2020-03-25 MinutesBOARD OF SUPERVISORS
MINUTES
March 25, 2020
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 6:01 p.m.
1. INVOCATION
The Honorable Leslie Haley, Chair, gave the invocation.
2. PLEDGE OF ALLEGIANCE
Mr. Matt Harris, Deputy County Administrator, led the Pledge of
Allegiance to the Flag of the United States of America.
3. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
replaced Item 7.A.8., Emergency Adoption of an Ordinance to add
Section 9-160 to Chapter 9, Article 11, of the Code of the
County of Chesterfield Relating to Waiver of Penalties and
Interest on Unpaid Transient Occupancy Taxes During a Declared
Emergency and, to Amend Section 18-29 Relating to the Waiver of
Penalties and Interest on Unpaid Utility Bills During a Declared
Emergency; added Item 7.A.9., Continuity of County Government
Ordinance; and added Item 7.A.10., Appointment of Emergency
Management Coordinator, and approved the agenda, as amended.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
4. REPORTS
4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT
The Board accepted the Monthly Report on District improvement
Funds.
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Supervisors
in Attendance:
Ms.
Leslie A.
T. Haley, Chair
Mr.
Mr.
Kevin P.
James A.
Carroll, Vice Chair
Ingle, Jr.
Mr.
Christopher M. Winslow
Mr.
James M.
Holland
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 6:01 p.m.
1. INVOCATION
The Honorable Leslie Haley, Chair, gave the invocation.
2. PLEDGE OF ALLEGIANCE
Mr. Matt Harris, Deputy County Administrator, led the Pledge of
Allegiance to the Flag of the United States of America.
3. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
replaced Item 7.A.8., Emergency Adoption of an Ordinance to add
Section 9-160 to Chapter 9, Article 11, of the Code of the
County of Chesterfield Relating to Waiver of Penalties and
Interest on Unpaid Transient Occupancy Taxes During a Declared
Emergency and, to Amend Section 18-29 Relating to the Waiver of
Penalties and Interest on Unpaid Utility Bills During a Declared
Emergency; added Item 7.A.9., Continuity of County Government
Ordinance; and added Item 7.A.10., Appointment of Emergency
Management Coordinator, and approved the agenda, as amended.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
4. REPORTS
4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT
The Board accepted the Monthly Report on District improvement
Funds.
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5. COUNTY ADMINISTRATION UPDATE
S.A. CORONAVIRUS UPDATE
• Dr. Casey introduced Dr. Alexander Samuel, Director of the
Chesterfield Health District; Chief Loy Senter, Chief of
Fire and EMS and Commander of the Emergency Operations
Center; and Mr. Matt Harris, Deputy County Administrator,
to provide the Board with an update on their respective
operations during the COVID-19 pandemic and the looming J
economic crisis.
• Dr. Samuel provided the Board with an update on the 2019
Novel Coronavirus (SARS-COV-2), or COVID-19. He discussed
the concept of "flattening the curve", which is the
implementation of protective measures to prevent
overwhelming the healthcare system capacity and to spread
the number of ill over time. He reviewed community
mitigation strategies such as social distancing which is
facilitated by closing schools; implementing telework and
e -learning; limiting the size of gatherings; discouraging
non-essential travel; instituting rigorous infection
control practices in hospitals and nursing homes; and
limiting access to public and private spaces. He provided
the Board with statistics on confirmed cases as well as
the timeline of cases occurring in Chesterfield. He
discussed the current status of testing, noting that
testing capacity is improving, and more physician practices
are testing, but testing supplies are very limited. He
further stated one of the most encouraging things he has
encountered is the regional approach to handle this
pandemic. He reviewed prevention practices everyone can do
such as adhering to social distancing practices; remaining
home if you are in a vulnerable population (those who are
65 years old or older or those with a chronic medical
condition); staying home if you are sick; and practicing
personal protective measures. He provided COVID-19 Call
Center Resources as well as reliable Internet resources.
In response to Mr. Winslow's questions relative to the
timeline for seasonal spread of the virus and whether the
virus might mutate, Dr. Samuel stated it is too early to
offer any definitive answers.
In response to Mr. Winslow's question relative to tracing
the origin of infection in specific patients, Dr. Samuel
stated most cases fit into the category of community
spread, which means transmission cannot be traced to a
source.
In response to Mr. Ingle's question relative to identifying
where infected persons have have been without identifying
the person, Dr. Samuel stated the challenge is protecting
the person's confidentiality.
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Board members thanked Dr. Samuel and his staff for all
their hard work.
Discussion ensued relative to turnaround time for test
results and the types of tests used.
• Chesterfield Fire and EMS Chief Loy Senter reviewed the
efforts of county departments, employees, and volunteers
in response to the COVID-19 pandemic. He discussed the
Emergency Operations Center's five priorities of Public
Safety, Human Services, Infrastructure, Finance and
Administration, and Continuity of Operations. He shared
examples of ways county employees and departments are
responding to the need for social distancing such as
teleworking; virtual meetings; creation of plans for
continued operations; redeployment of staff; expanded use
of social media for communicating with citizens; and many
others. He stated citizens who have questions or need
information can visit www.chesterfield.gov or
facebook.com/chesterfieldVA or call (804) 751-2362. He
reviewed two agenda items on the Board's consent agenda
pertaining to the county's COVID-19 response. He introduced
Ms. Jess Robison, the county's new Emergency Management
Coordinator.
Board members welcomed Ms. Robison and commended her for
her hard work.
Ms. Robinson stated it is an honor to be the Emergency
Management Coordinator. She thanked the Board for its
support and expressed her appreciation to county
departments and staff for their tireless dedication.
Mr. Harris provided the Board with an update on the
dramatic financial and economic impacts of the COVID-19
pandemic. He stated the Facebook Live town hall meetings
over the last two weeks experienced a wide reach. He
further stated the ultimate budget proposal will be much
different than the one presented to the Board on March 11,
2020. He stated staff hopes to publish a revised budget
which will be available to the public on April 1, 2020. He
further stated the public can utilize online feedback tools
up until budget adoption. He reviewed unprecedented
employment statistics, noting the data is unrecognizable
and unemployment claims are projected to be the highest in
history. He provided statistics of consumer activity which
is grinding to a halt. He discussed the preliminary impact
on county revenue. He stated the county is implementing
day-by-day proactive spending constraints. He estimated
the revised proposed budget to be approximately
$720,388,300 which is down from the FY2020 adopted budget
of $733,256,200.
In response to Ms. Haley's question relative to the revisec
proposed budget, Mr. Harris confirmed the Board will
receive a detailed revenue breakdown, spending reductions,
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and all the relevant components of the original proposed
budget. He stated the revised proposed budget is scheduled
to post April 1, 2020, to give the community time to review
and provide feedback.
• Dr. Casey discussed the business sector's compliance with
the governor's restrictions. He provided details of
Economic Development initiatives to work with and support
businesses. He stated one such initiative is the creation
of a webpage, www.ChesterfieldBusiness.com\eats, to
encourage citizens to patronize county restaurants. He
discussed the Small Business Administration (SBA) disaster
assistance program. He stated many businesses in the county
are designated as essential. He further stated Virginia
Career Works - Capital Region is a valuable resource for
job seekers. He stated the county has pivoted to online,
phone, email, curbside, and appointment -based services in
order to comply with the governor's restrictions. He
further stated county parks are open with restricted access
to areas where people tend to congregate such as basketball
courts. He stated there are many examples of people helping
people, especially in the faith -based community. He
provided examples of collaboration between county
departments to provide services to county residents. He
stated the juveniles in the Juvenile Detention Center are
writing letters to seniors each and every day. He further
stated the goal of the county workforce is to stay busy.
He stated there are ordinance amendments on the consent
agenda that deal with waiving penalties and interest for
lodging tax and utilities bills. He further stated county
hotels are open and have occupancy. He closed by assuring \
the Board the county will get through this by making hard
but wise and compassionate choices.
6. BOARD MEMBER REPORTS
Ms. Haley mentioned an opinion/ editorial article she and Dr.
Casey submitted to the Richmond newspaper as well as a video
she prepared, both of which represent the efforts of the Board
to balance citizens' needs for services against the economic
impact during the coronavirus pandemic. She encouraged citizens
to take advantage of the online form at
blueprint. chesterfield. gov to provide any additional input on
the proposed budget up to the date of adoption. She stated the
Board respects and values public engagement, knowing the
proposed budget will undoubtedly need revisions, and knowing
tough decisions lie ahead. She encouraged citizens to contact
Board members by phone, email, or the Blueprint online form.
She also encouraged citizens to stay informed. She noted the
Board and county departments are committed to ensuring
information is readily available. She commended the innovation
that is occurring among all sectors of the community and region,
including local government. She stated we will get through this
crisis together.
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Mr. Winslow thanked the citizens for abiding by the precautions
of health professionals. He also thanked first responders and
personnel in the Emergency Operations Center; schoolteachers
and Schools personnel; county staff; healthcare workers; and
citizens engaging in the budget process. He stated he will post
links to information and topics of interest his Facebook page.
He encouraged citizens to share and respond to needs and check
on their neighbors, especially the elderly.
Mr. Holland expressed appreciation to Sheriff Karl Leonard for
returning Chesterfield inmates from Riverside Regional Jail to
the Chesterfield Jail. He thanked citizens for their patience
while the county does everything possible to ensure all citizens
are safe and well. He called the faith -based community to prayer
and citizens to follow the directions of medical leaders.
Mr. Carroll echoed the comments of fellow Board members and
expressed his appreciation to the community as the Board makes
the best decisions moving forward. He also thanked public safety
personnel and healthcare workers who are being exposed to the
coronavirus. He stated he is encouraged that the number of
confirmed cases in the county remains relatively low.
Mr. Ingle expressed appreciation to Mr. Harris and the Budget
and Management staff. He stated due to his concerns about
economic volatility and the ability to truly predict the budget,
he may request to push budget adoption to the April 22, 2020
meeting.
7. NEW BUSINESS
7.A. CONSENT ITEMS
Mr. Jeff Mincks, County Attorney, provided the Board with an
overview of agenda items 7.A.8. relative to Confirmation and
Consent to the Declaration of a Local Emergency in Chesterfield
County as a Result of the Threat Posed by the COVID-19 Virus
and 7.A.9. relative to the Continuity of County Government
Ordinance. He stated item 7.A.8. will take care of part of how
the county addresses the emergency. He further stated item
7.A.9. provides the authority to continue the operation of the
government in the middle of a viral pandemic. He stated the
General Assembly granted authority to localities to deal with
disasters such as this in a way that allows for modification of
operations, policies, or procedures which no longer work in this
kind of an emergency. He further stated an example of such a
modification is conducting the upcoming Board meeting
electronically which will still allow the public to witness the
proceedings and participate to the greatest extent practicable.
He stated the ordinance will allow modifications as they become
necessary. He clarified the ordinance does not change anything,
but rather it grants authority to make modifications to address
challenges. He stated the ordinance has a maximum duration of
six months and the Board can repeal it earlier if the Board
finds conditions have changed. He further stated the Attorney
General has affirmed ordinances of this kind as a way for
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localities to ensure continuity of government during this
particular emergency.
