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2022-09-21 Minutes 22-557 9/21/2022 BOARD OF SUPERVISORS MINUTES September 21, 2022 Supervisors in Attendance: Mr. Christopher M. Winslow, Chair Mr. James M. Holland, Vice Chair Mr. James A. Ingle, Jr. Mr. Kevin P. Carroll Ms. Tara C. Carroll Dr. Joseph P. Casey County Administrator Mr. Winslow called the meeting to order at 2:00 p.m. 1. APPROVAL OF MINUTES On motion of Mr. Ingle, seconded by Mr. Holland, the Board approved the minutes of July 27, 2022, as submitted. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items and additions, deletions or changes in the order of presentation. 3. WORK SESSIONS 3.A. EVERYDAY EXCELLENCE Mr. Kevin Bruny, Learning and Performance Center Director, introduced graduates of the Emerging Senior Leaders Program. He stated a component of the county’s talent management initiative is the development of leaders for future positions. He further stated as many other localities are experiencing, seasoned talent is exiting in greater numbers as boomers for those who have been waiting for advancement. He stated to combat this challenge, creating a leadership pipeline through assessments and individual learning was central to ensuring those individuals remained. Ms. Danika Briggs, Assistant Director of Social Services, spoke about her experiences on behalf of her fellow graduates. 3.B. SOLID WASTE-RECYCLING SERVICES UPDATE Mr. John Neil, Director of General Services, and Ms. Kim Hynes, Executive Director of the Central Virginia Waste Management Authority (CVWMA), updated the Board relative to the current and future plans for solid waste and recycling services in the county. Mr. Neil stated as a regional leader in environmental stewardship, Chesterfield advocates, along with CVWMA and regional partners, for reduction and reuse strategies to lower solid waste generated. He stated the county recognizes the importance of recycling and its effectiveness in reducing the 22-558 9/21/2022 volume of household waste that ends up in landfills and desires a robust recycling program available to all citizens predicated upon multiple choices at the lowest price possible. Given this, he stated the county is transitioning to a curbside recycling collection model where citizens can work directly with private haulers for recycling collection, like they currently do for trash services. He further stated the county’s contract with CVWMA for curbside recycling services ends on July 1, 2023. He stated residents and businesses may begin transitioning to private haulers at any time by contacting their preferred hauler. He further stated there is an annual fee of $41 which is applied to each household that enrolls in the program. He noted this fee will be included on the county’s real estate tax bill, with $20.50 charges in December and the other $20.50 charged in June each year. Discussion and questions ensued relative to the curbside recycling program model. 3.C. SCHOOL ACCESS-CONNECTIVITY UPDATE Mr. Jesse Smith, Deputy County Administrator, presented a summary of potential capital improvement projects to improve traffic in and around county schools, specifically Cosby High School, Grange Hall Elementary School, Thomas Dale High School/Curtis Elementary School, Evergreen Elementary School and Woolridge Elementary School. He stated projects were developed based on input and observations from county Police and Chesterfield County Public Schools. Discussion and questions ensued relative to potential capital improvement projects described in the presentation. 3.D. VOLUNTEER RECOGNITION UPDATE Ms. Emily Ashley, Director of Citizen and Information Resources, provided an update to the Board relative to community volunteer recognition procedure. She stated the procedure is intended to provide county leaders, employees and volunteers with guidelines, standards, and information for recognizing exceptional volunteers. She further stated this procedure defines five different ways for a volunteer to be formally recognized with the county. She stated volunteer service recognition must be directly tied to a county department as a volunteer; the volunteer must have served 25 years with the county; and a brick with name and resolution will be places on the “Volunteer Walk of Fame”. In closing, she stated a volunteer recognition will be held each Spring to celebrate all that are recognized in each type of recognition from departments to legacy volunteer. 3.E. COMMUNITY SERVICES BOARD ANNUAL UPDATE Mr. Nicholas Pappas, chairman of the Community Services Board (CSB), thanked the Board and County Administration for their ongoing support. He recognized the outstanding efforts of the Social Services staff for their tremendous support. He introduced Ms. Kelly Fried, Executive Director of Mental Health, to provide the Board with an update on the Social Services Board’s activities. 22-559 9/21/2022 Ms. Kelly Fried provided an update to the Board relative to information describing performance achievements, community partnerships and collaborations, and FY2022 accomplishments. She stated the CSB is one of 40 boards in Virginia that offer comprehensive services in developmental disabilities, early intervention, mental health, prevention and substance use disorders. She further stated the CSB promotes wellness and an improved quality of life for county residents through exceptional and comprehensive behavioral health and developmental services. She noted the CSB services as an administrative policy board for the Department of Mental Health Support Services. She stated in an effort to ensure quality mental health, developmental disability services and substance abuse services, the CSB oversees the areas of case finding, consultation, continuing care, diagnostic treatment and care, prevention, rehabilitation and training. She further stated MHSS served over 6500 residents in FY22 and served about the same number of individuals in our mental health services as we did for those with intellectual disabilities. She noted there was a decrease in those receiving substance use services than in past years. She stated prevention services resumed in person classes and served an additional 5.485 residents which is an increase compared to the 685 who were served last year. She highlighted a success story and this year the department is celebrating Larry “Randy” Ward, who is retiring after 46 years as a vocational worker with Chesterfield Employment Services. In closing, she highlighted various partnerships that are critical to the success of the department and to the county. 3.G. CONSENT AGENDA HIGHLIGHTS Mr. Jesse Smith, Deputy County Administrator, updated the board on various consent agenda highlights being proposed this evening which include District Enhancement Capital Improvement Funds per district; $320,000 for acquisition of the New Jerusalem International Christian Ministry parcel for the runway extension project; $395,000 in State Opioid Response grant funding; set public hearing for October 26, 2022, to consider amending the County Code to permit speed cameras in work/school zones; and renewal of contracts with Anthem Health Care and Delta Dental. 4. REPORTS 4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT The Board accepted the Monthly Report on District Improvement Funds. 5. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 22-560 9/21/2022 6. CLOSED SESSION 1) PURSUANT TO 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF THE CHIEF OF POLICE, 2) PURSUANT TO § 2.2- 3711(A)(5), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS OR CONSIDER PROSPECTIVE BUSINESSES OR INDUSTRIES OR THE EXPANSION OF EXISTING BUSINESSES OR INDUSTRIES WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE OF THE BUSINESSES’ OR INDUSTRIES’ INTEREST IN LOCATING OR EXPANDING THEIR FACILITIES IN THE COMMUNITY, AND 3) PURSUANT TO § 2.2-3711(A)(3), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS THE ACQUISITION BY THE COUNTY OF REAL ESTATE FOR A PUBLIC PURPOSE WHERE DISCUSSION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION AND NEGOTIATING STRATEGY OF THE PUBLIC BODY On motion of Ms. Carroll, seconded by Mr. Holland, the Board went into closed session 1) Pursuant to 2.2-3711(A)(1), Code of Virginia, 1950, as Amended, Relating to the Performance of the Chief of Police, 2) Pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as Amended, to Discuss or Consider Prospective Businesses or Industries or the Expansion of Existing Businesses or Industries Where No Previous Announcement Has Been Made of the Businesses’ or Industries’ Interest in Locating or Expanding Their Facilities in the Community, and 3) Pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as Amended, to Discuss the Acquisition by the County of Real Estate for a Public Purpose Where Discussion in an Open Meeting Would Adversely Affect the Bargaining Position and Negotiating Strategy of the Public Body. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. On motion of Mr. Ingle, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member’s knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Ingle: Aye. Mr. Carroll: Aye. Ms. Carroll: Aye. Mr. Holland: Aye. Mr. Winslow: Aye. 22-561 9/21/2022 7. RECESS FOR DINNER WITH MEMBERS OF THE COMMUNITY SERVICES BOARD On motion of Mr. Carroll, seconded by Mr. Winslow, the Board recessed for dinner in Room 502 with members of the Community Services Board. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 8. INVOCATION The Honorable Chris Winslow, Clover Hill District Supervisors, gave the invocation. 9. PLEDGE OF ALLEGIANCE Mr. Matt Harris, Deputy County Administrator, led the Pledge of Allegiance to the Flag of the United States of America. 