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05-23-1979 Minuteso BOARD OF SUPERVISORS MINUTES May 23, 1979 Supervisors in Attendance: ]?Ir. E. Mmrlin O'Neill, Sr., ~haizman Mrs. Joan Girone, Vice-~hainnan Mr. J. Ruffin Apperson Mro C. L. Bookman Mr.. R. Garland Dodd Staff in Attendance: Chief Robert L. Eanes, Fire Dept. Mr. Phi!lip Hester, Director of Parks and P~creaticn Mr. Robert Galusha, Personnel Mr. Steve Micas, County Attorney Mr. Jeffrey Muzzy, Director of Co~ty Developmmnt Mr. Robert Painter, Utilities Diz Mr. O'Neill called the meeting to order at the Courthouse at 9:15 a.m. (EDST) Mr. Dodd gave the invocation. Mrs. Girone questioned the minutes of the May 9, 1979, meeting regarding the alternate for the base bid for the N~rsing !Tome addition and alterations and whether to bid or issue a change order. Mr. Micas stated that the minutes were an accurate account of what had happened but it hag been determined since that time that the alternate will have to be rebid because of the amount of money involved. There being no further discussion, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the minutes of May 9, 1979, be approved, Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute necessary documents for the following water contract: W79-53CD/6(7)9532 Buckingham- Section 1 Developer: Calcourt Properties Contractor: Stamie E. Lyttle Company, Inc. Estimated Contract Cost: $80,929.00 Estimated County Cost: $49,445.80 Code: Cash Refund - 380-1-69532-~7212 in the amount of $19,595~D Refund Through Connections - 366-1-11684-7221 in the amount of $29,850. O0 and further the Board appropriated $19,595.80 from 563 Surplus to 38C- 1- 69532- 7212. Vote: Unanimous Mr. Bookman excused himself from the meeting. Mr. Jack Shank, representing Cardinal Realty Company, was present.. Mr. Painter stated the Board ~onsidered a request from Cardinal at the May 9, 1979, meeting at which Mr. Shank had been present but the Board, not realizing he wished to speai~: had denied the request.-- ' 79-217 III, Mr. Shank stated that Cardinal Realty had sold ';heir interest in the Scottingham Subdivision and would like the Board to reimburse them for the balance of the refund due under Water Contract W76-68CD. which amounts to $6,530. He stated their company no longer has control over when the property would be developed and they would like their money at this time for the oversize water lines in Section H. He stated if the County would pay $200 per lot rather than $100 per lot the reimbursement could be made. Mr. Dodd inquired why this additional money was not recouped when the interest in the property was sold. Mr. Sha stated he did not realize it at that time. Mrs. Girone inquired where the money would come from to pay this cost. Mr. Shank stated 37 lots had connected already and 20 more will connect. Mr. Micas stated that Cardinal Realty has a legally binding contract that will pay out as it develops but they want relief from the contract. He stated further that the contract was consistent with County policy and ordinance at the time it was entered into and that it would set a precedent if the Board grants this request and it would be inconsistent with County policy and ordinance. Mrs. Girone stated that since no one knows when the ~ew developers will continue on with the project, the County will be accepting the risk Cardinal Realty took when they began this project. Mr. Painter stated he recommended denial of this mequest because the County will have to put up the cash now and take the chance it will be developed at which time the County would recuperate the money. Mrs. Girone stated she felt the Board had made the proper decisic in denying this request based on the principle involved and that the Board should not intercede in this contract. Mr. Apperson stated that breaking the contract would set a precedent and could causemajor problems at a later date with others requesting the same type of reimbursement. The Board generally agreed to uphold their previous decision denying the request of Cardinal Realty for reimbursement of $6,'530 at this time. Mr. Bookman returned to the meeting. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the request of Mr. Robert C. Schrum, Jr. for a cash reimbursement of $9,500 for oversize and off-site water lines in the Fox Hollow Subdivision. Vote: Unanimous Mr. Painter stated the Board had requested a review of the insurance program for water and sewerage facilities but it is not ready at this time. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute the following sewer contract: W79-44CD/7(7)9442 J. H. Martin Property, U.S. Route 10 Developer: James H. Martin & Sons Contractor: Van Doren Brothers Estimated Contract Cost: $33,406.50 Estimated County Cost: $18,668.14 Refund through connections Code: 573-1-11781-7221 Vote: Unanimous Mr. Apperson asked that Mr. David Welchons contact the owners of Morrissett Funeral Home to see if they were interested in extending sewer to their property. 79-218 VII VIII o On motion of Mr. Dodd, seconded by Mrs. Girone, the Board made the following adjustments on appropriations of sewer projec~ River Road Collectors - 6511-7A - Decreased appropriation in the amount of $2,247.01 from 380-1-75051-2142 to 573 Fund Balance. Robious Road and Route 60 - S77-22CD - Decreased appropriati~ in the amount of $611.64 from 380-1-77222-2142 to 573 Fund Balance. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved a change order in the amount of $1,712 to Rahman Construction Company for Sewer Contract 7032-5, Proctors Creek Wastewater Treatment Plant for constructing a paved ditch to carry storm runoff, relocation of audio controls, and a credit for not installing a sampler pump; and further the Board appropriated $1,712 from 573 Surplus to 380-1-70051-4393. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approv the payment of the connection fee for the original construction at th statutory rate in effect at the tinm of construation because of a legal mis- understanding and the payment of the connectionfee for the expanded property at the current,' statutory rate for Brown Boveri ~c~er Eq~.d:r~nt. Inc. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board authorized the employment of Bodie, Taylor and Puryear, Inc. to design the sewers for the Oakland Avenue-Dupuy Road area for a .fee of $1,302 plus $60.00 for easement plats and further the Board appropriated $1,362.00 from 573 Surplus to 380-1-79501-214~ Vote: Unanimous It is noted that the cost of the project is estimated to be $24,000,,. Mr. O'Neill excused himself from the meeting. On motion of Mr. Apperson, seconded by Mr. Bookman, consideratioz of a counteroffer from Mr. and Mrs. E. Joseph Hatcher for a water line easement across their property at 7900 Iron Bridge Road was deferred until June 27, 19 79. Vote: Unanimous Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider an ordinance vacating a 50 ft. road in Robertson Subdivision. 'There beir~ no opposition ore.~ent, it was on motion of Mrs. Girone, seconded by Mr, Bookman, resolved that the following ordinance be and it hereby is adopted: An Ordinance to vacate a portion of a right of way in Robertson Subdivision, Midlothian Magisterial District, Chesterfield County, which portion is fifty (50) feet in width and eleven hundred and five (1105) feet in length, as shown on plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Deed Book 349 at page 11. 79-219 Whereas, John G. Jones has petitioned the Board of Supervisor of Chesterfield County, Virginia, to vacate a fifty (50) foot right of way in Robertson Subdivision, Midlothian Magisterial District, Chesterfield, Virginia,. more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Deed Book 349 at page 11, entitled Map of Robertson Sub,livision, dated August, 1947. The right of way petitioned to be vacated is more fully desnribed as follows: A right of way of fifty (50) feet in width beginning adjacent to parcel eighteen (18) on the southwest corner of the right of way hereby vacated along Old Buckingham Road and running in a southeasterly direction for a distance of two hundred and twenty (220) feet; thence running in a southwesterly direction (designated on such plat asN 20° 05' E) for a distance of eight hundred and eighty-five (885) feet; thence S 87© 51' E for a distance of fifty (50) feet; thence in a northeast- erly direction for a distance of nine hundred (900) feet; thence in a northwesterly direction for a distance of two hundred and forty (240) feet, more or less, to Old Buckingham Road; thence in a southwesterly direction for a distance of fifty (50) feet to the point of beginning, the location of which is more fully shown outlined in red on a plat entitled Map of Robertson Subdivision, dated August, 1947, a copy of which is attached hereto and made a ~part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the right of way sought to be vacated. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1-482(b) of the Code of Virginia, 1950, as amended, the aforesaid right of way be and is hereby vacated as it is no longer necessary for public use. The grantees hereby reserve unto the grantors a twenty (20) foot drainage and utility easement parallel and adjacent to Old Buckingham Road across the entire fifty (50) foot right of way hereby vacated. This ordinance shall be in full force and effect in accordanc~ with Section 15.1-482(b) of the Code of Virginia, 1950, as amende~ and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia pursuant to Section 15.1-485' of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title to the centerline of the aforementioned right of way in the property owners of the abutting lots on the east and west sides of the portion of right of way hereby vacated free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and John G. Jones, or his successors in title, as grantees. Vote: 'Unanimous Mr. Apperson inquired how the lots to the rear would be served. Mr. Harmon stated the lots to the rear would be vacated. 79-220 XII. Mr. O'Neill returned to the meeting. Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider an ordinance to vacate a portion of an alley in the Village of Bensley. Mr. Apperson inquired if the Fire Department'.understood that the vacation would have to be divided with the property owner on the other side of the alley. Mr. Harmon stated this was known. There being no opposition present, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the following ordinace be adopted: An Ordinance to vacate a portion of an alley in the Village of Bensley, Dale Magisterial District, Chesterfield County, which portion is twelve (12) feet in width and one hundred and fifty (150) feet in length, as shown on plat thereof duly recorded in the Clerk's Office of the Circuit Court~ Of Chesterfield County in Plat Book 3 at page 95. Whereas, Bens ley Volunteer Fire Department No. 3 has petition the Board of Supervisors of Chesterfield County, Virginia to vacate a twelve (12) foot alley in the Village of Bensley, Dale Magisterial District, Chesterfield, Virginia, more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 3 at page 95, made by W. W. LaPrade and Brothers, Civil Engineers and Surveyors, dated November 24, 1920. The alley petitioned to be vacated is more fully described as follows: An alley of twelve (12) feet in width beginning on the east line of Wentworth Street and running in an eastwardly direction for a distance of one hundred and fifty (150) feet, the location of which is more fully shown shaded in red on a plat made by R. A. Carrouth, C.L.S., dated January 22, 1974, a copy of which is attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the alley sought to be vacated. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1-482(b) of the Code of Virgi~nia, 1950, as amended, the aforesaid alley be and is hereby vacated and no longer necessary for public use. This ordinance shall be in full force and effect in accord- ance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title to the centerline of the aforementioned alley in the property owners of the abutting lots on the north and south sides of the portion of the alley hereby vacated free and clear of any .rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and Bensley Volunteer Fire Department No. 3 and Maurice M. Cox and Mm~y W. Cox (husband and wife) or their successors in title, as grantees. ~d 79-221 XIII. Vote: Unanimous Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider an ordinance vacating a 16 ft. easement in Pocoshock Heights. There being no opposition present it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this ordinance be adopted: An Ordinance to vacate a portion of a sixteen (16) foOt easement in Pocoshock Heights Subdivision, Clover Hill Magisterial District, Chesterfield County, which portion is sixteen (16) feet in width and one hundred and ninety two and six hundredths (192.06) feet in length, as shown on plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 9 at Page 78. Whereas, Clyde J. Coleman has petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a sixteen (16) foot easement in Pocoshock Heights, Clover Hill Magisterial District, Chesterfield, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 9, at page 78, made by W. W. LaPrade and Brothers, Civil Engineers and surveyor,~, dated July 19, 1955. The easement petitioned to be vacated is more fully described as follows: An easement of sixteen (16) feet in width beginning on the north line of Reams Road and running in a northerly direction for a distance of one hundred and ninety two and six hundreds (192.06) feet, the location of which is more fully shown shaded in red on a plat made by W. W. LaPrade and Brothers, Civil Engineers and Surveyors, dated July 19, 1955, a copy of which is attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the easement sought to be vacated. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1-482 (b) of the Code of Virginia, 1950, as amended, the aforesaid easement be and is hereby vacated and no longer necessary for public use. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title of the aforementioned easement in the property owners of the lot free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and Clyde J. Coleman and Mary L. Coleman (husband and wife) or their successors in title, as grantees. Vote: Unanimous 79-222 o XIV. Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider an ordinance to vacate a sixteen foot easement across lot 7 in the Lake Forest Subdivision. There be ho ~opposition present, it was on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this ordinance be adopted: An ordinance to vacate a sixteen (16) foot easement across lot 7 in Lake Forest Subdivision, Bermuda Magisterial District, Chesterfield County, which easement is two hundred and nine (209) feet in length, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 15 at page 18. Whereas, David Glenn Taylor and Hazel O. Taylor have petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a sixteen (16) foot easement across lot 7, in Lake Forest Subdivision, Bermuda Magisterial District, Chesterfield, Virginia, more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 15 at page 18, made by LaPrade Brothers, Civil Engineers, dated August 3, 1965. The easement petitioned to be vacated is more fully described as follows: An easement of sixteen (16) feet in width beginning on the south line of Forrestal Road and running in a southerly direction for a distance of two hundred and nine (209) feet, the location of which is more fully shown outlined in red on a plat made by George M. Stephens, Jr., Certified Land Surveyor, dated March 23, 1979, a copy of which is attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas~, no public necessity exists for the continuance of the easement sought to be vacated. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1-482(b) of the Code of Virginia 1950, as amended, the~aforesaid easement be and is hereby vacated and no longer necessary for public use. This ordinance shall be in full force and effect in accord- ance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended, The effect of this ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title of the aforementioned easement in the property owners of the lot free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and David Glenn Taylor and Hazel O. Taylor (husband and wife), or their successors in title, as grantees. Vote: Unanimous Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider an ordinance vacating Burrundie Drive. Mrs. Girone stated this vacation was a condition of a zoning case 79-223 in Midlothian District. There bein~ no opposition present, it wag on motion of Mrs. Girone, seconded by l~. Dodd, resolved that the follc~ri~ be adopted: RESOLUTION AND ORDER TO ABANDON BURRUNDIE DRIVE Whereas; by resolution of the Chesterfield County Board of Supervisors, datedt September 27, 1962, the Board requested that the Virginia Department of Highways and Transportation accept Burrundie Drive, beginning at a point on Thurloe Drive .05 miles north of Route 1788 and extending eastwardly for a distance of .03 miles in Section 3 of the Southampton Acres Subdivision of Chesterfield County, Virginia, into the State Secondary System of Highways; and Whereas, by resolution of the Virginia Department of Highways and Transportation Commission, dated January 3, 1963, Burrundie Drive was accepted into the System; and Whereas, since January 3, 1963, Burrundie Drive has remained in the State Secondary System of Highways under the control, supervision, management and jurisdiction of the Virginia Departmer of Highways and %ransportation; and Whereas, Richard A. Cota and E. Davis Martin, Jr. who own pa~.~cels of real estate adjoining Burrundie Drive petitioned the Board of Supervisors of Chesterfield County to abandon Burrundie Drive pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended; and Whereas, pursuant to a resolution of this Board on April 11, 1979, the required notices of the County's intention to abandon Burrundie Drive have been given in that: on April 20, 1979, a notice was posted in at least three places along Burrundie Drive; and, on May 9, 1979, and May 16, 1979, a notice was published in the Richmond Times Dispatch having general circulation within the County; and, on April 18, 1979, a notice was sent to the Commissioner of the Virginia Department of Highways and Transportation through the District Engineer; and Whereas, no landowner affected by such proposed abandonment has filed a petition for a public hearing; and Whereas, this Resolution and Order is entered w~thin four (4) months after the thirty days during which notice was posted as described above; and Whereas, the welfare of the public would be best served by the abandonment of Burrundie Drive in that it is a stub road which has deteriorated because of non-use and its continued existence as a State Highway constitutes a threat to the public safety and welfare; and Whereas, the abandonment of Burrundie Drive will not abridge the rights of any citizen. Now, Therefore, Be It Resolved and Ordered by the Board of Supervisors of Chesterfield County, Virginia, that pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, the secondary road, as more fully described as follows, is hereby abandoned: Burrundie Drive, a road of fifty (50) feet in width located in Section 3 of the Southampton Acres Sub- division in the Midlothian Magisterial District of Chesterfield County, beginning at its intersection with the eastern right of way line of Thurloe Drive and running in an easterly direction for a variable distance of between 127.39 feet and 152.32 feet, more or less, all as more fully shown, shaded in red, on a plat of Section 3, of the Southampton Acres Subdivision, prepared by George M. Stephens, Certified Land Surveyor, 79-224 XVI. 3.A. dated February 24, 1960, a copy of which plat is recorded in the Clerk's Office of the Chesterfield County Circuit Court in Plat Book 12 at page 15 and a copy of which plat is attached to this resolution for a more accurate description of the abandoned road and easements retained by the County of Chesterfield. The County of Chesterfield does hereby reserve the entire length and width of the abandoned Burrundie Drive as a perpetual drainage and utility easement. The effect of this resolution and order, pursuant to Section 33.1-153 of the Code of Virginia, 1950, as amended, is that the above described Burrundie Drive shall not remain a public road or crossing. Accordingly, the Clerk of this Board shall send a certified copy of this Resolution and Order, together with the