09-12-1979 Minutes2.A.
II()ARI) 01.' ,qUI'I']RV I
MINUTES
September 12, 1979
Supervisors in Attendance:
Mr. E. Merlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice Chairman
Mr. J. Ruff in Apperson
Mr. C. ~.. Bookman
Mr. R. Garland Dodd
Mr. Nicholas M. Meiszer
County Administrator
Staff in Attendance:
Mr. Phil Hester, Director of
Parks and Recreation
Mr. C. G. Manuel, Asst. Co. Admin.
Mr. Steve Micas, Co. Attorney
Mr. Jeffrey Muzzy, Director of
Comntmity Development
Mr. P~bert Pm~nter, Utilities Dir.
Mr. Irene Ramsey, Budget Dir.
Dr. Howard Sullins, School Supt.
Mr. A1 Wynne, Administrator of
Mental Health/Mental Retardation
Mr. O'Neill called the meeting to order at the Courthouse
at 2:05 p.m. (EDST)
Mr. Dodd gave the invocation.
On motion of Mr. Dodd, seconded by Mr. Bookman, the minutes
of August 22, 23 and 29, 1979 were approved as amended.
Vote: Unanimous
Mr. Henry S. Holland, III, President of Arenco-Cardwell,
Inc., stated his company had been located at Castlewood Road
since 1963 and they had decided upon this location because
of its close proximity to the railroad. He stated that
repairs were made to the Seaboard Coast Line bridge
last winter causing the bridge to be closed most of the
winter and with the recent derailment of the train, consideration
is being given not to reopen this bridge but relocate it. He
stated that it is very embarassing trying to give directions
to their company with the bridge closed, that it is very
inconvenient and almost impossible to find. He stated that
the company is known worldwide with visitors frequenting the
premises and he feels something should be done. He stated
other businesses in the area and residents feel the same
way. He stated that had one of their trucks damaged the
railroad, they would have been required to repair it or pay
for repairs immediately and he feels Seaboard should be
required to do the same. Mr. Apperson stated he had been
contacted by another business in the area also concerned
about the bridge being closed.
Mr. Covington stated this bridge is owned and maintained by
the Seaboard Coast Line Railroad. Mr. Micas inquired if two
State roads were connected by the bridge. Mr. Covington
stated they were. He added further that the Highway Department
had contacted Seaboard Coast Line regarding this matter and they
were told that there was a proposal being considered to
close this bridge and relocate it. He added to his knowledge
nothing had been decided as of this date but that Seaboard
was considering $200,000 or 20% of the cost of the bridge
construction which was estimated to be $1,000,000 for
relocation. Mr. Apperson stated this bridge served several
subdivisions, businesses and apartment complexes and stated
he did not wish to see the bridge closed. After
further discussion of the matter, it was on motion of Mr.
Apperson, seconded by Mr. Dodd, resolved that this Board
!forward a letter to Seaboard Coast Line Railroad
79-408
2.Bo
stating the County of Chesterfield does not want the roadway
closed which is connected by the Seaboard Coast Line Railroad
bridge and better known as Castlewood Road and further that
the Board wants traffic to continue to cross this bridge and
further urges Seaboard Coast Line Railroad to take necessary
steps to attain this goal immediately.
Vote: Unanimous
On motion of the Board, it was resolved that the Virginia
Department of Highways and Transportation be requested to
study the intersection of Belmont and Turner Roads for the
installation of a traffic light.
Vote: Unanimous
Mr. Bookman stated the traffic at the intersection of Belmont
and Turner Roads has increased to a point that this action
is necessary to insure proper flow of traffic and for the
safety of those utilizing this road.
Mr. Apperson thanked Mr. Covington for the painting of lines
on Cogbill Road.
Mrs. Girone inquired if the Highway Department was working
on a plan for snow routes for this winter. She added that
the public was unhappy about all the days the children
missed from school this past year and stated this type of
arrangement is working around the country. Mr. Covington
stated he has not investigated this matter as of this date
but he would be happy to work with the Transportation Section
of the School Administration to see if a plan could be
implemented. Dr. Sullins was present and stated he did not
feel 100% of the children could make it to the snow routes
to attend school and questioned if it would be feasible to
partially open schools. He stated some areas in the County
would not be plowed causing some problems with the children
attending and those not attending. Mr. Covington stated
there are 850 miles of County roads, they are divided into
four sections and it would not be feasible to relocate some
of the equipment to other areas to plow snow routes. He
stated they plow the primary roads and the highly travelled
secondary roads first. Mrs. Girone stated the public is
upset and she feels as they do that something should be
done. Mr. Bookman and Mr. O'Neill indicated they felt
problems would exist especially in areas where there are
long stretches of road before coming to subdivisions such as
exists in their districts.
Mrs. Girone requested that Mr. Covington investigate the
possibility of installing a traffic light on Route 147
between Forest Hill Avenue and Route 711. Mr. Covington
stated he would look into this matter.
Mr. Dodd thanked Mr. Covington for improvements on Enon
Church Road.
Mr. O'Neill requested that Mr. Covington investigate a
drainage problem at the intersection of Woodpecker and
Laurel Roads, to complete a ditch project in front of the
Minton property on River Road just west of Hampton Street,
and to smooth out Matoaca Road between Hickory and Woodpecker
Roads. Mr. Covington stated he would investigate each
matter. Mr° O'Neill also asked if the signalization study
had been completed for Ettrick. Mr. Covington stated he
would investigate the matter.
