07-11-1979 MinutesBOARD OF SUPERVISORS
MINUTES
July 11, 1979
Supervisors in Attendance:
Mr.. E. Merlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice-Chairman
Mr. J. Ruffin Apperscn
Mr. C. L. Bookman
Mr. Nicholas M. Meiszer
County Administrator
~uoervzsors Absent:
Mr. R. Garland Dodd
Staff in Attendance:
Mr. Janes Edmondson, Central Acctg. E~
Mr. Eh;mr Hodge, ~'_r. of b~nagement SE
Mr. Phillip Hester, Dir. of Parks ~md
_Recreation
Mr. C. G. Manuel, Asst. Co. Admin.
Mr. Steve Micas, County Attorney
Mr. Jeffrey Muzzy, Director of
~ty Development
Mr. Robert Painter, Utilities Dir.
Mr. Lane Rsmsey, Budget Director
The Board met at 11:30 a.m. and traveled to the Proctor's Creek
Treatment'~P].ant'' for a tour of the facility.
Mrs. Girone called the meeting to order at the Courthouse in
the absence of the Chairman at 2:10 p.m, (EDST)
Mr. Apperson gave the invocation.
On motion of Mr. Bookman, seconded by Mr, Apperson, the Board
approved the minutes of June 27, 1979, as amended.
Vote: Unanimous
Mr. Everett Covington, Resident Engineer with the Virginia
Department of Highways and Transportation, was present and
stated the Department was still repairing the numerous pot holes
in the roads in the County.
Mrs. Girone cited roads in her area which needed to be painted.
Mr. Apperson also stated Cogbill and North Chester Roads needed
to be painted. Mr. CovinKton stated the painting would be done
as soon as the workload permitted it.
Mr. Bookman stated that Route 360 is becoming more and more
dangerous as evidenced by the recent accident involving multiple
fatalities at its intersection with Courthouse Road. tie proposed
that a resolution be sent to the Highway Department regarding
the reduction of the speed limit. On motion of the Board, the
Virginia Department of Highways and Transportation is hereby
requested to study the possibility of reducing the speed limit
from 55 mph to 45 mph on Route 360 in the corridor that begins
in the vicinity,of Genito Road westwardly extending east to
approximately the Falling Creek area.
Vote: Unanimous
Mrs. Girone inquired about the l~ossibiiity of reducing the roadside bank
on Buford Road at the curve because of a site problem as requeste¢
by one of the landowners involved. Mr. Covington stated he had
discussed this but another landowner will not consent to the
reduction because it would make a slope on his property as well.
He stated there were other problems involved as well, including
money, manpower, etc, and he did not feel this was a highway
p rob lem.
79-331
Mrs. Girone stated that the Windsor Forest Civic Association
had approached her regarding a traffic light on Route 147 between
Robious Road and Route 60. Mr. Covington stated he thought a
study had been made and denied for a light Jn this area. After
further discussion of the matter, it was on motion of Mrs. Girone
seconded by Mr. Bookman, resolved that the Virginia Department of
Highways~ and Transportation be requested to study Route 147 betwe(
Robious Road and Route 60, in the vicinity of Featherstone,
for the possibility of installing a traffic light.
Vote: Unanimous
Mrs. Girone mentioned that the soeed limit in Midlothian Village
Route 60 had not been reduced. She inquired if anytdecision had been made for
Pmahite Parkway. Mr. Covington stat~d he had not received any informati
Mrs. Girone inquired about progress on Route 288. Mr. Covington
stated one public hearing was delayed and it should be reschedulec
in the near future and everythin~ will be delayed from the ori~n~
s che duie.
On motion of Mr. Apperson, seconded by ~{r. Bookman, the Board
approved and authorized the County Administrator to execute
any necessary documents for the following water contract:
W79-36CD/6(7)9362 Briarclifff, Section 2 and a portion
of Heatheridge, Section 2
Developer: Realty Industries, Inc.
Contractor: Stamie E. Lyttle Co., Inc.
