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10-24-1979 MinutesBOARD OF SUPERVISORS MINUTES October 24, 1979 Supervisors in Attendance: Mr. E. Mmrlin O'Neill, Sr., Chairman Mrs. Joan Girone, Vice Chainnan Mr. J. Ruffin Apperson Mr. ¢o Lo Bookman Mr. R. Garland Dodd Mr. C. G. Manuel Asst. Co. Administrator Staff in Attendance: Mr. Phillip Hester, Director of Parks and Recreation Mr. Elmer Hodge, Director of Management Services Mr. Steve Micas, Co. Attorney Mr. JeffreyMuzzy, Director of ConnmnityDevelotm~nt Mr. Robert Painter, Utilities Mr. Lane Ramsey, Budget Mr. George Woodall, Director of EconomicDevelopment Mr. O'Neill called the meeting to order at the Courthouse at 9:00 a.m. (EDST) Mr. Apperson introduced the Rev. Dr. Melvin W. Parker of Salem Baptist Church who gave the invocation. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board approved the minutes of October 10, 1979, as amended. Vote: Unanimous Mr. Don Unmussig was present representing the Chesterfield Baseball Clubs and requested $5,000 from the County since their group will be making improvements at Rockwood Park and up scorer stands. He stated he had heard that the Chesterfield Quarterback League received funds from the County to help with officials' fees but all organizations have been billed the full amount and added further that he felt an organization should be able to justify the request for funds. He stated the CBC had not received any funds from the County in two years. Mr. Bookman stated according to County records, CBC received funds in 1978. Mr. Unmussig'stated that was for the 1978 season Which was played in 1977. Mr. O'Neill stated he felt the Board should consider this at budget time as these funds were not budgeted this year. Mrs. Girone stated that when Mr. Hevener came before the Board he stated CBC would not be making any such requests. Mr. Unmussig stated the Chesterfield Quarterback League was completely separate from CBC. Mr. O'Neill inquired if scorer stands would be put up in other County parks by CBC. Mr. Unmussig stated they would n Mrs. Girone and Mr. O'Neill indicated they felt this would be considered a capital improvement to a County facility and it shouldl ~e~don? with taxpayers' money. Mrs. Girone stated a request to aezp the league and/or the boys is different than requesting funds to do capital improvements which may be planned for out of the contingency of the bond funds. Mr. Bookman stated he had sent out letters to various recreational associations in his area requesting their input into what would be done for parks projects in his area as the projects are not set in concrete and some other things like scorer stands may be planned with funds from the !contingency account in the various districts. Mr. Bookman mentione, he had worked with CBC on the backstops. Mr. Unmussig stated they had never been taken care of and he felt he could get work accomplished cheaper than going through the County. Mr. Bookman stated no one had told him there had been a problem with the backstops and inquired why the Board had not been notified. Mr. O'Neill stated that this matter would not be settled today and asked that Mr. Unmussig put his request in writing and the Board would again discuss whether to consider this now or for next zear's budget. 79-467 e Mr. William Seymour, Chairman of the Industrial Authority, was resent and requested the Board to pay members of the Authority ~30.00 per meeting attended. He stated recent legislation allowed for payment up to $50.00 per meeting but he felt ~30.00 would be sufficient. Mr. Dodd inquired if the members received travel expenses. Mr. Seymour stated the members received $20.00permeeting for He added that the funds for paying of these expenses would come fr¢ those fees collected by the Authority. Mr. Dodd'stated he felt members on all Boards should be reimbursed $50.00 a meeting for at meetings and stated he felt it would be easier bookkeeping to approve the $50.00permeeting, which includes travel. Mr. Seymour stated they would like this approved retroactive to July 1, 1979. After further consideration of this matter, it was on motion Mr. Dodd, seconded by Mr. Apperson, resolved that the Industrial Authority members be paid $50.00 per meeting attended which incluc travel retroactive to July 1, 1979, with said funds to come from those funds generated by fees of the Industrial Development Authority. Vote: Unanimous Mr. Dan Bockover with the Metropolitan Richmond Convention and Visitors Bureau was present. The Board indicated they had reviewed the information sent and were in favor of the proposal. After furt discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this Board appropriated $16,000 to the Richmond Metropolitan Convention and Visitors Bureau for 1979/80 with said funds coming from the Contingency. Vote: Unanimous Mr. Woodall was present and introduced Messrs. Jerry Bankstrum and William Walker, who are residents of the County and who are associated with the Chamber and the Convention and Visitors Bureau. Mr. Painter presented the Board with the sewer and water financial reports. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute necessary documents for the following water contracts: W79-103CD/6(7)9035 Cabin Creek - Section B Developer: Newby's Bridge Limited Partnership Contractor: Stamie E. Lyttle Company, Incorporated Estimated contract cost: $39,687.00 Estimated County cost: $ 9,446.40 - Refund through connecti~ Code: 366-1-11684-7221 W79-34CD/6(7)9342 Rycliff Avenue Developer: Bellwood Pentecostal Holiness Church Contractor: County of Chesterfield Estimated contract cost: $2,850.00 Estimated County cost: $1,850.00 and further the Board appropriated $1,850.00 from 563 Surplus to 380-1-69342-7212 for the Rycliff Avenue project. rote: Unanimous ~. Painter stated that he would like to inform the Board that :ounty forces may not be able to do the Rycliff Avenue project. motion of Mr. Apperson, seconded by Mr. Dodd, the Board ~pproved the adjustment of appropriations for water projects ~ollows: 79-468 III. W/9-21B, WaLer 'Far,ks Chesterfield Courthouse and Matoaca area. Appropriated from 367 surplus (Bond Fund), $130,000.00 to 380-1-69217-2142 to cover the engineering agreement with Greeley and Hansen approved August 22, 1979. W79-20B, Appomattox Water Authority Filtration Plant. Appropriated from 367 surplus, $74,449.00 to 380-1-69207-2142 to cover the engineering agreement with Wiley and Wilson, Inc. approved August 22, 1979. o W79-77D, Bermuda Industrial Park. Appropriated from 111 surplus (General Fund), $3,470.40 to 380-1-69772-7212 (Cash Refunds). This refund was approved on August 22, 1979. W79-92CD, Oxbridge Square Shopping Center. The Board amended their motion of September 12, 1979 for this project to read "appropriated from 364-1-00640-0000 (advances by developers) $6,300.00 and from 563 surplus $3,150 for a total amount of $9,450.00 to 380-1-69922-7212. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board adopted the following resolution: Be it resolved by the Board of Supervisors of the County of Chesterfield in regular meeting assembled that the Chairman of said Board be and he hereby is authorized to enter into a supplemental agreement with the Seaboard Coast Line Railroad Company and to sign same on behalf of the County whereby an agreement dated February 27 1978, between the parties hereto covering the installation and maintenance of a water main across the right-of-way and under track~ of said Railroad Company at or near Centralia, Virginia, is amended as particularly set forth in said supplemental agreement, which supi mental agreement is dated September 24, 1979, a copy of which is ifiled with the Board of Supervisors. Vote: Unanimous )n motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents for the following sewer contract: 7(7)9005 Cabin Creek - Section B Developer: Newby's Bridge Limited Partnership Contractor: Stamie E. Lyttle Company, Incorporated Estimated contract cost: $128,761.00 Estimated County cost: $ 595.95 - Refund through connect Code: 573-1-11781-7221 ~ote: Unanimous ~r. Painter stated the County had received a request from Mr. Wayne ~cNeese for a sewer line extension to serve his property at 4270 )aniels Street. Mr. Dodd stated he realized that this was not a Ii~ood financial investment but this gentleman has a failing septic :ank and there is the possibility of another home and maybe another Lot connecting. Mrs. Girone inquired if this home had beensurveyedwhE :he sewer line went in. Mr. Welchons stated it was but the owner 1id not want to connect and the line was not extended to serve him. ~fter further discussion of the matter, it was on motion of Mr. Dodd ;econded by Mr. Bookman, resolved that this request to serve Ir. McNeese's property be approved only to serve said property which ~ost is estimated to be $8,400 and subject to Mr. McNeese paying a ~1,200 sewer connection fee. 'ote: Unanimous n motion of Mrs. Girone, seconded by Mr. Dodd, the Board authorized he Chairman and the County Administrator to execute a water and ewer easement agreement by and between Crossroads Shoppers World 79-469 Associates, A Limited Partnership, and the County of Chesterfield, Virginia, vacating an easement and rededicating the easement in a revised location. Project No. S79-9D/1-1, Midlothian District, Map Section 16-12. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Apperson, the Board accepted the counteroffer from Hilton W. Goodwin, Jr. and John W. Pearsal, Jr., Trustees, in the amount of $250 for a sewer easement along the Ashton Creek trunk sewer line, Bermuda District. Vote: Unanimous Mr. Bookman introduced Mr. Bill Pritchard, Government teacher from Clover Hill High School, and his students who were present at the meeting. The Board entertained several questions from the group and invited them to attend future meetings of the Board. Mr. Painter presented the Board with a list of developer water and sewer contracts executed by the County Administrator. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board authorized the Right-of-Way Engineer to offer to purchase the timber on the proposed landfill site from Chesterfield Lumber Company, Inc. which property is located south of Genito Road and east of Old Hundred Road, in the amount of $22,500, and consists of 92 acres of timber. If Chesterfield Lumber Company, Inc. fails to accept the County's offer, the County Attorney shall be authorized to condemn the 92.755 acre tract, owned by Messrs. Fendley and Pritchard, cons with the resolution adopted at the September 12, 1979 meeting. Vote: Unanimous Mr. O'Neil~l stated he would like the Utilities staff to enter into serious negotiations with the six home owners on Piedmont Avenue for sewer. Mr. Welchons inquired what should be done about the lot which could be served as well. Mr. O'Neill stated the laterals cou] be put in but the County will not allow taps at this time until after Colonial Heights has settled some other matters involving further connections. After further discussion of the matter, it was on motion of Mr. O'Neill, seconded by Mr. Dodd, resolved that the Utilities Department be authorized to engineer the six homes for sewer on Piedmont Avenue. Vote: Unanimous Mr. Dodd stated there is a major problem in Bermuda District with Ipeople using rights-of-way for motorcycles, jeeps, etc. He stated he would like to have steel pipes placed so as to block thes~ areas from trespassers. Mrs. Girone and Mr. Apperson also indicatec a concern in their districts for the same types of situations. Mr..Dodd stated a teenager had been killed in his area and he felt the County should do something to stop this activity. Afte~ further discussion of the matter, it was generally agreed that Mr. Dodd and Mr. Welchons should look into this matter and make recommendations to the Board as to what could be done. Pn motion of Mr. Bookman, seconded by Mrs. Girone, the Board ~uthorized the expenditure of $2,884 for ditch repairs made on ~herman Road in Wilkinson Terrace due to the recent flooding with ~aid funds to come from the Clover Hill District 3¢ Road Funds to ~ay for concrete used in repairs by the Highway Department. Tote: Unanimous motion of Mr. ApPerson, seconded by Mr. Dodd, the Board ~pProved the extension of sewer to serve Lots 2, 3, and 4, Block C, Readowbrook Club Sites, to Stamie E. Lyttle Company, Inc. in the 79-470 6.A, 6.m. amount of $8,750 with said funds to come from the Utilities Funds and further the Board waived the bid requirements of Sec. 2-10 of the County Code because of the emergency situation and health problems existing. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Apperson, the Board endorsed the proposed amendments to the Federal Water Pollution Control Act (H. R. 4113 and S. 1328) which would I~rovide additional construction grant monies to those states I~ at have obligated 90% of thezr prevzous fiscal year federal funds by May 31 of any succeeding fiscal year as adopted by the Ric~ Regional Planning District Commission andfurther authorized letters be sent to the U. S. Senators and Congressmen soliciting their suppc of said amendments. Vote: Unanimous Dn motion of Mr. Bookman, seconded by Mr. Dodd, the following resolution was adopted: Whereas, Officials of the Pocahontas State Forest permitted the installation of a directional sign for Dale Memorial Park on State property at the intersection of Newby's Bridge Road, Route 651, ~nd Courthouse Road, Route 604; and . Whereas, The sign is located in such a manner that it ~bstructs the vision of automobile and school bus operators ~pproaching the intersection of Newby's Bridge Road, Route 651, to the extent that it constitutes a safety hazard; and Whereas, Chesterfield County ordinances which do not permit ~irectional signs in excess of three square feet are not ~nforceable on State property; and Whereas, The safety hazard created by the location and size ~f the Dale Memorial Park directional sign may be alleviated by ,oving the sign. Now, Therefore, Be It Resolved that the Chesterfield County ~oard of Supervisors requests the Director of the Virginia )epartment of Conservation and Economic Development to direct the ~esponsible officials in his agency to meet with County ~epresentatives to resolve this safety problem. rote: Unanimous motion of Mr. O'Neill, seconded by Mr. Dodd, the Board approved nd authorized the County Administrator to execute necessary .ocuments for the Department of Housing and Urban Development econd year contract in the amount of $450,000 for the ommunity of Ettrick. 'ote: Unanimous n motion of Mr. Apperson, seconded by Mr. Bookman, the Board pproved the installation of a street light at the intersection f Stanley Drive and Upp Street with any associated costs being xpended from the Dale District Street Light Funds. ore: Unanimous motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved he installation of a street light on Holly Hill Court with any ~sociated costs being expended from the Bermuda District Street [ght Funds. % ~te: Unanimous 79-471 mon¢ rt 6oD, On motion of Mr. Dodd, seconded by Mrs. Girone, the Board approved the installation of street lights at the intersection of Troydale Road and Omaha Street, and at the intersection of Gresham Avenue and Bellwood Road with any associated costs being expended from Bermuda District Street Light Funds. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved the installation of a street light at the intersection of Winterfield Road and Winteridge Lane with any associated costs being expended from the Midlothian District Street Light Funds. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board apprc the installation of a street light at the intersection of Gary Avenue and South Street with any associated costs being expenc from the Matoaca District Street Light Funds. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board the installation of a street light at the intersection of Gary Avenue and La Londe with any associated costs being expended from the Matoaca District Street Light Funds. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board approved the installation of a street light on the pole in front of 20603 3rd Avenue with any associated costs being expended from the Matoaca District Street Light Funds. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board accepted an agreement between the County and the developers of Kenilworth, and authorized the County Administrator to sign a save-harmless agreement with the Highway Department for certain drainage easements that may be necessary to be acquired for Kenilw, Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Camelback Road, Littlecote Lane and Reigate Road in Bexley, Section 7, Clover Hill District. Upon consideration whereof, and on motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that Camelback Road, Littlecote Lane and Reigate Road in Bexley, Section 7, Clover Hill District, be and they hereby are established as public roads. And be it further resolved that the Virginia Department of Highways and Transportation be and it hereby is requested to take into the Secondary System, Camelback Road, beginning at its intersection with Broadstone Road, State Route 2682, extending nort 0.12 mile to the intersection of Reigate Road, then north 0.29 mile to the intersection of Littlecote Lane, then west 0.22 mile to the intersection of Walhala Drive, State Route 2637; Littlecote Lane, beginning at its intersection with Camelback Road extending south 0.20 mile to the intersection of Reigate Road; Reigate Road, beginning at its intersection with Camelback Road extending west 0.12 mile to the intersection of Littlecote Lane, then west 0.11 mi to the intersection of Walhala Drive, State Route 2637. 79-472 6.g. These roads serve 34 lots. And be it further resolved that the Board of Supervisors uarantees to the Virginia Department of Highways a 50' right- f-way for all of these roads. This section of Bexley is recorded ~s follows: Section 7, Plat Book 22, Pages 84, 85 and 86, August 29, 1974. rote: Unanimous ~his day the County Environmental Engineer, in accordance with ~irections from this Board made report in writing upon his ~xamination of Wicklow Lane in Bexley, Section 8, Clover Hill )istrict. Upon consideration whereof, and on motion of Mr. Bookman, ~econded by Mr. Apperson, it is resolved that Wicklow Lane in ½exley, Section 8, Clover Hill District, be and it hereby is ~stablished as a public road. And be it further resolved that the Virginia Department of {ighways and Transportation be and it hereby is requested to :ake into the Secondary System, Wicklow Lane, beginning at its intersection with Broadstone Road, State Route 2682, extending south ).14 mile to the intersection of Newquay Lane, State Route 2636, the ~outh 0.19 mile to tie into existing Wicklow Lane, State Route ~349. This road serves 12 lots. And be it further resolved that the Board of Supervisors  uarantees to the Virginia Department of Highways a 50' right-of-way or this road. This section of Bexley is recorded as follows: Section 8, Plat Book 28, Pages 39 and 40, March 16, 1979. rote: Unanimous ~r. Muzzy submitted a drainage report prepared by Community Develop- ~ent which outlined nine major projects that should be addressed. {e stated the Environmental Engineering Department was behind ~pproximately 5-6 weeks in office review work and 10 weeks in ~ctual field work. He added the drainage crews have been working L0 hours a day, 6 days a week. Mr. Bookman stated he felt the ]ounty should receive two or three bids from a contractor for the ]ounty to hire a crew plus a piece of equipment to assist County ~orces. He stated this could be a temporary measure until the ~oard determined in which manner to proceed and work could be ~ccomplished while the weather is good. Mr. O'Neill stated he ~elt the Highway Department should get more involved in some of ~hese problems. Mr. Muzzy indicated the Highway Department expected :he County to take over more and more of these problems as :hesterfield becomes more urbanized. Mr. Muzzy added that the Lepartment's suggestion was similar except that they proposed hiring ~n a project basis. Mr. Dodd stated he felt this matter should be Leferred two weeks in order that.the report could be read and the ~rojects evaluated. Mrs. Girone indicated that the entire lrainage department had to be reevaluated as to increasing their ~lanning, their budget and the scope of work to be undertaken. ;he stated that she felt some action needed to be taken today to Lelp solve the drainage problems which exist in the County. Ir. McElfish stated some of the projects will take 2-3 weeks and he ~ould like to see a contractor be able to begin work now on the .arger projects which will allow County forces to do the necessary ~maller projects. it was on motion of Mr. Bookman, seconded by Mrs. Girone, resolved ~hat the Board authorized the expenditure of funds from the ~ontingency account to hire a drainage crew and necessary quipment from a private contractor on an hourly basis to ake care of inm~ediate problems as the department .feels .ecessary and further the Board waived the bidding requirements f Section 2-10 of the County Code because of the emergency ature of the improvements which need to be done prior to he winter months. 79-473 6.F. Mr. Dodd stated he felt the Board was taking action too quickly on this matter without reviewing the report and it was his suggestion that this matter be delayed. He stated he felt the Board should review the list of projects, which did not include any projects for Bermuda District. Mrs. Girone stated most of the problems were in the Midlothian and Clover Hill Districts. Mr. Dodd stated that he was not suggesting delaying the matter because projects for Bermuda District were not included, but because he felt the matter should be reviewed further. After fur~ discussion of the matter, Mr. Bookman withdrew his motion and it generally agreed that this matter be deferred until later in the day. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board appointed Mr. Jeffrey Muzzy as the official alternate for the Boa to the Richmond Regional Planning District Commission. Vote: Unanimous On motion.of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the County Attorney to institute legal proceedings against the developer of Old Buckingham Forest to compel him to h~ the roads constructed to State specifications for acceptance into the State Secondary System. Vote: Unanimous Mrs. Girone stated she had received a petition from the residents of this subdivision indicating their concern that something should be done. On motion of Mr. Apperson, seconded by Mr. Dodd the following resolution Was adopted: ' Whereas, Castlewood Road, Route 2379, bridges over the Seaboard Coast Line Railroad tracks on a structure owned and main- tained by the Seaboard Coast Line Railroad; and Whereas, This bridge structure is an important link in the local highway system serving both residential and industrial traffic; and Whereas, Within the past two years, this structure was closed for repairs, opened to traffic, and then struck by a train and remains closed to this date; and Whereas, Construction of a new bridge structure to state standards with ownership and maintenance by the Virginia De of Highways and Transportation will provide a safe reliable bridge; and ' Whereas, The Seaboard Coast Line Railroad has offered to contribute to the construction of a new, State-owned bridge structure forty percent of the cost not to exceed $150,000; and Whereas, $100,000 from the Richmond Construction District Bridge Fund will be allocated to this new bridge structure. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors requests the Virginia Department of Highways and Transportation to proceed with design and construction of this new bridge structure in the most expedient manner available; and Further, Be It Resolved that the Chesterfield County Board approves the use of County secondary road construction funds, not to exceed $250,000, to pay the difference between the total cost of the new bridge structure and the funds contributed from the Seaboard Coast Line Railroad and the Richmond Construction Distric Bridge Funds. Vote: Unanimous 79-474 Ye )n motion of Mr. Apperson, seconded by Mr. Bookman, the Board ~uthorized Environmental Engineering to hire an engineering firm ~o improve the drainage problem on Restingway Lane in MeadowdJle ~hich project is estimated to cost $3,000-$4,000, ~ote: Unanimous )n motion of Mr. Dodd, seconded by Mr. Bookman, the Board authorized :he County to enter into an agreement with Vernon LaPrade, developer ~f the Heather Hill Subdivision, for drainage improvements with the ~nderstanding the County will obtain, condemn, or purchase the ~ecessary easements and the developer will pay for the engineering ~ervices and design work. rote: Unanimous ~r. William Cox and Commander Gwaltney, representing the Veterans Df Foreign Wars, were present. It was on motion of Mrs. Girone, 3econded by Mr. Bookman, resolved that the following resolution De adopted: Whereas, The annual sale of Buddy Poppies by the Veterans of Foreign Wars of the United States has been officially recognized ~nd endorsed by the governmental leaders since 1922; and Whereas, V.F.W. Buddy Poppies are assembled by disabled ~eterans, and the proceeds of this worthy fund-raising campaign are ~sed exclusively for the benefit of disabled and needy veterans, and widows and orphans of deceased veterans; and Whereas, The basic purpose of the annual sale of Buddy Poppies ~y the Veterans of Foreign Wars is eloquently reflected in the desir, :o "Honor the Dead by Helping the Living." Now, Therefore, Be It Resolved that the Chesterfield County ;oard of Supervisors hereby urges the citizens of this community recognize the merits of this cause by contributing generously its support through the purchase of Buddy Poppies on the day set Lside for the distribution of these symbols of appreciation for sacrifices of our honored dead. And Further Be It Resolved that all patriotic citizens are .rged to wear a Buddy Poppy as mute evidence of our gratitude the~men of this country who have risked their lives in ~efense of the freedoms which we continue to enjoy as American :itizens. ~ote: Unanimous ~r. Howard Sullins, Superintendent of Schools, was present and ~equested approval by the Board of a loan from the Literary Fund in ~he amount of $5,250,000 to fund seven school projects. He tared the estimate was $4,100,000 but additional funds were being ~equested to insure enough funds in case the estimates were .ow. He thanked the Board for past support and stated these 'unds would eliminate the trailers at the schools and provide ~pace for additional teachers where needed. Mrs. Girone .nquired if the heating and air conditioning would be considered ~ere the panels would be used to divide classrooms as she ~as had complaints regarding the circulation of air. Dr. ;ullins stated that he would check into this matter but ~tated since the partitions are not ceiling high there hould not be a problem. ' ir. O'Neill stated he would like the school system to work closely ith the Community Development Department as there is information hat could be exchanged to the advantage of both. Dr. Sullins rated they'were working with the department. Mr. O'Neill tared there was a problem with the cafeteria at Matoaca Elementary. r. Fu!ghum stated the problem had been taken care of. 79-475 6.g. 10. ir. O'Neill stated he felt some use could be made of Union~ .ranch School, especially the property for a baseball field or ome similar type recreational use. Dr. Sullins stated the County ~ould use the land at any time but stated there are drainfields ~arious locations. He stated the school itself is being used for ~torage and another location for the storage would be needed as ~ell as the heating and water systems would have to be repaired, · enovated, etc. Mr. O'Neill stated he was considering this .ocation for a Senior Citizens Center. Mrs. Girone stated the :apital Area Agency on Aging may have some funds available for ~enovations. Mr. Manuel was asked to check into the cost of ~enovations, where the materials could be restored, etc. ~. Dodd stated the children of long time residents in the County Ire going to old schools while the newcomers are attending the ~ewer schools. Mrs. Girone stated she had received some complaints Llso regarding the environment for learning at the older schools. ~r. Sullins stated he and the School Board would do whatever they ~ere directed to by the Board of Supervisors. Mr. Bookman stated Le had received some complaints about the air conditioning at £anchester High School and Dr. Sullins stated he would check into .t. Dr. Sullins stated approximately 1,700 students could ,e accommodated with these funds but some of those were ~tudents in over-crowded conditions and it should accommodate .,425 over and above what we have After further discussion ,f the matter, it was on motion o~ Mr. Bookman, seconded by ks. Girone, resolved that this Board authorizes the submission t~f appliCations to the State Board of Education for loans !rom the Literary Fund of Virginia to finance construction f additional instructional space at the following schools: Manchester High Salem Church ~unior High Harrowgate Elementary Monacan High Providence Junior High Robious Junior High Swift Creek Middle aid loans are not to exceed $750,000 per project and will be ~epaid on a twenty (20) year schedule at an annual interest rate Df 3 percent. rote: Unanimous ~ motion of Mr. Bookman, seconded by Mr. Apperson, the ~oard authorized the expenditure of funds from the Contingency to hi iL drainage crew and necessary equipment from a private ~ontractor to be paid on an hourly basis to take care of .mmediate problems as the department feels is necessary and !urther the Board waived the bidding requirements of Sec. 2-10 of :he County Code because of the improvements which need to be [one now while the weather is good. ~ote: Unanimous In motion of Mr. Bookman, seconded by Mr. Apperson, the ;oard authorized the County to take bids on or before November .5, 1979, for the Clover Hill Fire Station. ~ote: Unanimous ~s. Girone excused herself from the meeting. motion of Mr. Apperson, seconded by Mr. Bookman, the Board: Authorized General Services to pay the utility costs of the Credit Union including electricity, sewer and water, and telephone (excluding long distance calls) from the Buildings and Grounds budget in the General Fund. Transferred $6,620 from Planned Budget Expense Account 111-1-31400-4123 Contingency to the County Administrator's budget. 79-476 11. 12. 13. 16. Transferred $16,178 from Building Inspector's budget within Community Development to the General Services Administration budget. Transferred $4,800 from Planned Budget Expense Account 111-1-31400-4123 Contingency to Planned Budget Expense Account 111-1-15100-4572 Office Equipment-New in the Buildings and Grounds budget. ~ote: Unanimous )n motion of Mr. Bookman, seconded by Mr. Dodd, the Board ~uthorized the County Administrator to request State participation I~nd reimbursement in the amount of $25,000 for the Work Release Facility per the Local Adult Jail Facility Capital Construction leimbursement Policy and the Code of Virginia, Section 53-133.1. ~ote: Unanimous there was some discussion regarding the proposed Youth Services Zommission Bylaws such as who appoints the Youth members, the ~ge limit, etc. It was generally agreed that this matter be ~eferred to the County Attorney for review and changes and be brought back to the Board on November 14, 1979. ~rs. Girone returned to the meeting. Dn motion of Mr. Dodd, seconded by Mr. Apperson, the Board approved payment of an erroneous tax claim in the amount of $3.75 for Patricia Morrows for County Vehicle License. Vote: Unanimous ~n motion of Mr. Bookman, seconded by Mr. Dodd, the Board ~ccepted the low bid of $36,010 and awarded the lighting for the football field at Providence Junior High School to Tate and Hill, [nc. ~ote: Unanimous ~r. Manuel presented the Board with correspondence from the {ighway Department stating the speed limit changes which had ~een approved for Courthouse Road and Jahnke Road. He also ~resented a status report on the Disaster Control Plan and the ~ond issue schedule. )n motion of Mr. Bookman, seconded by Mr. O'Neill, the Board ~ppointed the following people to the Youth Services Commission ~ffective immediately and whose term and district represented are indicated: Mrs. Silvia Butler - Matoaca - October 11, 1982; Mrs. LeAnne Kassnove - Clover Hill - October 11, 1980; and Mrs. Sandy Lumeyer - Clover Hill - October 11, 1982. 'ote: Unanimous )n motion of Mr. Bookman, seconded by Mr. Apperson, the Board ~ppointed Mr. David B. Phillips to the Chesterfield-Colonial {eights Social Services Board effective immediately and whose :erm will expire on June 30, 1980. Tote: Unanimous it was generally agreed to defer appointments to the Plumbing ioard until November 14, 1979. In motion of Mr. Bookman, seconded by Mrs. Girone, the Board went nto Executive Session as permitted by Section 2.1-344(2) to iscuss acqui.sition of or use of real property for public purposes. 79-477 Vote: Unanimous Reconvening: On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board appropriated $37,000 from the Contingency to pave and make necessary improvements to the Chester Landfill site and further because of the emergency situation waived the bidding requirements of Sec. 2-10 of the County Code due to the necessity of having this work completed during good weather. Vote: Unanimous On motion of the Board, the following resolution was adopted: Whereas, Mr. Donald E. Shockley was appointed as a member of the Chesterfield County Airport Citizens Advisory Board on August 8, 1979, and served in this capacity until his demise on October 3, 1979; and Whereas, His service as a member of the Chesterfield Airport Citizens Advisory Board did contribute materially to the efficient functioning of the Advisory Board; and Whereas, Mr. Shockley's unique interest and expertise in the field of general aviation proved invaluable as a source of citizen advice for the Board of Supervisors in effective planning and delivery of aviation related services; and Whereas, Mr. Shockley actively promoted expanded use of both the Airport and the Airport Industrial Park; and Whereas, Mr. Shockley's untimely death is recognized as a tragic loss to the Chesterfield County Airport Citizens Advisory Board and County citizens. Now, Therefore, Be It Resolved that the Board of Supervisors ~f Chesterfield County hereby expresses its appreciation and gratitude for his dedicated service to the citizens of the County. Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the following resolution was adopted: Whereas, the County has been given the opportunity to respond, pursuant to Section 36-55.39(B) of the Code of Virginia, to Section 8 development proposal known as The Woods, for which fundin is being considered by the Virginia Housing Development Authority; and Whereas, The project as proposed substantially exceeds the heed as identified in the County's Housing Assistance Plan. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors disapproves of the project known as The Woods ~ntil such time as the Housing Assistance Plan reveals a need for the proposal and requests the Chairman of the Board of ~upervisors to forward a Certification of Disapproval to the firginia Housing Development Authority. Tote: Unanimous was generally agreed by the Board to recess for lunch. leconvening: 79-478 17. 