2020-04-22 Agenda PacketCHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
AGENDA
April 22, 2020
BOARD OF SUPERVISORS
LESLIE A.T. HALEY
CHAIR
MIDLOTHIAN DISTRICT
KEVIN P. CARROLL
VICE CHAIR
MATOACA DISTRICT
JIM A. INGLE
BERMUDA DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
JOSEPH P. CASEY, Ph.D.
COUNTY ADMINISTRATOR
6:00 p.m. Evening Session Virtual Meeting (Audio & Presentations)
1.Invocation
The Honorable Mr. Jim Holland, Dale District Supervisor
2.Pledge of Allegiance
Deputy County Administrator Jesse Smith
3.Approval of Minutes
4.Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of
Presentation
5.Reports
A.Planning Commission Annual Report
6.County Administration Update
A.Coronavirus Update
B.General Assembly Update
7.Board Member Reports
8.New Business
A.Appointments
1.Parks and Recreation Advisory Commission
B.Consent Items
1.Adoption of Resolutions
Page 1 of 154
Chesterfield County Board of Supervisors Meeting
April 22, 2020
a.Resolution Recognizing Firefighter Antony L. "Chet" Edmonds, Fire and
EMS, Upon His Retirement
b.Resolution Recognizing Mr. Steven E. Simonson, Transportation Department,
Upon His Retirement
c.Recognizing the 80th Anniversary of the Chesterfield Ruritan Club
2.Real Property Requests
a.Acceptance of Parcels of Land
1.Acceptance of Parcels of Land Along Genito Place from Lake
Adventures, LLC.
2.Acceptance of a Parcel of Land Along Proposed Sinker Creek Drive
from Meadowville Landing, LLC
3.Acceptance of a Parcel of Land Adjacent to Hull Street Road from
10141 Hull Street LLC
4.Acceptance of a Parcel of Land Adjacent to Hull Street Road from
Andrew P. Taylor, II and Kimberly A. Taylor.
b.Conveyance of Easements
1.Conveyance of an Easement to Columbia Gas of Virginia, Inc.
2.Conveyance of an Easement to Virginia Electric and Power Company
c.Requests to Quitclaim
1.Request to Quitclaim a 20’ stormwater management/best management
practice (SWM/BMP) Access Easement and a Variable Width
SWM/BMP Easement Across the Property of Bruce’s Body Shop, Inc.
2.Request to Quitclaim a Portion of a Variable Width SWM/BMP
Easement and a Variable Width SWM/BMP Access Easement Across
the Property of 6801 Woolridge RoadMoseley LP
3.Request to Quitclaim a Portion of a 16’ Water Easement, a Portion of a
40’ SWM/BMP Access Easement and a Variable Width SWM/BMP
Easement Across the Property of Sina 18, LLC.
d.Requests for Permission
1.Request Permission to Install a Private Sewer Service Within a Private
Easement to Serve Property at 605 Wexwood Court
Page 2 of 154
Chesterfield County Board of Supervisors Meeting
April 22, 2020
2.Request Permission to Install a Private Water Service Within a Private
Easement to Serve Property at 2015 Point of Rocks Road
3.Approval of Water and Sewer Contract with Refunds for Magnolia Green Phase 3C
Sanitary Sewer Extension, Contract Number 190182
4.Set Public Hearing Date to Consider the FY2021FY2026 Secondary Road SixYear
Plan and FY2021 Secondary Road Budget
5.Award of Construction Contract for County Project #170144, Chalkley Road
Waterline Improvements
6.Appropriation of Funds and Authorization to Proceed with Deer Run Drive (Chital
Drive Key Deer Drive) Sidewalk, Phase II and Route 1 (Food Lion Falling Creek
Wayside) Bike and Pedestrian Improvement Projects
7.Amendment of Lease for the Hull Street Road Police Station
8.Acceptance of State Roads
C.Award of Contract for Construction of the Proctor's Creek Wastewater Treatment Plant
Septage Receiving Station
9.Budget Items
A.Ordinance Amendments Relating to Department of Utilities' Fee Changes
B.Adoption of the FY2021 Budget, FY20212025 Capital Improvement Plan (CIP), FY2021
Appropriations Resolution, and the FY2021 Community Development Block Grant (CDBG)
and the HOME Investment Partnership Annual Plan
10.Public Hearings
A.To Consider the Conveyance of Right of Way to the Commonwealth of Virginia for the
Route 637, Kingsland/Hopkins Road Roundabout Project
B.To Consider Amendment of Lease of County Property at the Physic Hill Water Tank
C.To Consider the Conveyance of Easements to Verizon Virginia, LLC and Virginia Electric
and Power Company and Adopt an Ordinance to Vacate Portions of a 16’ Alley Within
Blocks 19, 20, 21 and 22 of Revised Plan of Rayon Park Subdivision
D.To Consider the Readoption of the Continuity of County Government Ordinance Which Was
Adopted by the Board on an Emergency Basis on March 25, 2020
Page 3 of 154
Chesterfield County Board of Supervisors Meeting
April 22, 2020
E.To Consider the Readoption of an Ordinance Which Was Adopted on an Emergency Basis on
March 25, 2020 1) to Add Section 9160 to Chapter 9, Article XI, of the Code of the County
of Chesterfield Relating to Waiver of Penalties and Interest on Unpaid Transient Occupancy
Taxes During a Declared Emergency and 2) to Amend Section 1829 Relating to the Waiver
of Penalties and Interest on Unpaid Utility Bills During a Declared Emergency
11.Citizen Comment Period on Unscheduled Matters (Via Online Comments)
12.Adjournment
A.Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors
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C H E S T E R F I E L D C O U N T Y
P l a n n i n g C o m m i s s i o n 's A n n u a l R e p o r t
Page 5 of 154
Message from the Planning Commission Chair
On behalf of the Chesterfield Planning Commission, it is my pleasure to present the
Commission's 2019 Annual Report. Chairman Michael Jackson led the Commission through a
busy, productive year.
In addition to making recommendations on zoning petitions and zoning ordinance amendments,
the Commission undertook several initiatives to advance the goals and objectives of the
Comprehensive Land Use Plan. Commissioner Jackson, with the assistance of Commissioner
Freye, initiated the Millennial Visioning Project to learn how the desires of this generation could
shape the future of Chesterfield County communities. Commissioner Jones dedicated countless
hours meeting with citizens and developing the Midlothian Community Special Area Plan to
shape the future of the Village. Commissioner Stariha worked with representatives of the
renewable energy industry and county stakeholders on the Solar Energy Facilities Ordinance
as well as an implementation plan for the Ettrick Village Special Area Plan. Commissioner
Sloan worked closely with staff and the administration to develop incentives for reinvestment in
the Jefferson Davis Corridor. Commissioner Freye facilitated meetings with various county
departments and property owners to develop a revitalization strategy for the Rockwood area.
The accomplishments of 2019 are due to the commitment and dedication of the Commissioners
and the County's hard working, talented staff. It is our hope that the information provided is
helpful. We look forward to 2020 and appreciate the opportunity to serve the Board of
Supervisors and the citizens of Chesterfield County.
Gloria L. Freye, 2020 Chair
Chesterfield County Planning Commission
P A G E 0 1
Planning Commission Responsibilities
The Chesterfield County Planning Commission is composed of five members, one member for
each of the county’s magisterial districts (Bermuda, Clover Hill, Dale, Matoaca, and Midlothian).
Commission members are appointed by the Board of Supervisors to serve four-year terms.
The Planning Commission is charged with the following responsibilities:
Make recommendations on revisions, updates, and adoption of the Comprehensive Plan
Make recommendations to the Board of Supervisors regarding applications for zoning
changes, conditional use permits, and conditional use planned developments
Make Substantial Accord Determinations
Advise the Board of Supervisors on proposed amendments to the Zoning and Subdivision
Ordinances
Advise the Board of Supervisors on other relevant issues regarding development in the county
Prepare an annual report to the Board of Supervisors concerning the operation of the
Commission and the status of planning in Chesterfield County (Code of Virginia Section
15.2-2221)
Page 6 of 154
Members of of the 2019 Commission
P A G E 0 2
Michael Jackson
2019 Chair (Dale District)
Gloria Freye, JD, CPC
2019 Vice Chair
Clover Hill District
Add a little bit of body text.
Gloria Freye, JD, CPC
2019 Vice Chair (Clover Hill District)
Robert "Peppy" Jones
(Midlothian District)
Gib Sloan
(Bermuda District)
Craig Stariha
(Matoaca District)
Page 7 of 154
P A G E 0 3
Accomplishments
Recommended approval of six (6) Zoning Ordinance amendments
Recommended approval of seventy-eight (78) zoning requests
Recommended denial of three (3) zoning requests
Approved six (6) site plan cases
Approved one (1) subdivision case
The Planning Commission works with citizens, staff, and community stakeholders to guide and
regulate Chesterfield County's long and short-term development for the benefit of present and
future generations.
In calendar year 2019, the Planning Commission:
The Commission also reviews Substantial Accord cases, which promote coordinated planning
in the siting of public facilities. This process maintains compatible land use patterns, thereby
supporting the County's ability to provide effective and cost efficient services to the public. In
2019, the Planning Commission had two (2) substantial accord determinations: Appomattox
Water Treatment Plant (Bermuda District) and Cogbill Park (Dale District).
S u b s t a n t i a l A c c o r d
Comprehensive Plan
Virginia law requires localities to review their
comprehensive plan at least every five years.
The Planning Commission began their review
of the county’s comprehensive plan in July
2016. The Commission worked closely with
staff from a variety of departments in a
chapter-by-chapter review to ensure that the
plan reflected the desires of the community.
During this review process, the Commission
provided multiple engagement opportunities
for citizens including traditional meetings and
by using the county’s website to gather
comments and ideas. The Board of
Supervisors was also engaged and shared
their thoughts about how the county should
grow and develop. The Commission carefully
considered the information provided by staff,
the community and the Board in
recommending changes to the plan. The
Commission then held a public hearing on the
draft plan and recommended its approval to
the Board, which ultimately adopted the plan
in May 2019.
Page 8 of 154
0 10 20 30
Bermuda
Clover Hill
Dale
Matoaca
Midlothian
75
Total
50% Single-Family
19% Townhouse
31% Multi-Family
27
9
6
20
13
P A G E 0 4
Zoning Applications Approved by the
Board of Supervisors in 2019
Zoning Applications Approved By Magisterial District
Zoning Applications & Actions
8
4
Cases
Permitted
1,617 Dwelling
Units
Residential
Cases
3
Cases
Permitted 581
Age-Restricted
Dwelling Units
Located in
Revitalization
Areas
Page 9 of 154
P A G E 0 5
Chart 4
O r d i n a n c e A m e n d m e n t s
Sign Standards: The twenty plus year old sign standards were amended after much
collaboration among the business community and sign companies to streamline processes
while keeping up with new technology. This effort led to the repeal of the Computer
Controlled Variable Message Sign Policy.
Solar Energy Facilities: With the increasing demand for solar energy, the Commission and
staff worked with the solar industry to develop reasonable guidelines for these facilities.
They are now permitted in the county; however, there are differing requirements depending
on the type of facility and the zoning district.
Jefferson Davis Residential C-5 Overlay: This overlay was a product of the Northern
Jefferson Davis Steering Committee's efforts to spur redevelopment in the corridor. This
amendment offers property owners incentives to redevelop and adopt higher development
standards.
Residential Fences and Walls: This portion of the ordinance was amended to address
ongoing code violations by clarifying which materials can be used for fence construction.
Zoning Violation Fines: These fines were amended to align with state code requirements.
In 2019, the Commission spent much of its time on six (6) Zoning Ordinance amendments.
Midlothian Community Special Area Plan
The former Midlothian Area Community Plan was adopted in 1989. At that time, the community was a mix
of rural and suburban areas. Changes were on the horizon for this historic community with the impending
construction of Route 288 which would facilitate further suburban development within the community.
Hundreds of homes were added during the 1990s as well as John Tyler Community College opening their
Midlothian campus in the early 2000s. In addition, the opening of Midlothian Mines Park gave residents a
beautiful green space right in the heart of their growing community. It became evident that the 1989 plan
was no longer sufficient to guide the community’s growth and development into the future. As a result, the
Board of Supervisors directed staff to begin working on an update to this important document, which
began in February of 2016. The Commission worked with county staff and the community to identify a
new vision for Midlothian: one that would recognize the uniqueness of the village, support a range of
housing and lifestyle options, encourage new community services and businesses, and identify
infrastructure enhancements. After the plan was shared with the community, further changes were
incorporated to address community concerns, and the Commission recommended the revised plan to the
Board of Supervisors, who ultimately adopted it in December 2019.
Page 10 of 154
Smith Tract: Zoning approval permitted a 191 unit residential development with age-
restricted housing, neighborhood recreational amenities and a group care facility.
(Matoaca District)
Traditions of America: A rezoning of 101.9 acres was approved which permitted a
cluster, age-restricted development that will allow up to 250 single-family dwelling units.
(Bermuda District)
Swift Creek Holdings, LLC: Rezoning of 228.7 acres was approved, which would permit
mixed use development allowing up to 799 dwelling units along with office and commercial
uses. (Matoaca District)
Chester Road Group: 6.7 acres was rezoned to permit a multi-family development
allowing up to 201 dwelling units. (Bermuda District)
Carvana: Zoning approval was given on 183.9 acres to permit temporary storage of
automobiles and an accessory maintenance facility. (Bermuda District)
Chester Solar Technology Park, LLC: Rezoning and conditional use approval was
granted for a large scale (150 MW) solar energy facility, data center and utility
infrastructure on on 1,675 acres. (Bermuda District)
Winterpock Solar I: Conditional use approval was granted to permit a large scale
(20 MW) solar energy facility on 329 acres. (Matoaca District)
P A G E 0 6
Zoning Case Highlights
N e w K ent S o l a r F a c i l i ty
Page 11 of 154
C o m m u n i t y E n g a g e m e n t
12
14
56
Planning Commission Public Hearings
1 Joint Planning Commission & Preservation Committee Meeting
Total length of hearing time was equivalent to 37 hours
Planning Commission Work Sessions
Community Meetings
44 Meetings for Zoning Cases
12 Meetings for Comprehensive Plan Projects, Zoning Ordinance
Amendments or Substantial Accord Determinations
P A G E 0 7
In 2019, community meeting signage was introduced
to inform citizens of upcoming opportunities to attend
zoning case community meetings.
C o m m u n i t y M e e t i n g S i g n a g e
The status of pending zoning cases is now available on the Planning department's web site.
Additional case information, such as the staff contact, case description, and location maps,
are also available. https://www.chesterfield.gov/4324/Pending-Zoning-Case-Status
Pending Zoning Case Status
Total length of work session time was equivalent to 38.25 hours
Expanded Public Notice in 2019
Page 12 of 154
Zoning Ordinance Re-write: The county will undergo a comprehensive re-write of the
county's twenty plus year old Zoning Ordinance. Throughout this multi-year project there
will be a significant focus on streamlining and simplifying the document to be more user
friendly as well as proposing regulations that better balance the protection of citizens with
the needs of the business community.
Public Engagement: A social media mechanism will be implemented which will enhance
public engagement opportunities.
Process Improvements: Consideration will be given to develop further improvements to
the zoning process/staff report format.
Ordinance Amendments: A review of the Zoning Ordinance to address the changing
needs of the industrial and commercial sectors, particularly the I-3 districts, is planned.
Special Area Plans:
Work to implement the Northern Jefferson Davis Special Area Plan
Coordinate the work of the Midlothian Special Area Plan Steering Committee
By-Laws: The Commission will undertake a review of its By-Laws and make changes as
appropriate.
Establish Committees:
Form a committee to address affordable housing issues
Form a committee to address commercial revitalization areas
Training: Participate in the Virginia Certified Planning Commissioner Training Program
provided by Virginia Commonwealth University's Center for Urban and Regional Analysis
In the coming year, the Commission will be working on the following:
P A G E 0 8
L O O K I N G A H E A D - 2 0 2 0
Page 13 of 154
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Page 14 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 6.A.
Subject:
Coronavirus Update
Board Action Requested:
Summary of Information:
A team of County and School personnel have been actively monitoring and preparing for the potential impacts
of COVID-19 on Chesterfield County residents and staff.
Dr. Alexander Samuel will provide an update on the status of COVID-19, county preparedness and response as
well as recommended preventative actions.
Attachments:
None
Preparer:Sarah Snead, Deputy County Administrator
Approved By:
Page 15 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 6.B.
Subject:
General Assembly Update
Board Action Requested:
Summary of Information:
Ms. Mary Ann Curtin, Director of Intergovernmental Relations, will present an update to the Board of
Supervisors on the status of several bills before the General Assembly.
Attachments:
None
Preparer:Sara Hall, Clerk to the Board of Supervisors
Approved By:
Page 16 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.A.1.
Subject:
Parks and Recreation Advisory Commission
Board Action Requested:
Request support and approval from the Board of Supervisors to appoint for the remainder of a 4-year term,
effective immediately, Robert E. Terrell, Dale District for the Parks and Recreation Advisory Commission
(PRAC).
Summary of Information:
The following individual is recommended to serve the remainder of a 4-year term expiring 12/31/23 on the
Parks and Recreation Advisory Commission (PRAC) which serves as a liaison between the County Parks &
Recreation Department and the County citizens whom it serves. PRAC receives input from County citizens
and provides advice to County staff based on citizen input. The following individual is requested to be
appointed from the Dale District: Robert E. Terrell.
Staff supports this appointment recommendation.
Attachments:
None
Preparer:James Worsley, Director
Approved By:
Page 17 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.1.a.
Subject:
Resolution Recognizing Firefighter Antony L. "Chet" Edmonds, Fire and EMS, Upon His Retirement
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Firefighter Antony L. “Chet” Edmonds retired from the Fire and Emergency Medical Services Department on
April 1, 2020, after providing nearly 22 years of service to the citizens of Chesterfield County.
Attachments:
1.Chet Edmonds Resolution
Preparer:Loy Senter, Fire Chief
Approved By:
Page 18 of 154
RECOGNIZING FIREFIGHTER ANTONY L. EDMONDS UPON HIS RETIREMENT
WHEREAS, Firefighter Antony L. “Chet” Edmonds retired from the
Chesterfield Fire and Emergency Medical Services Department, Chesterfield
County, on April 1, 2020; and
WHEREAS, Firefighter Edmonds began his career with Chesterfield Fire on
May 5, 1998, as a member of Recruit School #27; and
WHEREAS, Firefighter Edmonds has faithfully served the county for nearly
twenty-two years in various assignments at the Manchester, Bensley, Ettrick,
and Centralia Fire & EMS Stations; and
WHEREAS, Firefighter Edmonds was awarded an EMS Unit Citation Award for
his role in assisting in the treatment of a patient that had fallen; and
WHEREAS, Firefighter Edmonds was awarded a Unit Citation Award for his
role in assisting at a structure fire where a child was still in the house;
and
WHEREAS, Firefighter Edmonds was awarded a Unit Citation Award for his
role in assisting a person that was trapped under a tree that had fallen on
a house; and
WHEREAS, Firefighter Edmonds was awarded a Lifesave Award for his role
in rescuing a subject that was pinned after a trench had collapsed; and
WHERAS, Firefighter Edmonds was awarded a Unit Citation Award for his
role in treating a patient that had been removed from a structure fire; and
WHEREAS, Firefighter Edmonds has faithfully served as a member of the
technical rescue team since 2008, providing service in specialized rescues
to the department, county, region, and state; and
WHEREAS, Firefighter Edmonds has helped improve and shape the department
workforce through his participation on the Firefighter Recruit new-hire
interview panel; and
WHEREAS, Firefighter Edmonds has contributed to the training and
development of new and existing firefighters through his participation as an
adjunct instructor; and
WHEREAS, Firefighter Edmonds has provided invaluable peer leadership
and senior firefighter influence for countless members of the department
through his role as a firefighter specialist; and
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes the contributions of Firefighter Antony L. “Chet”
Edmonds, expresses the appreciation of all citizens for his service to the
county, and extends their appreciation for his dedicated service and their
congratulations upon his retirement.
Page 19 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.1.b.
Subject:
Resolution Recognizing Mr. Steven E. Simonson, Transportation Department, Upon His Retirement
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Steven Simonson will retire April 30, 2020 after 30 years of dedicated service to Chesterfield County.
Attachments:
1.Retirement Resolution Final
Preparer:Brent Epps, Director of Transportation
Approved By:
Page 20 of 154
RECOGNIZING MR. STEVEN E. SIMONSON, SENIOR CIVIL ENGINEER, UPON
HIS RETIREMENT
WHEREAS, Mr. Steven E. Simonson earned his Bachelor of Science
degree in Civil Engineering from Virginia Military Institute in
1983; and
WHEREAS, Mr. Simonson served our country in the United States
Marine Corps as a 1st Lieutenant and Artillery Officer from 1983-
1987 and in the Virginia Army National Guard as a Staff Sergeant,
Bridge Engineer, and a Combat Engineer, retiring in 2018; and
WHEREAS, Mr. Simonson began his tenure of public service with
Chesterfield County in May of 1990 in the Transportation Department
as a Senior Civil Engineer; and
WHEREAS, Mr. Simonson helped to guide development of the
county by producing and maintaining a countywide traffic forecast
model used in assessing the impacts of proposed land use plans
under consideration by the Board of Supervisors; and
WHEREAS, Mr. Simonson is admired for his ability to
accurately and uniquely communicate, in an uncomplicated and
easily understood manner, the reasons behind and results of
traffic impact studies, both of which he has reviewed and
prepared, and his recommendations for road improvements
necessary to address the impact of new development; and
WHEREAS, Mr. Simonson’s achievements also include
developing traffic forecasts and design elements for major road
improvement projects such as Route 288, I-295/Meadowville Road
Interchange, I-95/Walthall Interchange, Route 10, Route 60,
Route 360 and other major road improvements in Chesterfield
County, and has monitored and evaluated the roads to address
county growth as well as citizen safety; and
WHEREAS, Mr. Simonson managed the subdivision review
process, and assumed all responsibilities for that task and
performed exceptionally; and
WHEREAS, for his initial employment interview with the
Transportation Department, Mr. Simonson arrived 15 minutes late
and identified the poor road signage and traffic backups on
Route 10 as the reasons; and
Page 21 of 154
WHEREAS, Mr. Simonson also holds the distinction of being the
only Transportation Department employee to participate, as a
catcher, in the New York Mets spring training camp; and
WHEREAS, while Mr. Simonson agrees with General MacArthur who
quoted the line “Old soldiers, never die; they simply fade away,”
he will be missed and remembered by the Transportation Department
for his years of professional service and support to the county
and his co-workers; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors recognizes the outstanding contributions of
Mr. Steven E. Simonson and expresses appreciation for his service
to our country and Chesterfield County, and best wishes for a long
and happy retirement.
