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06-13-1979 MinutesBOARD OF SUPERVISORS MINUTES June 13, 19 79 Supervisors in Attendance: Mr. E. Mmrlin O'Neill, Sr,, Chairman Mrs. Joan Girone, Vice Chairman Mr. J. Ruffin Apperson Mr. C. L. Booknmn Mr. R. Garland Dodd Mr. Nicholas M. Mmiszer Cotmty Administrator Staff in;~ Attendance: Mr. C. G. Msnuel, Asst. Co. Admin. Mr. Steve Micas, County Attorney Mr. Jeffrey Fuzzy, Director of Commmzity Deve lopmm%t Mr. Robert A. Painter, Utilities Di Mr. Lane Ramsey, Budget Director Mr. George Woodall, Director of Ecc~cmic Development Mr. Mmiszer stated that at 11:00 a.m. (EDST) a work sessicn was scheduled for the Board. ~r. Meiszer introduced Mr. Dan Bockover from the Convention and Visitors Bureau of the Metropolitan Richmond Chamber of Commerce Who discussed the possibility of the County contributing $16,000 to the Bureau. The Board asked that Mr. Bockover present the Board with a plan to promote the County. Mr. Apperson and Mr. O'Neill joined the meeting during this discussion. The Board also discussed the Cable Television prOPosals ~md discussed de~ferring a decision until the final report from the consultant was received which will be June 19, 1979. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board went into Executive Session to discuss legal matters .with the County Attorney. Vote: Unanimous Re convening: Mr. O'Neill excused himself from the meeting. Mrs. Gir~ne called the meeting to order at the Courthouse at 2:10 p.m. (EDST). Mr. Dodd gave the invocation. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the minutes of May 23, 1979, as amended. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone, the Board requested that the Highway Department survey Courthouse Road to determine the possibility of reducing the speed limit between Route 60 and Route 360 from 55 mph to 45 mph which request was initiated by an overwhe~ response from the public for this action. Vote: Unanimous Mr. E!. L. Covington, Jr., Resident Engineer with the Virginia Department of Highways and Transportation, was present. Mrs. Girone asked that Mr. Covington have a stop bar painted on Courthouse Road at Route 360. 79-282 Mr. Bookman thanked Mr. Covington for road improvements in Springhill and Gatewood Subdivisions. He inquired when Belmont Road improvements (from Turner Road ~to Land-O-Pines) would be be advertised for construction. Mr. Covington stated they would be advertised this month. Mr. Apperson thanked Mr. Covington for road improvements on Conifer Road. He stated lines still needed to be painted on Cogbill Road between North Chesterwood Roag and Route 10. Mr. Apperson asked that the stop sign at Hopkins Road and Kingsland, travelling north, be checked because he did not feel the sign could be seen. Mr. Covington stated he would look into the possibility of moving it to the center of the road. Mr. Dodd inquired about the progress on road improvements at the intersection of Merriewood Road and Route 1. Mr. Covington stated therewer~ some easement problems but he would investigate the matter further. Mr. Dodd inquired about the 'd~ainage problem at Osborne Road and Route 1 with the pipe not being able to handle the water. Mr. Covington stated he would investigate the matter. Mr. Dodd inquired if there was a problem with the sidewalk on Osborne Road. Mr. Covington stated he was working with the Right-of-Way Department on easements and there was a drainage problem as well. Mr. Dodd inquired if ;'No Parking" signs could be installed on the southside of Rivermont Road at Enon School. Mr. Covington stated if these signs were installed the homeowners would not be allowed to park there either. Mr. Dodd stated the homeowners were aware of this but the problem has become Worse. Mr. Dodd inquired about the installation of a "No-U-Turn" sign on Route 10 going eastbound at Old Stage. Mr. Covington stated he would check as to why it had not been installed. Mrs .' Girone expressed a concern about the Southern Railroad bridge on Bul Iland stated that she had met with the groups interested in the llbridge work and if they had not contacted Mr. Covington as of ~this date, she suggested that the work should proceed without their input. She stated ~further that they have had ample time to contact him and that Mr. C. ovington had been very cooperative. Mr. Covington stated the prooect widening Route 60 and Buford Road would be done together and advertised in July but ther~e might be som easement problems. Mr. Covington stated the Highway Department has accepted the County's revenue sharing funds and they will proceed with those projects listed after July 1, 1979. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved and authorized the County Administrator to execute necessary documents for ~he following water contract: W79-48CD/6(7)9482 Rockwood Square Shopping Center Developer: Rockwood Square Associates Contractor: Alpine Construction Corporation Estimated Contract Cost: $45,200.00 Estimated County Cost: $ 5,921.28 and further the Board appropriated $5,921.28 from 563 Surplus to 380-1-69162-7212. Vote: Unanimous 79-283 III. ~7. IV. On moti, on of Mrs. Girone, seconded by Mr. Dodd, the Board authorized the Utility Department to extend an 8 inch water line on Cherokee Road to serve three (3) lots in Huguenot Hundred Subdivision adjacent to the City of Richmond. Vote: Unanimous Mr. Painter stated a letter had been written to the City and he did not expect any ~proble_mp~ ~. He added further that this water ~.onnecti°n W°Uld not provide fire protection from tbe hydrants in this area. Mrs. Girone expressed her interest in this fact because of development in the area. Mr. Painter stated that as the area develops further, this will be provided through the County water system. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board appropriated $30,000 from Water Bond Surplus 367 to 367-1-11681-2141 for coordination of engineering services for the 1979-80 Budget. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute necessary documents for the following sewer contracts: S78-97CD/7(7)8972 Nuttree Trunk - Walnut Creek to Sagewood Subdivision Developer: Brandermill Contractor: R.M.C. Contractors Estimated Contract Cost: $62,745.95 Estimated County Cost: $ 3,315.25 through connections Code: 573-1-11781-7221 S76-83CD/7(7)6832 Ashley Wood, Section C, Offsite Developer: Broad Rock Land Corporation Contractor: Lewis H. Easter & Company Estimated Contract Cost: $23,882.28 Estimated County Cost: $ 8,750.03 through connections Code: 573-1-11781-7221 Vote: Unanimous On motion of Mr. Dodd, seconded by Mr, Bookman, the Board authorized the employment of Hulcher & Henderson to design the sewers for the Halfway House Heights area and authorized the County Administrator to execute any necessary documents for this emsineering design and further the Board appropriated $7,000 from 573 Surplus to 380-1-79571-2142. It is noted the fee of Hulcher and Henderson for this work is 5.425% of the construction contract which is estimated to be $110,000 plus $800 for additional survey work. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved the request of Mr. Ellis Ray Wilkes, Jr., 2600 Cromwell Road, to in.~t~m] ! a private sewage pump for his honm which will connect into the sewer~lines Being installed in Cambridge, Section 5, subject to the following conditions: 1. Mr. Wilkes pays the standard sewer connection fee. 2. Mr. Wilkes secures the necessary easements. 3. Mr. Wilkes agrees to connect tO the gravity sewerage system when available. ' 4. The pump and force main be maintained by the owner.. 79-284 VIII. XII. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved the following adjustments on appropriations of the sewer projects as listed: Old Town Creek I & I Study - S79-49C - Decrease appropriations in the amount of $34,475.00 from 380-1-77491-2142 to 573 Fund Balance. Falling Creek I & I Study - S77-51C - Decrease appropriations in the amount of $17,262.00 from 380-1-77511-2142 to 573 Fund Balance. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Apperson, the Board authorized the Chairman and County Administrator to execute a deed from the County to Walker Florance and Robert C. Johnson, Co-Executors of the Estate of Lind Lawrence and Co-Trustees of the Lind Lawrence Foundation for a portion of the property originally acquired for the Brighton Green Lagoon. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Apperson, the Board authorized the Chairman and County Administrator to execute a memorandum of lease from Walker Florance and Robert C. Johnson, Co-Executors of the Estate of Lind Lawrence and Co-Trustees of the Lind Lawrence Foundation to the County for a portion of the property originally acquired for the Brightt Green Lagoon located in Midlothian District. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board authorized the County Administrator to execute a deed of dedication on behalf of the County accepting a 20 foot wide stri of land along the eastern side of Courthouse Road beginning at a point south of its intersection with Route 360 from Messrs. Irvin G. Homer and William U. Savage. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Dodd, the Board authorized the Right-of-Way Engineer to make an offer in an amount of $45,300, the appraised value of four parcels of land consisting of 4.33 acres (3~63 acres. @ $39,900 and .70 acre @ $5,400) , to purchase land for ~ark propert~ which land lies on the northern line of Robious Road between Greenfield Subdivision and Settler's Landing from Mr. Edward J. Willis, Jr. (3.43 acres and Mr. David McKenney (. 70 acres). Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Apperson, the Board authorized the Chairman and the County Administrator to execute a sewer easement vacating a previously dedicated easement from Residential Equity Corporation whiah contained an error and for which they have rededicated the easement. Vote: Unanimous on motion of Mrs. Girone, seconded by Mr. Dodd, th~ Board denied the counteroffer from Mrs. Eva Wooldridge in the amount of $1,000 for a water easement across her'property at 79-285 XIII. 13. 