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08-08-1979 MinutesBOARD OF SUPERVISORS MINUTES August 8, 1979 Supervisors in Attendance: Mr. E. Ymrlin O'Neill, Sr., Chairman Mrs. Joan Girone, Vice Chairman Mr. J. Ruffin Apperson Mr. C. L· Bookman Mr. R. Garland Dodd Staff in Attendance: Mr. Steve Micas, Co. Attorney Mr. Jeffrey Muzzy, Dir. of Connmnity Developm~mt Mr. Robert Painter, Utilities Ms. Jean Smith, Social Services Director Mr. Lynn Wingfield, Personnel Assistant Mrs. Girone called the meeting to order at the Courthouse at 10:10 a.m. (EDST) in the absence of the Chairman. Mr. Dodd gave the invocation. On motion of Mr. Bookman, seconded by Mr. Apperson, the minutes of July 11, 1979 were amended and the minutes of JulY 25, 1979 were approved as amended. Vote: Unanimous Mr. Everett Covington, Resident Engineer with the Virginia Department of Highways and Transportation was present. He stated the intersection of Route 10 and Lori Road was being studied again as to the possibility of installing a traffic light. He stated that should this be approved, the County may be asked to eliminate the drive coming into the front parking lot at the intersection. The Board agreed that this could be closed at the appropriate time. Mr. Bookman inquired if anything had been decided about the speed limit on Courthouse Road. Mr. Covington stated he would check into the matter. Mr. Bookman inquired aboUt the traffic light at Route 10 and Cogbill Road. Mr. Covington stated the money is in this.year's budget but it may not be accomplished prior to Christmas but it is scheduled. Mr. Bookman thanked Mr. Covington for the needed improvements on Turner and Elkhardt Roads which had been accomplished. Mr. Apperson asked if the condemnation case against the Spencer's for Route 288 indicated this construction would be delayed further. Mr. Covington stated this was a possibility and the two new alternatives being studied could move the public hearing up until Spring, 1980. Mr. Bookman stated most of the right-of-way had been obtained and asked that the Board be given a dollar figure on the money spent on this right-of-way. Mrs. Girone asked that a map also be prepared indicating which property was owned by the County and the state regarding this right-of-way. Mrs. Girone inquired when the Powhite Public Hearing would be held. Mr. Covington stated probably next year. Mr. O'Neill joined the meeting. Mrs. Girone inquired about the Laburnum crossing. Mr. Covington stated this was just being reviewed at this time. Mrs. Girone stated she had seen that money had been appropriated to look int© this matter. Mr. Covington stated funds were in the budget for primary roads this year for this project. The Board asked that a copy of this budget be distributed to each member. 79-372 _r. 3 I. o III. o Mr. Apperson stated the Transportation Committee at the last meeting did vote in favor of the 295/288 original concept and the Highway Department objected but it was passed by the majority. Mr. Dodd inquired when the "No U-Turn" sign would be installed on Route 10 at Old Stage Road. Mr. Covington stated he understood this had been done but he would check into it. Mr. Dodd voiced some concern regarding the disappearing sidewalks in Chester with new construction. Mr. Covington stated he was not aware of this but he would look into the matter. Mr. Dodd stated he would like to see the sidewalks remain with curbing. Mr. Dodd stated he appreciated the work the Highway Department did repairing potholes in the Chester area but indicated some still exist. On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board approved a contract with Roy F. Weston for engineering services for rehabilitation of the E-ttrick water and sewerage systems in the amount of $119,500 and authorized the County Administrator to execute this agreement on behalf of the County and further the Board transferred $119,500 from 380- 1-79101-4393 to 380-1-79101-2142. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved the request of Mr. C. L. Rudolph and cancelled invoice no. 2923 in the amount of $4,257.07, Water Contract W74-32C, because of misunderstandings between the developer and the County as to who would pay for this cost and since there was no written agreement outlining payment executed. Vote: Unanimous Mr. Bookman excused himself from the meeting. On motion of Mr. Dodd, seconded by Mrs. Girone, the Board denied the request from Mr. Laughon for refunds for oversize water mains in the Bermuda Industrial Park because of the necessity for required fire flow for protection in this area. Ayes: Mr. O'Neill, Mrs. Girone and Mr. Dodd. Abstention: Mr Apperson because he did not agree with this. Mr. Dodd expressed some concern regarding the Fire Department bringing requirements to the Utilities Department for the water system. He stated he had some problems with this method. Mrs. Girone stated that perhaps money for this type of requirement should come from the Fire Department's budget. It