2020-03-11 Agenda PacketCHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
AGENDA
March 11, 2020
BOARD OF SUPERVISORS
LESLIE A.T. HALEY
CHAIR
MIDLOTHIAN DISTRICT
KEVIN P. CARROLL
VICE CHAIR
MATOACA DISTRICT
JIM A. INGLE
BERMUDA DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
JOSEPH P. CASEY, Ph.D.
COUNTY ADMINISTRATOR
12:00 p.m. Work Session (Audio & Presentations) Administration Building, Room 502
1.Approval of Minutes
2.Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of
Presentation
3.Work Sessions
A.Everyday Excellence Environmental Health and Safety
B.County Administrator's Proposed FY2021 Budget Topics
1.Schools Update
2.FY2021 County/Budget Overview
3.Compensation and Benefits
4.Fire Department
5.Police Department
6.Sheriff's Office
7.Major Maintenance Operating Update
4.Reports
A.Key Financial Indicators Quarterly Report
5.FifteenMinute Citizen Comment Period on Unscheduled Matters
6.Recess for Dinner
Page 1 of 242
Chesterfield County Board of Supervisors Meeting
March 11, 2020
6:00 p.m. Evening Session Public Meeting Room
7.Invocation
The Honorable Chris Winslow, Clover Hill Supervisor
8.Pledge of Allegiance
Eagle Scout Ryan Daniel Quiram
9.County Administration Update
A.Coronavirus Update
B.2019 Christmas Mother Program
C.Other County Administration Updates
10.Board Member Reports
11.Resolutions and Special Recognitions
A.Recognizing Boy Scout Ryan Daniel Quiram, Midlothian District, Upon Attaining the Rank
of Eagle Scout
B.Resolution Recognizing Mrs. Jane W. Harmon, Department of General Services, Upon Her
Retirement
C.Resolution Recognizing Mr. John W. Harmon, Department of Utilities, Upon His Retirement
D.Joseph E. Pittman, Jr. Award for Continuous County Service
12.New Business
A.Consent Items
1.Adoption of Resolutions
a.Resolution Recognizing Mrs. Tamela D. Talley, Police Department, Upon Her
Retirement
b.Resolution Supporting Construction of the Winchester Forest Apartments at
2701, 2715, and 2739 Drewrys Bluff Road, and 2701 Tower Road, Using
LowIncome Housing Tax Credits Issued by the Virginia Housing
Development Authority Under Their Revitalization Area Designation.
2.Real Property Requests
a.Request Permission to Install Private Sewer and Water Services Within Private
Easements to Serve Property at 2909 Banbury Road
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Chesterfield County Board of Supervisors Meeting
March 11, 2020
b.Acceptance of a Parcel of Land Adjacent to Discovery Drive from Dupont
Specialty Products USA, LLC.
3.Authorize the Receipt and Appropriation of additional State Opioid Response (SOR)
Grant Funding for Year 2 from the Department of Behavioral Health &
Developmental Services
4.Authorization to Enter into Agreement for GRTC Transit Service and Approve
Performance Measures for Route 1 Transit Service
5.Award of Zoning Ordinance Development Contract
6.Award of Contract to Cherry Bekaert LLP for Financial Auditing Services
7.Advertisement and Public Hearing Related to an Amendment to the 2020 Calendar
Year Tax Relief Program
8.Acceptance of State Roads
9.Expanding the County’s Participation in the Urban Archery Deer Hunting Season
13.FifteenMinute Citizen Comment Period on Unscheduled Matters
14.Deferred Items
15.Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be
Heard in the Following Order:
Withdrawals/Deferrals
Cases Where the Applicant Accepts the Recommendation and There is No Opposition
Cases Where the Applicant Does Not Accept the Recommendation and/or There is
Public Opposition Will Be Heard at Section 18
A.20SN0509: Sports Performance Properties, LLC, Clover Hill District
B.20SN0514: Karina Fournier, Bermuda District
C.19SN0601: Emerson Companies, LLC, Midlothian District
D.19SN0625: Cosby Village, LLC, Matoaca District
16.Public Hearings
A.To Consider an Amendment to The Comprehensive Plan, Chapter 10: The Land Use Plan,
General Land Use Guidelines for Urban Development Areas
B.To Consider the Claim of Julia Griffith and Kathleen Bowen, Executors of the Estate of
Michael William Bowen for Surplus Tax Sale Funds
17.Remaining Manufactured Home Permits and Zoning Requests
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Chesterfield County Board of Supervisors Meeting
March 11, 2020
18.FifteenMinute Citizen Comment Period on Unscheduled Matters
19.Closed Session
A.Closed Session 1) Pursuant to § 2.23711(A)(3), Code of Virginia, 1950, as Amended, to
Discuss the Acquisition by the County of Real Estate for a Public Purpose Where Discussion
in an Open Meeting Would Adversely Affect the Bargaining Position and Negotiating
Strategy of the Public Body, and 2) Pursuant to § 2.23711(A)(5), Code of Virginia, 1950, as
Amended, to Discuss or Consider Prospective Businesses or Industries or the Expansion of
Existing Businesses or Industries Where no Previous Announcement Has Been Made of the
Businesses’ or Industries’ Interest in Locating or Expanding Their Facilities in the
Community
20.Adjournment
A.Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 3.B.
Subject:
County Administrator's Proposed FY2021 Budget Topics
Board Action Requested:
Hold a work session on the County Administrator's Proposed FY2021 Budget.
Summary of Information:
This work session will be a comprehensive review of the County Administrator's Proposed FY2021 Budget.
Budget staff will provide an overview of the plan including the year-to-year changes, trends, staffing changes,
financial policies, and the five-year plan. Staff from various areas of the organization will also present on
specific, programmatic changes in their respective areas of service.
The public hearing on the budget is set for 6 p.m. on Wednesday, March 25 and the budget is scheduled to be
adopted on Wednesday, April 8. Eight community meetings on the proposed budget have also been scheduled
between March 12 and March 24. Feedback can also be provided at any time via email to
blueprint@chesterfield.gov.
Attachments:
1.FY21 Proposed Budget County and Schools
Preparer:Andrea Peeks, Director of Budget and Management
Approved By:
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1
FY2021
PROPOSED
BUDGET
WORK SESSION
BOARD OF SUPERVISORS
WORK SESSION
MARCH 11, 2020
•capital needs
•Maintenance of capitalSCHOOLS BUDGET UPDATE
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Creating a Better Tomorrow
Investing in Amazing Learning Experiences
and Remarkable Learning Environments
FY 21 School Board Adopted Financial Plans
Dr. Mervin B. Daugherty, Superintendent
March 11, 2020 ✦County Board of Supervisors
4
Thank You
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5
●Our Vision
○Create a better tomorrow
●Our Mission
○Ignite passion through authentic and captivating
experiences
●Our Goals
○Amazing learning experiences
○Remarkable learning environments
Points of pride
●Seven National Blue Ribbon Schools
●Seven National Title I Distinguished Schools
●Seven Middle Schools to Watch
●17 Virginia Index of Performance Awards
Points of pride
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School accreditation
Total No. Accredited Percentage
CCPS 61 61 100
Henrico 67 59 88
Richmond 44 22 50
●Thank you Thomas!
●Welcome Bob!
Mr. Robert Meister is our New Chief Finance Officer
and he started on March 2, 2020.
8
Welcome!
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Creating a Better Tomorrow
Investing in Amazing Learning Experiences
and Remarkable Learning Environments
FY 21 School Board Operating Financial Plan
●Capital Improvements
●Operating Budget
●Next Steps
10
A Path Forward
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CIP Goals
11
1.Plan for major maintenance and major asset replacements in a
proactive and cyclical manner
2.Relieve overcrowding and manage growth
3.Respond to facility condition and age of buildings
4.Enhance operational efficiency
Priorities
12
1.Major Maintenance
2.Build 1 New Middle School
3.Build 1 New Middle School
4.Build 1 New High School
5.Build 1 New Elementary
6.Build 1 New Elementary
7.Replace AM Davis ES
8.Replace Bensley ES
9.Replace Grange Hall ES
10.Replace Falling Creek MS
11.Replace Midlothian MS
12.Reimagine Thomas Dale West
13.Reimagine Carver College & Career
Academy
14. Build Matoaca MS (Phase 2)
15. Build Combined Schools Central
Office
16. Build 4 Transportation Regional Offices
and
Parking Lots
17. Refurbish James River HS
18. Refurbish Manchester HS
19. Refurbish CTC@Courthouse
20. Refurbish Swift Creek ES
21. Refurbish Providence ES
22. Refurbish Alberta Smith ES
23. Refurbish Hopkins ES
24. Refurbish Gordon ES
25. Refurbish Bellwood ES
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Projects supporting each magisterial district
●Mix of operating expense and debt to support major
maintenance, growing each year
●Growth: 2 New Middle Schools
●Growth: A New Elementary School
●3 Rebuilt Elementary Schools - AM Davis, Bensley, & Grange Hall
●2 Rebuilt Middle Schools - Falling Creek & Midlothian
13
Capital Improvements
A Great Partnership
14
Working together: Efficient Use of Space & Opening HS Seats
●Combined Central Office
●Support for expanding CTE Programming: Innovation Center
●Access to JTCC for ECA program
●Continued use of old Harrowgate Elementary School site to relieve
growth pressure at other schools and/or use as a swing school for
rebuilds and new builds
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Appomattox Regional Governor’s School
●Regional Governor’s School, with Regional Board (14 school
divisions) that has approved an operating budget of $4,243,656
an increase of 7.83% over FY 20
●Chesterfield serves as the Fiscal Agent
●Dr. Daugherty, Chair of Superintendent’s Advisory (Supervising
Superintendent)
●CCPS is 35.3% of enrollment, but only 1 vote on Regional Board
and 24.5% of ARGS Revenue 15
ARGS
●Includes Federal Title and IDEA grants
●4% of the total budget
●2% salary increase is included
●Grant funding is from state and federal sources, as well as public
and private organizations for specific purposes
●Grant awards are made to the local school division with
payments made on a reimbursement basis
●Some grants will require a local match usually 20-25% of the
grant 16
Grant Funds
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Financial Plan for Grants
17
Grants Fund Summary
Revenue by Source FY 20 Adopted FY 21 Proposed Dollar Change Percent Change
Federal 25,618,800 25,624,200 5,400 0.00%
State 4,339,900 4,173,800 -166,100 -3.80%
Local 1,120,200 1,136,500 16,300 1.50%
Transfer 774,200 789,700 15,500 2.00%
Total Revenue 31,853,100 31,724,200 -128,900 -0.40%
Expenditures by Category FY 20 Adopted FY 21 Proposed Dollar Change Percent Change
Instructional 29,246,500 28,828,700 -417,800 -1.40%
Administration /Health & Attendance 477,000 479,800 2,800 0.60%
Pupil Transportation 40,000 140,000 100,000 250.00%
Operations & Maintenance 62,500 312,500 250,000 400.00%
Technology 2,027,100 1,963,200 -63,900 -3.20%
Total Expenditures 31,853,100 31,724,200 -128,900 -0.40%
18
Federal Grant Funds
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●3.7% of the total budget
●2% salary increase included
●This fund is not supported by county resources, but rely on state,
federal and locally collected revenues
●Local funds are from the sale of meals
●Food Service has a reserve fund that does not go back to the
County on an annual basis like other funds
19
Federal Food Services Funds
Financial Plan for Food Service
20
Revenue by Source FY 20 Adopted FY 21 Proposed Dollar Change Percent Change
Federal 16,295,000 16,571,800 276,800 2.00%
State 575,000 1,040,800 465,800 81.00%
Local 11,871,500 9,880,800 -1,990,700 -17.00%
Use of Reserves 89,400 2,222,900 2,133,500 2386.00%
Total Revenues 28,830,900 29,716,300 885,400 3.07%
Expenditures by Category FY 20 Adopted FY 21 Proposed Dollar Change Percent Change
Food Services 27,953,700 28,366,300 412,600 1.50%
Technology-Schools 877,200 1,350,000 472,800 53.90%
Total Expenditures 28,830,900 29,716,300 885,400 3.07%
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Creating a Better Tomorrow
Investing in Amazing Learning Experiences
and Remarkable Learning Environments
FY 21 School Board Operating Financial Plan
22
It’s About Instruction
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23
FY 21 proposed expenditures
24
78% People; 10% Debt/Transfers
12% Operating
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●Honors Federal, State, Local Requirements & Agreements
○Additions to Debt Service, Major Maintenance,
SRP Contribution, Utility increases, Contractual increases,
Health Care and VRS employer contributions
●Right-sizing Special Education Transportation
●$2M Preventive Maintenance
●Some HR background checks and licensure fees
●TV Engineering for Public Meetings
●K-2 Literacy Diagnostic
●Musical instrument replacement funds 25
Balanced Budget: What’s In
●Staffing - Adequately meets growth projection
○112 FTEs for 1235 new students: Teachers & Staff
●Staffing - Meet SOQs
○19 Instructional Designers
○22 Counselors
○25 General Education K-3 teachers
○21 Special Education teachers
●Staffing - Meet Local MOE
○42 ESL Teachers
○40 Additional Special Education Teachers
○6 School-based Administrators
26
Big News
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15Page 20 of 242
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Popcorn is prepared in the same pot (bag), in the
same heat, in the same oil, and yet, all of the kernels
do not pop at the same time or in the same way.
Kids and schools are different
and they need different support to pop!
32
Our Why & Our Strategy
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●Differentiated School Based Funding
○Addressing poverty, Special Education, and ESL
●Staffing - Re-Establishment of the Differentiated Staffing Pool
○21 FTEs
33
Even Bigger News
Chesterfield is Changing
Family of 4 making less
than $46,435* qualifies
for federal free lunch.
●Nearly 38 percent of CCPS
student population qualifies.
●That equates to nearly the
total student enrollment
of Richmond Public Schools.
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First-year
teacher in
Chesterfield
$45,817
per year
●2% Salary Increase in FY 21 Financial Plan
●RFI to study salary decompression and other factors tied to
compensation
●Commitment from both Boards to resolve this issue
36
Making Progress: Compensation
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●Decompression
●Staffing - Clerical, School-based Admin
●Staffing - Nurses
●CSE - Contract Extension
●All other requests placed in outlying years of 5 year
financial plan
37
Balanced Budget: What’s Out
38
Federal funds
allocation
State budget
Local budget
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●Thank you for your support and commitments to support
public education!
●Letter from Dr. Daugherty requesting a Bond Referendum
to support Capital Projects
●Here to support the Supervisors and County staff as they
deliberate local transfer to the schools
39
What’s Next?
AGENDA
•FY21 Budget Overview
•FY21 Proposed Budget Document/Resources Review
•Process Review
•Base Budget Discussion
•Proposed Program Enhancements
•Compensation and Workforce
•Public Safety
•Major Maintenance Operating Update
•Wrap Up/Next Steps
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•capital needs
•Maintenance of capitalFY21 BUDGET OVERVIEW
PROCESS: BROAD SET OF STAKEHOLDERS
Gathering Input &
Feedback
Board of
Supervisors’
Adopted
Budget
Citizens’ Budget
Advisory Committee
Community Meetings
Five-Year
Plan
Board of
Supervisors
School Board
Audit and Finance
Committee
County/School
Liaison Committee
Speaker’s Bureau
Business and
Non-profit groups
Ongoing Department
Discussions
Blueprint@chesterfield.gov
County
Administrator’s
Proposed Budget
Community
Meetings
Budget Public
Hearings
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PROCESS: REVIEWING THE BASE
•First area of focus is how the organization is
spending the public monies that are already in
place
•That process is always improving….
•Examples include:
•Salary Savings ($122.7K)
•Removing one-time costs/other targeted
adjustments ($665K)
•Evaluation of ongoing monies…
•Incorporate budget experiences from
current year/identify needed structural
adjustments
PROCESS: REALLOCATING EXISTING RESOURCES
Budget process also includes effort to maximize existing resources/improve
efficiencies via recognition of functions/departments:
Juvenile Justice Citizen Information
& Resources CSA/Social Services Cooperative
Extension/Parks
Print Shop Planning Community
Enhancement
Organizational changes
seeking to improve customer
service: new Assistant
Director position, transferring
3 code inspectors to
Community Enhancement
Repurposing existing assets
to streamline more effective
service delivery for juvenile
justice services; transferring
CAC, Juvenile Probation,
and VJCCCA oversight
Moving Cooperative
Extension to Parks and
Recreation realizes
operational efficiencies to
promote optimal service
delivery
Bolstering the efforts put forth
in Community Enhancement,
additional funding to support
neighborhood clean-ups and
other community
enhancement initiatives; 3
inspectors transferring from
Planning
Leveraging relationship
between CSA and Social
Services, better continuum of
care and realizing
opportunity for higher
reimbursement
Consolidating and
streamlining services with
Schools print shop, resulting
in substantial ongoing
savings
Providing enhanced services
more intentionally focused
on needs of core
constituencies; adding 2 full-
time positions to further
mission
Real Estate
Position transferring from
Utilities to create a Real
Property Director, allowing
the county to implement a
more strategic approach to
real estate opportunities
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PROCESS: SERVICING THE BASE
Personnel:
•$10.1M/26% of growth to cover existing items (2% merit,
healthcare, VRS changes)
Debt Service/Capital:
•$107K/0.3% (net); $2.1M/5% to cover increased
mortgage payments for FY21; offset by decrease in
county pay-go (project dependent)
Other programmatic/Transfers/Contingencies:
•($1.5M)/-3.9% net; includes $500K contract
contingency, $300K unallocated
Compensation Reserve:
•$2.5M/6.3%; recurring reserve set aside to begin
addressing outcomes from pay studies
28% or $11.2M dedicated to servicing the base
Personnel
66.8%
Operating
27.7%
Capital
5.5%
Composition of FY21
FY21 BUDGET
EDUCATION: SCHOOL FUNDING TRENDS
$239,000,000
$326,178,600
$0
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
$300,000,000
$350,000,000
FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021
Local Transfer Trends
•$17.6M/+5.7%
•Second largest local increase in last decade
•Compared to the +$5.9M estimate in the Five-Year Plan
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EDUCATION: SCHOOL FUNDING TRENDS
$1,179 $1,122 $1,091 $1,104 $1,107 $1,116 $1,143 $1,142 $1,157 $1,175 $1,202 $1,254 $1,297
$10,039 $9,764
$8,794 $8,952 $9,118 $9,194 $9,680 $9,837 $10,145 $10,408 $10,804 $11,037
$11,671
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021
per Capita per Student
Per Capita/Per Student Comparison
20 vs 21 Since 2012
Per Student +5.7% +30.4%
Per Capita +3.4% +17.5%
ENHANCING THE BASE
Additional
Transfer to
Schools
44.6%
County Baseline
Adjustments
28.4%
County
Enhancements
27.1%
Percent of Total Additional Spending
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ENHANCING THE BASE
Evaluation Criteria for Potential Service
Enhancements
•Five-year plan item
•Connecting with Blueprint, funding
aligns with strategic priorities
•Policy/legal compliance
•Quick pay-back/cost savings
•Right-sizing budgets
•Repurposing existing resources
•$10.7M invested in enhancements
FY2021 Five-Year Plan Enhancements
Enhancing Customer
Service $740K
Reinforcing Public Safety $7.5M
Strengthening Community
and Facilities $1.7M
Investing in the Workforce $637K
INVESTING IN THE WORKFORCE
•2% merit for eligible employees
•Centrally budgeted career
development funding ($1M, not
new dollars)
•Further enhancement of training
funding ($120k); crucial for access
to CDPs
•Front-line support positions; county
attorney (1), human resources (2),
procurement (1), accounting (1),
and treasurer (1)
•$2.5M reserve for pay study
outcomes (public safety, schools)
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REINFORCING PUBLIC SAFETY
Public Safety a multifaceted system; FY21 proposal attentive to
full spectrum of functions
•Support for all three courts
•CAD/911 call center maintenance
•Community Corrections staffing (pre-trial officer)
•Programmatic and personnel support for the Juvenile
Detention Home/Juvenile Justice
ENHANCING CUSTOMER SERVICE
Responding to ever-evolving service demands…
•Additional staffing in Citizen Information and
Resources
•Election resources for early voting
•Tax Relief for Elderly and Disabled: amending
bottom tier for 2020, partnership with VCU for
more comprehensive program study
•Mental Health Fund: staffing to keep pace with
service demands
•Zoning Ordinance Rewrite; 2nd round of
funding in FY21 (contract to be awarded in
evening session)
•Public-facing IT enhancements
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STRENGTHENING COMMUNITY &
INFRASTRUCTURE
•Furthering investment to support
neighborhood cleanup efforts and other
community enhancement initiatives
•Transferring three code inspectors from
Planning
•Funding for a Real Property Director position
(transfer from Utilities)
•Two parks’ maintenance staff and $100K for
vehicle
•General Services: purchasing equipment at
convenience centers (vs lease); mitigate
post closure expenses to operating fund
STRENGTHENING COMMUNITY &
INFRASTRUCTURE
CDBG/HOME
•Greater focus on housing; both in terms
of options and affordability
•+80% of funding recommended for
housing related projects (housing projects in bold)
FY21 CDBG/HOME Recommended Project List Amount
Better Housing Coalition $324,500
CDBG Program Administration $160,000
Communities in Schools $45,000
Community Enhancement Dumpster Program for
Commercial Code Violation $50,000
Homeward $10,000
Humankind $15,000
Local Initiatives Support Corporation (LISC) $60,000
Maggie Walker Community Land Trust $210,000
Project: HOMES Critical Home Repair $300,000
Project: HOMES Chesterfield Mobile Home Repair
and Replacement $75,000
Project: HOMES Lead Hazard Control Grant Program
Match $49,600
Rebuilding Together $50,000
Richmond Metropolitan Habitat for Humanity $110,000
Senior Housing Event $5,000
Subtotal CDBG $1,464,100
Housing Opportunities Made Equal $25,000
Project: HOMES Comprehensive Home Repair
Program $410,000
Project: HOMES Community Development Housing
Organization (CHDO)$100,000
Subtotal HOME $535,000
Total FY2021 Recommended CDBG/HOME Projects $1,999,100
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Major
Maintenance,
$16,000,000
Community
Revitalization,
$26,871,600
Transportation,
$10,000,000
Parks & Recreation,
$22,190,800
Libraries,
$47,033,800
Public Safety,
$77,903,800
Police $23,439,500
Fire $54,464,300
STRENGTHENING COMMUNITY &
INFRASTRUCTURE
Total Proposed 2020 Bond Referendum
$200,000,000 Bond Referendum Projects Amount
Clover Hill Library Renovation/Expansion $22,742,700
Enon Library Replacement $17,723,800
LaPrade Library Renovation $6,567,300
General Major Maintenance $16,000,000
Cogbill Park $2,832,500
Falling Creek Pedestrian Access/Picnic/Trails $2,813,800
Horner Park $3,278,200
Parks Development $7,000,000
River City Sportsplex $6,266,300
Chester Fire Station Replacement $11,308,400
Clover Hill Fire Station Renovations $10,000,000
Dutch Gap Fire Station Renovations $10,300,000
Ettrick Fire Station Replacement $11,873,800
Highlands Fire Station $1,334,400
Hull Street Road Police Station $8,081,100
Matoaca Fire Station Replacement $9,647,700
Route 60 Police Station $7,000,000
Westchester Police Station $8,358,400
Community Revitalization $16,871,600
Middle Swift Creek Trunk Line $10,000,000
General Road Improvements & Smart Scale $10,000,000
Total $200,000,000
GROWTH IN PROGRAMS & SERVICES
Category YoY Change Share of Growth
General Government 6.1% 7.6%
Public Safety 7.1% 33.1%
Community Development 8.6% 7.0%
Health & Welfare 3.8% 4.0%
Cultural 1.3% 0.8%
Capital/Infrastructure -1.7% -2.4%
Schools 5.8% 44.6%
Tax Relief 6.7% 1.5%
Compensation Reserve n/a 6.3%
Other -3.0% -2.5%
84% of resources in education and public safety
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DELIVERING CORE SERVICES
GENERAL
GOVERNMENT
$0.07
CAPITAL
$0.08
HEALTH &
WELFARE
$0.07
SCHOOLS
$0.42
PUBLIC SAFETY
$0.26
COMMUNITY
DEVELOPMENT
$0.05
CULTURAL
$0.03
CENTRAL
BUDGET
$0.02
THE FIVE-YEAR PLAN
•Five-year framework centers around 1) CIP
commitments and 2) subsequent phases of
multi-year efforts
•Highlights include:
•Operating funds for Midlothian fire station,
Midlothian Library
•Operating funds for emergency
communications system
•Phases 2 and 3 of police deployment plan
•Continuation of minimum staffing support
•Maintenance staffing in Parks and Building
and Grounds
Yet to be addressed…
•Operating: $10M
•Capital (non-roads): $186M
•Transportation: $3.2B
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•capital needs
•Maintenance of capital
COMPENSATION AND
WORKFORCE
FY21 BUDGET WORK SESSION
STAFFING TRENDS
QUALITY OF APPLICANT POOL
FY17 FY18 FY19
Re-ads 90 162 195
Full-Time New Hires 425 547 513
Probationary Releases 85 109 110
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STAFFING TRENDS
Permanent Part-time Employees…Does this model still work?
Permanent Part-time
Employees
Chesterfield 342
Henrico 91
28.98%
31.95%
19.77%
30.41% 30.41%
0%
5%
10%
15%
20%
25%
30%
35%
FY15 FY16 FY17 FY18 FY19
Part-time Separations
FY17 FY18 FY19
Staff that Went
From PT to FT 56 61 71
Staffing Levels….Shifting Paradigms
•Continue converting permanent part-time positions to full-time
•Need consistency of staff every day for service to citizens
FY21 REGIONAL MERIT INCREASES
PRELIMINARY DISCUSSIONS
•Henrico – 2.37% minimum but could be 3% (still early)
•Hanover – 2% minimum (still early)
County’s Merit Increase History
FY10 FY11 FY12 FY13 FY14 FY15
0% 0% 2% 1% 1% 1%
FY16 FY17 FY18 FY19 FY20 FY21
2% 2% 2% 2.3% 3% 2%
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CAREER DEVELOPMENT PLANS
How Much?
FY17 FY18 FY19 FY20 (to date)
All CDPs $474,523.53 $633,352.65 $1,332,559.15 $650,303.48
Civilian CDPs $72,964.53 $118,428.05 $186,463.32 $140,633.93
How Many?
FY17 FY18 FY19 FY20
Dept Specific 49 58 98 111
Countywide 0 0 18 34
Total CDPs 49 58 116 145
Who Has Access?
Total FT Employees 3,618
Access to a CDP 1,790 (50%)
Supervisor or Above 789 (22%)
No Access 1,039 (28%)
CAREER DEVELOPMENT PLANS
Budget Analyst Accounting AP Specialist Public Affairs Officer
Senior Engineer Firefighter Airport Electrician
B&G Plumber Staff Auditor Home Incarceration Officer
Librarian Police Officer/Detective Planner Custodian
Purchasing Assistant Appraiser Locksmith
Benefit Programs Specialist Laboratory Technician Meter Reader
Senior Utility Worker Secretary/Administrative Secretary Painter
Administrative Assistant Equipment Operator Maintenance Worker
Human Resources Analyst Kennelmaster Sheriff Deputy
Sampling of Jobs Titled with CDPs
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WHAT ABOUT FRONT LINE SUPERVISORS?
Ways to Address Resulting CDP Compression with this Group
•Expand CDP opportunities to front line supervisors (i.e., labor crew chief
and select non-exempt front line supervisors)
•Award slightly higher merits or compression adjustments for front line
supervisors who don’t have CDP opportunities (every two years)
HEALTHCARE OUTLOOK
2020 Healthcare, Salary
Comparison
Salary Merit
Salary
Increase
$39,999 2% $800
$35,000 2% $700
$30,000 2% $600
$25,000 2% $500
$21,920 2% $438
Largest projected increase - $430/year
(Employee portion of POS Family Coverage)
Lowest full-time salary = $24,752
•Calendar 2020 renewal was 4.6%,
2021 projected to be similar; too
early to be certain
•Therefore, chart assumes a 5%
healthcare rate increase
•Fluctuations highly sensitive to claims
•Renewal goal always to control the
contribution levels with least impact
to coverage
•2% merit protects FY21 take home
pay
•64% of employees <$40k have CDP
access
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WHAT’S NEXT…
What’s on the horizon…
•Impact of minimum wage increase
•Public Safety pay plan
•Completion of CDP project and reporting
on retention impact
•Partnering with CCPS on teacher pay study
•Countywide study for remaining workforce
Summary of FY21 Requests
•Merit Increase
•CDPs and the resulting compression for front
line supervisors
•Support for ongoing pay studies and related
analysis: public safety, teachers, remaining
employees
•capital needs
•Maintenance of capitalFIRE & EMS
FY21 BUDGET WORK SESSION
PROPOSED FY21 BUDGET
$64,893,200
512 FTEs
Presenter: Chief Senter
FY21 Proposed Additional Funding Requests
Minimum Staffing (12 FTEs) $2,000,000
Career Development $674,800
Magnolia Green Operating $66,000
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FIRE & EMS HIGHLIGHTS
•Service Demands:Total call volume increased 1.1% YoY
from FY18 to FY19; 81% of incidents are medically related.