Page 22 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.1.c.
Subject:
Recognizing the 80th Anniversary of the Chesterfield Ruritan Club
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Chris Winslow, Clover Hill District Supervisor, has requested the recognition of the Chesterfield Ruritan
Club, upon its 80th anniversary.
Attachments:
1.Chesterfield Ruritan Club Resolution
Preparer:Sara Hall, Clerk to the Board of Supervisors
Approved By:
Page 23 of 154
Recognizing the 80th Anniversary of
the Chesterfield Ruritan Club
WHEREAS, Ruritan is a national service and organization; and
WHEREAS, Chesterfield Ruritan Club was chartered March 21,
1940; and
WHEREAS, the Chesterfield Ruritan Club helped establish the
Chesterfield County Museum, Manchester Community Center, and
helped to bring Chippenham Hospital to the region; and
WHEREAS, the Club provided scholarships for high school
students; fifth grade awards; and dictionaries for third graders;
and
WHEREAS, the Club assists at the Chesterfield County Fair, 4H
Youth Leadership Camp, Boy Scouts; and
WHEREAS, Chesterfield Ruritan supports the Fisher House,
National D-Day Memorial, attends Memorial Day and Veterans Day
programs; and
WHEREAS, Chesterfield Ruritan delivers Meals on Wheels and
support many charities in Chesterfield County.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors recognizes the Chesterfield County Ruritan
Club, expresses its appreciation to the members, and commends them
on their dedicated service to the community in which they live,
and congratulates the members on their 80th anniversary of service
to others.
Page 24 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.a.1.
Subject:
Acceptance of Parcels of Land Along Genito Place from Lake Adventures, LLC.
Board Action Requested:
Accept the conveyance of 3 parcels of land containing a total of 1.196 acres along Genito Place from Lake
Adventures, LLC and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of 3 parcels of land containing a total of
1.196 acres along Genito Place from Lake Adventures, LLC. This conveyance is for the development of The
Lake-Phase 1 Wake Lake & Funk Zone and has been reviewed by the site plan team.
Approval is recommended.
Attachments:
1.Lake Adventures, LLC Dedication Vicinity Sketch
2.Lake Adventures, LLC Dedication Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 25 of 154
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VICINITY SKETCHAcceptance of Parcels of Land Along Genito Place from Lake Adventures, LLC.
0.133 Acre Dedication
1.024 Acre Dedication
0.039 Acre Dedication
Page 26 of 154
Page 27 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.a.2.
Subject:
Acceptance of a Parcel of Land Along Proposed Sinker Creek Drive from Meadowville Landing, LLC
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.11 acres along proposed Sinker Creek Drive from
Meadowville Landing, LLC and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.11 acres
along proposed Sinker Creek Drive from Meadowville Landing, LLC. This conveyance is for the development
of Meadowville Landing at Rivers Bend - Section 7 and has been reviewed by Planning, Environmental
Engineering and Transportation.
Approval is recommended.
Attachments:
1.Meadowville Landing, LLC Vicinity Sketch
2.Meadowville Landing, LLC Plat-1
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 28 of 154
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C H A N N E L M A R K C T
Board of Supervisors Meeting - April 22, 2020Acceptance of a Parcel of Land Along Proposed SinkerCreek Drive from Meadowville Landing, LLC
Chesterfield CountyReal Property Office
1 inch = 200 feetPulleyK 03-06-2020
µ
0.11 Acre Dedication
Page 29 of 154
Page 30 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.a.3.
Subject:
Acceptance of a Parcel of Land Adjacent to Hull Street Road from 10141 Hull Street LLC
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.024 acres adjacent to Hull Street Road from 10141 Hull
Street LLC and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.024 acres
adjacent to Hull Street Road from 10141 Hull Street LLC. This conveyance is for the development of
Starbucks Hull Street Road and has been reviewed by the site plan team.
Approval is recommended.
Attachments:
1.10141 Hull Street LLC Dedication Vicinity Sketch
2.10141 Hull Street LLC Dedication Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 31 of 154
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Board of Supervisors Meeting - April 22, 2020Acceptance of a Parcel of Land adjacent to Hull Street Road from 10141 Hull Street LLC.
Chesterfield CountyReal Property Office
1 inch = 600 feet
µ
0.024 Acre Dedication
Page 32 of 154
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PLANNERS / ARCHITECTS / ENGINEERS / SURVEYORS
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SCALE: 1" =
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CHECKED BY:CMF 15871 City View Drive, Suite 200 / Midlothian, Virginia 23113 / Phone (804) 794-0571 / www.balzer.cc
03-13-2020
Page 33 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.a.4.
Subject:
Acceptance of a Parcel of Land Adjacent to Hull Street Road from Andrew P. Taylor, II and Kimberly A.
Taylor.
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.016 acres adjacent to Hull Street Road from Andrew P.
Taylor, II and Kimberly A. Taylor and authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.016 acres
adjacent to Hull Street Road from Andrew P. Taylor, II and Kimberly A. Taylor. This conveyance is for the
development of Hidden Wit Brewery and has been reviewed by the site plan team.
Approval is recommended.
Attachments:
1.Andrew and Kimberly Taylor Dedication Sketch
2.Andrew and Kimberly Taylor Dedication Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 34 of 154
H U L L S T R E E T R D
SKINQUARTER RD
D U V A L R D
H U L L S T R E E T R D
Board of Supervisors Meeting - April 22, 2020Acceptance of a Parcel of Land adjacent to Hull Street Road from Andrew P. Taylor, II and Kimberly A. Taylor.
Chesterfield CountyReal Property Office
1 inch = 800 feet
µ
0.016 Acre Dedicatio n
Skinquarter R
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H u l l S t r e e t R d
Page 35 of 154
Page 36 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.b.1.
Subject:
Conveyance of an Easement to Columbia Gas of Virginia, Inc.
Board Action Requested:
Authorize the Chair of the Board of Supervisors and the County Administrator to execute an agreement with
Columbia Gas of Virginia, Inc. for conveyance of a 15' easement for service to the new Reams Road
Elementary School.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chair of the Board of Supervisors and the
County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of a 15'
easement for service to the new Reams Road Elementary School. The request has been reviewed by county
and school staff.
Approval is recommended.
Attachments:
1.Reams Road Elementary School Gas Easement Vicinity Sketch
2.Reams Road Elementary School Gas Easement Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 37 of 154
REAMS RD
MOSSWOOD RD
BRICKLAND RD
M I S T Y W O O D R D
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Board of Supervisors Meeting - April 22, 2020Conveyance of an Easement to Columbia Gasof Virginia, Inc.
Chesterfield CountyReal Property Office
1 inch = 300 feetSnowD 04-01-2020
µ
Reams Road ElementarySchool Replacement10141 Reams Road
Gas Easement
Page 38 of 154
Page 39 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.b.2.
Subject:
Conveyance of an Easement to Virginia Electric and Power Company
Board Action Requested:
Authorize the Chair of the Board of Supervisors and the County Administrator to execute an agreement with
Virginia Electric and Power Company for a variable width underground easement for the existing service to
Carver Middle School at 3800 Cougar Trail and new service to Harrowgate Elementary School at 4000 Cougar
Trail.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chair of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width
underground easement for the existing service to Carver Middle School at 3800 Cougar Trail and new service
to Harrowgate Elementary School at 4000 Cougar Trail. The Board previously approved conveyance of an
easement on
August 28, 2019. This additional easement is needed due to the relocation of a portion of the service. The unnecessary portion of the original
easement will be quitclaimed.
This request has been reviewed by county and schools staff.
Approval is recommended.
Attachments:
1.Harrowgate Elementary and Carver Middle VA Power Easement Vicinity Sketch
2.Harrowgate Elementary and Carver Middle Virginia Power Easement Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 40 of 154
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Board of Supervisors Meeting - April 22, 2020Conveyance of an Easement to Virginia Electricand Power Company
Chesterfield CountyReal Property Office
1 inch = 300 feetSnowD 04-01-2020
µ
Harrowgate Elementary School Replacement4000 Cougar Trail
Carver Middle School3800 Cougar Trail
Page 41 of 154
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Page 42 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.c.1.
Subject:
Request to Quitclaim a 20’ stormwater management/best management practice (SWM/BMP) Access Easement
and a Variable Width SWM/BMP Easement Across the Property of Bruce’s Body Shop, Inc.
Board Action Requested:
Authorize the Chair of the Board of Supervisors and the County Administrator to execute a quitclaim deed to
vacate a 20’ stormwater management/best management practice (SWM/BMP) access easement and a variable
width SWM/BMP easement across the property of Bruce’s Body Shop, Inc.
Summary of Information:
Bruce’s Body Shop, Inc has requested the vacation of a 20’ SWM/BMP access easement and a variable width
SWM/BMP easement across its property as shown on the attached plats. This request has been reviewed by
Environmental Engineering and is needed for the development of Bruce’s Midlothian.
Approval is recommended.
Attachments:
1.bruces body qc sketch
2.2018-03-15 SWM-BMP ACCESS EASEMENT final COPY
3.2018-03-08 SWM EASEMENT final COPY
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 43 of 154
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Board of Supervisors Meeting -April 22, 2020Request to Quitclaim a 20’ SWMBM P Access Easement and a Variable Width SWMBMP Easement Across the Property of Bruce’s Body Shop, Inc
Chesterfield CountyReal Property Office
1 inch = 600 feet
µ
SWM BMP Easem ent and SWMBMP Access Easement to be Quitclaimed
Page 44 of 154
Page 45 of 154
Page 46 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.c.2.
Subject:
Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement and a Variable Width SWM/BMP
Access Easement Across the Property of 6801 Woolridge Road-Moseley LP
Board Action Requested:
Authorize the Chair of the Board of Supervisors and the County Administrator to execute a quitclaim deed to
vacate a portion of a variable width SWM/BMP easement and a variable width SWM/BMP access easement
across the property of 6801 Woolridge Road-Moseley LP.
Summary of Information:
6801 Woolridge Road-Moseley LP has requested the vacation of a portion of a variable width SWM/BMP
easement and a variable width SWM/BMP access easement across their property as shown the attached plat.
This request has been reviewed by Environmental Engineering and a new easement will be dedicated.
Approval is recommended.
Attachments:
1.6801 Woolridge Road-Moseley LP Vicinity Sketch
2.6801 Woolridge Road-Moseley LP Plat
Preparer:Dean R. Sasek
Approved By:
Page 47 of 154
M A R Y M E R E C O U R T
M A G N O L I A M A R K E T A V E
A W E S O M E D R
D E S E R T C A N D L E W A Y
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Board of Supervisors Meeting - April 22, 2020Request to Quitclaim a Portion of a Variable Width SWM /BMPEasement and a Variable Width SWM /BMP Access EasementAcross the Property of 6801 Woolridge Road-M oseley LP
Chesterfield CountyReal Property Office
1 inch = 200 feetCoursonJ 04-02-2020
µ
Request to Quitclaim a Portion of a VariableWidth SWM/BMP Easement & a VariableWidth SWM/BMP Access EasementAcross Property of 6801 Woolridge Road-Moseley LP
Page 48 of 154
Page 49 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.c.3.
Subject:
Request to Quitclaim a Portion of a 16’ Water Easement, a Portion of a 40’ SWM/BMP Access Easement and a
Variable Width SWM/BMP Easement Across the Property of Sina 18, LLC.
Board Action Requested:
Authorize the Chair of the Board of Supervisors and the County Administrator to execute a quitclaim deed to
vacate a portion of a 16’ water easement, a portion of a 40’ SWM/BMP access easement and a variable width
SWM/BMP easement across the property of Sina 18, LLC.
Summary of Information:
Sina 18, LLC has requested the vacation of a portion of a 16’ water easement, a portion of a 40’ SWM/BMP
access easement and a variable width SWM/BMP easement across its property as shown on the attached plats.
This request has been reviewed by Environmental Engineering and Utilities and is needed for the development
of Springhill Suites at Redwater Creek Road. Replacement easements will be conveyed.
Approval is recommended.
Attachments:
1.Sina 18 LLC Quitclaim Vicinity Sketch
2.Sina 18 LLC SWM/BMP Quitclaim Plat
3.Sina 18 LLC Water Easement Quitclaim Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 50 of 154
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Board of Supervisors Meeting - April 22, 2020Request to Quitclaim a Portion of a 16’ Water Easement, a Portion of a 40’ SWM/BMPAccess Easement and a Variable Width SWM/BMP Easement Across the Property of Sina 18, LLC.
Chesterfield CountyReal Property Office
1 inch = 600 feet
µ
SWM/BMP Easement to be /Quitclaimed
Portion of a Water Easement to b e Quitclaimed
Portion of a SWM/BMP Access Easement to be Quitclaimed
Page 51 of 154
S V YS
Page 52 of 154
D
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Page 53 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.d.1.
Subject:
Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 605
Wexwood Court
Board Action Requested:
Grant Eun K. and Peter C. O'Donnell, wife and husband, permission to install a private sewer service within a
private easement and authorize the County Administrator to execute the sewer connection agreement.
Summary of Information:
Eun K. and Peter C. O' Donnell, wife and husband, have requested permission to install a private sewer service
within a private easement to serve property at 605 Wexwood Court - Lot 1, Stonehenge Section K, A
Resubdivision of Lot 3, Block A, Stonehenge Section E. This request has been reviewed by the Utilities
Department. As the extension of the public sewer main would not benefit any existing or future lots, the request
to install a private sewer line within a private easement is supported.
Approval is recommended.
Attachments:
1.Wexwood Court Vicinity Sketch
2.Wexwood Court Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 54 of 154
W E X W O O D D R
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Board of Supervisors Meeting - April 22, 2020Request Permission to Install a Private Sewer Service Withina Private Easement to Serve Property at 605 Wexwood Court
Chesterfield CountyReal Property Office
1 inch = 150 feetSnowD 03-26-2020
µ
605 Wexw ood C ourtRequesting SewerConnection Exception
Proposed 16' Private SewerLateral Easement
Page 55 of 154
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.2.d.2.
Subject:
Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 2015
Point of Rocks Road
Board Action Requested:
Grant Alayna M. Cook permission to install a private water service within a private easement and authorize the
County Administrator to execute the water connection agreement.
Summary of Information:
Alayna M. Cook has requested permission to install a private water service within a private easement to serve
property at 2015 Point of Rocks Road. This request has been reviewed by the Utilities Department. As all
surrounding properties have access to public water, the extension of the existing public water main would not
benefit any existing lots. The request to install a private water service within a private easement is supported.
Approval is recommended.
Attachments:
1.Alayna M. Cook Vicinity Sketch
2.Alayna M. Cook Plat
Preparer:Dean R. Sasek
Approved By:
Page 57 of 154
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P O I N T O F R O C K S R D
BERMUDA AVE
P R I N C E G E O R G E A V E
Board of Supervisors M eeting - APRIL 22, 2020Install a Private Water Service Within a PrivateEasement to Serve Property at 2015 Point of Rocks R oad
Chesterfield CountyReal Property Office
1 inch = 300 feetCoursonJ 03-26-2020
µ
Install a Private Water Service Within aPrivate Easement toServe 2015 Point of Rocks Road
Page 58 of 154
Page 59 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.3.
Subject:
Approval of Water and Sewer Contract with Refunds for Magnolia Green Phase 3C Sanitary Sewer Extension,
Contract Number 19-0182
Board Action Requested:
Staff recommends that the Board of Supervisors approve this contract with refunds and authorize the County
Administrator to execute any necessary documents.
Summary of Information:
This Project includes the installation of 3,769 linear feet of oversized 30-inch wastewater line. The developer is
required to have a 15-inch wastewater line to serve the ultimate build out of the western portion of this
development. Staff has requested that the wastewater line be oversized to provide capacity for future
development in the surrounding area. In accordance with the County Code, the developer is entitled to refunds
for the construction cost of the oversized improvements.
Developer: 6801 Woolridge Road – Moseley LP
Contractor: Lyttle Utilities Inc.
Location: 17308 Hull Street Road
Contract Amount:
Estimated County Refund Cost for Wastewater Oversizing.... $454,891.00
Estimated Developer Cost for Wastewater................... $838,238.50
Estimated Total for Wastewater.......................... $1,293,129.50
Attachments:
1.Magnolia Green Phase 3C Vicinity Sketch
Preparer:George Hayes, Director of Utilities
Approved By:
Page 60 of 154
LEGACY PARK
CARLTON RIDGE AT MAGNOLIA GREEN
MAGNOLIA GREEN PHASE 3
PROPOSED OVERSIZED 30-INCH WASTEWATER LINE COUNTY PROJECT #19-0182
E X . 3 6 -I N C H S A N I T A R Y S E W E R
BLACKMAN CREEK
E X . 1 8 -I N C H S A N I T A R Y S E W E R
E X . 1 8 -I N C H S A N I T A R Y S E W E RBANYON COVE
CARDEN PARK
M A G N O L I A G R E E N PARKWAY
W O O L R I D G E R O A D
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Board of Supervisors Meeting - MMMM DD, YYYY<Line 1><Line 2><Line 3>
Chesterfield CountyDepartment of Utilities
1 inch = 1,000 feetPayneW 04-02-2020
Page 61 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.4.
Subject:
Set Public Hearing Date to Consider the FY2021-FY2026 Secondary Road Six-Year Plan and FY2021
Secondary Road Budget
Board Action Requested:
Set May 27, 2020, as the date to hold a public hearing to consider: FY 2021–FY 2026 Secondary Road Six-
Year Plan and FY 2021 Secondary Road Budget.
Summary of Information:
FY 2021-FY 2026 Secondary Road Six-Year Plan
State statute requires the Board of Supervisors to update, every two years, jointly with the Virginia Department
of Transportation (VDOT), a six-year plan identifying improvements that are anticipated to be made to the
secondary road system in the county.
FY 2021 Secondary Road Budget
Annually, VDOT requests that the Board of Supervisors approve a Secondary Road Budget. The budget
reflects the first year of the Secondary Road Six-Year Plan and identifies specific project allocations for the
fiscal year.
Two weeks prior to the public hearing, the draft FY2021-FY2026 Secondary Road Six-Year Plan and FY2021
Secondary Road Budget will be posted on the county's
website: https://www.chesterfield.gov/574/Transportation.
Attachments:
None
Preparer:Brent Epps, Director of Transportation
Page 62 of 154
Approved By:
Page 63 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.5.
Subject:
Award of Construction Contract for County Project #17-0144, Chalkley Road Waterline Improvements
Board Action Requested:
The Board of Supervisors is requested to authorize the Director of Procurement to award the construction
contract to Walter C. Via, Inc., in the amount of $787,728 and execute all necessary change orders up to the
full amount budgeted for the Chalkley Road Waterline Improvements project.
Summary of Information:
This project consists of the installation of approximately 3,000 linear feet of a 16-inch water distribution main
to fill a gap between two existing waterlines, which will improve reliability and resiliency of the public water
system. Staff received a total of three bids ranging from $787,728 to $1,374,539. The County’s engineering
consultant, Austin Brockenbrough & Associates, has evaluated the bids and recommends award of the
contract. Funds for the project are available in the current CIP.
Attachments:
1.Chalkley Road Waterline Vicinity Map
Preparer:George Hayes, Director of Utilities
Andrea Peeks, Director of Budget and Management
Approved By:
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C H A L K L E Y R D
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Board of Supervisors Meeting - April 22, 2020Chalkley Road Waterline Improvements
Chesterfield CountyDepartment of Utilities
1 inch = 500 feetMorrisSc 04-02-2020
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NEW 16" WATERLINE
Page 65 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.6.
Subject:
Appropriation of Funds and Authorization to Proceed with Deer Run Drive (Chital Drive - Key Deer Drive)
Sidewalk, Phase II and Route 1 (Food Lion - Falling Creek Wayside) Bike and Pedestrian Improvement
Projects
Board Action Requested:
The Board of Supervisors is requested to appropriate $3,881,000 in anticipated VDOT reimbursements and
authorize staff to proceed with the following projects:
1. Deer Run Drive (Chital Drive - Key Deer Drive) Sidewalk, Phase II, UPC 114200: $550,000; and
2. Route 1 (Food Lion - Falling Creek Wayside) Bike and Pedestrian Improvement, UPC 115415: $3,331,000.
Summary of Information:
The Virginia Department of Transportation (VDOT) is accelerating the funding for the Deer Run Drive (Chital
Drive - Key Deer Drive) Sidewalk, Phase II and the Route 1 (Food Lion - Falling Creek Wayside) Bike and
Pedestrian Improvement projects. VDOT has requested the county administer the two projects.