Estimated Contract Cost: $123,049.00
Estimated County Cost: $ 61,778.00 (Cash Refund)
Code: 380-1-69362-7212
and further the Board appropriated $61,778.00 from 563 Surplus to
380-1-69362-7212.
Vote: Unanimous
It was generally agreed to defer consideration of Water Contract
W79-41CD/6 (7) 9412 until later in the day.
Mr. Bruce Kimble, Asst, Co. Attorney, >Ir. Bolling ~oodwyn and
?!r. Larry Loving of Marsh and McLennan, Inc. were present to
disg~ the utility system self insurance program. Mr. Kimble
presented the Board with a report outlining recommendations
which were felt to be in the best interest of the County.
Mrs. Girone stated that all Board members were not present and
inquired if ,.this ,matter should be deferred, The Board members
present indicated they felt the matter could be acted on in the
absence of Mr. O'Neill and Mr. Dodd. The Board agreed with the
recommendations presented. Mr. Kimble stated each reco~nendation
should be considered separately.
On motion of Mr, Apperson, seconded by Mr. Bookman, the Board
authorized staff to renew the present dam coverage for an
additional year.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized staff to advertise for bid difference in dif=erence in conditic~
insurance to insure against exclusion~ contained in Home All Risk Policy..
These exclusions are damage relating to flood, earthquakes, and
backing up of pipes.
Vote:
Policy Limits:
Deductib les:
Unanimous
.$2, ooo, ooo
$ 50,000 All Risk
100,000 Flood
200,000 Earthquake
79-332
III.
On motion of Mr. Bookman, seconded by Mr. Apoerson, the Board agreed
to accept the reconnmndation of staff that the ~ioan in the anotmt of $525,000
previously transferred from the Utility Insurance Fund to 573 Sewer Improvenmn
Rmplacement and Extension Fhnd be cancelled mad not be refunded to the Utility
Insurance Fund.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
author~ze'~j staff to purchase National Flood Insurance for
specified properties within the flood plain which ~is legally
required for the Falling Creek Sewage Treatment Plant, and other
sites. The coveraje'is to be as follows:
Policy Limit:
Deductible:
$100,000 per location
$ -0-
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized staff to maintain two separate reserve funds, $250,000
for the water system self insurance and $250,000 for the sewer
system self insurance.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized the transfer of funds in excess of $250,000 each from the
water insurance ~md sewer insurance funds as of June 30, 1979 to the original
source of funds which figures are $366,933~(water) and $9,568.21 (sewer).
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr o Apperson, the Board
authorized the transfer of $366,993.00 (water) and $9,568.21 (sewer) whicih was
transferred to the original source of funds and was the excess of $250,000 each
from the water and s~er insurance funds to the appropriate water and sewer
construction funds.
Vote: Unanimous
Mr. O'Neill joined the meeting.
On motion of Mrs. Girone, seconded by Mr. Apperson, the
Board appropriated from 573 Surplus $8,415.86 to
(a) 380-1-78371-4393- $4,073.14 and (b) 380-1-78371-2142-
$4,342.72, Midlothian Fire Station Sewer Project.
Vote: Unanimous
Mr, Welchons stated the cost of the total project will be approxi-
mately $85,000 with the developer contributing $9,600. The
remainder will come from utilities and the General Fund. Mzs. Girone
stated she thought the Fire Department had $50,000 budgeted in
their account for this project. Mr. Welchons was asked to check
into this matter. (Midlothian Fire Station Sewer Project).
Mr. Bookman excused himself from the meeting.
On motion of Mr. Apperson, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to execute
necessary documents for the fOllowing water contract:
W79-41CD/6(7)9412 Great Oaks - Section 2
Developer: Great Oaks Corporation
Contractor: Bookman Construction Company
Estimated Contract Cost: $55,558.75
Estimated County Cost: $ 5,771.50 (Refund throughccrm~cti~
Code: 366-1-11684-7221
7ore: Unanimous
79-333
Mr. Bookman returned to the meeting.
