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10-10-1979 MinutesBOARD OF SUPERVISORS MINUTES October 10, 1979 Supervisors in Attendance: E. Merlin O'Neill, Sr., Chairman Mrs. 3oan Girone, Vice Chairman Mr. J. Ruffin Apperson C. L. Bookman R. Garland Dodd Nicholas M. Meiszer County Administrator Staff in Attendance: Mr. Jim Edmondson, Director of Central Accounting Mr. Phil Hester, Director of Parks and R~creation Mr. ELmer Hodge, Director of Manag~t Services Mr. C. G. Manuel, Asst. Co. Adm Mr. Dean Martin, Nursing Home Administrator Mr. Steve Micas, Co. Attorney Mrs. Arline McGuire, Deputy Treasurer Mr. Robert Painter, Utilities D Mr. Irene Ramsey, Budget Dir. O'Neill called the meeting to order at the Airport Restaurant 11:00 a.m. (EDST) Board discussed various sewer projects and their needs the County. Mr. Bookman stated of the 13 priority projects his district, the Clifton Farms, Forest Acres, Trampling , Gravelbrook and Brookfield areas were the most sing; however 13 projects were identified. After further cussion of the matter, it was on motion of Mr. Bookman, ~econded by Mrs. Girone, resolved that the Board authorized allocation of $500,000 from the Sewer Extension, Improvement, lacement Fund to be used for construction of projects in ]lover Hill with final determination as to priority needs to determined by the Health Department and the Board of ;upervisors. : Unanimous Fhe Board adjourned for lunch. ening at the Courthouse at 2:00 p.m. Mr. Doddgave the invocation O'Neill stated there were three people present who wished address the Board and because they were not on the agenda .nquired what the wishes of the Board were. All Board members ~greed that the citizens should be heard. · G. M. Jordan was'present and discussed the flood which Lad occurred on September 30, 1979. She stated there had been :report prepared by the Corps of Engineers dated December 9, 977, and asked that a report be written to her outlining Meiszer's and Mr. Jim Schiavo's findings, recommendations costs for flood-proofing the County. She stated that she !elt this would cost the developers more money but it was worth .t for the safety and welfare of County residents. She stated ~he County did not have flood insurance but some type of non- ~pproved insurance which allowed $35,000 for a home and 10,000 for personal possessions. Kamosky, a resident on Beach Road, was present and tated he represented five families who were flooded during he recent heavy rains. He stated they did not receive ooperation from the Police Department nor the Building ~ector's Office when they requested it. He stated no ther departments in the County offered their assistance ither. He stated the people involved in the flooding had stop traffic from coming down the road besides moving ir possessions to safety, no one would check their electrical they did not receive any warning of the amount of flooding that was and no one from theCounty was veryhelpful. He statedtheyfeltthey a little more cooperation than was received. 79-452 He inquired if the State Water Control Board had any interest in this matter. He stated he felt the development upstream was causing additional water flow than what had been experienced in past years. He stated even in February, 1979 he had 18" of water but this time he had 7~' He stated he would like the County officials to make note ~f the lack of response by County employees and that something be done to eliminate some of these problems in the case of any future flooding. Mr. Dodd inquired if this area was in a flood plain. Mr. Kamosky stated he recently found out his home was in a 100 year flood plain. Mr. Dodd stated that it was very unusual for the area to have 9" of rain like this but there was no excuse for County employees not to respond to requests for help. Mr. O'Neill stated he would have staff investigate the possibilit of installing some type of warning devices in the streams which could forewarn people of what to expect and he stated he would investigate why County employees did not help these people. ~r. Apperson stated the County does not have any gauging stations zn the creeks at this time. Mrs, Lawson inquired if a study had been made as to why we experienced the high flooding. Mr. McElfish stated it had not but the Corps of Engineers was in the process of completing a study for the County which was an engineering study and stated the previous study was more of a historical nature. Mr. Bookman stated he would like a Task Force formed involving Police, Fire, Community Development, Drainage and any other departments to determine what precautions can be made in the future and bring the results back to the Board. He added it should include what procedures should be followed, a specific plan of action, what could be done about flood insurance, etc. Mr. Callahan, owner of the Swift Creek Playhouse, stated he had spoken with the National Weather Bureau and the State Water Control Board who indicated there are available warning devices to be installed which could caution residents of the upcoming dangers. The residents who were present stated they would like to know about the meetings of the Task Force so that they could have some input. Mr. O'Neill