A VDOT/county agreement, similar to those the county has executed in the past, will be necessary. Under the
terms of the agreement, the county will administer the projects and be reimbursed by VDOT for the
$3,881,000.
With the approval of this request, staff will proceed with the projects.
Staff recommends the Board take the following actions for the following two projects:
1. Appropriate $3,881,000 in anticipated VDOT reimbursements as follows (no matching funds are
required):
- Deer Run Drive (Chital Drive - Key Deer Drive) Sidewalk, Phase II project: $550,000;
- Route 1 (Food Lion - Falling Creek Wayside) Bike and Pedestrian Improvement project:
$3,331,000; and
2. Authorize the County Administrator to enter into the customary VDOT/county agreements/contracts,
permits/mitigation agreements and surety agreements, acceptable to the County Attorney; and
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3. Authorize the County Administrator to proceed with the design and right-of-way acquisitions,
including advertisement of eminent domain public hearings if necessary and the accept the conveyance
of right-of-way and easements that are acquired; and
4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement
agreements for relocation of utilities; and
5. Authorize the Procurement Director to proceed with the advertisements of construction contracts for
the projects.
Attachments:
1.Attachment A - Project Location Map Deer Run SW Phase 2(C-KD)
2.Attachment B - Project Location Map, Route 1 (Food Lion - Falling Creek Wayside) Bike_Ped Project
Preparer:Brent Epps, Director of Transportation
Approved By:
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DEER RUN ROAD
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Feet
Page 68 of 154
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Route 1 (Falling Creek Wayside - Food Lion) Shared-use Path
Shared-Use Path
Page 69 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.7.
Subject:
Amendment of Lease for the Hull Street Road Police Station
Board Action Requested:
Authorize the County Administrator to execute a lease amendment with SugarOak Woodlake, LLC, for 1500
square feet of existing office space at 6812 Woodlake Commons Loop and 1500 additional square feet of office
space at 6816 Woodlake Commons Loop for the temporary Hull Street Road Police Station.
Summary of Information:
Staff has negotiated an amendment to extend the lease for the temporary Hull Street Road Police Station and
add additional adjacent space. The lease will expire August 31, 2025, and includes options to extend the lease
for two additional two-year periods. Rent for the existing space and the additional space is $55,620 per year,
which is the current rate. Beginning September 1, 2021, the rent will increase 2% annually. Funds for FY2021
are included in the Police Department budget. The Police Department is currently reviewing options for a
permanent Police Station site in future years.
In the next fiscal year, the police department will be reorganizing its decade old beat and precinct structure to
better meet the needs of our growing community. The Hull Street Precinct currently serves the western part of
Chesterfield County, and it opened prior to much of the recent growth that has occurred there. It was originally
intended to be a temporary facility pending the building of a permanent precinct, and at that time, it provided
the minimal amount of needed space.
When the new CADs program is deployed at the end of this calendar year, the Hull Street Road location will
become the hub for both the James River and Swift Creek Precincts. This needed expansion will come with an
increase in the number of operational personnel, administrative support and supervisor staff, and service area.
The current facility will not support the additional numbers. We are seeking to double the amount of space, in
our current location, from 1500 sq/ft to 3000 sq/ft without any increase in the cost per square foot. This will
provide the department the minimum necessary space to effectively deliver services to the western half of the
county. This location would serve as the hub until a permanent facility could be built for each precinct.
Approval is recommended.
Attachments:
Page 70 of 154
1.Hull Street Road Police Station Vicinity Map
Preparer:Jeffrey Katz, Chief of Police
Approved By:
Page 71 of 154
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Board of Supervisors Meeting - April 22, 2020Amendment of Lease for theTemporary Hull Street Road Police Station
Chesterfield CountyReal Property Office
1 inch = 200 feetSasekD 04-01-2020
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Amendment of Lease fortheTemporary Hull StreetRoad Police Station
Page 72 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.B.8.
Subject:
Acceptance of State Roads
Board Action Requested:
Adoption of resolutions for the referenced state roads acceptances.
Summary of Information:
Bermuda District:
Dunollie at the Highlands
Meadowville Landing at Rivers Bend Section 5
Clover Hill District:
Tredegar Lake Parkway Extension
Dale District:
Braden Townes Section One
Matoaca District:
Collington Section 16
Foxfield Section 2
Whittington Forest Section 3
Willow Creek Section 4
Midlothian District:
Newmarket Section 5
Attachments:
1.2020-04-22 Bermuda - Dunollie at the Highlands
2.2020-04-22 Bermuda - Meadowville Landing at Rivers Bend Section 5
3.2020-04-22 Clover Hill - Tredegar Lake Parkway Extension
4.2020-04-22 Dale - Braden Townes Section One
5.2020-04-22 Matoaca - Collington Section 16
6.2020-04-22 Matoaca - Foxfield Section 2
7.2020-04-22 Matoaca - Whittington Forest Section 3
Page 73 of 154
8.2020-04-22 Matoaca - Willow Creek Section 4
9.2020-04-22 Midlothian - Newmarket Section 5
Preparer:Scott Smedley, Director of Environmental Engineering
Approved By:
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 8.C.
Subject:
Award of Contract for Construction of the Proctor's Creek Wastewater Treatment Plant Septage Receiving
Station
Board Action Requested:
The Board of Supervisors is requested to authorize the Director of Procurement to award the construction
contract to RJ Smith Construction Company, Inc., in the amount of $1,030,600 and execute all necessary
change orders up to the full amount budgeted for the Proctors Creek Wastewater Treatment Plant Septage
Receiving Station project.
Summary of Information:
This project consists of the installation of a new automatic septage receiving station with associated grinder,
building, controls and appurtenances. Staff received a total of four responsive bids ranging from $1,030,600 to
$1,490,903. The county's engineering consultant, Whitman, Requardt and Associates, has evaluated the bids
and recommends award of the contract to the lowest responsive and responsible bidder. Funds for the project
are available in the current CIP.
Attachments:
None
Preparer:George Hayes, Director of Utilities
Andrea Peeks, Director of Budget and Management
Approved By:
Page 84 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 9.A.
Subject:
Ordinance Amendments Relating to Department of Utilities' Fee Changes
Board Action Requested:
Adopt the Department of Utilities’ ordinance for Sections 18-22 and 18-27 of the County Code
Summary of Information:
The Board of Supervisors held a public hearing on March 25, 2020 concerning the proposed changes to
Utilities’ fees. Since the development of the proposed FY2021 budget and utility rates, the Coronavirus
Pandemic, or COVID-19, has had a significant impact on our local and national economy.
The County has taken steps to help minimize the impact of this difficult economic time by reducing non-
essential spending through FY2020 and revising revenue and expenditure projections for the proposed FY2021
budget. The Utilities Department has also participated in revising its budgets for both fiscal years.
Due to these unprecedented times, the Utilities Department is recommending that the previously proposed fee
increases for FY2021 be rejected, leaving fees per the current ordinance in effect.
To offset the approximate $3.2 million in anticipated revenue from the previously proposed fee increases, along
with an anticipation of lost revenue due to the freeze on penalties, interest and increase in delinquent accounts,
the Department of Utilities balanced the FY2021 proposed budget by eliminating or delaying $4.1 million in
capital improvement program projects. In addition, the Department of Utilities has mirrored the strategies being
implemented for the general fund by reducing the FY2021 operating budget with the elimination of the 2
percent merit increase, eliminating the request for four additional positions, placing a hold on career
development plans, and reducing healthcare percentages.
The recommendation to not implement the proposed utility fee changes will provide our customers some
financial relief over the next year as the county, the nation, and the world recover from the COVID-19
pandemic and associated financial impacts.
The remaining advertised amendments within the ordinance relate to long-standing policies that are currently
included in paper agreements that require signatures by applicants applying for new connections to the utility
system. By incorporating these into the ordinance, the new service application process will be streamlined and
no longer require our customers to deliver signed paper agreements to establish new connections to our utility
Page 85 of 154
system. As these amendments will enhance the application process for our customers, approval is
recommended.
The advertised ordinance and the revised, recommended ordinance are attached.
Attachments:
1.Advertised 2021 Utility Charges and Connection Fees Ordinance
2.Revised Utilities Fee Increases Ordinance
Preparer:Andrea Peeks, Director of Budget and Management
Approved By:
Page 86 of 154
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1)That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 18-22. - Connection fees.
(a) The water connection fee shall be the capital cost recovery charge plus the meter installation
charge based on the size of the water meter that the director installs. The wastewater connection fee
shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if
the property does not receive water service, the size of the water meter that would serve the property
if it received water service. The service(s) furnished through these facilities shall not extend to
another property/parcel nor will the service be transferable to another property/parcel.
(b) The capital cost recovery charge shall be:
Capital Cost
Recovery Charge
Customer Class
Meter
Size
(inches)
Number
of
ERU's
per
Unit Water Wastewater
(i)
For a dwelling, single-family, including townhouses,
manufactured homes that are not located in a
manufactured home park, and individually metered
multifamily dwelling units
5/8 1.00 $5,725.00
6,000.00 $5,400.00
(ii) For a dwelling, two-family (per unit) 5/8 1.00 5,725.00
6,000.00 5,400.00
(iii)
For manufactured homes that are located in a
manufactured home park and for master metered
multiple-family dwellings other than multiple-family
dwellings used exclusively as housing for colleges
and/or universities (per unit)
0.85 4,866.00
5,100.00 4,590.00
(iv) For all other customer classes 5/8 1.00 5,725.00
6,000.00 5,400.00
Page 87 of 154
1 2.50 14,313.00
15,000.00 13,500.00
1½ 5.00 28,625.00
30,000.00 27,000.00
2 8.00 45,800.00
48,000.00 43,200.00
3 16.00 91,600.00
96,000.00 86,400.00
4 25.00 143,125.00
150,000.00 135,000.00
6 50.00 286,250.00
300,000.00 270,000.00
8 80.00 458,000.00
480,000.00 432,000.00
10 115.00 658,375.00
690,000.00 621,000.00
12 155.00 887,375.00
930,000.00 837,000.00
The capital cost recovery charge for meters that are larger than 12 inches shall be determined by
the director based on the number of ERUs per unit.
(v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-
eighths ( 5/8 ) inch shall be the same capital cost recovery charge in subsection (b)(iv).
o o o
(c) The meter and water service line installation charge shall be:
(1) For installing water service lines:
Inches Charge
5/8 $1,900.00
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1 2,150.00
1½ 4,150.00
2 4,700.00
(2) For installing meters:
Inches Charge
5/8 $80.00
1 130.00
1½ 320.00
2 420.00
(3) For installing residential outside use meters using existing service lines: $500.00 525.00.
o o o
(i) A consumer who has paid a connection fee shall pay the monthly service charge and ancillary
charges irrespective of whether the consumer is actually receiving utility service.
o o o
Sec. 18-27. - Utility charges.
Effective with bills issued on and after July 1, 20192020, the consumer shall pay charges for utility
service in accordance with the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $2.54 for each service account.
However, customers who have only a water account or a wastewater account shall pay a
customer cost charge of $5.08.
(2) Commodity cost charge.
(i) Water: $2.15 2.25 per 100 cubic feet (Ccf).
(ii) Wastewater: $2.25 2.29 per 100 cubic feet (Ccf).
(3) Capacity cost charge.
Page 89 of 154
Monthly Capacity
Charge Customer Class
Meter
Size
(inches)
Number
of
ERUs per
Unit Water Wastewater
(i)
Dwelling, single-family, including townhouses and
manufactured homes that are not located in a
manufactured home park
5/8 1.00 $7.64 7.95 $14.15
(ii) Dwelling, two-family (per unit) 5/8 1.00 7.64 7.95 14.15
(iii)
Manufactured homes that are located in a
manufactured home park and multiple-family
dwellings other than multiple-family dwellings used
exclusively as housing for colleges or universities (per
unit)
0.85 6.49 6.76 12.03
(iv) All other customer classes 5/8 and
¾ 1.00 7.64 7. 95 14.15
1 2.50 19.10
19.88 35.38
1½ 5.00 38.20
39.75 70.75
2 8.00 61.12
63.60 113.20
3 16.00 122.24
127.20 226.40
4 25.00 191.00
198.75 353.75
6 50.00 382.00
397.50 707.50
8 80.00 611.20
636.00 1,132.00
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10 115.00 878.60
914.25 1,627.25
12 155.00 1,184.20
1,232.25 2,193.25
(v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch
shall be the capacity cost charge in subsection (a)(3)(iv).
o o o
(d) A consumer who has paid a connection fee Where service has been established through the
payment of a connection fee, consumers shall pay the monthly service charge and ancillary
charges, irrespective of whether the consumer is actually receiving utility service.
o o o
(2)That this ordinance shall become effective July 1, 2020.
Page 91 of 154
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1)That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 18-22. - Connection fees.
(a) The water connection fee shall be the capital cost recovery charge plus the meter installation
charge based on the size of the water meter that the director installs. The wastewater connection fee
shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if
the property does not receive water service, the size of the water meter that would serve the property
if it received water service. The service(s) furnished through these facilities shall not extend to
another property/parcel nor will the service be transferable to another property/parcel.
(b) The capital cost recovery charge shall be:
Capital Cost
Recovery Charge
Customer Class
Meter
Size
(inches)
Number
of
ERU's
per
Unit Water Wastewater
(i)
For a dwelling, single-family, including townhouses,
manufactured homes that are not located in a
manufactured home park, and individually metered
multifamily dwelling units
5/8 1.00 $5,725.00 $5,400.00
(ii) For a dwelling, two-family (per unit) 5/8 1.00 5,725.00 5,400.00
(iii)
For manufactured homes that are located in a
manufactured home park and for master metered
multiple-family dwellings other than multiple-family
dwellings used exclusively as housing for colleges
and/or universities (per unit)
0.85 4,866.00 4,590.00
(iv) For all other customer classes 5/8 1.00 5,725.00 5,400.00
1 2.50 14,313.00 13,500.00
1½ 5.00 28,625.00 27,000.00
2 8.00 45,800.00 43,200.00
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3 16.00 91,600.00 86,400.00
4 25.00 143,125.00 135,000.00
6 50.00 286,250.00 270,000.00
8 80.00 458,000.00 432,000.00
10 115.00 658,375.00 621,000.00
12 155.00 887,375.00 837,000.00
The capital cost recovery charge for meters that are larger than 12 inches shall be determined by
the director based on the number of ERUs per unit.
(v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-
eighths ( 5/8 ) inch shall be the same capital cost recovery charge in subsection (b)(iv).
o o o
(c) The meter and water service line installation charge shall be:
(1) For installing water service lines:
Inches Charge
5/8 $1,900.00
1 2,150.00
1½ 4,150.00
2 4,700.00
(2) For installing meters:
Inches Charge
5/8 $80.00
1 130.00
1½ 320.00
2 420.00
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(3) For installing residential outside use meters using existing service lines: $500.00.
o o o
(i) A consumer who has paid a connection fee shall pay the monthly service charge and ancillary
charges irrespective of whether the consumer is actually receiving utility service.
o o o
Sec. 18-27. - Utility charges.
Effective with bills issued on and after July 1, 2019, the consumer shall pay charges for utility service
in accordance with the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $2.54 for each service account.
However, customers who have only a water account or a wastewater account shall pay a
customer cost charge of $5.08.
(2) Commodity cost charge.
(i) Water: $2.15 per 100 cubic feet (Ccf).
(ii) Wastewater: $2.25 per 100 cubic feet (Ccf).
(3) Capacity cost charge.
Monthly Capacity
Charge Customer Class
Meter
Size
(inches)
Number
of
ERUs per
Unit Water Wastewater
(i)
Dwelling, single-family, including townhouses and
manufactured homes that are not located in a
manufactured home park
5/8 1.00 $7.64 $14.15
(ii) Dwelling, two-family (per unit) 5/8 1.00 7.64 14.15
(iii)
Manufactured homes that are located in a
manufactured home park and multiple-family dwellings
other than multiple-family dwellings used exclusively as
housing for colleges or universities (per unit)
0.85 6.49 12.03
(iv) All other customer classes 5/8 and
¾ 1.00 7.64 14.15
1 2.50 19.10 35.38
1½ 5.00 38.20 70.75
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2 8.00 61.12 113.20
3 16.00 122.24 226.40
4 25.00 191.00 353.75
6 50.00 382.00 707.50
8 80.00 611.20 1,132.00
10 115.00 878.60 1,627.25
12 155.00 1,184.20 2,193.25
(v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch
shall be the capacity cost charge in subsection (a)(3)(iv).
o o o
(d) A consumer who has paid a connection fee Where service has been established through the
payment of a connection fee, consumers shall pay the monthly service charge and ancillary
charges, irrespective of whether the consumer is actually receiving utility service.
o o o
(2)That this ordinance shall become effective July 1, 2020.
Page 95 of 154
CHESTERFIELD COUNTY, VIRGINIA
PRESENTED APRIL 2020
REVISEDFY2021 BUDGET
& REVISED FY2021 CIP
Page 96 of 154
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TABLE OF CONTENTS
Transmittal Letter 1
Revised FY21 Budget Overview 3
Revised FY21 Budget Crosswalk Plan 5
Revised FY21 Program/Service Enhancements 7
Revised FY21 County CIP Summary 9
Revised FY21 Appendix C 11
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April 3, 2020
Dear Honorable Members of the Board of Supervisors:
We are all in this together.
As a County, we have risen to meet this COVID-19 crisis and, as one community, have found countless ways to
band together. Our Chesterfield community has faced this pandemic each and every day with the singular goal
of staying true to the tenets that make us so strong. Our approach to this revised budget is no different.
The world has changed drastically from the one that existed when I wrote my original FY2021 budget transmittal
letter. In the midst of such tremendous uncertainty, this budget stands as a source of consistency and is
unwavering in its commitment to our community’s core values. In my previous letter, I spoke of our need to be
creative, diligent, and resourceful with how we allocate our limited resources. That has never been more true
than today and this revised budget is crafted in that mold. We significantly reduced our spending plan, while still
maintaining sufficient support for the core services that make ours a first-choice community: continued strength
in public safety, support for necessary community infrastructure, provision of superior customer service through
retaining critical staff, and a strong commitment to education.
We will not know the full economic impact of COVID-19 for some time to come, but even with the events thus
far, it will undoubtedly go down in history as time of incredible and significant change. Since the time when we
crafted the original proposed FY2021 budget, we have all witnessed economic changes never before seen: a
record-smashing 6.6 million unemployment claims filed in one week, interest rates dipping into negative
territory, and predictions of second quarter GDP contractions ranging from -15 percent to -30 percent. This
budget does not shy away from those hard truths and adjusts revenue projections downward by nearly $50
million as compared to the original proposed FY2021 budget. Moreover, this plan is $10 million below the
FY2020 adopted budget.
However, even though our revenue outlook has changed, our priorities have not.
The reduction strategies incorporated into this plan are specifically tailored to minimize negative impacts on our
core services. By avoiding a blunt, across-the-board approach, these strategies are structured for more robust
sustainability and avoid unintended consequences inherent to blanket or one-size-fits all reductions. In turn, this
budget is able to position Chesterfield to face future unknowns by prioritizing our strengths and implementing
creative solutions, to include:
Preserves investments in education: The only change to the local funding support for Chesterfield County
Public Schools in this revised plan is the formulaic decrease in the general fund transfer of local funding as
driven by the downward reforecast in property taxes. Protecting education is a top County priority, and this
budget proves such by implementing requisite reductions in all other areas of County operations to hold
Chesterfield County, Virginia
Joseph P. Casey, Ph.D., County Administrator
9901 Lori Road – P.O. Box 40 – Chesterfield, VA 23832-0040
Phone: (804) 748-1211 – Fax: (804) 717-6297 – Internet: chesterfield.gov
BOARD OF SUPERVISORS
LESLIE A. T. HALEY, CHAIR
Midlothian District
KEVIN P. CARROLL, VICE CHAIR
Matoaca District
JIM A. INGLE
Bermuda District
CHRISTOPHER M. WINSLOW
Clover Hill District
JAMES M. “Jim” HOLLAND
Dale District
1 Page 100 of 154
schools as harmless as possible. As compared to the original proposal, the school transfer is only scheduled
to be reduced by $2.9 million—a decrease that accounts for only about six percent of the overall reduction.
Maintains core front-line services: This plan protects essential public safety and human service programs and
ensures they are equipped to provide necessary services. Accordingly, there are no impacts to full-time
sworn ranks in Police, Fire or the Sheriff’s office. In addition, this revised plan maintains certain select new
investments in those agencies for FY2021, including overtime funding in Fire, Police Service Aides and part-
time staff in Police that maximize the capacity of officers, and new Deputy slots in the Sheriff’s Office that
will allow Chesterfield to maximize the local jail in order to help provide a higher standard of care for
County inmates. This budget also retains the funding originally proposed for the Registrar to support new
early voting efforts related to the 2020 elections.
Responsibly reprioritizes capital: This budget reprioritizes resources away from the FY2021 Capital
Improvement Plan (CIP), allowing these dollars to fund critical county operating needs, all while still
adhering to the County’s crucial financial policy of investing 2.5 percent of facility replacement value into
the annual major maintenance program. In addition, numerous capital projects have been put on hold to
defer future operating costs. Similarly, this plan pauses the 2020 Referendum until there is greater clarity on
the economic outlook.
Retains essential workforce: Our award-winning employee talent is more critical than ever. This budget
protects the essential workforce to ensure critical County services can continue during this time of great
need. While this budget eliminates the two percent merit increase and freezes career development
initiatives, it does not eliminate any position, part- or full-time, in lieu of select furloughs that are clustered
in areas that cannot operate and remain in compliance with COVID-19 protocols. Moreover, this plan is
positioned to bring back many of these staff during the year if the outbreak is contained and the economic
conditions normalize.