10. COUNTY ADMINISTRATION UPDATE 10.A. RECOGNITION OF CHESTERFIELD COUNTY CENTENARIANS IN HONOR OF NATIONAL CENTENARIAN DAY Ms. Alexa van Aartrijk, Aging and Disability Services Manager, stated National Centenarian’s Day is observed annually on September 22 to honor individuals who are 100 years of age or older. She stated the 9 remarkable centenarians being recognized shared words of wisdom on the secret to their longevity and advice to the younger generation. They project an attitude of hope, care, and compassion for others. They are pillars in their communities who live life with purpose and stress the importance of resilience, relationships, recreation, responsibility, and respect. Ms. Aartrijk extended warm birthing greetings to the following centenarians who will be 100 years of age or older in 2022: Robert Brown Wilbur Adrian Clark Norma Schott Benjamin Fenton Florence Elizabeth Kinch Nicholas Kolesar Miller Floyd Phil White Elmer West Jr. In addition, she wished a happy birthday to the following alumni: Lee Randolph Beale Aaron Anderson Roberts Jr. Ruth Strickler Good Marjorie Caldwell Laura Scott In memoriam of: Delby Huff Helen C. Patrick Elizabeth Winfree Quaiff 22-562 9/21/2022 10.B. PREVIEW OF CHESTERFIELD-COLONIAL HEIGHTS 2022 CHRISTMAS MOTHER Ms. Kiva Rogers, Social Services Director, introduced Ms. Bonnie Cawthorne, this year’s Christmas Mother. Ms. Cawthorne stated the mission of the Chesterfield-Colonial Heights Christmas Mother program is to ensure that no family is without food, no child is without toys, books or clothing, and no child or elder is forgotten as we celebrate the holidays in our community. She further stated the program has expanded over the years and currently managed by a committee of volunteers. She stated the committee works directly with the Department of Social Services, schools, and churches to identify individuals and families in need. 10.C. DOMINION ENERGY UPDATE Mr. James Beazley, Manager – Regional, State and Local Affairs, provided the Board with an update on the activities of Dominion Energy. He stated the three pillars of customer electric bill components are base rates, rate adjustment clauses, and fuel factors. He noted the typical residential customer’s monthly bill for 1,000 kilowatt-hours of usage is $136.96. Regarding proposed 2022 fuel factor case background, he stated commodity price increases are driven by the pandemic, war in Ukraine and inflationary pressure. He further stated Dominion Energy is trying to reduce the customer impact by creating mitigation proposals, offsetting savings and building resources with no related fuel costs. He then highlighted residential rate and industrial rate comparisons as well as solar development in Virginia. In closing, he updated the Board relative to storm communications, power restoration and recovery and transforming the distribution grid. 10.E. RECOGNITION OF RECENT AWARDS AND EMPLOYEE ACHIEVEMENTS • Dr. Casey announced that CCPL Branch Manager Ms. Dana Bomba has been named the Virginia Librarian Association’s Donna G. Cole Librarian of the Year. He stated Ms. Bomba was chosen because of her commitment to professional development, her role in the 2021 ILS integration, and the ability to think outside of the box with community outreach opportunities. • Dr. Casey announced the department of Juvenile Justice recently had their 3-year audit where all aspects of operation are inspected to ensure they are following 359 regulations. He then congratulated Ms. Marilyn Brown and her team for receiving 100 percent compliance. He stated the auditors were very complimentary of the organization and thoroughness of their files, the cleanliness of their facility, the quality of their medical services and the organization of their clinic, the professionalism and competence of staff, and how well the children’s needs are being met. • Dr. Casey announced the Chesterfield Fleet Management Division was named the 42nd best green fleet in the United States for 2022 by the National Association of Fleet Administrators. He noted this is our highest ranking and the third time in four years to make the Top 50 Best Green Fleet list. 22-563 9/21/2022 • Dr. Casey announced the Police Department was recently nationally recognized with a National Officer Safety and Wellness Award by Destination Zero, an initiative of the National Law Enforcement Memorial and Museum. He stated the Destination Zero program is designed to help agencies improve the health and safety of law enforcement officers across the country. 10.D. BOND REFERENDUM UPDATE Ms. Natalie Spillman, Intergovernmental Relations Administrator, provided a brief update to the Board regarding how staff is informing the public about the upcoming bond referendum. This fall, voters will consider the Community Facilities Bond Plan. If approved, Chesterfield will issue $540 million in general obligation bonds to fund 26 specific capital projects among schools, public safety, parks and libraries. 11. BOARD MEMBER REPORTS Mr. Ingle announced he attended the Civica announcement on September 8th and the Plenty announcement on September 14th. He sadly announced the passing of Mr. Thomas “Uncle Sam” Sammons known around Richmond and in the Central Virginia area as “Uncle Sam”. Mr. Carroll announced the rollout of the Community Facilities Bond Plan community meetings being held in each district. He also announced he attended Any Lab Test Now ribbon cutting ceremony on September 19th. Ms. Carroll announced she attended National Dog Day on August 26th, the Midlothian Library groundbreaking on September 7th, and the Fire Station 5 opening on September 12th. Mr. Holland announced he attended the Latinos in Virginia Empowerment Center’s Resource Fair on August 27th, the Chesterfield County Fair, Dale District Park Tours, and the DMV Select ribbon cutting ceremony on September 6th. Mr. Winslow announced the sidewalk to Evergreen Elementary schools was completed before school started and construction for the remainder of Phase A will begin in November. He also announced he attended the Roseland Zoning Overlay District community meeting on September 13th and the Employee Appreciation Night on August 27th. He also presented other recent economic development highlights. 12. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no resolution or special recognitions at this time. 13. NEW BUSINESS 13.A. APPOINTMENTS 13.A.1. GRTC TRANSIT SYSTEM BOARD OF DIRECTORS On motion of Mr. Carroll, seconded by Mr. Holland, the Board nominated/appointed Ms. Barbara Smith of the county’s 22-564 9/21/2022 Transportation Department and Mr. Dave Anderson of the Midlothian District to serve as at-large representatives at the GRTC Transit System Board of Directors; and reappointed Mr. Jim Ingle, whose terms will be effective October 21, 2022 and will expire October 20, 2023. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.A.2. YOUTH CITIZEN BOARD On motion of Mr. Ingle, seconded by Mr. Carroll, the Board nominated/appointed Ms. Rylie Little and Ms. Lillianne G. McMinn, representing the Bermuda District, to serve on the Youth Citizen Board, whose terms are effective immediately and will expire on June 30, 2023. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.A.3. CITIZENS’ BUDGET ADVISORY COMMITTEE On motion of Mr. Holland, seconded by Mr. Ingle, the Board nominated/reappointed Mr. Brian Bondurant, representing the Midlothian, to serve on the Citizens’ Budget Advisory Committee, whose term is effective October 1, 2022, and will expire on September 30, 2024. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.A.4. COMMITTEE ON THE FUTURE On motion of Ms. Carroll, seconded by Mr. Holland, the Board nominated/appointed Mr. Frederick Newbrough, representing the Bermuda District, to serve on the Committee on the Future at the pleasure of the Board. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B. CONSENT ITEMS 13.B.1. ADOPTION OF RESOLUTIONS 13.B.1.a. RECOGNIZING MRS. DAWANA G. LOWRY, ACCOUNTING, UPON HER RETIREMENT On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Mrs. Dawana G. Lowry retired on August 31, 2022, after providing more than 33 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Lowry began her career in public service with Chesterfield County as a Senior Accounting Technician in 1989 and after numerous promotions, has served as a Financial Reporting Analyst IV since 2018; and WHEREAS, Mrs. Lowry was responsible for financial reporting and accounting services for County and School funds, 22-565 9/21/2022 including the fair and accurate presentation of financial statements for those funds, ensuring compliance with generally accepted accounting principles, Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board pronouncements, and state and federal requirements; and WHEREAS, Mrs. Lowry dedicated herself to ensuring the fiscal integrity of the financial records of the county and school system, bringing a high level of professionalism and standards to the department, and contributing to the county receiving and maintaining a triple-AAA credit rating; and WHEREAS, Mrs. Lowry, in her role as Financial Reporting Analyst III, was responsible for reporting the County’s largest and most diverse fund, the General Fund, including reporting for taxes and fund balances. In her role as Financial Reporting Analyst IV, Mrs. Lowry coordinated the compilation of the Annual Comprehensive Financial Report and annual external financial statement and compliance audits where her attention to detail and vast knowledge of governmental GAAP and county processes were crucial in the on-going success of these projects; and WHEREAS, Mrs. Lowry was instrumental in the development and creation of the County’s Popular Annual Financial Report publication which earned its first Certificate of Achievement in Popular Annual Financial Reporting from the Government Finance Officers’ Association (GFOA)in 2020. Additionally, with Mrs. Lowry’s contribution and dedication, Chesterfield County has continuously received the Certificate of Achievement in Financial Reporting from the GFOA for all the years of her tenure; and WHEREAS, Mrs. Lowry contributed to the implementation of numerous GASB standards including significant reporting model changes required under GASB 34, Basic Financial Statements- Management’s Discussion and Analysis-for State and Local Governments, in 2002, and determining revenue sources and use restrictions to reclassify fund balances under GASB 54, Fund Balance Reporting and Governmental Fund Type Definitions, in 2011; and; WHEREAS, Mrs. Lowry participated in the implementation of the enterprise resource planning system, In Focus, in 2008, lending her expertise in the areas of financial record keeping and reporting; and WHEREAS, Mrs. Lowry’s commitment to providing the highest possible level of service through her dedication, commitment to excellence, professional contributions, and leadership qualities have left an indelible mark on the Accounting Department and her colleagues who have enjoyed working with her during the past 33 year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Dawana G. Lowry for her 33 years of distinguished service to Chesterfield County, and extends sincere best wishes for a long, healthy, and happy retirement. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22-566 9/21/2022 13.B.1.b. RECOGNIZING CORPORAL DONALD L. COLLINS, POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Corporal Donald L. Collins will retire from the Chesterfield County Police Department on October 1, 2022, after providing over 27 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Collins began his career as a Patrol Officer and continued to faithfully serve the county as a Senior Police Officer, Senior Detective, Master Detective, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, Corporal Collins also served during his tenure as a Field Training Officer, a General Instructor and as a member of the Marine Patrol and Street Drug Enforcement Unit; and WHEREAS, Officer Collins had the distinct honor of being chosen for the 1996 Rookie of the Year; and WHEREAS, Senior Detective Collins and his fellow team members, received an Achievement Award for the effective communications, quick response, and teamwork used during an extensive and thorough investigation which resulted in the capture and arrest of nine suspects involved in a homicide; and WHEREAS, Master Detective Collins received a Chief's Commendation for his response to a home invasion homicide call. Master Detective Collins and his co-worker identified witnesses, canvassed the neighborhood, and worked non-stop for twenty-four hours, using exceptional interview skills, which resulted in the suspect being apprehended and charged with multiple felony charges; and WHEREAS, Master Detective Collins was selected as Homicide Investigator of the Year by the Virginia Homicide Investigators Association; and WHEREAS, Corporal Collins was awarded a Rescue Certificate for administering a drug antidote medicine to a subject suffering from an opioid overdose, who was unconscious and being given CPR by another officer. Due to the efforts of Corporal Collins, the subject regained consciousness and was treated and released from the hospital; and WHEREAS, Corporal Collins was the recipient of a Life Saving Award for his actions following a call from another jurisdiction requesting a check on the welfare of a female. Corporal Collins was able to meet with the individual and contacted Chesterfield Crisis; however later that evening, the individual called Corporal Collins threatening harm to herself. He communicated with her multiple times for long periods of time, which extended into after his work shift had ended. Eventually, she revealed her location, which Corporal Collins relayed to fellow officers. The officers found the individual hanging from a tree unconscious and unresponsive. Due to the information obtained and relayed by Corporal Collins, the officers reached the individual in time to rescue her; and 22-567 9/21/2022 WHEREAS, Corporal Collins was consistently recognized by his supervisors for his approachable demeanor and for taking time to mentor newer officers, both professionally and personally; and WHEREAS, Corporal Collins is recognized for his strong work ethic, his teamwork and his communications and human relations skills all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Collins has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Collins has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Collins' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Corporal Donald L. Collins and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.1.c. RECOGNIZING MRS. A. MARIE SMITH POLICE DEPARTMENT, UPON HER RETIREMENT On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, A. Marie Smith will retire from the Chesterfield County Police Department on October 1, 2022, after providing nearly 41 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Mrs. Smith began her career with the county in 1981 as a School Crossing Guard and continued to faithfully serve as a Data Entry Operator, Senior Office Assistant, Crime Analyst, Police Intelligence Analyst, Police Intelligence Analyst II and Police Intelligence Analyst III; and WHEREAS, Mrs. Smith had the distinct honor of being chosen as the Civilian Employee of the Year in 1991 and 2005, recognizing her talents, abilities, and devotion to duty; and WHEREAS, Mrs. Smith was the recipient of a Chief's Commendation for her outstanding skills at analyzing crime information for 8 robbery cases in Richmond and 38 related cases in areas as far away as Lynchburg, Winchester and South Hill and providing a team of detectives critical information that led to the identification and arrest of a suspect called the "Sweater Bandit; and WHEREAS, Mrs. Smith has twice been awarded a Public 22-568 9/21/2022 Service Award from the United States Attorney's Office for her hard work and dedication in the Alexander Cuadros-Garcia case and the Correy Davis case; and WHEREAS, Mrs. Smith received a Chief's Commendation for her exhaustive analysis to identify the person involved in multiple indecent exposure incidents. Utilizing her great analytical skills, Mrs. Smith was able to narrow down a search of 345 similar vehicles to the suspect's vehicle, which led to the identity, arrest, and conviction of the suspect; and WHEREAS, Mrs. Smith earned a Chief's Commendation for identifying an unregistered sex offender from another state who was guilty of sexual crimes in the Richmond region over multiple years; and WHEREAS, Mrs. Smith was recognized with a Chief's Commendation for her work with the Crimes Against Persons unit, making herself available 24 hours a day to respond to critical incidents and working many consecutive hours on investigations that produced numerous arrests and closed cases; and WHEREAS, Mrs. Smith was presented with an Achievement Award for her efforts investigating a home invasion robbery and homicide while working with a team of detectives. This crime was linked to a previous crime, culminating in 50 felony warrants being issued on nine suspects who were arrested for their involvement in both crimes; and WHEREAS, Mrs. Smith was consistently recognized by her supervisors for her outstanding work ethic and teamwork; and WHEREAS, Mrs. Smith has a passion for analysis and is an exceptional analyst with an immeasurable amount of analytical knowledge; and WHEREAS, Mrs. Smith generously shared her time, knowledge, and talents to mentor newer analysts in the department; and WHEREAS, Mrs. Smith has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Smith's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes A. Marie Smith and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.1.d. RECOGNIZING CORPORAL R. CRAIG BROWN, POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Corporal R. Craig Brown will retire from the 22-569 9/21/2022 Chesterfield County Police Department on November 1, 2022 after providing 27 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Brown began his career as a Patrol Officer and continued to faithfully serve the county as a Senior Police Officer, Senior Detective, Master Detective, Career Detective and Corporal; and WHEREAS, Corporal Brown also served as a Field Training Officer and member of the Street Drug Enforcement Unit, Special Response Unit, the Police Emergency Response Team and the United States Marshal's Capital Area Regional Fugitive Task Force; and WHEREAS, Senior Detective Brown received a Unit Citation Award as a member of the Anti-Crime Task Force, for the successful conclusion of the investigation of a series of breaking and entering cases committed by two individuals. Multiple cases were cleared in Chesterfield and an additional forty cases were cleared by fourteen other jurisdictions; and WHEREAS, Master Detective Brown was awarded a Unit Citation along with other members of the Anti-Crime Unit, for their exceptional surveillance skills, electronic technical abilities and investigative techniques that led to the arrest of 60 suspects and clearance of over 300 open cases involving robbery, burglary, arson, bombing, prostitution and fraud; and WHEREAS, Career Detective Brown and his fellow Fugitive Unit co-workers, were recognized with a Unit Citation when the number of outstanding warrants in Chesterfield dropped to its lowest point in seven years. The unit was innovative in their efforts to apprehend fugitives and was instrumental in the development of new programs and methods that brought community awareness to wanted persons; and WHEREAS, Career Detective Brown was the recipient of a Combat Ribbon for his actions during the service of a warrant. The wanted suspect quickly appeared from the upstairs of the home brandishing a firearm pointing it at the officers, at which time Career Detective Brown fired his weapon. Career Detective Brown's quick actions and proficient firearm skills brought this life-threatening incident to an end; and WHEREAS, Corporal Brown was presented with a Unit Citation and an Achievement Award for his work in the Fugitive unit which achieved significant increases in felony and misdemeanor arrests. The members of the unit, relentless in their pursuit of wanted persons, demonstrated unwavering commitment to county residents and stopping additional crimes by these individuals while bringing closure to victims and their families; and WHEREAS, Corporal Brown was consistently recognized by his supervisors for always being willing to assist fellow detectives in the completion of their mission and for putting aside his personal plans to be available whenever needed; and WHEREAS, Corporal Brown is recognized for his strong work ethic, his teamwork and his communications and human relations skills all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and 22-570 9/21/2022 WHEREAS, Corporal Brown has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Brown has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Brown's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Corporal R. Craig Brown and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.1.e. RECOGNIZING THE ACHIEVEMENTS OF DR. JOSEPH C. HILLIER WITH THE KIWANIS CLUB OF CHESTER On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Dr. Joseph Hillier is a Richmond native who grew up in Chester, Virginia, and graduated from Thomas Dale High School. He is an alumnus of Hampden-Sydney College and received his Doctor of Dentistry from Medical College of Virginia in 1966; and WHEREAS, Dr. Hillier is a member of the American Dental Association, Virginia Dental Association, and Southside Dental Association; and WHEREAS, Dr. Hillier served two years as a dentist in the United States Navy and returned to Chester to start his dental practice; and WHEREAS, Dr. Hillier was one of the seven founders of the Chester Jaycees; and WHEREAS, in 1972, Dr. Hillier was the founder of the Chester Kiwanis Club, where he has had perfect attendance since its inception. He served as Kiwanis’ Capital District Governor for Maryland, Delaware, District of Columbia, and Virginia from 1985 through 1986. Through Kiwanis, Dr. Hillier helped raise money for student scholarships, organized the annual Christmas Parade, and attracted a performing arts center to Chester; and WHEREAS, Dr. Hillier helped establish the Chester YMCA; and WHEREAS, he helped improve streetscapes in Chester; and WHEREAS, Dr. Hillier organized an awards ceremony and dinner for Chester-area World War II veterans; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of all Chesterfield County residents, expresses appreciation for Dr. Joseph Hillier, for his generosity and contributions to Chester, Virginia, and extends best wishes for much happiness and 22-571 9/21/2022 continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Joseph Hillier and that on the 21st day of September 2022, this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.1.f. RECOGNIZING AUXILIARY POLICE OFFICER ROBERT ERIC LUTHER FOR HIS SERVICE TO CHESTERFIELD COUNTY On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Robert “Eric” Luther was approved as a Special Police Officer, now known as Auxiliary Police Officer, on November 19, 1993; and WHEREAS, Lieutenant Luther was selected as the 1996 Special Police Officer of the Year; and WHEREAS, Lieutenant Luther served as an Auxiliary Sergeant; and WHEREAS, Lieutenant Luther displayed tremendous knowledge and leadership skills as an Officer and Sergeant, which earned him promotion to rank of Auxiliary Lieutenant; and WHEREAS, Lieutenant Luther served on the Marine Patrol; and WHEREAS, Lieutenant Luther received a Unit Citation Award to recognize the dedication and diligence displayed in serving the department; and WHEREAS, Lieutenant Luther received a Meritorious Service Award; and WHEREAS, Lieutenant Luther’s commitment and professionalism resulted in a safer and more secure community for the citizens of Chesterfield County; and WHEREAS, Lieutenant Luther dutifully served over 28 years before his retirement on July 1, 2022; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of all Chesterfield County residents, expresses appreciation for Lieutenant Luther, for his many years of dedicated law enforcement service, and extends best wishes for a healthy and enjoyable retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Officer Luther and that on the 21st day of September 2022, this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2. REAL PROPERTY REQUESTS 22-572 9/21/2022 13.B.2.a. ACCEPTANCE OF PARCELS OF LAND 13.B.2.a.1. DESIGNATION OF A PARCEL OF LAND FOR RIGHT OF WAY AND A DRAINAGE EASEMENT FOR VDOT MAINTENANCE FOR THE INDIAN SPRINGS ROAD PROJECT On motion of Mr. Holland, seconded by Mr. Ingle, the Board designated a parcel of land containing 0.066 acres for right of way and a drainage easement for VDOT maintenance for the Indian Springs Road Project. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2.a.2. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO NORTH ENON CHURCH ROAD FROM 1701 BERMUDA PROPERTY OWNER, LLC On motion of Mr. Holland, seconded by Mr. Ingle, the Board accepted the conveyance of two parcels of land containing a total of 0.433 acres adjacent to North Enon Church Road from 1701 Bermuda Property Owner, LLC and authorized the County Administrator to execute the deed. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2.a.3. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO ROUTE 1 FROM LAMBERT LANDING LIMITED PARTNERSHIP On motion of Mr. Holland, seconded by Mr. Ingle, the Board accepted the conveyance of two parcels of land containing a total of 0.024 acres adjacent to Route 1 from Lambert Landing Limited Partnership and authorized the County Administrator to execute the deed. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2.a.4. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO HULL STREET ROAD FROM YWL HOLDINGS, LLC On motion of Mr. Holland, seconded by Mr. Ingle, the Board accepted the conveyance of a parcel of land containing 0.275 acres adjacent to Hull Street Road from YWL Holdings, LLC and authorized the County Administrator to execute the deed. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2.a.5. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO CHOCTAW ROAD FROM BON AIR BAPTIST CHURCH On motion of Mr. Holland, seconded by Mr. Ingle, the Board accepted the conveyance of a parcel of land containing 0.004 acres adjacent to Choctaw Road from Bon Air Baptist Church and authorized the County Administrator to execute the deed. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2.b. REQUESTS TO QUITCLAIM 22-573 9/21/2022 13.B.2.b.1. REQUEST TO QUITCLAIM A PORTION OF DRAINAGE EASEMENT (PUBLIC), A PORTION OF A DRAINAGE AND UTILITY EASEMENT AND PORTIONS OF SEWER EASEMENTS ACROSS THE PROPERTY OWNED BY HHHUNT WESCOTT, LLC On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of drainage easement (public), a portion of a drainage and utility easement and portions of sewer easements across the property owned by HHHunt Wescott, LLC. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2.b.2. REQUEST TO QUITCLAIM A PORTION OF A DRAINAGE EASEMENT (PRIVATE) ACROSS THE PROPERTY OWNED BY GOULDIN PROPERTIES, LLC On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a drainage easement (private) across the property owned by Gouldin Properties, LLC. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2.b.3. REQUEST TO QUITCLAIM A PORTION OF A SEWER EASEMENT ACROSS THE PROPERTIES OF ROUNTREY DEVELOPMENT CORP. AND DOUGLAS R. SOWERS AND SUSAN S. SOWERS On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a sewer easement across the properties owned by Rountrey Development Corp. and Douglas R. Sowers and Susan S. Sowers. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.2.c. REQUESTS FOR PERMISSION 13.B.2.c.1. SUBORDINATION AGREEMENT WITH PRODUCTS (SE) PIPE LINE CORPORATION AND THE VIRGINIA DEPARTMENT OF TRANSPORTATION On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the County Administrator to execute subordination agreements with Products (SE) Pipe Line Corporation and the Virginia Department of Transportation, in substantially the form attached to the papers of the Board and acceptable to the County Attorney, for state acceptance of roads with gas line encroachments. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22-574 9/21/2022 13.B.3. APPROVAL OF FY2023 CHESTERFIELD COMMUNITY SERVICES BOARD PERFORMANCE CONTRACT On motion of Mr. Holland, seconded by Mr. Ingle, the Board approved the FY2023 performance grant between the Chesterfield Community Services Board and the Virginia Department of Behavioral Health and Developmental Services. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.4. ACCEPTANCE OF STATE ROADS On motion of Mr. Holland, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk’s Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department’s Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Harrowgate Meadows Section 4 Type Change to the Secondary System Miles of State Highways: Addition Reason for Change: New Subdivision Streets Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 Street Name and/or Route Number • Harrow Drive, State Route Number 1176 From: 0.07 miles west of Parkgate Drive, (Route 7373) To: Harrow Circle, (Route 8366)), a distance of 0.04 miles Recordation Reference: Plat Book 275, Page 77 Right of Way width (feet) = 50 • Harrow Drive, State Route Number 1176 From: Harrow Circle, (Route 8366) To: The temporary cul-de-sac, a distance of 0.05 miles Recordation Reference: Plat Book 275, Page 77 Right of Way width (feet) = 50 • Harrow Circle, State Route Number 8366 From: Harrow Drive, (Route 1176) 22-575 9/21/2022 To: The cul-de-sac, a distance of 0.07 miles Recordation Reference: Plat Book 275, Page 77 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk’s Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department’s Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Krenmor Farm (Amended) Type Change to the Secondary System Miles of State Highways: Addition Reason for Change: New Subdivision Streets Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 Street Name and/or Route Number • Foaling Lane, State Route Number 8408 From: Graves Road, (Route 630) To: Anvil Forge Lane, (Route 8409), a distance of 0.06 miles Recordation Reference: Plat Book 266, Page 68 Right of Way width (feet) = 50 • Foaling Lane, State Route Number 8408 From: Anvil Forge Lane, (Route 8409) To: The cul-de-sac, a distance of 0.11 miles Recordation Reference: Plat Book 266, Page 68 Right of Way width (feet) = 40 • Anvil Forge Lane, State Route Number 8409 From: Foaling Lane, (Route 8408) To: The temporary cul-de-sac, a distance of 0.19 miles Recordation Reference: Plat Book 266, Page 68 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk’s Office of the Circuit Court of Chesterfield County; and 22-576 9/21/2022 WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department’s Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Reedy Springs Section “B” Type Change to the Secondary System Miles of State Highways: Addition Reason for Change: New Subdivision Streets Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 Street Name and/or Route Number • Windingrun Lane, State Route Number 1919 From: 0.03 miles northeast of Retriever Road, (Route 2022) To: Windingrun Place, (Route 8434), a distance of 0.03 miles Recordation Reference: Plat Book 286, Page 20 Right of Way width (feet) = 50 • Windingrun Lane, State Route Number 1919 From: Windingrun Place, (Route 8434) To: 0.11 miles northeast to existing Windingrun Lane, (Route 1919), a distance of 0.11 miles Recordation Reference: Plat Book 286, Page 20 Right of Way width (feet) = 50 • Windingrun Place, State Route Number 8434 From: Windingrun Lane, (Route 1919) To: The cul-de-sac, a distance of 0.10 miles Recordation Reference: Plat Book 286, Page 20 Right of Way width (feet) = 47 Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.5. ACCEPT AND APPROPRIATE GRANT FUNDS FROM THE FEDERAL AVIATION ADMINISTRATION (FAA) AND VIRGINIA DEPARTMENT OF AVIATION (DOAV) FOR EASEMENT ACQUISITION FOR THE CHESTERFIELD COUNTY AIRPORT RUNWAY EXTENSION PROJECT On motion of Mr. Holland, seconded by Mr. Ingle, the Board accepted and appropriated grant funds from the Federal Aviation Administration (FAA) and the Virginia Department of Aviation (DOAV) for easement acquisition for the Chesterfield County Airport Runway Extension project. 22-577 9/21/2022 Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.6. AWARD OF CONTRACTS FOR ENVIRONMENTAL, OCCUPATIONAL HEALTH, AND SAFETY ENGINEERING SERVICES FOR CHESTERFIELD COUNTY AND CHESTERFIELD COUNTY PUBLIC SCHOOLS On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Director of Procurement to execute requirements contracts to provide as needed Environmental, Occupational Health, and Safety Engineering Services. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.7. AUTHORIZE THE RECEIPT AND APPROPRIATION OF STATE OPIOID RESPONSE (SOR) GRANT FUNDING YEAR 5 (SOR III, YEAR 1) FOR TREATMENT AND RECOVERY FROM THE DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENT SERVICES On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Chesterfield CSB to receive and appropriate $395,000 in the Mental Health budget for additional funding from the Department of Behavioral Health and Developmental Services to address opioid prescription and non-prescription drug use and abuse in Chesterfield County. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.8. AUTHORIZE THE CHESTERFIELD PUBLIC EDUCATION FOUNDATION, INC.’S EMPLOYEES ACCESS TO THE COUNTY OF CHESTERFIELD’S GROUP LIFE, ACCIDENT, AND HEALTH INSURANCE PROGRAMS On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Chesterfield Public Education Foundation, Inc.’s employees’ access to the County of Chesterfield’s Group Life, Accident, and Health Insurance Programs, as permitted by Virginia Code Section 15.2-1517. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.9. AUTHORIZE THE COUNTY ADMINISTRATOR TO RENEW A HEALTH CARE CONTRACT WITH ANTHEM BLUE CROSS AND BLUE SHIELD AND RENEW THE DENTAL CONTRACT WITH DELTA DENTAL OF VIRGINIA FOR 2023, AND TO TRANSFER RELATED SAVINGS TO THE HEALTH CARE FUND On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the County Administrator to renew the county’s contracts with Anthem Blue Cross and Blue Shield (Anthem) and Delta Dental of Virginia (Delta) for 2023, and to authorize the County Administrator to transfer budgeted FY2023 savings to the health care fund. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22-578 9/21/2022 13.B.10. SET PUBLIC HEARING 13.B.10.a. TO CONSIDER AMENDING COUNTY CODE CHAPTER 13 RELATED TO MOTOR VEHICLES AND TRAFFIC On motion of Mr. Holland, seconded by Mr. Ingle, the Board set a public hearing for October 26, 2022, as the date to hold a public hearing to consider amending and reenacting Chapter 13 of the County Code related to Motor Vehicles and Traffic by adding thereto a new section, Section 13-24 related to camera speed monitoring and enforcement in highway work zones and school crossing zones. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 13.B.10.b. TO CONSIDER THE VACATION OF A PORTION OF A 10’ DRAINAGE EASEMENT WITHIN CHATHAM SECTION A On motion of Mr. Holland, seconded by Mr. Ingle, the Board set a public hearing for October 26, 2022, as the date to hold a public hearing to consider the vacation of a portion of a 10’ drainage easement with Chatham Section A. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 14. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS The following people addressed the Board relative to revitalizing Southside Speedway and the benefits of the racetrack, which includes small business support, history, mental health, community/family activities, and potential STEM type ventures in collaboration with local schools and colleges: Mr. Allen George Ms. Sandy Jimerson Sharp Ms. Angela Horowitz Mr. James Daniel 15. DEFERRED ITEMS FROM PREVIOUS MEETINGS 15.A. 21SN0682 – JOSH THIGPEN – MATOACA DISTRICT In Matoaca Magisterial District, Josh Thigpen requests amendment of zoning approval (Case 07SN0385) relative to cash proffers, density, and modify development standards and amendment of zoning district map in a Residential (R-12) District on 8.2 acres fronting approximately 275 feet on the east line of Winterpock Road, 700 feet north of Springford Parkway, and also fronting 125 feet on the west line of Summercreek Drive, across from Summercreek Place. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I (Maximum of 2 dwellings per acre) and Suburban Residential II uses (2 to 4 dwellings per acre). Tax ID 722-661-8707. Ms. Hall introduced Case 21SN0682. She stated staff received no comments on the case, and the Planning Commission and staff 22-579 9/21/2022 recommended approval subject to the conditions in the staff report. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board approved Case 21SN0682, subject to the following proffered conditions: With the approval of this request, Proffered Conditions 2, 3, 7 and 8 of Case 07SN0385 shall be amended as outlined below. New Conditions #5-10 shall be added to address the Conceptual Plan, Utilities, Wastewater, Detention/Retention, Drainage and The Upper Swift Creek Watershed. All other conditions of Cases 07SN0385 shall remain in force and effect. 1. The applicant emends Proffered Condition 2 to read as follows: 2. Road Cash Proffers. A. The Applicant, Developer, Sub-divider, or Assignee(s) shall pay $9,400 for each single family detached dwelling unit to the County of Chesterfield for road improvements within the service district for the property. B. Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. (B&M) 2.The applicant amends Proffered Condition 3 to read as follows: 3. Density. A. A maximum of ten (10) lots shall be permitted in this development. (P) 3. The applicant amends Proffered Condition 7 to read as follows: 7. HOA. A. The subdivision shall be annexed in to the Summerford Homeowners Association prior to the issuance of a land disturbance permit on the Property. (P) 4. The applicant amends Proffered Condition 8 to read as follows: 8. Lot Size. A. All lots shall have a minimum area of 22,000 square feet. (P) The applicant would like to add Proffered Condition 5 through 10 to read as follows: 22-580 9/21/2022 5. Conceptual Plan and Conceptual Images. a. The site shall be designed as generally depicted on the drawing titled “9601 Winterpock Road, Chesterfield County, Virginia, Layout Plan” last revised on February 11, 2022 and attached hereto, to be further referred to as Exhibit A. However, the exact location of buildings, drive areas and parking areas may be modified provided that the general intent of the Conceptual Plan is maintained with respect to location of uses, internal road network and pedestrian environment. b. Style and Form. The architectural treatment of the single family dwellings shall be generally compatible and consistent in quality to the architectural standards of the elevations shown in Exhibit B, entitled Conceptual Elevations, dated May 6, 2022. (P) 6. Public Wastewater. c. The design of the on-site public wastewater system shall provide direct access to adjacent properties GPIN’s 722-661-7546, 722-660-4992, 722-660-4865. (U) 7. Pre and Post Development Rate. a. For any drainage towards the Summercreek and Summerford subdivisions, the 2, 10, and 100- year post development peak discharge rates shall not exceed the 2, 10, and 100-year pre- development peak discharge rates, respectively. (EE) 8. Drainage. a. New impervious areas shall not sheet flow into the existing residential lots. (EE) 9. Upper Swift Creek Watershed. a. Super Silt Fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control in locations where standard silt fence would have been required. b. Sediment traps and basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook’s standard shall be provided, unless otherwise approved by the Department of Environmental Engineering at the time of plans review. c. Anionic PAM, Flexible Growth Medium and/or a County-approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. (EE) 10. Screening. a. A hedge row with a minimum height of 48” at maturity shall be installed along the northern side of “Road 22-581 9/21/2022 B” adjacent to the property located at GPIN_7226617546. (P) Staff Note: All other conditions of Case 07SN0385 shall remain in effect with this approval. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 Ms. Hall stated for each case on the consent agenda, staff has received written confirmation from the applicants that they agree with the conditions being imposed and all proffers are offered in compliance with state law. 21SN0705 In Midlothian Magisterial District, Michael and Christina Cassada request conditional use for a business from the home (beauty shop), plus conditional use planned development for exceptions to ordinance requirements and amendment of zoning district map in a Residential (R-7) District on 0.41 acres known as 13706 Westfield Road. The Comprehensive Plan suggests the property is appropriate for Medium-High Density Residential use (Minimum of 4 to 8 dwellings per acre). Tax ID 728-709- 3049. Ms. Hall introduced Case 21SN0705. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Carroll, seconded by Mr. Holland, the Board approved Case 21SN0705, subject to the following conditions: 1. Use. This conditional use for a business from the home (two (2) chair beauty shop) shall be granted to and for Michael and Christina Cassada exclusively and shall not be transferable or run with the land. (P) 2. Employees. With the exception of the applicants, the only permitted employees from outside the residence are one (1) stylist and one (1) assistant. (P) 3. Hours of Operation. Hours shall be limited to Monday through Friday, 8:00 a.m. to 8:00 p.m. No walk-ins shall be permitted and all customers shall be seen by appointment only. (P) 4. Parking. 22-582 9/21/2022 a. Off-street parking shall be provided for at least five (5) customer vehicles, plus vehicles belonging to the applicant and employees. No on-street parking shall be permitted. b. All driveway and parking areas shall be paved. c. The parking area for the use shall have a minimum front setback of zero (0) feet. (P) 5. Additions or Alterations. No additions or alterations to accommodate this use shall be permitted to the exterior of the dwelling or to the structure on the property used for the beauty shop. (P) 6. Number of Customers. No more than five (5) customers shall be permitted on site at any time. (P) 7. Signage. There shall be no signs permitted to identify this use. (P) Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22SN0043 In Bermuda Magisterial District, Gary and Shannon Davis request conditional use to permit a home occupation (towing business) and amendment of zoning district map in an Agricultural (A) District on 1 acre known as 12712 Branders Bridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 782-650-5962. Ms. Hall introduced Case 22SN0043. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board approved Case 22SN0043, subject to the following conditions: 1. Use. This Conditional Use approval shall be for the operation of an automobile towing business incidental to a dwelling. (P) 2. Non-Transferable Ownership. This Conditional Use approval shall be granted exclusively to Gary and Shannon Davis and shall not be transferable with the land. (P) 3. Time Limitation. This Conditional Use shall be granted for a period of five (5) years. (P) 4. Number of Tow Trucks. A maximum of two tow trucks not exceeding thirty-two (32) feet in length may be parked at the property. (P) 22-583 9/21/2022 5. Parking Location. Tow truck parking shall be limited to behind the rear plane of the attached garage on the paved driveway or within the rear yard. (P) 6. Employees and Clients. No employees of the towing business, other than the applicants, shall be permitted on the property. No clients shall be permitted on the property. (P) 7. Towed Vehicle Storage. Storage of any towed vehicle shall be prohibited on the property. (P) 8. Signage. There shall be no signs identifying this use. (P) Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22SN0047 In Matoaca Magisterial District, Superior Signs requests conditional use to permit a computer-controlled, variable- message, electronic sign (EMC) plus conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map in a Residential (R-25) District on 1.21 acres known as 10936 Brandy Oaks Boulevard. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Agricultural use. Tax ID 730-655- 5387. Ms. Hall introduced Case 22SN0047. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Winslow noted he would be abstaining from the vote. On motion of Mr. Carroll, seconded by Ms. Carroll, the Board approved Case 22SN0047, subject to the following conditions: 1. Use. This Conditional Use approval shall be for the operation of an automobile towing business incidental to a dwelling. (P) 2. Non-Transferable Ownership. This Conditional Use approval shall be granted exclusively to Gary and Shannon Davis and shall not be transferable with the land. (P) 3. Time Limitation. This Conditional Use shall be granted for a period of five (5) years. (P) 4. Number of Tow Trucks. A maximum of two tow trucks not exceeding thirty-two (32) feet in length may be parked at the property. (P) 22-584 9/21/2022 5. Parking Location. Tow truck parking shall be limited to behind the rear plane of the attached garage on the paved driveway or within the rear yard. (P) 6. Employees and Clients. No employees of the towing business, other than the applicants, shall be permitted on the property. No clients shall be permitted on the property. (P) 7. Towed Vehicle Storage. Storage of any towed vehicle shall be prohibited on the property. (P) 8. Signage. There shall be no signs identifying this use. (P) Ayes: Holland, Ingle, K. Carroll, T. Carroll. Nays: None. Abstain: Winslow. 22SN0062 In Midlothian Magisterial District, Dana Phinney requests conditional use to permit a group care facility incidental to a dwelling and amendment of zoning district map in a Residential (R-15) District on 1.39 acres known as 8157 Brown Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 758-712-7284. Ms. Hall introduced Case 22SN0062. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Carroll, seconded by Mr. Carroll, the Board approved Case 22SN0062, subject to the following conditions: 1. Non-Transferable Ownership. This conditional use approval shall be granted to and for Dana Phinney, exclusively, and shall not be transferable nor run with the land. (P) 2. Group Care Facility Residents. This conditional use approval shall be limited to providing group care services to a maximum of three (3) adults who reside on the premises. Any resident receiving group care services on the subject property shall be a minimum of sixty-two (62) years of age. (P) 3. Expansion of Use. There shall be no exterior additions or alterations to the existing structure to accommodate this use, except alterations to meet Americans with Disabilities Act (ADA), building code requirements, or regulatory requirements pertaining to the operation of a group care facility and the residents receiving group care in the dwelling. (P) 22-585 9/21/2022 4. Signage. Signage shall not be permitted for this use. (P) 5. Time Limitation. This conditional use approval shall be granted for a period not to exceed three (3) years from the date of approval. (P) 6. Employees. No more than one (1) employee shall be permitted to work on the premises at a time, other than family member employees that live on the premises. (P) Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22SN0065 In Matoaca Magisterial District, Second Branch Baptist Church requests conditional use to permit a private school and amendment of zoning district map in an Agricultural (A) District on 12.02 acres known as 12207, 12217, 12227 and 12301 Second Branch Road. The Comprehensive Plan suggests the property is appropriate for Rural Residential/Agricultural use. Tax IDs 734-646-8791, 9775; 735-646-0557 and 735-647-1214. Ms. Hall introduced Case 22SN0065. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Carroll, the Board approved Case 22SN0065, subject to the following conditions: 1. Use. The private school to permit tutoring services shall only be permitted in conjunction with the church use. (P) 2. Participation. The use shall not exceed 150 children on the premises at any given period of time. (P) 3. Hours of Operation. The use shall be permitted to operate Monday through Friday between 8:30 a.m. and 3:00 p.m. (P) Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22SN0080 In Bermuda Magisterial District, Daniel and Jamie Arkin request conditional use to permit a second dwelling and amendment of zoning district map in an Agricultural (A) District on 2.95 acres known as 11408 Womack Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential use (1.5 dwellings per acre or less). Tax ID 786-658-9795. Ms. Hall introduced Case 22SN0080. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. 22-586 9/21/2022 Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Ms. Carroll, the Board approved Case 22SN0080, subject to the following proffered conditions: 1. Occupancy Limitations: Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption, or guardianship, foster children, personal guests, and household employees. (P) 2. Deed Restrictions: For the purpose of providing record notice, prior to the issuance of a building permit for the second dwelling unit, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) 3. Utilities Connections: Should the property be legally subdivided in the future, the owner shall establish separate water and wastewater connections to each dwelling unit, subject to the review and approval of the Utilities Department. The owner shall be responsible for all costs to establish the new water and wastewater connections, including the payment of connection fees in effect at the time service is initiated. (U) Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22SN0011 In Matoaca Magisterial District, Emerson Ventures, LLC (Project commonly known as Hampton Ridge) requests rezoning from Agricultural (A) to Residential Townhouse (R-TH) with conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map on 9.78 acres known as 16321 Hull Street Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business and Medium-High Density Residential uses (Minimum of 4 to 8 dwellings per acre). Tax ID 711-668-3936. Mr. Ryan Ramsey presented a summary of Case 22SN0011. He stated rezoning from Agricultural (A) to Residential Townhouse (R-TH) District with conditional use planned development to permit exceptions to ordinance requirements and development standards is proposed. He further stated exceptions are requested for lot and building standards for townhouse units as well as buffer requirements in the Residential Townhouse (R-TH) District. He noted both staff and the Planning Commission recommended approval of the case. Mr. Kerry Hutcherson, representing the applicant, agreed to the proffered conditions. 22-587 9/21/2022 Discussion ensued relative to school capacity. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Carroll, the Board approved Case 22SN0011, subject to the following proffered conditions: The Applicant in this case, Emerson Ventures, LLC, (the “Applicant’) pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffers that the use of the property known as Chesterfield County Tax Map ID Number 711-668-3936-00000 (the “Property”) as a residential townhouse community (the “Development”) will be according to the following conditions if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffer conditions shall immediately be null and void and of no further force or effect. 1. Master Plan. The Master Plan for the Development of the Property shall consist of the following: a. The Textual Statement dated July 27, 2022. b. The conceptual layout last revised July 19, 2022, entitled, “EXHIBIT A - CONCEPTUAL LAYOUT” prepared by Townes Site Design (referred to herein as the “Concept Plan”). The Property shall be designed and developed as generally depicted on the Concept Plan, but the exact location of the lots, dwellings, streets, common areas, and other improvements may be modified provided that the general intent of the Concept Plan is maintained. (P) 2. Density. The maximum number of townhouse units constructed on the Property as part of the Development shall be fifty (50). (P) 3. Connection to County Water/Sewer. The Applicant shall connect the Property to County water and sewer at time of construction. (U) 4. Access. The Development of the Property shall be subject to the following: a. Direct vehicular access from the Property to Hampton Park Drive shall be limited to one (1) access. The exact location of the accesses shall be approved by the Transportation Department. b. There shall be no direct vehicular access from the Property to Hull Street Road (Route 360). (T) 5. Dedication. In conjunction with the recordation of the initial subdivision plat or within sixty (60) days of a written request by the Transportation Department, one hundred (100) feet of right-of-way on Hull Street Road 22-588 9/21/2022 (Route 360), measured from the centerline of that part of the road immediately adjacent to the property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 6. Transportation Improvements. In conjunction with initial Development of the Property, construction of left and right turn lanes along Hampton Park Drive at the approved access shall be completed by the Applicant, as determined by the Transportation Department, with the exact design and length of the improvements approved by the Transportation Department. The Applicant shall dedicate to Chesterfield County, free and unrestricted, any additional right-of-way (or easements) required for the improvements identified above. (T) 7. Road Cash Proffer. a. The Applicant, or assignee(s) shall pay $5,922 for each dwelling unit (the “Road Cash Proffer”) to the County of Chesterfield for road improvements within the service district for the property. b. Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit built as part of the Development. Should Chesterfield County impose impact fees at any time during the life of the Development that are applicable to the Property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. c. At the option of the Applicant, or assignee(s), the Road Cash Proffer payments may be reduced for the cost of road improvements, other than those improvements identified in the Transportation Improvements Proffered Condition, provided by the applicant, sub-divider, or assignee(s), as determined by the Transportation Department. (B&M and T) 8. Environmental Standards. The following environmental standards shall be provided by the Applicant. The Department of Environmental Engineering shall approve the exact design and implementation of these standards. a. A super silt fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control. b. Sediment traps and basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook’s standard, unless otherwise approved by the Department of Environmental Engineering at the time of plans review. c. Application of Anionic PAM, Flexible Growth Medium, and/or County-approved equivalent to denuded areas during construction and final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans approval. (EE) 22-589 9/21/2022 9. Post Development Discharge Rates. The maximum post- Development discharge rate for the 100-year storm shall be based on the maximum capacity of the existing facilities downstream, and the established 100-year backwater and/or floodplain shall not be increased. On- site detention of the post-development 100-year discharge rate to below the pre-development 100-year discharge rate may be provided to satisfy this requirement. Drainage from the proposed development shall be collected and discharged to an adequate receiving channel such that drainage is not increased towards the existing area of wetlands adjacent to Section 23 of the Hampton Park subdivision. (EE) 10. Architectural/Design Elements. All Architectural/Design Elements below are considered minimum standards for the Development of the Property. a. Style and Form. i. Dwelling units shall have an architectural treatment and materials generally consistent with those depicted in the conceptual elevations submitted herewith as EXHIBIT B. b. Exterior Facades. i. Façade Materials. Acceptable siding materials include brick, stone, masonry, horizontal lap siding, vertical siding, or a combination thereof. Siding is be permitted to be manufactured from cement fiber board (such as HardiePlank, HardieShingle, or HardieTrim) or may be premium quality vinyl siding or other material approved by the Planning Department. Premium quality vinyl is defined as vinyl siding with a minimum wall thickness of 0.044 inches. Plywood and metal siding shall not be permitted. ii. Foundation Materials or On-Slab Foundation Treatments. Unit foundations shall be brick or stone and shall extend a minimum of twenty-four (24) inches above final grade, but in no event shall brick or stone be required to extend above the bottom trim of the first-floor windows. If a dwelling is constructed on-slab, brick or stone shall be employed around the base of the dwelling and extending a minimum of twenty-four (24) inches above final grade to give the appearance of a foundation, but in no event shall brick or stone be required to extend above the bottom trim of the first-floor windows. iii. Roofs. Roof materials shall be standing seam metal or architectural dimensional shingles with algae protection and having a minimum thirty (30) year warranty. Roofs or roof lines shall be varied in color, height, or by a visual/material break between roofs. iv. Front Entrances/Stoops. Each dwelling unit