stated the people would be kept informed about the Task Force and be sent copies of minutes, etc. He indicated further that he felt the County should have an emergency assistance plan for any situation that could arise. He stated the Task Force should be overseen by Mr. Meiszer's office and the people could work through him regarding the Task Force but he felt the staff would be contactin them for their input regarding the recent flooding and past experience with floods. Mrs. Pearl Branch, a resident on Conifer Road, stated since the development of Oakview her property has been constantly washed out with waters from that development because there was no consideration given to the additional water flow that would come. She stated she has ruts 18" deep in her driveway and that the foundation of her home is showing and it cannot stand much more water. She stated water comes in the front vents of her foundation and goes out the back, that roots on her trees are exposed as well as most of the fence posts which support her fence. Mr. Apperson stated the County is working on the Bellwood Study at this time and that is probably where this water will have to go. Mr. Bookman inquired if a larger culvert would help temporarily. Mr. and Mrs. Dennis Turlington were present and stated they have a pond in their yard which has come about since the development of Oakview and that after large rains their water has a bad taste. Mr. O'Neill stated that previous to 1972 the County did not have a drainage depart- ment, that the Highway Department took care of these matters, and the County is in the process of catching up with numerous 79-453 drainage situations since this type of problemwas now under the County's jurisdiction except in certain instances. The Board assured Mrs. Branch that all measures possible to improve her situation would be taken. On motion of Mrs. Girone, seconded by Mr. Apperson, the minutes of September 26 and 27, 1979 were approved as amended. Vote: Unanimous Mr. E. L. Covington, Jr., Resident Engineer with the Virginia Department of Highways and Transportation, was present. He stated the Department was still experiencing some flooded roads and making repairs to damages caused by the flood. He also indicated the Board should set a date for the 6 Year Secondary Road Plan. Public Hearing. It was agreed that the hearing would be held on December 12, 1979 at 2:00 p.m. Mr. Bookman inquired about the progress of reducing the speed limit on Courthouse Road. Mr. Covington stated he was working on this. Mr. Bookman inquired about the flashing signal at Elkhardt and Turner Roads. Mr. Covington stated there was a mechanism which had to be ordered to repair the light but it would be fixed as soon as possible. Mr. Bookman inquired when construction of Route 60 to six lanes would begin. Mr. Covington stated in about a month, weather permitting. Mr. Apperson inquired if a larger culvert would help Mrs. Branch on Conifer Road. Mr. Covington stated he would like Mr. Apperson to look at this situation with him to determine what could be done to eliminate the problem. Mr. Apperson inquired if paving the box culvert where the water goes over Beulah Road at Dalebrook would help. Mr. Covington stated he would investi the matter. Mr. Apperson inquired about the culvert in the road which goes over private property at the Afton Subdivision. Mr. Covington stated he was reluctant to do anything until the right-of-way had been obtained but he would check further into this matter. Mrs. Girone thanked Mr. Covington for the surface work on Route 147. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board requested the Highway Department to install a traffic light at th~ intersection of Route 60 and Winterfield Road. Vote: Unanimous Mrs. Girone stated this request for a traffic light was initiated by the residents living in Salisbury. Mrs. Girone asked that the Highway Department reconsider moving the 45 mph speed limit sign west out to Winterfield Road on Route 60 because 55 mph is too high for the Village of Midlothian. Mrs. Girone inquired if something could be done on Salisbury Drive where the sewer was installed because the drain is blocked. Mr. Covington stated he would improve this situation as soon as his forces were able to get to it. Mr. Dodd asked that the culvert on Lee Street be cleaned. Mr. Dodd stated that trucks are using Werth Street in Chester by the County Library and causing problems. He requested that Mr. Covington and the Highway Department begin the process of prohibiting through truck traffic on Werth Street in Chester. Mr. Dodd stated safety improvements needed to be made at the intersection of Kingsdale and Jefferson Davis Highway. He requested the Highway Department to investigate the possibilit~ of installing a blinking light or a left turn lane to insure safety at the intersection since the Highway Department has not approved a traffic light. 79-454 Mr. Dodd stated he would like a sign indicating in which direction Route 10 is located so as to eliminate vehicles traveling through a subdivision at Old Bermuda Hundred Road to Meadowdale at the Fidelity Bank. Mr. Covington stated he would check into these matters. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board authorized the County Attorney to institute condemnation proceedi against the following property owners if the amount as listed opposite their names is not accepted. And be it further resolved that the County Administrator notify said property owners by registered mail of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be and it hereby is declared in full force and effect immediately upon passage. And be it further resolved that final condemnation action not be taken until such time as representatives of the County and the property owners listed below have had a meeting to discuss this matter first. Jimmy A. and Leonard I. McAdams Vote: Unanimous 0.138+ acres permanent right- of-Way easement and 0.2+ acres drainage easement- $6,606.00 Mrs. Girone inquired if Mr. Covington had received a letter about Old Gun Road, East regarding reducing the speed limit. Mr. Covington stated he had received the letter and he would be meeting with the residents in the area to discuss this matter. Mr. O'Neill inquired if any determination had been made on the traffic light study in Ettrick. Mr. Covington stated he had not received any report yet. Mr. O'Neill stated he had received a letter stating this intersection met the criteria for a traffic light but that there had not been enough bad traffic accidents. After further discussion of the matter, it was on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that this Board request the Virginia Department of Highways and Transportation to install a traffic light in Ettrick at the intersection of Chesterfield Avenue, Laurel Road, East River Road and River Road. Vote: Unanimous Mr. O'Neill asked Mr. Covington to repair Branders Bridge Road where a hole exists in the road between Swift Creek Lane and the bridge. He also inquired about the paving schedule for Marabeth Road off of Happy Hill Road. Mr. Covington stated there were right-of-way problems and once the right-of-way was obtained he would set up funding fOr this work. Mr. O'Neill asked that Mr. Covington check Bradley Bridge Road at Swift Creek for road improvements. Mr. O'Neill inquired about restricting truck traffic on Happy Hill Road. Mr. Covington stated because there are truck companies in the area it probably could not be done but they are in the process of obtaining right-of-way to widen Route 619 at Route 1 for a turn- around. Mr. O'Neill asked that a letter be written to Stackhouse and Spencer Transfer asking that they route their truck drivers to Route 1 rather than towards Route 620. Mr. O'Neill asked that Mr. Covington and Mr. Muzzy contact Mr. James Swan of 16400 Happy Hill Road regarding the road being off of the right-of-way. He asked further that Mr Covington post "No · Parking" signs on the west bound side of Second Avenue in Ettrick and also "1 Hour Parking" on the east side. Mr. Covington stated he could do this if all residents had off the street parking and he would look into the ma~er. Mr. O'Neill also asked Mr. Covington to repair Matoaca Road from Woodpecker to Hicory as it was very bumpy and asked that he investigate Woodpecke: Road because the road was breaking up past the bridge at 01d Town Creek and needs to be asphaulted to Dupuy Road. 79-455 e Mr. Bookman inquired when lines were going to be painted at Grange Hall Annex and Brooks Store. Mr. Covington stated that was supposed to have been done October 9, 1979. Mr~ Bookman also advised Mr. Covington there was a water problem at the intersection of Providence and Elkhardt Roads. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board requested the Highway Department to take irm,ediate steps to reduce the speed limit on Route 360 from Genito Road West to Randolph Road from 55 mph to 45 mph as soon as possible. Vote: Unanimous Mr. O'Neill inquired if the Highway Department had contacted Mr. Sterling Burton on Bradley Bridge Road. Mr. Covington stated he would check into the matter with Mr. McCracken. Mr. O'Neill stated he would like to have Greenbriar, Section 3, taken into the State System as soon as possible. Mr. Covington stated some details had not been taken care of and he would discuss this later with Mr. O'Neill. Mrs. Girone inquired if a bus shelter were in the Highway Department right-of-way, was a permit needed. Mr. Covington stated the Highway Department should be contacted by the owner and as long as no advertising was on the shelter there should not be any problem receiving a permit. Mr. Covington stated the Industrial Access Road Funds were very important to the County and if the County staff was not able to obtain the right-of-way, to please let the Highway Department know so that they could helps. Progress on Bellwood and Ramblewood Roads was discussed and it was agreed that these necessary rights-of-way needed to be obtained as quickly as possible. Messrs. Glen Miesch and Harry Thompson, Recreation Consultants with the Recreation Services Section of the Commission of Outdoor Recreation were present. Mr. Miesch presented the Board with a copy of the appraisal of the Parks and Recreation Department and briefly went through the report outlining the objectives of the program and department, existing park and recreational facilities, program services and structural design of the parks and department along with recommendations as well as recommendations for reorganization. Mrs. Girone inquired over what period of time should this program, if undertaken, be completed. Mr. Miesch stated 1~ years should be ample time to complete the district system which was recommended. The Board thanked Messrs. Miesch and Thompson for developing the report and stated they would review the report and recommendations in detail. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board of Supervisors, this day approved all claims presented to the County for the month of October, 1979, and authorized the County Treasurer to issue warrants, a copy of which is filed in the Treasurer's Office. Vote: Unanimous Mr. Painter stated the County had received a request from the Bellwood Pentecostal Church for a water line extension to serve property located at 3300 Rycliff Avenue in Rayon Park. He stated the estimated cost is $2,850 and the Church will pay $1,000 plus the $300 connection fee towards this cost. After consideration of the matter, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request be approved and authorized the County Administrator to execute any necessary documents for this project. Vote: Unanimous 79-456 Mr. Bookman excused himself from the meeting. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute necessary documents for the following sewer contract: 7(7)9952 Genito Hundred - On-site & Off-site Developer: Robert A. Edwards and Bobbie W. Edwards Contractor: Bookman Construction Company Estimated Contract Cost: $109,766.75 Estimated County Cost: $ 28,734.50 Refund through connections Code: 573-1-11781-7221 Vote: Unanimous III. Mr. Bookman returned to the meeting. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute necessary documents for Sewer Contract 7(7)9671 to CAP Utilities, Inc. for extension to serve a portion of Beechwood in the amount of $61,737.00, and further the Board appropriated $68,000 from 573 Surplus to 380-1-79671-4393 which represents the contract amount plus 10% contingencies. Vote: Unanimous o On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute necessary documents for the extension of public sewer to Mr. Micou at 12200 North Harrowgate Road which extension is estimated to cost approximately $5,000 and said funds to come from the Bermuda Escrow Funds provided Mr. Micou signs a contract for sewer service and with the understanding the public sewer will not be deep enough to serve his lower level. Vote: Unanimous Mr. Charles Quaiff, Superintendent of Accounts and Records, stated he would like the Board to charge off water and sewer accounts in the amount of $106,832.22. He stated the Department would still try to collect these amounts and turn over some to a collection agency. After further consideration of this matter, it was on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Utilities Department be authorized to: 1. Charge off Water and Sewer Accounts in the amount of: Water $55,538.85 Sewer 51 293 37 $i'06' ' ,832 22 2. To turn over some of these accounts to a collection agency, Ail of the above being subject to the Department continuing to try to recover these amounts and report back to the Board within 90 days on the progress of recovery. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute any necessary documents for an agreement between the County and the Covington Company, allowing construction of tennis courts at Edgehill Townhouses over a County water line and water line easement with the understanding the Covington Company will install a pressure water regulator valve on the main water line serving the development of Edgehill. 79-457 Vote: Unanimous VII. o VIII.1. Mr. Painter presented the Board with a list of developer water and sewer contracts executed by the County Administrator. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board authorized the County Administrator to execute a deed of dedication on behalf of the County by and between Jack C. Miller, Jr. and Patsy D. Miller, husband and wife, and the County of Chesterfield which dedication is 25 ft and is along Morrisett Road. ' Vote: Unanimous VIII. 2. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board authorized the County Attorney to institute condemnation proceedings against the following property owner if the amount as set opposite her name is not accepted. And be it further resolved that the County Administrator notify said property owner by registered mail of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be and it hereby is declared in full force and effect immediately upon passage. Robert R. Whorley 0.36+ acres and 0.14+ acres along Ramblewood Ro~d Vote: Unanimous $6,350.00 Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider an ordinance vacating a portion of a sixteen foot easement in Glen Echo Place Subdivision. There was no one present in opposition to this request. On motion of Mrs. Girone, seconded by Mr. Bookman, the following ordinance was adopted: An Ordinance to vacate a portion of a sixteen (16) foot easement in Glen Echo Place Subdivision, Midlothian Magisterial District, (formerly Manchester District) Chesterfield County as shown on plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 12 at page 17. Whereas, Clifton E. Dixon, Jr. has petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a sixteen (16) foot easement in Glen Echo Place, Midlothian Magisterial District, (formerly Manchester District) Chesterfield, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 12, at page 17, made by LaPrade Brothers, Civil Engineers, dated May 31, 1960. The easement petitioned to be vacated is more fully described as follows: An easement of sixteen (16) feet in width, the location of which is more fully shown shaded in red on a plat made by LaPrade Brothers, Civil Engineers, dated May 31, 1960, a copy of which is attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the easement sought to vacated. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: 79-458 That pursuant to Section 15.1-482(b) of the Code of Virginia, 1950, as amended, the aforesaid easement be and is hereby vacated and no longer necessary for public uSe. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title of the aforementioned easement in the property owners of the lot free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and Clifton E. Dixon, Jr. and Joyce R. Dixon (husband and wife) or their successors in title, as grantees. Vote: Unanimous e Mr. Meiszer stated this time and date had been scheduled for a public hearing to consider the following ordinance vacating a portion of a plat within Indian Springs Subdivision. No one was present in opposition to this ordinance. On motion of Mr. Apperson, seconded by Mr. Dodd the following ordinance was adopted: ' An Ordinance to vacate a portion of a plat within Indian Springs Subdivision, Section A, Dale Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 15 at pages 72 and 73. Whereas, Edward and Alma R. Bolka have petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a portion of a plat within Indian Springs Subdivision, Section A, Dale Magisterial District, Chesterfield, Virginia, more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 15 at pages 72 and 73, made by J. K. Timmons and Associates, Consulting Engineers, dated October 28, 1966 and revised November 21, 1966. The portion of the subdivision plat petitioned to be vacated is more fully described as follows: A portion of Indian Springs, Section A, more fully described as follows: A portion of Lots 8 and 9 including the 16' drainage and utility easement as shown outlined in red on a plat made by Raleigh E. Phelps, C. L. S., dated December 3, 1975, a copy of which is attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950 as amended by advertising; and ' Whereas, no public necessity exists for the continuance of the portion of subdivision sought to be vacated and the vacation will not abridge the rights of any citizen. Now, Therefore, Be It Ordained By the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1-482(b) of the Code of Virginia, 1950, as amended, the above described portions of Indian Springs Subdivision, Section A, are hereby vacated and are no longer necessary for public use. This ordinance shall be in full force and effect in accordance 79-459 ~=~uL~ ~J.~-~oz~D3 oz the Code of Virginia, 1950, as amend~ and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. Accordingly, this ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and Edward Bolka and Alma R. Bolka (husband and wife), or their successors in title, as grantees. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board authorized the County Attorney to institute condemnation proceedings against the following property owner if the amount as set out opposite her name is not accepted. And be it further resolved that the County Administrator notify said property owner by registered mail of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be and it hereby is declared in full force and effect immediately upon passage. Flora Hull Drainage Easement - Piedmont Avenue $13 00 Vote: Unanimous 7.A. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Cedaroak Road, Woodsong Drive, Woodthrush Court, Forestwind Drive, Mistyhollow Road, Millspray Court, Pinemist Road and Oakmeadow Lane in Genito Forest Sections A, B and C, Clover Hill District. ' Upon consideration whereof, and on motion of Mr. Bookman, seconded by Mr. Dodd, it is resolved that Cedaroak Road, Woodsong Drive, Woodthrush Court, Forestwind Drive, Mistyhollow Road, Pinemist Road and Oakmeadow Lane in Genito Forest, Sections A, B and C, Clover Hill District, be and they hereby are established as public roads. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Cedaroak Road, beginning at intersection with Hull Street Road, U. S. Route 360 and going .18 mile westerly until it turns and becomes Woodsong Drive; Woodsong Drive, beginning where Cedaroak Road ends and goes .06 mile northerly to intersection with Woodthrush Court, then .08 mile northerly to intersection with Forestwind Drive, then .06 mile northerly to intersection with Mistyhollow Road, then .02 mile northerly to tie into proposed William Gwyn Subdivision; Woodthrush Court, beginning at intersection with Woodsong Drive and going .08 mile westerly to a cul-de-sac; Forestwind Drive, beginning at intersection with Woodsong Drive and going .12 mile westerly to intersection with Millspray Court then .06 mile 79-460 beg±nning at intersection with ~oodsong Drive and going .10 mile westerly to a cul-de-sac; Nillspray Court, beginning at intersection with ~orestwind Drive and going .08 m±le souEhe~ly a cul-de-sac; ?inem~st ~oad, beginning a~ inte~sect±o~ with Oakmeado~ ~ane and going .04 mile easterly to a cul-de-sac; Oak- meadow Lane, beginning at intersection with Forestwind Drive and going .13 mile southerly to intersection with Pinemist Road then .04 mile southerly to a temporary turnaround; Oak- meadow Lane, beginning at intersection with Forestwind Drive and going .04 mile northerly to a temporary turnaround. These roads serve 92 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right- of-way for all of these roads. These sections of Genito Forest are recorded as follows: Section A, Plat Book 26, Page 85, 7/15/76 Section B, Plat Book 27, Page 56, 10/26/76 Section C, Plat Book 27, Page 57, 10/26/76 Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Rosebud Road, Branding Iron Road and Danforth Road in Physic Hill, Section F, Clover Hill District. Upon consideration whereof, and on motion of Mr. Bookman, seconded by Mr. Dodd, it is resolved that Rosebud Road, Branding Iron Road and Danforth Road in Physic Hill, Section F, Clover Hill District, be and they hereby are established as public road~ And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Rosebud Road, beginning where St~ maintenance Rosebud Road, State Route 2705, ends and goes .12 mile southerly to intersection with Danforth Road; Danforth Road beginning at intersection with Rosebud Road and going .05 mile westerly to a temporary turnaround. Beginning at intersection with Rosebud Road and going .12 mile easterly to intersection with Branding Iron Road; Branding Iron Road, beginning at intersection with Danforth Road and going .17 mile northerly to intersection with Mendota Road, State Route 2707. These roads serve 35 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-of- way for all of these roads. This section of Physic Hill is recorded as follows: Section F, Plat Book 21, Page 1, July 27, 1973 Section F, Plat Book 21, Page 10, August 24, 1973 Section F, Plat Book 21, Page 71, January 14, 1974 Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Buttermint Drive in Huntingcreek Hills, Section A, Dale District. Upon consideration whereof, and on motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that Buttermint Drive in Huntingcreek Hills, Section A, Dale District, be and it hereby is established as a public road. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Buttermint Drive, beginning at the intersection of English Setter Court, Huntingcreek Hills, Section A, and running northerly 0.03 mile to tie into existing Buttermint Drive, Huntingcreek Hills, Section B. 79-461 7,Bo 7.C. 7.P. This road serves three lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-of-way for this road. This section of Huntingcreek Hills is recorded as follows: Section A, Plat Book 26, Pages 15 and 16, March 26, 1976 Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board deferred consideration of an agreement with the developers of Heather Hill Subdivision for drainage until November 14, 1979. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved the installation of a street light at the intersection of Bluegrass Road and Lalee Road with any associated costs to be expended from the Midlothian Street Light Funds. Vote: Unanimous On motion of Mr. Dodd, seconded by Mrs. Girone, the Board approved the installation~ of a street light at the intersection of Hubert Lane and Spruce Avenue with any associated costs to be expended from the Bermuda Street Light Funds. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approve the installation of a street light inthevicinity of the3100 block of H owlet Road withany associated costs to be expended'f~om the Bermuda Street Light Funds. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board approved the installation of a street light in the vicinity of the 11000 block of River Road with any associated costs to be expended from the Matoaca District Street Light Funds. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved the installation of a street light at the intersection of Elkhardt and Route 360 with any associated costs to be expended from the Clover Hill District Street Light Funds. Vote: Unanimous Mr. Bookman stated he had received a price on the installation of a street light at the intersection of Twain and Wimbledon Drive which was approximately $1,500. It was generally agreed that Environmental Engineering should submit this street light request to the Highway Commission for consideration because it was badly needed. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board approved the request from Imperial Machine Company for a waiver from the Restrictive Covenants at the Airport Industrial Park allowing provzsion for four parking spaces within the fifty (50) foot setback and more specifically, twenty-five (25) feet from the right-of-way line of Whitepine Road. Vote: Unanimous 79-462 Mr. Dodd stated he felt restrictions such as this are not feasible when land is so expensive and this is a good example of when restrictions cannot be met. Mr. Muzzy stated that because of drainage problems, the staff has looked at three problems which they feel need to be improved which ar.e the College Park area (Matoaca District), the Woodmont area (Midlothian District), and the Shenandoah Subdivision (Clover Hill District). He stated staff would like authorization to do the design work this year and actual improvements next year. Mr. Apperson inquired why the drainage problem on Conifer Road which was discussed earlier today was not listed. Mr. Muzzy stated that project would involve at least $3,500,000 and Bellwood has not consented to allow the water under their property because of the liability that may fall on them. After further discussion of this matter, it was on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that Community Development staff be authorized to contract for engineering of the Woodmont, College Park and Shenandoah Subdivision drainage problems and further that Congressman David Satterfield be contacted regarding the fact that Bellwood is not cooperating in a major drainage problem facing the County. Vote: Unanimous 15. Mrs. Arline McGuire, Mr. Elmer Hodge and Jim Edmondson were present and explained the cash receipts system that was needed for the Treasurer's Office. Mrs. McGuire explained that because of the need for equipment replacement, County growth, year end audit requirements, new accounting guidelines, data processing changes, documentation safeguards, etc. this system had been determined to be the best for their office. She stated for the past several years funds for this equipment had been budgeted but since it had never been purchased, funds had not been budgeted this year and the cost is $20,400 for the remainder of this year. She stated it would be leased-purchased over a period of five years. Mrs. Girone and Mr. Dodd stated they had reviewed this matter in the Audit Committee meeting and it was their recommendation to proceed in this manner. Mrs. McGui~ added that the state had picked up some of these expenses in other areas in the state and hopefully they would do so for the County. After further consideration of the matter, it was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the County Administrator be authorized to enter into a lease-purchase agreement with ICL for a cash receipts system for the Treasurer's Office and further the Board waived the bid requirements because of time limitations and the necessity to have the equipment installed as soon as possible to meet deadlines. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Dodd, the Environmental Engineering Department was authorized to spend up to $2,000 for drainage improvements at the intersection of Greenbriar and Windward Drive. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Dodd the Board authorized the removal of an 18" ' culvert and its replacement by a 24" culvert on Mansion Drive with County forces completing the work and said funds to come from the Matoaca District 3¢ Road Funds. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Dodd, the Board authorized the County Administrator to sign application and acceptance, if approved, any necessary documents for.a Highway Safety Project Grant which grant will be 79-463 10. 11. 12. 13. in the amount of $9,500 for a Selective Enforcement Van and further the Board appropriated $3,900 from the contingency account for this grant with the understanding $5 600 will be in-kind match as well. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the Chairman, the County Administrator and the Fire Chief to execute necessary documents for application and acceptance of two State Fire Services Training grants for construction projects at the Fire Training Center (mock- up to simulate tank vehicle fire to include concrete pad and tank and mock-up to simulate propane tank fire to include concrete pad--S2,500 each) in the total amount of $5,000. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Apperson, the Board authorized the County Administrator to employ the construction engineer above the entrance level of Grade 20 of the Pay Plan. Vote: Unanimous Mr. Meiszer stated the Construction Engineer would begin work on October 15, 1979. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board waived the bid requirements for the paving of the Enon Fire Station parking lot and awarded the project to Virginia Excavating, Inc. in the amount of $5,000 because of time limitations since residents will be voting at this location on November 6, 1979 and would otherwise cause problems if not completed by that date. Vote: Unanimous Mr. Dean Martin was present and stated he had permitted the maintenance worker at the Nursing Home to drive his vehicle home and had not been aware that this was policy the Board needed to consider. He stated that recently he had been advised that the Board had made a decision on this position and authorized the payment of mileage for any extra trips to the Nursing Home. Mr. Dodd stated he felt the citizens in the County did not want County vehicles for employees and he hoped to reduce the number allowed. He