Includes a roadmap for further investment: This revised budget reprioritizes the FY2021 spending
enhancements in deference to the need to focus first on maintaining critical existing operations. As such,
this proposal only incorporates the most critical of the new funding initiatives. All others are positioned for
subsequent consideration as soon as economic conditions allow. Upon confirmation of upward-revised
revenues, we are poised to re-incorporate spending in the priority order set out in this packet. The Board of
Supervisors and the School Board remain committed to addressing countywide pay challenges for our first
responders and teachers, so the $2.5 million to address outcomes of teacher and public safety pay studies is
a top priority for consideration as soon as revenues can accommodate. Also in the next tier for consideration
are critical staff in the Fire, Police, and Sheriff departments, and in other core County departments that
support these front-line efforts.
This budget reflects this current point in time and, therefore, cannot capture all the realities that come about
after its passage. The County will remain vigilant in monitoring economic impacts and stands ready to work with
the Board of Supervisors and School Board as needed to adjust spending to match revenue fluctuations. We are
hopeful that such adjustments will be positive and will allow us to reinforce our core services in accordance with
the tiered proposals set out herein. We will face whatever challenges are ahead and pivot as needed. We are
committed to making the right choices with an eye to shoring-up our core services and with consideration to the
lasting impacts of our decisions. The strength of this County lies in our resilience and fortitude during times of
hardship, and we will continue to band together, however needed, to protect the livelihood of this first-choice
community for generations to come.
Regards,
Dr. Joseph P. Casey, County Administrator
2 Page 101 of 154
REVISED FY2021 BUDGET
PUBLISHED 4/3/2020
General Fund Revenue FY21 Proposed FY21 Revised Variance % of Total
Prior Year (FY20) Revenue Total $733,736,900 $733,736,900 -
Real Estate Taxes $393,912,200 $381,684,000 (12,228,200)52.7%
Other Property Taxes $104,742,500 $99,550,100 (5,192,400)13.8%
Special Assessments $2,440,400 $2,405,000 (35,400)0.3%
Other Local Taxes $126,792,300 $107,926,900 (18,865,400)14.9%
Permits and Fees $8,327,900 $7,310,500 (1,017,400)1.0%
Use of Money and Property/Fines and Forfeitures $11,081,700 $4,450,700 (6,631,000)0.6%
Service Charges $16,468,800 $15,184,200 (1,284,600)2.1%
State Revenue $75,859,300 $74,822,000 (1,037,300)10.3%
Federal Revenue $9,875,200 $9,675,200 (200,000)1.3%
Recovered Costs and Misc/Other Financing Sources $9,445,000 $6,357,000 (3,088,000)0.9%
Use of Reserves $14,310,900 $14,310,900 - 2.0%
Projected General Fund Revenue Total $773,256,200 $723,676,500 ($49,579,700)
Incremental Change (compared to FY20)$39,519,300 ($10,060,400)
Incremental Percentage Change (compared to FY20)5.39%-1.37%
FY2021 Revised Revenue Overview
• Projected decrease in second-half real estate tax billing revenue; residential revaluation rate reduced from 3.0% to -2.5%
• Decline in personal property taxes due to increased delinquencies and associated impact on property values
• Projected decline in consumer based revenue, primarily sales tax (-$14.2M/-26%) and lodging taxes (-$4.4M/-59%)
• Anticipated decline in market activity, reflected in reduced residential and commercial permit fees
• Projected decline in investment earnings due to lower interest rates
General Fund Expenditures FY20 Adopted FY21 Proposed FY21 Revised
Variance to
FY20
% Change
to FY20
Transfer to Schools $302,028,900 $314,650,500 $311,704,300 9,675,400 3.20%
Public Safety $196,010,300 $207,127,500 $197,411,200 1,400,900 0.71%
Capital Investment $58,057,600 $62,092,600 $43,092,600 (14,965,000)-25.78%
Health and Welfare $50,569,700 $52,728,900 $51,815,200 1,245,500 2.46%
General Government $49,806,600 $52,828,100 $50,003,200 196,600 0.39%
Public Works/Community Development $42,545,700 $43,308,400 $37,962,200 (4,583,500)-10.77%
Cultural $23,203,600 $23,957,200 $21,735,800 (1,467,800)-6.33%
Other $11,514,500 $16,563,000 $9,952,000 (1,562,500)-13.57%
Projected General Fund Expenditure Total $733,736,900 $773,256,200 $723,676,500 ($10,060,400)-1.37%
REVENUES
EXPENDITURES
3 Page 102 of 154
PUBLISHED 4/3/2020
Programmatic Areas Amount
FY2021 Proposed Budget $773,256,200
Compensation and Benefits Reductions ($13,911,400)
Includes: removed 2% merit, lowered the 2021 healthcare rate renewal forecast,
delayed implementation of pay study funding, removed career development funding,
instituted $2.4M in county position furloughs, and an additional 40 full-time positions
will be held vacant
Countywide Operating Reductions ($13,722,100)
Includes: delayed implementation of most proposed additional funding requests,
reduced travel and training expenses, reduced other miscellaneous department
expenses such as vehicle replacements, lodging tax transfer, and reduced contingency
funds
Capital Reduction Investment Strategies ($19,000,000)
Includes: reduced pay-as-you-go funding program (-$6.1M) though the plan maintains
2.5% major maintenance policy compliance, used project reserves/state monies to fund
portion of local road program, and delayed several capital projects, referendum timeline
uncertain at this point
Reduction in Transfer to Schools ($2,946,200)
Includes: a (-$2.9M) reduction in the school transfer due to revised forecast in property
tax revenues; the (-$2.9M) decrease is blunted by the use of $5M in reserves that intends
to assist in keeping major maintenance efforts moving forward; funding levels may
need to be revisited once the state budget is fianlized
FY2021 Revised Budget $723,676,500
Reduction Total ($49,579,700)
REDUCTION STRATEGIES
REVISED FY2021 BUDGET
These strategies are tailored to minimize negative impacts on core County services. They position Chesterfield
to face future unknowns by prioritizing our strengths and implementing creative solutions, while preserving
investments in education, maintaining core front-line services, responsibly reprioritizing capital, and retaining
the County’s essential workforce. Spending enhancements originally proposed for FY21 but not included in
this plan are poised for re-consideration as soon as economic conditions allow. Of top priority on this list is
the $2.5M to address outcomes of teacher and public safety pay studies. General categories of reductions
are set-out below.
4 Page 103 of 154
Revised FY21 Crosswalk Plan (County, General Fund)
County Revenue
(presented in incremental totals)FY21 Proposed FY21 Revised Variance Notes
Prior Year Revenue Total 733,736,900$ 733,736,900$ -$
Real Estate Taxes 21,471,400 9,243,200 (12,228,200)
Projected decrease in second-half real estate tax billing revenue;
residential revaluation rate reduced from 3.0% to -2.5%
Other Property Taxes 4,622,700 (569,700) (5,192,400)
Decline in personal property taxes due to increased delinquencies and
associated impact on property values
Community Development Authorities (2,857,600) (2,893,000) (35,400) Assumes a lower collection rate in Real Estate taxes from CDAs
Other Local Taxes 1,522,400 (17,343,000) (18,865,400)
Projected decline in consumer based revenues; primarily,
sales tax (-$14.2M/26%) and lodging taxes (-$4.4M/59%)
Permits and Fees 1,059,200 41,800 (1,017,400)
Anticipated decline in market activity, reflected in reduced residential
and commercial permit fees
Fines/Use of Money 5,715,000 (916,000) (6,631,000) Projected decline in investment earnings due to lower interest rates
Service Charges 1,521,900 237,300 (1,284,600)
Reduction in user charges for items such as tournament charges due to
extremely sluggish tourism market
State Revenue 702,700 (334,600) (1,037,300)
Assumes a decline in consumer-based revenue from the state, as well
as $0.6M in Rental Tax and $0.3M in Grantor's Tax Deeds due to
projected decline in business/tourist activity and housing market
Federal Revenue 131,800 (68,200) (200,000)
Assumes decline in federal revenue; may change if relief for COVID-19
cascades to county level
Other Revenue 945,200 (2,142,800) (3,088,000)
Assumes reduction in GRCCA reimbursement and other misc. revenues
(no programmatic impact from convention center reimbursement)
Use of Reserves 4,684,600 4,684,600 - -
Projected General Fund Revenue Total 773,256,200$ 723,676,500$ (49,579,700)$
Incremental Growth 39,519,300$ (10,060,400)$ (49,579,700)$
Incremental Percentage Growth 5.39%-1.37%
County Expenditures (presented in incremental totals)FY21 Proposed FY21 Revised Variance
Prior Year Baseline Expenditure Total 733,736,900$ 733,736,900$ -$
Baseline Increases
Salary/Merit Increases 3,750,855 (2,268,345) (6,019,200)
Removes 2% countywide merit increase and adds projected salary
savings from full-time position furloughs and vacancies
VRS Retirement 3,022,849 2,489,349 (533,500)
Reflects lower contribution due to elimination of 2% merit increase
(reduces overall county salary base)
Group Life 111,863 64,463 (47,400)
Reflects lower contribution due to elimination of 2% merit increase
(reduces overall county salary base)
Healthcare Premiums 2,074,070 1,297,870 (776,200)
Reduces health care premium charges from 8% to 6% to reflect
expected contract changes
Risk Management 1,300 (698,700) (700,000)
Reflects a reduction in county charges to the General Fund (utilizes Risk
Management balances to cover anticipated FY21 costs)
Centralized Personnel Items 1,204,704 (3,142,996) (4,347,700)
Reflects cost savings from (1) freeze on centralized Career Development
Plans, (2) reduction in non-public safety OT, (3) elimination of cash
awards, and (4) furlough of part-time staff
Set aside funding for pay-study outcomes 2,500,000 - (2,500,000)
Delays implementation of pay study results for consideration when/if
excess revenues materialize as FY21 progresses
Personnel Expenditure Baseline Subtotal 12,665,640$ (2,258,360)$ (14,924,000)$
Debt Service 2,122,700 1,622,700 (500,000)Reflects reduction in variable interest rates
Pay-as-you-go Capital Funding (2,015,500) (15,515,500) (13,500,000) Reduces RFCIP transfer due to CIP project changes
Pay-go for school facilities 5,000,000 - (5,000,000)
Funding being redirected to school operating for major maintenance,
etc.
Capital Expenditure Baseline Subtotal 5,107,200$ (13,892,800)$ (19,000,000)$
Transfer to Schools 12,621,600 9,675,400 (2,946,200)
Reflects proportionate formulaic update resulting from decline in
General Property Tax revenue plus reserve amount from pay-go for
Education Expenditure Baseline Subtotal 12,621,600$ 9,675,400$ (2,946,200)$
Tax Relief for the Elderly and Disabled 600,000 600,000 -
Pass-through Expenditures (1,590,700) (4,865,700) (3,275,000)
Reflects reduction due to decreased transfer to GRCCA (net-zero with
above downward revenue adjustment)
Non-Departmental 63,800 13,800 (50,000)
Rainy Day Policy Compliance - - -
Programmatic/Contractual/Policy Expenditure Baseline (926,900)$ (4,251,900)$ (3,325,000)$
Transfer to Airport (135,200) (135,200)-
Transfer to Children's Services Fund (514,300) (514,300)-
Transfer to Grants Fund 50,400 14,100 (36,300) Reflects removal of 2% merit
Transfer to Mental Health Fund (adjustment based on updated funding
formula) 950,000 753,200 (196,800) Reflects removal of 2% merit
Transfer to Stormwater Utility Fund (937,000) (937,000)-
Departmental Structure Adjustments (729,040) (2,356,240) (1,627,200)
Reflects balance of structural operating adjustments to line-items; to
include reduction in travel and training budgets, and other structural
adjustments needed to balance
Program/Contract Contingencies 714,600 139,600 (575,000)
Reduces program contingencies (leaves $250k for unanticipated
contractual fluctuations)
Other Baseline Adjustments (600,540)$ (3,035,840)$ (2,435,300)$
Projected Baseline Expenditure Total 762,603,900$ 719,973,400$ (42,630,500)$
Incremental Baseline Growth 28,867,000 (13,763,500) (42,630,500)
Incremental Baseline Percentage Growth 3.93%-1.88%
Projected Revenue to Accommodate Out Year Programmatic
Enhancements 10,652,300 3,703,100 (6,949,200)
5 Page 104 of 154
Revised FY21 Crosswalk Plan (County, General Fund)
Program/Service Enhancements
(presented in incremental totals)FY21 Proposed FY21 Revised Variance
Enhancing Customer Service
Provide additional full-time positions to enhance Citizen Information &
Services 95,000 - (95,000) Enhancement for consideration in future year
Enhance the outreach of County communications 40,000 - (40,000)
Positioned for subsequent consideration in FY21 if funding becomes
available
Supplement operating support and election worker stipends in support of the
2020 elections 235,000 235,000 - Included in the FY21 Budget
Enhance the school eligibility verification program 120,000 - (120,000)
Positioned for subsequent consideration in FY21 if funding becomes
available
Fund necessary Library technology, facility maintenance, and material
supplements 100,000 (100,000) Enhancement for consideration in future year
Provide closed captioning for public meetings 10,000 - (10,000)
Positioned for subsequent consideration in FY21 if funding becomes
available
Provide additional funding to support the Chesterfield County Fair 20,000 - (20,000) Enhancement for consideration in future year
Provide additional Planning staff to support reorganization effort 100,000 - (100,000)
Positioned for subsequent consideration in FY21 if funding becomes
available
Purchase software to implement electronic signatures 20,000 20,000 - Included in the FY21 Budget
Reinforcing Public Safety
Provide additional Courts operational support 151,700 - (151,700) Enhancement for consideration in future year
Provide additional staffing and operational funding for the Commonwealth
Attorney 150,000 145,000 (5,000) Included in the FY21 Budget
Fund one full-time Pretrial Officer position in Community Corrections 59,200 - (59,200)
Positioned for subsequent consideration in FY21 if funding becomes
available
Provide funding for public safety communications and IT systems'
replacement & maintenance 26,000 - (26,000) Funding reallocated during FY20
Address minimum staffing in Fire & EMS 2,000,000 1,000,000 (1,000,000)
Included in the FY21 Budget (half), remaining positioned for subsequent
consideration in FY21 if funding becomes available
Provide operational funding for the Magnolia Green and Midlothian fire
stations 66,000 66,000 - Included in FY21 Budget
Provide necessary operational and personnel funding for Juvenile Justice
Services 99,800 25,000 (74,800)
Included in the FY21 Budget, remaining balance consideration for
future year
Fully-fund non-LEOS Police positions to enable most effective use of sworn
staff 1,063,600 1,063,600 - Included in FY21 Budget
Fully fund all three public safety career development plans (CDPs) 1,157,100 - (1,157,100) Enhancement for consideration in future year
Implement a new Police deployment plan 1,441,800 - (1,441,800)
Positioned for subsequent consideration in FY21 if funding becomes
available
Provide funding for Police overtime and the final phases of the officer
retention plan 520,000 220,000 (300,000)
Included in the FY21 Budget, remaining balance consideration for
future year
Support the final step of the deputy pay plan and targeted recruitment efforts 95,000 - (95,000) Enhancement for consideration in future year
Fully-fund non-LEOS Sheriff positions to enable most effective use of sworn
staff 223,300 - (223,300)
Positioned for subsequent consideration in FY21 if funding becomes
available
Supplement jail operational support 448,500 321,000 (127,500)
Included in the FY21 Budget, remaining balance consideration for
future year
Strengthening Facilities & Infrastructure
Provide additional Building & Grounds staff to keep pace with facility needs 104,000 - (104,000) Enhancement for consideration in future year
Fund strategic real estate position and address Community Enhancement
personnel and operating needs 145,500 - (145,500)
Positioned for subsequent consideration of real estate position ($100k)
in FY21 if funding becomes available. Remaining balance ($45k)
consideration for future year
Funding the county's contribution to the Go VA grant 30,000 30,000 - Included in the FY21 Budget
Enhance Parks' capital equipment replacement schedule 100,000 - (100,000) Enhancement for consideration in future year
Fund two full-time Parks' grounds maintenance positions 85,300 - (85,300) Enhancement for consideration in future year
Realize cost avoidance by transitioning from leased, to owned convenience
center equipment 151,000 - (151,000) Enhancement for consideration in future year
Transition funding for post-close landfill maintenance operating costs from
capital fund to general fund 260,000 - (260,000) Enhancement for consideration in future year
Fund countywide technology enhancements and maintenance 121,900 40,000 (81,900) Enhancement for consideration in future year
Provide funding for necessary contractual and programmatic increases 775,300 537,500 (237,800)
Included in the FY21 Budget, remaining balance consideration for
future year
Investing in the Workforce
Realize savings in Accounting by converting two part-time positions into one
full-time position (22,100)- 22,100 Funding reallocated during FY20
Supplement County Attorney staff to accommodate increased workload 85,000 - (85,000)
Positioned for subsequent consideration in FY21 if funding becomes
available
Supplement Human Resources staff to ensure adequate support for county
programs 158,500 - (158,500)
Positioned for subsequent consideration in FY21 if funding becomes
available
Fund a new County internship program 44,000 - (44,000) Enhancement for consideration in future year
Increase support for county employee training 120,000 - (120,000) Enhancement for consideration in future year
Supplement procurement staff and capabilities 85,400 - (85,400) Enhancement for consideration in future year
Provide operational and personnel funding to support the Treasurer's office 166,500 - (166,500) Enhancement for consideration in future year
Program and Service Enhancement Total 10,652,300 3,703,100 (6,949,200)
6 Page 105 of 154
Department Program/Service Enhancements Annual Cost
Included in the Proposed FY21 Budget
Commonwealth Attorney Fund two full-time positions to increase staffing per agreement $145,000
Economic Development Fund the county's contribution to the Go VA grant $30,000
Fire & EMS Fully fund operations for the Magnolia Green fire station $66,000
Fire & EMS Provide funding for overtime caused by minimum staffing $1,000,000
General Services Fund contractual increase for the Waste & Recovery point-of-sale system $40,000
Information Systems Technology Fund necessary contractual and programmatic increases $387,500
Juvenile Justice Services Provide necessary operational and personnel funding $25,000
Police Provide funding for 11 part-time officers and eight PSAs hired in FY20 $1,063,600
Police Provide overtime funding $220,000
Procurement Purchase software to implement electronic signatures $20,000
Registrar Supplement operating support for 2020 elections $235,000
Sheriff Fund contractual increase for critical nursing services $150,000
Sheriff Provide four additional deputies to expand jail capacity $321,000
Total 3,703,100
Communications & Media Convert a part-time position to full-time to enhance County communication outreach $40,000
Community Corrections Fund one full-time Pretrial Officer position $59,200
Community Enhancement Fund strategic real estate position $100,000
Countywide Reserve funding for pay study results $2,500,000
County Attorney Provide one full-time position to accommodate increased workload $85,000
Fire & EMS Provide 12 positions to address minimum staffing $1,000,000
Information Systems Technology Provide closed captioning for public meetings $10,000
Human Resources Provide two full-time analysts to ensure adequate support for county programs $158,500
Planning Fund one full-time Assistant Director to support reorganization effort $100,000
Police Fund 12 full-time positions, operating, and capital for a new deployment plan $1,441,800
Sheriff Fund four full-time Security Specialists and a Sergeant for the Office of Prof. Standards $297,800
Social Services/Schools Enhance the school eligibility verification program with two full-time analysts $120,000
Total 5,912,300
Building & Grounds Provide additional Building & Grounds staff to keep pace with facility needs $104,000
Citizen Information & Resources Provide additional full-time positions to enhance Citizen Information & Services $95,000
Community Enhancement Additional Operating Support $45,000
Countywide Provide additional funding to support the Chesterfield County Fair $20,000
Countywide Fund a new County internship program $44,000
Countywide Fund countywide technology enhancements and maintenance $81,900
Countywide Increase support for county employee training $120,000
Countywide Provide funding for information technology and legal operating support $237,800
Courts Provide additional Courts operational support $151,700
General Services Transition from leased, to owned convenience center equipment $151,000
General Services Transition funding for post-close landfill maintenance operating from capital fund to general fund $260,000
Juvenile Justice Services Provide supplemental operational and personnel funding for Juvenile Justice Services $74,800
Libraries Fund Library technology, facility maintenance, and material supplements $100,000
Parks & Recreation Fund two full-time Parks' grounds maintenance positions $85,300
Parks & Recreation Enhance Parks' capital equipment replacement schedule $100,000
Police Fund the officer retention plan $300,000
Procurement Supplement procurement staff and capabilities $85,400
Public Safety Fully fund all three public safety career development plans (CDPs)$1,157,100
Sheriff Fund targeted recruitment efforts $20,000
Sheriff Fund one full-time jail maintenance tech $53,000
Sheriff Support the final step of the deputy pay plan $75,000
Treasurer Provide operational and personnel funding $166,500
Total 3,527,500
Revised FY21 Program/Service Enhancement Considerations
For Subsequent Consideration in FY21 if Funding Becomes Available
For Consideration in Future Years
7 Page 106 of 154
8 Page 107 of 154
FY2021 Proposed FY2021 Revised Variance
SOURCES
Cash Proffers 1,180,200 $1,180,200 -$
Debt - GO 12,948,400 - (12,948,400)$
Other 1,000,000 1,000,000 -$
Project Balances/Reserves 16,827,200 10,713,200 (6,114,000)$
Regional Transportation Tax - 7,400,000 7,400,000$
Reserve for CIP 15,840,700 9,768,100 (6,072,600)$
State and Federal 5,147,800 5,100,900 (46,900)$
Stormwater Funds 250,000 250,000 -$
Vehicle Registration Fee 10,400,000 3,000,000 (7,400,000)$
TOTAL SOURCES $63,594,300 $38,412,400 (25,181,900)$
USES
AIRPORT
Airport Apron, Ramp, and Facility Maintenance $253,800 $0 (253,800)$
Airport Runway Extension 308,500 409,400 100,900$
Airport Subtotal $562,300 $409,400 (152,900)$
LIBRARIES
Enon Library Replacement 1,215,000 - (1,215,000)$
Libraries Subtotal $1,215,000 $0 (1,215,000)$
MAJOR MAINTENANCE
Courts' Audio Visual Upgrade $1,500,000 $1,500,000 -$
Courts' Major Maintenance 50,000 46,400 (3,600)$
Fire Stations Major Maintenance 650,000 602,700 (47,300)$
Jail Major Maintenance 600,000 556,300 (43,700)$
Juvenile Detention Home Major Maintenance 300,000 278,200 (21,800)$
General Major Maintenance 6,170,300 5,710,000 (460,300)$
Fleet Facility 4,000,000 4,000,000 -$
Warehouse Facility Design 150,000 - (150,000)$
Park Major Maintenance 2,754,000 2,480,700 (273,300)$
Public Safety Mobile Computer Replacement 600,000 400,000 (200,000)$
Technology Infrastructure Major Maintenance 900,000 600,000 (300,000)$
Technology System Major Maintenance 450,000 450,000 -$
Stormwater Infrastructure Major Maintenance 500,000 200,000 (300,000)$
Major Maintenance Subtotal $18,624,300 $16,824,300 (1,800,000)$
PARKS AND RECREATION
River City Sportsplex 1,000,000 1,000,000 -$
Parks and Recreation Subtotal $1,000,000 $1,000,000 -$
Revised FY21 County CIP Summary
9 Page 108 of 154
FY2021 Proposed FY2021 Revised Variance
Revised FY21 County CIP Summary
PUBLIC SAFETY
Chester Fire Station Replacement $2,135,700 $0 (2,135,700)$
Matoaca Fire Station Replacement 9,647,700 - (9,647,700)$
Route 60 Police Station 1,000,000 - (1,000,000)$
Public Safety Subtotal $12,783,400 $0 (12,783,400)$
REVITALIZATION
Beulah/Parks and Recreation Renovation $1,000,000 $0 (1,000,000)$
Community Revitalization 1,000,000 500,000 (500,000)$
Future Facility Land Acquisition 6,400,000 - (6,400,000)$
Revitalization Subtotal $8,400,000 $500,000 (7,900,000)$
TECHNOLOGY
Enterprise Business Intelligence $150,000 $150,000 -$
Enterprise Remote Access 75,000 75,000 -$
GIS Enterprise Capabilities 303,700 303,700 -$
Mental Health Electronic Health Record 1,864,000 1,000,000 (864,000)$
Technology Subtotal $2,392,700 $1,528,700 (864,000)$
TMDL
Chesapeake Bay TMDL $250,000 $250,000 -$
TMDL Subtotal $250,000 $250,000 -$
TRANSPORTATION
Community Connectivity - Sidewalks $1,000,000 $500,000 (500,000)$
General Road Improvements & Smart Scale 7,366,600 7,400,000 33,400$
Revenue Sharing 10,000,000 10,000,000 -$
Transportation Subtotal $18,366,600 $17,900,000 (466,600)$
TOTAL USES $63,594,300 $38,412,400 (25,181,900)$
Note: Projects previously identified for the proposed bond referendum have been removed from the FY21 CIP and
may be included in the outyears of the FY21-25 plan. If conditions change between now and November 2020, then
it's possible the current year CIP could be amended to accommodate additional projects.