shall include an enhanced front entry or stoop, measuring a minimum of four (4) feet in depth, 22-590 9/21/2022 featuring either a recessed entrance or a standing seam metal roof. Where columns are used to support a roof, the columns shall be constructed of rot-proof material such as MiraTEK. Where stoops are used, stoop floors shall be constructed of concrete. c. Variation in Front Elevations. The following restrictions designed to maximize architectural variety of the dwelling units constructed on the Property shall apply: i. The same front elevation may not be located on dwelling units that are adjacent to each other within the same building. ii. Variation in the front elevation to address the paragraph above shall not be achieved by mirroring the façade, but it shall be accomplished by providing at least three (3) of the following architectural changes: 1. increasing or decreasing the length of the porch or entry 2. varying the location and/or style of a front facing gable(s) 3. alternating the color themes with respect to siding, doors, and trim 4. providing different materials and/or siding types on at least 50% of the elevation 5. providing a different roof type/roof line 6. varying the window and door fenestration. d. Dwelling Unit Widths. No more than 15% of the dwelling units shall be less than 20 feet in width, and any dwelling units that are less than 20 feet in width shall be a minimum of 16 feet in width. No more than two (2) 16-foot-wide units are permitted to be located within a single building. (P) 11. Driveways and Front Walks. The Development’s driveways shall be constructed of asphalt or brushed or stamped concrete. Front walks leading from Development dwelling units to driveways shall be a minimum of four (4) feet in width and constructed of brushed or stamped concrete. (P) 12. Garages. If provided, front loaded, and corner side loaded garages shall use an upgraded garage door and the color shall match the front façade of the house. An upgraded garage door is any door with a minimum of three (3) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e., decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. (P) 22-591 9/21/2022 13. Unit Landscaping. The entire front façades of all units as well as any side façades facing public streets shall have foundation plantings. Foundation planting beds shall be a minimum of four (4) feet wide from the unit foundation. Foundation plantings shall include a combination of plant and shrub material spaced a maximum of four (4) feet apart. Vertical accent shrubs or small evergreen trees shall be used at building corners to soften the visual impact. (P) 14. Location of Heating, Ventilation and Air Conditioning (HVAC) Units and House Generators. HVAC Units and House Generators shall either be initially screened by landscaping or low maintenance material (as approved by the Planning Department) when visible to a public road or they shall be located at the rear of the dwelling units that they serve in the Development. (P) 15. Maintenance of Building Exteriors and Common Areas. The homeowner’s association for the Development shall be responsible for properly maintaining and repairing on- site improvements including, but not limited to, all common areas, driveways, lot landscaping, lighting, fencing, street trees, evergreen screening, sidewalks, and dwelling unit exteriors. Dwelling unit interiors are expressly excluded from the homeowner’s association’s maintenance and repair obligations. All hardscaped areas in the Development shall be maintained by the homeowner’s association without pot holes and ruts. The homeowner’s association shall ensure that the affairs of the homeowner’s association are professionally managed, including the homeowner’s association’s maintenance and repair obligations. (P) 16. Entrance Signage and Landscaping. Entrance signage and landscaping that is in general conformance with the conceptual landscape and amenity plan attached hereto as EXHIBIT C shall be provided at the access from the Property to Hampton Park Drive. (P) Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 17. PUBLIC HEARINGS 17.A. TO REQUEST TO QUITCLAIM A PORTION OF RIGHT OF WAY OF MOORES LAKE ROAD Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to request to quitclaim a portion of right of way of Moores Lake Road. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Ingle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to quitclaim a portion of right of way of Moores Lake Road. 22-592 9/21/2022 Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 17.B. TO REQUEST TO QUITCLAIM A PORTION OF RIGHT OF WAY OF BELLWOOD ROAD Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to request to quitclaim a portion of right of way of Bellwood Road. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Holland, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to quitclaim a portion of right of way of Bellwood Road. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 17.C. TO CONSIDER THE ABANDONMENT OF A PORTION OF LEDO ROAD, STATE ROUTE 795 Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to consider the abandonment of a portion of Ledo Road, State Route 795. Discussion ensued relative to the parcel modification. Mr. Winslow called for public comment. Ms. Karen Brooks, owner of the property, voiced support of the modification. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Carroll, the Board adopted the following resolution to abandon a portion of Ledo Road, State Route 795: WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield County depicting a portion of Ledo Road, State Route 795, to be abandoned from the Secondary System of State Highways; and, WHEREAS, pursuant to a resolution of this Board, dated July 27, 2022, the required notices of the County’s intent to abandon a portion of Ledo Road, State Route 795, identified as segment D-E, 0.10 miles on the attached sketch, have been given in that: on August 1, 2022, a notice was posted in at least three places along Ledo Road, State Route 795, and on September 7, 2022, and on September 14, 2022, a notice was published in the Richmond Times-Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on August 3, 2022, notice was sent to the Commissioner of Highways; and, 22-593 9/21/2022 WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuation of a portion of Ledo Road, State Route 795, identified as segment D-E, 0.10 miles, since it serves no public necessity and is no longer necessary as part of the Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons the above described segment of Ledo Road, State Route 795, and removes it from the Secondary System of State Highways, pursuant to Section 33.2- 909, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Chesterfield Residency Engineer for the Virginia Department of Transportation at 3301 Speeks Drive, Midlothian, VA 23112. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 17.D. TO CONSIDER CODE AMENDMENT RELATIVE TO LARGE SCALE SOLAR ENERGY FACILITIES Mr. Gillies stated this date and time has been advertised for a public hearing for the Board to consider code amendment relative to large scale solar energy facilities. He further stated The Planning Commission held a public hearing on July 19, 2022, and voted to forward a recommendation of approval to the Board of Supervisors. He stated the proposed code amendment would amend Section 19.1-52 of the code to accomplish the following: 1. Solar panels shall be setback an additional thirty-five (35) feet from wetlands, 100 year floodplains and Resource Protection Areas. 2. Steep slopes of 20% or greater shall remain in their natural, undisturbed state to the maximum extent practicable unless otherwise approved by the Department of Environmental Engineering. 3. Solar panels shall not be installed on steep slopes of 20 percent or greater. Discussion ensued relative to increased setbacks along environmentally sensitive areas and prohibition of solar panels on steep slopes. Mr. Winslow called for public comment. Mr. William Shewmake voiced his support of the proposed code amendment. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1 – 52 OF THE ZONING ORDINANCE RELATIVE TO SPECIAL LIMITATIONS FOR SPECIFIC USES AND LARGE SCALE SOLAR ENERGY FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 22-594 9/21/2022 (1) That Section 19.1 – 52 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted, to read as follows: Chapter 19.1 ZONING Sec. 19.1-52. Uses Generally. [. . . ] D. Special Limitations for Specific Uses. The following uses shall be subject to the limitations as specified: [. . .] 4. Solar energy facility, large scale. Unless modified or otherwise conditioned by the Board of Supervisors at time of zoning approval, large scale solar energy facilities shall be subject to the following limitations and requirements: a. Project description. In addition to other application requirements, application for a facility must include project overview in textual form that includes estimated completion date and operational lifespan of facility, approximate rated capacity of solar energy system, specified types of solar equipment to be placed on site and description of any supplementary structures or uses. b. General plan. General layout plan shall be provided with application. The plan shall include, at a minimum, location, access points, anticipated location of transmission lines and other utility connections, general location of solar equipment and supplementary facilities to be placed on site, buffers and other items required for zoning applications layout plans. If facility development is to be phased, a general phasing plan should also be included. c. Decommissioning plan. A decommissioning plan shall be submitted for review with initial site plan. A decommissioning plan shall include the following: • Contact information for the party responsible for site decommissioning; • Timeline for, and written description of, decommissioning procedures which shall include, but not be limited to, removal of any above and below ground tanks, cables, fencing, debris, buildings, structures or equipment, to include foundations and pads, related to the facility and the restoration of solar facility land and related disturbed areas to a natural condition or other approved state. At time of zoning approval, the Board of Supervisors may approve and condition a request by an applicant to have certain items intended to be utilized to serve a permitted use on the site, to remain provided site plan approval is obtained; • “Natural condition” shall be taken to mean the stabilization of soil to a depth of 3 feet and restoration of site vegetation and topography to pre- existing condition, provided that the exact method and final site restoration plan shall be subject to site plan review giving, among other things, consideration to impacts upon future site use, environmental and adjacent property impacts. The director of planning may approve a request by the landowner for alternatives to site restoration to allow roads, pads or other items which will serve a future permitted site use to remain. Where applicable, if the director of planning determines that a restoration plan significantly deviates from the description and conditions approved by the Board such plan shall require