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08-22-1979 Minuteso III. IV. 1. BOARD OF SUPERVISORS MINUTE S August 22, 1979 Supez-v-isors in Attendance: Mr. E· Merlin O'Neill, Sr., Chairman Mrs. Joan Girone, Vice Chairman Mr. J. Ruffin Apperson Mr. C. L. Bookman Mr. R. Garland Dodd Mr. Nicholas M. Meiszer County Administrator Staff in Attendance: Mr. James Edmondson, Central AccOUn Director Mr. Robert Galusha, Personnel Dir. Mr. Phillip Hester, Director of Parks and Recreation Mr. Elmer Hodge, Director of Mmnag~t Services Mr. Steve Micas, County Attorney Mr. Jeffrey Muzzy, Director of Conmunity~velo~t Mr. Robert Painter, Utilities Dir. Mr. Lane Ramsey, Budget Director Mr. O'Neill called the meeting to order at the Courthouse at 9:05 a.m. (EDST) Mr. Bookman gave the invocation. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the minutes of August 8, 1979 as amended. Vote: Unanimous Mr. Painter presented the Board with the water and sewer financial reports. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute the engineering services agreement with Greeley and Hansen for Water Bond Project W79-21B/6(7)9217 (water tank for bond issue) in the amount of $130,000. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Apperson, the Board approved, subject to the Utilities Director, the County Attorney and County Administrator's approval, and authorized the County Administrator to execute the engineering services agreement with Wiley and Wilson, Inc. for Water Bond Project W79-20B/6(7)9207 (pump station for bond issue) in the amount of $74,449. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Apperson, the Board approved and authorized the County Administrator to execute necessary documents for the following sewer contract: S79-54CD/7(7)9542 Walton Park, Off-site Developer: George O· Gratz, Inc. Contractor: R. M. C. Contractors, Inc. Estimated Contract Cost: $60,545.30 Estimated County Cost: $50,530.85 (refund through connections) Code: 573-1-11781-7221 Vote: Unanimous 79-385 IV. 2. e VII. On motion of Mrs. Girone, seconded by Mr. Apperson, the Board approved and authorized the County Administrator to execute necessary documents for the following sewer contract: S79-81CD/7(7)9812 Powderham, Sec. D and Portions of Section B Developer: V. Cassel Adamson et al. Contractor: Stamie E. Lyttle Company, Inc. Estimated Contract Cost: $55,266.00 Estimated County Cost: $ 3,205.00 (refund through connections) Code: 573-1-11781-7221 Vote: Unanimous Mr. Bookman excused himself from the meeting. Mr. O. S. Hastings was present to request the Board approve the six inch sewer between points A & B (see attached sketch) be privately maintained, and the properties numbered 3, 4 and 5 be allowed gravity sewer connections to this six inch line. He also requested a private pump station be allowed to provide sewer service for the proposed shopping center (number 1) and for future development of property (number 2), with the force main discharging into the six inch line at point B. Mr. Painter stated staff recommended that the existing six inch line be replaced with or paralleled by an eight inch line which would be maintained by the County. The County Attorney advised that an appropriate agreement could be worked out for what Mr. Hastings is requesting. After further consideration of the matter, it was on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that the Board generally agreed with the concept from Mr. Hastings which would designate the party responsible for maintenance of the six inch sewer line, the pump station and force main which would be signed by all property owners involved (Properties Number 1-6); that the pump station should be located and designed for easy connection to the future gravity system; the agreement would require the owner to connect to the gravity system at their own expense when reasonably available; and that properties number 3,4, and 5 and a portion of 6 would remain on the privately maintained six inch sewer. The agreement would be recorded in the Clerk's Office to put future owners on notice. Vote: Unanimous Mr. Bookman returned to the meeting. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved an additional $865.00 for Change Order #7 (making a total amount of $2,577.00 for the change order for which $1,712 had been previously approved) for Sewer Contract 7032-5, Proctor's Creek Wastewater Treatment Plant for construction of paved ditch to carry storm run-off, for relocation of audio controls and for acceptance of credit in the amount of $213 for not installing a sampler pump. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved Change Order #8 in the amount of $5,978.88 for the Proctor's Creek Wastewater Treatment Plant for the cost of furnishing fault current limiting fuses, Sewer Contract 7032-5. Vote: Unanimous Mr. Painter presented the Board with a list of developer water and sewer contracts executed by the County Administrator. Mr. Bookman excused himself from the meeting. 79-386 VIII. 1. VIII. 2. B.A. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board reconsidered Board action taken at the August 8, 1979 meeting and authorized refunds to Mr. Laughan of Ewarts Frozen Foods, Inc. for the County to refund the difference in cost between the 8 inch and 12 inch water line to be installed under Contract W79-77D, with said funds coming from the General Fund, in an amount of $3,470.40. Vote: Unanimous Mr. Dodd stated this man had been told previously that he would be refunded the difference and he felt the credibility of the County was at stake and he did not feel the County should change a decision in the middle of a project. Mr. Bookman returned to the meeting. Mr. Meiszer stated that it was not County policy for the County to pay anything over an 8 inch line, that if it were necessary for the development of the area the developer should have the expense. He added that not only is the size of the line but also to what it is connected has to be considered. He added further that he had instructed the Fire and Utilities Departments to meet to discuss where funds should come from for requirements such as fire flow for the water system. On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board approved the request from Mr. Fred Chaplin to construct a private drive from the end of the existing paved surface of Dean Drive to the Continental Can Company and the County of Chesterfield in Matoaca District, as per the plat attached with the papers of this Board. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Dodd, the Board authorized the Chairman and County Administrator to execute a quit-claim deed on behalf of the County to the Colebrook Company a parcel of land containing .07 acres along Route 60, as per the attached plat filed with the papers of this Board. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved the installation of a street light (7000 watts) at the intersection of Jessup and Turner Roads with any associated costs to be expended from the Clover Hill District Street Light Funds. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved the installation of a street light at the intersection of Rio Vista Street and Arcadia Avenue with any associated costs to be expended from the Bermuda District Street Light Funds. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board approved the installation of a street light on Edgewood Drive but this approval is conditioned upon the area residents agreeing to the location of which will be at the discretion of the County Environmental Department so that the light will meet the criteria established for street lights and if their approval is not received for said location, the request is denied, with any associated costs coming from the Matoaca District Street Light Funds. Vote: Unanimous 79-387 3.B. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved the installation of a street light at the intersection of Caldwell Avenue and Castlewood Road with any associated costs being expended from the Dale District Street Light Funds. Vote: Unanimous Mr. Bookman stated he felt a subdivision would be developed in the near future which would eliminate the request for a street light on Courthouse Road and it was generally agreed to defer this request indefinitely. Mr. Muzzy stated the staff was working on a new criteria for the installation of street lights which involved more than just the number of houses and intersections. He stated this would be presented to the Board in the near future. Mr. O'Neill excused himself from the meeting. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board authorized the Environmental Engineering staff to increase charges for street signs from $21.00 to $30.00 which increase will cover the additional cost of posts which the Highway Department had been furnishing previously and had eliminated from their future budgets. Vote: Unanimous On motion of the Board, the Virginia Department of Highways and Transportation was requested to take all steps possible to facilitate the repainting of existing roads and painting of newly paved roads in the County as soon as possible and especially at intersections. Vote: Unanimous Messrs. Hodge, Ramsey and Edmondson were present and distributed a report to the Board on fixed assets. Mrs. Girone stated the Audit Committee and constituents in her area were in favor of this expenditure to install an automated fixed asset accounting system. Mr. Bookman stated the consultant can come in and do a fixed asset accounting but he cannot believe that department heads do not know what they do and do not have. Mr. Dodd stated he felt this system would be very helpful at budget time. Mr. Meiszer stated this would be a one time expense and that the County staff will update this every time something is purchased. Mr. Bookman stated he felt this would be beneficial to the County but stated this was another mandated program and the expense was terrific. Mr. Apperson stated that once this system is established it will not be worth much because when you need an inventory made, you will have to do it over again. Mr. Hodge stated that the updating would be handled through the Purchasing Department as items are purchased that should be listed on the inventory. Mr. Bookman stated he supported this if there were no additional expenses in the coming years. After further discussion of the matter, it was on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that: The Board authorized the County Administrator to enter into a contract, not to exceed $98,600 with Marshall and Stevens, Inc. to install a fixed asset accounting system as described in their current proposal to include general, enterprise and internal service fund fixed assets. 79-388 10. 11. That the Board authorized financing the contract by interdepartmental transfers ($27,000), appropriated $27,000 from indirect cost recovery and appropriated $44,600 from the general fund contingency account. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board authorized the County Administrator to enter into an agreement with David M. Griffith and Associates for continuation of the Indirect Cost Recovery Program, at a fee not to exceed $12,840 and which actual fee will be based on a percentage of the dollar amount collected. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved an additional $500 for consulting services rendered by Shall and Associates in regard to the Chesterfield County Retirement Plan which funds are appropriated from the General Fund Contingency and are in addition to a previous appropriation of $4,000 which total is $4,500 for this fee. Vote: Unanimous Mr. O'Neill returned to the meeting. Mrs. Girone inquired if the Library Advisory Board had a comment regarding the County entering into an agreement with Petersburg, Colonial Heghts and the Appomattox Regional Public Library for the establishment of a Cooperative Lending Program. Mr. Ymiszer stated he was not aware of any connmnt from them and assumed they did not review this agreement. Mr. O'Neill stated he was concerned that the County was trying to get the libraries used in the County by anyone. He stated he had received a complaint that the Chester Library was not cleaned regularly and asked that the County Administrator check into this matter. Mr. Bookman and Mrs. Girone indicated they would like the Library Advisory Board to review this matter and make a recomnendation. There was some discussion of a computerized lending system and its advantages. Mr. Meiszer stated the other area County Administrators were in favor of a cooperative lending program. Mr. O'Neill stated he was not opposed but if it started out as a free program, he would like it kept that way. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the Library Advisory Board be asked to address the question of regional cooperation with all jurisdictions and review the proposed agreement. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board authorized the County Administrator to execute any necessary documents for the renewal of a lease with the Airport Technical Associates for rental space for one year for the Extension Service in the amount of $11,070 per year. Vote: Unanimous Mr. Meiszer informed the Board that the renewal date for the County's contract with Blue Cross/Blue Shield is October 1, 1979 and stated further the cost has increased by 17%. Mr. O'Neill questioned the increase, and especially the amount of the increase. Mrs. Girone inquired about the comparison in the market for insurance coverage and indicated perhaps the County might want to bid the coverage. After further discussion of the matter, it was generally agreed to defer 79-389 13. 8.A. this matter until later in the day. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board authorized the Chairman or County Administrator to enter into an agreement with the College of Agriculture and Life Sciences, Virginia Polytechnic Institute and State University; the Office of Management of Community Health Services, Virginia State Department of Health; and Chesterfield County for the support and financing of a soil interpretation program in Chesterfield County, Virginia, a copy of which is filed with the papers of this Board. Vote: Unanimous Mr. Ralph Mendenhall, Chesterfield County's Soil Scientist, thanked the Board for their cooperation and support in the past years. Rev. Harold Reagen and Mrs. R. S. Simpers, members of the Youth Services Commission, were present and requested the Board provide them with a staff person in order for them to accomplish the objectives set out for the Youth Services Commission. Rev. Reagen gave a brief summation of what the Commission had accomplished including the Youth Services Directory, the Rent-A-Team Program and stated they are working on a Youth Needs Assessment at this time. He stated the Board could apply for LEAAmonies for this staff person, they could apply for a funding formula with the State paying 75% and the County 25% or the County could fund the position itself. He stated it was the consensus of the group that the total County funding would be the best alternative because then the County could have total responsibility for the activities of the individual and would have a feeling of ownership. Mr. Bookman and Mrs. Girone expressed their support for a County funded position versus the other alternatives After further discussion of the matter, it was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the Board agreed to the concept of funding from the County level, a staff position for the Youth Services Commission. Vote: Unanimous There was some discussion to whom this person should be responsible, whether it be to the Youth Services Commission or to the County. It was generally agreed this person would be under County supervision. Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider an ordinance relating to precinct boundaries and polling places. There was no one present to discuss this ordinance. On motion of Mrs. Girone, seconded by Mr. Bookman, the following ordinance was adopted: An Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended, by Amending and Reenacting Section 7.1-2 Relating to Precinct Boundaries and Polling Places Be It Ordained by the Board of Supervisors of the County of Chesterfield, Virginia: (1) That Section 7.1-2 of the Code of the County of Chesterfield is amended and reenacted as follows: ' Sec. 7.1-2. Precinct boundaries and polling .places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: 79-390 COURTHOUSE VOTING PRECINCT: Beginning at the intersection of the center line of Swift Creek with the center line of Qualla Road (State Route No. 653); thence eastwardly and southwardly along the center line of Swift Creek as it meanders to the outfall of Lake Dale and continuing northwardly along said outfall and the northern line of Lake Dale to its intersection with the center line of Lewis Road (State Route No. 632); thence northwardly along the center line of Lewis Road to its intersection with the center line of State Route No. 10; thence eastwardly along the center line of State Route No. 10, to its intersection with the center line of Chalkley Road; thence northwardly along the center line of Chalkley Road to its intersection with the center line of Centralia Road (State Route No. 145), thence along the center line of Centralia Road eastwardly to the center line of the Seaboard Coast Line Railroad right of way; thence northwardly along the center line of said railroad right of way to the center line of Kingsland Road; thence westwardly along the center line of said Kingsland Road to its intersection with the center line of State Route No. 10; thence northwardly along the center line of State Route No. 10, to the center line of Kingsland Creek; thence westwardly along the center line of Kingsland Creek to its intersection with the center line of Cogbill Road; thence southwestwardly along the center line of Cogbill Road to its intersection with the center line of West Belmont Road (State Route No. 657); thence continuing southwestwardly along the center line of West Belmont Road to its intersection with the center line of Qualla Road; thence southwardly along the center line of Qualla Road to the point of beginning. The voting place therein is to be at Chesterfield County Central Library. HORNER'S STORE VOTING PRECINCT: Beginning at the intersection of the center line of Swift Creek with the center line of Genito Road (State Route No. 604), thence eastwardly along the center line of Genito Road to its intersection with the center line of Coalfield Road; thence northwardly along the center line of Coalfield Road to its intersection with the center line of Luck's Lane (State Route No. 704), thence eastwardly along the center line of Luck's Lane to its intersection with the center line of Courthouse Road (State Route No. 653), thence southwardly along the center line of Courthouse Road as it crosses U. S. Route 360 to its intersection with the center line of Qualla Road; thence continuing southwardly along the center line of Qualla Road to its intersection with the center line of Swift Creek; thence northwestwardly along the center line of Swift Creek as it meanders to the point of beginning. The voting place therein is to be at the Ruritan Building. BON AIR VOTING PRECINCT: Beginning at the intersection of the center line of the Southern Railway with the boundary line between Chesterfield County and the City of Richmond; thence northwardly and westwardly again along said boundary line to its intersection with the center line of Huguenot Road (State Route No. 147); thence westwardly along the center line of Huguenot Road to its intersection with the Southern Railway; thence eastwardly along the center line of the Southern Railway to the point of beginning. The voting place therein is to be at Bon Air Community House. 79-391 8oB. 14. (2) This ordinance shall be in full force and effect from and after October 22, 1979. Vote: Unanimous Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider an ordinance giving the purchasing agent authority to enter into joint purchasing agreements subject to the approval of the Board of Supervisors. There was no one present to discuss this matter. On motion of Mr. Bookman, seconded by Mrs. Girone, the following ordinance was adopted: An Ordinance to Amend Chapter 2 of the Code of the County of Chesterfield, 1978, as Amended, By Adding a Section Numbered 2-6.1 Giving the Purchasing Agent the Authority to Enter into Joint Purchasing Agreements, Subject to the Approval of the Board of Supervisors. Be It Ordained by the Board of Supervisors of Chesterfield County: (1) That Chapter 2 of the Code of the County of Chesterfield is amended by adding Section 2-6.1 as follows: Sec. 2-6.1. Purchasing agent; authority to enter into joint purchasing agreements. Subject to the approval of the board of supervisors, the purchasing agent shall have the authority to enter into joint purchasing agreements with adjoining political subdivisions so long