9SR186 18. In Dale Magisterial District, Mrs. Phyllis C. Creel requested ~enewal of a Mobile Home Permit to park a mobile home on property ~hich she owns. Tax Map 66-3 (1) parcel 5 and better known as ~620 Creekrun Drive (Sheet 22). ~r. Apperson inquired how Mrs. Creel was progressing with her ~ome construction. She stated she has hired a contractor and ~e was supposed to have poured the foundation last week but because ~f the wet weather he had not. She stated she had planned to ~e farther ahead than this but with financial difficulties and ~ickness she has not been able to. Mrs. Janet Rowe was present ~epresenting two other adjacent homeowners who were opposed to ~his renewal because Mrs. Creel has not begun any noticeable :onstruction and she felt three years had been enough time. ~fter further consideration of this request, it was on motion of · Apperson, seconded by Mr. Dodd, resolved that this permit be ~roved for six (6) months and the Board will determine if at ~hat time adequate progress on the home has been made to warrant renewal and the fee for renewal at that time will be Taived. ~ote: Unanimous '9S148 Bermuda Magisterial District, Alva Paul Deal requested rezoning From Community Business (B-2) to General Business (B-3) of a .79 ~cre fronting approximately 150 feet on Jefferson Davis Highway ~lso fronting approximately 200 feet on Velda Road and located in ihe southwest quadrant of the intersection of these roads and ~etter known as 10100 Jefferson Davis Highway. Tax Map 82-13 (1) ~arcel 5 (Sheet 23). . Balderson stated the applicant had requested a 30 day deferral. motion of Mr. Dodd, seconded by Mr. Bookman, the Board ~proved the request for a deferral until November 28, 1979. : Unanimous '9S152 Midlothian Magisterial District, Harold A. Cawood requested a :onditional Use to permit a stock farm in a Residential (R-15) listrict on a 10 acre parcel fronting approximately 400 feet on :he east line of Buford Road and located approximately 30 feet iouth of its intersection with Pinetta Drive and better known as 119 Buford Road. Tax Map 18-7 (1) parcel 13 (Sheet 8). Balderson indicated the applicant had requested withdrawal .f this application. On motion of Mrs. Girone, seconded by Dodd, the Board accepted the request for withdrawal. 'ote: Unanimous 9S101 A & B Dale Magisterial District, Richard M. Allen requested rezoning rom Residential (R-9) to Agricultural (A) plus a Conditional Use o permit office buildings and a child day care center on two eparate pieces of the same parcel of land. The western piece, for office business development, fronts 640 feet on the orth line of Centralia Road and is located approximately 50 feet mst of its intersection with Iron Bridge Road. The eastern iece, intended for child day care development fronts approximately feet on the north line of Centralia Road and is located ~ely 600 feet west of its intersection with Salem Church Tax Map 96-9 (1) parts of parcel 1 (Sheet 31). Balderson indicated the applicant had requested a~30 day On motion of Mr. Apperson, seconded by Mr. Bookman, 79-479 the Board approved the request for deferral until November 28, 1979. Vote: Unanimous 79S131 In ~ermuda Magisterial District, Steven Fenyes requested a Conditional Use to permit a landfill (PCB) in Community Business (B-2), General Business (B-3) and Agricultural (A) Districts on a parcel fronting approximately 360 feet south of its intersection with Indian Springs Road. Tax Map 149-7 (1) parcel 2 (Sheet 41). Mr. Bob Pannell was present representing the applicant. He stated what exists is not in compliance with the County Code or the State law, that they will not operate their business at this location in the future, they will fence off the area where the contaminated dirt is, that they are working with the State Water Control Board, EPA, the Attorney General's Office, the State Health Department and County departments to eliminate any problems in the future. He explained the procedure they would use to seal off the contaminated soil. Mrs. Edith Gay was present representing several property owners in the area who were opposed to this request as well as the business being located in the area. She stated burning occurs frequently during the night and day, that the homes have depreciated in value, the proper zoning does not exist, etc. She stated she would like to have the County check the public water pipes that run under the property being discussed as well as private wells to see if they have been contaminated. She suggested further that the contaminate~ soil be moved to the Coxendale site. Mr. Pannell stated the cost was too high to transport the soil to the other site, that there was the possibility of some of the soil being dropped along the way as well as the water table being too high. ~r. Dodd inquired what would be done with the land after the pperation is completed. Mr. Pannell stated, hopefully, in a few years it would be sold. He stated the area under which the soil is buried could probably only be used for storage or something ~f a similar use but the front parcel could be used for any thing allowed in the zoning district. Mr. Dodd inquired if the are ~as being cleaned up. Mr. Pannell stated they were progressing ~s the Court had given them a deadline in November to have the ~rea cleared. Mr. Dodd stated he would like a $5,000 maintenance )ond submitted as a requirement as well for the maintenance of the area, fence, etc. Mr. Dodd asked that Mr. Manuel have the ~ealth Department take samples of the water in the area. kfter further consideration of the matter, it was on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that this request be approved as recommended by the Planning Commission subject to the following conditions: This Conditional Use shall be granted to and for Stephen Fenyes for the operation of a landfill for the purpose of storing PCB exclusively and shall not be transferable nor run with the land, provided however, that the landfill may remain at such location if the property is sold so long as no additional waste materials are added and all other applicable conditions are complied with. The only fill material Permitted shall be the contaminated soils which are located on the site and clay. Prior to the start of operation, detailed plans'to include the exact location of the fill area, the existing and final contours, extent of contamination, erosion control shall be submitted to and approved by the County Soil Scientist, Environmental Engineering Division, State Water Control Board and the State Health Department. These departments and agencies shall have the right to impose any additional conditions which will insure that the use does not pose a threat to the safety and welfare of the area. Plans for the restoration of all denuded areas shall be submitted to and approveH by the Environmental Engineering Division. ~ 79-480 Upon completion of the project, the fill area shall be enclos by a security fence and the area shall be designated as to it content and possible hazards. A restrictive covenant shall be recorded in the County Clerk's Office affecting the property and running with the land which disclose the location of the landfill and restrict use within that area consistent with these conditions. It shall be the applicant's responsibility to notify any future purchasers of the status of this landfill. At such time that it might be determined that the fill area no longer presents a hazard, consideration may be given to removal of the restriction through amendment to this request. Immediately (within 7 days) upon approval of this request, temporary preventive runoff measures shall be taken to prohib PCB's from leaving the site. A plan for installation of thes measures shall be submitted and approved by the County Soil Scientist, Environmental Engineering Division, the State Water Control Board and the State Health Department. A $5,000 Performance and Maintenance Bond shall be submitted prior to the beginning of the operation and shall be retained by the County until such time as the landfill area is no long. hazardous. The form of the performance and maintenance bond shall be approved by the County Attorney. Vote: Unanimous 79S146 In Midlothian Magisterial District, Colonial Savings and Loan requested rezoning from Agricultural (A) to Office Business (0) of a 1 acre parcel approximately 170 feet on Robious Road and located approximately 410 feet ~st its intersection with Bon Air Road. Tax Map 17-7 (1) part of parcel 20 (Sheet Mrs. Rose Brown was present and stated she felt business was encroaching and farther down the road, and that when the tennis facility was built it was stated that further business would not be allowed. There was some discussion regarding the height of the trees. Mrs. Girone stated this Savings and Loan would look very rmmh like a residence and it will be built back off the road. A gentleman was present representing the applicant and he stated that they not construct a basement and would plant trees 5 ft. in height on the 1st row. motion of Mrs. Girone, seconded by Mr. Apperson, this request was approved as reconmended by the Planning Conmission with the applicant proffering the conditions relative to the develotmmmt of the subject parcel: A fifty foot buffer shall be nmintained along the northern property line adjacent to Robious Road. This buffer shall be landscaped in accordance with the minimum "Guidelines for ~ ~dscaped Buffers". A landscaping plan depicting this requirement shall be sutm~tted to the Division of P~view for approval and in conjunction with the final site plan review. through this buffer shall be prohibited. The initial height of the shall be 5 ft. high for the first row closest to the road and will taper lower towards the building. A single office buildingandassociated parking shall be permitted on the parcel. This buildingsballhaveaColonialWilliamsburg design and not exceed a height of two stories. Prior to the release of any building permits, renderings shall be submitted to the Division of Development Review for approval. Vote: Unanimous Mr. O'Neill excused himself from the meeting. 79S162 In Clover Hill Magisterial District, Calcourt Properties, Inc. 79-481 requested rezoning from Agricultural (A) to Residential (R-9) of a 5 acre parcel fronting approximately 250 feet on Hicks Road and located approximately 1920 feet southeast of its intersection witt~ Providence Road. Tax Map 39-6 (1) parcels 3, 3-1, 4 (Sheet 14). Mr. Cal Seaton was present and stated it was the intent of the applicant to purchase land behind Section 2 for a roadway and that they are discussing with the Highway Department to put in a right turn lane and a deacceleration lane on the other side. There was no opposition present. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board approved this request as re~ by the Planning Commission. Vote: Unanimous 79S163 In Bermuda Magisterial District, Francis Surrey Estate requested rezoning from Agricultural (A) to Community Business (B-2) of 2.1 acres and Residential (R-9) of 56.8 acres on a parcel which lies approximately 200 feet off the west side of Jefferson Davis Highwa and located approximately 800 feet south of its intersection with Swift Run Road. Tax Map 116-15 (1) part of parcel 1 (Sheet 32). A gentleman was present representing the applicant. There was no opposition present. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved this request subject to the following conditions as recommended by the Planning Commission: A 50 foot buffer shall be provided along the rear (west) and within the Community Business (B-2) property. This buffer shall be landscaped in accordance with the minimum "Guidelines for Landscaped Buffers". Access through this buffer shall be prohibited. A 15 foot buffer shall be provided along the south line of the (B-2) property. Only one access shall be permitted through this buffer. This access shall be located as far west of Jefferson Davis Highway as possible. Vote: Unanimous Mr. O'Neill returned to the meeting. 