1512 Bon Air Road and authorized tt~e Right-of-Way Department to proceed with condemnation proceedings. Vote: Unanimous Mr. Painter presented the Board with a list of developer water and sewer contracts executed by the County Administrator. Mr. Painter advised the Board that there would be a Senate Subcommittee meeting on July 16, 1979 in Norfolk regarding the use of cement asbestos pipe. Staff members frcm the Utilities Departmm were authorized to participate in this meeting. Mr. O'Neill returned to the meeting. On motion of the Board, the following resolution was adopted: Whereas, Mrs. Ruth S. Dahlke has retired from the County employment on May 31, 1979, after providing six years of valuable service; and Whereas, Mrs. Dahlke has helped guide the development of out- patient mental health services for this County's adult population; and Whereas, Mrs. Dahlke has instituted and coordinated a student training program at the Chesterfield Mental Health Center and also creatively worked towards the development of mental health services that meet the needs of this County's elderly population; and Whereas, Mrs. Dahlke has been an energetic and productive employee, as well as a valued friend to those who have had the privilege of working with her. Now, Therefore, Be It Resolved that this Board publicly recognizes the faithful and diligent service of Ms. Dahlke on behalf of this County and its citizens. Vote: Unanimous Mr. O'Neill announced for those present and interested in the Cable Television discussion, that the Board had generally agreed to d~fer further discussion of this matter until 11:00 a.m. om June 27, 1979. Mr. Meiszer stated discussion regarding the proposed addition to the Courthouse Complex had been deferred from the last meeting to this date. because of some concerns-- the Board had regarding the basement construction costs. Mr. Meiszer introduced Mr. Preston Wade from Wiley and Wilson, consultants for the project. Mr. Wade stated that Mike Shelton from Wiley and Wilson as well as Messrs. George Clarke and Jack Roberts of Kenhridge Construction were present and available to answer any questions the Board might have. He stated further that tests had been run on the soil where the proposed addition was to go and all indications were that the area would take a basement with no problems. He added there are two other basements in the ar. ea which have not had any problems either. He stated that if the basement were eliminated, a savings of $300;000 would be realized, excluding design work which would be needed to house ~chanical .equipment and other offices as well as the possibility strengthening the structures if the roof were to provide space for this equipment. He stated the basement 79-286 included space for the communications system for the County, a cafeteria area, a kitchen area for the .future, storage and a print shop. He added that if the basement were deleted, delaya would be incurred which would put the bids out of the time period for which they are valid and the building would have to be rebid. He stated that if the Board wanted to have only one-fourth of the basement completed for the mech'anical~ equipment a savings of $150,000 would be realized but space for the areas listed previously would have to be found elsewhere. He stated the basement could be moved above ground, moving each floor up one level higher, and this would cost a. little more. Mr. Bookman inquired what the cost was for each floor. Mr. Wade stated approximately $500,000.with the basement costing approximately $300,000. Mr. Bookman inquired when the cost per square foot went up as the floors increased. Mr. Wade stated when elevators were needed, and clarified further that the basement was the cheapest floor, the first floor next, then the second floor with the third, fourth and fifth being approxim~ ly the same cost. Mr. Bookman inquired what the price was per square foot. Mr. Wade stated about $49.00 per square foot for the building. Mr. Wade stated it was t'~eir reconmendation to accept the low bid as submitted from Kenbridge Construction with the basement included. He added that work would begin no later than July 1, 1979. Mr. O'Neill inquired if the County would have any ~ with the Davis-Bacon Act. Mr. Roberts stated the County's method of financing the building would not involve the Davis- Bacon Act. There being no further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that Kenbridge Construction Company be awarded the contract for tJie constructioni of th~ Co~ouse Conplex Addition who submitted the lc~ bid the arno%mt of $3,831,000 for the base contract and further the Board the acceptance of Alternate #3, Building 'M", in the amount of $200,300, a cost of $4,031,300 and further the Board authorized the County Adminisl eXecute necessary docurmnts for this contract and further the Board $3,400,000 from the Unappropriated Surplus of the General .