as the board of supervisors determines that such agreement is in the best interests of the county. Any such agreement shall only be effective if all the governing bodies of the parties to such agreement have by appropriate action approved such agreement. Vote: Unanimous Mr. Phillip Hester, Director of Parks and Recreation, was present. The Board commended him on outstanding performance during the U. S. Youth Games in Richmond and for bringing credit to the County. On motion of the Board, the following resolution was adopted: Whereas, Mr. Phillip T. Hester, while serving as Director of Parks and Recreation of Chesterfield County, did coordinate the U. S. Youth Games at Richmond, Virginia on July 25 through 29, 1979; and Whereas, These games provided an opportunity for participatio~ by over 1000 young athletes between the ages of 9 and 15 from 13 major cities in five sporting events during the five day event; and Whereas, Mr. Hester was selected as National Coordinator and was responsible for planning the total games and directing the activities of more than 25 different committees consisting of over 500 volunteers to put on the games; and Whereas, The Youth Games achieved the objective of providing a more meaningful summer for inner-city youth by introducing them to sports and providing the opportunity to travel and participate in friendly competition; and Whereas, Mr. Hester's efficient organization and direction of the Youth Games enhanced the image of Chesterfield County. Now, Therefore, Be It Resolved that the Board of Supervisors of Chesterfield County hereby expresses its appreciation and gratitude for his service and dedication to this most worth- while endeavor. 79-392 15. 16. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board requested that the Virginia Department of Highways and Transportation investigate the feasibility of prohibiting through truck traffic in the 15000 and 16000 blocks of Happy Hill Road and also that residential speed limit signs be posted. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, be it resolved that pursuant to Sec. 28-1016 of the Code of Virginia, 1950, as amended, the County Attorney is directed to enforce the County's liens for delinquent real estate taxes on the following parcels of land: A parcel of land located in the Matoaca Magisterial District of Chesterfield County, designated as .61 acre near Swift Creek. A parcel of land located in the Dale Magisterial District of Chesterfield County, designated on tax map (81-9)(1)8 as a vacant parcel of land consisting of 5.50 acres. Two parcels of land located in the Clover Hill Magisterial District of Chesterfield County, designated as 1.57 acres located on Walmsley Boulevard and 2.90 acres located near Walmsley Boulevard. A parcel of land located in the Clover Hill Magisterial District of Chesterfield County, designated on tax map (27-11)(1)12 as a parcel of land consisting of 2.50 acres. Two parcels of land located in the Matoaca Magisterial District of Chesterfield County, designated as 7 acres on Happy Hill Road and 1.18 acres near Harrowgate Road. Two parcels of land located in the Clover Hill Magisterial District of Chesterfield County, designated as 0.26 acre on tax map (40-2)(1)-17 and 0.43 acre located on Goodes Bridge Road. Two parcels of land located in the Midlothian Magisterial District of Chesterfield County, designated as 2.0 acres on Mt. Herman Road and 32.88 acres on tax map 23/2-1. A parcel of land located in the Bermuda Magisterial District of Chesterfield County, designated on tax map (132-3)(1)5 as 6.983 acres of unimproved land near Chester. A parcel of land located in the Dale Magisterial District of Chesterfield County, designated as 7.180 acres near Newby's Bridge Road. 10. Two parcels of land located in the MatQaca Magisterial District of Chesterfield County, designated as lots 5 and 6 of block J of the West Chesterfield Heights Subdivision. Vote: Unanimous Mr. Apperson stated there had been some disappearing acreage in Dale District and asked that the County Attorney investigate #9 further. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved a bingo and/or raffle permit for the Disabled American Veterans for Calendar Year 1979 with special permission to hold bingo games more frequently than twice a week as permitted by Section 4-30 of the County Code. Vote: Unanimous 79-393 17. 18. 19. 20. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved payment of the following erroneous tax claim: William E. Hall County Vehicle License $15.00 Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board approved an agreement with the Defense General Supply Center and the Chesterfield County Fire Department for firefighting support to each other until September, 1984, a copy of which is filed with the papers of this Board. Vote: Unanimous It was generally agreed by the Board to meet with Mr. William Mohr, member of the Highway Commission, if he were available on September 18, 1979 for dinner. Mr. Meiszer stated the Highway Department had notified the County that the following roads in Donegal Forest, Section 1, had been accepted into the secondary system, effective August 1, 1979: Length Donegal Place - Beginning at intersection with Donegal Drive northerly 0.18 mile to a cul-de-sac. 0.18 mi. Dongegal Drive - Beginning at intersection with Donegal Place 0.08 mile easterly to existing Donegal Drive in Rocky Run, Section 2. 0.08 mi. Mr. Meiszer also informed the Board that the Highway Department had conducted studies as a result of action taken by the Board regarding reducing the speed limit on Jahnke Road. He stated the studies indicated the speed limit should not be reduced at this time. Mr. Meiszer distributed a report on CETA as requested by the Board. He advised the Board that the date to meet with the Mental Health/Mental Retardation Services Board had been changed to September 12, 1979 at 6:00 p.m. in lieu of October 10, 1979. Mr. Meiszer advised the Board of appointments which were outstanding. On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board requested that the Highway Department take the following action: Install a traffic light at the intersection of Chesterfield Avenue, Laurel Road, East River Road and River Road; Install a traffic signal at Lee Street and Chesterfield Avenue; Study the intersection of Pickett Avenue and River Road for a traffic signal or firehouse light at the Fire Station; and Install a warning device at Kingsdale and Jefferson Davis Highway. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the staff was authorized to compel the developer to construct the roads within Genito Forest to State standards and to file suit after September 1, 1979 if construction has not been completed. Vote: Unanimous 79-394 Mr. Meiszer distributed a copy of the bond issue project schedule and a copy of the proposed letter to The Honorable John W. Warner, U.S. Senator, regarding CETA. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board transferred an additional $1,400 for modifications for the gymnasium at the Juvenile Detention Home with funds coming from the General Fund Contingency account. Vote: Unanimous Mr. Meiszer stated the Appomattox River Water Authority had increase~ their rates from $.27 per 1,000 gallons to $.30 per 1,000 gallons retroactive until July 1, 1979. He stated this increase will cost the County about $50,000 a year. Mr. Meiszer announced the resignation of Mr. Dennis Parker, Airport Manager, who has accepted a position in Florida. Mrs. Girone stated she had received a request for the installation of sewer lines on Deerhurst Drive and added she had received 100% participation. She stated this would include 19 homes and they did need sewer badly. She added further that a sewer line is coming down the road and this would be the most feasible time to install the additional lines needed. Mr. Bookman stated he had a problem in the Estridge Subdivision with 20 septic tanks failing, that there were about 48 homes in the area and if all connected the County would receive $48,000 back in connection fees. He stated the project would cost about $150,000. Mr. Dodd stated he had a sewer problem behind the Halfway House. Mr. O'Neill and Mr. Apperson also stated there were problems of a similar nature in their districts as well. Mr. O'Neill stated something had to be done County-wide. Mr. ~Bookman stated he would not support the Tomahawk Pump station and trunk lines until citizens with major problems had been helped first. Mr. Dodd stated that perhaps a work session should be held. Mr. O'Neill suggested that the Utilities staff investigate the methods and ways to have the sewer problems in each district taken care of and report back to the Board. He stated if a work session were held prior to the staff being involved nothing would be settled. He suggested that each supervisor advise the staff of what their priorities are and let them come back to the Board with recommendations. After further discussion of the matter, it was on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that Utilities staff be instructed to recommend to the Board methods of funding, cost of serving and areas to be served within the funds available for priority projects which the Supervisors will notify the Utilities Department about and report back to the Board within 30 days. Vote: Unanimous Mrs. Girone stated that she felt people who are requesting sewer in their areas may change their minds when they realize they have to pay an amount for a connection as well as bring the lines from the road to their residence. She stated she was still concerned with the Deerhurst Road situation and with the contractor installing sewer lines in an adjacent area the cost will be cheaper than if he has to come in again to start this project. She added he will be in the area and ready to begin the Deerhurst Road project within 2 weeks. Mr. Bookman stated he agreed that the County should install sewers at the most feasible rate and this was very reasonable especially with the health problems in existence. He stated that he could not continue to put off citizens in need in his area, that he has voted along with other supervisors for their areas and he would expect the same consideration in his area. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved the installation of sewer lines on Deerhurst Drive and authorized the 79-395 County Administrator to execute any necessary documents for this sewer line extension since there is not time for bidding the project because of health reasons with said funding to come from Sewer Improvement Fund 573. Vote: Unanimous Mr. Apperson stated he agreed this was the best time financially to do this project but stated no plan was being followed in serving the citizens. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board went into Executive Session to discuss legal matters pursuant to Sec. 2.1-344(a)(6) of the Code of Virginia 1950 as amended. ' ' Vote: Unanimous Reconvening: 21. & 2. 79S060 In Midlothian Magisterial District, Southport Corporation requested rezoning from Agricultural (A) to Office Business (0) of a 6.25 acre parcel fronting approximately 800 feet on Jahnke Road and located approximately 200 feet east of its intersection with Aldwell Drive. Tax Map 11-13 (1) parcel 16-1 and Tax Map 19-1 (1) parcel 7 (Sheets 4 & 9). Mr. Balderson indicated the applicant had requested withdrawal of this request. On motion of Mr. Dodd, seconded by Mr. Bookman, the request for withdrawal was accepted. Vote: Unanimous 79S130 In Clover Hill Magisterial District, James E. Bartlett requested a Conditional Use to permit an automobile bear alignment and balancing center in an Agricultural (A) District on a parcel fronting approximately 180 feet on Turner Road and located approximately 1100 feet south of its intersection with Route 360. Tax Map 40-2 (1) part of parcel 12-1 (Sheet 15). Mr. Balderson stated the applicant had requested withdrawal of this request. On motion of Mr. Dodd, seconded by Mr. Bookman, the request for withdrawal was accepted. Vote: Unanimous 79S101 In Dale Magisterial District, Richard M. Allen requested rezoning from Residential (R-9) to Agricultural (A) with a Conditional Use to permit a day care center and office on two parcels of land. The first parcel fronts 200 feet on Centralia Road and is located approximately 50 feet east of its intersection with Route 10. The second parcel fronts approximately 200 feet on Centralia Road and is located approximately 750 feet east of its intersection with Route 10. Tax Map 96-9 (1) parts of parcel 1. Mr. Balderson stated the Planning Commission had deferred this matter for further review. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board deferred this matter until such time as the Planning Commission has reviewed and acted on the request. Vote: Unanimous 79-396 78S170 In Midlothian Magisterial District, J. Louis Reynolds requested rezoning from Agricultural (A) to Residential (R15) of 883.8 acres to Residential Townhouse-For-Sale (R-TH) of 6.2 acres, a Conditional Use to permit 670 multi-family units, with a Conditional Use Planned Development for the entire 890 acres. Tax Map 25 (1) parts of parcels 4 and 5 (Sheet 7). Mr. Balderson stated the applicant had requested a deferral of this request until December 12, 1979. On motion of Mrs. Girone, seconded by Mr. Bookman, this request for deferral until December 12, 1979 was approved. Vote: Unanimous 79SR159 In Bermuda Magisterial District, Emogene P. Gulledge requested renewal of a mobile home permit to park a mobile home on property which she owns. Tax Map 67-11 (2) Rayon Park, Block 20, Lots 11-17 and better known as 7811 Pioneer Street (Sheet 23). Ms. Gulledge's daughter was present. No opposition was present. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved this request for a period of five years. Vote: Unanimous 79SR160 In Clover Hill Magisterial District, Herman E. Morris requested renewal of a mobile home permit to park a mobile home on property which belongs to J. Morris, brother of the applicant. Tax Map 46 (1) parcel 16-1 and better known as 4203 Otterdale Road (Sheet 12). Mr. Morris was present. There was no opposition present. On motion of Mr. Bookman, seconded by Mr. Dodd, this request was approved for a period of five years. Vote: Unanimous 79S161 In Bermuda Magisterial District, Wade T. Davis requested a mobile home permit to park a mobile home on property which belongs to Sam Shahda. Tax Map 67-12 (4) Bellwood Addition, Block B, Lot 25 and better known as 2523 Dwight Avenue (Sheet 23). Mrs. Davis was present. There was no opposition present. On motion of Mr. Dodd, seconded by Mr. Apperson, this request was approved for a period of five years. Vote: Unanimous 79S104 In Bermuda Magisterial District, W. Courtney Wells requested a Conditional Use to permit a funeral home in an Agricultural (A) District on a 6.5 acre parcel fronting approximately 950 feet on West Hundred Road and located directly north its intersection with Parker Lane. Tax Map 116-5 (1) parcel 6 (Sheet 32). Mr. Fred Gray was present representing the applicant. He presented the Board with a letter proffering a condition that all embalming would be done at the funeral homes in Petersburg or Hopewell until such time as public sanitary sewer was available to serve the area under discussion. He stated that this proposed use 79-397 would be a good transition between the residential and commercial zoning that surrounds the property. Mrs. Girone inquired about the parking facilities. Mr. Gray stated there were 80 spaces and if that were not sufficient, parking was always available at the cemetery but there is room for expansion, if it is ever necessary, but that is zoned residential at this time. Mr. LaGrande Martin, Mr. Gardner, Mr~ Bill Martin, and Ms. Florence Martin were present opposing this request because they felt a funeral home in the area would have a bad psycholo effect on area residents, that there were no sewer facilities available to accommodate this type of facility, Route 10 will not accommodate additional traffic, and that this will set a precedent for future commercial development. Mr. Jack Burgess stated he felt the funeral home, if designed well and kept clean, would be an asset to the area and it was not as bad as something like apartments which could be zoned for the area. Mr. Gray stated that the hours a funeral home has for services is usually between 10:00 a.m. and 3:00 p.m. which would not generate traffic in the peak hours and more than likely services will travel only across the road to the cemetery. He stated this land is not desirable for residential development with commercial development on the other side, there is no better place for a funeral home than across from a cemetery and that, as stated, something like apartments, a fast food store, etc. could be zoned for this area. Mr. Dodd stated the history of this area shows there have been requests for mobile homes in the area, apartments, etc. He stated something will come if this is not approved. He stated he would promise to resist further commercial development and promises to protect schools and homes to the best of his ability. Mrs. Girone stated she felt this was compatible because it was a quite use, there is more than ample buffering and this is a good transition between commercial and residential. She stated a community plan could be proposed for the area which would be helpful to the residents. Mr. O'Neill stated that a community plan would just be a guide and would not have to be followed as it is not set in concrete. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that this request be approved subject to the following conditions: Be The following conditions notwithstanding the site plan attached hereto, dated June 20, 1979, prepared by Legat, Elrod & Associates, Inc. shall be considered the plan development. The uses permitted shall be limited to a funeral home. A fifty (50) foot buffer shall be maintained along the eastern and western property lines of the overall parcel. (Parcel 6) No trees greater than three (3) inches in caliper shall be removed. In cleared areas of 200 square feet or greater, there shall be planted dense evergreens and ornamental trees. No parking, buildings or other facilities shall be permitted within these buffers. A forty (40) foot buffer shall be maintained along the northern property line of the overall parcel. (Parcel 6) No trees greater than three (3) inches in caliper shall be removed. In cleared areas of 200 square feet or greater, there shall be planted dense evergreens and ornamental trees. No parking, buildings or other facilities shall be permitted within these buffers. A fifty (50) foot buffer shall be maintained along the southern property line of the overall parcel (Parcel 6) adjacent to Route 10. Selective clearing of the frontage of the developed area (approximately 400 feet) shall be permissible. However, the buffer shall not be cleared 79-398 10. on either side of any trees three (3) inches or greater in caliper. A landscaping plan for the frontage of the area which lies between Route 10 and the building and parking shall be submitted to the Division of Development Review for approval and in conjunction with final site plan review. There shall be permitted through the southern buffer two accesses, for this use. One sign not to exceed thirty-two (32) square feet in area shall be permitted. This sign may be illuminated but shall not be luminous. The above noted conditions notwithstanding, all bulk requirements of the Convenience Business (B-l) District shall be applicable. Prior to issuance of any building permit, forty-five (45) feet of right-of-way shall be dedicated to and for the County of Chesterfield, free and unrestricted. Ail embalming for the Chesterfield Chapel and Funeral Home shall be performed at either Morriss' Hopewell or Petersburg Funeral Homes, until such time as public sanitary sewer will serve this area. Vote: Unanimous 79Sl16 In Matoaca Magisterial District, Daniel C. Miller requested rezoning from Agricultural (A) to Residential (R-7) of a 1.45 acre parcel fronting approximately 60 feet on Tarris Lane and located approximately 50 feet west of its intersection with Elm Street. Tax Map 132-16 (5) Garden City Heights, Part of Lot 72A (Sheet 41). Mr. Miller was present. There was no opposition. On motion of Mr. O'Neill, seconded by Mr. Bookman, it was resolved that this request be and it hereby is approved as recommended by the Planning Commission. Vote: Unanimous 79Sl17 In Dale Magisterial District, Vernon E. LaPrade requested rezoning from Agricultural (A) to Residential (R-7) of a 1.43 acre parcel and a Conditional Use for multi-family development (18) units on a parcel fronting approximately 110 feet on South Beulah Road and located opposite its intersection with Cosmic Road. Tax Map 53-13 (1) parcel 26- 1 (Sheet 16). Mr. LaPrade was present and stated one condition indicated 15 units and the Planning Commission had recommended 16 and