plat hereto attached, to the State Highway Commissioner. The Clerk shall request that the Commissioner certify to the County, pursuant to Section 33.1-154 of the Code of Virginia, 1950, as amended, that Burrundie Drive is no longer necessary for public use. Vote: Unanimous Mr. Painter presented the Board with a copy of the developer sewer and water contracts executed by the County Administrator. Mr. Bookman excused himself from the meeting. On motion of Mrs. Girone, seconded by Mr. Apperson, the Board approved and authorized the County Administrator to execute the following water contract subject to the developer obt'aining and paying for the necessary easement or cost of condemnation with the County allowing a '$100 credit to the developer towards this cost: W79-52CD/6(7)9722 Lake Genito, Section A Developer: C. L. Rudolph Contractor: Bookman Construction Company Estimated Contract Cost: $11,020.00 Estimated County Cost: $ 4,378.50 Cash Refund and further the Board appropriated $4,378.50 from 563 Surplus to 380-1-69522-7212. Vote: Unanimous Mr. Dodd presented the Board with a copy of a letter from the Utilities Department to Narox discussing the availability of water in the Bermuda area. He added that h~ ..felt staff should not take a negative approach and should offer alternatives in the letter such as participation, rebates, consideration of off- site, etc. He stated he felt that more affirmative statements would be best for the County and perhaps Mr. George Woodall, Economic Development Director, should also be involved. After further discussion of the matter, it was generally agreed that a more affirmative approach to inquiries f~r development should be made. Mr. Bookman returned to the meeting. It was geneCally agreed to defer consideration of a street light request for Brentwood Circle until June 13, 1979 and a street light request for the intersection of Schenley Drive and Sydelle Drive until June 27, 1979. 79-225 3.B. 3.C. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to enter into a contract with Crater Planning District Commission for Transportation Planning Services by Chesterfield in the amount of $1,000 with the understanding that the County Attorney investigate the possibility of Chesterfield becoming involved in the Crater Planning District Commission's MPO. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Apperson, the Board endorsed Floodway Encroachment Studies to be conducted by the Corps of Engineers which studies will be oaid for by a grant by the Corps and further the County Administrator was authorized to execute any documents r~ecessary. Vote: Unanimous Mr. Apperson expressed concern for land that is in a flood plain which is left after development has occurred and which is still considered valuable by the assessor's office. He stated at one time this type'.,of land had b~en accepted by the County which took it off the tax books and states he feels this should be considere~ very carefully in the future. This day the County Envi~om~ental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Fox Chase Drive, Overcreek Lane, Quail Hill Drive, Quail Hunt Court, Hunts Bridge Road, Hunts Bridge Court and Hunts Bridge Lane in Huntsbridge Subdivision, Clover Hill District. Upon consideration whereof, and on motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that Fox Chase Drive, Overcreek Lane, Quail i{ill Drive, Quail Hunt Court, Hunts Bridge Road, Hunts Bridge Court and Hunts Bridge Lane in Huntsbridze Subdivision, Clover Hill District, be and they hereby are est~b~sb as public roads. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Fox Chase Drive, beginning at Fox Chase Drive thence north 0.04 mile to Overcreek Lane thence north 0.06 mile to Quail Hill Drive; Overcreek Lane, beginning at Fox Chase Drive thence southwesterly 0.09 mile to Overcreek Lane; Quail Hill Drive, beginning at Fox Chase Drive thence northeast 0.08 mile to Quail Hunt Court thence easterly 0.16 mile to Hunts Bridge Road thence southeasterly 0.05 mile to Quail Hill Drive; Quail Hunt Court, beginning at Quail Hill Drive thence northwestez ly 0.04 mile to a cul-de-sac; Hunts~Bridge Road, beginning at Quail Hill Drive thence southwesterly 0.05 mile to Hunts Bridge Court thence southwesterly 0.11 mile to a cul-de-sac; Hunts Bridge Court, beginning at Hunts Bridge Road thence south 0.03 mile to a cul-de-sac; Hunts Bridge Lane, beginning at Old Hundred Road thence southwesterly 0.06 mile to Quail Hill Drive. These roads serve 70 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right- of-way for all of these roads except Hunts Bridge Court which has a 40 ft. right-of-way. This section of Huntsbridge is recorded as follows: Plat Book 28, Pages 67 a~d 67, May 2, 1977; Hunts Bridge Lane is recorded in Deed Book 1390, Page 659, April 30, 197 Vote: Unanimous Mr. Muzzy explained that the Virginia Department of Highways and Transportation has one million dollars for mass transportation 79-226 B.P. for demonstration programs available .to any local government or transportation district commission. He stated the staff will compile a proposal that will most likely exist, after the exp~.erimental project ends within a year, on its own merit rather than have the County subsidize it. He stated the staff would prepare the proposal, have the private carriers bid on the project which would exist for a year and then it would be entirel' up to the private carrier to continue with the service if it is self-supporting or they feel it will succeed. Mr. Bookman stated with the gas situation as it is and will be, he is in support of the staff preparing a proposal for submission to the State for these funds with the understanding that the proposal is brought back to the Board prior to being submitted. Mr. Dodd stated that he was a little ske?tical about this type of project, but he would support the experimental project but would not support a subsidized bus route in the future. Mr. Bookman stated that before he could support a subsidized bus route in the County he would request a public hearing for citizen input. Mr. Apperson stated priva~.e enterprise has started a lot of bus routes throughout the country and eventually, it seems, that most end up being run by the government. Mrs. Girone and Mr. Bookman expressed their interest in exploring if an experimental bus route can be successful. Mrs. Girone sta she had over 1,000 people in her area traveling to Richmond and felt her area could support a route. It was generally agreed that staff should proceed to prepare a route for an experimental bus project in the County. Mr. Mu~zy stated they will consider the entire County and propose a route that will most likely succeed without County subsidy in .the future. Mr. Bookman asked that the County Administrator look into reducin County gas consumption by at least 5%. Mr. Meiszer stated a study is underway at this time to determine where and how the County can do this. On motion of Mr. Dodd,~ seconded by Mr. Apperson, the Board approved and authorized the County Administrator to execute any necessary documents for the Grindall ~Creek Park Drainage Construction project which is awarded to Piedmont Construction Company in the amount of $49,818.00 subject to Mr. Ralph Mendenhall verifying that little or no rock and/or hardpan exists Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Apperson, the Board the Environmental Engineering Department to proceed with the Johns creek drainage project with enclosed pipe because of less maintenance costs involved because the open drainage ditch would require clean ing as well as a fence to'be installed. Vote: Unanimous Mr. Meiszer stated the bids had been received for the construction of the addition to the Courthouse complex. He stated the renommendation was to accept the low bid of Kenbridge Construction Company in the amount of $3,831,000 for the base bid with the addition of Alternate #3, Building "B", in the amount of $200,300 which totals $4,031,300. He stated further that there were other alternatives which could reduce or increase the price as well. Mr.. Jack Manuel stated the base bid was estimated to be $3,817,117 and the bids came in at $3,831,000. Mrs. Girone stated she had told her ~constituents that the building would cost $3,000,000 and with the low bid, landscaping and furnishing the building it would be more likely about $5,000,000. Mr. Bookman and Mrs. Girone stated they did not remember being told the price had risen. Mr. Bookman stated he asked for a split bid which would include and exclude the basement and this was not 79-227 done. He stated further that he felt the bids were let at the wrong time of the year which made the price higher. Mr. Meiszer stated the architect felt this was a favorable bid and this figure would not be received again at a later date. Mr. Manuel stated that space was not included in the original estimate for the Circuit Court Clerk's Office and it is in the bi~ Mr. Bookman stated he felt the cost was higher because of the basement. He added further that the Circuit Court Clerk's Office space was needed. Mr. Apperson excused himself from the meeting. It was generally agreed by the Board to recess for five minutes. Reconvening: Mr. Ramsey stated the Board has $7,742,000 reserved for capital provements budgeted in the 1979-80 budget which funds would be ava able for this project. He added the Board cannot spend more than 25% of the total cost of the project with Revenue Sharing Funds without having to comply with the Davis-Bacon Act. He stated to comply with the 25% retirement, the Board can only use $635,000 of the $1,276,000 that is still appropriated for this project in revel sharing funds and that to award the contract would require an appr, priation of $3,400,000 from the Reserve for Capital Improvements Account. He stated the $3,400,000 with the $635,000 would provide enough funds to pay for the contract and in addition to that the Board would have $641,000 of Revenue Sharing Funds that cannot be used on the project to provide for furniture or whatever other purpose that the County can spend Revenue Sharing Funds on. He stated further that if the Board appropriated the $3,400,000 for ti project, that $4,300,000 would remain in the reserve for capital improvements account. Mr. Bookman stated there would be requests for expansion of the