was generally agreed that the representatives from the Utilities and Fire Departments should meet with Mr. Meiszer to discuss this matter and have any necessary budget preparations ready for next year's budget. ~r. O. S. Hastings, Jr. was present and requested approval o use a private pump station and pump to the six inch ewer line rather than for the County to allow additional ewer connections to the six inch line. Mr. Painter stated the Utilities Department recommended approval of this revised request subject to five conditions. Mrs. Girone asked Mr. fastings if the conditions were agreeable and he indicated ~hey were. After further discussion of the matter, it was ~n motion of Mrs. Girone, seconded by Mr. Apperson, resolved 79-373 ,o o VII. o VII. 2. that Mr. Hastings be allowed to use a private pump station and pump to the six inch line subject to the following conditions: The pump station and force main be constructed and maintained without cost to the County. The force main discharge into the manhole which has an 8 inch outfall. The system be designed for easy connection to the gravity system, when available. The owner connect to the gravity system at the owner's cost when the gravity system is available. The County's responsibility to maintain the existing 6 inch sewer be limited to the section downstream from the connection for the Bank of Chesterfield. Vote: Unanimous Mr. Bookman returned to the meeting. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved the request of Mr Charles E· Payne to extend sewer service to his home at 6555 Ironbridge Road provided Mr. Payne pays the cost of the extension which is $3,600, which cost includes the sewer connection fee. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board made the following adjustments of appropriations for water and sewer projects: Bellwood Drive-In Theatre Sewer - S79-2CD. Unappropriate from 380-1-79022-7212, $230.00 to 573 Fund Balance. Lake Genito, Section "A" - W79-52CD. Unappropriate from 380-1-69522-7212, Fund Balance $111.20 to 562 Sloan Drive - W79-11C. Unappropriate 380-1-69111-4393, $11.77 to 563 Fund Balance. Salisbury Drive - W78-16C. Unappropriate from 380-1-68161-4393, $3,662.90 to 563 Fund Balance. o Land-O-Pines - W79-5C. Unappropriate from 380-1-69051-4393, $1,382.31 to 563 Fund Balance. Vote: Unanimous Mr. Painter presented the Board with a list of developer water and sewer contracts approved and executed by the County Administrator. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the extension of sewer to the Morrissett Funeral Home provided that Morrissett Funderal Home pay the cost of the sewer extension, pay a $1,200 sewer connection fee per acre for the acreage now used, and the County refund Morrissett Puneral Home from the sewer connection fee up to the cost of the extension to serv~ 79-374 o VIII. 1. o VIII. 2. 4.A. 4.A, the property, consistent with County policy and ordinance, S79-76CD. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board delayed discussion regarding an offer to purchase 92.755 acres from M. Lacy Fendley, Jr. and Mr. J. P. Pritchard for a County landfill. Vote: Unanimous Mr. Bookman excused himself from the meeting. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board authorized Right-of-Way staff t° negotiate with Mr. and Mrs. Thomas L. Womack for a 30 ft. right-of-way and utility easement from the beginning of the Womack's property to the end of the existing paved road and a 40 foot right-of-way and utility easement from the existing paved road to the Dense Wood Hills Subdivision; and further if negotiations fail, staff is authorized to proceed with condemnation with the stipulation that the developers execute a contract with the County agreeing to pay all costs involved in the acquisition and/or condemnation of this property which they have requested that the County aid them in acquiring. Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. Abstention: Mr. O'Neill. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved a street light at the intersection of Trabue Road and Brixham Drive with any associated costs to be expended from the Midlothian District Street Light Fund. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board deferred consideration of a street light request at 1600 Edgewood Drive until August 22, 1979. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Hickory Court, Willowdale Drive, Willowdale Court and Ravensbourne Drive in Hickory Hill Estates, Sections C and D, Matoaca District. Upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr. Dodd, it is resolved that Hickory Court, Willowdale Drive, Willowdale Court, and Ravensbourne Drive in Hickory Hill Estates, Sections C and D, Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Hickory Court, beginning at the intersection with Hickory Road, State Route #628 and running south .06 mile to the end of the cul-de-sac; Willowdale Drive, beginning at the end of Willowdale Drive, State Route 1171, Section B and running southwesterly .07 mile to the intersection with Willowdale Court; Willowdale Drive, running southwest from Willowdale Court .05 mile to Ravensbourne Drive intersection. Willowdale Drive, running southwest from 79-375 Ravensbourne Drive .03 mile to a temporary turnaround. Willowdale Court, running northwest .07 mile from the intersection with Willowdale Drive and ending in a cul-de- sac; Ravensbourne Drive, beginning at Ravensbourne Drive, State Route #1169, Section B and running .18 mile southeast to intersection with Willowdale Drive, Section D. These roads serve 69 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 foot right-of-way for all of these roads. This section of Hickory Hill Estates is recorded as follows: Sections C and D, Plat Book 18, pages 71 and 72, January 27, 1972. Vote: Unanimous This day the County Environmental Engineer, accordance with directions from this Board, made report in writing upon his examination of Huntingcreek Drive, Rainwater Road, Rainwater Court, Retriever Road, Buttermint Drive and Windingrun Lane in Huntingcreek Hills, Section B, Dale District. Upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr. Dodd, it is resolved that Huntingcreek Drive, Rainwater Road, Rainwater Court, Retriever Road, Buttermint Drive and Windingrun Lane in Huntingcreek Hills, Section B, Dale District, be and they hereby are established as public roads. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Huntingcreek Drive, State Route 1930, beginning where State maintenance ends and goes .07 mile westerly to intersection with Rainwater Road then .04 mile westerly to tie into Section C; Rainwater Road, beginning at its intersection with Huntingcreek Drive and going .15 mile northerly to intersection with Rainwater Court, then .20 mile northwesterly to intersection with Retriever Road; Rainwater Court, beginning at its intersection with Rainwater Road and going .05 mile northerly to a cul-de-sac; Retriever Road, beginning at the intersection with Rainwater Road and going .04 mile westerly to tie into Section C. Retriever Road, beginning at the intersection with Rainwater Road and going easterly .16 mile to intersection with Butter- mint Drive then .11 mile easterly to intersection with Windingrun Lane; Windingrun Lane, beginning at the intersection with Retriever Road and going .03 mile northerly to a temporary turnaround, also running southerly from the intersection of Retriever Road for .01 mile where it ties into existing Windingrun Lane, State maintained road State Route #1919; Buttermint Drive, beginning at the intersection of Retriever Road and running southerly for .03 mile tieing into existing Buttermint Drive in Section A of Huntingcreek Hills. These roads serve 98 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads except Huntingcreek Drive which has a 60 ft. right-of-way and Rainwater Court which has a 40 ft. right-of-way. This section of Huntingcreek Hills is recorded as follows: Section B, Plat Book 30, Pages 54, 55 and 56, 1/27/78. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Groundhog Drive in Edgehill Townhouses, Section A, Midlothian District. Upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr. Dodd, it is resolved that Groundhog Drive in Edgehill Townhouses, Section A, Midlothian District, Be and it hereby is established as a public road. 79-376 4.C. And be it further resolved, that the Virginia Department of'Highways and Transportation, be and it hereby is requested to take into the Secondary System, Groundhog Drive, beginning at its intersection with Old Bon Air Road, State Route 718, and going .16 mile northerly to a dead end.~ This road serves 40 units. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads. This section of Edgehill Townhouses is recorded as follows: Section A, Plat Book 19, Pages 8 and 9, May 9, 1972. ~ote: Unanimous ~r. Bookman returned to the meeting. Mr. Charles Townes, representing the developers of Matoaca Manor, requested reimbursement for oversizing culverts in this subdivision. He stated the developers did oversize the lines With the understanding from a previous County Engineer that the Board would consider reimbursement for the extra sizing. County staff recommended against paying for this oversizing because the original drainage plan did not include the area that should have been served. After further discussion of the matter, it was on motion of Mr. O'Neill, seconded by Mr. ApPerson, resolved that the developers be reimbursed $10,748.88 for drainage improvements in Matoaca ~anor which funds are appropriated from the General Fund Contingency. Vote: Unanimous ~r. O'Neill excused himself from the meeting. ~r. Dodd stated he felt the Board should discuss the requirement pf 100% for Subdivision Improvement Bonds. Mr. Micas stated that the law read that the Board could approve the specificsuretyfor the bonds, but this did not relate to discretion as to whether ~r not there would be surety. Mr. Micas stated that the County ~as