On motion of Mrs. Girone, seconded by Mr. Apperson, the Board
authorized the Right of Way Engineer to negotiate with Mr. and
Mrs. William K, Post, Jr. to acquire an easement across their
property located along }iidlOthian Turnpike (west of Grove Road
extended) for the developers of the Route 60-147 sewer project
and if the appraised value of $68.00 is refused the County
Attorney is hereby authorized to institute condemnation proceedin
against the following property owners if the amount as listed
opposite their names is not accepted. Be it further resolved
that the County Administrator notify the said property owners
by registered mail of the intention of the County to 'enter upon
and take the property which is to be the subject of said
condemnation proceedings. An emergency existing, this resolution
shall be and it hereby is declared in full force and effect
immediately upon passage.
William K., Jr, and
Dorothy C. Post
Route 60-147 Sewer Project
$68.00
Vote: Unanimous
IV.2.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
denied the counteroffer from Mrs. Eva N. Wooldridge in the
amount of $800.00 for a water easement across her property at
1512 Bon Air Road in Midlothian District and further the
County Attorney was authorized to institute condemnation
proceedings against the following property owner if the amount
as listed Opposite her name is not accepted. Be it further
resolved that the County Administrator notify the said property
owner by registered mail of the intention of the County to enter
upon and take the property which is to be the subject of said
condemnation proceedings.
Mrs. Eva N. Wooldridge
Vote: Unanimous
Water Easement, Old
Bon Air Road area
$150.00
On motion of Mr. O'Neill, seconded by Mrs. Girone, the Board
denied the counteroffer from Marie P. Venner in 'the amount of
$4,000 for a water easement across her property along River Road
in Matoaca District and further the County Attorney was
authorized to institute condemnation proceedings against' ~he
following property owner if the amount as listed opposite her
name is not accepted. Be it further resolved that the County
Administrator notify the said property owner by registered mail
of the intention of the County to enter upon and take the
property which is to be the subject of said condemnation
oroceedings. -~
Marie P. Venner
Vote: Unanimous
Water Easement, River Road
$395.00
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
authorized the Chairman and County Administrator to execute a
deed conveying Burrundie Drive to Mr, and Mrs. Gregory T.
Gwaltney and Mr. and Mrs. E. Davis Martin, Jr. for $1 00 token
cons ider at i on.
Vote: Unanimous
79-334
o
IV.5.:
VI.
6.A.
6~B.
6.C.
o
On mction of Mr. O'Neill, seconded by .~.{r, Bookman, the Board
authorized the County Administrator to accept on behalf of the
County a deed of dedication from Fred B. Tatum and Ethel L. Tatum
.for the extension of Cherry Street in Matoaca District.
Vote: Unanimous
Mr. Painter presented the Board with a list of developer water
and sewer contracts executed by the County Administrator°
Mr. Painter reminded the Board of the Senate Subcommittee meeting
in No~folk on July 16, 1979 regarding th,_= use of asbestos pipe.
Staff was authorized to attend.
It was generally agreed to defer cons'ideration of general fund
acquisiticms until later in the day.
It was generally agreed to defer consideration of a request
for reimbursement for drainage improvements for the Matoaca
Manor subdivision until August 8, 1979.
Mr. Bookman stated he was concerned only one bid had been
received for providing water, sewer and road access to Court
B, Whitebark Terrace, Mr. Muzzy stated that this was a small
job and they had four companies receive bids. After further
discussion of the matter, it was on motion of Mr. Apperson,
seconded by Mr. Bookman, resolved that Piedmont Construction be
m~arded a contract in'the anount of $26,469.50 for the construction
of road access, and water and sewer lines for approximately 200
feet from Whitepine Road to Court B, Whitebark Terrace.
