11-14-1979 MinutesBOARD OF SUPERVISORS
MINUTES
November 14, 1979
Supervisors in Attendance:
Mr. E. Merlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice Chairman
Mr. J. Ruffin Apperson
Mr. C. L. Bookman
Mr. R. Garland Dodd
Mr. Nicholas M. Meiszer
County Administrator
Staff in Attendance:
Chief R. L. Eanes, Fire Department
Mr. Phillip Hester, Director of
Parks and Recreation
Mr. C. G. Manuel, Asst. Co. Admin.
Mr. Steve Micas, County Attorney
Mr. Jeffrey Muzzy, Director
of Conmunity Development
Mr. Robert Painter, Utilities Dir.
Mr. Lane Ramsey, Budget Director
Mr. O'Neill called 'the meeting to order at the Courthouse
at 2:10 (EST).
Mr. Dodd gave the invocation.
On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board approved the minutes of October 24, 1979 and
November 9, 1979 as amended.
Vote: Unanimous
On motion of the Board, the following resolution was adopted:
Whereas, Margaret C. Tudor retired on September 30, 1979,
from the Chesterfield County Circuit Court Clerk's Office after
33 years of service with the County; and
Whereas, Mrs. Tudor has rendered valuable service to
Chesterfield County; and
Whereas, It is the desire of this Board to recognize
the faithful and diligent service of Mrs. Tudor to the citizens
of Chesterfield County.
Now, Therefore, Be It Resolved that the Board of
Supervisors of Chesterfield County hereby expresses its
appreciation and gratitude for her long and faithful service
to the citizens of the County.
Vote: Unanimous
Mr. Everett Covington, Resident Engineer with the Virginia
Department of Highways and Transportation, was present. He
stated the request from the Board for the intersection of
Twain Lane and Wimbledon, because of the site distance
problem, did not warrant anything additional at this time
because the speed limit was 25 mph and there have not been
any problems; that the request for a traffic signal for
Turner and Belmont Roads was determined not to be necessary
at this time because the minimum traffic count for this
intersection was not met; that the request for a traffic
signal at the intersection of Routes 714 and 60 was determined
not to be warranted at this time because it did not meet the
minimum traffic count; that a decision had not been reached for
the request to move the speed limit sign on Route 60 out
from Midlothian Village; that the request for an extension
of Garnett Lane could be considered under the rural addition
policy which could be determined at the proper time when
rural addition programs were considered by the County; that
the request for safety improvements at Kingsdale and Route 1
is under study for a safety project and if approved would be
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included in the Highway Department's program; and that the
Highway Department is working with the Police Department
on the restricting of parking on Second Avenue to determine
what can be done as this would impose restrictions on
residents in the area.
Mr. Covington stated the Highway Department was recommending
a count of trucks using Werth Street be made by the County
to determine the feasibility of restricting said road from
through truck traffic. Mr. Dodd stated the County had not done
a count of this type in other areas. Mr. Covington stated
the Highway Department will have to take a count itself so
the County could proceed by setting a public hearing date and
the Highway Department would make the survey later. After
further consideration of this matter, it was generally agreed
that staff should proceed in the proper manner to set a
public hearing for the restricting of through truck traffic
on Werth Street in Chester.
Mr. Dodd asked that a 35 mph speed limit sign be placed on
Ramblewood Road between the two railroad crossings. He
asked further that Mr. Covington check to see if the stop
signs were located properly on old Route 10, Pine Bark Road,
· and Ramblewood and possibly install a yield sign which might
be more effective as they may not be a need to actually stop.
Mrs. Girone stated there was a pot hole on Dovershire Road
and one on Riderwood Way which should be fixed.
Mr. Bookman inquired when the stop lights would be installed
at the intersections of Cogbill Road and Route 10 and
Genito Road and Route 360. Mr. Covington stated the
appropriations had been made and the work would be accomplished
probably in the spring. Mr. Bookman inquired about a turn
lane at Rockcreek and Route 10. }~. Covington stated the
study indicated it was not warranted at this time and there
are no funds available. Mr. Bookman asked that Mr. Covington
check to see if Carribean Road has been repaired satisfactorily.
Mr. Apperson inquired how the two sidewalk projects in his area
were progressing. Mr. Covington stated they had resolved the
problems in the areas and everything was proceeding properly.
Mr. O'Neill inquired about the traffic light in Ettrick at
the railroad. Mr. Covington stated the traffic engineer was
reviewing this matter. Mr. O'Neill asked that Mr. Covington
check a drainage problem at the fire house in Matoaca and
also one at Route 36 at the SCL Railroad.
Mrs. Girone stated there was some discussion at the Virginia
Association of Counties meeting involving the hardship of
localities to have the Highway Department reduce speed limits
for secondary roads. Mr. Covington stated the district traffic
engineer or his assistant consider the geometrics of the road,
the traffic, the accidents and their types and development of
the area when determining the need for reduction of speed limits.
He stated they are concerned about establishing a speed trap.
Mr. Buddy Sowers, representing Southport Corporation, was
present to request a change in the Board minutes from the
May 23, 1979 meeting. Mr. Micas stated this zoning case was
advertised before being heard and it would have to be advertised
again for a change. Mr. BooRnmnexplained that the Bogrdinthe conditions
did not require the median strip in the center of the road
but did not reduce the road width after taking the median
requirement out. Mr. Sowers explained that this would present
a hardship on him as he was ready to record the plat. Mr. Micas
indicated he could record the original plat now and then change it
after the Planning Commission and Board had approved the
amendment. It was generally agreed by the Board that this
change would not cause any problems when it came up for
discussion and staff was authorized to advertise for an
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amendment to Case 79S065.
