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2020-03-11 MinutesHOARD OF SUPERVISORS MINUTES March 11, 2020 Supervisors in Attendance: Ms. Leslie A. T. Haley, Chair Mr. Kevin P. Carroll, Vice Chair Mr. James A. Ingle, Jr. Mr. Christopher M. Winslow Mr. James M. Holland Dr. Joseph P. Casey County Administrator Ms. Haley called the meeting to order at 12:00 noon. 1. APPROVAL OF MINUTES On motion of Mr. Carroll, seconded by Mr. Ingle, the Board approved the minutes of February 19, 2020, as submitted. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items, additions, deletions or changes in the order of presentation at this time. 3. WORK SESSIONS 3.A. EVERYDAY EXCELLENCE - ENVIRONMENTAL HEALTH AND SAFETY Mr. David Johnson, Director of Risk Management, shared the county's commitment as an employer to provide a safe workplace and protect the environment. He discussed the Culture of Safety initiative which focuses on empowering employees to create a safe workplace, to make safe decisions, to receive training to safely perform their job duties, and to take their safety knowledge into their communities. He stated the General Services Fleet Services Division has been a great partner and has demonstrated leadership in this effort. Mr. Clay Bowles, Director of General Services, stated Fleet Services has achieved over 480 days (over 160,000 work hours) �. without a lost -time accident since last month. He further stated all General Services divisions participate in quarterly Environmental Health and Safety management reviews to review trends, causes of injuries, and near misses. He stated Risk 20-128 3/11/2020 Management participates in staff meetings and training sessions in order to better understand how the various divisions work, resulting in policies and procedures which allow performance of tasks safely. He further stated Workers Compensation costs and OSHA recordables have remained very low considering the overall scope of operations and type of work performed. He introduced several members of the Environmental Health and Safety team who meet quarterly to keep safety and environmental stewardship in focus. Mr. Carroll stated the Fleet Services divi$ion always did an excellent job of maintaining his police vehicle, and it is an important service to public safety personnel as well as the community. 3.8. COUNTY ADMINISTRATOR'S PROPOSED FY2021 BUDGET Dr. Casey stated all of the proposed budget information was released last Thursday night, and a press conference was held on Friday. He further stated today staff will present their information and answer questions. He expressed appreciation to Mr. Matt Harris, Deputy County Administrator, and his staff for their great effort to prepare the proposed budget. He discussed a misunderstanding on the part of a news reporter relating to the difference between the Chesterfield Education Foundation and the Chesterfield Education Association and stated the reporter made the clarification once it was brought to his attention. He briefly reviewed the remaining proposed budget timeline. 3.B.1. SCHOOLS UPDATE Dr. Daugherty provided the Board with an update on the one-time funding received from the Board in November 2019. He thanked the Board and county staff for their assistance. He discussed the School Board's vision, mission, and goals. He noted all 61 schools in the county are fully accredited for the second year in a row. Dr. Thomas Taylor, Deputy Superintendent, introduced Robert Meister, the new Chief Financial Officer for Schools. He expressed appreciation to Mr. Harris and his team for their assistance. He noted the five-year plan is not included in the presentation and stated the new School Board desires to have the Board be a part of creating that plan. He reviewed the Capital Improvement Plan (CIP) goals of planning for major maintenance and major assets in a proactive and cyclical manner; relieving overcrowding and managing growth; responding to facility condition and age of buildings; and enhancing operational efficiency. 1J Dr. Daugherty discussed combining the central offices for more efficient use of space and opening high school seats the at VJ Chesterfield Technical Center (CTC) on Hull Street. He also discussed expansion of Career and Technical Education 20-129 3/11/2020 programming at Hull Street by establishing an Innovation Center. He reviewed access to John Tyler Community College campuses for the Early College Academy. He stated Schools appreciates the opportunity to use the old Harrowgate Elementary School site to relieve growth pressure at other schools and/or use as a swing school for rebuilds and new builds. Dr. Casey stated the county is reserving funding for combining the central office, and General Services is working with Schools to identify potential sites and outfit office space. He further stated by May he hopes the Board and School Board will have discussions about the desired site and can position the budget accordingly for those monies in reserve. He discussed potentially having the CTC at Hull Street open as a high school at the beginning of the 2021-2022 school year. Mr. Winslow expressed appreciation for creating more programming capacity at CTC Hull. In response to Mr. Ingle's question relative to the CISCO Systems Cybersecurity Program, Dr. Daugherty stated the program is being moved in order to expand it. Mr. Ingle stated that program is doing a great job working with business partners to raise funds to outfit the classrooms. Mr. Carroll also expressed appreciation for freeing up space at CTC Hull. Dr. Daugherty stated high school students taking courses at JTCC receive the benefits of college students. Mr. Carroll concurred with Mr. Ingle regarding the JTCC program, noting Chesterfield is one of only three counties in the state fortunate enough to have two community college campuses. Dr. Taylor provided details of the Appomattox Regional Governor's School, noting county students account for 35.3 percent of enrollment, but Schools has only one vote on the Regional Board and 24.5 percent of ARGS revenue. He discussed grants, including Federal Title funds and Individuals with Disabilities Education Act (IDEA) grants, which are 4 percent of the total budget, and he reviewed the list of federal grant funds. He provided details of federal food services funds and the financial plan for food service. He transitioned his presentation to the School Board's FY21 Operating Financial Plan, noting the primary focus continues to be Instruction. He stated the breakdown of expenditures equates to 78 percent salaries/benefits; 10 percent debt/transfers; and 12 percent operating costs. He reviewed the balanced budget which includes items to honor federal, state, and local requirements and agreements; right -sizing special education transportation; allocating $2 million for preventive maintenance; some human resources background checks and licensure fees; television engineering for public meetings; x-2 literacy diagnostic tool; and a fund for replacement of musical instruments. He stated the big news is that staffing in the budget adequately meets 20-130 3/11/2020 growth projection; meets the state's Standards of Quality (SOQ); and meets local IDEA Maintenance of Education (MOE) obligations. Dr. Casey discussed predictive statistics and enrollment models, and he stated the model is being used to predict September enrollment. He further stated the accuracy of this model will be tested by comparing results with Census data. Dr. Taylor used a popcorn analogy to illustrate that students and schools are different and they need different support to pop. He stated the goal is to get all students to pop, and they need different supports to do so. He discussed differentiated school-based funding to address poverty, special education, and English as a Second Language (ESL) instruction. He also discussed re-establishment of the differentiated staffing pool. He provided statistics on poverty in the county, noting a family of four making less than $46,435 (about 38 percent of the county's student population) qualifies for federal free lunch. He stated the county has more students living in poverty than the City of Richmond has students. He further stated a first- year teacher in the county makes $45,817 per year, and if he or she was a single parent with three children, the children would qualify for federal free and reduced lunch. He discussed ways compensation is being addressed including a two percent salary increase in the FY21 financial plan; a Request for Information (RFI) to study salary decompression and other factors tied to compensation; and a commitment from both the School Board and Board of Supervisors to resolve this issue. Ms. Haley stated the county is having collaborative conversations with regional partners to capture true information. She further stated this is not a one-time fix and significant progress has been made. Dr. Taylor stated management practices and fiscal policies are important to ensure this is not repeated. Mr. Winslow stated the Audit and Finance Committee has seen the culmination of decades of issues that have piled up and he welcomes a commitment to fiscal prudence. Dr. Casey discussed the timeline for presenting the results and implementation strategies of the teacher salary study to the School Board and the Board of Supervisors. He stated he hopes the results of the public safety study will also be available to the Board of Supervisors at that same time. He expressed his goal to provide the county's General Assembly delegation with the results of the teacher salary study. He explained a possible mid -year implementation to add an ongoing $2.5 million from the general fund to teacher salaries and then an additional $2.5 million effective July 1, 2021 for a total of $5 million toward the cost. He discussed identifying areas of cost savings and consolidating those savings into a bucket for public safety and teachers. Mr. Carroll stated this Board is committed to solving this issue on both the Schools and county side. He further stated he wants 20-131 3/11/2020 salaries to be competitive to prevent turnover due to insufficient compensation packages. Dr. Casey stated with this salary study he is hopeful the consultants will address the rest of county and Schools workforces. He further stated this is not a one-time catch-up but a mindset of how to stay current going forward. He stated this is a unique opportunity to align our twelve-month workforces to be a unified workforce with unified job descriptions and competitive salaries. Dr. Taylor concluded his presentation with a discussion of items not included in the proposed budget such as staffing for nurses, Coordinator of Special Education (CSE) contract extension, and other requests that will be placed in outlying years of the five-year financial plan. He thanked the Board for its support and commitment to public education. He presented a letter to the Board requesting a bond referendum to support capital projects. Mr. Holland expressed his goal to have an exceptional teacher salary structure in place within three years. Discussion ensued relative to teacher reimbursement for training classes and supplies as well as the progression of the Chromebook program. Mr. Holland stated he hopes for a change in state and federal support for education. Discussion ensued relative to per -student funding, teachers using their take-home pay to buy supplies, and the purchase and maintenance of playground equipment. Mr. Ingle stated he understands the new School Board's learning curve. He suggested that the county, Schools, and regional partners lobby the state together to address unfunded state mandates. He expressed his concern that the two percent merit increase may disqualify new teachers from the federal free lunch program by $298. In response to Mr. Winslow's question, Dr. Taylor stated the ballpark figure for a teacher's total compensation package is $70,000 when you factor in benefits. 