been working with the developers and in actuality, the ]ounty normally receivesonlyabout 4~/o of the total construction ~osts because major portions are completed prior to the bond ~eing required. Mr. Dodd stated the homeowners are the people Tho are experiencing financial costs because the developer is ~assing the additional cost on to the home purchasers. Ir. Apperson excused himself from the meeting. ~r. Bookman stated he was concerned that the County Attorney ~as the only one who could approve the bonds because if hewas ~ot in, t~e developer was delayed. Mr. Micas assured the Board ~hat these matters were expedited as quickly as possible. ~r. Dodd stated he felt the County Attorney's ruling on what ~he Board could approve (be it either the surety or the policy) ~as debatable and suggested the Board receive an Attorney General's ~pinion. Mr. Muzzy stated the process is working in the County ~nd is flexible. He added that this is being done for the ~rotection of the County. Mr. Bookman inquired if the surety ~ould be reduced. Mr. Micas stated surety means 100% but ~gain stated that it is very rare when 100% is required because ~ortions of the work has been completed. After further [iscussion, it was generally agreed to defer this matter. Ir..O'Neill returned to the meeting. 79-377 Mr. Bookman stated that the Board voted not to proceed with any transportation plan in June but he would like the Board to consider the Employer/Community Program for one year through aid from the State. Mr.. Muzzy inquired if that included the position because the greater the involvement, the more 'likely the program was to succeed. It was generally agreed by the Board that the position would not be included in the request. Mrs. Girone stated that she felt more was needed in the County in the way of mass transit but at leagt this would provide something. Mr. Muzzy stated he had spoken with the Highway DePartment and they would consider requests after the deadline on a first come, first serve basis. After further discussion of the matter, it was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the following resolution be adopted: Whereas, State funds have been appropriated by the General Assembly to initiate experimental mass transportation and ridesharing projects in the Commonwealth of Virginia (Chapter 850, Budget 621 of the 1978 Acts of the General Assembly); Chesterfield County Board of Supervisors requests tha~ the Virginia Department of Highways and Transportation~ a~ the administrator of the program, consider the enclosed proposal for an innovative, experimental mass transportati~n project in the Richmond/Tri-Cities area for Employer/Community Cooperation. And if the proposal is found to be acceptable, the staff of Chesterfield County Department of Community Deve]~o?~ent will work with the staff of the Department to develop an in~ depth project scope of work. Chesterfield County Departmen~ of Community Development realizes that the project may be funded up to 100% of the capital and operating costs for one year and cannot be undertaken until it is approved by the Virginia Department of Highways and Transportation Commission. : Unanimous 5.A. . Dodd stated he was interested in having a report prepared the August 22, 1979 meeting regarding CETA. He stated felt Chesterfield County might want to consider withdrawing the program motion of Mrs. Girone, seconded 'i~y Mr. Dodd, the Board iated $3 455 from the Gen..~al Fund contingency account o John Tyler Community College as the County's share of the 979~-80 Local Funds Budget~ : Unanimous A1 Wynne, Director of Mental Health and Mental Retardation ;ervices, stated that the Chapter i0 Services Board would like the Board to defer this resolution regarding ASAP so ~hat the Board of Supervisors could have the benefit of ~heir input. He stated they were concerned with how these ~eople were treated. Mrs. Girone stated this program was iated from a Criminal Justice standpoint rather than from ~ealth situations. She stated that both groups could get ~ogether and discuss matters of mutual concern with representa- zves of the Courts system. After further discussion of the ~atter, it was on motion of Mrs~ Girone~ seconded by Mr ookman resolved that the ~ ol~o~-zng resolution be adopted: Whereas, the Common~ea!th of Virginia in the interest f highway safety has provided for probation, education, and ehabilitation of persons charged with a violation of Section 8.2-266 of the Code of Virginia, and 79.