11-28-1979 MinutesBOARD OF SUPERVISORS
MINUTES
November 28, 1979
Supervisors in Attendance:
Mr. E. Mmrlin O'Neill, Sr., Chairman
Mrs. Joan Girone, Vice Chairman
Mr. J. Ruff in Apperson
Mr. Co ~.. Bookman
Mr. R. Garland Dodd
Mr. Nicholas M. Meiszer
County Administrator
Staff in Attendance:
Mrs. Sallye Anthony, Internal Audit¢
Chief R. L. Eanes, Fire Dept.
Mr. C. G. Manuel, Asst. Co. Admin.
Mr. Steve Micas, Co. Attorney
Mr. Jeffrey Muzzy, Director of
Ccran~nity Development
Mr. Robert Painter, Utilities Dir.
Mr. Lane Ramsey, Budget Dir.
Mr. A1 Wynne, Msntal Health/Mental
Retardation Administrator
Mrs. Girone called the meeting to order in the absence of
the Chairman at the Courthouse at 9:10 a.m. (EST)
Mr. Bookman gave the invocation.
On motion of Mr. Dodd, seconded by Mr. Bookman, the minutes
of November 14, 1979 were approved as amended.
Vote: Unanimous
Mr. O'Neill joined the meeting.
Mr. O'Neill introduced Mr. W. Lynn Wingfield, Chesterfield
County United Way Campaign Coordinator. Mr. Wingfield presented
Gold Awards to the Fire Department, Mr. Roy Patrick, solicitor;
and to the Mental Health and Mental Retardation Department,
iWalter Franck, solicitor; and Silver Awards to Social Services,
Ms. Ann Owens, solicitor; Community Development, Mr. Chesteen
Smith, solicitor; Parks and Recreation, Ms. Josie Robinson,
solicitor; the County Administrator's Office, Mr. William Howell,
solicitor; and the Assessor's Office, Ms. Frances Cole, solicitor.
Mr. Wingfield stated the County achieved 110% of the 1979
United Way goalby collecting $8,310andhethanked all Countyemployees for
their participation. (The Board adopted a resolution thanking
the employees for their generosity and commending Mr. Wingfield
as Campaign Director which is recorded as the last action of the
Board in this set of minutes.)
Mr. Painter presented the Board with the water and sewer
financial reports. Mr. Bookman inquired if the Board wanted
to continue holding the funds in escrow for the Tomahawk Pumping
Station because he did not think they would be needed in the
~ear future. Mr. Meiszer stated the Utilities staff had been
~orking with Brandermill and had received Brandermill's schedule
for their development which indicates the County should begin
lans for this pumping station. He stated there are some
problems with the Evergreen and Reynolds properties which have
to be considered. Mrs. Girone inquired if these two developments
were working towards sharing some of the costs. Mr. Painter
stated they were but there was more involved than just the
pumping station. Mr. Bookman stated the County had an obligation
to Brandermill but not to these two new developments and he did
mot know Brandermill was anxious for the pumping station.
Mr. Micas indicated that the County would have to investigate the
assertions that Brandermill was making regarding their construction
chedule to see if they were progressing as indicated. Mr. Mesizer
tated he did not feel the two developments and Brandermill were
'orking together in this matter. Mrs. Girone stated she felt
~he County staff should assess the whole utilities system involving
3randermill and the two new developments and she has requested
)ne of the developers to wait 90 days. Mr. Painter stated this
~as a good idea because this matter will not be ready soon by
79-519
o
III.
Be
a long shot as the utilities matter is not resolved. Mr. Bookman
inquired if the need for the pump station was urgent. Mr. Meiszer
stated that the County has a contractual obligation to
Brandermill to build the pump station. Mr. Micas stated these
funds in escrow would not have been available for the County syste~
because the majority of the funds were generated by Brandermill
and would have been plowed back into the Brandermill and Nuttree
area.
Mr. Painter distributed an amended copy of the status of the
Water - Total Cash Available for the Board's information. He
stated the storage area was probably going to cost more than
estimated.
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board approved and authorized the County Administrator to
execute any necessary documents for the following water contract:
W79-110CD/6(7)9105 Sunnybrook - Section 3
Developer: Stern Realty Corporation
Contractor: Fred Barnes Construction Company
Estimated contract cost: $42,712.50
Estimated County cost: $11,363.55 Refund through connectior
Code: 366-1-11684-7221
Vote: Unanimous
Mr. Painter stated the County had received a request for a
water line extension to serve three homes at the end of
Flynn Road and the estimated cost of this extension was $6,300.
Mr. Apperson and Mr. Bookman questioned the need for a 6"
line and galvanized versus plastic pipe. Mr. Bookman indicated
that galvanized pipe should be cheaper,~that there would not be
any fire hydrants in the area and County forces could do the
work when available. After further consideration of this matter,
it was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved
that the Utilities staff investigate the use of 1~-3
inch pipe for this extension and to use their discretion as to
what is necessary to serve the area and install the line with
plastic or galvanized pipe as determined to be cheapest and
best to install.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board
~warded and authorized the County Administrator to execute any
~ecessary documents for Richard L. Crowder Construction, Inc.
to install one fire hydrant on the existing 4 inch water line
~n Aldridge Avenue in the amount of $2,121 with funds being
~xpended from 111-1-07150-4673, Contract No. W79-35D.