3.B.2. FY2021 COUNTY/BUDGET OVERVIEW Mr. Harris presented the Board with a summary of the operational piece of the FY21 budget. He stated almost 85 percent of the increase in revenue is dedicated to public safety and education. He stated the county's investment policy prohibits the ownership of stocks and the county does not have direct exposure on that front. He further stated the real estate numbers are known entirely through December 2020. He stated the core fundamentals are still strong, and the county is not over-extended in the Five -Year Plan. He further stated the county observes a 20-132 3/11/2020 generally cautious forecast in consumer categories, and staff is performing monthly revenue reviews. He stated final state revenue results are being evaluated and will resolve on April 8, 2020. He noted the proposed budget is available to the public on the county's Blueprint website. Dr. Casey stated the county is being mindful of citizen concerns relative to coming out in public due to the spread of the Coronavirus. Mr. Harris stated there will be two Facebook Live events which will allow citizens to participate if they are unwilling or unable to attend a public meeting. He reviewed the breakdown of the $39.5 million dollar increase in General Fund Expenditures which is 44 percent dedicated to education; 28.4 percent dedicated to county baseline adjustments; and 27.1 percent dedicated to county enhancements to improve on services. He discussed the base, noting the first area of focus is how the organization is spending the public monies that are already in place. He provided details of reallocating existing resources, noting the Print Shop is a good example of consolidating functions with Schools to maximize existing resources and improve efficiencies. He stated the Registrar will move out of leased space into the Print Shop building which will be a cost savings for the county. He discussed local transfer trends for school funding. He provided a comparison of per capita and per student funding from all funding sources. He shared the evaluation criteria for potential service enhancements. He briefly discussed ways the budget invests in the county's workforce including a two percent merit increase for eligible employees; centrally budgeted career development funding; further enhancement of training funding, which is crucial for access to career development plans; additional front-line support positions; and reserving $2.5 million for implementing the pay study outcomes. Ms. Andrea Peeks, Director of Budget and Management, discussed the ways the budget reinforces public safety which is a multifaceted system with a full spectrum of functions. She reviewed items which respond to ever -evolving service demands. Mr. Harris stated there was an opportunity for Mental Health to become a self-sustaining operation which has worked extremely well on both a financial and customer service level. Ms. Peeks discussed how the budget strengthens the community and infrastructure. Mr. Harris stated there is a need for a major maintenance growth financial policy to account for added expenses such as custodians and grounds maintenance personnel. He further stated staff would like to make this a formal way to approach capital planning. IJ Ms. Peeks reviewed the Community Development Block Grant (CDBG) and HOME funds, noting that 80 percent of these funds will go 20-133 3/11/2020 to housing projects largely focused in the Jefferson Davis Highway corridor and Ettrick communities. Mr. Harris provided details of the total proposed 2020 Bond Referendum. With regard to Transportation needs, he stated there will be an appropriation request as an amendment to the proposed budget on April 8, 2020. He further stated Deputy County Administrator Jesse Smith will bring specific program details to the Board in the summer or early fall. He provided the Board with a look at how the growth is being spent in programs and services. He showed how core services are accounted for in every dollar spent. He discussed the Five -Year Plan framework which centers around 1) CIP commitments and 2) subsequent phases of multi-year efforts. With regard to transportation funding, Mr. Winslow encouraged staff to get as many projects together as soon as possible so the county does not lose any time. Mr. Smith stated staff is looking at programming, how to speed up projects, and what new projects to add. He further stated staff will come back to the Board and review programming once it has been refined. Dr. Casey provided the Board with details of the new Central Virginia Transportation Authority (CVTA) which will be comprised of one elected official from the county amongst nine other elected officials, two elected officials from the state, and some appointed officials. 3.B.3. COMPENSATION AND BENEFITS Ms. Mary Martin Selby, Director of Human Resources, discussed trends, needs, and future direction related to compensation. She provided details of staffing trends as they pertain to the quality of the applicant pool. She discussed staffing trends as they pertain to permanent part-time employees, noting that each year the county has moved more staff from part-time to full- time. She compared the county's proposed two percent merit increase with other localities. She stated 87 percent of county employees are below midpoint of their salary ranges, with midpoint being what the market pays for the position in this region. She further stated Career Development Plans (CDPs) are being used to recruit, retain and compensate employees, but it will take some time because employees have to complete comprehensive training related to their job, and they have to work in that position for a minimum of two years before they are eligible for any CDP increase. In response to Ms. Haley's question, Ms. Selby confirmed 87 percent of employees are below the midpoint of the market salary. Dr. Casey clarified that the meaning of market is not a brand- new employee, but the job description defines someone who is fully capable, requires little supervision, and knows their job 20-134 3/11/2020 inside and out. He stated it takes tenure, training, and years to get to "market". He discussed regional salary comparisons and CDP increases which are above and beyond the merit increase. Mr. Winslow thanked Ms. Martin and her staff for preparing the regional CCPS pay chart. In response to Mr. Carroll's question, Ms. Martin confirmed that having a newer workforce does contribute to employees being below midpoint of a salary range. J Ms. Selby discussed CDPs and provided details of how many plans are available and how many full-time employees have access to a CDP. She reviewed the costs of CDPs. She stated departments have a budget impact worksheet to aid with controlling/ forecasting CDP expenses. She credited increased retention with access to CDPs. She reviewed ways to address CDP compression among front- line supervisors who are not eligible for CDPs. She discussed the healthcare outlook, noting 2021 costs are projected to be similar to the 2020 renewal. She provided the Board with a summary of FY21 requests which are a two percent merit increase; CDPs and the resulting compression for front-line supervisors; and support for ongoing pay studies and related analysis. She reviewed issues on the horizon including the impact of a minimum wage increase; the public safety pay plan; completion of a CDP project and reporting on retention impact; partnering with Schools on the teacher pay study; and compensation study for the remainder of the COPS and county workforce. Ms. Haley stated the county is not ignoring the entirety of its employee base, and the county continues to keep focus and provide for employees equitably. J The Board took a fifteen -minute recess. Reconvening: 3.8.4. FIRE DEPARTMENT Fire Chief Loy Senter provided the Board with details of the proposed FY21 Operating Budget for Fire and EMS totaling $64,893,200. He reviewed Fire and EMS highlights. He stated total call volume increased 1.4 percent from FY16 to FY19, and 81 percent of incidents are medically related. He further stated the top five fastest-growing districts are River's Bend; Midlothian; Clover Hill; Rockwood/Manchester VRS; and Swift Creek. He noted the combined effects of increased training and skill proficiency requirements and inherent work -life balance conflicts cause many volunteers to struggle to meet staffing requirements as well as to keep up with growing service demands and, accordingly, 93 percent of responses are by career staff. He gave examples of challenges being experienced by volunteer ` organizations and the resulting staffing demands transferred to J other stations. He discussed the Mobile Integrated Healthcare (MIH) program which continues to tamp down increases by chronic system users and provides a rapid response to the opioid crisis. 20-135 3/11/2020 He stated turnover for the last several fiscal years has been in the seven- to eight -percent range, noting the top three reasons for employee separation this fiscal year are retirement, career change, and inadequate job performance. He further stated exit questionnaires indicate the reasons for voluntary separation are pursuit of higher -paying opportunities and improved work -life balance. He stated recruitment has also been a challenge because the department has been unable to hire enough credible candidates to fill all of its vacancies and over -fill positions; however, the department was able to seat a full academy that will graduate this June, and he is encouraged by the results from the most current recruitment process. He outlined his top three priorities for the upcoming fiscal year which are continued recruitment and retention of a high - performing workforce; increased number of authorized uniformed staff to cover minimum staffing needs to reduce reliance on forced overtime and overtime in general and to bring overtime expenditures within reasonable targets; and addressing coverage gaps and improve response times. He stated Dr. Casey's proposed budget recommendations will go a long way to address all three of these priorities. Discussion ensued relative to recruitment efforts in both the county and other localities. Chief Senter discussed the Career Development Program, noting an additional $674,800 has been earmarked beginning in FY21 to address the existing waitlist and accommodate anticipated future eligibility. He also discussed the minimum staffing plan which includes $2 million beginning in FY21 to stabilize overtime funds and provide additional positions for minimum staffing coverage. He provided details of investments to address service demands. In response to Mr. Winslow's question relative to trends in service requirements that are pressing station designs in different directions, Chief Senter stated the department is finalizing a standard template with prototypical aspects. He provided examples such as decontamination areas; isolation of living spaces from working spaces; and individual sleeping rooms to address sleep deprivation and waking only those personnel needed for a particular call. He discussed other challenges such as station exteriors which are driven by special area plans, zoning requirements, and architectural features. He stated land acquisition in densely populated areas such as Chester could be costly. Mr. Holland stated he hopes the department can speed up the building of the Highlands station and look at pay and quantify the percentage to meet the need and lessen turnover. 