79S165 In Bermuda Magisterial District, the Chester Corporation requested rezoning from Agricultural (A) to General Business (B-3) of a parce which fronts approximately 200 feet on the south line of Osborne Road and is located approximately 300 feet east of its intersection with Jefferson Davis Highway and rezoning from Community Business (B-2) to General Business (B-3) of two parcels which lie on the north line of Osborne Road, one which fronts approximately 95 feet on Osborne ROad and 183 feet on Elokomin Avenue and is located in the northwest quadrant of the intersection of these roads, the othe~ fronts approximately 125 feet on Osborne Road and 157 feet on Elokomin Avenue and is located in the northeast quadrant of the intersection of these roads. Tax Map 98-14 (1) part of parcel 5; Tax Map 98-14 (3) Normandale Terrace, Block 4, part of parcel 62, parcels 63, 64, 65, 66, 67 68 and Block 5 Lots 3 4, 5 6 7 8 9 (Sheet 32). ' ' ' ' ' , Mr. Bob Schrum was present and stated the applicant agreed with the conditions recommended by the Planning Commission. There was no opposition present. On motion of Mr. Dodd, seconded by Mr. Apperson, this request was approved sUbject to the following conditions as recorfm~ended by the Planning Commission: 1. A five (5) foot buffer shall be maintained along the eastern line of Lots 62 through 68 of Block 4, of Normandale Terrace, Map 98-14. Within this five (5) foot buffer, a solid fence at least six (6) feet in height shall be erected. 79-482 o Along the eastern property line of Tax Map 98-14, parcel 5, a fifteen (15) foot buffer shall be maintained. Within this buffer, a six (6) foot solid fence and dense evergreen screening shall be erected. Vote: Unanimous 79S166 In Midlothian Magisterial District, Jefferson Green requested a Conditional Use for Planned Development and an amendment to a previously granted proffered rezoning (Case #79S036) to delete the requirement to screen parking from adjacent residentially zoned property on 1.7 acre parcel fronting approximately 150 feet on Midlothian Turnpike and located aPproximately 1000 feet west of its intersection with Crowder Drive and better known as 13730 Midlothian Turnpike. Tax Map 15-12 (2) parcel 45 (Sheet 7). Mrs. Kendrick was present representing the applicant. Mr. William Hardy, an adjacent property owner was present and stated that he would like screening between his property and the one under discussion. Mrs. Girone inquired if a hedge would be sufficient. Another gentlemen representing the applicant stated the property line was not straight and the hedge, if planted, would be on an angle but he suggested the planting of white pines which could be staggered. After further discussion of the matter, it was on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that this request be approved as recommended by the Planning Commission and subject to the following conditions: The below stated conditions notwithstanding, the site plan prepared by J. K. Timmons and Associates, Inc. shall be considered the plan of development. Ail structures shall be of Colonial Williamsburg design. In conjunction with the final site plan review, there shall be submitted a landscaping plan depicting the kinds and types of trees and shrubs to be planted. This plan shall be approved by the Division of Development Review prior to the release of any building permits. Approval of this request shall permit the following exceptions to the bulk requirements of the Zoning Ordinance: The requirement to screen parking from view along the northern property line. An exception of the required fifty (50) foot setback to allow erection of a gazebo only, as depicted on the site plans attached hereto. If the adjacent property to the west of the subject parcel is not under the ownership of the applicants on or before February 28, 1980, then screening in the form of existing trees and shrubs and a six (6) foot high privacy fence or hedge, shall be provided along the western property line. The above noted conditions notwithstanding, all bulk require- ments of the Office Business (0) District shall be applicable. Upon review of this request, the Commission shall grant schematic approval of the plan attached hereto. The buffer along the eastern property line shall consist of the planting of white pines on five 5 ft. centers for the entire length of the line and that these trees shall have an initial height of 5-6 ft. at planting. ote: Unanimous 79-483 79S171 In Midlothian Magisterial District, Virginia Building and Investment Corporation requested an amendment to a previously granted Conditional Use (Case #68-37C) to expand recreational facilities on a 14.73 acre parcel fronting approximately 100 feet on Robious Road and located approximately 1150 feet west of its intersection with Huguenot Road and better known as 11621 Robious Road and being Briarwood Club. Tax Map 8-16 (1) parcel 1 (Sheet 2). Mr. Tom Gresham was present representing the applicant. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Dodd, it was resolved that this request be approved subject the following conditions as recommended by the Planning Commission 1. Public water and sewer shall be used. Drainage with a positive surface outlet shall be provided for the new addition. The proposed addition shall be similar in design, style, and color to the existing structure. 4. No additional signs shall be permitted. The above comments notwithstanding the plan titled "Racquetball Addition Briarwood Swim and Racquet Club", dated June 29, 1979 and prepared by Brown and Gresham, AIA Associated Architects, shall be considered the plan of development. Vote: Unanimous 79S172 In Midlothian Magisterial District, Eric L. McConaghy requested an amendment to a previously granted Conditional Use (Case #76S129) to permit an addition to an existing recreational facility on a 1.5 acre parcel fronting approximately 300 feet on Midlothian Turnpike also fronting approximately 350 feet on Robious Road and located west of the intersection of these roads and better !known as 10050 Midlothian Turnpike. Tax Map 17-7 (1) part of iparcel 21 (Sheet 8). There was no one present representing the applicant. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Bookman, this request was approved subject to the following conditions as recommended by the Planning Commission: Final plans shall show drainage under the proposed tennis cour~ and .around all building footings and walls. o No additional signs shall be permitted to advertise this facility. The architectural design, style and color of the proposed addition shall be similar to that of the existing buildings. The above cormnents notwithstanding, the plan titled, "Proposed Addition To On Court Tennis", dated August, 1979, and prepared by Nelson-White Construction Management Corporation shall be considered the plan of development. Ail requirements and conditions previously imposed relative to buffering requirements along Robious Road shall be applicable. Vote: Unanimous 79-484 ~O I]79S174 ~n Dale Magisterial District, The Board of Supervisors requested ~n amendment to previously imposed conditions of zoning (Case ~78S109) to permit the removal of vegetation in the 30 foot buffer Llong the front property line on a parcel fronting approximately 175 feet on Iron Bridge Road and located approximately 900 feet southwest of its intersection with Beulah Road. Tax Map 65-16 (1) part of parcel 2 (Sheet 22). Mr. Apperson stated this was being requested because it presented safety problems with the site distance. There was no opposition present. On motion of Mr. Apperson, seconded by Mrs. Girone, the request was approved as recommended by the Planning Commission. Vote: Unanimous Dn motion of the Board, the following resolution was adopted: Whereas, in April 1978, the Virginia Department of Highways and Transportation engaged the consulting firm of Parsons, Brinckerhoff, Quade and Douglas to perform an environmental study of Route 288; and Whereas, the consultant conducted three public information meetings in July 1978, at which time it was stated that further ~ublic meetings would be held in December 1978; and Whereas, no meetings were held in December 1978 and there has ~een no public statement by the VDH&T or the consultant since July 1978, regarding the progress of the Route 288 Environmental Study; and Whereas, the obvious need for Route 288 is evidenced by the growth and increasing traffic congestion in Chesterfield County, and further evidenced by the official State population forecast tha by 1995 Chesterfield County will have the largest population of any locality in the Richmond Construction District. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors is concerned that the apparent lack of progress on the Route 288 Environmental Study may imply a lack of interest on the part of the Commonwealth in meeting the trans- portation needs of Chesterfield County's residents; and Further, Be It Resolved that the Chesterfield County Board ,f Supervisors requests the Virginia Department of Highways and ~ransportation to provide a status report of progress to date on the Route 288 Environmental Study and a schedule of activities for completion of the study. Vote: Unanimous Dn motion of the Board, the following resolution was adopted: Whereas, No Americans have done more to win and protect the ~eace and preserve the freedom of the world than the men and ~omen of our Armed Forces, past and present; and Whereas, We owe a debt of gratitude to all Veterans who have ~erved to preserve our heritage; and Whereas, Veterans Day affords us the opportunity to join ~ith our other fellow citizens across the nation in honoring ~hose men and women who have so faithfully served this nation in ~pholding the ideals upon which the nation is founded; and Whereas, November 11, 1979 has been proclaimed by the President of the United States and the Governor of the Commonwealth ~f Virginia as the day set aside to honor those who served in our krmed Forces.~ 79-485 14. Now, Therefore, Be It Resolved that the Board of Supervisors of Chesterfield County, Virginia, hereby expresses its appreciation to those citizens of the County who have served in the Armed Forces and proclaims November 11, 1979, a day set aside in their honor. Vote: Unanimous The Board received a copy of a letter from Dr. James Kenley, State Health, Commissioner, regarding the C.T. Head Scanner; a copy of the final Weston Report was distributed as well as a memo indicating the hours of operation at the Chester landfill. Mr. Micas distributed copies of information relating to the sale of the $16.1 million General Obligation Bond Issue and providing for notice of sale. Mr. Apperson stated he would like to know the status of the Dale District park before voting on this matter. The other members of the Board inquired about the possibility of donation of land and funds from the Commission of Outdoor Recreation. Mr. Hester stated there is still the possibility of the land donation and of funds from a state agency when the site has been determined. Other Board members assured Mr. Apperson that a park for Dale District would be obtained either through donation or purchase. Mr. Dodd stated he felt this matter was too important to delay at this time but Dale District would get a park and all Board members agreed. After further discussion of the matter and with the assurance from the other Board members of the park for Dale District, it was on motion of Mr. Apperson, seconded by Mr Bookman, resolved that the following resolution be and it hereby is adopted: A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF $11,100,000 PRINCIPAL AMOUNT OF PUBLIC IMPROVEMENT BONDS, SERIES OF 1980, AND $5,000,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION SEWER BONDS, SERIES OF 1980, OF CHESTERFIELD COUNTY Be It Resolved by the Board of Supervisors of Chesterfield County: SECTION 1. Findings and Determinations. Pursuant to Chapter 5 of Title 15ol of the Code of Virginia, 1950, as amended, (the same being the Public Finance Act), an election duly called and held under the Public Finance Act in Chesterfield County, Virginia (the "County"), on November 7, 1978, and an Order of the Circuit Court of the County of Chesterfield dated December 29, 1978, the County is authorized to contract debt and issue its general obligation bonds in the maximum amounts and for the purposes as follows: (a) in the maximum amount of five million dollars ($5,000,000 for the purpose of financing the costs of expanding the Falling Creek Sewage Treatment Plant of the County; (b) in the maximum amount of two million dollars ($2,000,000 for the purpose of financing the costs of providing a sanitary landfill in the County; (c) in the maximum amount of two million dollars ($2,000,000) for the purpose