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute
any necessary documents for the following water contract:
W79-98CD/6(7)9982 Irongate, Section 1
Developer: Irongate Associates
Contractor: Hawkins & Dettor
Estimated contract cost: $160,573.25
Estimated County cost: $ 13,500.00 refund through
connections
$ 54,541.80 cash refund
Code: 380-1-69982-7212 - $54,541.80
366-1-11684-7221 - $13,500.00
and further the Board waived bid requirments of Section 2-10
of the County Code and awarded an extension to the above
listed contract in the amount of $4,740.00 to Hawkins and
Dettor because of the emergency of having this work completed
as quickly as possible which contract will be noted as
Irongate, Block A, Lots 9 and 10 and further the Board
appropriated $6,740.00 from 563 surplus to 380-1-69982-4393
(which includes $2,000 contingencies) for this extension;
and further the Board appropriated $54,541.80 from 563 surplus
to 380-1-69982-7212 for the Irongate, Section 1 contract.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Apperson, the Board
approved the request from Mr. Glen Butler for a one year
extension of time for the refund provisions on Water Contract
AC-463, Cameron Hills Subdivision, which extension will be
until November 1, 1980.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board approved the following adjustments of appropriations
for the listed water projects:
W79-38C - Drewry's Bluff Road - Appropriated from 563
surplus $3,600.00 to 380-1-69381-4393. This job will be
done by County forces. The contract was approved on
March 28, 1979.
o
W79-34CD - Rycliff Avenue - Rayon Park - Appropriated
from 563 surplus $1,850.00 and from 364 (advances by
developers) $1,000.00 for a total of $2,850.00 to
380-1-69342-4393. The project was approved October 10
1979. '
W79-22B - Water line from Appomattox - Appropriated
from 367 (Bond Surplus) $24,416.00 for design to
380-1-69227-2142. There is an engineering agreement
with Legat, Elrod and Associates approved by the Board
on July 25, 1979.
W79-23B - Water line from Appomattox - Appropriated
from 367 (Bond Surplus) $75,~000.00 for design to
380-1-69237-2142. There is an engineering agreement
with Henningson, Durham and Richardson approved by the
Board on July 25, 1979.
W79-24B - Water line from Appomattox - Appropriated from
367 (Bond Surplus) $53,630.00 for design to 380-1-69247-2142.
There is an engineering agreement with Lewis and Owens, Inc.
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approved by the Board on July 25, 1979.
W79-25B - Water line from Appomattox - Appropriated from
367 (Bond Surplus) $80,000.00 for design to 380-1-69257-2142
There is an engineering agreement with Weston Engineers
approved by the Board on July 25, 1979.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
approved a revised contract which will net the County $54,703.50
for the purchase of a County-owned house at 10060 Dimock
Drive from Ronald F. and Donna F. Bateman.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
approved a request from Southport Corporation and granted a
one year extension of time for refunds on Contract S74-2CD
to December 14, 1980. '
Vote: Unanimous
Mr. Painter presented a report on the results of the sewer
surveys in the Gill-Oakland area, the Wood Dale area and
the Estridge area. He stated the only one qualifying was
the Estridge project. After further consideration of the
matter, it was on motion of Mr. Bookman, seconded by Mr. Dodd,
resolved that the UtilitiesDepartmentobtainengineering for the
Estridge area and let bids as soon as possible and further
the Board granted a 60 day extension of time for the
Supervisor involved in the Gill-Oakland and Wood Dale projects
to continue with his sewer survey.
Vote: Unanimous
Mr. Painter presented the Board with a report on the bid
opening for the Falling Creek Wastewater Treatment Plant
Expansion. He stated the bids ranged in price from
$26,320,130 to $20,508,000 and that the low bid from
English Construction was $3,308,000 over the estimate. Mr.
O'Neill stated he had discussed this matter with others and
felt there should not be a problem. Mr. Meiszer stated that
if the State WaterControlBoardgives the Cotmtythe 7~/oOf the overage,
the County should be okay and he pointed out this was a good
reason for having a balance in the funds rather than obligating
every dollar. Mr. Painter stated no action was needed on
this matter, that it was for information only at this
time.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
approved a contract with Stamie E. Lyttle Company, Inc. on a
time and material basis to repair two (2) aerial sewer lines
damaged by floods as follows:
1. 10 inch sewer line crossing Falling Creek, south of
Chippenham Parkway. Estimated cost $12,000-$15 000
with the cost not to exceed $15,000. ' '
2. 20 inch sewer line crossing Falling Creek, east of
Seaboard Coast Line Railroad. Estimated cost $25 000
with the cost not to exceed $30,000. '
and further the Board waived the bidding requirements of
Section 2-10 of the County Code due to an emergency and the
necessity of having these repairs made immediately.
Vote: Unanimous
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On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board approved a request from Richard L. Crowder Construction,
Inc. for a 75 day extension of time on Project 6511-22 Garland
Heights Subdivision, to December 19, 1979. '
Vote: Unanimous
Mr. Meiszer stated this time and date had been scheduled for
a public hearing to consider an ordinance to vacate a portion
of a 16 foot drainage easement in Breezewood Subdivision.
There was no one present to discuss this matter. On motion of
Mrs. Girone, seconded by Mr. Dodd, the Board adopted the
following ordinance:
An Ordinance to vacate a portion of a sixteen
(16) foot drainage easement in Breezewood
Subdivision, Midlothian Magisterial District,
Chesterfield County, as shown on a plat thereof
duly recorded in the Clerk's Office of the Circuit
Court of Chesterfield County in Plat Book 17 at
page 18.