amendment of conditions through the zoning process; 22-595 9/21/2022 • A detailed estimate of the cost of decommissioning, which may include net salvage value of such equipment, facilities or devices, and site restoration or, if approved by Board of Supervisors, future site development. If decommissioning is phased then such costs shall be so described and calculated to match phased plan. An estimate shall be prepared by an engineer licensed in the state of Virginia, having expertise in the removal of solar facilities and site restoration as applicable to request; • Decommissioning plan, accompanying estimates and surety shall be updated every five years and provided to the director of planning; and • Landowner, applicant or facility owner shall provide the county with a surety, acceptable to the director of planning, equal to the estimated costs of the decommissioning and site restoration or redevelopment as applicable. Any such surety shall be provided prior to site plan approval for the facility and shall include the ability for automatic adjustment for inflation or as necessary based upon decommissioning and/or restoration plan update. d. Airport and Federal Aviation Administration (FAA) approval. Prior to site plan approval, applicant shall demonstrate compliance with glint and glare standards of the FAA and approval from and the FAA. e. Construction and decommissioning activity. Except as provided herein, all construction and decommissioning activity shall be limited to the hours of 7 AM to 7 PM Monday through Saturday. Pile driving activity will be further limited to the hours of 9 AM to 5 PM Monday through Saturday. On Sunday, construction and decommissioning activity will be limited to the hours of 9 AM and 5 PM, and further restricted only to light construction or decommissioning activity that does not include pile driving, use of heavy equipment or any other activity that exceeds 60 dBA as measured at property line with any adjacent property not part of facility. f. Traffic management plan. When determined by the directors of planning and transportation that construction or decommissioning activity for the site creates a significant traffic or safety impact upon or damage to area roads or properties, a traffic management plan shall be provided at time of site plan review, which shall include a reasonable road maintenance plan if appropriate under the circumstances. g. Setbacks, buffers and screening. • The solar facility operational area, to include any buildings, structures, equipment, parking and disturbed areas, shall be setback a minimum 150 feet from any residentially zoned or occupied property, 100 feet from any road or right-of-way shown on the Thoroughfare Plan, and 50 feet from any other road or property; • Solar panels shall be set back 35 feet from wetlands, 100 year floodplains and Resource Protection Areas. • Except where adjacent to electric power facility producing electricity for others or residentially zoned or occupied property, a buffer shall be provided equal to the required setback. Adjacent to residentially zoned or occupied property, the buffer shall be 100 feet in width. Each buffer shall comply with requirements of Perimeter Landscaping C and the requirements of buffers in this chapter; and • Excluding solar panel arrays, facility outdoor equipment or storage shall be screened unless determined through site plan review that provided buffer is sufficient to mitigate view from adjacent property or road. 22-596 9/21/2022 h. Access. Access to the property shall be provided for Chesterfield County Fire Department, and where necessary Environmental Engineering, in a manner satisfactory to each department as determined at time of plan review. i. Facility operation and design. • Facility design, construction and installation shall conform to applicable industry standards, including those of the American National Standards Institute (ANSI), Underwriters Laboratories (UL), the American Society for Testing and Materials (ASTM), or other similar certifying organizations, and shall comply with the Uniform Statewide Building Code and with all other applicable fire and life safety requirements. The type, and manufacturer specifications of, solar panels shall be submitted for review and approval as part of the site plan application and may be modified through request to, and approval, by the director of planning; • Prior to start of electricity transmission, documentation shall be provided to the director of planning verifying interconnection agreement or similar agreement with the applicable public utility pursuant to a Power Purchase Agreement (PPA) or other off-taker as permitted by state law or the State Corporation Commission, and notification of when electricity transmission is to begin. The director of planning shall be notified certified mail within 30 days of cessation of such agreement. Where such power distribution is permitted by law, agreements for power distribution which do not require a PPA shall also comply with the above documentation and notification; • Generation of power shall be limited to photovoltaic panels, provided that any on-site buildings may utilize integrated photovoltaic building materials; • Solvents necessary for the cleaning of solar panels shall be biodegradable; • Wiring, excluding that which is on a solar array, shall be located underground except where necessary to directly connect to public service corporation; • Solar panels shall be placed so as to prevent concentrated solar radiation, heat or glare being directed onto other properties or roads; • Onsite lighting shall be the minimum necessary for security or onsite maintenance and shall comply with Sec. 19.1-205; • Solar equipment shall not be utilized to provide advertising or function as signs; • Steep slopes of 20% or greater shall remain in their natural, undisturbed state to the maximum extent practicable, unless otherwise approved by the Department of Environmental Engineering; • Solar panels shall not be installed on steep slopes of 20 percent or greater; • Except for initial construction or decommissioning activity, maintenance periods or emergency conditions which require temporary use of onsite generator, noise generated by the facility shall not exceed 60 dBA as measured at property line with any adjacent property not part of facility; and • Facility owner shall develop a maintenance inspection agreement with the county to provide for inspection of facility and panels. j. Height. Excluding transmission utility poles serving the site, no buildings, structures, solar panel arrays or other equipment utilized on the site shall 22-597 9/21/2022 exceed 25 feet in height. The director of planning may approve the permitted height to be exceeded where due to terrain, screening or other mitigation visibility of a structure is minimized; k. Transmission lines. Except for lines that are solely subject to State Corporation Commission jurisdiction, and where necessary for lines to directly connect to existing transmission lines, new transmission lines are subject to site plan review and shall not be located above ground. The director of planning may approve use of above ground transmission lines where determined during plan review that such action would mitigate impact upon protected environmental features or there exist other site-specific features where underground placement of lines is not feasible. l. Health and safety. Security fencing shall be provided for areas of facility operation a minimum of 6 feet in height, having barbed wire or similar along top and providing secured gates. Alternative method of security may be approved at time of site plan approval where demonstrated that such method meets or exceeds intended security of fencing. m. Change of facility owner. The director of planning shall be notified by certified mail of any change in ownership and, if different, party responsible for decommissioning of facility within 60 days of such change. n. Decommission, abandonment and maintenance compliance. • Planning shall be notified by certified mail 30 days prior to the intended decommissioning of a solar facility; • Damaged or unusable panels or arrays shall be removed from site within 60 days of removal from service; • A solar facility, or any portion thereof, shall be considered abandoned where not utilized for the generation and distribution of electricity for a continuous period of six months. The director of planning may extend such time period where evidence is provided by the facility owner or operator demonstrating that the failure to utilize the facility for power generation is beyond the reasonable control of owner or operator, the facility is operationally capable of generation and has not been abandoned; and • Decommissioning procedures shall be completed within 1 year of decommissioning notice, abandonment of a solar facility, or a shorter time period where in writing building official or other county official determines the facility or some aspect thereof to be unsafe. If facility owner fails to meet decommissioning requirements or comply with a request for removal or repair, the county may at its option: o remove and salvage facility equipment and structures and perform related restoration using provided surety. If the decommissioning surety and salvage recompense is insufficient, the county shall have the right to recover such costs from facility owner to include legal fees, expenses and fines; or o pursue legal recourse to have the solar facility, or portion thereof as applicable, removed at owner’s expense. The county may seek to recover its costs, legal fees and legal expenses incurred to have the facility decommissioned in compliance with approved plan. (2) That this ordinance shall become effective immediately after adoption. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 22-598 9/21/2022 17.E. TO CONSIDER A SITING AGREEMENT WITH 360 SOLAR CENTER LLC Mr. Smith stated this date and time has been advertised for a public hearing for the Board to consider a siting agreement with 360 Solar Center LLC. He further stated on July 27, 2022, the Board of Supervisors approved a Conditional Use and Conditional Use Planned Development to permit a large scale solar facility (Case 21SN0691 - 360 Solar Center, LLC). As part of the approval of that case, he stated the Board imposed a condition requiring a siting agreement, pursuant to Virginia Code 15.2-2316.7, to be executed prior to any final site plan approval. Mr. William Shewmake, representing the applicant, urged the Board to approve the agreement. Mr. Winslow called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Ms. Carroll, the Board approved the siting agreement with 360 Solar Center LLC. (A copy of the agreement is attached with the papers of this Board.) Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests. 19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 20. ADJOURNMENT On motion of Mr. Carroll, seconded by Ms. Carroll, the Board adjourned at 8:00 p.m. until October 26, 2022, at 2:00 p.m. for a work session to be held in the Public Meeting Room. Ayes: Winslow, Holland, Ingle, K. Carroll, T. Carroll. Nays: None. __________________________ ___________________________ Joseph P. Casey Christopher M. Winslow County Administrator Chairman 22-599 9/21/2022