20-136 3/11/2020 Chief Senter stated the department is trying to address work - life balance issues, reduce overtime, reduce forced overtime, and add more ambulances to the system over the next few years. Discussion ensued relative to the age requirement to work for the department; fire service aides; high school programs; junior 20-136 3/11/2020 volunteer programs; retooling the interview panel process; and paid programs. 3.8.5. POLICE DEPARTMENT Colonel Jeffrey Katz provided the Board with details of the proposed FY21 Operating Budget for Police totaling $72,416,000. He gave a high-level overview of the initiatives to be funded in FY21. He explained the additional funding requests include a new deployment plan; police service aides and part-time funding; career development; and overtime funding and the final phase for the Officer Retention Plan. He reviewed the many strengths of the Police Department, noting that DUI arrests increased 30 percent in 2019 and the traffic fatality rate dropped approximately 26 percent. He provided statistics of the department's community contact and arrest rates as well as rates for uses of force. He stated over 100 lives were saved over the last year. He further stated reported overdoses dropped, and there were 74 life-saving administrations of Narcan by officers. He stated the department completed new uniform distribution which improves wearability and durability. He discussed an increased emphasis on emotional and physical wellness programs. He reviewed opportunities of the department including a new deployment strategy and a training budget increase. He discussed threats to the department including "brain drain", which results from the retirement of seasoned officers, and political polarization. He discussed hiring statistics in 2019, noting even though the department is in a hiring crunch, the personnel division is hiring top-notch individuals. In response to Mr. Holland's request to make sure there is an i appropriate police presence in the Hopkins Road/Chippenham J Parkway corridor, Colonel Katz stated it is definitely addressed in the new deployment. In response to Mr. Carroll's question relative to the staffing of part-time police officer positions, Colonel Katz stated part- time staffing is working well, and the department is bringing back retirees. 3.B.6. SHERIFF'S OFFICE Sheriff Karl Leonard provided the Board with details of the proposed FY21 Operating Budget for the Sheriff's Office totaling $35,156,800. He reviewed many highlights over the last year including successful BOC/PREA/VLEPSC audits; the VCU study of HARP program, which is one of four programs selected the by Office of Community Oriented Policing Services (COPS) to be filmed by the Virginia Center for Policing Innovation (VCPI) as part of a contemporary approach to reimage the effective broken windows theory training program; and receipt of the Building Bridges Department of Justice Grant. He announced the creation of the MATADOR (Medication Assisted Treatment and Drug Ij Offender Re-entry) program, which is a hybrid of HARP, to enhance the ability to help even more people succeed in their 20-137 3/11/2020 journey into recovery. He explained the program still focuses on the tools for long-term and permanent recovery, but also administers Suboxone which has become the preferred treatment medication for opioid addiction. He provided statistics of staffing growth over the last decade. He provided details of the Civilian Security Technician positions, which enable the most effective use of sworn deputies, and described five new positions requested in FY21: Quartermaster Deputy Jail Front Lobby Deputy; Juvenile Court Lobby Deputy; Weekend Sentence Deputy; and Transportation Coordinator Deputy. He stated he is asking for four new positions in FY21 and four new positions in FY22 to staff Echo pod. He further stated with the current situation and uncertainty at Riverside Regional Jail, he would like to look for opportunities to house more inmates in the Chesterfield Jail. He expressed concerns relative to medical care at Riverside Regional Jail and described instances where inmates were brought back to the Chesterfield Jail for medical treatment. He discussed the goal of bringing Riverside inmates back to the Chesterfield Jail and the costs and savings associated with accomplishing that goal. He provided details relative to the need for nursing contract increases to cover medical department patient evaluations, medication distribution, DUI blood draws, and intake evaluations. He provided the Board with examples of projects completed by the inmate workforce. In response to Mr. Winslow's question, Sheriff Leonard confirmed the Riverside Regional Jail medical services are contracted out. Mr. Winslow stated the Sheriff is doing the right thing by opening the pod and bringing inmates back to the Chesterfield Jail. Dr. Casey clarified the county does not have a plan for all 575 inmates at Riverside Regional Jail. 3.8.7. MAJOR MAINTENANCE OPERATING UPDATE Mr. Clay Bowles, Director of General Services, provided the Board with a Major Maintenance Operating Update. He stated the county has made strong progress in this program, noting the goal of funding the program at 2.5 percent of insured value has been achieved. He further stated there has been better integration of the Airport facility into the major maintenance program. He reviewed prioritization and data management strategies. He discussed the Minimum Standards of Care Policy that is currently under development for entities which maintain their own buildings and grounds. He provided the Board with a summary of completed projects, noting the county is getting into more demolition projects such as the Ettrick and Enon annexes and the old fire training grounds. He provided a summary of active projects and the status of those projects. He discussed FY21 planned projects such as Airport major maintenance; roofing; carpet replacements; HVAC; Security and Fire/Life Safety; Paving; and a few other miscellaneous projects. 20-138 3/11/2020 In response to Mr. Carroll's question regarding the cause for the delay in the flooring project at the police range, Mr. Bowles stated he wanted to address the floor and the roof at the same time, and the time gap is due to the wait for a consulting services report to determine the new surface of the floor and other maintenance needs at the facility. Mr. Harris reviewed the schedule for community meetings as well as the timeline for the budget public hearing and budget adoption. J Ms. Haley expressed her appreciation for the information. She noted due to the Coronavirus outbreak the Board may have limited control of its ability to engage with the public in an open fashion, and the Board wants to facilitate public engagement during the budget adoption process. 4. REPORTS 4.A. KEY FINANCIAL INDICATORS QUARTERLY REPORT The Board accepted the Key Financial Indicators Quarterly Report. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Virginia Coles from the League of Women Voters addressed the Board relative to the GRTC Bus Service Route #111 as well as safety improvements needed along the route. 19. CLOSED SESSION 1) PURSUANT TO 5 2.2-3711(A)(3), CODE OF PUBLIC BODY, AND 2) PURSUANT TO S 2.2-3711(A)(5), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS OR CONSIDER PROSPECTIVE BUSINESSES OR INDUSTRIES OR THE EXPANSION OF EXISTING BUSINESSES OR INDUSTRIES WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE OF THE BUSINESSES' OR INDUSTRIES' INTEREST IN LOCATING OR EXPANDING THEIR FACILITIES IN THE COMMUNITY On motion of Mr. Carroll, seconded by Mr. Ingle, the Board went into closed session 1) pursuant to Section 2.2-3711(a)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the county of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the public body, and 2) pursuant to Section 2.2-3711(a)(5), Code of Virginia, 1950, as amended, to discuss or consider prospective businesses or industries or the expansion of existing businesses or industries 20-139 3/11/2020 where no previous announcement has been made of the businesses' or industries' interest in locating or expanding their facilities in the community Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Reconvening: On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Ingle: Aye. Mr. Winslow: Aye. Mr. Holland: Aye. Mr. Carroll: Aye. Ms. Haley: Aye. 6. RECESS FOR DINNER On motion of Mr. Winslow, seconded by Mr. Holland, the Board recessed for dinner. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Reconvening: 20-140 3/11/2020 7. INVOCATION The Honorable Chris Winslow, Clover Hill District Supervisor, gave the invocation. 8. PLEDGE OF ALLEGIANCE Eagle Scout Ryan Quiram led the Pledge of Allegiance to the Flag of the United States of America. j 9. COUNTY ADMINISTRATION UPDATE 9.A. CORONAVIRUS UPDATE Dr. Samuel, Director of the Chesterfield Health District, provided the Board with an update on the 2019 Novel Coronavirus (SARS-CoV-2), or COVID-19. He stated most individuals who contract the virus experience mild symptoms, while others may require hospitalization. He discussed the ease of spread and serious outcomes, comparing COVID-19 with other diseases such as MERS-COV, seasonal influenza, SARS-CoV, and measles. He provided statistics of confirmed cases as of today, noting there are 987 cases in the United States, 9 of which are in Virginia. He reviewed the ways the United States, Virginia Department of Health (VDH), and our local Health Department are responding. He reviewed non -pharmaceutical interventions to help prevent the spread of the virus. He discussed prevention measures which everyone can do. He stated this is a rapidly evolving situation with multi -layered, multi -faceted responses at the state, regional, and local levels, and influenza is still the number one infectious threat in the United States. He recommended Ij reliable resources for information such as the VDH, the Centers for Disease Control and Prevention (CDC), and the world Health Organization (WHO). Dr. Casey stated the county is trying to be mindful of messaging, and there are no mandates for the county at this time. He further stated the county plans to conduct Facebook Live meetings to ensure continued public engagement during the budget adoption process. 9.8. 2019 CHRISTMAS MOTHER PROGRAM Bonnie Cauthorn provided the Board with an update on the Christmas Mother Program which has shared the magic of Christmas since 1972. She provided statistics of children, families, and elders served by the program in 2019. She announced the Jingle Run on July 18, 2020 and an Auction on November 7, 2020. 9.C. OTHER COUNTY ADMINISTRATION UPDATES Dr. Casey introduced Ms. Emily Ashley, the new Director of Citizen Information and Resources. 