Whereas, Thomas A. Gresham has petitioned the Board of
Supervisors of Chesterfield County, Virginia, to vacate a
portion of a sixteen (16) foot easement in Breezewood
Subdivision, Midlothian Magisterial District, Chesterfield,
Virginia, more particularly shown on a plat of record in the
Clerk's Office of the Circuit Court of said County in Plat
Book 17 at'page 18, made by Foster and Miller, Certified
Surveyors, dated April 10, 1969. The easement petitioned to
be vacated is more fully described as follows:
An easement of sixteen (16) feet in width beginning
on the east line of Breezewood Court, the location
of which is more fully shown shaded in red on a
plat made by Foster and Miller, Certified Surveyors,
bated April 14, 1975, a copy of which is attached
hereto and made a part of this ordinance.
Whereas, notice has been given pursuant to Section ~15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
Whereas, no public necessity exists for the continuance
of the easement sought to be vacated.
Now, Therefore, Be It Ordained by the Board of
Supervisors of Chesterfield County, Virginia:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the aforesaid easement be and
is hereby vacated and no longer necessary for public use.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia, pursuant to
Section 15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483
is to destroy the force and effect of the recording of the
portion of the plat vacated. This Ordinance shall vest fee
simple title of the aforementioned easement in the property
owners of the lot free and clear of any rights of public use.
Accordingly, this Ordinance shall be indexed in the names
of the County of Chesterfield as grantor and Thomas A. Gresham
and Jacqui J. Gresham (husband and wife)or their successors
in title, as grantees.
Vote: Unanimo-.~s
79-505
Mr. Meiszer stated this date and time had been scheduled
for a public hearing to consider an ordinance to vacate
a portion of a plat within Bruce Farm Subdivision. There
was no one present to discuss this matter. On motion of
Mr. Dodd, seconded by Mr. Apperson, the following ordinance
was adopted:
An Ordinance to vacate a portion of a plat within
Bruce Farm Subdivision, Section 4, Bermuda Magisterial
District, Chesterfield County, Virginia, as shown on
plat thereof duly recorded in the Clerk's Office of
the Circuit Court of Chesterfield County in Plat Book
14 at page 39.
Whereas, Ernest P. Gates, has petitioned the Board of
Supervisors of Chesterfield County, Virginia, to vacate a
portion of a plat within Bruce Farm Subdivision, Section 4,
Bermuda Magisterial District, Chesterfield, Virginia, more
particularly shown on a plat of record in the Clerk's Office
of the Circuit Court of said County in Plat Book 14 at page
39, made by J. K. Timmons, Civil Engineers, dated October 9,
1964. The portion of the subdivision plat petitioned to be
vacated is more fully described as follows:
A portion of Bruce Farm, Section 4, more fully
described as follows: Lots 10 and reserved
parcel, Block A and Lots 13, 14 and reserved
parcel, Block D, including a portion of Cool
Spring Drive, temporary turnaround easement and
8' alley easement between Lot 13 and the reserved
parcel in Block D as shown outlined in red on a plat
made by J. K. Timmons, Civil Engineer dated October 9,
1964, a copy of which is attached hereto and made a
part of this ordinance. The County shall retain
all rights in the 8' alley easement across Lot 10
Block A and Lot 14, Block D. '
Whereas, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
Whereas, no public necessity exists for the continuance
of the portion of subdivision to be vacated and the vacation
will not abridge the rights of any citizen.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the above described portions of
Bruce Farm Subdivision, Section 4, are hereby vacated and are
no longer necessary for public use.
The Grantees hereby grant to the grantor and the grantor
hereby reserves a 20' sewer and water easement as shown shaded
in green on the attached plat.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia pUrsuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483
is to destroy the force and effect of the recording of the portic
of the plat vacated.
Accordingly, this Ordinance shall be indexed in the names
of the County of Chesterfield as grantor and Ernest P. Gates
and Charles C. Moore, or their successors in title, as
grantees.
Vote: Unanimous
79-506
XII.
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XII.2.
XII. 3.
On motion of Mr. Dodd, seconded by Mr. Apperson the following
resolution was adopted: '
Resolution of the County's intention to consider a
resolution and order to abandon Fort Darling Road.
Pursuant to Section 33.1-151 of the Code of Virginia,
1950, as amended, be it resolved that the Chesterfield County
Board of Supervisors hereby gives notice that at a regular
meeting to be held on January'9, 1980, it will.consider
a resolution and order to abandon Fort Darling Road more
fully described as follows:
Fort Darling Road, Route 1438, beginning on
the east line of Route 1435, .37 miles north
of Route 656 and extending eastwardly .32
miles to a turnaround as shown on General
Highway Map~ Supplement B, prepared by the
Virginia Department of Highways and Transportation
a portion of which is attached to this resolution.
Accordingly, the Clerk of the Board shall send a copy
of this Resolution to the State Highway and Transportation
Commissioner thereof. The Clerk shall further cause to be
published and posted the required notices of this Board's
intention to'abandon Fort Darling Road.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
authorized the County Attorney to institute condemnation
proceedings against the following property owners if the amount
as listed opposite their names is not accepted. And be it
further resolved that the County Administrator notify said
property owners by registered mail of the intention of the
County to enter upon and take the property 'which is to be the
subject of said condemnation proceedings. An emergency existing,
this resolution shall be and it hereby is declared in full force
and effect immediately upon passage:
Albert F. and Bettie W. Weaver Sewer Easement,
along Salisbury Dr. $724.63
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
deferred consideration of condemnation proceedings against
Curtis and Beatrice J. Blaine, Kingsdale Road, until
December 12, 1979.