10 Page 109 of 154
Description FY2019 Actuals FY2020 Budget FY2021 Proposed FY2021 Revised
General Property Taxes
Real Property Taxes
REAL ESTATE TAXES 359,078,178 372,440,800 393,912,200 381,684,000
REAL ESTATE SECT 58 REFUND (514)- - -
Total Real Property Taxes 359,077,664 372,440,800 393,912,200 381,684,000
Real and Personal Public Service Corporation Taxes
PS PERSONAL PROP 46,034 55,000 60,000 45,000
PUBLIC SERVICE CURRENT TAX 15,387,214 14,959,400 15,574,600 15,474,600
PUBLIC SERVICE TAX INTEREST 170 - - -
PUBLIC SERVICE TAX PENALTY 3,062 - - -
Total Real and Personal Public Service Corporation Taxes 15,436,481 15,014,400 15,634,600 15,519,600
Personal Property Taxes
MOBILE HOME PROPERTY TAXES 84,607 103,300 65,000 55,000
PERSONAL PROP SEC 58 REFUND - - - -
PERSONAL PROP TAXES 79,380,187 76,157,900 80,068,400 75,950,000
REFUNDS PRORATION - - - -
Total Personal Property Taxes 79,464,794 76,261,200 80,133,400 76,005,000
Machinery and Tools Taxes
MACHINE AND TOOLS PROPERTY TAX 4,950,362 5,097,700 4,950,000 4,851,000
Total Machinery and Tools Taxes 4,950,362 5,097,700 4,950,000 4,851,000
Penalties and Interest
INTEREST ON PERSONAL PROP 649,362 569,300 650,000 500,000
INTEREST ON REAL ESTATE 551,572 498,700 629,500 479,500
PENALTY ON PERSONAL PROP 1,623,753 1,444,300 1,600,000 1,300,000
PENALTY ON REAL ESTATE 1,129,328 1,234,200 1,145,000 895,000
ROLLBACK PENALTIES - - - -
Total Penalties and Interest 3,954,015 3,746,500 4,024,500 3,174,500
Special Assessments and Service Districts
CHIPPENHAM PLACE RE INCREMENT 657,152 616,600 665,000 650,000
CHSTFLD TOWNE CTR SVC DIST TAX 158,019 85,000 85,000 85,000
CP INTERCHANGE SVC DIST TAX 1,282,258 - - -
E MIDLO SERVICE DIST SUPP TAX 69,741 67,000 70,000 70,000
WATKINS CENTRE INCREM TAX 1,163,210 1,009,200 - -
WATKINS CENTRE SPECIAL ASSESS 955,400 1,922,800 - -
MAGNOLIA CDA SPEC ASSESS 1,564,458 1,597,400 1,620,400 1,600,000
Total Special Assessments and Service Districts 5,850,237 5,298,000 2,440,400 2,405,000
TOTAL GENERAL PROPERTY TAXES 468,733,554 477,858,600 501,095,100 483,639,100
Other Local Taxes
BANK STOCK TAX 2,669,092 2,622,500 2,670,000 2,670,000
BUSINESS AND PROF LICENSE TAX 22,538,092 19,214,300 19,348,300 19,158,300
BUSINESS LICENSE SEC 58 REFUND - - - -
CHIPPENHAM PLACE SALES TX INCR 575,790 541,200 575,000 525,000
ELECTRIC CONSUMER TAX 5,493,407 6,721,800 6,857,100 6,857,100
ELECTRIC CONSUMPTION TAX STATE 1,248,232 - - -
Revised APPENDIX C - General Fund Revenue Estimates
11 Page 110 of 154
GAS CONSUMER TAX 1,458,204 1,612,200 1,637,600 1,637,600
GAS CONSUMPTION TAX STATE 129,826 - - -
LOCAL SALES AND USE TAXES 51,659,170 52,854,200 54,420,900 40,210,500
MOTOR VEHICLE REGISTRATION FEE 15,240,626 15,514,600 15,606,400 15,256,400
RECORDATION TAX 6,849,708 6,701,400 7,507,900 6,807,900
SHORT-TERM RENTAL TAX 591,856 579,000 673,200 583,200
TELECOMMUNICATIONS SALES TAX 12,476,153 12,588,500 11,910,100 11,910,100
TRANS OCCUPANCY TAX 2% PERCENT 1,436,649 1,504,900 1,396,400 577,700
TRANS OCCUPANCY TAX 6% PERCENT 4,310,267 4,514,600 4,189,400 1,733,100
WATKINS SALES TAX INCREMENTAL 247,154 300,700 - -
Total Other Local Taxes 126,924,226 125,269,900 126,792,300 107,926,900
Permits and Fees
ABANDONED VEHICLE PERMITS - 500 500 -
BLDG ADD FEES 271 - - -
BURN PERMIT FEES 6,000 6,000 6,000 6,000
COMMERCIAL BLDG PERMITS 2,266,455 1,238,000 1,912,200 1,612,200
COMMERCIAL ELECTRICAL PERMITS 326,645 275,000 275,000 225,000
COMMERCIAL HEATING PERMIT FEE 244,844 200,000 200,000 170,000
COMMERCIAL PLUMBING PERMITS 297,959 160,000 280,000 230,000
COMMERCIAL REINSPECTION FEES - - - -
CONCEALED WEAPONS FEES 147,597 157,100 157,100 142,100
CONDITIONAL STANDARD ENFORCE 63,120 50,000 50,000 50,000
CONDITIONAL USE PLANNED DEV 38,976 35,000 35,000 32,000
CONDITIONAL USES 37,253 40,000 40,000 35,000
DOG LICENSES 106,770 40,000 40,000 40,000
ELEVATOR CERTIF FEE 25,608 20,000 20,000 18,000
ENTERTAINMENT PERMITS 400 700 700 300
EROSION CONTROL FEES 113,878 112,700 114,000 101,000
FINAL CHECK SUBDIVISIONS 153,650 160,300 160,300 150,300
FIRE PERMITS 86,263 82,500 82,500 82,500
GOLD SILVER DEALERS FEE 1,600 2,500 2,000 1,500
LAND USE APPLICATION FEES 1,350 1,800 1,800 1,300
MOBILE HOME APPLICATIONS 1,000 1,600 1,600 1,000
NOT READY INSPECTION FEE 32,547 20,000 20,000 20,000
PARADE APPLICATION FEES 280 - - -
PLAN REVIEW FEES 314,607 303,600 298,000 246,600
REAL ESTATE TRF FEES 11,199 11,000 11,000 8,000
RESIDENTIAL BLDG PERMITS 1,316,507 1,220,000 1,380,000 1,180,000
RESIDENTIAL BMP MAINT FEES 601,330 230,300 250,000 250,000
RESIDENTIAL ELECTRICAL PERMITS 427,842 375,000 395,000 345,000
RESIDENTIAL HEATING PERMIT FEE 235,467 211,500 211,500 199,000
RESIDENTIAL PLUMBING PERMITS 718,662 700,000 710,000 639,000
RESIDENTIAL REINSPECTION FEES 221,448 150,000 175,000 145,000
RESUBMITTED PLAN REVIEW FEES 2,000 5,000 4,000 2,000
REZONING FEES 165,126 200,000 200,000 150,000
SEPTIC TANK PERMITS 5,200 12,000 12,000 5,000
SIGN PERMITS 64,424 60,000 60,000 60,000
12
Revised Appendix C
Page 111 of 154
SITE PLANS 150,333 145,700 145,700 140,700
SOIL REPORT FEE SEWAGE 9,965 15,000 15,000 7,000
SOLICITOR PERMITS 3,334 2,500 3,000 3,000
SPECIAL EXCEPTIONS 3,000 4,000 4,000 3,000
ST LIGHT OPERATIONS OFFSET FEE 19,218 10,000 10,000 10,000
SUBSTANTIAL ACCORD FEE - 30,000 30,000 -
TEMP CERTIFICATE OF OCCUPANCY 20,145 7,000 7,000 7,000
VARIANCE REQUEST FEE 5,100 9,000 9,000 5,000
VSMP NSFR PERMIT 327,921 357,600 336,000 336,000
VSMP PLANS DEV MOD OR TRF 10,750 5,000 8,000 8,000
VSMP PLANS OF DEV MAINTENANCE 151,400 145,800 144,000 144,000
VSMP PLANS OF DEVELOPMENT 210,072 135,000 191,000 191,000
ZONING CERTIFICATE FEES 18,000 20,000 20,000 18,000
DANGEROUS DOG REGISTRATION FEE 3,005 - - -
VSMP NSFR MAINTENANCE 200 - - -
AMUSEMENT DEVICE PERMIT FEES 761 - - -
PRELIMINARY PLAT 295,001 300,000 300,000 290,000
Total Permits and Fees 9,264,482 7,268,700 8,327,900 7,310,500
Fines and Forfeitures
COURT FINES 1,349,281 1,388,000 1,388,000 1,288,000
EROSION CONTROL CIVIL PENALTY 4,600 - - -
FORFEITURES 897,852 - - -
HNDCP PARK FINE LATE PENALTY 515 - - -
PARKING FINES 5,235 10,000 10,000 5,000
RESTITUTION POLICE DEPT 16,417 22,900 22,900 16,900
Total Fines and Forfeitures 2,273,900 1,420,900 1,420,900 1,309,900
Use of Money and Property
CONCESSION RENTAL COMMISSION 40,042 34,000 34,000 30,000
CP INTERCHANGE SVC DIST INT 130,582 - - -
INTEREST BANK DEPOSITS (725,392) 190,000 - -
INTEREST ON FINES AND WARRANTS 80,328 65,000 65,000 50,000
INTEREST ON INV 568,858 - - -
RENT OF POLICE ENON FACILITY 13,544 18,000 18,000 13,000
RENTAL OF BLDG 344,426 63,500 63,500 63,500
RENTAL OF EQUIP - - - -
RENTAL OF FACILITIES 92,261 150,000 150,000 120,000
RENTAL OF GARDEN PLOT 1,965 3,000 3,000 2,000
RENTAL OF GENERAL PROPERTY 772,649 690,800 970,800 970,800
RENTAL OF PARK LIGHTS 77,156 72,500 72,500 70,500
RENTAL OF SHELTERS 59,177 59,000 59,000 56,000
TREASURER INTEREST RECEIVED 6,061,562 2,600,000 8,225,000 1,765,000
UNREAL GAIN LOSS TREAS 1,745,613 - - -
Total Use of Money and Property 9,262,770 3,945,800 9,660,800 3,140,800
Service Charges
ACCIDENT REPORTS 33,180 34,000 34,000 34,000
ACCOUNTING CHG 142,240 144,700 144,700 144,700
ACCOUNTING HEALTH INS ADMIN 1,639 - - -
13
Revised Appendix C
Page 112 of 154
ADMIN FEES 47,064 45,800 45,800 45,800
ADVERTISING FEE 2,150 12,200 12,200 12,200
APPOMATTOX AUTH POLICE BOAT 3,000 3,000 3,000 3,000
BAD CHECK CHG 4,539 5,100 5,100 5,100
BRUSH YARD WASTE DISPOSAL FEE 316,960 345,000 345,000 345,000
CAMP FEES 93,687 81,700 81,700 81,700
CCCTP COUPON REV FEES 447,588 300,000 300,000 300,000
CERTIFIED MAIL FEE 1,290 1,000 1,000 1,000
CHESTERFIELD UNIV NONCOUNTY 52,455 50,000 50,000 50,000
COMM ATTY CIRCUIT CT FEES 30,790 - - -
CONSTRUCTION MATERIAL FULL LD 303,083 365,000 365,000 315,000
COUNTY MAP SALES AND UPDATES 1,268 800 800 800
COURT FEES RECOVERED 103,773 106,500 106,500 106,500
COURT SECURITY SHERIFF 398,808 420,000 420,000 420,000
COURTHOUSE MAINT FEE 70,525 70,000 70,000 70,000
DEFERRAL CHG - 10,200 10,200 10,200
DELINQ ADMIN FEE 2,310 10,000 2,300 2,300
DMV STOP FEES 696,789 550,000 550,000 550,000
DNA FEES SHERIFF 5,878 3,100 3,100 3,100
DOCUMENT COPY FEES 47,536 44,000 44,000 44,000
DOG BOARD FEES 18,710 20,000 20,000 20,000
DOLLAR PER DAY FEE 24,600 25,000 25,000 25,000
DUI TRAFFIC OFFENSES 144,079 145,000 145,000 145,000
EMP HC-OTHER MED SERVICES 18,663 20,000 20,000 20,000
EMPL HC-MED PROG OVERSIGHT 35,000 35,000 35,000 35,000
EMPL HC-VACCINATIONS 99,590 110,000 100,000 100,000
EMPLOY HC PHYSICALS 199,233 159,400 185,000 185,000
EMPLOYEE HC DRUG TESTS 96,675 90,000 90,000 90,000
EMPLOYEE HC-FIRST VISITS 183,411 161,100 161,100 161,100
FALSE ALARM CHG 95,275 100,000 100,000 100,000
FALSE ALARM REFUNDS (425) - - -
FINGERPRINT FEE 13,759 13,000 13,000 13,000
HAZARDOUS WASTE CLEANUP 1,241 - - -
INCTY ACCOUNTING CHGS 363,700 351,700 364,400 364,400
INCTY BLDG MAINT 8,702 37,000 37,000 37,000
INCTY BLDG RENTAL HEALTH 362,064 341,400 341,400 341,400
INCTY BLDG RENTAL SS 105,400 105,400 105,600 105,600
INCTY CHESTERFIELD UNIV 18,446 15,000 15,000 15,000
INCTY HRM SVCS - - 50,000 50,000
INCTY INTERNAL AUDIT FEE 3,000 3,000 3,000 3,000
INCTY IST DATA PROCESSING 751,488 1,157,400 908,300 908,300
INCTY JANITORIAL SVC 58,492 70,000 58,400 58,400
INCTY PC CHGS 30,000 156,600 - -
INCTY PRINT SHOP CHGS 210,112 180,000 180,000 180,000
INCTY TREAS COLLECTIONS 49,269 52,800 50,800 50,800
INCTY UTILITY DEPT REIMB 879,617 762,900 1,108,100 1,108,100
INSTRUCTIONAL FEES 340,401 378,900 369,900 329,900
14
Revised Appendix C
Page 113 of 154
JAIL PROCESSING FEE 62,185 50,000 50,000 50,000
JUVENILE HOME 109,225 76,300 76,300 76,300
LAW LIBRARY FEES 146,350 122,500 122,500 122,500
LECTURE FEE 8,020 10,500 10,500 7,500
LIBRARY FINES 194,484 200,000 200,000 175,000
MED FLIGHT FUND 494,700 460,000 469,200 469,200
MEDICAL CO-PAYMENTS 22,347 7,500 7,500 7,500
MONITORING FEES 39,878 55,000 55,000 45,000
NON-DUI TRAFFIC OFFENSES 216,434 200,000 200,000 200,000
NONRESIDENT RECREATIONAL FEE 20,955 22,000 22,000 18,000
OFFENSE REPORTS 13,830 13,000 13,000 13,000
OVERSIZED VEHICLE TIRES 10 - - -
PENALTY CHGS 40,901 36,000 36,000 36,000
PERSONAL PROP DELINQ FEES 2,218,781 1,500,000 2,301,000 1,496,000
PHOTOGRAPHS ACCIDENTS - 200 200 -
PLAYGROUND FEES 31,224 21,600 21,600 21,600
POLICE OFFICERS FEES 1,244,761 1,079,100 1,149,100 1,149,100
PRINT CHRG EXTERNAL CUSTOMER 36,108 27,000 27,000 27,000
PRINTING SVCS - 1,900 1,900 -
PROPERTY CLEANUP 24,068 8,000 8,000 8,000
REAL ESTATE DELINQ FEES 116,511 200,000 150,000 110,000
RECORD CHECKS 1,510 1,200 1,200 1,200
RECYCLING FEE 1,933,154 1,927,500 2,632,000 2,632,000
RECYCLING PROCEEDS BATTERIES 16,978 20,600 20,100 19,600
RECYCLING PROCEEDS CARDBOARD 13,155 13,100 8,000 8,000
RECYCLING PROCEEDS ELECTRONICS 3,220 - - -
RECYCLING PROCEEDS METAL 168,191 57,500 69,500 69,500
RECYCLING PROCEEDS PROPAN TANK 265 - - -
RECYCLING PROCEEDS USED OIL 21,023 13,500 7,000 7,000
REGISTRATION FEES 11,727 6,000 6,000 6,000
REIMBURSEMENT OF LEGAL FEES 2,372 - - -
RESIDENTIAL GATE LANDFILL FEE 950,075 911,000 911,000 911,000
SALE OF ANIMALS 24,210 25,000 25,000 25,000
SALE OF LIBRARY SVCS 1,754 1,300 1,300 1,300
SALE OF PUBLICATIONS 3,327 2,900 2,500 2,500
SHERIFF'S FEES 18,291 18,300 18,300 18,300
SPECIAL EVENTS 20,135 4,600 4,600 4,600
SVCS TO COURTS - 100 100 100
TOURNAMENT CHGS 425,830 500,000 500,000 200,000
TRAINING ACADEMY FEES 40,575 43,000 43,000 38,000
TRAINING ACADEMY FEES CLEARING (0) - - -
VEHICLE TIRES 5,894 6,000 6,000 6,000
VEHICLE TIRES W RIMS 4,935 4,000 4,000 4,000
WEEKEND JAIL TIME FEE 57,451 85,000 85,000 85,000
WELLNESS CONTRIBUTION 2,316 2,000 2,000 2,000
WHITE GOODS WITH FREON 42,060 35,000 35,000 35,000
WHITE GOODS WITHOUT FREON 46,975 41,000 41,000 41,000
15
Revised Appendix C
Page 114 of 154
WORK RELEASE PROGRAM 57,024 40,000 40,000 40,000
RECYCLE LEAF MULCH 9,414 5,000 5,000 5,000
Total Service Charges 15,839,686 14,946,900 16,468,800 15,184,200
Recovered Costs and Miscellaneous
DONATIONS AND CONTRIB 97,952 18,100 40,100 40,100
INCTY INS RECOVERY 406,136 - - -
LOSS PREVENTION REVENUE 427,023 384,700 384,700 384,700
OTHER MISC REVS 1,870,758 743,200 1,019,900 238,200
PUBLIC EDUCATION AND GOVT FEE 955,871 - - -
PUBLIC PHONE COMM 94,799 55,000 55,000 55,000
REFUNDS 4,102 - - -
REIMB COLONIAL HEIGHTS 479,721 791,900 756,000 456,000
REIMB DRUG TESTING 1,539 5,000 5,000 1,500
REIMB HEALTH COOPERATIVE - - - -
REIMB OTHER 2,277,998 749,100 592,500 592,500
REIMB OTHER LOCALITIES 2,250 - - -
REIMB RICHMOND CENTER 4,010,605 3,000,000 3,500,000 1,500,000
REIMB STATE EXP (6,206) 9,600 9,600 9,600
REIMB STATE VEHICLE - - - -
REIMB TELEPHONE USAGE 16 - - -
REIMB TOWING 6,920 7,500 7,500 5,000
REIMBURSEMENT JOHN TYLER 206,600 206,200 206,200 206,200
SALE OF BUILDING 801,000 - - -
SALE OF EQUIPMENT 411,528 - - -
SALE OF SURPLUS EQUIP 56,478 50,000 50,000 50,000
SALE OF VEHICLES 245,512 125,000 125,000 125,000
SS INCENTIVE PMTS 3,600 400 400 400
ANIMAL FRIENDLY PLATE REVENUE 7,832 7,000 7,000 7,000
SALE OF LAND 2,500 - - -
WORKERS COMPENSATION RECOVERIES 385,472 - - -
Total Recovered Costs and Miscellaneous 12,750,004 6,152,700 6,758,900 3,671,200
State Revenue
SHRD EXP INS, SHERIFF 13,987 12,800 12,800 12,800