20-141 3/11/2020 10. BOARD MEMBER REPORTS Mr. Winslow announced he attended a community meeting on the Woolridge Road Extension Project which had a good turnout and positive citizen engagement. He also announced he attended the graduation and bridging ceremony for Cub Scout Pack 1811 at Episcopal Church of the Redeemer. He announced a joint community meeting for the Clover Hill and Matoaca districts on March 23, 2020 at 7:00 p.m. at Clover Hill High School to discuss the proposed budget. Mr. Holland announced two Dale District community meetings at the Meadowdale Library on March 18, 2020 at 2:00 p.m. and 7:00 p.m. to discuss the proposed budget. Mr. Carroll announced the following community meetings to discuss the proposed budget: March 12, 2020 at 1:00 p.m. at Clover Hill High School; March 23, 2020 at 7:00 p.m. at Clover Hill High School; and March 24, 2020 at 7:00 p.m. at Matoaca High School. Mr. Ingle announced Mr. Carroll and he recently met with the leadership of John Tyler Community College where they learned that the college has many certificate programs with a guaranteed job interview and an approximately 90 percent placement rate. He also announced community meetings on March 19. 2020 at 1:00 p.m. at the Bensley Community Center and 7:00 p.m. at Thomas Dale High School to discuss the proposed budget. Ms. Haley announced a community meeting on March 16, 2020 at 7:00 p.m. at John Tyler Community College - Midlothian Campus to discuss the proposed budget. She reiterated due to rapidly changing circumstances the county is doing everything it can to ensure citizens have opportunities to comment on the proposed budget. 11. RESOLUTIONS AND SPECIAL RECOGNITIONS 11.A. RECOGNIZING BOY SCOUT RYAN DANIEL QUIRAM, MIDLOTHIAN DISTRICT, UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Susan Pollard, Director of Communications and Media, introduced Mr. Ryan Daniel Quiram, who was present to receive the resolution. On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and 20-142 3/11/2020 WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Ryan Daniel Quiram, of Troop 897, sponsored by Mt. Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Ryan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this lith day of March, publicly recognizes Mr. Ryan Daniel Quiram, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolution and patch to Mr. ■ Quiram, accompanied by his parents, and congratulated him on his outstanding achievements. Mr. Quiram provided details of his Eagle Scout project to benefit the Gardening Club at Greenfield Elementary School and expressed appreciation to his parents and others for their support. ll.B. RESOLUTIONS RECOGNIZING MRS. JANE W. HARMON, DEPARTMENT OF GENERAL SERVICES, AND MR. JOHN W. HARMON, DEPARTMENT OF UTILITIES. UPON THEIR RETIREMENT Mr. Clay Bowles introduced Mrs. Jane W. Harmon, who was present to receive the resolution. Mr. George Hayes introduced Mr. John W. Harmon, who was present to receive the resolution. On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Jane W. Harmon joined the Chesterfield County J Department of General Services on November 19, 1984 as 20-143 3/11/2020 Administrative Officer, and was promoted to Chief of Administrative Services in 2001; and WHEREAS, Mrs. Harmon implemented an automated leaf and trash collection system, replacing hand-written work orders, improving service and reducing labor costs through a more organized routing of collection crews; and WHEREAS, Mrs. Harmon established the records management program for the county in 1985, and was responsible for the Le program for 33 years; and WHEREAS, Mrs. Harmon coordinated the renovation of two buildings for inactive records storage that operated for 11 years prior to facilitating the outsourcing of records storage, thus saving the county the cost of constructing and staffing a records storage building; and WHEREAS, Mrs. Harmon was appointed to the State Historical Records Advisory Board by Governor Gerald L. Baliles for three years and again by Governor L. Douglas wilder for three years; and WHEREAS, Mrs. Harmon was responsible for the operation of the county's Printing Center for 28 years; and WHEREAS, Mrs. Harmon negotiated the first contract for the lease of county office copiers, a practice that has continued for 28 years; and WHEREAS, Mrs. Harmon attended post graduate classes and earned a Certificate in Public Management from Virginia Commonwealth University; and WHEREAS, Mrs. Harmon served on the county's Black History Month Celebration Committee for 19 years; and WHEREAS, Mrs. Harmon graduated from the Chesterfield County School of Total Quality and Continuous Improvement; and WHEREAS, Mrs. Harmon took county photographs for many years before there was a staff photographer and has judged the photography at the Chesterfield County Fair for 28 years; and WHEREAS, Mrs. Harmon has been a member of the Chesterfield County Historical Society for 18 years and served on the Board of Directors for three years; and WHEREAS, Mrs. Harmon worked closely with operators of the county's cafe, surveyed employees and led the procurement of a micro market for the Lane B. Ramsey Building; and WHEREAS, Mrs. Harmon served as a member of the county's Emergency Operations Center Response Team for 21 years; and 20-144 3/11/2020 WHEREAS, Mrs. Harmon is widely regarded for her pleasant demeanor, collaboration skills, customer service focus and institutional knowledge. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of March 2020, publicly recognizes the outstanding contributions of Jane W. Harmon, expresses the appreciation of all citizens for her service to Chesterfield County, and extends appreciation for her dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Harmon, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. And, further, on motion of Mr. Winslow, seconded by Mr. Carroll, the Board adopted the following resolution: WHEREAS, Mr. John W. Harmon joined Chesterfield County on September 3, 1974, as a Right of Way Agent, was promoted to Property Management Supervisor in 1990, and to Real Property Manager in 1992; and WHEREAS, Mr. Harmon will retire from the county on April 1, 2020, after 45 years of dedicated service; and WHEREAS, Mr. Harmon graduated from the Chesterfield County School of Total Quality and Continuous Improvement; and WHEREAS, Mr. Harmon wrote and implemented numerous policies and procedures including acquisition of property, conveyance and vacation of easements and rights of way, abandonment of state -maintained roads, granting licenses, and reviewing and recording subdivision plats; and WHEREAS, Mr. Harmon is a member of Old Dominion Chapter 52, International Right of Way Association, obtained the SR/WA designation in 1990, served two terms as President, has been Treasurer since 2005, and was named the Harry A. Kuper Professional of the Year in 2002, 2009 and 2018; and WHEREAS, Mr. Harmon acquired land and easements for obstruction removal to facilitate the installation of the Instrument Landing System at the Airport; and WHEREAS, over his 45 -year career, Mr. Harmon has been involved in the acquisition of property for sixteen fire stations, nine libraries, twenty-six elementary schools, seven middle schools, eight high schools, Meadowville Technology Park, Cloverleaf Mall, Bensley and Ettrick Community Centers, Castlewood, Magnolia Grange, Eppington, River City Sportsplex, 20-145 3/11/2020 3,305 acres of park land, 378 acres in the name of the Eppington Foundation and 29,700 easements; and WHEREAS, in 1991, Mr. Harmon implemented a lease program for cellular companies to collocate on county property, generating over $800,000 annually; and WHEREAS, Mr. Harmon established positive and productive working relationships with leadership, peers and internal and external customers through mutual respect and open communication; and WHEREAS, Mr. Harmon served on the county's Black History Month Celebration Committee, is a member of the Chesterfield Historical Society, the Chesterfield County Fair Association, serves on the Board of Directors of Chesterfield Federal Credit Union and served 6n the county's Emergency Operations Center Response Team for 21 years; and WHEREAS, Mr. Harmon is the longest tenured employee in Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of March 2020, publicly recognizes the outstanding contributions of Mr. John W. Harmon, expresses the appreciation of all citizens for his service to Chesterfield County, and extends appreciation for his dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Harmon, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolutions to Mr. and Mrs. Harmon, accompanied by their family, and thanked them for their outstanding service and community involvement. Mr. and Mrs. Harmon thanked the Board of Supervisors for the recognition. Dr. Casey presented Mr. and Mrs. Harmon with engraved bricks and county watches, expressed appreciation for their outstanding service to the county, and wished them well in their retirement. A standing ovation followed 11.D. JOSEPH E. PITTNAN, JR. AWARD FOR CONTINUOUS COUNTY SERVICE Mr. John Harmon, accompanied by Ms. Mary Martin Selby, presented the Joseph E. Pittman, Jr., Award for Continuous County Service, 20-146 3/11/2020 formerly held by Mr. Harmon, to Ms. Evelyn Goddard, who has been a county employee since February 1975. Ms. Haley congratulated Ms. Goddard upon receiving the award and expressed appreciation for her dedicated service to the county. 12. NEW BUSINESS 12.A. CONSENT ITEMS 12.A.1. ADOPTION OF RESOLUTIONS 12.A.1.a. RESOLUTION RECOGNIZING MRS. TAMELA D. TALLEY, POLICE DEPARTMENT, UPON HER RETIREMENT On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Tamela D. Talley will retire from the Chesterfield County Police Department on April 1, 2020 after providing nearly 41 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Mrs. Talley's county service began in the Accounting Department where she faithfully served in the positions of Junior Account Clerk, Account Clerk, Senior Account Clerk, Senior Data Entry Operator and Senior Accounts Payable Technician. Her dedicated service continued as she joined the Police Department in 1994 and served as a Principal Account Clerk, Senior Accounting Technician and Accountant; and WHEREAS, Mrs. Talley was chosen as Employee of the Year in 1986 and 1993, and as the Police Department Civilian Employee of the Year in 1999, recognizing her incredible dedication, enthusiastic team spirit and valuable assistance to employees and county residents; and WHEREAS, Mrs. Talley was part of the team that earned a Unit Citation for dedication and diligence exhibited during the very intensive county -wide implementation of the county's new Finance, Human Resources and Payroll system, while ensuring that current needs were met, all necessary documentation and training were completed and established high standards of the Finance Department services were maintained; and WHEREAS, Mrs. Talley contributed her time and talents generously to the community during her career, volunteering for over twenty years with the Make -A -Wish Foundation, serving for many years on the county's blood donor committee, coordinating American Heart Association fundraising efforts, properly trained and ready to assist with phones at the Emergency Operations Center and provided assistance when needed at the 1J county animal shelter; and 20-147 3/11/2020 WHEREAS, Mrs. Talley was nominated in 2008 for the YMCA Woman of the Year award in recognition of her unselfish time commitment and demonstrated contributions to her many volunteer activities; and WHEREAS, Mrs. Talley received the Outstanding Young Person award in 2010 from the Chesterfield County Youth Planning and Development department celebrating her unique contributions to the community; and WHEREAS, Mrs. Talley served for many years on the County Employee Association, holding the titles of President and Treasurer; and WHEREAS, Mrs. Talley has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and 12.A.1.b. RESOLUTION SUPPORTING CONSTRUCTION OF THE WINCHESTER FOREST APARTMENTS AT 2701, 2715, AND 2739 DREWRYS BLUFF ROAD, AND 2701 TOWER ROAD, USING LOW-INCOME HOUSING TAX CREDITS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR REVITALIZATION AREA DESIGNATION On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate the area (the "Area") described on Exhibit A attached hereto as a revitalization area: NOW, THEREFORE, BE IT HEREBY DETERMINED as follows: 20-148 3/11/2020 WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Talley's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Tamela D. Talley and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Talley, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 12.A.1.b. RESOLUTION SUPPORTING CONSTRUCTION OF THE WINCHESTER FOREST APARTMENTS AT 2701, 2715, AND 2739 DREWRYS BLUFF ROAD, AND 2701 TOWER ROAD, USING LOW-INCOME HOUSING TAX CREDITS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR REVITALIZATION AREA DESIGNATION On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate the area (the "Area") described on Exhibit A attached hereto as a revitalization area: NOW, THEREFORE, BE IT HEREBY DETERMINED as follows: 20-148 3/11/2020 The above -referenced development is located in a Revitalization Area in the County of Chesterfield, Virginia. The industrial, commercial or other economic development of such area will benefit the county but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; and private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Area is hereby designated as a revitalization area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 11th day of March, 2020. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 12.A.2. REAL PROPERTY REQUESTS 12.A.2.a. REQUEST PERMISSION TO INSTALL PRIVATE SEWER AND WATER SERVICES WITHIN PRIVATE EASEMENTS TO SERVE PROPERTY AT 2909 BANBURY ROAD On motion of Mr. Holland, seconded by Mr. Ingle, the Board granted Cynthia Solomon permission to install private sewer and water services within private easements to serve property at 2909 Banbury Road and authorized the County Administrator to execute a sewer and water connection agreement. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 12.A.2.b. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO DISCOVERY DRIVE FROM DUPONT SPECIALTY PRODUCTS USA, LLC On motion of Mr. Holland, seconded by Mr. Ingle, the Board accepted the conveyance of a parcel of land containing 0.122 acres adjacent to Discovery Drive from Dupont Specialty Products USA, LLC and authorized the County Administrator to execute the deed. `/j Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20-149 3/11/2020 12.A.3. AUTHORIZE THE RECEIPT AND APPROPRIATION OF ADDITIONAL STATE OPIOID RESPONSE (SOR) GRANT FUNDING FOR YEAR 2 FROM THE DEPARTMENT OF BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Chesterfield Community Services Board/Mental Health Support Services to receive funding and appropriate an additional $188,000 in the Mental Health budget from the Department of Behavioral Health & Developmental Services to address opioid prescription and non-prescription drug use and abuse in Chesterfield County. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 12.A.4. AUTHORIZATION TO ENTER INTO AGREEMENT FOR GRTC TRANSIT SERVICE AND APPROVE PERFORMANCE MEASURES FOR ROUTE 1 TRANSIT SERVICE On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the County Administrator to enter into the Transit Service Agreement for GRTC transit service, acceptable to the County Attorney, and to endorse the performance measures for GRTC's Route 111. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 12.A.5. AWARD OF ZONING ORDINANCE DEVELOPMENT CONTRACT On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Director of Procurement to award a contract to White & Smith, LLC. for the development of a new County Zoning Ordinance. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 12.A.6. AWARD OF CONTRACT TO CHERRY BEEAERT LLP FOR FINANCIAL AUDITING SERVICES On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the County Administrator to enter into a contract with Cherry Bekaert for financial auditing services. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None, 20-150 3/11/2020 12.A.7. ADVERTISEMENT AND PUBLIC HEARING RELATED TO AN AMENDMENT TO THE 2020 CALENDAR YEAR TAX RELIEF PROGRAM On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized advertisement and a public hearing on March 25, 2020 to consider an amendment to the 2020 calendar year Tax Relief Program. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 12.A.8. ACCEPTANCE OF STATE ROADS On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. Ij AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Aldera Court, State Route Number 8152 From: Aldera Lane, (Route 7732) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 Fedora Place, State Route Number 8155 From: Fedora Drive, (Route 7911) To: The cul-de-sac, a distance of: 0.07 miles. 20-151 3/11/2020 Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 • Amara Drive, State Route Number 8154 From: Alders Lane, (Route 7732) To: Fedora Drive, (Route 7911), a distance of: 0.16 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 20-152 3/11/2020 • Amara Drive, State Route Number 8154 From: Alders Lane, (Route 7732) To: The temporary cul-de-sac, a distance of: 0.15 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 • Thetis Place, State Route Number 8153 From: Alders Lane, (Route 7732) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 • Amara Drive, State Route Number 8154 From: Fedora Drive, (Route 7911) To: The end -of -maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 • Alders Place, State Route Number 8151 From: Aldera Lane, (Route 7732) To: The cul-de-sac, a distance of: 0.06 miles. Recordation Reference: Plat Book 239, Page 60 V Right of Way width (feet) = 50 • Fedora Drive, State Route Number 7911 From: Fedora Place, (Route 8155) To: Amara Drive, (Route 8154), a distance of: 0.22 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 • Fedora Drive, State Route Number 7911 From: 0.07 miles east of Europa Drive, (Route 7734) To: Fedora Place, (Route 8155), a distance of: 0.10 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 • Alders Lane, State Route Number 7732 From: Thetis Place, (Route 8153) To: Amara Drive, (Route 8154), a distance of: 0.07 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 • Alders Lane, State Route Number 7732 From: Alders Court, (Route 8152) To: Thetis Place, (Route 8153), a distance of: 0.11 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 20-152 3/11/2020 . Aldera Lane, State Route Number 7732 From: Aldera Place, (Route 8151) To: Aldera Court, (Route 8152), a distance of: 0.09 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 . Aldera Lane, State Route Number 7732 From: 0.03 miles northeast of Isadora Drive, (Route 7731) To: Aldera Place, (Route 8151), a distance of: 0.07 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 . Fedora Drive, State Route Number 7911 From: Amara Drive, (Route 8154) To: The end -of -maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 239, Page 60 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Windemere Section A and Section B Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number . Canberra Drive, State Route Number 8148 From: 0.04 miles northeast of Kingsland Road, (Route 611) To: Bankstown Lane, (Route 8149), a distance of: 0.03 miles Recordation Reference: Plat Book 254, Page 16 J Right of Way width (feet) = 50 20-153 3/11/2020 Canberra Drive, State Route Number 8148 From: Kingsland Road, (Route 611) To: 0.04 miles northeast of Kingsland Road, (Route 611), a distance of: 0.04 miles Recordation Reference: Plat Book 17, Page 63 Right of Way width (feet) = 70 • Darebin Place, State Route Number 8150 From: Bankstown Lane, (Route 8149) To: The cul-de-sac, a distance of: 0.19 miles v Recordation Reference: Plat Book 254, Page 16 Right of Way width (feet) = 40 • Bankstown Lane, State Route Number 8149 From: Canberra Drive, (Rt. 8148) To: The end -of -maintenance, a distance of: 0.01 miles Recordation Reference: Plat Book 254, Page 16 Right of Way width (feet) = 40 • Bankstown Lane, State Route Number 8149 From: Canberra Lane, (Route 8148) To: Darebin Place, (Route 8150), a distance of: 0.05 miles Recordation Reference: Plat Book 254, Page 16 Right of Way width (feet) = 40 • Bankstown Lane, State Route Number 8149 From: Darebin Place, (Route 8150) To: The cul-de-sac, a distance of: 0.04 miles Recordation Reference: Plat Book 254, Page 16 Right of Way width (feet) = 40 • Canberra Drive, State Route Number 8148 From: Bankstown Lane, (Route 8149) To: The cul-de-sac, a distance of: 0.08 miles Recordation Reference: Plat Book 254, Page 16 Right of way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. 20-154 3/11/2020 AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. I: Windemere Section E to J Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 933.2-705, 33.2-334 Street Name and/or Route Number • Bankstown Lane, State Route Number 8149 From: 0.01 miles southwest of Canberra Drive, (Route 8148) To: The temporary cul-de-sac, a distance of: 0.20 miles Recordation Reference: Plat Book 254, Page 19 Right of Way width (feet) = 40 Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 12.A.9. EXPANDING THE COUNTY'S PARTICIPATION IN THE URBAN ARCHERY DEER HUNTING SEASON On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the County Administrator to notify the Virginia Department of Game and Inland Fisheries that participation in the urban archery deer hunting program is being expanded County- wide for the upcoming season. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Bob Olsen addressed the Board relative to cash proffers. 14. DEFERRED ITEMS There were no Deferred Items at this time. 15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 20-155 3/11/2020 20SN0514 In Bermuda Magisterial District, Karina Fournier requests conditional use to permit a communications tower plus conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map in a Community Business (C-3) District on 1.8 acres fronting in two places for a total of 105 feet on the north line of West Hundred Road, approximately 900 feet west of Jefferson Davis Highway. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Commercial use. Tax ID 797-655-6717. Ms. Darla Orr provided the Board with a summary of Case 20SN0514 and stated the Planning Commission and staff recommended approval subject to the conditions. Mr. Will Shewmake was present on behalf of the applicant and stated the applicant accepts the conditions. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Holland, the Board approved Case 20SN0514 subject to the following conditions: 1. There shall be no signs permitted to identify this use except those required by FCC or other regulatory body. (P) 2. The base of the tower shall be enclosed by a minimum six (6) foot high fence, designed to preclude trespassing. The fence shall be placed so as to provide sufficient room between the fence and the property line to accommodate evergreen plantings having an initial height and spacing to provide screening of the base of the tower and accessory ground -mounted equipment or structures from adjacent properties. (P) 3. A 50 -foot buffer shall be maintained along the southern and western boundaries of the tower compound. No trees may be removed from this buffer area except (i) to the extent such trees are dead, diseased or dying, or (ii) in connection with the construction of the access road or removal of the communication tower. (P) 4. The color, design and lighting system for the tower shall be as follows: a. The tower shall be gray or other neutral color. b. The tower shall not be lighted. 