•Top 5 Busiest Fire & EMS Districts:Buford, Clover Hill,
Chester, Dale & Bensley.
•Top 5 Fastest Growing Fire & EMS Districts:Rivers Bend
(+12.5%), Midlothian (+9.8%); Clover Hill (+9.6%),
Rockwood/Manchester VRS (+7.5%) & Swift Creek (+6.4%).
•Response Coverage:93% of responses by career staff;
many volunteers struggle to fulfill staffing requirements
and/or keep up with increases in service demands.
•Service Level Improvements: First year experience with
full-time ambulance at Harrowgate Fire Station has
provided relief to other busy ambulances serving Chester.
•Innovative Strategies:Mobile Integrated Healthcare (MIH)
program continues to tamp down increases by chronic
system-users and provide rapid response to Opioid crisis;
will be awarded 2020 Excellence in Fire Service-Based EMS
Award by the Congressional Fire Services Institute (CFSI).
•Recruitment & Retention:Recruitment continues to be a
challenge & turnover remains at or near record highs (8%).
TARGETED STAFFING INVESTMENTS
Career Development Program (CDP):an additional $674,800k beginning in FY21
to address existing wait list & accommodate anticipated future eligibility:
•Fire & EMS will work with Budget & Management on strategy for ongoing
program sustainability.
•Consideration of public safety compensation study recommendations
will be necessary in future years to ensure Fire & EMS is in a competitive
position to attract and retain top-talent.
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36
TARGETED STAFFING INVESTMENTS
Minimum Staffing Plan:$2.0 million beginning in FY21 to stabilize OT funds and
provide additional positions for minimum staffing coverage:
•$1.0 million increase in OT funding based on year-over-year actuals;
amount to be reduced in future years as minimum staffing plan builds-
out closer to 1.3 relief factor, resulting in OT savings.
•$1.0 million to hire 12 new firefighters in furtherance of minimum staffing
plan; positive impact on OT expenses will not be realized until second
half of FY21, upon completion of recruit training by new staff.
ADDRESSING SERVICE DEMANDS
•Magnolia Green Fire Station (projected opening early
FY21):$66,000 beginning in FY21 to account for full-
year operating costs.
•Midlothian Fire Station (projected opening late FY22):
$1.5 million for purchase of ladder truck in FY21; 20
new positions needed in FY22 to staff ladder truck
and ambulance.
•Matoaca Fire Station (projected opening mid FY23):
Replace outdated facility & improve coverage by
relocating existing staff and response units.
•Chester Fire Station (projected opening mid FY24):
Replace outdated facility.
•Ettrick Fire Station (projected opening TBD):Replace
outdated facility.
•Other Planned Improvements (beyond 5 years):
Fire station major renovations (Clover Hill & Dutch
Gap)and new fire station (Highlands).
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•capital needs
•Maintenance of capitalPOLICE
FY21 BUDGET WORK SESSION
PROPOSED FY21 BUDGET
$72,418,000
648 FTEs
Presenter: Colonel Katz
FY21 Proposed Additional Funding Requests
New Deployment Plan (10 FTEs) $1,441,800
Police Service Aides (8 FTEs) & Part-time funding $1,063,600
Career Development $389,300
Overtime-funding & Final phase for Officer Retention Plan $520,000
STRENGTHS
•Traffic Safety – DUI arrests increased 30%
in 2019
•Reported overdoses dropped and there
were 74 life saving administrations of
Narcan by officers in 2019
•Completed new uniform distribution
which improves wearability and
durability
•Started emphasis on emotional and
physical wellness programs
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38
OPPORTUNITIES
THREATS AND WEAKNESSES
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BUDGETARY NEEDS ADDRESSED IN FY21
•Program: Part-time Police
Officers/Police Specialists – funds
for program expansion that
started last year
•Program: Career development
enhancements for sworn – phase
four and five
•Program: Civilian Police Service
Aides – started FY20
•Program: New deployment
strategy for police patrol –
planned for FY21
•Supplemental funds for police
retention plan – next phase of
the plan
NEW DEPLOYMENT STRATEGY
As part of continued effort to use data analysis to
strategically guide and align resources, a new
deployment strategy has been developed by
staff with planned implementation in the Fall
2020.
•Identified disproportionate service areas
•The same is not needed everywhere
•Based on time and geography
•Beat and zone restructure
•Schedule changes
•Four distinct districts or precincts
deployment will be in four stages – over
the next four years
•The first will be Falling Creek, to serve as
pilot endeavor
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40
FUTURE CONSIDERATIONS
•New patrol deployment plan
•On-going evaluation and
deployment over several years
•New CADS/RMS
•Customer service feedback to
improve service when needed and
reinforce positive work by staff
•Audit function
•Public Safety pay plan
•Evaluate and expand Police Service
Aide program
•New facilities in Proposed CIP
•Animal shelter
•New adoption center
•New police station
•capital needs
•Maintenance of capitalSHERIFF
FY21 BUDGET WORK SESSION
PROPOSED FY21 BUDGET
$35,156,800
281 FTEs
Presenter: Sheriff Leonard
FY21 Proposed Additional Funding Requests
5 Additional Sworn Positions, Jail Support $448,500
6 Civilian Support Positions $223,300
Career Development/Compensation $168,000
Contractual/Operating Increases $170,000
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SHERIFF HIGHLIGHTS
•Successful
BOC/PREA/VLEPSC Audits
•VCU Study of HARP
•Building Bridges Dept of
Justice Grant
•Creation of MAT pod
•Deputy retention upswing
•One of four programs
selected by the COPS
Office
•First “in custody” PRS
certification
MAXIMIZING RESOURCES
FY21 AFRs allow much needed reorganizational growth
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42
MAXIMIZING RESOURCES
Civilian Security Technician Positions (Established FY17)
MAXIMIZING RESOURCES
AFR: 5 Civilian Security Technician Positions in FY21 to enable most effective use of sworn deputies
Quartermaster Deputy
Weekender Sentence Deputy
Jail Front Lobby Deputy
Transportation Coordinator Deputy
Juvenile Court Lobby Deputy
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MAXIMIZING RESOURCES
AFR: 4 positions in FY21 and additional 4 positions in FY22
MAXIMIZING RESOURCES
AFR: Nursing contract increases
Medical Department
Patient Evaluations
Medicine distribution Intake evaluations
DUI blood draws
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STRATEGIC STAFFING
(1) FY21 funds the last step of the
deputy pay plan, the CDP, and
targeted recruitment efforts
(2) Fund a full-time position for major
maintenance
(3) Professional Standards Sergeant
Additional AFR’s:
MAXIMIZING RESOURCES
QUESTIONS?
WE ARE: CSO PROUD!
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45
•capital needs
•Maintenance of capital
MAJOR MAINTENANCE
OPERATING UPDATE
FY21 BUDGET WORK SESSION
PRIORITIZATION & DATA
•Overall strong commitment to major maintenance
•2.5% of insured value
•Comprehensive scope – HVAC, paving, roofs, security systems,
finishes, etc.
•Financial policy amended to address Airport maintenance
•Continued focus on accuracy/completeness of data used to
develop CIP forecast
•Ongoing focus of integrating B&G trades in planning process
– using their “boots on the ground” perspective to refine
project prioritization & cost estimates
•HVAC projects continue to be large component of project
plans, but wider scope of projects emerging
•Project workload continues to stretch existing personnel
resources (Capital Projects and B&G)
•Night & weekend work to minimize disruptions
•Partnering w/ Finance to continue 5-year plan approach to
grow maintenance staffing as addition SF is added
•Annual status reporting to Board of Supervisions
•Facility Standard of Care Policy
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COMPLETED PROJECTS SUMMARY
HVAC & Boiler Replacements
1917 Courthouse
Animal Control
Airport
Clover Hill Library
Community Corrections
Rogers Building
Bon Air Library
Eanes-Pittman Training Center, Phase II
JVDR Courthouse HVAC RTU's
Commissioner of the Revenue
JVDR Courthouse Boiler
Castlewood
LaPrade Library
Clover Hill Police Building
Eanes-Pittman Training Center, Phase I
Public Meeting Room
IST, Clover Hill Library, Fire Admin Boilers
ECC Chillers Replacement
Ettrick Community Center
Paving/Curb & Gutter
Entire Govt. Complex
Eanes-Pittman Training Center
Circuit/General District Courthouse
Phases I & II
Public Works Road
Northern Area Convenience Center
Fire Training Burn Building Asphalt –
Phases I & II
Community Corrections
Smith-Wagner
LaPrade Library
Meadowdale Library
LBR Main Entrance
PD Driving Track -Crack Seal &
Re-stripe
County Complex Sidewalk/Safety
Improvement
Chester House Fire & Life Safety
Eanes-Pittman Sprinkler Replacement
Animal Shelter Fire Panel Replacement
JVDR Courthouse Fire Panel
Replacement
Ramsey Building Fire Pump
Replacement
IST Data Room Sprinkler Replacement
Flooring, Painting & Finishes
Eanes-Pittman Training Center
Enon Library
Rogers Building
Old Chester Library
Magnolia Grange Exterior Painting
Clover Hill Library
Other
Enon & Ettrick Annexes Demolition
Historic Courthouse Tree Pruning
Electrical & Lighting
Central Library Exterior Lighting
Upgrade
Animal Shelter Generator
Replacement
CD Building Lighting Controls
Replacement
Highlighted items, completed since last update 9/2019
ACTIVE PROJECTS SUMMARY
Project Status
1 Story Restrooms Renovation Underway
Enon Firing Range Floor Coating & Roof Study/Design
Eanes-Pittman Training Center Roof
Replacement Design (construction funded FY21)
CD Building Boiler Replacement Specs Development
Airport Terminal HVAC Replacement Design
EPPSTC gym floor, lockers, showers rehab Design & procurement
Chester Library HVAC, Boiler, Lighting
Replacement Study/Design
5 Story/ECC/Fire Logistics generator
replacements Design/Specs Development
Utilities Admin Boiler Replacement Procurement/Contracting (April 2020)
IST HVAC Replacement Design
Meadowdale Library Carpet Replacement Scheduling
Utilities/CD Building Pavement Repair Scheduling
IST HVAC Replacement Phase II Design
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FY21 PLANNED PROJECTS
AIRPORT MM HVAC
•Roof and hangar door replacements
•Exterior painting
•VSP hangar improvements
•Circuit/General District Courthouse Boiler
•Fire Logistics Controls
•Meadowdale Library Design Review
•Chester House
•Rockwood Nature Center
ROOF SECURITY & FIRE/LIFE SAFETY
•1 Story Admin
•Eanes-Pittman Training Center
•Existing infrastructure replacement
•Implement security consultant
recommendations
•OSHA required Arcflash studies
•LBR Building fire alarm panel replacement
•JDR Courthouse alarm devices
CARPET REPLACEMENTS
•Circuit/General District Courthouse
•Chester Library
•Public Meeting Room
Enon Driving Track Resurface PAVING
ECC Generator Replacement •Bon Air Library
•Youth Group Home
•Warehouse/Operations ComplexPrint Shop Reno (Registrar - reduce lease
space)
COMMUNITY MEETINGS
•March 12 -Matoaca District Community Meeting
(1 p.m. @ Clover Hill Library)
•March 16 -Midlothian District Community Meeting
(7 p.m. @ JTCC, Midlothian Campus - Hamel Hall, H109)
•March 18 -Dale District Community Meeting
(2 p.m. @ Meadowdale Library)
•March 18 -Dale District Community Meeting
(7 p.m. @ Meadowdale Library)
•March 19 -Bermuda District Community Meeting
(1 p.m. @ Bensley Community Center)
•March 19 -Bermuda District Community Meeting
(7 p.m. @ Thomas Dale High School)
•March 23 -Clover Hill and Matoaca Districts
Community Meeting (7 p.m. @ Clover Hill High School)
•March 24 -Matoaca District Community Meeting
(7 p.m. @ Matoaca High School)
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FY2021
PROPOSED
BUDGET
WORK SESSION
BOARD OF SUPERVISORS
WORK SESSION
MARCH 11, 2020
Page 53 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 4.A.
Subject:
Key Financial Indicators Quarterly Report
Board Action Requested:
Accept the attached Key Financial Indicators Quarterly Report.
Summary of Information:
The attached report provides a comprehensive review of financial, economic, and demographic datasets;
illustrating key metrics that are tracked monthly, quarterly, and annually.
Attachments:
1.Key Financial Indicators Report CY2020 Q1_Publish Mar 2020
Preparer:Andrea Peeks, Director of Budget and Management
Approved By:
Page 54 of 242
KEY FINANCIAL INDICATORSQUARTERLY REPORT
FIRST QUARTER CY2020
CH
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I
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VOLUME06BLUEPRINT CHESTERFIELD PRESENTS:
Page 55 of 242
2
REPORT OVERVIEW
This report has been designed to provide strategic insight into key financial and economic
measures for Chesterfield County. The County has a long standing history of evaluating
and reviewing these measures on a regular basis, however, with this report, we are
now able to communicate this information to a larger audience. The County remains
committed to strong fiscal stewardship; this report showcases relevant and informative
financial, economic, and general Countywide indicators that are important in informing
both current and future programs, services, and resource allocation.
Information in this report is represented based on various time series: monthly, quarterly,
and calendar year or fiscal year basis, reflecting year to year comparisons. Throughout
this report are some common acronyms such as YoY, Year over Year; and YTD, Year To
Date. Leading each data set is a short narrative intended to offer insight on information
being presented.
In addition, the County previously published a dashboard focused on key economic
indicators, titled 'Blueprint Monthly.' This new quarterly report replaces that previous
publication. The data presented in the Monthly Report will continue to be reported on
within this report.
TABLE OF CONTENTS
GENERAL OVERVIEW 3
LOCAL ECONOMIC CONDITIONS 4
STATE ECONOMIC CONDITIONS 5
NATIONAL ECONOMIC CONDITIONS 6
HOUSING AND REAL ESTATE 7
FINANCE AND BUDGET 8
COMMUNITY AND DEMOGRAPHICS 11
KEY FINANCIAL INDICATORS
FIRST QUARTER CY2020
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3
FY2021 REVENUE FORECAST: POSITIVE GROWTH CONTINUES
The economy, at all levels, continues on a positive trajectory. Virginia aligns with the national average of employment
growth, as the year-over-year growth as of December 2019 is at 1.4 percent; although slowing job growth of less
than 1.0 percent in the central region of the U.S. is a sign of caution. 2019 holiday sales, possibly because of being
a shorter period of time than normal, were not as strong as hoped, including online sales. Finally, mortgage
originations are trending up, which should serve as harbinger of consumer confidence. Mortgage originations also
carry some protection against the mortgage bubble of mid-2000s as evidenced by the percentage of applications
for adjustable rate mortgages at
a low of 3.8 percent, as well as a
decline among those with sub-prime
categories receiving loans.
Here in Virginia, the economy largely
mirrors that of the national level.
While Chesterfield’s fundamental
economic composition is different
from its regional peers, it is out-
pacing these peers in terms of job
growth. Since 2001, Chesterfield
has added more than 31,000 jobs
for a near 33 percent growth of
the county’s total workforce, as
reflected in all business sectors and
is the highest percentage growth in
the region. This is great news for our community and a direct result of the county’s intentional focus on growing
its commercial base through targeted economic development initiatives.
These solid economic indicators serve as the foundation upon which to forecast the FY2021 revenues, of which
all property taxes make up nearly two-thirds, and the real estate tax, specifically, makes up more than half. As
the largest single source of county revenue and the backbone of the general fund budget, it is critical that the
projection for this revenue is accurate. When looking at total revenues supporting the county, long-term trends
show that growth is coming nearly entirely from the two largest county taxes: property taxes and real estate
taxes. All other types of revenue, or the
other one-third of the revenue, are much
more specific and are tied to inherently-
limited sources, such as service charges,
other local taxes such as sales tax,
telecommunications tax and transient
occupancy tax. As such, the only real
option for meaningful growth in revenues
is from the county’s property taxes. And
within that realm, personal property
taxes, while having grown for the past
10 years, is showing signs of softening
growth, thereby limiting revenue intake
in this area.
The 2020 revaluation generated the 7th
consecutive year of appreciation at 3.81
percent. From the commercial side, it was the best year in over a decade reflecting a strong business investment
in the county. In addition, as economic conditions are closely monitored on a continuous basis, at all levels, the
county is consciously attuned to monitoring the local tax rate and affordability of living in Chesterfield County.
With an eye to the national trends, however, the County is taking a strategically conservative approach to future
revenue projections by basing future growth on a 3 percent average. This will allow for sustainable revenue
growth in the event that future year returns are not as robust as FY20; all while still allowing sufficient growth to
support five-year plan.
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LOCAL ECONOMIC CONDITIONS
This a local tax levied on hotels and other lodging places within the
County for any person who obtains lodging for less than thirty days.
The County’s rate is eight percent. As of December, collections are
up 7.6% year-over year, while year-to-date collections are down
5.03%, showing signs of a slowdown in travel related expenditures
in Chesterfield. Collections of occupancy taxes continue to fluctuate
across the region, based on reporting from the Greater Richmond
Convention Center Authority. Events that have typically been held
in the region have moved to other states, affecting the overall rate
of hotel stays in the region. We are tracking collections monthly to
monitor this source for any sustained slowdown in revenue growth.
OCCUPANCY TAX
This measure tracks the ratio of jobs at Chesterfield firms to the
number of County residents that are actively engaged in the labor
force. At 73.13%, this ratio has decreased by 1.9 percentage points
from same period last year, indicating that fewer Chesterfield
residents are employed within the County. However, similar to
average weekly wages, this data is cyclical in nature. With a continued
focus on economic development, the County remains committed to
its goal of bringing the ratio closer to 80% over time and will monitor
this indicator as progress is made.
LABOR FORCE TO JOBS RATIO
Percentage of employable people living in Chesterfield County over
the age of 16 who have either lost their jobs, unsuccessfully sought
jobs, and are actively seeking work. Continuing the trend of low
unemployment in Chesterfield, at 2.4%, the County unemployment
rate is below both the national and state rates. This continued low
rate has supported consumer confidence in the County as evidenced
by stable sales tax collections and home prices in the County.
UNEMPLOYMENT RATE
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
73.13%75.00%74.43%-2.49% pts
JUN 19 JUN 18 JUN 17
CURRENT
READING YEAR AGO TWO
YEARS AGO YoY Change
2.40%2.50%3.30%-0.10% pts
NOV 19 NOV 18 NOV 17
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
$476,220 $442,566 $675,900 7.60%-5.03%
DEC 19 DEC 18 DEC 17
With 185,113 workers employed in the County as of November 2019,
this represents an 3.3% increase compared to November 2018. After
several years of continuous growth compared to the prior year,
November represents larger than average growth. As the County’s
labor force has increased, the number of County residents employed
has increased, lowering the unemployment rate for the County. This
is a sign of a continuously strong labor market in the Chesterfield
area.
PAYROLL EMPLOYMENT
A key measure of consumer spending and consumer confidence in
the local economy. Consumer spending in the County is up 2.62%
from one year ago, and 3.05% year-to-date for the December reading,
indicating strong growth in holiday-season spending. Growth in
the second fiscal quarter offset a slow first quarter for consumer
spending, which was slightly down year-to-date in September.
SALES TAX
At $910, average weekly wages across government and private
sectors in the county are up 3.29% compared to 2018, despite being
down $27 from the preceding quarter. Given that wages between
quarters are cyclical in nature, a decline from the previous quarter
still represents year-over-year growth. This data is subject to revision
and may be revised upwards, and we will continue to monitor this
trend.
AVERAGE WEEKLY WAGE
The number of new and used vehicle registrations. After a period of
growth in the first quarter of FY20, vehicle registrations in January
at down 1.5% year-over-year. However, year-to-date registrations
remain above January FY2019. As in October, this trend is reflected at
the state level. As vehicle taxes are the largest component of personal
property taxes (the County’s second largest General Fund revenue
source), the County continues to closely monitor this activity to assess
its impact on revenue growth.
VEHICLE REGISTRATIONS
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
185,113 179,195 177,494 3.30%
NOV 19 NOV 18 NOV 17
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
$4,620,718 $4,502,583 $4,260,529 2.62%3.05%
DEC 19 DEC 18 DEC 17
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
$910 $881 $861 3.29%
Q4-2019 Q4-2018 Q4-2017
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
6,031 6,124 5,819 -1.52%1.64%
JAN 20 JAN 20 JAN 20
4
KEY FINANCIAL INDICATORS REPORT
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5
KEY FINANCIAL INDICATORS REPORT
STATE ECONOMIC CONDITIONS
In December 2019, the state saw 1,634 bankruptcies filed, an increase
of 5.76% from December 2018. The year-to-date reading shows an
increase of 3.45%, indicating an increase in bankruptcies overall.
This measure is tracked because it is a leading indicator of potential
financial difficulties for both consumers and businesses. Any sustained
uptick in this indicator suggests that business and consumer financial
positions may be weakening, which may precipitate a decline in
spending in the economy. This has an impact on the strength of the
state economy and will be monitored for continued growth.
NUMBER OF FILED BANKRUPTCIES
Predicts the growth of the state coincident index over the next six
months. The coincident index models multiple indicators to form a
single indicator of the overall state economy. The leading index for
Virginia is 1.17% in September 2019, representing a 0.04 percentage
point increase from September 2018. The slight increase in this
measure is indicative of a currently stable economic outlook.
LEADING INDEX FOR VIRGINIA
Percentage of employable people living in Virginia over the age of 16
who have either lost their jobs, unsuccessfully sought jobs, and are
actively seeking work. The state unemployment rate as of December
2019 is 0.2 percentage points higher than the County unemployment
rate at 2.6%. This represents a decline of 0.2 percentage points from
December of 2018. While some indicators suggest softening growth,
the maintenance of a low unemployment rate is a positive sign for the
state’s economy. We will continue to monitor this indicator for signs
of increasing unemployment.
UNEMPLOYMENT RATE
CURRENT
READING YEAR AGO TWO
YEARS AGO YoY Change
1.17%1.13%1.39% 0.04% pts
DEC 19 DEC 18 DEC 17
CURRENT
READING YEAR AGO TWO
YEARS AGO YoY Change
2.60%2.80%3.40%-0.20% pts
DEC 19 DEC 18 DEC 17
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
1,634 1,545 442 5.76%3.45%
DEC 19 DEC 18 DEC 17
The change in the value of goods and services produced in the state,
less the cost of goods and services used in production. This measure
grew by 1.6% on an annualized basis, as of the third quarter of
FY2019. Mirroring trends at the national level, the data suggests that
the economy is still growing, albeit at a slower pace. The underlying
data shows contraction in the finance and insurance, utilities, and
transportation and warehousing sectors. However, this was more
than offset by growth in the health care and social assistance, retail
trade, manufacturing, and professional, scientific and technical
services sectors.
% CHANGE IN REAL GROSS DOMESTIC PRODUCT
State sales tax collections reflect consumer spending across Virginia.
The state saw an 5.15% increase over the same period last year. This
growth, as in last quarter, is partially driven by newly enacted state
legislation which requires out-of-state retailers to collect Virginia
state taxes on purchases made by Virginia residents. Year-to-date
collections are up 8.12%, ahead of state estimates, indicating strong
consumer confidence at the state level.
SALES TAX ($000'S)
A measure of job creation and wage growth in the state economy. Tax
withholdings in Virginia have increased 7.8% over the same period
last year, and 6.9% year-to-date, following a period of similarly solid
growth. This signals that the underlying withholding tax growth
is strong, which is indicative a robust economy. The effects of this
robust economy can be felt in measures of consumer confidence such
as the state and local sales tax collections.
INDIVIDUAL INCOME TAX WITHHOLDING ($000'S)
Vehicle registrations in October 2019 across the state are down 1%
from January 2019, but still up 2.75% year-to-date. These effects
mirror the County-level vehicle registrations data, where a small
decline in the most recent month occurred in what has otherwise
been a strong year for vehicle registrations.
VEHICLE REGISTRATIONS
CURRENT
READING YEAR AGO TWO YEARS
AGO
YoY
Change
1.60%3.70%2.70%-2.10% pts
Q3 - CY19 Q3 - CY18 Q3 - CY17
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
$325,010 $309,092 $287,112 5.15%8.12%
DEC19 DEC 18 DEC 17
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
157,494 159,086 146,768 -1.00%2.75%
JAN 20 JAN 19 JAN18
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
YTD YoY
Change
$1,285,422 $1,192,709 $1,369,878 7.77%6.92%
DEC 19 DEC 18 DEC 17
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6
KEY FINANCIAL INDICATORS REPORT
NATIONAL ECONOMIC CONDITIONS
Measures the willingness of domestic banks to issue consumer
installment loans. The net percentage tightening standards was 13.6% in
the third quarter of 2019, a significant uptick of 15.8 percentage points
from the recent low of -2.2% in the third quarter of 2018, extending a
period of increasing standards for a second quarter in a row. We will
continue to monitor this measure for any sustained indication of a
softening consumer economy.
NET PERCENTAGE OF DOMESTIC BANKS
TIGHTENING STANDARDS ON CONSUMER LOANS
Predicts the growth of the U.S. coincident index over the next six months.
The coincident index models multiple indicators to form a single statistic
to characterize the national economy. The December reading, 1.45%,
represents a 0.1 percentage point decline from the same period in 2018.
As with the state leading index, this indicator alone does not signal
certain economic distress in the coming months, but it can complement
other statistics that point to a slowing in the economy.
LEADING INDEX FOR THE UNITED STATES
Percentage of employable people living in the United States over the age
of 16 who have either lost their jobs, unsuccessfully sought jobs, and are
actively seeking work. In December 2019, the national unemployment
rate was 3.5%, which is down 0.4 percentage points from December
2018. As in previous quarters, this is a positive sign of the strength of the
national economy, which is demonstrated by even lower unemployment
rates at the state and County levels.
UNEMPLOYMENT RATE
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
1.45%1.12%1.55%-0.10% pts
DEC 19 DEC 18 DEC 17
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
3.50%3.90%4.10%-0.40% pts
DEC 19 DEC 18 DEC 17
CURRENT
READING YEAR AGO TWO
YEARS AGO YoY Change
13.60%-2.20%9.10%15.80% pts
Q3 - FY20 Q3 - FY19 Q3 - FY18
Gross Domestic Product (GDP) measures the percent change in the value
of goods and services produced in the U.S. less the cost of production.
This measure read 2.1% in the second quarter of FY2020, a moderate
increase of 1.0 percentage points from the same period last year. Growth
due to federal tax cuts is continuing to wane.
% CHANGE IN REAL GROSS DOMESTIC PRODUCT
Provides an early estimate of the dollar value of monthly sales in retail
trade. The reading for November is $462,883, reflecting sustained
consumer demand. This measure has risen steadily since 2009, and
the 3.15% growth between November 2018 and November 2019 is
representative of this overall trend.
ADVANCE RETAIL SALES - EXCLUDING FOOD SERVICES ($ MILLIONS)
Measures the average change in the price of goods and services paid by
urban consumers. The percentage change in the CPI between October
2018 and 2019 is 2.3%, which is 0.4 percentage points higher than the
previous year-over-year change. Stable growth from year to year is a sign
of normal inflation within the economy. This indicator is a sign of robust
demand for products and services.
CONSUMER PRICE INDEX (CPI)
Provides current data on industrial activity and indicates future business
trends in the domestic manufacturing sector. At $245,574 in December
2019, this indicator shows a 3.6% decrease from December 2018.
This continues the previous quarter’s indication that this measure is
beginning to contract. However, this indicator tends to fluctuate from
month to month, so the overall trend will be monitored monthly as the
effects of this trend trickle down to the state and county levels.
MANUFACTURERS' NEW ORDERS -
DURABLE GOODS ($ MILLIONS)
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
2.10%1.10%3.50%1.00% pts
Q2 -FY20 Q2 - FY19 Q2- FY18
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
$462,883 $448,756 $431,718 3.15%
NOV 19 NOV 18 NOV 17
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
$245,574 $254,801 $ 245,755 -3.6%
DEC 19 DEC 18 DEC 17
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
2.3%1.9%2.1%0.4% pts
DEC 19 DEC 18 DEC 17
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HOUSING AND REAL ESTATE
7
KEY FINANCIAL INDICATORS REPORT
Indicating the number of homes sold (new and existing) in a given month,
compared to historical data. After a large increase in December, representing
a 18.8% increase over December 2018, sales are up 7.4% year-to-date, which
is indicative of a strong housing market. The County will monitor continued
changes in the market.
HOME SALES
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
YTD YoY
Change
524 441 509 18.8%7.43%
DEC 19 DEC 18 DEC 17
As a component in assessing the economic vitality of the local market,
this measure offers insight in the vacancy ratio among office and retail
businesses. Continuing last quarter’s downward trend, the second quarter
of FY2020 saw a 0.5 percentage point decline in office vacancies, suggesting
further increasing demand for office space. Retail vacancies continue to
fall as well, with the latest measurement showing a 2.0 percentage point
decline year-over-year, which, coupled with continued growth in retail space
suggests a robust market.