7.A.1. ADOPTION OF RESOLUTIONS
7.A.l.a. RESOLUTION RECOGNIZING MS. DARLA W. ORR, ZONING AND
SPECIAL PROJECTS MANAGER, PLANNING DEPARTMENT, UPON
HER RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Ms. Darla W. Orr retires from the Chesterfield
Planning Department on April 1, 2020 after twenty-three years
of dedicated service; and
WHEREAS, Ms. Orr began her career in government service
with the Martin County Economic Development Commission and
Building Inspectors Office in North Carolina in 1987; and
WHEREAS, Ms. Orr began her service with Chesterfield
County in 1991 as a Planning Technician, then Planner,
assisting with residential building permit and subdivision plan
reviews, and guiding the community development processes; and
WHEREAS, Ms. Orr accepted an opportunity in 1996 as
Brunswick County's Director of Planning, Zoning Administrator,
E-911 Coordinator, and Erosion and Sediment Control Program
Administrator, managing all activities of these departments;
and
WHEREAS, Ms. Orr returned to Chesterfield County in 2001 J
as a Senior Planner, and through her hard work and dedication,
rose to serve in the positions of Principal Planner then
Planning Administrator for Zoning and Special Projects, during
which time the County grew from 260,000 to 349,000 persons;
and
WHEREAS, during her tenure, Ms. Orr's primary
responsibility was the management of zoning proposals requiring
active participation in approximately 444 Planning Commission
and Board of Supervisors public hearings, and an untold number
of community meetings during which she helped negotiate
development proposals in the best interest of all; and
WHEREAS, Ms. Orr participated in the management of cases
presented to the Board of Zoning Appeals, as well as ordinance
amendments, substantial accord determinations for public
facilities and implementation of the Comprehensive Plan; and
WHEREAS, during her career, Ms. Orr assisted with the
implementation of numerous improvements to the zoning process,
to include the Community Development Information System (CDIS),
permitting the web -based filing, distribution and review of
zoning applications, which won the 2014 National Association
of Counties (NACO) Achievement Award; and
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WHEREAS, Ms. Orr forged effective working relationships
with the Planning Commission, Board of Supervisors, Board of
Zoning Appeals, citizen groups and the development community;
and
WHEREAS, Ms. Orr enjoyed membership in two professional
planning organizations being a Certified Zoning Administrator
with the Virginia Association of Zoning Officials (VAZO) and
serving as a board member since 1997 with the Rural Planning
Caucus (RPC); and
WHEREAS, Ms. Orr worked tirelessly coordinating team
review of zoning cases by 18 different county departments and
state agencies; and
WHEREAS, Ms. Orr continuously exerted a positive attitude
and provided exemplary customer service; and
WHEREAS, Ms. Orr worked diligently to make Chesterfield
County a better place for all citizens, today and in the future.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors publicly recognizes Darla W. Orr and
extends on behalf of its members and the residents of
Chesterfield County appreciation for her service to the county,
congratulations upon her retirement, and best wishes for a long
and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution
be presented to Ms. Orr and that this resolution be permanently
recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7.A.2. REAL PROPERTY REQUESTS
7.A.2.a.
ACCEPTANCE OF PARCELS OF LAND
7.A.2.a.1.
ACCEPTANCE OF PARCELS OF LAND
ADJACENT
TO IRON
BRIDGE ROAD FROM AUSTIN WOODS DEVELOPMENT, CO.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of two parcels of land containing a
total of 4.062 acres adjacent to Iron Bridge Road from Austin
Woods Development, Co. and authorized the County Administrator
to execute the deed.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None,
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7.A.2.a.2. ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF
MAGNOLIA GREEN PARKWAY FROM 6801 WOOLRIDGE ROAD-
MOSELEY. LP. PRODUCTS USA, LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 7.438
acres for the extension of Magnolia Green Parkway from 6801
Woolridge Road -Moseley, LP and authorized the County
Administrator to execute the deed.
Ayes: Haley, Carroll, Ingle, Winslow and Holland. 1j
Nays: None.
7.A.2.a.3. ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF
WOOLRIDGE ROAD FROM 6801 WOOLRIDGE ROAD-MOSELEY,
LP
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 4.770
acres for the extension of Woolridge Road from 6801 Woolridge
Road -Moseley, LP and authorized the County Administrator to
execute the deed.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7.A.2.a.4. ACCEPTANCE OF A PARCEL OF LAND FOR CITORY WAY AND
HALLOWELL RIDGE FROM RREF-II TFC GREENWICH. LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 1.272
acres for Citory Way and Hallowell Ridge from RREF-II TFC
GREENWICH, LLC and authorized the County Administrator to
execute the deed.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7.A.3. 2020 BUILDING BRIDGES GRANT - CHESTERFIELD COUNTY
SHERIFF'S OFFICE
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the grant agreement with Institute for
Intergovernmental Research (IRR).
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
j
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7.A.4. APPROVAL OF A FIXED TAX RATE AND WATER AND WASTEWATER
CAPACITY AND SERVICE AGREEMENT WITH PEANUT LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved a tax rate and water and wastewater capacity and
service agreement with Peanut LLC.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7. A.5.
WINFREE'S STORE VOTING I
naurTVrm
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of April 22, 2020, for a public hearing to consider
amendments to County Code Section 7-3 moving the polling places
for Five Forks Voting Precinct, Winfree's Store Voting Precinct,
and Crestwood Voting Precinct.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7.A.6. ASSIGNMENT OF AIRPORT HANGAR LEASE FROM INNOVATION
HANGAR, INC. TO SG AIR LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the assignment of the existing land lease for North
Ramp Pad Site 4 held by Innovation Hangar, Inc. to 5G Air LLC.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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7.A.7. CONFIRMATION AND CONSENT TO THE DECLARATION OF A LOCAL
EMERGENCY IN CHESTERFIELD COUNTY AS A RESULT OF THE
THREAT POSED BY THE COVID-19 VIRUS
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution confirming and consenting to
the declaration of a local emergency in Chesterfield County due
to the threat posed by the COVID-19 virus:
WHEREAS, the World Health Organization declared on January
30, 2020 the coronavirus (COVID-19), a communicable disease,
to be a "public health emergency of international concern" and
characterized its spread internationally as a pandemic on March
11, 2020; and
WHEREAS, pursuant to the authority granted by § 44-
146.21(A) of the Code of Virginia, Joseph P. Casey, County
Administrator, as Director of Emergency Management for the
County of Chesterfield, Virginia, declared the existence of a
local emergency at 10:00 a.m. on March 13, 2020 in order to
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provide preparedness, response, recovery and other activities
to protect life, property, and operations threatened by the
effects of COVID-19; and
WHEREAS, COVID-19 may create significant impacts on the
County, including reduced public safety services, healthcare
services, and county resources; and
WHEREAS, the County of Chesterfield faces an imminent
public health threat posed by and resulting from COVID-19; and
WHEREAS, the anticipated effects of COVID-19 constitute a
disaster as described in § 44-146.16 of the Code of Virginia
(Code); and
WHEREAS, in accordance with the local emergency
declaration and § 44-146.21 of the Code of Virginia, the
County's Emergency Operations Plan is activated and all
furnishing of aid and assistance thereunder is authorized, and
the County Administrator, as the Director of Emergency
Management, is authorized by this Board to undertake all
necessary actions authorized by § 44-146.21(C) of the Code of
Virginia.
NOW, THEREFORE, BE IT RESOLVED by the Chesterfield County
Board of Supervisors this 25th day of March 2020,
1) that
the act of the County
Administrator,
as the
Director of
Emergency Management,
in declaring
a local
emergency is
hereby consented to and
confirmed, as
are all
actions set
forth above which are taken pursuant
to that
declaration;
Ij
2) that all actions, powers, functions, and duties of the
Director of Emergency Management and the emergency management
organization have been and shall be those prescribed by State
law and the ordinances, resolutions, and approved plans of the
County of Chesterfield so as to mitigate the effects of said
emergency; and
3) that once all emergency actions pursuant to the
declaration of a local emergency have been taken, as determined
by the Director of Emergency Management, the declared emergency
shall be ended without further action of this Board of
Supervisors.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7.A.8. EMERGENCY ADOPTION OF AN ORDINANCE 1) TO ADD SECTION
9-160 TO CHAPTER 9, ARTICLE XI, OF THE CODE OF THE
COUNTY OF CHESTERFIELD RELATING TO WAIVER OF PENALTIES
AND INTEREST ON UNPAID TRANSIENT OCCUPANCY TAXES DURING
A DECLARED EMERGENCY AND 2) TO AMEND SECTION 18-29
RELATING TO THE WAIVER OF PENALTIES AND INTEREST
ON UNPAID UTILITY BILLS DURING A DECLARED EMERGENCY
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On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted on an emergency basis the following ordinance:
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 9-160 of the Code of the County of Chesterfield,
1997, as amended, shall be added to Chapter 9, Article XI of
the County Code to read as follows:
Sec. 9-160. - Waiver of Penalties and Interest on Transient
Occupancy Taxes During Declared Emergency.
During an emergency declared by the County for 30 days
after the end of the declared emergency, the penalty and
interest provisions of County Code Section 9-157(a) shall be
waived.
(2) That Section 18-29 of the Code of the County of Chesterfield,
1997, as amended, shall be amended and re-enacted to read as
follows:
Sec. 18-29. - Late payment of bills; penalty and interest
charges.
The county shall apply a delinquent charge of $1.50 or five
percent of the unpaid bill, whichever is greater, to all utility
bills that are not paid within 25 days after the date of the
bill. Additionally, interest shall accrue on all bills that are
not paid within 25 days of the date of the bill at the rate of
one percent per month. For purposes of this section, a bill is
paid when payment is received by the treasurer. The penalties
and interest described in this section shall be waived during
an emergency declared by the County and for 30 days after the
conclusion of the declared emergency.
(3) That this ordinance shall become effective immediately upon
adoption.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7.A.9. CONTINUITY OF COUNTY GOVERNMENT ORDINANCE
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted on an emergency basis the following ordinance:
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That the following is hereby is enacted:
CONTINUITY OF COUNTY GOVERNMENT
(a) Declaration of policy. Because of the rapid spread
of the novel coronavirus, COVID-19 (the "virus") in the County,
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and pursuant to the declarations of national, state and local
emergency and disaster pertaining to the virus, the Board of
Supervisors desires to ensure the continuation of effective,
legally constituted governance of the County during this
disaster, to ensure the continuation of essential government
functions and responsibilities, and to facilitate the early
resumption of functions temporarily suspended, eliminated, or
modified. In accordance with these declarations, and pursuant
to the authority granted to the County by the General Assembly
in Va. Code Section 15.2-1413 (providing for continuity of
government during a disaster), as well as the authority granted
by Section 3.5 of the County's Charter to preserve public peace
and good order and to adopt ordinances necessary for the general
welfare of the County, the Board enacts this ordinance.
(b) Provisions. During the duration of this emergency
and disaster, but not to exceed six months from adoption of this
ordinance unless the ordinance is readopted by the Board, the
following provisions are in effect.
(i) The County Administrator is authorized to
restrict County staff and the public from entering or
congregating around County -owned buildings, facilities,
and real property as necessary to ensure the health,
safety, and welfare of the public and staff and is
authorized to regulate the use of such buildings,
facilities, and real property for the public health,
safety, and welfare.