Mr. Covington informed the Board that because of a recent
decision by the Courts, Womack Road would be improved and
opened to the public.
79-409
On motion of Mr. Dodd, seconded by Mr. Apperson, the Board
of Supervisors this day approved all claims presented to the
County for the month of September, 1979, and authorized the
County Treasurer to issue warrants, a copy of which is filed
in the Treasurer's Office.
Vote: Unanimous
Dr. Howard Sullins, School Superintendent, stated that the
enrollment for elementary school children was 264 more than
anticipated which necessitated the hiring of an additional
12 school teachers in order to maintain the high standards
which is provided by the Chesterfield Public School System.
He stated he hoped to be able to stay within his budget and
is not asking for additional funds at this time but would
like the Board's approval and make them aware of the possibility
of requesting funds at a later date if they are needed.
Mrs. Girone inquired how projections were made. Dr. Sullins
stated they move the number of students to the next grade,
they look at the rate of increase for the past several years
for a comparison and the principals and/or representatives
of the schools actually investigate the areas. Mrs. Girone
suggested that the School System contact the Department of
Community Development for aid in projecting students as that
Department is aware of new subdivisions and developments
approved or under consideration in the entire County. Dr.
Sullins indicated they would contact County staff for aid in
the future and hopefully more accurate projections can be
made. He stated the School System's projections for the
past several years have been very accurate. Mr. O'Neill
inquired how much the 12 additional teachers would increase
salaries and benefits. Dr. Sullins stated approximately
$175,000. He stated the total enrollment for the schools is
32,591 as of this date.
After further discussion of the matter, it was on motion of
Mr. Bookman, seconded by Mr. Dodd, resolved that this Board
supports the employment of 12 additional school teachers
which is needed for grades K-5 with the understanding that
an additional appropriation will not be made at this time
but will be considered, if needed, at the end of the fiscal
year.
Vote: Unanimous
Mrs. Girone requested a copy of the enrollment and the
projections made by the School System. Dr. Sullins presented
her with a copy and the other Board members requested copies
as well.
79Sl17
In Dale Magisterial District, Vernon L. LaPrade requested
rezoning from Agricultural (A) to Residential (R-7) of a
1.43 acre parcel and a Conditional Use for multi-family
development (18) units on a parcel fronting approximately
110 ft. on South Beulah Road and located opposite its intersectiol
With Cosmic Road. Tax Map 53-13 (1) parcel 26-1 (Sheet 16).
Mr. Balderson stated this request was deferred from the
August 22, 1979 meeting to allow the applicant and the
opposition and the Supervisor from the area to discuss this
matter. Mr. LaPrade was present and stated he would like
the number of units changed from 14 to 16, that the 86~ feet
being required away from the road was almost impossible to
meet and that the fire extinguishers being required in the
kitchens was not practical because they would be stolen and
have to be replaced over and over. Mrs. Girone inquired if
smoke detectors were required. Mr. LaPrade stated they
were.
79-410
Mr. Balderson stated he had received a petition signed by
three people at the American Pre-School and six residents on
Dalebrook and Beulah Roads opposing this request because of
additional traffic and the likelihood of increased crime
in the area from the residents of the apartments. Mr. and
Mrs. Kent, adjacent property owners, were present and were
opposed to this request because the apartments were too
congested, crime would increase and they would prefer residential
zoning in the area.
Mr. Apperson stated there is a flood problem in the back of
the property where the ditch is but that problem would be
eliminated in the near future. He added all sides of the
buildings were the same with no apparent fronts backs or
sides. '
Mr. LaPrade stated he had just heard from the Pre-School and
they were not opposed to this rezoning and would write a
letter to that effect if necessary. He added the apartments
would be one bedroom units and should house either the
elderly with no children or young couples who do not yet
have children. Mr. Bookman stated if the units were only one
bedroom, which will not in all likelihood provide space for
children, he could support the rezoning. After further
discussion of the matter, it was on motion of Mr. Apperson,
seconded by Mr. Bookman, resolved that this request be
approved as recommended by the Planning Commission subject
to the following conditions:
10.
11.
Public water and sewer shall be used and the developer
shall submit water and sewer plans for approval to
the County Utilities Department prior to the issuance
of any building permit. All necessary water, sewer and
drainage easements, as may be determined by the County
Right-of-Way Engineer, shall be granted to the County
of Chesterfield prior to the issuance of any building
permit.
The number of units permitted shall not exceed sixteen
(16).
The total number of dwelling units in any one building
shall not exceed four (4).
Thirty-five (35) feet of right-of-way measured from
the center line of South Beulah Road shall be dedicated
to and for the County of Chesterfield, free and unrestricted
This dedication shall be accomplished prior to the release
of any building permits.
The internal drives shall have a minimum width of twenty-
five (25) feet.
Ail roads, driveways, and parking areas shall be paved
curbed and guttered. ,
Ail buildings shall be located as far back from the edge
of the existing pavement of South Beulah Road as the
American Pre-School or farther if possible.
All buildings shall be located a minimum of fifteen (15)
feet from any private drives or parking areas.
Parking spaces shall be provided at a ratio of two (2)
spaces per dwelling unit.
These units shall be restricted to one bedroom units.
The developer shall provide an adequate number of trash
containers, the number of which shall be determined by
the County Health Department. All outdoor trash
receptacles shall be screened from view by a solid fence
or evergreen planting. Trash collection shall be on a
regular basis in order to prevent any health problems.