VA CLERK EXCESS FEES 395,253 425,000 425,000 395,300
VA CRIM JUSTICE SVC PROBATON 5,647 5,000 5,000 5,000
VA DISTRIB FIRE PROGRAM FUND 1,094,587 1,094,500 1,094,500 1,094,500
VA EMERGENCY MEDICAL REIMBURSE 355,097 331,500 331,500 331,500
VA FIN ASSIST PUBLIC LIBRARY 203,567 208,100 208,100 208,100
VA GRANTORS TAX DEEDS 1,748,123 1,870,500 1,606,900 1,306,900
VA HB 599 FUNDS 7,983,792 7,983,800 8,295,100 8,295,100
VA JAIL PER DIEMS 563,668 550,000 550,000 500,000
VA JUVENILE DETENT CARE CHILD 799,030 750,000 778,800 778,800
VA JUVENILE DETENT HOMES 1,884,563 1,900,000 1,900,000 1,900,000
VA MISC STATE AID 3,801,758 2,300,300 2,300,300 2,300,300
VA MOBILE HOME TITLING TAXES 45,321 57,900 60,400 44,400
VA P ASSIST WELFARE ADMIN 5,308,469 5,003,400 5,346,400 5,346,400
VA PPTRA 41,092,048 41,092,000 41,092,000 41,092,000
16
Revised Appendix C
Page 115 of 154
VA PUBLIC WORKS ASSIST 47,085 36,100 36,100 36,100
VA ROLLING STOCK TAX 100,802 102,700 101,800 101,800
VA SHEXP CLERK CIRCUIT CT 1,117,306 1,116,000 1,116,000 1,116,000
VA SHEXP CLERK CIRCUIT CT FICA 56,711 57,000 57,000 57,000
VA SHEXP CLERK CIRCUIT CT INS 2,118 2,000 2,000 2,000
VA SHEXP CLERK CIRCUIT CT VRS 16,104 16,000 16,000 16,000
VA SHEXP COMM ATTY 1,959,370 1,890,300 2,021,300 2,021,300
VA SHEXP COMM ATTY DP 121,193 102,100 109,200 109,200
VA SHEXP COMM ATTY FICA 149,268 135,800 145,200 145,200
VA SHEXP COMM ATTY INS 5,329 4,000 4,300 4,300
VA SHEXP COMM ATTY VSRS 40,536 31,600 33,800 33,800
VA SHEXP COMM OF REV 468,054 464,700 464,700 464,700
VA SHEXP COMM OF REV FICA 35,409 35,100 35,100 35,100
VA SHEXP COMM OF REV INS 1,308 1,300 1,300 1,300
VA SHEXP COMM OF REV VRS 9,950 9,900 9,900 9,900
VA SHEXP JAIL SALARIES 1,906,503 1,940,300 1,940,300 1,940,300
VA SHEXP NON-JAIL SALARIES 3,231,994 3,046,400 3,046,400 3,046,400
VA SHEXP REGIS ELECTION BOARDS 76,836 76,000 76,000 76,000
VA SHEXP SHERIFF FICA 387,072 347,500 347,500 347,500
VA SHEXP SHERIFF VSRS 106,405 86,800 86,800 86,800
VA SHEXP TREAS 430,505 417,000 417,000 417,000
VA SHEXP TREAS FICA 32,867 28,500 28,500 28,500
VA SHEXP TREAS INS 1,225 1,100 1,100 1,100
VA SHEXP TREAS VRS 9,315 8,100 8,100 8,100
VA VEHICLE RENTAL TAX 1,626,732 1,615,000 1,746,600 1,105,000
ANIMAL STATE INC TAX DONATIONS 1,547 500 500 500
VA SHEXP OTHER (104,504) - - -
Total State Revenue 77,131,950 75,156,600 75,859,300 74,822,000
Federal Revenue
FED FIN ASSIST OTHER 103,115 75,000 75,000 75,000
FED FIN ASSIST PUBLIC SAFETY 26,409 26,400 26,400 26,400
FED FIN ASST PASS THRU 4,500 - - -
FED PASS THRU WELFARE 9,992,673 9,635,500 9,767,300 9,567,300
FED PRESQULE NW REFUGE 95-469 8,558 6,500 6,500 6,500
Total Federal Revenue 10,135,255 9,743,400 9,875,200 9,675,200
Financing Sources
GO BONDS ISSUED 107,433 - - -
PREMIUM ON GO BONDS ISSUED 139,563 - - -
TRF FROM CP MGMT FUND - - - -
TRF FROM FLEET - - - -
TRF FROM MHMRSA 350,900 342,800 334,800 334,800
TRF FROM SPECIAL REV FUND 1,471,900 2,004,300 2,351,300 2,351,000
TRF FROM WASTEWATER - - - -
TRF FROM WATER FUND - - - -
Total Financing Sources 2,069,796 2,347,100 2,686,100 2,685,800
17
Revised Appendix C
Page 116 of 154
Reserves and Fund Balance
USE OF RESERVES - 2,504,000 7,249,200 7,249,200
USE OF RESERVES FOR SCHOOLS - 7,122,300 7,061,700 7,061,700
Total Reserves and Fund Balance - 9,626,300 14,310,900 14,310,900
TOTAL GENERAL FUND REVENUE 734,385,624 733,736,900 773,256,200 723,676,500
18
Revised Appendix C
Page 117 of 154
FY2021 FY2022 FY2023 FY2024 FY2025
Total
FY2021-FY2025
SOURCES
Cash Proffers $1,180,200 $2,500,000 $0 $0 $0 $3,680,200
Debt - GO*- 17,868,900 36,300,800 31,109,000 27,672,400 112,951,100
Debt - Other - - - - 12,000,000 12,000,000
Other 1,000,000 - - - - 1,000,000
Project Balances/Reserves 10,713,200 1,050,000 200,000 - - 11,963,200
Regional Transportation Tax 7,400,000 7,400,000 7,400,000 7,400,000 7,400,000 37,000,000
Reserve for CIP 9,768,100 18,562,000 18,740,300 18,981,400 17,123,000 83,174,800
State and Federal 5,100,900 9,261,000 10,242,700 12,697,800 6,127,000 43,429,400
Stormwater Funds 250,000 1,200,000 1,400,000 1,540,000 1,600,000 5,990,000
Vehicle Registration Fee 3,000,000 2,500,000 5,000,000 5,000,000 5,000,000 20,500,000
TOTAL SOURCES $38,412,400 $60,341,900 $79,283,800 $76,728,200 $76,922,400 $331,688,700
USES
AIRPORT
Airport Apron, Ramp, and Facility Maintenance $0 $3,100,000 $900,000 $5,530,000 $1,150,000 $10,680,000
Airport Runway Extension $409,400 1,450,000 4,615,000 3,380,000 - 9,854,400
Airport Subtotal $409,400 $4,550,000 $5,515,000 $8,910,000 $1,150,000 $20,534,400
LIBRARIES
Clover Hill Library Renovation/Expansion $0 $0 $0 $0 $1,020,400 $1,020,400
Enon Library Replacement - 1,215,000 5,899,800 10,609,000 - 17,723,800
Libraries Subtotal $0 $1,215,000 $5,899,800 $10,609,000 $1,020,400 $18,744,200
MAJOR MAINTENANCE
Courts' Audio Visual Upgrade $1,500,000 $0 $0 $0 $0 $1,500,000
Courts' Major Maintenance 46,400 50,000 50,000 50,000 50,000 246,400
Fire Stations Major Maintenance 602,700 900,000 900,000 900,000 900,000 4,202,700
Jail Major Maintenance 556,300 600,000 600,000 700,000 700,000 3,156,300
Juvenile Detention Home Major Maintenance 278,200 100,000 100,000 100,000 100,000 678,200
General Major Maintenance 5,710,000 5,900,000 6,500,000 7,900,000 7,900,000 33,910,000
Fleet Facility 4,000,000 - - - - 4,000,000
Rogers Building Renovation - - 200,000 1,244,200 12,000,000 13,444,200
Warehouse Facility Design - 150,000 - - - 150,000
Park Major Maintenance 2,480,700 2,700,000 3,200,000 3,200,000 3,200,000 14,780,700
Public Safety Mobile Computer Replacement 400,000 900,000 900,000 900,000 900,000 4,000,000
Technology Infrastructure Major Maintenance 600,000 800,000 900,000 900,000 900,000 4,100,000
Technology System Major Maintenance 450,000 450,000 450,000 450,000 450,000 2,250,000
Stormwater Infrastructure Major Maintenance 200,000 500,000 500,000 500,000 500,000 2,200,000
Major Maintenance Subtotal $16,824,300 $13,050,000 $14,300,000 $16,844,200 $27,600,000 $88,618,500
PARKS AND RECREATION
Cogbill Park $0 $0 $2,832,500 $0 $0 $2,832,500
Conservation Area Access - 500,000 650,000 500,000 - 1,650,000
Historic Site Matching Funds - 100,000 100,000 100,000 100,000 400,000
Horner Park - - - - 3,278,200 3,278,200
Parks Development - - - 1,500,000 - 1,500,000
River City Sportsplex $1,000,000 2,420,500 4,595,800 - - 8,016,300
Parks and Recreation Subtotal $1,000,000 $3,020,500 $8,178,300 $2,100,000 $3,378,200 $17,677,000
PUBLIC SAFETY
Chester Fire Station Replacement $0 $2,135,700 $10,222,700 $0 $0 $12,358,400
Ettrick Fire Station Replacement - - - - 11,873,800 11,873,800
Matoaca Fire Station Replacement - 9,647,700 - - - 9,647,700
Police/Fire Training Facility Space Study - - 100,000 - - 100,000
Route 60 Police Station - 1,000,000 6,000,000 - - 7,000,000
Public Safety Subtotal $0 $12,783,400 $16,322,700 $0 $11,873,800 $40,979,900
COUNTY FY21 CIP SUMMARY @ 04/13/20
Page 118 of 154
FY2021 FY2022 FY2023 FY2024 FY2025
Total
FY2021-FY2025
COUNTY FY21 CIP SUMMARY @ 04/13/20
REVITALIZATION
Beulah/Parks and Recreation Renovation $0 $1,000,000 $1,000,000 $0 $0 $2,000,000
Blight Eradication - 50,000 50,000 50,000 50,000 200,000
Community Revitalization $500,000 1,000,000 5,000,000 275,000 5,850,000 12,625,000
Future Facility Land Acquisition - 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000
Middle Swift Creek Trunk Line - - - 10,000,000 - 10,000,000
2013 Referendum Project Enhancements - 2,000,000 2,000,000 2,000,000 - 6,000,000
Revitalization Subtotal $500,000 $5,050,000 $9,050,000 $13,325,000 $6,900,000 $34,825,000
TECHNOLOGY
Enterprise Business Intelligence $150,000 $301,000 $218,000 $0 $0 $669,000
Enterprise Remote Access 75,000 75,000 - - - 150,000
ERP Replacement Study - 500,000 - - - 500,000
GIS Enterprise Capabilities 303,700 197,000 - - - 500,700
Mental Health Electronic Health Record 1,000,000 - - - - 1,000,000
Technology Subtotal $1,528,700 $1,073,000 $218,000 $0 $0 $2,819,700
TMDL
Chesapeake Bay TMDL $250,000 $1,200,000 $1,400,000 $1,540,000 $1,600,000 $5,990,000
TMDL Subtotal $250,000 $1,200,000 $1,400,000 $1,540,000 $1,600,000 $5,990,000
TRANSPORTATION
Community Connectivity - Sidewalks $500,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $4,500,000
General Road Improvements & Smart Scale 7,400,000 7,400,000 7,400,000 12,400,000 12,400,000 47,000,000
Revenue Sharing 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 50,000,000
Transportation Subtotal $17,900,000 $18,400,000 $18,400,000 $23,400,000 $23,400,000 $101,500,000
TOTAL USES $38,412,400 $60,341,900 $79,283,800 $76,728,200 $76,922,400 $331,688,700
* Bolded Projects Include General Obligation Referendum Funding
Page 119 of 154
4/16/2020
1
FY2021
BUDGET
ADOPTION
BOARD OF SUPERVISORS MEETING
APRIL 22, 2020
GENERAL ECONOMIC UPDATE
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
TSA Checkpoint Travel Numbers
Traveler Throughput Traveler Throughput Year Ago
1
2
Page 120 of 154
4/16/2020
2
GENERAL ECONOMIC UPDATE
-25% -20% -15% -10% -5% 0% 5%
Recreation and Travel
Wellness & fitness
Nonprofit
Real Estate
Consumer Goods
Education
Retail
Entertainment
Construction
Manufacturing
Arts
Public Administration
Energy & mining
Hardware & networking
Health Care
Transportation & logistics
Agriculture
Finance
Corporate services
Legal
Public safety
Software & IT services
Job Advertisements by Sector
(March vs. February 2020)
GENERAL ECONOMIC UPDATE
-50.0%
-40.0%
-30.0%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
20
0
7
-
0
3
-
0
1
20
0
7
-
0
6
-
0
1
20
0
7
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9
-
0
1
20
0
7
-
1
2
-
0
1
20
0
8
-
0
3
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1
20
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8
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6
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1
20
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8
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0
9
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8
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1
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1
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9
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0
6
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9
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0
9
-
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1
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1
20
1
0
-
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20
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0
-
0
6
-
0
1
20
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0
-
0
9
-
0
1
20
1
0
-
1
2
-
0
1
20
1
1
-
0
3
-
0
1
20
1
1
-
0
6
-
0
1
20
1
1
-
0
9
-
0
1
20
1
1
-
1
2
-
0
1
20
1
2
-
0
3
-
0
1
20
1
2
-
0
6
-
0
1
20
1
2
-
0
9
-
0
1
20
1
2
-
1
2
-
0
1
20
1
3
-
0
3
-
0
1
20
1
3
-
0
6
-
0
1
20
1
3
-
0
9
-
0
1
20
1
3
-
1
2
-
0
1
20
1
4
-
0
3
-
0
1
20
1
4
-
0
6
-
0
1
20
1
4
-
0
9
-
0
1
20
1
4
-
1
2
-
0
1
20
1
5
-
0
3
-
0
1
20
1
5
-
0
6
-
0
1
20
1
5
-
0
9
-
0
1
20
1
5
-
1
2
-
0
1
20
1
6
-
0
3
-
0
1
20
1
6
-
0
6
-
0
1
20
1
6
-
0
9
-
0
1
20
1
6
-
1
2
-
0
1
20
1
7
-
0
3
-
0
1
20
1
7
-
0
6
-
0
1
20
1
7
-
0
9
-
0
1
20
1
7
-
1
2
-
0
1
20
1
8
-
0
3
-
0
1
20
1
8
-
0
6
-
0
1
20
1
8
-
0
9
-
0
1
20
1
8
-
1
2
-
0
1
20
1
9
-
0
3
-
0
1
20
1
9
-
0
6
-
0
1
20
1
9
-
0
9
-
0
1
20
1
9
-
1
2
-
0
1
20
2
0
-
0
3
-
0
1
Vehicle Sales Percent Change Year Ago
3
4
Page 121 of 154
4/16/2020
3
REVENUE IMPACTS/ASSUMPTIONS
• Projected decrease in second-half real
estate revenue; residential revaluation
reduced from 3.0% to -2.5% (Jan 2021)
• Decline in personal property taxes due
to delinquencies and impact on vehicle
values
• Projected decline in consumer based
revenue (versus FY21 Proposed), primarily
sales tax(-$14.2M/-26%) and lodging taxes
(-$4.4M/-59%)
• Anticipated decline in market activity,
reflected in reduced permit fees
• Projected decline in investment earnings
due to lower interest rates (-$6.5M)
General Fund Revenues FY21
Proposed
FY21
Revised
Variance
Prior Year (FY20) Revenue Total $733,736,900 $733,736,900 -
Real Estate Taxes $393,912,200 $381,684,000 (12,228,200)
Other Property Taxes $104,742,500 $99,550,100 (5,192,400)
Special Assessments $2,440,400 $2,405,000 (35,400)
Other Local Taxes $126,792,300 $107,926,900 (18,865,400)
Permits and Fees $8,327,900 $7,310,500 (1,017,400)
Use of Money and Property/Fines and
Forfeitures $11,081,700 $4,450,700 (6,631,000)
Service Charges $16,468,800 $15,184,200 (1,284,600)
State Revenue $75,859,300 $74,822,000 (1,037,300)
Federal Revenue $9,875,200 $9,675,200 (200,000)
Recovered Costs and Misc/Other
Financing Sources $9,445,000 $6,357,000 (3,088,000)
Use of Reserves $14,310,900 $14,310,900 -
Projected General Fund Revenue Total $773,256,200 $ 723,676,500 (49,579,700)
Incremental Change (vs FY20)$39,519,300 ($10,060,400)
Incremental Percentage Change (vs FY20)5.39% -1.37%
REVISED PLAN: GENERAL PHILOSOPHY
Emphasis on:
•Minimizing negative impact on
core County services
•Prioritizing strengths and
implementing creative solutions
•Structured for sustainable path
forward
•That said, additional
amendments may be necessary
“Even though our revenue outlook has
changed, our priorities have not.”