Vote: Unanimous
)n motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized the Treasurer to increase the Petty Cash Fund for
Zommunity Development in the name of Jeffrey Muzzy, Director,
from $50 to $75.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr, Apperson, the Board
declared Fire apparatus Units #132 and #138 as surplus equipment
and authorized the County Administrator to negotiate sales and
accept best offers on behalf of the CountF.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
authorized the Nursing Home to write off the following amounts
on the accounts of the listed patients as uncollectible accounts
receivable:
Lillian Crews
Helen B. Smith
Joseph C. Harris
$10.32
79.69
26.00
Vote: Unanimous
Mr. Bookman inquired why the request from John Tyler Community
College had come this late in the budget year and if this were
~ annual contribution. There was some question as to what
other jurisdictions were doing and if this was required. After
further discussion of the matter, it was on motion of Mr. Bookman,
79-335
10,
11.
seconded by Mr. Apperson, resolved that this request be deferred
until August 8, 1979, to allow time for the questions raised to
be answered.
Vote: Unanimous
On motion of Mr, Apperson, seconded by Mr Bookman, the Board
app=oved payment of the following erroneous tax claims:
Hospital Corp. of America
Betty W. Sparr~ T/A
Vaughan Clark
Central National Bank
Framcis D. English, Jr,
Albert Abrarmon, et al.
Vepco
Erroneous Assessment - 1979
Erroneous Assessnmnt - 1979
Bank Stock Assessment - 1978
Erroneous Assessment - 1978
Erroneous Assessment - 1979
$ 514.50
144.00
324.27
104.04
2,808.75
45.00
Vote: Unanimous
Messrs. Elmer Hodge, Lane Ramsey and Jim Edmondson were present
to discuss fiXed assets. Mr. Hodge explained that the Auditor
of Public Accounts was now requiring that all fixed asset
accounts be included in the audit. He stated that in the past
the County had gotten an exception and the auditor excepted it
but he will be requiring this as of July, 1980. He stated this
would have to be done for all the enterprise funds such as the
Nursing Mome, Airport, and Utilities accounts. He stated the
General Fund account was optional as to whether or not inventory
depreciation was itemized. He stated that this would be good
for the County in that the County does not currently have any
record of property and its value. Mr. Edmondson st'ated the
benefits of the program would be: 1. there would be a systematic
accountability of property; 2. it would improve the County's
position in the security market; 3. it would assist in establishing
rates; 4. it would aid in managing insurance programs; 5.. it
would provide data for repair vs. replacement decisions; and 6. it
would provide replacement budgeting. He stated the cost of the
program would be approximately $98,000 which proposal was received
from Marshall and Stevens, Inc. who are professional appraisers.
He stated the County would have to determine needs, establish
policies and pr,',cedures, design supporting computer programs,
conduct a physical inventory, create a computer master file, train
personnel, perpetuate the program and evaluate its useful life.
Mrs. Girone stated she felt an inventory of County property
was needed in case of a fire, the County would find it diffigult
to account for all.,~ that was destroyed. Mr, Apperson stated he felt
the County should not be mandated into doing this inventory in
the middle of a budget year without any funds. He added $100,000
would be felt and that perhaps the Auditor of-Public Accounts
should give localities a longer time period in which to accomplish
this. He stated he felt it was a needed program but he did
not feel the County should be made to do it at this time. He
added he did not feel an inventory of the County would improve the
bond rati~ng .which the County now has of AA to a AAA rating.
Mr. O'Neill stated he felt an inventory of the County's assets
was needed and that by waiting, it would only cost more next year.
He stated further that the Municipal League and Virginia Associati~
of Counties ought to be more involved in what is being mandated
and try to stop some of these programs. He added that the citizen~
are blaming local government for rising costs when the General
Assembly is allowing additional mandated programs each year. He
asked that staff ascertain what other counties are doing.
Mrs. Girone suggested that since all Board members were not
present, perhaps this matter should be deferred. After further
discussion of the matter, it was on motion of Mrs. Girone,
seconded by Mr. Apperson, resolved that this matter be deferred
until August 8, 1979.