Vote: Unanimous
3n motion of Mrs. Girone, seconded by Mr. Dodd, the Board
~pproved and authorized the County Administrator to renew a
zontract with the City of Richmond which provides for each
urisdiction to furnish water to the other for a period of
~wo years.
rote: Unanimous
In motion of Mrs. Girone, seconded by Mr. Apperson, the Board
~pproved the following adjustment of appropriations for Water
:ontract W79-1C, extension to serve Watkins Elementary School
~nd the Midlothian Library:
Appropriated from the General Fund Surplus (as an advance
to the Midlothian Library Bond Fund) $1,834.05 to
380-1-69011-4393. This zncrease resulted from an additional
fire hydrant being added to the library property.
79-520
VII.
VIII.
o
Unappropriated from 380-169011-4393, $3,211.59 to the'
General Fund Surplus. This represents the School Board's
share that was not needed.
Unappropriated from 380-1-69011-4393, $3,599.09 to
563 Surplus. This represents the Utility share that was
not needed.
Vote: Unanimous
The Utilities staff asked that the Board reaffirm the Board
minutes of September 26 and October 10, 1979 regarding sewer
projects which indicate that no actual appropriations had been
made for the projects discussed. Mr. Dodd stated that the
minutes do not reflect that he received approval of a 60 day
extension of time on his Curtis, Gill-Oakland Street areas.
It was noted that this action was recorded inthe November 14, 1979minul
He stated he wanted to be sure that this was recognized to have
been approved. The Board indicated they were aware of this.
Mr. Bookman stated he indicated in the minutes of September 26,
1979 that he did not want to survey any area in his district
if funding was not guaranteed and he understood when Utilities
was authorized to proceed with the Estridge area that funding
was guaranteed. Mr. Apperson stated that appropriations are
not made until the contracts are actually awarded. Mr. Bookman
stated that he felt this project was aside and separate from
the other projects in his area and was not included in the
$500,000 for Clover Hill District. The Board members indicated
they understood that Mr. Bookman did want the Estridge project
funded. Mr. O'Neill stated that since these actions had been
taken, the Board has been advised that an additional $489,000
will be needed for the Falling Creek Treatment Plant and if
that is not done, there will not be any capacity for these other
projects.
Mr. Meiszer stated when the County obligates funds, such as
for the Tomahawk Pumping Station, we have to show that the
County can financially meet that obligation and the funds are
available. Mr. Bookman stated that these funds were obligated
18 months ago and have been kept aside for that period and it
may be kept for months longer. Mrs. Girone stated she felt
the County should consider the sewer projects on a County-
wide basis and not by districts. She stated each project will
have to be voted on and it should be the intent of the Board
to serve the citizens within the money frame set up.
Mr. Apperson stated the Hening Heights project had been surveyed
to the Estridge project and he had received over 75%
pation. Mr. Bookman stated that this project is not
because the trunk lines are not there. Mr. Dodd stated
had made a motion to fund the Woodale project but because
of the trunk line costs he did not feel it was fair and had
changed his motion to include the Curtis, Gill and Oakland areas.
Apperson inquired how priorities were going to be determined--
oldest need or by what criteria. Mr. Dodd suggested that a
session be scheduled to discuss this matter further. It
generally agreed that a work session should be held in the
future.
Welchons stated there may be an easement problem on the
and Oakland Avenue collector sewers contract. Mr. O'Neill
indicated if the easement was not given he would try to contact
)r. Harry Johnson to determine what could be done. On motion
)f Mr. O'Neill, seconded by Mr. Apperson, the Board approved and
Luthorized the County Administrator to execute any necessary
[ocuments for Sewer Contract 7(7)9501, construction of collector
~ewers to serve the Oakland Avenue area, to G. & T. Construction
:ompany in the amount of $21,172 which includes $1 750 in addition
~o the base bid to bore Dupuy Road. '
'ote: Unanimous
79-521
XII.
Mr. Painter stated the County had received a request from
the Children's House, Inc. for permission to install a private
pump and force main from Commander Drive to provide sewer service
to the existing Day Care Nursery at 6310 Walmsley Boulevard. He
stated they had also received a letter requesting that the sewer
connection fee be waived. Mr. Bookman stated he had discussed
this matter with a representative from the Children's House,
Inc. and the cost for this system would be $11,500 and he felt
this was a hardship and he was in favor of waiving the sewer
connection fee as he felt it had been done previously for other
groups. Mr. Micas stated that the County ordinance and restrictive
covenants of the bond stated all parties would be charged a
consistent fee. Mr. Bookman stated that there was a lot of expens
involved here as they would have to involve other properties
for this system to be completed. Mrs. Girone stated she had
received a similar request involving other properties and a
large sunofmoneywas also involvedbut she had told this gentleman the
County would not consider this request to waive fees or
participate as it had not been done since she had been on the
Board. She stated she realized this was a hardship for the
Children's House, Inc. but all cases like this are hardship and
that was why the requests were being made. Mr. Micas stated as
far as he knew no fees had been waived and if so, it was done
over legal objections. He stated the Board had charged fees in
the past and made a charitable contribution perhaps, but that
was all as far as he knew. Mr. Bookman inquired if the Utilities
staff knew of any other such cases. Mr. Welchons stated he
could not recall at this time but he did not feel any had. After
further consideration of this matter, it was on motion of
Mr. Bookman, seconded by Mr. Dodd, resolved that this matter be
deferred and staff was authorized to investigate if any other
such request similar to the one from the Children's House Inc
had been approved. ' '
Vote: Unanimous
Mr. Painter stated that the Utilities staff would like to
defer consideration of a request to cancel Invoice 02153 for
the Shenandoah Corporation in the amount of $3,908.92 until
a later date. It was generally agreed by the Board to defer
this matter.