5
6
Page 122 of 154
4/16/2020
4
REVISED PLAN: CORE SERVICES
•Preserves investment in education:
•Local transfer +$9.6M from FY20 level
•Transfer is $2.9M lower than original number
due to forecasted decline in property taxes
•Though, reduction moderated by $5M use
of reserves for major maintenance efforts
•School budget to be revisited once state
budget final
•Continues support for front-line services:
•No impact to full-time sworn ranks in Police,
Fire, or Sheriff
•Maintains strategic public safety
investments; overtime funding in Fire, Police
Service Aides and part-time staff in Police,
new deputy slots in Sheriff
•capital needs
•Maintenance of capital
FY21 BUDGET WORK SESSION
REVISED PLAN: CAPITAL STRATEGIES
•Maintains 2.5% major
maintenance policy compliance
•Reduces pay-as-you-go funding
program (-$6.1M), such as future
land acquisition, Beulah
renovation, and some major
maintenance
•Substitutes project reserves/state
monies for pure local portion of
local road program
•Some projects delayed until
outlook improves
•Referendum timeline uncertain
7
8
Page 123 of 154
4/16/2020
5
REVISED PLAN: PERSONNEL ITEMS
•Removes 2% merit for all employees
•Lowers 2021 healthcare rate renewal
forecast
•Delays implementation of pay study
funding
•Freezes career development funding
•($2.4M) in county part-time position
furloughs
•40 additional full-time positions being
held vacant
REVISED PLAN: DEPARTMENT ADJUSTMENTS
•Delayed implementation of most
proposed additional funding
requests
•Reduced travel and training
expenses
•Reduced other misc. department
expenses such as vehicle
replacements and contingency
funds
•Lodging tax transfer mainly pass
through item for FY21
9
10
Page 124 of 154
4/16/2020
6
REVISED PLAN: ADDITIONAL FUNDING
Proposed enhancements filed
into three categories:
1. Included in FY21 Revised
Budget
2. Subsequent Consideration
in FY21 if Funding Becomes
Available
3. For Consideration in Future
Years
REVISED PLAN: ADDITIONAL FUNDING
Included in the Proposed FY21 Budget
Department Program/Service Enhancements Annual Cost
Commonwealth Attorney Fund two full-time positions to increase staffing per agreement $145,000
Economic Development Fund the county's contribution to the Go VA grant $30,000
Fire & EMS Fully fund operations for the Magnolia Green fire station $66,000
Fire & EMS Provide funding for overtime caused by minimum staffing $1,000,000
General Services Fund contractual increase for the Waste & Recovery point-of-
sale system $40,000
Information Systems Technology Fund necessary contractual and programmatic increases $387,500
Juvenile Justice Services Provide necessary operational and personnel funding $25,000
Police Provide funding for 11 part-time officers and eight PSAs hired in
FY20 $1,063,600
Police Provide overtime funding $220,000
Procurement Purchase software to implement electronic signatures $20,000
Registrar Supplement operating support for 2020 elections $235,000
Sheriff Fund contractual increase for critical nursing services $150,000
Sheriff Provide four additional deputies to expand jail capacity $321,000
Total $3,703,100
For Subsequent Consideration in FY21 if Funding Becomes Available
Department Program/Service Enhancements Annual Cost
Communications & Media Convert a part-time position to full-time to enhance County
communication outreach $40,000
Community Corrections Fund one full-time Pretrial Officer position $59,200
Community Enhancement Fund strategic real estate position $100,000
Countywide Reserve funding for pay study results $2,500,000
County Attorney Provide one full-time position to accommodate increased
workload $85,000
Fire & EMS Provide 12 positions to address minimum staffing $1,000,000
Information Systems Technology Provide closed captioning for public meetings $10,000
Human Resources Provide two full-time analysts to ensure adequate support for
county programs $158,500
Planning Fund one full-time Assistant Director to support reorganization
effort $100,000
Police Fund 12 full-time positions, operating, and capital for a new
deployment plan $1,441,800
Sheriff Fund four full-time Security Specialists and a Sergeant for the
Office of Prof. Standards $297,800
Social Services/Schools Enhance the school eligibility verification program with two full-
time analysts $120,000
Total $5,912,300
For Consideration in Future Years
Department Program/Service Enhancements Annual Cost
Building & Grounds Provide additional Building & Grounds staff to keep pace with
facility needs $104,000
Citizen Information & Resources Provide additional full-time positions to enhance Citizen
Information & Services $95,000
Community Enhancement Additional Operating Support $45,000
Countywide Provide additional funding to support the Chesterfield County
Fair $20,000
Countywide Fund a new County internship program $44,000
Countywide Fund countywide technology enhancements and
maintenance $81,900
Countywide Increase support for county employee training $120,000
Countywide Provide funding for information technology and legal operating
support $237,800
Courts Provide additional Courts operational support $151,700
General Services Transition from leased, to owned convenience center
equipment $151,000
General Services Transition funding for post-close landfill maintenance operating
from capital fund to general fund $260,000
Juvenile Justice Services Provide supplemental operational and personnel funding for
Juvenile Justice Services $74,800
Libraries Fund Library technology, facility maintenance, and material
supplements $100,000
Parks & Recreation Fund two full-time Parks' grounds maintenance positions $85,300
Parks & Recreation Enhance Parks' capital equipment replacement schedule $100,000
Police Fund the officer retention plan $300,000
Procurement Supplement procurement staff and capabilities $85,400
Public Safety Fully fund all three public safety career development plans
(CDPs)$1,157,100
Sheriff Fund targeted recruitment efforts $20,000
Sheriff Fund one full-time jail maintenance tech $53,000
Sheriff Support the final step of the deputy pay plan $75,000
Treasurer Provide operational and personnel funding $166,500
Total $3,527,500
11
12
Page 125 of 154
4/16/2020
7
NEXT STEPS
•Ongoing monitoring of economic
impacts, report-out as needed
•Virtual engagement with citizens:
Facebook Live events held, on 4/9
and 4/13
•May 27 – Clean up state budget
topics
FY2021
BUDGET
ADOPTION
BOARD OF SUPERVISORS MEETING
APRIL 22, 2020
13
14
Page 126 of 154
FY2021 Budget
Chesterfield County, VA
FY2021 Appropriations Resolution
RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2021 FOR
THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July 2020 and ending on the thirtieth day of June 2021, the following sections
shall be adopted:
Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues for
operations and to provide a capital improvement program for the County. It is the intent of the Board of Supervisors
that general property taxes levied on January 1, 2020, and due December 5, 2020, be appropriated for FY2021. These
appropriations will be made with revenues projected with a $.95 real estate tax rate for calendar year 2020.
General Fund FY2021 Adopted
Estimated Revenue: Local Sources
General Property Taxes $483,639,100
Other Local Taxes $107,926,900
Licenses, Permits, & Fees $7,310,500
Fines, Forfeitures & Uses of Money & Property $4,450,700
Service Charges $15,184,200
Miscellaneous and Recovered Costs $3,671,200
Other Agencies
State and Federal 84,497,200
Other Financing Sources
Use of Restricted, Committed, or Assigned Fund Balance 14,310,900
Transfer from County Grants Fund 2,351,000
Transfer from Mental Health, Support Services 334,800
Total Revenues $723,676,500
Appropriations: General Government $60,817,900
Administration of Justice 10,393,000
Public Safety 186,910,700
Public Works 20,609,400
Health & Welfare 35,966,400
Parks, Recreation, Cultural 20,661,800
Community Development 17,381,500
Debt Service 28,329,100
Operating Transfers 342,197,700
Assignments 409,000
Total General Fund $723,676,500
Comprehensive Services Fund
Estimated Revenue: Reimbursement, Colonial Heights $555,300
State Aid, Comprehensive Services 10,507,200
Transfer from Schools 4,843,200
Page 127 of 154
FY2021 Budget Appropriations Resolution
Transfer from General Fund 1,816,900
Use of Unrestricted Net Assets 2,500,000
Total Revenues and Funding Sources $20,222,600
Appropriations: Operating Expenses 17,722,600
Addition to Unrestricted Net Assets 2,500,000
Total Appropriations $20,222,600
School Operating Fund
Estimated Revenue: Local Sources $23,823,000
State 401,989,900
Federal 42,556,000
Transfer from School Operating 789,700
Transfer from School Food Service 630,000
Use of Reserve 2,222,900
Transfer from General Fund:
Local Taxes 292,642,600
Prior Year Revenue 7,061,700
Total General Fund 299,704,300
Use of Assigned Fund Balance 1,750,000
Total Revenues and Funding Sources $773,465,800
Appropriations: Instruction $524,265,300
Administration, Attendance & Health 23,117,800
Pupil Transportation 43,430,800
Operations & Maintenance 62,307,200
Technology 22,086,100
Debt Service 58,923,200
Food Service 27,491,300
Transfer to and/or Assignment for School Capital Projects 10,094,100
Unassigned Fund Balance, 6/30/2019 1,750,000
Total Appropriations $773,465,800
Schools - Appomattox Regional Governor's School Fund
Estimated Revenue: Local Sources $2,983,000
State 1,260,700
Total Revenues and Funding Sources $4,243,700
Appropriations Education $4,243,700
Total Appropriations $4,243,700
County Grants Fund
Estimated Revenue: Other Governments $15,049,500
Transfer from General Fund 1,175,000
Transfer from Mental Health Special Revenue Funds 383,100
Total Revenues and Funding Sources $16,607,600
Page 128 of 154
FY2021 Budget Appropriations Resolution
Appropriations: Adult and Juvenile Drug Courts $1,019,400
Child Advocacy Center 295,800
Community Development Block Grant/HOME 2,067,500
Domestic Violence Prosecutor 92,200
Domestic Violence Victim Advocate (V-STOP) 61,900
Mental Health Support Services Grants 2,883,100
Fire and EMS Revenue Recovery 7,980,100
Police Grants 72,300
Technology Trust Fund 350,000
USDA Grant - Juvenile Detention Home 67,100
Victim/Witness Assistance 842,000
Virginia Juvenile Community Crime Control Act (VJCCCA) 876,200
Total Appropriations $16,607,600
County CIP Fund
Estimated Revenue: Transfer from General Fund $14,141,700
Debt Financing 0
Transfer from Cash Proffers 2,360,300
State Funds 12,400,000
Total Revenues $28,902,000
Appropriations: County Capital Projects $27,721,800
Transfer to Capital Projects from Cash Proffers 1,180,200
Transfer to School Capital Projects Funds
Total County CIP Funds $28,902,000
Note: An additional $5,031,200 in county project savings is
already appropriated in the capital project fund that will be
reallocated for new projects.
Schools CIP Fund
Estimated Revenue: Bond Proceeds/ Other Debt Financing $29,134,100
Transfer from School Food Service 875,000
Transfer from School Reserve for Future Capital Projects 9,219,100
Total Revenue and Transfers $39,228,200
Appropriations: School Capital Projects $39,228,200
Total Appropriations $39,228,200
Fleet Management and Radio Shop
Estimated Revenue: Fleet Management Charges $19,257,400
Use of Reserves 8,000,000
Radio Shop Charges 1,931,500
Page 129 of 154
FY2021 Budget Appropriations Resolution
Total Revenue and Funding Sources $29,188,900
Appropriations: Fleet Management Operations $23,257,400
Transfer to Capital Projects $1,931,500
Radio Shop Operations $4,000,000
Total Appropriations $29,188,900
Risk Management Fund
Estimated Revenue: Operating Revenues $8,787,300
Use of Unrestricted Net Assets 1,112,200
Total Revenue $9,899,500
Appropriations: Risk Management Operations $9,899,500
Total Appropriations $9,899,500
Healthcare Fund
Estimated Revenue: Employee Contributions $33,268,500
Employer Contributions 105,355,700
Total Revenue $138,624,200
Appropriations: Operating Expenditures $138,624,200
Total Appropriations $138,624,200
Airport Fund
Estimated Revenue: Operating Revenue $883,700
Transfer From General Fund 462,900
State/Federal 0
Total Revenue $1,346,600
Appropriations: Airport Operations and Capital Projects $1,346,600
Total Appropriations $1,346,600
Utilities Funds
Estimated Revenue: Service Charges $104,468,900
Capital Cost Recovery Charges 20,604,000
Other 10,872,900
Total Revenue $135,945,800
Appropriations: Operations $68,781,100
Debt Service 6,994,700
Transfer to Capital Projects Fund 38,790,000
Addition to Unrestricted Net Assets
21,380,000
Total Appropriations $135,945,800
Page 130 of 154
FY2021 Budget Appropriations Resolution
Utilities Capital Project Funds
Estimated Revenue: Transfer from Improvement/Replacement Fund $38,790,000
Total Revenue $38,790,000
Appropriations: Capital Projects $38,790,000
Total Appropriations $38,790,000
Stormwater Utility
Fund
Estimated Revenue: Operating Revenue $250,000
Total Revenue $250,000
Appropriations: Operating Expenses $250,000
Total Appropriations $250,000
Mental Health Support Services
Estimated Revenue: State $4,882,300
Federal 889,500
Other Revenue 25,821,200
Transfer from GF 12,976,200
Reserves 1,064,000
Total Revenue $45,633,200
Appropriations: Operating Expenses $43,851,300
Transfer to County Capital Projects $1,064,000
Transfer to General Fund 334,800
Transfer to Grants 383,100
Total Appropriations $45,633,200
Sec. 2 Subsequent to the appropriations outlined in section 1, the Board of Supervisors may make additional appropriations
if there is an unencumbered and unappropriated sum sufficient to appropriate.
Sec. 3 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal
year as follows: insurance recoveries of any amount received for damage to any County property, including vehicles,
for which County funds have been expended; refunds or reimbursements, in any amount, made to the County for
which the County has expended funds directly related to that refund or reimbursement; and other revenue not to
exceed $50,000.
Budget Change Requests are required when transferring funds between appropriation categories and capital
projects, when appropriating revenue and expenditures, or when using a reserve. Approval levels below the County
Administrator’s $50,000 threshold are delegated at the following increments: $0-10,000 Budget and Management
Analyst, $10,001-20,000 Budget and Management Director, $20,001-50,000 County Administrator. Any budget
change request above $50,000 will be taken to the Board of Supervisors for approval.
Sec. 4 The County Administrator – in concert with the Board of Supervisors – may make available the general fund transfer
to schools and make appropriations in the school operating fund, contingent upon availability of funds and other
Page 131 of 154
FY2021 Budget Appropriations Resolution
circumstances, based on the following schedule: $4 million on December 15, $4 million on February 15, and $4
million on May 15.
Sec. 5 The County Administrator may, as provided herein, authorize the transfer of any unencumbered balance or portion
thereof from one classification of expenditure to another within the same department or appropriation category.
Unless otherwise provided below, the County Administrator may transfer up to $50,000 from the unencumbered
appropriated balance and prior year end carry forward assignments from one appropriation category (including
assigned fund balance) to another appropriation category or between capital projects. No more than one transfer
may be made for the same item unless the total amount to be transferred for the item does not exceed $50,000.
The School Board or School Superintendent may make revenue and expenditure transfers among school
appropriations categories or between capital projects during the fiscal year with approval delegated, in aggregate, in
the following increments: $0-50,000 Superintendent, $50,001-499,999 School Board, $500,000+ Board of
Supervisors.
Sec. 6 The County Administrator may approve transfers among County and Utility funds to enable the capital projects or
grants to be accounted for correctly as long as funding sources are consistent and total appropriation is not
increased. The County Administrator is authorized to reallocate funding sources for capital projects, cash proffers,
and debt service payments. Upon completion of a capital project or grant program, staff is authorized to close out the
project and transfer any remaining balances to the original funding source and appropriate outside revenue up to the
amount received. Savings in projects initiated as part of a major maintenance program are authorized to be
transferred by staff to the corresponding major maintenance account for future improvements and staff is authorized
to transfer remaining balances from completed projects within the same CIP category to enable future reallocation.
Staff is authorized to reprogram Community Development Block Grant funds by closing program cost centers and
transferring funding to newly approved programs based on adoption by the Board of Supervisors. If outside
contributions or external revenues do not materialize at the level budgeted, staff may reduce revenue and
expenditure appropriations to the level received.
The School Superintendent is authorized to reallocate funding sources for capital projects as long as funding sources
are consistent and total appropriation is not increased. Upon completion of a capital project or grant program, staff is
authorized to close out the project and transfer any remaining balances to the original funding source or the Reserve
for Future Projects. Savings in projects initiated as part of a major maintenance or food services program are
authorized to be transferred to the corresponding major maintenance or food services account for future
improvements. If outside contributions or external revenues do not materialize at the level budgeted, staff may
reduce revenue and expenditure appropriations to the level received.
Sec. 7 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and
assignments of fund balance in any amount for supplemental retirement, Workers’ Compensation, healthcare, career
development plans, part-time salaries, and other compensation-related costs, as well as for transfers to departments
to cover energy/fuel costs, and funds received from asset forfeitures for allowable expenditures. Within the
healthcare fund, the County Administrator is authorized to appropriate use of reserves, interest earnings, and
additional employee or employer contributions in any amount to pay claims, deductibles, settlements, and any costs
associated with healthcare.
Sec. 8 All outstanding encumbrances, both operating and capital, in all County funds up to $150 million, at June 30, 2020
shall be an amendment to the adopted budget and shall be reappropriated to the next fiscal year to the same
department for which they were assigned in the previous year. At the close of the fiscal year, all unassigned
appropriations lapse for budget items other than: those contained in life-to-date funds, budgeted transfers to life-to-
date funds; other use of restricted, committed, or assigned fund balances; District Improvement Funds; asset
forfeiture funds; grant funds; construction assignments; assignments for County and School reserves for future
capital improvements; donations received for specific purposes; tax revenues received for special assessment
districts and interest earnings thereon; Fire and Emergency Medical Services apparatus and equipment funding;
Police Department funding for replacement vehicles; Sheriff Department funding for replacement vehicles and
equipment; General Services vehicle and equipment funding; Parks and Recreation vehicle and equipment funding;
Economic Development incentive funds; and refunds for off-site and oversized water and wastewater facilities.
Page 132 of 154
FY2021 Budget Appropriations Resolution
Sec. 9 Any funds specifically budgeted to add to an assignment of fund balance shall be automatically assigned during the
year end audit process. All excess revenues and unspent appropriations in the telecommunications program are
authorized to be automatically assigned for future telecommunications upgrades. All excess revenues in the BPOL
program are authorized to be reserved for future transportation or economic development initiatives. All revenues
from the increased vehicle registration fee received in excess of those budgeted for the state revenue sharing
program shall be authorized to be reserved for future transportation improvements. Any revenues received from the
sale of real property to satisfy delinquent taxes are authorized to be reserved at year end. Staff is authorized to
transfer and appropriate up to $937,000 from results at year end into the Stormwater Fund for TMDL related
expenses. All excess transient occupancy taxes and VDOT reimbursements received in the General Fund are
authorized to be reserved at the end of each fiscal year. All Utilities Department Rate Stabilization Reserve funds are
authorized to be reserved at the end of each fiscal year. All funds generated from real estate taxes as a result of the
Summit development shall be authorized to be reserved for transportation improvements within the traffic shed in
which the development is located, or any traffic shed which would provide relief to that shed. All funds generated
from real estate taxes as a result of the Carvana development shall be authorized to be reserved for transportation
improvements within the traffic shed in which the development is located, or any traffic shed which would provide
relief to that shed.
Sec. 10 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons
for which the funds were established. In no case shall the expenditure exceed the available balance in the fund.
Sec. 11 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of
Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E
(Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated
within the County, shall receive personal property tax relief in the following manner:
a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;
b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 49% tax relief;
c) Personal use vehicles valued at $20,001 or more shall receive 49% tax relief on the first $20,000 of value;
d) All other vehicles which do not meet the definition of “qualifying” (business use vehicles, farm use vehicles,
motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority
conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental
personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to
state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a
qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as
state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first.
e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount
of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the County code from the original due
date of the tax.
Sec. 12 The County Administrator is authorized to assign position numbers from the Board approved unallocated pool to a
specific department as long as there is sufficient funding appropriated to cover the personnel costs. No new full-time
position numbers can be created without Board of Supervisor approval.
Sec. 13 The County Administrator, on behalf of the Board of Supervisors, will ensure that the payment amounts for
defined benefit pension plans for each liability is funded and paid annually. The County Administrator is
authorized to withhold and adjust general fund contributions to other funds to make pension plan payments for
the respective funds if not paid on the policy established timeline as applicable.
Page 133 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 10.A.
Subject:
To Consider the Conveyance of Right of Way to the Commonwealth of Virginia for the Route 637,
Kingsland/Hopkins Road Roundabout Project
Board Action Requested:
Approve the conveyance of 0.229+/- acres of right of way to the Commonwealth of Virginia for the Route 637
Kingsland/Hopkins Road Roundabout Project, and authorize the Chair of the Board of Supervisors and County
Administrator to execute the deed.
Summary of Information:
The Virginia Department of Transportation is requesting that the county convey 0.229+/- acres of right of way
for the Route 637 Kingsland/Hopkins Road Roundabout Project. This request has been reviewed by the
Transportation, Planning and Utilities Departments. A public hearing is required to convey county property.
Approval is recommended.
Attachments:
1.Route 637 Kingsland-Hopkins Road Roundabout Project Vicinity Sketch
2.Route 637 Kingsland-Hopkins Road Roundabout Project Plat
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 134 of 154
H
O
P
K
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R
D
K I N G S L A N D R D
EVELAK E RD
Board of Supervisors Meeting - April 22, 2020Conveyance of R ight of Way to the Commonwealth ofVirginia for the R oute 637 Kingsland/Hopkins Road Roundabout Project
Chesterfield CountyReal Property Office
1 inch = 100 feetSnowD 03-26-2020
µ
Right of Way tobe conveyed
Page 135 of 154
001
003
004
005
006
008
ENTRANCE
EASE. FOR
PROP. TEMP. CONSTR.
ENTRANCE
EASE. FOR
PROP. TEMP. CONSTR.
ENTRANCE
EASE. FOR
CONSTR.
PROP. TEMP.
ENTRANCE
EASE. FOR
PROP. TEMP. CONSTR.
EASE. FOR SLOPES
PROP. TEMP. CONSTR.
PROP. R/W
PROP. R/W
DRAINAGE EASE.
PROP. PERM.
DRAINAGE EASE.
PROP. PERM.
STANDARD VDOT UTILITY EASEMENT
PROP. VARIABLE WIDTH PERMANENT
UTILITY EASEMENT
STANDARD VDOT
WIDTH PERMANENT
PROP. VARIABLE
AND VDOT UTILITY EASEMENT
REQUIRED FOR VERIZON VA., LLC
STANDARD UTILITY EASEMENT
PROP. VARIABLE WIDTH PERMANENT
ENTRANCE
FOR
CONSTR. EASE.
PROP. TEMP.
UTILITY EASEMENT
STANDARD VDOT
PERMANENT
PROP. VARIABLE WIDTH
EASE.
DRAINAGE
PROP. PERM.
PARCEL ID# 784672910500000
DB 1310 PG 66
0.365 AC.
PB 9 PG 46
DB 9691 PG 336
PARCEL ID# 784672901400000
PB 9 PG 46
0.436 AC.
PARCEL ID# 784672624200000
DB 1590 PG 533
DB 6524 PG 838
0.74 AC.
PARCEL ID# 784672787400000
0.694 AC.
DB 923 PG 579
DB 7875 PG 223
PARCEL ID# 784672835100000
DB 3248 PG 882
1.06 AC.
PARCEL ID# 785672063000000
PB 2819 PG 136
DB 10254 PG 18
2.3080 AC.
PARCEL ID# 784671359400000
DB 3248 PG 876
8.59 AC.
PARCEL ID# 784672313600000
784671929600000
PARCEL ID#
0
SCALE
25'50'
(CHIPPENHAM PKWY)
TO ROUTE 150
(CENTRAILIA RD)
TO ROUTE 145
HOPS_1
K
I
N
G
_
1
HOPN_1
KI
N
G
_
2
CIR
CLE 1
HOPNB_1 HOPNB_2 H
O
P
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B
_
3
3RW
3RW
MATCH LINE STA. 102+50 - SEE SHEET 3CRW
MATCH LINE STA. 106+25 - SEE SHEET 3CRW
Curve HOPNB_1
PI = 20+34.93
T = 34.93'
L = 69.82'
R = 762.00'
20+00.00PC =
PRC =20+69.82
N.C.(ULS)
V =
e =
40 MPH
Curve HOPNB_2
PI = 21+21.49
T = 51.67'
L = 102.52'
R = 333.00'
20+69.82PRC =
PRC =21+72.34
N.C.(ULS)
30 MPHV =
e =
Curve HOPNB_3
PI = 22+18.49
T = 46.15'
R = 87.00'
L = 84.87'
PRC =
PT =22+57.20
21+72.34
PI = 105+54.99
T = 160.39'
L = 316.16'
R = 762.00'
103+94.61PC =
PRC =107+10.77
Curve KING_2
N.C.(ULS)
V =
e =
40 MPH
PI = 303+44.75
T = 82.27'
L = 164.51'
R = 4,058.00'
302+62.48PC =
PT =304+27.00
Curve HOPN_1
45 MPH
MATCH EXIST
V =
e =
102+29.34PT =
PC =100+00.00
L = 229.34'
R = 36.50'
T = 0.00'
PI = 100+00.00
Curve CIRCLE 1 Curve KING_1
PI = 102+69.49
T = 34.36'
L = 68.72'
R = 1,600.00'
102+35.13
103+03.85
PC =
PT =
V =40 MPH
N.C.(ULS)e =
008
DB 1589 PG 1753
DB 1589 PG 1757
NO AC.