stated he was not singling this position out but he felt the less County vehicles on the roads, the better. After further consideration of the matter, it was on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the policy of paying the Nursing Home Maintenance Worker mileage for extra trips to the Nursing Home be continued. Vote: Unanimous On mo~ion of Mr. Apperson, seconded by Mr. Dodd the Board authorized the Treasurer to: ' o Change the name on the Petty Cash fund (GroUp Home) in the amount of $200.00 from Martha Steck to Paul Regan. Change the name on the Petty Cash Fund (Occupational Center) in the amount of $100.00 from Lee Price to Cindy A. Covington. o Establish a Petty Cash Fund in the amount of $150.00 in the name of Valerie A. Brooke to be used in the Supervised Apartment Program. Vote: Unanimous 79-464 14. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board 1. Transferred $1,145,000 from Parks and Recreation Bond Projects Contingency accounts to a contingency account for each district as follows: Bermuda $145,600 Clover Hill 219,700 Dale 218,500 Matoaca 152,700 Midlothian 409,000 Transferred $150,000 from each district contingency account to the Non-Project account as follows: Bermuda $ 19,000 Clover Hill 28,800 Dale 28,600 Matoaca 20,000 Midlothian 53,600 Vote: Unanimous Mr. Ramsey distributed a copy of the bond fund projects· On motion of Mr. Bookman, seconded by Mr. Apperson, the Board 1. Increased Planned Budget Revenue account 111-1-00011-0801 Contributions by $3,250 and increased Planned Budget Expenditure account 111-1-06160-4513 Other Equipment-New by $3,250. Increased Planned Revenue account 111-1-00012-0976 Solid Waste Study Grant by $8,305 and increased Planned Budget Expense account 111-1-11220-2949 Solid Waste Study by $8,305. Vote: Unanimous 16. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved payment of a livestock claim from Mr. Ned Goodwin for the destruction of one calf in the amount of $188.00 as recommended by the State Agricultural Department. Vote: Unanimous 17· On motion of Mr. Bookman, seconded by Mr. Apperson, the Board approved the payment of the following erroneous tax claims: Charles W. Evans. Jr. Charles W. Evans Jr. Charles W. Evans Jr. Charles W. Evans Jr. Charles W. Evans Jr. Charles W. Evans Jr. Charles W. Evans Jr. Millard F. Edwards Wheels, Inc. Clarence B. and Virginia S. Vaughan Erroneous Assessment - 1977 Erroneous Assessment - 1978 Erroneous Assessment - 1977 Erroneous Assessmmnt - 1976 Erroneous Assessment - 1976 Erroneous Assessnmnt - 1975 Erroneous Assessment - 1975 County License Erroneous Assessment - 1979 Erroneous Assesmrmnt - 1978 22.30 20.64 2.20 16.64 1.50 .86 28.56 2.08 155.88 111.60 Vote: Unanimous 18. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board approved an extension of fifteen years to the license agreement with Plantation Pipe Line Company in the amount of $150.00 which original lease agreement was dated June 18, 1964, which is for an easement for the pipeline. Vote: Unanimous 79-465 19. The Board acknowledged receipt of the Audit Report for the Utilities Funds for the year ending June 30, 1979. Mr. Meiszer advised the Board of appointments still outstanding. Mr. Meiszer presented the Board with a Flood Assessment Report which was prepared with information received by the Fire Department, Community Development, Utilities, the Extension Agent and others. Mr. Jim Edmondson distributed copies of the September, 1979 financial report and a financial report on the Airport. Mr. Meiszer distributed copies of mailouts from the Health and Fire Departments which would be going out in water bills. Mr. Meiszer advised the Board he would be out of the County October 19-25, 1979. Mr. Apperson stated he had received an estimate on Courthouse Road Extended which was $384,800 for the best roadway and $315,370 for tar and gravel. Mrs. Girone inquired if the County would coordinate the two Courthouse Roads coming together. Mr. Apperson indicated he thought they would. Mrs. Girone stated this could be a capital expenditures prOject. Mr. Apperson stated he needed approximately $500,000 to construct sewer lines in his district. Mr. Dodd stated he also needed some immediate attention to the Halfway House/ Elkomin project and he would apply the remainder of his escrow money to this project. After further consideration of this matter, it was on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that engineering and bids be let for the Hening Heights project in Dale District and the Halfway House/Elkomin project in Bermuda District with said funds for the latter to be taken from the remaining Bermuda Escrow funds and the remainder for this project and the Hening Heights project to come from the Sewer Extension, Replacement, Improvement Funds. Vote: Unanimous Mr. Apperson stated this project is estimated to cost $212,000 and he will ask the Board for approval for another project later. There was some discussion regarding a meeting with the legislative delegates for the legislative program for the County. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board adjourned at 5:45 p.m. Vote: Unanimous ~~as M. Meisz~er~ County Adminis trat~r~/ E. Merlin O'Neill, Sr. Chairman 79-466