OFFICE AND RETAIL VACANCIES
CURRENT
READING YEAR AGO TWO YEARS
AGO YoY Change
OFFICE VACANCIES
7.6%9.6%8.2%-2.00 % pts
RETAIL VACANCIES
4.4%4.9%5.9%-0.48% pts
Q2-FY20 Q2-FY19 Q2-FY18
As a leading indicator, this measure provides insight on the new housing
market and commercial activity in Chesterfield. After a recent uptick in
single family permits, year-over-year growth in January 2020 reflects a 0.8%
increase over the same month in 2019. Multi-family permits and commercial
permits are often lumpy, demonstrated by the 78% year-over-year decline.
However, year-to-date multi-family permits have risen 55.7%, demonstrating
significant overall growth in housing in the Chesterfield community.
BUILDING PERMITS
CURRENT
READING YEAR AGO TWO YEARS
AGO
YoY
Change
YTD YoY
Change
MULTIFAMILY PERMITS
49 224 8 -78.1%55.7%
SINGLE FAMILY PERMITS
127 126 86 0.8%14.4%
COMMERCIAL PERMIT VALUE
$49,493,884 $42,638,267 $28,587,194 16.1%-1.0%
JAN 20 JAN 20 JAN 20
Indicating the average value for homes sold during a given month,
compared to historical data. Year-over-year change shows a 9.5%
increase, reflecting a healthy demand for Chesterfield housing.
HOMES PRICES
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
$309,695 $282,872 $283,514 9.5%
DEC 19 DEC 18 DEC 17
An annual review of the commercial base compared with the
residential base.
COMMERCIAL/RESIDENTIAL RATIO
A key annual measure to monitor assessments and housing
market trends. Tracking the overall year-over-year change in
value for existing residential properties.
ANNUAL RESIDENTIAL REVALUATION
YEAR PERCENT CHANGE
2019 3.81%
2018 3.77%
2017 3.10%
2016 2.50%
2015 2.90%
2014 2.10%
2013 -1.30%
2012 -5.30%
2011 -5.00%
2010 -4.80%
YEAR RESIDENTIAL COMMERCIAL
2019 78.70%21.30%
2018 79.12%20.88%
2017 78.75%21.25%
2016 78.27%21.73%
2015 78.25%21.75%
2014 78.08%21.92%
2013 77.91%22.09%
2012 78.42%21.58%
2011 79.57%20.43%
2010 80.19%19.81%
A measure reviewing countywide household income data.
Household income can provide insight into the overall
economic health of a given area and when compared against
real estate prices can be an indicator on whether the market
might be getting overheated.
MEDIAN HOME/MEDIAN HOUSEHOLD INCOME
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
$80,734 $80,573 $76,260 0.2%
CY2018 CY2017 CY2016
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8
FINANCE AND BUDGET
KEY FINANCIAL INDICATORS REPORT
Measuring the county's investment effectiveness. The objective is to obtain the
highest possible yield on available financial assets, consistent with constraints
imposed by safety objectives, cash flow considerations, and the laws of the
Commonwealth of Virginia that restrict the placement of public funds.
Compared to the same period in 2018, yields are down by .44 percentage
points.
AVERAGE YIELD ON INVESTMENTS
General overview of Countywide cash investment balances. The amounts listed
here represent the short-term cash component of the County’s total investment
balances. This balance has decreased over time as more cash has moved into
longer-term investments generating higher returns for the County. The balance
is not a reflection of lower overall balances.
OPERATING CASH INVESTMENT BALANCE
CURRENT
READING YEAR AGO TWO
YEARS AGO YoY Change
1.93%2.37%1.28%-0.44% pts
DEC 19 DEC 18 DEC 17
CURRENT
READING YEAR AGO TWO
YEARS AGO
YoY
Change
$138.9M $147.6M $349.8M -5.9%
DEC 19 DEC 18 DEC 17
Measuring the percent of Chesterfield businesses responding to
and entering into agreements for Chesterfield County goods and
services and construction contracts. With several large capital
project expenditures over the last few years, county expenditures
with national companies that specialize in such projects have
significantly increased. The county continues to monitor this
measure and is committed to utilizing local businesses for county
goods and services. In the future, this indicator will report out on
goods and services versus capital expenditures.
PERCENT SPEND WITH CHESTERFIELD BUSINESS
Property taxes are primarily generated from levies on real estate
and personal property and are the dominant revenue source for
the County, more than half of the general fund budget. Therefore,
timely collection of those revenues are critical to operations. This
metric is demonstrating the percentage of the original tax level
collected within the fiscal year of the levy.
TAX COLLECTION RATE
96.86%97.26%95.03%95.71%
FY2019 FY2018 FY2017 FY2016
The net increase or decrease resulting from the use of and
contribution to reserves in a given fiscal year. Each year, results
of operations (both county and schools) are set aside for revenue
stabilization needs in less favorable economies as well as __ such
as capital projects. Contributions from restricted revenues that
cannot be used to fund general operations (occupancy taxes,
BPOL) are also included below.
NET CHANGE IN FUND BALANCE
8.25%10.04%16.13%14.91%
FY2019 FY2018 FY2017 FY2016
LONG-TERM LIABILITIES
As required by GAAP, a long-term liability has been recorded for the VRS Plan,
the County Supplemental Retirement Plan, Retiree Healthcare, and the County
Line of Duty Plan for the cumulative difference between the total pension/OPEB
liabilities and fiduciary net position as of the measurement date. Incremental
improvement to the funded status of each could be a result of additional
funding directed to the respective trust, investment returns, or program
eligibility/participation.
As an indicator of the accuracy of the assessment data, this
measures the number of residential assessments actually changed
by the Board of Equalization (BOE).
APPEALS DATA
FY2019 FY2018 FY2017 FY2016
TOTAL NUMBER OF APPLICATIONS
140 116 108 103
TOTAL NUMBER OF APPEALS REVIEWED BY BOE
12 8 5 4
NUMBER OF APPLICATIONS OVERTURNED BY BOE
2 0 1 0
AVERAGE VALUE CHANGED
($11,949,650)$0 ($15,000)$0
FY2019 FY2018 FY2017 FY2016
VRS AGENT MULTIPLE-EMPLOYER
85.61%84.48%79.67%82.05%
COUNTY SUPPLEMENTAL RETIREMENT PLAN
98.77%99.84%97.86%88.86%
RETIREE HEALTHCARE
33.63%28.57%22.43%20.63%
LINE OF DUTY
59.86%73.56%51.99%55.70%
$25.9M $14.4M $30.2M $40.8M
FY2019 FY2018 FY2017 FY2016
This is the amount, in thousands of dollars, that the County is earning per
month on longer-term investment balances in investment vehicles permissible
by State Code. For the month of December, investment earnings reached
$995k. Compared to the same period one year ago, investment earnings are
up by 10.4%, and for the fiscal-year-to-date are up by 63.5%. Higher interest
rates, coupled with moving operating cash into longer-term investments,
continue to drive this surge in earnings.
INTEREST EARNINGS
CURRENT
READING YEAR AGO TWO
YEARS AGO YoY Change YTD YoY
Change
$995K $901K $651K 10.38%63.52%
DEC 19 DEC 18 DEC 17
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9
Reflecting the quality and effectiveness of the policies and procedures,
guidance, and training Accounting provides to internal customers.
This indicator reviews the unmodified auditor opinion for the financial
statements, as well as internal controls over financial reporting.
FINANCIAL REPORTING
Maintaining a triple AAA bond rating ensure that the county is well
run, has prudent financial planning and management, and will
receive the best interest rate available when going on the bond
market to sell debt.
BOND RATING
KEY FINANCIAL RATIOS
FINANCE AND BUDGET
FY2019 FY2018 FY2017 FY2016
YES YES YES YES
FY2019 FY2017 FY2017 FY2016
COUNTY Triple AAA Triple AAA Triple AAA Triple AAA
UTILITIES Triple AAA Triple AAA Triple AAA Triple AAA
DEBT AS PERCENTAGE OF ASSESSED VALUE
Indicating the relationship between the county’s tax
supported debt burden and taxable value of property in
the county. An important indicator of the county’s ability to
repay debt, because property taxes are the county’s primary
revenue source to repay debt. A small ratio is an indication
that the county will be better positioned to withstand
possible future economic downturns and continue meeting
its debt obligations.
DEBT TO PERSONAL INCOME
This measure adds to the comprehensive assessment of
the county’s debt portfolio, offering insight on the county’s
ability to manage debt payments.
UNASSIGNED FUND BALANCE AS A PERCENT OF
GENERAL FUND EXPENDITURES
This ratio indicates the general ability of the county to cope
with financial emergencies and fluctuations in revenue
cycles. The County has established a target of 8% with a
floor of 6%.
Actual Planning Cap Planning Ceiling
FY2019 1.15%2.50%3.00%
FY2018 1.09%2.50%3.00%
FY2017 1.24%2.50%3.00%
FY2016 1.19%2.50%3.00%
Actual Planning Cap Planning Ceiling
FY2019 9.49%8.00%6.00% (floor)
FY2018 8.64%8.00%6.00% (floor)
FY2017 8.60%8.00%6.00% (floor)
FY2016 8.69%8.00%6.00% (floor)
Actual Planning Cap Planning Ceiling
FY2019 2.80%5.00%6.00%
FY2018 2.65%5.00%6.00%
FY2017 3.03%5.00%6.00%
KEY FINANCIAL INDICATORS REPORT
DEBT PER CAPITA
Indicating the county’s per capita tax supported debt
burden as well as a general indicator of the county’s debt
burden. A smaller ratio indicates a lighter burden.
DEBT SERVICE AS PERCENT OF GENERAL FUND
EXPENDITURES
Measuring the county’s ability to repay debt without
hampering other county services. A small ratio indicates
a lesser burden on the county’s operating budget.
Actual Planning Cap Planning Ceiling
FY2019 $1,503 $1,838 $2,068
FY2018 $1,371 $1,838 $2,068
FY2017 $1,502 $1,802 $2,027
FY2016 $1,389 $1,802 $2,027
Actual Planning Cap Planning Ceiling
FY2019 6.47%10.00%11.00%
FY2018 6.61%10.00%11.00%
FY2017 6.26%10.00%11.00%
FY2016 6.32%10.00%11.00%
10-YEAR PAYOUT RATIO
Percentage of currently outstanding bonds scheduled
to be retired in the next 10 years; ensuring continued
responsible debt management practices.
Actual Planning Cap Planning Ceiling
FY2019 74.90%65.00%60.00% (floor)
FY2018 77.50%65.00%60.00% (floor)
FY2017 76.00%65.00%60.00% (floor)
FY2016 79.20%65.00%60.00% (floor)
9
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10
Each year the county sets aside approximately five percent of general
government expenditures for pay-as-you-go funding for capital projects.
While the majority of that funding is allocated to specific projects, some
portion is set aside to deal with unforeseen issues with approved projects
or capital needs that arise out of the normal budget cycle. As projects are
completed, remaining balances are usually transferred to the reserve as well.
KEY RESERVE BALANCES
FINANCE AND BUDGET
Most local businesses are subject to BPOL fees which licenses their business
activity within the County and are generally calculated upon gross receipts in
the prior year. The county voluntarily caps the amount of BPOL revenue that
it uses to sustain operations at $15.7M annually. Any BPOL appropriated
above that amount is dedicated to transportation projects (including
debt service) and economic development incentives. Often BPOL comes in
above the budgeted amount; that excess is reserved annually for future
transportation or economic development related needs.
BUSINESS PROFESSIONAL AND OCCUPATIONAL LICENSE (BPOL) FEES
A tax paid on the number of room nights a person stays in the county.
Holistically, a measure of the strength or success of the county’s tourism
efforts. These revenues are designated for restricted use on tourism related
activities as prescribed by state code.
OCCUPANCY
RESERVE FOR CAPITAL IMPROVEMENT PROGRAM (RFCIP)
The unassigned fund balance has been established over many years to provide
the county with sufficient resources to finance unforeseen emergencies
without borrowing. The unassigned fund balance target is funded for the
upcoming fiscal year from prior year surpluses and budgeted additions. The
county remains in compliance with the 8% percent level.
UNASSIGNED FUND BALANCE
KEY FINANCIAL INDICATORS REPORT
$7.162M $7.687M $7.749M $7.951M
FY2019 FY2018 FY2017 FY2016
$11.053M $7.579M $6.590M $6.427M
FY2019 FY2018 FY2017 FY2016
$3.624M $2.320M $1.343M $3.088M
FY2019 FY2018 FY2017 FY2016
$63.004M $60.004M $60.004M $58.668M
FY2019 FY2018 FY2017 FY2016
Balances shown here are reflective of the total year end balance, not cumulative.
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11
POPULATION
FY2019 FY2018 FY2017 FY2016
349,000 344,000 340,000 337,000
Chesterfield County is the most populated locality in the
Richmond/Petersburg MSA and the fifth most populated locality in
the Commonwealth of Virginia. The County's population continues
to experience gradual but steady increase.
SCHOOL ENROLLMENT
2019-2020 2018-2019 2017-2018 2016-2017
62,669 61,608 60,976 60,103
Chesterfield County Public Schools is one of the 100 largest school
systems in the US and the fifth largest in Virginia and educated
more than 61,000 students in 2018-2019. Student growth in the
County has stabilized with minimal increases for the past decade.
Projections suggest this student membership trend around 1-2%
increases annually will continue for the foreseeable future.
CURRENT
READING YEAR AGO
TWO
YEARS
AGO
YoY
Change
MEDICAID 65,543 54,305 47,806 20.69%
TANF 1,182 1,319 1,335 -10.39%
SNAP 25,972 27,299 27,984 -4.86%
JAN 20 JAN 19 JAN 18
COMMUNITY AND DEMOGRAPHICS
KEY FINANCIAL INDICATORS REPORT
Program which allows relief on real estate taxes for the elderly,
disabled, surviving spouses of certain emergency service providers,
and surviving spouses of Members of the Armed Forces Killed in
Action or died of wounds received in action. This measure tracks
the value of Real Estate taxes relieved for such exemptions.
TAX RELIEF FOR THE ELDERLY AND DISABLED
Identified below are the number of full-time vacancies within
Chesterfield County government, as well as the voluntary turnover
rate. These measures provide valuable personnel insight.
COUNTY WORKFORCE
FY2019 FY2018 FY2017 FY2016
$7,745,665 $7,451,824 $6,666,904 $5,744,939
Measuring unduplicated counts of residents in need and accessing assistance
through TANF, SNAP, or Medicaid. Staff will continue to closely monitor these
figures as Medicaid expansion rolls out.
SOCIAL SERVICES RECIPIENTS
FY2019 FY2018 FY2017 FY2016
NUMBER OF FULL-TIME VACANCIES AT FISCAL YEAR END
260 264 216 195
VOLUNTARY TURNOVER RATE
11.3%7.1%6.4%6.8%Intended to offer funding assistance in mature or older areas of the
county, participation in this program grants partial tax exemption for the
rehabilitation, renovation, or replacement of aging structures. Increased
utilization in this program (for commercial, industrial, historic, or residential
properties) can be an indication of investment in revitalization areas.
REHABILITATION INCENTIVE PROGRAM
A measure of the effectiveness of the Police Department in resolving Group
A incidents. The number of National Incident Based Reporting System
(NIBRS) Group A actual incidents that are solved, cleared by arrest, or
cleared exceptionally. The incidents include arson, assault, burglary, drug/
narcotic offenses, fraud, homicide, kidnapping, theft, vandalism, and weapon
violations.
GROUP A CLEARANCE RATE AND CRIME RATE
CY2018 CY2017 CY2016 CY2015
11 5 9 10
FY2019 FY2018 FY2017 FY2016
CLEARANCE
RATE 46%52%59%55%
REPORTED
INCIDENTS 16,147 16,126 16,569 16,417
CRIME RATE
(PER 100K
CITIZENS)
4,627 4,688 4,873 4,872
11
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KEY FINANCIAL INDICATORSQUARTERLY REPORT
FIRST QUARTER CY2020
VOLUME06
12
Data in this document has been sourced from various county departments including, Accounting,
Budget and Management, Building Inspection, Chesterfield County Public Schools , Commissioner of
the Revenue, Procurement, Real Estate Assessments, and Treasurer. External resources include the
Administrative Offices of the United States Courts, Bureau of Economic Analysis, Bureau of Labor
Statistics, Equifax, Federal Reserve, Federal Reserve Bank of New York (FRBNY), Federal Reserve
Bank of Philadelphia, IHS Market, Richmond Association of Realtors, Thalhimer, Virgina Department
of Education, Virginia Department of Motor Vehicles, Virginia Department of Taxation, Virginia
Employment Commission, and Weldon Cooper.
This report was prepared by Budget and Management. For comments or question regarding this document,
call (804) 748-1548 or visit www.chesterfield.gov. Published March 2020.
SOURCES
Page 66 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 9.A.
Subject:
Coronavirus Update
Board Action Requested:
Summary of Information:
A team of County and School personnel have been actively monitoring and preparing for the potential impacts
of COVID-19 on Chesterfield County residents and staff.
Dr. Alexander Samuel will provide an update on the status of COVID-19, county preparedness and response as
well as recommended preventative actions.
Attachments:
None
Preparer:Sarah Snead, Deputy County Administrator
Approved By:
Page 67 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 9.B.
Subject:
2019 Christmas Mother Program
Board Action Requested:
Summary of Information:
Bonnie Cauthron, Chair of the Chesterfield-Colonial Heights Christmas Committee will provide an update on
the 2019 Christmas Mother initiatives. The 2020 Christmas Mother has been selected and will be introduced.
Attachments:
None
Preparer:Sarah Snead, Deputy County Administrator
Approved By:
Page 68 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 11.A.
Subject:
Recognizing Boy Scout Ryan Daniel Quiram, Midlothian District, Upon Attaining the Rank of Eagle Scout
Board Action Requested:
Adopt resolution recognizing Mr. Ryan Daniel Quiram upon attaining the rank of Eagle Scout.
Summary of Information:
Staff has received a request for the Board to adopt a resolution recognizing Mr. Ryan Daniel Quiram, Troop
897, sponsored by Mt. Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. He will
present at the meeting, accompanied by members of his family, to accept his resolution.
Attachments:
1.Eagle Scout Quiram
Preparer:Sara Hall, Clerk to the Board of Supervisors
Approved By:
Page 69 of 242
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910, and was chartered by Congress
in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a wide
variety of skills including leadership, service and outdoor life,
serving in a leadership position in a troop, carrying out a service
project beneficial to their community, being active in the troop,
demonstrating Scout spirit, and living up to the Scout Oath and
Law, Mr. Ryan Daniel Quiram, of Troop 897, sponsored by Mr. Pisgah
United Methodist Church, has accomplished those high standards of
commitment and has reached the long-sought goal of Eagle Scout,
which is received by only four percent of those individuals
entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and endeavoring
to prepare himself for a role as a leader in society, Ryan has
distinguished himself as a member of a new generation of prepared
young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 11th day of March, publicly recognizes
Mr. Ryam Daniel Quiram, extends congratulations on his attainment
of Eagle Scout, and acknowledges the good fortune of the county to
have such an outstanding young man as its citizens.
Page 70 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 11.B.
Subject:
Resolution Recognizing Mrs. Jane W. Harmon, Department of General Services, Upon Her Retirement
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Jane W. Harmon will retire from the Department of General Services, Administration Division on April 1,
2020, after providing over 35 years of service to the citizens of Chesterfield County.
Attachments:
1.Retirement Resolution-03.11.2020- Jane W. Harmon
Preparer:Clay Bowles, Director
Approved By:
Page 71 of 242
RECOGNIZING JANE W. HARMON UPON HER RETIREMENT
WHEREAS, Jane W. Harmon joined the Chesterfield County Department of
General Services on November 19, 1984 as Administrative Officer, and was
promoted to Chief of Administrative Services in 2001; and
WHEREAS, Mrs. Harmon implemented an automated leaf and trash
collection system, replacing hand-written work orders, improving service
and reducing labor costs through a more organized routing of collection
crews; and
WHEREAS, Mrs. Harmon established the records management program for
the county in 1985, and was responsible for the program for 33 years; and
WHEREAS, Mrs. Harmon coordinated the renovation of two buildings for
inactive records storage that operated for 11 years prior to facilitating
the outsourcing of records storage, thus saving the county the cost of
constructing and staffing a records storage building; and
WHEREAS, Mrs. Harmon was appointed to the State Historical Records
Advisory Board by Governor Gerald L. Baliles for three years and again by
Governor L. Douglas Wilder for three years; and
WHEREAS, Mrs. Harmon was responsible for the operation of the county’s
Printing Center for 28 years; and
WHEREAS, Mrs. Harmon negotiated the first contract for the lease of
county office copiers, a practice that has continued for 28 years; and
WHEREAS, Mrs. Harmon attended post graduate classes and earned a
Certificate in Public Management from Virginia Commonwealth University; and
WHEREAS, Mrs. Harmon served on the county’s Black History Month
Celebration Committee for 19 years; and
WHEREAS, Mrs. Harmon graduated from the Chesterfield County School of
Total Quality and Continuous Improvement; and
WHEREAS, Mrs. Harmon took county photographs for many years before
there was a staff photographer and has judged the photography at the
Chesterfield County Fair for 28 years; and
WHEREAS, Mrs. Harmon has been a member of the Chesterfield County
Historical Society for 18 years and served on the Board of Directors for
three years; and
WHEREAS, Mrs. Harmon worked closely with operators of the county’s
café, surveyed employees and led the procurement of a micro market for the
Lane B. Ramsey Building; and
WHEREAS, Mrs. Harmon served as a member of the county’s Emergency
Operations Center Response Team for 21 years; and
WHEREAS, Mrs. Harmon is widely regarded for her pleasant demeanor,
collaboration skills, customer service focus and institutional knowledge.
Page 72 of 242
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 11th day of March 2020, publicly recognizes the
outstanding contributions of Jane W. Harmon, expresses the appreciation of
all citizens for her service to Chesterfield County, and extends
appreciation for her dedicated service to the county, congratulations upon
her retirement, and best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Mrs. Harmon, and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
Page 73 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 11.C.
Subject:
Resolution Recognizing Mr. John W. Harmon, Department of Utilities, Upon His Retirement
Board Action Requested:
Adopt the attached resolution recognizing Mr. John W. Harmon, Department of Utilities, upon his retirement.
Summary of Information:
Mr. John W. Harmon is retiring April 1, 2020, after providing 45 years of service to the citizens of Chesterfield
County.
Attachments:
None
Preparer:George Hayes, Director of Utilities
Approved By:
Page 74 of 242
RECOGNIZING JOHN W. HARMON UPON HIS RETIREMENT
WHEREAS, Mr. John W. Harmon joined Chesterfield County on
September 3, 1974, as a Right of Way Agent, was promoted to
Property Management Supervisor in 1990, and to Real Property
Manager in 1992; and
WHEREAS, Mr. Harmon will retire from the county on April 1,
2020, after 45 years of dedicated service; and
WHEREAS, Mr. Harmon graduated from the Chesterfield County
School of Total Quality and Continuous Improvement; and
WHEREAS, Mr. Harmon wrote and implemented numerous policies
and procedures including acquisition of property, conveyance and
vacation of easements and rights of way, abandonment of state-
maintained roads, granting licenses, and reviewing and recording
subdivision plats; and
WHEREAS, Mr. Harmon is a member of Old Dominion Chapter 52,
International Right of Way Association, obtained the SR/WA
designation in 1990, served two terms as President, has been
Treasurer since 2005, and was named the Harry A. Kuper Professional
of the Year in 2002, 2009 and 2018; and
WHEREAS, Mr. Harmon acquired land and easements for
obstruction removal to facilitate the installation of the
Instrument Landing System at the Airport; and
WHEREAS, over his 45-year career, Mr. Harmon has been involved
in the acquisition of property for sixteen fire stations, nine
libraries, twenty-six elementary schools, seven middle schools,
eight high schools, Meadowville Technology Park, Cloverleaf Mall,
Bensley and Ettrick Community Centers, Castlewood, Magnolia
Grange, Eppington, River City Sportsplex, 3,305 acres of park land,
378 acres in the name of the Eppington Foundation and 29,700
easements; and
WHEREAS, in 1991, Mr. Harmon implemented a lease program for
cellular companies to collocate on county property, generating
over $800,000 annually; and
WHEREAS, Mr. Harmon established positive and productive
working relationships with leadership, peers and internal and
external customers through mutual respect and open communication;
and
WHEREAS, Mr. Harmon served on the county’s Black History Month
Celebration Committee, is a member of the Chesterfield Historical
Society, the Chesterfield County Fair Association, serves on the
Board of Directors of Chesterfield Federal Credit Union and served
Page 75 of 242
on the county’s Emergency Operations Center Response Team for 21
years; and
WHEREAS, Mr. Harmon is the longest tenured employee in
Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 11th day of March 2020, publicly
recognizes the outstanding contributions of Mr. John W. Harmon,
expresses the appreciation of all citizens for his service to
Chesterfield County, and extends appreciation for his dedicated
service to the county, congratulations upon his retirement, and
best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Mr. Harmon, and that this resolution be permanently
recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
Page 76 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 11.D.
Subject:
Joseph E. Pittman, Jr. Award for Continuous County Service
Board Action Requested:
The Board of Supervisors is requested to recognize the outgoing Pittman Award holder, John Harmon, and his
successor, Evelyn Goddard.
Summary of Information:
The Joseph E. Pittman, Jr., Award for Continuous County Service was established in March 1996 to be
presented to the longest tenured employee with Chesterfield County. It was named in honor of Chief Pittman
who served the county for almost 39 years, the last 21 years as Police Chief. The following have been
recipients of the award:
Name Department
Grace Kidd Treasurer's Office
Joan Swearengin Utilities Department
Evelyn Price Treasurer's Office
William Cable Environmental Engineering Department
George Fickett Information Systems Technology Department
John Harmon Utilities Department
Now with the retirement of Mr. Harmon after 45 1/2 years, the award will be passed to Mrs. Evelyn Goddard,
who has been a county employee since February 1975.
Attachments:
None
Preparer:Wanda Kidd, Admin. Assistant
Approved By:
Page 77 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.1.a.
Subject:
Resolution Recognizing Mrs. Tamela D. Talley, Police Department, Upon Her Retirement
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Mrs. Tamela D. Talley will retire from the Police Department after having provided nearly 41 years of service
to the residents of Chesterfield County.
Attachments:
1.Talley
Preparer:Jeffrey Katz, Chief of Police
Approved By:
Page 78 of 242
RECOGNIZING TAMELA D. TALLEY UPON HER RETIREMENT
WHEREAS, Tamela D. Talley will retire from the Chesterfield County
Police Department on April 1, 2020 after providing nearly 41 years of
outstanding quality service to the residents of Chesterfield County; and
WHEREAS, Mrs. Talley's county service began in the Accounting Department
where she faithfully served in the positions of Junior Account Clerk, Account
Clerk, Senior Account Clerk, Senior Data Entry Operator and Senior Accounts
Payable Technician. Her dedicated service continued as she joined the Police
Department in 1994 and served as a Principal Account Clerk, Senior Accounting
Technician and Accountant; and
WHEREAS, Mrs. Talley was chosen as Employee of the Year in 1986 and
1993, and as the Police Department Civilian Employee of the Year in 1999,
recognizing her incredible dedication, enthusiastic team spirit and valuable
assistance to employees and county residents; and
WHEREAS, Mrs. Talley was part of the team that earned a Unit Citation
for dedication and diligence exhibited during the very intensive county-wide
implementation of the county's new Finance, Human Resources and Payroll
system, while ensuring that current needs were met, all necessary
documentation and training were completed and established high standards of
the Finance Department services were maintained; and
WHEREAS, Mrs. Talley contributed her time and talents generously to the
community during her career, volunteering for over twenty years with the
Make-A-Wish Foundation, serving for many years on the county's blood donor
committee, coordinating American Heart Association fundraising efforts,
properly trained and ready to assist with phones at the Emergency Operations
Center and provided assistance when needed at the county animal shelter; and
WHEREAS, Mrs. Talley was nominated in 2008 for the YMCA Woman of the
Year award in recognition of her unselfish time commitment and demonstrated
contributions to her many volunteer activities; and
WHEREAS, Mrs. Talley received the Outstanding Young Person award in
2010 from the Chesterfield County Youth Planning and Development department
celebrating her unique contributions to the community; and
WHEREAS, Mrs. Talley served for many years on the County Employee
Association, holding the titles of President and Treasurer; and
WHEREAS, Mrs. Talley has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Mrs. Talley's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors publicly recognizes Tamela D. Talley and extends on behalf of
its members and the residents of Chesterfield County, appreciation for her
service to the county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mrs. Talley, and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
Page 79 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.1.b.
Subject:
Resolution Supporting Construction of the Winchester Forest Apartments at 2701, 2715, and 2739 Drewrys
Bluff Road, and 2701 Tower Road, Using Low-Income Housing Tax Credits Issued by the Virginia Housing
Development Authority Under Their Revitalization Area Designation.
Board Action Requested:
Adoption of the attached resolution that will allow financing through the VHDA revitalization area designation.
