2020-04-22 MinutesBOARD OF SUPERVISORS
MINUTES
April 22, 2020
Supervisors in Attendance (Virtual Platform):
Ms. Leslie A. T. Haley, Chair
(W Mr. Kevin P. Carroll, Vice Chair
Mr. James A. Ingle, Jr.
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 6:00 p.m. and gave the
following statement:
"Due to the COVID-19 health emergency, and the fact that we are
all meeting remotely, we have modified our typical meeting
procedures. Since we are not able to take live comments tonight,
we have implemented a special public comments portal on our
Board of Supervisors webpage to promote the new virtual format
for meetings, along with various marketing efforts for the
citizen comment form. The portal for citizen comments on all
the public hearing items on tonight's agenda has been open since
April 16. In addition to the portal, we also received telephone
messages and emails specifically directed to the Board of
Supervisors. All of these comments were submitted by 10:00 a.m.
this morning. From their remote locations tonight, the Board
will be reviewing and hearing the same presentations as the
public. The general public will be able to hear the questions
raised and statements made by the Board, as well as hear the
answers of those questions by county staff from their remote
locations. In order to keep an accurate count of the votes made
tonight, all votes will be done using a roll call vote by our
clerk. The agenda for this evening can be viewed by the public
by visiting the agenda center, which can be found on the Board
of Supervisors page of the county's website."
1. INVOCATION
The Honorable Jim Holland, Dale District Supervisor, gave the
invocation.
2. PLEDGE OF ALLEGIANCE
Mr. Jesse Smith, Deputy County Administrator, led the Pledge of
Allegiance to the Flag of the United States of America.
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3. APPROVAL OF MINUTES
On motion of Mr. Holland, seconded by Mr. Carroll, the Board of
Supervisors approved the minutes of April 8, 2020, as submitted.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items, additions,
deletions or changes in the order of presentation at this time.
5. REPORTS
S.A. PLANNING COMMISSION ANNUAL REPORT
The Board accepted the Planning Commission Annual Report.
6. COUNTY ADMINISTRATION UPDATE
6.A. CORONAVIRUS UPDATE
9
• Dr. Samuel Alexander, Director of the Chesterfield Health
District, provided the Board with an update on the 2019
Novel Coronavirus (SARS-CoV-2), or COVID-19. He provided
statistics of the number of confirmed cases to date, noting
Chesterfield district has 346 cases and 7 deaths; Virginia
has 9,630 cases and 324 deaths; the United States has
825,306 cases and 45,150 deaths; and worldwide there are
2,585,468 cases and 178,845 deaths. He provided details of
breakouts in three long-term care facilities in the county.
He discussed the current state of testing capacity. He
stated there is strong evidence from statewide data that
social distancing strategies are working. He discussed
contact tracing which means locating individuals who are
exposed to someone with an infectious disease like COVID-
19, determining their potential risk for contracting the
disease, and separating those who are potentially
infectious from those who are well. He stated the goal is
to prevent a secondary outbreak that would likely result
in a return to strict social isolation measures. He
reviewed essential prevention practices for everyone which
include wearing a face covering when social distancing is
difficult; adhering to social distancing practices,
staying home if among those most vulnerable; and practicing
personal protective measures. He provided COVID-19 Call
Center Resources as well as reliable Internet resources.
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• Chesterfield Fire and EMS Chief Loy Senter provided the
Board with an update on the county's response to the COVID-
19 pandemic. He stated the Emergency Operations Center
(EOC) continues to function virtually each day to
coordinate the county's response in meeting the needs of
the community. He described the EOC's efforts to focus on
the acquisition and distribution of personal protective
equipment (PPE). He stated another area of focus is the
support of long-term care facilities. He discussed
collaboration with hospitals and stated daily call volume
remains at or below normal levels and has been as much as
26 percent below normal levels in recent days. He further
stated both HCA and Bon Secours hospitals' census levels
remain below normal, and only ten percent of their
ventilator capacity is currently being used. He stated HCA
in particular has seen a plateau in COVID-19-positive
patients, and it expects its peak resource demand to occur
this week, with a sharp drop-off in patients by May 1, 2020
based on modeling. He further stated the available
dashboards on hospital capacity suggest there will be a
more than adequate supply of hospital beds, intensive care
unit (ICU) beds, and ventilators in Virginia during peak
resource demands. He stated the state has put on hold plans
to establish alternative care facilities at various
locations including the Greater Richmond Convention
Center.
6.B. GENERAL ASSEMBLY UPDATE
Ms. Mary Ann Curtin, Director of Intergovernmental Affairs,
presented an update to the Board of Supervisors on the status
of the General Assembly session. She stated today is the veto
session which is set to deal with 94 bills and approximately
140 budget amendments proposed by the governor. She described
the logistics of setting up the house and senate for voting and
difficulties due to a protest near the capitol grounds. She
stated the house of delegates approved the Central Virginia
Transportation Authority bill as amended by the governor. She
further stated the General Assembly will put the budget on pause
and come back in late summer with substantial changes after
conducting a reforecast of revenue.
7. BOARD MEMBER REPORTS
Mr. Winslow reflected on the recent passing of Bishop Gerald
Glenn, pastor of New Deliverance Evangelistic Church, calling
Bishop Glenn a strong, learned and beloved leader of his family
and congregation. He noted Bishop Glenn was a chaplain in the
Police Department. He called upon the community to lift up
Bishop Glenn's family in prayer. He provided the web address
https://www.irs.gov/coronavirus/get-my-payment for citizens to
(W check on the status of their economic impact payment.
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Mr. Ingle thanked county and private sector employees working
on the front lines during the COVID-19 epidemic. He acknowledged
many Bermuda District businesses for helping to provide personal
protective equipment for first responders.
Mr. Holland echoed Mr. Winslow's sentiments regarding the
passing of Bishop Glenn. He thanked county employees and staff
for doing a tremendous job in these challenging circumstances.
He stated he visited the Chesterfield Food Bank and discovered
the need for volunteers and resources.
8. NEW BUSINESS
8.A. APPOINTMENTS
8.A.1. PARKS AND RECREATION ADVISORY COMMISSION
On motion of Mr. Ingle, seconded by Mr. Holland, the Board
simultaneously nominated/appointed Mr. Robert Terrell,
representing the Dale District, to serve on the Parks and
Recreation Advisory Commission, whose term is effective
immediately and expires December 31, 2023. (It is noted Mr.
Terrell will fill an unexpired term which began on January 1,
2020.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B. CONSENT ITEMS
8.B.1. ADOPTION OF RESOLUTIONS
8.B.l.a. RESOLUTION RECOGNIZING FIREFIGHTER ANTONY L. "CHET"
EDMONDS, FIRE AND EMS, UPON HIS RETIREMENT
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Firefighter Antony L. "Chet" Edmonds retired from
the Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on April 1, 2020; and
WHEREAS, Firefighter Edmonds began his career with
Chesterfield Fire on May 5, 1998, as a member of Recruit School
#27; and
WHEREAS, Firefighter Edmonds has faithfully served the
county for nearly twenty-two years in various assignments at
the Manchester, Bensley, Ettrick, and Centralia Fire & EMS
Stations; and
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19
A
WHEREAS, Firefighter Edmonds was awarded an EMS Unit
Citation Award for his role in assisting in the treatment of a
patient that had fallen; and
WHEREAS, Firefighter Edmonds was awarded a Unit Citation
Award for his role in assisting at a structure fire where a
child was still in the house; and
WHEREAS, Firefighter Edmonds was awarded a Unit Citation
Award for his role in assisting a person that was trapped under
a tree that had fallen on a house; and
WHEREAS, Firefighter Edmonds was awarded a Lifesave Award
for his role in rescuing a subject that was pinned after a
trench had collapsed; and
WHEREAS, Firefighter Edmonds was awarded a Unit Citation
Award for his role in treating a patient that had been removed
from a structure fire; and
WHEREAS, Firefighter Edmonds has faithfully served as a
member of the technical rescue team since 2008, providing
service in specialized rescues to the department, county,
region, and state; and
WHEREAS, Firefighter Edmonds has helped improve and shape
the department workforce through his participation on the
Firefighter Recruit new -hire interview panel; and
WHEREAS, Firefighter Edmonds has contributed to the
training and development of new and existing firefighters
through his participation as an adjunct instructor; and
WHEREAS, Firefighter Edmonds has provided invaluable peer
leadership and senior firefighter influence for countless
members of the department through his role as a firefighter
specialist.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors recognizes the contributions of Firefighter
Antony L. "Chet" Edmonds, expresses the appreciation of all
citizens for his service to the county, and extends their
appreciation for his dedicated service and their congratulations
upon his retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
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8.B.l.b. RESOLUTION RECOGNIZING MR. STEVEN E. SIMONSON,
TRANSPORTATION DEPARTMENT, UPON HIS RETIREMENT
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mr. Steven E. Simonson earned his Bachelor of
Science degree in Civil Engineering from Virginia Military
Institute in 1983; and
WHEREAS, Mr. Simonson served our country in the United
States Marine Corps as a 1st Lieutenant and Artillery Officer
from 1983-1987 and in the Virginia Army National Guard as a
Staff Sergeant, Bridge Engineer, and a Combat Engineer, retiring
in 2018; and
WHEREAS, Mr. Simonson began his tenure of public service
with Chesterfield County in May of 1990 in the Transportation
Department as a Senior Civil Engineer; and
WHEREAS, Mr. Simonson helped to guide development of the
county by producing and maintaining a countywide traffic
forecast model used in assessing the impacts of proposed land
use plans under consideration by the Board of Supervisors; and
WHEREAS, Mr. Simonson is admired for his ability to
accurately and uniquely communicate, in an uncomplicated and
easily understood manner, the reasons behind and results of
traffic impact studies, both of which he has reviewed and
prepared, and his recommendations for road improvements
necessary to address the impact of new development; and
WHEREAS, Mr. Simonson's achievements also include
developing traffic forecasts and design elements for major road
improvement projects such as Route 288, I-295/Meadowville Road
Interchange, I-95/Walthall Interchange, Route 10, Route 60,
Route 360 and other major road improvements in Chesterfield
County, and has monitored and evaluated the roads to address
county growth as well as citizen safety; and
WHEREAS, Mr. Simonson managed the subdivision review
process, and assumed all responsibilities for that task and
performed exceptionally; and
WHEREAS, for his initial employment interview with the
Transportation Department, Mr. Simonson arrived 15 minutes late
and identified the poor road signage and traffic backups on
Route 10 as the reasons; and
WHEREAS, Mr. Simonson also holds the distinction of being
the only Transportation Department employee to participate, as
a catcher, in the New York Mets spring training camp; and
WHEREAS, while Mr. Simonson agrees with General MacArthur
who quoted the line "Old soldiers, never die; they simply fade
away," he will be missed and remembered by the Transportation
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Department for his years of professional service and support to
the county and his co-workers.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors recognizes the outstanding contributions
of Mr. Steven E. Simonson and expresses appreciation for his
service to our country and Chesterfield County, and best wishes
for a long and happy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.l.c. RECOGNIZING THE 80TH ANNIVERSARY OF THE CHESTERFIELD
RURITAN CLUB
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Ruritan is a national service organization; and
WHEREAS, Chesterfield Ruritan Club was chartered March
21, 1940; and
WHEREAS, the Chesterfield Ruritan Club helped establish
the Chesterfield County Museum, Manchester Community Center,
and helped to bring Chippenham Hospital to the region; and
WHEREAS, the Club provided scholarships for high school
(W students; fifth grade awards; and dictionaries for third
graders; and
WHEREAS, the Club assists at the Chesterfield County Fair,
4H Youth Leadership Camp, and Boy Scouts; and
WHEREAS, Chesterfield Ruritan supports the Fisher House,
National D -Day Memorial, and attends Memorial Day and Veterans
Day programs; and
WHEREAS, Chesterfield Ruritan delivers Meals on Wheels
and supports many charities in Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the Chesterfield County
Ruritan Club, expresses its appreciation to the members, and
commends them on their dedicated service to the community in
which they live, and congratulates the members on their 80th
anniversary of service to others.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
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8.B.2. REAL PROPERTY REQUESTS
8.B.2.a. ACCEPTANCE OF PARCELS OF LAND
8.B.2.a.1. ACCEPTANCE OF PARCELS OF LAND ALONG GENITO PLACE
FROM LAKE ADVENTURES, LLC.