~378 Whereas, Section 18.2-271.1 of the Code of Virginia authorizes any county, city, town or cities or any combination thereof to establish and, if established, to operate alcohol safety action programs, or driver alcohol treatment and rehabilitation programs or driver alcohol education programs in connection with highway safety, and Whereas, Section 15.1-21 of the Code of Virginia Joint Exercise of Powers Act authorizes local units of government to exercise their powers, privileges and authorities jointly for the operation of a multijurisdictional venture; Therefore, Be It Resolved by the Chesterfield County Board of Supervisors this 8th day of August, 1979, that there be established the Capital Area Safety Council to provide probation, education, and rehabilitation of those persons charged with a violation of Section 18.2-266 of the Code of Virginia and referred from the Courts of this jurisdiction and other jurisdictions as the Supervisory Board shall approve, and that (1) (2) A Supervisory Board shall be established consisting of the General District Court Judges appointed to each of the participating jurisdictions and other law enforce- ment or governmental officers and private citizens as this Board may deem appropriate; A Chairman and Vice Chairman shall be selected by majority vote of the members of the Supervisory Board each September. The Board shall hire and supervise an Executive Director who shall be responsible for establishing operational policies for the program, hiring and supervising the staff of the program and controlling all revenues and expenditures for the operation of the program; <3) An operating budget shall be prepared by the Executive Director and submitted for approval to the Supervisory Board for each fiscal year which will include client fees and other available funds as deemed appropriate by the Board but will include no costs to the participating jurisdictions; (4) (5) An annual report shall be prepared under the supervision of the Supervisory Board and presented to the governing body of each participating jurisdiction indicating the activities of the County; This agreement shall remain in effect for three (3) years commencing immediately and thereafter shall be automatically renewable from year to year. The withdrawal of any unit of government or units of government from this agreement shall not after the terms of this agreement except that only those local units of government partici- pating in the agreement shall have representation on the Supervisory Board; (6) (7) A participating city or county may withdraw at any time by official action of its governing body; Title to all property acquired by the Council shall be vested with the Council so long as two or more local units of government continue to participate in its operation. In the event that all local units of government withdraw from the operation of the Council or in the event that only one local government continues to participate in the operation of the Council,. all property owned by the Council shall be sold at public auction and the proceeds of such sale shall be apportioned and be paid to those units of local government which have participated in the operation of the Council from 1979 until its dissolution, and each local government shall be paid an equal percent- age of the proceeds. 79-379 o o 10. 11. Vote: Unanimous On motion of Mrs. Girone, seconded by Mro Dodd, the Board increased Planned Budget Revenue account 111-1-00012-0906 Hospitalization Grants by $2,500; decreased Planned Budget expense account 111-1-31400-4123 Contingencies by $2,500; and increased 111-1-08420-2134 Hospital Services by $5,000. Vote: Unanimous Ms. Jean Smith, Director of Social Services, stated that $2,500 of these funds would be reimbursed by the State for which Department the above action was taken. On motion of Mr. Bookman, seconded by Mrs. Girone, be it resolved that pursuant to Sec. 28-1016 of the Code of Virginia, 1950, as amended, the County Attorney is directed to enforce the County's lien for delinquent real estate taxes on a parcel of land located in the Dale Magisterial District of Chesterfield County, designated as lot 3, block 4 of the Beulah Village Subdivision. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved the destruction of the real estate and personal property tax bills for 1972 and 1973 as requested by the Treasurer in accordance with Sec. 58-919.1 of the Code of Virginia ~nich permits this destruction after they have been microphotographed or photographed. Vote: Unanimous 79Sl15 In Bermuda Magisterial District, E. Buford Perkins requested a Mobile Home Permit to park a mobile home on property which he owns. Tax Map 1165 (2) Dalewood Annex, Lot 52 and better known as 3101 Woodside Drive (Sheet 32). ~r. Muzzy advised that the applicant had requested withdrawal ~f the mobile home permit application. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board accepted the applicant's request for withdrawal and further the Board transferred the application fee for this mobile home request to the application for a variance which will be held before the Board of Zoning kppeals. Jote: Unanimous )n motion of Mr. Bookman, seconded by Mrs. Girone, the Board ~aived the requirement for James A. Andrews, Workmen's ]ompensation Claim No. 610-175, to repay $366.86 which was aid to be an overpayment of Workmen's Compensation. 