Summary of Information:
Winchester Forest is a proposed multifamily apartment complex located between Jefferson Davis Highway and
the Defense Logistics Agency, south of Bensley Park. The developer for the apartments, Better Housing
Coalition, has applied for low-income housing tax credit financing through VHDA. To qualify for
revitalization area application points, state law requires that the Board of Supervisors pass a resolution
supporting the site for the apartments as a revitalization area. For this financing, all of the 72 units will be
reserved for households making less than the annual median household income ($83,200), including 36 at 60
percent ($49,920), 29 at 50 percent ($41,600), and 7 at 40 percent ($33,280).
The benefit of this program to Chesterfield County is to provide high quality affordable housing at locations
that need such housing to support economic development. The Jefferson Davis Highway corridor has
experienced disproportionate socioeconomic challenges (as documented by the recently adopted Northern
Jefferson Davis Corridor Special Area Plan), including: poverty, lower rates of new housing construction, a
loss of manufactured homes, and increased cost-burdened households. A market study undertaken by the
county indicated a demand for multi-family housing along the corridor; the need for additional workforce
housing is necessary to meet the housing demand created by new development in industrial, commercial and
service businesses attracted to the county.
The addition of these apartments will make a more sustainable and attractive mixed-use area by adding a mix
of households. The high-quality apartments also provide a more stable (i.e., not cost-burdened) and desirable
economic mix of residents in the area.
For the developer to have the opportunity to compete favorably for this type of financing, the Chesterfield
County Board of Supervisors shall by resolution make a determination that providing residential housing
serving low to moderate income households supports the revitalization and economic development of this
portion of the Jefferson Davis Highway corridor.
Page 80 of 242
Staff recommends that the Board adopt the attached resolution.
Attachments:
1.Winchester Forest Apartments Location Map
2.BOS Resolution Only - Winchester Forest
Preparer:Daniel Cohen, Director
Approved By:
Page 81 of 242
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This information is only for representation purpose.
Winchester Forest Apartments
Legend
Winchester Forest Project Site
Parcel
2/24/2020Page 82 of 242
A RESOLUTION CONCERNING
THE WINCHESTER FOREST APARTMENT PROJECT
WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of
Virginia of 1950, as amended, the Board of Supervisors of the
County of Chesterfield, Virginia, desires to designate the area
(the “Area”) described on Exhibit A attached hereto as a
revitalization area:
NOW, THEREFORE, BE IT HEREBY DETERMINED as follows:
The above-referenced development is located in a
Revitalization Area in the County of Chesterfield, Virginia. The
industrial, commercial or other economic development of such area
will benefit the county but such area lacks the housing needed to
induce manufacturing, industrial, commercial, governmental,
educational, entertainment, community development, healthcare or
nonprofit enterprises or undertakings to locate or remain in such
area; and private enterprise and investment are not reasonably
expected, without assistance, to produce the construction or
rehabilitation of decent, safe and sanitary housing and supporting
facilities that will meet the needs of low and moderate income
persons and families in such area and will induce other persons
and families to live within such area and thereby create a
desirable economic mix of residents in such area.
NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to
Section 36-55.30:2.A of the Code of Virginia of 1950, as amended,
the Area is hereby designated as a revitalization area.
Adopted by the Board of Supervisors of the County of
Chesterfield, Virginia, on the 11th day of March, 2020.
Page 83 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.2.a.
Subject:
Request Permission to Install Private Sewer and Water Services Within Private Easements to Serve Property at
2909 Banbury Road
Board Action Requested:
Grant Cynthia Solomon permission to install private sewer and water services within private easements to serve
property at 2909 Banbury Road and authorize the County Administrator to execute a sewer and water
connection agreement.
Summary of Information:
Cynthia Solomon has requested permission to install private sewer and water services within private easements
to serve property at 2909 Banbury Road. This request has been reviewed by the Utilities Department.
Approval is recommended.
Attachments:
1.Solomon vs
2.Solomon Banbury Rd Plat
Preparer:John Harmon, Real Property Manager
Approved By:
Page 84 of 242
Page 85 of 242
Page 86 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.2.b.
Subject:
Acceptance of a Parcel of Land Adjacent to Discovery Drive from Dupont Specialty Products USA, LLC.
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.122 acres adjacent to Discovery Drive from Dupont
Specialty Products USA, LLC and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.122 acres
adjacent to Discovery Drive from Dupont Specialty Products USA, LLC. This conveyance is for access to the
Brown & Williamson Conservation Area.
Approval is recommended.
Attachments:
1.dupont special dedication sketch
2.Dupont Specialty Products USA dedication plat
Preparer:John Harmon, Real Property Manager
Approved By:
Page 87 of 242
D I S C O V E R Y D R
B E R M U D A H U N D R E D R D
:1 inch = 7 50 fee t [ DutyJ 02/14/2020 ]
VICINITY SKETCHAcceptance of a Parc el of Land Adjacent to Disc overy Drive from Dupont Specialty Produc ts U SA, LLC .
James River
A l l i e d R d
0.122 Acre Dedic ation
Page 88 of 242
Page 89 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.3.
Subject:
Authorize the Receipt and Appropriation of additional State Opioid Response (SOR) Grant Funding for Year 2
from the Department of Behavioral Health & Developmental Services
Board Action Requested:
Authorize the Chesterfield CSB/MHSS to receive funding and appropriate an additional $188,000 in the
Mental Health budget from the Department of Behavioral Health & Developmental Services to address opioid
prescription and non-prescription drug use and abuse in Chesterfield County.
Summary of Information:
The Chesterfield Community Services Board/Department of Mental Health Support Services has been notified
by the Virginia Department of Behavioral Health & Developmental Services that it has been awarded $188,000
in additional funding to address the opioid crisis. The funding is a portion of an award provided to the
Commonwealth from the Federal Substance Abuse and Mental Health Services Administration (SAMHSA) for
dissemination to the 40 Community Services Boards (CSB). CSBs were awarded funding for prevention,
treatment and recovery based on the number of opioid overdoses and deaths, and funding must be expended by
September 30, 2020. The Chesterfield CSB will use this funding to continue its efforts in reducing opioid use
and abuse in Chesterfield County.
Attachments:
None
Preparer:Kelly Fried, Executive Director
Andrea Peeks, Director of Budget and Management
Approved By:
Page 90 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.4.
Subject:
Authorization to Enter into Agreement for GRTC Transit Service and Approve Performance Measures for
Route 1 Transit Service
Board Action Requested:
The Board is requested to authorize the County Administrator to enter into the Transit Service Agreement for
GRTC transit service, acceptable to the County Attorney, and to endorse the performance measures for
GRTC’s Route 111.
Summary of Information:
On June 26, 2019, the Board authorized the County Administrator to initiate a transit demonstration project
along Route 1/301. This transit service, GRTC Route 111, will begin on March 16, 2020. Route 111 will run
between the Food Lion, north of Chippenham Parkway to John Tyler Community College, south of Route 10.
The service will be available Monday through Saturday with weekday hours of 5:00 AM – 7:00 PM and
Saturday hours of 7:00 AM – 7:00 PM. A total of 24 bus stops are available along the transit service corridor
and the bus will arrive at the stops about every 30 minutes. The regular one-way fare is $1.50; transfers can be
added for an additional $0.25, and discounts are available for seniors and children (see Attachment A for
detailed route information). The service is estimated to cost $1.16 M per year.
The first two years of service, along with marketing and infrastructure costs, are being paid for with
demonstration grant funds obtained from the Virginia Department of Rail and Public Transportation (VDRPT).
Normally, transit service is paid for with state funds, revenue collected from riders (fares) and local funds, with
local funds comprising the majority of the funding (approximately 70%). Staff has applied for Congestion
Mitigation Air Quality funds to offset the local cost of service for five years after the demonstration period
ends. The Transit Service Agreement for Route 111 and Route 82X (Commonwealth 20 Express) which
outlines the terms of the service between the county and GRTC is currently under review by the county and
GRTC.
Staff has developed a set of performance measures to evaluate the service during the two-year demonstration
period (Attachment B). Based on information gathered during the Route 1 Transit Market Analysis survey, the
recommended ridership goals are 140 passengers/day for weekdays and 70 passengers/day for Saturday.
Performance measures for Route 111 will be compared to that of similar type routes in the GRTC system.
Performance measures will be reported on a quarterly basis. Annually, the total assessed values of property
within one-half mile of the service will be compared to historic values prior to the beginning of the service.
Page 91 of 242
Attachments:
1.Attachment A - Route Info
2.Attachment B - Performance Measures
Preparer:Brent Epps, Director of Transportation
Approved By:
Page 92 of 242
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WEEKDAY SCHEDULE WEEKDAY SCHEDULE
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6:40 6:47 6:57 7:06
7:10 7:17 7:27 7:36
7:40 7:47 7:57 8:06
8:10 8:17 8:27 8:36
8:40 8:47 8:57 9:06
9:20 9:27 9:37 9:46
9:50 9:57 10:07 10:16
10:20 10:27 10:37 10:46
10:50 10:57 11:07 11:16
11:20 11:27 11:37 11:46
11:50 11:57 12:07 12:16
12:20 12:27 12:37 12:46
12:50 12:57 1:07 1:16
1:20 1:27 1:37 1:46
1:50 1:57 2:07 2:16
2:20 2:27 2:37 2:46
3:00 3:07 3:17 3:26
3:30 3:37 3:47 3:56
4:00 4:07 4:17 4:26
4:30 4:37 4:47 4:56
5:00 5:07 5:17 5:26
5:30 5:37 5:47 5:56
6:00 6:07 6:17 6:26
6:30 6:37 6:47 6:56
7:00 7:07 7:17 7:26
5:10 5:17 5:26 5:37
5:40 5:47 5:56 6:07
6:10 6:17 6:26 6:37
6:40 6:47 6:56 7:07
7:10 7:17 7:26 7:37
7:40 7:47 7:56 8:07
8:10 8:17 8:26 8:37
8:40 8:47 8:56 9:07
9:10 9:17 9:26 9:37
9:50 9:57 10:06 10:17
10:20 10:27 10:36 10:47
10:50 10:57 11:06 11:17
11:20 11:27 11:36 11:47
11:50 11:57 12:06 12:17
12:20 12:27 12:36 12:47
12:50 12:57 1:06 1:17
1:20 1:27 1:36 1:47
1:50 1:57 2:06 2:17
2:20 2:27 2:36 2:47
2:50 2:57 3:06 3:17
3:30 3:37 3:46 3:57
4:00 4:07 4:16 4:27
4:30 4:37 4:46 4:57
5:00 5:07 5:16 5:27
5:30 5:37 5:46 5:57
6:00 6:07 6:16 6:27
6:30 6:37 6:46 6:57
7:00 7:07 7:16 7:27
7:30 7:37 7:46 7:57
For Saturday & Holiday schedule, please see the reverse side of this guide
Page 93 of 242
see timepoint location on route map
on the reverse side of this guide111 Falling Creek/Tyler
SATURDAY SCHEDULE SATURDAY SCHEDULE
SOUTHBOUND
Food Lion - Ampthill to John Tyler
NORTHBOUND
John Tyler to Food Lion - Ampthill
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HOLIDAY SCHEDULE posting will occur pending State & Local Government Notifi cation
Check our website www.ridegrtc.com or call our Customer Ser vice Center at 358.GRTC (4782) for details.
How to read Route Schedules
1. Find the schedule for the day and direction you wish to travel.
2. Timepoints in the schedule match locations on the map.
Find timepoints near the start and end of your trip; your nearest
bus stop may be between timepoints.
3. Read down the columns to see when trips serve each timepoint.
Read across to see when each trip arrives at other timepoints.
Times shown are approximate. Traffi c and weather may cause
actual times to vary. Please allow ample time to complete your trip.
Local Fares
$1.50
$0.75
Regular
Fare
Reduced Fare is available on
local routes to Minors aged
6-18, Seniors 65 and up, and
people with certain disabilities.
• Reduced fare passengers connect
to a second bus within 90 minutes
free except to express routes
• Photo ID Card required
GRTC-issued photo ID cards are
available by application only.
Please contact the Customer Service
Center at 358.4782 or visit
ridegrtc.com for an application.
One Ride Plus Pass
The new One Ride Plus Pass has
replaced the paper transfer.
The One Ride Plus Pass can
be purchased at the Farebox,
RideFinders and through our online
transit store, costs $1.75, and
allows riders to connect to a second
bus within 90 minutes of the pass
being issued.
• Pass can be upgraded to be
used on Express Routes.
Unlimited Ride Passes
GRTC now offers unlimited ride
1, 7, and 30 Day Passes, good
for unlimited connections.
Reduced
Fare
FARES ON OTHER ROUTES
Express Routes have different
fare structures. Please see individual
schedules for information.
RIDING THE PULSE
You must have a validated fare pass
to board the Pulse. Some fare passes
allow you to plan multiple trips with
one purchase. With unlimited ride
fare passes, the more you ride, the
more you save.
• Please see Ticket Vending Machine
for all additional fare media options.
• Ticket Vending Machines will print
an active pass
• Proof of Fare Payment
Retain your fare pass while you are
on the Pulse. Your validated pass is
your proof of payment and must be
presented to the fare enforcement
inspector, if requested.
Fare enforcement inspectors will
regularly patrol the Pulse vehicles to
ensure customers carry proof of
payment of a validated pass.
If you do not possess a validated pass
on the bus, you may be escorted off the
bus at the next station. Repeat offenders
may be assessed a fare citation ranging
up to $100.00.
All information is subject to change.
6:40 6:47 6:57 7:06
7:10 7:17 7:27 7:36
7:40 7:47 7:57 8:06
8:10 8:17 8:27 8:36
8:40 8:47 8:57 9:06
9:20 9:27 9:37 9:46
9:50 9:57 10:07 10:16
10:20 10:27 10:37 10:46
10:50 10:57 11:07 11:16
11:20 11:27 11:37 11:46
11:50 11:57 12:07 12:16
12:20 12:27 12:37 12:46
12:50 12:57 1:07 1:16
1:20 1:27 1:37 1:46
1:50 1:57 2:07 2:16
2:20 2:27 2:37 2:46
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4:30 4:37 4:47 4:56
5:00 5:07 5:17 5:26
5:30 5:37 5:47 5:56
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11:20 11:27 11:36 11:47
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Page 94 of 242
Route 111
Performance Measures
Route 111 specific data (reported quarterly):
Ridership, average weekday (goal: 140)
Ridership, average Saturday (goal: 70)
Revenue miles
Revenue hours
Passengers/Revenue mile
Passengers/Revenue hour
Farebox revenue
Farebox recovery
Operating expense
Net cost/passenger
Cost/Revenue mile
Cost/Revenue hour
On-time performance
Comparison to Similar Routes (reported quarterly):
DATA:
Passengers/Revenue mile
Passengers/Revenue hour
Net cost/passenger
Farebox recovery
Passengers/trip
METRICS:
Pass: less than 40% below average
Watch: 40% below average
Fail: 50% below average
DATA:
On-time performance
METRICS:
Pass: less than 90% below average
Watch: 80% below average
Fail: 70% below average
Assessed Property Values (reported annually):
For properties within ½ mile of the service, assessed values prior to service (2014 – 2019)
compared to assessed values available March 2021 and March 2022
ATTACHMENT B
Page 95 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.5.
Subject:
Award of Zoning Ordinance Development Contract
Board Action Requested:
Authorize the Director of Procurement to award a contract to White & Smith, LLC. for the development of a
new County Zoning Ordinance.
Summary of Information:
It is the County's intention to modernize the Zoning Ordinance to better reflect the changing dynamics of
twenty-first century development patterns while considering emerging trends. The County's first Zoning
Ordinance was adopted in 1945. In subsequent years, a variety of districts with accompanying design standards
were established. In 1978, the conditional use planned development process (CUPD) was added, followed by
the adoption of a design standards manual. Most recently, in June of 2015, the Ordinance was recodified as
Chapter 19.1. Though the recodification occurred, much of the core content of the current Ordinance has
remained since its 1997 version, which presents many challenges. The current Ordinance lacks design and
administrative flexibility in addition to many user-friendly components such as diagrams or graphics to
improve readability and understanding. A modernization of the Zoning Ordinance is necessary in order to align
with the recommendations of the recently adopted Comprehensive Plan.
It was the unanimous determination of the Request for Proposals Evaluation Committee to recommend award
of this contract to White & Smith, LLC. based on their extensive background in many areas required including
code writing and public engagement.
Pursuant to the submitted proposal by White & Smith, LLC. it is anticipated that this Zoning Ordinance
modernization project will span the next twenty-four (24) to thirty-six (36) months and will consist of four (4)
phases: Diagnostic, Drafting, Public Hearing and Adoption, and Training and Administration. During the
process there will be significant opportunities for public engagement by citizens, businesses, the development
community, and other interested parties through means such as stakeholder groups, focus groups, interviews,
and workshops. Work sessions with the Planning Commission and Board of Supervisors will also be a
significant part of this process.
The contract award amount to White & Smith, LLC. totals $794,628, which covers professional services to
design and develop a new Zoning Ordinance for Chesterfield County and implement a new online ordinance
tool. In addition, optional services may be provided by the consultant, which may include upgrades to the
Page 96 of 242
online ordinance tool, an in-house charrette, and a public charrette for a total of $216,280; the grand total
equates to $1,010,908.
Funding is available in the current FY20 budget and additional funding is planned for FY21 and FY22 that
would satisfy the contract amount and possible optional services.
Attachments:
None
Preparer:Andrew Gillies, Director of Planning
Andrea Peeks, Director of Budget and Management
Approved By:
Page 97 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.6.
Subject:
Award of Contract to Cherry Bekaert LLP for Financial Auditing Services
Board Action Requested:
Authorize the County Administrator to enter into a contract with Cherry Bekaert for financial auditing services.
Summary of Information:
The County’s current contract for external financial auditing services expired with the fiscal year 2019 audit
completion. Staff prepared a Request for Proposal (RFP) to solicit responses from qualified independent
certified public accountants to perform financial audits covering the County, School Board, and Student
Activity Funds. Staff received 2 responses to the RFP and the RFP evaluation committee selected Cherry
Bekaert as the firm most qualified to perform auditing services. This decision was based on Cherry Bekaert
demonstrating the qualifications and capacity to perform the services required, with significant experience
administering contracts for similar public sector clients, and lowest non-binding cost estimate. The initial term
of the contract is for three fiscal years ending June 30, 2020 through 2022. The contract may be renewed for
up to two additional fiscal years. The base fee for fiscal years 2020 and 2021 is $219,091 per year which
includes four federal program audits. The audit fee is funded by County and Schools.
Attachments:
None
Preparer:Khara Durden, Internal Audit Director
Andrea Peeks, Director of Budget and Management
Approved By:
Page 98 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.7.
Subject:
Advertisement and Public Hearing Related to an Amendment to the 2020 Calendar Year Tax Relief Program
Board Action Requested:
Authorize Advertisement and Public Hearing Related an Amendment to the 2020 Calendar Year Tax Relief
Program
Summary of Information:
This item is to authorize staff to proceed with the required notice for advertising and holding a public hearing
for an amendment to the calendar year 2020 Tax Relief Program. In accordance with VA Code Section 58.1-
3210 Chesterfield County has exercised the option to provide real estate tax relief to seniors aged 65 and over
and citizens who are deemed permanently and totally disabled as defined by VA Code Section 58.1-3217. The
real estate tax relief program is administered by the Commissioner of the Revenue. The Board of Supervisors
has the authority to set eligibility requirements for income and assets to quality for tax relief. These are set out
in County ordinances Section 9-24 to 9-27.
The proposed amendment to the tax relief program changes the income level at which citizens receive 100%
tax relief from $27,200, to $28,000, retroactively effective January 1, 2020. The intent of this change is to
restore full relief to those citizens whose tax relief reduced from 100% to 60%, due to a 1.6% Social Security
increase effective December 2019. Changes to the income levels or tax relief percentages have not been made
since 2014. Current and proposed income levels are listed below:
Current Income Level Proposed Income Level Tax Relief %
up to $27,200 up to $28,000 100%
$27,201-$39,000 $28,001-$39,000 60%
$39,001-$52,000 $39,001-$52,000 35%
The proposed FY2021 budget allocates $100,000 to address the estimated 70 households that will be affected
by this change (based on 2019 data). The Budget and Management Department and the Office of the
Commissioner of the Revenue intend to perform a more comprehensive review of this program for
consideration as part of FY2022 budget development.
Page 99 of 242
The Board is also requested to add a public hearing time slot to the already established March 25, 2020 date for
public hearings on tax rates, the Proposed FY2021 Budget, the Proposed FY2021-2025 Capital Improvement
Program, the Proposed FY2021 Community Development Block Grant and HOME Investments Partnership
Grant Programs, and other ordinance changes. Advertising requirements differ depending on the item;
therefore, approval for this ad now ensures the legal notice is advertised in a timely and prescribed manner.
This item requests authorization to advertise the necessary public hearings in accordance with the state code.
Amended estimated times for the public hearings are listed in the table.
Public Hearings:
The Code of Virginia requires that public hearings on the budget and on tax rates be held at different times but
can be on the same day. Therefore, public hearings are planned to be advertised for March 25, 2020 as follows:
Topic Time
Utilities Department Ordinance Changes 6:00 p.m.
Tax Rates 6:05 p.m.
Proposed FY2021 Community Development Block Grant Program 6:10 p.m.
Proposed FY2021-2025 Capital Improvement Program 6:15 p.m.
Proposed FY2021 Budget 6:20 p.m.
Proposed 2020 Tax Relief Program 6:25 p.m.
Attachments:
None
Preparer:Andrea Peeks, Director of Budget and Management
Approved By:
Page 100 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.8.
Subject:
Acceptance of State Roads
Board Action Requested:
Adoption of resolutions for the referenced state roads acceptances.
Summary of Information:
Dale District: Sundial Farms Section 3 At The Highlands
Windermere Section A and Section B
Windermere Section E
Attachments:
1.2020-03-11 Dale - Sundial Fams Section 3 At The Highlands
2.2020-03-11 Dale - Windermere Section A and Section B
3.2020-03-11 Dale - Windermere Section E
Preparer:Scott Smedley, Director of Environmental Engineering
Approved By:
Page 101 of 242
Page 102 of 242
Page 103 of 242
Page 104 of 242
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 12.A.9.
Subject:
Expanding the County’s Participation in the Urban Archery Deer Hunting Season
Board Action Requested:
The Board is requested to authorize the County Administrator to notify the Virginia Department of Game and
Inland Fisheries that participation in the urban archery deer hunting program is being expanded County-wide
for the upcoming season.
Summary of Information:
In April 2011, after concerns were expressed about the then increasing number of deer in the County, the Board
authorized the County Administrator to notify the Department of Game and Inland Fisheries (“DGIF”) that the
County was opting to participate in the urban archery deer hunting season.
The urban archery season extends the bow hunting season for antlerless deer by four months by allowing bow
hunting for the months of September, January, February, and March. The season was first established by DGIF
in 2002 to reduce the deer population in urban areas. Antlerless deer include does, young males, and males who
have shed their antlers.
In 2017, based on available statistics from DGIF, it appeared that the deer population in the County had
decreased significantly. Accordingly, Chesterfield’s participation in urban archery was curtailed and limited to
the Midlothian Magisterial District.
Given current circumstances, the entire County can now be included in the program. These changes will not
infringe on any existing hunting privileges in the County and will allow more residents to utilize their property
for this purpose.
Numerous localities throughout Virginia participate in the urban archery program as is being proposed. In
addition to Chesterfield, the entire list of participating localities is as follows: the cities of Charlottesville,
Chesapeake (except on DGIF-owned lands), Colonial Heights, Danville, Emporia, Franklin, Fredericksburg,
Galax, Hopewell, Lexington, Lynchburg, Martinsville, Poquoson, Radford, Richmond, Staunton, Suffolk, and
Winchester; and, in the towns of Altavista, Amherst, Bedford, Blacksburg, Blackstone, Boones Mill,
Buchanan, Chatham, Christiansburg, Farmville, Front Royal, Halifax, Hurt, Independence, Irvington,
Kenbridge, Lebanon, Pearisburg, Pulaski, Richlands, Rocky Mount, Saltville, Smithfield, Stuart, Tazewell,
Victoria, West Point, and Wytheville; and, in the counties of Fairfax, James City, Prince William, Roanoke
Page 105 of 242
(except on National Forest and DGIF-owned lands), Stafford, and York.
The County’s current ordinances regulating bow hunting will still apply during the special urban archery
season. Accordingly, bow hunters will be required to remain at least 150 feet away from businesses, public
buildings, or residences and will not be able to hunt on or shoot their bow toward any property without the
permission of the property owner. In addition to the County ordinances, DGIF publishes these requirements to
ensure hunters are given appropriate notice. Those property owners who do not want urban archery on their
land can simply not grant the required permissions.
Staff requests that the Board authorize the County Administrator to notify DGIF that participation in the urban
archery program in Chesterfield will be expanded to include the entire County.
Attachments:
None
Preparer:Jeff Mincks, County Attorney
Approved By:
Page 106 of 242
19SN0601
Midlothian
Emerson Companies,LLC
Rezoning from Residential Townhouse (R-TH)
to Multi-family Residential (R-MF) with
Conditional Use Planned Development to
permit exceptions to ordinance requirements
Page 107 of 242
Case 19SN0601 -Overview
•Complies with Midlothian Community
Special Area Plan; Community Mixed
Use/Village Core
•345 multi-family condominiums (two
over two & triplex-style); 16.2 dua
•Quality site design and architecture
offer unique housing option integrated
with area development; enhance
larger mixed use village core; flexibility
•Construction of an extension of Grove
Hill Road
•Commission with unanimous vote and
staff recommend approval Page 108 of 242
19SN0625
Matoaca
Cosby Village LLC
(Request 1) Rezoning from Agricultural (A)
and Light Industrial (I -1) to Neighborhood
Business (C-2) with Conditional Use Planned
Development to permit ordinance exceptions
and (Request II) Conditional Use to permit
alcoholic beverage sales near a public school
Page 109 of 242
Case 19SN0625 -Overview
•Commercial development C-2 & limited
C-3 uses; more intense uses omitted
•Pedestrian plaza/promenade around
lake in Zone 1
•Quality design and architecture should
enhance surrounding community
•Commission with unanimous vote and
staff support Rezoning (Request I)
•Conditional Use to permit alcoholic
beverage sales w/in 500’ of Cosby;
separated by water tank & over 800’;
•Commission with unanimous vote &
Planning supports Conditional Use
(Request II); Schools does not supportPage 110 of 242
20SN0509
Clover Hill
Sports Performance Properties, LLC
REQUEST I: Rezoning 2.8 acres from Light Industrial
(I-1) to Neighborhood Business (C-2) and 1.0 acre from
Agricultural (A) to Light Industrial (I -1) plus conditional
use to permit commercial indoor recreational use in a
Light Industrial (I-1) District on 5.9 acres
REQUEST II: Conditional Use to permit alcoholic
beverage sales for on -premises consumption within
500 linear feet of a public school
Page 111 of 242
20SN0509 -Overview
•Rezoning to industrial and
commercial
•Relocate an existing sports
training business to allow
expansion
•Property access from three (3)
roads, distributing traffic
•Conditional use for sales of
alcoholic beverages for onsite
consumption with 500’ of
school property
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20SN0514
BERMUDA
Karina Fournier
Conditional use to permit a communications
tower in a Community Business (C -3) District.
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Case 20SN0514 -Overview
•199 foot tall monopole tower with
flush mount antenna
•CUPD –setback exceptions
•Taller structure allows other users
•Conditions assist in mitigating
visual impact
•Separated from high visibility
corner of Routes 10 and 1 by
existing commercial uses
•Commission with unanimous vote
and staff recommend approval
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Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 20SN0509
APPLICANT: Sports Performance Properties, LLC
CHESTERFIELD COUNTY, VIRGINIA
CLOVER HILL DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
8.7 Acres – 3401 S Old Hundred Rd
RISE BASEBALL
Board of Supervisors (BOS) Hearing:
March 11, 2020
BOS Time Remaining:
365 DAYS
Applicant’s Contact:
CHRIS MARTIN (804) 405-7338
Applicant’s Agent:
DAVE ANDERSON (804) 432-6699
Planning Department Case Manager:
JOSH GILLESPIE (804-796-7122)
REQUEST
REQUEST I: Rezoning from Light Industrial (I-1) to Neighborhood Business (C-2) of 2.8 acres and
from Agricultural (A) to Light Industrial (I-1) of 1.0 acre plus conditional use to permit commercial
indoor recreational use in a Light Industrial (I-1) District on 5.9 acres. See Zoning Plat (Exhibit D,
Attachment 6).
REQUEST II: Conditional Use to permit alcoholic beverage sales for on-premises consumption
within 500 linear feet of a public school.
Notes: A. Conditions may be imposed or the property owners may proffer conditions.
B. Proffered conditions, Textual Statement, exhibits, and letter from Schools Superintendent are located in
Attachments 1-7.
SUMMARY
A mixed development known as RISE Baseball with limited Neighborhood Commercial (C-2) uses
and a commercial indoor recreation facility is planned. Conditional uses are requested to permit
commercial indoor recreational uses in addition to Light Industrial (I-1) uses and to permit the sale
of alcoholic beverages for on-premises consumption within 500 linear feet of a public school.