(ii) Meetings of the Board of Supervisors, the
Planning Commission, and other Chesterfield County
governmental entities of any kind (including, without
limitation and the greatest extent legally permissible,
boards, committees, authorities, commissions, agencies,
and other entities) are authorized to be held through
electronic communication means, without a quorum of members
physically present in a single location, provided that
notice of such meetings is provided in accordance with
applicable laws to the extent practicable. Such meetings
may be held without permitting the public to be physically
present in a central location, or in the same physical
location as members of the Board or other County bodies,
so long as alternative arrangements for public access to
such meetings are made. Such alternative public access may
include, without limitation, access by electronic, social
media, internet, audio, telephonic, or video broadcast
means.
(iii) Public hearings that are usually required by
law to be held before the Board, Planning Commission, or
other County entities may be modified to ensure the
continuity of government. The County Administrator is
authorized to adopt procedures that will allow
participation by the public that is consistent with the
need to protect the public health, safety and welfare with
respect to the virus. Such procedures may include, among
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other things, solicitation of public comment by written,
internet, email, electronic or telephonic means prior to a
vote. All such comments will be provided to Board members
and made a part of the record of such meeting.
(iv) The Board and the County Administrator are each
authorized to modify, limit, or suspend County programs,
functions, or services as needed to ensure the effective
continuity of government.
(v) Any policy, rule, or regulation adopted by the
Board, the Planning Commission, or any other County body
that is inconsistent with this ordinance, or inconsistent
with any policies or procedures adopted by the Board or
the County Administrator pursuant to this ordinance, is
suspended to the extent of the inconsistency during the
duration of this ordinance.
(vi) Consistent with the requirements of the United
States and Virginia Constitutions, the Board of Supervisors
and the County Administrator are each authorized to adopt
and implement such policies, rules, and procedures that
are deemed reasonably necessary to ensure the continuity
of County government, the provision of County services to
citizens, and the protection of the health, safety, and
general welfare of County citizens, officials, and staff
during the time that this ordinance is in effect.
(vii) References to the County Administrator shall
include a designee authorized by the County Administrator.
C. Limited duration. This ordinance shall be in effect
Le until repealed by the Board, or until six months from the date
of adoption, whichever comes first. The ordinance may be
readopted if the Board deems it necessary. Upon repeal or
expiration of the ordinance, governmental activity shall resume
as normal and in accordance with customary procedures to the
extent, and as soon as, practicable
(2) That this ordinance shall become effective immediately upon
adoption.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
7.A.10. APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
appointed Ms. Jessica Robison as Coordinator of Emergency
Management for Chesterfield County effective March 7, 2020.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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8. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to speak at this time.
9. DEFERRED ITEMS
There were no Deferred Items at this time.
j
10. PUBLIC HEARINGS
Ms. Haley reviewed the topics of each public hearing and stated
each speaker will be limited to three minutes. She stated she
has confirmed that each Board member has read the comments
submitted through the county's Blueprint website, and the Board
is committed to reading comments received in the future.
10.A. PROPOSED ORDINANCE AMENDMENTS RELATING TO DEPARTMENT OF
UTILITIES FEE CHANGES
Mr. Harris stated this date and time has been advertised for
the Board to consider a proposed amendment to the County Code
relating to utilities user charges and cost recovery for
treatment of industrial waste.
In response to Mr. Carroll's question, Mr. Harris confirmed the
Board is not required to increase Utilities fees.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing
was closed.
(It is noted that citizen comments received via the online
Budget Feedback Form are attached as Attachment A to these
minutes; citizens may continue to submit comments through the
online Budget Feedback Form; and the ordinance amendment may
be considered at the regularly scheduled Board meeting on April
8, 2020.)
10.8. PROPOSED 2020 TAX RATES
Mr. Harris stated this date and time has been advertised for
the Board to consider proposed 2020 tax rates. He stated the
tax rate was advertised at $0.95 which is the current rate for
tax year 2019. He further stated the average bill for a single-
family home will increase by approximately 3.8 percent due to
increases in assessment values.
Ms. Haley called for public comment. Ij
There being no one to address the issue, the public hearing was
closed.
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(It is noted that citizen comments received via the online
Budget Feedback Form are attached as Attachment A to these
minutes; citizens may continue to submit comments through the
online Budget Feedback Form; and the ordinance amendment may be
considered at the regularly scheduled Board meeting on April 8,
2020.)
10.C. FY2021 PROPOSED BUDGET
Mr. Harris stated this date and time has been advertised for
the Board to consider the FY2021 proposed budget. He further
stated the current proposed budget is $773 million, and staff
will bring modifications to the Board in April.
Ms. Haley called for public comment.
Ms. Sonia Smith addressed the Board relative to making the right
decisions for educators in the county.
There being no one else to address the issue, the public hearing
was closed.
(It is noted that citizen comments received via the online
Budget Feedback Form are attached as Attachment A to these
minutes; citizens may continue to submit comments through the
online Budget Feedback Form; and the proposed budget may be
considered at the regularly scheduled Board meeting on April 8,
2020.)
10.D. FY2021-2025 PROPOSED CAPITAL IMPROVEMENT PROGRAM
Mr. Harris stated this date and time has been advertised for
the Board to consider the proposed FY2021-FY2025 proposed
Capital Improvement Program as it currently exists. He further
stated revisions will be forthcoming.
Ms. Haley called for public comment.
Mr. Holland expressed his appreciation to Mr. Harris and his
Budget and Management team. He suggested Dr. Casey and Mr.
Harris stay in contact with the Budget Advisory Group.
There being no one to address the issue, the public hearing was
closed.
(It is noted that citizen comments received via the online
Budget Feedback Form are attached as Attachment A to these
minutes; citizens may continue to submit comments through the
online Budget Feedback Form; and the proposed Capital
CW Improvement Program may be considered at the regularly scheduled
Board meeting on April 8, 2020.)
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10.E. FY2021 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND
THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN
Mr. Harris stated this date and time has been advertised for
the Board to consider the FY2021 proposed Community Development
Block Grant (CDBG) Program and the HOME Investment Partnership
Annual Plan.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing was
closed.
(It is noted that citizen comments received via the online
Budget Feedback Form are attached as Attachment A to these
minutes; citizens may continue to submit comments through the
online Budget Feedback Form; and the proposed Community
Development Block Grant and the HOME Investment Partnership
Annual Plan may be considered at the regularly scheduled Board
meeting on April 8, 2020.)
10.F. PROPOSED AMENDMENT TO SECTION 9-25 OF THE CODE OF THE
COUNTY OF CHESTERFIELD RELATED TO THE TAX RELIEF PROGRAM
Mr. Harris stated this date and time has been advertised for
the Board to consider a proposed amendment to the County Code
relating to the Tax Relief Program.
Ms. Haley called for public comment.
Ms. Judy Stoneman expressed concerns relative to the number of
citizens who were disqualified for tax relief and need
J
assistance with their real estate taxes.
There being no one else to address the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 9-25 RELATING TO REAL ESTATE TAX
EXEMPTION FOR THE ELDERLY AND DISABLED
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 9-25 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 9-25 - Schedule of exemptions permitted.
Ij
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The amount of exemption from real estate taxation under this
section shall be determined in accordance with the following
schedule:
Income Categories
Percentage of Exemption)
(i) $0.00 through $28,000.00
100
(ii) $28,001.00 through $39,000.00 ?
60
(iii) $39,001.00 through $52,000.00
35 _ J
(2) That this ordinance shall be effective as of January 1,
2020.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted that citizen comments received via the online
Budget Feedback Form are attached as Attachment A to these
minutes.)
F[4[em
FXCi]y l
PUBLIC SCHOOL AUTHORITY
FOR CRESTWOOD AND MAGNOLIA GREEN AREA
Mr. Harris stated this date and time has been advertised for
the Board to consider adoption of a resolution granting
authorization for the issuance and delivery of Virginia Public
School Authority (VPSA) School Financing Bonds not to exceed
$40,750,000 for Crestwood and Magnolia Green Elementary Schools.
He further stated both projects were previously approved as a
part of the Capital Improvement Program, and this public hearing
is for the associated financing of those projects.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing was
closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution authorizing the issuance and
delivery of VPSA School Financing Bonds not to exceed
$40,750,000 for Crestwood and Magnolia Green Elementary Schools:
RESOLUTION AUTHORIZING THE ISSUANCE OF A
SERIES OF GENERAL OBLIGATION SCHOOL BONDS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA,
IN A PRINCIPAL AMOUNT NOT TO EXCEED
$40,750,000 TO BE SOLD TO THE VIRGINIA
PUBLIC SCHOOL AUTHORITY, AND PROVIDING FOR
THE FORM AND DETAILS THEREOF
WHEREAS, the Chesterfield County School Board (the "School
Board") has, by resolution adopted on February 25, 2020,
requested the Board of Supervisors (the "County Board") of the
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County of Chesterfield, Virginia (the "County"), to authorize
the issuance of general obligation school bonds and consented
to the issuance of such bonds;
WHEREAS, the County Board held a public hearing, duly
noticed, on March 25, 2020, on the issuance of its general
obligation school bonds in the estimated maximum principal
amount of $40,750,000 in accordance with the requirements of
Section 15.2-2606 of the Code of Virginia of 1950, as amended
(the "Virginia Code");
WHEREAS, the County Board has determined that it is
necessary and expedient to issue a series of general obligation
school bonds in an aggregate principal amount not to exceed
$40,750,000 (as further described herein, the "Local Bond") and
use the proceeds thereof to finance various capital improvements
for the County's public schools, including but not limited to
the design, acquisition, installation, construction and
equipping of Crestwood Elementary School and Magnolia Green
Elementary School (collectively, the "Project");
WHEREAS, the Virginia Public School Authority ("VPSA") has
offered to purchase the Local Bond with a portion of the proceeds
of certain bonds to be issued by VPSA in the spring of 2020 (the
"VPSA Bonds"), in accordance with the terms of a Bond Sale
Agreement (the "Bond Sale Agreement"), between VPSA and the
County, the form of which has been presented to this meeting of
the County Board;
WHEREAS, the Bond Sale Agreement shall indicate that
$38,338,000 is the amount of proceeds requested (the "Proceeds
Requested") from VPSA in connection with the sale of the Local
Bond;
WHEREAS, VPSA's objective is to pay the County a purchase
price for the Local Bond that, in VPSA's judgment, reflects the
market value of the Local Bond (the "VPSA Purchase Price
Objective"), taking into consideration such factors as the
amortization schedule the County has requested for the Local
Bond relative to the amortization schedules requested by other
localities, the purchase price to be received by VPSA for the
VPSA Bonds and other market conditions relating to the sale of
the VPSA Bonds; and
WHEREAS, such factors may result in the Local Bond having
a purchase price other than par and consequently (i) the County
may have to issue the Local Bond in a principal amount that is
greater than or less than the Proceeds Requested in order to
receive an amount of proceeds that is substantially equal to
the Proceeds Requested or (ii) if the maximum authorized
principal amount of the Local Bond set forth in Section 1 below
does not exceed the Proceeds Requested by at least the amount
of any discount, the purchase price to be paid to the County, `
given the VPSA Purchase Price Objective and market conditions,
will be less than the Proceeds Requested;
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NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
1. Authorization of Local Bond and Use of Proceeds. The
County Board hereby determines that it is advisable and in the
best interests of the County and its citizens to contract a debt
and issue and sell a general obligation school bond in a
principal amount not to exceed $40,750,000 (the "Local Bond")
for the purpose of financing the Project. The County Board
hereby authorizes the issuance and sale of the Local Bond in
the form and upon the terms established pursuant to this
Resolution.