Mr. Painter stated the County had received a request
from Mrs. F. W. Bruce of 12210 North Harrowgate Road for sewer
lservice. Mr. Dodd stated he realized this was not a good
~inancial situation for the County but the residents were having
problems. Mrs. Girone stated she realized this property was coming
~n after another one in the area had been approved recently and
~he hoped another would not follow. Mr. Dodd stated he did not
Heel another would be coming but this was the only way to serve
ithis property. After further consideration of the matter, it
was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved
that this request for sewer service to Mrs. F. W. Bruce of
12210 North Harrowgate Road be approved with the understanding that
a sewer connection fee of $1,200 be charged since the project is
estimated to cost $5,400.
Vote: Unanimous
~r. Bookman stated the Board had approved the request to extend
~ewer to 12210 North Harrowgate Road to help Mrs. F. W. Bruce
~nd inquired why something could not be done to help the
]hildren's House, Inc. which he felt were two similar type
:ircumstances--requests for help. Other members of the
~oard indicated the two cases were not similar.
Ir. Painter stated the County had received a request to extend
;ewer service to the Sherbourne United Methodist Church which
zas estimated to cost approximately $6,000. Mr. Apperson stated
~hat when the line in the area was installed, it was not practical
~o sewer the Church property at the same time because of the
79-522
4.A.
4.B.
1 s L~mL uorma~ an~ a line is propose~ to cOme
from a different direction this request is being made but it is uncertain when the
line will be there. He stated he did not know if the estimate of
$6,000 included the lowering of the line or not. Mrs.
Girone stated that the case involving the Bon Air Baptist
Church was resolved with the Church bearing the entire cost
themselves and inquired if this was setting a precedent and
if something should be done for the Baptist Church. Mr.
Bookman made a motion that this matter be deferred until the
work session. Mrs. Girone suggested that all such requests
be deferred until the work session. Mr. Bookman amended his
motion so that all such requests be deferred until the work
session and Mrs. Girone seconded the amended motion.
Ayes: Mrs. Girone and Mr. Bookman·
Nays: Mr. O'Neill, Mr. Apperson and Mr. Dodd.
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
approved extending sewer service to the Sherbourne United Methodist
Church with the County paying $3,000 which is estimated to be
one-half of the cost and further the Board waived the bidding
requirements of Section 2-10 of the County Code because of the
emergency nature to have this work completed as soon as possible
with the contractor beginning immediately. It was noted
that the Board was uncertain as to whether the lowering of the
line was included in the $6,000 estimated figure.
res: Mr. O'Neill, Mr. Apperson and Mr. Dodd.
Ts: Mrs. Girone and Mr. Bookman. Mrs. Girone because of
consideration given to the Bon Air Baptist Church.
Painter presented the Board with water and sewer contracts J by the County Administrator·
O'Neill and Mr. Apperson excused themselves from the meeting.
· Muzzy stated he had met with the developer of Old Buckingham
and the Highway Department and it was his recommendation
the meeting that Section 1 of this subdivision be
ad for State acceptance this year, that the developer
work with the County and Highway Department to improve
ditches and do paving which would suffice until the
that the developer would post a bond until work is
~leted, that legal action be terminated at this point
that building permits and occupancy permits be issued after
above conditions have been accomplished· He stated if
ress is not going as planned within 30 days, he will
the matter back before the Board for further action at
2hat time. After consideration of this matter, it was on
ion of Mrs. Girone, seconded by Mr. Dodd, resolved that
legal action taken at the Board meeting on October 24, 1979
~e rescinded at this time, that the Director of Community
pment work with the Highway Department and the Developer
Old Buckingham Estates to have Section 2 taken into the System this year, that Section II be improved as
Ed until spring at which time it will be improved to
specifications, that a bond be posted, that building
occupancy permits be issued after the above conditions are
~lished and that Mr. Muzzy report back to the Board for
action if progress is not made within 30.days to the
~xtent outlined.
rote: Unanimous
motion of Mr. Dodd, seconded by Mr. Bookman, the Board
Lpproved the installation of street lights at the following
.ocations with said funds to be expended from the Bermuda
~istrict Street Light Funds:
Intersection of Perlock Road and Brandywine Avenue;
Intersection of Bolling Avenue and Enon Avenue; and
Intersection of Libwood Avenue and Telbury Street.
: Unanimous
79-523
Mr. Dodd asked that he be given a tally of his Street Light
Funds. Mr. McElfish stated that on an average, street light
installation is costing $150 per light. Mr. Bookman asked
that Environmental Engineering contact Vepco regarding the
installation cost for a street light at the intersection of
Jessup and Turner Roads because there is a pole on each side
of the road but stated he did not want the project delayed.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved the installation of a street light at the intersection
of Laumic Drive and Buford Road with any associated costs being
expended from the Midlothian District Street Light Funds.
Vote: Unanimous
At the request of Mrs. Girone, it was generally agreed that
consideration of a street light at the intersection of
Pulliam Street and Trent Road be deferred until staff could
determine the cost of this installation because it does not meet
the criteria and a pole exists 250 ft. down the road.
It was generally agreed that the Board would recess for 10
minutes.
Reconvening:
Board members returned except Mr. O'Neill.
motion of Mr. Apperson, seconded by Mr. Bookman, the Board
the installation of a street light in the vicinity
5010 Orioie Avenue with any associated costs being expended
the Dale District Street Light Funds with the understanding
staff check that this is not the same request which was
previously.