Development will occur as generally depicted on the conceptual plan (Exhibit A, Attachment 3),
with two buildings and an interconnected site.
Conditional use approval is sought to permit alcoholic beverage sales for on-premises
consumption within 500 linear feet of a Clover Hill High School, as measured from the property
boundaries. The existed and planned facilities are separated significantly greater distances than
the respective property lines (Map, Page 8). The existing school building is located 941’ feet from
Kelly Green Drive and the planned RISE building is located 378 linear feet from Kelly Green Drive.
Site design intends to harmonize the planned development with surrounding uses through
existing and supplemental vegetation to minimize views of the site and planned buildings.
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RECOMMENDATION
PLANNING
COMMISSION
REQUEST I (REZONING WITH CONDITIONAL USE):
APPROVAL WITH THE PROFFERED CONDITIONS
REQUEST II (CONDITIONAL USE TO PERMIT SALES OF ALCOHOLIC BEVERAGES
FOR ONSITE CONSUMPTION WITHIN 500’ OF PUBLIC SCHOOLS):
APPROVAL
STAFF
REQUEST I (REZONING WITH CONDITIONAL USE):
PLANNING – APPROVAL WITH THE PROFFERED CONDITIONS
• The requested Industrial (I-1) and Neighborhood Business (C-2) zoning
districts are generally consistent with the Comprehensive Plan for
Regional Mixed Use. A list of permitted uses for this property are listed.
• Quality site design offered by the applicant provides for good access to
surrounding public roads, onsite integrated parking and circulation, and
accommodation of a commercial indoor recreation use compatible with
the surrounding mix of educational, industrial, office, religious,
vehicular storage, and residential uses.
TRANSPORTATION– APPROVAL
• The development’s traffic impact will be addressed by providing
dedication and construction of road and sidewalk improvements.
REQUEST II (CONDITIONAL USE TO PERMIT SALES OF ALCOHOLIC BEVERAGES
FOR ONSITE CONSUMPTION WITHIN 500’ OF PUBLIC SCHOOLS):
PLANNING – APPROVAL
While the property boundaries of the subject property and the school campus
are within the 500 linear feet identified in the Zoning Ordinance, the active
portion of the campus is not in close proximity to the planned use (separated
over 900 feet and by rolling topography) to the indoor recreation use. Further,
conditions restrict visible advertising to the building interior.
SCHOOLS – DENIAL
Any intent to sell alcoholic beverages in any development within close proximity
to a school property raises safety and security concerns during and after-school
hours of operation. The school division does not support the request for a
conditional use to sell alcohol in proximity to a public school facility.
SUMMARY OF IDENTIFIED ISSUES
Department Issue
SCHOOLS
Any intent to sell alcoholic beverages in any development within close proximity
to a school property raises safety and security concerns during and after-school
hours of operation. The school division does not support the request for a
conditional use to sell alcohol in proximity to a public school facility.
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Comprehensive Plan
Classification: REGIONAL MIXED USE
The designation suggests integrated and interconnected commercial, residential and industrial uses.
Surrounding Land Uses and Development
S Old Hundred Rd
Genito Rd
Educational - Clover
Hill High School
VA-288
Single family residential
– Brandermill
Kelly Green Dr
E Boundary Ct
Office/Light Industrial –
Brandermill Trade Center
Community Business
– Shopping Center
Vehicle storage
– Brandermill
Religious - The
Chapel School
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PLANNING
Staff Contact: Josh Gillespie (804-796-7122) gillespiejo@chesterfield.gov
Zoning History
Case Number Request
90SN0119
Withdrawn
(03/1990)
• Rezoning from Agricultural (A) to Light Industrial (I-1) on a 4.8 acres parcel,
including a portion of the 20SN0509 request property.
• Proposal included establishment of a 100’ buffer along the southern
boundary when site development occurred with adjoining residential uses,
or a reduction to be considered with adjoining non-residential uses.
07SN0175
Approved
(12/2006)
• Rezoning from Agricultural (A) to Light Industrial (I-1) on a 4.8 acres parcel,
including a portion of the 20SN0509 request property.
• Requirement for no direct vehicular access to Old Hundred Road.
• No building or structure shall exceed two (2) stories in height.
• No free standing light fixtures shall exceed twenty (20) feet in height.
• Prohibit certain I-1 uses otherwise permitted
Proposal
Rezoning is proposed from Light Industrial (I-1) to Neighborhood Business (C-2) of 2.8 acres and
from Agricultural (A) to Light Industrial (I-1) of 1.0 acre plus conditional use to permit
commercial indoor recreational use in a Light Industrial (I-1) District on 5.9 acres (Request I).
The properties proposed for rezoning are shown on the Zoning Plat (Exhibit D, Attachment 6).
Commercial indoor recreation and neighborhood business uses are planned on two portions of
the combined acreage as identified on the Conceptual Plan (Exhibit A, Attachment 3).
Development is intended to be consistent with the Regional Mixed Use designation in the
Comprehensive Plan as a complement to the established pattern of development and with
more recent site development.
The Comprehensive Plan and Future Area Development
The designation suggests integrated and interconnected commercial, residential and industrial
uses.
Since existing public and private development in this area has occurred over a period of decades
before and after the master planned Brandermill community, the planning objective is continued
integration and harmonious progression of development.
The proposed commercial indoor recreation and neighborhood business uses represent the mix of
uses that comply with the Comprehensive Plan in an area of mixed uses and transitions between
differing uses in proximity.
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Overall Design
The development will be designed in general conformance with the Conceptual Plan (Exhibit A,
Attachment 3). The development is proposed with three (3) development tracts (Parcels 1, 2,
and 3).
Within Parcel 1, an area of 4.9 acres is shown with one (1) building, vehicular parking areas,
circulating driveways, and access points to the east to Parcel 3 and through to Kelly Green
Drive, to the west to Parcel 2 and through to South Old Hundred Road, and to the north to East
Boundary Court. The planned use is commercial indoor recreation, to consist of a one-story
building with a central hall and internal café, one (1) baseball training field, and two (2)
basketball courts available for training and matches. The café is open, without separation, to
the central hall as an integrated use. Glass walls enclose the sports areas. A mezzanine level is
planned to allow views above the main floor.
Within Parcel 2, an area of 2.8 acres is shown with a buffer along South Old Hundred Road on
the western boundary, one (1) building, vehicular parking areas, circulating driveways, a
stormwater management feature, and access points to the west to South Old Hundred Road
through the buffer and to the east to Parcel 1 with through access to Kelly Green Drive and East
Boundary Court. Planned commercial and office uses are in the Textual Statement (Exhibit B,
Attachment 5), as follows:
1. Allowed Uses. No use on Parcel 2 may provide drive-through service.
Uses for Parcel 2 shall be limited to the following uses -
a. Barber shop
b. Beauty shop
c. Clinic, medical, dental, or optical
d. Day care, child
e. Mailing services
f. Office
g. Travel agency
h. Veterinary clinic
2. Restricted Uses.
a. Health club. Limited to a 10,000 square feet facility with hours of
operation ending at 10 pm.
b. Restaurant, sit down. Limited to no more than 5,000 square feet.
Parcel 3 is an area of one (1) acre with existing utility easement crossings and a planned new
drive to connect Parcels 1 and 2 to Kelly Green Drive. Parcel 3 uses are limited to access,
utilities, parking, and signage with no buildings.
Design Standards and Architectural Treatment
Buildings and signs shall be located to preserve trees around on the site’s western perimeter
and to establish screening for the new buildings. Wall siding shall be brick, block, metal or
composite materials. No vinyl siding is allowed. Elevations of the planned commercial indoor
recreation facility are shown on Conceptual Elevations (Exhibit C, Attachment 5)
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Buffers
The subject properties have prominent road frontage on the three roads to be used for access:
Old Hundred Road, Kelly Green Drive and East Boundary Court. Two buildings are planned per
the conceptual plan (Exhibit A, Attachment 3), with the westernmost building smaller in size
than the easternmost building, which is centrally-located. Both buildings would be screened
from views to the travelling public, as provided by the Textual Statement (Attachment 2) and
illustrated by the Buffers and Screening Plan (Exhibit B, Attachment 4):
A. Buffers – Buffers to adjacent properties shall be provided as follows and as
identified on Exhibit B, Attachment 4: One break in the western property line
shall be permitted to provide commercial access and associated signage to
Parcel 2 as described in III.G. No buffers shall be provided along southern and
northern property lines, or between Parcel 1 and Parcel 2.
Alcoholic Beverage Sales for On-site Consumption Near a Public School
The Zoning Ordinance requires approval of a Conditional Use for commercial establishments
seeking to sell alcoholic beverages for on-premises consumption within 500 linear feet of a
public school built after December 15, 1993. The ordinance provides that the required
distances shall be measured from the nearest property line, not lease line, of the establishment
selling alcoholic beverages to the nearest property line of the school.
Some businesses proposed within this development (such as restaurants, and craft breweries
and distilleries) would permit on-site alcoholic beverage consumption. As identified in the map
on the following page, the subject property fronts the south line of Kelly Green Drive south of
the Clover Hill High School campus. As such, the property boundaries (not lease boundaries)
where the on-site alcoholic beverage consumption may be permitted is within the ordinance
identified 500 linear feet. The applicant is requesting approval of a Conditional Use (Request II)
to permit the alcoholic beverage sales use.
It is important to note that the portion of the Clover Hill High School campus closest to the
subject property is open space and parking not utilized by school buildings. The closest portion
of the active campus is the remote parking lot which is approximately 100 feet north of the
northern boundary of the request property. The closest edge of the school building is located
approximately 950 feet north of the northern boundary of the request property.
The Conceptual Plan (Attachment 3) indicates the distance of the building housing the on-site
consumption of alcoholic beverages would be approximately 375 feet from the northern
boundary line on Kelly Green Drive. The nearest entrance of the planned building to the
nearest existing school entrance is approximately 1450 linear feet, and separated by parking
areas, an embankment, site landscaping, open space on the school campus. Given the physical
separation (distance between property and campus), the impact of the alcohol sales use on the
school should be minimal. Staff supports this request.
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Map
Figure 1 – Showing distances between Subject and Schools Property Line and between Subject and Existing and
Planned Buildings
50’
1450’
940’
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9 20SN0509-2020MAR11-BOS
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Steve Adams (804) 748-1037 adamsSt@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide
transportation needs that are expected to mitigate traffic impacts of future growth. This
request will not limit development to a specific land use; therefore, it is difficult to anticipate
traffic generation. Based on the Master Plan with an indoor sports facility and a commercial
outparcel, the development could generate approximately 900 average daily trips (ADT),
assuming a drive-in bank on Parcel 2. The vehicles generated by this property will be distributed
along Old Hundred Road and Kelly Green Drive.
Old Hundred Road is identified on the County’s Thoroughfare Plan as a major arterial with a
recommended right of way width of 90 feet. Old Hundred Road is a two-lane road where
sections of the road are substandard, with approximately 10-foot lane widths and no usable
shoulders. VDOT minimum geometric design standards recommend this road have 12-foot lane
widths and 10-foot shoulders. In 2018, the VDOT traffic count on Old Hundred Road was 11,230
(Level of Service “D”)
Section 19.1-231 of the County Code outlines the general requirements to meet the needs of
the traffic generated by a proposed development, including acceptable levels of service. The
applicant has offered:
Dedication along Old Hundred Road (Proffered Condition 5):
• 45 feet of right-of-way along the east side of Old Hundred Road.
Access (Proffered Condition 6):
• Limited to one (1) entrance/exit to Old Hundred Road.
Road Improvements along Old Hundred Road (Proffered Condition 7):
• Right turn lane at the approved access.
• Left turn lane at the approved access, if warranted.
• Relocation of the ditch to provide a seven (7) foot unpaved shoulder.
• Sidewalk along the property frontage.
Staff supports the request.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804) 674-2907 willie.gordon@vdot.virginia.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide
transportation needs that are expected to mitigate traffic impacts of future growth. This
request will not limit development to a specific land use; therefore, it is difficult to anticipate
traffic generation. Based on the Master Plan with an indoor sports facility and a commercial
outparcel, the development could generate approximately 900 average daily trips (ADT),
assuming a drive-in bank on Parcel 2. The vehicles generated by this property will be distributed
along Old Hundred Road and Kelly Green Drive.
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Old Hundred Road is identified on the County’s Thoroughfare Plan as a major arterial with a
recommended right of way width of 90 feet. Old Hundred Road is a two-lane road where
sections of the road are substandard, with approximately 10-foot lane widths and no usable
shoulders. VDOT minimum geometric design standards recommend this road have 12-foot lane
widths and 10-foot shoulders. In 2018, the VDOT traffic count on Old Hundred Road was 11,230
(Level of Service “D”)
Section 19.1-231 of the County Code outlines the general requirements to meet the needs of
the traffic generated by a proposed development, including acceptable levels of service. The
applicant has offered:
Dedication along Old Hundred Road (Proffered Condition 5):
• 45 feet of right-of-way along the east side of Old Hundred Road.
Access (Proffered Condition 6):
• Limited to one (1) entrance/exit to Old Hundred Road.
Road Improvements along Old Hundred Road (Proffered Condition 7):
• Right turn lane at the approved access.
• Left turn lane at the approved access, if warranted.
• Relocation of the ditch to provide a seven (7) foot unpaved shoulder.
• Sidewalk along the property frontage.
Staff supports the request.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (717-6167) battena@chesterfield.gov
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated during the plans review process.
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Swift Creek Fire Station, Company Number 16
EMS Facility The Swift Creek Fire Station, Company Number 16
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UTILITIES
Staff Contact: Matthew Rembold (706-7616) remboldm@chesterfield.gov
Existing Water and Wastewater Systems
Utility Type Currently
Serviced
Size of Closest Existing
Lines Connection Required by County Code
Water No 8” Yes
Wastewater No 8” Yes
Additional Utility Comments:
The applicant requests a rezoning to allow a youth baseball focused sports performance center.
The subject properties are located within the mandatory water and wastewater connection areas
for new non-residential structures. The applicant has proffered use of county water and county
wastewater for domestic purposes necessary to support this development.
County wastewater is available along the South Old Hundred Road frontage of the property.
County water is available at the end of East Boundary Court and approximately 200 feet south of
the subject properties along South Old Hundred Road. These two lines are on different pressure
zones, therefore looping and interconnection of these lines is not anticipated. Due to the
presence of a Colonial Pipeline transmission main and two sanitary force mains between East
Boundary Court and the property, the Utilities Department prefers the site be served via an
extension from South Old Hundred Road. The applicant has proffered to do so.
All extensions of the County water and wastewater systems will be subject to formal review and
approval of the Utilities Department, to include dedication of easements to make the systems
available to upstream and adjacent properties.
The Utilities Department supports this case.
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ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov
Geography
The subject properties generally drain from southeast to northwest to an existing culvert under
South Old Hundred Road, and then through the Quail Hill subdivision and the Brandermill County
Club to Nuttree Branch. Nuttree Branch is a tributary of Swift Creek. The properties are all located
within the Lower Swift Creek Watershed.
Natural Resources
A Resource Protection Area (RPA) Designation must be submitted to and confirmed by the
Department of Environmental Engineering – Water Quality Section prior to the approval of any
site plans. A Water Quality Impact Assessment must be submitted to and approved by the
Department of Environmental Engineering and/or the Board of Supervisors for any improvements
which encroach into the RPA. In addition, wetlands shall not be impacted without prior approval
from the U.S. Army Corps of Engineers and/or the Virginia Department of Environmental Quality.
Drainage
The subject properties drain to an existing culvert under South Old Hundred Road, which is
currently inadequate and often floods during large storm events. In addition, some of the
homes in the Quail Hill subdivision were constructed prior to the adoption of the Floodplain
Ordinance in 1983. Any increased runoff from the proposed development upstream of the
existing culvert under South Old Hundred Road and the Quail Hill subdivision will result in
increased flooding, which would impact private properties and public safety. Therefore, on-site
detention/retention of the post-development peak discharge rates for the 2-, 10-, and 100-year
storm events to below the pre-development peak discharge rates for the 2-, 10-, and 100-year
storm events, respectively, shall be provided to protect the downstream private properties
from increased erosion and flooding. The applicant has offered Proffered Condition 8 to address
this impact.
Stormwater Management
The development of the subject property will be subject to the Part IIB technical criteria of the
Virginia Stormwater Management Program Regulations for water quality and quantity.
SCHOOLS
Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net
This application is located west of the Clover Hill High School property, across Kelly Green Drive.
The proposal is accessed through Kelly Green Drive, which is also the main thoroughfare for Clover
Hill High School. This could impact traffic and school bus operations, especially during drop-off and
pick-up of students.
As stated in the Chesterfield County’s Zoning Ordinance Article III Division 2 - Alcoholic Beverage
Sales near Public Schools - “a Conditional Use shall be required for all commercial establishments
seeking to sell alcoholic beverages, as defined in the Code of Virginia, for on-premises consumption,
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within 500 linear feet of a school that is owned or operated by the county and built after December
15, 1993”.
Further, the code states that “The required distance shall be measured by extending a straight line
from the nearest property line (not the lease line) of the establishment selling alcoholic beverages
to the nearest property line of the school”.
Any intent to sell alcoholic beverages in any development within close proximity to a school
property raises safety and security concerns during and after-school hours of operation. The
school division does not support the request for a conditional use to sell alcohol in proximity to a
public school facility.
PARKS AND RECREATION
Staff Contact: Janit Llewellyn (804-751-4482) llewellynja@chesterfield.gov
LIBRARIES
Staff Contact: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov
HEALTH
Staff Contact: Richard Michniak (804-748-1695) richard.michniak@vdh.virginia.gov
This request will not impact these facilities.
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CASE HISTORY
Applicant Submittals
5/17/19 Application submitted
5/23, 8/8 &
8/22/19
Application amended
5/17, 8/22,
12/4/19,
1/6 &
2/10/20
Proffered conditions, Textual Statement and exhibits submitted
Community Meeting
12/4/19 Issues Discussed:
Sports activities including teams and clubs with large gatherings & events
• Baseball fields lack space for full games
• Basketball courts can be used for training and for games
Hours of operation: intended sports activities between 3:00pm and 10:00pm.
• Day camps are offered during school breaks
Food and alcohol
• Accessory to the sports training or separate use marketed to the general
public
• Public safety: alcohol, lighting, traffic
Architectural and site design, materials, and compatibility
Building heights and visibility
• The building site on Parcel 1 is 12’ below road grades, with a building
peak at 36’ +/-
• The building site on Parcel 2 may have 1 or 2 story building
Tree preservation
• Potential shared access / cooperative parking agreements with The
Chapel on neighboring property
Building uses for Parcel 2
• Commercial, potential for expansion of indoor active recreation and
outdoor recreation areas
Area traffic
Planning Commission
10/15/19 Action – DEFERRED TO December 17, 2019 ON THE COMMISSION’S OWN
MOTION WITH THE APPLICANT’S CONSENT.
12/17/19 Action – DEFERRED TO February 18, 2020 ON THE COMMISSION’S OWN
MOTION WITH THE APPLICANT’S CONSENT.
2/18/20 Citizen Comments
No citizens spoke to this case
Recommendation – APPROVAL SUBJECT TO THE CONDITIONS IN
ATTACHMENTS 1 – 6
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Motion: Freye Second: Sloan
AYES: Freye, Hylton, Owens, Petroski and Sloan
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ATTACHMENT 1
PROFFERED CONDITIONS
January 6, 2020
1. Master Plan. The Textual Statement dated December 4, 2019, and all referenced exhibits
shall be considered the Master Plan. (P)
2. Outdoor Advertising of Alcoholic Sales Prohibited. On or relating to uses on Parcel 1, there
shall be no signage identifying the sale of alcoholic beverages on the property, nor shall
advertising of alcoholic beverages be visible from the exterior of the building. (P)
3. Hours of Alcohol Service. Sale of alcohol shall be limited to the following times:
a. Sunday through Thursday 11 A.M. to 10 P.M.
b. Friday and Saturday 11 A.M. to 12 A.M. (P)
4. Utilities.
a. Public water and wastewater service will be used for domestic and emergency fire
flow purposes throughout the development.
b. Well water may be used for irrigation purposes only.
c. The developer will extend from the south an 8” waterline along South Old Hundred
Road to serve the property.
d. The developer will provide an easement along the entire frontage of the property
for future extension of the waterline.
e. Existing county sanitary sewer force mains shall be protected to the satisfaction of
Chesterfield County Utility Department, and such protections shall be shown on site
plan. Test hole locating shall be required at the time of site plan approval to ensure
the protection and/or avoidance of these lines. (U)
5. Dedication. Prior to any site plan approval or within sixty (60) days from a written request
by the Transportation Department, whichever occurs first, forty-five (45) feet of right of way
along the east side of Old Hundred Road, measured from the centerline of that part of Old
Hundred Road immediately adjacent to the Property, shall be dedicated, free and
unrestricted, to and for the benefit of Chesterfield County. (T)
6. Access. Direct vehicular access from Property to Old Hundred Road shall be limited to one
(1) entrance/exit, generally shown on Exhibit A. The exact location of the access shall be
approved by the Transportation Department. (T)
7. Road Improvements. Prior to issuance of any certificate of occupancy with direct vehicular
access to Old Hundred Road, the developer shall be responsible for the following road
improvements. The exact design and length of the improvements shall be approved by the
Transportation Department:
a. Construction of additional pavement along the northbound lane of Old Hundred
Road at the approved access to provide a separate right turn lane.
b. If warranted by traffic calculations, construction of additional pavement along the
southbound lane of Old Hundred road at the approved access to provide a separate
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left turn lane, if the Virginia Department of Transportation (VDOT) approves access
to allow left-in access from Old Hundred Road.
c. Relocation of the existing ditch to provide a minimum seven (7) foot unpaved
shoulder along the entire Property frontage along the northbound lane of Old
Hundred Road.
d. Construction of VDOT standard sidewalk along the entire Property frontage to Old
Hundred Road.
e. Dedication, free and unrestricted, to and for the benefit of Chesterfield County, of
any additional right-of way (or easements) required for these improvements. (T)
8. Environmental. An on- or off-site stormwater retention mechanism shall be utilized in order
to retain the 2, 10, and 100-year post development runoff and release at a 2, 10, and 100
year pre-development rate. (EE)
9. Parcel 2 Grading. Parcel 2 shall not be used as temporary stockpiling for Parcel 1 site
construction. (P)
10. C-2 Use Limits on Parcel 2.
a. No drive through use for restaurants shall be permitted.
b. Sit-down restaurants shall be limited to a maximum of 5,000 square feet. (P)
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ATTACHMENT 2
TEXTUAL STATEMENT
Last Revised December 4, 2019
I. REZONE.
Rezone approximately 2.8 acres (“Parcel 2” as shown on Exhibit A) from I-1 to C-2.
Rezone approximately 1 acre (“Parcel 3” as shown on Exhibit A) from A to I-1.
A conditional use is requested to permit the sale of alcohol in proximity to a public-school
facility on approximately 4.9 acres (“Parcel 1” as shown on Exhibit A).
A conditional use is requested to permit a recreational establishment, commercial-indoor on
approximately 4.9 acres (“Parcel 1” as shown in Exhibit A).
II. EXHIBITS. The following shall constitute the Exhibits of this Textual Statement.
Exhibit A – Concept Plan by Timmons Group, dated December 4, 2019.
Exhibit B – Buffer and Setback Plan by Timmons Group, dated December 4, 2019.
Exhibit C – Conceptual Elevations by Timmons Group, dated December 4, 2019.
Exhibit D – Proposed Zoning Change for Parcels 731-686-7197 & 731-686-3994 & 731-686-
0664, dated December 4, 2019.
GENERAL CONDITIONS.
A. Development Plan – The Property shall be developed as generally depicted on
Exhibit A.
B. Common/Open Space – A minimum of 30% of the gross acreage of the Property
shall be limited to open space use, including buffers, landscaped areas,
stormwater management facilities, environmentally protected and sensitive
areas.
C. Building Height – No building shall exceed 45’ in height.
D. Buffers – Buffers to adjacent properties shall be provided as follows and as
identified on Exhibit B: One break in the western property line shall be permitted
to provide commercial access and associated signage to Parcel 2 as described in
III.G. No buffers shall be provided along southern and northern property lines, or
between Parcel 1 and Parcel 2.
E. Signage
a. Signage on Kelly Green Lane shall generally be limited to a
freestanding sign and other identification monuments, such as
sculpture, statues, and other visual cues that directly reference
the principal use of Parcel 1.
b. Signage on Old Hundred Road shall generally be limited to
identifying commercial uses on Parcel 2.
c. Signage and other identification shall be approved by the Planning
Department as part of the site plan review process.
F. PARCEL 1.
1. Uses. permitted by right in C-2 Districts shall be permitted on Parcel 1.
Principal use is an indoor sports facility as shown on Exhibit A. The
following development standards shall apply to development in Parcel 1:
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a. Building Front Material: The entrance to the building on Parcel 1
as shown on Exhibit A shall be designed such that a minimum of
twenty (20) feet to the left and right of the entrance doors
provide the appearance of a commercial retail establishment. This
design shall have exterior wall surfaces constructed of brick,
stone, cultured stone, architectural masonry, cementitious siding,
composite siding, architectural glass panels, and shall apply to a
minimum of twenty percent (20%) of the front building façade.
The remaining eighty percent (80%) of the building façade may be
constructed of polyvinyl, fiber, metal, or other materials approved
by the Planning Director. Vinyl siding shall not be used as primary
wall siding. Doors, windows, trim, cornices and other finishes (not
primary walls) may be constructed of polyvinyl, fiberglass, metal,
and other materials as approved by the Planning Director.
b. Building sides and rear material: Metal siding used on the side
and rear of the building shall have a color material that is
consistent and complimentary to the building front material
described in III.I.1.a, and shall be approved by Planning at the
time of site plan submittal. Roll-up doors shall be limited to the
northern and western building walls as oriented on Exhibit 1.
c. All commercial buildings shall be consistent in materials, meaning
that color palette, general material use, and signage base
materials, shall be generally similar to one another to promote a
consistent and unified theme. This theme shall be established for
Parcel 1 with the review and approval of the first site plan in
Parcel 1.
G. PARCEL 2.
1. Allowed Uses. No use on Parcel 2 may provide drive-through service.
Uses for Parcel 2 shall be limited to the following uses -
a. Barber shop
b. Beauty shop
c. Clinic, medical, dental, or optical
d. Day care, child
e. Mailing services
f. Office
g. Travel agency
h. Veterinary clinic
2. Restricted Uses.
a. Health club. Limited to a 10,000 square feet facility with hours of
operation ending at 10 pm.
b. Restaurant, sit down. Limited to no more than 5,000 square feet.
3. Standards:
a. Material. Primary and accessory buildings shall have exterior wall
surfaces constructed of brick, stone, cultured stone, steel or other
architectural metals, architectural masonry, cementitious siding,
composite siding. Vinyl siding shall not be used as primary wall
siding. Doors, windows, trim, cornices and other finishes (not
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21 20SN0509-2020MAR11-BOS
primary walls) may be constructed of polyvinyl, fiberglass, metal,
and other materials as approved by the Planning Director.
b. Parking Setbacks. There shall be a 50-foot minimum setback from
Old Hundred Road. The minimum setback of parking spaces from
any building shall be governed by the Uniform Building Code.
c. Tree Preservation. In the 50’ parking setback along Old Hundred
Road, at the time of site plan review, all trees over 6” caliper shall
be flagged. Any trees over 6” caliper to be removed shall be
shown and field inspected prior to removal. Dead, diseased, and
dying trees may be removed regardless of size.
H. PARCEL 3.
1. Uses. Parcel 3 as shown on Exhibit B shall be limited to access, utilities,
parking, and signage. No buildings shall be permitted.
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ATTACHMENT 3
EXHIBIT A – CONCEPT PLAN
December 4, 2019
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ATTACHMENT 4
EXHIBIT B – BUFFER AND SETBACK PLAN
December 4, 2019
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ATTACHMENT 5
EXHIBIT C – CONCEPTUAL ELEVATIONS
December 4, 2019
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ATTACHMENT 6
EXHIBIT D – PROPOSED ZONING CHANGE (PLAT)
December 4, 2019
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ATTACHMENT 7
LETTER FROM SCHOOLS SUPERINTENDENT
November 19, 2019
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Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 20SN0514
APPLICANTS: Karina Fournier
CHESTERFIELD COUNTY, VIRGINIA
BERMUDA DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
1.8 Acres – 2710 West Hundred Road
Board of Supervisors (BOS) Public Hearing:
MARCH 11, 2020
BOS Time Remaining:
93 DAYS
Applicant’s Contact:
KARINA FOURNIER (860-796-3988)
Planning Department Case Manager:
DARLA ORR (804-717-6533)
REQUEST
(AMENDED) Conditional use to permit a communications tower in a Community Business (C-3)
District with Conditional Use Planned Development to permit setback exceptions.
Notes:
A. Conditions may be imposed or the property owner may proffer conditions.
B. Conditions and exhibits are located in Attachments 1 - 4.
C. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible
health or environmental effect of radio frequency emissions.