20-156 3/11/2020 c. The tower shall be a monopole structure with flush mounted antennas. d. Any satellite dish and microwave dish antennas attached to the telecommunications tower shall not exceed six (6) feet in diameter and shall be of a neutral color with no logos. e. Cables shall be run within the interior of the tower to the extent technically practicable. (P) S. Any building or mechanical equipment shall comply with the Zoning Ordinance relative to architectural treatment of building exteriors and screening of mechanical equipment in O, C and I Districts. (P) (NOTE: The Zoning Ordinance requires the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening would not be required for the tower or tower -mounted equipment.) 6. Prior to use of this telecommunications tower, the 11. The fall zone of the telecommunications tower shall be twenty feet as certified by a licensed engineer such as Exhibit C. If a telecommunications tower other than the one described in Exhibit C is to be erected on the Property, a certification from a licensed engineer that the tower to be erected has a 20-157 3/11/2020 owner of the tower shall obtain approval of the structural integrity by a registered professional engineer licensed in Virginia and a copy of the report filed with the Planning Department. (P) 7. The tower shall not exceed a height of 199 feet. (P) 8. At such time that the telecommunications tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the property owner(s) and/or cell tower owner(s) and/or lessee(s) shall dismantle and remove the tower and all associated equipment from the property. (P) 9. The tower and access road shall be sited on the property in the location shown on the plans prepared by BC Architects Engineers, entitled Site Plan VA - Chester -Dutch Gap 2, dated March 28, 2019, and attached as Exhibit B. (P) 10. The tower shall be setback as follows: a. Front Yard (from West Hundred Road) - Minimum of 250 feet b. Corner Side Yard (from Rock Hill Road) - Minimum of 135 feet C. Side Yard - Minimum of 45 feet d. Rear Yard - Minimum of 35 feet (P) 11. The fall zone of the telecommunications tower shall be twenty feet as certified by a licensed engineer such as Exhibit C. If a telecommunications tower other than the one described in Exhibit C is to be erected on the Property, a certification from a licensed engineer that the tower to be erected has a 20-157 3/11/2020 twenty -foot fall zone shall be submitted to the Planning Department before the issuance of a building permit. (P and BI) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 19SN0601 CIO In Midlothian Magisterial District, Emerson Companies, LLC requests rezoning from Residential Townhome (R-TH) to Residential Multi -Family (R -MF) with conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map on 21.3 acres located at the southwest corner of North Woolridge Road and Coalfield Station Lane. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for the Community Mixed Use. Tax ID 731- 706 Part of 3947. Ms. Orr presented a summary of Case 19SN0601. She stated the case complies with the Midlothian Community Special Area Plan with regard to Use and Density; Site Design; Building Design; and Environmental/Historic Resources. She further stated the development provides the road network envisioned by the Plan, and the streetscapes are being designed as recommended by the Plan. She stated the applicant is requesting several exceptions to the zoning ordinance standards which will allow design in compliance with the Plan. She further stated road impacts will be addressed with off-site road improvements. She stated the Planning Commission and staff recommend approval and acceptance of the proffered conditions. Mr. Jeff Geiger was present on behalf of the applicant. He provided a summary of the request for rezoning, noting the applicant's plan creates more open space. He presented a conceptual plan of a park and stated a historical marker would be placed along Grove Road. He discussed sub -surface investigations to locate any potential mines, noting that none were detected. He reviewed landscape buffers, street networks, on -street parking, and integration with surrounding developments. He stated a yield analysis shows the proposed development will yield fewer students than what was projected for the existing community that was rezoned in 2005. He reviewed the ways the case meets the Midlothian Community Special Area Plan's design objectives. He stated the applicant believes the proffered conditions are reasonable under state law. Ms. Haley called for public comment Ms. Sonia Smith expressed concerns relative to the timing of groundbreaking, the proximity of construction to Midlothian Middle School, and the timeline for Midlothian Middle School 4110/ demolition and reconstruction. 20-158 3/11/2020 Mr. Will Shewmake appeared on behalf of Sycamore Veterinary Hospital, which is adjacent to the proposed development, and expressed approval for the project. Mr. Bob Roe expressed concerns relative to the number of exceptions to the zoning ordinance. Ms. Barbara Roe addressed the Board relative to the number of mines located on the property, traffic concerns, and building and positivity changes. She asked the Board to defer the case. Ms. Audrey Ross asked the Board to defer the case until the Implementation Committee has been formed. Mr. Bob Olsen expressed concerns relative to density and increased enrollments in schools. Mr. Phil Lohr expressed concerns relative to the number of exceptions to the zoning ordinance and the setting of a precedent. He asked the Board to delay the case until after the Implementation Committee has been established. Mr. Mike Uzel expressed concerns relative to the number of exceptions to the zoning ordinance and the setting of a precedent. He asked the Board to deny the case. Ms. Valerie Meyers expressed concerns relative to the post- industrial architectural style of the proposed development. She also expressed her concern that the Implementation Committee has yet to be formed. She asked the Board to either vote against the case or defer it. There being no one further to address the issue, the public hearing was closed. Ms. Haley clarified the Implementation Committee does not usurp the role of the Planning Commission, Planning staff, or the Board. She stated applications for the Implementation Committee have not been reviewed yet. She further stated this zoning request is a year old and there have been significant community conversations. She stated she feels confident issues raised by citizens have been fully vetted. She noted this is an in -fill project which is unique and high-quality, and it is bringing green space and walkability. She stated there is time to address impacts on schools. She further stated Schools will be allowed to address impacts. She expressed appreciation to Ms. Orr, Planning Commissioner Gloria Preys, the developer, and staff. She stated the developer will meet the standards of the Midlothian Community Special Area Plan. In response to Mr. Winslow's question relative to Fire and EMS servicing and safety coverage of these buildings, Chief Senter stated there are no concerns and a new station will be less than a mile down the road. In response to Mr. Winslow's question relative to the study on potential mine shafts, Mr. Geiger stated Draper Aden was 20-159 3/11/2020 contracted to conduct the study using LIDAR (Light Detection and Ranging) and taking core samples. In response to Mr. Winslow's question relative to the Millworks post-industrial style, Ms. Orr explained a variety of elements are incorporated into the design of the buildings to provide transition. In response to Mr. Winslow's question relative to mixed uses along the Midlothian Turnpike corridor, Ms. Orr explained the kroi Midlothian Community Special Area Plan looks at the area as a whole, and this development integrates a higher -density residential product within that overall community mixed use area that the Plan envisions. In response to Mr. Holland's question relative to traffic flow concerns, Ms. Orr deferred to the Transportation Department. In response to Mr. Holland's question relative to why the project does not conform to both residential and commercial requirements, Ms. Orr clarified the Midlothian Community Special Area Plan looks at the broader geography to say there needs to be an appropriate mix of commercial- and residential -type uses. She stated the area is currently heavy on commercial uses, so this project would integrate the residential uses envisioned by the Plan. In response to Mr. Holland's question relative to the purpose of the Implementation Committee, Mr. Gillies stated the Committee will look at the overall Midlothian Community Special Area Plan and the eventual changes needed to the zoning ordinance. He further stated the Plan is a vision with general ideas. He stated the purpose of the Implementation Committee is not to look at specific zoning cases as they come forward. Mr. Holland stated he is concerned about the accuracy of the numbers relative to school impacts and stated he would like to see good historical data. Dr. Casey discussed the development of the predictive model and stated the Census will test the variables of the predictive model. In response to Mr. Ingle's question relative to the actual height of the buildings, Mr. Geiger discussed the differing heights of the buildings. He stated rooftop amenities are offered as add-ons in lieu of decks. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 19SN0601 and accepted the following proffered conditions: The property owner and applicant in this rezoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the "Property") will be developed 20-160 3/11/2020 according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the owner and applicant. In the event this request is denied or approved with conditions not agreed to by the owner and applicant, the proffers shall immediately be null and void and of no further force or effect. These Proffered Conditions include six (6) Exhibits: Exhibit A: Zoning Exhibit - Coalfield Station Condos, Midlothian District, Chesterfield County, Virginia, originally dated March 27, 2019, last revised February 6, 2020, prepared by Townes Site Engineering ("Conceptual Plan"). Exhibit B: Common Area Concept Plan, "Coalfield Station", dated October 24, 2019, prepared by Glave & Holmes Architecture (the "Center Green Plan"); Coalfield Station Center Green Inspiration prepared by Glave & Holmes Architecture and Citidesign (the "Inspiration Pictures"). Exhibit C: Building elevations, titled "Coalfield Station" prepared by Glave & Holmes Architecture, dated January 13, 2020, ("Elevations"). Exhibit D: HVAC Low Maintenance Fence, dated May 28, 2019. Exhibit E: Location of high visibility elevations, dated February 7, 2020. Exhibit F: Coalfield Station Grove Hill Open Space Plan, dated February 7, 2020 ("Grove Hill Open Space"). 