: Unanimous
motion of Mr. Bookman, seconded by Mr. Apperson, the Board
~ted the following resolution:
Whereas, a detour of traffic on Ruthers Road during
truction of this road will accomplish a saving in time
money.
Now, Therefore, Be It Resolved that the Chesterfield
]ounty Board of Supervisors supports the concept of detouring
~raffic on Ruthers Road to Provincetown Drive and Providence
during the Ruthers Road reconstruction.
~ote: Unanimous
Bookman stated he had no objection to this detour but
Le wanted construction coordinated so that Providence Road and
Road were not blocked simultaneously.
4.P.
Dexter Williams gave a brief presentation on the Secondary
for the 6 Year Plan which public hearing would be held
,n December 12, 1979. He stated the funds for the 6 year period
.ave been reduced and the County's share will be $11,000,000.
ie stated after the proposed s~.x year plan all the railroad
rossings in the County should be signalized and three bridges
be replaced--Castlewood, Buford and Cogbill and some
xternal funding may be received for those projects. Mr. O'Neill
eturned to the meeting. Mr. Williams stated the railroad
pr~ects could be reconsidered but staff feltthesew~re safety
ectsthat needed to be accomplished. He statedthe above pr~ects
take about one-third of the $11,000,000. He listed other improvenmnt
ects such as four-laning Forest Hill Avenue, improvements at Genito Road,
Road, Belmont Road, and recreational projects on Beach and Enon
Roads. ~ stated two new pr~ects were the intersection
79-524
of Hopkins and Beulah and the intersection of Genito Road and
Route 360. Mr. Bookman inquired how much money the County could
allocate of revenu~ sharing funds. Mr. Williams stated $500,000 which
was not included in the $11,000,000. He stated there was
$1,800,000 for maintenance. Mrs. Girone inquired about the
opening of Salisbury Drive. Mr. Williams stated he would check
into this matter and mention this project in the 6 Year Plan.
Mr. Bookman inquired if the Board should address the revenue
sharing $500,000 at this time. Mr. Williams stated that would
be mentioned in the 6 Year Plan without specifics but would
be discussed at the Secondary Budget Public Hearing in March.
Mr. Dodd inquired about the acquisition of the old railroad
bed in Chester. Mr. Williams stated the County would have to
obtain the land but it could be mentioned in the 6 Year Plan
without specifics. Mrs. Girone inquired about the time
schedule for the Buford Road bridge. Mr. Williams stated that
would be discussed at the hearing on December 12, 1979. After
further discussion of this matter, Mr. Williams stated the
Board should call him if they had any other concerns before
the hearing.
Mr. Bookman stated Mr. Cooper was present in the audience regardin
the School system not providing bus service down Second Branch
Road which is in both Matoaca and Clover Hill Districts.
Mr. Williams stated according to the School System's standards
this road is not adequate. Mr. Bookman inquired if a temporary
turnaround were constructed, would the School System send buses
down the road. Mr. Williams stated they indicated it might
help but they would not give any guarantees. Mr. Bookman indicate
Mr. Cooper was prepared to try and obtain the land for a turn-
around. Mr. O'Neill stated he felt the School System should
reevaluate their standards. After further consideration of
this matter, it was on motion of Mr. Bookman, seconded by
Mr. O'Neill, resolved that if the Mr. Cooper would obtain
the land for a temporary turnaround as he had indicated he
might be able to do, the County would pay the cost from the
Matoaca and Clover Hill District 3¢RoadFunds (each paying half the cost)
to construct a temporary turnaround if the School System
would allow buses to travel Second Branch Road.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
adopted the following resolution:
Whereas, the question of relocation of the Bon Air
Postal Facility has been discussed for many years; and
Whereas, postal authorities without benefit of County input
were actively pursuing a proposed facility to be located on
the northeast corner of North Pinetta Drive and Route 60 in
Chesterfield County; and
Whereas, the proposed location causes the County great
concern due to traffic problems, site development problems
and drainage problems. '
Now, Therefore, Be It Resolved that the Chesterfield
County Board of Supervisors hereby opposes the development
of a postal facility on the northeast corner of North Pinetta
Drive and Route 60 in Chesterfield County; and
Be It Further Resolved that the postal officials are
requested to work with the County planning staff in order
to locate a suitable site which will serve the needs of the area.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
authorized the expenditure of an amount not to exceed $2,000
from the Midlothian 3¢ Road Funds to improve a drainage problem
on Burroughs Street in conjunction with Mr. Sterns property.
Vote: Unanimous
79-525
5.A.
5.B.
Mr. Paul Moreth, consultant for the County from Resource
Planners, Inc. was present to discuss the use of aluminum wire
versus copper wire for lighting on park projects. He introduced
Mr. Sam Burns, engineer with Resource Planners, Inc. Mr. Burns
stated he had discussed the use of aluminum wire with Vepco
who has been using this exclusively since 1956. He stated that
copper is used on the coastal areas but Vepco feelS they have
less trouble with aluminum wire. He stated the largest problem
is if the installation is not done correctly, if splices are
underground, if the covering is not of good quality, and the
sizes which they will be using will not present problems. He stat~
the copper wire would be used in the connections and added that
the size copper wire that would be needed may cause delays in
the projects as manufacturers are getting away from copper wire
because of the expense. He stated there is, of course, the
cost of copper wire which in a project the size of Bird Park
could run between $12,000-$15,000 more in lieu of the
aluminum wire. Mr. Dodd and Mr. Bookman both stated they
had experience with aluminum wiring and did not
feel it would hold up as long as copper wiring and that the
County might have to dig up asphalt paving to replace the wiring.
