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2020-02-19 MinutesL A L BOARD OF SUPERVISORS MINUTES February 19, 2020 Supervisors in Attendance: Ms. Leslie A. T. Haley, Chair Mr. Kevin P. Carroll, Vice Chair Mr. James A. Ingle, Jr. Mr. Christopher M. Winslow Mr. James M. Holland Dr. Joseph P. Casey County Administrator School Board Members in Attendance: Ms. Debbie Bailey, Chair Ms. Dorothy Heffron, Vice Chair Ms. Ann Coker Mr. Ryan Harter Ms. Kathryn Haines Dr. Mervin B. Daugherty Superintendent 1. CALL TO ORDER, BOARD OF SUPERVISORS Ms. Haley called the Board of Supervisors meeting to order at 1:02 p.m. 2. CALL TO ORDER, SCHOOL BOARD Ms. Debbie Bailey, Chair of the School Board, called the School Board meeting to order at 1:03 p.m. On motion of Mr. Harter, seconded by Ms. Coker, the School Board approved its agenda as presented. Ayes: Bailey, Heffron, Coker, Harter and Haines. Nays: None. 3. APPROVAL OF MINUTES On motion of Mr. Winslow, seconded by Mr. Holland, the Board of Supervisors approved the minutes of January 8, 2020, and January 22, 2020, as submitted. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Y34IIi9 2/19/2020 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items, additions, deletions or changes in the order of presentation at this time. 5. WORE SESSIONS S.A. EVERY DAY EXCELLENCE - SHERIFF, FIRE AND POLICE Dr. Casey introduced members of the county's three public safety divisions who were accompanied by their canines. Deputy First Class Christopher Allen with the Sheriff's Office introduced Amor who is an explosive detection dog. He provided details of Amor's detection capabilities and the different situations in which Amor has been called on for help. He stated Amor has provided assistance to thirteen different agencies. Corporal Jeff Godsey with the Police Department introduced Max who is one of two dual-purpose dogs in the department. He provided details of Max's detection and apprehension capabilities, noting in 2019 Max seized 368 pounds of marijuana valued at $1.8 million. Assistant Fire Marshal Lieutenant Carlos Shedd with the Fire Marshal's Office introduced Captain Clover who is actually a federal agent for the Bureau of Alcohol, Tobacco, Firearms and Explosives. He explained Clover is an accelerant detection canine whose job is to detect tools of arson. S.B. PROPOSED FY2021-2025 COUNTY CAPITAL IMPROVEMENT PROGRAM AND THE PROPOSED FY2021- 2025 SCHOOL CAPITAL IMPROVEMENT PROGRAM Dr. Casey stated it is unique to have ten elected officials together to discuss goals and needs. He congratulated Mr. Matt Harris, Deputy County Administrator, and Dr. Thomas Taylor, Deputy Superintendent, for their alliance and teamwork. He stated the presentation would include collaborative strategies and goals, fiscal stewardship, and good news stories. Dr. Mervin Daugherty, Superintendent of Schools, stated the Board of Supervisors and School Board are working together to make the county a better place. Ms. Haley noted the importance of the collaboration between Mr. Harris and Dr. Taylor who are assisting their respective boards with the unified goal of supporting both education and serving the citizenry. Ms. Bailey added that anytime there is communication and collaboration, the winners are the citizens of the county. She 20-90 2/19/2020 J J J expressed her appreciation to Mr. Harris and Dr. Taylor for their work. Dr. Taylor expressed appreciation to county staff for their support while Schools has been without a chief financial officer. He discussed Schools' Capital Improvement Program (CIP) goal of responding to identified needs. He also discussed potential areas for new schools which are 1) in the 360 West area and 2) in the central area near Pocahontas State Park but also near the corner of the Clover Hill, Dale, and Matoaca districts. He then provided details of solutions to respond to the identified needs. In response to Dr. Taylor's discussion relative to Schools Central Office site consolidation to free up programmatic space, Mr. Holland stated he applauds the proposed projects and expressed his appreciation for the balance in growth. Dr. Taylor continued his discussion of CIP solutions and the specific priorities within those solutions. He presented the financial plan for Schools' CIP as well as the financial plan for a potential bond referendum. He discussed ways the Board of Supervisors and School Board could work together to create efficient use of space. Ms. Bailey expressed her appreciation to Dr. Taylor for the presentation. She stated the projects brought forward today are the most critical needs in terms of funding facility improvement projects, addressing increasing student enrollment, and replacing aging facilities. She further stated major maintenance continues to be a primary concern of the School Board. She stated the CIP presented includes funding for three new schools and five school rebuilds. She acknowledged the potential bond package is aggressive but stated she believes it is appropriate. She stated there are a very few needs that a community benefits from more than a good school and a great school division. Mr. Harter discussed enrollment numbers in the Matoaca District and the need for a replacement for Grange Hall Elementary School. Ms. Coker discussed infrastructure needs for the Bermuda District and the need for a replacement for Bensley Elementary School. She also discussed the aging Thomas Dale West and Carver College and Career Academy facilities. Ms. Haines discussed growth, overcrowding, and replacement of A.M. Davis Elementary and Midlothian Middle Schools. Ms. Heffron stated she looks forward to the opportunity to build a new middle school that would serve both the Clover Hill and Matoaca districts. She expressed concerns relative to overcrowding at both Tomahawk and Swift Creek Middle Schools. Ms. Bailey discussed the aging Falling Creek Middle School building and its insufficient programming capacity. She stated 20-91 2/19/2020 the School Board is excited to work with the Board of Supervisors to put together a CIP portfolio that is responsive to both growth in the community and aging infrastructure. Ms. Haley stated the county, in collaboration with Schools, is moving forward to acquire property for a new Midlothian Middle School. She expressed her appreciation to the School Board for the explanation of their identified needs. Mr. Holland expressed appreciation for the joint meeting and the valuable information presented. He stated good reporting from Schools relative to major maintenance is necessary. He asked Schools to take a closer look at the cost of building middle schools. Dr. Taylor stated the projected numbers in the CIP are a lot higher than where the actual cost will land. He discussed different factors which may contribute to cost savings. He stated the cost will be more than that for the most recent project but there will be some savings down the road and the numbers will start to contract. He further stated the numbers do not account for adjustments for inflation and construction costs from year to year, nor is there a macroeconomic forecast tied to them. Dr. Casey stated when presenting a referendum, voters need to be convinced the county is presenting the right number and scope. He discussed how making changes to a project's scope beyond state standards benefits the community as a whole. He stated once a need is identified, the land needs to be purchased. Mr. Matt Harris, Deputy County Administrator, presented the county's Capital Plan Overview. He provided a review of bond referendums in 2004 and 2013. He stated the only project from 2004 not yet complete is a fire station at Courthouse Road and Route 288 which will be built on already -purchased land when there is demand for it. He discussed estimated debt capacity under four existing policy ratios noting the ten-year payout ratio ultimately decides the county's debt capacity. He presented details of project criteria for the county's one- third portion of a proposed $600 million bond referendum, noting the other two-thirds traditionally covers Schools' projects. He reviewed anticipated projects for Public Safety, Libraries, Parks and Recreation, community revitalization, major maintenance, and transportation. He provided a big picture overview of total FY21-25 CIP revenues and expenses. He discussed the major maintenance component of the FY21-25 CIP and major maintenance funding trends since 2013. He stated the county is in compliance with all of its financial policies. He gave a brief update on current referendum projects. He stated the Magnolia Green Fire Station should be open this summer; the Midlothian Library design will commence soon; the contract for the Falling Creek Reservoir TMDL project is in place and work is set to begin; the continued investment in the River City Sportsplex has positioned that 20-92 2/19/2020 J PI J rIqL asset in an increasingly competitive space; and the Arts Center has made incredible progress. Mr. Winslow underscored the need for good data. He referenced a project with an outside analytics firm to establish a unified set of data which will anticipate both county and Schools infrastructure