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
accepted the conveyance of 3 parcels of land containing a total
of 1.196 acres along Genito Place from Lake Adventures, LLC and
authorized the County Administrator to execute the deed.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.2.a.2. ACCEPTANCE OF A PARCEL OF LAND ALONG PROPOSED
SINKER CREEK DRIVE FROM MEADOWVILLE LANDING, LLC
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.11
acres along proposed Sinker Creek Drive from Meadowville
Landing, LLC and authorized the County Administrator to execute
the deed.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.2.a.3. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO HULL
STREET ROAD FROM 10141 HULL STREET LLC
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.024
acres adjacent to Hull Street Road from 10141 Hull Street LLC
and authorized the County Administrator to execute the deed.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
19
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8.B.2.a.4. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO HULL
STREET ROAD FROM ANDREW P. TAYLOR, II AND KIMBERLY
A. TAYLOR
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.016
acres adjacent to Hull Street Road from Andrew P. Taylor, II
and Kimberly A. Taylor and authorized the County Administrator
to execute the deed.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.2.b. CONVEYANCE OF EASEMENTS
8.B.2.B.1. CONVEYANCE OF AN EASEMENT TO COLUMBIA GAS OF
VIRGINIA, INC.
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute an agreement with Columbia Gas of
Virginia, Inc. for conveyance of a 15 -foot easement for service
to the new Reams Road Elementary School.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
(W Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.2.b.2. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC
AND POWER COMPANY
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute an agreement with Virginia Electric
and Power Company for a variable width underground easement
for the existing service to Carver Middle School at 3800 Cougar
Trail and new service to Harrowgate Elementary School at 4000
Cougar Trail.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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(It is noted
a
roll call vote was taken because the meeting was
conducted on
a
virtual platform.)
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4/22/2020
8.B.2.c. REQUESTS TO QUITCLAIM
8.B.2.c.1. REQUEST TO QUITCLAIM A 20 -FOOT STORMWATER
MANAGEMENT/BEST MANAGEMENT PRACTICE (SWM/BMP)
ACCESS EASEMENT AND A VARIABLE WIDTH SWM/BMP
EASEMENT ACROSS THE PROPERTY OF BRUCE'S BODY
SHOP, INC.
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a 20 -foot
stormwater management/best management practice (SWM/BMP)
access easement and a variable width SWM/BMP easement across
the property of Bruce's Body Shop, Inc.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.2.c.2. REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH
SWM/BMP EASEMENT AND A VARIABLE WIDTH SWM/BMP
ACCESS EASEMENT ACROSS THE PROPERTY OF 6801
WOOLRIDGE ROAD-MOSELEY LP
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion
of a variable width SWM/BMP easement and a variable width
SWM/BMP access easement across the property of 6801 Woolridge
Road -Moseley LP.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.2.c.3. REQUEST TO QUITCLAIM A PORTION OF A 16 -FOOT WATER
EASEMENT, A PORTION OF A 40 -FOOT SWM/BMP ACCESS
EASEMENT AND A VARIABLE WIDTH SWM/BMP EASEMENT
ACROSS THE PROPERTY OF SINA 18, LLC.
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion
of a 16 -foot water easement, a portion of a 40 -foot SWM/BMP
access easement and a variable width SWM/BMP easement across
the property of Sina 18, LLC.
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Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.2.d. REQUESTS FOR PERMISSION
(W 8.B.2.d.1. REQUEST PERMISSION TO INSTALL A PRIVATE SEWER
SERVICE WITHIN A PRIVATE EASEMENT TO SERVE
PROPERTY AT 605 WEXWOOD COURT
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
granted Eun K. and Peter C. O'Donnell, wife and husband,
permission to install a private sewer service within a private
easement and authorized the County Administrator to execute
the sewer connection agreement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.2.d.2. REQUEST PERMISSION TO INSTALL A PRIVATE WATER
SERVICE WITHIN A PRIVATE EASEMENT TO SERVE
PROPERTY AT 2015 POINT OF ROCKS ROAD
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
granted Alayna M. Cook permission to install a private water
service within a private easement and authorized the County
Administrator to execute the water connection agreement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.3. APPROVAL OF WATER AND SEWER CONTRACT WITH REFUNDS FOR
MAGNOLIA GREEN PHASE 3C SANITARY SEWER EXTENSION,
CONTRACT NUMBER 19-0182
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
approved Magnolia Green Phase 3C Sanitary Sewer Extension Water
and Sewer Contract, Contract Number 19-0182, with refunds, and
authorized the County Administrator to execute any necessary
(W documents.
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Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.4. SET PUBLIC HEARING DATE TO CONSIDER THE FY2021-FY2026
SECONDARY ROAD SIX-YEAR PLAN AND FY2021 SECONDARY ROAD
BUDGET
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
set May 27, 2020, as the date to hold a public hearing to
consider the FY2021-2026 Secondary Road Six -Year Plan and the
FY2021 Secondary Road Budget.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.5. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT
#17-0144, CHALKLEY ROAD WATERLINE IMPROVEMENTS
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
authorized the Director of Procurement to award the
construction contract for county project #17-0144 to Walter C.