courts as well as the jail in the near future and inquired where those funds would come from. Mr. Meiszer stated it was known that this building would not take care of all the needs and the County will have to start planning for the rest of the needs as soon as ti project is underway. Mr. Dodd stated he felt the County should begin with this building project because there may be a problem wi' having a large surplus in the future. Mrs. Girone questioned cost estimates for the landscaping and stat~ she felt she could not make a decision on this matter until all the figures were at least in a ballpark range of additional costs. Mr~ Girone asked if the $7,742,000 would be reduced by any of the capil improvements projects in the 1979-80 budget. Mr. Ramsey stated th~ capital improvement projects are separate from the figures he has discussed. Mr. Meiszer stated that the Board could either look at ways to reduce the cost of the project or reject the bid but the $3,800,001 figure would not be received again. He stated the Courts, Utilities Department, Economic Development and Data Processing did not have space'planned in the new addition but the funds were covered, there would be no borrowing and with the surplus existing now everthing was in good financial planning. Mr. Bookman stated that perhaps with these departments not being included, maybe a harder look at the situation was needed. Mr. Bookman inquired wha' the cost was per square foot. Mr. Manuel stated $49.72 not in~ Building "B". Mr. Bookman stated the original estimates were $35-: Mr. Apperson stated the Courts Space Committee had not yet met and since what they might need is not known, that this be taken out of discussion at this time. Mr. Apperson suggested approving the bid as submitted with the elevator and Building "B" included. Mrs. Girone stated she did not want to proceed without have a complete picture of what the costs will be. Mr. O'Neill stated the County should have gone with the $8,000,000 cOmplex as he originally vote¢ to do because now the County will build the addition as well as a new complex in the future. Mr. Meiszer stated there was no reason not to proceed with this proposed building while the County t for the .future. He stated as it is now, the Sheriff, the Circuit Court Clerk nor the Treasurer can do the work that is expected of them in their present space conditions. 78-228 o Mr. Meiszer stated if the Board waited on the building there woul probably be 10% inflation. Mr. Apperson stated there would also be probably 18% interest. Mr. Meiszer stated the County received money from a court case with Richmond which will not come again and revenue sharing funds may cease at any time. He stated the furniture could be a gradual turnover rather than bein done at One time. He stated he hoped this plan would sustain the 7¢ tax reduction for at least three years. Mr. Bookman inquired how long it would take for the architect to determine the cost ~ith the elimination of the basement. Mr. Meiszer stated about three weeks because plans to relocate equipment that would be placed in the basement, duct work for the heating and air conditioning system, etc. would have to be investigated. Mr. Lewis Vaden, Circuit Court Clerk; Mr. George W. Moore, County Treasurer; and S~eriff E. Li. Wingo were present and stated their immediate need for space, the efficiency level of their employees decreasing, etc. Mrs. Girone inquired if this was a capital improvement program for a three year period or not. Mr. Meiszer stated it was not. He '.stated this was a three year projection for the general fund only, that it does not deal with a six year capital improvement plan, that capital improvement programs cannot be funded from the operating funds, that this building can be built and the County can live with the tax ~ate set, that the court facilities will not be done in a year--it will take a year and then two years to ~onstruct. Mr. Bookman again stated he questioned the cost effectiveness of the basement. Mr. Meiszer stated the print shop, the police and fire communications and storage was planned for the basement and this will do away with needed space. After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that further consideration of this matter be deferred until after zoning this same day. Vote: Unanimous On motion of the Board, the following resolution was adopted: Whereas, by virture of the gu.thoritv vested in the Governor of the Commonwealth of Virginia, June is ~esignated Recreation and Parks Month; and Whereas, the citizens of Chesterfield County take advantage of the park and recreation system; and Whereas, suitable and p0sitix;e leisure experiences are vital to good physical and mental health and enhance the quality of life for all peoples; and Whereas, all citizens can enjoy self-renewal in the out of doors thrQ'ugh green spaces and facilities in parks; and Whereas, all citizens can fulfill their potential in the use of their leisure time through the varied individual and group opportunities provided by recreation; and Whereas, Chesterfield County recognizes that the efforts of professional park and recreation staff have enhances the services available to Chesterfield County residents. No~, Therefore, Be It Resolved that the Board of Supervisors hereby declares the month of June as Recreation and Pmrks Month in Chesterfield County~ Vote: Unanimous 79-229 On motion of Mr. Bookman , seconded by Mr. Dodd, it is hereby resolved that the following amounts be appropriated to the designated funds and accounts from the designated estimated revenue sources to operate the County departments, other agencies and non-departmental accounts for fiscal year 1979-80: General Fund Estimated Revenue: From Local Sources General Property Taxes Licenses, Permits Fines & Forfeitures Rents & Interest Service Charges Sales & Service Miscellaneous 41,969,100 4,470,000 295,000 450,000 535,400 736,300 91,300 48,547,101 From Other Agencies State, Federal & Other Localities 10,067,10( Non Revenue Receipts Transfers Fund Balance Available for Appropriation 51,50C 1,529,00C 9~000,00C TOTAL REVENUE $69,194~700 Appropriations: Board of Supervisors County Administrator General Services Data Processing Central Accounting Personnel County Attorney Budget Internal Audit Purchasing Commissioner of Revenue County Assessor License Inspector Treasurer Clerk of Circuit Court Circuit Court Judges Economic Development Management Services Records Management Juvenile and Domestic Relations Court General District Court Commonwealth's Attorney Probation Police Sheriff Jail Juvenile Detention Home Safety Fire Social Services Health Coroner Mental Health Community Development Sanitation Extension Service Soil'Scientist Agriculture Fair Animal Control Dog License 61,100 159,30~ 180,80 1,007,300 414,10C 110 70C 94 90C 92 800 108 90O 167 900 366 940 433 300 89 300 511 300 77,100 67,100 152,300 41,100 28,200 17,200 37,700 160,300 19,900 4,464,400 355,600 673,700 408,800 39,700 3,408,300 1,859,100 547,000 1,500 1,448,000 1,697,600 480,800 62,000 17,600 4,0O0 178,900 3,000 79-230 Registrar Buildings and Grounds Street Lights Road Improvements Parks and Recreation Library Employee Welfare and Benefits Non-Departmental Transfers Capital Projects Reserve for Capital Projects TOTAL GENERAL FUND Revenue Sharing Fund Estimated Revenue: From the Federal Government Fund Balance Available for Appropriation Total Revenue Appropriations: Roads Transfers Total Revenue Sharing Fund Law Library Fund Estimated Revenue: Fees Fund Balance Available for Appropriation Total Revenue Appropriations: Law Library Total Law Library Fund County Garage Fund Estimated Revenue: Sales Fund Balance Available for Appropriation Total Revenue Appropriations: County Garage Fund Balance 6-30-80 Total County Garage Fund 79-231 136 30( 961 40( 55 00( 45 00( 869 30( 1,400 00( 280 00( 533 20( 36,072 40( 1,050 00( 7,742 56( $69,194,70C 1,541,00~ 258~00( $ 1~799,00( 270,00C 1,529~000 $ 1~799~000i 3,000 1,000 $4,000 4,000 $4,000 809,400 50,000 $ 859~400 809,400 50,000 $ 859,400 County Storeroom Fund Estimated Revenue: Sales Fund Balance Available for Appropriations Total Revenue Appropriations: Storeroom Fund Balance 6-30-80 Total County Storeroom Fund Two-Way Radio Fund Estimated Revenue: Sales Transfers Total Revenue Appropriations: Two-Way Radio Total Two-Way Radio Fund County Airport Fund Estimated Revenue: Sales 592,500 Use of Money & Property 62j000 Transfer Total Revenue Appropriations: Airport Fund Balance 6-30-80 Total County Airport Fund County Nursing Home Fund Estimated Revenue: Patient Care Services Fund Balance Available for Appropriations Total Revenue Appropriations: Nursing Home Fund Balance 6-30-80 Total County Nursing Home Fund 79-232 102,50( 15,00[ $117~50( i02,50C 15~00C $117,50¢ 99,400 22,000 $121~400 121,400 $121~400 654,500i 100~000 $ 754~500 699,400 55,100 $ 754,500 3,048,600 74~100 $3,122~700 2,994,100 128,600 ~3,122,700 School Operating Fund Estimated Revenue: State Federal Local 16,935,019 2,442,744 2,653,285 Transfers Total Revenue Appropriations: Administration Instruction Regular Day School Adjustive Services Other Instructional Costs Pupil Transportation Food Service Operation of School Plant Maintenance of School Plant Fixed Charges Summer School Adult Education Other Education Programs Capital Outlay Total School Operating Fund County Debt Service Fund Estimated Revenue: Transfers Total Revenue Appropriations: Debt Service Total County Debt Service Fund School Debt Service Fund, Estimated Revenue: From Other Localities Transfers Total Revenue Appropriations: Debt Service Total School Debt Service Fund Water Revenue Fund Estimated Revenue: Sales Total Revenue 79-233 22,031,04~ 29,413,45~ $51,444,50( 817,51~ 25,362,48] 3,121,46Z 3,553,76g 3,400,05~ 2,955,31~ 4,864,43] 1,800,71 4,060,15, 249,50t 147,00( 1,112,10] -0- $51,444,50C 250~401 $250,40C 250,400 $250~400 327,946 ,,,7~086~54~ ,~,7,414,49z 7~414~494 $7,414,494 3,890~500 $3,890,500 Appropriations: Transfers Total Water Revenue Fund Water Operating Fund Estimated Revenue: Transfers Total Revenue Appropriations: Water Operating Total Water Operating Fund Water Debt Service Fund Estimated Revenue: From Other Localities Transfers Total Revenue Appropriations: Debt Service Total Water Debt Service Fund Water Improvement~ Replacement & Extension Fund