79-411
12.
Ail parking shall be located to the rear of the closest
building to Beulah Road.
13.
14.
The proposed entrance shall be located so as to effect the
best possible alignment with Cosmic Drive.
Ail units shall be located a minimum of ten (10) feet
from any property line.
15.
Ail buildings shall be constructed of brick from the ground
elevation to the window level and of brick, cedar or metal
siding from the bottom of the windows to the roof. All
wood or metal siding shall employ subdued earth tone
colors.
16. The developer shall provide fire hydrants. The required
number(s) and location(s) shall be in accordance with
nationally recognized standards. A plan for the provision
of fire hydrants and main sizes shall be submitted to and
approved by the Chesterfield Fire and Utilities Departments.
17. An approved early warning system shall be provided in each
dwelling unit, installed so as to alert other units where
occupants share a common means of egress. The system shall
be properly maintained and maintenance records submitted
to the Chesterfield Fire Prevention Bureau.
18. All structures shall be separated by a minimum of thirty (30)
feet.
19. Automatic sprinklers, fed by domestic water system and
equipped with flow alarm switches tied into a building
fire alarm bell, shall be provided in Mechanical
Equipment rooms, laundries, repair shops, and rooms or spaces
used for storage of combustible supplies and equipment.
20. All roof covering shall be Class C, or better, as defined
by the Virginia Uniform Statewide Building Code.
21. An in-depth plans review shall be conducted prior to
issuance of any building permit. Plans review shall
cover items such as, but not limited to, height and area
computations, means of egress, fire protection, light and
ventilation, and mechanical systems.
22.
23.
24.
25.
A pre-occupancy inspection shall be conducted by the
Fire Prevention Bureau in cooperation with the
Building Inspector's Office prior to the issuance of
any occupancy permit.
The existing pine trees located along the southern property
line shall be maintained in their natural state with no
clearing or grading permitted.
Sidewalks having a minimum width of four (4) feet shall
be provided. The locations shall be approved by the
Division of Development Review at the time of final site
plan approval.
The above noted conditions notwithstanding, the site plan
dated August 24, 1979 shall be considered the plan of
development. '
Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Doddo
Abstention: Mrs. Girone because of the high density use of
the land.
Mr. Dodd excused himself from the meeting.
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board approved and authorized the County Administrator to
execute necessary documents for the following water contracts:
79-412
III.
W79-93CD/6(7)9932 Southport - Section "2"
Developer: Southport Development Corporation
Contractor: R.M.C. Contractors, Incorporated
Estimated contract cost: $51,818.75
Estimated County cost: $ 2,002.50 Refund through
connections
Code: 366-1-11684-7221
W79-92CD/6(7)9922 Oxbridge Square Shopping Center
Developer: S.F.P. Company
Contractor: Shoosmith Brothers, Inc.
Estimated contract cost: $69,218.26
Estimated County cost: $ 9,450.00 - Cash Refund
Code: 380-1-69922-7212
and further the Board authorized the transfer of
$9,450 from 563 Surplus to 380-1-69922-7212 and
further accepted the recommendation of the Utilities
Department for an additional reimbursement of
$4,314.32 for the oversized water line through
this project which will eventually boost the pressure
on Genito Road and eliminate the Clintwood booster
station.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mrs. Girone, the Board
authorized Utilities staff to advertise for bids for sewer
project 7(7)9501, Dupuy Road and Oakland Avenue, which estimal
cost is $24,000 and appropriated this amount from 573 Surplus
to 380-1-79501-4393 for this project.
Vote: Unanimous
Mr. Painter stated the County had received an offer to purchas~
County property at 10060 Dimock Drive in the amount of $61,500.
He stated that inspections, closing costs, etc. would net the
County $54,993.50 from the original sale price of $61,500.
He stated that the lending agency is now requiring 5~
points in lieu of the four points as originally proposed but
the buyers will increase the price of the house by the
amount of the points which should still net the County the
same amount. After further consideration of this matter, it
was on motion of Mr. Bookman, seconded by Mr. Apperson,
resolved that the contract as amended by Ronald Ho Hunt,
Inc. for Lot 6, Block A, Section A, Pocono Subdivision be
approved and the County Administrator is authorized to sign
any necessary documents with the understanding the County will
net $54,993.50 after all expenses and subject to the following
conditions:
1. Seller agrees to pay not more than six brokerage points.
2. The sale of said home is contingent upon the sale of
the purchaser's present home at 6529 Creekrun Drive,
Chesterfield, Virginia, within 60 days from the date
of this contract. However, it is understood and agreed
that seller may continue to market and advertise his
home and should seller obtain an acceptable contract
during this 60 day period, then purchaser has 24 hours
to remove said contingency and meet all other conditions
and terms of the original contract.
3. Sale price to be increased so as to net at least $54,993.
Vote: Unanimous
Mr. Dodd returned to the meeting.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized an additional refund in the amount of $499.00 to cow
the cost of additional stone for Sewer Contract S79-2CD to
Group of Motion Pictures and further appropriated
~eighborhood 573 Surplus to 380-1-79022-7212.
499.00 from
Vote: Unanimous
79-413
VII.
1.
VII.
2.
Mr. Bookman and Mr. Dodd excused themselves from the meeting.