79-336
VI. 1.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr..Apperson, the Board
of Sup.ervisors thisi~day approved all claims presented to the
County for the month of July, 1979, and authorized the County
Treasurer to issue warrants,, a copy of which is filed in the
Treasurer's Office.
Vote: Unanimous
Mr. Meiszer acknowledged a letter from Mr. Bob Carlson, Chairman
of the Mental Health/Mental Retardation Services Board asking
that the Board meet with them to discuss various items of
interest including the budget process. It was generally agreed
that the Board would set a date at its meeting on July 25, 1979.
On motion of Mrs. Girone, seconded by Mr. Apperson, the Board
publicly congratulated Mr. Michael D. Morgan of ?~d].othian District fo
his recent selection by the Advertising Club of Richmond as
"Ad Person of the Year" and ~further'~the Board authorized the
County Administrator to write a letter aongratulating him and
advising him of this action.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
appointed Mr. C. H. Clark~ to the Citizens Advisory Transportatior
Committee, effective immediately until July 31, 1979.
Vote: Unanimous
Mr. O'Neill acknowledged receipt of a letter from Mr. Harold
King, Highway Commissioner, in .answer to a letter from the County
regarding Powhite and a copy of the Environmental Impact State-
mmnt in which he stated he would not be sending Ricb_mond or (hesterfield a copy
at this time.
Mrs. Girone stated that Senator John Warner is. meeting with'.~
various local governments on August 8, 1979 and had asked that
the Board meet with him about 2:00 p,m. After further discussion
of the matter, it was on motion of Mrs. Girone, seconded by
Mr. Bookman, resolved that the Board meet with Senator John
Warner at 2:00 on August 8, 1979 and that the Board meeting
begin at 10:00 a.m. for County business.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
went into Executive Session to discuss land acquisition and
legal matters with the County Attorney.
Vote: Unanimous
Re convening:
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
authorized the County Att, Orney to institute condemnation proceed-
ings against the following property owner if the amount as
listed opposite his name is not accepted. Be it further
resolved that the County Administrator notify the said property
owner by registered mail of the intention of the County to
enter upon and take the property which is to be the subject of
said condemnation proceedings. An emergency existing, this
resolution shall be and it hereby is declared in full force and
effect in-~,ediately upon passage.
79-337
VI. 2.
VI. 3.
13.
Edward J. Willis, Jr.
Vote: Unanimous
3.63 acres north of Robious
Road, P~creational Facilities
$39,900
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
deferred indefinitely consideration of a counteroffer from
Mr. David L. McKenney for the purchase, of a parcel of land
containing 0.70 acres north of Robious Road between Settler's
Landing Subdivision and .greenfield Subdivision in Midlothian
District.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
denied the counteroffer from Mrs. Mary R. Adcock in the ~amount
of $15~000 per acre for the front 43 acres with the condition that she retain
remaining 10 acres and be allo~ed to hav~ rezoning for office buildings £or
the County offered to pur~e 53.89 acres along Robious Road and Old Farm Road
for $4~0,342 and further authorized the County Attorney to institute
proceedings against the follc~ing property owner if the amount as listed opposit
her nauru is not accepted. Be it further resoled that the County AJn~J~stra~r
notify said property owner by registered mail of the intention of the Cx~nty to
enter upon and take the property which is to be the subject of said
condemnation proceedings. An em.~rgency existing, this resolution shall be ~d
it hereby is declared in full force and _effect immediately upon passage.
Mrs. Mary R. Adcock 53.89 acres along Robious Road
and Old Farm Road,
Recreational Facilities $420,342
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
increased Planned Budget Expenditure code 330-1-92170-4251 Jail
Window installation by $1,400 and decreased 111-1-31400-4123
General Fund Contingency account by $1,400.
Vote: Unanimous
Mr. Meiszer noted that he had been contacted by the Richmond
Regional Planning District Commission and instead of three alter-
nates for the three elected officials appointed to the Commission,
only one was allowed. It was generally agreed to discuss this
at the Commission meeting which would be July 12, 1979.