of financing the costs of providing three fire stations in the County; (d) in the maximum amount of six million four hundred thousand dollars ($6,400,000) for the purpose of financing the costs of providing parks and other recreation facilities in the County; and (e) in the maximum amount of seven hundred thousand dollars ($700,000) for the purpose of financing the costs of providing a library branch in the County. lone of such~general obligation bonds have heretofore been issued 79-486 by the County, and the Board deems it advisable and in the best interests of the County to authorize and provide at this time for the issuance, sale and delivery of the entire $16,100,000 aggregate principal amount of such bonds for the purposes described above. SECTION 2. Authorization of Issuance, Sale and Delivery o Public Improvement Bonds. For the purpose of financing the costs of various public improvement projects of the County, consisting of a sanitary landfill, three fire stations, parks and other recreation facilities and a library branch in the County, all as described in paragraphs (b) through (e) of Section 1 hereof, there are hereby authorized to be issued, sold and delivered an issue of eleven million one hundred thousand dollars ($11,100,000) principal amount of general obligations bonds of the County to be designated and known as "Public Improvement Bonds, Series of 1980" (hereinafte referred to as the "Public Improvement Bonds"). The Public Improvement Bonds shall be dated as of January 1, 1980; shall be numbered from 1 consecutively upwards to 2220, both inclusive, in order of maturity, earliest maturities first; shall be of the denomination of $5,000 each; shall mature serially in numerical order in the principal amount of $555,000 on January 1 in each of the years 1981 to 2000, both inclusive; and shall bear interest payable July 1, 1980 and semi-annually thereafter on January 1 and July 1 of each year at such rate or rates per annum as shall be determined by resolution of this Board upon the sale of the Public Improvement Bonds. SECTION 3. Authorization of Issuance, Sale and Delivery o Sewer Bonds. For the purpose of financing the costs of extending, improving, enlarging and adding to the existing sewer system and sewage disposal plants of the County (which sewer system and sewage disposal plants including all extension improvements, enlargements and additions thereto is hereinafter~ referred to as the "Project") by expanding the Falling Creek Sewage Treatment Plant of the County, as described in paragraph (a) of Section 1 hereof, there are hereby authorized to be issued, sold and delivered an issue of five million dollars ($5,000,000) principal amount of general obligation bonds of the County to be designated and known as "General Obligation Sewer Bonds, Series of 1980" (hereinafter referred to as the "Sewer Bonds" and collectively with the Public Improvement Bonds as the "Bonds"). The Sewer Bonds shall be dated as of January 1, 1980; shall be numbered from 1 consecutively upwards to 1000, both inclusive, in order of maturity, earliest maturities first; shall be of the denomination of $5,000 each; shall mature serially in numerical order in the principal amount of $250,000 on January 1 in each of the years 1981 to 2000, both inclusive; and shall bear interest payable July 1, 1980 and semi-annually thereafter on January 1 and July 1 of each year at such rate or rates per annum as shall be determined by resolution of this Board upon the sale of the Sewer Bonds. SECTION 4. Registration and Payment of Bonds. The Bonds shall be isSUed as coupon bonds registrable by the holder as to principal only in accordance with the provisions for such registration to be endorsed thereon as set forth in Section 9 hereof. The County Treasurer is hereby appointed registrar of the Bonds (hereinafter referred to as the "Registrar"). The Registrar shall keep at his office in Chesterfield, Virginia, the books of registry for the Bonds and shall take all such actions as shall be deemed by him to be necessary or appropriate for the performance of his duties as such Registrar in accordance with the provisions for registration of the Bonds to be endorsed thereon as set forth in Section 9 hereof. 79-487 The principal of and premium, if any, and interest on the Bonds shall be payable at the principal office of Bank, in the City of Virginia, or at the option of the holder tbereoi or of the coupons appertaining thereto, as the case may be, at the principal office of Bank, in the City of New York, New York, as the paying agents for the Bonds, in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. SECTION 5. Redemption of Bonds. The Bonds maturing prior to January 1, 1991 shall not be subject to redemption. The Bonds maturing on and after January 1, 1991, shall at the option of the County be subject to redemption prior to their stated maturities at any time on or after January 1, 1990, in whole at any time, or in part from time to time on any interest payment date in inverse order of maturity (provided that if less than all of the Bonds of a maturity are called for redemption, the particular Bonds of such maturity to be redeemed shall be selected by lot), upon payment of the principal amount of the Bonds to be redeemed together with the interest accrued thereon to the date fixed for redemption plus a premium of one-quarter of one percent (1/4 of 1%) of the principal amount of each Bond to be redeemed for each twelve (12) month period or part thereof between the date fixed for redemption and the stated maturity date of such Bond. Any such exercise of the option of the County to redeem Bonds shall be evidenced by a resolutior by this Board, and any such selection by lot of Bonds within a maturity to be redeemed shall be made by the County Treasurer. Notice of any such redemption shall be given by the County by publication of a notice once in a financial newspaper published in the City of New York, New York, the date of publication of such notice to be not less than thirty (30) days nor more than sixty (60) days prior to the date fixed for redemption. Such notice shall specify the date, numbers and maturities of the Bonds to be redeemded, the date and place fixed for their redemption and the premium, if any, payable upon such redemption, and'shall also state that upon the date fixed for redemption there shall become due and payable upon each Bond called for redemption the principal amount thereof and redemption premium, if any, thereon, together with the interest accrued thereon to the date fixed for redemption, and that from and after such date interest thereon shall cease to accrue. If any Bond called for redemption is registered as to principal only, notice of the redemption thereof shall be mailed not less than thirty (30) days nor more than sixty (60) days prior to the date fixed for redemption by registered mail to the registered owner of such Bond at such owner's address as shown on the books of registry. Notice of redemption by publication need not be given to the registered owner of any registered Bond if notice of redemption shall have been mailed as aforesaid, and if notice of redemption is given by publication as aforesaid then neither the failure to mail such notice to the registered owner of any registered Bond nor any defect in any notice so mailed shall affect the sufficiency of the proceedings for the redemption of such Bond. When notice of redemption of any Bonds shall have been given as hereinabove set forth, such Bonds shall become due and payable on the date so specified for their redemption at a price equal to the principal amount thereof and redemption premium, if any, thereon together with the interest accrued thereon to such date. Whenever payment of such redemption price shall have been duly made or provided for, interest on the Bonds so called for redemption shall cease to accrue 79-488 from and after the date so specified for their redemption and any coupons representing such interest shall be void. All redeemed Bonds and unmatured coupons appertaining thereto shall be cancelled and not reissued. SECTION 6. Execution of Bonds; CUSIP Identification Number. The Bond~ shall be executed in the name of the County by the Chairman and the Clerk of this Board by their manual or facsimile signatures, provided that at least one such signature is a manual signature, and the corporate seal of this Board shall be impressed or a facsimile thereof printed on the Bonds. The Bonds shall have coupons attached thereto representing the interest due thereon on or before the maturity thereof, which coupons shall be executed by the facsimile signatures of such Chairman and Clerk. CUSIP identification numbers may be printed on the Bonds, but neither the failure to print any such number on any Bonds, nor any error or omission with respect thereto shall constitute cause for failure or refusal by the success- ful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its proposal to purchase the Bonds. No such number shall constitute or be deemed to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any of its officers or agents because of or on account of any such number or any use made thereof. SECTION 7. Arbitrage Bond Provision. The County shall make no use of the proceeds of the sale of the Bonds which would cause the Bonds to be "arbitrage bonds" under Section 103(c) of the U. S. Internal Revenue Code of 1954, as amended, and the County shall comply with the applicable regulations of the Internal Revenue Service adopted under said Section 103(c) so long as any Bond is outstanding. SECTION 8. Sources of Payment of Bonds; Covenant as to Operation of Project; Rate Covenant. There shall be levied and collected annually, at the same time and in the same manner as other taxes are assessed, levied and collected, ad valorem taxes upon all property subject to taxation by the County, without limitation as to rate or amount, suffi- cient to provide for the payment of the principal of and interest on the Bonds as the same respectively become due and payable, but in the case of the Sewer Bonds only to the extent the net revenues of the Project are insufficient therefor. There is hereby exclusively pledged on behalf of the County the net revenues of the Project (a) for the payment of the principal of and interest on the Sewer Bonds, (b) for the payment of the principal of and interest on the bonds of the County heretofore issued, the payment of which is secured by a pledge of said net revenues, and (c), if hereafter so provided by this Board, for the payment of the principal of and interest on bonds of the County hereafter issued for sewer purposes, the payment of which is hereafter lawfully secured by a pledge of said net revenues, and it is hereby covenanted with the holders of said bonds and the coupons appurtenant thereto that the County will at all times operate the Project in a proper, sound and economical manner and fix, establish and collect rates, rents, fees and other charges for all services, commodities and facilities sold, furnished or supplied through the properties of the Project which shall be sufficient to pay when due the costs of operation and maintenance of the Project, the principal of and interest on the Sewer Bonds and the principal of and interest on all other bonds, notes or other evidences of indebtedness incurred in the establishment, acquisition, construction, improvement, enlargement operation and maintenance of the Project. 