Mr. Dodd stated if the consultant would guarantee the aluminum
wiring for 3-5 years, it might be considered. Mr. Moreth stated
he could not guarantee anything like this but they felt aluminum
was better because Vepco was using this exclusively and they
would be cutting costs where possible; that it was cheaper;
that they did not feel aluminum would cause more problems than
copper; and because of the availability and time delays.
Mr. Dodd stated he felt there would be delays with the poles
anyway and a little more time would not make a big difference.
Mr. Burns stated 'that using copper wire would be utilizing a
practice that is not conventional at this time and that with
good jackets, installation, compression fittings, no splices, etc.
there should not be any problems. He stated they inspect the
wiring before it is covered which is part of their contract. Mr. Bookman
inquired how every inch of wire could be inspected. Mr. Burns
stated that they run resistance tests after installation.
Mr. Dodd stated he appreciated what was being said but he felt
he had practical experience with aluminum wiring and he felt
copper would be best in the long term. Mr. O'Neill stated
this would increase the cost of every project involving lighting
in the County. Mr. Moreth inquired what should be done about
projects already under contract. The Board generally agreed that
projects under contract should not be changed.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
authorized the consultants to bid any future projects with
aluminum wire with an alternate for copper wire with a
delivery date specified and the Board will consider each project
individually.
Vote: Unanimous
~r. Meiszer stated the next item of business was the awarding
of the contract for lighting at Bird Park. It was suggested
that the low bidder be awarded the contract and the staff
negotiate a price on the cost of copper wiring rather than
aluminum wiring. Mr. Dave McGee, President of Associated
Electrical Services was present to address this matter. He
stated he submitted a bid with Cor-Ten steel poles versus
concrete poles which would save the County over $30,000.
~e stated he met with Mr. Buford of Resource Planners, Inc.
~ho agreed that the Cor-Ten steel poles were equal to the
~oncrete poles. He added that there was only one manufacturer
~f concrete poles in the state. He stated that he felt the
~oard was being overcharged at least $50,000 by the bid from
~atthews Construction, that he had been approached and offered
lome compensation to withdraw his bid and the County has the
79-526
o
right to waive any irregularities and he feels this is definitely
an irregularity; that Matthews Construction is not a registered
electrical contractor in the County and cannot do this work; and
that the County has experienced problems with Matthews Constructio~
at Rockwood Park and work that was performed there. He stated
he can provide the copper wire that the County seems to feel is
the best without any problems or fraud.
Mr. Moreth stated this is the first time he has heard any of
these allegations and suggests that this matter be deferred for
further investigation. Mr. McGee stated he had told Mr. Buford
of these allegations. Mr. Bookman inquired why he had not
told the County officials or staff. Mr. McGee stated he went
to the consultant which he felt was the chain of authority to
be followed regarding this matter. Mr. Bookman inquired who
had offered Mr. McGee compensation for withdrawing his bid.
Mr. McGee stated he would not devulge this information. Mr. Bookma~
stated he felt the Board had a right to know. Mr. McGee
stated it was not County staff nor Matthews Construction.
Mr. Moreth stated there are 19 manufacturers of concrete
poles in the country and one in the immediate area. He
stated Vepco buys their poles from this source. He added
that there is not a lot of difference between Cor-Ten steel
poles and concrete except that Cor-Ten steel poles need a
foundation which is expensive and the concrete poles are
just set in the ground. He stated the bids did not ask for
an alternate for Cor-Ten steel poles and he felt it would be
unfair to the other bidders not to give them the opportunity
to bid on the Cor-Ten steel poles. Mr. Dodd stated too much
had been discussed and allegations made for the Board to
make a decision at this time. It was on his motion, seconded
by Mr. Bookman, resolved that items 5.B., 5.C. and 5.D. be
deferred.until some determination as to the allegations made
could be determined.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board:
Appropriated $93,248 for the Fuel Assistance Program and
increased Planned Budget Revenue for Fuel Assistance
Program by the same amount (Social Services).
Increased revenue and expense accounts for Nutrition
Education Grants for $20,853 (School Board).
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
authorized the establishment of a change fund for $2,000 in
the Treasurer's Office in the name of Mary Arline McGuire,
Treasurer.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board authorized the Treasurer to change the designation
from Petty Cash Fund to Drug-Buy Money for evidence since
that is the actual use of the money in the Police Department
and changed the name on the fund to J. E. Pittman or C. G.
Williams, Jr. and authorized increasing the amount from $100
to $1,100.
Vote: Unanimous
~r. Dodd stated his concern regarding writing off delinquent
~ccounts receivable. Mr. Micas stated there were legal deficiencie
in the system previously and they have been corrected but some
pf these bills are not legally collectible.
79-527
10.
11.
12.
13.
14.
Mr. O'Neill also indicated his concern about writing off
delinquent debts owed to the County. After further discussion
of the matter, it was on motion of Mr. Dodd, seconded by Mr.
Bookman, resolved that Central Accounting be authorized to
write off the following list of delinquent accounts receivable:
East Coast Aircraft Sales
Jim Whitehurst
Earl T. Van Stavern
John Weinman
$ 26.52
102.00
68.40
14.68
Vote: Unanimous
Mr. Donald Silverman, Director of Research and Development for
Virginia Commonwealth University's School of the Arts, was
present. He requested a grant in the amount of $25,000 from
the County and stated the same type requests are before the
City of Richmond and Henrico County. He stated it
would be similar to City I and would be called City II and
hopefully this would continue year after year. He stated
the purpose is to acknowledge our mutual heritage and to
jointly participate in a non-partisan gathering that is both
appropriate and understandable to all. He stated it would
be expanded from last year's and would act as a model of
cooperation between major cultural institutions in Virginia.