On motion of Mr. Apperson, seconded by Mrs. Girone, the
Board authorized the Right-of-Way staff to negotiate with
Mr. Robert H. Turner on behalf of the Continental Development
Corporation for a sewer easement across his property at 5400
Qualla Road and make an offer of $332.00 and if said offer
is refused the County Attorney is hereby authorized to
institute condemnation proceedings against the fOllowing
property owner if the amount as listed opposite his name is
not accepted. Be it further resolved that the County Administrat
notify the said property owner by registered mail of the
intention of the County to enter upon and take the property
which is to be the subject of said condemnation proceedings:
Mr. Robert H. Turner
Sewer Easement
$332.00
This action is all subject to the developer executing a
contract with the County agreeing to pay all costs of acquisiti¢
or condemnation.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mrs. Girone, the
Board authorized the Chairman and County Administrator to
execute a quit-claim document for a sewer easement along
Swift Creek Reservoir to Brandermill from the County.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mrs. Girone, the Board
authorized the County Administrator to execute a deed on
behalf of the County accepting the conveyance of a parcel of
land to be used as a pump station site along Swift Creek
Reservoir from Brandermill to the County.
Vote: Unanimous
Mr. Painter presented the Board with a list of developer
sewer and water contracts executed by the County Administrator.
Mr. Bookman returned to the meeting.
Mr. Willis Pope, Right-of-Way Engineer, informed the
Board that both owners of the 92.755 acre tract to be
acquired by the County for a sanitary landfill had rejected
the County's offer by either a letter or failure to respond.
On motion of Mr. Bookman, seconded by Mr. Apperson,
the Board authorized the County Attorney to institute
condemnation proceedings against the following property
owners for the purpose of constructing a sanitary landfill.
This resolution shall be and is declared in full force and
effect immediately upon passage:
M. Lacy Fendley, Jr. and
J. P. Pritchard
92.755 acres for
a landfill
$320,147.00
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
authorized the County Administrator to accept the following
deeds of dedication on behalf of the County:
79-414
VII.
3.
VII.
4.
VII.
5.
Robert Baugh - Map Section 179-12, Matoaca District for
road right-of-way required for a variance west of
Church Road, north of River Road.
o
Aaron Baugh - Map Section 179-12, Matoaca District for
road right-of-way required for a variance west of
Church Road, north of River Road.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board
authorized the County Administrator to execute a deed accepting
on behalf of the County the conveyance of a 25 ft. strip extended
from Treely Road from C. H. Wargofcak, as shown on a plat
filed with the papers of this Board.
Vote: Unanimous
Mr. Dodd returned to the meeting.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the County Administrator to execute a deed of
dedication on behalf of the County for a 50 ft. right-of-way
extended from Empire Parkway from R. C. and R. B. Richardson,
T. B and M. C. Graham, R. L. Buterbaugh and W. H. and J. C.
Buterbaugh.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board authorized the County Administrator to sign on behalf
of the County a deed of dedication by and between Rowland R.
Berryman and Joyce F. Berryman and others and the County of
Chesterfield for a 50 ft. right-of-way east of Newbys Bridge
Road, Tax Map 64-7.
Vote: Unanimous
Mr. James Bowen, Superintendent of State Forests, and Mr.
John Baldock, Forest Ranger at Pocahontas, presented the
County with a check in the amount of $14,933.49 which represents
25% of the gross revenues from the cutting of timber at
Pocahontas State Park. He gave a brief summary of the types
of wood cut, the increased wood cutting taking place and
explained the various recreational uses of the park.
The Board thanked Mr. Bowen for coming to the meeting and
for the check.
Mr. Steve Morris, a resident in the Orchardhill Subdivision,
stated he is experiencing problems with school buses being parked
on the street. He stated he lives on a cul-de-sac and there
are three buses parked on the street all within distance of 15
homes. He stated he had been to the Police Department and
the School Administration and had been told only the Board
of Supervisors could change the laws to prohibit buses on
the street. He stated there are 10 children under six years
old in the area and he is concerned for their safety as well
as site distance. Mr. Apperson stated he had spoken with
representatives at the School Administration office and
they are looking into this matter. He stated that the
County could possibly adopt an ordinance to eliminate this
problem if necessary. Mr. O'Neill stated he felt the School
Administration could handle this problem administratively in
lieu of adopting an ordinance which will might cause problems
elsewhere. Mrs. Girone stated that there is a problem
recruiting bus drivers because they do not have other vehicles
and they take the buses home. After further discussion of
the matter, it was generally agreed to defer this matter
until the School System had investigated the matter.
79-415
5.A.
Mr. Micas introduced Mr. Andrew Kline, the new Assistant
County Attorney. The Board welcomed Mr. Kline to the County.
This day the County Environmental Engineer, in accordance
with directions from this Board, made report in writing upon
his examination of Kendrick Road, Vantage Place, Vantage
Court, Kennesaw Road, and Kimwood Road in Kingswood, Section
2, Clover Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Apperson, it is resolved that Kendrick Road,
Vantage Place, Vantage Court, Kennesaw Road and Kimwood Road
in Kingswood, Section 2, Clover Hill District, be and they
hereby are established as public roads.
