper Swift Creek Plan area and in the county as a whole. Most roads in the Upper Swift Creek Plan area are substandard, and will have to be improved to accommodate even minor increases in traffic resulting both from development within the county and in the surrounding regions. The county's Thoroughfare Plan identifies the future road network needed to accommodate future traffic volumes. It has been the county's policy for development to construct planned roads (other than freeways) to help mitigate their traffic impacts. State funding has been used to improve existing roads. Funding from the Virginia Department of Transportation (VDOT) has been inadequate to address existing needs, and the prospects for additional state funding are uncertain at best. Alternate funding sources continue to be investigated to address the shortfall between needs and funding. Transportation Goal: Provide a safe, efficient, and cost effective transportation system. The county's Thoroughfare Plan, which was originally adopted by the Board of Supervisors in 1989, identifies right-of-way classifications of existing roads, and right- of-way classifications and general alignments of future roads. As development occurs in the Upper Swift Creek Plan area, in other areas of the county, and in the region, road improvements will be needed in this area to accommodate increasing traffic volumes and reduce congestion. Recommendations 1. Increasing the recommended right- of-way width on the proposed North/South Major Arterial ("Woolridge Road Extended") between Route 288 and the proposed East/West Major Arterial just south of Powhite Parkway Extended from 90 feet to 120 feet. Asix-lane road will be needed to accommodate future traffic volumes on Woolridge Road. The additional right-of--way is needed to accommodate the six lane road; 2. Increasing the recommended right- of-way width on the proposed East/West Major Arterial north of Hull Street Road, connecting Otterdale Road and a large planned development (Magnolia Green), from 70 feet to 90 feet. This wider right-of- way will better accommodate traffic generated by the proposed land uses in this area; 3. Decreasing the recommended right- of-way width of Watermill Parkway from 90 feet to 70 feet. Agrade-separation of this roadway is planned at the future Powhite Parkway Extension. With the construction of Woolridge Road Extended, the existing two- lane road will be adequate to accommodate the projected traffic volumes; 4. Deleting the proposed interchange on Route 288 south of the Genito Road overpass, and the East/West Major Arterial connecting the interchange to Old Hundred Road to the west, and to Warbro Road to the east. The interchange was originally planned to help promote economic development. However, the land uses being developed around the proposed interchange are lower in density than were anticipated, and the interchange is no longer needed; 5. Deleting Hensley Road between Spring Run Road and Springford Parkway. This section of Hensley Road has been constructed into a cul-de-sac at its western end as part of a recent development project; A. Thoroughfare Plan Modifications: Approve modifications to the adopted Thoroughfare Plan as shown on the map in Supporting Document C: Usc plan amend 6 25 08 6. Deleting the proposed East/West Collector connecting Otterdale Road with Fox Club Parkway. As a result of a recent 10 for 6/28/08 BOS public hearin~~®~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment zoning case, this proposed Collector will not connect with Fox Club Parkway; 7. Deleting the proposed East/West Major Arterial connecting Winterpock Road to Spring Run Road just south of Hull Street Road, and replacing it by adding McEnnally Road between Winterpock Road and Spring Run Road as a 90 foot Major Arterial. This change is the result of approved zoning cases; 8. Deleting the proposed North/South Major Arterial that extends west from Otterdale Road north of Genito Road, crosses Powhite Parkway Extended, and connects to the proposed East/West Major Arterial. This change is the result of approved zoning cases, and is recommended due to topography and existing development; 9. Realigning the western section of the proposed East/West Major Arterial that currently aligns with Lacy Farm Road to the north, closer to the Norfolk Southern railroad line. The realignment is being considered in conjunction with a proposed zoning, and at the request of the developer and residents along Lacy Farm Road; (Staff comments -the Thoroughfare Plan should be amended to reflect the alignment shown on the attached Map: Powhite Alignment.) [PLANNING COMMISSION RECOMMENDATION -APPROVE THIS MODIFICATION AS DRAFTED.] 11. Realigning the intersection of the eastern end of Mount Hermon Road with the proposed North/South Major Arterial. The existing intersection is adjacent to the Norfolk Southern railroad crossing. Greater separation will better accommodate increased traffic volumes as the area develops; 12. Realigning the East/West Major Arterial connecting Otterdale Road Extended with Winterpock Road further to the north, and deleting the southern section of the North/South Arterial connecting this road with Beach Road. This change is the result of a zoning case in this area; 13. Realigning Mount Hermon Road north of Genito Road, and Mount Hermon Road Extended south of Genito Road. This realignment is necessary due to the location of a Church on the south side of Genito Road, and is consistent with the development of Horner Park; 14. Changes in the road network based on Magnolia Green development that include: 1) adding a proposed 70-foot North/South Collector connecting Duval Road west of Otterdale Road with the proposed East/West Arterial to the north; 2) shifting the alignment of the proposed Powhite Parkway; 3) relocating the proposed interchange on Duval Road to the proposed east/west major arterial; and 4) realigning other planned roads within Magnolia Green. These roads are shown on the Magnolia Green Master Plan; 15. Adding Ledo Road as a 70 foot Collector. This change is recommended due to the proposed land use in this area; and, 16. Providing cul-de-sacs on Otterdale Road at the Powhite Parkway Extension. This section of Otterdale Road has very poor alignment and no shoulders. The cost to reconstruct the road would be excessive. The proposed East/West Major Arterial and Woolridge Road Extended, which will be constructed in conjunction with new development, will better accommodate increasing traffic volumes. B. Development Conforming To Thoroughfare Plan: Continue zoning and Usc plan amend 6 25 08 11 for 6/28/08 BOS public hearing~~~~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment development review practices to encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of road improvements and the dedication ofright-of--way. C. Mitigation of Traffic Impacts: Continue zoning and development review practices to encourage development proposals to include mitigation of their Traffic impacts by providing road improvements and controlling The number of direct accesses to major arterial and collector roads. D. Bikeway Plan: As improvements are provided on roads identified in the county's Bikeway Plan, continue to consider incorporating bicycle facilities. Staff has evaluated the ability of the current Thoroughfare Plan, when fully in place, to accommodate the traffic generated by total build-out of the county. From a road capacity standpoint, the Thoroughfare Plan network, when completed, will adequately accommodate build-out traffic volumes. While the Thoroughfare Plan, when fully developed, will be adequate to accommodate "build-out" of the county, most of the existing road network requires complete reconstruction today in order to accommodate even minor increases in traffic. Most of the existing roads in the Upper Swift Creek Plan area are currently unsafe. The roads have no shoulders, poor vertical and horizontal alignments, and must be improved to safely accommodate increases in traffic. According to the Growth Analysis Report, the Planning Department has estimated that build-out of the entire county could take at least 50 or more years. Staff has estimated that it could cost approximately $3 billion countywide to upgrade existing roads, excluding freeways, to accommodate the increased traffic resulting from build-out. Approximately $400 million of those road costs would be in the Upper Swift Creek Plan area. Improvements to some of these existing roads may be provided in conjunction with development projects. Other improvements will need to be funded through public sources. Based on current VDOT revenue forecasts, the county anticipates receiving an average of only about $27 million per year in the coming years, countywide, to improve both Primary and Secondary roads. The prospects for additional state funding are uncertain at best. Even if the county were to receive $27 million a year for the next 50 years, there would be an anticipated shortfall of approximately $1.6 billion. A shortfall in funding for road improvements is not unique to Chesterfield County. It is impacting other localities around the state, and around the country. Some of the road improvement funds available to the county are being used in the Upper Swift Creek Plan area. There are currently several road improvement projects, in and adjacent to the plan area, that are in the Secondary and Primary Six Year Improvement Plans, or that are otherwise funded: • Hull Street Road -widen to 6 and 8 lanes from Swift Creek to Winterpock Road. The project is funded with state funds and county bond proceeds. Construction is anticipated to begin in the Spring of 2006. • Hull Street Road - a project to add a fourth westbound lane on Hull Street Road from Route 288 to Old Hundred Road/Commonwealth Center Parkway. Construction is planned for Spring 2006. • Bailey Bridge Road -three spot safety projects and one reconstruction project at various locations between Route 288 and Spring Run Road. One project has been completed. Anticipated construction start dates for the remaining projects range from Summer 2006 to Spring 2010. • Spring Run Road -improve curves between McEnnally Road and Bailey Bridge Road. Anticipated construction start date is Fall 2007. ®QO~~~ Usc plan amend 6 25 08 12 for 6/28/08 BOS public hearing THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment • Woolridae Road south of Crown Point Road -improve curve. Construction is anticipated to start in 2008. Several potential options have been considered for supplementing the road improvement funds received from the state. These options are outlined in the Supporting Document C: Upper Swift Creek Plan Amendment: Transportation Options This plan makes recommendations on modifications to the county's Thoroughfare Plan. Winterpock Road is currently identified as a 90 foot Major Arterial. Staff has identified the need for Winterpock Road to be six lanes wide (120 foot wide right-of- way) to accommodate traffic volumes at total build-out of the county. However, most of the property along Winterpock Road has already been "roadstripped". Changing the recommended right-of-way width on Winterpock Road from 90 feet to 120 feet to accommodate the future six lane widening could adversely impact current residents along the road. Staff will only seek the wider 120 feet of right-of-way in conjunction with new development proposals. Almost all roads in the county are the responsibility of and maintained by VDOT. However, Woolridge Road over Swift Creek Reservoir is a county road. The county has no road maintenance budget and no formal maintenance program. This section of Woolridge Road has three box culverts that are over 50 years old. The pavement section is substandard, primarily consisting of asphalt placed on top of soil. Any improvements to this section of Woolridge Road, estimated to cost between $8 and $9 million, would have to be funded by the county. The county's Thoroughfare Plan includes the extension of the Powhite Parkway from its current terminus, through the Plan area, to Hull Street Road. During the design and construction of the extension, the County should coordinate with the appropriate Federal and State agencies and private entities to ensure that the highest water quality standards and practices are Usc plan amend 6 25 08 employed so that the quality of the Swift Creek reservoir will be preserved. Rail Service One railroad line passes through the Upper Swift Creek Plan area. This Norfolk Southern line is currently in use for limited freight service. The Richmond Area Metropolitan Planning Organization (MPO) recently commissioned a report on the feasibility of providing Light Commuter Rail transit service in the Richmond region. A section of the Norfolk Southern line east of the Plan area was recommended for use. The last recommended station was in the Midlothian Village area. There have also been discussions concerning a more regional rail passenger service. One part of the service would utilize the Norfolk Southern line to accommodate the Richmond to Lynchburg route. Improvements to the rail line would be necessary before the service could be initiated. There have been discussions about providing commuter rail service that would utilize the improvements to the line to extend commuter service further west than the Village of Midlothian. One of several proposed stations in the county would be located along Mount Hermon Road near County Line Road. The line would provide commuter rail service between western Chesterfield County and the Richmond International Airport. The proposal has not progressed beyond the discussion stage. Public Transportation The Chesterfield County Coordinated Transportation Program, Access Chesterfield, provides transportation services for any Chesterfield County resident who is disabled, or over age 60, or who meets federal income guidelines regarding poverty levels. Transportation providers are contracted by the Chesterfield County Access Chesterfield program to provide transportation service within the Chesterfield County, Richmond, Petersburg, Hopewell and Colonial Heights metropolitan areas. The program offers advance 13 for 6/28/08 BOS public hearing ~~®~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment reservations for ride sharing with other passengers. there is no intention at this time to make these areas a requirement. RideFinders provides numerous transit programs and services in the Richmond region, including organizing vanpools in response to commuters' requests. RideFinders' vanpools presently serve locations in the county such as Brandermill and Midlothian. RideFinders also provides a matching service to assist commuters in organizing carpools. Bikeway Plan The county's Bikeway Plan was adopted by the Board of Supervisors in 1989. The purpose of the Bikeway Plan is "to designate a coordinated system of bike facilities to connect county and state parks with other high bike traffic generators such as schools." The Bikeway Plan is not intended to designate roads that are appropriate for bicycle travel, but to identify routes where bikeway facilities should be provided in conjunction with future road improvement projects. In the Upper Swift Creek Plan area, Old Hundred Road, Genito Road, Spring Run Road, Bailey Bridge Road, and a section of Otterdale Road are designated in the Bikeway Plan as part of the "bikeway network". In accordance with the Bikeway Plan, staff will consider including bike facilities along these roads in conjunction with future road improvements. Park-and-Ride Lots The Transportation Department has, on occasion, requested that developers consider including facilities to accommodate "park-and-ride" lots or commuter drop-off lots. These are areas that could be used by commuters to provide convenient places for carpoolers and vanpoolers to meet and park their cars. Developers have been reluctant to designate these areas, due to the requirement that additional parking areas also be provided. The Transportation Department will continue to request these areas when large-scale development occurs along major commuter routes. However, (~~Q2~3 Usc plan amend 6 25 08 14 for 6/28/08 BOS public hearing THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment y '~~.: ~~ ~~.,~, ,:ire. '' !j~ .'~p..: 1) Transportation staff shall recommend denial of those zoning cases which fail to provide, exclusive of customary on- site improvements, road improvements, at a minimum, equivalent to the total anticipated road cash proffer. Staff shall also recommend denial of cases that do not commit to provide the improvements in advance of the traffic impact generated by development of the property. 2) Transportation staff shall recommend denial of zoning cases where the existing geometrics, including, but not limited fo, shoulder width, pavement width, and vertical and horizontal alignment, of the road(s) expected to be impacted by the development of the property, are inadequate and sufficient improvements have not been committed..) [PLANNING COMMISSION RECOMMENDATION - DO NOT APPROVE LEVELS OF SERVICE FOR ROADS AS DRAFTED. APPROVE THE TRANSPORTATION DEPARTMENT RECOMMEDATION, AS PROVIDED UNDER STAFF COMMENTS ABOVE.] (Staff comments -The Transportation Department recommends that the county not enact the Planning Commission's LOS language as part of the USC Plan Amendment but instead continue evaluating zoning requests per the current ordinance. Transportation staff shall continue to have the flexibility to determine the impact area of each zoning case and evaluate each case in accordance with existing ordinances to ensure maintenance of a minimum D Level of Service based upon atwenty- year traffic demand projection, or in designated areas, no Level of Service below that which currently exists. Staff further recommends that the BOS adopt a separate Adequate Road Facilities Policy as follows: Usc plan amend 6 25 08 15 for 6/28/08 BOS public hearing t~~Q2~14 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment (Staff comments -The School Administration has indicated that levels of service for schools should be addressed on a countywide basis.) [PLANNING COMMISSION RECOM MENDATION - DO NOT APPROVE THIS AMENDMENT.] (Staff comments -The School Administration has indicated that levels of service for schools should be addressed on a countywide basis.) [PLANNING COMMISSION RECOMMENDATION -APPROVE LEVELS OF SERVICE FOR SCHOOLS AS DRAFTED.] ~~/{SH a y..j+~'r V~ `,~ ~[iY~~ _ F C ,. r ~y,~ ~, ice'. ~.. .}', ~4F~ ldl~s~'~ F` '$€` L_ ' ~C~ -draft F'~ #~a~ilr~es -' ~:. Usc plan amend 6 25 08 16 for 6/28/08 BOS public hearing ~~Q2~J r Ar,~~ of the Ufba~'i Ct3~' 81'~ ~ a~ ~~ w~, ~ F1G,y feS>ZOC35E~. f1 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment (Staff comments -The Fire Department recommends that the current countywide levels of service for Fire and EMS continue fo be applied within the Upper Swift Creek Plan amendment geography.) [PLANNING COMMISSION RECOM MENDATION - DO NOT APPROVE THIS AMENDMENT.] ~~Q~~S Usc plan amend 6 25 08 17 for 6/28/08 BOS public hearing THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Goals and Recommendations - Environmental Quality (Staff comment -The following changes were made to strengthen and clarify the environmental quality recommendations in the adopted Upper Swift Creek Plan amendment, and to reflect the Plan as adopted by the Board of Supervisors.) The boundary of Upper Swift Creek Plan amendment encompasses a portion of the 64.0 square miles (approximately 42,000 acres) that makes-up the Swift Creek Reservoir Watershed. The watershed is located in the northwest corner of the county. The headwaters of the watershed approximately 7000 acres are located in Powhatan County. The watershed drains to the Swift Creek Reservoir, one of the county's three drinking water sources. The Reservoir produces approximately eight million gallons of water per day (design 12Mgal/day), providing drinking water to 30 percent of the county's citizens. The rolling hills, hardwood forests, 1,700-acre Swift Creek Reservoir and eight major tributaries draws citizens to live, work and recreate in the region. Approximately 7000 acres or 20 percent of the 35,000 acres contained within the county's portion of the watershed is developed. The remainder of the area has been recommended by county plans for significant change over the next 20 years. Because of this growth, continued vigilance and improved practices and standards should be encouraged to ensure that development within the watershed contributes to the maintenance of water quality of the reservoir and tributary streams. To address the problem of urban runoff, under the Clean Water Act, in 1992, the U.S. Environmental Protection Agency (EPA) issued municipal storm water regulations. These regulations require large municipalities, including Chesterfield Usc plan amend 6 25 08 County, to obtain and comply with National Pollutant Discharge Elimination System (NPDES) permit to discharge storm water. In 1996, Chesterfield County obtained a Virginia Stormwater Management Program (VSMP) permit (also known as a municipal separate storm sewer system, or MS4, permit), issued through the Virginia Department of Conservation and Recreation (DCR). The permit requires the county to implement effective management practices and enact a local stormwater program to include education and outreach, public participation and involvement, illicit discharge detection and elimination, construction site runoff control, post- construction runoff control, and pollution prevention. Environmental Goal: Maintain state and federal water quality standards of Swift Creek Reservoir and its tributaries. This goal reflects the importance of protecting the Swift Creek Reservoir Watershed and its resources to preserve the reservoir as a viable source of drinking water. In addition, protecting the natural resources associated with the Reservoir (i.e. wetlands, streams, ponds, and lakes) provides for abundant habitat for wildlife and outdoors activities including fishing, hunting, birdwatching, and boating. Recommendations: A. Promote land uses and development standards that are consistent with the protection of critical natural systems within watershed and that will facilitate maintenance of state water quality standards for area streams and Swift Creek Reservoir. In 1997, the Board of Supervisors adopted a Watershed Management Master Plan for the Swift Creek Reservoir Watershed. The Watershed Management Master Plan includes an in-lake phosphorous limit and establishes measures such as a reduced phosphorous standard for new residential development and the construction of 18 for 6/28/08 BOS public hearing ~,~~~~-7 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment regional Best Management Practice (BMP) basins to filter pollutants to ensure that the 0.05 mg/L in-lake phosphorus limit is maintained under suggested land use conditions. The limit was a threshold intended to protect general water quality and to ensure the viable use of the reservoir as a drinking water source. Without adequate management strategies for the reduction of nutrients to Swift Creek Reservoir, a variety of detrimental water quality and treatment problems are possible. These include excessive algal blooms, taste and odor problems, and depleted oxygen levels, all of which lead to increased cost of water treatment. Additionally, the adverse effects of pollutants on fish and other aquatic organisms may limit the reservoir as a recreational water body. The regional Best Management Practice strategy has been met with resistance by state and federal agencies. Therefore, other means of protecting water quality need to be developed and employed as a means of protecting the watershed, its resources and the Reservoir. The following recommendations will be implemented as part of the modifications to the county's Watershed Master Plan. (Staff comments -The Board of Supervisors in October 2007 adopted the Plan without the deferred growth area. Therefore, staff recommends deletion of this recommendation.) [PLANNING COMMISSION RECOMMENDATION -THE PLANNING COMMISSION DID NOT MAKE A RECOMMENDATION ON THIS MATTER.] Effective Water Quality Alternatives: Establish the goal that land developers address through zoning conditions the impact of (heir development on the wafer quality of fhe Swift Creek Reservoir. The zoning orae iriduttes rmt;ri i-~velopmet~t~ phosphorus I`os~d~G ~-#:Q.z2 and Gf.45 tbs/ac./yr for near a1 2nd cornrnerciaJ d~ :in the Upper. Swift Cre~c :° °ri' ~ Quality tte~tds. I n order to supplement those standards and to help protect the water quality of the Swift Creek Reservoir, the County establishes the goal that future residential rezonings include appropriate conditions, in addition to the requirements of the zoning ordinance, to mitigate the impact of development on water quality in the Upper Swift Creek Watershed. Such conditions could include Usc plan amend 6 25 08 19 for 6/28/08 BOS public hearing (?,~1~~?L1~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment implementing other measures approved by the Director of Environmental Engineering to address the impact of development on water quality in the Upper Swift Creek Watershed. [PLANNING COMMISSION RECOMMENDATION -APPROVE THIS AMENDMENT AS DRAFTED] B. Protect and preserve the critical natural systems and areas within the watershed, which currently provide maintenance for water quality. While there has been a significant focus on the protection of Swift Creek Reservoir for the past fifteen years, there has not been adequate attention to the protection of other important environmental resources such as wetlands, riparian corridors and stream systems located within the watershed (Supporting Document E). The functions of these features are significant to watershed health, and any loss of these features will contribute to water quality degradation. While state and federal agencies regulate impacts on those resources, they are often impacted by permitted activities, and the mitigation of the impacts is allowed to take place outside of the county. Identifying the location, health, and loss or gain of these features is important to management of water quality. Maintain GIS layers identifying the location of critical systems. Evaluate these systems and identify those that are more critical for water protection or would benefit from rehabilitation. Mitigation for loss of resources should be required to take place Usc plan amend 6 25 08 [PLANNING COMMISSION RECOMMENDATION -APPROVE THIS AMENDMENDMENT AS DRAFTED] C. Improve, restore and prevent further degradation of those resources that are degraded. The report Assessment of the Biology, Habitat and Chemistry of Streams in the Upper Swift Creek Watershed, Chesterfield County, Virginia (Supporting Document F) presents the physical, chemical and biological water quality data collected by Chesterfield County's Water Quality Section from 2002 to 2005, focusing on the streams of the Upper Swift Creek Watershed. Monitoring information is necessary to assess the overall effectiveness of the water quality management strategies. Information generated from the county's water quality monitoring programs should be used to identify systems, which are in need of 20 for 6/28/08 BOS public hearing (~®®~~9 within the watershed where the THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment restoration or rehabilitation. This information should be used to prioritize those systems so that limited resources may be targeted to areas that would benefit the most. • Stream and Wetlands - Restoration is a collection of methods for improving degraded conditions or preventing the degradation of a stream or wetland. The county should continue to actively pursue compensatory mitigation projects as well as grant funding for stream and wetland restoration. . Riparian Buffer -The Chesapeake Bay Preservation Act requires riparian buffers along streams having perennial flow but does not necessarily address the condition of that buffer or its ability to maintain water quality. As part of a grant, to address the quality of riparian buffers, the county has recently completed an inventory of the riparian buffers within the Upper Swift Creek Reservoir Watershed (Supporting Document G). This inventory focused on the extent and quality of the stream buffer, to include vegetation types and tree canopy coverage. As part of the grant, anew GIS layer has been developed that will facilitate the identification of buffers that would benefit from or require restoration. This knowledge will aid in directing funds and potential grant funding to buffer areas where water quality would benefit the most from buffer enhancement. Currently, restoration of these features requires cooperation of landowners. While many landowners recognize the benefits of these improvements, placing these environmental features within open space or easements of future development projects will ensure better protection and facilitate future projects. D. Maintain biological and habitat diversity and promote habitat connectivity by protecting undisturbed land corridors between watersheds and sub-watersheds within the Swift Creek Reservoir Watershed. As a result of the Resource Protection Area (RPA) regulations, each of the major tributaries within the watershed has a riparian corridor along their banks. However these RPAs do not provide enough land to promote habitat diversity and connectivity between neighboring watersheds. Preservation of natural areas within and between residential developments will help maintain connectivity. Educational efforts and enhancement of stewardship conservational roles on the part of the homeowners will help the county promote natural diversity and maintain connectivity of habitats. E. Minimize stormwater runoff through construction site design and site control. The erosion of land as a result of stormwater flows is detrimental to water quality because of the displaced sediment that is deposited into streams. The deposition of sediment loads is of particular concern during construction activity. Areas under construction are characterized by high production of suspended solids caused by erosion of unprotected, exposed soil during rain events. Excessive pollutant loads can be produced from construction areas if proper erosion-control practices are not implemented. Even with proper implementation of erosion-control practices, as required by the county, Total Suspended Solid (TSS) loads from areas under construction are significantly higher than loads from stabilized areas. Usc plan amend 6 25 08 21 for 6/28/08 BOS public hearing ~~~'~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment The impacts of this sediment on the receiving waters include: deterioration of aquatic habitat, deterioration of aesthetic value, loss of reservoir storage capacity, and accumulation of bottom deposits that inhibit normal biological life. In addition, sediment is a primary carrier of other pollutants, including phosphorus. In order to understand the impact of sediment runoff from construction sites in the Upper Swift Creek Reservoir Watershed, modeling of two sites was conducted. Using this information it was determined that in a typical year the watershed could see the delivery of 720 to 3,400 tons of sediment inputs from unprotected construction sites. Erosion and sediment controls are predicted to reduce the annual load to between 230 and 1,350 tons per year. If the county can maintain effective erosion and sediment controls, then, in accordance with the predicted association with TSS delivery, approximately 460 to 2,780 pounds per year of phosphorus would reach the reservoir. The Management Plan and updated modeling indicate the required maximum limit in the range between 25,000 and 26,000 pounds of phosphorus per year at projected build out of the watershed. In terms of the annual phosphorus-loading goal, the phosphorus associated with construction sediment is approximately 2 to 11 percent of the annual goal for the reservoir. Without erosion and sediment controls, the range is 1,500 to 6,970 pounds per year, or approximately 6 to 27 percent of the annual goal (see Supporting Document H). Erosion and sediment control practices can reduce TSS exported from construction sites by an order of magnitude. It follows that, to protect the Swift Creek Reservoir and its tributaries, particular attention should be paid to the implementation and enforcement of erosion and sediment controls. features or waterbodies, additional measures that exceed the state minimum standards should be required of development, to include VDOT road projects. Monitoring of the watershed tributaries during storm flows would be used to assess the need for additional measures. F. Promote and encourage development standards for new development and redevelopment that minimize the environmental impact of improvements. Opportunities exist to promote and encourage new development and redevelopment methodologies using pollution prevention practices, source control measures and reduction of impervious areas. Currently these measures may be considered during the zoning process. With future development, the county should consider the development of ordinances that will consistently apply water quality treatment measures. Low Impact Development (LID): LID employs a collection of techniques, which reduce pollutants and controls runoff by mimicking predevelopment site hydrology to store, infiltrate, evaporate and detain stormwater runoff. This control and reduction is achieved by minimizing impervious cover, conserving natural areas, and providing additional distributed stormwater management. The following are examples of LID: Biorentention practices are the development of shallow landscaped depressions that capture runoff and filter it through a prepared soil mix. To ensure the protection of water quality, when a project is near or adjacent to sensitive resource Usc plan amend 6 25 08 22 for 6/28/08 BOS public hearing ~~Q~51 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment ii. Stormwater infiltration practices capture and temporarily store runoff allowing it to infiltrate into the ground over a period of days. iii. Stormwater treatment practices are a series of structural and non-structural practices that compensate for hydrologic changes related to land development by reducing runoff volume and improving water quality. By controlling the quality, quantity and velocity of runoff, the health and supply of surface and ground water sources are better protected from the impacts of development caused pollution. Development Site Design: Better site design minimizes land disturbance, preserves existing vegetation, and minimizes impervious cover through application of a series of development principles. Examples of these principles are outlined below: i. Minimization of clearing and grading reduces the area exposed to stormwater thereby reducing sediment discharge and the need for additional E&S measures. ii. Reducing pollutants generated by encouraging designs and containment structures that allow for pollution prevention and spill contingency plans. iii. Remediation or interception of pollutants by employing, after development, site-specific treatments of areas that have greater pollution potential iv. Tree Save/Preservation/Planting is often not fully recognized for its stormwater benefits. Trees intercept and slow the fall of rainwater, Usc plan amend 6 25 08 helping the soil to absorb more water for gradual release into water resources. Increasing throughfall area prevents flooding, filters the water, releases water into the atmosphere, and reduces stress on the stormwater system. Based on these benefits developers should be encouraged to preserve a percentage of each lot or development to remain in a natural state. Additionally, these areas should allow for the green space habitat and wildlife corridors between neighborhoods and sub-watersheds. [PLANNING COMMISSION RECOMMENDATION -APPROVE THIS AMENDMENT AS DRAFTED.] G. Promote citizen's group participation and education to aid in the protection of the Swift Creek Watershed. This goal recognizes the importance of the involvement of citizens to aid in the protection of water quality. Because citizen involvement is important to water quality, the county should encourage citizen groups and individual citizens to engage in 23 for 6/28/08 BOS public hearing ~Q®~''..