Via, Inc., in the amount of $787,728 and execute all necessary
change orders up to the full amount budgeted for the Chalkley
Road Waterline Improvements project.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.6. APPROPRIATION OF FUNDS AND AUTHORIZATION TO PROCEED
WITH DEER RUN DRIVE (CHITAL DRIVE - KEY DEER DRIVE)
SIDEWALK, PHASE II AND ROUTE 1 (FOOD LION - FALLING
CREEK WAYSIDE) BIKE AND PEDESTRIAN IMPROVEMENT
PROJECTS
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
appropriated $3,881,000 in anticipated VDOT reimbursements and
authorized staff to proceed with the following projects:
1. Deer
Run Drive
(Chital Drive - Key Deer Drive)
Sidewalk,
Phase II,
UPC 114200: $550,000; and
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2. Route 1 (Food Lion - Falling Creek Wayside) Bike and
Pedestrian Improvement, UPC 115415: $3,331,000.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
(W 8.B.7. AMENDMENT OF LEASE FOR THE HULL STREET ROAD POLICE
STATION
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a lease amendment
with SugarOak Woodlake, LLC, for 1,500 square feet of existing
office space at 6812 Woodlake Commons Loop and 1,500 additional
square feet of office space at 6816 Woodlake Commons Loop for
the temporary Hull Street Road Police Station.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.B.8. ACCEPTANCE OF STATE ROADS
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
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Project/Subdivision: Dunollie at the Highlands
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Dunollie Drive, State Route Number 8167
From: Affleck Trail, (Route 8166)
To: The cul-de-sac, a distance of: 0.08 miles
Recordation Reference: Plat Book 243, Page 92
Right of Way width (feet) = 50
• Dunollie Drive, State Route Number 8167
From: Affleck Trail, (Route 8166)
To: Abernathy Lane, (Route 8168), a distance of: 0.26 miles
Recordation Reference: Plat Book 243, Page 92
Right of Way width (feet) = 50
• Affleck Trail, State Route Number 8166
From: Crathes Lane, (Route 7908)
To: Dunollie Drive, (Route 8167), a distance of: 0.12 miles
Recordation Reference: Plat Book 243, Page 92
Right of Way width (feet) = 50
• Abernathy Lane, State Route Number 8168
From: Oban Drive, (Route 7907)
To: Dunollie Drive, (Route 8167), a distance of: 0.12 miles
Recordation Reference: Plat Book 243, Page 92
Right of Way width (feet) = 50
• Dunollie Drive, State Route Number 8167 Ij
From: Abernathy Lane, (Route 8168)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 243, Page 92
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
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AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Meadowville Landing at Rivers Bend
Section 5
(W Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Channelmark Drive, State Route Number 7757
From: Channelmark Court, (Route 8157)
To: The end -of -maintenance, a distance of: 0.03 miles
Recordation Reference: Plat Book 251, Page 20
Right of Way width (feet) = 50
• Channelmark Drive, State Route Number 7757
From: Channelmark Place, (Route 8156)
To: Channelmark Court, (Route 8157), a distance of: 0.21
miles
Recordation Reference: Plat Book 251, Page 20
Right of Way width (feet) = 50
• Channelmark Court, State Route Number 8175
From: Channelmark Drive, (Route 7757)
To: The cul-de-sac, a distance of: 0.09 miles
Recordation Reference: Plat Book 251, Page 20
Right of Way width (feet) = 50
• Channelmark Place, State Route Number 8156
From: Channelmark Drive, (Route 7757)
To: The cul-de-sac, a distance of: 0.08 miles
Recordation Reference: Plat Book 251, Page 20
Right of Way width (feet) = 50
• Channelmark Drive, State Route Number 7757
From: 0.01 miles south of Sinker Creek Drive, (Route 7741)
To: Channelmark Place, (Route 8156), a distance of: 0.11
miles
Recordation Reference: Plat Book 251, Page 20
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
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WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Tredegar Lake Parkway Extension
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
• Tredegar Lake Parkway, State Route Number 5870
From: Waterford Lake Drive, (Route 4535)
To: The end -of -maintenance, a distance of: 0.14 miles
Recordation Reference: Deed Book 9540, Page 852
Right of Way width (feet) = 60
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
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6M
lk
Ic
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Braden Townes Section One
Type Change to the Secondary System miles of State Highways:
AAA itinn
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Braden Woods Drive, State Route Number 8184
From: Braden Parke Drive, (Route 8183)
To: The end -of -maintenance, a distance of: 0.01 miles
Recordation Reference: Plat Book 248, Page 61
Right of Way width (feet) = 47
• Braden Parke Drive, State Route Number 8183
From: 0.15 miles east of Genito Road, (Route 604)
To: Braden Woods Drive, (Route 8184), a distance of: 0.15
miles
Recordation Reference: Plat Book 248, Page 61
Right of Way width (feet) = 55
• Braden Parke Drive, State Route Number 8183
From: Genito Road, (Route 604)
To: 0.15 miles east of Genito Road, (Route 604), a distance
of: 0.15 miles
Recordation Reference: Plat Book 248, Page 61
Right of Way width (feet) = 55
• Braden Woods Drive, State Route Number 8184
From: Braden Parke Drive, (Route 8183)
To: The end -of -maintenance, a distance of: 0.01 miles
Recordation Reference: Plat Book 248, Page 61
Right of Way width (feet) = 47
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
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AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Collington Section 16
Type Change to the Secondary System miles of State Highways:
AAA itinn
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Longtown Terrace, State Route Number 8160
From: Longtown Drive, (Route 7678)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 251, Page 15
Right of Way width (feet) = 40
• Longtown Drive, State Route Number 7678
From: 0.02 miles southeast of Longtown Place, (Route 7679)
To: Hazelbury Circle, (Route 8158), a distance of: 0.07
miles
Recordation Reference: Plat Book 251, Page 15
Right of Way width (feet) = 44
• Longtown Drive, State Route Number 7678
From: Longtown Terrace, (Route 8160)
To: The end -of -maintenance, a distance of: 0.01 miles
Recordation Reference: Plat Book 251, Page 15
Right of Way width (feet) = 44
• Hazelbury Court, State Route Number 8159
From: Hazelbury Circle, (Route 8158)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 251, Page 15
Right of Way width (feet) = 40
• Longtown Drive, State Route Number 7678
From: Hazelbury Circle, (Route 8158)
To: Hazelbury Circle, (Route 8158), a distance of: 0.09
miles
Recordation Reference: Plat Book 251, Page 15
Right of Way width (feet) = 44
• Hazelbury Circle, State Route Number 8158
From: Hazelbury Court, (Route 8159)
To: Longtown Drive, (Route 7678), a distance of: 0.09 miles
Recordation Reference: Plat Book 251, Page 15
Right of Way width (feet) = 40
• Hazelbury Circle, State Route Number 8158
From: Longtown Drive, (Route 7678)
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To: Hazelbury Court, (Route 8159), a distance of: 0.12
miles
Recordation Reference: Plat Book 251, Page 15
Right of Way width (feet) = 40
• Longtown Drive, State Route Number 7678
From: Hazelbury Circle, (Route 8158)
To: Longtown Terrace, (Route 8160), a distance of: 0.05
miles
Recordation Reference: Plat Book 251, Page 15
Right of Way width (feet) = 44
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Foxfield Section 2
Tvve Chanae to the Secondary Svstem miles of State Hiqhways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
• Whippers Way, State Route Number 8128
From: Quarter Horse Lane, (Route 7290)
To: Mossy Oak Road, (Route 8129), a distance of: 0.06 miles
Recordation Reference: Plat Book 242, Page 1
Right of Way width (feet) = 40
• Mossy Oak Road, State Route Number 8129
From: Whippers Way, (Route 8128)
To: The end -of -maintenance, a distance of: 0.04 miles
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Recordation Reference: Plat Book 242, Page 1
Right of Way width (feet) = 40
• Mossy Oak Road, State Route Number 8129
From: Whippers Way, (Route 8128)
To: The cul-de-sac, a distance of: 0.09 miles
Recordation Reference: Plat Book 242, Page 1
Right of Way width (feet) = 40
• Quarter Horse Lane, State Route Number 7290
From: 0.03 miles north of Trail Ride Drive, (Route 7289)
To: Whippers Way, (Route 8128), a distance of: 0.03 miles
Recordation Reference: Plat Book 242, Page 1
Right of Way width (feet) = 40
• Quarter Horse Lane, State Route Number 7290
From: Whippers Way, (Route 8128)
To: The cul-de-sac, a distance of: 0.08 miles
Recordation Reference: Plat Book 242, Page 1
Right of Way width (feet) = 40
• Whippers Court, State Route Number 8130
From: Mossy Oak Road, (Route 8129)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 242, Page 1
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
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Project/Subdivision: Whittington Forest Section 3
Type Change to the Secondary System miles of State Highways:
ILA A., ;nn
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Hampton Avenue, State Route Number 1315
From: 0.15 miles north of Brillhart Station Drive, (Route
8136)
To: The cul-de-sac, a distance of: 0.01 miles
Recordation Reference: Plat Book 267, Page 82
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Willow Creek Section 4
TvDe Chanae to the Secondary Svstem miles of State Hiahways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Jordans Parrish Road, State Route Number 8162
From: Lost Parrish Drive, (Route 8165)
To: The end of maintenance, a distance of: 0.03 miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
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• Avening Road, State Route Number 7588
From: Crump Landing Trail, (Route 7997)
To: 0.03 miles west of Avening Place, (Route 7899), a
distance of: 0.04 miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
• Jordans Parrish Road, State Route Number 8162
From: Crump Landing Trail, (Route 7997)
To: Lost Parrish Drive, (Route 8165), a distance of:
miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
• Crump Landing Trail, State Route Number 7997
From: 0.02 miles south of Avening Road, (Route 7588)
To: Jordans Parrish Road, (Route 8162), a distance of:
miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
0.07
• Avening Road, State Route Number 7588
From: Crump Landing Trail, (Route 7997)
To: 0.20 miles west to the end of maintenance, a distance
of: 0.02 miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
• Lost Parrish Drive, State Route Number 8165
From: Jordans Parrish Road, (Route 8162)
To: The end of maintenance, a distance of: 0.02 miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
• Crump Landing Trail, State Route Number 7997
From: Jordans Parrish Road, (Route 8162)
To: Avening Road, (Route 7588), a distance of: 0.10 miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
• Crump Landing Green, State Route Number 8163
From: Crump Landing Trail, (Route 7997)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
• Avening Point, State Route Number 8164
From: Avening Road, (Route 7588)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 248, Page 6
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
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19
19
19
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Newmarket Section 5
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Apperly Terrace, State Route Number 7974
From: 0.02 miles south of Amethyst Drive, (Route 7972)
To: The cul-de-sac, a distance of: 0.12 miles
Recordation Reference: Plat Book 246, Page 35
Right of Way width (feet) = 40
• Adelay Court, State Route Number 8161
From: Adelay Drive, (Route 7978)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 246, Page 35
Right of Way width (feet) = 40
• Adelay Drive, State Route Number 7978
From: 0.03 miles south of Amethyst Drive, (Route 7972)
To: Adelay Court, (Route 8161), a distance of: 0.07 miles
Recordation Reference: Plat Book 246, Page 35
Right of Way width (feet) = 40
• Adelay Drive, State Route Number 7978
From: Adelay Court, (Route 8161)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 246, Page 35
Right of Way width (feet) = 40
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Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
8.C. AWARD OF CONTRACT FOR CONSTRUCTION OF THE PROCTOR'S
CREEK WASTEWATER TREATMENT PLANT SEPTAGE RECEIVING
STATION
Mr. George Hayes, Director of Utilities, discussed the award
of the contract for construction of the Proctor's Creek
Wastewater Treatment Plant Septage Receiving Station. He stated
four responsive bids ranging from $1,030,600 to $1,490,903 were
received. He further stated Utilities staff in conjunction with
a consultant evaluated the bids and recommend award of the
contract to the lowest responsive and responsible bidder, which
is RJ Smith Construction Company, Inc. in the amount of
$1,030,600.