And be it further resolved that the Virginia Department
of Highways and Transportation be and it hereby is requested
to take into the Secondary System, Kendrick Road, beginning
at intersection of Rosegill Road, State Route 2588, extending
southerly 0.10 mile to the intersection of Vantage Place
then southerly 0.03 mile to a dead end; Vantage Place,
beginning at its intersection with Kennesaw Road easterly
0.07 mile to intersection of Vantage Court then easterly
0.06 mile to intersection of Kendrick Road; Vantage Court,
beginning at the intersection of Vantage Place extending
north 0.04 mile to the end of the cul-de-sac; Kennesaw Road,
beginning at the intersection of Rosegill Road, State Route
2588, extending southerly 0.07 mile to the intersection of
Vantage Place then southerly 0.06 mile to the intersection
of Kimwood Road then southerly 0.04 mile to a dead end;
Kimwood Road, beginning at the intersection of Kennesaw Road
extending easterly 0.06 mile to a dead end. These roads
serve 54 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft.
right-of-way for all of these roads except Vantage Court
which has a 40 ft. right-of-way. This section of Kingswood
is recorded as follows: Section 2, Plat Book 22, Page 98,
September 13, 1974.
Vote: Unanimous
This day the County Environmental Engineer, in accordance
with directions from this Board, made report in writing upon
his examination of Trappers Creek Trail, Post Land Court,
Post Land Drive, and Outpost Circle in Cabin Creek, Section
A, Clover Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Dodd, it is resolved that Trappers Creek
Trail, Post Land Court, Post Land Drive, and Outpost Circle
in Cabin Creek, Section A, Clover Hill District, be and they
hereby are established as public roads.
And be it further resolved, that the Virginia Department
of Highways and Transportation, be and it hereby is requested
to take into the Secondary System, Trappers Creek Trail,
beginning at the intersection of Newby's Bridge Road, State
Route 649, extending west 0.13 mile to the intersection of
Post Land Drive; Post Land Court, beginning at the intersection
of Post Land Drive extending east 0.09 mile to a cul-de-sac;
Post Land Drive, beginning at the intersection of Outpost
Circle extending south 0.07 mile to the intersection of Post
Land Court then south 0.05 mile to the intersection of
Trappers Creek Trail then south 0.04 mile to a cul-de-sac;
Outpost Circle, beginning at the intersection of Post Land
Drive extending east 0.05 mile to a cul-de-sac; Outpost
Circle, beginning at the intersection of Post Land Drive
extending west 0.08 mile to a cul-de-sac. These roads serve
66 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft.
right-of-way for all of these roads
except Outpost Circle
and Post Land Court which have a 40 ft. right-of-way. This
79 -416
section of Cabin Creek is recorded as follows: Section A,
Plat Book 29, Page 59 and 60, September 21, 1977.
Vote: Unanimous
This day the County Environmental Engineer, in accordance
with directions from this Board, made report in writing upon
his examination of Kellynn Drive, Thomassette Drive, Delfin
Road, Ionis Lane, and Monday Way in Lake Genito, Section D,
Clover Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mr. Dodd, it is resolved that Kellynn Drive,
Thomassette Drive, Delfin Road, Ionis Lane and Monday Way
in Lake Genito, Section D, Clover Hill District, be and they
hereby are established as public roads.
And be it further resolved, that the Virginia Department
of Highways and Transportation be and it hereby is requested
to take into the Secondary System, Kellynn Drive, beginning
at intersection with Dumaine Drive, State Route 2606, and going
.08 mile northerly to intersection with Thomassette Drive thence
.09 mile northerly to a cul-de-sac; Thomassette Drive, beginnin~
at intersection with Kellynn Drive and going .07 mile easterly
to intersection with Delfin Road; Delfin Road, beginning at
intersection with Ionis Lane and going .12 mile northerly to
intersection with Thomassette Drive thence .12 mile northerly to
a cul-de-sac; Ionis Lane, beginning at intersection with Dumaine
Drive, State Route 2606, and going .06 mile northerly to
intersection with Delfin Road thence .06 mile northerly to
intersection with Monday Way thence .09 mile northerly to
intersection with Puckett Place, thence .13 mile northerly
to a cul-de-sac; Monday Way, beginning at intersection with
Ionis Lane and going .14 mile easterly to a temporary turnaround
These roads serve 81 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft.
right-of-way for all of these roads. This section of Lake
Genito is recorded as follows: Section D, Plat Book 20, Page
19-22, February 27, 1973.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Headwaters Road, Colehollow Drive, Headwaters
Place and Headwaters Court in Four Seasons, Midlothian District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Bookman, it is resolved that Headwaters Road,
Colehollow Drive, Headwaters Place, and Headwaters Court in
Four Seasons, Midlothian District, be and they hereby are
established as public roads.
And be it further resolved that the Virginia Department
of Highways and Transportation, be and it hereby is requested
to take into the Secondary System, Headwaters Road, beginning
at intersection with Salisbury Drive, State Route 1007, and
going .07 mile northerly to intersection with Colehollow Drive
thence .05 mile northerly to intersection with Headwaters
Place, thence .09 mile northerly to intersection with Depot Road,
State Route 1003, thence .06 mile northerly to intersection
with Headwaters Court, thence .04 mile northerly to a cul-de-
sac; Colehollow Drive, beginning at intersection with Headwaters
Road and going .14 mile northerly to a cul-de-sac; Headwaters
Place, beginning at intersection with Headwaters Road and going
.04 mile westerly to a cul-de-sac; Headwaters Court, beginning
at intersection with Headwaters Road and going .04 mile easterly
to a cul-de-sac. These roads serve 63 lots.
And be it further resolved that the Board of Supervisors
79-417
5,B.
5.C.
guarantees to the Virginia Department of Highways a 50 ft.
right-of-way for all of these roads except Headwaters Place
and Headwaters Court which has a 40 ft. right-of-way. This
section of Four Seasons is recorded as follows: Plat Book
29, Pages 30 and 31, July 28, 1977.