The Board was presented with information outlining the
proposal in detail. After further consideration of the
matter, it was generally agreed that the Board would take this
request under advisement.
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board approved payment of the livestock claim submitted by
Mrs. W. T. Cordle of 10001 Reams Road for the destruction by
unknown dogs of 290 chickens in the amount of $638.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the
Board approved a bingo/raffle permit for the Bishop Peter
Ireton Council #6189, Knights of Columbus for calendar year
1980.
Vote: Unanimous
On motion of Mr. Apperson, seconded by Mr. Bookman, the
Board approved for payment an erroneous tax claim in the
amount of $21.50 for Sun Oil Company of Pennsylvania for an
1978 erroneous real estate assessment.
Vote: Unanimous
Mr. Micas presented the Board with the proposed legislative
program for 1980. Mr. O'Neill stated he did not feel #15
regarding the definition of "street" used to allocate rural
road addition funds from three families on a street to one
family would be wise. He stated that this would cause a draw
down on funds for the secondary roads. Mr. Dodd inquired what
else could be done. Mr. O'Neill suggested in such cases,
perhaps 3¢ Funds could be used to bring the street up and then
use rural addition funds. It was generally agreed to take this
item off the program.
Mr. Bookman suggested an additional proposal which would allow
rescue squads to bill a third party for services rendered.
Mr. Apperson stated this might cause a rise in insurance and
hospitalization rates. Mr. Bookman stated he had talked with
some rescue squad associations and they were in favor of this.
It was generally agreed to insert this in the program.
79-528
15.
16.
17.
Mrs. Girone inquired about the 9th proposal regarding reducing
the funding disparity between regional libraries and those
library systems serving a single locality. Mr. Micas stated
that we would have the advantages of a regional system without the
disadvantages. It was generally agreed that
the staff supply the Board with information regarding regional
library systems prior to the December 4, 1979 meeting.
There was some discussion regarding properly trained people
by a veterinarian and employed by a humane society to innoculate
or vaccinate dogs (proposal #11). It was generally agreed to
take this off the program.
Mr. Bookman suggested the Board consider proposal #4 a little
closer which refers to conditioning the assurance of a building pe~
for a structure using a septic system or well upon the requirement
that the building must connect to public sewer or water when
service is available in front of the building. He stated he
did not feel this should be mandatory but understood the
logic behind the recommendation.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved the Disaster Reaction Force Plan as presented, a
copy of which is filed with the papers of this Board.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board adopted
the following resolution:
Whereas, conservation, saving, protecting and preserving
of our natural resources should claim the deep and considered
concern of every patriotic citizen of the County; and
Whereas, some provision must be made for wildlife if it is
to continue to exist.
Now, Therefore, Be It Resolved by the Board of Supervisors
of Chesterfield County, Virginia, that Queensmill Subdivision
located two miles south of Midlothian between Coalfield Road
and Walton Park is hereby designated as a Bird Sanctuary.
That it shall be unlawful to trap, hunt, shoot or attempt to
shoot or molest in any manner any bird or wild fowl or to rob
bird nests or wild fowl nests. Provided, however, if Starlings
or similar birds are found to be congregating in such numbers
in a particular locality that they constitute a nuisance or
menace to health or property in the opinion of the proper health
authorities of Chesterfield County, then in such event said health
authorities shall meet with representatives of the Audubon
Society, Humane Society, or such clubs as are found to exist in
the Queensmill Subdivision, after having given at least three
days actual notice of the time and place of said meeting to the
representatives of said clubs.
If as a result of said meeting no satisfactory alternative
is found to abate such nuisance, then said birds may be destroyed
in such numbers and in such manner as is deemed advisable by
said health author%ties under the supervision of the Chief of
Police of the County of Chesterfield.
Permission is hereby granted to Savage and Company, the
developer of Queensmill to place subject to the regulations of
the Virginia Department of Highways and Transportation, suitable
plaques at the various entrances to Queensmill Subdivision stating
that said Queensmill Subdivision is a Bird Sanctuary, as an appeal
and reminder to tourist and native alike.
Vote: Unanimous
Mr. Meiszer presented the Board with a report on rural areas
of the County not provided with school bus service which was
79-529
mit
18.
discussed at the meeting earlier. Mr. Meiszer also advised the
Board of appointments outstanding and distributed a copy of
the Board's meeting schedule for December, 1979.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
supports the resolution adopted by the Board of Supervisors
of York County which requests the General Assembly for
financial assistance and other
State aid for the 1981 Yorktown
Bicentennial Celebration.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Apperson, the Board
authorized the expenditure of $300 from the Clover Hill District
3¢ Road Funds for stone for Clay Point Road which is estimated
to be half the cost of improving the roadway.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Apperson, the Board
appointed Messrs. Charles Dedian and Ronald C. Puckett to
the Plumbing Examining Board whose terms are effective
immediately and will expire on November 28, 1982.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
authorized the Virginia Department of Highways and Transportation
to begin the necessary steps to restrict through truck traffic
on the subdivision streets in Genito Estates with the alternate
route to be used being Genito Road.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
went into Executive Session to discuss personnel matters as
permitted bY Section 2.1-344 (3) of the Code of Virginia, 1950,
as amended.
Vote: Unanimous
Reconvening:
79S150
In Midlothian Magisterial District, James F. Hubbard requested
rezoning from Community Business (B-2) to General Business (B-3)
of a 4.07 acre parcel fronting approximately 200 feet on
Midlothian Turnpike and located approximately 1900 feet west
of its intersection with Huguenot Road. Tax Map 16-11 (1)
part of parcel 10 (Sheet 7).