~2 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment activities that improve watershed awareness and active stewardship (i.e. litter clean-up campaigns and buffer management). Develop and distribute educational information and sponsor local watershed clean-up initiatives that would result in an overall improvement of the quality of the natural resources with the Upper Swift Creek Region. H. Promote watershed awareness and stewardship of residents, community associations, businesses and visitors through education programs, recreational opportunities, and participatory watershed activities. Citizens and businesses privately own the majority of the watershed, including most of its natural resources. Effective private stewardship of the watershed is an integral part of its protection. It is intended to expand the current educational efforts, as required under the county's VSMP permit (Supporting Document I), within the Upper Swift Creek Watershed so as to encourage responsible environmental stewardship at the individual citizen level. As the watershed becomes more urbanized, water quality resources will come under new pressures. Currently, stormwater data from the Brandermill and Woodlake subdivisions indicate elevated levels of nutrient inputs during the Fall and Spring seasons that most likely a result of lawn care. As new residential developments are built, this trend is expected to continue. This data suggests citizens living in the watershed should be educated on nutrient pollution, to include education on the proper techniques for home and lawn care. In addition to educational efforts, the county also promotes active participation in watershed activities such as stream and lake monitoring, riparian buffer planting and stream clean-ups. Passive and active recreational activities, such as hiking and boating, are another way to raise watershed awareness through trails, nature centers and fishing tournaments. Usc plan amend 6 25 08 Education and Outreach (on- going program): Publications and programs should be developed to specifically address the challenges and issues of the Upper Swift Creek Watershed, stressing the importance of protecting the Swift Creek Reservoir as a primary drinking water source. The citizens of this watershed should have a heightened awareness of the watershed in which they live and their personal effects on the water quality. This can be accomplished by working the various audiences. This could include: Working with the county schools to develop a special curriculum for schools in the USC, develop a county-sponsored volunteer program specifically for watershed residents and to encourage homeowners associations to include water quality measures such as RPA-Buffer Management and yard maintenance language in their covenants especially for citizens on and around the lake. stormwater Management and Source Controls: For existing developments, identify areas where stormwater maintenance and retrofitting may be possible and necessary to maintain water quality. Develop a mechanism to make funding available to implement these retrofits. Successful retrofit projects will be limited by environmental factors, monetary concerns and public support. Some of the retrofit strategies are outlined below and should also be considered in new development projects: i_ Rain barrels and dry wells for citizens' homes and businesses ii. Bioretention facilities, where soils permit iii. Outfall controls (end of pipe treatments or facilities that divert smaller storms, provide energy 24 for 6/28/08 BOS public hearing ~~~•~Jra3 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment dissipation, and/or treatment of stormwater) iv. Retrofit culverts and drainage systems v. Retrofit and/or construct stormwater facilities vi. Wetland and Stream Channel protection vii. Manufactured BMPs (non- residential areas only) Financial Strategies: Develop an affordable and effective watershed management plan by devising strategies that build upon existing regulations, programs, and policies, take advantage of established monetary resources, and better target the management budget for more expensive land acquisitions and structural stormwater practices. Increased coordination between agencies with jurisdiction in the watershed, such as VA Department of Transportation (VDOT), County of Powhatan, VA Department of Forestry, VA Department of Environmental Quality, the Army Corp, public utilities, and the county will be more effective in implementation of the watershed plan. Usc plan amend 6 25 08 25 for 6/28/08 BOS public hearing ~~~~ a4 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Upper Swift Creek Plan In 2006, Chesterfield County Planning Department consolidated all individual land use plan maps in the Plan For Chesterfield into the county's Geographic Information System (GIS). The land use plan for the Upper Swift Creek Plan is now published in two forms: 1) as part of a countywide land use plan map, and 2) on land use plan map numbers 4, 5, 8, 9, 10, 14, 15, 16, 22, 23, and 24. The recommended land use category definitions for the land use plan follow this page. ti Copies of the Plan For Chesterfield countywide land use plan map and each of its more detailed 46 grid maps are available through the following sources: On the Chesterfield County Planning Department CD. This CD is included with paper copies of the Plan For Chesterfield, and also available separately from the Chesterfield County Planning Department. • On the Internet at http://www.chesterfield.aov/plan. Questions concerning the Plan For Chesterfield and its related land use plans should be directed to the Chestertield County Planning Department at 804-748-1050 or at planninaCa~chesterfield.gov. Usc plan amend 6 25 08 26 for 6/28/08 BOS public hearing ~Q'~~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Upper Swift Creek Plan amendment Land Use Categories (See accompanying Land Use Plan Map) General Note: Suggested densities of development include all property suggested for such densities regardless of any development limitations that may exist or may be anticipated (such as planned roads or other public facilities, environmental or topographic features, areas suggested on the plan for conservation/recreation, etc.) General Note: Density of development for residential and non-residential zoning requests that include areas suggested on the plan for conservation/recreation should be calculated on the gross acreage for all property included in the request, including areas suggested for conservation/recreation, based on the recommended densities of the plan. General Note: The boundaries of conservation/recreation areas depicted on the plan are generalized. Residential (2.0 or less dwelling units per acre): Residences, places of worship, schools, parks and other similar public and semi-public facilities ,;., n . .: ~ c~ of this am~n~ir~errt). Note 1 on Land Use Plan map: Projects that drain away from Swift Creek Reservoir would be appropriate for densities of up to 2.2 dwelling units per acre. (Staff comments -While the issue of impacts on infrastructure and public facilities can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be considered in conjunction with the countywide plan.) [PLANNING COMMISSION RECOMMENDATION -APPROVE THIS GENERAL NOTE AS DRAFTED.] (Staff comments -While the issue of impacts on infrastructure and public facilities can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be considered in conjunction with the countywide plan.) [PLANNING COMMISSION RECOMMENDATION - DO NOT APPROVE THIS ALTERNATE GENERAL NOTE.] Usc plan amend 6 25 08 27 for 6/28/08 BOS public hearing QQQ~S~i Alternate General note THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment (Staff comments -While the issue of economic development can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be considered in conjunction with the countywide plan.) [PLANNING COMMISSION RECOMMENDATION -APPROVE THIS GENERAL NOTE AS DRAFTED.] Usc plan amend 6 25 08 28 for 6/28/08 BOS public hearing ~~Q,~,~'7 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment (Staff comments -While the issue of the type and mix of land uses can be addressed with this Plan amendment, staff believes it has countywide implications and therefore should be considered in conjunction with the countywide plan.) (PLANNING COMMISSION RECOMMENDATION -APPROVE THE MIXED USE COMMUNITIES LAND USE CATEGORY AS DRAFTED.] i ~. ~~ w ~h -.~ F Residential (2.0 or less dwelling units per acre): Residences, places of worship, schools, parks and other similar public and semi-public facilities ,. ..~-~ ,.:. ,~~aiiGi~t' "Ze,ajiy"~'.~.. "~5 -;a')wF--~,+i3~tii.4'~,~O,x;ri:,.'...iC,..~'i. ~ ~4 '1 i ~ ~ j ~ ,1~~ f ~l n~ f ~ - r t . 4 C "gF 3 ~ ~ 1 _ ~ "~ ~" ~ C. I ~ i~ l ~~P~t e L y a1k' i 12'i '.S i. i ~' L ! ~~ .r~ N~- _ ~{, Usc plan amend 6 25 08 29 for 6/28/08 BOS public hearing (1)+(~Q!~Jr, 8 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment t"~`: •..17~ - i _..,:rc~:.~i.fe:,r:.le~~"r~i "1~'s.~i~.nt _ ~.ti..>1~, ~e :. ~ z. .~'-,. , ,.....,. ., (Staff comments -While the issue of the type and mix of land uses can be addressed with this Plan amendment, stafif believes if has countywide implications and therefore should be considered in conjunction with the countywide plan.) [PLANNING COMMISSION RECOMMENDATION - DO NOT APPROVE THE ALTERNATE LANGUAGE FOR MIXED USE COMMUNITIES WHICH SUGGESTS THAT SUCH COMMUNITIES SHOULD CONFORM TO TRADITIONAL NEIGHBORHOOD DEVELOPMENT 20NING DISTRICT STANDARDS.] Office/Residential Mixed Use: Professional and administrative offices and residential developments of varying densities. Supporting retail and service uses would be appropriate when part of a mixed use center of aggregated acreage under a unified plan of development. (Equivalent zoning classifications: R (various), O-2) Note 4 on the Land Use Plan map: Regional mixed use may be appropriate in the northwest quadrant of the Route 288 /Hull Street Road interchange, based on existing, planned and/or proffered road improvements, as well as provision of adequate design standards to address land use transitions, design compatibility, visibility from area roads, etc. Community Mixed Use: Community scale commercial uses, including shopping centers, and service and office uses that serve community wide-trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed-use project and the design is integrated with other uses. (Equivalent zoning classification: C-3) Note 2 on the Land Use Plan map: Community Mixed Use Node: Community scale commercial uses including, but not limited to, shopping centers, service and office uses that serve community wide trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed use project and the design is integrated with other uses. The size and location of centers, and the mix of uses, should be determined in part by market area, availability of adequate access to the transportation system, and availability and suitability of land. In general, however, community-scale mixed use centers should be located at the intersections of major arterial roads. Intersections should be analyzed to determine which quadrant is best suited (through detailed analysis of land assembly, access or impact on residential uses) for a center, and the center should be located only on the superior site. Commercial uses should be located at one corner of the intersection and be surrounded by office and residential use transitions. (Equivalent zoning classification: C-3) General Business Mixed Use: General commercial uses including, but not limited to, automobile-oriented uses and light industrial uses. (Equivalent zoning classification: C-5) Note 6 on the Land Use Plan map: Properties not currently zoned for General Business Mixed Use should, at the time of zoning, be aggregated to sufficient acreage to ensure that development is oriented away from area roads. ~~Q~~9 Usc plan amend 6 25 08 30 for 6/28/08 BOS public hearing THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Regional Mixed Use: Integrated office, regional commercial, higher density residential and light industrial park uses incorporated into a mixed use center of aggregated acreage under a unified plan of development. (Equivalent zoning classifications: C-4, I-1) Note 3 on the Land Use Plan map: Outside storage might be appropriate in this area if such outside storage is oriented internal to a project and away from roads. Employment Center: Integrated corporate office, research and development, and light industrial uses on acreage of sufficient size to allow a unified plan of development. Moderate industrial uses may be appropriate when designed, located and/or oriented to ensure compatibility with less intense uses, and where appropriate access and transitions are provided. Retail and service uses that serve primarily surrounding employment center uses may be appropriate when part of a larger industrial and/or office development. The scale and mix of such retail and service uses should be proportionate to the needs of the primary employment center uses and should not be built until the employment center uses have developed to a density sufficient to support such retail and service uses, without such retail and service uses having to rely on larger markets for financial success. (Equivalent zoning classifications: I-1, I-2, O-2) Convenience Commercial (not shown on Plan): Small scale uses, such as limited retail and personal services, when located within planned residential areas and designed to attract customers primarily from immediate neighborhoods only. Typically, such uses should: be planned in conjunction with residential projects in order to insure compatibility; be limited in size and acreage; be located at the intersections of collector streets, or between residential neighborhoods and higher intensity uses and/or arterials; and provide transitions through consideration of appropriate uses, building scale, architecture and site design. Such areas require detailed analysis to ensure compatibility; therefore, individual locations cannot be depicted on the Land Use Plan map. (C-1) Public: Significant publicly owned properties (county, state and federal), including schools, parks, cemeteries and other public facilities, as well as publicly owned vacant land. Should such land be redeveloped for other uses, the appropriate uses would be those that are compatible with surrounding existing or anticipated development, as reflected by existing land uses, zoning, and/or the recommended land uses on the adopted comprehensive plan. Conservation/Recreation: Lands adjacent to water bodies with perennial flow that have an intrinsic water quality value due to the ecological and biological processes they perform or are sensitive to impacts which may cause significant degradation to the quality of state waters. Recommended land uses are those in conformance with the Chesapeake Bay Preservation Area, Upper Swift Creek Watershed, and other environmental provisions of the Chesterfield County Zoning Ordinance. 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TURNER, DIRECTOR OF PLANNING SUBJECT: AMENDMENT TO THE UPPER SWIFT CREEK PLAN AMENDMENT Please find attached a copy of the Planning Commission's recommendations for the amendment to the Upper Swift Creek Plan amendment. At a work session on June 17, 2008, the Commission directed staff to prepare the attached document, which reflects the Plan amendment as recommended by the Commission at a public hearing on June 3, 2008. This document includes only the Planning Commission recommendations outlined in the draft Plan amendment you received previously, which staff had prepared for your public hearing on Wednesday, June 25, 2008. If you have any questions, please feel free to contact Jimmy Bowling by phone at 748-1086, or by email at bowlingj(a,chesterfield.g_ov. U~~2~4 Bosmemo g Providing a FIRST CHOICE community through excellence in public service THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Upper Swift Creek Plan amendment Adopted by the Board of Supervisors October 10, 2007 PLANNING COMMISSION RECOMMENDATION (6/03/08) A Plan for Action The Upper Swift Creek Plan will help guide future development in ways that balance the interests of Chesterfield County's current and future residents, landowners, businesses and development community. Specifically, the Code of Virginia defines the primary purpose of the comprehensive plan as follows: To guide and accomplish a "coordinated, adjusted and harmonious development" of county lands "which will, in accordance with present and probable future needs and resources, best promote the health, safety, morals, order, convenience, prosperity and general welfare" of county citizens. accessibility to roads, area demographics, etc.) will determine the desirability of a specific use on one parcel over another, as well as the timing for developing such use, based on the principle of 'highest and best use'. The zoning process will determine the appropriateness of such use on a case-by-case basis by applying principals of desirable land use development patterns and adequacy of public facilities embodied in the comprehensive plan. The Upper Swift Creek Plan does seek to promote a balance between residential, commercial and industrial growth. Such balance contributes to the area's long-term economic strength, to revenue generation, and to fostering a greater sense of community by recommending future land uses that encourage housing, services, and employment, which can interrelate to create a sense of place. To these ends, the Planning Commission and Board of Supervisors have incorporated into Land Use Plan amendments guidelines that promote development patterns, which facilitate the orderly, harmonious, predictable and efficient use of the 446.5 square miles of land and water within its boundaries. These guidelines, as they apply to specific plan areas of the county, are embodied in the goals and recommendations of adopted plan amendments. Background Analysis The Upper Sw-ft Creek Plan makes no attempt to determine the current or short-term marketability of any one parcel for any one use. Rather, it attempts to anticipate future needs for broad categories of uses throughout the planning area for the next twenty years. In addition, the Upper Swift Creek Plan does not rezone land, but serves as a guide for making decisions relative to future rezoning applications. Finally, the plan attempts to suggest the proper relationship of land uses to one another and to the wider community. Market forces (availability and price of land, location, character and age of competing businesses, site specific characteristics such as topography and visibility from roads, Usc plan amend 6 25 08 PC The Planning Department, in conjunction with other county departments, assessed existing conditions and development trends within the planning area. The results were summarized and shared with public officials and interested citizens throughout early phases of the plan development process. The following assessments and analyses serve as the basis for the Goals and Recommendations of this plan, and are available for review as supporting documents, A through I, available under separate cover. Q®D~sJ~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment • Supporting Document A -Upper Swift Creek Plan Amendment: Existing Conditions and Issues • Supporting Document B -Upper Swift Creek Plan Amendment: Land Use Analysis - Residential, Office, Commercial and Industrial • Supporting Document C - Upper Swift Creek Plan Amendment: Transportation Options • Supporting Document D -Technical Memorandum: Upper Swift Creek Plan Total Phosphorus Loading Analysis for Planned Land Use Scenarios • Supporting Document E -Existing Conditions, Environmental Inventory • Supporting Document F - Assessment of Biology, Habitat and Chemistry of Streams in the Upper Swift Creek Watershed, Chesterfield County, Virginia. • Supporting Document G - Upper Swift Creek Watershed -Riparian Buffer Analysis • Supporting Document H -Technical Memorandum: Construction Site Sediment and Total Phosphorus Loading • Supporting Document I -Education and Outreach Program Goals and Recommendations - Land Use Land Use Goal 1: Promote orderly development patterns. The foundation of The Plan for Chesterfield is orderly development as an overall approach to managing the county's future growth. Orderly development means that future growth should be directed into appropriate locations within existing, developed areas with fringe development being an orderly extension beyond current developed areas. The Plan for Chesterfield strives to manage growth by fostering an orderly and generally predictable pattern of development and promoting a timely, orderly and efficient arrangement of public Usc plan amend 6 25 08 PC facilities and services to serve existing and future development. Subdivision and Utilities Ordinances: Adopt ordinance amendments to require mandatory connection to the public water and wastewater systems for most types of development. Use of the public water and wastewater systems will allow a flexibility of development that would not otherwise be possible. This flexibility could include residential development of a wider range of densities and configurations than would be possible without public water and sewer, as well as some control over the timing of development as new residential projects would have to wait for water and sewer extensions. Use of water and wastewater is currently negotiated through the zoning process. Amending the utilities and subdivision ordinances to require mandatory use of water and wastewater would eliminate the need for such negotiations. In addition, extensions of water and wastewater services would continue to be used as a tool to phase, direct, and/or pace development. Land Use Goal 2: Promote economic development opportunities. The Plan for Chesterfield encourages the designation of strategic locations for economic development. Once area major arterial roads are built or committed for construction, the areas suggested in the Upper Swift Creek Plan for Regional Mixed Use and Regional Employment Center uses will have access to markets. Vacant land in these areas, as well as improved properties with potential for redevelopment, should be reserved for employment generating uses. Commercial development serving these uses and larger markets would also be appropriate near the interchanges. New ~~Q~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment residential development, as well as piecemeal, strip commercial development should be discouraged in these areas. Recommendation A. Employment Generating Uses: Use the plan to deter residential and retail commercial development from locations the plan recommends for employment generating uses. Retail and service uses that serve primarily surrounding employment center uses may be appropriate when a component of a larger industrial and/or office development. The scale and mix of such retail and service uses should be proportionate to the needs of the primary employment center uses and should not be built until the employment center uses have developed to a density sufficient to support such retail and service uses. Development of retail and service uses having to rely on larger markets for financial success should be discouraged. The Plan should support flexibility by offering broad categories of uses that encourage development of employment generating uses but discourages retail and service uses not ancillary to the industrial and/or office development. non-employment development in other parts of the planning area may, if not properly evaluated, limit opportunities for development of employment generating uses. However, opportunities will arise over time for development of new employment generating uses in areas where adequate access and mitigating road improvements can be provided. Commercial nodes that support employment generating uses could be incorporated into the design of larger projects, further contributing convenience and to reducing travel distances. This strategy may require that pressure to develop in some locations, for uses other than employment generating uses, be discouraged until market conditions become conducive to employment development. However, such delay will benefit the community in the future by promoting, over time, a better- balanced development pattern. Land Use Goal 3: Promote a greater variety of residential types. The Plan for Chesterfield encourages provision for a variety of residential areas, thereby allowing residents a choice of neighborhood and living environments. Employment generating uses produce tax revenues, which defray the costs of providing services to county residents. In addition, such uses provide residents with jobs both within the county and close to home, thereby reducing commuting distances, travel time, air and water pollution and travel expenses. This, in turn, enhances the quality of life for working citizens and their families. Generally, residential and retail commercial development in proximity to interchanges, together with potential pressure for additional Recommendation A. Residential Amendments Project: As part of the Planning Department's on-going Residential Development Amendments project, consider various clustering, conservation/subdivision, traditional neighborhood design, and rural residential subdivision options as possible new Zoning Ordinance residential categories. The Planning Department has embarked on a project to update the residential portion of the county's zoning ordinance. Considering Usc plan amend 6 25 08 PC 3 (~'(~~~4~-7 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment additional development options as part of the Residential Development Amendments project will offer opportunities to develop neighborhoods of unique character and sensitivity to the environment, while allowing residential development to occur at densities suggested by the comprehensive plan. Some of these new residential types could include standards designed to better preserve some of the existing natural and forested character of many properties as future residential zoning and subsequent development occurs. Options to achieve this goal could include, but should not limited to, various clustering and conservation/subdivision configurations, increased setbacks and buffering along area roads to encourage preservation of forested views along roads, and connectivity between natural areas, between natural areas and neighborhoods, and between neighborhoods. The existing forested landscape, stream valleys and natural areas of much of the planning area have scenic and passive recreational value which many residents and visitors find attractive. Opportunities exist to preserve the existing visual appeal of forested areas within the planning area, and to provide connectivity between natural areas and neighborhoods, as new development occurs. In addition, opportunities exist to create a greater variety of housing types and lifestyle choices for county citizens. B. Residential compatibility: Continue to use the zoning process to encourage new residential subdivisions with sole access through an existing or planned subdivision to meet or exceed the average lot size of, and have a density equal to or less than, the existing subdivision. Usc plan amend 6 25 08 PC The Plan for Chesterfield encourages actions that stabilize and improve the health of existing neighborhoods in order to forestall decline and blight and contribute to the overall health of the larger community. Residential developments of varying densities and lot sizes encourage variety in residential areas and offer County citizens a choice of neighborhoods, living environments and lifestyles. New subdivisions developing within the study area increase the availability of housing in this part of the county. However, such residential development should be designed to protect existing neighborhoods and enhance the larger community. Land Use Goal 4: Preserve, protect and promote identified historic, scenic and natural resources. The Plan For Chesterfield encourages the preservation of historic, scenic and natural resources. Recommendations A. Adaptive Reuse of Historic Structures: Encourage the preservation of historic structures and sites by allowing adaptive reuse that is compatible with existing and anticipated area development. Specifically, historic structures may be appropriate for office or light commercial uses if the property owner retains the structure, is willing to have if designated as a Chesten`ield County historic landmark, and mitigates impacts of commercial use on surrounding properties. However, such designations should be exclusive of property required for future infrastructure improvements, such as road rights-of--way. 4 ~~o~fi~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Many sites within the planning area have historic significance. These include 19th and early 20th century homes and structures. The Plan For Chestertield encourages the identification and preservation of lands, sites and structures that have historic significance. Protection of such structures and sites through adaptive reuse offers opportunities for preserving, presenting and interpreting the county's historic heritage. The 1991 Upper Swift Creek Plan identified 21 historic sites and structures for consideration for preservation. Since then, five of these resources have been lost, and others are degraded and could be impacted by development. However, a number of 19th and early 20th century structures (homes, churches, stores, etc.) remain, providing opportunities to preserve a sense of continuity for the community and contributing to the area's distinct sense of history and place. B. Forested Views: Adopt ordinance amendments fo increase buffering along arterial roads in order to ensure that new residential developments along forested corridors preserve existing forested vistas adjacent to, but outside the ultimate rights of way of, area roads. The 1991 Upper Swift Creek Plan suggested that development throughout the area should preserve existing natural settings and vistas. It further suggested that the natural forested corridor along Genito Road, west of Swift Creek Reservoir, should be maintained with special design standards and with deep, densely wooded buffers. An ordinance amendment would better promote this recommendation as development occurs. Usc plan amend 6 25 08 PC As the county continues to grow and develop, the forested character of some areas in the county, including much of the planning area, will be impacted by anticipated changes in land use patterns. However, by continuing the work begun with the 1991 Plan, opportunities exist to ensure that the existing forested vistas, as viewed from area roads, are preserved. C. Conservation/recreation corridors: Use the plan fo identify conservation/ recreation corridors. The planning area has several stream valleys with significant, undeveloped RPAs, much of which is currently protected from intense development by the county ordinances, as well as by state and federal regulations. These regulations are designed to preserve environmentally sensitive areas such as wetlands, wildlife habitat and floodplains, as well as to preserve mature trees and native vegetation. In addition, such corridors provide visual and distance separation between residential and non- residential development, as well as provide area residents and the employees of area businesses with opportunities for exercise, recreation, relaxation and education. Some Resource Protection Areas (RPAs) and other environmentally sensitive areas are already zoned and/or developed for residential and commercial uses. However, many others are relatively undeveloped and may provide opportunities for open space preservation and recreational activities through various cooperative public/private efforts. 