Vote: Unanimous
This day the County Environmental Engineer, in accordance
with directions from this Board, made report in writing upon
his examination of Wood Dale Road and Malibu Street in
Trueheart Heights, Section 5, Bermuda District.
Upon consideration whereof, and on motion of Mr. Dodd,
seconded by Mr. Bookman, it is resolved that Wood Dale Road
and Malibu Street in Trueheart Heights, Section 5, Bermuda
District, be and they hereby are established as public
roads.
And be it further resolved, that the Virginia Department
of Highways and Transportation, be and it hereby is requested
to take into the Secondary System, Wood Dale Road, beginning
where State Route 1587 ends and going easterly .05 mile to
intersection with Malibu Street then .12 mile easterly to
tie into existing Wood Dale Road, State Route 1587; Malibu
Street, beginning at its intersection with Wood Dale Road
and going .06 mile southerly to a temporary turnaround.
These roads serve 18 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft.
right-of-way for all of these roads except Wood Dale Road
which has a 60 ft. right-of-way. This section of Trueheart
Heights is recorded as follows: Section 5, Plat Book 28,
Page 79, May 17, 1977.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Apperson, the Board
authorized the Right-of-Way staff to proceed to purchase the
remaining easements necessary for the completion of the
Galena Avenue Project since all attempts to obtain the
easements by dedication have failed, for which Bremner,
Youngblood and King have been contracted for the engineering
services.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved the installation of street lights at the intersection
of Avignon and Montauban Drives and at the intersection of
Old Bon Air Road and Terri Lynn Court with any associated
costs to be expended from the Midlothian District Street
Light Fund.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
deferred consideration of a request for a street light at
the intersection of Elkhardt Road and Route 360 until October
10, 1979.
Vote: Unanimous
Mr. Bookman stated the request for a street light at the
intersection of Turner and Jessup Roads had been approved
and needs no action at this time.
Mr. Dodd inquired what the normal time frame was between
approval and actual installation of the street light. Mr.
McElfish stated there is no set time, that some lights
approved as far back as December, 1978, still have not been
installed and others approved recently have.
79-418
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
approved the installation of a street light at the intersection
of Buckingham Street and Bruce Road with any associated
costs to be expended from the Bermuda District Street Light
Fund.
Vote: Unanimous
5.P.
5.g.
Mr. Bookman asked that the Environmental Engineering staff
make a recommendation for the installation of a street light
at the intersection of Rosegill and Reams Road and report
back to the Board.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
denied the request to change the street named Murtland Road
to Oakcrest Drive because 100% of the residents on Murtland
Road were not in favor of this request.
Vote: Unanimous
Mrs. Girone stated she would approve name changes if all
residents were in favor but several were concerned about
having to change all of their personal records and mail.
On motion of Mrs. Girone, seconded by Mr. Bookman, the
following resolution was adopted:
Whereas, Secondary Route 1708, from State Route 718 to
a dead end, a distance of .25 miles, has been altered, and a
new road has been constructed, which new road serves the
same citizens as the road so altered; and
Whereas, this new road follows a new location.
Now, Therefore, Be It Resolved that Secondary Route
1708 from State Route 718 to a dead end, a total of .16
miles be, and hereby is, added to the Secondary System of
State Highways, pursuant to Section 33-141 of the Code of
Virginia of 1950, as amended;
And further, that the section of old location of Route
1708, a total distance of .25 miles, be and the same hereby
is, abandoned as a public road, pursuant to Section 33-76.12
of the Code of Virginia of 1950, as amended.
Vote: Unanimous
5.F.
Mr. Dodd stated he felt the policy of requiring subdivision
bonds had been changed which is adding additional costs on
to the home purchasers. Mr. Bookman stated he had some
problems with the previous policy but had not with the
revised one. Mr. Muzzy stated the staff needed to have
something by which they could insure certain things had been
done in the subdivisions for the protection of the citizens
as well as the County. He stated further that perhaps the
Planning staff could investigate all possibilities and find
a more definitive policy which would provide the County with
some legal action that could be taken against a developer
who does not comply with the requirements of the subdivision
development.
Mr. Micas stated this is another mandated program which
requires a surety bond but added that Chesterfield accepts a
wider range than other jurisdictions in the area. He stated
this is to protect the County and will not increase the
cost more than the previous policy the County had.
Mr. O'Neill inquired if Mr. Micas had explained this to the
attorney representing the Home Builders Association. Mr.
Micas stated he had corresponded with him previously but
would do so again. After further discussion of the matter
it was generally agreed to table this matter indefinitely.
79-419
e
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
reduced Planned Budget Expense account 111-1-31400-4123
Contingency by $30,000 and increased Planned Budget Expense
accounts as follows:
111-1-05300-4562
111-1-05350-4562
111-1-15100-2601
Furniture & Fixtures, New
Furniture & Fixtures, New
Repairs & Maintenance-Building
$18,000
1,000
10~700
Total $30,000
Vote: Unanimous
Mr. Ramsey distributed copies of the status of the bond
projects. Mrs. Girone discussed the budget changes involving
the bond funds for parks and recreation and stated that if
funds were taken out of the miscellaneous accounts, it was
conceivable that some projects may not have enough funds to
be completed. Mr. Meiszer stated this was true and added that
funds for the Dale District park needed to be allocated as
well. Several members indicated they thought money was
put in the bond issue for the Dale park. Mr. Meiszer and Mr.