PI = 202+05.17
T = 92.88'
L = 185.73'
R = 4,972.00'
201+12.29
202+98.02PT =
PC =
Curve HOPS_1
V =
e =
45 MPH
MATCH EXIST
HOPSB_1
HOPSB_2
HOPSB_3
Curve HOP_SB1
PI = 30+36.04
T = 36.04'
L = 69.19'
R = 100.00'
30+00.00
PRC =
PC =
30+69.19
Curve HOP_SB2
PI = 31+21.75
T = 52.56'
L = 104.26'
R = 333.00'
PRC =
PRC =
30+69.19
31+73.45
Curve HOP_SB3
PI = 32+17.08
T = 43.64'
L = 87.18'
R = 762.00'
31+73.45PRC =
PT =32+60.63
N.C.(ULS)
30 MPHV =
e =N.C.(ULS)
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VA.
STATE
ROUTE PROJECT
VA.
REVISED
STATE
STATE
ROUTE PROJECT
SHEET NO.
2:43:18 PM
10/16/2019
PROJECT SHEET NO.
DESIGN FEATURES RELATING TO CONSTRUCTION
OR TO REGULATION AND CONTROL OF TRAFFIC
MAY BE SUBJECT TO CHANGE AS DEEMED
NECESSARY BY THE DEPARTMENT
SURVEYED BY, DATE
SUBSURFACE UTILITY BY, DATE
PROJECT MANAGER
DESIGN SUPERVISED BY
DESIGNED BY
J. ZHANG (804)704-3416
J. OLIVER, P.E. (KIMLEY-HORN)
0637-020-S20
637
0637-020-S20
DAVID BURCH L.S. 11/23/15
KIMLEY-HORN & ASSOCIATES, INC.
DAVID BURCH L.S. 12/08/15
VDOT T-Bar #1
VDOT T-Bar #2
LAND SURVEYOR
Colonial Heights, Virginia
VDOT LOCATION AND DESIGN
E=11785426.1703
N=3672288.1792
E=11785386.9681
N=3672528.4050
E=11785362.2787
N=3672522.3526
E=11785404.0622
N=3672533.1122
E=11785355.3352
N=3672791.0337
E=11785273.7793
N=3672502.2167
Hopkins Rd. St. Rt. 637
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BEGIN CONST./ BEGIN PROJ. 0637-020-S20 PE-101
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BEGIN PROJ. 0637-020-S20 RW-201
STA. 303+09.66 ROUTE 637 NORTH CONSTR. B
END PROJ./END CONST. 0637-020-S20 PE-101
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END PROJ. 0637-020-S20 C-501
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PARCEL ID# 784672624200000
DB 1590 PG 533
DB 6524 PG 838
0.74 AC.
PARCEL ID# 784672624200000
DB 1590 PG 533
DB 6524 PG 838
0.74 AC.
DB 944 PG 700
2.28 AC.
PARCEL ID# 784672313600000009
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VIOLA F. CLARKE
SANTIAGO CLARKE WAYNE L. FOLDESI TRUST
SPENCER'S EXPRESS, INC.
DAWN RENE SHAY
TIMOTHY SHAY
SANDRA P. SANDERSON ET. AL. TRS.
ELIZEBETH MORSE
MICHAEL MORSE
SANDRA P. SANDERSON ET. AL. TRS.
COUNTY OF CHESTERFIELD, VIRGINIA
SPENCER'S EXPRESS, INC.SPENCER'S EXPRESS, INC.
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DARRELL T. BOTTOMS
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Page 136 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 10.B.
Subject:
To Consider Amendment of Lease of County Property at the Physic Hill Water Tank
Board Action Requested:
Approve an amendment to the lease of county property at the Physic Hill Water Tank with New Cingular
Wireless PCS, LLC, a/k/a/ AT&T Mobility Corporation.
Summary of Information:
In 2007 the county leased space on the Physic Hill Water Tank for the installation of cell antennas. The current
term of the lease will expire September 30, 2022. New Cingular Wireless has requested that the lease be
amended to include up to five additional five year renewal terms. Rent will be $27,000 annually with 15%
increases each renewal term.
Approval is recommended.
Attachments:
None
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 137 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 10.C.
Subject:
To Consider the Conveyance of Easements to Verizon Virginia, LLC and Virginia Electric and Power
Company and Adopt an Ordinance to Vacate Portions of a 16’ Alley Within Blocks 19, 20, 21 and 22 of
Revised Plan of Rayon Park Subdivision
Board Action Requested:
Convey easements to Verizon Virginia, LLC and Virginia Electric and Power Company and adopt an
ordinance to vacate portions of a 16’ alley within Blocks 19, 20, 21 and 22 of Revised Plan of Rayon Park
subdivision.
Summary of Information:
Verizon Virginia, LLC and Virginia Electric and Power Company requested the conveyance of easements to
Verizon Virginia, LLC and Virginia Electric and Power Company. Bill W. Spence, Sr. and Linda W. Spence
have submitted an application requesting the vacation of portions of a 16’ alley within Blocks 19, 20, 21 and 22
of Revised Plan of Rayon Park subdivision. These requests have been reviewed by staff and there are no county
improvements in the alley. The ordinance will be contingent upon the recordation of the easements to Verizon
Virginia, LLC and Virginia Electric and Power Company across the alley.
Approval is recommended.
Attachments:
1.Spence Rayon Park Vacation Sketch
2.Spence Rayon Park Vacation Plat
3.Spence Rayon Park Vacation Plat Color
4.Spence Rayon Park Vepco Easement Plat
5.Spence Rayon Park Verizon Easement Plat
6.2020-0157
Preparer:Dean Sasek, Real Property Manager
Approved By:
Page 138 of 154
Page 139 of 154
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Board of Supervisors Meeting -April 22, 2020PUBLIC HEARING: C onvey Easements to Verizon Virginia, LLC and Virginia Electric and Power Company and Adopt an Ordinance to Vacate Portions of a 16’ Alley W ithin Blocks 19, 20, 21 and 22 of Revised Plan of Rayon Park Subdivision.
Chesterfield CountyReal Property Office
1 inch = 400 feet
µ
Proposed Verizon and VEP CO Easemen ts an d Portion of 16' Alley to b e Vacated
Proposed Verizon and VEP CO Easements and Portion of 16' Alley to be Vacated
Proposed Verizon and VEP CO Easements and Portion of 16' Alley to be VacatedProposed Verizon and VEP CO Easemen ts an d Portion of 16' Alley to b e Vacated
Page 140 of 154
Page 141 of 154
Page 142 of 154
Page 143 of 154
Page 144 of 154
V:\Real Property Office\EASEMENTS\VACATION ORDINANCE\2020\2020-0157.doc/jls/jd/Rayon Park Alley Vacation Blocks 19, 20, 21 & 22
GIS CODE: VAC
PINS: 788 676 9199 00000;
788 676 9583 00000; 789 676 0587 00000;789 676 1191 00000; 789 677 0501 00000;
789 676 2598 00000; 789 677 2015 00000;789 677 3319 00000; 789 677 3704 00000;
789 677 5025 00000; 789 677 5612 00000;789 677 6430 00000; 789 677 6617 00000;
789 677 7220 00000; 789 677 8036 00000;789 677 8627 00000; 789 677 9247 00000;
789 677 9531 00000; 790 677 0131 00000
Document No: 2020-0157
CHESTERFIELD COUNTY: At a
regular meeting of the Board of
Supervisors held at the Courthouse on
APRIL 22, 2020 at 6:00 p.m.
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to ,
STEPHANIE CAROLE THORTON aka STEPHANIE
THORTON BEASLEY;, RASHAE ROGERS; MARCI
RODRIGUEZ;, BILL W. SPENCE, SR.; GAYE LEONA
MADISON (widow); MILTON S. GLASS; NICAN, LLC, a
Virginia limited liability company; GOUDIE CAMPBELL;,
BILL W. SPENCE, SR. and LINDA W. SPENCE, husband and
wife; NERLENE C. COLLINS; KIM B. LAWRENCE;
ROGER K. WILBOURN; and DEVON L. MORRISON
("GRANTEES"), portions of a 16’ alley within Blocks 19, 20, 21
and 22, Revised Plan of Rayon Park Subdivision, BERMUDA
Magisterial District, Chesterfield County, Virginia, as shown on a
plat thereof duly recorded in the Clerk’s Office, Circuit Court,
Chesterfield County, Virginia in Plat Book 4, at Pages 150-151.
WHEREAS, BILL W. SPENCE, SR. and LINDA W. SPENCE, petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate portions of a 16’ alley with Blocks 19, 20, 21
and 22, Revised Plan of Rayon Park Subdivision, BERMUDA Magisterial District, Chesterfield
County, Virginia more particularly shown on a plat of record in the Clerk’s Office of the Circuit
Court of said County in Plat Book 4, Pages 150-151, by W. W. LaPrade Bros., dated July 5, 1928,
recorded September 7, 1928. The right of way petitioned to be vacated is more fully described as
follows:
Portions of a 16’ alley within Blocks 19, 20, 21 and 22, Revised
Plan of Rayon Park Subdivision, the location of which is more fully
shown on a plat by W. W. LaPrade, dated July 5, 1928, a copy of
which is attached hereto.
Page 145 of 154
V:\Real Property Office\EASEMENTS\VACATION ORDINANCE\2020\2020-0157.doc/jls/jd/Rayon Park Alley Vacation Blocks 19, 20, 21 & 22
WHEREAS, notice has been given pursuant to Section 15.2-2204 of the Code of Virginia,
1950, as amended, by advertising; and,
WHEREAS, no public necessity exists for the continuance of the alley sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid
easement be and is hereby vacated contingent upon the prior recordation of easements to Verizon
Virginia, LLC and Virginia Electric and Power Company in the area to be vacated.
This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the
Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat
attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office, Circuit
Court, Chesterfield County, Virginia pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as
amended.
The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect
of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title to the
alley hereby vacated in the adjoining property owners free and clear of any rights of public use.
Accordingly, this Ordinance shall be indexed in the names of the GRANTOR and
GRANTEES, or their successors in title.
Certified by:
__________________________________
DEPUTY COUNTY ADMINISTRATOR
APPROVED AS TO FORM:
___________________________________
SENIOR DEPUTY COUNTY ATTORNEY
Page 146 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 10.D.
Subject:
To Consider the Readoption of the Continuity of County Government Ordinance Which Was Adopted by the
Board on an Emergency Basis on March 25, 2020
Board Action Requested:
Readopt the attached Continuity of Government ordinance on emergency basis.
Summary of Information:
On March 12, 2020, the Governor of Virginia declared a state of emergency in Virginia in response to the
spread of the novel coronavirus COVID-19 (the “virus”). The Governor’s declaration also acknowledged the
existence of a disaster as defined by Virginia Code § 44-146.16 arising from the public health threat presented
by a communicable disease that is anticipated to spread widely. On March 13, 2020, the President of the United
States declared a national emergency in response to the spread of the virus.
Also, on March 13, 2020, pursuant to Va. Code § 44-146.21, the County’s Director of Emergency Management
declared the existence of a County-wide emergency, which declaration is subject to confirmation and consent
by the Board of Supervisors at this meeting. That action likewise recognizes that the threat of the virus
constitutes the existence of a disaster.
The virus presents an imminent public health threat and has seriously impacted the County, its officials,
employees, and citizens, as well as the provision of public services by County government. To ensure the
continuity of County government, Va. Code § 15.2-1413 provides that, during the time of a declared disaster,
the County may adopt an ordinance that provides a method for continuity of the County government,
notwithstanding other contrary provisions of law, for a time period not exceeding six months, unless extended
by the Board.
The attached ordinance would, among other things, provide the County with flexibility to respond to the
challenges and disruptions caused by the virus, and allow the Board and other Chesterfield County boards,
commissions, committees, and other entities to continue to meet when necessary under modified meeting and
public hearing rules and procedures. The ordinance generally allows the County to function during the disaster
as may be required to protect the health, safety, and general welfare of the County and County staff and citizens
and to ensure the continuity of County government and its operations.
The Board adopted this ordinance on an emergency basis at its March 25, 2020 meeting. State law requires the
Page 147 of 154
Board to readopt the ordinance after a public hearing in order for it to remain in effect.
Attachments:
1.Ordinance - Continuity of Government
Preparer:Jeff Mincks, County Attorney
Approved By:
Page 148 of 154
116711.1
AN ORDINANCE PROVIDING FOR THE CONTINUITY OF COUNTY GOVERNMENT
DURING TIME OF DECLARED NATIONAL, STATE, AND LOCAL EMERGENCY AND
DISASTER
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the following is hereby is enacted:
CONTINUITY OF COUNTY GOVERNMENT
(a)Declaration of policy. Because of the rapid spread of the novel coronavirus,
COVID-19 (the “virus”) in the County, and pursuant to the declarations of national, state and local
emergency and disaster pertaining to the virus, the Board of Supervisors desires to ensure the
continuation of effective, legally constituted governance of the County during this disaster, to
ensure the continuation of essential government functions and responsibilities, and to facilitate the
early resumption of functions temporarily suspended, eliminated, or modified. In accordance with
these declarations, and pursuant to the authority granted to the County by the General Assembly
in Va. Code § 15.2-1413 (providing for continuity of government during a disaster), as well as the
authority granted by Section 3.5 of the County’s Charter to preserve public peace and good order
and to adopt ordinances necessary for the general welfare of the County, the Board enacts this
ordinance.
(b)Provisions. During the duration of this emergency and disaster, but not to exceed
six months from adoption of this ordinance unless the ordinance is readopted by the Board, the
following provisions are in effect.
(i)The County Administrator is authorized to restrict County staff and the
public from entering or congregating around County-owned buildings, facilities, and real
property as necessary to ensure the health, safety, and welfare of the public and staff and
is authorized to regulate the use of such buildings, facilities, and real property for the public
health, safety, and welfare.
(ii) Meetings of the Board of Supervisors, the Planning Commission, and other
Chesterfield County governmental entities of any kind (including, without limitation and
the greatest extent legally permissible, boards, committees, authorities, commissions,
agencies, and other entities) are authorized to be held through electronic communication
means, without a quorum of members physically present in a single location, provided that
notice of such meetings is provided in accordance with applicable laws to the extent
practicable. Such meetings may be held without permitting the public to be physically
present in a central location, or in the same physical location as members of the Board or
other County bodies, so long as alternative arrangements for public access to such meetings
are made. Such alternative public access may include, without limitation, access by
electronic, social media, internet, audio, telephonic, or video broadcast means.
(iii)Public hearings that are usually required by law to be held before the Board,
Planning Commission, or other County entities may be modified to ensure the continuity
Page 149 of 154
116711.1
of government. The County Administrator is authorized to adopt procedures that will allow
participation by the public that is consistent with the need to protect the public health,
safety and welfare with respect to the virus. Such procedures may include, among other
things, solicitation of public comment by written, internet, email, electronic or telephonic
means prior to a vote. All such comments will be provided to Board members and made a
part of the record of such meeting.
(iv)The Board and the County Administrator are each authorized to modify,
limit, or suspend County programs, functions, or services as needed to ensure the effective
continuity of government.
(v)Any policy, rule, or regulation adopted by the Board, the Planning
Commission, or any other County body that is inconsistent with this ordinance, or
inconsistent with any policies or procedures adopted by the Board or the County
Administrator pursuant to this ordinance, is suspended to the extent of the inconsistency
during the duration of this ordinance.
(vi)Consistent with the requirements of the United States and Virginia
Constitutions, the Board of Supervisors and the County Administrator are each authorized
to adopt and implement such policies, rules, and procedures that are deemed reasonably
necessary to ensure the continuity of County government, the provision of County services
to citizens, and the protection of the health, safety, and general welfare of County citizens,
officials, and staff during the time that this ordinance is in effect.
(vii)References to the County Administrator shall include a designee authorized
by the County Administrator.
c. Limited duration. This ordinance shall be in effect until repealed by the Board, or until
six months from the date of adoption, whichever comes first. The ordinance may be readopted if
the Board deems it necessary. Upon repeal or expiration of the ordinance, governmental activity
shall resume as normal and in accordance with customary procedures to the extent, and as soon as,
practicable
(2) That this ordinance shall become effective immediately upon adoption.
Page 150 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 10.E.
Subject:
To Consider the Readoption of an Ordinance Which Was Adopted on an Emergency Basis on March 25, 2020
1) to Add Section 9-160 to Chapter 9, Article XI, of the Code of the County of Chesterfield Relating to Waiver
of Penalties and Interest on Unpaid Transient Occupancy Taxes During a Declared Emergency and 2) to
Amend Section 18-29 Relating to the Waiver of Penalties and Interest on Unpaid Utility Bills During a
Declared Emergency
Board Action Requested:
Readopt, after a public hearing, the attached ordinance 1) adding Section 9-160 to Chapter 9, Article XI of the
Code of the County of Chesterfield waiving penalties and interest on unpaid transient occupancy taxes during a
declared emergency and 2) amending Section 18-29 relating to the waiver of penalties and interest on unpaid
utility bills during a declared emergency.
Summary of Information:
The Coronavirus (COVID-19) pandemic has severely impacted localities in the Commonwealth. On March 12,
2020, the Governor declared a state of emergency in response to the continued spread of COVID-19. On March
12, 2020, pursuant to Sec. 44-146.21 of the Code of Virginia, the County’s Director of Emergency
Management declared the existence of an emergency County-wide.
The hotel industry has been severely impacted by the COVID-19 pandemic and has requested temporary relief
from penalties and interests during the declared emergency to allow them to financially weather the
emergency. This will not have a significant impact on the County’s finances.
Additionally, many County citizens are experiencing loss of a job, or decreased hours in their employment.
These citizens may ultimately be forced to use their reduced income to make mortgage or rental payments and
buy food and medical insurance with little left over to make utility payments. The Department of Utilities has
already suspended service disconnection for nonpayment. However, during the current pandemic, County
utility customers may need additional financial help to manage the payment of utility bills. Staff is proposing
that the County suspend the imposition of penalties and interest on unpaid utility bills for the duration of the
declared emergency and 30 days after the end of the declared emergency. During FY20, of the average $2.4
Page 151 of 154
million collected in payment of utility bills per week, approximately $32,000, or 1.3% of total average revenue
was penalties and interest.
The attached ordinance grants this temporary relief and will expire 30 days after the conclusion of the declared
emergency. The Board adopted this ordinance on an emergency basis at its March 25, 2020 meeting. State law
requires the Board to readopt the ordinance after a public hearing in order for it to remain in effect.
Staff recommends the Board readopt the attached ordinances after conducting a public hearing.
Attachments:
1.Ordinance - Add Section 9-160 - Transient Occupancy Tax - COVID-19
Preparer:Jeff Mincks, County Attorney
Approved By:
Page 152 of 154
AN ORDINANCE 1) TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY ADDING SECTION 9-160 TO CHAPTER 9, ARTICLE XI
RELATING TO THE WAIVER OF PENALTIES AND INTEREST ON UNPAID
TRANSIENT OCCUPANCY TAXES AND 2) TO AMEND SECTION 18-29 RELATING
TO THE WAIVER OF PENALTIES AND INTEREST ON UNPAID UTILITY BILLS
DURING A DECLARED EMERGENCY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 9-160 of the Code of the County of Chesterfield, 1997, as amended, shall be
added to Chapter 9, Article XI of the County Code to read as follows:
Sec. 9-160. - Waiver of Penalties and Interest on Transient Occupancy Taxes During
Declared Emergency.
During an emergency declared by the County and for 30 days after the end of the declared
emergency, the penalty and interest provisions of County Code Section 9-157(a) shall be waived.
(2) That Section 18-29 of the Code of the County of Chesterfield, 1997, as amended, shall be
amended and re-enacted as follows:
Sec. 18-29. - Late payment of bills; penalty and interest charges.
o The county shall apply a delinquent charge of $1.50 or five percent of the unpaid bill, whichever
is greater, to all utility bills that are not paid within 25 days after the date of the bill. Additionally,
interest shall accrue on all bills that are not paid within 25 days of the date of the bill at the rate
of one percent per month. For purposes of this section, a bill is paid when payment is received
by the treasurer. The penalties and interest described in this section shall be waived during an
emergency declared by the County and for 30 days after the conclusion of the declared emergency.
(3) That this ordinance shall become effective immediately upon adoption.
0425:116687.1
Page 153 of 154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: April 22, 2020 Item Number: 12.A.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors meeting to be held on May 27, 2020 at 2 p.m.
Attachments:
None
Preparer:Sara Hall, Clerk to the Board of Supervisors
Approved By:
Page 154 of 154