00069 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Land Use Goal 5: Encourage land use transitions. The Plan for Chesten`ield encourages land use transitions between less intense uses, such as residential neighborhoods, and more intense uses, such as commercial and higher intensity regional and employment generating uses, as a means of promoting orderly development patterns that are designed to protect neighborhoods. Recommendation A. Land Use Transitions: Use the plan to suggest land use transitions, including higher density residential and office uses, between lower density residential development and commercial and higher intensity employment generating uses. A hierarchy of land uses, from more- to-less intense uses, provides the best protection to residential neighborhoods. Other protections (buffers, orientation of uses, and design standards which reduce nuisances such as noise, and light, etc.) are supplemental mitigation to the primary protection provided by physical separation between incompatible uses. Therefore, transitional uses contribute to the overall appearance and livability of the community. intense uses and residential neighborhoods. In other places, where such depth is not available, developers may be able to work with nearby residents to incorporate design features that mitigate potential adverse impacts on nearby neighborhoods. Land Use Goal 6: Promote orderly development patterns. The foundation of The Plan for Chesterfield is orderly development as an overall approach to managing the county's future growth. Orderly development means that future growth should be directed into appropriate locations within existing, developed areas with fringe development being an extension beyond current developed areas. The Plan for Chesterfield strives to manage growth by fostering an orderly and generally predictable pattern of development, and by promoting a timely and efficient arrangement of public facilities and services to serve existing and future development. Portions of the existing land use pattern within the planning area, particularly along Route 360, are characterized by residential areas adjacent to older commercial strip zoning and land uses. In some instances, these residential areas do not have the benefit of buffers or other mitigating design features to lessen the impact of adjacent, commercial activity. However, in many places, encouraging greater depths of non-residential zoning can afford opportunities to provide land use transitions between more Usc plan amend 6 25 08 PC 6 ~~~~'7~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Goals and Recommendations - Transportation The automobile is and, for the foreseeable future will remain, the predominant mode of transportation in the Upper Swift Creek Plan area and in the county as a whole. Most roads in the Upper Swift Creek Plan area are substandard, and will have to be improved to accommodate even minor increases in traffic resulting both from development within the county and in the surrounding regions. The county's Thoroughfare Plan identifies the future road network needed to accommodate future traffic volumes. It has been the county's policy for development to construct planned roads (other than freeways) to help mitigate their traffic impacts. State funding has been used to improve existing roads. Funding from the Virginia Department of Transportation (VDOT) has been inadequate to address existing needs, and the prospects for additional state funding are uncertain at best. Alternate funding sources continue to be investigated to address the shortfall between needs and funding. Transportation Goal: Provide a safe, efficient, and cost effective transportation system. The county's Thoroughfare Plan, which was originally adopted by the Board of Supervisors in 1989, identifies right-of-way classifications of existing roads, and right- of-way classifications and general alignments of future roads. As development occurs in the Upper Swift Creek Plan area, in other areas of the county, and in the region, road improvements will be needed in this area to accommodate increasing traffic volumes and reduce congestion. Recommendations A. Thoroughfare Plan Modifications: Approve modifications to fhe adopted Thoroughfare Plan as shown on the map in Supporting Document C: 1. Increasing the recommended right- of-way width on the proposed North/South Major Arterial ("Woolridge Road Extended") between Route 288 and the proposed East/West Major Arterial just south of Powhite Parkway Extended from 90 feet to 120 feet. Asix-lane road will be needed to accommodate future traffic volumes on Woolridge Road. The additional right-of--way is needed to accommodate the six lane road; 2. Increasing the recommended right- of-way width on the proposed East/West Major Arterial north of Hull Street Road, connecting Otterdale Road and a large planned development (Magnolia Green), from 70 feet to 90 feet. This wider right-of- way will better accommodate traffic generated by the proposed land uses in this area; 3. Decreasing the recommended right- of-way width of Watermill Parkway from 90 feet to 70 feet. Agrade-separation of this roadway is planned at the future Powhite Parkway Extension. With the construction of Woolridge Road Extended, the existing two- lane road will be adequate to accommodate the projected traffic volumes; 4. Deleting the proposed interchange on Route 288 south of the Genito Road overpass, and the East/West Major Arterial connecting the interchange to Old Hundred Road to the west, and to Warbro Road to the east. The interchange was originally planned to help promote economic development. However, the land uses being developed around the proposed interchange are lower in density than were anticipated, and the interchange is no longer needed; 5. Deleting Hensley Road between Spring Run Road and Springford Parkway. This section of Hensley Road has been constructed into a cul-de-sac at its western end as part of a recent development project; 6. Deleting the proposed East/West Collector connecting Otterdale Road with Fox Club Parkway. As a result of a recent Usc plan amend 6 25 08 PC 7 OI~Q~'~1 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment zoning case, this proposed Collector will not connect with Fox Club Parkway; 7. Deleting the proposed East/West Major Arterial connecting Winterpock Road to Spring Run Road just south of Hull Street Road, and replacing it by adding McEnnally Road between Winterpock Road and Spring Run Road as a 90 foot Major Arterial. This change is the result of approved zoning cases; the north, and deleting the southern section of the North/South Arterial connecting this road with Beach Road. This change is the result of a zoning case in this area; 13. Realigning Mount Hermon Road north of Genito Road, and Mount Hermon Road Extended south of Genito Road. This realignment is necessary due to the location of a Church on the south side of Genito Road, and is consistent with the development of Horner Park; 8. Deleting the proposed North/South Major Arterial that extends west from Otterdale Road north of Genito Road, crosses Powhite Parkway Extended, and connects to the proposed East/West Major Arterial. This change is the result of approved zoning cases, and is recommended due to topography and existing development; 9. Realigning the western section of the proposed East/West Major Arterial that currently aligns with Lacy Farm Road to the north, closer to the Norfolk Southern railroad line. The realignment is being considered in conjunction with a proposed zoning, and at the request of the developer and residents along Lacy Farm Road; 10. Realigning Powhite Parkway Extended and the proposed interchange in the Genito Road area. (see Map: Powhite Alignment). The exact alignment of the Powhite Parkway Extension will only be determined when detailed engineering plans and environmental studies have been prepared. The alignment could vary up to 2,000 feet. 11. Realigning the intersection of the eastern end of Mount Hermon Road with the proposed North/South Major Arterial. The existing intersection is adjacent to the Norfolk Southern railroad crossing. Greater separation will better accommodate increased traffic volumes as the area develops; 12. Realigning the East/West Major Arterial connecting Otterdale Road Extended with Winterpock Road further to Usc plan amend 6 25 08 PC 14. Changes in the road network based on Magnolia Green development that include: 1) adding a proposed 70-foot North/South Collector connecting Duval Road west of Otterdale Road with the proposed East/West Arterial to the north; 2) shifting the alignment of the proposed Powhite Parkway; 3) relocating the proposed interchange on Duval Road to the proposed east/west major arterial; and 4) realigning other planned roads within Magnolia Green. These roads are shown on the Magnolia Green Master Plan; 15. Adding Ledo Road as a 70 foot Collector. This change is recommended due to the proposed land use in this area; and, 16. Providing cul-de-sacs on Otterdale Road at the Powhite Parkway Extension. This section of Otterdale Road has very poor alignment and no shoulders. The cost to reconstruct the road would be excessive. The proposed East/West Major Arterial and Woolridge Road Extended, which will be constructed in conjunction with new development, will better accommodate increasing traffic volumes. B. Development Conforming To Thoroughfare Plan: Continue zoning and development review practices to encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of road improvements and the dedication of right-of-way. C. Mitigation of Traffic Impacts: Continue zoning and development review practices to encourage development proposals to 8 Q~®~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment include mitigation of their traffic impacts by providing road improvements and controlling the number of direct accesses to major arterial and collector roads. D. Bikeway Plan: As improvements are provided on roads identified in fhe county's Bikeway Plan, continue to consider incorporating bicycle facilities. Staff has evaluated the ability of the current Thoroughfare Plan, when fully in place, to accommodate the traffic generated by total build-out of the county. From a road capacity standpoint, the Thoroughfare Plan network, when completed, will adequately accommodate build-out traffic volumes. are uncertain at best. Even if the county were to receive $27 million a year for the next 50 years, there would be an anticipated shortfall of approximately $1.6 billion. A shortfall in funding for road improvements is not unique to Chesterfield County. It is impacting other localities around the state, and around the country. Some of the road improvement funds available to the county are being used in the Upper Swift Creek Plan area. There are currently several road improvement projects, in and adjacent to the plan area, that are in the Secondary and Primary Six Year Improvement Plans, or that are otherwise funded: While the Thoroughfare Plan, when fully developed, will be adequate to accommodate "build-out" of the county, most of the existing road network requires complete reconstruction today in order to accommodate even minor increases in traffic. Most of the existing roads in the Upper Swift Creek Plan area are currently unsafe. The roads have no shoulders, poor vertical and horizontal alignments, and must be improved to safely accommodate increases in traffic. According to the Growth Analysis Report, the Planning Department has estimated that build-out of the entire county could take at least 50 or more years. Staff has estimated that it could cost approximately $3 billion countywide to upgrade existing roads, excluding freeways, to accommodate the increased traffic resulting from build-out. Approximately $400 million of those road costs would be in the Upper Swift Creek Plan area. Improvements to some of these existing roads may be provided in conjunction with development projects. Other improvements will need to be funded through public sources. Based on current VDOT revenue forecasts, the county anticipates receiving an average of only about $27 million per year in the coming years, countywide, to improve both Primary and Secondary roads. The prospects for additional state funding Usc plan amend 6 25 08 PC • Hull Street Road -widen to 6 and 8 lanes from Swift Creek to Winterpock Road. The project is funded with state funds and county bond proceeds. Construction is anticipated to begin in the Spring of 2006. • Hull Street Road - a project to add a fourth westbound lane on Hull Street Road from Route 288 to Old Hundred Road/Commonwealth Center Parkway. Construction is planned for Spring 2006. Bailev Bridge Road -three spot safety projects and one reconstruction project at various locations between Route 288 and Spring Run Road. One project has been completed. Anticipated construction start dates for the remaining projects range from Summer 2006 to Spring 2010. • Spring Run Road -improve curves between McEnnally Road and Bailey Bridge Road. Anticipated construction start date is Fall 2007. • Woolridae Road south of Crown Point Road -improve curve. Construction is anticipated to start in 2008. Several potential options have been considered for supplementing the road improvement funds received from the state. These options are outlined in the Supporting Document C: Upper Swift Creek Plan Amendment: Transportation Options Q®(~~'~3 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment This plan makes recommendations on modifications to the county's Thoroughfare Plan. Winterpock Road is currently identified as a 90 foot Major Arterial. Staff has identified the need for Winterpock Road to be six lanes wide (120 foot wide right-of- way) to accommodate traffic volumes at total build-out of the county. However, most of the property along Winterpock Road has already been "roadstripped". Changing the recommended right-of-way width on Winterpock Road from 90 feet to 120 feet to accommodate the future six lane widening could adversely impact current residents along the road. Staff will only seek the wider 120 feet of right-of--way in conjunction with new development proposals. Almost all roads in the county are the responsibility of and maintained by VDOT. However, Woolridge Road over Swift Creek Reservoir is a county road. The county has no road maintenance budget and no formal maintenance program. This section of Woolridge Road has three box culverts that are over 50 years old. The pavement section is substandard, primarily consisting of asphalt placed on top of soil. Any improvements to this section of Woolridge Road, estimated to cost between $8 and $9 million, would have to be funded by the county. The county's Thoroughfare Plan includes the extension of the Powhite Parkway from its current terminus, through the Plan area, to Hull Street Road. During the design and construction of the extension, the County should coordinate with the appropriate Federal and State agencies and private entities to ensure that the highest water quality standards and practices are employed so that the quality of the Swift Creek reservoir will be preserved. recently commissioned a report on the feasibility of providing Light Commuter Rail transit service in the Richmond region. A section of the Norfolk Southern line east of the Plan area was recommended for use. The last recommended station was in the Midlothian Village area. There have also been discussions concerning a more regional rail passenger service. One part of the service would utilize the Norfolk Southern line to accommodate the Richmond to Lynchburg route. Improvements to the rail line would be necessary before the service could be initiated. There have been discussions about providing commuter rail service that would utilize the improvements to the line to extend commuter service further west than the Village of Midlothian. One of several proposed stations in the county would be located along Mount Hermon Road near County Line Road. The line would provide commuter rail service between western Chesterfield County and the Richmond International Airport. The proposal has not progressed beyond the discussion stage. Public Transportation The Chestertield County Coordinated Transportation Program, Access Chesterfield, provides transportation services for any Chesterfield County resident who is disabled, or over age 60, or who meets federal income guidelines regarding poverty levels. Transportation providers are contracted by the Chesterfield County Access Chesterfield program to provide transportation service within the Chesterfield County, Richmond, Petersburg, Hopewell and Colonial Heights metropolitan areas. The program offers advance reservations for ride sharing with other passengers. Rail Service One railroad line passes through the Upper Swift Creek Plan area. This Norfolk Southern line is currently in use for limited freight service. The Richmond Area Metropolitan Planning Organization (MPO) Usc plan amend 6 25 08 PC RideFinders provides numerous transit programs and services in the Richmond region, including organizing vanpools in response to commuters' requests. RideFinders' vanpools presently serve locations in the county such as Brandermill and Midlothian. RideFinders also provides a 10 ~~~~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment matching service to assist commuters in organizing carpools. Bikeway Plan The county's Bikeway Plan was adopted by the Board of Supervisors in 1989. The purpose of the Bikeway Plan is "to designate a coordinated system of bike facilities to connect county and state parks with other high bike traffic generators such as schools." The Bikeway Plan is not intended to designate roads that are appropriate for bicycle travel, but to identify routes where bikeway facilities should be provided in conjunction with future road improvement projects. In the Upper Swift Creek Plan area, Old Hundred Road, Genito Road, Spring Run Road, Bailey Bridge Road, and a section of Otterdale Road are designated in the Bikeway Plan as part of the "bikeway network". In accordance with the Bikeway Plan, staff will consider including bike facilities along these roads in conjunction with future road improvements. Park-and-Ride Lots The Transportation Department has, on occasion, requested that developers consider including facilities to accommodate "park-and-ride" lots or commuter drop-off lots. These are areas that could be used by commuters to provide convenient places for carpoolers and vanpoolers to meet and park their cars. Developers have been reluctant to designate these areas, due to the requirement that additional parking areas also be provided. The Transportation Department will continue to request these areas when large-scale development occurs along major commuter routes. However, there is no intention at this time to make these areas a requirement. Usc plan amend 6 25 08 PC 11 Q Q Q,'~'7 ;~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Goals and Recommendations - Levels of Service Roads Continue evaluating zoning requests per the current ordinance. Transportation staff shall continue to have the flexibility to determine the impact area of each zoning case and evaluate each case in accordance with existing ordinances to ensure maintenance of a minimum D Level of Service based upon a twenty-year traffic demand projection, or in designated areas, no Level of Service below that which currently exists. Staff further recommends that the BOS adopt a separate Adequate Road Facilities Policy as follows: 1) Transportation staff shall recommend denial of those zoning cases which fail to provide, exclusive of customary on-site improvements, road improvements, at a minimum, equivalent to the total anticipated road cash proffer. Staff shall also recommend denial of cases that do not commit to provide the improvements in advance of the traffic impact generated by development of the property. 2) Transportation staff shall recommend denial of zoning cases where the existing geometrics, including, but not limited to, shoulder width, pavement width, and vertical and horizontal alignment, of the road(s) expected to be impacted by the development of the property, are inadequate and sufficient improvements have not been committed. Schools School Goal: Provide adequate facilities to relieve overcrowding and to respond to new growth. Recommendation: a. All residential rezoning applications are expected to pass the test for Adequate School Facilities. A proposed residential rezoning will pass the test for Adequate School Facilities if all public elementary, middle and high schools that would serve the future development on the property proposed for residential rezoning currently have adequate capacity to accommodate additional students to be generated by the proposed rezoning. Schools shall be responsible for determining 1) the current enrollment for each school; 2) the capacity of each school; and 3) the anticipated impact of the proposed development based on the maximum number and type of residential dwelling units or lots, including proffers for limited or delayed development. b. If any of the applicable public schools which would serve the future residential development on the subject property exceed 120% of capacity at the time of the review of the subject rezoning request, the proposed rezoning does not pass the test for Adequate School Facilities. In addition, the proposed rezoning will not pass the test for Adequate School Facilities if the anticipated enrollment at any school to serve the subject rezoning will exceed 120% of capacity upon the development of 1) the property proposed for rezoning; and 2) all unimproved residential lots in the service area shown on approved preliminary site plans, preliminary subdivision plans and construction plans. c. When the capacity of any public school in the service area is determined to exceed 120% under the conditions described above, and where such school is expected to be improved to less than 120% of capacity within one year of the date that the Board of Supervisors is scheduled to consider the subject rezoning request, the residential rezoning will pass the test for Adequate School Facilities. Usc plan amend 6 25 08 PC 12 ~~~~-.y~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Goals and Recommendations - Environmental Quality The boundary of Upper Swift Creek Plan amendment encompasses a portion of the 64.0 square miles (approximately 42,000 acres) that makes-up the Swift Creek Reservoir Watershed. The watershed is located in the northwest corner of the county. The headwaters of the watershed approximately 7000 acres are located in Powhatan County. The watershed drains to the Swift Creek Reservoir, one of the county's three drinking water sources. The Reservoir produces approximately eight million gallons of water per day (design 12Mgal/day), providing drinking water to 30 percent of the county's citizens. The rolling hills, hardwood forests, 1,700-acre Swift Creek Reservoir and eight major tributaries draws citizens to live, work and recreate in the region. Approximately 7000 acres or 20 percent of the 35,000 acres contained within the county's portion of the watershed is developed. The remainder of the area has been recommended by county plans for significant change over the next 20 years. Because of this growth, continued vigilance and improved practices and standards should be encouraged to ensure that development within the watershed contributes to the maintenance of water quality of the reservoir and tributary streams. To address the problem of urban runoff, under the Clean Water Act, in 1992, the U.S. Environmental Protection Agency (EPA) issued municipal storm water regulations. These regulations require large municipalities, including Chesterfield County, to obtain and comply with National Pollutant Discharge Elimination System (NPDES) permit to discharge storm water. In 1996, Chesterfield County obtained a Virginia stormwater Management Program (VSMP) permit (also known as a municipal separate storm sewer system, or MS4, permit), issued through the Virginia Department of Conservation and Recreation (DCR). The permit requires the county to implement effective management practices and enact a local stormwater program to include education and outreach, public participation and involvement, illicit discharge detection and elimination, construction site runoff control, post- construction runoff control, and pollution prevention. Environmental Goal: Maintain state and federal water quality standards of Swift Creek Reservoir and its tributaries. This goal reflects the importance of protecting the Swift Creek Reservoir Watershed and its resources to preserve the reservoir as a viable source of drinking water. In addition, protecting the natural resources associated with the Reservoir (i.e. wetlands, streams, ponds, and lakes) provides for abundant habitat for wildlife and outdoors activities including fishing, hunting, birdwatching, and boating. Recommendations: A. Promote land uses and development standards that are consistent with the protection of critical natural systems within watershed and that will facilitate maintenance of state water quality standards for area streams and Swift Creek Reservoir. In 1997, the Board of Supervisors adopted a Watershed Management Master Plan for the Swift Creek Reservoir Watershed. The Watershed Management Master Plan includes an in-lake phosphorous limit and establishes measures such as a reduced phosphorous standard for new residential development and the construction of regional Best Management Practice (BMP) basins to filter pollutants to ensure that the 0.05 mg/L in-lake phosphorus limit is maintained under suggested land use conditions. The limit was a threshold intended to protect general water quality and to ensure the viable use of the reservoir Usc plan amend 6 25 08 PC 13 0®~ ~'~'7 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment as a drinking water source. Without adequate management strategies for the reduction of nutrients to Swift Creek Reservoir, a variety of detrimental water quality and treatment problems are possible. These include excessive algal blooms, taste and odor problems, and depleted oxygen levels, all of which lead to increased cost of water treatment. Additionally, the adverse effects of pollutants on fish and other aquatic organisms may limit the reservoir as a recreational water body. The regional Best Management Practice strategy has been met with resistance by state and federal agencies. Therefore, other means of protecting water quality need to be developed and employed as a means of protecting the watershed, its resources and the Reservoir. The following recommendations will be implemented as part of the modifications to the county's Watershed Master Plan. Effective Water Quality Alternatives: Establish the goal that land developers address through zoning conditions the impact of their development on the water quality of the Swift Creek Reservoir. The existing zoning ordinance includes maximum post-development phosphorus load standards of 0.22 and 0.45 Ibs/aGyr for new residential and commercial development in the Upper Swift Creek Watershed. If tributary and/or reservoir monitoring data and analysis indicate the need for a more restrictive or alternative water quality standard, the County should adopt more stringent water quality requirements as appropriate. This proactive approach may be necessary to address future reservoir water quality trends. In order to supplement those standards and to help protect the water quality of the Swift Creek Reservoir, the County establishes the goal that future residential rezonings include appropriate conditions, in addition to the requirements of the zoning ordinance, to mitigate the impact of development on water quality in the Upper Swift Creek Watershed. Such conditions could include (i) implementing future stormwater mitigation and water quality requirements to be applicable to any undeveloped portion of the subject property that are in effect at the time of subdivision or site plan approval for any residential uses; (ii) implementing other measures approved by the Director of Environmental Engineering to address the impact of development on water quality in the Upper Swift Creek Watershed. B. Protect and preserve the critical natural systems and areas within the watershed, which currently provide maintenance for water quality. While there has been a significant focus on the protection of Swift Creek Reservoir for the past fifteen years, there has not been adequate attention to the protection of other important environmental resources such as wetlands, riparian corridors and stream systems located within the watershed (Supporting Document E). The functions of these features are significant to watershed health, and any loss of these features will contribute to water quality degradation. While state and federal agencies regulate impacts on those resources, they are often impacted by permitted activities, and the mitigation of the impacts is allowed to take place outside of the county. Identifying the location, health, and loss or gain of these features is important to management of water quality. • Maintain GIS layers identifying the location of critical systems. • Evaluate these systems and identify those that are more critical for water protection or would benefit from rehabilitation. • Mitigation for loss of resources should be required to take place within the watershed where the impact has occurred. • Develop measures to (i) ensure new development and (ii) the activities of both residential and commercial uses reduce their impacts on natural resources. i. Adopt amendments requiring a natural resource inventory (NRI) Usc plan amend 6 25 08 PC 14 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment identifying resources that may be adversely affected by development. This information enables the county officials, developers and engineers to make better decisions about land development and the role of these natural resources. Develop regulations to permanently protect the natural resources. C. Improve, restore and prevent further degradation of those resources that are degraded. The report Assessment of the Biology, Habitat and Chemistry of Streams in fhe Upper Swift Creek Watershed, Chesterfield County, Virginia (Supporting Document F) presents the physical, chemical and biological water quality data collected by Chesterfield County's Water Quality Section from 2002 to 2005, focusing on the streams of the Upper Swift Creek Watershed. Monitoring information is necessary to assess the overall effectiveness of the water quality management strategies. Information generated from the county's water quality monitoring programs should be used to identify systems, which are in need of restoration or rehabilitation. This information should be used to prioritize those systems so that limited resources may be targeted to areas that would benefit the most. Stream and Wetlands - Restoration is a collection of methods for improving degraded conditions or preventing the degradation of a stream or wetland. The county should continue to actively pursue compensatory mitigation projects as well as grant funding for stream and wetland restoration. . necessarily address the condition of that buffer or its ability to maintain water quality. As part of a grant, to address the quality of riparian buffers, the county has recently completed an inventory of the riparian buffers within the Upper Swift Creek Reservoir Watershed (Supporting Document G). This inventory focused on the extent and quality of the stream buffer, to include vegetation types and tree canopy coverage. As part of the grant, a new GIS layer has been developed that will facilitate the identification of buffers that would benefit from or require restoration. This knowledge will aid in directing funds and potential grant funding to buffer areas where water quality would benefit the most from buffer enhancement. Currently, restoration of these features requires cooperation of landowners. While many landowners recognize the benefits of these improvements, placing these environmental features within open space or easements of future development projects will ensure better protection and facilitate future projects. D. Maintain biological and habitat diversity and promote habitat connectivity by protecting undisturbed land corridors between watersheds and sub-watersheds within the Swift Creek Reservoir Watershed. As a result of the Resource Protection Area (RPA) regulations, each of the major tributaries within the watershed has a riparian corridor along their banks. However these RPAs do not provide enough land to promote habitat diversity and connectivity between neighboring watersheds. Riparian Buffer -The Chesapeake Bay Preservation Act requires riparian buffers along streams having perennial flow but does not Usc plan amend 6 25 08 PC • Preservation of natural areas within and between residential developments will help maintain connectivity. 