Apperson indicated it was not but at the time other members
of the Board promised funds would be found when needed.
After further discussion of the matter, it was on motion of
Mrs. Girone, seconded by Mr. Bookman, resolved that the
budget changes involving the Parks and Recreation Department
be deferred until a work session could be held.
Vote: Unanimous
Mr. O'Neill indicated he could not determine what was being
done by the status report distributed. He stated he would
like a report which outlines the various segments of each
project and stated he had some ideas how this could be done.
o
On motion of Mr. Dodd0 seconded by Mrs. Girone, the Board
accepted the low quote of The Associated Aviation Underwriters
in the amount of $8,505 for the insurance for the Airport
and further the Board appropriated $1,000 from the General
Fund Contingency to the Airport Insurance account which had
funds budgeted for the insurance but was $1,000 less than
actually needed.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Apperson, the
Board authorized the County Administrator to enter into a
contract with Interior Planners for interior design services
for the new Administration Building which contract is not to
exceed $35,000.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
authorized the Department of General Services to dispose of
used tires on a trade-in basis and the Board further waived
the bid requirements of Section 2-9 (c) of the County
Code.
Vote: Unanimous
10.
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
authorized the payment of the following erroneous tax
claims:
79-420
VII.
6.
Saundra L. Scott
Herbert W. Tompkins, III
Donald O. Inslee
John K. & Ann D. Sayers
James C. Taylor, Jr.
Emrick Chevrolet Sales
Corp.
Robert L. Nier, Jr.
Wheels, Inc.
Ruby H. & Fred T. Barber
W. E. Westbrook
Richard K. M. Thomas
Vote: Unanimous
1978 Erroneous Assessment
1979 Erroneous Assessment
1979 Erroneous Assessment
1979 Erroneous Assessment
County Vehicle License
County Vehicle License
County Vehicle License
1979 Erroneous Assessmmnt
1978 Erroneous Assessrmm~t
1979 Erroneous Assessment
1979 Erroneous Assessment
$ 34.04
157.50
12.60
106.20
13.75
7.50
10.00
141.48
2.53
54.08
19.80
Mr. Meiszer stated this time and date had been scheduled
for a public hearing to consider the vacation of Gregory
Place Subdivision. Mr. Diggs Gregory was present. There
was no opposition present. On motion of Mr. Dodd, seconded
by Mr. Bookman, the Board adopted the following ordinance:
An Ordinance to vacate Gregory Place Subdivision
in Bermuda Magisterial District, Chesterfield County,
Virginia, as shown on plat thereof duly recorded in
the Clerk's Office of the Circuit Court of Chesterfield
County in Plat Book 13 at Page 40.
Whereas, Edwin D. Gregory has petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate
Gregory Place Subdivision, Bermuda Magisterial District,
Chesterfield, Virginia more particularly shown on a plat of
record in the Clerk's Office o£ the Circuit Court of said
County in Plat Book 13, at page 40, made by Pritchard and
Legat, Engineers and Surveyors, dated April 15, 1963. The
portion of the subdivision plat petitioned to be vacated is
more fully described as follows:
Gregory Place Subdivision more fully described
as follows: Lots 1, 2, 3, 4, and 5, including
the 10 ft. widening strip along the eastern line
of Dale Lane, as shown outlined in red on a
plat made by Pritchard and Legat, Engineers and
Surveyors, dated April 15, 1963, a copy of
which is attached hereto and made a part of
this ordinance.
Whereas, notice has been given pursuant to Section
15.1-431 of the Code of Virginia, 1950, as amended, by
advertising; and
Whereas, no public necessity exists for the continuance
of the portion of subdivision sought to be vacated and the
vacation will not abridge the rights of any citizen.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the above described portions of
Gregory Place Subdivision are hereby vacated and are no
longer necessary for public use.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of
the Circuit Court of Chesterfield, Virginia, pursuant to
Section 15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this ordinance pursuant to Section 15.1-
483 is to destroy the force and effect of the recording of
the portion of the plat vacated.
79 -421
11.
12.
14.
Accordingly, this Ordinance shall be indexed in the
names of the County of Chesterfield as grantor and Edwin D.
Gregory, or his successors in title, as grantees.
Vote: Unanimous
Mr. Meiszer presented the Board with a site plan for the
maintenance center which involves the garage, the Parks
maintenance center, the Utilities Department storage, the
animal shelter and the Environmental Engineering complex. He
stated the proposed location would be across from the Vo-
Tech Center but would like to consider locating the garage
where the animal shelter is now. He stated that all of the
maintenance center would not be undertaken at this~time but
would be done over a period of years. After further discussion
of the matter, it was on motion of Mr. Bookman, seconded by
Mrs. Girone, resolved that this matter be deferred until
September 26, 1979 and asked that the Board be provided with
a vicinity map, an estimate on the cost of the road to the
proposed location as well as a time frame for the project.
Vote: Unanimous
Mr. Ramsey distributed a copy of the projects for the bond
issue and the expenditures.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to sign the
]ease with the JJC Corporation for the Airport Restaurant
effective upon the approval of the Circuit Court Judges, a copy
of which is filed with the papers of this Board.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board authorized the payment of $25.50 as recommended by the
State Agricultural Department for a livestock claim submitted
by Mr. John Coe of 6000 Richland Road for the destruction of
two rabbits and six chickens.