1. Master Plan. The Textual Statement, dated February 6, 2020, shall be considered the Master Plan. (P) 2. Conceptual Plan. The location of roads, alleys, pedestrian paths, open space and access points on the Property shall be developed in general conformance with the layout depicted on the Conceptual Plan, unless modifications are approved by the Planning Commission at the time of plans review. (P) 3. Center Green Plan. The common area in the center of the Conceptual Plan shall be improved with pedestrian crossings, patio areas, a play area and green open spaces (i.e. lawn) as generally shown on the Center Green Plan and generally consistent with Inspiration Pictures for the improvements therein, unless modifications are approved by the Planning Commission at the time of plans review. (P) 4. Public Utilities. Public water and wastewater systems shall be used. (U) 20-161 3/11/2020 Road Improvements. With initial development, the following improvements shall be completed, as determined by the Transportation Department: a. Construction of a two-lane road for Coalfield Station Lane to Virginia Department of Transportation ("VDOT") standards and acceptance into the state system, with any modification approved by the Transportation Department, from its terminus approximately 300 taw feet west of North Woolridge Road through the Property to Midlothian Turnpike (Route 60), extending generally along the eastern property line of Midlothian Middle School ("North-South Road"), if such road is approved by the Chesterfield Transportation Department and VDOT. Additional pavement shall be provided for the North-South Road at its intersection with Midlothian Turnpike (Route 60), to provide the width necessary for a three -lane typical section (one southbound lane and two northbound lanes), but the actual lanes to be stripped shall be determined by the type of entrance VDOT permits onto Route 60. The design of the North- South Road shall include an entrance to the parking lot for Midlothian Middle School in a location to be determined at the time of plan review. Construction of additional pavement along the eastbound lanes of Route 60 at the North-South Road intersection to provide a separate right turn lane into the North-South Road. C. Construction of a VDOT standard sidewalk along the west side of the North-South Road from the Grove Hill Road extension through the Property to the Route 60/North-South Road intersection. d. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. In the event the Developer is unable to acquire the "off-site" right-of-way that is necessary for such improvements, the Developer may request, in writing, that the County acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the Developer. In the event the County does not assist the Developer in acquisition of the "off-site" right-of-way after such request, the Developer shall be relieved of the obligation to acquire the "off-site" right-of-way, and only provide road improvements that can be accommodated within available right-of-way, as 20-162 3/11/2020 determined by the Transportation Department. (T) 6. Maintenance of Building Exteriors and Common Areas. The homeowner's association for the development shall be responsible for properly maintaining and repairing on-site improvements including, but not limited to, all Common Areas, driveways, lot landscaping, lighting, fencing, street trees, sidewalks, and dwelling unit exteriors to exclude windows and doors. Periodic cleaning and painting of doors, windows and trim will be done by the homeowner's association. Dwelling unit interiors are expressly excluded from the homeowner's association's maintenance and repair obligations. All areas of common area concrete shall be maintained by the homeowner's association without pot holes and ruts. The homeowner's association shall ensure that the affairs of the homeowner's association are professionally managed, including the homeowner's association's maintenance and repair obligations. (P) 7. Street Lighting. Street lights shall be provided along both sides of all internal public roads, except where there is a conflict with street trees, utilities, sightlines, and driveway areas, in accordance with a lighting plan to be submitted and approved at the time of plans review. Street light poles shall not exceed twenty (20) feet in height. P) 8. Right of Way Dedication. Upon request by the Transportation Department, the owner shall dedicate an eighty foot (80') wide right-of-way from the North-South Road to the western Property line, generally located in the southwest corner of the property, to accommodate a future public road connection, in a location mutually agreed upon by the Transportation Department and the owner. Right- of-way shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 9. Grove Hill Road Open Space. The open space fronting on Grove Hill Road shall be improved with landscaped areas and a sidewalk as generally shown on the Grove Hill Open Space Plan and generally consistent with the inspiration pictures attached to that plan, unless modifications are approved by the Planning Commission at the time of plans review. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. Ij 20-163 3/11/2020 19SN0625 In Matoaca Magisterial District, Cosby village LLC requests rezoning from Agricultural (A) and Light Industrial (I-1) to Neighborhood Business (C-2) with Conditional Use to permit alcoholic beverage sales near a public school plus Conditional Use Planned Development to permit exceptions to ordinance requirements and amendment of the zoning district map on 19.6 acres fronting 1530 feet on the north line of Hull Street Road, 580 feet east of Otterdale Road and also fronting 1800 feet on the south line of Cosby Road, 565 feet east of Otterdale Road. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business use. Tax IDs 713-670-6548 and 7126; 714- 670-3070 and 5767. Ms. Orr provided a summary of Case 19SN0625 and stated the Planning Commission and staff recommend approval of Request I (Rezoning with Conditional Use Planned Development) and Request II (Conditional Use), but Schools recommends denial of Request II (Conditional Use). In response to Ms. Haley's question relative to the ordinance prohibiting alcohol sales near a public school, Ms. Orr confirmed the ordinance applies only to businesses which sell alcohol for on -premises consumption, not businesses such as gas stations which sell alcohol for off -premises consumption. Mr. Dave Anderson was present on behalf of the applicant and provided details of the proposed development. He stated the project is walkable to hundreds of single- and multi -family homes. He noted the applicant has made several commitments to road improvements. He addressed the issue of alcoholic beverage sales in proximity to a school property and noted 82 percent schools in the county are exempt from this ordinance. Ms. Haley called for public comment. Ms. Sonia Smith expressed concerns relative to sale of alcoholic beverages in the vicinity of Cosby High School. There being no one else to address the issue, the public hearing was closed. Mr. Carroll stated this project will enhance the lives of the residents in the area. He further stated the businesses in this project will be held to the same standards to prevent alcohol sales to minors as any other business in the county. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board approved Case 19SN0625 (Requests I and II) and accepted the following proffered conditions: 1. Master Plan. The Textual Statement dated May 22, 2019, revised February 17, 2020 shall be considered the Master Plan. (P) 20-164 3/11/2020 2. Conceptual Plan. The site shall be designed as generally depicted on the "Cosby Center - Exhibit A Conceptual Plan" last revised January 3, 2020 and attached hereto. However, the exact location of buildings, drive areas and parking areas may be modified provided that the general intent of the Conceptual Plan is maintained with respect to location of uses, internal road network and pedestrian environment. (P) 3. Utilities. Public water and wastewater shall be used. IJ (U) 4. Right of Way Dedication. Prior to any site plan approval, or within sixty (60) days from a written request by the Transportation Department, whichever occurs first, the following shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County, as determined by the Transportation Department; a. Thirty (30) feet of right of way along the south side of Cosby Road, measured from the centerline of that part of Cosby Road immediately adjacent to the Property; b. One Hundred (100) feet right of way along the north side of Hull Street Road (Route 360), measured from the centerline of that part of Route 360 immediately adjacent to the Property. (T) 5. Access. Direct vehicular access from the Property to Route 360 shall be limited to two (2) entrances/exits. The exact location of each access shall be approved by the Transportation Department. (T) 6. Road Improvements. The following road improvements shall be completed, as determined by the Transportation Department. The exact length and design of the improvements shall be approved by the Transportation Department. If any of the improvements are provided by others, then the specific requirement shall no longer be required, as determined by the Transportation Department. a. Construction of an additional lane of pavement (i.e. third through lane) along westbound lanes of Route 360 for the entire property frontage; b. Construction of additional pavement along the westbound lanes of Route 360 at each approved access to provide a separate right turn lane; IJ C. Construction of a sidewalk along the north side of Route 360 for the entire Property frontage. 20-165 3/11/2020 Sidewalk shall be located to maximize separation between pedestrian and vehicle traffic, as approved by the Transportation Department, and provide connections to the commercial development. d. widening/improving of Cosby Road to provide two (2) eleven (11) foot wide travel lanes and a four (4) foot wide paved shoulder on the south 4/ side and overlaying the full width of the road 4W with one and a half (1.5) inch bituminous asphalt concrete, with any modifications approved by the Transportation Department, for the entire Property frontage. Widening improvement described above does not preclude construction of on -street parking, if on -street parking is approved by the Virginia Department of Transportation (VDOT). e. Construction of a sidewalk along the south side of Cosby Road for the entire Property frontage. f. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. (T) 7. Phasing Plan. Prior to any site plan approval, a phasing plan for the required road improvements, as identified in Proffered Condition 6, shall be submitted to and approved by the Transportation Department. (T) 8. Maximum Density. For transportation purposes, the maximum density shall be 97,500 square feet of shopping center and 97,500 of general office or equivalent density as determined by the Transportation Department. At the election of the developer, higher densities may be approved by the Planning Commission if the other requirements of zoning are met. (T) 9. Open Space/Pedestrian Areas. The areas designated as "LAKE PROMENADE" and/or "PEDESTRIAN PLAZA" on the Conceptual Plan shall include publicly accessible spaces designed to include amenities that provide high visual interest and pedestrian functionality. These open spaces shall serve to connect the buildings to the spaces intended for gatherings and social interaction. Improvements in these areas may include, but not be limited to: decorative paving units; pedestrian -style lighting; benches; landscaped areas; plantings; bike racks; plazas; water features; fountains; and other pedestrian elements. The exact design, material and location of pedestrian elements shall be approved by the Planning 20-166 3/11/2020 Department and the Department of Environmental Engineering at time of Plans Review. (P and EE) 10. Pre and Post Development Rate. The maximum post - development discharge rate for the 100 -year storm shall be limited to pre -development 100 -year discharge rate. (EE) 11. Steep Slopes. In locations where the disturbance of slopes greater than 25 percent will occur, enhanced erosion and sediment control measures, such as super silt fence (or alternative as approved by the Department of Environmental Engineering) and the application of anionic PAM to denuded areas during construction and final stabilization, shall be provided as directed by the Department of Environmental Engineering at the time of site plan review. The Department of Environmental Engineering shall approve the exact design and implementation of these standards. (EE) 12. Sidewalks. Sidewalks shall be provided to all buildings from the designated parking areas as generally shown on the Conceptual Plan. Sidewalks shall be a minimum of five (5) feet in width and shall be constructed of concrete or an alternative material approved by the Planning Department at site plan approval. Where pedestrian traffic may need to cross drives and or public roads, crosswalks will be provided as decorative painted surfaces or be constructed from concrete with a stained, painted or stamped textures. (P) 13. Street Lights. Street lighting shall be provided along the southside of Cosby Road and shall be compatible with the lights provided along Cosby Village Road. Internal site lighting shall be of a pedestrian scale. All light poles and fixtures to ornamental and approved by the Planning Department at the time of site plan review. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 20SN0509 In Clover Hill Magisterial District, Performance Sports Group, LLC requests rezoning from Light Industrial (I-1) to Neighborhood Business (C-2) of 2.0 acres; rezoning from Agricultural (A) to Light Industrial (I-1) of 1.0 acre; and conditional use to permit commercial indoor recreational use and sale of alcoholic beverages for on -premises consumption ` within 500 linear feet of a public school in a Light Industrial v/] (I-1) District on 4.9 acres, and amendment of the zoning district map on property fronting 450 feet on the east line of S. Old Hundred Road, 740 feet north of Kelly Green Drive; located 20-167 3/11/2020 at the southern terminus of East Boundary Court; and fronting 515 feet on the west line of Kelly Green Drive, 1400 feet south of Genito Road. The Comprehensive Plan suggests the property is appropriate for Regional Mixed Use. Tax IDs 731-686-0664, 3994, and 7197. Mr. Josh Gillespie gave a summary of Case 20SN0509 and stated the Planning Commission and staff recommend approval of Request I (Rezoning with Conditional Use) and Request II (Conditional Use to Permit Sales of Alcoholic Beverages for Onsite Le Consumption Within 500 Feet of Public Schools), but Schools recommends denial of Request II (Conditional Use to Permit Sales of Alcoholic Beverages for Onsite Consumption Within 500 Feet of Public Schools). Mr. Dave Anderson was present on behalf of the applicant and stated this is an in -fill project with the Brandermill community being the most significant neighbor. He further stated the applicant's goal is to teach and train youth who want to play their sport in college and professionally. He further stated the applicant wants to create a place for parents to stay on- site while their children are practicing as well as opportunities for Brandermill residents without having to access a major arterial. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Winslow stated RISE (Richmond Indoor Sports Experience) has a great presence in the community and it is a well-recognized local brand. With regard to alcohol sales, he pointed out many ABC regulations which are already in place to protect citizens and youths. On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved Case 20SN0509 (Requests I and II) and accepted the following proffered conditions: 1. Master Plan. The Textual Statement dated December 4, 2019, and all referenced exhibits shall be considered the Master Plan. (P) 2. Outdoor Advertising of Alcoholic Sales Prohibited. On or relating to uses on Parcel 1, there shall be no signage identifying the sale of alcoholic beverages on the property, nor shall advertising of alcoholic beverages be visible from the exterior of the building. (P) 3. Hours of Alcohol Service. Sale of alcohol shall be limited to the following times: a. Sunday through Thursday 11 A.M. to 10 P.M. Le b. Friday and Saturday 11 A.M. to 12 A.M. (P) 20-168 3/11/2020 4. Utilities a. Public water and wastewater service will be used for domestic and emergency fire flow purposes throughout the development. b. Well water may be used for irrigation purposes only. C. The developer will extend from the south an 8" waterline along South Old Hundred Road to serve the property. d. The developer will provide an easement along the entire frontage of the property for future extension of the waterline. e. Existing county sanitary sewer force mains shall be protected to the satisfaction of Chesterfield County Utility Department, and such protections shall be shown on site plan. Test hole locating shall be required at the time of site plan approval to ensure the protection and/or avoidance of these lines. (U) 5. Dedication. Prior to any site plan approval or within sixty (60) days from a written request by the Transportation Department, whichever occurs first, forty-five (45) feet of right of way along the east side of Old Hundred Road, measured from the centerline of that part of Old Hundred Road immediately adjacent to the Property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 6. Access. Direct vehicular access from Property to Old Hundred Road shall be limited to one (1) entrance/exit, generally shown on Exhibit A. The exact location of the access shall be approved by the Transportation Department. (T) 7. Road Improvements. Prior to issuance of any certificate of occupancy with direct vehicular access to Old Hundred Road, the developer shall be responsible for the following road improvements. The exact design and length of the improvements shall be approved by the Transportation Department: a. Construction of additional pavement along the northbound lane of Old Hundred Road at the approved access to provide a separate right turn lane. b. If warranted by traffic calculations, construction of additional pavement along the southbound lane of Old Hundred road at the approved access to provide a separate left turn lane, if the Virginia Department of Transportation (VDOT) approves access to allow left -in access from Old Hundred Road. C. Relocation of the existing ditch to provide a minimum seven (7) foot unpaved shoulder along the entire Property frontage along the northbound lane of Old Hundred Road. 20-169 3/11/2020 d. Construction of VDOT standard sidewalk along the entire Property frontage to Old Hundred Road. e. Dedication, free and unrestricted, to and for the benefit of Chesterfield County, of any additional right -of way (or easements) required for these improvements. (T) 8. Environmental. An on- or off-site stormwater retention mechanism shall be utilized in order to Le retain the 2, 10, and 100 -year post development runoff and release at a 2, 10, and 100 year pre - development rate. (EE) 9. Parcel 2 Grading. Parcel 2 shall not be used as temporary stockpiling for Parcel 1 site construction. (P) 10. C-2 Use Limits on Parcel 2. a. No drive through use for restaurants shall be permitted. b. Sit-down restaurants shall be limited to a maximum of 5,000 square feet. (P) Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 16. PUBLIC HEARINGS 16.A. TO CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN, CHAPTER 10: THE LAND USE PLAN, GENERAL LAND USE GUIDELINES FOR URBAN DEVELOPMENT AREAS Mr. Steve Haasch stated this date and time has been advertised for a public hearing for the Board to consider an amendment to The Comprehensive Plan, Chapter 10: The Land Use Plan, General Land Use Guidelines for Urban Development Areas. He stated the amendments are necessary because the state is now requiring local Comprehensive Plans to reference the section of the Code of Virginia pertaining to Urban Development Areas in order for candidate Smart Scale projects in Urban Development Areas to be eligible for funding consideration. He further stated the Planning Commission and staff recommend approval. Ms. Haley called for public comment There being no one to address the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following amendment to The Comprehensive Plan: Urban Development Areas. The Regional Mixed Use, Community Mixed Use, Residential Mixed Use, High Density Residential and Medium -High Density Residential categories of the Land Use Plan Map are designated as Urban Development Areas pursuant to the Code of 20-170 3/11/2020 Virginia 15.2-2223.1. Incentives for developing in these areas include higher density allowances as described in the land use categories. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 16.B. FOR SURPLUS TAX SALE FUNDS Mr. Jeff Mincks, County Attorney, stated this date and time has been advertised for a public hearing for the Board to consider the claim of Julia Griffith and Kathleen Bowen, executors of the Estate of Michael William Bowen, for surplus tax sale funds. He further stated Michael William Bowen, now deceased, owned property in Chesterfield County located at 3232 Fortunes Ridge Road. He stated on June 22, 2015, the county initiated a forced sale of the property due to delinquent real estate taxes. He stated on April 20, 2016, the Circuit Court entered an order confirming the sale of the property, and the delinquent taxes were paid. He further stated the balance of $79,734.42 in proceeds from the sale was deposited with the Clerk of the Circuit Court. He stated Mr. Bowen's heirs never made a claim for the surplus funds while the Clerk held them. He further stated pursuant to state law, since two years had passed with no one coming forward to claim the funds, the surplus funds were paid to the county by the Clerk of the Circuit Court. He stated the county has now received a request from Mr. Bowen's heirs to recover the surplus funds on behalf of the estate. He further stated the law allows the former owners to request the money from the county after such surplus funds are paid to the county; however, the request must be approved, and the funds appropriated by the Board after holding a public hearing. He noted the Board has no obligation to approve the request either in full or in part. In response to Mr. Holland's question, Mr. Mincks stated the amount of the claim is $79,734.42. Ms. Haley called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board approved the claim of Ms. Julia Griffith and Ms. Kathleen Bowen, executors of the estate of Michael William Bowen, and appropriated surplus tax sale funds in the amount of $79,734.42. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. 1j 20-171 3/11/2020 17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning cases. 18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no speakers at this time. 20. ADJOURNMENT On motion of Mr. Carroll, seconded by Mr. Holland, the Board adjourned at 9:17 p.m. until March 25, 2020 at 2:00 p.m. for a work session in Room 502. Ayes: Haley, Carroll, Ingle, Winslow and Holland. Nays: None. L L lie A. T. Haley Chairman 20-172 3/11/2020 J J 14)