15 ~,,~~ *;-~9 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment • Educational efforts and enhancement of stewardship conservational roles on the part of the homeowners will help the county promote natural diversity and maintain connectivity of habitats. E. Minimize stormwater runoff through construction site design and site control. The erosion of land as a result of stormwater flows is detrimental to water quality because of the displaced sediment that is deposited into streams. The deposition of sediment loads is of particular concern during construction activity. Areas under construction are characterized by high production of suspended solids caused by erosion of unprotected, exposed soil during rain events. Excessive pollutant loads can be produced from construction areas if proper erosion-control practices are not implemented. Even with proper implementation of erosion-control practices, as required by the county, Total Suspended Solid (TSS) loads from areas under construction are significantly higher than loads from stabilized areas. The impacts of this sediment on the receiving waters include: deterioration of aquatic habitat, deterioration of aesthetic value, loss of reservoir storage capacity, and accumulation of bottom deposits that inhibit normal biological life. In addition, sediment is a primary carrier of other pollutants, including phosphorus. In order to understand the impact of sediment runoff from construction sites in the Upper Swift Creek Reservoir Watershed, modeling of two sites was conducted. Using this information it was determined that in a typical year the watershed could see the delivery of 720 to 3,400 tons of sediment inputs from unprotected construction sites. Erosion and sediment controls are predicted to reduce the annual load to between 230 and 1,350 tons per year. If the county can maintain effective erosion and sediment controls, then, in accordance with the predicted association with TSS delivery, approximately 460 to 2,780 pounds per year of phosphorus would reach the reservoir. The Management Plan and updated modeling indicate the required maximum limit in the range between 25,000 and 26,000 pounds of phosphorus per year at projected build out of the watershed. In terms of the annual phosphorus-loading goal, the phosphorus associated with construction sediment is approximately 2 to 11 percent of the annual goal for the reservoir. Without erosion and sediment controls, the range is 1,500 to 6,970 pounds per year, or approximately 6 to 27 percent of the annual goal (see Supporting Document H). • Erosion and sediment control practices can reduce TSS exported from construction sites by an order of magnitude. It follows that, to protect the Swift Creek Reservoir and its tributaries, particular attention should be paid to the implementation and enforcement of erosion and sediment controls. • To ensure the protection of water quality, when a project is near or adjacent to sensitive resource features or waterbodies, additional measures that exceed the state minimum standards should be required of development, to include VDOT road projects. • Monitoring of the watershed tributaries during storm flows would be used to assess the need for additional measures. F. Promote and encourage development standards for new development and redevelopment that minimize the environmental impact of improvements. Opportunities exist to promote and encourage new development and redevelopment methodologies using pollution prevention practices, source control measures and reduction of Usc plan amend 6 25 08 PC 16 ~~~0~8~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment impervious areas. Currently these measures may be considered during the zoning process. With future development, the county should consider the development of ordinances that will consistently apply water quality treatment measures. Low Impact Development (LID): LID employs a collection of techniques, which reduce pollutants and controls runoff by mimicking predevelopment site hydrology to store, infiltrate, evaporate and detain stormwater runoff. This control and reduction is achieved by minimizing impervious cover, conserving natural areas, and providing additional distributed stormwater management. The following are examples of LID: Biorentention practices are the development of shallow landscaped depressions that capture runoff and filter it through a prepared soil mix. stormwater infiltration practices capture and temporarily store runoff allowing it to infiltrate into the ground over a period of days. iii. stormwater treatment practices are a series of structural and non-structural practices that compensate for hydrologic changes related to land development by reducing runoff volume and improving water quality. By controlling the quality, quantity and velocity of runoff, the health and supply of surface and ground water sources are better protected from the impacts of development caused pollution. • Development Site Design: Better site design minimizes land disturbance, preserves existing vegetation, and minimizes impervious cover through application of a series of development principles. Examples of these principles are outlined below: i. Minimization of clearing and grading reduces the area exposed to stormwater thereby reducing sediment discharge and the need for additional E&S measures. ii. Reducing pollutants generated by encouraging designs and containment structures that allow for pollution prevention and spill contingency plans. iii. Remediation or interception of pollutants by employing, after development, site-specific treatments of areas that have greater pollution potential iv. Tree Save/Preservation/Planting is often not fully recognized for its stormwater benefits. Trees intercept and slow the fall of rainwater, helping the soil to absorb more water for gradual release into water resources. Increasing throughfall area prevents flooding, filters the water, releases water into the atmosphere, and reduces stress on the stormwater system. Based on these benefits developers should be encouraged to preserve a percentage of each lot or development to remain in a natural state. Additionally, these areas should allow for the green space habitat and wildlife corridors between neighborhoods and sub-watersheds. Develop site design standards and practices that minimize land disturbance and impervious cover, and preserve existing vegetation. i. Adopt amendments or regulations promoting pollution prevention Usc plan amend 6 25 08 PC 17 0®~~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment practices, source control measures and reduction of impervious areas. ii. Develop regulations that minimize land disturbance during construction. iii. Develop regulations to preserve existing vegetation. iv. Adopt amendments promoting low impact development (LID) planning and practices. v. Develop guidance promoting retrofits for existing stormwater pollutants loads. G. Promote citizen's group participation and education to aid in the protection of the Swift Creek Watershed. This goal recognizes the importance of the involvement of citizens to aid in the protection of water quality. Because citizen involvement is important to water quality, the county should encourage citizen groups and individual citizens to engage in activities that improve watershed awareness and active stewardship (i.e. litter clean-up campaigns and buffer management). Develop and distribute educational information and sponsor local watershed clean-up initiatives that would result in an overall improvement of the quality of the natural resources with the Upper Swift Creek Region. H. Promote watershed awareness and stewardship of residents, community associations, businesses and visitors through education programs, recreational opportunities, and participatory watershed activities. Citizens and businesses privately own the majority of the watershed, including most of its natural resources. Effective private stewardship of the watershed is an integral part of its protection. It is intended to expand the current educational efforts, as required under the county's VSMP permit (Supporting Document I), within the Upper Swift Creek Watershed so as to encourage Usc plan amend 6 25 08 PC responsible environmental stewardship at the individual citizen level. As the watershed becomes more urbanized, water quality resources will come under new pressures. Currently, stormwater data from the Brandermill and Woodlake subdivisions indicate elevated levels of nutrient inputs during the Fall and Spring seasons that most likely a result of lawn care. As new residential developments are built, this trend is expected to continue. This data suggests citizens living in the watershed should be educated on nutrient pollution, to include education on the proper techniques for home and lawn care. In addition to educational efforts, the county also promotes active participation in watershed activities such as stream and lake monitoring, riparian buffer planting and stream clean-ups. Passive and active recreational activities, such as hiking and boating, are another way to raise watershed awareness through trails, nature centers and fishing tournaments. Education and Outreach (on- going program): Publications and programs should be developed to specifically address the challenges and issues of the Upper Swift Creek Watershed, stressing the importance of protecting the Swift Creek Reservoir as a primary drinking water source. The citizens of this watershed should have a heightened awareness of the watershed in which they live and their personal effects on the water quality. This can be accomplished by working the various audiences. This could include: Working with the county schools to develop a special curriculum for schools in the USC, develop a county-sponsored volunteer program specifically for watershed residents and to encourage homeowners associations to include water quality measures such as RPA-Buffer Management and yard maintenance language in their covenants especially for citizens on and around the lake. 18 ~~~~~" THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment • stormwater Management and Source Controls: For existing developments, identify areas where stormwater maintenance and retrofitting may be possible and necessary to maintain water quality. Develop a mechanism to make funding available to implement these retrofits. Successful retrofit projects will be limited by environmental factors, monetary concerns and public support. Some of the retrofit strategies are outlined below and should also be considered in new development projects: i. Rain barrels and dry wells for citizens' homes and businesses ii. Bioretention facilities, where soils permit iii. Outfall controls (end of pipe treatments or facilities that divert smaller storms, provide energy dissipation, and/or treatment of stormwater) iv. Retrofit culverts and drainage systems v. Retrofit and/or construct stormwater facilities vi. Wetland and Stream Channel protection vii. Manufactured BMPs (non- residential areas only) Financial Strategies: Develop an affordable and effective watershed management plan by devising strategies that build upon existing regulations, programs, and policies, take advantage of established monetary resources, and better target the management budget for more expensive land acquisitions and structural stormwater practices. Increased coordination between agencies with jurisdiction in the watershed, such as VA Department of Transportation (VDOT), County of Powhatan, VA Department of Forestry, VA Department of Environmental Quality, the Army Corp, public utilities, and the county will be more effective in implementation of the watershed plan. Usc plan amend 6 25 08 PC 19 ~~o~+~n3 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Upper Swift Creek Plan In 2006, Chesterfield County Planning Department consolidated all individual land use plan maps in the Plan For Chestertield into the county's Geographic Information System (GIS). The land use plan for the Upper Swift Creek Plan is now published in two forms: 1) as part of a countywide land use plan map, and 2) on land use plan map numbers 4, 5, 8, 9, 10, 14, 15, 16, 22, 23, and 24. The recommended land use category definitions for the land use plan follow this page. Copies of the Plan For Chesterfield countywide land use plan map and each of its more detailed 46 grid maps are available through the following sources: On the Chesterfield County Planning Department CD. This CD is included with paper copies of the Plan For Chesterfield, and also available separately from the Chestertield County Planning Department. • On the Internet at htto://www.chesterfield.aov/plan. Questions concerning the Plan For Chesterfield and its related land use plans should be directed to the Chestertield County Planning Department at 804-748-1050 or at planninat'a~chesterfield.gov. Usc plan amend 6 25 08 PC 20 ~®®~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Upper Swift Creek Plan amendment Land Use Categories (See accompanying Land Use Plan Map) General Note: Suggested densities of development include all property suggested for such densities regardless of any development limitations that may exist or may be anticipated (such as planned roads or other public facilities, environmental or topographic features, areas suggested on the plan for conservation/recreation, etc.) General Note: Density of development for residential and non-residential zoning requests that include areas suggested on the plan for conservation/recreation should be calculated on the gross acreage for all property included in the request, including areas suggested for conservation/recreation, based on the recommended densities of the plan. General Note: The boundaries of conservation/recreation areas depicted on the plan are generalized. Residential (2.0 or less dwelling units per acre): Residences, places of worship, schools, parks and other similar public and semi-public facilities. Note 1 on Land Use Plan map: Projects that drain away from Swift Creek Reservoir would be appropriate for densities of up to 2.2 dwelling units per acre. General note: Any residential zoning that does not adequately mitigate its impact on infrastructure and public facilities should be denied. General note: Additional uses that enhance or expand the county's economic base would be appropriate, subject to conditions that mitigate the impacts of such uses on surrounding residential neighborhoods. Mixed use communities: Mixed use communities of various scales designed to encourage integration of residential, commercial, public and semi-public uses, would also be appropriate, subject to conditions that promote neighborhood viability, protect water quality, and provide adequate public services to county residents. In general: Mixed use communities should provide residents with nearby opportunities for employment, shopping, services and recreation, as well as opportunities to participate in civic, public and semi-public activities close to home. Communities should be designed to encourage residents to walk and/or bicycle to employment, shopping, services, recreation, and civic, public and semi-public activity areas. Non-residential uses should be designed and arranged to integrate work, shopping, dining, services, entertainment, civic and social activities in ways that create a sense of place, serve as a community focus and enhance community identity. Such uses should also be designed and located to encourage non- residents to use them, but in ways that do not detrimentally impact residents of the community. Usc plan amend 6 25 08 PC 21 THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment Higher net density residential neighborhoods should be located in proximity to non-residential activity areas, transitioning to lower net density residential neighborhoods. Overall residential density should be 2.0 units or less per gross project acre. However, densities of up to 4.0 units per acre may be appropriate, subject to conditions and design standards that address the impacts of higher densities. Residential development should incorporate design features that encourage residences to be clustered. Clustering may require that lots be smaller than the minimums typically encouraged, especially if density-bonuses are provided to encourage clustering. A minimum of twenty percent (20%) of gross project acreage should be devoted to open space. This open space should be developed for passive and active recreational activities, and be arranged and designed to encourage circulation and connectivity throughout the community. Open space should include improvements such as benches, activity areas and landscaping, and include bikeways and pedestrian walkways that connect improved open space areas, residential neighborhoods, and commercial, public and semi-public uses. Non-residential development should be phased with residential development. No more than seventy-five percent (75%) of residential building permits should be released until building permits are released and uses are under construction for at least forty percent (40%) of the land area designated for non-residential development. Smaller communities should include a mix of residential uses, neighborhood- oriented retail and service commercial uses, office uses, neighborhood recreational uses, and public and semi-public uses. Typically, retail and service commercial uses should be those that primarily attract customers from immediate residential neighborhoods. A minimum of ten percent (10%) of the gross acreage should be devoted to retail, service, office, public and/or semi-public uses, comprise a minimum of ten (10) acres, and include a minimum of 25,000 square feet of office and commercial space. Such uses should be planned jointly with surrounding residential neighborhoods. Any portion of this acreage devoted to public spaces such plazas, commons, squares, pedestrian boulevards, and bikeways and pedestrian walkways connecting improved open space areas, residential neighborhoods, and commercial, public and semi-public uses should be credited to the minimum twenty percent (20%) of gross project acreage that should be devoted to open space. Larger communities should also include uses such as larger shopping centers and community-scale recreational uses, and could include corporate office uses and townhouse, condominium and multi-family residential uses. A minimum of ten percent (10%) of the gross acreage should be devoted to retail, service, office, public and/or semi-public uses, comprise a minimum of thirty (30) acres, and include a minimum of 75,000 square feet of office and commercial space. Such uses should be planned jointly with surrounding residential neighborhoods. Any portion of this acreage devoted to public spaces such plazas, commons, squares, pedestrian boulevards, and bikeways and pedestrian walkways connecting improved open space areas, residential neighborhoods, and commercial, public Usc plan amend 6 25 08 PC 22 Q~O!~8~^ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment and semi-public uses should be credited to the minimum twenty percent (20%) of gross project acreage that should be devoted to open space. Office/Residential Mixed Use: Professional and administrative offices and residential developments of varying densities. Supporting retail and service uses would be appropriate when part of a mixed use center of aggregated acreage under a unified plan of development. (Equivalent zoning classifications: R (various), 0-2) Note 4 on the Land Use Plan map: Regional mixed use may be appropriate in the northwest quadrant of the Route 288 /Hull Street Road interchange, based on existing, planned and/or proffered road improvements, as well as provision of adequate design standards to address land use transitions, design compatibility, visibility from area roads, etc. Community Mixed Use: Community scale commercial uses, including shopping centers, and service and office uses that serve community wide-trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed-use project and the design is integrated with other uses. (Equivalent zoning classification: C-3) Note 2 on the Land Use Plan map: Community Mixed Use Node: Community scale commercial uses including, but not limited to, shopping centers, service and office uses that serve community wide trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed use project and the design is integrated with other uses. The size and location of centers, and the mix of uses, should be determined in part by market area, availability of adequate access to the transportation system, and availability and suitability of land. In general, however, community-scale mixed use centers should be located at the intersections of major arterial roads. Intersections should be analyzed to determine which quadrant is best suited (through detailed analysis of land assembly, access or impact on residential uses) for a center, and the center should be located only on the superior site. Commercial uses should be located at one corner of the intersection and be surrounded by office and residential use transitions. (Equivalent zoning classification: C-3) General Business Mixed Use: General commercial uses including, but not limited to, automobile-oriented uses and light industrial uses. (Equivalent zoning classification: C-5) Note 6 on the Land Use Plan map: Properties not currently zoned for General Business Mixed Use should, at the time of zoning, be aggregated to sufficient acreage to ensure that development is oriented away from area roads. Regional Mixed Use: Integrated office, regional commercial, higher density residential and light industrial park uses incorporated into a mixed use center of aggregated acreage under a unified plan of development. (Equivalent zoning classifications: C-4, I-1) Note 3 on the Land Use Plan map: Outside storage might be appropriate in this area if such outside storage is oriented internal to a project and away from roads. Employment Center: Integrated corporate office, research and development, and light industrial uses on acreage of sufficient size to allow a unified plan of development. Moderate industrial uses may be appropriate when designed, located and/or oriented to ensure compatibility with less intense uses, and where appropriate access and transitions Usc plan amend 6 25 08 PC 23 ~~~~~~ THE PLAN FOR CHESTERFIELD Upper Swift Creek Plan amendment are provided. Retail and service uses that serve primarily surrounding employment center uses may be appropriate when part of a larger industrial and/or office development. The scale and mix of such retail and service uses should be proportionate to the needs of the primary employment center uses and should not be built until the employment center uses have developed to a density sufficient to support such retail and service uses, without such retail and service uses having to rely on larger markets for financial success. (Equivalent zoning classifications: I-1, I-2, O-2) Convenience Commercial (not shown on Plan): Small scale uses, such as limited retail and personal services, when located within planned residential areas and designed to attract customers primarily from immediate neighborhoods only. Typically, such uses should: be planned in conjunction with residential projects in order to insure compatibility; be limited in size and acreage; be located at the intersections of collector streets, or between residential neighborhoods and higher intensity uses and/or arterials; and provide transitions through consideration of appropriate uses, building scale, architecture and site design. Such areas require detailed analysis to ensure compatibility; therefore, individual locations cannot be depicted on the Land Use Plan map. (C-1) Public: Significant publicly owned properties (county, state and federal), including schools, parks, cemeteries and other public facilities, as well as publicly owned vacant land. Should such land be redeveloped for other uses, the appropriate uses would be those that are compatible with surrounding existing or anticipated development, as reflected by existing land uses, zoning, and/or the recommended land uses on the adopted comprehensive plan. Conservation/Recreation: Lands adjacent to water bodies with perennial flow that have an intrinsic water quality value due to the ecological and biological processes they perform or are sensitive to impacts which may cause significant degradation to the quality of state waters. Recommended land uses are those in conformance with the Chesapeake Bay Preservation Area, Upper Swift Creek Watershed, and other environmental provisions of the Chesterfield County Zoning Ordinance. Where appropriate, some areas may be suitable for limited pedestrian and bicycle trails, or for other passive recreation activities. Usc plan amend 6 25 08 PC 24 ~~~2~$ c c c Y U Q O J W LL w H W 2 U O z w H _ ~ z( A P9 v r ~ ~ ~ ~ ~ A~ ~ { ~ • m O ~ i ---r ~ ~ ~~ ~' ~i ~ ~ ~- • T ~ ry - ,3,'/..:. Vii,.-. ® 1 ~~ ~ '~ ~~ ~ ~ ~ ~, ~~~ . o ~ m , i~ ~ ..~t ~ . .. ~~ ~ ', O ,~, ~ • ' • • ~ ~ R . ~- 10 ~ ~ 1 • m ~ t s • ~~~ i..., ^ Q i ~.... ~` f ~ ~ ~~ N r •r. s • ~. ~'r. ~ ~ • s ' ~ ~ r ~ ~ ~ ! 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Box 1616, Midlothian, Virginia 23l l3 • Phone: (80~) 545-7500 • Fax: (804) 7~4-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ~- R ~~~~~v~a 2~° JvN ~k~o cN~s~~.~, _.~ o~ SUQ Board of Supervisors VERTISING AFFIDAVIT Descri LN:Upper Swift Creek 6-11, 1P - 2.5 in. 18 $900.00 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER ATTACH AD HERE This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/11/08 & 06/18/08 /~~ Sworn to and subscribed before me this , (~ day of L ~ h,L- , 2008. Legal Affiant .~' r ,~ J es T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL ,~, GR00 "`'y,, wg •.••~,w~k ~y~ ~ '~ :' ~ ~` ``~ ' E1tt+#t~ S Q's ~ .•~ ~~: a.,_ 4y ~v~, . THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, June 25, 2008 at 6:30 p.m. in the County Public Meeting Room' at .the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appeaz and present their views concerning: Amendment to the Upper Swift Creek Plan amendment and amendment to the Thoroughfare Plan An amendment to the adopted Upper Swift Creek Plan amendment, part of the Plan for Chesterfield, relating to land use and economic development, levels, of service for roads, schools, and public safety, and water quality, and an amendment to the 'Ihorouugghhffsre Plan, part of the Plan for Chesterfdd to include two potential alignments for the Powhite Pazkway Extension where it crosses Genito Road The Upper Swift Creek Pfau amendment area is generally bounded to the north by properties along Midlothian Turnpike, County Line Road Mount Hermon Road Old Hundred Road, Otterdale Road, Charter Colony Parkway, Route 288 and Lucks Lane; to the south by properties along Hull Street Road, Baldwin Creek Road, Beach Road, West Hensley Road Spring Run Road and Bailey Bridge Road to the east by properties along Route 288; and to the west by properties along Moseley Road, Genito Road and the Chesterfield County/Powhatan County boundary: 'this amendment to the Upper Swift Creek Plan amendment, if adopted by the Board of Supervisors, will become part of The Plan for Chesterfield, the Count~a comprehensive plan. The Plan for esterfield is rued by County citizens, staff, the Planning Commission and Boazd of Supervisors as a guide for future ~ decisions affecting the County including, but not limited to, decisions regazding future land use, road networks and zoning actions. The majority of the Plan area is contained within the Matoaca Magisterial District, with small portions of the Plan azea located in the Clover Hill and Midlothian. Magisterial Districts. The Plan does not rezone land, but suggests Orditance amendments and other actions. This amendment to the Upper Swift Creek Plan amendment is an update and a refinement of the current adopted Upper Swift Creek Plan amendment. Proposals for Land Usr. Recommendations for azeas currently designated for Residential (2.0 or less dwelling units per acre) aze as follows: denial of rezoning if it does not adequately mitigate its impact on infrastructure and public facilities; Permitting mixed use communities destt'~~dd to enco aga integration of residetttiat, conttnercrial, public and settu- public uses, subject to .conditions that promote nei~borhood viability; and permitting ad 'tional uses-that enhance or expand the countl~s economic base, subject to conditions that mitigate the impacts of such uses on surrounding residential neighborhoods Recommendations for the entire Plan geography include preserving identified resources from new development through a countywide purchase of development rights program, and adoption a Growth Management.Boundary for the western portion of the Upper Swift Creek Plan amendment geography. have adequate shoulders, or where roads with inadequate shoulders are carrying, or aze projected to carry, less than 4,000 vehicles per day. Proposals relating to level of service standazds for schools: All residential rezoning applications aze expected to pass the test for Adequate School Facilities. A proposed residential rezoning will pass the test for Adequate School Facilities if all public elementary, middle and high schools that would serve the future development on the property proposed for residential rezoning currently have adequate capacity to accommodate additional students to be generated by the proposed rezoning. Schools shall be responsible for determining 1) the current enrollment for each school; 2) the capacity of each school; and 3) the anticipated impact of the proposed development based on the marimum number and type of residential dwelling units or lots, including proffers for limited or delayed development. If any of the applicable public schools which would sern the future residential development on the sub~'ect property exceed 120% of capacity at the time of the review of the subject rezoning request, the proposed rezoning does not pass the test for Adequate School Facilities. In addition, the proposed rezoning will not pass the test for Adequate School Facilities if the anticipated enrollment at any school to sern the subject rezoning will exceed 120% of capacity upon the development of 1) the ProPertY Proposed for rezoning; and 2) all unimproved residential lots in the service area shown on approved preliminary site plans, preliminary subdivision plaits and construction plots. When the capacity of a~ public school in the service area is determined to exceed 120% under the conditions described above, and where such school is expected to be improved so that its capacity will fall below 120% within one year of the date that the Boazd of Supervisors is scheduled to consider the subject rezoning request, the residential re will pass the test for Adequate Schacilities. An alternative proposal relating to level of service standards for schools includes: administering the legal attendance requirements; maintaining attendance zones and when necessary, making adjustments to relieve overcrowding of facilities; .minimizing disruptions to families and communities whenever possible; building new facilities or additions to existing facilities when no other viable solutions exist to address overcrowding; making facility decisions consideri>~zg current overcrowding. and anticipated future growth; maximizing use of existing space; providing viable instructional alternatives for students and their families; and acquiring sites in advance of development to nature optima! locations and minimize costs. ' Proposals. relating to level of service standazds for Fire and EMS: The level of service indicators- for Fire and EMS are response time and response r The level of service indicator used~by~ department is response time to Priority 1 (life-threatening) incidents for Ftre and EMS services. The department's goal is to respond to 90 percent of these incidents in the urban corridor within six (ti) minutes. The urban comdor contains at least 90 percent of departrnent's total calls for service, and 90 percent of the county's DoDUlation. Areas outside of the protect natural resources, that mina land disturbance during construction thatpresern existing vegetation; develop site design standazds and practices minimize land disturbance and imperv cover, and preserve existing vegetal promoting pollution prevention practi source control measures and nductioi impervious areas; adopting amendmen~ promote low impact development plant and practices and promoting retrofits existing stotmwater pollutants loads. This plan may also consider proposals an recommendations for. adopting a transfe of development rights program or stra adopting an affordable housing progr or strategy; encouraging clustering within mixed use communities; deferral for the maximum time allowed by law of rezoning' if it does not adequately mit~to its impact on infrastructure and public facilities• and identifying meastues to ensure that developments along forested corridotx presern e~s~ng forested vistas adjacent to, but outside the ultimate rights of way, of area roads. Discussion may. include all of the recommendations listed above. After the public hearing, approp~ate changes or corrections may be made to the proposed amendments. Upper Swift Creep Watershed ordinances An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended by amending and re-enacting Section 8-6 of the Erosion and Sediment Control ("EBtS") Ordinance, Sections 17-62 sad 17-76 of the Subdivision Ordinance and Sections 19-58, 19-238, 19-301, and 19-514 of the Zoning Ordinance, and adding and enacting Section 19-513,1 of the Zoning Ordinance. The amendments relate to design and water quality standards in the Upper Swift Creek Watershed ("Watershed"), including the use of Low Impact Development ("LID") practices to reduce pollutant run-off and i improve water quality of streams and the Swift Creek Reservoir. The Watershed consists of all land in Chesterfield County ! located upstream of the Swift Creek Reservoir Dam. A summary of the proposect ordinance amendments is set forth below The EBrS amendments would allow the County to require more stringent E8rS measures for development in the Watershed if necessazy to protect sensitive environmental features or water resources. The Subdivision amendments would require in the Watershed that (1) aIl new construction and substantial improvements of residential dwellings be set back at least 35 feet from wetlands, Resource Protection Areas (RPAs} and good plains with greater than 100 acres of drainage and (2) roadside ditches, instead of curb and gutter, to be used on local subdivision streets where the averagt lot frontage exceeds 90 feet, curb and gutter can be used in excess of 90 feet if LID is used For land within the Watershed the Zoning Ordinance amendments would, among other things: (1) require non residential structures and accessory buildings to be set back 25 feet from ftoodplains and environmental features but allow this to be reduced to 5 feet if LID practices aze used, (2) require redevelopment sites not served by a water quality Best Management Practice (BMP) to reduce runoff loads of »hncnhnn,c ~n,11oeA Lo ~r 1.....r IInot ....A :[ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 ~ k~ AGENDA S ~RGINt~ Meeting Date: June 25, 2008 Item Number: 18.6. Subject: Public Hearing to Consider Amendments to the Erosion and Sediment Control, Subdivision, and Zoning Ordinances Relating to Low Impact Development in the Upper Swift Creek Watershed County Administrator's Comments: County Administrator: Board Action Re The Board of Supervisors is requested to adopt the attached low impact development ordinances (LID). Summary of Information: The attached ordinances are the result of efforts that started in April, 2007 involving 12 stakeholder meetings, 3 Planning Commission work sessions, 2 public information sessions and 2 public hearings. At the June 3, 2008 public hearing, the Planning Commission voted (5-0) to approve, with exceptions, the following ordinances. The following is a synopsis of those ordinances with the complete amendments attached. The first attachment as noted in the bottom left corner is the staff version of the LID ordinances. The second attachment as noted in the bottom left corner is the CPC version. • Section 8-6 Erosion and Sediment Control Plans. - Enhanced perimeter control under certain conditions - Utility relocation must be part of E&S plan and narrative - Monthly submittal of an E&S report Preparers Richard M. McElfish Attachments: Yes Title: Director Environmental Engineering ^ No 00292 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information (cont'd.) • Sec. 17-62 (f) and Sec. 17-62 (g) . Increases residential setbacks from RPA's, wetlands and 100 year floodplains where the contributing drainage area exceeds 100 acres, from 25' to 35'. • Sec. 17-76(j). Arrangement. Requires lots with average frontages greater than 90 foot to use roadside ditches but allow curb and gutter above 90 feet if LID is used. • Sec. 19-58a(7). Floodplain regulations. Requires a setback for all non residential structures to be set back 25 feet horizontal from the 100 year floodplain, wetlands and RPA's. This can be reduced to 5 feet if LID is implemented adjacent to these areas. • Sec. 19-238 (d) (1) (b) . Development regulations. Requires re-development sites, not currently served by BMPs to reduce pollutants by 30%. Cannot be lower than currently required. • Sec. 19-238 (d) (1) (c) . Development regulations. Requires re-development sites currently served by a BMP to reduce pollutants by 20%. Cannot be lower than currently required. • Sec. 19-238 (d) (2) (b) . Development regulations. Clarifies that even vested properties will comply with the CBPA regulations. • Sec. 19-238(e). Development regulations. Requires all zoning applications in the Upper Swift Creek to submit a natural resource inventory (NRI) at time of zoning and allows for staff to accept proffers for use of LID practices where beneficial for water quality goals. • Sec.19-301. Definitions. - Low Impact Development - Transaction Screen (~~J®~93 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information (cont'd.) The following ordinance amendments were not approved by the Chesterfield Planning Commission at their June 3, 2008 public hearing. The Commission had concerns with the cost of construction, maintenance and location of the spaces. In Sec. 17.76 the CPC recommended that the word "practices" be changed be to "measures." Staff, however, still supports these amendments. • Sec. 19-513.1. Parking Spaces Required in the Upper Swift Creek Watershed. Requires a 5% reduction of the countywide standards for the number of required parking spaces. • Sec. 19-514(d)(1). Design standards for off-street parking. Requires all parking spaces identified as in excess of the minimum requirements to be considered overflow parking and shall be of a pervious surface. Staff Recommendations: Staff recommends that the Board adopt the (LID) ordinances as recommended by staff . District: Clover Hill, Matoaca, Midlothian Districts a~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-6 OF THE EROSION AND SEDIMENT CONTROL ORDINANCE, SECTIONS 17-62 AND 17-76 OF THE SUBDIVISION ORDINANCE AND SECTIONS 19-58, 19-238, 19-301, AND 19-514 OF THE ZONING ORDINANCE AND ADDING AND ENACTING SECTION 19-513.1 TO THE ZONING ORDINANCE ALL OF WHICH RELATE TO DESIGN AND WATER QUALITY STANDARDS IN THE UPPER SWIFT CREEK WATERSHED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 8-6, 17-62, 17-76, 19-58, 19-238, 19-301, and 19-514 of the Code of the County of Chester field. 