Estimated Revenue: From Use of Money & Property 50,000 Miscellaneous Revenues & Refunds 60~000 Transfers Fund Balance Available for Appropriation Total Revenue Appropriations: General & Administrative Available for Capital Projects Total Water Improvement, Replacement & Extension Fund Water County Construction Fund Estimated Revenue: Miscellaneous Fund Balance Available for Appropriation Total Revenue Appropr%ations: Available for Capital Projects Total Water County Construction Fund 79-234 3,890,50~ $3,,890,50~ 2~410~66~ $2,410,66~ 2,410,66~ $2~410~66; 276,56~ 914,67~ $1,191,24~ 1,191,241 $1~191,243 110,000 915,160 498,700 $1,523,860 425,750 1,098,110 $1,523,860 50,000 ,50,000 $ 100,000 100~000 $ 100,000 Water Meter Installation Fund Estimated Revenue: From Use of Money & Property 50,000 Charges for Current Services 645,000 Funds Balance Available for Appropriation Total Revenue Appropriations: Meter Installation Available for Capital Projects Total Water Meter Installation Fund Water Central Stores Fund Estimated Revenue: Service Charges Fund Balance Available for Appropriation Total Revenue Appropriations: Central Stores Total Water Central Stores Fund Water Bond Construction Fund Estimated Revenue: From Bond Proceeds Total Revenue Appropriations: General & Administrative Available for Capital Projects Total Water Bond Construction Fund Sewer Revenue Fund ~stimated Revenue: Service Charges Total Revenue Appropriations: Transfers Total Sewer Revenue Fund Sewer Operating Fund Estimated Revenue: Transfers Total Revenue 79-,235 695,000 500,000 $1,195,000 731,600 463,400 $1,195,000 300,000 53,600 _$353,600 353,600 $353,600 350,000 $350,000 129,200 220,800 $350,000 3~600~000 $3,600,00O 3~600,000 $3,6o0,000 1,910,200 $1,910,200 Appropriations: Sewer Operating 1,910,200 Total Sewer Operating Fund $1,910,200 Sewer Debt Service Fund Estimated Revenue: From Other Localities Transfers 647,900 2,172,675 Total Revenue $2,820,575 2,820,575 $2,820,575 Appropriations: Debt Service Total Sewer Debt Service Fund Sewer Improvement, Replacement & Extension Fund Estimated Revenue: From Use of Money & Property 100,000 Service Charges 1,500,000 Miscellaneous 50,000 Federal 3,469,300 Fund Balance Available for Appropriation 5,119,300 1,000,000 Total Revenue $6,119,300 Appropriations: General & Administrative Transfers Available for Capital Projects 669,750 482,875 4,966,675 Total Sewer Improvement, Replacement & Extension Fund $6,119,300 Sewer Bond Construction Estimated Revenue: From Bond Proceeds Fund Balance Available for Appropriation 50,000 50,000 Total Revenue $100,000 100,000 $i00,000 Appropriations: Sewer Bond Construction Fund Total Sewer Bond Construction Be it further resolved: That the County Administrator may authorize the transfer of any ~unencumbered balance or portion thereOf from one classification of expenditure to another within the same department or agency. 79-236 That the County Adminstrator may transfer up to $1,000 from the unencumbered balance of the appropriation on one department or agency to another department or agency, including the contingency account encompassed in the Non-Departmental appropriation. No more than one transfer may be made for the same item causing the need for a transfer. That the County Administrator may increase appropriations for the following items of non-budgeted revenue that may occur during the fiscal year: Insurance recoveries received for damage to County vehicles or other property for which County funds have been expended to make repairs. Reimbursements made to the County for damage to County property for which County funds have been expended to make repairs. Refunds or reimbursements made to the County for which the County has expended funds directly related to that refund or reimbursement. That all outstanding encumbrances~ both operating and capital, at June 30, 1979 are reappropriated to the 1979-80 fiscal year to the same department and account for which they were encumbered in the previous year. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or until the Board of Super- visors by appropriate resolution, changes or eliminates the appropriation. This section applies to appropriations for Capital Projects at June 30, 1979 and appropriations in the 1979-80 budget. That the approval by the Board of Supervisors of any grant of funds to the County constitutes the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. And further that the appropriation of grant funds will not lapse at the end of the fiscal year, but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. Thie applies to appropriations for grants outstanding at June 30, 1979 and appropriations in the 1979-80 budget. At the close of the fiscal year, all unencumbered appropriations for budget items other than Capital Projects and grants shall revert to the Fund Balance Available for Appropriation of the fund for which they were included. That the Treasurer is authorized to make transfers to the various funds for which there are transfers budgeted, not to exceed the amounts budgeted. He shall transfer funds only as needed or in accordance with any existing bond resolutions that specify the nanner in which transfers are to be made. Fhat the County Administrator is authorized to make payments for the following Trust & Agency Fiinds for the specified reasons for ~hich the funds were established. In no case shall the expenditure exceed the available balance in the fund: 79-237 o 7.B. C. & D. a g h i J k 1 m n Head Start Fund County Workmen's Compensation Fund Nursing Home Patient's Fund M. W. Burnett Employee Award Fund Water Meter Deposit Fund Stub Road Deposit Fund Stub Road Utility Deposit Fund Utility Fire Insurance Fund Utility Workmen's Compensation Fund Utility Liability Insurance Reserve Fund Route 147-60 Drainage District Fund Johnson's Creek Drainage District Fund Special Welfare Fund T. J. Jeffress Memorial Fund Vote: Unanimous Chief Robert Eanes stated the lc~ bid for the replacement aerial scope_ for the Bens!ey Volunteer Fire Department had come in at $196,816.95 when only $160,000 had been included in the bond issue for the purchase of this piece of equipment. There was some discussion as to whether or not the excess f~ds should be taken out of the bond funds or the general fund. Mr. Dodd stated 1,~e might have to use some of the bond funds to purchase land for a fire station site in his district. Mr. Bookman stated he had received the land for the fire station in Clover Hill as a gift so funds would not be needed there to purchase a site. After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that Mack Trucks, Inc. be awarded the contract for the aerial scope in the amount of $196,816.95 which was the low bid and with said funds to be expended from the 1978 Bond Funds for the Fire Department. Vote: Unanimous Chief Eanes stated that Bensley Fire Department had the best response time and most men responding to a fire in the County, that they had the least ,.fire damage loss and that this piece of equipment would be assigned to Bensl~y which is an all volunteer fire department. It was generally agreed to defer indefinitely setting a date for a public hearing on the proposed swimming pool ordinance. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board set June 13, 1979 at 3:00 p.m. for a public hearing to consider an ordinance relating to Real Estate Tax Exemptions for the Elderly and June 27, 1979 at 10:30 a.m. for an ordinance relatin.~, to Applications for Planned Use Development. Vote: Unanimous It is noted that the ordinance relating to applications for Planned Use Development should be heard by the Planning Commission on June 26, 1979 and the Board of Supervisors will hear the same ordinance the following day rather than waiting until after the Planning Commission has reviewed the ordinance before advertising. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved the concept of reevaluating the County's Supplemental Insurance Program with Southwest Life and appropriated an amount not to exceed $4,000 from the General Fund Contingency for this ~roject. 79-238 10. 11. 12. Vote: Unanimous Mr. Dodd stated that he would like to see a trash pick-up program initiated with CETA funds for the County. Mr. Bookman indicated he was not completely satisfied with the CETA program in the County but felt it was needed. There being no further discussion of the matter, it was on motion of Mr. Dbdd, seconded by Mr. Apperson, resolved that the County Administrator be authorized to execute necessary documents for the FY 1980 Ceta Consortium contract. Vote: Unanimous Mr. O'Neill stated he had not received a report on how the County was progressing with helping the elderly in Matoaca District regarding the Operation Mainstream Ceta Program and asked that he be given a report as to whether a program for County residents can be reinstated~ On motion of Mr. Bookman, seconded by Mrs. Girone, the Board authorized a public hearing to be held at 1D:45 a.m. on June 27, 1979, of an ordinance relating to Real Estate Tax Exemptions for the Permanently and Totally Disabled. Vote: Unanimous Mr. O'Neill asked that he be given a copy of the code regarding this type of relief for the totally and disabled. The Board asked further that a report of what is being done in other jurisdictions be prepared. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved the following erroneous tax claims for payment: Colonial Savings and Loan Bonarco Corp. Earl R. Fentress, Jr. and Sandra T. Fentress Browning-Ferris Industries of So. Atlantic, Inc, Hulett Enterprises, Inc. T/A Dairy Queen William L. Bowman Walter L. Smith Major Richard P. Starsiak Anita F. Hill Robert Moseley Reeford Lowell Chaney Pioneer Trucking, Inc.c/o Robert H. Edwards Brandermill c/o Yuell E. Chandler, Jr. Chesterfield Lithographers T/A First Impressions Tony M. and Janet W. Coward E.B.P. Corporation E.B.P. Corporation Clara Mae Friend E.B.P. Corporation Colebrook C¢~, c/o John.R. Bauer David Junior Price Chesterfiel~ Lithographers T/A First '~mpressions Vehicle License Erroneous Assessment-1978 Vehicle Licenses $ 12.5~ 12 8.81 30.01 Refuse Collectors License 30.0~ Retail Merchants License 427.1 Erroneous Assessment-1978 33.8~ Vehicle License 15.01 Vehicle License 15.0I Vehicle License 15.01 Vehicle License 12.51 Erroneous Assessment-1978 192.2~ Personal Service License 26.0 Erroneous Assessment- 19 78 14. Erroneous Assessment- 1977 and 1978 Erroneous Assessm~n ~- 19 78 ]17. Erroneous Assessm~.