Mr. Ingle stated he is an employee of RJ Smith Construction
Company, Inc. He further stated he has been advised by Mr. Jeff
Mincks, County Attorney, that he does not have a conflict of
interest. He stated he believes he should recuse himself from
voting, however, to eliminate any appearance of impropriety.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Director of Procurement to award the
construction contract to RJ Smith Construction Company, Inc.,
in the amount of $1,030,600 and execute all necessary change
orders up to the full amount budgeted for the Proctor's Creek
Wastewater Treatment Plant Septage Receiving Station project.
Ayes: Haley, Carroll, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
9. BUDGET ITEMS
9.A. ORDINANCE AMENDMENTS RELATING TO DEPARTMENT OF
UTILITIES' FEE CHANGES
Mr. Matt Harris, Deputy County Administrator, stated Mr. Hayes
and county staff reviewed the proposed Utilities budget and
developed a plan to leave the current fees unchanged for the
upcoming fiscal year by pulling back on some capital
improvement projects; holding some positions open; removing 1J
the two percent merit increase; freezing career development
20-242
4/22/2020
plans; and reducing the healthcare renewal rate. He further
stated the ordinance before the Board eliminates the need for
some signatures on some applications which is a customer
service improvement that has no impact on the fee schedule.
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
(W OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 18-22 and 18-27 of the Code of the County
of Chesterfield, 1997, as amended, are amended and re-enacted
to read as follows:
Sec. 18-22. - Connection fees.
(a) The water connection fee shall be the capital cost
recovery charge plus the meter installation charge based
on the size of the water meter that the director installs.
The wastewater connection fee shall be the capital cost
recovery charge for the size of the water meter that
serves the property, or, if the property does not receive
water service, the size of the water meter that would
serve the property if it received water service. The
service(s) furnished through these facilities shall not
extend to another property/parcel nor will the service be
transferable to another property/parcel.
(b) The capital cost recovery charge shall be:
Customer Class
Meter
Size
Number
of
ERU's
Capital Cost
Recovery Charge
(inches)
per
Water
Wastewater
Unit
For a dwelling,
single-family,
including
townhouses,
manufactured
homes that are
(i)
not located in a
5/8
1.00
$5,725.00
$5,400.00
manufactured home
park, and
individually
metered
multifamily
i
dwelling units
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4/22/2020
0 0 0
(c) The meter and water service line installation charge shall
be.
(1) For installing water service lines:
Inches
For a dwelling,
5/8
$1,900.00
1
2,150.00
(ii)
two-family (per
5/8
1.00
5,725.00
5,400.00
unit)
For manufactured
homes that are
located in a
manufactured home
park and for
master metered
multiple -family
(iii)
dwellings other
0.85
4,866.00
4,590.00
than multiple -
family dwellings
used exclusively
as housing for
colleges and/or
universities (per
unit)
(iv)
For all other
5/8
1.00
5,725.00
5,400.00
customer classes
1
2.50
1 14,313.00
13,500.00
1 1/2
5.00
1 28,625.00
27,000.00
2
8.00 1
45,800.00
43,200.00
3
1 16.00 1
91,600.00
86,400.00
4
1 25.00
143,125.00
135,000.00
6
1 50.00
286,250.00
270,000.00
r�
8 1
80.00
458,000.00
432,000.00
10
115.00
658,375.00
621,000.00
12
155.00
887,375.00
837,000.00
The capital cost recovery charge for meters that are
larger than 12 inches shall be determined by the
director based on the number of ERUs per unit.
The capital cost recovery charge for a dwelling that
(v)
is served by a meter that is larger than five-eighths
(5/8) inch shall be the same capital cost recovery
charge in subsection (b)(iv).
0 0 0
(c) The meter and water service line installation charge shall
be.
(1) For installing water service lines:
Inches
Charge
5/8
$1,900.00
1
2,150.00
1 1/2
4,150.00
2
I 4,700.00
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9
P]
P]
(2) For installing meters:
Inches
Meter
Size
(inches)
Charge
5/8
Water
$80.00
1
130.00
1 1/2
320.00
2
420.00
(3) For installing residential outside use meters using
existing service lines: $500.00.
(i) A consumer who has paid a connection fee shall pay the
monthly service charge and ancillary charges irrespective
of whether the consumer is actually receiving utility
service.
lzzl
Sec. 18-27. - Utility charges.
Effective with bills issued on and after July 1, 2019, the
consumer shall pay charges for utility service in accordance
with the following schedules:
(a) Monthly service charges. The monthly service charge
shall be:
(1) Customer cost charge. A customer cost charge of
(W $2.54 for each service account. However,
customers who have only a water account or a
wastewater account shall pay a customer cost
charge of $5.08.
(2) Commodity cost charge.
(i) Water: $2.15—per 100 cubic feet (Ccf).
(ii) Wastewater: $2.25 per 100 cubic feet
(Ccf) .
(3) Capacity cost charge.
Customer Class
Meter
Size
(inches)
Number
of
ERUs
per
Monthly Capacity
Charge
Water
Wastewater
Unit
Dwelling, single-
family, including
(i)
townhouses and
5/8
1.00
$7.64
$14.15
manufactured homes
that are not
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4/22/2020
. . .
(d) Where service has been established through the
payment of a connection fee, consumers shall pay the
monthly service charge and ancillary charges,
irrespective of whether the consumer is actually
receiving utility service.
. . .
(2) That this ordinance shall become effective July 1, 2020.
9
19
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was .,
conducted on a virtual platform.)
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4/22/2020
located in a
manufactured home
park
(ii)
Dwelling, two -
5/8
1.00
7.64
14.15
family (per unit)
Manufactured homes
that are located
in a manufactured
home park and
I
multiple -family
dwellings other
(iii)
than multiple-
0.85
6.49
12.03
family dwellings
used exclusively
as housing for
colleges or
universities (per
unit)
(iv)
All other customer
5/8 and
1.00
7.64
14.15
classes
3/4
1
2.50
19.10
35.38
1 1/2
5.00
38.20
70.75
2
8.00
61.12
113.20
3
16.00
122.24
226.40
4
25.00
191.00
353.75
6
50.00
382.00
707.50
8
80.00
611.20
1,132.00
10
115.00
878.60
1 1,627.25
1 12
155.00
1,184.20
2,193.25
The capacity cost charge for a dwelling that is served
(v)
by a meter that is larger than five-eighths inch shall
be the capacity cost charge in subsection (a)(3)(iv).
. . .
(d) Where service has been established through the
payment of a connection fee, consumers shall pay the
monthly service charge and ancillary charges,
irrespective of whether the consumer is actually
receiving utility service.
. . .
(2) That this ordinance shall become effective July 1, 2020.
9
19
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was .,
conducted on a virtual platform.)
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9.B. ADOPTION OF THE FY2021 BUDGET, FY2021-2025 CAPITAL
IMPROVEMENT PLAN (CIP), FY2021 APPROPRIATIONS
RESOLUTION, AND THE FY2021 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) AND THE HOME INVESTMENT PARTNERSHIP ANNUAL
PLAN
Mr. Harris stated the tax rate structure that supports the
proposed budget is already in place as a result of Board action
on April 8, 2020 to adopt tax rates for calendar year 2020. He
provided the Board with economic indicators resulting from the
COVID-19 epidemic. He stated the revised budget has an emphasis
on minimizing negative impacts on core county services and
prioritizing strengths and implementing creative solutions,
and it is structured for a sustainable path forward. He further
stated additional amendments may be necessary. He reviewed the
top three expenditures of every tax dollar which are transfer
to Schools ($0.43); public safety ($0.27), and capital ($0.06).
He provided the Board with statistics of engagement with
citizens through Facebook Live events and the online budget
portal. He reviewed revenue impacts and assumptions, noting
the first major budget check-in will occur in May once local
tax numbers from March are received. He stated the revised plan
still preserves investment in education, noting the local
transfer is an increase of $9.6 million from the FY2020 level,
but it is $2.9 million lower than the original number due to a
forecasted decline in property taxes. He further stated the
Schools budget will need to be revisited once the state budget
is finalized. He reviewed the personnel items and department
adjustments used to balance to the budget revision. He
discussed the categories where additional funding requests have
been placed which are (1) included in the FY21 Revised Budget;
(2) subsequent consideration in FY21 if funding becomes
available; and (3) for consideration in future years. He
provided details of reductions in the Capital Improvement Plan
(CIP), noting the revised plan maintains compliance with the
2.5 percent major maintenance policy; reduces pay-as-you-go
funding and some major maintenance funding; substitutes project
reserves/state monies for pure local portion of local road
program; delays some projects until the financial outlook
improves; and pauses the referendum timeline. He stated there
have been no refinements to funding for the CDBG and HOME
Investment Partnership Plans from what was already presented.
He discussed Schools transfer changes to the appropriations
resolution which protect against economic disruptions. He
encouraged citizens to utilize the website
blueprint.chesterfield.gov to review the history of the FY2021
budget process and obtain updates in real time.
In response to Mr. Holland's request for updates on cash flow,
Mr. Harris stated the schedule will include an update to the
Audit and Finance Committee as well as a discussion on the
(W year-end process.