needs over the next decade. In response to Mr. Winslow's question relative to the status of the project and when the data would be made available, Mr. Harris stated staff is working on the project every day and the data would be published very soon. Dr. Casey stated while the 2020 referendum will be a "catch up" to needs, the data gleaned from the analytics project will anticipate future needs with the goal of having those needs in place concurrently with demand. Ms. Haley stated the data will show county needs such as the expansion of fire stations and areas where the county has been trying to catch up. Dr. Taylor stated with the identification of the last of the new -build projects, which is an elementary school, Schools tried to brainstorm ways to be responsive to the data. He further stated there is a win in that project which is in this CIP, not the next one. Mr. Holland stated the River City Sportsplex provides opportunities for tourism and revenue. He praised completion of other projects which proves the county is good at its word. Ms. Haley stated there is an item on the Board of Supervisor's evening agenda to approve funding for a teacher recruitment, retention and salary study. She further stated Mr. Harris and Dr. Taylor along with their respective staff members will work together to ensure the request for proposals is as expansive, extensive and timely as it needs to be. She stated the Board of Supervisors and School Board will work together quickly to put resources in place immediately. She further stated the Board wants to ensure any recommendations put in place are financially sustainable. Ms. Bailey expressed appreciation to the Board of Supervisors for recognizing the need for teacher salary increases and salary decompression, noting new school buildings are useless without quality teachers. She stated she is saddened that salary decompression could not occur immediately, but she understood the magnitude of the request. She further stated by committing to and funding the salary study, teachers are being given hope. Mr. Holland stated he hopes the study will also look at bonuses for excellence in teaching. 20-93 2/19/2020 In response to Mr. Holland's question relative to the proposed pay scale, Ms. Bailey stated the pay scale does not reach the national average. Dr. Casey invited School Board members to stay for the Projected FY2021 General Fund Revenues/Operating Budget Preview work session as well as the Financial Independence Impact Team work session. S.C. SCHOOL BOARD ADJOURNMENT On motion of Ms. Heffron, the School Board adjourned at 2:25 p.m. until February 20, 2020 at 4:00 p.m. for a work session in the CCPS Central Office Board Room, 9900 Krause Road. Ayes: Bailey, Heffron, Coker, Harter, Haines. Nays: None. The Board of Supervisors took a fifteen -minute recess. Reconvening: S.D. PROJECTED FY2021 GENERAL FUND REVENUES/OPERATING BUDGET PREVIEW Mr. Harris opened the presentation with a review of national trends to aid in understanding the environment in which staff forecasts revenues. He stated the county has strong local fundamentals as indicated by the growth in number of jobs at Chesterfield firms since 2009. Dr. Casey stated this growth does not reflect teleworkers who live and physically work in the county even though their jobs are technically listed in another locality or another state. Mr. Holland stated the data speaks to the power of a good educational system because companies move to where the talent is located. Mr. Harris continued his discussion of strong local fundamentals by reviewing data on single-family building permits. He gave an overview of FY21 recurring revenue, noting real estate and personal property taxes account for two-thirds of revenue. He provided details of general fund revenue long- term trends. He discussed the challenges of forecasting real estate tax collections versus personal property tax collections. He reviewed residential real estate revaluations. Mr. Holland stated it is important to look at tax relief for the elderly who may be experiencing higher -than -average revaluations. Mr. Harris reviewed data on commercial real estate revaluations. 20-94 2/19/2020 J F] 1J Dr. Casey clarified that multi -family housing is assessed as commercial real estate, and higher tax bills result in higher rents. He explained that calculating the tax rate is a year- to-year decision based on many variables. Mr. Holland concurred with Dr. Casey, referencing a previous rate analysis and rate neutrality. Mr. Harris turned the discussion to forecasting revenues based on personal property. He stated the county must be conservative when forecasting revenue based on personal property taxes. He explained the correlation between personal property tax revenue and light vehicle sales. He provided the Board with data relative to 2019 household debt, noting 2019 saw the largest increase in consumer debt since 2007 according to a Federal Reserve report. He stated in 2019 household debt increased by $606 billion compared to a year earlier. Discussion ensued relative to student loan debt, consumer confidence, and the need to reduce ordinances and regulations to allow for more affordable housing in the county. Mr. Harris discussed other revenue sources. He credited the Treasurer and her staff as well as the previous treasurer for investing county monies. He provided the Board with a proposed revenue summary. Mr. Holland pointed out the total increase from the FY2020 budget to the FY2021 proposed budget is approximately $33 million, not $60 million or $80 million. Mr. Harris clarified the $33 million figure is a gross number that does not account for tax relief for the elderly or veterans. He stated the increase in the general ledger on the revenue side is 4.5 percent. He further stated staff recommends advertising a 2020 real estate tax rate not to exceed $0.95, noting average tax bills will still increase by roughly $100 even if the rate is kept the same. He stated $0.95 supports inflationary pressures and needed adjustments to the base as well as numerous program enhancements for the county and Schools. He further stated there is still an effort to monitor the rate and the pace of growth for the long -run. He provided the Board with the budget calendar and next steps. S.E. FINANCIAL INDEPENDENCE IMPACT TEAM Ms. Kiva Rogers, Director of Social Services, and Ms. Kelly Fried, Executive Director of the Community Services Board, provided the Board with an update on the work of the Financial Independence Impact Team (FIST). Ms. Rogers provided the Board with background on the Committee on the Future (COTF). She stated in October 2017 the COTF addressed the topic of Promoting Future Financial Independence for All Chesterfield Residents, noting the report took six years. She provided the Board with statistics relative to 20-95 2/19/2020 indicators of the county's vitality and financial insecurity factors. She stated since the FIIT's presentation to the Board in June 2019, the subgroups have been meeting regularly and have identified four key themes which are Social Capital; Financial Empowerment; High -Opportunity Communities; and Human Capital and Jobs. She discussed Social Capital which looks at the value of relationships. She also discussed Financial Empowerment which looks to provide financial knowledge and access to asset -building opportunities and tools. Ms. Fried discussed the theme of High -Opportunity Communities with a goal of creating an environment where residents thrive regardless of where they live. She stated the workgroup recommends creating a housing plan that serves as a blueprint for equitable access throughout all communities. Mr. Holland agreed a partnership with a goal of facilitating adequate housing for new employees such as teachers and public safety personnel would be helpful. Ms. Fried discussed the "Be the Good Landlord/Tenant Guide" developed by Community Enhancement which promotes the idea that landlords and tenants who successfully complete the stages of the rental journey together will result in better neighborhoods and an enhanced community. She then reviewed the theme of Human Capital and Jobs which looks at the alignment between the jobs of the future and the workforce skills taught and developed. Ms. Haley stated this workgroup in particular is an appropriate place to identify at an earlier age some of the developmental stresses or developmental challenges as well as ways to involve the community in strengthening access to childhood early care and education. Ms. Fried stated the prevention program within Mental Health provides consultations to pediatricians as well as daycare centers with specific issues. Mr. Winslow stated as someone who helped write the report, one of the initiatives is to program purposeful interaction between different socio-economic strata. He pointed out that men are in demand for mentoring programs. Ms. Fried discussed the "Reading to Kids" program which partners with Chamber Helping Achieve Meaningful Partnerships in Schools (CHAMPS) and other businesses to organize reading clubs in elementary schools using Chamber and business volunteers. Dr. Casey stated he shares a