1997, as amended, are amended and re-enacted, and Section 19-513.1 is added and enacted, to read as follows: Chapter 8 EROSION AND SEDIMENT CONTROL 000 Sec. 8-6. Erosion and sediment control plans. (e) For construction sites that are adjacent to sensitive environmental features such as RPAs, wetlands and floodplains, the approved plan may incorporate additional measures required by the director of environmental engineering to adequately prevent sediment from entering those resources. In addition the director of environmental engineering will require additional measures other than the minimum standards contained in the Virginia Erosion and Sediment Control Handbook if it is determined that such measures are necessary for protection of sensrtrve environmental features and/or water resources within the U er Swift Creek Watershed. At a minimum the measures will consist of (i) enhanced perimeter protection (ii) utility relocations as part of an approved erosion and sediment control lan and iii monthl submittal of an erosion and sediment control re ort for sites over five acres. 000 (~~0295 1925:76142.10 (Staff) Chapter 17 SUBDIVISION OF LAND 000 Sec. 17-62. Standard Conditions. (f) A 25-foot minimum setback shall be provided from wetlands. In the Upper Swift Creek Watershed. all new construction and substantial im rovements of residential dwellin s shall be set back at least 35 feet horizontal distance from the outer most boundary of the wetlands. (g) A 25-foot minimum setback shall be provided from conservation areas. In the Upper Swift Creek Watershed all new construction and substantial improvements of residential dwellings shall be set back at least 35 feet horizontal distance from the outer most bound of the Resource Protection Areas and 100- ~ar flood plains where the contributin dg rainage area exceeds 100 acres. 000 Sec. 17-76. Arrangement. (j) Curb and gutter shall be required on all local streets in all subdivisions, where the average lot has less than 100 feet of street frontage. In the Upper Swift Creek Watershed roadside ditches shall be reauired on all local streets in all subdivisions where the avera e lot fronta e is 90 feet or more rovided however that the director of environmental e ~,ineering ma approve the use of curb and gutter where the average lot frontage exceeds 90 feet if LID ractices are used to address stormwater runoff from street surfaces. These calculations excludes those lots fronting on the radial terminus of a cul-de-sac. Curb and gutter installation may be waived, in whole or in part, by the director of planning or planning commission to preserve the existing neighborhood local street drainage method. 000 Chapter 19 ZONING 000 Sec. 19-58. Floodplain regulations. a. General provisions. 000 (7) All new construction and substantial improvements of nonresidential structures and accessory buildings within the floodway fringe shall either: have a minimum floor level of 12 inches above the base flood elevation; or together with attendant utility and sanitary facilities, be designed to be watertight at least 12 inches above the base flood elevation with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of 1925:76142.10 (Staff) 2 ~~o~~~ buoyancy. In the Upper Swift Creek Watershed all new construction and substantial improvements of nonresidential structures and accessory buildings shall be located outside the floodway fringe and shall be set back at least 25 feet horizontal distance from the outermost bound of the base flood area wetlands Resource Protection Areas and 100 year floodplains where the contributing drainage area exceeds 100 acres, provided however that when LID practices as determined by the director of envirorunental en~meerm~ are used adiacent to wetlands floodplains and Resource Protection Areas the setback may be reduced to 5 feet. 000 Sec. 19-238. Development regulations. Any use, development or redevelopment of land in the Upper Swift Creek Watershed shall meet the following performance criteria: 000 (d) (1) Stormwater runoff shall be controlled to achieve the following: a. For any new use or development, the post-development, nonpoint-source pollution runoff loads of phosphorous and lead shall not exceed the following: (i) Phosphorus: 1. The post-development total phosphorus load for residential uses located in areas identified in the Midlothian Area Community Plan for low density residential (1.01 to 2.0 units per acre), in the Route 288 Corridor Plan for Residential (1 to 2.0 dwellings per acre), and in the Upper Swift Creek Plan for single family residential (2.0 units/acre or less), shall not exceed 0.22 pounds per acre per year. 2. The post-development total phosphorus load for all other uses shall not exceed 0.45 pounds per acre per year. (ii) Lead: 1. The post-development total lead load for nonresidential uses and residential uses at a density greater than 2.0 units per acre located in areas identified for such uses in the comprehensive plan shall not exceed 0.19 pounds per acre per year. 2. The post-development total lead load for all other uses shall not exceed 0.03 pounds per acre per year. b. For redevelopment sites not currently served by water quality best management practices, the existing nonpoint-source pollution runoff loads of phosphorus and lead shall be reduced by at least ~ thirty (3 0%) percent after redevelopment however, the loads of such elements need not be reduced below the levels set forth in subsection (d)(1)a. For redevelopment sites currently served by water quality best management practices, the post-development, nonpoint-source pollution runoff loads of phosphorus and lead r.' ~°-~°r ~ ° b"°~*°~ shall be reduced by at least twentypercent (20%)• however, 1925:76142.10 (Staff) j ~ o Q ~ ~-, the loads of such elements need not be reduced below the levels set forth in subsection d)(1)a. (2) Compliance with the requirements of subsection (d)(1) shall be achieved on site through incorporation of best management practices including Low Impact Development practices that achieve the required control, unless the director of environmental engineering determines that one of the following storm water management options has been satisfied. a. Mitigation measures approved by the director of environmental engineering in conjunction with the plan approval process. Mitigation measures may include, but are not limited to, the following: (i) construction of BMP's on or off-site, (ii) retrofitting an existing BMP on or off-site, (iii) stream or buffer enhancements or restoration, (iv) purchasing of credits from owners of other property in the watershed when best management practices on the other property exceed the required control, (v) use of perpetual conservation or open space easements, and (vi) if the foregoing mitigation measures are not adequate to achieve the required control, payment to the County of cash sufficient to achieve the required control through other mitigation measures as determined by the director of environmental engineering. Mitigation measures shall be approved by the director of environmental engineering only when: (i) the proposed mitigation measures are located within the Upper Swift Creek Watershed, (ii) the proposed mitigation measures are sufficient to achieve the required control, and (iii) the applicant provides an engineer's certification that there is no viable means of sufficiently achieving the required control on site. Unless otherwise determined by the director of environmental engineering, mitigations measures shall be located in the same subwatershed of the Upper Swift Creek Watershed. b. Property that the director of planning has determined to be vested as to the right to comply with the required control through pro rata payments for regional BMPs pursuant to Article VI of chapter 12 repealed February 14, 2007, shall achieve compliance through (i) a pro rata payment equal to what would have been required under chapter 12, which shall be used for mitigation measures in the watershed as determined by the director of environmental engineering, (ii) compliance with the other provisions of 19-238(d)(2), or (iii) a combination thereof. In any event, however even vested properties shall achieve a minimum total phosphorus load of 0 45 .pounds~er acre per year as required by Chesapeake Bay Preservation Act regulations. c. Compliance with a state or locally implemented program of stormwater discharge permits pursuant to section 402(p) of the federal Clean Water Act, as set forth in 40 CFR 122, 123, 124 and 504, dated December 7, 1988. d. For a redevelopment site that is completely impervious as currently developed, restoring a minimum of 20 percent of the site to vegetated open space. ~ Eve application for a rezoning conditional use conditional use planned development, and conditional zoning in the Upper Swift Creek Watershed shall include a natural resource inventory for the proposed development site except as set forth below The natural resource mventorv is a plannin~~level tool used for the analyses of the protect area to enable future development the o~ o~ rtunitYto incorporate stormwater mitigation and conservation designs while avoidm~ sensitive environmental features for the protection of their role as rt relates to water Quality. The information maybe used for the~roiect's overall stormwater management plan and should protective measures 1925:76142.10 (Staff) 4 ®Q~~~ ornon-structural stormwaterpractices befound beneficial to water quality and acceptable in the form of a proffered condition the director of environmental en~ineerin~ at construction plan or site plan review may credit the resulting stormwater benefits towards the proiect's required pollutant load reduction. The followin dg evel~mentprojects are exempt from the requirement to provide a natural resource inventory: a. Any disturbance less than an area of 2,500 feet; Single family residential dwelling that is not part of a subdivision; and c. Construction of water sewer natural gas underground telecommunications and cable television lines, railroads, or public roads. The natural resource inventory shall be drawn to scale clearly delineating the following components: a. Nontidal wetlands connected by surface flow and contiguous to tidal wetlands or water bodies with perennial flow; b. A 100-foot buffer area located adjacent to and landward of the components listed in item a above and along both sides of any water body with perennial flow; c. Nontidal wetlands not included in item a. above; d. 100-year floodplains as designated in section 19-57; e. Slopes 25 percent or reg ater; £ Hydrolo ig c soil groups; ~ Threatened and endan eg red species; h. Transaction screen; Greenways; L Abandoned or existing mines or quarries; k. Historical archeological or cultural features; and Any other sensitive environmental feature specific to the site. m. Highly erodible soils. A narrative describing the location densityplant species and condition of the 1925:76142.10 (Staff) 5 Q~~i~:~~ vegetation on the site shall be.provided with the natural resource inventor The natural resource inventory shall be certified as complete and accurate by a person or firm qualified to make the inventory. ~f The use of Low Impact Development site planning and practices shall be encouraged to reduce ollutants and control stormwater runoff at the source. The design criteria hydrologic analysis and calculation procedures for LID practices shall be as published by the Chesterfield County department of environmental engmeerin . Storm draina a easements shall be recorded to identify locations of LID practices on lots or parcels The~roperty owner shall not remove or alter the function of LID practices without prior written ~proval from the director of environmental engineering. (e g) If the best management practices that are used require regular or periodic maintenance in order to continue their functions, maintenance shall beensured by amaintenance/easement agreement, bond or other assurance satisfactory to the director of environmental engineering; and (€ h) Land on which agricultural activities are being conducted shall have a soil and water quality conservation plan approved by the James River Soil and Water Conservation District. Such plan shall be based on the Field Office Technical Guide of the U.S. Farm Service Agency Soil Conservation Service and accomplish water quality protection consistent with this section. 000 Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Low Impact Development (LID) ~ A design strategy_with the goal of maintaining or replicating the pre- development hydrologic re ime through the use of design techniques to create a functionally eduivalent hydrologic site desi n. H drolo is functions of stora e infiltration and round water rechar a as well as the volume and fre uenc of dischar es are maintained throu h the use of inte rated and distributed micro-scale stormwater retention and detention areas reduction of impervious surfaces and the lengthening of runoff flow paths and flow time Other strategies include the~reservation/protection of environmentally sensitive site features such as npanan buffers wetlands steed slopes valuable (mature) trees flood plains woodlands, and highly permeable soils. Transaction Screen A standardized approach to environmental due diligence that provides a generally acceptable de ree of confidence about the environmental condition of the property. The study includes a search of overnmental databases and a review of re ulato a enc records describm an detailed environmental investi ations which may have occurred on the property It also includes a Questionnaire concerning the environmental history of the~roperty and a site visit to observe site conditions on and around the property. ~~~D3~4 1925:76142.10 (Staff 6 000 Sec 19 513 1 Parking spaces required in the Upper Swift Creek watershed. The minimum number of~arking spaces to be provided for each use in the Upper Swift Creek Watershed shall be reduced by five.percent (5%) below the county-wide standards for parking stated in section 19-513. Except as allowed by Sec 19 514(d)(1) this reduction shall not be used for any other impervious area including, but not limited to buildings outside storage and plazas. 000 Secs. 19-514. Design standards for off-street parking. (d) Surface treatment. (1) With the exception of: (i) single-family residential and farm uses; (ii) areas where track- mounted equipment is stored or displayed; (iii) property in 1-2 and 1-3 Districts; (iv) areas for the storage of customer vehicles in motor vehicle storage/towing lots; or (v) unpaved overflow parking areas, driveways and parking areas shall be paved with concrete, bituminous concrete or other similar material. Except in 1-2 and 1-3 Districts, surface-treated parking areas and drives shall be prohibited. Areas where track mounted equipment is stored or displayed and areas for the storage of customer vehicles in motor vehicle storage/towing lots shall have a minimum surface of six inches of No. 21 or No. 21A stone. Except as detailed in the Environmental Engineering Department's Reference Manual, concrete curb and gutter shall be installed around the perimeter of all paved driveways and parking areas. Other curbing material of similar quality, such as brick or cobblestone, may be permitted through site or schematic plan review. In the Upper Swift Creek Watershed an alternative means of defining pavement ed es as determined by the director of environmental engineering maybe substituted for curb and~ntter when Low Impact Development practices are used. Drainage shall be designed so as not to interfere with pedestrian traffic. In the Upper Swift Creek Watershed parking spaces in excess of the minimum requirements as set forth in 19 513 shall be considered as overflow parking and shall be of a pervious surface as specified in 19-514 (d) (5). 000 (2) That these ordinances shall become effective immediately upon adoption. 1925:76142.10 (Staff) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-6 OF THE EROSION AND SEDIMENT CONTROL ORDINANCE, SECTIONS 17-62 AND 17-76 OF THE SUBDIVISION ORDINANCE AND SECTIONS 19-58, 19-238, 19-301, AND 19-514 OF THE ZONING ORDINANCE ALL OF WHICH RELATE TO DESIGN AND WATER QUALITY STANDARDS IN THE UPPER SWIFT CREEK WATERSHED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 8-6, 17-62, 17-76, 19-58, 19-238, 19-301, and 19-514 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 8 EROSION AND SEDIMENT CONTROL 000 Sec. 8-6. Erosion and sediment control plans. (e) For construction sites that are adjacent to sensitive environmental features such as RPAs, wetlands and floodplains, the approved plan may incorporate additional measures required by the director of envirorunental engineering to adequately prevent sediment from entering those resources. In addition, the director of envirorunental en ing Bering will require additional measures other than the minimum standards contained in the Virginia Erosion and Sediment Control Handbook if it is determined that such measures are necessary for protection of sensitive environmental features and/or water resources within the Upper Swift Creek Watershed. At a minimum the measures will consist of (i) enhanced perimeter protection (ii) utility relocations as part of an approved erosion and sediment contro~lan and (iiiZmonthly submittal of an erosion and sediment control report for sites over five acres. 000 ~®~~0~ 1925:76142.11 (CPC) Chapter 17 SUBDIVISION OF LAND 000 Sec. 17-62. Standard Conditions. (f) A 25-foot minimum setback shall be provided from wetlands. In the Upper Swift CreekWatershed, all new construction and substantial improvements of residential dwellin s shall be set back at least 35 feet horizontal distance from the outer most boundary of the wetlands. (g) A 25-foot minimum setback shall be provided from conservation areas. In the Upper Swift Creek Watershed all new construction and substantial improvements of residential dwellings shall be set back at least 35 feet horizontal distance from the outer most boundary of the Resource Protection Areas and 100- ~ear floodplains where the contributin dg raina~e area exceeds 100 acres. 000 Sec. 17-76. Arrangement. (j) Curb and gutter shall be required on all local streets in all subdivisions, where the average lot has less than 100 feet of street frontage. In the Upper Swift Creek Watershed roadside ditches shall be reauired on all local streets in all subdivisions where the average lot frontage is 90 feet or more, provided however, that the director of environmental en~ineerin~ may approve the use of curb and gutter where the average lot frontage exceeds 90 feet if LID measures are used to address stormwater runoff from street surfaces. These calculations excludes those lots fronting on the radial terminus of a cul-de-sac. Curb and gutter installation may be waived, in whole or in part, by the director of planning or planning commission to preserve the existing neighborhood local street drainage method. 000 Chapter 19 ZONING 000 Sec. 19-58. Floodplain regulations. a. General provisions. 000 (7) All new construction and substantial improvements of nonresidential structures and accessory buildings within the floodway fringe shall either: have a minimum floor level of 12 inches above the base flood elevation; or together with attendant utility and sanitary facilities, be designed to be watertight at least 12 inches above the base flood elevation with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of 1925:76142.11 (CPC) 2 O`JQa~®a3 buoyancy. In the U~ er Swift Creek Watershed all new construction and substantial improvements of nonresidential structures and accessory buildings shall be located outside the floodway fringe and shall be set back at least 25 feet horizontal distance from the outermost boundary of the base flood axea,_wetlands, Resource Protection Areas and 100 year floodplains where the contributing drama~e area exceeds 100 acres, provided however that when LID~ractices as determined by the director of environmental engmeermg are used adjacent to wetlands floodplains and Resource Protection Areas the setback may be reduced to 5 feet. 000 Sec. 19-238. Development regulations. Any use, development or redevelopment of land in the Upper Swift Creek Watershed shall meet the following performance criteria: 000 (d) (1) Stormwater runoff shall be controlled to achieve the following: a. For any new use or development, the post-development, nonpoint-source pollution runoff loads of phosphorous and lead shall not exceed the following: (i) Phosphorus: 1. The post-development total phosphorus load for residential uses located in areas identified in the Midlothian Area Community Plan for low density residential (1.01 to 2.0 units per acre), in the Route 288 Corridor Plan for Residential (1 to 2.0 dwellings per acre), and in the Upper Swift Creek Plan for single family residential (2.0 units/acre or less), shall not exceed 0.22 pounds per acre per year. 2. The post-development total phosphorus load for all other uses shall not exceed 0.45 pounds per acre per year. (ii) Lead: The post-development total lead load for nonresidential uses and residential uses at a density greater than 2.0 units per acre located in areas identified for such uses in the comprehensive plan shall not exceed 0.19 pounds per acre per year. 2. The post-development total lead load for all other uses shall not exceed 0.03 pounds per acre per year. b. For redevelopment sites not currently served by water quality best management practices, the existing nonpoint-source pollution runoff loads of phosphorus and lead shall be reduced by at least ten thirt~(30%) percent after redevelopment however, the loads of such elements need not be reduced below the levels set forth in subsection (d)(1)a. c. For redevelopment sites currently served by water quality best management practices, the post-development, nonpoint-source pollution runoff loads of phosphorus and lead ti + ~ +t .• - t a ~t, i .,ate ~o~ ~ ..tt, ~~ i. +;,,r iavi 12 ~'~~~.,o,. ~ ~ ~°°*=~ shall be reduced by at least twenty percent (20%)• however, b~,,,,,,.... 1925:76142.11 (CPC) j ~~Q~ ~`~4 the loads of such elements need not be reduced below the levels set forth in subsection (d)(1)a. (2) Compliance with the requirements of subsection (d)(1) shall be achieved on site through incorporation of best management practices including Low Impact Development practices that achieve the required control, unless the director of environmental engineering determines that one of the following storm water management options has been satisfied. a. Mitigation measures approved by the director of environmental engineering in conjunction with the plan approval process. Mitigation measures may include, but are not limited to, the following: (i) construction of BMP's on or off-site, (ii) retrofitting an existing BMP on or off-site, (iii) stream or buffer enhancements or restoration, (iv) purchasing of credits from owners of other property in the watershed when best management practices on the other property exceed the required control, (v) use of perpetual conservation or open space easements, and (vi) if the foregoing mitigation measures are not adequate to achieve the required control, payment to the County of cash sufficient to achieve the required control through other mitigation measures as determined by the director of environmental engineering. Mitigation measures shall be approved by the director of environmental engineering only when: (i) the proposed mitigation measures are located within the Upper Swift Creek Watershed, (ii) the proposed mitigation measures are sufficient to achieve the required control, and (iii) the applicant provides an engineer's certification that there is no viable means of sufficiently achieving the required control on site. Unless otherwise determined by the director of envirorunental engineering, mitigations measures shall be located in the same subwatershed of the Upper Swift Creek Watershed. b. Property that the director of planning has determined to be vested as to the right to comply with the required control through pro rata payments for regional BMPs pursuant to Article VI of chapter 12 repealed February 14, 2007, shall achieve compliance through (i) a pro rata payment equal to what would have been required under chapter 12, which shall be used for mitigation measures in the watershed as determined by the director of environmental engineering, (ii) compliance with the other provisions of 19-238(d)(2), or (iii) a combination thereof. In any event, however even vested properties shall achieve a minimum total phosphorus load of 0 45 pounds per acre per year as required by Chesapeake Bav Preservation Act regulations. c. Compliance with a state or locally implemented program of stormwater discharge permits pursuant to section 402(p) of the federal Clean Water Act, as set forth in 40 CFR 122, 123, 124 and 504, dated December 7, 1988. d. For a redevelopment site that is completely impervious as currently developed, restoring a minimum of 20 percent of the site to vegetated open space. ~ Ever application for a rezoning conditional use conditional use planned development, and conditional zoning in the Upper Swift Creek Watershed shall include a natural resource mventorv for the proposed development site except as set forth below The natural resource mventorv is a p_lanningLlevel tool used for the analyses of the proiect area to enable future development the opportunity to incorporate stormwater mitigation and conservation designs while avoidm~ sensitive environmental features for theprotection of their role as it relates to water duality. The information maybe used for the project's overall stormwater management plan and should protective measures 1925:76142.11 (CPC) 4 ~ ~ ~ ~~ or non structural stormwater practices be found beneficial to water Quality and acceptable in the form of a proffered condition the director of environmental engmeermg at construction plan or site plan review may credit the resulting stormwater benefits towards the prolect's required pollutant load reduction. The followin dg evelopment projects are exempt from the requirement to~rovide a natural resource inventory: a. Anddisturbance less than an area of 2,500 feet; b. Single family residential dwelling that is not part of a subdivision; and c. Construction of water sewer natural gas underground telecommunications and cable television lines railroads or public roads. The natural resource inventory shall be drawn to scale clearly delineating the following components: a. Nontidal wetlands connected by surface flow and contiguous to tidal wetlands or water bodies with perennial flow; b. A 100 foot buffer area located adjacent to and landward of the components listed in item a above and along both sides of any water body with perennial flow; c. Nontidal wetlands not included in item a. above; d. 100-year floodplains as designated in section 19-57; e. Sloes 25 percent or reg ater; £ Hydrol~ic soil rg_oups; g_ Threatened and endangered species; Transaction screen; Greenwa Abandoned or existing mines or quarries; k. Historical archeological or cultural features; and 1. Any other sensitive environmental feature specific to the site. m. Highly erodible soils. A narrative describing the location density plant species and condition of the 1925:76142.11 (CPC) 5 ~QO ~~~ vegetation on the site shall be provided with the natural resource inventor The natural resource inventory shall be certified as complete and accurate by a person or firm qualified to make the inventor ~f The use of Low Impact Development site planning and practices shall be encouraged to reduce pollutants and control stormwater runoff at the source. The design criteria, h d~ ic~anal_ysis, and calculation procedures for LID practices shall be as published by the Chesterfield County, department of environmental en ineerin~ Storm drainage easements shall be recorded to identify locations of LID practices on lots or parcels. The property owner shall not remove or alter the function of LID practices without prior written approval from the director of environmental eng_ineering_ (e g) If the best management practices that are used require regular or periodic maintenance in order to continue their functions, maintenance shall beensured by amaintenance/easement agreement, bond or other assurance satisfactory to the director of environmental engineering; and (€ h) Land on which agricultural activities are being conducted shall have a soil and water quality conservation plan approved by the James River Soil and Water Conservation District. Such plan shall be based on the Field Office Technical Guide of the U.S. Farm Service Agency Soil Conservation Service and accomplish water quality protection consistent with this section. 000 Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Low Impact Development (LID): A design strategy with the goal of maintainin or replicating the pre- development h d~rolo ig c regime through the use of design techniques to create a functionall~quivalent hydrolo is site designHydrolo~ic functions of storage, infiltration and ground water recharge, as well as the volume and frequency of discharges are maintained through the use of integrated and distributed micro-scale stormwater retention and detention areas, reduction of impervious surfaces, and the len thg ening of runoff flow paths and flow time. Other strategies include the preservation/protection ofenvironmentally sensitive site features such as riparian buffers, wetlands, steep slopes, valuable (mature) trees, flood plains, woodlands, and highlxpermeable soils. Transaction Screen: A standardized approach to environmental due diligence that provides a eg nerally acceptable degree of confidence about the environmental condition of the property. The study includes a search of governmental databases and a review of re ug lator~gency records describing any detailed environmental investigations which may have occurred on the property. It also includes a questionnaire concerning the environmental history of the property and a site visit to observe site conditions on and around the property ~Q~'~~~ 1925:76142.11 (CPC) 6 000 Secs. 19-514. Design standards for off-street parking. (d) Surface treatment. (1) With the exception of: (i) single-family residential and farm uses; (ii) areas where track- mountedequipment is stored or displayed; (iii) property in 1-2 and 1-3 Districts; (iv) areas for the storage of customer vehicles in motor vehicle storage/towing lots; or (v) unpaved overflow parking areas, driveways and parking areas shall be paved with concrete, bituminous concrete or other similar material. Except in 1-2 and 1-3 Districts, surface-treated parking areas and drives shall be prohibited. Areas where track mounted equipment is stored or displayed and areas for the storage of customer vehicles in motor vehicle storage/towing lots shall have a minimum surface of six inches of No. 21 or No. 21 A stone. Except as detailed in the Environmental Engineering Department's Reference Manual, concrete curb and gutter shall be installed around the perimeter of all paved driveways and parking areas. Other curbing material of similar quality, such as brick or cobblestone, maybe permitted through site or schematic plan review. In the Upper Swift Creek Watershed an alternative means of defining_pavement edges as determined by the director of environmental en~ineerin~ may be substituted for curb and gutter when Low Impact Development practices are used. Drainage shall be designed so as not to interfere with pedestrian traffic. 000 (2) That these ordinances shall become effective immediately upon adoption. Quo ~~~ 1925:76142.11 (CPC) ri. r~~ t _ _ n nunity Newspaper Stnce 1995 P.Q. Box 1616, Midlothian, Virginia 23113 •'Phone: (KO4) 545-7500 • Fax: (80~) 744-3269 • F.,mail: news@ch: sterficldobserver.com • Internet: www.ches[erfieldobserver_cnn, • R -~, R~~~~~~° VERTISING AFFIDAVIT 2~° ~~N ~ktc eN\s~ :s ~~c~a{SU4 nec~rintinn A.i C;~A LN:Upper Swift Creek 6-11, 1P - 2.5 in. 18 $900.00 Board of Supervisors The Observer, Inc. Publisher of CHESTERFIELD OBSERVER ATTACH AD HERE This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/11/08 & 06/18/08 /~~ Sworn to and subscribed before me this ~ (~ day of U(yLL° - , 2008. Legal Affiant J es T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL NN1N1 q~~4 ,~, GAOp "'~, g ~,••'~,Ml~k ry ~S' ~'~i . ~ :,~ EIS ~L ~ < ; .~r~ ,~"~• ~ ~ 9~~~~~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. D TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, June 25, 2008 at 6:30 p.m. in the County Public Meeting Room ~ at .the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield Virginia, will hold a public hearing where persons may appeaz and present their views concerning: Amendment to the Upper Swift Creek Plan amendment and amendment to the Thoroughfare plan M amendment to the adopted Upper Swift Creek Plan amendment, part of the Plan for Chesterfield, relating to land use and economic deveopment, levels, of service for roads, schools, and public ,attfety, and water quality, and an amendment to the 'Thoroughfare Plan, part of the Plan for Chesterfield, to include two potential alignments for the Powhite Parkway Extension where it crosses Genito Road The Upper Swig Creek Plan amendment area is generally bounded to the north by Properties along Midlothian TLrnpike, County Line Road, Mount Hermon Road, Old Hundred Road, Otterdale Road, Charter Colony Parkway, Route 288 and Lucks Lanr, to the south by properties along Hull Street Road, Baldwin Creek Road, Beach Road> West Hensley Road, Spring Run Road and Bailey Bridge Road to the east by properties along Route 288; and to the west by properties along Moseley Road, Genito Road and the Chesterfield County/Powhatan County boundary. 