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
refused to exercise its option to purchase property owned by
Frank Jones and better known as 7714 Whitepine Road, thereby
releasing the seller to consumate the sale with the purchasers.
Vote: Unanimous
Mr. Meiszer stated the Highway Department had formally notified
the County that the following additions to and abandonments from
the Secondary System had been accomplished effective as indicated:
Additions:
Salisbury, Lakeside Section (July 1, 1979)
Castlebridge Road - Beginning at intersection with
Oakengate Road, State Route 1206, thence 0.18 mile
southerly to tie into existing Castlebridge Road
(State Route 1025).
Lemgth
0.18 mi.
79-338
Salisbuny, Lakeside Section (continued) Length
12.
Hailsham Circle - Beginning at its intersection with
Oakengate Road (State Route 1026) thence 0.15 mile
southerly, thence 0.09 mile easterly, thence 0.18
mile northerly to intersection with Oakengate Road
(State Route 1026).
Cedar Acres (July 1, 1979)
Cedardale Lane - Beginning at its intersection with
Hopkins Road (State Route 637), thence easterly 0.18
mile to its intersection with Brookshire Drive
(State Route 2294).
AmberWood, Sections 1 and 2 (July 1, 1979)
Beechgrove Drive - Beginning at its intersection with
Beach Road (ROute 655) and going 0.20 mile northerly
to a temporary turnaround.
Ambridge Road - Beginning at its intersection with
Beach Road (Route 655) and going 0.24 mile northerly
to a cul-de-sac.
Mayfair Estates, Section C (July 1, 1979)
Dunraven Road - Beginning at the end of state
maintenance (Route 2081) southerly 0.06 mile to inter-
section with Lumlay Road, thence southerly 0.20 mile
to a temporary turnaround.
0.42 mi.
0.18 mi.
0.20 mi.
0.24 mi.
0.26 mi.
Ab andonment
Route 2022 (Burrundie Drive) - Beginning at a point on
Thurloe Drive 0.05 mile north of Route 1788 and extenda'
ing eastwardly to a distance of 0.03 mile in Section 3
of the Southampton Acres Subdivision. 0.03 mi.
Mr. Meiszer informed the Board of appointments which were
outstanding and presented them with a report on t~he cross-connection
and badkflow prevention control program.
Mr. Phillip Hester gave the BOard a presentation on the
progress being made on various park sites ink,the districts and
displayed the layouts of each. He also answered questions from
the Board regarding the park facilities, the school park sites
and what was planned for each. and when completion was axpected.
Mr. Book,nan inquired about the soccer team which has been started
in the County. Mr. Hester stated that contrary to what has been
stated, the County Department of Parks and Recreation Department
did not organize and Will not finance or operate ~ the ' soccer
Program in the County.
Mr. Apperson excused himself from the meeting.
Mr. Bookman inquired had the Parks and Recreation Department
been involved. Mr. Hester stated ~h~y did have representation
at one of the organizational meetings just~to see what
direction tR~s program was taking. He added that people who
do not understand what is going on have gotten their facts
confused but the president of the Quarterback League knew the
County was not involved.
79-339
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
aWarded the engineering services contract for the County Jail
addition to Thomas W. Cockerell in the amount of $13,000 and
authorized the County Administrator to execute any necessary
documents, all of which are subject to the County Attorney's
approval.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
authorized the Chairman and County Administrator to execute a
purchase agreement with B. R. Bailey, Raymond T. Holmes, Jr. and
M. Douglas Payne to purchase approximately 1.43 acres at the
Chesterfield County Airport Industrial Park located at the
southern intersection of Virginia Pine Court and Whitepine Road
for $15,000 per acre.
Vote: Unanimous
On motion of Mr. Bookman~ seconded by Mrs. Girone, the Board
adjourned at 5:55 p.m.
Vote: Unanimous
INic~holas M. Meiszer /~
I~County Adminis trato~.Zj?
E. Merlin O'Neill, Sr. ! '
Chairman
79-340