Vote: Unanimous
Mr. Painter presented the Board with a copy of developer
sewer and water contracts approved and executed by the
County Administrator.
On motion of Mr. Dodd, seconded by Mr. Apperson, the Board
authorized the County Administrator to accept a deed of
dedication by and between Ewart's Frozen Foods Company, A
Virginia Corporation and the County of Chesterfield, Bermuda
District, Map Section 117-5.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
accepted a proposal from Chesterfield Lumber Company to
exchange timber rights within the proposed buffer on the
proposed County landfill site for the right to cut the timber
from the areas to be cleared on the Wilkerson parcel which
the County has already acquired and should the County not
79-507
XII.
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5oB.
5.Co
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acquire the land for the landfill site, Chesterfield Lumber
Company will pay the County for the timber cut off of the
Wilkerson parcel.
Vote: Unanimous
Mr. Pope stated the County has applied to the State for
Industrial Access Funds to reconstruct Bellwood Road from
Route 1/301 to its termination at the E. I. DuPont DeNemours
& Company property. He added that to do this the County must
guarantee at least a 50 ft. right-of-way and to proceed with
this acquisition, an appropriation in the amount of $34,683
is needed. He stated this money will be used to obtain the
right-of-way but some may be dedicated and may not cost the
County any funds. Mr. Bookman inquired if any of these funds
will be returned rto the County. Mr. Pope indicated they would
not. After further consideration of this matter, it was on
motion of Mr. Dodd, seconded by Mr. Bookman, resolved that
$34,683.00 be appropriated from the contingency for acquisition
of right-of-way for the Bellwood Road reconstruction which is
a requirement of the State when applying for Industrial
Access Funds.
Vote: Unanimous
Mr. Painter presented the Board with the various sewer projects
final determination and asked if they were as the Board
understood. Mr. Bookman stated the Estridge Project had been
approved with funds set aside, he thought. Other members
of the Board stated they felt they had not set funds aside
but authorized the survey. Mr. Bookman stated he thought
authorizing the survey provided for funds. Mr. Apperson
indicated if that were the case, then several Projects in
his area had also received approval and funds should be set
aside. After further consideration of this matter, it was
generally agreed to defer discussion until November 28
1979. '
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board authorized the County Attorney to take necessary legal
action to compel the developer of Belfair Village to construct
the roads to state specifications for acceptance into the
State Secondary system.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board
authorized the County Attorney to take necessary legal action
to compel the developer of Grayson Estates to construct the
roads to state specifications for acceptance into the State
Secondary system.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
authorized the expenditure of $228.94 for stone which was
placed on Okuma Drive from the Bermuda District 3¢ Road Funds
and authorized the expenditure of $150.00 for warning barricades
and the placement of stone on the road in the vicinity of
Wilkinson Terrace from the Clover Hill District 3¢ Road Funds.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Planters Wood Road, Heritage Woods Lane,
79-508
Heritage Woods Ridge, Heritage Woods Trail, Heritage Woods Road,
South Heritage Woods Terrace, East Heritage Woods Court, and
West Heritage Woods Place in Heritage Woods, Section 1 and 2,
Clover Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mrs. Girone, it is resolved that Planters Wood Road,
Heritage Woods Lane, Heritage Woods Ridge, Heritage Woods Trail,
Heritage Woods Road, South Heritage Woods Terrace, ~East
Heritage Woods Court, and West Heritage Woods Place in Heritage
Woods, Section 1 and 2, Clover Hill District, .be and they hereby'
are established as public roads.
And be it further resolved that the Virginia
Department of Highways and Transportation, be and it hereby is
requested to take into the Secondary System, Planters Wood
Road, beginning at intersection with Millridge Parkway, State
Route 1920 and going .19 mile easterly to intersection with
connector road then .02 mile easterly to intersection with
Heritage Woods Ridge then .05 mile easterly to intersection
with Heritage Woods Road then .07 mile southeasterly to tie
into existing Planters Wood Road, State Route 1939; Heritage
Woods Lane, beginning as a connector road and goes .04 mile
northerly until it intersects and becomes Heritage Woods Lane,
beginning at intersection of connector road and going .04 mile
easterly to a cul-de-sac, beginning at intersection of
connector road and going .05 mile westerly to a~cul-de-sac;
Heritage Woods Ridge, beginning at intersection with Planters
Wood Road and going .04 mile southerly to a cul-de-sac;
Heritage Woods Road, beginning at intersection with Planters
Wood Road and going .06 mile northerly to intersection with
South Heritage Woods Terrace and East Heritage Woods Court then
.05 mile northerly to intersection with West Heritage Woods
Place then .05 mile northerly to a cul-de-sac; South Heritage
Woods Terrace, beginning at intersection with Heritage Woods
Road and going .04 mile westerly to a cul-de-sac; East
Heritage Woods Court, beginning at intersection with Heritage
Woods Road and going .07 mile easterly to a cul-de-sac; West
Heritage Woods Place, beginning at intersection with Heritage
Woods Road and going .04 mile westerly to a cul-de-sac;
Heritage Woods Trail, beginning at intersection with Planters
Wood Road and going .04 mile westerly to a cul-de-sac. These
roads serve 65 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways
a 50' right-of-way for all of these roads except Heritage
Woods Lane, Heritage Woods Ridge, Heritage Woods Trail, West
Heritage Woods Place, South Heritage Woods Terrace and East
Heritage Woods Court which have a 40 ft. right-of-way. These
sections of Heritage Woods are recorded as follows:
Section 1, Plat Book 29, Pages 54 and 55, 9-12-77.
Section 2, Plat Book 31, Pages 45 and 46, 6-08-78.