%~nd to Plann~'~ Budget Expense account 330-1-92140-4393 Construction Contracts. Ayes: Mrs.~ Girone, Mr. Apperson and Mr. Dodd. Abstentions: Mr. O'Neill because he did not agree with the 1 Mr. Bookman because he felt the structure was over- designed from what was originally discussed and further because he was not satisfied with the pro nor with the answers from the consultants and builder especially regarding per square foot cost of all floors being equal. He stated he talked wi other builders and the cost changed as you went higher. He stated the deduction of the basement made the of the remaining floors j trap $60,000 per floor which was and felt the project should be rebid with the 3 story and possibly the basement to keep within our original Droiect Wade stated Kenbridge Cx~nstruction would begin work July 1, 1979. Mr. Meiszer stated this time and date were scheduled for a publi~ hearing to consider an ordinance relating to Real Estate Tax Relief for the Elderly. Mr. Micas explained the changes that were proposed and stated that it would be effective the next calendar year. Mr. Hilton Brooks, an elderly resident, stated that he was disappointed with the amount of income which would qualify a person. He stated Hanover County has an income provision for up to $t2,000 and Charles City has one of $11,000. He stated he felt more people would be helped if the Board raise~ the income and increased ~ the percentage of real estate ~taxes that would be paid from 50% to abP~t 70r75%. Mrs. Girone stated that this will be the third~ime the Board has reVieWed the ordinance because of inflation and the current economic condition, and if approved, it ,will be the third time that limits have been increased. Mr. O'Neill stated that some young people who are raising a family and making only ,approximately $10,000 do not receive any relief. 79-287 9,A. 9.B. 9.C. 9.D. Mr. John Smith was present tO address the proposed ordinance regarding tax relief for the totally and permanently disabled which he understood was proposed to have the same limits as the tax relief for the elderly. He stated he hoped the Board would increase the limits from the $10,000 to a higher figure. He stated the elderly planned for retirement and had a chance to save money but the person Y~ho suddenly found himself handicapped was at a disadvantage. He stated with the rising costs of hospitalization, insurance, heating fuel, food, etc., the disabled finds himself in a real bind and he cannot find a part- time job to supplement his income. After further discussion of the matter, it was generally agreed that this matter be deferred until 10:45 a.m. on June 27, 1979 at which time the ordinance relating to the tax relief for the totally and permanently disabled would also be discussed. Mr. Ramsey was asked to prepare a report which would indicate the additional cost if any, if the income amount was raised to $12,000 with only a 25% reduction in taxes rather than the 50% and also the cost to the Cotmty of a 25% reduction for those in the incomm bracket $10,001-$12,~ On motion of Mrs. Girone, seconded by Mr. Apperson, the Board amended the contract for the study and preparation of construc- tion plans and an operations manual for a new County landfill located south of Genito Road to include an increase of $10,170 which contract is a three party agreement with J. K. Timmons & Associates, Schnabel Engineering Associates and Old Dominion Soil Consultants. Vote: Unanimous It was on motion' of Mr. Bookman, seconded by Mr. Dodd, resolved that discussion regarding,the improvement, straightening, design and land acquisition for Warbro Road to be taken into the state system at a cost of $8,006 be deferred until June 27, 1979. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved the street name changes as follow as requested by Mr. H. B. Fulcher of Hill-Fulcher Company, developer of Walthal- mill Subdivision~ inwhich Subdivision the following streets exist: 1. Hameldown Drive to Quail Crossing 2. Croxton Road to Dove Path Lane 3. Mendelsham Road to Quarterpath Lane Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board aUthorized tim lettioo~ of bids for water, sewer and road access approximately 180 ft. from Whitepine Road on Court B which estimate is approximately $23, 397. 