common priority with Dr. Daugherty to focus on third grade reading skills. Ms. Fried discussed the second area of focus within the Human Capital and Jobs theme which is the integration of career planning and workforce skills that are aligned with future job needs throughout the educational experience. She stated one - 20-96 2/19/2020 PI 9 F third of Americans have no money saved for retirement, and she discussed ways to address this statistic. She reviewed the next steps which include the workgroups' finalization of short-term recommendations; presenting a final report to Dr. Casey on a long-term sustainability model; finalizing outcome measures; and benchmarking final recommendations. Mr. Winslow thanked staff for the report and expressed his support for the creation of a coordinator position within the Department of Citizen Information and Resources to enhance the efforts of communication, coordination, and engagement of key stakeholders. Ms. Rogers stated the four themes work across the general government and they are the cornerstone of how the government engages with the community to best meet its needs. Mr. Holland pointed out financial literacy and civics are critically important. He stated the Libraries could be used for Life -Long Learning programming. In response to Mr. Holland's question regarding the increase in renters and whether there is a crisis in evictions, Ms. Rogers stated she would need to obtain that information in order to understand it and factor it into the course in which the team is moving. Ms. Haley stated based on an informal conversation with one of the county's general district court judges, the county is not seeing an increase in evictions compared to other regions. Ms. Rogers stated the Virginia Credit Union is a strong partner in the financial empowerment workgroup. She further stated as a result of its participation in this workgroup, a financial literacy workshop was rolled out to Libraries at the beginning of the year and will continue through June. Mr. Winslow stated citizens could be educated on the eviction process and tenant rights. Dr. Casey suggested disseminating the Landlord/Tenant handbook. In response to Mr. Ingle's question relative to participation rates, Ms. Rogers stated while she did not have specific attendance rates, she noticed many participants in the Bank On program were ones who were referred by someone from the Department of Social Services who they work with and had begun to develop a trusting relationship. Mr. Ingle expressed appreciation to Ms. Rogers for her department's role in enabling citizens to sustain themselves. Mr. Holland suggested the Department of Communications and Media work on the Social Capital connections to increase the outcomes of attendance. 20-97 2/19/2020 S.F. PROPOSED FY2021 UTILITIES' OPERATING BUDGET AND THE FY2021-2025 CAPITAL IMPROVEMENT PROGRAM Mr. George Hayes, Director of Utilities, presented the proposed FY2021 Utilities' Operating Budget. He discussed the need for a slight increase in the commodity charges for both water and wastewater and a small increase in the water capacity charge. He stated based on the proposed rates, the average residential customer would see an increase in their combined water and wastewater charges of $1.29 per month, which is a 2.2% increase. He also discussed the need for a $275 per Equivalent Residential Unit (ERU) increase in the water Capital Cost Recovery Charge as well as a $25 increase in the companion meter and service installation charge. He provided details of the projected $76.4 million operating budget which increased by $2.8 million from FY2020. He discussed the CIP which he stated is by far Utilities' largest financial investment and is what drives rates. He reviewed FY2021-2030 Utilities Ten Year Capital Project Spending. He provided details of FY2021 major capital projects in each district. In response to Mr. Winslow's question relative to adding more carp into Swift Creek Reservoir to address hydrilla growth, Mr. Hayes stated Utilities is introducing smaller numbers of carp but increasing the interval to annually, and this year it will be approximately 600 fish. He further stated staff is researching a more robust carp containment barrier. Mr. Hayes discussed the last major capital project which is the Appomattox River Water Supply. He then noted several achievements of the Utilities Department over the last year. In response to Mr. Holland's question relative to the rate stabilization reserve, Mr. Hayes stated the reserve is going exceptionally well. He provided a brief explanation of how the reserve works. In response to Mr. Holland's question, Mr. Hayes confirmed the Treasurer manages the Utilities Department's funds. In response to Mr. Winslow's question relative to sharing other localities' rates with county customers, Mr. Hayes stated he is hesitant to disseminate other localities' rates due to staff's lack of knowledge of their rate models. He further stated the department does perform benchmarking, and there are over one hundred performance measures available to the public via the Utilities Department's website. S.G. PROPOSED CURBSIDE RECYCLING PROGRAM FEE Mr. Clay Bowles, Director of General Services, provided the Board with an update on the Curbside Recycling Fee Model. He stated despite the overall challenges facing the recycling industry, the current contract with Central Virginia Waste 20-98 2/19/2020 J J J Management Authority compares favorably to private haulers who also provide recycling services. He further stated based on guidance from the Board, staff has developed a new fee model that will sustain the program through the end of the contract in 2023, and that new fee model is on the Board's consent agenda for consideration during the evening session. He reviewed the elements of the current fee and how the fee is administered. He stated staff is recommending a restructured fee of $40 annually based on actual participants which results in a $15 annual increase. He further stated staff is requesting authorization for the county administrator to adjust the fee on an annual basis with notification to the Board similar to the process used to adjust Fire and Emergency Medical Services (EMS) fees. He noted participants will still have the ability to opt out of the program. He stated going forward the program will transition to an "opt in" or subscription -based model, and new homeowners must choose to participate. He further stated current participants will receive a letter notifying them of the increase should the Board approve the new fee. He stated in the future a letter will be sent to citizens who previously opted -out encouraging participation in the program, and new homeowners will receive a welcome letter inviting participation and explaining the sign-up process. Ms. Haley expressed her appreciation to Mr. Bowles and his staff for bringing a recommendation to the Board. Mr. Bowles stated the county will be in a good position when the contract ends in 2023. Mr. Holland stated the county is environmentally conscious and he supports authorizing annual review of the fee by the county administrator. Mr. Winslow stated the Audit and Finance Committee recommends approval of the fee increase. 5.H. GENERAL ASSEMBLY UPDATE Ms. Mary Ann Curtin, Director of Intergovernmental Affairs, presented a brief update to the Board of Supervisors on the status of the General Assembly. She stated the session has passed the halfway point, and there could be up to 600 conference committees to finalize various pieces of legislation. She expressed her hesitancy to predict the outcome of any particular piece of legislation while it is still in conference committee. She stated some of the more notable bills that will be decided in conference committees relate to local taxing authority, collective bargaining, minimum wage, and omnibus transportation. She further stated the House and Senate will each vote on their versions of the state budget, and then those two bills will be put into conference committee. She noted the House and Senate had similar priorities in their budgets such as compensation for state employees, state -supported local employees, and 20-99 2/19/2020 teachers. She discussed the state's plans to shore up reserves. She reviewed proposed increases in funding for K-12 education and salaries for teachers and state -supported local employees. Dr. Casey clarified state raises for teachers and state - supported local employees are based on the state's opinion of what those figures should be, and the county's figures are higher. He stated any difference in those two figures would be the county's responsibility. Ms. Curtin stated the outcome of the budget will not be known until the very end of the session. She noted Senate legislation to increase S99 funding would be favorable to the county. She stated Central Virginia Transportation Authority legislation will be in Senate Finance sometime next week. 6. REPORTS 6.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT The Board accepted the Monthly Report on District Improvement Funds. 7. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to speak at this time. 8. RECESS FOR DINNER On motion of Mr. Holland, seconded by Mr. Carroll, the Board recessed for dinner. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Reconvening: 9. INVOCATION The Honorable Jim Holland, Dale District Supervisor, gave the invocation. 10. PLEDGE OF ALLEGIANCE Mr. Scott Zaremba, Deputy County Administrator, led the Pledge of Allegiance to the Flag of the United States of America. 20-100 2/19/2020 P] J A 11. COUNTY ADMINISTRATION UPDATE • Dr. Casey announced the United States Collegiate Athletic Association (USCAA) has chosen the Multipurpose Center at Virginia State University for their Small College National Basketball Championships. He stated this is a multi-year award for 2021 and 2022, with the potential to call Chesterfield their long-term home. He further stated the 2021 event will take place March 7-11 and will feature the top 36 small college basketball teams (18 men's teams and 18 women's teams) from around the United States. He congratulated VSU and Richmond Region Tourism who helped book the event, and who is working hard every day to market the Ettrick area and the VSU campus for many types of events. • Dr. Casey announced the Greater Richmond Convention Center Authority had its Moody's bond rating upgraded one notch from Aa3 to Al. He stated this upgrade is a testament to the strength and cooperation of the four localities that participate on the convention center, and the strong accounting team from Chesterfield that serves as the fiscal agent for the authority. • Dr. Casey announced that Ms. Donna Arrington has been named as the Director of Accounting, noting Ms. Arrington has been the assistant director since 2013 and is widely recognized as one of the most respected local government financial minds in the state. 12. BOARD MEMBER REPORTS Mr. Holland noted the passing of Dr. Thomas A. Elliott who served as the Assistant Superintendent of Teacher Education and Licensure for the Virginia Board of Education before retiring after 40 years of service. He announced two Dale District community meetings on March 18, 2020 at 2:00 p.m. and 7:00 p.m. at the Meadowdale Library to discuss the Proposed FY21 Budget. Lastly, he thanked staff for the many outstanding Black History Month events scheduled throughout the county, noting the Leaders in Public Service moderated discussion held at the Clover Hill Library was an excellent event. Mr. Winslow stated he recently attended the funeral of his great-aunt Doris who was a high school history teacher in rural Robersonville, North Carolina. He shared a heartwarming testimony written by one of his aunt's many students who was deeply impacted by his aunt's positive influence on her life. Mr. Carroll announced Matoaca District community meetings to discuss the FY21 Proposed Budget on March 12, 2020 at 1:00 p.m, at the Clover Hill Library; March 23, 2020 at 7:00 p.m. at Clover Hill High School; and March 24, 2020 at 7:00 p.m. at the Matoaca High School Auditorium. He stated he attended the press conference where it was announced that VSU would be 20-101 2/19/2020 hosting the Small College National Basketball Championships, and he was looking forward to returning to VSU for the Black History Month Breakfast. He further stated he recently attended the Fort Lee Culinary Arts end -of -program lunch, and he highly recommended everyone attend the 45th Annual Joint Culinary Training Exercise which will be held March 7-12, 2020 at the McLaughlin Fitness Center in Fort Lee. He thanked everyone for their kind words regarding his wedding on Valentine's Day. Mr. Ingle announced two Bermuda District community meetings to discuss the FY21 Proposed Budget on March 19, 2020 at 1:00 p.m. at the Bensley Community Center and March 19, 2020 at 7:00 p.m. in the Thomas Dale High School Large Auditorium. He stated yesterday he attended the Baxter Perkinson Center for Arts and Education Topping Ceremony which is a celebratory event to install the highest and last beam of a structure. He noted the beam was signed by Thomas Dale High School art students, and Matoaca Middle School Student Carrie Brockwell sang two musical selections. He stated construction is on track and the building should open in November of this year. Ms. Haley announced a Midlothian District community meeting to discuss the FY21 Proposed Budget on March 16, 2020 at 7:00 p.m. at the John Tyler Community College Midlothian Campus. She stated the Board is actively participating in community conversations and .listening to citizens' concerns and interests throughout the budget process. 13. RESOLUTIONS AND SPECIAL RECOGNITIONS 13.A. RECOGNITION OF THE PARTICIPANTS WHO COMPLETED THE FIRST MY CHESTERFIELD ACADEMY Ms. Chris Ruth, Assistant Director of Citizen Information and Resources, provided details of the first My Chesterfield Academy. She then introduced Mr. Eric Lin to talk about his experience in the academy. Mr. Lin expressed his appreciation to the Board and county staff for implementing the program which he described as a fantastic and long journey, but well worth the effort. He introduced the board members of the Asian -Latino Solidarity Alliance of Central Virginia and stated they not only worked hard to identify the participants, but they also funded the entire program using board member donations and corporate sponsorships. He thanked inaugural class members for their investment of time in the program and their leadership within their communities, and he thanked Dr. Casey and Ms. Sarah Snead, Deputy County Administrator, for being receptive to the group's proposals and recognizing the need to connect with the county's immigrant and multicultural communities. He described the topics taught in the academy. He announced the next My Chesterfield Academy which will begin in April 2020 as well as plans to create parental support groups to address concerns with children in English Language Learners (ELL) programs and 20-102 2/19/2020 J J J bullying. He thanked the Board for supporting the Asian -Latino Solidarity Alliance and their communities and working with them to develop valuable relationships. Ms. Ruth introduced a video highlighting the program. She then introduced Mr. Victor Chacon, a participant in the My Chesterfield Academy. Mr. Chacon expressed his appreciation for the program. He discussed the many county services covered in the Academy and how he learned to obtain services for his family and his daughter with Down syndrome. He encouraged his classmates to take the knowledge received in the Academy and share it with their communities. Ms. Ruth introduced Mr. Juan Santacoloma, Community Engagement Coordinator for Multicultural Services, who called the following My Chesterfield Academy participants forward to receive their certificates: Ms. Intisar Adly Ms. Mary Jane Jackson Mr. George Asaad Mr. Eric Lin Ms. Betsy Briones Mr. Tavorise Marks Ms. Elena Camacho Mr. El Hadji Djibril Niang Mr. Victor Chacon Ms. Lorena Rodriguez Ms. Angela Chiang Ms. Ma Luisa Roman Mr. Mahmud Chowdhury Ms. Blanca Soto Mr. Samuel Cruz Mr. Gabriel Valenzuela Ms. Chinsuk Henshaw (It is noted Ms. Elena Camacho and Ms. Chinsuk Henshaw were not present to receive their certificates.) Mr. Santacoloma expressed his hope that participants would share what they have learned. Ms. Haley thanked the participants for bringing quality to the community and taking the message back to their neighbors. 14. NEW BUSINESS 14.A. APPOINTMENTS 14.A.1. CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD On motion of Mr. Winslow, seconded by Mr. Holland, the Board nominated/ reappointed Mr. Rick Young, Bermuda District, and Mr. Dunn Dillard, Clover Hill District, to serve as representatives on the Airport Advisory Board, whose terms are effective February 15, 2020 and expire February 15, 2023. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-103 2/19/2020 14.A.2. COMMUNITY CRIMINAL JUSTICE BOARD On motion of Mr. Carroll, seconded by Mr. Holland, the Board nominated/appointed Ms. Stacey Davenport, Commonwealth's Attorney, to serve on the Community Criminal Justice Board, to fill the remainder of a two-year term that began July 1, 2019 and expires June 30, 2021. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14. A.3. On motion of Mr. Holland, seconded by Mr. Winslow, the Board nominated/reappointed Ms. Mary Ellen Howe, Mr. James V. Daniels, Mr. John V. Cogbill, III, Ms. Julie Crowe, Mr. David Dutton, Mr. Andrew "Andy" Scherzer, and Mr. Richard "Scott" Williams to serve on the Preservation Committee, whose terms are effective March 9, 2020 and will expire March 8, 2022. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.A.4. VIRGINIA'S GATEWAY REGION BOARD On motion of Mr. Carroll, seconded by Mr. Holland, the Board nominated/appointed/reappointed Mr. Jim Daniels and Mr. Jim Ingle to serve on Virginia's Gateway Region Board, whose terms are effective March 1, 2020 and will expire February 28, 2021. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.A.5. PERSONNEL APPEALS BOARD On motion of Mr. Ingle, seconded by Mr. Holland, the Board nominated/appointed Dr. James Shultz to serve on the Personnel Appeals Board, whose term is effective immediately and will expire December 31, 2022. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B. CONSENT ITEMS 14.8.1. ADOPTION OF RESOLUTIONS 14.B.1.a. RESOLUTION RECOGNIZING MR. JODY L. ATKINS, DEPARTMENT OF GENERAL SERVICES, FLEET SERVICES DIVISION. UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: 20-104 2/19/2020 J 1i J WHEREAS, Mr. Jody L. Atkins joined Chesterfield County in the Department of General Services in September 1999 as an Automotive Parts Clerk in the Fleet Services Division; and WHEREAS, in December 2000, Mr. Atkins was promoted to Automotive Parts Technician; and WHEREAS, Mr. Atkins graduated from the Chesterfield County School of Total Quality and Continuous Improvement; and WHEREAS, Mr. Atkins completed level one of the Automotive Parts Technician Career Development Plan; and WHEREAS, Mr. Atkins had the knowledge skills and abilities to operate on every level in the Vehicle Parts operation; and WHEREAS, throughout his career in the Fleet Services Division, Mr. Atkins has served as Lead Parts Technician and Automotive Parts Supervisor; and WHEREAS, Mr. Atkins was very skilled in vehicle parts inventory control and was recognized for his 100% accuracy, which resulted in significant cost savings for Chesterfield County; and WHEREAS, Mr. Atkins has consistently performed his duties and responsibilities in a professional manner, was a team player, always willing to share information and assist and train other technicians; and WHEREAS, Mr. Atkins exhibited a high degree of tact, consideration and dedication to providing excellent customer service to Chesterfield County, as well as to the public. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Jody L. Atkins, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the County and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.1.b. RESOLUTION RECOGNIZING MS. JUDITH BECK, DEPARTMENT OF SOCIAL SERVICES, UPON HER RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Ms. Judith Beck began her tenure of public service with Chesterfield County as a Principal Clerical Aide with the Chesterfield - Colonial Heights Department of Social 20-105 2/19/2020 Services on August 3, 1992; and promoted to Eligibility Worker on February 23, 1998; and promoted to Senior Eligibility Worker on March 10, 2007; and WHEREAS, in her role as Principal Clerical Aide, Ms. Beck provided vital support to child welfare staff, ensuring all needed administrative functions were performed accurately and timely for children receiving foster care and adoption services; and WHEREAS, Ms. Beck was formally acknowledged for her assistance in the Foster Care Unit, she was recognized for her willingness to take on extra responsibilities and maintaining a positive attitude during times of change; and WHEREAS, Ms. Beck established a reputation of being a team player with an impeccable work ethic through her willingness to help her coworkers and dedication to providing exceptional customer service to citizens; and WHEREAS, Ms. Beck was recognized by the Chesterfield - Colonial Heights Board of Social Services for displaying Excellence in Public Service while serving on the Hurricane Irene emergency shelter team; and WHEREAS, Ms. Beck was chosen to serve as the liaison for Social Services at Chesterfield Mental Health Support Services and provided case management services to adult citizens with disabilities that received the Medicaid Waiver through the Community Services Board; and WHEREAS, in addition to timely and accurately processing the annual Medicaid reviews, Ms. Beck monitored and processed changes, researched and resolved. escalated issues, becoming a subject matter expert in the area of Medicaid Waiver services; and WHEREAS, Ms. Beck maintained a culture of trust and collaboration allowing access to services for citizens requiring the most complex service coordination needs; and WHEREAS, throughout her career, Ms. Beck has been steadfast in her commitment to the citizens of Chesterfield County and the City of Colonial Heights; and her efforts have aided the department in successfully meeting key performance goals. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Ms. Judith Beck and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long a happy retirement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-106 2/19/2020 J J J r� L 14.B.1.c. RESOLUTION RECOGNIZING MR. JOHN HUDGINS, BUILDING INSPECTION, UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Mr. John Hudgins will retire from Chesterfield County on March 1, 2020, after providing 15 years of dedicated service to the residents of Chesterfield County; and WHEREAS, Mr. Hudgins was hired by Chesterfield County in February of 2005 as a mechanical, plumbing, gas inspector in the Department of Building Inspection; and WHEREAS, Mr. Hudgins has represented Chesterfield County for over five years as a member of the Virginia Plumbing Mechanical Inspector Association; and WHEREAS, Mr. Hudgins' passion and hard work resulted in a promotion to commercial plumbing, mechanical and gas inspector; and WHEREAS, Mr. Hudgins shared his expertise by providing many hours of training and education for department staff, always willing to share why a code provision exists and its purpose; and WHEREAS, Mr. Hudgins serves as an instructor for the Department of Housing and Community Development's Jack Proctor Code Academy, providing instruction and technical expertise on Plumbing and Mechanical Systems for inspection staff in all jurisdictions and contractors across the State of Virginia; and WHEREAS, Mr. Hudgins' professionalism throughout his career provided citizens and visitors of Chesterfield County with safe and secure buildings, designed and inspected under the Virginia Uniform Statewide Building Codes. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. John Hudgins and extends appreciation, on behalf of its members and the employees and citizens of Chesterfield County, for 15 years of dedicated service to the county, congratulations upon his retirement, and best wishes in his next season of life. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.1.d. RESOLUTION OF SUPPORT FOR THE PROPOSED NASH ROAD On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: 20-107 2/19/2020 WHEREAS, on September 17, 2014, the Chesterfield County Board of Supervisors approved a resolution endorsing the Revenue Sharing application to fund capacity improvements for Beach Road between Nash Road and Route 10; and WHEREAS, Chesterfield County completed an alternative analysis January 17, 2017 and determined extending Nash Road from Beach Road to Route 10 would relieve the existing and projected future congestion along Beach Road between Nash Road and Route 10; and WHEREAS, Chesterfield County advertised and a held a public meeting for the Nash Road Extension project on May 21, 2018 to provide an overview of the project, present three alignment alternatives, and solicit input from the public; and WHEREAS, a total of 97 citizens attended the Nash Road Extension public meeting and 65 written comments were received during the subsequent comment period; and WHEREAS, based on citizen feedback there is general support for the project, with 35 citizens in support of the project; and WHEREAS, based on the written comments received and to alleviate or minimize the impacts and concerns expressed by citizens, a preferred alternative alignment was developed using sections of Alternative 1 and Alternative 3. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County hereby endorses and supports the proposed Nash Road Extension alignment. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.1.e. RESOLUTION SUPPORTING CONSTRUCTION OF LAMBERT LANDING AT JEFFERSON DAVIS HIGHWAY, ELOEOMIN AVENUE, AND RIO VISTA STREET USING PROCEEDS FROM IRS SECTION 42 TAX CREDITS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY (VHDA) On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate the area (the "Area") described on Exhibit A attached hereto as a revitalization area: NOW, THEREFORE, BE IT HEREBY DETERMINED as follows: The above -referenced development is located in a Revitalization Area in the County of Chesterfield, Virginia. 20-108 2/19/2020 J 9 J The industrial, commercial or other economic development of such area will benefit the county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; and private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Area is hereby designated as a revitalization area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 19th day of February, 2020. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.1.f. RESOLUTION SUPPORTING CONSTRUCTION OF THE MAPLE WOODS APARTMENTS AT JEFFERSON DAVIS HIGHWAY AND MYRON AVENUE, USING LOW INCOME HOUSING TAX CREDITS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR REVITALIZATION AREA DESIGNATION On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate the area (the "Area") described on Exhibit A attached hereto as a revitalization area: NOW. THEREFORE. BE IT HEREBY DETERMINED as follows: The above -referenced development is located in a Revitalization Area in the County of Chesterfield, Virginia. The industrial, commercial or other economic development of such area will benefit the county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; and private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of 20-109 2/19/2020 decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Area is hereby designated as a revitalization area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 19th day of February, 2020. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.1.g. RESOLUTION SUPPORTING CONSTRUCTION OF THE AUSTIN WOODS APARTMENTS USING PROCEEDS FROM TAX-EXEMPT BONDS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR MIXED -INCOME PROGRAM On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia, desires to make the determination required by Section 36- 55.30:2.B of the Code of Virginia of 1950, as amended, in order for the Virginia Housing Development Authority to finance the economically mixed project (the "Project") described on Exhibit A attached hereto: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT: 1. the ability to provide residential housing and supporting facilities that serve persons or families of lower or moderate income will be enhanced if a portion of the units in the Project are occupied or held available for occupancy by persons and families who are not of low and moderate income; and 2. private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in the surrounding area of the Project and this Project will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. 20-110 2/19/2020 J 1J J A Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 19th day of February, 2020. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.1.h. RESOLUTION SUPPORTING CONSTRUCTION OF THE WATERMARK GARDENS APARTMENTS AT 7100 IRON BRIDGE ROAD, USING LOW-INCOME HOUSING TAX CREDITS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR REVITALIZATION AREA DESIGNATION On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, PURSUANT TO Section 36.55.30:2.A of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate the area (the "Area") described on Exhibit A attached hereto as a revitalization area: NOW, THEREFORE, BE IT HEREBY DETERMINED as follows: The above -referenced development is located in a Revitalization Area in the County of Chesterfield, Virginia. The industrial, commercial or other economic development of such area will benefit the county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; and private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36.55.30:2.A of the Code of Virginia of 1950, as amended, the Area is hereby designated as a revitalization area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 19th day of February, 2020. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-111 2/19/2020 14.B.1.i. RESOLUTION SUPPORTING REFINANCING OF THE MERIDIAN APARTMENTS AT WATERMARK USING PROCEEDS FROM TAX-EXEMPT BONDS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR MIXED -INCOME PROGRAM On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia, desires to make the determination required by Section 36- 55.30:2.B of the Code of Virginia of 1950, as amended, in order for the Virginia Housing Development Authority to finance the economically mixed project (the "Project") described on Exhibit A attached hereto: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT: 1. the ability to provide residential housing and supporting facilities that serve persons or families of lower or moderate income will be enhanced if a portion of the units in the Project are occupied or held available for occupancy by persons and families who are not of low and moderate income; and 2. private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in the surrounding area of the Project and this Project will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 19th day of February, 2020. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.2. REAL PROPERTY REQUESTS 14.B.2.a. ACCEPTANCE OF PARCELS OF LAND 14.B.2.a.1. ACCEPTANCE OF A PARCEL OF LAND ALONG IRON BRIDGE ROAD FROM AUSTIN WOODS DEVELOPMENT CO. On motion of Mr. Winslow, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.434 20-112 2/19/2020 `J S P] C acres along Iron Bridge Road from Austin Woods Development Co. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.2.a.2. ACCEPTANCE OF A PARCEL OF LAND ALONG LONAS PARKWAY FROM HHHUNT WESCOTT, LLC On motion of Mr. Winslow, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.006 acres along Lonas Parkway from HHHunt Wescott, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.2.a.3. ACCEPTANCE OF A PARCEL OF LAND ALONG WILLIS ROAD FROM SCANNELL PROPERTIES #394, LLC On motion of Mr. Winslow, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.1356 acres along Willis Road from Scannell Properties #394, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.3. REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH SWM/BMP EASEMENT ACROSS THE PROPERTY OF SHAWN D. DUNN On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Shawn D. Dunn. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.4. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Chairman of the Board of Supervisors and the 20-113 2/19/2020 County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement to extend service to the new Emergency Communications Tower at Lowe's Soccer Complex. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.8.5. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT #19-0002, CHERRYTREE LANE WASTEWATER ASSESSMENT DISTRICT On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Director of Procurement to award the construction contract for county project #19-0002 to RDS Utilities, L.C., in the amount of $115;997.28 and execute all necessary change orders up to the full amount budgeted for the Cherrytree Lane Wastewater Assessment District. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.8.6. AWARD OF CONSTRUCTION CONTRACT FOR THE COUNTY COMPLEX REGENERATIVE STORMWATER CONVEYANCE PROJECT On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Director of Procurement to award the construction contract for the County Complex Regenerative Stormwater Conveyance Project to Dorin Landscaping, Inc. in the amount of $227,963.00, execute all necessary change orders up to the full amount budgeted, and execute the necessary documents. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.7. AUTHORIZATION TO PROCEED WITH GRANT REQUESTS FOR TRANSIT DEMONSTRATION FUNDS FOR THE ROUTE 1 TRANSIT SERVICE AND TECHNICAL ASSISTANCE FUNDS FOR A ROUTE 60 TRANSIT FEASIBILITY STUDY On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the County Administrator to proceed with grant funding requests for additional transit demonstration funds for the Route 1 transit service and technical assistance funds for a Route 60 (Chippenham Parkway - Walmart Way) transit feasibility study. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-114 2/19/2020 9 J J 14.B.8. AUTHORIZE ADVERTISEMENT OF PROPOSED ORDINANCE CHANGES FOR THE FY2021 WATER AND WASTEWATER UTILITY RATES On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the advertisement of a public hearing on March 25, 2020, to consider the proposed ordinance changes for the FY2021 water and wastewater utility rates. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.9. AUTHORIZE ADVERTISEMENT OF 2020 CALENDAR YEAR TAX RATES AND OTHER REQUIRED LEGAL NOTICES AND PUBLIC HEARINGS RELATED TO THE PROPOSED FY2021 BUDGET On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the advertisement of a public hearing on March 25, 2020, to consider 2020 calendar year tax rates and other required legal notices and public hearings related to the proposed FY2021 budget. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.10. SET A PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN, CHAPTER 10: THE LAND USE PLAN, GENERAL LAND USE GUIDELINES FOR URBAN DEVELOPMENT AREAS On motion of Mr. Winslow, seconded by Mr. Holland, the Board set the date of March 11, 2020, for a public hearing to consider an amendment to The Comprehensive Plan, Chapter 10: The Land Use Plan, General Land Use Guidelines for Urban Development Areas. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.11. SET A PUBLIC HEARING TO CONSIDER THE CLAIM OF JULIA GRIFFITH AND KATHLEEN BOWEN, EXECUTORS OF THE ESTATE OF MICHAEL WILLIAM BOWEN FOR SURPLUS TAX SALE FUNDS On motion of Mr. Winslow, seconded by Mr. Holland, the Board set the date of March 11, 2020, for a public hearing to consider the claim of Julia Griffith and Kathleen Bowen, executors of the estate of Michael William Bowen, for surplus tax sale funds. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-115 2/19/2020 14.8.12. AUTHORIZE THE COUNTY ADMINISTRATOR, IN COLLABORATION WITH THE SCHOOL SUPERINTENDENT, TO CONTRACT WITH A MANAGEMENT CONSULTING FIRM FOR THE PURPOSES OF CONDUCTING A TEACHER RECRUITMENT, RETENTION AND SALARY STUDY On motion of Mr. Winslow, seconded by Mr. Holland, the Board 1) authorized the county administrator, in collaboration with the school superintendent, to contract with a management consulting firm for the purposes of conducting a teacher recruitment, retention and salary study and 2) appropriated $100,000 for such study. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.8.13. ACCEPTANCE OF STATE ROADS On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Rountrey Section 6 Tvoe Chanae to the Secondary Svetem miles of State Hiahways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number Waverton Drive, State Route Number 8142 From: 0.06 miles northeast of Endstone Trail, (Route 7930) 20-116 2/19/2020 J J j To: 0.20 miles northeast of Endstone Trail, (Route 7930), a distance of: 0.14 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 44 Litton Court, State Route Number 8146 From: Litton Drive (Route 8141) To: The cul-de-sac, a distance of: 0.04 miles Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 40 Litton Terrace, State Route 8143 From: Litton Drive, (Route 8141) To: The cul-de-sac, a distance of 0.02 miles Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 40 • Litton Place, State Route Number 8145 From: Litton Drive, Route 8141 To: The cul-de-sac, a distance of: 0.02 miles Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 40 • Litton Drive, State Route Number 8141 From: Litton Court, (Route 8146) To: Graythorne Drive, (Route 7934), a distance of: 0.07 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 48 Waverton Turn, State Route Number 8147 From: 0.20 mile northeast of Endstone Trail, (Route 7930) To: 0.21 miles northeast of Endstone Trail, (Route 7930), a distance of: 0.05 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 66.79 • Endstone Trail, State Route Number 7930 From: Litton Drive, (Route 8141) To: Waverton Drive, (Route 8142), a distance of: 0.08 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 46 • Endstone Trail, State Route Number 7930 From: Waverton Drive, (Route 8142) To: The cul-de-sac, a distance of: 0.02 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 46 • Waverton Drive, State Route Number 8142 From: Waverton Turn, (Route 8147) To: The end -of -maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 44 • Graythorne Drive, State Route Number 7934 r From: 0.01 miles north of Norland Road, (Route 7935) v To: Litton Drive, (Route 8141), a distance of: 0.09 miles. Recordation Reference: Plat Book 241, Page 99 20-117 2/19/2020 Right of Way width (feet) = 50 • Endstone Trail, State Route Number 7930 From: 0.21 miles north of Port Savage Drive, (Route 7352) To: Litton Drive, (Route 8141), a distance of: 0.11 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 46 • Graythorne Drive, State Route Number 7934 From: Litton Drive, (Route 8141) To: The end -of maintenance, a distance of: 0.01 miles Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 44 Brockhall Turn, State Route Number 8144 From: Litton Drive, (Route 8141) To: Litton Drive, (Route 8141), a distance of: 0.06 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 73 • Litton Drive, State Route Number 8141 From: Endstone Trail, (Route 7930) To: Litton Terrace, (Route 8143), a distance of: 0.07 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 48 • Waverton Drive, State Route Number 8142 From: Endstone Trail, (Route 7930) To: 0.06 northeast of Endstone Trail, (Route 7930), a distance of: 0.06 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 44 • Litton Drive, State Route Number 8141 From: Litton Terrace, (Route 8143) To: Brockhall Turn, (Route 8144), a distance of: 0.02 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 48 • Litton Drive, State Route Number 8141 From: Endstone Trail, (Route 7130) To: Litton Place, (Route 8145), a distance of: 0.05 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 48 • Litton Drive, State Route Number 8141 From: Litton Place, (Route 8145) To: Litton Court, (Route 8146), a distance of: 0.07 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 48 • Waverton Drive, State Route Number 8142 From: 0.20 miles northeast of Endstone Trail, (Route 7930) To: Waverton Turn, (Route 8147), a distance of: 0.01 miles. Recordation Reference: Plat Book 241, Page 99 Right of Way width (feet) = 44 And, further, the Board adopted the following resolution: 20-118 2/19/2020 J Ij Ij WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Sterling Brook Drive, State Route Number 7834 From: 0.18 miles west of Silver Mist Avenue, (Route 7463) To: Conifer Road, (Route 640), a distance of: 0.05 miles. Recordation Reference: Deed Book 8013, Page 321 Right of way width (feet) = 71 to 65 • Sterling Brook Drive, State Route Number 7834 From: 0.11 miles of Silver Mist Avenue, (Route 7463) To: 0.18 miles west of Silver Mist Avenue, (Route 7463), a distance of: 0.07 miles. Recordation Reference: Deed Book 8013, Page 321 Right of Way width (feet) = 65 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. 20-119 2/19/2020 NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Crofton Village at Charter Colony Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Crofton Village Trace, State Route Number 8140 From: Martinet Crossing, (Route 7855) To: Crofton Village Terrace, (Route 8139), a distance of: 0.10 miles. Recordation Reference: Plat Book 242, Page 52 Right of Way width (feet) = 40 • Crofton Village Terrace, State Route Number 8139 From: Martinet Crossing, (Route 7855) To: Crofton Village Trace, (Route 8140), a distance of: 0.15 miles. Recordation Reference: Plat Book 242, Page 52 Right of Way width (feet) = 40 • Crofton Village Trace, State Route Number 8140 From: Crofton Village Terrace, (Route 8139) To: The cul-de-sac, a distance of: 0.02 miles. Recordation Reference: Plat Book 242, Page 52 Right of Way width (feet) = 40 Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.14. CURBSIDE RECYCLING FEE MODEL AND RATE On motion of Mr. Winslow, seconded by Mr. Holland, the Board 1) adopted a new fee model for the curbside recycling program, to include an increase of the curbside recycling fee from $25 to $40 annually, and 2) granted the county administrator authority to adjust the fee on an annual basis following written notification to the Board of Supervisors. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-120 2/19/2020 F] J G 19 14.B.15. LEASE EXTENSION OF PROPERTY AT CENTRE COURT FOR USE BY THE ECONOMIC DEVELOPMENT DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved a lease extension with Family Holdings, L.C. for office space at Centre Court for the Economic Development Department. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 14.B.16. APPROVAL OF GRANT AGREEMENT WITH DUPONT SPECIALTY PRODUCTS USA, LLC On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved a Grant Agreement with DuPont Specialty Products USA, LLC. (It is noted a copy of the Grant Agreement is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 15. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Christine Melendez addressed the Board relative to support for teachers. Ms. Sonia Smith addressed the Board relative to the use of hashtags to bring social awareness, citing many COPS -related hashtags, and she expressed her concerns relative to silencing the voices of teachers. Dr. Ben Pearson -Nelson addressed the Board relative to citizen support for investing in schools, and he urged the Board to invest in the county's most precious resources. Mr. Joe Elias addressed the Board relative to the need to do the right thing for the future of the county. 16. DEFERRED ITEMS There were no Deferred Items at this time. 17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 19 20-121 2/19/2020 rnc-�ncrty� In Matoaca Magisterial District, Collington East, LLC, requests amendment of zoning approval (Cases 03SN0307 and 17SN0515) relative to setbacks and architectural treatment and amendment of zoning district map in a Residential (R-12) District on 98.7 acres located at the southeast corner of Spring Run Road and Springford Parkway. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 730-663-3520. Mr. Andy Gillies, Director of Planning, presented a summary of Case 20SN0537 and stated this case does not change the density of Collington East, but it seeks amendment of existing zoning relative to setbacks and architectural standards. He further stated the Planning Commission and staff recommend approval and acceptance of the proffered conditions. The applicant, Mr. Vernon McClure, accepted the conditions and stated he is in agreement with county staff. In response to Mr. Jeff Mincks' question relative to a change in density, Mr. Gillies confirmed there is no change in density in this case. Ms. Haley called for public comment. Ms. Sonia Smith expressed concerns relative to impacts on Fire and EMS and schools once the homes are built. There being no one else to address the issue, the public hearing was closed. In response to Mr. Carroll's questions, Mr. Gillies confirmed the applicant has been entitled to build 217 homes since 2004, and this case only changes some of the options on the homes to be built, but it does not limit the homeowner's ability to make upgrades. On motion of Mr. Carroll, seconded by Mr. Holland, the Board approved Case 20SN0537 and accepted the following proffered conditions: With the approval of this request Textual Statement Item B.3.d. of Case 03SN0307 and Proffered Conditions 4.B.ii. and 4.1.iii. of Case 17SN0SIS shall be deleted. Except as outlined below all other conditions of Cases 03SN0307 and 17SN0515 shall remain in force and effect. The following conditions are being amended: With the approval of this request, Proffer Condition #1 of Zoning Case 17SN0515 shall be amended as follows: 1. Side Yards. The side yards for principal structures shall be located no less than five (5) feet from any 20-122 2/19/2020 J J C side property line. Accessory structures shall have no side yard setback. (P) With the approval of this request, Proffer Condition #4.B.i. of Zoning Case 17SNO515 shall be amended as follows: 2. Facade Materials. Acceptable siding materials shall include brick, stone, stucco, synthetic stucco (E.I.F.S.), or horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding with a minimum wall thickness of .044 inches. Synthetic Stucco (E.I.F.S.) siding shall be finished in a smooth, sand or level texture, no rough textures are permitted. Exterior facades shall include, at a minimum, 1 X 6 rake and fascia boards. With the approval of this request, Proffer Condition 44.C. and 6.E. of Zoning Case 17SNO515 shall be amended as follows: 3. Foundations. The exposed portion of any foundation shall be of brick, synthetic stone, natural stone or combination thereof. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. Siding step down foundations shall be permitted on the side and rear elevations provided that a minimum of twenty-four (24) inches of exposed brick or stone shall be required. A maximum of two (2) steps shall be permitted on any elevation. (P and BI) With the approval of this request, Proffer Condition #4.D.i. of Zoning Case 17SNO515 shall be amended as follows: 4. Roofs. i. Varied Roof Line. Varied roof designs and materials shall be used on facades of dwellings that face a street. Minimum roof pitch shall be 6/12, and there shall be a minimum roof overhang of twelve (12) inches. ii. Roof Materials. Roofing Material shall be dimensional architectural shingles with a minimum 30 year warranty. All flashing shall be copper or pre -finished aluminum (bronze or black). (P and BI) With the approval of this request, Proffer Condition 44.E.ii. and 6.D.ii. of Zoning Case 17SNO515 shall be amended as follows: S. Rear Porches and Decks. All rear porches and decks adjacent to public right of way shall have lattice screening spanning between columns. Handrails and railings, when required by building code, shall be 20-123 2/19/2020 finished painted wood, vinyl, or metal railing with vertical pickets or sawn balusters. (P and BI) With the approval of this request, Proffer Condition #4.I.ii. of Zoning Case 17SN0515 and Textual Statement B.2.k. of Zoning Case 03SN0307 shall be amended as follows: 6. Garages. a) Attached garages (both front loaded and courtyard) and detached garages, shall use an upgraded garage door. An upgraded garage door is any door with a minimum of 2 enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. b) Front loaded attached garages shall be permitted to project a maximum of four (4) feet forward of the front porch or front line of the main dwelling. One (1) out of every ten (10) front loaded garages shall be permitted to feature a garage that extends past four (4) foot provided that: (a) the architectural treatment of the garage generally conforms to the example photos attached hereto as Exhibit A, dated March 14, 2018 and (b) the garage extends for a distance of no more than twenty- five feet (25') past the front line of the main dwelling. (P and BI) with the approval of this request, Textual Statement B.2.c. of Zoning Case 03SN0307 shall be amended as follows: 7. Architectural Appearance. The architectural appearance and materials of cluster homes shall be similar to the elevations attached as Exhibit A, dated March 14, 2018. (P and BI) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 18. PUBLIC HEARINGS 18.A. TO CONSIDER AN AMENDMENT TO THE FY2020-FY2025 SECONDARY ROAD CONSTRUCTION SIX-YEAR PLAN Mr. Brent Epps, Director of Transportation, stated this date and time has been advertised for a public hearing for the Board to consider an amendment to the FY2020-FY2025 Secondary Road Construction Six -Year Plan. He discussed the Otterdale Road Widening Project and the need for traffic signal improvements at Route 360. 20-124 2/19/2020 J 1J G CEJ In response to Mr. Winslow's question, Mr. Epps provided details of VDOT's plan to upgrade the entire intersection by moving the existing signal poles and mast arms from the median to the outside corners of the intersection. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. In response to Mr. Holland's question, Mr. Epps confirmed the total cost of the project adjustment is $509,528. On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution amending the FY2020-FY2025 Secondary Road Construction Six -Year Plan to add the Route 360 at Otterdale Road Signal project to the plan and program funds so that VDOT may begin work for the project: WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing for the proposed amendment to the FY2020 through FY2025 Secondary Road Six -Year Improvement Plan; and WHEREAS, the Board concurs with the proposed addition of the Route 360 at Otterdale Road Signal project to the plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the amended FY2020 through FY2025 Six -Year Secondary Road Improvement Plan as presented by VDOT. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 18.B. TO CONSIDER A CODE AMENDMENT RELATING TO MAILING OF WRITTEN ORDERS Mr. Gillies stated this date and time has been advertised for a public hearing for the Board to consider an amendment to section 19.1-5 the zoning ordinance pertaining to the mailing of written orders. He stated this a minor technical housekeeping change which provides for the option to use either certified mail or registered mail when issuing written orders in accordance with state law. He further stated written orders are not issued very often, and this change will have little to no impact on the manner in which business is conducted. In response to Mr. Holland's question relative to the potential cost of adopting this amendment, Mr. Mincks stated the cost is marginal because it is an election between certified mail and registered mail, and the county has not issued a written order in years. 20-125 2/19/2020 Ms. Haley called for public comment There being no one to address the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-5 OF THE ZONING ORDINANCE RELATING TO MAILING OF WRITTEN ORDERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-5 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted, to read as follows: A. Written Decision, Determination and Order. The director of planning shall provide a written response to a person who has filed a request in writing for a decision or determination on zoning matters within the scope of his authority. The response shall be provided within 90 days of the date of the request, unless the requester agrees to a longer time period. When the applicant is not the owner or the property owner's agent subject to the written decision or determination, the planning department shall provide written notice within 10 days of the receipt of the request to the owner of the property at the owner's last known address as shown by the department of real estate assessments. A written decision, determination or order shall include: a statement informing the recipient of the right to appeal the decision, determination or order within 30 days to the board of zoning appeals in accordance with this chapter; the appeal fee; location of information regarding the filing of an appeal; and a statement that the decision, determination or order is unappealable if not appealed within 30 days after the date of the written decision, determination, or order. The appeal period shall not commence until this statement is given. In addition, for a written order only, the appeal period shall not commence until the order is sent by registered mail or certified to, or posted at the usual place of abode of, either the property owner at the address shown by the department of real estate assessments, or the address of the registered agent shown in the records of the Clerk of the State Corporation Commission. 000 (2) That this ordinance shall become effective immediately upon adoption. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-126 2/19/2020 J P] G C 19. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning cases. 20. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. John Sheckler addressed the Board relative to its action on Second Amendment gun rights. He asked the Board to take moral courage and not be afraid of the state. Ms. Tracey Curcio addressed the Board relative to the additional responsibilities placed on veteran teachers while their pay has depreciated. She expressed her fear that veteran teachers will leave if the Board does not take action. 21. ADJOURNMENT On motion of Mr. Holland, seconded by Mr. Carroll, the Board adjourned at 7:12 p.m. until March 11, 2020 at 12:00 noon for a work session in Room 502. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. •VM �V/ P. Casey slie A. T. Haley Administrator Chairman 20-127 2/19/2020 J J J