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Ms. Haley applauded Mr. Harris and his Budget and Management
team for developing a revised budget under the stress of a
quickly approaching deadline. She also acknowledged the efforts
of other county departments such as IST and Communications and
Media which worked to develop platforms for citizen engagement
during the COVID-19 quarantine.
In response to Mr. Winslow's question relative to the
unemployment rate in the county, Mr. Harris stated activity
has abated since the initial rush in the first couple of weeks
of quarantine. He further stated he believes the county's rate
is in double -digits, but the hope is people will be able to
return to their jobs. He stated the unemployment figures are
reflective of workers accessing temporary benefits rather than
a permanent loss of employment. He further stated the actual
figures will be shared with the Board once they come in from
the Bureau of Labor Statistics.
Mr. Carroll expressed his appreciation to Mr. Harris and his
staff for their excellent work.
Mr. Harris credited his team behind the scenes as well as other
departments such as Payroll which processed almost 900 special
actions related to furloughs and other activities.
Ms. Haley also expressed her appreciation to all of the behind -
the -scenes teams.
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
adopted the FY2021 Budget, as amended; the FY2021-2025 Capital
Improvement Plan (CIP), as amended; and the FY2021 Community
Development Block Grant (CDBG) and the HOME Investment
Partnership Annual Plan.
And, further, the Board adopted the following resolution
appropriating funds for FY2021, as amended:
RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND
ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2021 FOR
THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM
FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July 2020 and ending on the thirtieth
day of June 2021, the following sections shall be adopted:
Sec. 1 The following designated funds and accounts shall be appropriated from the
designated estimated revenues for operations and to provide a capital
improvement program for the County. It is the intent of the Board of Supervisors
that general property taxes levied on January 1, 2020, and due December 5, 2020,
be appropriated for FY2021. These appropriations will be made with revenues
projected with a $.95 real estate tax rate for calendar year 2020.
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K�
9
General Fund
17,722,600
FY2021 Adopted
Estimated Revenue:
Local Sources
$20,222,600
School Operating Fund
General Property Taxes
$483,639,100
$23,823,000
Other Local Taxes
$107,926,900
Federal
Licenses, Permits, & Fees
$7,310,500
789,700
Fines, Forfeitures & Uses of Money & Property
$4,450,700
Use of Reserve
Service Charges
$15,184,200
Miscellaneous and Recovered Costs
$3,671,200
(W
Other Agencies
State and Federal
84,497,200
299,704,300
Other Financing Sources
Use of Restricted, Committed, or Assigned
Fund Balance
14,310,900
Transfer from County Grants Fund
2,351,000
Transfer from Mental Health, Support Services
334,800
Total Revenues
$723,676,500
Appropriations:
General Government
$60,817,900
Administration of Justice
10,393,000
Public Safety
186,910,700
Public Works
20,609,400
Health & Welfare
35,966,400
Parks, Recreation, Cultural
20,661,800
Community Development
17,381,500
Debt Service
28,329,100
Operating Transfers
342,197,700
Assignments
409,000
Total General Fund
$723,676,500
Comprehensive Services Fund
(w Estimated Revenue:
Reimbursement, Colonial Heights
$555,300
State Aid, Comprehensive Services
10,507,200
Transfer from Schools
4,843,200
Transfer from General Fund
1,816,900
Use of Unrestricted Net Assets
2,500,000
Total Revenues and Funding Sources
$20,222,600
Appropriations: Operating Expenses
17,722,600
Addition to Unrestricted Net Assets
2,500,000
Total Appropriations
$20,222,600
School Operating Fund
Estimated Revenue: Local Sources
$23,823,000
State
401,989,900
Federal
42,556,000
Transfer from School Operating
789,700
Transfer from School Food Service
630,000
Use of Reserve
2,222,900
Transfer from General Fund:
Local Taxes
292,642,600
(W Prior Year Revenue
7,061,700
Total General Fund
299,704,300
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Use of Assigned Fund Balance
Total Revenues and Funding Sources
Appropriations: Instruction
Administration, Attendance & Health
Pupil Transportation
Operations & Maintenance
Technology
Debt Service
Food Service
Transfer to and/or Assignment for School Capital
Projects
Unassigned Fund Balance, 6/30/2019
Total Appropriations
Schools - Appomattox Regional Governor's School Fund
Estimated Revenue: Local Sources
State
Total Revenues and Funding Sources
1,750,000
$773,465,800
$524,265,300
23,117,800
43,430,800
62,307,200
22,086,100
58,923,200
27,491,300
10,094,100
1,750,000
$773,465,800
$2,983,000
1,260,700
$4,243,700
Appropriations Education $4,243,700
Total Appropriations $4,243,700
County Grants Fund
Estimated Revenue: Other Governments $15,049,500
Transfer from General Fund 1,175,000
Transfer from Mental Health Special Revenue
Funds 383,100
Total Revenues and Funding Sources $16,607,600
Appropriations: Adult and Juvenile Drug Courts
$1,019,400
Child Advocacy Center
295,800
Community Development Block Grant/HOME
2,067,500
Domestic Violence Prosecutor
92,200
Domestic Violence Victim Advocate (V -STOP)
61,900
Mental Health Support Services Grants
2,883,100
Fire and EMS Revenue Recovery
7,980,100
Police Grants
72,300
Technology Trust Fund
350,000
USDA Grant - Juvenile Detention Home
67,100
Victim/Witness Assistance
842,000
Virginia Juvenile Community Crime Control Act
(VJCCCA)
876,200
Total Appropriations
$16,607,600
Countv CIP Fund
Estimated Revenue: Transfer from General Fund
$14,141,700
Debt Financing
0
Transfer from Cash Proffers
2,360,300
State Funds
12,400,000
Total Revenues
$28,902,000
Appropriations: County Capital Projects
$27,721,800
Transfer to Capital Projects from Cash Proffers
1,180,200
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D
19
19
Transfer to School Capital Projects Funds
Total County CIP Funds $28,902,000
Note: An additional $5,031,200 in county project
savings is already appropriated in the capital
project fund that will be reallocated for new
projects.
Schools CIP Fund
Estimated Revenue: Bond Proceeds/ Other Debt Financing $29,134,100
Transfer from School Food Service 875,000
Transfer from School Reserve for Future Capital
Projects 9,219,100
Total Revenue and Transfers $39,228,200
Appropriations: School Capital Projects $39,228,200
Total Appropriations $39,228,200
Fleet Manaeement and Radio Sho
Estimated Revenue:
Fleet Management Charges
$19,257,400
Use of Reserves
8,000,000
Radio Shop Charges
1,931,500
Total Revenue and Funding Sources
$29,188,900
Appropriations:
Fleet Management Operations
$23,257,400
Transfer to Capital Projects
$1,931,500
Radio Shop Operations
$4,000,000
Total Appropriations
$29,188,900
Risk Management Fund
Estimated Revenue:
Operating Revenues
$8,787,300
Use of Unrestricted Net Assets
1,112,200
Total Revenue
$9,899,500
Appropriations:
Risk Management Operations
$9,899,500
Total Appropriations
$9,899,500
Healthcare Fund
Estimated Revenue: Employee Contributions $33,268,500
Employer Contributions 105,355,700
Total Revenue $138,624,200
Appropriations: Operating Expenditures $138,624,200
Total Appropriations $138,624,200
Airport Fund
Estimated Revenue: Operating Revenue $883,700
Transfer From General Fund 462,900
State/Federal 0
(W Total Revenue $1,346,600
Appropriations: Airport Operations and Capital Projects $1,346,600
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Utilities Funds
Estimated Revenue
Total Appropriations
Service Charges
Capital Cost Recovery Charges
Other
Total Revenue
Appropriations: Operations
Debt Service
Transfer to Capital Projects Fund
Addition to Unrestricted Net Assets
Total Appropriations
Utilities Capital Proiect Funds
Estimated Revenue: Transfer from Improvement/Replacement Fund
Total Revenue
Appropriations:
Stormwater Utility
Fund
Estimated Revenue
Appropriations:
Capital Projects
Total Appropriations
Operating Revenue
Total Revenue
Operating Expenses
Total Appropriations
Mental Health Sunnort Services
$1,346,600
$104,468,900
20,604,000
10,872,900
$135,945,800
$68,781,100
6,994,700
38,790,000
21,380,000
$135,945,800
$38,790,000
$38,790,000
$38,790,000
$38,790,000
$250,000
$250,000
$250,000
$250,000
Estimated Revenue: State
$4,882,300
Federal
889,500
Other Revenue
25,821,200
Transfer from GF
12,976,200
Reserves
1,064,000
Total Revenue
$45,633,200
Appropriations: Operating Expenses
$43,851,300
Transfer to County Capital Projects $1,064,000
Transfer to General Fund 334,800
Transfer to Grants 383,100
Total Appropriations $45,633,200
Sec. 2 Subsequent to the appropriations outlined in section 1, the Board of Supervisors
may make additional appropriations if there is an unencumbered and
unappropriated sum sufficient to appropriate.
Sec.3 The County Administrator may increase appropriations for non -budgeted
revenue that may occur during the fiscal year as follows: insurance recoveries of
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it
any amount received for damage to any County property, including vehicles, for
which County funds have been expended; refunds or reimbursements, in any
amount, made to the County for which the County has expended funds directly
related to that refund or reimbursement; and other revenue not to exceed
$50,000.
Budget Change Requests are required when transferring funds between
appropriation categories and capital projects, when appropriating revenue and
expenditures, or when using a reserve. Approval levels below the County
Administrator's $50,000 threshold are delegated at the following increments: $0-
10,000 Budget and Management Analyst, $10,001-20,000 Budget and
Management Director, $20,001-50,000 County Administrator. Any budget
change request above $50,000 will be taken to the Board of Supervisors for
approval.