D. The FCC requires final action on telecommunication requests within a reasonable period of time which it
interprets to be 150 days from application submittal, unless additional time is agreed upon by the a pplicant.
This application was submitted on July 30, 2019.
SUMMARY
A 199-foot tall communications tower is planned. The tower would be 190 feet tall with a 9 foot tall
lightening rod. A Conditional Use Planned Development is requested to permit exceptions to
setbacks (discussed on page 5) from the sides and rear yards.
RECOMMENDATION
PLANNING
COMMISSION
APPROVAL
STAFF
APPROVAL
• Given the location of the tower behind existing commercial uses, removed
from the West Hundred Road and Jefferson Davis Highway Corridor and
separated from these roads by existing commercial uses, the tower location is
not highly visible.
• While completely minimizing the visual impact of the tower at this location is
not feasible (such as with a stealth design or colocation on existing structures),
the tower design with flush-mount antenna and buffer retention, as
conditioned, would minimize the visual impact of the tower to the greatest
degree feasible.
• While the coverage area could be met with a shorter tower, the taller
structure would accommodate additional users, thereby possibly negating the
need for additional tower structures in the area.
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Comprehensive Plan
Classification: COMMUNITY BUSINESS
The designation suggests the property is appropriate for commercial use that serves community-wide
trade areas.
Surrounding Land Uses and Development
Commercial zoning
and land use
Fire Station 14
Commercial zoning
and land use
W. Hundred Rd
Jefferson Davis
Hwy
Chester Police
Station
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PLANNING
Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov
PROPOSAL
A 199-foot monopole tower is proposed with flush-mount antenna which would offer a sleeker,
less visual design over standard sector array antenna (Exhibit B – Attachment 3). The applicant
has indicated the tower is proposed to provide needed and better cell coverage for the area
and would accommodate four (4) carriers which should minimize the need for additional
towers in the area.
With this request, the applicant is seeking approval of a Conditional Use Planned Development
to permit setback exceptions. The Zoning Ordinance requires an increase in height for every
foot the structure exceeds the maximum height permitted in the Zoning District (45 feet). The
proposed tower would not meet these setbacks from the corner side, rear and side property
lines (Condition 10 and Exhibit A, Attachments 1 and 2). Staff supports the requested setback
exceptions given the fall zone of the tower is within the requested setbacks. (Condition 11 and
Exhibit C, Attachments 1 and 4)
PUBLIC FACILITIES PLAN
The Public Facilities Plan, an element of the Comprehensive Plan, encourages:
• Co-location on existing telecommunications towers, or
• Architectural incorporation into existing building features
Where co-location or architectural incorporation is not feasible, in highly visible areas and in
proximity to residential development, the Plan suggests that towers should be located and
designed to conceal these facilities to the greatest degree feasible and minimize their visual
impact. The visual presence should be minimized by:
• Locating where natural features such as topography or forested areas exist and will be
maintained.
• Obscuring or blocking views with other existing structures.
• Using stealth designs to disguise and camouflage the appearance. When this is not
feasible, the tower should be of a monopole design
• Using a neutral color
• Prohibiting lighting
TOWER SITING POLICY
The Policy establishes guidelines for design, setbacks and security. Elements of the Policy are as
follows:
• Discourages sectored arrays in residential areas
• Limits size of satellite and microwave dish antennas
• Requires certification of structural integrity
• Requires setbacks from existing off-site dwellings, and public rights-of-way based on the
tower height (not withstanding Ordinance setback requirements)
• Prohibits signs, except as required by state or federal guidelines
• Requires security fence to preclude trespassing
• Provides for screening of tower base and ground mounted equipment
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An overview of conditions recommended by staff to mitigate the impact of the proposed tower on
area properties is provided below:
General Overview
Requirements Details
Signage
Not permitted, unless otherwise required by applicable
(federal or state) law
Condition 1 and Policy
Security Fence Minimum of 6 feet tall around base of tower
Condition 2 and Policy
Buffer/Tree Removal
• 50-foot buffer along the southern and western boundaries
of tower compound
• No healthy trees to be removed except as needed to
accommodate access drive and tower removal
Condition 3 and Policy
Design, Color and Lighting
• Color must be gray or other neutral color
• Lighting not permitted
• Monopole
• Antenna must be flush mounted
• No satellite or microwave dish over 6 feet in diameter
• Cables to be located inside the pole
Condition 4 and Policy
Screening
Ground-mounted mechanical equipment screened with a row
of evergreen plantings
Condition 2 and 5 and Policy
Structural Integrity Provide certification for tower prior to use
Condition 6 and Policy
Height Not exceed 199 feet
Condition 7
Removal Required if use ceases for more than 12 consecutive months
Condition 8 and Policy
Location As depicted on plans
Condition 9 and Exhibit A, Attachment 2
Setback Exceptions
Front – no exception; minimum of 250 feet; Rear – 35 feet;
Side – 45 feet; Corner Side – 135 feet
Condition 10 and Exhibit A, Attachment 2
Fall Zone Certification Tower to comply with Fall Zone standards
Condition 11 and Exhibit C, Attachment 4
The proposed tower will be visible from West Hundred and Rock Hill Roads and Jefferson Davis
Highway; however, existing commercial buildings and uses separate the tower from these
corridors and will assist in obscuring views. In addition, mature trees will be retained between
the tower and West Hundred and Rock Hill Roads and the flush mount antenna design will
assist in mitigating views of the tower. Therefore, staff supports this request.
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VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804-674-2384) willie.gordon@vdot.virginia.gov
The Applicant is proposing to locate the tower and associated ground equipment within a 50’ x
50’ fenced compound. VDOT will require the applicant to submit fall zone requirement and the
structure design for the tower for review.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated during the plans review process.
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Dutch Gap Fire Station, Company Number 14
EMS Facility The Dutch Gap Fire Station, Company Number 14
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Ward (804-748-1028) wardr@chesterfield.gov
Geography
The subject property generally drains into a storm sewer system which discharges to an existing
stormwater basin behind Home Depot. The basin then drains into a separate storm sewer
system and to two existing stormwater basins behind the Bermuda Shopping Center. The
existing basins discharge to an unnamed tributary of Redwater Creek, which is a tributary of
Proctors Creek. The entire property is located within the Proctors Creek Watershed.
Stormwater Management
The development of the subject property will be subject to the Part IIB technical criteria of the
Virginia Stormwater Management Program Regulations (VSMP) Regulations for water quality and
quantity.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamsst@chesterfield.gov
UTILITIES
Staff Contact: Randy Phelps (796-7126) phelpsc@chesterfield.gov
This request will have minimal impact on these facilities.
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CASE HISTORY
Applicant Submittals
7/30/19 Application submitted; Applicant agreed to participate in the Technical Review
process and schedule case for a January 21, 2020 public hearing.
1/27/20 Application amended; Textual Statement submitted
2/6/20 Proffered conditions submitted
2/7/20 Proffered conditions and Textual Statement withdrawn; applicant agreed to
conditions recommended by staff
Planning Commission
1/21/20 Action – DEFERRED TO FEBRUARY 18, 2020 ON THE COMMISSION’S OWN
MOTION WITH THE APPLICANT’S CONSENT.
2/18/20 Citizen Comments
No citizens spoke to this case
Recommendation – APPROVAL SUBJECT TO THE CONDITIONS IN
ATTACHMENT 1
Motion: Sloan Second: Owens
AYES: Freye, Hylton, Owens, Petroski and Sloan
The Board of Supervisors on Wednesday, March 11, 2020, beginning at 6:00 p.m., will
consider this request.
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ATTACHMENT 1
CONDITIONS
Note: Both the Planning Commission and staff recommend imposition of the following
conditions.
1. There shall be no signs permitted to identify this use except th ose required by
FCC or other regulatory body. (P)
2. The base of the tower shall be enclosed by a minimum six (6) foot high fence,
designed to preclude trespassing. The fence shall be placed so as to provide
sufficient room between the fence and the property line to accommodate
evergreen plantings having an initial height and spacing to provide screening of
the base of the tower and accessory ground-mounted equipment or structures
from adjacent properties. (P)
3. A 50-foot buffer shall be maintained along the southern and western boundaries
of the tower compound. No trees may be removed from this buffer area except
(i) to the extent such trees are dead, diseased or dying, or (ii) in connection with
the construction of the access road or removal of the communication tower. (P)
4. The color, design and lighting system for the tower shall be as follows:
a. The tower shall be gray or other neutral color.
b. The tower shall not be lighted.
c. The tower shall be a monopole structure with flush mounted antennas.
d. Any satellite dish and microwave dish antennas attached to the
telecommunications tower shall not exceed six (6) feet in diameter and
shall be of a neutral color with no logos.
e. Cables shall be run within the interior of the tower to the extent
technically practicable. (P)
5. Any building or mechanical equipment shall comply with the Zoning Ordinance
relative to architectural treatment of building exteriors and screening of
mechanical equipment in O, C and I Districts. (P)
(NOTE: The Zoning Ordinance requires the screening of mechanical equipment
located on the building or ground from adjacent properties and public rights of
way. Screening would not be required for the tower or tower-mounted
equipment.)
6. Prior to use of this telecommunications tower, the owner of the tower shall
obtain approval of the structural integrity by a registered professional engineer
licensed in Virginia and a copy of the report filed with the Planning Department.
(P)
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7. The tower shall not exceed a height of 199 feet. (P)
8. At such time that the telecommunications tower ceases to be used for
communications purposes for a period exceeding twelve (12) consecutive
months, the property owner(s) and/or cell tower owner(s) and/or lessee(s) shall
dismantle and remove the tower and all associated equipment from the
property. (P)
9. The tower and access road shall be sited on the property in the location shown
on the plans prepared by BC Architects Engineers, entitled Site Plan VA-Chester-
Dutch Gap 2, dated March 28, 2019, and attached as Exhibit B. (P)
10. The tower shall be setback as follows:
a. Front Yard (from West Hundred Road) – Minimum of 250 feet
b. Corner Side Yard (from Rock Hill Road) – Minimum of 135 feet
c. Side Yard – Minimum of 45 feet
d. Rear Yard – Minimum of 35 feet (P)
11. The fall zone of the telecommunications tower shall be twenty feet as certified
by a licensed engineer such as Exhibit C. If a telecommunications tower other
than the one described in Exhibit C is to be erected on the Property, a
certification from a licensed engineer that the tower to be erected has a twenty-
foot fall zone shall be submitted to the Planning Department before the issuance
of a building permit. (P and BI)
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ATTACHMENT 2
EXHIBIT A - OVERALL SITE PLAN
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ATTACHMENT 3
EXHIBIT B - TOWER ELEVATION
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ATTACHMENT 4
EXHIBIT C – FALL ZONE CERTIFICATION
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Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 19SN0601
APPLICANT: Emerson Companies, LLC
CHESTERFIELD COUNTY, VIRGINIA
MIDLOTHIAN DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
21.3 Acres – 120 Walton Park Road
Coalfield Station
Board of Supervisors (BOS) Hearing:
MARCH 11, 2020
BOS Time Remaining:
365 DAYS
Applicant’s Agent:
JEFFREY GIEGER (804-771-9557)
Planning Department Case Manager:
DARLA ORR (804-717-6533)
REQUEST
Rezoning from Residential Townhouse (R-TH) to Multifamily Residential (R-MF) with Conditional
Use Planned Development to permit exceptions to ordinance requirements.
Notes:
A. Conditions may be imposed, or the property owner may proffer conditions.
B. Proffered conditions, Textual Statement and exhibits are located in Attachments 1 - 8.
SUMMARY
The request property is located within the Midlothian Village Core, part of the Midlothian
Community Special Area Plan, adopted in December 2019. A maximum of 345 multi-family
condominium dwelling units (two over two duplex-style and triplex-style condominiums) are
planned, yielding a density of approximately 16.2 units per acre. The development, Coalfield
Station, is proposed with a frequency of interconnected roads and alleys; pedestrian scale
streetscapes with on-street parking and street trees; buildings with shallow setbacks adjacent to
sidewalks; programmable open space; and road and pedestrian interconnectivity with existing
and anticipated area commercial, school, park and residential uses. (Exhibit A - Conceptual Plan –
Attachment 3). Exceptions to ordinance standards, discussed in detail on page 5, are requested to
accommodate the proposed design.
Proffered conditions provide quality design and architectural standards (summarized on page 6)
that should enhance the larger mixed-use Midlothian Village core.
The applicant has offered to construct off-site road improvements in conjunction with the initial
development to address the development’s impact on the county’s road network. Specifically,
the applicant has proffered to construct an extension of Grove Hill Road from its current terminus
through the property to Route 60, including a right turn lane along Route 60 and a sidewalk along
the west side of the road extension.
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RECOMMENDATIONS
PLANNING
COMMISSION
APPROVAL
STAFF
PLANNING – APPROVAL
• Proposed zoning and land use offer higher density residential
development within the density range suggested by the Midlothian
Community Special Area Plan
• Quality design and architecture offered by the applicant provide a unique,
diverse housing option integrated with area commercial and public uses
thereby enhancing the larger mixed-use Midlothian Village Core as a
walkable village environment
• Flexibility in typical zoning standards accommodates the innovative, high-
quality design
TRANSPORTATION – APPROVAL
The applicant has offered to construct off-site road improvements to address
the development’s impact on area roads in accordance with the County’s Road
Cash Proffer Policy.
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Comprehensive Plan – Midlothian Community Special Area Plan
Classification: COMMUNITY MIXED USE/VILLAGE CORE
The designation suggests an integrated mix of higher-density residential development (at densities between
8 and 20 units per acre) and community serving commercial uses would be appropriate in this area.
Surrounding Land Uses and Development
Midlothian Tpk
Woolridge Rd
Residential zoning &
land use; Sycamore
Village and Enclave at
the Green
Midlothian
Middle
School
Commercial
& office
zoning & land
use
Grove Hill Rd
Zoned C-3, A and R-7;
Single family
residential (Walton
Park), park (Mid-
Lothian Mines) and
vacant
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PLANNING
Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov
Zoning History
Case Number Request
06SN0144
Approved
(August 2006)
• Rezoning from Residential (R-9) and Light Industrial (I-1) to Residential
Townhouse (R-TH) with Conditional Use Planned Development to permit
exceptions to ordinance requirements relative to lot design and coverage,
setbacks, parking and uses
• Conditions of approval addressed a conceptual site layout, architectural
elevations and standards, road improvements and access, sidewalks, street
trees, alleys and building orientation
• The staff report for this case analyzed the impact of the proposed development on
public facilities and the applicant’s offers to mitigate that impact
Proposal
The applicant requests to rezone the property to Residential Multi-family (R-MF) with conditional
use planned development to permit a 345-unit multi-family condominium development, yielding a
density of approximately 16.2 dwelling units per acre. Development is planned to generally
conform to the Conceptual Plan (Exhibit A, Attachment 3). The development is proposed with a
frequency of interconnected roads and alleys; pedestrian scale streetscapes with on-street
parking and street trees; buildings with shallow setbacks adjacent to sidewalks; programmable
open space; and road and pedestrian interconnectivity with existing and anticipated area
commercial, school, park and residential uses.
The Residential Multi-family (R-MF) standards of the Zoning Ordinance accommodate a more
suburban style multi-family development which is not envisioned within the Midlothian Village
Core, nor proposed by the applicant. Flexibility in these typical zoning standards is encouraged by
the Comprehensive Plan to support innovative, creative, and higher quality design. Exceptions to
ordinance requirements are proposed to accommodate the development, as outlined below and
in the Textual Statement (Attachment 2):
• Reduction in building setbacks from property lines, drives, rights of way and parking spaces
• Reduction in setbacks for parking and drives from rights of way
• Reduction in private streets, drive, and buffer widths; exception to curb and gutter
requirements for alleys; however, for the private drive serving homes fronting Woolridge
Road, curb and gutter will be provided
• Reduction in minimum distance between buildings
• Increase in number of units per floor from 10 to 14 for duplex-style and 18 for triplex-style
condominiums
• Increase in building height from 30 feet (existing ordinance standard based on former
Midlothian Village Special Area Plan) to 55 feet (current Midlothian Community Special
Area Plan suggests 5-story structures appropriate for integrated developments)
• Increase in parcel coverage for project from 40% to 75%
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Design
High quality residential development addresses the Comprehensive Plan goals for strong and
sustainable neighborhoods that are visually attractive, well-planned and well-maintained.
Further, the purpose and intent of the zoning ordinance to promote the health, safety,
convenience and general welfare of the public includes the creation of convenient, attractive
and harmonious communities, protection against overcrowding of land, and protection of the
natural environment.
The following provides an overview of design requirements offered as part of this request
Proffered Conditions, Attachment 1):
• Community
o Overall design as shown on Conceptual Plan (Exhibit A, Attachment 3)
o Common central green designed with pedestrian crossings, patio areas, play area
and green open space; generally designed as shown on Center Green Plan and
inspirational pictures (Exhibit B, Attachment 4)
o Common green on western edge of development along eastern side of Grove Hill
Road extension (Conceptual Plan and Coalfield Station Grove Hill Open Space Plan
(Exhibit F, Attachment 8)
o Streetscape design including on-street parking, sidewalks, street trees and lighting
on both sides of all public roads; sidewalk within Grove Hill Open Space and along
fronts of units facing Woolridge Road; additional landscaping along Woolridge Road
o Supplemental landscaping, including foundation planting, throughout to
minimize/soften building mass; sodded front yards
o Front walk and drive treatment
o Maintenance of all building exteriors and common areas by homeowner’s
association
• Buildings
o Substantial conformance with architectural appearance of elevations (Exhibit C,
Attachment 5); includes street level facades with relationship to sidewalks
o Four-sided architecture; special treatment of special focus units’ sides and rear
(Exhibits C and E, Attachments 5 and 7)
o Roof treatment and optional roof-top patios
o Façade treatment – brick, stone, masonry fiber cement siding, or engineered wood
siding; dutch lap, plywood, vinyl and metal siding not permitted
o Front stoop treatment
o Mechanical unit screening (Exhibit D, Attachment 6)
As suggested by the Comprehensive Plan goals and the Zoning Ordinance, the proffere d
conditions of this request include quality design and architectural elements that would enhance
the quality of the surrounding community.
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Comprehensive Plan
The request property is an in-fill property located within the Village Core of the Midlothian
Community Special Area Plan, a component of the County’s Comprehensive Plan, and is
designated as a Community Mixed Use area. The Plan was adopted by the Board of Supervisors on
December 11, 2019. While the applicant’s request was filed in February 2019, the applicant has
worked with local leaders, staff and citizens to develop a proposal that adheres to the Plan
recommendations as it has evolved.
The Plan recognizes that the Village Core serves as the center for existing commercial
development and higher density residential development in Midlothian. With 61% of the existing
housing stock in the Plan geography being single family, the Plan encourages a mix and variety of
housing choices, including higher density residential development within the Village Core at
densities between 8 and 20 units per acre, to accommodate a wide range of housing needs at all
stages of life. The two over two duplex-style and triplex-style condominiums proposed with this
case are a unique product to the area, and at 16.2 units per acre are well within the density range
suggested by the Plan. Quality building elevations have been offered by the applicant which
complement the architectural styles of the area, given Midlothian’s historic nature and character.
The Plan does not require any particular materials or methods of construction be utilized with
respect to architectural styles but serves as a guide when considering architectural design within
the Village Core and suggests various styles be supported such as the industrial inspired style
offered by the applicant. In addition, the Plan supports building heights up to five (5) stories with
integrated developments, as proposed.
The Plan encourages consideration be given to unique projects to enhance the Village. This
development is proposed with a frequency of interconnected roads and alleys; pedestrian scale
streetscapes with on-street parking and street trees; buildings with shallow setbacks adjacent
to sidewalks; programmable open space; and road and pedestrian interconnectivity with
existing and anticipated area commercial, school, park and residential uses.
Staff supports this request finding that the proposed zoning and land use offer higher density
residential development within the density range suggested by the Plan; that the quality,
design and architecture offered by the applicant provide a unique, diverse housing option
integrated with area commercial, residential and public uses that will enhance the larger mixed-
use Midlothian Village Core as a walkable village environment; and allowing flexibility in typical
zoning standards accommodates the innovative, high-quality design, as suggested by the Plan.
Public Facilities Plan
The Public Facilities Plan, an element of the Comprehensive Plan, makes recommendations
regarding the provision of public facilities needed to serve existing and planned growth and
includes specific facility recommendations. Relative to school facilities, the Plan identifies that
Chesterfield County Public Schools uses a facility’s program (functional) capacity to measure
facility usage which accounts for the building’s physical size and classroom space (the building’s
design capacity) plus how classroom space is utilized for educational program requirements and
state/federal mandates. The Plan suggests that system utilization should be assessed to
identify facilities that are, or are projected to be, over capacity and whether this over capacity is
for a temporary or long-term period. The Plan suggests consideration should be given to these
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capacities as the threshold to trigger redistricting, building additions and/or new school
development as appropriate. The County and Schools are working together on a new five-year
facilities model that would more accurately forecast impacts of future development on public
facilities.
The applicant anticipates construction of the proposed units would begin in 2022 with full
development of the 345 units by 2030. To accommodate these units and anticipated area
development, consideration should be given to public facility and infrastructure provision and
investment.
BUDGET & MANAGEMENT
Staff Contact: Natalie Spillman (804-318-8767) spillmann@chesterfield.gov
County finance staff is responsible for managing the finances of the County and making
recommendations to the County Administrator regarding the allocation of available resources
for the provision of services and capital facilities to serve the citizens of the County. Finance
staff will advise the County Administrator if changed economic circumstances require
adjustments to the County’s budget or capital improvement program.
COUNTY TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamsSt@chesterfield.gov
The applicant has proffered a maximum density of 345 multi-family units (Textual Statement
I.1.a.). Based on that number of units and applying trip generation rates for a multi-family (mid-
rise) unit, the proposed development could generate approximately 1,900 average daily trips.
Traffic generated by development of the property will initially be distributed via extension of
Grove Hill Road (“North-South Road”) to Midlothian Turnpike (Route 60), and via an extension
of Coalfield Station Lane to North Woolridge Road.
Route 60 is identified on the County’s Thoroughfare Plan as a major arterial with a
recommended right of way width of 90 feet. Route 60 is a five-lane section between
Winterfield Road and Mount Pisgah Drive. In 2018, the VDOT traffic count on Route 60 between
Otterdale Road and Old Buckingham Road was 36,400 vehicles per day (Level of Service ‘D’).
North Woolridge Road is identified on the County’s Thoroughfare Plan as a major arterial with a
recommended right of way width of 90 feet. North Woolridge Road is a four-lane divided road
with bike lanes and sidewalk. In 2018, the VDOT traffic count on North Woolridge Road
between Route 60 and Coalfield Road was 20,700 vehicles per day (Level of Service ‘C’).
Section 19.1-231 of the County Code outlines the general requirements to meet the needs of
the traffic generated by a proposed development, including acceptable levels of service. This
proposed residential development would contribute to an identifiable need for transportation
improvements. The applicant has offered the following:
Road Improvements (Proffered Condition 5):
• Construction of an extension of Grove Hill Road as a two-lane road (“North-South Road”)
from its current terminus through the property to Route 60. Part of this improvement is
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off-site (approximately 1,045 feet). Staff supports road cash proffer credit for the off-site
portion. (Condition 5.a)
• Construction of a separate right turn lane along Route 60 into the North-South Road. This
improvement is off-site, and staff supports road cash proffer credit. (Condition 5.b)
• Construction of a sidewalk along the west side of the North-South Road. Part of this
improvement is off-site (approximately 1,045 feet) and staff supports road cash proffer
credit for the off-site portion. (Condition 5.c)
Note 1: A right of way dedication proffer has been offered for the improvements identified
above. The proffer states that in the event the developer is unable to acquire any
“off-site” right of way, the developer may request that the county acquire such right
of way as a public road improvement. All costs associated with the acquisition of the
right of way will be borne by the developer. In the event the county does not assist
the developer in acquisition of the off-site right of way, the developer shall be
relieved of the obligation to acquire the off-site right of way and shall provide the
road improvements within available right of way. (Proffered Condition 5.d.)
Note 2: At time of site plan review, the developer, county staff, and school personnel will
need to review and approve the maintenance of traffic plan to ensure Midlothian
Middle School circulation is safely accommodated during the North-South Road
construction.
Right of Way Dedication (Proffered Condition 8):
• Upon request, dedicate an 80-foot wide right-of-way from the North-South Road to the
western property line to accommodate a future connection to the west in accordance with
the Midlothian Community Special Area Plan (SAP). [On page MC 96 of the SAP, a grid
network plan shows a future “East-West Road” that would provide a connection between
the proffered North-South Road and existing Coalfield Road.]
The property is within Traffic Shed 3, which encompasses the area of the county south of
Midlothian Turnpike, west of Courthouse Road, north of the Powhite Parkway, and east of
Otterdale Road. Several roads in this part of the county have little or no shoulders, fixed objects
(trees) adjacent to the edge of the pavement and poor vertical and horizontal alignments. The
traffic volume generated from this proposed development will contribute t o an identifiable
need for transportation facility improvements to these roads in excess of existing
transportation facility capacity. Roads in this shed or which serve this shed need to be improved
or widened to address safety and accommodate increased traffic, including the increased traffic
from the proposed development.
An applicant may choose to address the development’s impact on the county’s road
transportation network through dedication of property, construction of road improvements, or
a cash proffer. If an applicant elects to offer cash to address the impact on the county’s road
transportation network, Transportation staff has calculated the average impact of a single-
family dwelling unit on the road network to be $12,652; however, the Board of Supervisors has
adopted a policy establishing that it would acce pt a maximum cash proffer of $9,400 per
dwelling unit as addressing the traffic impacts of residential development, with all of the funds
to be dedicated towards improvements to the transportation network. The Policy allows the
county to consider mitigating circumstances about a proposed development. In this case, the
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residential development is limited to multi-family (apartment/condominium) units which
generate approximately 60% of the traffic of single-family dwelling units. Because of this, the
traffic impact of the proposed development could be addressed with $5,640 (60% of $9,400)
per apartment/condominium unit. Mitigating the traffic impact of the proposed development
could be valued at $1,945,800 ($5,640 x 345 apartment/condominium units).
As previously noted under Road Improvements (Proffered Condition 5), the applicant has
proffered to construct specific off-site road improvements (Proffered Conditions 5.a, 5.b. and
5.c). The condition requires the applicant to complete all road improvements in conjunction
with the initial development. The applicant has provided information that the estimated cost of
the off-site road improvements is $2,207,438.50. Staff agrees with the developer’s evaluation.
It should be noted, however, that the actual cost to provide these improvements could be more
or less than this amount. Staff supports this request.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact:
The proposed site will be a residential condomin ium and/or townhouse development in
Midlothian, with a maximum density of 345 units on a 21.3 acre site. The site proposes a new
street connection with Midlothian Turnpike (US Route 60) approximately 2,000 feet west of the
US 60/Woolridge Road (Route 668) intersection, and 1,000 feet east of the US 60/Crowder
Drive (Route 1005) intersection. The proposed state maintained roads are subject to 2011 SSAR
requirements. Both the proposed connection of Grove Hill Road to Rte. 60 and the intersection
modification on Coalfield Station Road will be subject to VDOT Access Management policy.
Without justification, VDOT would not support a four-way full access intersection within
proximity to the signal on North Woolridge Road. VDOT will request the applicant to provide a
signal timing analysis of the existing signal at Woolridge Road and Coalfield Station Road (Route
7654)/Walton Park Road (Route 624) to ensure this signalized intersection operates efficiently
once site traffic is introduced to the intersection. All future signalizations are subject to a Signal
Justification Report (SJR).
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Mission
The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the
environment through a comprehensive fire and life safety program that ensures an adequate
and timely response to emergencies.
Response Times
The proposed development is in the urban response zone for which Fire & EMS has a goal of
responding to at least 90% of the calls for service in under seven (7) minutes. Fire and EMS is
currently unable to meet that goal.
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Nearby Fire/EMS Facilities
• The Midlothian Fire Station, Company Number 5
• The Forest View Volunteer Rescue Squad
Anticipated Fire & EMS Impacts/Needs
Based on an average of .199 calls per dwelling, it is estimated that this development will
generate 76 annual calls for Fire/EMS services.
Additional Fire and EMS Comments
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated during the plans review process.
Buildings or portions of buildings or facilities exceeding 30 feet in height above the lowest level
of fire department vehicle access shall be provided with an ae rial fire apparatus access road.
The aerial apparatus access road shall be a minimum of 26 feet unobstructed clear width in the
immediate vicinity of the building.
SCHOOLS
Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net
Mission
High performing, high quality public schools contribute to the quality of life and economic
vitality of the County. The comprehensive plan suggests a greater focus should be placed on
linking schools with communities by providing greater access, flexible designs and locations that
better meet the needs of the communities in which they are located.