Vote: Unanimous
Mr. Meiszer informed the Board that the Highway Department
had formally notified the County that the following roads
had been accepted into the State system effective as
indicated: '
Heritage Commons, Section A (August 17, 1979)
Red Lion Place - Beginning at intersection with
Greenfield Drive and going 0.03 mile westerly to
a dead end.
Red Lion Place - Beginning at intersection with
~reenfield Drive and going 0.08 mile easterly
to a temporary turnaround.
Greenfield Drive - Beginning at intersection
with Robious Road, Route 675, and going 0.09 mile
southerly to intersection with Red Lion Place.
Greenfield Drive - Beginning at intersection
with Red Lion Place and going 0.11 mile southerly
to a temporary turnaround.
Length
0.03 mi.
0.08 mi.
0.09 mi.
0.11 mi.
79-422
Length
Brandermill - Huntsbridge (August 23, 1979)
Hunts Bridge Lane - Beginning at Old Hundred
Road (Route 652) thence southwesterly 0.06 mile
to Quail Hill Drive.
0.06 mi.
Hunts Bridge Road - Beginning at Quail Hill
Drive thence southwesterly 0.05 mile to
Hunts Bridge Court thence southwesterly
0.11 mile to a cul-de-sac.
0.16 mi.
Hunts Bridge Court - Beginning at Hunts
Bridge Road thence south 0.03 mile to a cul-de-
sac.
0.03 mi.
Quail Hill Drive - Beginning at Fox Chase
Drive thence northeast 0.08 mile to Quail
Hill Court thence easterly 0.16 mile to
Hunts Bridge Road thence southeasterly 0.05
mile to Quail Hill Drive.
0.29 mi.
Quail Hunt Court - Beginning at Quail Hill
Drive thence northwesterly 0.04 mile to a
cul-de-sac.
0.04 mi.
Fox Chase Drive - Beginning at Fox Chase
Drive thence north 0.04 mile to Overcreek
Lane thence north 0.06 mile to Quail Hill Drive.
0.10 mi.
Overcreek Lane - Beginning at FOX Chase Drive
thence southwesterly 0.09 mile to Overcreek Lane. 0.09 mi.
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
approved revisions to the Health Department budget for
1979-80 fiscal year which changes do not affect the actual
dollars of the budget, a copy of which is filed with the
papers of this Board.
Vote: Unanimous
It was generally agreed that the Board would meet with
Mr. William Mohr, newly appointed Highway Corf~ission member
and resident of Chesterfield County, on September 18, 1979
at 6:00 p.m. for dinner at Meadowbrook Country Club.
On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board
approved the low bid from Womack Electric Company for
$154,000 and 150 day completion time for the installation of
lighting equipment at the Ettrick, Matoaca, Harrowgate and
Point of Rocks Parks for football fields.
Vote: Unanimous
There was some discussion regarding the concrete poles which
will last longer and will require less maintenance. Mr. Hester
introduced Mr. Mike Golden, recently employed Superintendent
of Parks. There was some discussion why one park was not
included in the lighting and tennis courts. Mr. Hester stated
the hold-up was in the writing of specifications. Mr. Hester
stated that the fields at the Courthouse area will be utilized
for football until the other lights have been installed and the
teams have been notified.
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
approved the request for a bingo and/or raffle permit for
the Lloyd C. Bird High School Music Boosters for fiscal year
1979.
Vote: Unanimous
79-423
15.
Mr. Meiszer stated the Airport Consultants had completed the
Plan far enough along to indicate the site recommended for
the Civil Air Patrol which site is adjacent to the fuel
storage area. After further discussion of the matter, it
was on motion of Mr. Apperson, seconded by Mr. Bookman,
resolved that the Board designate the site adjacent to the
fuel storage area at the Airport Industrial Park as the location
for the Civil Air Patrol's long term lease for their activities
which parcel consists of approximately 1.8 acres.
Vote: Unanimous
Mr. Meiszer informed the Board that the annual Virginia
Association of Counties meeting would be held at the Homestead
on November 11, 12 and 13, 1979.
On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board endorsed the nomination of Mr. Eugene T. Rilee, Jr. as
a member of the Executive Board of the Virginia Municipal
League.
Vote: Unanimous
Mr. Apperson excused himself from the meeting.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
authorized the refunding of the zoning application fee of
$75 to Mr. James W. Wasson for Case #79S127.
Vote: Unanimous
Mr. Ramsey distributed copies of the financial report for
the month of August, 1979.
Mr. O'Neill stated he felt the Chester landfill area was
being abused and asked that Mr. Meiszer check into this
matter.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
reappointed Mrs. Marge Simpers, Bermuda District, Mrs. Sue
Lofquist, Dale District, and Mrs. Carol Coukos, Midlothian
District, to the Youth Services Commission until October 1
1982. '
Vote: Unanimous
It was generally agreed to have a work session to discuss
Parks and Recreation projects for the bond issue on September
27, 1979 at 4:00 p.m.
It was generally agreed that the Board recess for dinner
with the Mental Health and Mental Retardation Services Board
at 6:00 p.m. Mr. Apperson returned to the meeting.
The Board met with the members of the Mental Health and
Mental Retardation Services Board and toured the new facility.
They discussed various matters of interest regarding the
programs at the Center and the budget.
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
adjourned at 8:30 p.m. until 6:00 p.m. on September 18
1979. '
Vote: Unanimous
~i~holas M. Meisze~
]ounty Administrator~~
E. Merlin O'Neill, Sr. ~
Chairman
79-424