'ote: Unanimous Ir. Meiszer presented the Board with the requested report on ~urvey of other counties regarding fixed assets. Mr. O'Neill ~tated he had talked with the State Auditor on this matter ~nd it would not be required until 1980-81 and would be iequired only for enterprise funds. n motion of Mrs. Girone, seconded by Mr. Bookman, the Board ~f Supervisors this day approved all claims presented to the ounty for the month of August, 1979, and authorized the ounty Treasurer to issue warrants, a copy of which is filed n the Treasurer's Office. ore: Unanimous 79-380 12. 13. 14. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved the following erroneous tax claims for payment: Clarence C. Butler, Jr. Equitable Leasing Corp. Thomas F. & Janet G. Cook Donald L. & Gladys D. Walker Thomas F. & Janet G. Cook Elmmr L. Sehen Realty Industries, Inc. Jerry W. Stotesbury 1978 Personal Property $ 27.85 1979 Business Personal Property 130.32 1978 Personal Property 64.80 1979 Reappraisal 7.77 1979 Personal Property 64.80 County Vehicle License 12.50 Duplicate Assessment 1979 44.63 1979 Reappraisal 28.88 Vote: Unanimous Mr. Meiszer stated the County had .received correspondence from Montgomery County opposing the VACO Executive Conmittee proposal to limit the voting privilege in Association activities solely to members of the Board of Supervisors or elected officials and asking for our opposition as well. It was generally agreed by the Board that at the LgOC meeting the County would indicate its desire to have voting privileges for "a nmmber of the Board of Supervisors, an elected official or their designee. On motion of the Board, grateful appreciation was expressed to Mr. Mike Hatcher, Ms. Mitzi Humphrey, Mr. Bill Bolin, Mr. William Youngblood, Mr. Walter Jefferson, Mr. Larry Baker, Mr. Bill Sanford, Mr. and Mrs. Glenn Richardson, and Mrs. Lena S. Humphreys for their donation of art work and/or plants to the new Juvenile Courts and Probation Building. Vote: Unan~ On motion of Mrs. Girone, seconded by Mr. Dodd, Mr. Donald Shockley was appointed to the Airport Advisory Board representing Midlothian District effective inmediately until February 14, 1982, which appointment fulfills the unexpired term of Col. H~rbert Oglesby. Vote: Unanimous It was generally agreed that the Board of Supervisors would meet with the Airport Advisory Board for dinner on August 22, 1979 at 6:00 p.m. Mr. Meiszer stated there would be a meeting to discuss 208 at the Richmond Regional Planning District Connzission and two representatives from the County should attend--one technical and one elected. It was generally agreed that Mr. Robert Painter should attend as the technical representative and Mr. Ruffin Apperson as the elected official. The meeting was scheduled for August 29, 1979, at 2:00 p.m. at the RRPDC offices. The Board adjourned at 12:00 noon for lunch and to travel to Richmond to meet with The Honorable John W. Warner, U. S. Senator. The Board met with Senator John Warner in his Richmond office and discussed various matters such as federal reventm sharing, processimg of Enviro~m-mntal Protection Agency grant applications, acquisition of U. S. Gove~t surplus real property and average wages for public service CETA employees. Senator Warner expressed his support of the concept of Federal Revenue Sharing as an effective means for providing financial support to local goverrmmnts. He indicated he generally supported the CETA program at its present level of funding but would not support increased funding at this time. He requested a letter from the County outlining its concerns and problems and stated he would forward the letter to the Department of Labor for its consideration. The Senator fuzther indicated that he thought of the local governments as constituents and that he would assist in dealing with the federal departments and agencies on their behalf if requested to do so. He encouraged the County to contact his staff in the Richmond office and to work with them on a continuing basis. Reconvening at the Courthouse: 79-381 Mr. Micas stated a court order had been entered terminating the lease with the Sirloin Restaurant Corporation and a judgment for approximately $12,000 for unpaid rent had also been entered. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board agreed to enter into a termination agreement releasing Mr. Taxiarhis P. Makkas from personal obligation from money owed the County on a note ~and further the Board approved leasing the restaurant to JJC Corporation on a tenancy at will basis under the same terms and conditions as the old lease until such time as a new lease is entered into. Vote: Unanimous Mr. Willis Pope was present to discuss authorization for the staff to proceed to purchase 92. 