Capital Improvements
The School Board FY2020 adopted Capital Improvement Plan (CIP) continues to support the
2013 voter approved school revitalization program that will replace or renovate ten schools and
construct one new elementary school to add capacity in the Midlothian area of the county. The
ten existing facilities that are part of the revitalization program are Beulah Elementary School,
Crestwood Elementary School, Enon Elementary School, Ettrick Elementary School, Harrowgate
Elementary School, Matoaca Elementary School, Reams Elementary School, Manchester Middle
School, Providence Middle School, and Monacan High School. A replacement Manchester
Middle School is under construction on the existing school site, a replacement Harrowgate
Elementary School is under construction on a new site, and a replacement Matoaca Elementary
School is under construction on the site of the former Matoaca Middle School west c ampus
building. The Beulah Elementary School, Enon Elementary School, Old Hundre d Elementary
School (the new elementary school in the Midlothian district), Providence Middle School, and
Monacan High School projects are complete. The Matoaca Middle School wing addition at the
east campus site, an additional school construction project , is complete and the school now
operates as a single, unified campus. Information on the CIP and School Board approved
construction projects can be found in the financial se ction of the CCPS Adopted Budget for
FY2020.
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Anticipated School Impacts
Elementary
(PK – 5)
Middle
(6 – 8)
High
(9 – 12)
Total (1)
Anticipated Student Yield by
School Type
25 12 28 65
Schools Currently Serving Area Watkins Midlothian Midlothian
2019-20
School Year
Current Enrollment 831 1,364 1,834
Design Capacity (2) 1,022 1,400 1,970
Enrollment Percent of Design
Capacity
81% 97% 93%
Program Capacity (3) 843 1,416 1,918
Enrollment Percent of Program
Capacity
99% 96% 96%
Total Number of Trailers 8 1 0
Number of Classroom Trailers 0 0 0
Note:
(1) Based upon the average number of students per multi-family dwelling unit for each of the school attendance zones
where the proposal is located. Student Generation Factor (2017) is the actual total number of students by grade level
divided by the actual total number of housing units by housing type. Updated 2019 SGFs reflecting redistricting and a
new school attendance zone will be provided in March 2020 per County Planning.
(2) Design capacity is the maximum number of students the building can accommodate based on the Virginia Department
of Education Standards of Quality and the architectural program design of the existing building including all interior and
exterior renovations to date and an inventory of all available space. Design capacity does not include site-based
initiatives and is thus not subject to frequent change and represents prototypical design capacity using VDOE standards.
(3) Program capacity is the maximum number of students the building can accommodate based on the Virginia
Department of Education Standards of Quality and the current school programming that may adjust the number of rooms
used for core or grade-level classrooms in the overall building design capacity.
Public Facilities Plan
Post 2020, the Public Facilities Plan recommends a new high school in the vicinity of Genito and
Otterdale Roads northwest of Swift Creek Reservoir. However, at this time, a budget has not
been developed for the acquisition of land or construction of this school facility as
recommended in the Plan.
Additional School Comments
The proposal is next to Midlothian Middle School. The Middle School currently utilizes a portion
of the “North-South Road” ROW adjoining the school parking lot fronting Midlothian Turnpike
for access and bus parking and this will remain as an access point. This is the main entrance and
exit point of parent drop-off and pick-up. For safety and security of schools, access (such as
pedestrian paths and connections) should be from the front or main entrance of the school.
Any proposed road improvements or pedestrian access/connectivity around the school
property should be in accordance with VDOT and CDOT regulations within school zones. In
addition, the portion of the school property closest to this proposed development may be
redeveloped to a more intense school use over time.
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Over time, this case combined with other tentative residential developments, infill
developments, and approved residential zoning cases in the area may cause these schools to
reach or exceed their capacity.
PARKS AND RECREATION
Staff Contact: Janit Llewellyn (804-751-4482) Llewellynja@chesterfield.gov
Mission
The County supports a high-quality park system to provide residents and visitors with balanced
access to active and passive recreation opportunities. The 2018 level of service is 7.5 acres of
regional, community and neighborhood park land per 1,000 persons whereas the target level of
service is 9 acres per 1,000 persons.
Nearby Parks
• Mid-Lothian Mines Park
• Monacan Athletic Complex
• Greenfield Athletic Complex
• Huguenot Park
Public Facilities Plan
The Public Facilities Plan identifies the need for a community parks in the Midlothian Area and a
regional park in western Midlothian.
The Bikeways and Trails Chapter of the Comprehensive Plan recommends provision of
pedestrian/bicycle facilities along all routes shown on the Plan and connections from these routes
and existing pedestrian/bicycle facilities to adjacent developments.
This project is near the proposed Bikeways and Trails Plan on N. Woolridge Road and the proposed
off road trail access to Mid-Lothian Mines Park. Parks supports Planning's pedestrian and bikeways
for the Midlothian Community Special Area Plan. These connections will provide trail options
internally along with bicycle and trail connectivity to the park, schools and throughout the
community. There is an opportunity to connect the project area to the proposed Bikeways and
Trails system along N. Woolridge Road to Mid-Lothian Mines Park.
Summary of Identified Issues
None
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LIBRARIES
Staff Contact: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov
Mission
The public library system’s role in the county has expanded beyond its traditional function as a
resource for information and materials, and now serves as a community gathering place for
educational, cultural and informational services; communit y support during emergencies;
economic development; and revitalization activities.
Nearby Library
Midlothian
Additional Library Comments
The Public Facilities Plan suggests the Midlothian library should be expanded/replaced or a new
facility shall be constructed in the general vicinity at or near current site. Land for expansion or
replacement of this facility has not been acquired.
UTILITIES
Staff Contact: Randy Phelps (796-7126) phelpsc@chesterfield.gov
Existing Water and Wastewater Systems
Utility Type
Currently
Serviced
Size of Closest Existing
Lines
Connection Required by County
Code
Water No 8”, 30” Yes
Wastewater No 8” Yes
The applicant requests a rezoning from R-TH to R-MF on the 21.3-acre parcel. The subject parcel is
within the mandatory connection areas for county water and wastewater for new residential
development. The applicant has proffered use of county water and wastewater to serve this
development (Proffered Condition 4).
There is an existing 8” water line located at the intersection of Walton Park Road and Amfit Way,
and a 30” transmission water line along the western boundary of the parcel, extending north from
Grove Hill Road up to Midlothian Turnpike. Development of the subject parcel should incorporate
a looped water line between the 8” and 30” water lines. Plans to extend Grove Hill Road in
conjunction with the proposed R-MF development should be designed to avoid locating the 30”
transmission under curb and gutter, sidewalks, and if possible, beneath travel lanes. Additional
concerns regarding construction around the transmission water line will be addressed through the
site plan review/approval process.
There is an 8” wastewater line traversing the site. “Exhibit A” submitted with the application
shows this line conflicting with the proposed locations of four buildings. To address potential
impacts to the County’s existing water and wastewater lines traversing the development the
applicant has added the following note to “Exhibit A”– Note: Where Required, Utility Lines Will Be
Relocated Subject to Utilities Department Review and Approval with the Proposed Site of
Subdivision Plan.” The Utilities Department supports this case.
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ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Rochet (804-748-1028) WardR@chesterfield.gov
Geography
The subject property drains to the south into the existing pond in The Grove. The existing pond
discharges to a tributary of Falling Creek. The entire property is located within the Falling Creek
Watershed.
Environmental Features
A Resource Protection Area (RPA) Designation must be submitted to and confirmed by the
Department of Environmental Engineering – Water Quality Section prior to the approval of any
preliminary plats and/or site plans. A Water Quality Impact Assessment must be submitted to
and approved by the Department of Environmental Engineering and/or the Board of
Supervisors for any improvements which encroach into any RPA.
Additionally, there may be areas of wetlands within the drainage ways located on the proper ty.
Wetlands and/or streams shall not be impacted without approval from the U.S. Army Corps of
Engineers and/or the Virginia Department of Environmental Quality.
Geotechnical Investigation
The subject property is located along the edge of the Midlothian Mine District. Due to the
unknown potential for very old mines, air shafts, and vents in the general area, the developer
submitted a detailed Geotechnical Report evaluating the property for the presence of any mining
features on the subject property. The report was prepared by a licensed geotechnical professional
and reviewed and accepted by the County’s third-party geotechnical consultant. The results of the
report did not observe any indications of previous mining activity within the area of the proposed
development.
Stormwater Management
The subject property is included within the approved master stormwater plan for The Grove
lake. The development of the subject property, in accordance with the approved master plan,
is subject to the Part IIC technical criteria of the Virginia Stormwater Management Program
(VSMP) Regulations for water quality and quantity. Offsite easements may be necessary to
discharge stormwater to an adequate conveyance system.
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CASE HISTORY
Applicant Submittals
2/26/19 Application submitted
3/12, 3/28,
4/1, 4/10,
5/28, 6/28,
and
11/6/19
Revised proffered conditions, Textual Statement and exhibits submitted
11/6/19 Application amended
1/13, 1/14,
1/15, 1/24,
2/3, 2/4,
2/6 and
2/7/20
Revised proffered conditions, Textual Statement and exhibits submitted
Community Meetings
7/9/19 Discussion:
• Units will be condominiums - two over two duplex-style and triplex-style;
not for-rent apartments; 387 units planned
• Parking will meet ordinance standards for 2 spaces per unit; on-street
parking will also be provided; other area developments have parking
problems; need to ensure adequate parking
• Additional traffic on area roads; extension of Grove Hill Road’s impact on
traffic at middle school; issues existing Grove Hill Road onto North
Woolridge
• Concern with visibility of four-story buildings
• Impact on area schools; over-crowding
• Need for more affordable housing
• Affect of development on Mines park
• Suburban village area; don’t support higher density development; not
compatible with single family development in area
• Concern with additional multi-family in area
• Building elevations not compatible with village area
• Status of revision to Midlothian Special Area Plan
• Some support for and some opposition to alleys serving units
• North Woolridge Road is not walkable; children cannot cross to school
1/15/20 Discussion:
• Applicant reviewed some modifications since first community meeting:
reduced number of units to 345; reduced size of buildings so maximum of 7
attached units per building verses 12 attached units previously; expanded
central park and access to park; added passive park fronting east line of
Grove Hill Road extension; and adjusted elevations to post-industrial style
• Applicant demonstrated 30-foot grade change from Midlothian and visibility
of buildings
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Community Meetings (Continued)
• Applicant reviewed some modifications since first community meeting:
reduced number of units to 345; reduced size of buildings so maximum of 7
attached units per building verses 12 attached units previously; expanded
central park and access to park; added passive park fronting east line of
Grove Hill Road extension; and adjusted elevations to post-industrial style
• Timing of construction of Grove Hill Road extension prior to first certificate
of occupancy
• Don’t anticipate traffic signal at Grove Hill Road and Midlothian Turnpike
• Ensure landscaping; similar development in area is unattractive because
there is no vegetation
• Ensure alleys are maintained by home-owners association
• Grove Hill Road at North Woolridge Road is a dangerous intersection
• Stormwater must be handled appropriately; development has rights to use
of off-site stormwater management basin
• Area was site of coal mining; how determine safety; geo-technical report
complete
• Concern with encroachment onto area historic resources; property owner
documentation that no historic features to maintain on property
• Possibility to reduce density
• North Woolridge Road is not walkable; suggest crosswalk at North
Woolridge and Grove Hill Road to accommodate children walking to school
• Post industrial architecture suggested in Midlothian Area Plan for
commercial use; small reference to post industrial architecture for
residential use
• Park will be completed with each phase of development
• On-street parking to be provided; exact number determined during plans
review; on-street parking will provide for over-flow parking/guests
Planning Commission
2/17/20 Citizens Comments:
• Concern with stability of property for condominium development due to
historic mining activities in the area; historic mining maps indicate mining
on property and incline railroad runs through property; geo-technical
study incorrect; suggest archeological study to save historic railroad
• Saunders Station development in Henrico is not the type of development
that should be supported in Midlothian village; during travels have been
school children at the Saunders Station development
• Schools in area are overcrowded; Schools should be involved zoning case
analysis; conflicts with school access and extension of Grove Hill Road
• Development too dense; will detract from village feel
• Architecturally incompatible with Midlothian Village area; buildings taller
than recommended by Midlothian Community Special Area Plan
• Narrow alleys won’t provide width needed for fire safety
• Applicant seeking exceptions to numerous Zoning Ordinance standards;
should follow zoning regulations
• Plan would not support growth out of character with village
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Planning Commission (Continued)
• Midlothian Special Area Plan should be amended to include textual
guidelines/descriptions of land use categories
Applicant’s Comments:
• Proposal meets objectives of Midlothian Community Special Area Plan;
less dense than Plan suggests would be appropriate
• Applicant had licensed engineer survey property for mines and none were
found
• Sample of Saunders Station development discussed by citizens was a
townhome project; not comparable with proposed development
• Developer to build Grove Hill Road from its current southern terminus to
Midlothian Turnpike with sidewalks; should disburse traffic to/from
Midlothian Middle School
Staff Discussion:
In response to questions from Commissioners, staff offered the following:
• County hired licensed engineer to review applicant’s geo-technical study;
County’s third-party engineers agree with applicant’s engineers that no
mines present on property; With the adjacent Enclave development,
engineers concluded that effects of mines greater than 400 feet depth
would not reach surface
• Proposed concept plan shows layout with units fronting public roads and
wider alley near Woolridge Road units that meet fire access requirements
• Connecting school parking lot to Grove Hill Road will improve circulation
Commission Discussion:
Mrs. Freye stated the Commission relies on staff to understand the facts of
the case and impacts of the development. She and Mr. Petroski have met
with area citizens, staff and the applicant to understand and vet every issue
raised by citizens which is reflected in the conditions and exhibits offered by
the applicant.
Mr. Petroski advised that he will continue to work with Schools to address
plans for additional capacity in area schools. He noted that he has worked
with the Midlothian Community Special Area Plan for the last 7 months and
takes consideration of the case seriously, listening to citizens and subject
matter experts.
Mr. Sloan stated the Public Facilities Plan includes School’s policy on dealing
with school capacity issues and reiterated that the development will occur
over many years. He noted that this is an important project to the village,
that the case includes quality standards, and the applicant has developed
successful, quality projects in other key locations in the county.
Recommendation – APPROVAL AND ACCEPTANCE OF THE PROFFERED
CONDITIONS IN ATTACHMENT 1
Motion: Owens Second: Sloan
AYES: Freye, Hylton, Owens, Petroski and Sloan
The Board of Supervisors on Wednesday, March 11, 2020, beginning at 6:00 p.m., will
consider this request.
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ATTACHMENT 1
PROFFERED CONDITIONS
February 11, 2020
Note: Both the Planning Commission and staff recommend acceptance of the following proffered
conditions, as offered by the applicant.
The property owner and applicant in this rezoning case, pursuant to Section 15.2-2298 of the
Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for
themselves and their successors or assigns, proffer that the property under consideration (the
“Property”) will be developed according to the following proffers if, and only if, the rezoning
request submitted herewith is granted with only those conditions agreed to by the owner and
applicant. In the event this request is denied or approved with conditions not agreed to by the
owner and applicant, the proffers shall immediately be null and void and of no further force or
effect.
These Proffered Conditions include six (6) Exhibits:
Exhibit A: Zoning Exhibit – Coalfield Station Condos, Midlothian District, Chesterfield County,
Virginia, originally dated March 27, 2019, last revised February 6, 2020, prepared by Townes
Site Engineering (“Conceptual Plan”).
Exhibit B: Common Area Concept Plan, “Coalfield Station”, dated October 24, 2019, prepared by
Glave & Holmes Architecture (the “Center Green Plan”); Coalfield Station Center Green
Inspiration prepared by Glave & Holmes Architecture and Citidesign (the “Inspiration Pictures”).
Exhibit C: Building elevations, titled “Coalfield Station” prepared by Glave & Holmes
Architecture, dated January 13, 2020, (“Elevations”).
Exhibit D: HVAC Low Maintenance Fence, dated May 28, 2019.
Exhibit E: Location of high visibility elevations, dated February 7, 2020.
Exhibit F: Coalfield Station Grove Hill Open Space Plan, dated February 7, 2020 (“Grove Hill
Open Space”).
1. Master Plan. The Textual Statement, dated February 6, 2020, shall be considered the
Master Plan. (P)
2. Conceptual Plan. The location of roads, alleys, pedestrian paths, open space and access
points on the Property shall be developed in general conformance with the layout
depicted on the Conceptual Plan, unless modifications are approved by the Planning
Commission at the time of plans review. (P)
3. Center Green Plan. The common area in the center of the Conceptual Plan shall be
improved with pedestrian crossings, patio areas, a play area and green open spaces (i.e.
lawn) as generally shown on the Center Green Plan and generally consistent with
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Inspiration Pictures for the improvements therein, unless modifications are approved by
the Planning Commission at the time of plans review. (P)
4. Public Utilities. Public water and wastewater systems shall be used. (U)
5. Road Improvements. With initial development, the following improvements shall be
completed, as determined by the Transportation Department:
a. Construction of a two-lane road for Coalfield Station Lane to Virginia Department
of Transportation (“VDOT”) standards and acceptance into the state system,
with any modification approved by the Transportation Department, from its
terminus approximately 300 feet west of North Woolridge Road through the
Property to Midlothian Turnpike (Route 60), extending generally along the
eastern property line of Midlothian Middle School (“North-South Road”), if such
road is approved by the Chesterfield Transportation Department and VDOT.
Additional pavement shall be provided for the North-South Road at its
intersection with Midlothian Turnpike (Route 60), to provide the width necessary
for a three-lane typical section (one southbound lane and two northbound
lanes), but the actual lanes to be stripped shall be determined by the type of
entrance VDOT permits onto Route 60. The design of the North-South Road shall
include an entrance to the parking lot for Midlothian Middle School in a loca tion
to be determined at the time of plan review.
b. Construction of additional pavement along the eastbound lanes of Route 60 at
the North-South Road intersection to provide a separate right turn lane into the
North-South Road.
c. Construction of a VDOT standard sidewalk along the west side of the North-
South Road from the Grove Hill Road extension through the Property to the
Route 60/North-South Road intersection.
d. Dedication to Chesterfield County, free and unrestricted, of any additional right -
of-way (or easements) required for the improvements identified above. In the
event the Developer is unable to acquire the “off-site” right-of-way that is
necessary for such improvements, the Developer may request, in writing, that
the County acquire such right-of-way as a public road improvement. All costs
associated with the acquisition of the right-of-way shall be borne by the
Developer. In the event the County does not assist the Developer in acquisition
of the “off-site” right-of-way after such request, the Developer shall be relieved
of the obligation to acquire the “off-site” right-of-way, and only provide road
improvements that can be accommodated within available right-of-way, as
determined by the Transportation Department. (T)
6. Maintenance of Building Exteriors and Common Areas. The homeowner’s association for
the development shall be responsible for properly maintaining and repairing on-site
improvements including, but not limited to, all Common Areas, driveways, lot
landscaping, lighting, fencing, street trees, sidewalks, and dwelling unit exteriors to
exclude windows and doors. Periodic cleaning and painting of doors, windows and trim
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will be done by the homeowner’s association. Dwelling unit interiors are expressly
excluded from the homeowner’s association’s maintenance and repair obligations. All
areas of common area concrete shall be maintained by the homeowner’s association
without pot holes and ruts. The homeowner’s association shall ensure that the affairs of
the homeowner’s association are professionally managed, including the homeowner’s
association’s maintenance and repair obligations. (P)
7. Street Lighting. Street lights shall be provided along both sides of all internal public
roads, except where there is a conflict with street trees, utilities, sightlines, and
driveway areas, in accordance with a lighting plan to be submitted and approved at the
time of plans review. Street light poles shall not exceed twenty (20) feet in height. (P)
8. Right of Way Dedication. Upon request by the Transportation Department, the owner
shall dedicate an eighty foot (80’) wide right-of-way from the North-South Road to the
western Property line, generally located in the southwest corner of the property, to
accommodate a future public road connection, in a location mutually agreed upon by
the Transportation Department and the owner. Right-of-way shall be dedicated, free
and unrestricted, to and for the benefit of Chesterfield County. (T)
9. Grove Hill Road Open Space. The open space fronting on Grove Hill Road shall be
improved with landscaped areas and a sidewalk as generally shown on the Grove Hill
Open Space Plan and generally consistent with the inspiration pictures attached to that
plan, unless modifications are approved by the Planning Commission at the ti me of
plans review. (P)
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ATTACHMENT 2
TEXTUAL STATEMENT
February 6, 2020
This is a request to rezone approximately 21 acres of property to R-MF with a Conditional Use
Planned Development (CUPD) to permit ordinance requirement exceptions with respect to the
R-MF uses, as described in this Textual Statement.
I. The project, consisting of a new residential community, shall be constructed subject to
the Project Standards (Section 19.1-121.A.), the Other Required Project Standards
(Section 19.1-121.B.) and the Building Standards (Sections 19.1-121.C) in the Zoning
Ordinance for the Residential-Multi-Family District, except as follows:
1. Project Standards
a. The maximum density shall be 345 units.
b. For more than 200 units, the minimum number of accesses to a ro ad shall
be 2.
c. The minimum pavement width of alleys and other private drives shall be
20 feet.
d. Within the private pavement setbacks along major arterials and other
roads, perimeter landscape C shall not be required.
e. Private pavement shall be setback a minimum of 15 feet from a major
arterial and a minimum of 5 feet from other roads, as measured from the
right-of-way line.
f. All alleys will be private. The private drive, identified on the Conceptual
Layout included with and defined in the accompanying proffered
conditions, will be private.
g. Parcel coverage for the project shall be a maximum of 75% of the
project’s acreage.
2. Other Required Project Standards
a. Roads and Private Pavement: Curb and gutter shall be provided for the
private drive identified on the Conceptual Plan. Curb and gutter shall not
be required for alleys or other private pavement.
b. Architecture and Design Elements
i. Elevations: Construction of the dwelling units shall be in substantial
conformance with the architectural appearance shown on the Elevations
included with and defined in the accompanying proffered conditions.
Any substantial modifications shall be approved by the Planning
Commission in conjunction with plans review. High visibility elevations
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shall be used on the building elevations identified by the color red on
Exhibit E, included with the accompanying proffered conditions.
ii. Materials: If the building is constructed on a slab, brick or stone shall be
employed around the base of the front and sides of the building a
minimum twenty-four (24) inches so as to give the appearance of a
foundation. Acceptable siding materials include brick, stone, masonry,
fiber cement siding (such as HardiPlank, HardieShingle, and HardieTrim),
or engineered wood siding (such as LP SmartSide). Dutch lap, plywood,
vinyl and metal siding are not permitted. Other materials may be used
for parapets, cornices, surrounds, trim, architectural decorations, and
design elements. Roofing material shall be standing seam metal,
dimensional architectural shingles, or better with a minimum of 25-year
warranty.
iii. Front Stoops: Where elevated, all front entry stoops shall be constructed
with continuous masonry foundation wall or on 12”x12” masonry piers.
Front entry stoops shall be a minimum of three (3) feet deep. Ha ndrails
and railings shall be finished painted wood or metal railing with vertical
pickets or swan balusters. Pickets shall be supported on top and bottom
rails that span between columns.
iv. Flooring for Front Stoops: Stoop flooring may be concrete, exposed
aggregate concrete, or a finished paving material such as stone, tile or
brick, finished (stained) wood, or properly trimmed composite decking
boards. All front steps shall be masonry to match the foundation.
v. Front Walks: A minimum of a three (3) foot wide concrete, or decorative
pavers, front walk shall be provided to the front entrance of each
dwelling unit, to connect to drives, sidewalks, or streets.
vi. Driveways: All portions of driveways shall be brushed concrete, stamped
concrete, exposed aggregate concrete, decorative pavers, or asphalt.
Gravel driveways shall not be permitted.
vii. Front Yards: Excluding any planting beds, all front yards shall be sodded.
viii. Landscaping: Landscaping shall be provided and maintained along the
perimeter of all buildings in the building’s front and side yards. This
landscaping shall be planted in an irregular line and spaced randomly.
Landscaping shall otherwise comply with the requirements of the Zoning
Ordinance, and be designed to soften the look of the building along the
foundation in front and rear sides. The landscaping plan shall be approved
at time of plans review with respect to exact numbers, spacing,
arrangement and species of plantings. Stone may be used between
driveways.
ix. Heating, Ventilation and Air Conditioning (HVAC) Units and House
Generator: HVAC units and house generators shall initially be screened
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as shown on Exhibit D, attached to the accompanying proffered
conditions.
x. Sidewalks: Sidewalks shall be provided along both sides of all internal
public roads. Along the western side of the private drive, identified on
the Conceptual Plan, a three foot (3’) wide sidewalk shall be provided as
generally shown on the Conceptual Layout.
xi. Street Trees: Street trees shall be provided along both sides of all
internal public roads, along the eastern side of the North-South Road (as
defined in the accompanying Proffered Conditions) for the length of the
project’s frontage on the North-South Road and along the western side of
the Private Drive identified on the Conceptual Plan located closest to the
North-South Road. These street trees shall be large deciduous trees
spaced a maximum of 40 feet on center; however, if large deciduous
trees will conflict with overhead utility lines, small deciduous trees
spaced a maximum of 40 feet on center shall be installed. In the event of
conflicts with other utilities, sightlines and driveway areas, the required
spacing shall be increased and a small deciduous tree may be used. Trees
shall either be installed within the right-of-way, or a maximum of 5 feet
outside of the right-of-way. In a subdivision, if the trees are planted
outside of the right-of-way, they shall be located in an easement granted
to the homeowners’ association. Tree species shall be suitable for
growing in the county’s vegetative zone and be drought tolerant. Existing
vegetation that is preserved shall be credited t oward the street tree
requirement.
xii. Woolridge Landscaping. Along the project’s frontage on North Woolridge
Road in the area between the right of way line for North Woolridge Road
and the 20’ wide private alley the following landscaping shall be installed:
1 large tree per 50 linear feet, 1 small tree per 30 linear feet; 1 evergreen
tree per 30 linear feet, 1 medium shrub per 5 linear feet and low shrubs
and ground cover interspersed throughout landscape beds.
3. Building Standards
a. The minimum individual building setback from project property lines shall be 20
feet.
b. The minimum individual building setback from a road shall be 5 feet. Within
these setbacks, Landscaping C shall not be required.
c. The minimum individual building setback from interior private pavement
excluding parking spaces shall be 5 feet.
d. No individual building setback shall be required from parking spaces.
e. The minimum distance between buildings shall be 25 feet.
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f. There shall be no dwelling units per floor requirement. The maximum number of
units per building shall be 18 for triplexes and 14 for duplexes.
g. The maximum principal building height shall be 55 feet.
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ATTACHMENT 3
EXHIBIT A – Conceptual Plan
February 6, 2020
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ATTACHMENT 4
EXHIBIT B – Common Area Concept Plan
October 24, 2019
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ATTACHMENT 5
EXHIBIT C – Elevations
January 13, 2020
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ATTACHMENT 6
EXHIBIT D – HVAC Low Maintenance Fence
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ATTACHMENT 7
EXHIBIT E – Location of High Visibility Buildings
February 7, 2020
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ATTACHMENT 8
EXHIBIT F – Coalfield Station Grove Hill Open Space Plan
February 7, 2020
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Providing a FIRST CHOICE community through excellence in public service
CASE NUMBER: 19SN0625
APPLICANT: Cosby Village, LLC
CHESTERFIELD COUNTY, VIRGINIA
MATOACA DISTRICT
STAFF’S ANALYSIS
AND RECOMMENDATION
19.6 Acres – 15701 Cosby Road
Board of Supervisors (BOS) Hearing:
MARCH 11, 2020
BOS Time Remaining:
365 DAYS
Applicant’s Agent:
Vernon McClure (804-794-3138)
Planning Department Case Manager:
DARLA ORR (804-717-6533)
REQUESTS
REQUEST I: Rezoning from Agricultural (A) and Light Industrial (I-1) to Neighborhood Business (C-2)
with Conditional Use Planned Development to permit exceptions to ordinance r equirements
relative to uses, parking, setbacks, and architectural standards.
REQUEST II: Conditional Use to permit alcoholic beverage sales near a public school
Notes: A. Conditions may be imposed or the property owner may proffer conditions.
B. Proffered conditions, Textual Statement, exhibits and letter from Schools Superintendent are located in
Attachments 1-4.
SUMMARY
A commercial development including Neighborhood Business (C-2) and certain Community
Business (C-3) uses is planned. The Community Business (C-3) uses would be limited to a maximum
of 30% of the project and as outlined in the Textual Statement (Attachment 2). Development will
occur as generally depicted on the conceptual plan (Exhibit A, Attachment 3), with a lake
promenade/pedestrian plaza in Zone 1. Exceptions to ordinance standards are requested relative
to uses, architectural design, parking and setbacks. (Textual Statement, Attachment 2)
Conditional use approval is sought to permit alcoholic beverage sales for on-site consumption
within 500 linear feet of Cosby High School, as measured from the property boundaries. The
portion of the county-owned Cosby High School complex closest to the subject property is the site
of an above ground water storage tank. (Map, Page 6)
Site design and architectural standards (discussed in detail on pages 4 - 6) offer quality that should
create a viable development that enhances the community.