Mr. Balderson stated the applicant had requested a 60 day
deferral of this request. On motion of Mrs Girone, seconded
by Mr. Bookman, this request for deferral until January 23,
1980, was approved.
Vote: Unanimous
79S183
In Clover Hill Magisterial District, Lydia Brown and Dabney
MacKenzie requested a Conditional Use to permit a stock farm
(5 horses and 2 goats) in a Residential (R-25) District on a
9.9 acre parcel fronting approximately 40 feet on the south
line of Donegal Drive and located approximately 400 feet east of
79-530
its intersection with Donegal Terrace. Tax Map 92-15 (4) Rocky
Run, Section 3, Block C, Lot 20 (Sheet 29).
Mr. Balderson stated the applicant had requested a 60 day deferral
of this request. On motion of Mr. Bookman, seconded by
Mr. Apperson, this request for a deferral until January 23 1980
was approved. '
Vote: Unanimous
79S148
In Bermuda Magisterial District, Alva Paul Deal requested
rezoning from Community Business (B-2) to General Business (B-3)
of a .79 acre parcel fronting approximately 150 feet on Jefferson
Davis Highway also fronting approximately 200 feet on Velda
Road and located in the southwest quadrant of the intersection
of these roads and better known as 10100 Jefferson Davis
Highway. Tax Map 82-13 (1) parcel 5 (Sheet 23).
Mr. Balderson stated the applicant had requested withdrawal
of this application. On motion of Mr. Dodd, seconded by
Mr. Bookman, the request for withdrawal was approved.
Vote: Unanimous
bks. Girone stated she would like to request a 60 day deferral on cases
79S179, 79S022 and 79S125 in order to work with citizen groups. ~.
David M. White was present and stated he objected to case 79S179 being
deferred because he felt there would be no more evidence presented which
would change any consideration of the matter. He stated this
case had been delayed for the Bon Air Community Plan Hearing
and reviewed the history of delays in detail. He stated
no new homes had been built in this area for years and the land
was too expensive for housing to be feasible. He stated he felt
the Board was delaying this until the new supervisor came on
the Board and he did not feel this was proper. Mrs. Girone stated
she had received a petition from 2,000 citizens and she was
meeting with 600 of those who are active in the community at
their request. She stated she was meeting with them in groups
and she still had several meetings to attend and she felt
the Board should work with citizens when asked to. She stated
this was a major case in her area and she thought the Board
would accept their request for a deferral. She stated she
indicated the cases would be deferred and no one is present
to adequately represent their views nor are they prepared to
present their opinions. She added several of the deferrals
were at the request of the applicants and she felt one more
deferral at the request of those citizens involved would not
cause any problem. She stated she had not heard all the views and
she did not know what the outcome of the meetings would be.
Mr. White stated he would concede that all 600 citizens were
opposed and that he did not feel 600 or 6,000 in opposition
would change the case decision. He added there were expenses
involved with an additional delay until January.
Mr. Larry Kessler was present and opposed the deferral for
case 79S125. He stated he needed to have a decision today as
he had to make other arrangements for his business location
which had a time limit if this case were denied. He stated he
felt prudent liberties were taken by Mrs. Girone in telling
the people the Board would defer this matter and added he had
not received any encouragement from staff or supervisors to
contact the citizens in the area to work out a compromise or
to discuss this matter. Mrs. Girone made a motion that cases
79S179, 79S022 and 79S125 be deferred until January 23, 1980.
Mr. Bookman seconded the motion. Mr. Apperson stated he felt
Mrs. Girone had compromised the vote of the Board in this
matter and stated he felt she did not extend him any courtesy
in this matter. Mrs. Girone stated she did not feel she had
compromised the vote of the Board, she just felt the Board would
accept the request of the citizens for a deferral. She stated
79-531
if the Board felt she had done anything out of the ordinary,
she was sorry but she felt this was not the case. She stated
if the Board decided to hear the cases today, they would do
so without the supervisor from the area being present as she
would leave the meeting. She stated she had assured the concerned
residents that this would not be heard today. The vote was as
follows:
Ayes: Mrs. Girone and Mr. Bookman.
Nays: Mr. O'Neill and Mr. Apperson.
Abstention: Mr. Dodd.
Mr. Apperson stated this was the first time that he could
recall when a supervisor asked that three cases be deferred.
Mrs. Girone stated she expected the Board to extend courtesy
to the citizens requesting the deferral. Mr. Apperson stated
Mrs. Girone was not asking that the cases be deferred because
she had already told the citizens it would be deferred.
Mr. Bookman stated he did not feel a deferral was detrimental to
the case, if anything, it might improve the case. Mrs. Emily
Gallup was present and stated she would like the cases deferred.
Mrs. Girone stated there were only three people present and
they were unprepared to present their views and she felt
this was an unjust way to handle major requests such as this
and stated she would leave the room if these were discussed today.
79S101 A & B
In Dale Magisterial District, Richard M. Allen requested
rezoning from Residential (R-9) to Agricultural (A) plus a
Conditional Use to permit office buildings and a child day care
center on two separate pieces of the same parcel of land. The
western piece, intended for office business development, fronts
640 feet on the north line of Centralia Road and is located
approximately 50 feet east of its intersection with Iron Bridge
Road. The eastern piece, intended for child day care development
fronts approximately 240 feet on the north line of Centralia
Road and is located approximately 600 feet west of its
intersection with Salem Church Road. Tax Map 96-9 (1) parts of
parcel 1 (Sheet 31).