Vote: Unanimous
This day the County Environmental Engineer, in accordance
with directions from this Board, made report in writing upon
his examination of Mc?yre's Cove Road, McTyre's Cove Place,
McTyre's Cove Lane, McTyre's Cove Court, and McTyre's Cove
Terrace in McTyre's Cove, Clover Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mrs. Girone, it is resolved that McTyre's Cove
Road, McTyre's Cove Place, McTyre's Cove Lane, McTyre's Cove
Court, and McTyre's Cove Terrace in McTyre's Cove, Clover Hill
District, be and they hereby are established as public roads.
And be it further resolved that the Virginia Department
of Highways and Transportation be and it hereby is requested
to take into the Secondary System, McTyre's Cove Road, beginning
at its intersection with Brandermill Parkway, State Route 1921,
79-509
5.g.
and going .12 mile southerly to intersection with McTyre's Cove
Place then .05 mile southerly to intersection with McTyre's Cove
Lane then .09 mile southerly to intersection with McTyre's Cove
Terrace, then .04 mile southerly to intersection with southern
portion of McTyre's Cove Terrace then .09 mile southerly
to tie into existing Southview Lane, Winterberry Ridge section;
McTyre's Cove Place, beginning at intersection with McTyre's
Cove Road and going .10 mile easterly to a cul-de-sac; McTyre's
Cove Lane, beginning at intersection with McTyre's Cove Road
and going .06 mile westerly to intersection with McTyre's Cove
Court then .05 mile westerly to a cul-de-sac; McTyre's Cove
Court, beginning at intersection with McTyre's Cove Lane and
going .11 mile northerly to a cul-de-sac; McTyre's Cove
Terrace, beginning at intersection with McTyre's Cove Road and
going .09 mile southwesterly to tie back into McTyre's Cove Road
These roads serve 71 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way for all of these roads. This section of
McTyre's Cove is recorded as follows: Plat Book 29, Pages
8 through 10, June 30, 1977.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Stoney Ridge Road, Stoney Ridge Trail and
Stoney Ridge Court in Stoney Ridge Subdivision, Clover Hill
District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mrs. Girone, it is resolved that Stoney Ridge
Road, Stoney Ridge Trail and Stoney Ridge Court in Stoney
Ridge Subdivision, Clover Hill District, be and they hereby
are established as public roads.
And be it further resolved that the Virginia Department
of Highways and Transportation be and it hereby is requested
to take into the Secondary System, Stoney Ridge Road beginning
at intersection with Brandermill Parkway, State Route 1921,
and going .03 mile northerly to intersection with Stoney Ridge
Trail then .15 mile northerly to intersection with Stoney Ridge
Court then .08 mile northerly to a cul-de-sac; Stoney Ridge
Trail, beginning at intersection with Stoney Ridge Road and
going .05 mile westerly to a cul-de-sac; Stoney Ridge Court,
beginning at intersection with Stoney Ridge Road and going
.10 mile westerly to a cul-de-sac. These roads serve 45 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for all of these roads. This section of Stoney Ridge
is recorded as follows: Plat Book 30 Page 70 February 16
1978. ' ' '
Vote: Unanimous
Mr. Bookman excused himself from the meeting.
On motion of Mr. Dodd, seconded by Mr. Apperson, the following
resolution was adopted:
Whereas, the Chesterfield County Board of Supervisors
adopted a resolution dated March 8, 1978, requesting the Virginia
Department of Highways and Transportation (VDH&T) to allocate
from the Industrial Access Funds $150,000 plus $80,000 to
match DuPont's private contribution for Bellwood Road (Route
656) improvements; and
Whereas, inflation and spiraling construction costs have
greatly increased the estimated cost of improvements to
Bellwood Road; and
Whereas, DuPont has offered to increase its contribution
by $20,000 on the condition that the funds are matched; and
79-510
5.F.
5.g.
Whereas, Chesterfield County is actively pursuing the
acquisition of right-of-way toward an advertisement date in
the near future.
Now, Therefore, Be It Resolved that this Board requests
the Highway Commission to allocate from this current fiscal
year's matching Industrial Access Funds $20,000 to match the
additional $20,000 which shall be provided by E. I. du Pont
de Nemours and Company, Inc.
Mr. Bookman returned to the meeting.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Apperson, the
Board approved and authorized the County Administrator to
execute any necessary documents for a Change Order in the
amount of ~1,300 for the Route 60/147 Drainage District contract
to install 18" pipe, a berm ditch and rip-rap which
contract was awarded to Fred W. Barnes Construction Company.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone, the following
requests for street light installation were approved with
any associated costs being expended from the district's street
light funds as indicated:
Intersection of Rio Vista Street and Buena Vista Boulevard,
Bermuda District Street Light Funds;
The intersection of Lantern Lane and Bermuda Place Drive,
Bermuda District Street Light Funds;
The intersection of Drewry's Bluff and Old Plantation Road,
Bermuda District Street Light Funds;
4
5
Intersection of Deertrail Drive and South Prestonwood
Avenue, Dale District Street Light Funds;
The intersection of Hickory Road and Halloway Avenue,
Matoaca District Street Light Funds;
6
On Coalfield Road at the entrance to Watkins School,
Midlothian District Street Light Funds;
The end of Garnett Lane, Midlothian District Street Light
Funds;
The intersection of Huguenot Road and Westgate Road,
Midlothian District Street Light Funds;
At the driveway north of Old Buckingham Road at the
new entrance to the Mall and not at the old entrance
to the Mall nor at the intersection of Old Buckingham
Road and Huguenot Road.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Apperson, the Board
denied the request for a street light on Allerton Parkway and
deferred the request at Trent and Pulliam Street until
November 28, 1979.