2. Sale of Local Bond. It is determined to be in the
best interests of the County to accept the offer of VPSA to
purchase from the County, and to sell to VPSA, the Local Bond
at a price determined by VPSA to be fair and accepted by the
Chairman or Vice Chairman of the County Board or the County
Administrator, any of whom may act, that is substantially equal
to the Proceeds Requested; except that the Local Bond may not
be sold for a purchase price lower than 958 of the Proceeds
Requested. The Chairman or Vice Chairman of the County Board,
the County Administrator and such officer or officers of the
County as any of them may designate, any of whom may act, are
hereby authorized and directed to enter into the Bond Sale
Agreement with VPSA, providing for the sale of the Local Bond
to VPSA. The Bond Sale Agreement shall be in substantially the
form submitted to the County Board at this meeting, which form
is hereby approved, with such completions, omissions, insertions
and changes not inconsistent with this Resolution as may be
approved by the officer executing the Bond Sale Agreement, his
or her execution to constitute conclusive evidence of the
approval of any such completions, omissions, insertions and
changes.
3. Details of Local Bond. The Local Bond shall (a) be
issued in fully registered form, dated 16 days prior to the date
of its issuance and delivery or such other date designated by
VPSA, (b) be designated "General Obligation School Bond, Series
2020" or such other designation as the County Administrator
shall determine, (c) bear interest from its dated date payable
semi-annually on each January 15 and July 15, beginning January
15, 2021 (each an "Interest Payment Date"), at the rates
established in accordance with Section 4 of this Resolution,
and (d) mature in installments on July 15 in the years (each a
"Principal Payment Date") and in the amounts to be approved by
the County Administrator and attached to the form of the Local
Bond attached hereto as Exhibit A (the "Principal
Installments"), subject to the provisions of Section 4 of this
Resolution.
4. Interest Rates and Principal Installments. The County
Administrator is hereby authorized and directed to accept the
interest rates on the Local Bond established by VPSA, provided
that each interest rate shall be five one -hundredths of one
percent (0.058) over the interest rate to be paid by VPSA for
the corresponding principal payment date of the VPSA Bonds, a
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3/25/2020
portion of the proceeds of which will be used to purchase the
Local Bond, and provided further that the true interest cost of
the Local Bond does not exceed five and fifty one -hundredths
percent (5.50%) per annum. The Interest Payment Dates and the
Principal Installments are subject to change at the request of
VPSA. The County Administrator is hereby authorized and
directed to accept changes in the Interest Payment Dates and
the Principal Installments at the request of VPSA based on the
final term to maturity of the VPSA Bonds, requirements imposed
on VPSA by the nationally -recognized rating agencies and the
final principal amount of the Local Bond; provided that the
principal amount of the Local Bond shall not exceed the maximum
amount authorized by this Resolution and provided further that
the final maturity of the Local Bond occurs no later than
December 31, 2041. The execution and delivery of the Local Bond
as described in Section 8 hereof shall conclusively evidence
the approval and acceptance of all of such terms of the Local
Bond by the County Administrator as authorized by this
Resolution.
5. Form of the Local Bond. The Local Bond shall be
initially in the form of a single, temporary typewritten bond
substantially in the form attached hereto as Exhibit A.
6. Payment; Paying Agent and Bond Registrar. The
following provisions shall apply to the Local Bond:
a. For as long as VPSA is the registered owner of
the Local Bond, all payments of principal, premium, if any,
and interest on the Local Bond shall be made in immediately
available funds to VPSA at or before 11:00 a.m. on the
applicable Interest Payment Date, Principal Payment Date
or date fixed for prepayment or redemption, or if such date
is not a business day for banks in the Commonwealth of
Virginia or for the Commonwealth of Virginia, then at or
before 11:00 a.m. on the business day next succeeding such
Interest Payment Date, Principal Payment Date or date fixed
for prepayment or redemption.
b. All overdue payments of principal and, to the
extent permitted by law, interest shall bear interest at
the applicable interest rate or rates on the Local Bond.
C. U.S. Bank National Association is designated as
bond registrar and paying agent for the Local Bond (the
"Bond Registrar"). The County may, in its sole discretion,
replace at any time the Bond Registrar with another
qualified bank or trust company as successor Bond
Registrar. The County shall give prompt written notice to
VPSA of the appointment of any successor Bond Registrar.
7. Prepayment or Redemption. Unless otherwise directed
by VPSA, the Principal Installments of the Local Bond held by
VPSA coming due on or before July 15, 2030, and the definitive
bond(s) for which the Local Bond held by VPSA may be exchanged
that mature on or before July 15, 2030, are not subject to
prepayment or redemption prior to their stated maturities. The
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3/25/2020
Principal Installments of the Local Bond held by VPSA coming
due on or after July 15, 2031, and the definitive bond(s) for
which the Local Bond held by VPSA may be exchanged that mature
on or after July 15, 2031, are subject to prepayment or
redemption at the option of the County prior to their stated
maturities in whole or in part, on any date on or after July
15, 2030, upon payment of the prepayment or redemption prices
(expressed as percentages of Principal Installments to be
prepaid or the principal amount of the Local Bond to be redeemed)
set forth below plus accrued interest to the date set for
prepayment or redemption:
Dates Prices
July 15, 2030, through July 14, 2031 101%
July 15, 2031, through July 14, 2032 100%
July 15, 2032, and thereafter 100
provided, however, that the Principal Installments of the Local
Bond shall not be subject to prepayment or redemption prior to
their stated maturities as described above without first
obtaining the written consent of VPSA or any other registered
owner of the Local Bond. Notice of any such prepayment or
redemption shall be given by the Bond Registrar to VPSA or any
other registered owner by registered mail not more than ninety
(90) days and not less than sixty (60) days before the date
fixed for prepayment or redemption.
If VPSA refunds the VPSA Bonds in the future and such
refunding causes the Local Bond to be deemed refunded, the
prepayment or redemption of the Local Bond by the County will
be subject to VPSA approval and subject to similar prepayment
or redemption provisions as set forth above that correspond to
the call period of the VPSA bonds issued in part to refund the
Local Bond.
8. Execution of the Local Bond. The Chairman or Vice
Chairman of the County Board, either of whom may act, and the
Clerk or any Deputy or Assistant Clerk of the County Board, any
of whom may act, are hereby authorized and directed to execute
and deliver the Local Bond and to affix the seal of the County
thereto.
9. Pledge of Full Faith and Credit. For the prompt
payment of the principal of and premium, if any, and interest
on the Local Bond as the same shall become due, the full faith
and credit of the County are hereby irrevocably pledged, and in
each year while any portion of the Local Bond shall be
outstanding there shall be levied and collected in accordance
with law, at the same time and in the same manner as other taxes
of the County are assessed, levied and collected, an annual ad
valorem tax upon all taxable property within the County, over
and above all other taxes, authorized or limited by law and
without limitation as to rate or amount, sufficient to pay when
due the principal of and premium, if any, and interest on the
Local Bond as such principal, premium, if any, and interest
shall become due to the extent other funds of the County are
not lawfully available and appropriated for such purpose.
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3/25/2020
10. Use of Proceeds Certificate and Tax Compliance
Agreement. The Chairman and Vice Chairman of the County Board,
the County Administrator and such other officer or officers of
the County as either may designate, any of whom may act, are
hereby authorized and directed to execute and deliver a Use of
Proceeds Certificate and Tax Compliance Agreement (the "Tax
Compliance Agreement") setting forth the expected use and
investment of the proceeds of the Local Bond and containing such
covenants as may be necessary in order to show compliance with
the provisions of the Internal Revenue Code of 1986, as amended low
(the "Tax Code"), and applicable regulations relating to the
exclusion from gross income of interest on the VPSA Bonds. The
County Board covenants on behalf of the County that (a) the
proceeds from the issuance and sale of the Local Bond will be
invested and expended as set forth in the Tax Compliance
Agreement and that the County shall comply with the other
covenants and representations contained therein and (b) the
County shall comply with the provisions of the Tax Code so that
interest on the VPSA Bonds will remain excludable from gross
income for federal income tax purposes.
11. SNAP Investment Authorization; Proceeds Agreement.
The County Board has heretofore received and reviewed the
Information Statement describing the State Non -Arbitrage
Program of the Commonwealth of Virginia ("SNAP") and the
Contract Creating the State Non -Arbitrage Program Pool (the
"Contract"), and the County Board has determined to authorize
the County Treasurer to use SNAP in connection with the
investment of the proceeds of the Local Bond if the County
Administrator, in consultation with the County Treasurer,
determines that the utilization of SNAP is in the best interests
of the County. The County Board acknowledges the Treasury Board
of the Commonwealth of Virginia is not, and shall not be, in
any way liable to the County in connection with SNAP, except as
otherwise provided in the Contract. The County Administrator
and such officer or officers of the County as he may designate,
any of whom may act, are hereby authorized and directed to
execute and deliver a Proceeds Agreement with respect to the
deposit and investment of proceeds of the Local Bond by and
among the County, the other participants in the sale of the VPSA
Bonds, VPSA, the investment manager and the depository, in such
form as may be approved by the officer executing such Proceeds
Agreement, such execution to constitute conclusive evidence of
such officer's approval of any such completions, omissions,
insertions and changes.
12. Continuing Disclosure Agreement. The Chairman and
Vice Chairman of the County Board, the County Administrator and
such other officer or officers of the County as any of them may
designate, any of whom may act, are hereby authorized and
directed to execute a Continuing Disclosure Agreement,
substantially in the form attached as Appendix D to the Bond `
Sale Agreement, setting forth the reports and notices to be 'V/j
filed by the County and containing such covenants as may be
necessary in order to show compliance with the provisions of
Rule 15c2-12 promulgated by the Securities and Exchange
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3/25/2020
Commission under the Securities Exchange Act of 1934, as
amended, and are hereby directed to make all filings required
by Section 4 of the Bond Sale Agreement should the County be
determined by VPSA to be a "material obligated person" for
purposes of the VPSA Bonds.
13. Refunding. The County Board hereby acknowledges that
VPSA may issue refunding bonds to refund any bonds previously
issued by VPSA, including the VPSA Bonds issued to purchase the
Local Bond, and that the purpose of such refunding bonds would
be to enable VPSA to pass on annual debt service savings to the
local issuers, including the County. The Chairman or Vice
Chairman of the County Board, the County Administrator and such
officer or officers of the County as any of them may designate,
any of whom may act, are hereby authorized to execute and deliver
to VPSA, from time to time, such allonges to the Local Bond,
revised debt service schedules, IRS Forms 8038-G or such other
documents reasonably deemed by VPSA and VPSA's bond counsel to
be necessary to reflect and facilitate the refunding of the
Local Bond and the allocation of annual debt service savings to
the County by VPSA. The Clerk and any Deputy or Assistant Clerk
of the County Board, any of whom may act, are hereby authorized
to execute and deliver such documents and to affix the seal of
the County thereto.