that he would like the buildings to be brick up to window height. Mr Kemp, an adjacent landowner, indicated he would rather these units be for sale and not rental, that the area used for a buffer remain undisturbed and that the units be adjusted so that the units would be situated two by two rather than three by one along the easement. Mr. LaPrade stated he ~ould work with Mr. Kemp buttherewas a flood plm~nthat limited his alternatives. Mrs. Dottie Armstrong was present and stated her objection to the standards of the County allowing the zonstruction of this many units on such a small parcel of land. She added this created slums, crime situations and it ~as no way for people to live cramped in such an area. kfter further discussion regarding the layout, it was on notion of Mr. Apperson, seconded by Mr. Bookman, resolved ~hat this request be deferred until September 12, 1979 at 2:00 p.m. 79-399 to allow the developer and the adjacent landowner to meet and discuss the layout of the units. Vote: Unanimous 79Sl19 In Midlothian Magisterial District, George O. Gratz, Inc. requested rezoning from Agricultural (A) to Residential (R- 12) of a 10.66 acre parcel which lies approximately 3200 feet off the east line of Coalfield Road measured from a point approximately 2100 feet north of its intersection with Luck's Lane and lies between the proposed subdivisions of Walton Park and Queensmill. Tax Map 25 (1) part of parcel 8 (Sheet 7). Mr. Gratz was present. There was no opposition. On motion of Mrs. Girone, seconded by Mr. Bookman, this request was approved as recommended by the Planning Commission. Vote: Unanimous 79S120 In Clover Hill Magisterial District, Pocoshock Professional Offices requested proffered zoning from Agricultural (A) to Office Business (0) of a 10.5 acre parcel which lies approximately 180 feet off the east line of Pocoshock Boulevard measured from a point approximately 600 feet north of its intersection with Route 360 and better known as Pocoshock Professional Office Park. Tax Map 40-1 (1) parcel 2 (Sheet 15). Mr. Jack Beamon was present representing the applicant. Mr. Bookman inquired how long it would take to develop the area. Mr. Beamon stated approximately five years before it is completed. He stated further that they would be improving the area along Pocoshock Boulevard first. Mr. Bookman inquired if another access was planned for Route 360. Mr. Beamon stated it was not at this time. Mr. Bookman asked that another access to the development from Route 360 be considered, even if it were a one-way street into the development. Mr. Beamon stated he would look into this matter. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved this request subject to the following condition as recommended by the Planning Commission: A twenty (20) foot landscaped buffer shall be provided adjacent to Lot 10 Pocoshock Hills, Tax Map 40-5; Lots 12, 14, 16 Pocoshock Hills, Tax Map 40-1; Lot 2-1, Tax Map 40-1. This buffer shall be planted in accordance with the minimum "Guidelines for Landscaped Buffers." And also subject to the applicant proffering the following conditions: There will be a 20 foot buffer strip around the property as shown on the Master Plan by E. J. Beamon, Jr., Consulting Engineer dated June 1, 1979. Ail of the buildings will be colonial architecture, similar to the existing building on the site. Vote: Unanimous 79S123 In Midlothian Magisterial District, American E. Electric, Inc. requested rezoning from Agricultural (A) to General Business 79-400 (B-3) of a 2.73 acre parcel fronting approximately 110 feet on Grove Road and located approximately 1000 feet south of its intersection with Midlothian Turnpike. Tax Map 16-12 (2) Sunny Dell Acres, Lot 25 (Sheet 7). The property owners of the parcel of land in question were present. There was no opposition. On motion of Mrs. Girone, seconded by Mr. Bookman, this request was approved as recommended by the Planning Commission. Vote: Unanimous 79S126 In Midlothian Magisterial District, Marriott Corporation requested a Conditional Use to permit a drive-in restaurant in a Community Business (B-2) District on part of a parcel which fronts approximately 190 feet on Midlothian Turnpike and is located approximately 1000 feet east of its intersection with Granite Spring Road. Tax Map 19-10 (1) parcel 1 (Sheet 9). A gentleman was present representing the application. There was no opposition. On motion of Mrs. Girone, seconded by Mr. Dodd, this request was approved subject to the following conditions as recommended by the Planning Commission: The plan submitted with the application dated 3/8/79 shall be considered the plan of development with the exception of the following stated conditions. The drive-in window access drive shall have a minimum width of ten (10) feet. The drive-in window access drive shall be separated from other internal driveways by means of a three (3) foot wide curb median. The median shall be appropriately landscaped with ground cover and ornamental shrubs. The median shall be extended from the drive-in window to the western most edge of the building. A landscaping plan depicting this requirement shall be submitted to the Division of Development Review for approval. The landscaping shall screen the menu board from view of traffic along Midlothian Turnpike. The menu board shall not exceed twenty-six (26) square feet in area. Vote: Unanimous 79S129 In Midlothian Magisterial District, Ann Johnston Traubel requested a Conditional Use to permit a nursery school and day care center in a Residential (R-40) District on a parcel fronting approximately 300 feet on Big Oak Lane also fronting approximately 350 feet on West Huguenot Road. Tax Map 9-9 (1) parcels 4 and 5-1 (Sheet 3). Ms. Traubel was present. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved this request subject to the following conditions as recommended by the Planning Commission: The uses permitted shall be limited to a nursery school and child day-care center. The hours of operation shall be confined to 7 a.m. to 6 p.m., Monday through Saturday. 