20 . and will provide the purchaser, Super Seal, with necessary facilities. Vote: Unanimous Mrs. Girone requested a tally of her 3¢ Road Funds.from Environmental Engineering. Mr. O'Neill stated he would like to use approximately $4,000 to have stone placed on an existing dirt road which connects Overridge Road and Branders Bridge Roadbut ~ecause the right-of-wavi~ not known exactly a survey costing $700 needs to be accomplished. Mrs. Girone stated that she did not feel the County should 79-288 9.E 9.F. maintain this road after the stone has been laid if we do not maintain it now. Mr. O'Neill stated he would use his 3¢ Road Funds if it were necessary. Mr. Apperson stated that with the angle of the road right-of-way, the Highway Department would not accept it into the State System, After further discussion of the matter, it was on motion of Mr. O'Neill, seconded by Mr. t~bokman, resolved that survey work for the above described road right-of-way off of Treely Road be approved with $700 coming from 111-11150-2121-0000, that the drainage crew clear the right-of-way and that four inches of stone on newly disturbed areas and two inches of stone on remainder be a approved, and further that $4,000 of Mataoca 3¢ Road Funds cover this cost. Vote: Unanimous This day the County Envimonmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Knollwood Drive, Looking Glass Road, Antwerp Road, Crumpets Lane and Crumpets Court in Settler's Landing, Section D, Midlothian District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Dodd, it is "resolved that Knollwood Drive, Look~ Glass Road, Antwerp Road, Crumpets Lane, and Crumpets Court in Settler's Landing, Section D, Midlothian District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Knollwood Drive, beginning at end of State Route 1760 (Knollwood Drive) and running in a northerly direction for .03 mile to the intersection of~ Crumpets Lane then continuing for .06 mile to the intersection of Antwerp Road then continuing for .05 mile to the intersection of Looking Glass Road; Looking Glass Road, beginning at existing Looking Glass Road in Section E-2, Settler's Landing running in an easterly direction for .03 miles to the intersection of Knollwood Drive then continuing for .08 mile to the inter- section of Lockness Road and Crumpets Lane; Crumpets Lane, beginning at Knollwood Drive running easterly for .10 mile to the intersection of Crumpets Court then turns northerly for .11 mile then turns westerly for .06 mile to the intersection of Lockness Road and Looking Glass Road; Crumpets Court, beginning at end of a permanent cul-de-sac; Antwerp Road, beginning at Knollwood Drive and running easterly for .09 mile to end of a permanent cul-de-sac. ~,These roads serve 78 lots. And~be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right of-way for all of these roads except Crumpets Court which has a 40 ft. right-of-way. ~his section of Settler's Landing is recorded as follows: Section D, Plat Book 28, Page 59, April 8, 19 77. Vote: Unanimous Mr. Meiszer stated the next item for discuss£om was subdivision bonds. Mr. Micas stated there were certain changes in the state law which he does not feel necessitate any change in County ordinances. He added that the Home Builders Association's attorney has opined that it does. He stated he would like this matter deferred until a report can be presented to the Board. It was generally agreed by the Board that this matter should be deferred until June 27, 1979. 79-289 9.0. Mr. James Zook, Director of Comprehensive Planning, stated the Board had instructed the staff to prepare a proposal for state aid for experimental mass transportation and ride-sharing projects. He stated the staff has proposed the following: Aerial Program - Scheduled express bus service on Routes 1-301, ~0 and 360 between existing parking facilities (or new park'n' ride facilities) in the County and regional employment centers to be operated by a private carrier under contract to the County and subsidized by the Virginia Department of Highways and Transporta- tion. ~mployer/Community Group Program - Subscription service between northern Chesterfield County and employment centers in the Richmond area by contract between the employer/community association and the County, and between the carrier and the County, and subsidized by the Virginia Department of Highways and Transportation. He added furtl~er~,,that the budget included $20,000 for a staff person who would monitor the program. Mrs. Girone inquired if this person would hinder the program. Mr. Zook stated that this should not be a problem. Mr. Bookman inquired about van pooling. Mr. Zook stated he ,felt the Richmond Regional Planning District Commission would be investigating that type of program further. Mr. O'Neill stated that he felt no matter what program was initiated, subsidy bY the County government would become a reality. He stated further that he thought mass transit was for cities and oar pooling was for counties. Mrs. Girone stated that she had approximately !,000 people that she felt would support a bus system in her area. Mr. Dodd inquired if and why the James River Bus Lines, now that they can operate in the County, has not started up yet. Mr. Bookman stated he felt the Employer/Community Group Program would be best and would allow the people themselves to get involved to a greater extent. Mrs. Girone stated this was a grant for one year ~and users of the system could be t01d that i{ the pro, ram failed, '~he Con, tv will nc subsidize