~I~-1976 Erroneous Assessm~~n~-1977 5. Erroneous Assessm~,~-1977 8 Erroneous Assessme~ Erroneous Assessm~n!o-1978 44 Vehicle License 14. Erroneous Assess, en~-]9?,~ and 197 ~nd 1~78 1 147 79-239 13. 14. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board approved game claims for Mr. A. D. Talbott in the amount of $44.00 for the destruction of two goats and for Mr. C. D. Goodrick in the amount of $6.00 for the destruction of three chickens. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board authorized the County Administrator to execute any necessary documents to lease County property at 5506 Bryce Lane, Richmond, to the Manchester Optimist Club for a rental fee of $1.00 per year which lease will also contain various provisions including the following: The lease shall be for an indefinite period of time subject to cancellation by either party upon 90 days notice; Any and all repairs, maintenance, utilities or other expenses are to be borne entirely by the Optimist Club; and o The Optimist Club shall carry adequate insurance coverage to protect the County in every respect. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the request of Sing Out South for a bingo and/or raffle permit for Calendar Year 1979. Vote: Unanimous Mr. Meiszer presented the Board with a copy of a letter from the Goochland County Board of Supervisors regarding the delay of construction of the weste~-n campus of J. Sargeant Reynolds Community College at Goochland Courthouse. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board authorized the County Administrator to execute necessary documents for the continuation of the Alcohol Safety Action Program through June, 1980 with John Tyler Community College and the Virginia Department of Community Colleges. Vote: Unanimous It was generally agreed by the Board that June 21, 1979, at 7:30 p.m. be set for a public hearing to receive the public's comments on the Airport Master Plan, at which hearing 'i~ representatives of the Federal Aviation Administration, State Division of Aeronautics and Ralph Burke Associates, the airport consultants will also be present. Mr. Mmiszer presented the Board with a copy of the 1979-80 budget and stated they contained three year projections for the County and he further mmntioned various highlights of the budget. Mr. Dodd stated he would like to see a comparison in future years of the previous, ctr~rent and proposed budget. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board went into Executive Session to discuss legal and personnel matters Vote: Unanimous Re convening: 79-240 15. 79SR090 In Bermuda Magisterial District, Charles and Marion South requested renewal of a Mobile Home Permit to park a mobile home on property which is owned by Mrs. Mildred Davis, a friend of the applicants. Tax Map 115-11 (4) parcel 13 and better known as 4335 School Street (Sheet 32). Mrs. South was present. There being no opposition present, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request be and it hereby is approved for a period of five years. Vote: Unanimous 79SR091 In Bermuda Magisterial District, Frank and Ruby Mangum requested renewal of a Mobile Home Permit to park a mobile home on property which they own. Tax ~ap 82-13 (1) parcel 2 and better known as 2621 Velda Road (Sheet 23). Mrs. Magnum was present. There being no opposition present, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request be and it hereby is approved for a period of five years. Vote: Unanimous 79SR092 In Bermuda Magisterial District, Ethel H. Simmons requested renewal of a Mobile Home Permit to park a mobile home on property which she owns. Tax Map 82-13 (1) parcel 2-3 and better known as 2613 Velda Road (Sheet 23). Mrs. Simmons was present. There being no opposition present, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that ~this request be and it hereby is approved for a period of five years. Vote: Unanimous 39SR093 In Bermuda Magisterial District, Edward Rose requested renewal of a Mobile Home Permit to park a mobile home on property which he owns. Tax Map 98-5 (2) lots 2-4, Block 6 and better known as 10605 Elokomin Avenue (Sheet 32). Mr. Rose was present. There being no opposition present, it was.on motion of Mr. Dodd, seconded by Mr, Bookman, resolved that this request be and it hereby is approved for a perDod of five years. Vote: Unanimous 79SR094 In Bermuda Magisterial District, Albert F. Baker, Jr. requested renewal of a Mobile Home Permit to park a mobile home on property which is owned by Robert M. Riley, Jr., father-in-law of the applicant. Tax Map 98-1 (2) lots 12-15, Block 16 and better known as 10225 Brightwood Avenue (Sheet 32). 79-241 16. Mr. Baker was present. There being no opposition present, it was on motion of Mr. Dodd, seconded by Mr. Bookman,~ resolved that this request be and i~ hereby is approved for a period of five years. Vote: Unanimous 79S095 In Midlothian Magisterial District, Wayne L. Gentry requested a Mobile Home Permit to park a mobile home on property which is owned by M. L. and E. T. Gentry. Tax Map 27-1 (1) parcel 12 in the vicinity of 233 Courthouse Road (Sheet 8). There being no opposition present, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request be approved for a period of five years. Vote: Unanimous 79S096 In Midlothian Magisterial District, Elizabeth T. Privett requested a Mobile Home Permit to park a mobile home on property which is owned by Albert and Anna Thomas. Tax Map 16-9 (1) parcel 10 and better known as 13201 Midlothian Turnpike (Sheet 7) Mrs~~ Privett was present. There being no opposition present, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolve, that this request be and it hereby is approved for a period of five years. Vote: Unanimous 79S032 In Clover Hill Magisterial District, Kings Forest, Ltd. requested rezoning from Residential (R-9) to Residential (R-7) of a 121.771 acre parcel fronting approximately 1700 feet on Cogbill Road and located directly north of its intersection with Cyrus Street; also, in Dale Magisterial District, requested rezoning from Residential (R-9) to Residential (R-7) of a 201.629 acre parcel fronting approximately 5000 feet on the south line of Cogbill Road measured from a point 170 feet west of its intersection with Old 2ion Hill Road. Tax Map 65-3 (1) parcel 1; Tax Map 65-7 (1) parcel 1; Tax Map 65-3 (2) Kings Forest, Section 2, Block B, Lots 45 through 60 and lots 68 through 77; Block F, Lots 11 through 15; Tax Map 65-4 (5) Kings Forest, Section 2, Block B, Lots 61 through 67 (Sheets 15 and 22). Mr. Bob Carter was present representing the applicant. He stated they would like to leave the north portion of the land requested as Residential (R-9) and just have the southern portion of the land rezoned to Residential (R-7). He stated they are working with other property owners regarding the sewer situation at this time. After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the amended request for Residential (R-7) from Residential (R-9) of a 201.629 acre parcel fronting approximately 5000 feet on the south line of Cogbill Road measured from a point 170 feet west of its intersection with Old Zion Hill Road be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Bookman. Abstention: Mr. Dodd. 79-242 79S040 In Bermuda Magisterial District, Taylor-Parker Co. requested rezoning from General Business (B-3) to Light Industrial (M-i) of 5.25 acres plus a Conditional Use for Planned Development to permit reduction of the required 100 foot setback adjacent to Residential (R-7) Districts on a parcel fronting approximately 235 feet on Jefferson Davis Highway and located approximately 190 feet north of its intersection with Drewrys Bluff Road. Tax Map 67-3 (1) parcels 22 and 24 (Sheet 23). Mr. Balderson stated the applicant had requested a 30 day deferral of this case. On motion of Mr. Dodd, seconded by Mrs. Girone, this request for a deferral until June 27, 1979 was approved. Vote: Unanimous 79S063 In Clover Hill Magisterial District, Southport Corporation requested rezoning from Agricultural (A) to Light Industrial (M-l) of a 21 acre parcel fronting approximately 850 feet on Cloverleaf Drive and located approximately 730 feet east of its intersection with Turner Road. Tax Map 29-1 (1) parcel 19-1 (Sheet 9). Mr. Balderson stated the applicant had requested withdrawal of this application. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board accepted the request for withdrawal of t~is application. Vote: Unanimous 79S041 In Dale Magisterial District, The Department of the Army requested an amendment to a previously granted Conditional Use (Case #77S192 to permit the construction of a second building and to eliminate the requirement to slat the fence along the north property line and install concrete planters on a parcel fronting approximately 210 feet on Whitepine Road and located in the Chesterfield County Airport Industrial Park and better known as 7710 Whitepine Road. Tax Map 79-6 (3) Chesterfield Airport/Ind~strial Park, Lots 2 and 10 (Sheet 22). Mr. Leaman was present representing the applicant. Mr. George Woodall, Director of Economic Development, was present and stated the conditions satisfy the concerns mention, ed by other property owners in the Airport Industrial Park. There being no opposition to this request, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the Board waive the Airport Industrial Park Restrictive Covenants, Item D-4, Pa~e 3 for the Department cf the Army at the above described location. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the request for an amendment to a previously granted Conditional Use (Case #77S192)permitting the construction of a second building and eliminating the requirement to slat the fence along the north property line and install concrete planters on a parcel fronting approximately 210 feet on Whitepine Road subject to the following conditions: The chain link fence including the gate which runs parallel to the southwestern (front) property line shall be slatted with plastics or vinyl coated material having a wood or earth 79-243 tone colQr. There shall be planted, along the exterior of the chain link fence, which runs parallel to the northwestern property line (side), a row of lucidum shrubs or similar shrubs which are acceptable to Development Review staff. These shrubs shall be planted in clumps of three, placed three feet off centers. The existing northwestern 82 foot buffer (front) shall be cleared of all underbrush and either seeded or landscaped~ with ground cover material. No trees greater than three (3) inches in caliper shall be removed. Erection of the second metal building shall be permitted and the location shall be as shown on the site plan dated 12/15/78. (Note: In addition, a waiver of the Airport Industrial Park Restrictive Covenants, Item D-4, Page 3, shall be granted in the approval of this request.) Conditions 1, 2 and 3 above shall be completed prior to June 15, 1979. Vote: Unanimous Mr. O'Neill excused himself from the meeting. 79S054 In Clover Hill Magisterial District, Vivian A. Adams requested rezoning from Agricultural (A) to Residential (R-15) of a 6.9 acre parcel which lies between the eastern and western terminus of Kingussle Lane. Tax Map 39-13 (1) parcels 1 and 2 (Sheet 14). Mr. Henry Tensor was present representing his mother, Vivian A. Adams. There being no opposition present, it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this request be approved as recommended by the Planning Commission. Vote: Unanimous Mr. O'Neill returned to the meeting. 79S055 In Matoaca Magisterial District, Iva Nimmo requested rezoning from Agricultural (A) to Residential (R-15) of a .677 acre parcel fronting approximately 100 feet on Winfree Avenue and located approximately 515 feet north of its intersection with River Road. Tax Map 181-15 (2) William E. Gill Estates, part of Lot 43 (Sheet 53/54). Mr. Sam Barker was present representing the applicant. There being no opposition present, it was on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that this request be approved as recommended by the Planning Commission. Vote: Unanimous 79S056 In Matoaca Magisterial District, H. M. Shoosmith, Jr., Jack T. Shoosmith and Edsel K. Shoosmith requested rezoning from Agricultural (A) to Residential (R-15) of a 226.1 acre parcel and a Conditional Use Planned Development to permit the stabling and pasturing of horses on certain lots. This property lies approximately 4000 feet off the east line of Bradley Bridge Road, 1900 feet north of Swift Creek. Tax Map 147 (1) parcels 19 and 20 (Sheet 40). 79-2&A Mr. Detmonte Lewis was present representing the applicants and stated the conditions were agreeable. There-being no one present in opposition to this request, it was on motion of Mr. O'Neill, seconded by Mr. Dodd, resolved that this request be approved as recommended by the Planning Commission subject to the following conditions: 1. The keeping of horses on lots less than three acres in area shall not be permitted. 2. No more than one horse may be kept for each 2.5 acres of land. 3. All horse stables shall be located a minimum of seventy-five (75) feet from any dwelling. 4. All stables and paddock areas shall be cleaned periodically. In addition, fresh straw and disinfectant shall be applied to eliminate the proliferation of odor and propagation of insects o No commercial activity shall be permitted with respect to the keeping of horses. Ail easements for horseback riding shall be designated on the subdivision final check and recordation plats. Vote: Unanimous Mr. O'Neill excused himself from the meeting. 79S057 In Bermuda Magisterial District, A. B. Sadler, Jr. requested rezoning from Light Industrial (M-l) and Residential (R-7) to Convenience Business (B-l) of a 4.86 acre parcel fronting approximately 620 feet on West Hundred Road and located approxi- mately 100 feet east of its intersection with Womack Road. Tax Map 115-10 (1) parcel 7 and Tax Map 115-10 (6) Perdue Lumber Company, Lot D (Sheet 32). Mr. Sadler was present and questioned the need for buffering according to the Guidelines for Landscaped Buffers. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request be and it hereby is approved with the applicant profferimg the following: Convenience Business (B-i) zoning shall not exceed 400 feet in depth measured at a 90° angle to the right-of-way of Route 10. A fifty (50) foot buffer shall be maintained along the southern ~property line adjacent to Route 10. This buffer shall be appropriately landsomped with ground cover, shrubs and ornamental trees. A thirty (30) foot buffer shall be maintained along the northwest property line. There shall be permitted through the fifty (50) foot southern buffer no more than two (2) accesses, one of which must align with the crossover on Route 10. Vote: Unanimous 79S059 In Midlothian Magisterial District, T. M. Daniels requested rezoning from Community Business (B-2) to General Business (B-3) of a 1.2 acre parcel fronting approximately 220 feet on Route 60 and located approximately 1350 feet west of its intersection with LeGordon Drive. Tax Map 15-10 (1) parcels 4 and 5 (Sheet 7). - 79-255 Mr. Jim Hubbard was present representing the applicant. There being no one present in opposition, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request be approved as recommended by the Planning Co~nission but with th~ stipulation that all vehicles and business be moved back be.hind the building Vote: Unanimous 79S064 In Dale Magisterial District, Lloyd H. Gibson requested rezoning from Cormnunity Business (B-2) to Light Industrial (M-i) with a Conditional Use Planned Development of a parcel which lies approximately 150 feet off the west line of Jefferson Davis Highway and is located approximately 200 feet north of its inter- section with Grindall Parkway. Tax Map 42-11 (1) part of parcel 3 (Sheet 16). Mr. Gibson was present. There being no opposition present, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that this request be and it hereby is approved as recommended by the Planning Commission ~ith the applicant proffering the following: The plan submitted with the application dated February 12, 1978, shall be considered the Master Plan. 2. Ail parking and driveways shall be paved~ o The Commission shall grant schematic approval of the attached plan. Vote: Unanimous 79S065 In Clover Hill Magisterial District, Southport Corporation requested rezoning from Agricultural (A) to Light Industrial (M-I) with a Conditional Use Planned Development of a 49 acre parcel fronting approximately 500 feet on Branchway Road and located approximately 1700 feet south of its intersection with Route 60. Tax Map 17-13 (1) parcel 11 (Sheet 8). Mr. Buddy Sowers was present representing the Southport Corporation. There was some discussion regarding the median strip and the fact that the Highway Department did not want it put in because there would be a maintenance problem. Mr. Bookman stated he felt a solid cement median would be an asset to the property. Mr. Balderson stated that ~.~. Pinchbeck had sent a letter stating he had no objections to the request if the buffers were approved as staff r~c~nded. After further discussion, it was on moticm of Mr. Bookman, by Mr. Apperson, resolved that this re~umst be aooroved wit?~ ~ ~nnlic~t pro~fering the following: 1. The developer shall provide an accurate account of the drainage situation showing existing drainage and the impact this project will have on the site and surrounding area. The developer shall submit a plan to Environmental Engineering which will provide for on and off-site drainage control. The plan shall explain the method and show the facilities to be utilized in the hydraulic engineering of this project, This plan shall be approved by Environmental Engineering prior to the issuance of any building permit and implemented prior to the issuance of any occupancy permit. o The developer shall submit a,plan for erosion and sediment control to Environmental Engineering. Such a plan is to be comprised of vegetative and engineering practices (as out- lined in the Erosion and Sediment Control Technical Handbook published by the James River Soil and Water Conservation 79-246 o 10. 11. District) to be utilized as erosion and measures for the project. The plan shall be approved prior to any clearing, grading or otherwise disturbance of the soil, terrain, or existing vegetation. Utility (water and sewer) plans shall be submitted to and approved by the Utilities Department prior to the issurance of any building permit. All necessary water, sewer and drainage easements, as may be determined by the County Right-of-Way Engineer, shall be granted to and for the County of Chesterfield free and unrestricted prior to the issuance of any building permit. The extension of the Southlake Boulevard and Research Road shall be as shown on the Master Plan. Southlake Boulevard, from its intersection with Branchway 100 feet eastwardly, shall have a minimum right-of-way of eighty (80) feet. The remaining length of Southlake Boulevard (~xtension) shall have a minimum right-of-way of sixty (60) feet exceot where it intersects with existing Southlake Boulevard, the of-way shall be tapered from eighty (80) feet to sixty (60) feet in a reasonable distance to be approved by the Division of Development Review prior to recordation of the road. Research Road shall have a right-of-way of not less than sixty (60) feet. All roads shall be dedicated by subdivision plat. These roads shall be constructed to State standards and taken into the State system. Ail utility lines shall be provided with underground dis tribution. No structure shall be permitted to exceed six stories or a total of 72 feet in height. Ail driveways and parking ar~eas shall be paved. Ail private drives and entrances shall be paved to a width of not less than 25 feet utilizing curb and gutter. A fifty (50) foot buffer strip left in its natural state shall be required along the southern property line adjacent to Hylton Park Subdivision beginning at the eastern corner of Lot 6, Block I, and extending approxima~_~ely 1683 ft. to the western corner of Lot 23, Block D. Along the remainde~ of the southern property line, a 20 foot natural buffer strip shall be required. Any encroachment upon the buffer strip that may be requested in the future will be considered on an individual basis by the Planning Commission and shall be in accordance with "Guidelines for Landscaped Buffers." No buildings, parking or other facilities permitted within these buffers. A thirty (30) foot buffer shall also be maintained along the western property line. These buffers shall be planted with trees and/or shrubs in accordance with "Guidelines for Landscaped Buffers". There shall be no buildings, parking or other facilities permitted within these buffers, with the exception of the public roadways shown on the Master Plan dated 2/1/79, prepared by J. K. Timmons and Associates, Inc. Thirty (30) feet of right-of-way measured from the centerline of Branchway Road shall be dedicated to and for the County of Chesterfield, free and unrestricted, prior to the issuance of any building permit. With approval of this request, the fifty (50) foot buffer required for existing Southport along the southern property line, (the same line as a portion of the northern property 79-!247 line of the request parcel) shall be deleted. Vote: Unanimous 79S067 In Clover Hill Magisterial District, Midlothian Association requested rezoning from Residential (R-7) to Light Industrial (M-l) of 6.45 acres and from Light Industrial (M-l) to Residential (R-7) of 3.5 acres on a parcel which lies at the southern terminus of Sturbridge Drive and the eastern terminus of Trade Road. Tax Map 17-15 (1) part of parcel 1 (Sheet 8). Mr. Hobby Hobson was present. There being no opposition present, it was on motion of Mr. Bookman, seconded by Mr. Appers, on, resolved that this request be approved as recommended by the Planning Commission with the applicant proffering the following: A buffer having a minimum width of 100 feet shall be required within the industrial portion of the subject property adjacent to all areas w~ich are zoned residential. (This includes the area adjacent to Sturbridge Village.) A buffer which includes the western boundary of the Pocoshock Creek flood plain shall be maintained along all Light Industrial (M-l) property which lies adjacent to Pocono subdivision. Be There shall be no clearing or grading permitted within these buffers. However, should it be necessary to clear and grade, all vegetation which is removed shall be replaced with a comparable species. Vote: Unanimous Mr. O'Neill returned to the meeting. 79S068 In Matoaca Magisterial District, V. L. Cousins requested a Conditional Use to permit a second dwelling in an Agricultural (A) District on a parcel fronting approximately 230 feet on Happy Hill Road and located approximately 1700 feet east of its intersection with Branders Bridge Road. Tax Map 132-6 (1) parcel 3 and 4 (Sheet 41). Mr. Cousins was present. There being no opposition present, it was on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this request be and it hereby is approved sUbject to the following conditions: The driveway serving the structure shall be either paved or graveled. 2. The structure shall maintain a residential appearance. 3. There shall be no additions to the existing structure. Vote: Unanimous Mr. O'Neill excused himself from the meeting. 79S069 In Clover Hill Magisterial District, Irvin H. Davis requested a Conditional Use to permit a second dwelling in an Agricultural (A) District on a parcel fronting approximately 260 feet on West Road and located approximately 170 feet west of its inter- section with Turner Road. Tax Map 40-11 (2) Belmont Farms, Lot 31 (Sheet 15). There being no one present to discuss the matter, it was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that this 79-248 request be and it hereby is approved subject to the following conditions: Occupancy of this structure shall be limited to members of Mr. Davis' family and the dwelling shall not be rented. 2. Public water and sewer shall be used. o The driveway serving the structure shall be either paved or grave led. The architectural style of the structure shall be similar to the existing dwelling. This Conditional Use shall be granted to Irvin H. Davis exclusively and shall not be transferrable nor run with the land. Vote: Unanimous Mr. O'Neill returned to the meeting. 79S070 In Dale Magisterial District, Angela D. Pritchard requested a Conditional Use to permit a day care center in an Agricultural (A) District on a parcel fronting approximately 120 feet on Route 10 and located approximately 250 feet north of its inter- section with Tucker Road. Tax Map 66-9 (2) Alfred Goodwyn Tract, Lot 3 (Sheet 22). Mr. John Keel, member of the Board of Directors, and Mr. Maureen, Pastor, of the Southside Christian Missionary Alliance Church were present and inquired if the day care center was not a success could the land be sold for other purposes. Mr. Balderson explained that the use is approved only as applied for and is not transferrable nor runs with the land. Mr. Keel inquired if another type of establishment could be put on the land should the day care center not be successful. Mr. Balderson stated another application would have to filed and the Churi~h would be notified the same as for this case. Mr. Maureen stated that had been a major concern but with this understanding, they did not have any opposition. There being no further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr. Bookman resolved that this request be approve~] subject to the following conditions: This Conditional Use shall be gr, anted to and for Angela D. Pritchard and shall not be transferrable nor run with the land. Hours of operation shall be restricted to hours between 7:00 a.m. and 6:30 p.m. Monday through S'mturday. No Sunday operation shall be permitted. o In addition to the conditions imposed herein, this operation shall be governed by the minimum requirements .established for such use by the State of Virginia. This Conditional Use shall permit the keeping of no more than thirty (30) children at any one time. No exterior altermtions to the existing dwelling or rear structure shall be permitted, other than normal maintenance. One sign not to exceed eight (8) square feet in area shall be permitted. This sizn shall not be luminous nor illuminated. The sign shall employ subdued earth tone colors. Prior to erection of the sign, a rendering shall be submitted to the Division of Development Review for approval. 79-249 10. Ail outside activity shall be confined to the play area shown on the site plan submitted with the application. This area shall be screened from view by either privacy fencing or evergreen planting or a combination thereof. Ail parking and driveway areas shall be either paved or graveled. A minimum of one parking space for each employee plus four additional spaces shall be provided. These spaces shall be located to the north side or rear of the existing dwelling The above noted conditions notwithstanding, the site plan submitted with the application shall be considered the plan of development for this use. Vote: Unanimous It was generally agreed that the Board would recess for 10 minutes. Reconvening: Mr. Meiszer distributed a copy of a progress report on Weston and the Highway Needs Study. Mr. Meiszer stated the Highway Department had formally notified the County that the following~additions to the Secondary System had been approved effective May 14, 1979: Industrial Access Length Whitepine Road - Beginning 0.62 mile north existing Whitepine Road (State Route 701) north 0.42 mile to a temporary turnaround. O. 42 mi Whitepine Road - Extension of existing Whitepine Road (State Route 701) north 0.62 mile to a temporary turn- around. 0.62 mi Mr. Meiszer advised the Board of which appointments were outstanding on various County committee/commissions. Mr. Meiszer listed the dates and the revision prices which were submitted to the County from Wiley and Wilson regarding the construction of the addition to the Courthouse complex which ranged fr. om June 28, 1978 with a figure of $3,000,000 to the final bid of $4,031,300 on May 10, 1979. He stated some of the reasons for cost increases were due Go inflation, the,~, sprinkler sys~tem and the construction of the outside of the building by going with another type of pre-cast stone. Mr. Apperson stated he favored a basement because of the emergenc] capability that the County would have for civil defense. Mrs. Girone inquired what was involved in costs for the basement. Mr. Bookman stated he felt the basement cost was expensive. Mr. Meiszer stated he felt the basement should be built and if the costs were to be reduced, a floor could be left unfinished and the elevator could be eliminated which would reduce the cost by approximately $142,000. The Board indicated they did not want to leave a floor unfinished or eliminate the elevator. After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the Board approve the lo~ bid of Kenbridge Construction in the amount of $3,831,000 for the base bid with the addition of alternate #3 in the amount of $200,300. Mr. Bookman quoted from several sets of minutes indicating the Board's concern re~_ardin~ the b~.~ment. 79-250 Ayes: Mr. Apperson and Mr. Dodd. Abstention: Mr. O'Neill, Mrs. Girone and Mr. Bookman. Mr. Micas stated that any appropriation in excess of $500 require~ a favorable majority vote o~-the full Board. M~. B6okman stated he would like to see a breakdown of the costs involving the basement, Mr. Micas indicated that a major change such as the elimination of the basement would cause the project to have to be rebid. Mr. O~Neill stated he abstained because he has indicated from the beginning that he did not feel this was the proper way to spend the taxpayers money for space. Mrs. Girone and Mr. Bookman indicated they abstained because of lack of total information regarding the basement. After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that this matter be deferred until June 13, 1979, to allow sufficient time for the County Administrator to obtain additional information from Wiley and Wilson as to the costs if the basement were n~t constructed.~. ~ Vote: Unanimous Mr. Dodd indicated that he felt the tax rate should be reduced if the Board decided not to construct additional space for the courthouse. On.motion of Mrs. Girone, seconded by Mr. Bookman, the Board went into Executive Session to discuss personnel and legal matters. Vote: Unanimous Reconvening: On motion of Mr. Bookman, seconded by Mr. Dodd, the Board adjourned at 5:45 p.m. until 7:00 p.m. on June 7, 1979 for the public hearing on Cable Television. Vote: Unanimous Nicholas M. Meisz~er ~? County Adminis trat~~ g.' Merlin O'Neill, Sr. Chairman 79-251