79-401 There shall be no additions or alterations associated with this operation to the existing structure or parking areas. The proposed play area shall be enclosed with a security type fencing. One sign not to exceed four (4) square feet in area shall be permitted. This sign shall neither be luminous nor illuminated and shall employ subdued earth tone colors. Vote: Unanimous 79S132 In Clover Hill Magisterial District, Richard Thomas requested a Conditional Use to permit a restaurant in a Light Industrial (M-l) District on a parcel fronting approximately 200 feet on Turner Road also fronting approximately 250 feet on Walmsley Boulevard, and located in the northeast quadrant of the intersecti~ of these roads. Tax Map 40-6 (1) parcel 22 (Sheet 15). Mr. Thomas was present and stated he would like to have a free standing sign as well as a sign on the building. He added that an addition would also be needed to the building. After further discussion of the matter, it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this request be approved as recommended by the Planning Commission and subject to the following conditions: This Conditional Use shall be limited to a drive-in/walk-in restaurant. Two signs shall be permitted. One sign may be free-standing and the other shall not be free-standing and may be attached to the building. The signs are to be of subdued earth tones and of a rustic nature. The area of the sign shall be restricted to the requirements of the Convenience Business (B-l) District. Be The only addition allowed to the structure will be a 16 ft. x 16 ft. addition to the east side. The existing site layout, with the exception of the conditions contained herein, shall remain unchanged and as shown on the attached site plan (dated July 1, 1977, prepared by Barton-Corso & Assoc., Inc.). The drive-in/walk-in window access road shall be designated as one way by provision of appropriate signage. Traffic shall be designated to flow from east to west. A plan for landscaping the areas between the rights-of-way of Walmsley Boulevard/Turner Road and the parking and driveway areas shall be submitted to the Division of Development Review for aPproval. This landscaping shall be accomplished prior to occupancy. Vote: Unanimous 79S133 In Midlothian Magisterial District, Emmett C. Williamson requested a Conditional Use for a two family dwelling on a parcel fronting approximately 150 feet on Berrand Road and located approximately 850 feet west of its intersection with Courthouse Road. Tax Map 27-6 (1) parcel 51 (Sheet 8). 79-402 Mr. Williamson was present. There was no opposition. On motion of Mrs. Girone, seconded by Mr. Apperson, this request was approved subject to the following conditions as recommended by the Planning Commission: This Conditional Use shall be granted to and for Emmett C. Williamson and shall not be transferrable nor run with the land. The occupancy of the second dwelling shall be restricted to members of the Williamson family. e The structure and design shall have the appearance and layout of the building plans and elevations submitted with the application. 3. At no time shall either dwelling be rented. Vote: Unanimous 79S134 In Midlothian Magisterial District, Brandermill requested an amendment to a previously granted Conditional Use for Planned Development (Case 74S021) to permit areas designated as open space to be utilized as garden plots within the development of Brandermill which fronts approximately 3400 feet on Route 360 and located approximately 200 feet west of its intersection with Tomahawk Drive. Tax Map 61-12 (1) parcel 1; 62 (1) parcel 20; 36 (1) parcel 4; 47 (1) parcel 6; 61 (1) parcel 9; 46 (1) parcel 32-1; 61-12 (1) parcel 6; 61-16 (1) parcel 5; 46 (1) parcel 23-1; 47 (1) parcel 9; and 61 (1) parcel 6 and 8 (Sheets 13 and 20). A gentleman representing Brandermill was present. There was no opposition present. On motion of Mr. Bookman, seconded by Mrs. Girone, it was resolved that this request be approved as recommended by the Planning Cor~f~ission and subject to the following conditions: Prior to establishing any open space for gardening, schematic plans shall be submitted to the Planning Commission for approval. The Planning Commission at the time of approval may impose any requirements reasonably related to the overall approved planned unit development which it deems necessary to insure land use compatibility (i.e. buffering, size, setbacks from adjacent residential tracts or public rights- of-way, parking, etc.) Vote: Unanimous 79S135 In Clover Hill Magisterial District, Brandermill requested an amendment to a previously granted Conditional Use Planned Development (Case 79S134) to delete the requirement that a structure in a residential tract be located 100 feet from the 178 foot contour adjacent to the reservoir; on a parcel fronting approximately 199 feet on Commodore Point Place and located approximately 150 feet south of its intersection with Commodore Point Road. Tax Map 47-15 (3) Commodore Point, Lot 26 (Sheet 13). A gentleman was present representing Brandermill. There was mo opposition. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved this request as recommended by the Planning Commission. ~ote: Unanimous motion of Mr. Bookman, seconded by Mr. Dodd, pursuant to ~ec. 46.1-1 of the Code of Virginia, 1950, as amended, the 79-403 11. 23. the Board of Supervisors hereby designates the dedicated but unaccepted roads within Sections A, B and C of Genito Forest and Woodsong Drive and Dumaine Drive in William Gwyn Estates as "highways" for law enforcement purposes. Vote: Unanimous Mr. Meiszer distributed a report on the final results of the 1978 Census and a letter from Mr. Harry Frampton of Brandermill regarding sewer capacity. On motion of Mrs. Girone, seconded by Mr. Apperson, the Board approved renewal of a contract with Blue Cross/Blue Shield for October 1, 1979- October 1, 1980 with the County paying the subscriber only premium or the same amount towards the option selected by the employee which premium has increased approximately 17%. Vote: Unanimous There was some discussion regarding inclusion of the dental plan with Blue Cross/Blue Shield for the School System. Mr. Galusha indicated the School System pays a certain percentage towards the Blue Cross/Blue Shield Hospitalization Plan and not the entire amount, that an amount was budgeted for the dental plan for the School employees and that the School Board indicated they would adopt this plan for their employems, effective October 1, 1979. The Board voiced some concern regarding the School Board offering variations to the benefits provided by the County which should all be the same. It was generally agreed that any decision regarding the County joining the dental plan with Blue Cross/ Blue Shield be discussed at budget time. Mrs. Girone requested a copy of a map outlining the parcels of land sold in the Airport Industrial Park. There was some discussion regarding increasing the price of land at the Industrial Park and it was generally agreed that Mr. Woodall, Economic Development Director, should make a recommendation to the Board. Mr. Bookman suggested transferring monies for the Tomahawk Pump Station and trunk line to the construction funds or the funds available account after commitment. Mr. Micas stated that these funds have been legally committed and felt it would be unwise at this time to take such action. The Board recessed to travel to dinner to meet with the Airport Advisory Board at the Airport Restaurant. Reconvening: The Board discussed generally the growth and development of the Airport. Mr. Meiszer announced the resignation of Dennis Parker, Airport Manager, who had accepted another position in Florida. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board adjourned until 6:00 p.m. on August 23, 1979 to meet with the Volunteer District Fire Chiefs at the Airport Restaurant. Vote: Unanimous · elszer /'] County Adminis trato~/ Chairman 79-404