it after that tame. She stated that the amount Of cars on the road cannot travel across the Huguenot Bridge. Mr. O'Neill stated that the County was not developed enough for the need for mass transit as is being discussed. He stated that Petersburg had approached the County and asked for subsidy for the bus line into the Ettrick-Matoaca area and it is still operating without subsidy and it is the best paying route they have. Mrs. Girone stated she felt the Board would proceed with the next step towards this application for state aid but would like to eliminate the staff position. Mr. Zook stated he felt the position was needed to monitor the program and to meet with civic groups, etc. After further discussion of the matter, it was on motion of Mrs. Girone, resolved that the County submit the proposal with botch program~ included to the Virginia Departmer of Highways and Transportation for consideration as an innovative experimental mass transportation projeet in the Richmond/Tri-Citi~ area. Ayes: Nays: Mrs. Girone Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, it was resolved that the County submit only the proposal regarding Employer/Community Group Program to the Virginia Department of Highways and Transportation for consideration as an innovative experimental mass transportation project in the Richmond/Tri-Cities area. Ayes: Mr. Bookman. Nays: Mr. O'Neill, Mr. Apperson and Mr. Dodd. Abstention: Mrs. Girone stated she felt the entire proposal 79-290 9 oH. 10.A 10.B. 11. 12. should be submitted for consideration by the Virgini Department of Highways and Transportation. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the street light request on Brent~ood Circle, between Strathmore Road and Rothmoor Road with any associated costs being expended from the Dale District Street Light Funds. Vote: Unanimous Mr. McElfish stated the revised policy regarding street lights should be ready for Board consideration at the June 27, 1979 meeting. On motion of Mrs. Girone, seconded by Mr. Apperson, the Board: Increased Planned Budget Revenue account 111-1-30011-0641 Adult Activity Center by $2,200 and increased Planned Budget Expenditure accounts 111-1-09325-1101 Salaries and Wages-Regular by $500, 111-1-09325-2701 Rent-Office by $1,000, and 111-1-09325-3302 Vehicle Operation by $700. Increased Planned Budget Revenue account 111-1-00011-0615 Group Home Fee by $4,800 and increased Planned Budget Expenditure account 111-1-09322-4562 Furniture and Fixtures- New by $4,800. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Apperson, ithe Board increased Planned Budget Revenue account 768-1-00011-0702 Sale of Services and Supplies by $70,000 and increased Planned Budget Expense account 768-1-11690-3221 by $70,000. (Utilities Central Stores) Vote: Unanimous Mr. Dodd stated he askedbhat consideration of a $3,000 ddnaticn to the Chesterfield Quarterback League be placed on the agenda because he felt there had been a change in policy and he felt the Board should make policy. He stated this league had received a donation last year in the amount of $2,000 but had received a letter stating that no more such donations would be made in the future. Mrs. Girone stated that if a donation was approved for this group, then a letter should be sent to the other leagues such as Bon Air Bengals, the Bon Air-Southampton Quarterback League, etc. notifying them of this action so that they could apply for a donation as well. Mr. Dodd stated he thought the Chesterfield Quarterback League was over all leagues and that they produced income to help~ th~ small leagues and needed som~ financial assistance. After further discussion o{ the matter it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request for a donation by the Chesterfield Quarterback League be deferred until June 27, 1979, at which time a more detailed report should be available as to who the league is and represents, who else receives donations, etc. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Dodd, the Board deferred consideration of a request from the Convention and Visitors Bureau of the Chamber of Commerce for a grant in the amount.of $16,000 until June 27, 1979. Vote: Unanimous 79-291 14. 15. 16. 17. 18. Mrs. Girone stated she had been having some problems with zoning in her area , ~for example, when a man built a second _c~ellin~ on a parcel of land and is using it for a real estate sales office. She stated she thought a matter of this type should be brought 'before an ~elected body such as the Supervisors rather than to ~n appointed body such as the Board of Zoning Appeals. She added that this was a change in land use. Mr, O'Neill and Mr. Bookman stated they had not had any problems in their areas and this was one of the items the Board decided not to handle and had passed on to ~the Board of Zoning Appeals for their determination. Mr. Apperson inquired if the Board would try to change all ordinances every time momething a little different came up. Mr. O'Neill stated if the Board approved the changes as indicated on the proposed ordinance, then the Board would be hearing every case inV. olving a part-time beauty shop, etc. Mr. Micas stated that all conditional uses and special exceptions are both zoning decisions requiring legislative decisions. After further discussion of the matter, it was on motion of Mrs. Girone, resolved that mn ordinance relating to conditional uses and special exceptions be advertised for a public hearing on July 11, 19 79, at 3:00 p.m. Ayes: Nays: Mrs. Girone. Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Apperson, the Board recommended the ~following names to the Circuit Court Judges for appointment as Police Officers effective July 9, 1979: Thierry G. Dupius David L. Suda William N. Furr, Jr. Jeffrey E. Kling Richard K. Cox Joe Walton Atherton Steven J. Earhart Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved the following erroneous tax claims for payment: James Braxton Virginia B. Moss Capt. James, J. Lovelace, Jr. '~Landmark Builders, Inc. Alan Kent Mitchell Lee A. Hays Thelma S. August County Peddler License County Vehicle License Erroneous Personal Property (1978) County Vehicle License County Vehicle License County Vehicle License County Vehicle License $ 25.00 11.25 Vote: Unanimous 123.12 15.00 15.00 15.00 15.00 On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved an t~ivestock claim in the amount of $10.00 for Mr. Walter Neil Sydnor of 9741 Pasture Hill Road for the~'destructi of five fowl and a livestock claim in the amount of $10.00 for Mrs. Becky Wright of 5801 Cogbill Road for the destruction of two rabbits. Vote: Unanimous Mr. Meiszer distributed a copy of a report on tax relief for the handicapped in other areas. ,~ Mr. Meiszer stated the Highway Department had formally notified the County that the following road in~Southport had been taken into the State System effective June 1, 1979: 79-292 South~ort Southlake Court - Beginning at Southlake Boulevard (Route 1789) westerly 0.07 mile to a cul-de-sac. Length 0.07 mi. On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board appointed Ms. Jean Driskill, representing Matoaca District, and Ms. Barbara Ross, representing Dale District, to the Heritage Commission effective immediately and whose terms are at the pleasure of the Board. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board reappointed Mr. William F. Seymour and Mr. Curtis C. Duke to the Chesterfield Industrial Development Authority, effective July 1, 1979 until June 30, 1983. Vote: Unanimous On motion of Mr. Dodd, seconded by Mrs. Girone, the Board appointed Mr. Michael Dubus, representing Bermuda District, to the Appomattox BaSin Industrial Development Corooration for FY 1979. Vote: Unanimous On motion of Mr. Dodd, seconded by Mrs. Girone, the Board appointed Mrs. John S. Williamson, Jr., representing Bermuda District, to the Library Advisory Board for a period of three years. Vote: Unanimous Mr. Apperson informed the Board that Mr. David Meade White had resigned from the Chesterfield-Colonial Heights Social Services Board effective May 1, 1979. He added that the Board would appreicate having another lawyer appointed to this Board. It was generally agreed that Mr. Apperson should submit a name for appointment. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board instructed the County Administrator or his designee to call an organizational meeting of the Heritage Commission since all members had been appointed. Vote: Unanimous Mr. O'Neill acknowledged a letter received from the Honorable David E. Satterfield congratulating the County on the NACo achievement awards received for this year. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board authorized the Chairman mid G~unty Administrator to enter into a real estate sales contract with Whitepine Associates to purchase a parcel of land ContRizning approximately 1 acre of land located along the southern line of Virginia Pine Court running approximately 185 feet in an easterly direction from a lin extending southwardly from the western boundary of the parcel owned by Church of Jesus Christ Latter Day Saints, for a purchase price of $15,000. VOte: Unanimous 79-293 On motion of Mr. Dodd, seconded by Mr. Bookman, the Board went into Executive Session to discuss the acquisitic~ of real prog.ertv for public purpose. Vote: Unanimous Re convening: Mr. Meiszer reminded the Board about the public hearing to be helc on June 21, 1979, at 7:30 p.m. on the Airport Master Plan. On motion of Mr. Bookman, seconded by Mr. 'Dodd, the Board of Supervisors this day approved all claims presented to the County for the month of June, 1979, and authorized the County Treasurer to issue warrants, a copy of which is filed in the Treasurer's Of fi ce. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the Board adjourne at 5:10 p.m. Vote: Unanimous Nidholas M. Meiszer ~/? ' County Adminis trato ~r~//~ ~'. Merlin O'Neill, Sr. Chairman 79-294