Sec. 4 The County Administrator — in concert with the Board of Supervisors — may make
available the general fund transfer to schools and make appropriations in the
school operating fund, contingent upon availability of funds and other
circumstances, based on the following schedule: $4 million on December 15, $4
million on February 15, and $4 million on May 15.
Sec. 5 The County Administrator may, as provided herein, authorize the transfer of any
unencumbered balance or portion thereof from one classification of expenditure
to another within the same department or appropriation category. Unless
otherwise provided below, the County Administrator may transfer up to $50,000
from the unencumbered appropriated balance and prior year end carry forward
assignments from one appropriation category (including assigned fund balance)
to another appropriation category or between capital projects. No more than one
transfer may be made for the same item unless the total amount to be
transferred for the item does not exceed $50,000.
The School Board or School Superintendent may make revenue and expenditure
transfers among school appropriations categories or between capital projects
during the fiscal year with approval delegated, in aggregate, in the following
increments: $0-50,000 Superintendent, $50,001-499,999 School Board,
$500,000+ Board of Supervisors.
Sec. 6 The County Administrator may approve transfers among County and Utility funds
to enable the capital projects or grants to be accounted for correctly as long as
funding sources are consistent and total appropriation is not increased. The
County Administrator is authorized to reallocate funding sources for capital
projects, cash proffers, and debt service payments. Upon completion of a capital
project or grant program, staff is authorized to close out the project and transfer
any remaining balances to the original funding source and appropriate outside
revenue up to the amount received. Savings in projects initiated as part of a major
maintenance program are authorized to be transferred by staff to the
corresponding major maintenance account for future improvements and staff is
authorized to transfer remaining balances from completed projects within the
same CIP category to enable future reallocation. Staff is authorized to reprogram
Community Development Block Grant funds by closing program cost centers and
transferring funding to newly approved programs based on adoption by the
Board of Supervisors. If outside contributions or external revenues do not
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materialize at the level budgeted, staff may reduce revenue and expenditure
appropriations to the level received.
The School Superintendent is authorized to reallocate funding sources for capital
projects as long as funding sources are consistent and total appropriation is not
increased. Upon completion of a capital project or grant program, staff is
authorized to close out the project and transfer any remaining balances to the
original funding source or the Reserve for Future Projects. Savings in projects
initiated as part of a major maintenance or food services program are authorized
to be transferred to the corresponding major maintenance or food services
account for future improvements. If outside contributions or external revenues
do not materialize at the level budgeted, staff may reduce revenue and
expenditure appropriations to the level received.
Sec.7 The County Administrator is authorized to transfer among appropriation
categories and/or appropriate funds and assignments of fund balance in any
amount for supplemental retirement, Workers' Compensation, healthcare,
career development plans, part-time salaries, and other compensation -related
costs, as well as for transfers to departments to cover energy/fuel costs, and
funds received from asset forfeitures for allowable expenditures. Within the
healthcare fund, the County Administrator is authorized to appropriate use of
reserves, interest earnings, and additional employee or employer contributions
in any amount to pay claims, deductibles, settlements, and any costs associated
with healthcare.
Sec. 8 All outstanding encumbrances, both operating and capital, in all County funds up
to $150 million, at June 30, 2020 shall be an amendment to the adopted budget
and shall be reappropriated to the next fiscal year to the same department for
which they were assigned in the previous year. At the close of the fiscal year, all
unassigned appropriations lapse for budget items other than: those contained in
life -to -date funds, budgeted transfers to life -to -date funds; other use of
restricted, committed, or assigned fund balances; District Improvement Funds;
asset forfeiture funds; grant funds; construction assignments; assignments for
County and School reserves for future capital improvements; donations received
for specific purposes; tax revenues received for special assessment districts and
interest earnings thereon; Fire and Emergency Medical Services apparatus and
equipment funding; Police Department funding for replacement vehicles; Sheriff
Department funding for replacement vehicles and equipment; General Services
vehicle and equipment funding; Parks and Recreation vehicle and equipment
funding; Economic Development incentive funds; and refunds for off-site and
oversized water and wastewater facilities.
Sec. 9 Any funds specifically budgeted to add to an assignment of fund balance shall be
automatically assigned during the year end audit process. All excess revenues and
unspent appropriations in the telecommunications program are authorized to be
automatically assigned for future telecommunications upgrades. All excess
revenues in the BPOL program are authorized to be reserved for future
transportation or economic development initiatives. All revenues from the
increased vehicle registration fee received in excess of those budgeted for the
state revenue sharing program shall be authorized to be reserved for future
transportation improvements. Any revenues received from the sale of real
property to satisfy delinquent taxes are authorized to be reserved at year end.
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Staff is authorized to transfer and appropriate up to $937,000 from results at year
end into the Stormwater Fund for TMDL related expenses. All excess transient
occupancy taxes and VDOT reimbursements received in the General Fund are
authorized to be reserved at the end of each fiscal year. All Utilities Department
Rate Stabilization Reserve funds are authorized to be reserved at the end of each
fiscal year. All funds generated from real estate taxes as a result of the Summit
development shall be authorized to be reserved for transportation improvements
within the traffic shed in which the development is located, or any traffic shed
which would provide relief to that shed. All funds generated from real estate
taxes as a result of the Carvana development shall be authorized to be reserved
for transportation improvements within the traffic shed in which the
development is located, or any traffic shed which would provide relief to that
shed.
Sec. 10 The County Administrator is authorized to make expenditures from Trust &
Agency Funds for the specified reasons for which the funds were established. In
no case shall the expenditure exceed the available balance in the fund.
Sec. 11 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and
Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts
of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal
Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any
qualifying vehicle situated within the County, shall receive personal property tax
relief in the following manner:
a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax
relief;
b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 49% tax
relief;
c) Personal use vehicles valued at $20,001 or more shall receive 49% tax relief
on the first $20,000 of value;
d) All other vehicles which do not meet the definition of "qualifying" (business
use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any
form of tax relief underthis program. Pursuant to authority conferred in Item
503.D of the 2005 State Appropriations Act, the County Treasurer shall issue
a supplemental personal property tax bill in the amount of 100 percent of
tax due without regard to any former entitlement to state PPTRA relief, plus
applicable penalties and interest, to any taxpayer whose taxes with respect
to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid
on September 1, 2006, or such date as state funds for reimbursement of the
state share of such bill have become unavailable, whichever occurs first.
e) Penalty and interest with respect to bills issued pursuant to this section shall
be computed on the entire amount of tax owed. Interest shall be computed
at the rate provided in Section 9-51 of the County code from the original due
date of the tax.
Sec. 12 The County Administrator is authorized to assign position numbers from the
Board approved unallocated pool to a specific department as long as there is
sufficient funding appropriated to cover the personnel costs. No new full-time
position numbers can be created without Board of Supervisor approval.
Sec. 13 The County Administrator, on behalf of the Board of Supervisors, will ensure that
the payment amounts for defined benefit pension plans for each liability is
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funded and paid annually. The County Administrator is authorized to withhold
and adjust general fund contributions to other funds to make pension plan
payments for the respective funds if not paid on the policy established timeline
as applicable.
(It is noted citizen comments received through the online portal
for budget adoption are attached as Attachment A.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
10. PUBLIC HEARINGS
Ms. Haley stated these are public hearings, and although the
Board is working remotely and cannot hear from citizens in
person due to the COVID-19 health emergency, it did establish a
special public comments portal on the Board of Supervisors
webpage to receive citizen comments on all the public hearings
from April 16, 2020 to today. She further stated no comments
were received in that timeframe.
10.A. TO CONSIDER THE CONVEYANCE OF RIGHT OF WAY TO THE
COMMONWEALTH OF VIRGINIA FOR THE ROUTE 637, KINGSLAND/
HOPKINS ROAD ROUNDABOUT PROJECT
Mr. Dean Sasek, Real Property Manager, stated this date and time
has been advertised for a public hearing for the Board to
consider the conveyance of right of way to the Commonwealth of
Virginia for the Route 637, Kingsland/Hopkins Road Roundabout
Project. He further stated staff recommends approval.
Ms. Haley stated no citizen comments were received, and she
closed the public hearing.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the conveyance of 0.229 +/- acres of right of way to
the Commonwealth of Virginia for the Route 637 Kingsland/Hopkins
Road Roundabout Project, and authorized the Chair of the Board
of Supervisors and County Administrator to execute the deed.
(It is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
19
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10.B. TO CONSIDER AMENDMENT OF LEASE OF COUNTY PROPERTY AT
THE PHYSIC HILL WATER TANK
Mr. Sasek stated this date and time has been advertised for a
public hearing for the Board to consider an amendment of a lease
of county property at the Physic Hill Water Tank. He further
stated New Cingular Wireless has requested that the lease be
amended to include up to five additional five-year renewal
terms. He stated rent will be $27,000 annually with 15 percent
increases each renewal term. He further stated staff recommends
approval.
Ms. Haley stated no citizen comments were received, and she
closed the public hearing.