14. Filing of Resolution. The appropriate officers or
agents of the County are hereby authorized and directed to cause
a certified copy of this Resolution to be filed with the Circuit
Court of the County.
15. Election to Proceed under Public Finance Act. In
accordance with Section 15.2-2601 of the Virginia Code, the
County Board elects to issue the Local Bond pursuant to the
provisions of the Public Finance Act of 1991, Chapter 26, Title
15.2 of the Virginia Code.
16. Further Actions. The members of the County Board and
all officers, employees and agents of the County are hereby
authorized to take such actions as they or any one of them may
consider necessary or desirable in connection with the issuance
and sale of the Local Bond, and any such actions previously
taken are hereby ratified and confirmed.
17. Effective Date. This Resolution shall take effect
immediately.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted that citizen comments received via the online
Budget Feedback Form are attached as Attachment A to these
minutes.)
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11. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to speak at this time.
12. ADJOURNMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adjourned at 7:44 p.m. until April 8, 2020 at 6:00 p.m. for a
meeting in the Public Meeting Room or at such other place or
using such other means of communication as may be selected.
Ayes: Haley, Carroll, Ingle,
Nays: None.
Winslow and Holland.
+ /1I1
L sl:e A. T. Haley
-Chairman
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1J
J
Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
Thi estamo
First Name
Last Name
Distinct
Public Hearing
Comments
3/26/2020
Ashley
Hall
Community
Good evening. my name is Ashley Hall and l am
10:52
Development
the Executive Director for Commun@ies In
Block Grant
Schools of Chesterfield. I'm happy to (virtually)
and HOME
speak in favor of the Community Development
annual plan
Block Grant and funding specifically for CIS.
We've been grateful this year to have CDBG
funding at 5 of our high poverty schools
(Bellwood, Chalkley, and Ettrick Elementary;
Falling Creek Middle; and Meadowbrook High
School). This has allowed us to provide
additional resources and wrap-around support
to kids who, statistically-speaking, start school
behind their peers and often are dealing with
multiple traumatic experiences and day-to-day
insecurities (housing, food, poverty, parental
incarceration, etc).
To share a few of the things we've funded this
year:
• School supplies for kids In need. Many of our
families are struggling to provide basic needs
like food, shelter, warm clothes that includes
challenges In paying for basic foundational tools
for school.
" Books and other engagement learning tools for
students to utilize during the current pandemic
school closures and for summer to build literacy
and help decrease the common "slide' where
kids, especially from low-income families, lose
skills and progress they've made throughout the
school year.
' Supplies for mentoring programs. This year,
we have 300 students matched with a mentor.
Our incredibly dedicated mentors spend quality
time every week with our students - as lunch
buddies, reading mentors, career coaches, or
simply caring adults who let kids know someone
is rooting for them.
' A part-time Graduation Coach supporting
students on the path to high school completion.
' In the first half of this school year, there were
346 hours of Ter One programming serving all
students and over 1200 parents/guardians. This
included school supply distributions, attendance
monitoring, Terrific Kid celebrations, holiday
support, and literacy interventions. In addition,
numerous basic need resources were provided
including cold weather items such as coats, hats,
and gloves to all students in need.
These are lust a few of the many ways CDBG
funding is instrumental in serving our most
vulnerable students and schools. We will
continue to provide our services to our kids as
we navigate the remainder of the school year
under new circumstances. Thank you for your
support of Communities In Schools and ensuring
that every child in Chesterfield has the tools to
succeed.
3/26/2020
Bobert
Innes
Bermuda
Community
Good evening, my no me is Bob In nes, l am
10:58
Development
Chesterfield County resident and have the
Block Gram
privilege of being the Board Chair for
and HOME
Communities In Schools of Chesterfield.I
nual plan
appreciate the opportunity to virtually speak In
favor of the Community Development Block
Grant and specifically in the inclusion of CIS
Chesterfield as part of the grant proposal.
Communities In Schools provides critical support
to more than 9,000 Chesterfield County Public
Schools students with effective dropout
prevention efforts dedicated to keeping kids in
school and helping them succeed In life. This
year we were able to expand to two more
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3/25/2020
Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
Terminations
First Name
East Name
District
Public Hearing
Comments
schools, and our Site Coordinators are now
working across 9 high poverty schools to provide
students and families with support in scadem Its,
mental health, mentoring, socialemotional
learning, career readiness, and more. These
services will continue, and are even more
as we finish this school year under
dltial,
f/erent circumstances.
The results from last school year are dramatic -
89%of our case managed students improved
attendance, 93%improved behavior, 80%
improved academics, and 97% were promoted
or graduated It Is support like CDBG that allows
us to have this impact.
On behalf of the CIS of Chesterfield Board, we
thank the county for Including CIS In the CDBG
grant proposal and appreciate the Board of
Supervisors support. Thank You
3/24/2020
Yvonne
Monstello
Community
Gateway Homes is grateful for any time and
1347
Development
consideration given to our request for assistance
Block Grant
with our long-term/permanent home project.
and HOME
This project will largely be fundedthrough
annual plan
private philanthropy.
Project Summary: Permanent Home for People
Diagnosed with Serious Mental Illness
Gateway Homes is building a single-family home
on our Chesterfield County property, which will
serve as nal dwelling for eight
individuals with severe mental illness, that fall
below the Federal Poverty Level. This home will
be for those individuals who require long-term,
or permanent support who would otherwise be
unable to live Independently and/or safely
within the community. This will be the first
permanent supportive living home of its kind In
the Commonwealth of Virginia, backed by our
non-profit organizations highly esteemed and
much sought-after level of service that has
resulted In a close partnership with Virginias
Department of Behavioral Health and
Developmental Services OBHDSI.
Our Mission
Gateway Homes mission is to support individuals
living with severe mental illness along their path
of recovery with an emphasis placed on
facilitating their successful transition back to
school, work, and Independent living within the
community.
The Projects Demonstrated Need
Gateway is the only nonprofit organization in
Virginia to provide this type of treatment for
Individuals that: may have failed in other
treatment programs, often have been involved
In the criminal justice system or experienced
long-term hospilalbation, and lack the financial
ability to pursue other treatment options.
Gateways program is cost-effective in that even
our most resource -intensive program Is less than
a third of the cost of comparable programs in
other states, a fourth of the cost of care in a
state hospital, and an eighth of the cost of
treatment within a private psychiatric hospital.
The benefit to the Chesterfield Community
Funding for this project would provide increased
opportunity for residents of Chesterfield who
are economically disadvantaged and success is
often inhibited, in some part, by the symptoms
of their mental illness. Additionally, the project
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Timesuamp
First Name
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Dlshlct
Public Hearing
Comments
wHit result in the sustained benefit of additional
employment opportunities available to residents
in the Chesterfield area; Gateway Homes
already boasts 45 staff members employed at
our Chesterfield campus. Thank you for your
time and thoughtful consideration dedicated to
supporting the permanent home project.
3/24/2020
lane
Ferrara
Community
With over 24,000 Chesterfield residents living in
1617
Development
poverty In 2018, there is a need for resources
Block Grant
that support family financial stability, According
and HOME
to United Ways 2019 Indicators of Community
annual plan
Strength, 18.1% of households in Chestemold
County are considered asset poor. The asset
poverty indicator measures the percentage of
households without sufficient net worth to
provide for basic needs and live above the
poverty level for three months in the absence of
income. These households may only be a job
loss or health crisis away from experiencing
severe financial hardship.
Promoting healthy and self-sufficient families is
one of the goals of the proposed FY2021-FY2021
CDBG and HOME program priorities, which are
based on the Countys Strategic and
Comprehensive plans. These goals and
objectives align with LISCS National Best
Practices Financial Opportunity Center (FOC)
model; most pointedly, the objective that states
support a coordinated public and private
network of community services that fosters
stability and maximizes financial independence
for individuals and families. LISC FOC services
comprehensively address the connections
between areas negatively affecting an Individual
or a families ability to build assets and become
financially resilient. FOCs provide residents with
tools to improve credit, Increase income through
career advancements, and grow net worth.
CDBG funding will enable LISCs FOCs to support
low to moderate income individuals with
services through its existing network. With the
2019 addition of the Southside FOC (with
bilingual coaches(, and the 2020 addition of free
mall business coaching, we have extended our
reach by serving Chesterfields Latino population
and entrepreneurs, thereby empowering more
individuals and families to achieve financial
stability and pursue financial resilience.
Integrating a small business coach is even more
essential in our current economic environment.
LISC's current FOCs are all located in
underserved communities, where a majority of
residents are considered lowmoderateincome.
The new Southside FOC is located in an area that
Is accessible to Chesterfield residents,
specifically those earning less than 80% of the
area median income.
USCs FOC model aligns with two of the main
goals outlined in the County's Strategic Plan:
Promote healthy, active lifestyle while fostering
self-sufficiency and quality of life; Support a
range of learning opportunities that sustains
quality of life, employment
3/22/2020
Katherine
Smith
Bermuda
Proposed FY21
My position as a full time Assistant TRA was
1917
Budget
phased out and l was not given any prior notice,
r was I offered to apply for the full time
STEAM position that is replacing the technology
teacher position.
I was then told by HP that I was not allowed to
attend the virtual career fair as I have not (yet)
taken my Praxis exam. I only make $14 an hour
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Citizen Comments on the March 25 Board of Supervisors Public Hearings
Timestamp
Fint Name
last Name
District
Public Hearing
Comment;
so I have been saving for the exam costs. If I had
been told that my position was temporary, I
would have been able to take the test earlier on
my credit card.
How is this an acceptable way to treat an
employee?
3/22/2020
Melissa
Mckee
Bermuda
Proposed FY21
As we have seen with this virus, our Teachers,
19:23
Budget
Teachers Aids, and other school staff are put in
harms way of every virus, bacteria and other
illnesses, yet the proposed budget does not
address pay raised for already underpaid staff.
Yet, Chesterfield still claims to be one of the best
places for teachers to work. Isn't is about time
our teachers, Teachers aids were paid for the
incredible jobs they preform everyday for the
children in Chesterfield county.
3/22/2020
Heather
Hiner
Midlothian
Proposed FY21
I am embarrassed to live in Chesterfield County
1953
Budget
because of the way the teachers are treated
here. I live in Chesterfield County but I work in
HQNiCo County because there is no way I would
ever work for Chesterfield because of the way
they treat their teachers. Why would any of the
teachers stay in the county when counties all
around them are paying them far more to do the
same lob. It makes no sense that you're not
warding the great teachers that we have in
our county for their service. Pay them more or
else they are going to leave. If all the good
teachers leave that means the schools will not
be as good as they are, which means families
like mine will move out of this county and where
the better schools are. Do better. They deserve
more.
3/23/2020
Chance
Harding
Matoace
Proposed FY21
FUNDOUR TEACHERS111" They go above and
8:22
Budget
beyond each day and have made a HUGE impact
over the last 2 weeks keeping normalcy for so
many students and families throughout the
district, while at the same time being asked to
make N-5 classes online. They are HEROs and
need to be compensated as such.