'This amendment to the Upper Swift Creek Plan amendment, if adopted by. the Board of Supervisors, will become part of The Plan for Chesterfield the Countyra comprehensive lan. The Plan for Chesterfield is used by County citizens, staff, the Planning Commission and Board of Supervisors as a guide for future decisions affe the County including, but not lirnite to, decisions regarding future land use, road networks and zoning actions. The majority of the Plan area is contained within the lbtatoaca Magisterial District, with small portions of the Plan azea located in the Clover Hill and Midlothian. Magisterial Districts. The Plan does not rezone land, but suggests Ordinance amendments and other actions. This amendment to the Upper Swift Creek Plan amendment is an update and a refinement of the current adopted Upper Swift Creek Plan amendment. Proposals for Land Use: Recommendations for areas currently designated for Residential (2.0 or less dwelling units per acre) are as follows: denial of rezoning if it does not adequately autigate its impact on infrastructure and public facilities; Permitting mired use communities des to encourage integration of resi~ comunercial, public and semi- public uses, subject to :conditions that promote nei~borhood viability; and permitting ad tional uses that enhance or expand the county's economic base, subject to conditions that mitigate the impacts of such uses on surrounding residential neighborhoods. Recommendations for the entire Plan geography include preserving identified resources from new development through a countywide purchase of development rights program, and adoption a Growth Management.Boundary for the western portion of the Upper Swift Creek Plan amendment geography. have adequate shoulders, or where roads with inadequate shoulders aze carrying, or are projected to carry; less than 4,000 vehicles per day. Proposals relating to level of service standards for schools: All residential rezoning applications aze expelled to pass the test for Adequate School Facilities. A proposed residential rezoning will pass the test for Adequate School Facilities if all public elementary, middle and high schools that would serve the future developpment on the property proposed for residential rezoning currently have adequate capacity to accommodate additional students to be generated by the proposed rezoning. Schools shall be responsible for determining 1) the current enroWnent for each school; 2) the capadty of each school; and 3) the anticipated impact of the proposed development based on the maximum number and type of residential dwelling units or kits, including proffers for limited or delayed development. If any of the applicable public schools which would serve the future residential levelopmeat on the sub~'ect property ezceed 120% of capacity at the time of the review of the subject rezoning request, the proposed rezoning does not pass the test for Adequate School Facilities. In addition, the proposed rezoning will not pass the test for Adequate School Facilities if the anticipated enrollment at any school to sern the subject rezoning will exceed 120% of capacity upon the development of 1) the P1O~rtY Proposed for rezoning; and 2) all unimproved residential lots in the service area shown on approved preliminary site P~ preliminary subdivision pkuu and construction plans. When the of any public school in the s ce is determined to eaceed 120% under the conditions described above, and where such school- is expected to be improved so that its capacity will fall below 120% within one year of the date that the Board of Supervisors is scheduled to consider the subject rezoning request, the residential rezoning will pass the test for Adequate School Facilities. M alternative proposal relating to level of service .standards for schools includes: administering the legal attendance requirements; maintaining attendance zones and when necessary, making adjustments to relieve overcrowding of facilities; .minimizing disruptions to families and communities whenever possible; building new facilities or additions to existing facilities when no other viable solutions exist to address overcrowding; making facility decisions considering current overcrowding. and anticipated future growth; maximizing use of existing space; providing viable instructional ahernativea for students and their families; and acquiring sites in advance of development to secure optimal locations and minimize coats; Proposals. relating to level of service standards for Fire and EMS: The level: of service. indicators for, Fire and EMS are response time and response The level of service indicator used~by~th departrnent is response time to Priority 1 (life-threatening) incidents for Fire and EMS services. The department's goal is to respond to 90 percent of these incidents in the urban corridor within six (6) minutes. The urban comdor contains at least 90 percent of department's total calls for service, and 90 percent of the county's population. Areas outside of the protect natural resources, that mini ' land disturbance during construction thatpreserve existing vegetation; develop site design standards and practices minimize land disturbance and impervio cover, and preserve existing vegetatioA promoting pollution prevention practicq source control measures and reduction q impervious areas; adopting amendments. promote low impact development pl and practices and promoting retrofits f existing stonnwater pollutants loads. This plan may also consider proposals an~ recommendations for. adopting a transfer of development rights program or strategy] adopting an affordable housing program or strategy; encouraging clustering within mixed use communities; deferral for the maaimum time allowed bylaw of rezoning if it does not adequately mih'gate rrs impact on infrastructure and public facilities; and identifying measures to ensure that developments along forested corridors Preserve forested vistas adjacent t0. but outside ultimate rights of way, of area roads. Discussion may include all of the recommendations listed above. After the public hearing, approp~ate changes or corrections may be made to the proposed amendments. Upper Swift Creek Watershed ordinances M Ordinance to amend the Code of the County of Chesterfield. 1997, as amended, by amending and re-enacting Section 8-6 of the Erosion and Sediment Control (°EBrS") Ordinance, Sec4lons 17-62 and 17-76 of the Subdivision Ordinance and Sectfons 19-58, 19-238, 19-301, and 19-514 of the Zoning Ordinance, and adding and enacting Section 19-513,1 of the Zoning Ordinance. The amendments relate to design and water quality standards in the Upper Swift Creek Watershed ("Watershed'). including the use of Low Impact Development ("LID") practices to reduce pollutant run-off and ~ unprove water quality of streams and the Swift Creek Reservoir. The Watershed consists of all land in Chesterfield Cozenty ~ located .upstream- of the Swig Creek i Reservoir Dam. A summary of the proposed Nordinance amendment: is set The EBrS amendments would allow the County to require more stringent E&S measures for development is the Watershed if necessary to protect sensitive environmental features of water resources. The Subdivision amendments would require in the Watershed that (1) all new construction and substantial improvements of residential dwellings be set back at lean 35 feet from wetlands, Resource Protection -Areas (RPAs) and flood plains with greater than 100 acres of drainage and (2) roadside ditches, instead of curb and gutter, to be used on local subdivision streets where the average lot frontage ezceeds 90 feet, curb and gutter caa be used in excess of 90 feet if LID is used For land within the Watershed, the Zoning Ordinance amendments would, aniong other things: (1) require non residential structures and accessory buildings to be set back 25 feet from floodplains and environmental features but allow this to be reduced to 5 feet if LID practices are used, (2) require redevelopment sites not served by a water quality Best Management Practice (BMP) to reduce runoff loads of nhnenhnn,c ~nA loaA t,.. ~~ l...e~ 4AOt ....A :C CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA S =~; hRC~N Meeting Date: June 25, 2008 Item Number: 18.C. Subject: Hold a Public Hearing to Consider Amending County Code Section 2-45 Related to the Dollar Threshold for Competitive Sealed Bidding and Competitive Negotiation County Administrator's Comments: County Administrator: Board Hold a public hearing for June 25, 2008 to approve the requested change to Section 2-45 of the County Code. Summary of Information: The procurement of goods and services by the County is governed by the Virginia Public Procurement Act ("VPPA"). The VPPA requires the County to follow state-mandated sealed bidding and competitive negotiations procedures to enter into contracts that exceed a certain dollar amount. The VPPA allows the County to utilize its own "small purchase procedures" for contracts below that amount. Section 2-45 of the County Code adopts the state law threshold amount for small purchases. The County can adopt a lower threshold dollar amount (currently $30,000) but not a higher amount. Every few years, the General Assembly increases the small purchase threshold amount and the Board has traditionally amended the County Code to reflect the new state law amount. The attached ordinance provides that the County's small purchase threshold will be the same as that provided by the General Assembly. If this amendment is adopted, the small purchase threshold amount will change automatically whenever the General Assembly changes the amount. This will eliminate the need to bring changes to the Board every time the General Assembly modifies the threshold figure. Preparers Michael J. Bacile Title: Director of Purchasing 0425:78681.1 (77596.1) Attachments: Yes No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 2-45 RELATING TO PROCUREMENT OF GOODS AND SERVICES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 2-45 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 2-45. Competitive purchasing generally; exceptions. All county contracts with nongovernmental contractors for the purchase or lease of goods, for the purchase of services, or for the sale of obsolete or unusable goods, shall be awarded only after competitive sealed bidding or competitive negotiation as provided in this article; provided, however, competitive sealed bidding or competitive negotiation shall not be required: 000 (c) If the contract price is not expected to exceed ~3$98~~8 the applicable dollar amount specified in Code of Virginia $ 2.2-4303.G. or H. and the department procuring the goods or services complies with alternate purchasing procedures established in writing by the county purchasing director; (2) That this ordinance shall become effective immediately upon adoption. 000 ~~o 0423 :77596.1 `, ~ a r ~ ' ~~~ Your Community Newspaper Since 1995 to e P.O. Box 1616. Midlothian, Virginia 231.1.3 • Phone: (804) j45-75(H) • Fax: (804) 744-3269 • F.mail: news@chestertieldobserveccom • Internet: www.chesterfieldobserver.com ~~rf ~~~ Q ) ~ ADVERTISING AFFIDAVIT ~~ R~G~~v~a ~~ ~ J~~N 2~0 ~ Descri tion Ad Size Cost lie ~~ S~)QeN`~ = ~+ •~ ~0~~d ~ LN: Dollar Threshold 6-11, 1 col x 3.5 in. $173.50 Che ld County Board ~rt'~,' 18 The Observer, Inc. Publisher of rA>~rircrrlcB Take notice that the Boani of Supervisors of chesterfield ,-~omry, Virginia, at an adjourned me~ig on Wednesday, June 25, $t108 ' at "6r~1` p.m. in the County publk Meeting. Room at the. Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Vuginia, will hold a public hearing where person: may appear and present their views. concerning: An ordinance to amend County Code .Section 2-45 related to the dollar threshold- . for wmpetitive sealed bidding and comperitive negotiation. If further information is desired, please contact Mr. Mike Basile. Director of purchasing, at 748-1835, between the hours of 8:30 aan. to 5:00 p.m. Monday through priday. The hearing is held at a public facility deligped to be accessible to persons witthh disabilities, Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons aeelin interpreter xrvicea for ~e'deaf'mast the Clerk to the Board no than Pr~ay> June 20, 2008. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/11/08 & 06/18/08 r(~~ da of Sworn to and subscribed before me this / G~ y C (q~ , 2008. _~ Legal Affiant J es T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ,~-- t71~4u0 ' ? ~~R_ _~-. Via _,,f4 _.' G THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~~ CHESTERFIELD COUNTY _ ~ BOARD OF SUPERVISORS Page 1 of 2 AGENDA h9eir_ , Meeting Date: June 25, 2008 Item Number: 18.D. Subject: Hold a Public Hearing to Consider Amending Section 14-23 of the County Code Relating to Use of Alcohol on Certain Public Property County Administrator's Comments: County Administrator: Board Action Rectuested: The Board is requested to hold a public hearing to consider amending § 14-23 of the County Code relating to the use of alcohol on certain public property. At the July 30, 2008 Board meeting, the Chesterfield Chamber of Commerce is planning to submit a request for approval of a festival permit to hold its 2009 Wine Festival on the grounds of the County Government Complex subject tc restrictions per county and state policy. Summary of Information: The County has for many years prohibited by ordinance the use of alcohol in County parks and on all other County property. By ordinance, alcohol may be served only at Henricus, Eppington, Castlewood, Magnolia Grange, and at Huguenot Park if a senior center were ever to be built there, subject to Alcohol and Beverage Control ("ABC") regulations and any restrictions the ABC imposes through its "special events" permits. In addition, the Parks and Recreation Department regulates use of alcohol on County property through an administrative application process similar to that currently used for outdoor music festivals. County regulations address the size of the event, location Preparers Rebecca T. Dickson Attachments: ^ Yes Title: Deputy County Administrator 0623:78793.1(78792.1) ^ NO # 000311 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA of the event within the property, hours of the event, and conduct or behavior at such events. The Chesterfield Chamber of Commerce has requested that the County amend its ordinance in a manner which would allow the Chamber to hold its annual wine festival outside on the grounds of the County Government Complex in 2009 (see attached map indicating the general requested location). The purpose of the festival is to promote Virginia Wineries. The Chamber has held the event for the last two years at Boulevard Flower Gardens, off Ruffin Mill Road. Due to the growing popularity of the event they have outgrown that location. In addition, the Chamber is seeking a location more centrally located in the County. The Chamber expects over 6,000 people to attend the festival in 2009. The festival will feature approximately 10 to 15 Virginia Wineries, wine tastings, educational seminars, live music, local artists and crafts in addition to an array of food. Staff has evaluated logistics related to such an event and determined that the designated location would work well for the request. The Chamber and the county have explored other possible sites for this economic development activity, including Pocahontas State Park and sites which are not as centrally located. The proposed ordinance amendment would allow the Board to approve on a case by case basis special requests like the Chamber's to use parts of the County Government Complex for events involving alcohol. At the July 30, 2008 Board meeting, the Chamber is planning to submit a request for approval of a festival permit for the 2009 Wine Festival. Staff requests the Board to hold a public hearing to consider the ordinance amendment. ~~~ ~~~ 0623:78793.1(78792.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-23 RELATING TO USE OF ALCOHOL ON CERTAIN PUBLIC PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-23 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-23. Drinking alcoholic beverages, or tendering same to another, in a county park. (a) No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park provided, however, that alcoholic beverages may be consumed at an event held at the following locations: Henricus, Eppington, Castlewood, Magnolia Grange3 a~ the senior center at Huguenot Park and at the county government complex at specific locations improved and as conditioned by the board of supervisors, and after obtaining a valid banquet license issued by the Virgima Department of Alcohol Beverage Control and agreeing to comply with the terms of a special permit issued by the county administrator. The county department of parks and recreation shall promulgate regulations for the issuance of permits authorized by this section. (b) No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county. (c) Violation of this section shall constitute a Class 4 misdemeanor. (Code 1978, § 15.1-31; Ord. of 7-27-05(3), § 1) State law references: Similar provisions, Code of Virginia, § 4.1-308. (2) That this ordinance shall become effective immediately upon adoption. ~~Q ~~3 0623:78792.1 Wine Festival -Alcohol Consumption Area Chesterfield Government Center, Virginia May 20, 2008 ^ r~ i f 0 ' • "~' COMMUNITY :DEYEl4p E M NT BUILDING 1 ~~ UTItITIE~~' BUILDINC~~ f MIMMS DR U <, COUNTY -~ 4DMINi~TRATION ~' '~UILDING _~~'~ _~.~~ ~~~ F tT U SING ~~ ,~'~ SCHOOL O BOARD U US ~ BUILDING 0 ^ ~ D LAVyIV ~ ~~~~ I~ ' .~ ~~ .~ ~ I r N DGE RD • BRIDGE RD 0 90 180 360 Feet 200] Aeri.l Phmogr.phY Diwl.imv~ All d.n m povihd "AS Ig."The Commonweulsh of Virginia, the Virgiidn 4eognphic lnfmmarien Nmw«k and sheGrvpecuve oRcen.agrnu eM employees jointly md.evmlly dwclaim C ht®2008 Cheswrfeld Ceunrv, Yrginie Chexleheld County assumes no legal respan.sibiliN lur the information mcy ndall rryn.emaGOnr or wavantin, enpmr«implied wmm~ e.onl, in facs«eri.mgby apenrion of taw. 2002 Aerial Pham h Public Domun co lninW on this map. Thismep isnol be used forlnnd conveyance. N wding my wmanliv of machmnbJily,f urf«apanicular purp«e, accuncy cunrney, commercial value. Prinwdb ESRIT"ArcOfSTU Horieenwl dhw isb «Geed®afd.w 5om nfnngmmr of xY third pent mrell«welpmperty nghu. Y TopoBruphic info I' 8 Bor ~ try YNAV29 AD83. t ~~ __ J~S~ - e ~e server rt,nr. . . Crrrmnunrty NcwspuperSince 1995 P.O. Aci3~1.616, Midlothian, Virginia 231.1.3 • Phone: (Y04) 45-7i(A) • Fax: l8(kl) 744-3269 • EmaiL• news@chcsterfieldobserveccom • [ntcrnet: www.chesterfieldobserver.com -~ ~ CEO DVERTISING AFFIDAVIT ~EGE~ ~;~~. N 2~ ~ . .! ~ C1e~K~~~N`S~'s ~ Descri tion _ Ad Size Board of TRICE WOTICS Taite notice that the Board of Supervisors of Chesterfuld County, virginia, at an adjourned mcatlng on Wednesdaiy, June 25, 2008 at .6:30 p.m. in the County public Meeting Room at the Chesterfield Administration Buildingg,, Route 10 and Lori Road, Chesterfield, Vuginia, will hold a public hearing where persons may appear and present their views concerning: An ordinance to amend Count Code Section 14-23 related to the use o alf cohol on certain public property: If further. infnrmarion is desired, please contact Ma $ebeaa Dimon, Deputy LN: Use of Alcohol 6-11, 18 1 col x 3 in. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER $150.00 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/11/08 & 06/18/08 } Sworn to and subscribed before me this ' ~ day of 2008. Cotmty for Haman Services, at 748-1350, between the ]roars of 8:30 a.m. to 5:06 pm. Monday through. Fridpyc lire hearing is held at a public fadlt~. de~-ed to be accessible to persons witf- disabilities. Atty persona with questions on the accessibility of the facility,'or the need for 'reasonable accommodations shotild contaM Janice Biaklty; Clerk to the Board, at 7r8-1206:-i~ns.p mterpreter services 1'ce the'de~' aa~te~ file Clerk to the Board ~ later thsn.Fridsy, June 2Q Zoos. Legal Affiant ( , J~ T, Grooms Jr., otary Public My commission expires: February 29, 2012 Commission I.D. 7182093 SEAL) \,.i•~aaN Ntysh~ .~'' 'L, • ~ ~ ~ v ' ....» ~' ; ~ EXPt3tE~ ~i +. t..._ _..~'~'_~ ~ -..,, 'AMY THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. hRC1NN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 25, 2008 Item Number: 18.E. Subject: Public Hearing to Consider Adoption of Place Community Development Authorit Cloverleaf Mall an Ordinance Creating the Chippenham y to Support the Redevelopment of County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing for June 25, 2008 to consider adoption of an ordinance creating a community development authority to fund public infrastructure improvements at the Cloverleaf Mall site. Summary of Information: The County has received a petition (attached) from the Economic Development Authority of the County of Chesterfield (EDA) to create a CDA on an 83 acre site at Chippenham Parkway and Midlothian Turnpike commonly known as Cloverleaf Mall (the "Property") A map showing the exact location of the Property is attached to the Petition as Exhibit B. The EDA is owner of more than 51 percent of the value of the land within the proposed CDA district and is contract purchaser of the remaining land interests in the district with closing scheduled to occur in August. The County has been working with nationally-known developer Crosland Investments, LLC ("Crosland") toward the redevelopment of the Property into a mixed-use development known as Chippenham Place which will include residential, office, retail and other commercial space in accordance with the rezoning of the Property approved by the Board on April 23, 2008. Preparers Pete Stith Attachments: ^ Yes Title: Deputy County Administrator ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA On October 18, 2004 and December 27, 2004 the EDA acquired approximately 36.9 acres of property at the mall site for an aggregate purchase price of $8,900,001, and it holds a purchase contract for the additional 45.75 acres for a price of about $7,400,000. The EDA, the County and Crosland entered into a Purchase and Sale Agreement in January 2007 for Crosland to purchase the Property from the EDA. That purchase contract is contingent on the County's providing economic incentive to Crosland. The Petition requests that the County create the CDA for the purpose of financing public infrastructure improvements in the amount of $11.3 million. The improvements to be financed are some or all of the items listed on Exhibit C to the Petition, including improvements such as public roads, public utilities, sidewalks, and landscaping. Once created by the County, the CDA becomes a separate public entity. It will be authorized to fund public infrastructure by issuing bonds which may be re-paid by revenue which the County receives as a result of increased real estate and local sales tax revenues and real estate assessments on the Property. Although the cost of the public infrastructure improvements to be financed through the CDA is limited to $11,315,100, the Petition requests that the CDA be permitted to issue tax exempt bonds in the maximum aggregate amount of $17,250,000, with the difference of $5,934,900 providing for administrative costs for bond issuance, including a reserve fund, administrative expenses, and certain construction period interest on the bonds. The bonds would be re-paid by revenue which the CDA received from the County, as follows: 1. The Petitioner proposes that the CDA infrastructure be funded by a "tax increment" contribution plan, which would designate certain increased tax revenues generated by increasing property values arising from the development of the property within the District, to finance the cost of the infrastructure. The tax increment contribution plan which the Petitioner is proposing would contribute 100 percent of the incremental increase in real property tax revenues collected annually by the County within the District beginning in tax year 2011, and 100 percent of all local sales tax revenues collected annually by the County within the District. 2. The Petitioner requests that the Board of Supervisors also establish a special assessment upon the property within the District as underlying security for the bonds. The amount of the special assessment, which would be a supplemental lien on property within the District, would be determined annually, with the assistance of a professional administrator, based on the amount of revenue needed in addition to the revenue received from the "tax increment" plan. ~®~ ~~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Financial analysis of the proposal indicates that the projected incremental real estate and sales tax revenues will be sufficient to service the debt on the bonds. Since the CDA is a separate political subdivision which will contract for the construction of the infrastructure and issue its own debt, its obligations should not be deemed a general obligation of the County. A CDA is created by ordinance which must be preceded by a public hearing. A copy of a proposed ordinance creating the Chippenham Place CDA is attached. If the Board adopts the ordinance and creates the Chippenham Place CDA, it will need to appoint a Board of Directors to operate the CDA. Staff will propose members for such a Board at the public hearing on the ordinance. The Board has previously created two CDAs to finance road improvements: the Watkins Centre CDA was created in 2006 and the Lower Magnolia Green CDA was created in 2007. ~~®a~~ I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ENACTING SECTIONS 9-250, 9-251, 9-252, 9-253, 9-254, 9-255, 9-256, AND 9-257 RELATING TO THE CREATION OF THE CHIPPENHAM PLACE COMMUNITY DEVELOPMENT AUTHORITY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: WHEREAS, the Board of Supervisors of Chesterfield County, Virginia (the "Board"), has received a petition (the "petition") from the Economic Development Authority of the County of Chesterfield (the "Petitioner") for the creation of the Chippenham Place Community Development Authority (the "CDA"), and the Petitioner has represented that it owns more than 51 % of the value of all of the land within the proposed CDA district; and WHEREAS, a public hearing has been held on June 25, 2008 by the Board on the adoption of this Ordinance and notice has been duly provided as set forth in § 15.2-1427 of the Code of Virginia of 1950, as amended, and §§15.2-5104 and 15.2-5156 of the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2, Code of Virginia of 1950, as amended (the "Act"); and WHEREAS, the Board proposes to create the CDA in order to provide the infrastructure improvements, facilities and services described in the Petition; and WHEREAS, the creation of the CDA to assist in financing the infrastructure, improvements and services in connection with the redevelopment of all or a portion of certain real property commonly known as Cloverleaf Mall into a mixed use development that may include residential, office, retail and other commercial space (the "project") which will benefit the citizens of the County by promoting increased employment opportunities, strengthening the economic base and increasing tax revenues, and will meet the demands placed on the County as a result of the commercial, residential and retail activity in and around the project; and WHEREAS, the Petitioner has waived in writing the right to withdraw its signature from the Petition in accordance with § 15.2-5156 of the Act. (1) NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY that Sections 9-250, 9-251, 9-252, 9-253, 9-254, 9-255, 9-256, and 9-257 of the Code of the County of Chesterfield 1997, as amended, are enacted to read as follows: Section 9-250. Creation of Authority. The Chippenham Place Community Development Authority is hereby created as a political subdivision in accordance with the applicable provisions of the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2, Code of Virginia, 1950, as amended (the "Act"). The CDA shall have the powers set forth in the Act. Section 9-251. Boundaries of the CDA. The CDA boundaries shall initially include the property containing 82.73 acres, more or less, identified in Exhibit A, attached hereto and presented to the Board of Supervisors (the "CDA district"). In accordance with § 15.2-5157 of ~®Q.~~~ the Act, a copy of this Ordinance shall be recorded in the land records of the Circuit Court of Chesterfield County for each tax map parcel within the CDA district as such CDA district exists at the time of issuance of the CDA's bonds (the "bonds") and the CDA district shall be noted on the land records of the county. The Board of Supervisors may release or exclude from the CDA District before or after the issuance of the Bonds certain de minimis portions of land not to exceed approximately two acres. The CDA may release and exclude from the CDA District parcels of land with respect to which all special assessments have been paid or prepaid. Section 9-252. Facilities and Services. The CDA is created for the purpose of exercising the powers set forth in the Act, including acquiring, financing, constructing and developing, and owning and maintaining, if necessary, certain infrastructure improvements, facilities and services in connection with the development of a mixed-used development that may include residential, office, retail, and other commercial space (the "project") as described in the petition and the articles of incorporation described below. The CDA shall not provide services which are provided by, or obligated to be provided by, any authority already in existence pursuant to the Act unless such authority provides the certification required by § 15.2- 5155 of the Act. Section 9-253. Articles of Incorporation. Attached hereto as Exhibit B and presented to the Board of Supervisors at the time of the adoption of this Ordinance are the proposed articles of incorporation of the CDA. The county administrator is authorized and directed to execute and file such articles of incorporation on behalf of the Board with the State Corporation Commission in substantially the form attached as Exhibit B with such changes, including insubstantial changes to the boundary description of the CDA district described therein, as the county administrator may approve. The county administrator is authorized to approve such other changes or corrections to the articles of incorporation prior to filing with the State Corporation Commission as do not change the purpose or function of the CDA as set forth in this article and in the petition. Section 9-254. Capital Cost Estimates. The Board hereby finds, in accordance with § 15.2-5103(B) of the Act, that it is impracticable to include capital cost estimates, project proposals, and project service rates, except as preliminarily summarized in the petition. Section 9-255. Membership of the Authority. (a) The powers of the CDA shall be exercised by an authority board consisting of five (5) members. (b) All members of the CDA board shall be appointed by the Board of Supervisors in accordance with the provisions of § 15.2-5113 of the Act. (c) The initial members of the CDA board shall be as set forth in the articles of incorporation for the terms set forth herein. (d) Each CDA board member shall receive such compensation for his or her services as a CDA board member as may be authorized from time to time by resolution of the CDA board, provided that no member shall receive compensation in excess of $300 per meeting attended unless authorized by resolution of the Board. 2 ~QOa~~9 Section 9-256. Plan of Finance; Issuance of Bonds. (a) The infrastructure improvements, facilities, services and operations to be undertaken by the CDA as described herein and in the petition shall be funded from all or some of the following sources: (i) bonds to be issued by the CDA; (ii) special assessments to be levied pursuant to § 15.2-5158(A)(5) of the Act, (iii) contributions made by the County of certain incremental tax revenues generated within the CDA district as more particularly described in the petition and as shall be more specifically identified in a memorandum of understanding to be entered into by the CDA, the county, the petitioners and the initial developer or developers, as the case may be, of the project and (iv) any other source of funding available to the CDA including rates, fees and charges to be levied by the CDA for the services and facilities provided or funded by the CDA and any other appropriations, grants, contributions or financial assistance that the CDA receives from other governmental entities. (b) The CDA shall engage a professional administrator to prepare, with the assistance of the county, an assessment roll for all parcels of land within the CDA district. Such administrator will annually prepare a report which details the amount of the special assessment owed by the owner of each parcel of land within the CDA district. (c) The bonds to be issued by the CDA will not exceed a maximum aggregate amount of $17,250,000, and will have a final maturity not later than December 31, 2039. The bonds shall be issued as soon as can practically be achieved and the proceeds from the sale of bonds will be used to pay the costs, all or a portion as funds will allow, of the infrastructure improvements, facilities and services as described herein and in the petition, the costs of issuing the bonds, any required reserves and the interest on the bonds for a period of up to thirty (30) months after the issuance of the bonds. (d) Any bonds issued by the CDA or any other financing arrangements entered into by the CDA will be debt of the CDA, will not be a debt or other obligation of the county and will not constitute a pledge of the faith and credit of the county. Section 9-257. Recordation of Ordinance. In accordance with § 15.2-5157 of the Act, the board hereby directs the clerk of the circuit court of the county to record a copy of this Ordinance in its land records for each tax map parcel included in the CDA district and to note the existence of the CDA district on the land records of the county. (2) That this ordinance shall become effective immediately upon adoption. Exhibit A ~ ~ ~ ~'~ ~~ Chesterfield County ~{~ Real Estate Assessments b GfMpE Ct1WP[NNAM f~ MyyM~ vf' ~ ~` ~r ~ 1 "ter & tl tti ~-----r~~ ~r 4 x ti ~ '~ ~ ~ [yr~S yy ~r `9~ -F''Y xuJ+'wc~: 611 0001 ~ ~ ~"-~` 7647 11 0002 v~~ l r`"` 7 o7ssoo ~. 76 964 7647063159009 7657 68 764706315900002 7657'064170 ~~~ 764706886900001. 7657068842 ~~~ 764706886100002 765706101000002 ` r 1t L~'" 1 t ~ ~t ,~--- -r~~, 7657055781 ~t{ i 1 7647056668 ~, 764 53864 0579 , ~ 7657054659 7657057651 ~~ 7647058227 ~~~-~ ~~~ ti4 7 ~ ~ _ ~----_ ~~~~ r - ~- - ` S4' ~ f~ ~~ ~'~ '~ _~ IIII ~ '~ ~f~ I '~ ~ ~X 1`~ ~----" -- ~- -- q ®0®.~a'~.