79-489 SECTION 9. Forms of Bonds, Coupons and Registration Provisions. The Bonds, the interest coupons appertaining thereto and the provisions for registration thereof shall be in substantially the following forms with such necessary or appropriate variations, omissions and insertions as are incidental to their numbers, interest rates and maturities or as are otherwise permitted or required by law or this resolution: (FORM OF BOND) UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA CHESTERFIELD COUNTY BOND SERIES OF 1980 No. $5,000 Chesterfield County (hereinafter referred to as the "County"), a political subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the bearer or, if this Bond shall then be registered as herein provided, to the then registered owner hereof, the principal sum of FIVE THOUSAND DOLLARS ($5,000) on the first day of January, (subject to the right of prior redemp- tion hereinafter mentioned) upon the presentation and surrende~ of this Bond, and to pay interest on such principal sum from the date hereof until the payment in full of such principal sum at the rate of per centum ( %) per annum, payable July 1, 1980 and semi-annually t eh-~{~after on January 1 and July 1 of each year, but only, in the case of interest due on or before the maturity hereof, upon the presentation and surrender of the respective interest coupons therefor hereto attached as the same severally become due. The princial of and premium, if any, and interest hereon shall be payable at the principal office of Bank, in the City of , Virginia, or at the option of the holder hereof or of the coupons appertaining hereto, as the case may be, at the principal office of Bank, in the City of New York, New York, as paying agents for this Bond, in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. The Bonds of the issue of which this Bond is one maturing on and after January 1, 1991 are subject to redemp- tion at the option of the County prior to maturity on or after January 1, 1990, in whole at any time, or in part from time to time on any interest payment date in inverse order of maturity (provided that if less than all of the Bonds of a maturity are called for redemption, the particular Bonds of such maturity to be redeemed shall be selected by lot), upon payment of the principal amount of the Bonds to be redeemed together with the interest accrued thereon to the date fixed for redemption plus a premium of one-quarter of one percent (1/4 of 1%) of the principal amount of each Bond to be redeemed for each twelve (12) month period or part thereof between the date fixed for redemption and the stated maturity date of such Bond. If this Bond is redeemable and shall be called for redemption, notice of the redemption hereof shall be given by publication of such notice once in a financial newspaper published in the City of New York, New York, the date of 79-490 publication of such notice to be not less than thirty (30) days nor more than sixty (60) days prior to the date fixed for redemption. Such notice shall specify the date, number and maturity of this Bond, the date and place fixed for its redemption and the premium, if any, payable upon such redemp- tion, and shall also state that upon the date fixed for redemption there shall become due and payable upon this Bond the principal amount hereof and redemption premium, if any, hereon, together with the interest accrued hereon to the date fixed for redemption, and that from and after such date interest hereon shall cease to accrue. If this Bond is then registered as to principal, notice of such redemption shall be mailed not less than thirty (30) days prior to the date fixed for redemption by registered mail to the registered owner of this Bond at such owner's address as shown on the books of registry maintained by the County Treasurer of Chesterfield County, Virginia, as Registrar. Notice of redemption by publication need not be given to the registered owner of this Bond if notice of redemption shall have been mailed as aforesaid, and if notice of redemption is given by publication as aforesaid then neither the failure to mail such notice to the registered owner of this Bond nor any defect in any notice so mailed shall affect the sufficiency of the proceedings for the redemption of this Bond. When notice of redemption .of this Bond shall have been given as hereinabove set forth, this Bond shall become due and payable on the date so specified for its redemption at a price equal to the principal amount hereof and redemption premium, if any, hereon, together with the interest accrued hereon to such date, and whenever payment of such redemption price shall have been duly made or provided for, interest on this Bond shall cease to accrue from and after the date so specified for its redemption and any coupons representing such interest shall be void. This Bond is one of a duly authorized issue of Bonds (herein referred to as the "Bonds") of the aggregate p~incipal amount of dollars ) of like date, denomination and tenor herewith except for number, interest rate, maturity and redemption provisions, and is issued for the purpose of financing the costs of (various public improvement projects of the County) (improving, extending, enlarging and adding to the existing sewer system and sewage disposal plants of the County (which sewer system and sewage disposal plants including all exten- sions, improvements, enlargements and additions thereto is hereinafter referred to as the "Project")), under and pursuant to and in full compliance with the Constitution and laws of the Commonwealth of Virginia, including Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act), an election duly held in the County under said Chapter 5 on November 7, 1978, an Order of the Circuit Court of the County of Chesterfield dated December 29, 1978, and a resolution duly adopted on , 1979 by the Board of Supervisors of the County under said Chapter 5. (The Board of Supervisors of the County, on behalf of the County, hereby pledges the net revenues of the Project for the payment of the principal of and interest on this bond and the issue of bonds of which it is one, which revenues are and may also be pledged for the payment of the principal of and interest on other bonds of the County issued for sewer purposes. Said Board covenants with the holder of this bond and of the coupons appurtenant hereto that the County will at all times operate the Project in a proper, sound and economical manner, and fix, establish and collect rates, rents, fees and other charges for all services, commodities and facilities sold, furnished or supplied 79-491 through the properties of the Project which shall be sufficient to pay when due the costs of operation and maintenance of the Project, the principal of and interest on said bonds and the principal of and interest on all other bonds, notes or other evidences of indebtedness incurred in the establishment, acquisition, construction, improvement, extension, addition, operation and maintenance of the Project.) The full faith and credit of the County are hereby irrevocably pledged to the payment of the principal of and interest on this bond as the same become due. (The principal of and interest on this bond shall be payable from ad valorem taxes upon all property subject to taxation by the County, without limitation as to rate or amount, but only to the extent the net revenues of the Project are insufficient therefor.) This bond is registrable as to principal only in accordance with the provisions for such registration endorsed hereon. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the issue of which it is a part do exist, have happened and have been performed in regular and due time, form and manner as required by law, and that the Bonds of the issue of which this Bond is a part do not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be signed by the Chair- man and the Clerk of such Board, by their manual or facsimile signatures (provided that one of such signatures hereon shall be a manual signature), and its corporate seal to be impressed or a facsimile thereof printed on this Bond, and the coupons hereto attached to be signed by the facsimile signatures of such officers, and this Bond to be dated as of the first day of January, 1980. Clerk of the Board Supervisors (Seal) Chairman of the Board of Supervisors (FORM OF COUPON) No. $ On the first day of , , unless the Bond hereinafter mentioned shall b~"subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for, Chesterfield County, Virginia, will pay to the bearer hereof at the principal office of Bank, in the City of Virginia, or at the option of the holder at the principal office of Bank, in the City of New York, New York, the sum shown hereon in such coin or currency of the United States of America as at the time of such payment is legal tender for public and private debts, being interest then due on its Bond, Series of 1980, dated January 1, 1980, and numbered Clerk of the Board of Supervisors 79-492 ~'hairman of the Board of Supervisors (PROVISIONS FOR REGISTRATION) This Bond may be registered as to principal only in the name of the holder on the books of registry to be kept by the County Treasurer of Chesterfield County, Virginia, as Registrar, such registration to be noted by the Registrar in such books and in the registration blank below. After such registration, no transfer hereof shall be effective against the Registrar, such County and the paying agents for this Bond unless made on such books of registry by the registered owner or attorney duly authorized and similarly noted hereon, but this Bond may be discharged from such registration by being transferred on such books of registry to bearer, after which this Bond shall be transferable by delivery, such registration to be similarly noted hereon, but this Bond may be again registered as before. The regis- tration of this Bond as to principal shall not restrain the negotiability of the coupons appertaining hereto merely by delivery. (NOTE: There must be no writing in the space below except by the Registrar.) Date of Registration In Whose Name Registered Signature of Registrar SECTION 10. Sale of Bonds. The County Adminis- trator is hereby authorized and directed to provide for the sale of the Bonds by publishing or causing to be published a Notice of Sale of the Bonds and by distributing or causing to be distributed to prospective purchasers of and investors in the Bonds the Notice of Sale, a form of Proposal for the purchase of the Bonds and a Preliminary Official Statement of the County relating to the Bonds. Such publication of the Notice of Sale shall be made in The Daily Bond Buyer, a financial newspaper published in the City of New York, New York, one time at least five (5) days prior to the date of sale of the Bonds. The Preliminary Official Statement shall be in substantially the form thereof presented at this meeting, and the Notice of Sale and form of Proposal shall be in substantially the following respective forms, in each case with such modifications and additions (i) as are neces- sary to complete the same or to reflect the details of issuance of the Bonds or changes in circumstances and (ii) as the County Administrator, based on the advice of the County's financial advisors and legal counsel, judges to be in the best interests of the County: "NOTICE OF SALE CHESTERFIELD COUNTY, VIRGINIA $16,100,000 GENERAL OBLIGATION BONDS Notice is hereby given that sealed proposals for the purchase of $16,100,000 aggregate principal amount of general obligation bonds, hereinafter described, of Chester- field County, Virginia (the "County"), will be received by or on behalf of the County at the office of the Treasurer of the Cor~onwealth of Virginia, Room 101, Finance Building, Capt=ol Square, Richmond, ViTgln%a 23215, ungtl 12~00 ~o~, Virginia time, on , December , 1979, at which time and place all proposals will be publicly opened. 79-493 The bonds offered for sale (the "Bonds") consist of two issues of general obligation bonds: 1. $11,100,000 aggregate principal amount of Public Improvement Bonds, Series of 1980, maturing in the principal amount of $555,000 on January 1 in each of the years 1981 through 2000. 