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RECOMMENDATIONS
PLANNING
COMMISSION
REQUEST I (REZONING WITH CONDITIONAL USE PLANNED DEVELOPMENT) AND
REQUEST II (CONDITIONAL USE) - APPROVAL
STAFF
REQUEST I (REZONING WITH CONDITIONAL USE PLANNED DEVELOPMENT):
PLANNING - APPROVAL
• With the limitations on Community Business (C-3) uses, proposal provides a
commercial development with neighborhood business use, as suggested by the
Comprehensive Plan
• Quality design and architecture offered by the applicant provide for a
development that enhances the community.
TRANSPORTATION - APPROVAL
REQUEST II (CONDITIONAL USE):
PLANNING – APPROVAL
While the property boundaries of the subject property and the school campus are
within the 500 linear feet of separation identified in the Zoning Ordinance, the
active portion of the campus is not in close proximity (separated over 800 feet and
by a county above ground-water storage tank) to businesses within the proposed
development that may offer alcoholic beverage sales for on-site consumption.
SCHOOLS – DENIAL
Any intent to sell alcoholic beverages in any development within close proximity to a
school property raises safety and security concerns during and after-school hours of
operation.
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Comprehensive Plan
Classification: NEIGHBORHOOD BUSINESS
This designation suggests the property is appropriate for commercial uses that serve neighborhood-wide trade
areas such as grocery, clothing and hardware stores, medical clinics and restaurants or other uses that primarily
serve weekly or bi-weekly household needs.
Surrounding Land Uses and Development
Otterdale
Road
Commercial and
multi-family
residential zoning &
land use; Cosby
Village and
Greenwich Walk
Cosby Road
Hull Street Rd
Cosby High School
Campus & County
water tank
Commercial, light
industrial & residential
zoning; Sterling Glen
apartments, Hampton
Park, church or vacant
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PLANNING
Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov
Proposal
Rezoning (Request I) is proposed to Neighborhood Business (C-2) plus conditional use planned
development to permit exceptions to ordinance requirements. Neighborhood commercial uses
are planned within two (2) development tracts (Zone 1 and Zone 2) as identified on the
Conceptual Plan (Exhibit A, Attachment 3). Development would comply with the Route 360
West Design Standards except as outlined below and in the Textual Statement (Attachment 2):
• Reduction in setbacks for buildings, parking and drives
• Permit 4.0 parking spaces per 1,000 square feet of commercial or office space; on-
street parking and garage parking to count towards required spaces; and, parking
shared between uses
• Use exception to permit specific Community Business (C-3) uses (excludes motor
vehicle type uses)
• Exceptions to architectural design standards to require this development to comply
with standards for Regional Mixed Use and Community Business Areas. These
standards will require an architectural theme for the project, and address large-scale
and pedestrian scale building elements, wall treatments, entrance and tower
features, colors, roof variation, and pedestrian elements between buildings and
parking areas
Alcoholic Beverage Sales for On-site Consumption Near a Public School
The Zoning Ordinance requires approval of a Conditional Use for commercial establishments
seeking to sell alcoholic beverages for on-premises consumption within 500 linear feet of a
public school built after December 15, 1993. The ordinance provides that the required
distances shall be measured from the nearest property line, not lease line, of the establishment
selling alcoholic beverages to the nearest property line of the school.
Some businesses proposed within this development (such as restaurants, and craft breweries
and distilleries) would permit on-site alcoholic beverage consumption. As identified in the map
on the following page, the subject property fronts the south line of Cosby Road, south of the
Cosby High School campus. As such, the property boundaries (not lease boundaries) where the
on-site alcoholic beverage consumption may be permitted is within the ordinance identified
500 linear feet. The applicant is requesting approval of a Conditional Use (Request II) to permit
the alcoholic beverage sales use.
It is important to note that the portion of the Cosby High School campus closest to the subject
property is occupied by a county above-ground water storage tank. The closest portion of the
active campus is the parking lot on the southern side of the building which is approximately 780
feet north of the northern boundary of the request property.
The Textual Statement outlines that the provision for measuring the 500 linear feet for the on-
site consumption of alcoholic beverages would be measured from the nearest entrance of an
establishment selling alcoholic beverages for on-premise consumption on the request property
to the nearest school entrance existing as of the date of the Textual Statement (Textual
Statement, Attachment 2). This would protect businesses, once developed, from any future
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expansion of the school towards the request property. Given the physical separation (distance
between property and active portion of the school campus and the water storage tank use), the
impact of the alcohol sales use on the school should be minimal; therefore, staff supports this
request.
Overall Design
The development will be designed in general conformance with the Conceptual Plan (Exhibit A,
Attachment 3). The development is proposed with two (2) development tracts (Zone 1 and
Zone 2).
Within Zone 1 a lake promenade and/or pedestrian plaza is planned which would include
publicly accessible spaces with amenities to provide high visible interest and gathering areas
that encourage social interaction.
Cosby High
School
Campus
SUBJECT PROPERTY
County Water
Tank Approximately
780 feet
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The following additional design standards have been offered by the applicant:
o Limit on tenant size within Zone 1 (maximum of 25,000 square feet)
o Prohibition of drive-thru uses within Zone 1 and reduced visibility of drive-thru
windows from Hull Street Road within Zone 2
o All building sides will have similar quality architectural treatment and materials
o Permitted exterior building materials include brick, stone, cultured stone,
architectural masonry, cementitious siding and/or composite trim
o Pedestrian scale street lighting along Cosby Road and ornamental pedestrian-scale
internal site lighting
o Sidewalks and crosswalks throughout development and along adjacent rights of way
o Street trees along adjacent rights of way and both sides of internal drive aisles
o Wet stormwater management facility is planned as a visual amenity including
pedestrian areas and fountain, as approved by the Planning Department and
Environmental Engineering
Comprehensive Plan
The Comprehensive Plan suggests the request property is appropriate for Neighborhood Business
use. While certain Community Business (C-3) uses are planned, they do not include automobile-
oriented uses and drive-thru uses would not be permitted within Zone 1 which is planned as a
unique, viable place to encourage social interaction and gathering. Quality design and
architecture offered by the applicant provide for a development that should enhance the
community. Staff supports this request.
COUNTY TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamsSt@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
applicant is requesting to rezone 19.6 acres to Neighborhood Business (C-2). This request will
not limit development to a specific land use; therefore, it is difficult to anticipate traffic
generation. The applicant has proffered a maximum density (or equivalent) of 97,500 square
feet of shopping center and 97,500 square feet of general office (Proffered Condition 8). Based
on the proffered maximum density and using shopping center and general office trip rates, the
development could generate approximately 7,000 average daily trips (ADT). Traffic generated
by development of the property would be initially distributed along Hull Street Road (Route
360), Fox Club Parkway, and Otterdale Road.
Route 360 is identified on the County’s Thoroughfare Plan as a major arterial with a
recommended right of way width of 200 feet. Route 360 along the property’s frontage is a four
(4) lane divided facility. In 2018, the traffic count on Route 360 was 42,000 vehicles per day
(Level-of-Service “D”).
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Otterdale Road is identified on the County’s Thoroughfare Plan as a major arterial with a
recommended right of way width of 90 feet. Sections of the road have been improved in
conjunction with adjacent residential/commercial developments and the county managed
Woolridge Road Widening project. The county is managing a project to improve Otterdale
Road between Route 360 and Woolridge Road to provide a four (4) lane divided facility with
anticipated construction beginning in late 2020. In 2018, the traffic count on Otterdale Road
north of Hull Street Road was 8,200 vehicles per day.
Fox Club Parkway is identified on the County’s Thoroughfare Plan as a collector with a right of
way width of 70 feet. Fox Club Parkway is a two-lane road that has been constructed in
conjunction with area development. In 2018, the VDOT traffic count on Fox Club Parkway just
north of Hull Street Road was 5,700 vehicles per day.
Section 19.1-231 of the County Code outlines the general requirements to meet the needs of
the traffic generated by a proposed development, including acceptable levels of service. The
applicant has offered:
Dedication (Proffered Condition 4):
• 100 feet of right-of-way along the north side of Route 360 adjacent to the property.
• 30 feet of right-of-way along the south side of Cosby Road adjacent to the property.
Vehicular Access (Proffered Condition 5):
• Limited to two (2) entrances/exits to Route 360.
Road Improvements and Phasing (Proffered Conditions 6 & 7):
• Third thru lane along the westbound lanes of Route 360 for the entire property frontage.
• Right turn lane at each approved Route 360 access.
• Widen/improve Cosby Road to provide eleven (11) foot thru lanes, four (4) foot paved
shoulder along the property’s frontage, and full width overlay for the property’s frontage.
• Sidewalk along Route 360 for the entire property frontage.
• Sidewalk along Cosby Road for the entire property frontage.
• Phasing plan to address road improvements to be addressed with each phase of
development.
Staff supports the request.
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VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov
Location – Hull Street Road (55 MPH, Urban Other Principal, 23,655 ADT) Cosby Road (25 MPH,
Urban Local, 414 ADT)
Comments:
The proposed site has an approved Traffic Impact Analysis Report to quantify the
projected trip generation and the impact the site traffic will have on the su rrounding
road network. The two proposed entrances along Hull Street Road appear to meet
entrance and spacing requirements. A turn lane warrant analysis will be required for
the proposed entrances during the site plan review process.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated during the plans review process.
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Clover Hill Fire Station, Company Number 7
EMS Facility The Clover Hill Fire Station, Company Number 7
SCHOOLS
Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net
This application is located south of the Cosby High School property, separated by Cosby Road.
As stated in the Chesterfield County’s Zoning Ordinance Article III Division 2 - Alcoholic Beverage
Sales near Public Schools - “a Conditional Use shall be required for all commercial establishments
seeking to sell alcoholic beverages, as defined in the Code of Virginia, for on-premises consumption,
within 500 linear feet of a school that is owned or operated by the county and built after December
15, 1993”.
Further, the code states that “The required distance shall be measured by extending a straight line
from the nearest property line (not the lease line) of the establishment selling alcoholic beverages
to the nearest property line of the school”.
Any intent to sell alcoholic beverages in any development within close proximity to a school
property raises safety and security concerns during and after-school hours of operation. The
school division does not support the request for a conditional use to sell alcohol in proximity to a
public school facility.
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UTILITIES
Staff Contact: Randy Phelps (796-7126) phelpsc@chesterfield.gov
Existing Water and Wastewater Systems
Utility Type
Currently
Serviced?
Size of Closest Existing
Lines
Connection Required by County
Code?
Water No 16”, 24” Yes
Wastewater No 8” Yes
The applicant requests a rezoning from A to C-2 with CUPD on four parcels to allow a commercial
development of 19.6 acres. The subject parcels are within the mandatory connection areas for
county water and wastewater for new non-residential development. The applicant has proffered
use of county water and wastewater to serve this development (Proffer #3).
There is an existing 16” water line located along Cosby Village Road and a 24” water line along Hull
Street Road. In addition, a 16” water line will be extended along a portion of Cosby Road in
conjunction with development of the Cosby Village Townhomes. The applicant has been advised
that water service connection for the subject site should be made via internal water line looping
between the 16” water lines.
There is an 8” wastewater line serving the Cosby High School. In conjunction with development of
the Cosby Village Townhomes, that wastewater line will be upgraded to provide additional system
capacity, and an additional wastewater line extended to, and through that townhouse
development, with an access point provided to allow service to the subject site.
The Utilities Department supports this case.
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ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Rochet (804-748-1028) WardR@chesterfield.gov
Geography
The subject properties drain to an existing on-site stormwater pond which discharges to a culvert
under Hull Street Road and into a tributary of Dry Creek. Dry Creek drains directly to the Swift
Creek Reservoir. The Swift Creek Reservoir is a 1,700-acre drinking water source for Chesterfield
County. The subject properties are all located within the Upper Swift Creek Watershed.
Natural Resources
As required by Section 19.1-542 of the Zoning Ordinance, a Natural Resource Inventory (NRI) for
the subject properties was completed by the applicant and reviewed and approved by the
Department of Environmental Engineering – Water Quality Section. The properties contain
approximately 1.56 acres of non-tidal wetlands, as well as 0.85 acres of open water wetlands
associated with an on-site stormwater pond. Most of the wetland features are located toward the
southwestern extent of the property area near Hull Street Road. Any areas of wetlands cannot be
impacted without a permit from the U.S. Army Corps of Engineers and/or the Virginia Department
of Environmental Quality.
The NRI identified the presence of steep slopes (>25%) in the immediate vicinity of the on-site
stormwater pond and along Cosby Road. Disturbance of these slopes will result in the
increased potential for sediment to impact the downstream water quality if erosion occurs. In
locations where the disturbance of slopes greater than 25 percent will occur, enhanced erosion
and sediment control measures, such as super silt fence (or alternative as approved by the
Department of Environmental Engineering) and the application of anionic PAM to denuded
areas during construction and final stabilization, shall be provided as directed by the
Department of Environmental Engineering at the time of site plan review. The applicant has
offered Proffered Condition 11 to address this impact.
Drainage
The subject properties currently drain to an existing culvert under Hull Street Road and then
into a natural channel which drains through the Hampton Park subdivision before entering Dry
Creek. Any increase in the 100-year discharge rate from the development of the subject
properties may result in increased flooding of the existing lots within the subdivision. As a
result, the 100-year post-development peak discharge rate shall not exceed the 100-year pre-
development peak discharge rate. The applicant has offered Proffered Condition 10 to address
this impact.
Stormwater Management
The development of the subject properties is subject to the Part IIB technical criteria of the Virginia
Stormwater Management Program Regulations (VSMP) Regulations for both water quality and
water quantity.
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CASE HISTORY
Applicant Submittals
6/8/18 Application submitted
8/21/19 Application amended
8/8, 9/18,
10/4 and
11/19/19
Revisions to proffered conditions, Textual Statement and exhibit submitted
12/3/19 Application amended
1/6, 2/4
and 2/6/20
Revisions to proffered conditions and Textual Statement submitted
2/4/20 Application amended
2/17/20 Revisions to proffered conditions and Textual Statement submitted
Community Meeting
12/18/19 No citizens attended
Planning Commission
2/17/20 Citizen Comments:
• Need to ensure adequate infrastructure provided with development;
phase development with road improvements
• Traffic problems exist in area; developments have proceeded (including
several adjacent retail developments) without improvements to
Woolridge and Otterdale Roads; CDOT has not provided deadline for these
improvements
Commission Discussion:
Mr. Owens stated that commercial uses are needed to support residential
development in the western Hull Street Road area which would relieve some
Hull Street Road traffic since residents would not have to travel further east
for services. Mr. Owens and Mr. Sloan stated that the county should look at
a possible ordinance amendment relative to alcohol sales for on-premise
consumption in proximity to public schools noting that the ordinance does
not apply to 85% of the county’s schools.
Recommendation – APPROVAL AND ACCEPTANCE OF THE PROFFERED
CONDITIONS IN ATTACHMENT 1
Motion: Owens Second: Sloan
AYES: Freye, Hylton, Owens, Petroski and Sloan
The Board of Supervisors on Wednesday, March 11, 2020, beginning at 6:00 p.m., will
consider this request.
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ATTACHMENT 1
PROFFERED CONDITIONS
February 17, 2020
Note: Both the Planning Commission and staff recommend acceptance of the following
proffered conditions, as offered by the applicant.
1. Master Plan. The Textual Statement dated May 22, 2019, revised February 17, 2020
shall be considered the Master Plan. (P)
2. Conceptual Plan. The site shall be designed as generally depicted on the “Cosby Center –
Exhibit A Conceptual Plan” last revised January 3, 2020 and attached hereto. However,
the exact location of buildings, drive areas and parking areas may be modified provided
that the general intent of the Conceptual Plan is maintained with respect to location of
uses, internal road network and pedestrian environment. (P)
3. Utilities. Public water and wastewater shall be used. (U)
4. Right of Way Dedication. Prior to any site plan approval, or within sixty (60) days from a
written request by the Transportation Department, whichever occurs first, the following
shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County,
as determined by the Transportation Department;
a. Thirty (30) feet of right of way along the south side of Cosby Road, measured
from the centerline of that part of Cosby Road immediately adjacent to the
Property;
b. One Hundred (100) feet right of way along the north side of Hull Street Road
(Route 360), measured from the centerline of that part of Route 360
immediately adjacent to the Property. (T)
5. Access. Direct vehicular access from the Property to Route 360 shall be limited to two
(2) entrances/exits. The exact location of each access shall be approved by the
Transportation Department. (T)
6. Road Improvements. The following road improvements shall be completed, as
determined by the Transportation Department. The exact length and design of the
improvements shall be approved by the Transportation Department. If any of the
improvements are provided by others, then the specific requirement shall no longer be
required, as determined by the Transportation Department.
a. Construction of an additional lane of pavement (i.e. third through lane) along
westbound lanes of Route 360 for the entire property frontage;
b. Construction of additional pavement along the westbound lanes of Route 360 at
each approved access to provide a separate right turn lane;
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c. Construction of a sidewalk along the north side of Route 360 for the entire
Property frontage. Sidewalk shall be located to maximize separation between
pedestrian and vehicle traffic, as approved by the Transportation Department,
and provide connections to the commercial development.
d. Widening/improving of Cosby Road to provide two (2) eleven (11) foot wide
travel lanes and a four (4) foot wide paved shoulder on the south side and
overlaying the full width of the road with one and a half (1.5) inch bituminous
asphalt concrete, with any modifications approved by the Transportation
Department, for the entire Property frontage. Widening improvement described
above does not preclude construction of on-street parking, if on-street parking is
approved by the Virginia Department of Transportation (VDOT).
e. Construction of a sidewalk along the south side of Cosby Road for the entire
Property frontage.
f. Dedication to Chesterfield County, free and unrestricted, of any additional right-
of-way (or easements) required for the improvements identified above. (T)
7. Phasing Plan. Prior to any site plan approval, a phasing plan for the required road
improvements, as identified in Proffered Condition 6, shall be submitted to and
approved by the Transportation Department. (T)
8. Maximum Density. For transportation purposes, the maximum density shall be 97,500
square feet of shopping center and 97,500 of general office or equivalent density as
determined by the Transportation Department. At the election of the developer, higher
densities may be approved by the Planning Commission if the other requirements of
zoning are met. (T)
9. Open Space/Pedestrian Areas. The areas designated as “LAKE PROMENADE” and/or
“PEDESTRIAN PLAZA” on the Conceptual Plan shall include publicly accessible spaces
designed to include amenities that provide high visual interest and pedestrian
functionality. These open spaces shall serve to connect the buildings to the spaces
intended for gatherings and social interaction. Improvements in these areas may
include, but not be limited to: decorative paving units; pedestrian-style lighting;
benches; landscaped areas; plantings; bike racks; plazas; water features; fountains; and
other pedestrian elements. The exact design, material and location of pedestrian
elements shall be approved by the Planning Department and the Department of
Environmental Engineering at time of Plans Review. (P and EE)
10. Pre and Post Development Rate. The maximum post-development discharge rate for
the 100-year storm shall be limited to pre-development 100-year discharge rate. (EE)
11. Steep Slopes. In locations where the disturbance of slopes greater than 25 percent will
occur, enhanced erosion and sediment control measures, such as super silt fence (or
alternative as approved by the Department of Environmental Engineering) and the
application of anionic PAM to denuded areas during construction and final stabilization,
shall be provided as directed by the Department of Environmental Engineering at the
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time of site plan review. The Department of Environmental Engineering shall approve
the exact design and implementation of these standards. (EE)
12. Sidewalks. Sidewalks shall be provided to all buildings from the designated parking areas
as generally shown on the Conceptual Plan. Sidewalks shall be a minimum of five (5) feet
in width and shall be constructed of concrete or an alternative material approved by the
Planning Department at site plan approval. Where pedestrian traffic may need to cross
drives and or public roads, crosswalks will be provided as decorative painted surfaces or
be constructed from concrete with a stained, painted or stamped textures. (P)
13. Street Lights. Street lighting shall be provided along the southside of Cosby Road and
shall be compatible with the lights provided along Cosby Village Road. Internal site
lighting shall be of a pedestrian scale. All light poles and fixtures to ornamental and
approved by the Planning Department at the time of site plan review. (P)
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ATTACHMENT 2
TEXTUAL STATEMENT
Last Revised February 17, 2020
Rezone approximately 19.6 acres from Agriculture (A) and Light Industrial (I-1) to
Neighborhood Business (C-2) with Conditional Use Planned Development (CUPD)
to permit zoning ordinance exceptions as described herein, and as proffered in
the accompanying proffers. A conditional use is requested to permit the sale of
alcohol for on-premise consumption in proximity to a public school facility o n
the entire property.
1) Uses:
a) Permitted uses shall be limited to uses permitted by right, or with
restrictions in the Neighborhood Business (C-2) District and the following
additional Community Business (C-3) uses shall be permitted as follows:
i) Club or Lodge – fraternal
ii) Cocktail Lounge
iii) Consignment store (excludes motor vehicle consignment lot)
iv) Contractor’s office and display room
v) Electrical supply sales, service and display room
vi) Home Center
vii) Hotel
viii) Repair services, excluding motor vehicle repair
ix) Restaurants, fast food or drive-in, sit down and carryout
x) Second hand store (excludes motor vehicle consignment lot)
xi) Theatre, sit down
xii) Warehouse, accessory to permitted use
xiii) Craft Brewery, not associated with a restaurant
xiv) Craft Distillery, not associated with a restaurant
b) There shall be no drive through uses located with in the limits of Zone 1, as
shown on the Conceptual Plan prepared by Timmons Group.
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2) Building requirements.
a) Standards of Design: The overall design shall comply with the 360 West Corridor
Design District as outlined by Zoning Ordinance Section 19.1-390 C.c. relative to
Regional Mixed Use and Community Business areas.
b) Material: All commercial buildings shall have exterior wall surfaces constructed of
brick, stone or cultured stone, architectural masonry, cementitious siding and/or
composite trim, exclusive of windows, doors, cornices, accent bands, and
architectural treatments which may be constructed of metal, fiberglass, E.I.F.S.,
stucco, or other comparable materials as approved by the Director of Planning. The
exposed portion of the exterior wall surfaces (front, rear and sides) of any
commercial building shall be similar in quality as to architectural treatment and
materials.
c) Trash Receptacle: Solid waste storage areas, not including convenience
containers, shall be screened from public view at ground level from the
adjacent properties and/or the public rights of way with an enclosure
constructed with materials to match the building it serves.
d) Drive-thru windows shall have reduced visibility from Hull Street Road
achieved by building design or drive through orientation or by using durable
architectural walls constructed of materials and design comparable to the
principal building that would be approved by the Planning D epartment in
conjunction with the site plan approval.
e) Tenant size: No individual tenant located with Zone 1 shall exceed 25,000
square feet of gross floor area.
3) Parking.
a) Parking for all uses shall be required to have a minimum of 4.0 spaces per
one thousand (1,000) square feet of commercial or office space.
b) Parking spaces shall be provided pursuant to the provisions of 4 (a) above
based on the collective sum of the calculation of each use. Such parking
must be provided within the development as a whole but shall not be
required on each parcel/site or within the Zone a use is located. Parking
along any street or drive aisle within the project shall be counted towards
the required parking.
c) Any first floor garage parking serving office, commercial or other type of
enclosed and/or covered parking area, shall be counted toward the
calculation of the required parking spaces.
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4) Setbacks.
a) Setbacks to buildings, drives and parking to the eastern property line shall
be a minimum of five (5) feet.
b) Setbacks to buildings, drives and parking to Hull St reet Road shall be a
minimum of fifteen (15) feet.
c) Setbacks to buildings, drives and parking to Cosby Road shall be a minimum
of five (5) feet.
d) Setbacks to buildings, drives and parking to the western property line and/or
internal property lines shall not be required.
5) Alcohol Beverage Consumption Near Public Schools
With the approval of this conditional use, alcoholic beverage sale for on-premise
consumption shall be permitted.
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ATTACHMENT 3
Exhibit A
January 3, 2020
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ATTACHMENT 4
LETTER FROM SCHOOLS SUPERINTENDENT
November 20, 2019
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 16.A.
Subject:
To Consider an Amendment to The Comprehensive Plan, Chapter 10: The Land Use Plan, General Land Use
Guidelines for Urban Development Areas
Board Action Requested:
Hold a public hearing on this item and recommend approval.
Summary of Information:
The county is submitting projects for state funding consideration through the Commonwealth Transportation
Board’s Smart Scale program. The state evaluates transportation needs in three travel markets: Corridors of
Statewide Significance, Regional Networks and Urban Development Areas (UDAs). As part of an update to
the Smart Scale program, the state is now requiring local Comprehensive Plans to reference the section of the
Code of Virginia pertaining to UDAs in order for candidate Smart Scale projects in UDA areas to be eligible
for funding consideration. Staff has prepared and recommends the following amendment to Chapter 10: The
Land Use Plan, page LU 7, under General Land Use Guidelines:Urban Development Areas. The Regional
Mixed Use, Community Mixed Use, Residential Mixed Use, High Density Residential and Medium-High
Density Residential categories of the Land Use Plan Map are designated as Urban Development Areas pursuant
to the Code of Virginia 15.2-2223.1. Incentives for developing in these areas include higher density allowances
as described in the land use categories.
The Smart Scale process requires pre-applications be submitted by April 2, 2020, which necessitates having
this amendment formally adopted into the Plan prior to this date. The Planning Commission recommended
approval (5-0) of this item after holding a public hearing on January 21, 2020.
Attachments:
1.UDAs BOS 3-11-20
Preparer:Andrew Gillies, Director of Planning
Approved By:
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URBAN
DEVELOPMENT
AREAS
COMPREHENSIVE PLAN AMENDMENT
PLANNING DEPARTMENT
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WHY ARE WE
AMENDING
THE PLAN?
Accommodate Smart Scale Project Requirements
(CTB)
Pre-Applications Due April 2, 2020
Must meet state’s long range plan (VTRANS)
Corridors of Statewide Significance (I-95)
Regional Networks (Rt 60)
Urban Development Areas
Must be named & referenced in comp plan
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WHAT ARE
UDA’S?
Urban Development Areas
Identified in sec 15.2-2223.1 of Code of VA
Areas appropriate for higher density
development
Incorporate TND principles
Identify financial & other incentives
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PROPOSED
LANGUAGE
Chapter 10: The Land Use Plan
Development Guidelines (LU 7)
Urban Development Areas. The Regional Mixed Use,
Community Mixed Use, Residential Mixed Use, High Density
Residential and Medium-High Density Residential categories
of the Land Use Plan Map are designated as Urban
Development Areas pursuant to the Code of Virginia 15.2-
2223.1. Incentives for developing in these areas include higher
density allowances as described in the land use categories.
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Regional Mixed Use
Community Mixed Use
Residential Mixed Use
High Density Residential
Med-High Density Residential
Proposed UDAs
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REQUEST Recommend Approval of Plan Amendment
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 16.B.
Subject:
To Consider the Claim of Julia Griffith and Kathleen Bowen, Executors of the Estate of Michael William
Bowen for Surplus Tax Sale Funds
Board Action Requested:
Hold a Public Hearing
Summary of Information:
Michael William Bowen, now deceased, owned property in Chesterfield County located at 3232 Fortunes
Ridge Road. On June 22, 2015, the County initiated a forced sale of the property due to delinquent real estate
taxes. On April 20, 2016, the Circuit Court entered an order confirming the sale of the property and the
delinquent taxes were paid. The balance of $79,734.42 in proceeds from the sale was deposited with the Clerk
of the Circuit Court. Mr. Bowen's heirs never made a claim for the surplus funds while the Clerk held them.
Pursuant to state law, since two years had passed with no one coming forward to claim the funds, the surplus
were paid to the County by the Clerk of the Circuit Court.
The County has now received a request from Mr. Bowen's heirs to recover the surplus funds on behalf of the
estate. The law allows the former owners to request the money from the County after such surplus funds are
paid to the County. However, the request must be approved and the funds appropriated by the Board after
holding a public hearing. The Board, however, has no obligation to approve the request either in full or in part.
Attachments:
None
Preparer:Mike Chernau, Deputy County Attorney
Approved By:
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 19.A.
Subject:
Closed Session 1) Pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as Amended, to Discuss the
Acquisition by the County of Real Estate for a Public Purpose Where Discussion in an Open Meeting Would
Adversely Affect the Bargaining Position and Negotiating Strategy of the Public Body, and 2) Pursuant to §
2.2-3711(A)(5), Code of Virginia, 1950, as Amended, to Discuss or Consider Prospective Businesses or
Industries or the Expansion of Existing Businesses or Industries Where no Previous Announcement Has Been
Made of the Businesses’ or Industries’ Interest in Locating or Expanding Their Facilities in the Community
Board Action Requested:
Summary of Information:
Closed session 1) pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition
by the county of real estate for a public purpose where discussion in an open meeting would adversely affect
the bargaining position and negotiating strategy of the public body, and 2) pursuant to § 2.2-3711(A)(5), Code
of Virginia, 1950, as amended, to discuss or consider prospective businesses or industries or the expansion of
existing businesses or industries where no previous announcement has been made of the businesses’ or
industries’ interest in locating or expanding their facilities in the community
Attachments:
None
Preparer:Jeff Mincks, County Attorney
Approved By:
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: March 11, 2020 Item Number: 20.A.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 25, 2020 at 6:00
p.m. in the Public Meeting Room.
Attachments:
None
Preparer:Sara Hall, Clerk to the Board of Supervisors
Approved By:
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