On motion of Mr. Holland, seconded by Mr. Ingle, the Board
approved an amendment to the lease of county property at the
Physic Hill Water Tank with New Cingular Wireless PCS, LLC,
a/k/a/ AT&T Mobility Corporation.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
10.C. TO CONSIDER THE CONVEYANCE OF EASEMENTS TO VERIZON
VIRGINIA, LLC AND VIRGINIA ELECTRIC AND POWER COMPANY
AND ADOPT AN ORDINANCE TO VACATE PORTIONS OF A 16 -FOOT
ALLEY WITHIN BLOCKS 19, 20, 21 AND 22 OF REVISED PLAN
OF RAYON PARK SUBDIVISION
Mr. Sasek stated this date and time has been advertised for the
Board to consider the conveyance of easements to Verizon
Virginia, LLC and Virginia Electric and Power Company and adopt
an ordinance to vacate portions of a 16 -foot alley within Blocks
19, 20, 21 and 22 of Revised Plan of Rayon Park subdivision. He
further stated Bill W. Spence, Sr. and Linda W. Spence have
submitted an application requesting the vacation. He stated the
requests have been reviewed by staff and there are no county
improvements in the alley. He further stated the ordinance will
be contingent upon the recordation of the easements to Verizon
Virginia, LLC and Virginia Electric and Power Company across
the alley. He stated staff recommends approval.
Ms. Haley stated no citizen comments were received, and she
closed the public hearing.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved the conveyance of easements to Verizon Virginia, LLC
and Virginia Electric and Power Company.
(W And, further, the Board adopted the following ordinance:
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AN ORDINANCE whereby the COUNTY OF CHESTERFIELD,
VIRGINIA, ("GRANTOR") vacates to , STEPHANIE CAROLE
THORTON aka STEPHANIE THORTON BEASLEY;, RASHAE
ROGERS; MARCI RODRIGUEZ;, BILL W. SPENCE, SR.; GAYE
LEONA MADISON (widow); MILTON S. GLASS; NICAN, LLC, a
Virginia limited liability company; GOUDIE CAMPBELL;,
BILL W. SPENCE, SR. and LINDA W. SPENCE, husband and
wife; NERLENE C. COLLINS; KIM B. LAWRENCE; ROGER K.
WILBOURN; and DEVON L. MORRISON ("GRANTEES"),
portions of a 16' alley within Blocks 19, 20, 21 and
22, Revised Plan of Rayon Park Subdivision, BERMUDA
Magisterial District, Chesterfield County, Virginia,
as shown on a plat thereof duly recorded in the
Clerk's Office, Circuit Court, Chesterfield County,
Virginia in Plat Book 4, at Pages 150-151.
WHEREAS, BILL W. SPENCE, SR. and LINDA W. SPENCE,
petitioned the Board of Supervisors of Chesterfield County,
Virginia to vacate portions of a 16' alley with Blocks 19, 20,
21 and 22, Revised Plan of Rayon Park Subdivision, BERMUDA
Magisterial District, Chesterfield County, Virginia more
particularly shown on a plat of record in the Clerk's Office of
the Circuit Court of said County in Plat Book 4, Pages 150-151,
by W. W. LaPrade Bros., dated July 5, 1928, recorded September
7, 1928. The right of way petitioned to be vacated is more fully
described as follows:
Portions of a 16' alley within Blocks 19, 20, 21 and
22, Revised Plan of Rayon Park Subdivision, the
location of which is more fully shown on a plat by W.
W. LaPrade, dated July 5, 1928, a copy of which is
attached hereto.
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by advertising;
and,
WHEREAS, no public necessity exists for the continuance of
the alley sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-
2272 of the Code of Virginia, 1950, as amended, the aforesaid
easement be and is hereby vacated contingent upon the prior
recordation of easements to Verizon Virginia, LLC and Virginia
Electric and Power Company in the area to be vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia, 1950,
as amended, and a certified copy of this Ordinance, together
with the plat attached hereto shall be recorded no sooner than
thirty days hereafter in the Clerk's Office, Circuit Court,
Chesterfield County, Virginia pursuant to Section 15.2-2272 of
the Code of Virginia, 1950, as amended.
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19
It
P]
The effect of this Ordinance pursuant to Section 15.2-2274
is to destroy the force and effect of the recording of the
portion of the plat vacated. This Ordinance shall vest fee
simple title to the alley hereby vacated in the adjoining
property owners free and clear of any rights of public use.
Accordingly, this Ordinance shall be indexed in the names
of the GRANTOR and GRANTEES, or their successors in title.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
(W Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
10.D. TO CONSIDER THE READOPTION OF THE CONTINUITY OF COUNTY
GOVERNMENT ORDINANCE WHICH WAS ADOPTED BY THE BOARD ON
AN EMERGENCY BASIS ON MARCH 25, 2020
Mr. Mincks stated the Continuity of County Government Ordinance
was adopted on an emergency basis at the Board's March 25, 2020
meeting. He further stated the ordinance allows the Board
flexibility to respond to a variety of challenges during the
COVID-19 emergency such as holding virtual meetings. He stated
by law, the Board must hold a public hearing within sixty days
to continue the ordinance and readopt it. He further stated
staff recommends readoption of the ordinance.
Ms. Haley stated no citizen comments were received, and she
closed the public hearing.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
readopted the following ordinance:
AN ORDINANCE PROVIDING FOR THE CONTINUITY OF
COUNTY GOVERNMENT DURING TIME OF DECLARED NATIONAL,
STATE, AND LOCAL EMERGENCY AND DISASTER
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That the following is hereby is enacted:
CONTINUITY OF COUNTY GOVERNMENT
(a) Declaration of policy. Because of the rapid spread
of the novel coronavirus, COVID-19 (the "virus") in the County,
and pursuant to the declarations of national, state and local
emergency and disaster pertaining to the virus, the Board of
Supervisors desires to ensure the continuation of effective,
legally constituted governance of the County during this
disaster, to ensure the continuation of essential government
functions and responsibilities, and to facilitate the early
(W resumption of functions temporarily suspended, eliminated, or
modified. In accordance with these declarations, and pursuant
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to the authority granted to the County by the General Assembly
in Va. Code § 15.2-1413 (providing for continuity of government
during a disaster), as well as the authority granted by Section
3.5 of the County's Charter to preserve public peace and good
order and to adopt ordinances necessary for the general welfare
of the County, the Board enacts this ordinance.
(b) Provisions. During the duration of this emergency
and disaster, but not to exceed six months from adoption of
this ordinance unless the ordinance is readopted by the Board,
the following provisions are in effect.
(i) The County Administrator is authorized to
restrict County staff and the public from entering or
congregating around County -owned buildings, facilities,
and real property as necessary to ensure the health,
safety, and welfare of the public and staff and is
authorized to regulate the use of such buildings,
facilities, and real property for the public health,
safety, and welfare.
(ii) Meetings of the Board of Supervisors, the
Planning Commission, and other Chesterfield County
governmental entities of any kind (including, without
limitation and the greatest extent legally permissible,
boards, committees, authorities, commissions, agencies,
and other entities) are authorized to be held through
electronic communication means, without a quorum of
members physically present in a single location, provided
that notice of such meetings is provided in accordance
with applicable laws to the extent practicable. - Such
meetings may be held without permitting the public to be
physically present in a central location, or in the same
physical location as members of the Board or other County
bodies, so long as alternative arrangements for public
access to such meetings are made. Such alternative public
access may include, without limitation, access by
electronic, social media, internet, audio, telephonic, or
video broadcast means.
(iii) Public hearings that are usually required by
law to be held before the Board, Planning Commission, or
other County entities may be modified to ensure the
continuity of government. The County Administrator is
authorized to adopt procedures that will allow
participation by the public that is consistent with the
need to protect the public health, safety and welfare with
respect to the virus. Such procedures may include, among
other things, solicitation of public comment by written,
internet, email, electronic or telephonic means prior to
a vote. All such comments will be provided to Board
members and made a part of the record of such meeting.
(iv) The Board and the County Administrator are each
authorized to modify, limit, or suspend County programs,
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4/22/2020
functions, or services as needed to ensure the effective
continuity of government.
(v) Any policy, rule, or regulation adopted by the
Board, the Planning Commission, or any other County body
that is inconsistent with this ordinance, or inconsistent
with any policies or procedures adopted by the Board or
the County Administrator pursuant to this ordinance, is
suspended to the extent of the inconsistency during the
duration of this ordinance.
(vi) Consistent with the requirements of the United
States and Virginia Constitutions, the Board of
Supervisors and the County Administrator are each
authorized to adopt and implement such policies, rules,
and procedures that are deemed reasonably necessary to
ensure the continuity of County government, the provision
of County services to citizens, and the protection of the
health, safety, and general welfare of County citizens,
officials, and staff during the time that this ordinance
is in effect.
(vii) References to the County Administrator shall
include a designee authorized by the County Administrator.
C. Limited duration. This ordinance shall be in effect
until repealed by the Board, or until six months from the date
of adoption, whichever comes first. The ordinance may be
readopted if the Board deems it necessary. Upon repeal or
expiration of the ordinance, governmental activity shall resume
as normal and in accordance with customary procedures to the
extent, and as soon as, practicable
(2) That this ordinance shall become effective immediately upon
adoption.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
10.E. TO CONSIDER THE READOPTION OF AN ORDINANCE WHICH WAS
ADOPTED ON AN EMERGENCY BASIS ON MARCH 25, 2020 1) TO
ADD SECTION 9-160 TO CHAPTER 9, ARTICLE XI, OF THE CODE
OF THE COUNTY OF CHESTERFIELD RELATING TO WAIVER OF
PENALTIES AND INTEREST ON UNPAID TRANSIENT OCCUPANCY
TAXES DURING A DECLARED EMERGENCY AND 2) TO AMEND
SECTION 18-29 RELATING TO THE WAIVER OF PENALTIES AND
INTEREST ON UNPAID UTILITY BILLS DURING A DECLARED
(W Mr. Mincks stated this ordinance relates to the waiving of
penalties and interest on unpaid transient occupancy taxes and
utility bills during a declared emergency, and it was adopted
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on an emergency basis at the Board's March 25, 2020 meeting.
He further stated the Board must readopt the ordinance for it
to continue. He stated staff recommends readoption of the
ordinance.