Vote: Unanimous
There was some discussion regarding the high cost for installing
a street light at the intersection of Jessup and Turner Roads.
Mr. Bookman stated this light was needed as it was a dangerous
intersection bUt it would make a deficit in his Street Light
Funds and he had only approved about 3 for his area this year.
79-511
7oBo
He inquired if the Street Light Funds were carried over from
year to year. Mr. McElfish stated if the funds were not used
they were put back into the General Fund. There was some
discussion that the funds should be encumbered but it was noted
that the cost for installing street lights is not known at
the time they are approved. After further discussion it was
generally agreed that if a street light is approved but not
installed in that same year, that the cost of the street light
installation can be taken from the General Fund of the year
in which it is installed.
On motion of Mr. Bookman, seconded by Mrs. Girone, it was
resolved that $980.00 be appropriated from the Contingency
account to cover the installation of a street light at the
intersection of Jessup and Turner Roads because this light
was approved in the previous year.
Vote: Unanimous
Mr. Muzzy advised the Board that the Highway Department did
not feel it would be appropriate at this time because of the
weather to have the developer of Old Buckingham Estates complete
the roads to State specifications. He suggested that the
developer might improve the roads to a point that will be
satisfactory and last the winter until spring, at which time
final work could be completed and have the roads accepted into
the system at that time. Mrs. Girone inquired about the
occupancy permits and a bond. Mr. Muzzy stated he had scheduled
a meeting with the Highway Department and the developer for
next week to discuss this matter in further detail. It
was generally agreed to defer this matter until November 28,
1979 after Mr. Muzzy had met with those involved and had
a recommendation.
It was generally agreed that the Board would meet with
Weston Engineers to discuss the report on roads on
December 12, 1979 at 10:00 a.m.
It was generally agreed that the Board would try to meet with
the legislative delegation representing Chesterfield County
on December 4, 1979 at 1:00 p.m. in Richmond since the Board
would be at the State Treasurer's Office for the bond sale
or on December 12, 1979 at 8:30 p.m. if the December 4th meeting
could not be arranged.
Mr. Muzzy gave the Board a report on the status of the
drainage projects indicating that of the 13 projects, 5 have
been completed, 4 are currently being worked on, 2 have been
temporarily resolved and 2 are to be done when the necessary
equipment is available and weather permitting.
On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board awarded the contract for the construction of Whitepine
Road, Extended, to Shoosmith Brothers who submitted the low
bid in the amount of $115,083.05.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board appropriated $750 from the Contingency account to the
appropriate sewer account to pay the sewer connection fee
for the Manchester Fire Department.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board
appropriated $2,274.00 from the Contingency account to cover
damages to roads in River Road Estates to be paid
to Glen T. Hastings Company Builders to resurface the damaged
roads.
Vote: Unanimous
79-512
8.A
8.B
10.
On motion of Mrs. Girone, seconded by Mr. Apperson, the
Board approved and authorized the County Administrator to
apply and accept funds for a grant in the amount of
$4,906 (of which $3,636 is federal funds and $1,270 is local
or in-kind match) from the Capital Area Agency on Aging and
is for a summer camp program for senior citizens.
Vote: Unanimous
Mrs. Girone stated that even though some bids may be coming
in high, the money will work out in the district and there
may be a possibility of receiving additional funds for the
Midlothian Park. After reviewing the proposal, Mr. Bookman
inquired if other school sites would want the same as the
Robious Complex. Mrs. Girone explained that the complex is
located on land already owned by the County at the school site
and additional funds to purchase were not needed. After
further consideration of the matter, it was on motion of
Mrs. Girone, seconded by Mr. Bookman, resolved that the
Robious Complex project be awarded to Heidl-Evans in the
amount of $211,560 which was the low bid.
Vote: Unanimous
There was some discussion regarding the lighting bids for
the Carver Junior High School football fields and the use of
aluminum wiring. Mr. Dodd stated it may be cheaper now but
he did not feel the aluminum wiring would hold up as well.
After further discussion of the matter, it was on motion of
Mr. O'Neill, seconded by Mr. Dodd, resolved that the lighting
for the football fields at Carver Junior High School be
awarded to Mathews, Inc. who submitted the low bid of $37,800
which is the base bid and provides for the use of copper
wiring.
Vote: Unanimous
Mr. O'Neill inquired if the 8 page insert of the annual
report could be distributed in the southern part of the
County in conjunction with the Progress Index. Mr. Meiszer
stated he did not know but would look into the matter.
After further discussion, it was on motion of Mrs. Girone,
seconded by Mr. Dodd, resolved that the Board authorize the
County Administrator to enter into a contract with A. Mitchell,
Inc. for 1979 Annual Report and the Industrial Development
Pamphlet and Brochure in the amount of $10,538 with the
understanding that the County Administrator ascertain the
cost and the possibility of also inserting the 8 page report
in the Progress Index for distribution in the southern
portion of Chesterfield County. It is noted that funds are
budgeted in the Economic Development and Public Information
budgets for these publications.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the following
ordinance was adopted on an emergency basis and the Board
set December 12, 1979 at 3:00 p.m. for a public hearing:
An Ordinance to Amend and Reenact Section 8-17
of the Code of the County of Chesterfield, 1978,
as Amended, Relating to Real Estate Tax Exemption
for the Elderly and Handicapped
Be It Ordained by the Board of Supervisors of Chesterfield
County:
79-513
11.
12.
(1) That Section 8-17 of the Code of the County of
Chesterfield is amended and reenacted as follows:
Sec. 8-17. Procedure for claiming exemption.