3/23/2020
Colleen
grezel
Midlothian
Proposed FY21
We are wiling on you and depending on you to
8:26
Budget
fully fund our schools. Our communities depend
on it, our children deserve teachers who are
paid for their hard work and we need to make
this a priority before teachers leave our county
for a higher paying job. Please do the right thing.
3/23/2@G
Amanda
Perri
Proposed FY21
The funding allocated to schools in this budget is
1100
Budget
not enough. It is clear, now more than ever, how
crucial our school system is to the community
and county. You should not in good conscience
accept a budget that is almost half of the one
proposed and does not give students or teachers
what they need to learn and feel safe. The
Chesterfield community deserves better than
this.
3/23/2020
Barbara
Ring
Clover Hill
Proposed FY21
Dear Representative:
12:03
Budget
Please consider approving the school budget as
proposed by our superintendent.
As a teacher of English language learners, we
need the additional leachers, and resources
proposed to teach these students to bring them
and their families into full membership in our
communities. These children are our future.
Please give us the opportunity to help us help
them'
Thank you,
Barbara Bing
ESI -teacher
Reams Road Elementary School
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Timestamp
First Name
Fast Name
District
Public Hearing
Comments
3/23/2020
Lisa
St. Plan
Matoaca
Proposed FY21
I have lived in Chesterfield County for 25 years, l
1305
Budget
am a parent of children In CCPS, and a CCPS
School Counselor. I am deeply concerned about
the growth of our county, as new housing
developments and apartment villages continue
to be approved and built without taking our
schools into account. I have been a School
Counselor for 17 years, yet my pay Is only about
$5,000 more than that of a starting
teacher/coumvil with no experience. How is
this okay? I know that $100,000 is being spent
for a study, but please help me understand,
what more do you need to know?
Also, at the elementary level, we are in DIRE
need of humans in our buildings. I am the only
school counselor in a Title I building with very
high needs. My school had the highest number
of substantive Threat Assessments completed
last year, low test scares, and other high mental
health needs. When are we going to start
pouring resources into our youngest citizens and
help them while they still have a chance to stay
out of the school to prison pipeline? When will
our elementary schools be given a TEAM of full
time mental health specialists (social worker,
psychologist, more than one counselor, behavior
specialist, etc.)?
PLEASE fund our schools. Our counts's future
depends on it
3/23/2020
Mario
Gonzalez del
Midlothian
Proposed FY21
lam concerned thatthe Board historically has
13:14
Solar
Budget
not provided adequate funding for Chester0eld
County Schools. I will have been a Chesterfield
resident for 30 years this year. My grown
children all graduated from Chesterfield schools.
But during our time in Chesterfield,
underfunded schools has been a constant
reality.
During my time in Chesterfield, I have heard
repeated crowing by both citizens and elected
officials about the County's success in keeping
property taxes low. While low taxes obviously
benefit the individual homeowner --myself
'included --they present the County government
with the need every year to figure out how to
cut this or that service or scrimp on another.
It is time for our elected officials to demonstrate
leadership and RAISE PROPERTY TAXES IN
CHESTERFIELD. Only by assuring adequate
revenue can we address the woeful'madequacy
of our School Budget.
3/23/2020
Jessie
Davis l.ee
Clover Hill
Proposed FY21
The news that the proposed annual budget for
15:15
Budget
20/21 would ONLY include a 2% raise was
infuriating and disappointing to say the least I
am a speech therapist and am considering taking
on a second job EVEN THGODGH I WENT TO
SCHOOL FOR 3 years to obtain my degree. The
fact that we are only able to make ends meet
and not live an enjoyable, satistying and
comfortable life is the reason why many
teachers are depleted and depressed. There is
0 other field that comes to mind where
employees make so little after so much
schooling. I'm sure you all have heard every
excuse and explanation from teachers about
why our salaries are inadequate but l hope you
would consider my voice as well as others when
making important decisions about our livllhoods
and wellbeing.
3/23/2020
Debbi
Minta
Midlothian
Proposed FY21
I cannot say strongly enough how important it is
1606
Budget
to me to support the schools and teachers. Our
county teachers have been paid less than the
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Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
Tmestamp
First Name
East Name
District
Public Hearing
Comments
original step plan since the recession In 2008
and its time to rectify that. Our property values
will be negatively impacted If the steady stream
of teachers leaving our classrooms for other
school systems that pay better or other careers
isn't addressed While our schools still score well
currently, I fear that will change rapidly If we
continue to expect our teachers to do more for
less pay.
How can we continue to expect our schools to
rank better than the surrounding counties when
our tax rate is lower. Maybe It's time to think
outside the box when It comes to the tax rate so
that we can raise the funds we need to support
the schools without negatively imparting our
citizens who are on a fixed income.
3/24/2020
Greg
Beasley
Matoaca
Proposed FY21
My name is Greg Beasley and l am the President
5'.33
Budget
of the Chesterfield Professional Firefighters
Association, I have come before the Board of
Supervisors to speak on the proposed County
Budget every year since about 2006 to represent
the professional Firefighters of Chesterfield
County. Tonight, l would like to start off a little
differently than I have in the past.
I would like to say thank You for making the Fire
and EMS funding a true priority. This budget
addresses several key issues that I have been
coming before the Board and asking to be
addressed just about every year since 2006. This
year you are addressing several key areas of
concern with this budget but most importantly
you are truly starting to address our staffing
issues and completing the funding of our career
development plan. Both of Mese Issues will have
comprehensive reviews completed by third
party vendors; which will be finalized this year. I
am confident that these stud les will
demonstrate that there is more work that needs
to be done on these issues, but you are already
moving in the right direction with the
recom endations in this year's proposed
budget.
Also included in the budget is money needed to
finalize the opening of Station 25 and move
forwa of with the Ladder Truck for Station 5. All
of these issues will only help us better serve the
citizens of Chesterfield and hopefully retain our
highly skilled workforce. It has been mentioned
by County staff at the few meetings held on the
proposed budget how patient the Firefighters
have been on all the issues I have addressed,
and I completely agree with those statements.
With that being said, I realize that we are facing
a much different future due to Coval -19.
Unfortunately, none of us know what the future
holds and how long this pandemic will affect our
health, economy and community as a whole. It's
In times like these we truly learn what Is
essential to our community. Your Firefighters
are at work every day to respond to the citizens
of Chesterfield to ensure we have a safe and
secure community.
In closing I could not be prouder of all the
embers of Chesterfield Fire and EMS from top
to bottom and how they conduct business.
Whether it is the uncertainty of a pandemic like
Covid-19, responding to the array of calls we
deal with or normal day to day business, your
Firefighters always display the highest level of
professionalism. you should be proud of too;
and ensure we have the funding to do our job
safely and effectively.
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Citizen Comments on the March 25 Board of Supervisors Public Hearings
Timesnmp
tint Name
Inst Name
District
Public Rearing
Comments
3/24/2020
laclyn
Thorsson
Midlothian
Proposed M1
It is extremely Important for us to fund the
755
Budget
schools with the requested funding so that we
can continue to have an attractive and effective
school system. If we allow our schools to falter,
it will not only effect the kids but will effect the
entire community. Businesses will lose revenue,
property values will decline and much more if
we don't continue to properly fund our schools
and strive for a premier public school system.
3/24/2020
Robert
Lohr
Midlothian
Proposed H21
I come before You tonight to give my vision of
10:05
Budget
the state of Chesterfield County, Virginia, l hope
each of you on the BOIS will read this before you
take any vote on the Budged have lived In this
county for 79 years with my wife who has lived
here76 years. My wife, 4 kids and I are
graduates of the public schools. They went on
to college graduation and were gainfully
employed because of the education they
received in Chesterfield and college. My father-
in-law served on the BOS. I worked closely with
the school administration, principals,
teachers.for 5 years with a contract to provide
school accident insurance. They were very
professional. The school board during this time
were appointed by the BOS. They were
professional business people. They served
without political adjendas. Then it happened.
The school board members were to be elected.
Since then, every year the Budget Is proposed it
becomes a political event. The school board and
superintendent go to the media if the 805
doesn't meet their "wants'. I wish they could
conduct these meetings to discuss their "wants'
without going to the media and campaigning.
The needs should be easy to decide on between
the school board, superintendent and the BOS.
The school board and superintendent by to use
emotions, peer pressure and media to address
any problems in their operations. They abdicate
their authority.. Examples not redistricting
attendance zone;not hiring professional people
in transportation management. Example
promoting from within instead of a
transportation expert and not having a
professional facilities manager that knows
preventative maintenance and upkeep. As
evidenced by he neglect for last decades. I hope
the BOS will support the county manager in his
statement to the school system that It is nothing
wrong with having two jobs. I had to hold two
lobs for 15 years to support my family. I would
like to remind everyone that the teachers have a
nine month job and every county employee is
free to choose another occupation.i hope the
905 continues to advocate for all citizens when
considering the budget as a lot of us are on fixed
incomes without COIR or yearly raises.
3/24/2020
Caplan
Phelps
Clover Hill
Proposed FY21
Now more than ever it is evident what teachers
11:23
Budget
do for our students and communities. You have
the money, now allocate it to the hard working
teachers who always go above and beyond for
their students. This should be a priority for you
all. You will lose a lot of incredibly smart and
hardworking people to other professions if you
do not pay teachers more; and the students will
be the ones that suffer the most. We deserve
not to struggle to pay bills, having to picking up
second and third jobs to make it each month.
3/24/2020
Cheryl
Lafferty
Midlothian
Proposed FY21
I am a parent oftwo high school students.I
11A6
Budget
became involved in a deeper way when my son
began to show difficulties in reading. I also spent
a year working as a substitute In many of the
middle and high schools. I've seen education
from the perspective of a parent, from that of a
special education aduml.te and as a substitute.
20-203
3/25/2020
Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
T retinal
First Name
Last Name
District
Public Hearing
Comments
Classroom sizes are beyond Ineffective. Many
students fail to learn. Class sizes of 30-35 do
NOT make for good learning environments. We
have student populations that require additional
vestment and skill and in my experience with
Special Education, they currently fall way short
of providing a Free and Appropriate Education.
We had to pull our son from public school.
Because of his progress at a private school, we
would have liked to have had him continue
attending that school, but the tuition is
unaffordable at$3000O/year. As a tax payer,
our schools should be able to educate our
children. This Is unconscionable.
If you look solely on this Issue of literacy, the
schools need the funding as requested. Please
for one minute recognize that a 20% literacy fail
rate In Chesterfield County is over 11,000
readers that are not proficient. And I don't even
need to mention the ripple effect from there.
Their options to contribute to society and earn a
living a re reduced drastically. We cannot afford
illiteracy. At risk children must be Identified and
addressed early or the costs will continue to
escalate in additional IEP and Special Ed
instruction well Into secondary schooling, not to
mention the cost to society when a student
hasn't achieved the basic skill of reading.
Additionally our Guidance Counselors are barely
available to counsel. They are burden with lots
of other administrative tasks. Our Exceptional
Education teachers need training beyond what
they are currently offered so that they can
identify learning difficulties early. The CCPS
Literary curriculum Is In desperate need of an
overhaul so that it can align with the science of
reading. None of this can be addressed lithe
school district does not gel the proper funding.
My request is simple. Please put aside any
preconceived ideas of what the schools are
facing and what your gut says should be a fix to
the low wages and embarrassing per pupil
expenditure of CCPS. Please listen to us the
residents, teachers, students, and families. We
are trying to tell you something important.