755 acres from M. Lacy Fendley, Jr. and J. P. Pritchard for a landfill. Mr. Bookman stated he felt the Co~mty had proceeded in a professional manner, that this was the best of 18 sites reviewed, and that this site best mint the criteria needed for a landfill. He stated that due to the judge's recent decision he did not feel it feasible to pursue additional land for public facilities at this time. He stated he felt the total acreage would have been beneficial 'to the County but felt this was not possible ~dw. He. added he felt the Brandermill Civic Association had put forth a lot of effort and he would lika their suggestionsf incorporated into the conditions for the operation of a landfill. There being no f~rther discussion of the matter, it was on motion of ~the Board resolved that the Right-of-Way Departnmnt be .authorized to proceed to make an offer to purchase 92. 755 acres as shown on the attached plat from M. Lacy Fendley, Jr. and J. P. Pritchard for a sanitary l~ndfill in the amount of $320,147. Failure of the property owners to respond to the County's offer by August 31, 1979, may be considered a refusal by the County. ~r. Bookman also expressed his personal desire that the following recommendations ultimately be incorporated in the conditions governing the operation of the landfill: o The applicant shall comply with all requirements of the Engineering Operations Manual prepared by J. K. Timmons and Associates. Applicant shall at all times retain a 100 foot buffer around the perimeter of the landfill with a solid board fence along Warbro Road. Staff notes that it is typical of the State Department of Highways and Transportation not to clear the full width of acquired rights-of-way. Ail conditions of clearing noted in the Operations Manual shall be complied with. The landfill, to the greatest extent practicable, shall be operated sequentially, from north to south and east to west. No access shall be permitted from Old Hundred Road to the landfill operation. Applicant will cooperate in petitioning the State Department of Highways and Transporta- tion to restrict through truck traffic on Old Hundred Road pursuant to Section 46.1-171.2 of the Code of Virginia. A Citizens Review Committee shall be established for the life of the landfill which shall monitor the construction, operation, and development of the landfill. The Committee will meet periodically and written minutes shall be kept of their deliberations. Annually, the Committee shall submit a report with any reco~m~endations concerning the operation of the landfill to the Board of Supervisors. The Committee shall consist of three (3) citizens, one (1) staff representative from the County, the elected Board of Supervisors' member from the Clover Hill District and the consultant retained by the County to prepare its annual report. 79-382 o o 10. 11. 12· 13. The Citizens Review Committee shall consider the need for additional fencing for the purpose of buffering or controlling animals and, if necessary, shall recommend such additional fencing to the Board of Supervisors. Warbro Road will be improved in accordance with State specifications for acceptance into the State System of secondary highways. The height of the landfill shall be restricted as provided for in the engineering plans prepared by J. K. Timmons. The Board of Supervisors recognizes the need to improve the quality of Genito and Coalfield Roads, and will use its best efforts to encourage the State Department of Highways and Transportation to upgrade those roads as soon as practicable. The County shall at all times, employ adequate professional staff with sufficient competence and expertise to operate the landfill in accordance with the operations manual. The County shall annually employ an engineering consultant for the purpose of evaluating the County's compliance with the operations manual and any necessary revisions to the manual. Adequately controlled dumpster areas shall be provided for use of County citizens in accordance with the engineering plans. A truck wash rack for the washing of tires shall be constructed at the exit area of the landfill. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the Virginia Department of Highways and Transportation is hereby requested to install a dangerous curve and/or maximum safe speed sign on Hicks Road approximately 200 ft. north of Dowd Lane going both north and southbound. Vote: Unanimous On motion of the Board, the following resolution was adopted: Whereas, Mr. Daniel A. Robinson, Sr. has rendered many years of outstanding service to the counties of the Commonwealth of Virginia; and Whereas, Mr. Robinson has been nominated to receive the Jefferson Cup Award by his colleagues and local government officials; and Whereas, Chesterfield County desires to recognize the many years of faithful service he has rendered; Now, Therefore, Be It Resolved by the Board of Supervisors of Chesterfield County that its representatives at the annual Local Government Officials' Conference in the City of 79-383 Charlottesville, Virginia, are directed to support and endorse Mr. Daniel A. Robinson, Sr. for the Jefferson Cup Award. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the Board adjourned at 4:30 p.m. Vote: Unanimous NiL~holas M. Meisz&r'-~ County Administrato~/ E. Merlin O'Neill, Sr. Chairman 79-384