(a) The person or persons claiming such exemption shall
file annually with the commissioner of the revenue of the
county, on forms to be supplied by the county, an affidavit
setting forth the names of the related persons occupying such
real estate, the total combined net worth, including equitable
interest, and the combined income from all sources of the
person or persons seeking to qualify. The commissioner of the
revenue shall also make such further inquiry of persons seeking
such exemption, requiring answers under oath, as may be
reasonably necessary, including production of certified tax
returns, to determine qualifications therefor. Such affidavit
shall be filed not later than March 1 of each year. If such
person is under sixty-five years of age such form shall have
attached thereto a certification by the Social Security
Administration, the Veteran's Administration, or the Railroad
Retirement Board, or if such person is not eligible for
certification by any of these agencies, a sworn affidavit by
two medical doctors licensed to practice medicine in the
Commonwealth, to the effect that such person is permanently
and totally disabled. The affidavit of at least one of such
doctors shall be based upon a physical examination of such
person by such doctor. The affidavit of one of such doctors
may be based upon medical information contained in the records
of the Civil Service Commission which is relevant to the
standards for determining permanent and total disability. Such
affidavit shall be filed no later than March 1 of each year.
(b) Such exemption may be granted for any year following
the date that the head of the household occupying such dwelling
and owning title or partial title thereto reached the age of
sixty-five years. Changes in respect to income, financial
worth, ownership of property or other factors occurring during
the taxable year for which the affidavit is filed and having
the effect of exceeding or violating the limitations and
conditions provided herein shall nullify any exemption for the
then current taxable year and the taxable year immediately
following; provided, however, that a change in ownership to a
spouse less than sixty-five years of age which resulted solely
from the death of his or her qualified spouse shall result in
a prorated exemption or deferred for the then current taxable
year. Such prorated portion shall be determined by multiplying
the amount of the exemption or deferral by a fraction wherein the
number of complete months of the year such property was properly
eligible for such exemption or deferral is the numerator and the
number twelve is the denominator.
Vote: Unanimous
Mr. Bookman inquired if this ordinance would be in effect for
the payment of taxes in December. Mr. Micas stated it would.
The Board received copies of the proposed legislative program
for the County. Mr. Dodd indicated he would like to see
a proposal regarding rural road funds for old subdivisions with
25 ft. lots. There was a general discussion of several of
the proposals but because the Board had not had time to
review them in detail, this matter was deferred until
November 28, 1979. Mr. Bookman asked that a better clarification
for land use for the tax relief program be written and the
Board requested a map which would indicate where proposal #4
could work relating to the County conditioning the issuance
of a building permit for a structure using a septic system
or well upon the requirement that the building must connect
to public water and sewer when service is available in front
of the building. The Board also requested an additional copy
of the proposals.
On motion of Mrs. Girone, seconded by Mr. Bookman,
79-514
13.
14.
15.
16.
~L~e moara authorized the advancement of up to $1,000,000
to the 1978 County Bond Fund (331) from the General Fund (111)
which will be repaid when the bonds are sold and which makes a
total advance of $2,000,000.
Vote: Unanimous
Mr. Dodd expressed his concern that if the Bonds were not
sold in the near future, the County may be advancing too much
money. Mr. Meiszer explained that if the Bonds are not
sold in December, they will be sold as soon thereafter as
possible and they do have to be sold.
Mr. Bookman indicated the residents in the County think the
Bonds will be sold at the 13-15% interest rate. Mr. Meiszer
stated that with the high bond rating the County has the
rate should be between 6-7%. '
On motion of Mr. Dodd, seconded by Mr. Apperson, the Board of
Supervisors, this day approved all claims presented to the
County for the month of November, 1979, and authorized the
County Treasurer to issue warrants, a copy of which is filed
in the Treasurer's Office.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
approVed the following requests for bingo/raffle permits for
calendar year 1980:
St. Edwards Knights of Columbus, Council 6546
Veterans of Foreign Wars, Robert E. Lee Post #2239
La Societe de Forty et Eight Voiture 1530
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
approved the following erroneous tax claims for payment:
N. B. Goodwyn & Sons
Tan Rara Oeste, Inc.
James E. & Mary D. Eaton
Charles L. Huband
Charles L. Huband
Harold T. Goyne Estate
Harold T. Goy~m Estate
Croxtons, Inc.
Harold T. Goyne Estate
Bruce Construction Co.
County Vehicle License
County Vehicle Licep~se
1979 Erroneous Assessn~nt
1978 Erroneous Assessrm~nt
1979 Errommous Assessrxmt
1978 Duplicate Assessment
1979 Duplicate Assessment
1979 Erroneous Assessment
1977 Duplicate Assessnmnt
1977 Erroneous Assessnmnt
18.75
15.00
142.28
60.48
28.35
40.32
18.90
203.18
37.43
5.60
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
approved the Bylaws for the Youth Services Commission, a copy
of which is filed with the papers of this Board.
Vote: Unanimous
Mr. Meiszer stated the Highway Department had formally
notified the County that the roads in the following subdivisions
had been taken into the State Secondary System, effective
as indicated:
SETTLERS LANDING, Section D (November 8, 1979)
Knollwood Drive - Beginning at end of Route 1760
(Knollwood Drive) and running in a northerly
direction for 0.03 mile to the intersection of
Crumpets Lane. Then continuing for 0.06 mile to the
intersection of Antwerp Road, then continuing for
0.05 mile to the intersection of Looking Glass Road.
Antwerp Road - Beginning at Knollwood Drive and
Length
0.14 mi.
79-515
running easterly for 0.09 mile to end of a
permanent cul-de-sac.