Ms. Haley stated no citizen comments were received, and she
closed the public hearing.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
readopted the following ordinance:
AN ORDINANCE 1) TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD,1997, AS AMENDED, BY ADDING SECTION
9-160 TO CHAPTER 9, ARTICLE XI RELATING TO THE WAIVER
OF PENALTIES AND INTEREST ON UNPAID TRANSIENT OCCUPANCY
TAXES AND 2) TO AMEND SECTION18-29 RELATING TO THE
WAIVER OF PENALTIES AND INTEREST ON UNPAID UTILITY
BILLS DURING A DECLARED EMERGENCY
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 9-160 of the Code of the County of
Chesterfield, 1997, as amended, shall be added to Chapter 9,
Article X1 of the County Code to read as follows:
Sec. 9-160. - Waiver of Penalties and Interest on Transient
Occupancy Taxes During Declared Emergency.
During an emergency declared by the County and for 30 days
after the end of the declared emergency, the penalty and
interest provisions of County Code Section 9-157(a) shall be
waived.
(2) That Section 18-29 of the Code of the County of
Chesterfield, 1997, as amended, shall be amended and re-enacted
as follows:
Sec. 18-29. - Late payment of bills; penalty and interest
charges.
The county shall apply a delinquent charge of $1.50 or
five percent of the unpaid bill, whichever is greater, to all
utility bills that are not paid within 25 days after the date
of the bill. Additionally, interest shall accrue on all bills
that are not paid within 25 days of the date of the bill at
the rate of one percent per month. For purposes of this
section, a bill is paid when payment is received by the
treasurer. The penalties and interest described in this
section shall be waived during an emergency declared by the
County and for 30 days after the conclusion of the declared
emergency.
(3) That this ordinance shall become effective immediately upon
adoption. Ij
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4/22/2020
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.)
11. CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS (VIA ONLINE
(W COMMENTS)
Ms. Sara Hall, Clerk to the Board of Supervisors, read the
following statement:
"As previously stated, we have modified our typical meeting
procedures tonight due to the COVID-19 health emergency. Since
we are meeting remotely and cannot take live public comments,
we have established a special public comments portal on our
webpage and have been taking citizen comments since April 9th.
All comments on unscheduled matters were submitted by 5:00
o'clock on Tuesday, April 21st. These comments may not address
any matter of business that is subject on the agenda this
evening and will be made a part of the public record, as well
as available to view on the Board of Supervisors webpage. We
received seven comments on unscheduled matters. Those comments
were forwarded to all Board members to review. The online
portal for the May 27th meeting will open tomorrow and remain
open until 5:00 o'clock on May 26th. You can access this form
as well as view other information pertaining to future Board
(W meetings at www.chesterfield.gov/BoardMeetings."
Citizen comments on unscheduled matters received through the
online portal are attached as Attachment A.
12. ADJOURNMENT
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
adjourned at 7:07 p.m. until May 27, 2020 at 2:00 p.m. for a
work session in Room 502 or at such other place or using such
other means of communication as may be selected.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
(It is noted a roll call vote was taken because the meeting was
conducted on a virtual platform.) _
Leslie A. T. Haley
Chairman
20-263
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Attachment A
Board of Supervisors Meeting April 22, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
4/9/2020
No comment
submitted
4/10/2020
No comment
submitted
4/11/2020
No comment
submitted
4/12/2020
No comment
submitted
4/13/2020
No comment
submitted
4/14/2020
No comment
submitted
4/15/2020
No comment
submitted
4/16/2020
Janet
Kosiek
Bermuda
Citizen
I am very disappointed
Comment on
in the lack of
Unscheduled
considerations for the
Matters
citizens and their
opinions. The ability to
make comments within
a large group in real
time is very different
from what is being
proposed. And not
everyone has access to
cable or internet links.
Or knows how to use
them. This sounds like
a private meeting
among the supervisors
to make decisions
about which they want
no community input.
Emergency issues are
one thing, but the
Board has proven that
they cannot be trusted.
4/17/2020
Annette
TERRY
Midlothian
Citizen
1. What will CCPS do
Comment on
with summer school?
Unscheduled
2. Will the 2020-21
Matters
school year start in
August sometime?
People can not take
their summer
vacations anymore
because we are using
our PTO for this
pandemic so it would
be in the best interest
20-264
4/22/2020
IE
IR
L
14
Attachment A
Board of Supervisors Meeting April 22, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
of the kids to start
school in Mid August.
3. How about year
round school? This
seems to be the best
option in case
something like this
happens again.
4. What will CCPS do
for our seniors, 8th
graders and 5th
graders as far as
graduation ceremonies
and such like
ceremonies?
4/17/2020
David
Leffert
Dale
Citizen
I have lived on 4918
Comment on
Lippingham Drive,
Unscheduled
Stoney Glen South, for
Matters
the past 24 years and
we have yet to have
any work done on our
neighborhood roads.
They are in very bad
shape- the road is
breaking up in
numerous places.
When are we going to
see our tax money
used to repave our
road? Thank you.
4/18/2020
Kathy
Heiland
Matoaca
Citizen
Chesterfield county
Comment on
needs to stop
Unscheduled
developing the country
Matters
with new houses. My
daughter is a
kindergartener and her
class has 27 students.
She rides a bus with 3
to a seat. There are 6
kindergarten classes
and they sit 4-5 at a
table. There is no social
distancing and
everyone is sick ( at the
Christmas class party).
Chesterfield
developers don't
contribute to new
schools and our county
is over crowded. I'm a
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Attachment A
Board of Supervisors Meeting April 22, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
20-266
4/22/2020
PE
19
It
Comment
Date
First Name
Last Name
District
Category
Comments
nurse who has read a
lot about the SARS Cov
1 outbreak of 2003 and
it came back in 2004 so
if the governor is smart
( he thinks like a
doctor) he will insist on
social distancing when
the schools resume.
The schools need more
resources ( tables so
they can sit 2 to a
table, 6 feet apart).
The transportation
system has to change
with more bus drivers
benefits will help hire
more ) and more buses
so kids can sit 2 to a
seat. And the buses
should have bucket
seats with a lap seat
belt so only 1 kid can
sit in a seat. I hope we
use the CARE money
from the federal
government for our
children to implement
social distancing
because you can bet
this virus will come
back next year. Thank
you. Kathy Heiland
4/19/2020
No comment
submitted
4/20/2020
Alton
Copley Jr
Dale
Citizen
My wife and I are in
Comment on
agreement that the
Unscheduled
Courthouse Landing
Matters
project would be a
valuable investment in
our community.
Alton W. Copley, Jr.
Linda Copley
20-266
4/22/2020
PE
19
It
Attachment A
Board of Supervisors Meeting April 22, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
4/21/2020
Ann
Price
Dale
Citizen
We are respectfully
Comment on
requesting that you
Unscheduled
DENY moving forward
Matters
on the Courthouse
Landing project as
currently proposed.
The fire department is
spread so thin for the
area now that often
fire house 11 has to
respond for fire house
15. Bringing more
townhouses and
apartments to the area
would make it
impossible for the fire
department to keep
up. The county is
growing but yet you're
wanting to basically
give away 59 acres of
county owned
property that is
centrally located for
potential growth to
build on for the
shrinking
administration office
availability. Building a
hotel in an area that is
a flight path for a vital
airport is unacceptable.
Just last night (April
20), the military was
performing helicopter
training in and out of
our airport for over 2
hours, finally stopping
after 10:15 p.m. Please
understand I'm not
complaining about the
military training but I
don't think anyone on
the Planning
Commission or on the
Board of Supervisors is
aware of how often
training happens or
how much it shakes
the homes currently in
20-267
4/22/2020
Attachment A
Board of Supervisors Meeting April 22, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Date
First Name
Last Name
District
Comment
Category
Comments
the flight path (to the
point that windows
and doors vibrate). By
adding more
residential areas that
are in closer proximity
to the airport, you'll
only add to disgruntled
county residents.
Additionally the traffic
patterns that currently
exist is difficult enough
for bus drivers,
teachers and county
courts complex
employees to make a
left turn onto
Courthouse Road
coming off 288 that by
adding everything the
developer is asking for
is putting lives at risk.
In closing, we're
requesting that the
only way this project
move forward is by
ONLY building office
buildings on the land
that is currently owned
by Spencer Brothers.
Please support your
community by NOT
supporting the
Courthouse Landing
project.
Thank you for your
consideration,
Mildred Riley and Ann
Price
Deerfield Estates
Chesterfield
20-268
4/22/2020
It
P]
9
A
A
Attachment A
Board of Supervisors Meeting April 22, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Date
First Name
Last Name
District
Comment
Category
Comments
4/21/2020
Greg
Onyschuk
Dale
Citizen
Dear Mr. Holland:
Comment on
Unscheduled
I have a petition signed
Matters
by myself and
neighbors regarding
the property at 4056
Randolph Road, owned
by Mr. Aron
Hungerford whom is
rehabbing an existing
house however he is
planning to build a
two-story colonial
house on the back of
the same lot. Such a
building of a second
house disrupts the
density of the
neighborhood that has
been here since the
late 1950's.
This also opens the
door for constructors
to do the same when
nearby properties
eventually change
hands causing the
character of the area
to deteriorate. The
natural space of our
property's are
threatened by the
breakup of property's
which would ruin the
beauty of this area and
leak to congestion,
more traffic and
potential to
pedestrians young and
old. As of last week
there has not been an
application made but
we want our
opposition to be heard
before it's too late.
Please respond.
Thank you
Greg Onyschuk
20-269
4/22/2020
Attachment A
Board of Supervisors Meeting April 22, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
4/22/2020
No comment
submitted
19
9
It
20-270
4/22/2020