~ Articles of Incorporation of Chippenham Place Community Development Authority Exhibit B The undersigned, pursuant to Chapter 51, Title 15.2 of the Code of Virginia, adopts the following Articles of Incorporation for the Chippenham Place Community Development Authority and states as follows: Article I Name The name of this Authority is CHIPPENHAM PLACE COMMUNITY DEVELOPMENT AUTHORITY (the "Authority"). Article II Organization Pursuant to an ordinance adopted by the Board of Supervisors of Chesterfield County, Virginia ("Board of Supervisors"), the Authority shall be organized by the County of Chesterfield, Virginia under the Virginia Water and Waste Authorities Act (Chapter 51, Title 15.2 of the Code of Virginia of 1950, as amended) (the "Act"), as a public body politic and corporate and political subdivision governed by the laws of the Commonwealth of Virginia. Article III Members The affairs of the Authority shall be conducted by an authority board of five members ("CDA Board"). The initial CDA Board members are as set forth in Exhibit A attached hereto and incorporated by reference. All members shall be appointed by the Board of Supervisors. Each member shall serve a four year term, except the initial members who shall serve the terms of office set forth in Exhibit A hereto. The election of officers of the Authority shall be as set forth in the By-Laws of the Authority. Qualifications and appointment of members of the CDA Board shall be consistent with the requirements of the Act. The CDA Board shall have the powers and duties set forth in the Act and in these Articles of Incorporation and the By-Laws, to the extent that such powers and duties are not inconsistent with the Act. ~Q~~~~ Article IV Principal Office The Authority's principal office shall be conduct its business and maintain offices for such purposes at without Chesterfield County, Virginia, as may from time to time CDA Board, and not in conflict with the requirements of the Act. Article V Authority District The Authority may such other places within or be deemed advisable by the The land initially encompassed within the Authority is set forth in Exhibit B attached hereto (the "Initial Authority District") provided that the Authority Board may release and exclude from the Authority District before or after the issuance of the Authority's bonds certain de minimis portions of land not to exceed approximately two acres. In addition, the Authority's Board may release and exclude from the Authority district portions of land with respect to which all special assessments have been paid or prepaid. Article VI Purposes and Powers The Authority is organized for the purpose of exercising all powers granted by the Act, including financing, funding, planning, establishing, acquiring, constructing or reconstructing, enlarging, extending, equipping, operating and maintaining infrastructure improvements generally described in the Petition to create the Authority. The Authority shall have all powers granted to a "community development authority" under the Act. Article VII Not-for Profit The Authority shall not be organized or operated for pecuniary gain or profit. No part of the net earnings of the Authority shall inure to the benefit of, or be distributable to any member, director, officer, or any other private person, except that the Authority shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments in furtherance of the purposes set forth in Article VI. Article VIII Amendment to Articles These Articles of Incorporation may be amended at any time and from time to time by the Board of Supervisors as now or hereafter prescribed by the Act. 6 Q~Q ~`~~ Article IX Registered Office and Registered Agent The address of the initial registered office of the Authority is c/o John D. O'Neill, Jr., Hunton & Williams LLP, 951 East Byrd Street, Richmond, Virginia 23219. The initial Registered Agent of the Authority is John D. O'Neill, Jr., whose business address is identical to that of the initial registered office and who is a resident of Virginia and a member of the Virginia State Bar. Article X Initial Members The names and addresses of the initial members of the Board of the Authority are as set forth on the attached and incorporated in Exhibit A. Article XI Indemnification (a) For purposes of this Article XI, the following definitions shall apply: (i) "expenses" include counsel fees, expert witness fees, and costs of investigation, litigation and appeal, as well as any amounts expended in asserting a claim for indemnification; (ii) "liability" means the obligations to pay a judgment, settlement, penalty, fine or other such obligation; (iii) "le al entity" means a corporation, limited liability company, partnership, joint venture, trust, employee benefit plan or other enterprise; and (iv) "proceeding" means any threatened, pending, or completed action, suit proceeding or appeal whether civil, criminal, administrative or investigative and whether formal or informal. (b) In every instance in which the Virginia Nonstock Corporation Act, as it exists on the date hereof or may hereafter be amended, permits the limitation or elimination of liability of directors or officers of a corporation to the corporation, the members, directors and officers of the Authority shall not be liable to the Authority. (c) The Authority shall indemnify any individual who is, was or is threatened to be made a party to a proceeding (including a proceeding by or in the right of the Authority) because such individual is or was a member, director or officer of the Authority or because such individual is or was serving the Authority or any other legal entity in any capacity at the request of the Authority while a member, director or officer of the Authority, against all liabilities and reasonable expenses incurred in the proceeding except such liabilities and expenses as are ~~~ ~~~ incurred because of such individual's willful misconduct or knowing violation of the criminal law. Service as a member, director or officer of a legal entity controlled by the Authority shall be deemed service at the request of the Authority. The determination that indemnification under this paragraph (c) is permissible and the evaluation as to the reasonableness of expenses in a specific case shall be made, in the case of a member or director, as provided by law, and in the case of an officer, as provided in paragraph (d) of this Article; provided, however, that if a majority of the members of the Authority has changed after the date of the alleged conduct giving rise to a claim for indemnification, such determination and evaluation shall, at the option of the person claiming indemnification, be made by special legal counsel agreed upon by the CDA Board and such person. Unless a determination has been made that indemnification is not permissible, the Authority shall make advances and reimbursements for expenses incurred by a member, director or officer in a proceeding upon receipt of an undertaking from such member, director or officer to repay the same if it is ultimately determined that such member, director or officer is not entitled to indemnification. Such undertaking shall be an unlimited, unsecured general obligation of the member, director or officer and shall be accepted without reference to such member's, director's or officer's ability to make repayment. The termination of a proceeding by judgment, order, settlement, conviction, or upon a plea of polo contendere or its equivalent shall not of itself create a presumption that a member, director or officer acted in such a manner as to make such member, director or officer ineligible for indemnification. The Authority is authorized to contract in advance to indemnify and make advances and reimbursements for expenses to any of its members, directors or officers to the same extent provided in this paragraph (c). (d) The Authority may, to a lesser extent or to the same extent that it is required to provide indemnification and make advances and reimbursements for expenses to its members, directors and officers pursuant to paragraph (c) of this Article, provide indemnification and make advances and reimbursements for expenses to its employees and agents, the members, directors, officers, employees and agents of its subsidiaries and predecessor entities, and any person serving any other legal entity in any capacity at the request of the Authority, and may contract in advance to do so. The determination that indemnification under this paragraph (d) is permissible, the authorization of such indemnification and the evaluation as to the reasonableness of expenses in a specific case shall be made as authorized from time to time by general or specific action of the Board, which action may be taken before or after a claim for indemnification is made, or as otherwise provided by law. No person's rights under paragraph (c) of this Article shall be limited by the provisions of this paragraph (d). (e) The rights of each person entitled to indemnification under this Article shall inure to the benefit of such person's heirs, executors and administrators. Special legal counsel selected to make determinations under this Article may be counsel for the Authority. Indemnification pursuant to this Article shall not be exclusive of any other right of indemnification to which any person may be entitled, including indemnification pursuant to a valid contract, indemnification by legal entities other than the Authority and indemnification under policies of insurance purchased and maintained by the Authority or others. However, no person shall be entitled to indemnification by the Authority to the extent such person is indemnified by another, including an insurer. The Authority is authorized to purchase and maintain insurance against any liability it may have under this Article or to protect any of the persons named above against any liability arising from their service to the Authority or any other legal entity at the request of the Authority 8 ~~©~~5 regardless of the Authority's power to indemnify against such liability. The provisions of this Article shall not be deemed to preclude the Authority from entering into contracts otherwise permitted by law with any individuals or legal entities, including those named above. If any provision of this Article or its application to any person or circumstance is held invalid by a court of competent jurisdiction, the invalidity shall not affect other provisions or applications of this Article, and to this end the provisions of this Article are severable. (fl No amendment, modification or repeal of this Article shall diminish the rights provided hereunder to any person arising from conduct or events occurring before the adoption of such amendment, modification or repeal. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] IN WITNESS WHEREOF, the undersigned incorporator has executed these Articles of Incorporation as of the _ day of , 2008, as duly authorized by Ordinance adopted by the Board of Supervisors of Chesterfield County, Virginia on June 25, 2008. By: County Administrator, County of Chesterfield, Virginia Exhibit A Names and Addresses of Initial Members Term of Office Commences Ex fires 2723:78855.1 11 d0~ ~~~,,~ Exhibit B Description of Initial Authority District Tax Map Parcel Numbers and Acreage Parcel No. Acres 764-706-8861-00001 19.581 764-706-8861-00002* 765-706-1010-00001 5 765-706-1010-00002* 764-706-3159-00001 15 764-706-3159-00002 764-707-6112-00001 0.661 764-707-6112-00002* 765-706-4170-00000 15.160 764-705-8227-00000 9.997 765-705-5781-00000 4.951 765-705-4651-00000 1.492 765-705-7651-00000 1.011 765-705-7962-00000 0.407 765-706-8068-00000 2.386 765-707-6600-00000 0.287 765-706-8842-00000 0.814 765-706-6964-00000 0.472 764-705-6668-00000 3.000 764-705-3864-00000 1.757 765-704-2693-00000 0.759 Total 82.735 * Tax Parcel represents improvement only, separate and apart from ground. 2723:788ss.i i2 ®40~?9 24190.000197 EMF US 25893037v2 RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD WHEREAS, the Economic Development Authority of the County of Chesterfield (the "Authority") is a political subdivision of the Commonwealth of Virginia (the "Commonwealth"), duly created under the Industrial Development and Revenue Bond Act (Chapter 49, Title 15.2, Code of Virginia of 1950, as amended) (the "Act"); and WHEREAS, the Act authorizes the Authority to acquire, improve, maintain, equip, lease and dispose of "Authority Facilities," as defined in the Act, to finance or refinance and lease facilities for use by, among others, a county, to issue its revenue bonds, notes and other obligations from time to time for such purposes and to pledge all or any part of its assets, whether then owned or thereafter acquired, as security for the payment of the principal of and interest on any such obligations; and WHEREAS, the Authority and Chesterfield County, Virginia (the "County"), have undertaken a program involving the redevelopment of all or a portion of a retail shopping mall (the "Mall") into amixed-use facility that may include residential, office, retail and other commercial space (the "Project"), which is in the public interest of the County and its environs and which benefits the Commonwealth of Virginia and its citizens by facilitating the public purpose of economic development in the County; and WHEREAS, on October 18, 2004 and December 27, 2004, the Authority acquired the Mall for an aggregate purchase price of $8,900,001, and leased the Property to the County pursuant to a Lease Agreement dated as of October 18, 2004 (the "Lease Agreement"), to provide for the operation and maintenance of the Project prior to its redevelopment; and WHEREAS, a portion of the Mall is located on land owned by Millmar Partnership, L.P., which land is leased to the Authority pursuant to a Ground Lease Agreement dated January 18, 1966, as amended (the "Ground Lease"), and such Ground Lease provides that the Authority may purchase the land subject to the Ground Lease (the "Ground Lease Land") in accordance with the terms thereof; and WHEREAS, the County and Millmar Partnership, L.P. have entered into a Real Estate Purchase Agreement (the "Purchase Agreement") by which the County agrees to purchase the Ground Lease Land at a purchase price of $7,250,000, subject to adjustment to increase such purchase price as described therein, and to assign its rights under the Purchase Agreement to the Authority; and WHEREAS, the Authority, the County and Crosland Investments, LLC ("Crosland"), have entered into a Purchase and Sale Agreement dated January 24, 2007, as amended by a First Amendment dated January 31, 2008 (together, the "Crosland Agreement"), pursuant to which the Authority will sell the land, including the Ground Lease Land, to Crosland in furtherance of the development of the Project, and under which it is a condition precedent to Crosland's obligations thereunder that a community development authority be formed by the County for the purpose of ~®®:33~ PETITION PURSUANT TO VIRGINIA CODE SECTION 15.2-5153 FOR THE CREATION OF THE CHIPPENHAM PLACE COMMUNITY DEVELOPMENT AUTHORITY TO THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA WHEREAS, the Economic Development Authority of the County of Chesterfield (the "Petitioner") is a political subdivision of the Commonwealth of Virginia (the "Commonwealth"), duly created under the Industrial Development and Revenue Bond Act (Chapter 49, Title 15.2, Code of Virginia of 1950, as amended) (the "IDA Act") with, among others, the power to acquire, improve, maintain, equip, lease and dispose of "Authority Facilities," as defined in the IDA Act; and WHEREAS, the Petitioner and the County of Chesterfield, Virginia (the "County"), have undertaken a program involving the redevelopment of all or a portion of certain real property commonly known as Cloverleaf Mall into amixed-use development that may include residential, office, retail and other commercial space (the "Project"), which is in the public interest of the County and its environs and which benefits the Commonwealth and its citizens by facilitating the public purpose of economic development in the County; and WHEREAS, (i) on October 18, 2004 and December 27, 2004, the Petitioner acquired approximately 36.98 acres of real property in connection with the Project for an aggregate purchase price of $8,900,001 and (ii) pursuant to a certain Real Estate Purchase Agreement dated January 24, 2008, the Petitioner has an option to purchase an additional approximately 45.75 acres of real property in connection with the Project for a purchase price of $7,250,000; and WHEREAS, the Petitioner, the County and Crosland Investments, LLC ("Crosland"), have entered into a Purchase and Sale Agreement dated January 24, 2007, as amended by a First Amendment to Purchase and Sale Agreement dated January 31, 2008 (together, the "Crosland Agreement"), pursuant to which the Petitioner will sell the approximately 82.73 acres of real property described above to Crosland in furtherance of the redevelopment of the Project and pursuant to which Crosland will undertake the redevelopment of the Froject; and WHEREAS, on November 22, 2005, the Board of Supervisors (the "Board") of the County, adopted an ordinance in accordance with Virginia Code § 15.2-5152 to assume the power to consider petitions for the creation of local community development authorities; and WHEREAS, Petitioner desires to join with the Board to create a mechanism for the funding of certain infrastructure improvements, facilities and services, including, among others, public roads, public parks and plazas, landscaping, public open spaces, public utilities, parking facilities, wetlands mitigation and storm water management in the area in which its property is located that are necessary to meet the increased demands placed on the County as a result of the commercial, residential and retail activity in and around such development; and WHEREAS, as contemplated by the Crosland Agreement, Petitioner, the County and Crosland have determined that a community development authority (the "CDA") affords the best mechanism for providing such infrastructure improvements, facilities and services within the CDA District as defined below and outlined in Exhibits A and B hereto; and Q'QQ' ~~~ WHEREAS, the provision of such infrastructure improvements, facilities and services will facilitate the successful expansion of the County's tax base through increased real property tax revenues, personal property tax revenues, retail sales tax revenues and business and license fee revenues from the expansion of the tax base contemplated within the CDA District; and NOW, THEREFORE, the undersigned Petitioner, pursuant to Virginia Code § 15.2-5153, does hereby petition the Board to establish, by resolution pursuant to Virginia Code § 15.2-5155, the CDA. In support of this Petition, Petitioner states as follows: 1. Petitioner and District. Petitioner is (i) the fee simple owner of more than fifty-one percent (51 %) of the value of, and (ii) either the fee simple owner or the holder of a purchase right to acquire one hundred percent (100%) of the value and acreage of, all of the real property proposed to be included within the geographic boundaries of the CDA (such real property is herein referred to collectively as the "CDA District"). A list of the pazcels to be included within the CDA District is attached to this Petition as Exhibit A and is incorporated herein by this reference. All parcels within the CDA District are located in the northeastern part of the County at the intersection of Midlothian Turnpike and Chippenham Parkway and exclusively within Chesterfield County, Virginia. The CDA District boundaries are shown on the map attached to this Petition as Exhibit B and incorporated herein by this reference, but may be expanded by the Board by subsequent resolution upon petition filed pursuant to state statute. Petitioner requests that the CDA be called the "Chippenham Place Community Development Authority." 2. Description of Infrastructure Facilities and Services. The CDA shall be formed for the purposes of, among other things, acquiring, financing, demolition, constructing, equipping and providing the installation, operation, maintenance (unless dedicated to and accepted by the appropriate governmental entity), replacement, relocation and alteration of all or portions of the infrastructure, facilities and services identified on Exhibit C, including, without limitation, (a) sanitary sewer mains and lines; (b) water mains and lines, pump stations and water storage facilities; (c) storm sewer mains and lines; (d) landscaping and related site improvements; (e) parking facilities; (fj sidewalks and walkway paths; (g) storm water management and retention systems (including best management practices, water quality devices and erosion and sediment control); (h) lighting (including street and decorative lights in public rights of way); (i) street and directional signage; (j) wetlands mitigation; (k) roads, curbs and gutters; (1) public park and plaza facilities; (m) open space areas; and (n) any and all facilities and services appurtenant to the above including the acquisition of land (collectively, all such existing and new public roads, utilities, facilities and services hereinafter, the "Infrastructure"). The CDA may contract for and incur all necessary expenses to accomplish the above and all related purposes, and all such operating expenses of the CDA, including, without limitation, administrative, underwriting, accounting, engineering and legal (all collectively hereinafter "the Operation of the CDA"), shall be included within the scope of any bonds issued by the CDA. The CDA may perform or cause to be performed all work necessary to accomplish these purposes, including, without limitation, right-of--way and easement acquisition, permitting, and/or relocation of existing utilities. 3. Description of Provision and Financing of Infrastructure and Operation of the CDA. The Infrastructure shall be constructed by the CDA upon availability of funding. As set forth in Paragraph 2 above, the CDA may contract for all services required for the Operation of the CDA and providing of the Infrastructure. The County and the CDA may contract with each other and with other parties necessary or desirable for the Operation of the CDA and providing of the -2- ~Q~~~~ Infrastructure or services directly related to the Operation of the CDA. The proposed plan for the Operation of the CDA and for the provision of the Infrastructure within the CDA District is as follows: (a) The CDA may issue revenue bonds for the Operation of the CDA and for the provision of the Infrastructure or any portion thereof, and for the administrative and other authorized costs and expenses of issuing such bonds and performing the work necessary to provide the Infrastructure or any portion thereof. The bonds shall be payable solely from revenues received by the CDA and shall be in an estimated maximum amount of $17,250,000. (b) Petitioner proposes that the CDA request the Board to establish a special assessment upon the CDA District to finance the Infrastructure and the Operation of the CDA as provided in § 15.2-5158(A)(5). (c) Petitioner proposes that the CDA request the Boazd approve a tax increment contribution plan, using certain increased tax revenues generated by the development of the property within the CDA District, to finance all or a portion of the cost of the Infrastructure and the Operation of the CDA, with such tax increment contribution plan expiring following the repayment of the proposed bonds. 4. Expected Benefits from the Provision of Proposed Infrastructure and the Operation of the CDA. The provision of the Infrastructure and the Operation of the CDA will facilitate the County's efforts to attract new business and economic development to the County in furtherance of the County's business development strategy. The Infrastructure and the Operation of the CDA are necessary to meet the increased demands placed upon the County as a result of the development within the CDA District. The development of the area within the CDA District, which would be enabled by the Infrastructure and the Operation of the CDA, will enhance the County's tax base by increasing tax revenues and by increasing the value of the real property within the CDA District. 5. Members of the CDA. The CDA shall have five members appointed by the Board pursuant to Virginia Code § 15.2-5113. Members shall serve four-year staggered terms. 6. Duration/Abolition of the CDA. The CDA may be abolished at any time by appropriate action of the Board, provided that no such abolition shall occur while any CDA obligation remains outstanding. Furthermore, it is contemplated that the CDA shall continue to exist beyond the retirement of all of its obligations to the extent necessary and/or appropriate for the continued operation of the CDA. 7. Waiver. The Petitioner intends to provide a waiver of the thirty (30) day period to withdraw its signature from this Petition as provided in Virginia Code § 15.2-5156B. ACCORDINGLY, for the reasons above, and in reliance upon the assurances and covenants set out herein, Petitioner respectfully requests that the Boazd establish the Chippenham. Place Community Development Authority for the purposes set forth in this Petition. IN WITNESS HEREOF, Petitioner has executed this Petition pursuant to due authority this day ~'~"day of MA~ti , 2008. ~'ag~-~ COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By: Nam Title: [,Nrit,21r1 A-rI The foregoing Petition was acknowledged before me this ~da'y of , 2008 by '3DFt~ Ft'UC µ~ 5 as Get-i2n7 of the Economi Development Authority of the County of Chesterfield. Notary ublic My Commission expires: ~•~$ ~~ f I Exhibits: Exhibit A -List of Parcels by Tax Map Number Exhibit B -Map of CDA District Exhibit C - Description of Proposed Infrastructure -4- ®QO ~~~ EXHIBIT A LIST OF PARCELS BY TAX MAP NUMBER 764-705-8227-00000 764-706-8861-00001 765-706-4170-00000 765-706-1010-00001 764-706-3159-00001 764-707-6112-00001 765-705-5781-00000 765-705-4651-00000 765-705-7651-00000 765-705-7962-00000 765-706-8068-00000 765-707-6600-00000 765-706-8842-00000 765-706-6964-00000 764-706-3159-00002 764-705-6668-00000 764-705-3864-00000 764-706-8861-00002 765-706-1010-00002 764-707-6112-00002 765-704-2693-00000 EXHIBIT B MAP Chesterfield Coun Plannin De arhnent .. ,. .-~ . • .31r1 .. ....... _ 7133 - ~- -- ,.. ~ ~ 1 7318 T33CI ~ ., •...~ ' ~ '~ ' ~..~ ~. • i 91 T335 •{ 9 ~ .t ~ 101 ttl5 6 7 143 •i ty 37 ' - ~i ` a2s ..,, .. . tat ~ 4 7 T415 ~~' 391 31N • 297 1 111 - 213 341 1 • 2s3 I • y "p_ 225 ~} •1 221 • Sat 67 ~ 390 ',~11 ZQ ect 1 ~\ 5 ` • ~ , a19 77., Gt3 yq9 2180 590 7Je 797 77'! 71q 725 72.'F'J .... ~~ .............,1 733 4.11 899 ~ wr.,,. ,.,+ T{3t Y:10 T321 1001 CnaaleAwtNl GounN aaaumaa ro legal iwCnn~Epb fa19s I~atl9n Mna~ 1 02007 CnesoerM1etl CaunN • CopyripM O 2W2 oaNahtatl pn Ihls mp Thla map Ynua nM be ufeE for Intl mmeYanQ. NI htlpmwtlon Yqultl be cvt9mrd wM Renplnp Dapahment alslf. CgnnaiwaMm O7 Vipinia B-1 ~4®~~6 EXHIBIT C DESCRIPTION OF PROPOSED INFRASTRUCTURE Water lines and fire hydrants Sanitary sewer lines Storm sewer lines, stormwater detention basins, water quality best management practice facilities, erosion and sediment control and water quality devices Public roads, curb and gutter Sidewalks, walking paths Street trees on public right of way Landscaping on public right of way and public property (BMPs, etc). Street lights and decorative lights on public right of way Public plaza Public parks Public open spaces Land acquisition Preliminary total cost including contingencies 517,546,455.00 aQQ' ~~~ C-1 ~Riri~ttg~~t ~ittte~-~i~p~1~i~ Advertii~g Affidavit P.O Box 85333 Richmond, Virginia 23293-0001 (804)649-6208 CO Ot- CHESTERFLD BRD OP SUPVSR Attn: P.IRS LISA ELKO BOARD OF SUPERVISORS POt30X40 CHESTERFIELD, VA 23832-0040 Account Number Y 3013889 __ ~-~ 9-~ June 07, 2008 Date Category Description __` Ad Size Total Cost 06/07/2008 Meetings-Events NOTICE OF PUBLIC HEARING ON PROPOSED ORD 2 x 53 L 1.703.52 Media General Operations, Inc. Publisher of the Richmond Times-Dispatch This is to certify that the attached NOTICE OF PUBLIC HEARING was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the foliowing dates: 05/24, 05/31, 06/07l'Z008 The First insertion being given ... 05/24/2008 Newspaper reference: 0000842739 Sworn to and subscribed before me this Nota Public Supervisor KIi~~~sutt.T t,?,1,;;15 ~, h7otary Fu?!ic atare or virginia Commvn~~~xa!tn of 'W'i;ginia ,~~TS, .~' Richmond 3~~c5;-g ` tv1y c'c,m-nl~ Pl 5xr~~rFS Ican 31, 2009 ! ~ :, ~ ,r,:riission exptr,~,,,•,a.~ ;~~,,.~ ~~ , ~° ,~r~ ,.~~°~-~ I THIS IS NOT A E31L± . PLEASE PAY FROM INVOICE. THANK YOU 2~~ RCtN~a° CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ~ Meetin Date: June 25, 2008 Item Number: 18.F. Subject: Public Hearing to Consider Proposed Adjustments to Planning Department Fees County Administrator's Comments• County Administrator: rd Action Reau Hold a public hearing for proposed adjustments to Planning Department fees. Summary of Information: Each year, as part of its annual budget review process, Planning Department staff prepares an analysis of its development review related fees compared to the cost to the Department of undertaking those reviews. It has been the Board of Supervisors' practice since 2002 to recover a targeted percentage of the Planning Department's development review costs through adjustments in the Department's development review related fees. First targeted at an 80 percent cost recovery rate, subsequent adjustments made by the Board of Supervisors in FY03 and FY04 lowered the cost recovery target for selected commercial activities. For FY09, Planning Department staff initially prepared a fee adjustment proposal, aligned with past Board practice, to recover 80 percent of costs associated with selected residential reviews and 65 percent of costs associated with selected commercial reviews. For FY09, staff is proposing adjustments to various rezoning and site plan related fees, as staff projections for FY09 identify a significant gap between revenues and costs for these types of reviews. Fees for site plan and Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # ~E3Q CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA rezoning reviews have not been adjusted since FY04. Staff does not recommend any adjustments to subdivision review related fees, as the Board of Supervisors adjusted these last fall for FY08. (Staff is projecting a 73 percent recovery rate in FY 09.) Staff is recommending minor adjustments to fees associated with variance, special exception and mobile home related fees to simplify the fee structure, as individuals normally pay these "mom and pop" fees on a one-time basis. Since the comprehensive adjustments made by the Board of Supervisors to Planning Department fees in FY03 and FY04, about 30 percent of the Planning Department's operating budget has been covered by its development review related fee revenue. That share is projected to drop to 20 percent for FY 08. Projections for FY09 (with and without the proposed adjustment) include part of the cost for new Planning Department positions approved by the Board of Supervisors as part of the County's FY09 budget. As shown in Attachment A, staff's initial 80 percent residential and 65 percent commercial cost recovery proposal is projected to generate an additional $163,300 in site plan fee revenue and $340,100 in rezoning fee revenue in FY09. Staff's analysis of costs associated with these proposed fee adjustments reflect only Planning Department costs, and not the related development review costs of other departments, such as Transportation, Utilities and Environmental Engineering. At their April 15, 2008 public hearing, the Chesterfield County Planning Commission recommended denial of staff proposed fee adjustments for the following reasons: • The Commission was concerned about how much of the Planning Department's operating costs should be recovered by fees. They felt this was a legislative decision best addressed by the Board of Supervisors. • Referring to the proposed 80 percent residential and 65 percent commercial cost recovery goal, the Commission was concerned about the degree that development review costs should be recovered from one type of activity verses another. They also felt this was a legislative decision best addressed by the Board of Supervisors. • The Commission was concerned about the significant percentage increase in proposed fee adjustments over one year. ~~Q~3J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA On May 28, 2008, the Board of Supervisors held a public hearing on staff's proposed Planning Department fee adjustments to recover 80 percent of costs associated with selected residential reviews and 65 percent of costs associated with selected commercial reviews. There was discussion about an option that would recover 70 percent of costs associated with both types of reviews. The Board agreed to defer action on staff's proposed fee adjustments and continue the public hearing at their June 25, 2008 meeting. The Board also directed staff to analyze potential fee options that would achieve a 70 percent residential/commercial cost recovery goal for selected residential and commercial reviews. In order to allow the Board additional flexibility to adjust fees on June 25, staff has advertised fees that would recover 80 percent of costs associated with selected residential reviews and 70 percent of costs associated with selected commercial reviews. Various fee options are detailed in Attachment B. Attachment C contains staff projections of the revenue that could be generated in FY09 for various site plan and rezoning fee options in FY09. Attachment D provides examples of total fees by selected cost recovery options, and compares proposed fee adjustments for two application examples with fees charged by other Virginia localities. Development review cost recovery goals vary in Virginia localities. An informal survey indicates Arlington County, Loudoun County and Stafford County have goals to recover 100 percent of their development review costs. Fairfax County's fees are generally set to recover 50 percent of its Zoning Evaluation Division's costs. Prince William County adjusted their fees in 2007 based on inflation and increases in personnel/technology costs. Henrico County has not adjusted their planning application fees since February 2004. Attachment E is a draft ordinance, as advertised for the Board's June 25 public hearing, outlining fees that would recover 80 percent of costs associated with selected residential reviews and 70 percent of costs associated with selected commercial reviews. Q0~~~4 yR~Ny CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Budget and Management Comments: This agenda item requests that the Board hold a public hearing on June 25, 2008 to consider proposed changes to Planning Department fees. The table below lists the additional fee amounts that are projected to be generated under the various adjustment scenarios currently being considered. The advertised 80/70 recovery target is estimated to yield the largest increase ($545,500 or 84.3 percent) of the three, though the difference between that scenario and the lowest cost recovery scenario - 70 percent of residential and commercial costs - is only $75,200. Fee Site Plan Fees Rezoning Fees Total Projected FY09 Revenues under Current Fee Structure 192,000 455,000 647,000 Marginal Inc With 70% Residential and 70% Commercial Cost Recovery $177,800 $292,500 $470,300 rease in Projected With 80% Residential and 65% Commercial Cost Recovery $163,300 $340,100 $503,400 FY09 Revenues: With 80% Residential and 70% Commercial Cost Recovery $185,700 $359,800 $545,500 Projected Percentage Increase in 70/70% 80/65% 80/70% FY09 Revenues over Current Fee 72 7 77.8 84.3 Structure These estimates factor in the costs associated with 3 new full-time Plannin Department positions approved by the Board with the adoption of the FY200 Budget. Funding for the new positions is dependent on the fee increases as th FY2009 budget was adopted with revenues reflective of the fee proposal. Preparers Allan M. Carmody Title: Director, Budget and Management 0 0 N (D O N Q 0 0 0 0 0 c y~ d ~ O~ lt) O ~ ~ its oon~n .y ~ v ~o.o N ~, °'-` >a~ O o V 3 y y ~~,~ O O O O O ~MOOo d ~ ' ~ o So •~ o ~ cF, o ~ »UC~ n M a M~MNn d QQvin ~y O U Y. Z b9 EA HT 64 N! V ~ o 0 0 0 0 ++ O c d,.. ~ m ~ y ~' o O naOtn aocanaon ~ d d ph-'oU a (7 a` .a ~, 00000 ~ ~ ~ MOO O m ~ ~ O ~ to a0 Q~ H a~ ~ M~ N W Q~ o ~ U b9 fR fR d9 b9 y~ ~p o 0 0 0 0 ~ _ ~ U ~ r M a~ ~ ~ ro n ~ a ~ U vi C G~ 00000 0000 E ~ r LL Q m V 0 M M Q1 CO ~ f6 ~ C ~ ~ ~ aMNfD fO ~ N d ~_ ~ ~ ~ .N.. M O ` ~` ~ O . + N L ffl fR fR ffl 69 7 ~ d ~ 0 0 0 0 0 U v Q V y 0 0 0 0 0 MMO(O L . ~ O d O V1 00 00 n n N O '~ a` O N ~~ M' O C O U O V ~ N Q. } w LL b9 d9 fH 69 d9 ~ d ~ U ~ O F S y 0 0 0 0 0 ~ C o c ~ d> M N~ M O O O~ N O d~ y ~ M st O ~ d N Q. ~ 7 7 I.L (fl Efl Efl Efl fA U ~ 0 c .