3/24/2020
Alyssa
Pifer
Midlothian
Proposed FY21
Schools have already started planning for new
12:27
Budget
positions based on the verbal agreement of
funding. Please approve the budget so students
can have all of the teacher resources needed to
be 21st century learners. This includes the
STEAM teacher position and other support staff
for English Language Learners. Bon Air
Elementary was approved these aforementioned
positions, conducted interviews, and hired
teachers for these roles. Now, the positions are
up in the air due to the budge[ Please do what
Is best for students.
3/24/2020
Pamela
Crandol
Matoaca
Proposed FY21
To the Members of the Board,
14:27
Budget
My name Is Pam Crandol, I live in the Matoaca
district and I am a retired Chesterfield County
Public School Employee. I am here to ask the
Board to continue to support the Shepherd
Center of Chesterfield I have been a volunteer
for the Shepherd Center since 2004.
Our mission to keep seniors healthy and in their
homes as long as possible a critical at this time.
We currently have a female client that Is 91. She
is a cancer patient. We are taking her to her
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Citizen Comments on the March 25 Board of Supervisors Public Hearings
Timestamp
Rest Name
east Name
District
Public Hearing
Comments
chemotherapy treatments and to the grocery
stare. Also, we are working with County
Enhancement to help bring her home up to
County code so that she won't be forced to
leave her home. We have found a church that
will do some of the work. This is a lady that falls
through the cracks and would get no public
assistance. She will be living on the street if we
aren't able to get this done. This is just one of
our many needs at this time. Pleasebeas
generous as possible. I know there is so much
demand, but these are the vulnerable chores
that deserve our help. Thank you.
3/24/2020
Todd
Gasparello
Bermuda
Proposed FY21
Here are some facts about our CCPS middle
14:34
Budget
school from this school year:
-6licensed teachers quit the profession this
year-these positions went unfilled or were
replaced by long term substitutes who then quit
-1 administrator quit the position this year-for 2
months, this position went unfilled
-A long term substitutes started in classrooms
this year
-For several months this year, a significant
portion of our 8th grade student population had
3 out of 4 of their core content classes-math,
science, english, history taught by long term
substitutes; a parent brought this up at a school
board budget meeting in January
-Students from a class had a licensed teacher
quit the profession In December these classes
were split up into other classes of teachers that
not had quit-increasing their class sizes, having
them teaching multiple levels within the same
class with no additional compensation or help
-Due to the lack of teachers and substitutes, on
a weekly basis we have students from other
classes (different subjects) put into our regular
classes
-Due to the lack of teachers and substitutes, on
a weekly basis (and multiple times within a
week), we have to cover other classes during our
planning period
-Some days, we have students from different
contents split up into our regular classes and
then we have to cover other classes during our
planning period (the previous two points
combined In one day)
-I could make a list just Ike this regarding our
building from last year where we went months
without a counselor, months without an
administrator, and the whole year with a large
tuber of long term substitutes and unfilled
teaching positions.
We do not have the human resources to safely
and successfully educate children, There simply
are not enough trained adults in our building.
Our principal and associate principal are doing
verything in their power to minimize the
damage of all these unfilled or untrained and
filled positions, but they are fighting a battle
that no one can win. If none of this is believable,
come talk to some of our 8th grade students
who have never had a licensed math teacher for
a whole middle school year...or who have long
term substitutes far math, english, and science.
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Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
Timestamp
First Name
last Name
District
Public Hearing
Comments
Hearing their pleas and hearing their cries for
actual teachers will be enough for you to
understand the gravity of our situation. This is
choice whether or not to endanger the lives and
upbringings of those who are most valuable in
our ciety--children.
3/24/2020
Lora
Williams
Clover Hill
Proposed FY21
I have heard much talk about there not being
15:18
Budget
money in the budget to allocate the full amount
of funding ($99M) requested by the CCPS
superintendent. I understand that a salary
survey has been commissioned (at the cost of
$LOOK) to determine where CCPS falls in terms
of compensation (and I'm hoping employee
retention is also investigated) compared to
similar school districts. I have no doubt that the
results of this survey will show that CCPS
educators are in fact being payed below the
state average and our per pupil expenditures fall
far below what SOQs would demand All that
being said, if we don't have the money this year,
will we have the money next year? I feel that
this situation is being put off only to be pushed
off again next year. This isn't a new problem.
Not having the additional money t0 fully fund
and support our school district isn't a new
wrinkle. How is putting it off another year
actually going to fix the problem? If the survey
finds that the salaries and per pupil
expenditures need to be increased, ca the board
of supervisors commit to making that happen?
In FY22?? If not now, I want to know WHEN the
school budget will be fully funded Our students
and our educators deserve it.
2/24/2020
letterer
Hughes
Proposed FY21
Madam Chair, Members of the Board, Or Casey
Budget
I would like to thank you for amending the
County's real estate tax relief program for
seniors and disabled citizens, by increasing the
income level at which citizens receive 100%
relief from S27,100 to $28,000, Your action
protects some of the most vulnerable citizens'm
the County.
Over the last two years, my office has seen an
Increase of around 25 seniors and disabled
citizens, whose income has pushed them Into
the 60% tax relief level, due to modest increases
in tial security payments. For these citizens,
Social Security is their primary and often only
source of income. As a result, they are receiving
an average tax bill of $660 per year, for an
income re of significantly less. These
citizens are already making difficult decisions to
budget for basic expenses like food, utilities and
medication. All of these seniors have
contributed to our community all their lives and
many of them are veterans. Your action to
adjust the income level to restore these citizens
to a 10% tax relief level will significantly reduce
their stress levels and Improve their quality of
life.
My office has been keeping track of seniors, who
will benefit from this ordinance change, so we
can adjust the tax relief they will receive by the
annual billing planned for mid April. We will also
contact each taxpayer to let them know of the
change, as part of our regular engagement with
taxpayers, subject to any changes in operations
due to the current state of emergency.
Again, many thanks for caring about tM1e senior
citizens in the Cou my.
Kind regards.
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Citizen Comments on the March 25 Board of Supervisors Public Hearings
Timestemp
First Name
last Name
District
Public Hearing
Comments
3/23/2020
Jason
young
Proposed H21
On behalfofthe Home Building Association of
Budget
Richmond, l would like to first express our
sincere gratitude for the work that the Board of
Supervisors, the County Administratoes Office,
and county staff has done to mitigate the impact
of the COVI D-19 outbreak an Chesterfield
County residents and businesses. These are
unprecedented times and we are grateful for
your commitment and dedication to the
community. Our members interface with
numerous local departments on a daily basis,
including the Building Department, Planning
Department, Public Utilities, Stormwaler
Department, and others. In the midst of an
extremely challenging time, the Directors and
staff of these departments have been extremely
helpful in helping our members navigate the
various challenges and issues. We are sincerely
grateful and stand ready to assist you in any way
possible.
The Home Building Association of Richmond
(H BAR) understands the need to make
vestments in utility infrastructure and the
need to ensure that those investments are able
to meet the growing population of the County in
a cost-effective manner. However, the
residential land development and construction
industry is concerned that the proposed
increase will create yet another impediment to
ensuring that we are creating communities with
a diversity of housing stock at all price paints.
The Inability for the housing industry to meet
the growing demand of for sale and rental
housing options has been long documented. As
noted in the 2019 State of the Nation's Housing
report from the Joint Center for Housing Studies
of Harvard University, "Just as the recent
housing downturn was longer and deeper than
any other since the Great Depression, the
residential construction rebound has been
slower. Since reaching bottom in 2011 at lust
633," new units, additions to the housing
stock have grown at an average annual rate of
just 10 percent. Despite these steady gains,
completions and placements totaled only 1.2
million units last year—the lowest annual
production, excluding 2008-2018, going back to
1982."
Although the industry has slowly recovered since
the historic economic downturn of 2008, there
remains growing concerns around the
Commonwealth that stagnant wages and the
rising price of land, labor and materials will
continue to exacerbate the gap between
housing supply and demand, resulting in the
continued rise of home prices and rents.
Although the Board of Supervisors Is limited in
its ability to address the cost of land, labor, and
materials, the Board of Supervisors is in a
position to mitigate and minimize the various
costs that are Imposed during the land
entitlement and construction process.
As documented by experts at the Harvard Joint
Center for Housing Studies, the Urban Land
Institute, and various privatesectorand non-
profit housing advocates, local elected officials
and local government staff can help address the
shortage of available housing by implementing
measures to "bend the cost curve" for new
development and redevelopment projects by
reducing economic and financial barriers to
entry that exist In local zoning, subdivision, and
other ordinances and requirements established
at the local level.
As the County continues to grow in the coming
20-207
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Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
Timeclmp
First Name
Cast Name
District
Public Hearing
Comments
years, we must dlligently pursue all means to
ensure that our community is one that provides
housing options for Individuals and families
across the income spectrum. Local land -use,
zoning, and utility ordinances, regulations, and
policies play an important tole in ensuring
orderly and harmonious development — and
they are a critical component of creating long -
lashing, sustainable communities. However,
these policies must also consider the need for
continued economic growth, including the need
for a diverse array of housing options.
We would be happy to provide you any
additional Information regarding the housing
affordability challenges in Chesterfield County,
the Greater Richmond Region, and the
Commonwealth, if requested. Furthermore, we
respectfully request that the Board of
Supervisors vote to reject any increases in local
fees that would place additional Impediments on
the Industry's ability to provide a diversity of
housing stock to the market.
3/25/2020
Deborah
Mullaney
Midlothian
Proposed H21
Please fully fund our public schools. The
11:18
Budget
coronavirus will only Increase the strain on the
public ,hool system. We need competitive
teacher salary in order to recruit and retain
experienced, competent teachers. The best way
to achieve this goal Is by working to de
compressthe teacher salary scale. Strong public
schools is one of the main reasons that
Chesterfield Is a desirable community to
purchase a home in. Please keep the schools
strong in order to keep home prices strong.
3/25/2020
Richard
Mullaney
Midlothian
Proposed FY21
The Board of Supervisors needs to fully fund
1120
Budget
Chesterfield County Public Schools. CCPS has
not been adequately funded for years. We can
see the evidence of this lack of adequate
Ponding in high teacher turnover, large class
sizes, poor maintenance of buildings, pupil
transportation problems, and many other areas.
The fad that the Board of Supervisors can only
comm It to funding a tittle more than half of
what the Superintendent of Schools says the
school system needs is sad. I have lived in
Chesterfield County since 2005, and I'm tired of
seeing the same attitude of "well, the schools
have to to more with less," or, "we just don't
have the funding at this time,' year in, year out.
If the Board of Supervisors doesn't have the
money to adequately fund the schools (or, for
that matter, the police department and other
vital services(, then the Board needs to raise
property taxes to pay for the county's needs.
Chesterfield taxpayers do not currently pay a
high tare rate. It's time for the Board of
Supervisors to stop placating the small
government advocates and take a bold move to
address the needs of the people of this county.
3/25/2020
Debbie
Lewis
Clover Hill
Proposed FY21
Thank you so much for conducting the
12:02
Budget
community feedback sessions, and given the
unprecented times we are in, for pivoting to an
online option that allowed us to hear the
material and interact through the use of the
online forms. Well done
I appreciate the remarks I have heard from the
Bos that you have heard the voices who are
asking that our schools be fully funded And I
understand you are already taking steps in that
direction.