2. $5,000,000 aggregate principal amount of General Obligation Sewer Bonds, Series of 1980, maturing in the principal amount of $250,000 on January 1 in each of the years 1981 through 2000. The Bonds will be dated as of January 1, 1980; will be in coupon form registrable as to principal only; will be of the denomination of $5,000 each; and will bear interest payable July 1, 1980 and semi-annually thereafter on each January 1 and July 1. The principal of and premium, if any, and interest on the Bonds shall be payable at the principal office of Bank, in the City of Virginia, or at the option of the holder thereof or of the'coupons pertaining thereto, as the case may be, at the principal office of Bank, in the City of New York, New York, as the paying agents for the Bonds, in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. The Bonds maturing prior to January 1, 1991 shall not be subject to redemption. The Bonds maturing on and after January 1, 1991 shall be subject to redemption at the option of the County prior to their stated maturities at any time on or after January 1, 1990, in whole at any time, or in part from time to time on any interest payment date in inverse order of maturity and by lot within a maturity, upon payment of the principal amount of the Bonds to be redeemed together with the interest accrued thereon to the date fixed for redemption plus a premium of one-quarter of one percent (1/4 of 1%) of the principal amount of each Bond to be redeemed for each twelve (12) month period or part thereof between the date fixed for redemption and the stated maturity date of such Bond. The Public Improvement Bonds are to be issued for the purpose of financing the costs of various public improve- ment projects of the County. The full faith and credit of the County shall be pledged to the payment of the principal of and interest on such Bonds as the same become due. For the payment of such principal and interest, the County has power and will be obligated to levy ad valorem taxes without limitation as to rate or amount on all property subject to taxation by the County. The Sewer Bonds are to be issued for the purpose of financing the costs of an addition to the sewer utility system of the County. The full faith and credit of the County shall be pledged to the payment of the principal of and interest on such Bonds as the same become due. Such Bonds shall be additionally secured by a pledge of the net revenues of the sewer system, which revenues have been and may be pledged to the payment of other bonds issued by the County for sewer purposes, and the County shall be required to fix, establish and collect such rates, rents, fees and other charges for all services, commodities and facilities sold, furnished or supplied through the properties of the sewer system which shall be sufficient to pay when due the 79-494 principal of and interest on the Sewer Bonds and all such other bonds issued for sewer purposes. For the payment of the principal of and interest on the Sewer Bonds, the County has power and will be obligated to levy ad valorem taxes without limit as to rate or amount on all property subject to taxation by the County, but only to the extent the net revenues of the sewer system are insufficient therefor. Bidders shall specify the rate or rates of interest per annum to be borne by the Bonds, to be expressed in multiples of one-eighth (1/8th) or one-twentieth (1/20th) of one percent (1%). Bidders shall not be restricted as to the number of rates which may be named, provided that all Bonds of both issues maturing on the same date must bear interest at the same single rate from their date to such maturity date, which single rate of interest shall be represented by a single coupon. No bid will be considered for less than all of the Bonds of both issues or for a price less than the principal amount thereof or more than one hundred and two percent (102%) of the principal amount thereof, plus accrued interest from the date of the Bonds to the date of their delivery. Unless all proposals are rejected the Bonds will be awarded on , 1979, to the responsible bidder offering to purchase the Bonds at the lowest "True" or "Canadian" interest cost to the County, such cost to be computed by doubling the semi-annual interest rate (compounded semi-annually) necessary to discount the debt service payments from their respective payment dates to the date of the Bonds and to the price bid, not including interest accrued to the date of delivery. The right is reserved to reject any and all bids or to waive any irregularities or informalities in any bid. Proposals must be unconditional, must be on the County's proposal form prepared for the purpose, must be submitted in sealed envelopes marked "Proposal for Purchase of Chesterfield County, Virginia, General Obligation Bonds" addressed to the undersigned and must be accompanied by a certified or bank cashier's check in the amount of $322,000 payable to the order of Chesterfield County, Virginia, as a guarantee of good faith on the part of the bidder. No interest will be paid by the County on such good faith deposit. Good faith checks of unsuccessful bidders will be promptly returned to the representative thereof upon the award of the Bonds or rejection of all proposals, as the case may be. The good faith check of the successful bidder will be deposited by the County and the proceeds thereof credited against the purchase price due for the Bonds upon their delivery or retained as and for liquidated damages in the event the successful bidder fails to take up and pay for the Bonds in accordance with its proposal. The Bonds will be printed at the expense of the County. Delivery of the Bonds, properly executed, will be made to the successful bidder in New York, New York, on January , 1980, or as soon thereafter as the Bonds can be prepared. Payment of the balance of the purchase price, including any premium offered, must be made in funds. The County will furnish on delivery of the Bonds the respective opinions of Messrs. Wood & Dawson, New York, New York, approving the validity of each issue of Bonds, which respective opinions will also be printed on the backs of the respective Bonds, together with the usual closing documents, including a certificate that no litigation is pending affecting the validity of the Bonds. If is anticipated that CUSIP identification numbers will be printed on the Bonds, but neither the failure to print any such number on any Bond nor any error or omission 79-495 with respect thereto shall constitute cause for failure or refusal by the successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its proposal. No CUSIP identification number shall constitute or be deemed to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any of its officers or agents because of or on account of any such number or any use made thereof. All expenses in relation to the printing of CUSIP identifi- cation numbers on the Bonds shall be paid for by the County; provided, however, that the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of and shall be paid for by the successful bidder for the Bonds. Requests for proposal forms, for the Preliminary Official Statement pertaining to the Bonds and for further information should be addressed to Mr. Nicholas M. Meiszer, County Administrator, Chesterfield County, Chesterfield County Courthouse, Chesterfield, Virginia 23832, or to Craigie Incorporated, P.O. Box 1854, Richmond, Virginia 23215, telephone 804-649-3944. Proposal forms and the Preliminary Official Statement may also be obtained at the office of Messrs. Wood & Dawson, 48 Wall Street, New York, New York 10005. Nicholas M. Meiszer County Administrator Chesterfield County" "Proposal For Purchase of General Obligation Bonds , 1979 Mr. Nicholas M. Meiszer County Administrator Chesterfield County c/o State Treasurer's Office Room 101, Finance Building Capitol Square Richmond, Virginia 23215 Dear Sir: We offer to purchase all, but not less than all, of the $16,100,000 aggregate principal amount of general obligation bonds (the "Bonds") of Chesterfield County, Virginia, which consist of $11,100,000 principal amount of Public Improvement Bonds, Series of 1980, and $5,000,000 principal amount of General Obligation Sewer Bonds, Series of 1980, to be dated January 1, 1980, described in the Notice of Sale of the Bonds published by the County in The Daily Bond Buyer, New York, New York, at the price of Dollars ($ ), which is % of the par value thereo~. We will also pay accrued interest from the date of the Bonds to the date of the delivery thereof and payment therefor. The Bonds shall mature on January 1 in each of the years and in the amounts, and shall bear interest payable July 1, 1980 and semi-annually thereafter on each January 1 and July 1 at the rates per annum, as follows: 79-496 Principal Amount Public Improve- Sewer Year ment Bonds Bonds Interest Rate Principal Amount Public Improve- Sewer Year ment Bonds Bonds 1980 $555,000 $250,000 % 1990 $555,000 1981 555,000 250,000 1991 555,000 1982 555,000 250,000 1992 555,000 1983 555,000 250,000 1993 555,000 1984 555,000 250,000 1994 555,000 1985 555,000 250,000 1995 555,000 1986 555,000 250,000 1996 555,000 1987 555,000 250,000 1997 555,000 1988 555,000 250,000 1998 555,000 1989 555,000 250,000 1999 555,000 2000 555,000 $250,000 250,000 250 000 250 000 250 000 250 000 250 000 250 000 250 000 250 000 250 000 Interest Rale%~ We enclose herewith as a good faith deposit a certified or bank check for $322,000 payable to the order of Chesterfield County, Virginia. Such check is to be returned to us if this proposal is not accepted. If this proposal is accepted, such check shall be deposited by said County and the proceeds thereof applied in accordance with the aforesaid Notice of Sale. It is agreed that no interest will be paid on such good faith check or the proceeds thereof. This proposal is submitted in accordance with and subject to all provisions contained in the aforesaid Notice of Sale, which Notice of Sale is hereby made a part of this proposal. The names of the underwriters who are associated for the purpose of this proposal are either listed on the reverse side hereof or on a separate sheet attached hereto. Very truly yours, By: '(Authorized Officer) No addition or alteration, except as provided above, is to be made to this proposal. (Note: The following is stated for information only and is not a part of the above bid. The True or Canadian interest cost for the above bid, computed in accordance with the Notice of Sale is %.)" SECTION 11. Filing of This Resolution. The County Attorney is hereby authorized and directed to file a copy of this resolution, certified by the Clerk of this Board to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield. SECTION 12. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unen- forceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. SECTION 13. Headings of Sections. The headings of the sections of this resolution shall Be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. 79-497 SECTION 14. Effectiveness of Resolution. resolution shall take effect upon its adoption. Vote: Unanimous This There was some discussion regarding a bill outstanding payable to the County in the amount of $4,000 by G. E. Miles, Inc. Mr. Apperson stated this bill had not been collected several years ago properly. Mr. Micas indicated this was a legally collectible account. After further discussion of the matter, it was on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the Utilities Department be authorized to write-off $4,000 from the account of G. E. Miles, Inc., Sewer Contract S75-45CD, as an uncollectible account receivable. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved financial participation in the amount of $750 for a study relating to zoning and land use planning decisions of local governments which study will be completed jointly with the Virginia Municipal League and the Virginia Association of Counties. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board accepted and authorized the Chairman and County Administrator to execute necessary documents for the purchase of 42+ acres in the amount of $500,000, the acceptance of the dedication of 10+ acres, and the dedication of .78 acres for a roadway from ~rs. Mary Adcock on behalf of the County which land will be used for a park site in Midlothian District. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Apperson, the Board adjourned at 5:25 p.m. on October 24, 1979. Vote: Unanimous N%cholas M. Meisze~ County AdminiStra~<~r Chairman 79-498