~ ~ ~ oo~ :~ ~ n ._ ~ o ~~ N C •Eoc c0~ ~ U .O C >' ~ a a Q a h o w y y C ~ U N ~- O ~ 0 7 X . G N U 3~rnw o 0 N ~ ~ ~ O d U ~ • ~ a~i U a c p ~ tl! od'in y ~ ~ Q~ 'y C C GJ rn V C N C ~ ~ V R ~ a O ~ ~ M ~ 7 + N f0 -' d r Z rV N ~ # k 00 m 8EZ$ v 2 N ~ w ~ OOg ~ 2$ w ~ 7 c i C" C C 0 ~ x ~ w 0 s ~ i~ z $ ~ o. cp U O V U ~ e as ,~ L ss~$ ~ .^ O o L 06 ~ ~~ U o a `~$ N U O O Q C N o0o sb~ N N ~ N ~ N A, W O c°~ a C7 -~ U 7 rn o O ~ oos Sse N o d d ~ 00£ 8Z .~ w ~ ^ ~ $ ~ ~ f0 ~ V ~~ OO 3 c a o ~~~'a£ r •N ~ a ~ rn O LL O O O O O O ~ 0 0 0 0 0 0 °o °o °o °o o° °o N O M . M . ~ Nfi? V 3 f A V~~.J~~~ d N 0 m C ~C C (O a T C 0 U N Y t U d t H r [0 0 a~ m n d d Attachment B Potential Planning Department FY 09 Fee Adjustment Options Fee T e Resident ial Uses Office, Comm. And Ind. Uses Note: Fee types shaded yellow vary by cost 80 Percent 70 Percent 70 Percent 65 Percent recovery option. Cost Cost Recovery Cost Cost Recovery Recovery* Recovery* 1. Amend condition(s) of zoning (including $5,300 $4,600 $4,600 $4,100 conditions of rezoning, conditional use, conditional use planned development, and 2. textual statement Appeal to board of zonin appeals per 19-21 $1,200 $1,200 $1,200 $1,200 3. Building permit review, for a new single family $25 $25 N/A N/A dwelling or for each unit of a new two-family 4. Conditional use, family day care homes $300 $300 N/A N/A 5. Conditional use, all others $5,300 $4,600 $4,600 $4,100 a. Plus per acre $90 $80 $80 $80 6 Conditional use planned development $5,300 $4,600 $4,600 $4,100 . a. Plus per acre $90 $80 $80 $80 7. Planning Commission and Board of Supervisors $1,000 $1,000 $1,000 $1,000 " " case deferral requests by the applicant, per (Includes "A" (Includes "A" (Includes "A" A (Includes request: uses) uses) uses) uses) 8. Board of Zoning Appeals case deferral requests $130 $130 $130 $130 by the applicant, per request: -- -- --- -- 9 _ Manufactured home permits, new $550 $550 $550 $550 . 10. Manufactured home permits, renewal $250 $250 $250 $250 11. Modifications to development standards and $400 $300 $300 $300 12. re uirements Plan transfer to electronic format per § 19-264(f) $130 $130 $130 $130 13. Resource protection area exceptions per § 19- $300 $300 N/A N/A 235(b)(2) for one lot or parcel used or intended to be used for a single family dwelling and 14. accesso uses Resource protection area exceptions per § 19- $1,500 $1,500 $1,500 $1,500 235(b)(2), all others f t ercent of 50 15. Remand requests to the planning commission, 50 percent of 50 percent of o 50 percen p by the applicant, per request original case original case original case original case " " fee(includes "A" fee(includes "A" fee(includes "A" A fee(includes uses) uses) uses) uses) 16 Rezonin $5,300 $4,600 $4,600 $4,100 . $80 a. Plus er acre $90 $80 $80 17. Rezonin with conditional use - - - 00 $4 100 for rezonin f B $5,300 $4,600 $4,6 , ee ase a. $80 $80 Plus per acre i $90 $80 . 4 600 $4 100 Base fee for conditional use b $5,300 $4,600 , $ , . 80 $80 i. Plus per acre $90 $80 $ - 18. Rezoning with conditional use planned - - development 600 100 $4 Base fee for rezonin a $5,300 $4,600 $4, , . 80 $80 i. Plus per acre $90 $80 $ 4 600 100 $4 b. Base fee for conditional use planned $5,300 $4,600 , $ , i. Plus per acre $90 $80 $80 $80 19 . Rezoning with conditional use and conditional - - - - use planned development Prepared By the Chesterfield County Planning Dept. 1 As of June 9, 2008 ~'!.Jr o a,~ 3 Attachment B Potential Planning Department FY 09 Fee Adjustment Options Fee T e Resident ial Uses Office, Comm. And Ind. Uses Note: Fee types shaded yellow vary by cost 80 Percent 70 Percent 70 Percent 65 Percent recovery option. Cost Cost Recovery Cost Cost Recovery Recovery* Recovery* a. Base fee for rezonin $5,300 $4,600 $4,600 $4,100 i. Plus per acre $90 $80 $80 $80 b. Base fee for conditional use $5,300 _ $4,600 _ - $4,600 __ $4,100 - i. Plus er acre $90 $80 $80 $80 c. Base fee for conditional use planned $5,300 $4,600 $4,600 $4,100 development i. Plus per acre $90 $80 $80 $80 20. Sign Permits, temporary signs as permitted by § $100 $100 $100 $100 19-631 through § 19-650 21. Sign Permits, all other signs for which building $130 $130 $130 $130 permits are required 22. Site plan, overall development plan and $2,000 $1,600 $1,600 $1,200 schematic plan reviews: original submittal, includin up to two resubmittals a. Plus per acre $90 $80 $80 $80 23. Site plan, overall development plan and $400 $350 $350 $350 schematic plan reviews: third and subsequent resubmittals, per submittal 24. Site plan, overall development plan and $400 $350 $350 $350 schematic plan reviews: adjustment to approved site plan or amendment to approved schematic plan, per submittal or resubmittal 25. Site plan review: appeal of decision of director of $400 $350 $350 $350 tannin 26. Special exceptions, temporary manufactured $550 $550 $550 $550 home (new) 27. Special exceptions, temporary manufactured $250 $250 $250 $250 home (renewal) 28. Special exceptions, all others $1,000 $1,000 $1,000 $1,000 29. Special exceptions, amend conditions of special $600 $600 $600 $600 exception 30. Substantial accord determinations $5,300 $4,600 $4,600 $4,100 31. Variances, administrative $200 $200 $200 $200 32. Variances, all other $300 $300 $300 $300 33. Verification of non-conforming use (written) $75 $75 $75 $75 34. Zoning certificate $75 $75 $75 $75 35. Zonin inte retation written $75 $75 $75 $75 *Rates advertised for June 25, 2008 Board of 5upervlsors puollc nearing. Attachment C 80 Percent 80 Percent 70 Percent Projected Revenue Recovery For Projected FY09 Residential and 65 Residential and 70 Residential and 70 Selected Site Plan and Zoning Related Revenue Percent Percent Percent (Unadjusted) Commercial Cost Commercial Cost Commercial Cost Fee Options Recovery Recovery Recovery Site Plan Reviews/Si n Permits $ 192,000 $ 355,300 $ 377,700 $ 369,800 Rezonin s/C.U. & Sub. Accord Re orts $ 455,000 $ 795,100 $ 814,800 $ 747,500 Total $ 647,000 $ 1,150,400 $ 1,192,500 $ 1,117,300 Prepared By the Chesterfield County Planning Dept. 2 As ofnnJune 9, 2}008 !~ Q a.) 2 Attachment D Planning Dept. Fee Adjustment Proposal Examples of Total Fees By Selected Cost Recovery Options Application Type Chesterfield Chesterfield Chesterfield Chesterfield 80 Percent 80 Percent 70 Percent Residential and Residential and Residential and General Examples* Typical Existin Fee g 65 Percent 70 Percent 70 Percent Request Commercial Cost Commercial Cost Commercial Recovery Recovery Cost Recovery Rezoning (Straight Residential) 100 Acres $ 12,300 $ 14,300 $ 14,300 $ 12,600 Site Plan (Commercial) 20 Acres $ 2,060 $ 2,800 $ 3,200 $ 3,200 Conditional Use Planned Development (CUPD) Without 100 Acres $ 9,000 $ 14,300 $ 14,300 $ 12,600 Zoning Reclassification -For Residential Uses Conditional Use Planned Development (CUPD) Without 20 Acres $ 2,460 $ 5,700 $ 6,200 $ 6,200 Zoning Reclassification -For Commercial Uses Amend Condition(s) of Zoning 5 Conditions $ 4,900 $ 5,300 $ 5,300 $ 4,600 Commercial Amend Condition(s) of Zoning 5 Conditions $ 2,520 $ 4,100 $ 4,600 $ 4,600 Commercial Si n Permit $ 100 $ 130 $ 130 $ 130 S ecific Exam les* Hancock Village Site Plan 07PR0220 $ 5,240 $ 7,040 $ 7,440 $ 7,440 Village Bank Site Plan 07PR0240 $ 1,251 $ 1,722 $ 2,122 $ 2,122 Otterdale Ventures Zoning 07SN0157 $ 22,975 $ 37,010 $ 37,300 $ 36,600 Green Acres Residential Zoning 06SN0227 $ 19,102 $ 20,744 $ 20,744 $ 18,328 *Initial Fee Comparison of Selected Rezoning and Site Plan Fee Examples With Other Virginia Localities Application Type Typical Request Hanover County Henrico County Fairfax County* Loudoun County P. William County** Rezoning (Straight Residential) 100 Acres $ 8,900 $ 2,150 $ 27,320 $ 15,730 $ 13,997 Site Plan (Commercial) 20 Acres $ 1,800 $ 1,040 $ 30,945 $ 6,700 $ 7,204 *Assumes 20 disturbed acres for site plan ** Assumes a 10,000 sq. ft. building on site Application Type Typical Request Richmond City Goochland County Powhatan County Colonial Heights Petersburg Rezoning (Straight Residential) 100 Acres $ 11,825 $ 6,500 $ 6,000 $ 250 $ 200 Site Plan (Commercial) 20 Acres $ 3,025 $ 1,100 $ 900 $ 450 $ 215 Analysis based on jurisdiction web site posted fees. Source: Chesterfield County Planning Dept. As onnf June 9, 2008 ~e~~ ~~~ Attachment E AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-25 OF THE ZONING ORDINANCE RELATING TO PLANNING DEPARTMENT FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the County of Chester field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: a ~ ~ ..n i,.,.~ ...Qi nnnnn . Inc nn ~=-crnceVzv~'e ~urrrrlT-fI'kize~k~ng-s~o ~ ~«-~- ... b Y '~ (7 1 A ~i ~ r o.7 L... ......., . ~ Tr eccn nn 1923:78360.3 1 (~®®~~6 ~ D.~„o.,..,1 e~cn nn xca~ricvnx~a~v~v ' t ? ~ ~ ' - -6~ fci ~S~ E 6 c, Sic zr r~ ;~~ze~ Y Y3, c Tyir~ Y~ Yt t r t Ytt sxci aiii~~iS , , E~~SSf~Es~~9~3 ... Q~vQ ~us~ p ,.., o ... enc nn ~uS, .. o .. e r n nn (~ ... :-08 D~,••, ••et'-Els~ez^art~~rcc~cz~a2~~•• Qnc nn r-rcrsP ... rD-~rm~G~-EIGi~-$~@~~&EF2" ..~-err. > >~ Di-ii-i~~2~'-E~6~'c- vr~L(~iri~zB~E~ ... rD-~rc~p2 ~-c'Z6~'2-6 '1~~~-r'kE-f°c~ ..~~ ~o > ... x;$89:- A8 n *~,,.n r ,.~, er nnnnn ~"s~vn-E1~C~i~9"zacsi-vvisa=+civ~3 +cr~'r2'~'~~~2F ... ~3J~~v 1923:78360.3 2 ~ ®Q a~ ~~ {4} ^r-m- ~: ~ ... D1~pG~-c'Z6F~ [ I1~1 ,--, ... , ern nn Dr-~i~cr~; pc"r-c"cEi'~~ > > > ... ., l 0 4'e o > > .. . n ~ i ~ n n ~ :. ~: a,,.. . w~ .,. > > > ~ > > ... g i-r > > ... ~. ~ ~ e ~ i-r > > ... n ~ i ~ +i, n n ,a.,., . ~': > > > > > ... ~~8 > > ... 1923:78360.3 } ~QO ~~~ ~: ~ , sv[rl'.~°~ti-u~cvii~ir5--~appc"°-uro~oi p-'raz"cicii~'~.........~~a..aa ~~r~~~~ Tu n >\,rn r,ru ,...~$o., ... el cn nn > > t~ ~t~j=-i c gcTc&1= ,$ lT-vf~'c'rs c" ... Q 1 2 n n n ~ t, 11 L. a ~ « tt, ~ 11 ~ „ +• ..,,..: ~ ,lo,l t4.o a: o,.+„ ,.F ~j~CrCV[]Tr pt"~(~~CIIi~TI 1 ,. -~_1Q+_Q__....~..,.o~ ~L.n~ +l~a CJ~i~SS~CTGTI~ITJ~TO fT r opt . ,.11 CC ~a ~aav ~.s+a vv~va va ~..,.o ~ ..rL. *l,o 1 /~ Y11pNA n N111+111v. /i~ r//1H1v11i i7'I'~"'~Gl'1'1'1'IT ~.. , ~..,. o.d ~;•o ,.1n 1 b' TT.' •:,,« ~T..,11 ,. ..•;...,o F « ~l, e 1:~ ,.~~L.o o.-.ro......:..o .~ o TT. F •' 4;,.. +l,o ~ ... ..,,....,,~ .Y...... ~.,.... .,. Toff Tl~ T1:,.T.. ^.~ro ,. o ~6i} ~L~ 7 Tl o.,..t.,a.. 21 7n1 ~ ~ TL,a_F v o e ..s:,... F «+T.o \711.,1~~~ m }~ ~ ^ + 7.,..0 0 ,,. Tlo~o,ti.L. ....aa.,, r o« 2 1 7~ ti ,.. ~ ., ., ..,. /,.\ 1\R .7'F' +' • ,1 el„„.,.,o...+ ~•.....T~«rl~ .,,,,rl «o e o,..+~• lbJ ~, , {}} ^ ~ ~'e~~~T~~ ~4~~ e~ses~389-9~ {~ r.-~--~ ec~Te~t-€e~~~-e~-E-Uses ... Qom' ^~o D ~.,.,.,.. r F:,... .,.-.. _.__°..+:.,,.~ ..v« ~ In 72Gl1.\/7\. C rl rarnrr'-crvPC-crirr-~&EE2S~S6i~~S . . n lrfv~('f' e3£G~~i~6irS.. Q-~o 1923:78360.3 4 ~®®~~9 {~ ~.}~~~~s-per-€e~ ~e~ yes+~e~t~~~s°~ Q t ~nQn nn Dt ~ ~ t-ke-€~s~i 5$-&e~es ..-~`~o Dla--rcr,~-E}frFc~veF~v-aE~e:r..- Q~iv~v rr _ S c~e ~ ~ ~ -- Dt ,mac-~c~~t~e~s~-S~-eE~e~..- Q~~ ~p rr ,- "' (;~ c;+° ..1~ ° ~ .. ~eE-E~6 ~e---8 ~ .. E_ N7 ~ .. ~ ~ ° ° Q~n_dd n r G: , ... ~4S$:89 i~ ~~~~~.• t •• Q~nn nn (~} ~~sfae~**~;~ses---$3.89-99 1923:78360.3 5 ~' ~~a~~ ~ ~ ~ r ~ 1.r~.:, eccn nn -y~~ o . v o ~ei}e~t^~}~-~z~vv v lz7 ~rrrrvrncrs ~~• • • Q i nnn n~ .. Y ~r D~~C-6rra-rc:6 .. . ~; t~te~-~3~ea~ Q ~ cn nn > ... ... • 1 W . . `J .~ ~n+vn~• 1 LC . . . 7\--}/i ~ ~ 1 1923:78360.3 6 a~0 ~~~ iii"8c ^oiati~ui36e-SeETivir9~-Sa~6eETi6~i3~=aii°vE~6i~ 8 CT~I ~ ^~ Q t nn nn ~ >~ ,.,.., , n r ,. r~ , > >~ (~} ~~e~ee~eEtfe~re~~ect~e~~-yea ~HA8:99 ,,..... Q t nn nn ~tei~et~t~e ~ ...~~ ~,. ,.t., ~;~;,..,~;,. f~-3 D .,. D D -ru ~ }~4~~4~ of ~ E~ *• Q~ Qnn nn rc°cioiriir~cvTC-roc-rrr c ~ u~~i~cusi6 ~ r-iir.~pc-r-fsvrc-rvr Dr-tiir.TpeFZ't6Fc-vi=°vrz~-Ei6i'v& ..~~ ~ez9i~}tag-t~9-~8;-~,-6~~E-~aS~i€>•E-et~t6" ... Q ~ ~n n n nn ~~~ Dt„~ "ef-~~E-F('~vre~z ern nn ~P ... {~} ~ rDce~ ,. ~ «.,,,., D D •ru D rata ~u n o ec tnn nn > ~R° n~~er-ec~c~-€e~t-~e~'iA4-ae~~~ ..~ Dt„~ a c nn r-rcrrpeF-&6i'e-Ail$~z~-c'iE'~eS ...r. vv ~: ... D1,.~ ••ei'-aEFe~6i-t~e-rr~znvnv~irc~e~.~..~~ ~P D~~e~-as~e~Te;~28(~-~~e~ ..~~ 1923:78360.3 7 ~~~ ~ ~~ Fee Based On Application Type Residential Office, Commercial, and Uses Industrial Uses 1. Amend condition(s) of zoning (including conditions of rezoning, conditional use, conditional use planned $5,300 $4,600 develo ment and textual statement 2. A eal to board of zonin a eals er 19-21 1 200 $1,200 3. Buildingpermit review, for a new single family dwelling or for each unit of a new two-family dwellin $25 Not Applicable 4. Conditional use famil da care homes 300 Not A licable 5. Conditional use, all others $5,300 $4,600 a. Plus er acre $90 $80 6. Conditional use Tanned develo ment 5300 $4,600 a. Plus er acre 90 $80 7. Planning Commission and Board of Supervisors case $ 0 o` " 0 o` " deferral requests b t~pplicant, per request: (Inc lude s A uses (Include s A uses Appeals case deferral requests by 8. Board of Zoning _ the a licant er re uest: $130 130 9. Manufactured home ermits new $550 550 10. Manufactured home ermits renewal 250 $250 11. Modifications to development standards and re uirements 400 $300 12. Plan transfer to electronic format er 19-264 $130 $130 13. Resource protection area exceptions per § 19- 235(bZ2) for one lot or parcel used or intended to be 300 Not Applicable used for a sin le famil dwellin and accesso uses 14. Resource protection area exceptions per ~ 19- 235 b 2 all others $1,500 $1,500 commission lannin b~ uests to the 15 R mand re 50 percent of 50 percent of original case fee , g p q . e t li t original case fee „ , er re ues can app P q (includes "A" uses (includes A uses 1923:78360.3 8 4~~®~~3 16. Rezonin 5 300 $4,600 a. Plus er acre 90 80 17. Rezonin with conditional use - - a. Base fee for rezonin $5,300 4 600 i. Plus er acre $90 $80 b. Base fee for conditional use $5,300 $4,600 i. Plus er acre 90 80 18. Rezonin with conditional use Tanned develo ment - - a. Base fee for rezonin 5 300 $4,600 i. Plus er acre $90 $80 b. Base fee for conditional useplanned develo ment $5,300 $4,600 i. Plus er acre 90 $80 19. Rezoning with conditional use and conditional use Tanned develo ment - - a. Base fee for rezonin 5 300 $4,600 i. Plus er acre $90 $80 b. Base fee for conditional use 5 300 $4,600 i. Plus er acre 90 80 c. Base fee for conditional use planned develo ment $5,300 $4,600 i. Plus er acre 90 80 20. Sign Permits, temporary si ng s as permitted b~& 19_ 631 throu h 19-650 100 $100 21. Sign Permits, all other suns for which building ermits are re uired 130 130 22. Site plan, overall development plan and schematic plan reviews: original submittal, including up to two 2 000 $1,600 resubmittals a. Plus er acre $90 $80 23. Site plan, overall development plan and schematic plan reviews: third and subsequent resubmittals, per submittal $400 $350 1923:78360.3 9 ~~Q ~~'~ 24. Site plan, overall development plan and schematic plan reviews: adiustment to approved site plan or amendment to approved schematic plan, per submittal or resubmittal $400 $350 25. Site plan review: appeal of decision of director of lannin $400 $350 26. Special exceptions, temporary manufactured home new 550 $550 27. Special exceptions, temporary manufactured home renewal 250 250 28. S ecial exce tions all others $1,000 $1,000 29. Special exceptions, amend conditions of special exce tion $600 $600 30. Substantial accord determinations 5 300 $4,100 31. Variances, administrative 200 $200 32. Variances, all other $300 $300 33. Verification of non-confonnin use written $75 75 34. Zonin certificate $75 $75 35. Zonin inte retation written $75 $75 (b) Enterprise zone or subzone fee exemptions. For anv office, commercial or industrial use within an entemrise zone or subzone deli nay ted by the Commonwealth of Virginia, no application fee shall be required for the following actions, provided the director of planning determines that the request is in compliance with the comprehensive plan: a. Amend a condition of zoning b. Conditional use or planned development c. Deferral d. Rezoning e. Site plan review, resubmittal of site plan, or adiustment to an approved site plan £ Substantial accord determination This exemption shall continue for the life of the enterprise zone or subzone. (c) For anv application containing a mix of residential and non-residential uses, the fee shall be based upon the residential uses categ_ory. (2) That this ordinance shall become effective immediately upon adoption.. U®~?.~~ a 1923:78360.3 10 chesterfield Opseruer __ • ox __ ~ ~rgmia : IJ: • Phonc: (R04) j45-7.5(x) • Fax: (8(kl) 7=t4-3269 • Email: news(~chestertieldobserver.com • lntcmet: www.chesterfieldobscrver.com - ~~ ~,~ED r REG a .~~ ~°° ~ ADVERTISING A ~~e~tom . ; ~ FFIDAVIT to goadof SnPeN~s~ s~~ ~~~~ . / Chesterfield County Board of Supervisors The Observer, Inc. Publisher of LN: Planning Fees 6-11, 18 1.SP -1.5 in. Yom Cnrnmunrty Nervcpaper Since 1995 CHESTERFIELD OBSERVER ATTACH AD HERE $1,650.00 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/11/08 & 06/18/08 Sworn to and subscribed before me this 2008. Legal ffiant day of es T, Grooms Jr., Not Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) `~i1{{~{{NIN1 +,,~~~~I ~ ~ ~~ EXA:~1ri ~~S z #T1i~0~; • y ~. ~~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~b ~ ~ 0 5a'~ ° ~ orb b b fD G w ~~~ ... ,d M :~~~a~ 3 ~~7y_ "w. ~ =~ a ~ ° a' y. y p fD ^ fp O N O C N Q' N Q ~ ~ N n b 7~~,U° ~ `"a 7 NCO ~ ~ ~ ~ ~ ~ a. ~ w y y ° rt a aw ~, a ~'c ~ ~ ?H ~y b 0. y ~ ~ ~+ ~'J~"O.G ~ U' ~ A ~ o m ~O, o~ooa' n`~°'0 ~ w~w~~ o^~~ $, ,a°oc~'~ v5 w ...n ~z~z r"O ~y~~mA ~ ~ ~ mad O MN`-stn y ... R~~. 5 ~ ~.'° ~O~d ~ a~ g~ w cy °w ~z~ ~ 7 ~ ~~a~- ~v~v,y n ^; ~ H ~w oKy ~ ~ ~an~ m R''^=~ c ~y y a P~i7~~d ~ 7 ~' ~ ~~ n y H~~~~ a ~ o ? Xw.~ 5'00 v,~pd d ~ C~'ro o 0 7~ y n eo;;w ~o"~ ~' Or° ~ ~ ~x~ aaa~ rr-2 ~W~og~e~ ~~^~ ~r ~ r.~ ~°p ~ O w n+~ ~ °~ ~ rr1.o ~~@~•~o~ n~a°,5 n 7 7 R aN w fC o. rr. ~ C7 .~w. rt ~ -wero~.~o°u`;~v rY N N~ N ~°x 5„e c. ~ ~ a. n o a° n o ~o~ ~~o a`r5~a~ ~a5o ^ ° 0 3 taro n ~ a~'v~ ~ qu~'5'~~i~ rte' ~ O Cn ~i .G n.~T'~~yi A ~ ~ ~' n 5'n p~. .i ~•~ o. ~o~o »i o ~° .~ a a a~ ~ ~ ~~t81f~~i?~~~Ii~iS~i~ 3=~l~ ~3 IIii'~#a ~ 9~i3t 'I~3( ~~d9 9 ~ ~ ~ 7 ~ t J 0 i ~ ~ h e t r r b oAo re N O~ n n ~ ~. 5 0 0. gyp; F n rt ~" O ry~, M R ~ N ~ a ~ 'a' ~ ~ o b ~ 3 C Q' 0 b ~ o a ~^~ IP~I^ I?I~ v CHESTERFIELD COUNTY 41E" BOARD OF SUPERVISORS Page 1 of 1 AGENDA S~ =d ~CRCIN)P~°' Meeting Date: June 25, 2008 Item Number: 1s.G. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Fifty-Foot Unimproved County Right of Way Known as Elfinwood Road within Lakewood Farms Subdivision County Administrator's Comments: County Administrator: Adopt an ordinance to vacate a portion of a 50' way known as Elfinwood Road within Lakewood Farms Summary of Information: unimproved county right of Subdivision. Muddappa Rangappa has submitted an application requesting the vacation of a portion of a 50' unimproved county right of way known as Elfinwood Road within Lakewood Farms Subdivision. The right of way will vest to the centerline in the adjacent property owners upon adoption. An easement over the entire vacated right of way will be retained for existing Comcast Cablevision facilities and future public sanitary sewer. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No 000356 Title: Real Property Manager VICINITY SKETCH PUBLIC HEARING: Grdinance to Vacate a Portion of a Fifty Foot Unimproved County Right of Way Known as Elfinwood Road within Lakewood Farms Subdivision R ~, ~ ~ K ,~ PUBLIC HEARING: ORDINANCE TO VAGATE A PO RTION OF A 50' UNIMPROVED COUNTY +' RIGHT OF 1NAY ~" i' j' m 'fr r Q ~, 4,~ r_ a' C 1. GRAND OAK O ~ T 2. GRAND OAK -~ ~ ~ 3. CHESTER S D . GRAND OAKS FDR ~ ~ 2. GRAND OAKS FDR ,~ w ,{.E ~/ s I I~cl egtak 115b7 tet ~+" ~.1' 0 4I tJ ELF~NWODD RD 1592 (~QO~ a~ ~~e ~~efd Observer F::~: t ..:.:.::.,r:r,~ ~, , ,. . ~k ~f lyJ I'a. Noe 1014. w1idhr!hi:m, Vtrcinia 2:1 t s . Phn+><•: iXlli i i~c.~jldY • Far. tX{µi 7.~-j-a",tyl .. '". `. ___ F.mad m.u.(ri.ihtvti rli.lJ.+h.~r ir-.um,tn.mu.••t ~ ~h~-xtcrliclJ.,h,•„•cccnm ADVERTISII~IG AFFIDAVIT Client Descn tion Ad Size Cost cr issue' Chesterfield Couniv IZi~ht aft~4'ay 1_N: Lakewood Farms G-1 t, t col x 3 in. I3 S 150.00 The Ohscn~cr, Inc, Publisher of CHF.STF.RFIF.I.D OBSF.R~`F.R rAxe HoneE 'That on June 25, 20D8, at 6;30 p.m, m as soon thereafter as may be heard, the Board of Supervisors of Chrsterfield Couruy at hs regular merting place in the FubllclMating Roam of Chrsttrfield County, Virginia. will consider tht following ordinance for adnpcian: AN ORt)1NA11CE to vacate a portion of a 50' unimproved right at way known as Flfinwnad Road within Lakewnod Farms Subdivision. as shown on a tat !ry Virginia Sarveys, dated May 15, 19$0. rscordrd Nwrmher 14, 1980, in thr ClrrKs C?fl'icc, Cinuit Court, Chesterfield County. Virginia, in plat Hoak 37, at Page b4. Ttte rnmpktr test of th t praposrd ordinance rs an file in the offtce of the Real Property htanagcr in Chesterfickl County, Virginia, and may br examined by ap trtttrestcd partiss brtwern the hours of &:30 a.m. and 5:00 p. m„ Monday through Friday. RLC~IVCD Musa z a zoos GHIfRTF.iti'if-LiJ COr.;A-iY This is to certify that the attached legal notice was Published by Chcstcr[icld C)hscn•er in the county of Chcstcrfickt, state of Virginia, on the following date(s) Ot5/11f08 & 06f18f08 Swvorrl to anc subscribed hclorc ntc this /7' ~~ _---_. ! __ day of r, iL~- , _0 ~ ~ -------._-_-_ O8. rr ~?-_ f ,.~ I4--_ Lcbal Affiant v _--~C~"~'~- Jam, ,Grooms ,Ir.. Atotar~uhlic ~Ty commission expires: February 29, 2012 Commission i.D. 712093 (SEAL) ` s.HfasHrsrry,_ ~~ o ~xe~~t~s ~~~~" s ~( v CS-iS'1= i e7tt209t _ _ ~•. ~! R y THIS IS NOT A BII,h. PLF:r1SF PAY' FRUYI INVOICE. "THANK Y'Ul.i, __ CHESTERFIELD COUNTY "~ BOARD OF SUPERVISORS Page 1 of 1 - ~~~ AGENDA ~~1RCINlP~ Meeting Date: June 25, 2008 Item Number: 18.H. Subject: PUBLIC HEARING: Ordinance to Vacate a Sixteen-Foot Easement and a Variable Width Drainage Easement within Newbys Mill Subdivision County Administrator's Comments: County Administrator: Adopt an ordinance to vacate a 16' easement and a variable width drainage easement within Newbys Mill Subdivision. Summary of Information: Roslyn Development Corporation has submitted an application requesting the vacation of a portion of a 16' easement and a variable width drainage easement within Newbys Mill Subdivision. The easements are not needed and must be vacated to return bond money. This request has been reviewed and approved by county staff and Comcast Cablevision. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000359 VICINITY SKETCH PUBLIC HEARING: Qrdinance to Yacate a Sixteen Foot Easement and a Variable 11llidth Drainage Easement within Newbys Yill Subdivision N Chesterfield County Department of Utilities w '~J-E s I IroY eq~aB 115bP !et ~Y!®t.i~sll s 0 r ,1-1oo~s a~R. I..c.. ~ rr 8II7ER ~'~'tat~-ooooo ore saw, ~ Er 5n~ r~te~ro• lrrrzW ---. -- --~ -- ~ ~ r rx~r T l ^a a . ue ~ cor rs cor ~s car is r Rs.r sac ~ a~ ~1 EASEMENTS TO $! ~ ~BE VACATED ~ ~~ ~ t ~ ~' asp• ~ ~ xtar. for r~ ' cap rt I ~ AE~Ii!"S AR1, "' ~s~s~Iic S! ~ ~ t r JI flits a } ~ I~ R I ~~ I ~ : ~ I . ~~~ ~~ ~~ y ~ ~o j , Z - a o~rAz~, ~ Caan'Y 1 ~I'~{rsds7 ~" ~ t rr root { ti ~ er~sorws & cor A27 c ~ a~.IO~ a u ~ LOT 31 .ZO ~ ~ ~ ~J.~~ ~~s v •pt9 ~ r .T!! 9 Ot,X~7s AAi£ - ~}~ I • ~ 100 Y&IR 1 ~ ~,~0~ 1 C „~ ELE~+pJf !~i - ~ ~ _ - I ~'C4r~"~ (90'~j QJ J4 ~ (r41! ~ ~ irKAPAC - c' "S Q ! !/ ~ ` I GLi.?aA~T AdP~iE 4R~ / . ~ . .JS.o ~~ s>s7Y ,,. III / ~ ~ - ~as'rr"'~r 3I i?~ Csas• - - -- I ~ ~ (rsr fj (~' .m7 C~J6 - , I ~ rs• E~,s~1vr ~ LaT 35 r4. ~ '0° '~ra>r fi i ~- r. ass ~cgle L aOr~5 ~` I ~~ pus ~ '~ `~ M'~d- ~ar.a~ ft ~~f ~~ P ~k ~ I ~. ~ ~ ~ I~ ~ ~~ ~ ,~~,~ ~ . I `~ s ~ ''`;cor aen~.4oee- cor ~s -~ ~ ~~,'i ~' ~a = i \J ~ptsD C '~ ~ ~ I ~~,N • .. ~ rs• 6tSFJl~v1 ---__-~._--~ __,_ - .tad' - awa ~. woooFlN sse'Ja7~Caaetro~ Y~~7 - OPN 73b~-003-810{-000OC ~7FIOYnS F Oc LINdA CIA10c MORRIS \` 4fAN OORIS MMIE C ET. N. . GPW 758-883-9510-000Op GPIN 7S8-A83-11IM00000 LS1 0/ / f+ ~ 1K.iN Q 1 ' r .7d 10 ~ ~ ~~ .W/glptrtD ~,ry of~t-r/~ 8-s_ ~y ~ art a1+a~rwt aIK w,~c s ~~~ ~~~ .. . .~~~~ ~ ~'~'~` 0~~~~ ~ ;-~~, Yrtr~~l'„~rursuu}4'r,,.y~eri,a•,-Sever t.9i Pf). Fioi IGIr; MislLnt,i.m, Vaginia .`:I f? • Phnu, ~ ixrtl S i4~ ?itxt • F:rr. iRt Ftl ?:4-??i,~ • F.ni.ril'. nra+(4;:Ur.ruti 1, L>h.cn..r i.r rs In,arrr uutr.. he ,u~h. L!nh~.cn er. c;~nt ADVERTISING AFFIDAVIT Client..., _ ..._._. _ _..__-_ _ _-.__u I)escriptlon _______~_ Ad Size--, .._ _ __ ___.______ Cost (her issue) Chesierfeld County i.\: tic~>"~bys A4i11 fi-l 1, lS l enl x 3 in. (tight of"1~'ay S 1 j().t1C) The Obscr~~er, lnc. Publisher of TAKE ivo'rrcE That on lnne 25, 2008, ri 6:30 p.m. or as soon thereafter as may be hctud, the Board of tiupentisors of Chesterfield County at its regular meeting plea in the Public Mating Room of Chesterfield County, Virginia, will consider the following ordinance for adoption: Ali URO(NAtiC6 io va<`ate a 16' easement and a ~•ariable width drainage casement within Newbf~s Mifl Subdiriaion, as xhown on a plat by Balzer and Aaaociatcs, [nc.. dated Juoe t, 2004, recorded August 9, 1004 in the peek's OtTice, Circuit Court, Chratcr6eld County Virginia, in Phit Baok 146, at Pages 62 and 69. 'lheco letetextofth r ditutx CHES'I'ERFIFI.D OSSERY)H;R This is to certify that the attached legal notice was publishad by Chesterfield Observer in the cowriy cif Chesterfield, state of Virginia, on die following date(s): Ufil11/Ut3 & U611l3/Ui3 Sworn to an)d subscribed before the this _~ ilay of ~1i~+~tc' ,zoos. rnp ep oposcdor e , ''/I~~ /~' , is on fde is the oRta of the (teal property __~G~x~~k~"n6.4~r' lC/ ~'~?'.~ ~ ;N~~ Manager ~, chrau.~t~ fm,nty, vtrg;,~a, Legal AI'Gaitt J nti~ T, Ciruoms Jr., lyotarv )~flblie E and may be examined by all intercaled r1 puuea between the hotus of e:s0 a.m. and S:OO p.m., hkmdap thmugts prtday: iuty conunission expires: f~cbruary 29, 2(112 Commission l.D. 7}8209 RECEIVED ~uN 2 a 20(~ cFSr.s i r.x~tl ; o rtx'`~' t ~; ~ fxrlRrs ~~;t- a , "~ ~" Q2-?3-~ ' ~ •ttP209t . .~'•. ~%a ~ t N~p•' .y ..~ T1TIS 1S NOT A I31LC,. YGEASF VAY F"RO~f 1NVUICE. '1'31.hNK YOG. CHESTERFIELD COUNTY -~° BOARD OF SUPERVISORS Page 1 of 1 - ~ AGENDA GI~H~P Meeting Date: June 25, 2008 Item Number: 18.I. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Sewer and Temporary Construction Easements for the Sunnybrook Pump Station Relief Sewer Project County Administrator's Comments• County Administrator: Board Action Requested: Authorize the County Attorney to proceed with eminent domain for the acquisition of sewer and temporary construction easements for the Sunnybrook Pump Station Relief Sewer Project and authorization to enter and take such easements prior to eminent domain proceedings. Summary of Information: Staff has been negotiating for acquisition of variable width permanent sewer and temporary construction easements for the Sunnybrook Pump Station Relief Sewer Project. The following offer has been made and refused or not responded to: Michael J. and Dana Vann, 10222 Carol Anne Road, PIN: 743677754000000, $75.15. It is necessary to proceed with the use of eminent domain for the health and safety of the public. Staff will continue to negotiate with the owners in an effort to acquire the easements. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes No Title: Real Pro ert Mana er 000362 VICINITY SKETCH PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Sewer and Temporary Construction Easemen#s for the Sunnybrook Pump Station Relief Sewer Project N Chesterfield County Department of Utilities yy •~~r. E S I Iwl a qra K 666b i 1ee t ®0363 z~'~ ~~ ~ ~ ~ ~~ ~~~ ~v . ~ ~ 4 i ~~ -' ` ` `~ ® a R~ 11 ~ 4 A9? 3kNW \ ~, u \ \ \ y \ / ~ f.i 1 ~p ai ~ S ~/~/ \ \ 00'061 ------._ e ~~ n 1 ~ ~~ lip ~ ~ ,tiovar Batts ~~~~~ ~ • - `a d 1 a ~i~ 11 v~ ~ ~iGV 11 , ~ry~ ~R ~ V ~ t ~~ f: ~wlil 1t ` ~9~ ~~ ~2 _- t U ._ \ \ ~~ ~ ~ 3gRb _ ~ - p • _ - --- 1 \ ._~'- - r~ u- w It j ~ ~--' 11 ` 1 ^ - - ,!lgffZ ~Z 6t.DMt/-N - ~ ~ + V/ ~- __ I- : aO ~ ° ~ a ~~~ ~ ~ ~~ ~~-. g ~ f J~ ~Ix ~ n % ~G~r ,.. ~ '~ ~ ~ ~~~~ n O ~q a L1 a' , e~~~ SATi31l1v ~6 i.~J'_ _. ~ A~~ .LC"!f5 Kos?5~~...-_. - b z ~~~~ ~ {~ 1~ a o. ~' tits ~ ~°'a1a ~ ;~`'; ~~ g ~o ~~ ~ ~o ~ _ ;-. ~ti ~~ ~ :... - 1 . s~ ~ ~ his .r ~~ ~' ~ ,. ~t* ~ ~ -~ ~ ~ Rs~. ~ ~ PLAT showpaca 70' aeweR EASEINENTB AND ~~i;i ~I ~ ~i~~~ ~~~~ ~~~' ~ ~ `~ ~ ~ P ~ $ : ~ ~ ~ ~ 4 1 O' TRIIPORARY CONS'fRUCStON EASEMENTS ~ . ~ ~; z ~ . ii55 ^n r ' Q 3 ~ (~1p331NQ 7HE L,ANpB OF YARIOUS OWNERS ~~t # i~ „ R tin ONp _.a 8 ~n ~, t CLOKRINLLOItfRIC7 f tip; ~ ~~ ~~ ~ 1 {.f ] ..~ ~ 6 OHlil'FMIELO C011NTI. YeKi1MA ~ ~ 0-®®~64 - --- . _ ~ _ Ch~st~ ~ ~i~idk O~~se ~ ~er Y,ur c ,,,,,,,r:,.,,, ~ ~, r ,,.,,, , .~„ .. r rr,,,t 1'.t 1. F{,iz I Cr 14. S1 ritu23ei m, Vrrg i nca'_ l I I } • t'huna•: l Ktti S S-0 i_9jClQ • lat. i 44Yt i '.Ht. i?h9 • Fm:u I ~ rn Q?:.tia~fcrh .Id. d.~cn. r ~.i m • lnrcr::r r. •n w s..i hc.:r. n cLL>h.cn cr :.n,: ADVERTISING AFFIDAVIT Client Description '1d Sic ~_ _ Cost.{hcr isst~e~ Chcstcrlicltl County LN: Sunnybrook 6-18 1 col x 2 in. 51t10.~0 Right of ~t'ay The Ubscn~cr, Inc. Publisher of CHESTF,RFIELD OBSERVER TAKE N071CE That an June 25, 2008, at b:30 p.m. ar as 'this is to certify that the attached legal nc7ticc was published by soon therea@er as may Ix heard, the Raard Chesterfield Observer in the county of C`.ltesterfield, state of Virginia, on the following date(s): 6/18/2008 ~,~ oESupcrviwraoEChester6rldCoumyuits ~ ~~ re8ularmeetingplaceinthepuWitMatting Swarm to and subscribed before me this _ ~ ~ day of Roam oEGhesterfield County. ~9rginla, will --_.__.----_____....._._ mttaide:r the exerciar of eminent domain Eor the acquisition at eauments across ~~~~ } 200&. p tea at 10222 Caral Anne Road. _~~ Pttl: 74367775400000p and 10123 Carol Anne Road, pCN: 743677752500000, for the construction of the Sunttybrmk Fump Stat[on Relief Sewer Project. Information regarding the praposed I h~~%L~/ easement acquiaittotss is an 61r in the ottire ~~''~' L/~G~~~ ~ otthe R;~t,r of way I~at~ger to Cheaterfiald _.__._ .... ' Coanty, rginw,atulmrybeexaminedby Le ai ACfiant -a au interested panics tretrreen ttte haura at g ys T, Grooms .lr., ~lot• blic 8:30 am. 5:00 pm.. Monday through Friday. My commission expires: February 29, 2012 Commission i.D. 7l $2693 ~`~ ~ ~ , {SEAL ~„~lV D ) ~~~, GROC~''yy ~ ~ -•,~ JUN 2 02008 5 •°;iwc~~ tr ~=o cxrt~fsr ~~ ~ o ~~-Y ~°, :" X3-21-12 .,~ ~ . CEEiftil't:RFil .IJ: ~ "s ttll2l#83 t Fi:(;FiT C~F'4~ ~.y (11-1`!CF? s •4• .' ~'~ s ~ ~-° ~` y,T4Ry flV~r THIS I51\U"I` A BILL. PLEASE PAY FRUIVi 1NVU1C'E. 'C1IA:~iK Y`OU. _ CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~::,RGINI~' Meeting Date: June 25, 2008 Item Number: 18.J. Subject: PUBLIC HEARING: Conveyance of Rights of Way and Variable Width Slope and Drainage Easements to the Commonwealth of Virginia for the Branders Bridge Road and Jefferson Davis Highway Road Improvement Projects County Administrator's Comments: County Administrator: Board Action Requested{ Authorize the Chairman of the Board of Supervisors and the County Administrator to execute deeds conveying rights of way and variable width slope and drainage easements to the Commonwealth of Virginia. Summary of Information: The Virginia Department of Transportation has requested the conveyance of 0.033 acres of unimproved Pembroke Street at its intersection with Branders Bridge Road for the Branders Bridge Road Widening Project and 0.017 acres and 0.040 acres along Jefferson Davis Highway together with variable width slope and drainage easements for the US Route 1 and 301 Turnlane Improvement Project south of Forest Lake Road. These requests have been reviewed by county staff. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #000365 1/ICINITY SKETCH PUBLIC HEARING: CONVEYANCE OF RIGHT OF WAY AT BRANDERS BRIDGE RD AND UNIMPROVED PEMBROKE ST FOR ROAD IMPROVEMENTS ~O ~ Q~ ~ ~~ ~P~ ~ ~~(i ~ ~~- O ~QQ- _~ ~ ¢ ~ ~~,,~ ~~o ~~ ~ s~ ~i~' Q~ ~~~ ~'.p~ ~~ ;~ ~Q ~p`t Sq gANTA~~4 S ~o ~~ O~ Nd~q ~ ~ ~~ ~ ~ ~~ ~ ~ Conveyance of 0.033 acres CT i~J Z ~ ~o ~~- o ~ v ~~ ~~ ~~ ~ r .pO ~ti H Cn W Y W N Chesterfield County Department of Utilities ~~ W ; - ~~E S 1 hcY eq~ak 116£7 4et ~~~~~~ VICINITY SKETCH PUBLIC HEARING: CONVEYANCE OF RIGHTS OF WAY AND VARIABLE WIDTH EASEMENTS FOR SLOPE AND DRAINAGE ALONG ROUTES 1 & 301 FOR TURNLANE IMPROVEMENTS SOUTH OF ROUTE 859 FOREST LAKE RD -_ R ~x+~~urt~v~ oR m r a ,~ z r ~~~ ~~ ~ ~~~~~ [~ ~. .--~,4. ~t,. ~ ~' ~ ~ ~ •~,./ ~ ~~ ~•c 3T UQ~ 1,IDREC- 4~D .___-.~, ~3 ~ ~~ ca '~ ~ '' GOtth,REt'APJCE l~F RIGHTS G1= YV~Y.AND EASEMENTS FGR ROAD 4ti1DEtufNG IMPRO',rEMENT3 ~ LEI GH1~~!~ ~~ '~. 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U ~.+ 3 w 0 a N M ~_ . at D A y W >' O W U W ^~ O 0 A 1 /1 I ~~~1 . ~ ~ ~ l l ~_ x .~ _ ^ 0 a~i o, ~ ~6Z ,lb .68 N ) ~ ,95 .S£' .68 N 1 LQ~VO, 0001-OZ'uo~y a 9F'~0•~051d 1 '°uo~ bLS$~ •~UO~ „ o/y '~ ~ax~°{y'!S!N X0~ „c . ~ ~ ry ®©i ~r Cheslerfidd Ob~ruer ]bv+ C.rn•n;ira r ,M1t~irapuprr .S~urr l4ys r.v. nos Inlo. )LAIOI Mn t9rC In ia?~I t i. Phony. (KIltl 4-0t•?S(NI. hax';r{y217.41-?_"fig • lanatt: nt ',(n:Chcs[irlitldoh.en.~r~nm.Im ,,.. i ,...,. ~, ..... d ,.a ADVERTISING AFFIDAVIT Client Descnntion A(t Siie C~oSt (pr<r issue) Chesterfield County Right of ~4'ay I_N: Branders Bridge G-IH 1 col x 2 in. S l0U AO The (~hscrvcr, [nc. I'ublishcr of CIiF;S'I'ERFIELp OI#SF,RVFR TAKE NOTICE That on luny 25, 2008, a2 &30 ptn or as xwn thercaftcc as may be heard, the Board of Snpervisors ot(:heuerfieW C:ounry at iu regular mcrtingplace in the l+ttbltc Meeting RoomefChexterfi€ldCqupty Virginia, will consider the tanveyanet of rights of way for the Bsanders Brtd~ Road snd TeBenon Aavis Highway [mpravement proJectt to the CommnnweaFth of Virgiaia. Information regarding the proposed con ancca it sat Ctk in the office of thr Rcai~rop~y Manager In Chesterfield County, Vlrgt'rtis, and may lae ex$mined by alt interrsred /orttes between the hmus of 8:30 a.m, an 5:80 p.m„ Maadey through Frtday. ~~~ 2 ~ ~ CIE1T_1dF(FLI~ C'Oia'Il' [-his is to certify that the attached legal notice ~~~as [xtblished by Chcstcrlicld pbservcr in the county of C'hestcrfieid, state of Virginia, on the following date{s): 6/181200$ Sworn to arui subscribed hefore me this _ ,~y ,~ -, 2UU8. day of i'J"/~ ?f Legal Affiant J~tcs'I', Grooms Jr., Kota Itbtie M}' commission expires: February 29, 2012 Commission 1.i7. 7l$2U'I~ I C~?'-~i {SEAL) aN1NNNrn/rV~.r r rry . ~~4~fX ~,YIIA(t^~Sa ~ ~ta~fxttl-E6 ~L 4 d ~ w C2-t9•R : P "~ ~ lTtiYC!` s i b ~*.~ (s "-~;-~.~~; r ... ~ ,4 Y ~\~~.~'~ TNIS IS NOT A SILL. PLEASE PAY FR0~4 In VOICE. THA)\K YOU. a~~ ~~ , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 25, 2008 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on July 30, 2008 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 000371