I have a request. First, the backstory_. In 2012,
e opted to move to Chesterfield county largely
based on the strength of the schools, and we
trusted that the appropriate funds were being
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Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
morainal
Fink NameInst
NameDistrict
Public Hexing
Comments
garnered from all of the development, in order
that the schools would remain strong.
Therefore, we felt blindsided to learn that, at
present, Chesterfield is unable to fully fund our
schools. While I support community growth and
development, if the developers are not
contributing their share to grow our
Imastructure appropriately, then I believe we
are being short-sighted.
Specifically, I ask that the BOS revisit the cash
proffer amount, Since decreasing the proffers by
50% in September 2016, it seems we have
experienced rapid growth while realizing
economic shortfalls (as pointed out In the
proposed budget from the school system).
Perhaps this is already something you are
planning to pursue.
In summary, I ask that we take the steps
necessary to fully fund our schools, including
addressing and Increasing the cash proffer
amount for developers.
Thank you for your time and consideration - and
for serving our community in th is Important
capacity.
Respectfully,
Debbie Lewis
3/25/2020
Fred
deMey
Matoaca
Proposed FY21
County Budget 2020
13:20
Budget
According to County Administrator Dr. Casey, in
the Chesterfield Observer (3/30/2020), almost
70% of Chesterfield households don't have
children in the school system, and Chesterfield
residents and taxpayers without children in the
schools have for many years, been paying the
highest county taxes in central Virginia to
support our public schools in their funding
requirements. This year, with increasing real
estate assessments, according to Dr. Casey, we
will see an estimated $28 Million tax Increase
on Chesterfield taxpayers, and that combined
with higher much taxes from the state, will not
only increase Chesterfield revenue further, but
also greatly Increase the tax burden on
Chesterfield taxpayer, as well as all Virginians.
Dr. Cases and his budget staff, have over the last
several years done good job of trying to budget
not only as accurately as possible, but also with
a conservative bias towards revenue and
spending projections, and that has kept the
county budget from growing beyond the means
of yearly increases in property values and
revenue gains from a larger business and
residential tax base, as well as other revenue
streams. That careful, considered budgeting
allowed for a tax rate cut from 96 cents, to 95
cents In 2018, good lob.
This kind of budget mismanagement by CCPS
and the previous school board required
substantial expenditures of taxpayer money by
the last Board of Supervisors clear up, and it
can't be allowed to continue. The Chesterfield
School Board approved an operating budget of
$727 Million, a year over year Increase of $55
Million, which represents about an 8% increase
in school spending. The inflation rate for 2019,
as well as the projected inflation rate for 2020 is
2.3%, that gives us a school budget running at
about 3.5 times the rate of inflation, pretty high.
Chesterfield school spending has risen faster
than the rate of inflation for several years, and
previous Boards of Supervisors, despite a lot of
20-209
3/25/2020
Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
Timectamp
Fimt Flame
last Name
District
Public Hearing
Comments
misinformation, have historically supported
school spending substantially above inflation
since the recession of 2008-2009. Again this
Year we have a budget that is growing far above
the inflation rate, and one school board
member, Ann Coker, an accountant by trade,
even stated in the Chesterfield Observer
(3/5/2020), that: From my professional and
business experience, I know there has to be $30
million In there that we can find, and I believe
that Is a Conservative estimate.
3/25/2020
From
Dilday
Clover Hill
Proposed FY21
Good evening -
17A9
Budget
It is my hope that in adopting the budget for
Fiscal year 2021, you will continue to keep
consumer -based services a priority. In the wake
of the COVID-19 pandemic and economic
disruption that is sure to follow, having quality
and accessible community services available is
necessary. I encourage you to focus on
education. As the current school year has come
to an abrupt halt, you have surely heard stories
of teachers and educators around the county
going above and beyond to reach out, provide
meaningful learning opportunities, and be a
source of comfort to students and families
during this uncertain time. This Is because it was
already happening everyday in every school
across the county. Now, with a major loss of
instructional time, it is now, more than ever,
that investment Is needed in order to maintain
accreditation and quality of service. While It has
been made clear, that the rainy day fund is not
Intended for normal budget operations, it would
now seem as though it will be raining. Please be
transparent in explicitly sharing what is available
to our community In dollar amounts of previous
years' savings to help us In this current situation.
While a triple AAA bond rating allows us to
borrow more easily and can be stated In touting
Chesterfield as a "First Choice' Community,
other neighboring counties also have earned this
rating while also increasing education funding
specifically to teacher salaries in recent years.
As you know, we must be able to compete for,
acquire, and retain quality educators. Again,
this should continue to be priority. I hope your
public statements, votes, and actions indicate as
such.
Tha nk you.
3/24/2020
Mary
Parsons
Midlothian
Proposed tax
The county has raised our property value 28.6%
1647
rales for 2020
since 2914, which results in mortgage increases
to cover the tax shortage. Since 2014, the
Inflation rate has gone up 9.38%, this combined
with property value increases results in 32.98%
Increase In our cost of living. Teachers have
received a 2% to 3% raise each year for a total of
17% increase over time, wh lch is a net lost of
20,98% to our standard of living. Is the Board
willing to consider expanding the criteria of real
estate tax exemption to include head of house
holds, who make 52, GOD or less and have less
Nan 350,000 in total assets, and not stipulate an
age requirement. Given that teachers in
Chesterfield County make considerably less than
the surrounding counties and Chesterfield Is the
largest county and has the highest real estate
tax, providing real estate tax relief would help
off -set the rising cost of living.
3/25/2020
Fred
deMey
Matoace
Proposed tax
County Tax Rate 2020
13:13
rates for 2020
The Democrats takeover of the General
Assembly, has greatly changed the tax
environment of Virginia, and of Chesterfield
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Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
Teaddemp
First Name
Ust Name
District
Public Hearing
comments
County. While you, the Board of Supervisors,
had little, if any ability to influence many of the
decisions that resulted in the large tax increases
that were made this legislative session, we will
all have to live with them, and recognize that the
lax environment, going into the near future, will
be much higher at the state than has previously
has been the case. An example would be the
$600 Million increase in the Virginia income tax
because the Newly elected General Assembly
failed to align the state standard deduction to
federal deduction, and that will have an adverse
effect on Chesterfield taxpayers.
There have been preliminary discussions of a
$400 to $600 Million band referendum, of which
the proceeds would be spent on county and
school funding, mostly for new school facilities.
In order to finance new school spending, and
payments on the bonds, a meals tax has been
proposed, similar to the meals tax currently in
Henrico county, and thank you Mrs. Haley for
committing to holding a referendum on a meals
tax, even when the General Assembly has
removed that requirement with new law
(CO2/S/2020).
While Henrico has a meals tax of 4%, which
generates about $30 Million for schools
(Observer 3/5/20), they also have substantially
lower tax rates for vehicles, 10 cents per $100
lower than Chesterfield, reals estate lax rates, at
8 cents lower than Chesterfield's, and a motor
vehicle license tax that is 50% LESS than ours
here in Chesterfield While I am firmly against
adding more taxes on the already overburdened
Chesterfield taxpayers, any discussion of a
planned meals tax should include efforts to
reduce taxes on real estate, vehicle taxes and
other taxes to help offset the tax increases at
the state level, as well as here at the county
level with a meals tax. In addition, in the
Chesterfield Observer (3/10/20) Dr. Casey made
several very good points about the fad that
almost 70% of people residing in Chesterfield
don't have children in the school system, and
many are on fixed income, and will be adversely
effected by the large tax increases at the state
level, and now, the as yet unquantifiable effects
of the Corona virus crisis on the citizens of
Chesterfield. I would strongly urge you to
consider include tax rate cuts in any meals tax
referendum proposal put to the public for a vote
In Chesterfield.
3/24/2020
Danna
Markland
Utilities Fee
On behalf of the Home Building Association of
Changes
Richmond, I would like to first express our
sincere gratitude for the work that the Board of
Supervisors, the County Administrator's Office,
and county staff has done to mitigate the impact
of the COVI0.19 outbreak on Chesterfield
County residents and businesses. These are
unprecedented times and we are grateful for
your commitment and dedication to the
community. Our members Interface with
numerous local departments on a daily basis,
including the Building Department, Planning
Department, Public Utilities, Stormwater
Department, and others. In the midst of an
extremely challenging time, the Directors and
staff of these departments have been extremely
helpful in helping our members navigate the
various challenges and issues. We are sincerely
grateful and stand ready to assist you in any way
possible.
The Home Building Association of Richmond
(H BAR) understands the need to make
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3/25/2020
Attachment A
Citizen Comments on the March 25 Board of Supervisors Public Hearings
Timestamp
First Name
last Name
District
Public Hearing
Comments
Investments In YI sty Infrastructure and the
need to ensure that those investments are able
to meet the growing population of the County in
a Cost-effective manner. However, the
residential land development and construction
industry is concerned that the proposed
increase will create yet another Impediment to
ensuring that we are creating communities with
a diversity of housing stock at all price points.
The inability for the housing industry to meet
the growing demand of for -sale and rental
housing options has been long documented. As
noted In the 2019 State of the Nation's Housing
report from the Joint Center for Housing Studies
of Harvard University, "Just as the recent
housing downturn was longer and deeper than
any other since the Great Depression, the
residential construction rebound has been
slower. Since reaching bottom in 2011 at just
633,1100 new units, additions to the housing
stock have grown at an average annual rate of
just 10 percent. Despite these steady gains,
completions and placements totaled only 1.2
million units last year—the lowest annual
production, excluding 2008-2018, going back to
1982."
Although the industry has slowly recovered since
the historic economic downturn of 2008, there
remains growing concerns around the
Commonwealth that stagnant wages and the
rising price of land, labor and materials will
continue to exacerbate the gap between
housing supply and demand, resulting in the
continued rise of home prices and rents.
Although the Board of Supervisors is limited in
its ability to address the cost of land, labor, and
materials, the Board of Supervisors is in a
position to mitigate and minimize the various
costs that are imposed during the land
entitlement and construction process.
As documented by experts at the Harvard Joint
Center for Housing Studies, the Urban land
Institute, and various privatesectorand non-
profit housing advocates, local elected officials
and local government staff can help address the
shortage of available housing by implementing
measures to "bend the cost curve" for new
development and redevelopment projects by
reducing economic and financial barriers to
entry that exist in local zoning, subdivision, and
other ordinances and requirements established
at the local level.
As the County continues to grow In the coming
years, we must diligently pursue all means to
ensure that our community is one that provides
housing options for individuals and families
across the income spectrum. Local land use,
zoning, and ullllty ordinances, regulations, and
policies play an important role in ensuring
orderly and harmonious development -and
they are a critical component of creating long-
lasting, sustainable communities. However,
these policies must also consider the need for
continued economic growth, including the need
for a diverse array of housing options.
We would be happy to provide you any
additional information regarding the housing
affordability challenges In Chesterfield County,
the Greater Richmond Region, and the
Commonwealth, if requested. Furthermore, we
respectfully request that the Board of
Supervisors vote to reject any increases in local
fees that would place additional impediments on
the industry s ability to provide a diversity of
housing stock to the market.
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