Crumpets Court - Beginning at Crumpets Lane and
running southerly for 0.05 mile to end of a
permanent cul-de-sac.
Crumpets Lane - Beginning at Knollwood Drive
running easterly for 0.10 mile to the
intersection of Crumpets Court then turns northerly
for 0.11 mile then turns westerly for 0.06 mile to
the intersection of Lockness Road and Looking Glass
Road.
Looking Glass Road - Beginning at existing Looking
Glass Road in Section E-2, Settlers Landing running
in an easterly direction for 0.03 mile to the
intersection of Knollwood Drive then continuing for
0.08 mile to the intersection of Lockness Road and
Crumpets Lane.
Length
0.09 mi.
0.05 mi.
0.27 mi.
0.11 mi.
0.06 mi.
Hickory Hill Estates - Sections C and D (October 10, 1979)
Hickory Court - Beginning at the intersection with
Hickory Road, Route 628, and running south 0.06 mile
to the end of the cul-de-sac.
0.07 mi.
Willowday Court - Running northwest 0.07 mile from
the intersection with Willowdale Drive and ending in
a cul-de-sac.
Willowday Drive - Beginning at the end of Willowdale
Drive, Route 1171, and running southwesterly 0.07 mile
to the intersection with Willowdale Court; Willowdale
Drive running southwest from Willowdale Court 0.05 mile
to Ravensbourne Drive intersection. Willowdale Drive,
running southwest from Ravensbourne Drive 0.03 mile
to a temporary turnaround. 0.15 mi.
Ravensbourne Drive - Beginning at the end of
Ravensbourne Drive, Route 1169, and running 0.18 mile
southeast to intersection with Willowdale Drive.
0.18 mi.
Mr. Meiszer informed the Board that the County had received
an Honorable Mention from the Awards Committee of the Driver
Improvement Program of the National Safety Council for the
Defensive Driving program in the County.
Mr. Meiszer advised the Board of appointments which were
outstanding.
On motion of Mr. Bookman, seconded by Mr. Dodd, it was
resolved that any Board members wishing to attend the
Transportation Brokerage for Executive Management Conference
are hereby authorized to do so.
Vote: Unanimous
Mrs. Girone indicated she would be attending.
On motion of Mr. O'Neill, seconded by Mr. Dodd, the Board
authorized the release of the title for a 1974 Chevrolet van
by the County to be used as a trade-in for the purchase of
a new ambulance by the Ettrick-Matoaca Rescue Squad subject
to the approval by the Highway Safety Commission.
Vote: Unanimous
On motion of the Board, the School Administration is hereby
requested to refund the Ettrick-Matoaca Rescue Squad the
rental fee for the use of Matoaca High School which they
79-516
used for a fund raising activity.
Vote: Unanimous
Mrs. Girone stated that she felt the schools should be more
easily accessible to the public for their use. She stated
that as far as groups like the rescue squads, etc. perhaps
a list could be made for which fees would not be charged for
rental.
Mr. Dodd stated he felt the policy of County departments should
be to hold costs and increase productivity each year. After
further discussion of the matter, it was on motion of
the Board that all departments of Chesterfield County take
every possible administrative action to hold expenses to the
current year's and absorb inflation by increased productivity
and improved management practices. This directive is necessary
to insure employees a reasonable pay adjustment and will not
increase the tax burden for the citizens.
Vote: Unanimous
Mr. Meiszer presented the Board with a vicinity map of the
Courthouse area and indicated what was proposed as new
facilities in future years. He stated the ~arks and Recreation
Department had funds for their maintenance facility as well
as Utilities for their storage. He indicated he would prefer
to move the garage from the area mentioned (off of
Courthouse Road extended) to the area where the animal
control shelter exits. Mr. Bookman inquired if the Utilities
storage area would be screened as the storage material would
not be neat. Mr. Meiszer stated a buffer area was planned.
The Board generally agreed with the plans as presented by
Mr. Meiszer and as described above.
Mr. Meiszer informed the Board that the VML/VACO Joint
Regional Meeting with the Legislators would be held at the
Howard Johnson's Midtown on December 19, 1979 at 6:00 p.m.
It was generally agreed that the Board would decide when
to tour the new long distance facility of AT&T at its meeting
in January, 1980.
Mr. William Howell, Assistant to the County Administrator,
presented the Board with Disaster Reaction Force Plan. He
added that they were in the process of trying to obtain
monitoring devises, etc. for the creeks which would be of
significant help in the event of flooding. He stated other
measures were outlined in the report and stated the staff
would like to know to what extent the force should come into
action. The Board stated they would review the report and
discuss it further at the November 28, 1979 meeting.
The Board stated they had received calls from citizens stating
the Fire Department, the Police Department and the Animal
Control Department had been forwarding calls to them for
requests for street lights and they asked that these
departments be informed that the requests should be forwarded
to Environmental Engineering for determination as to need
assessment.
Mr. Bookman inquired if a condensed version of the disaster
plan could be inserted in the annual report. Mrs. Girone
suggested that something on leaf burning be inserted as well.
Mr. Meiszer stated he would look into these matters.
Mr. Meiszer distributed copies of the status of the park
bond projects and stated a letter had been received from
Mr. Marshall W. Cole, Jr. resigning from the Airport Advisory
Board.
79-517
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
went into Executive Session to discuss legal matters as
permitted by Section 2.1-344(6) of the Code of Virginia,
1950, as amended.
Vote: Unanimous
Reconvening:
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
adjourned at 6:00 p.m.
Vote: Unanimous
N£cholas M. MeisBe~
County Adminis trat~z
· Merlin 0 Neill,'~Sr.
Chairman
79-518