Mr. Dick Allen was present and stated he agreed with the
conditions except for several changes. He stated he would
like the condition for 79S101 A, #3 to allow for 9,600 square
footage for each building rather than 4,800. He added that
he would like to work out an agreement by which he would pay
his pro rata share of the drainage improvements for the area
rather than bearing the cost for all since he is the first
to develop in the area. Mr. Micas stated that the County
could not makeanexceptionofthis type because erosion control is a state
mandate and cannot bewaivedbyzoningconditions. He added further
that Mr. Allen should discuss this matter with Mr. McElfish,
Environmental Engineer, who could advise him exactly what to
do and the costs involved for the drainage. Mr. Allen stated
the other item he would like to address was the extension of
the roadway involved. Mr. Balderson stated this extension
involved additional land than requested in this application and
it could not be heard at this time. Mr. Allen stated he probably
would file an amendment or an additional application but he
would like approval of this request today. Judge Ernest Gates
was present and inquired if a left turn lane would be provided and
if the office use had restrictive covenants. Mr. Allen stated
yes to both questions. There was no opposition present. On
motion of Mr. Apperson, seconded by Mr. Bookman, the request
was approved as recommended by the Planning Commission subject
to the following conditions:
79S101 A
Fifty (50) feet'of right-of-way measured from the centerline
of Centralia Road shall be dedicated to and for the County
of Chesterfield, free and unrestricted. This dedication
shall be accomplished prior to the release of any building
permits.
79-532
e
10.
11.
12.
A thirty (30) foot buffer shall be maintained along
Centralia Road. This buffer shall be landscaped with
shrubs, evergreens and ornamental trees. A landscaping
plan depicting this requirement shall be submitted to the
Division of Development Review for approval and in conjunctioi
with final site plan review.
No building shall exceed a total square footage of 9,600
square feet nor a height of two (2) stories.
Ail buildings erected on the parcel shall have a Colonial
Williamsburg design and shall employ subdued colors.
Renderings or elevations of each structure shall be submitted
to the Division of Development Review for approval prior
to the release of any building permits.
A thirty (30) foot buffer shall be maintained along the
northern property line and a twenty (20) foot buffer along
the eastern property line. These buffers shall be planted
in accordance with "Minimum Guidelines for Landscaped
Buffers." A landscaping plan depicting this requirement
shall be submitted to the Division of Development
Review for approval and in conjunction with final site
plan review.
A single access drive shall be permitted through the
southern buffer along Centralia Road. The exact location
of the access shall be approved by the VHD&T in conjunction
with the Division of Development Review at the time of
final site plan approval.
Ail exterior lighting shall be low level, not to exceed
a height of fifteen (15) feet and designed so as not to
project light into adjacent residential properties. A
lighting plan depicting this requirement shall be submitted
to the Division of Development Review for approval in
conjunction with final site plan approval.
One sign not to exceed twenty-four (24) square feet,
identifying the development and the tenants therein, shall
be permitted along Centralia Road. This sign shall neither
be luminous or illuminated. The sign shall employ subdued
earth tones. Prior to erecting the sign, a rendering shall
be submitted to the Division of Development Review for
approval.
Each separate building shall be permitted a sign, not to
exceed .5 foot for each one foot of building lineal frontage.
These signs shall not be freestanding, but attached to the
building facades. The signs shall be positioned so as to
face the interior of the project and not the adjacent
residential lots. These signs shall neither be illuminous or
illuminated. The style of the signs shall blend with the
architectural design of the particular structure. Prior to
erection, rendering shall be submitted to the Division of
Development Review for approval.
One sign not to exceed six square feet and the height of
four feet shall be permitted at each entrance, these signs
should identify the development only. These signs shall
neither be luminous nor illuminated, shall employ subdued
earth tone colors. Prior to erection, a rendition shall be
submitted to the Division of Development Review for approval.
The above noted conditions notwithstanding all County
requirements of the Office Business (0) District shall be
applicable.
A paved twenty (20) foot widening strip shall be constructed
to VDH&T standards for the entire length of the project along
Centralia Road.
13. A left turn lane shall be provided along Centralia Road.
14. It shall be required that the applicant and the owner of
the property execute an agreement embodying these
79-533
requirements into restrictive covenants which would be
binding upon the development. This is to be accomplished
prior to final site plan approval.
79S101 B
The uses permitted shall be restricted to a child day care
center·
A thirty (30) foot buffer shall be maintained along all
property lines. The southern buffer along Centralia
Road shall be planted with evergreens, shrubs and ornamental
trees. A single access drive shall be permitted to
Centralia Road through this buffer. The thirty (30) foot
buffer along the eastern, western and northern property
line shall be planted in accordance with the "Minimum
Guidelines for Landscaped Buffers." A landscaping plan
depicting this requirement shall be submitted to the Division
of Development Review for approval and in conjunction with
final site plan review.
The building to be erected on the parcel shall be of
contemporary design and shall employ subdued colors.
Renderings or elevations shall be submitted to the
Division of Development Review for approval and in
conjunction with final site plan review.
The fence surrounding the play area shall be of wood
construction.
o
Thirty-five (35) of right-of-way measured from the centerline
of Centralia Road shall be dedicated to and for the County
of Chesterfield, free and unrestricted. This dedication
shall be accomplished prior to the release of
any building permits.
A twenty (20) foot paved widening strip shall be constructed
to VDH&T standards for the entire length of the property
along Centralia Road.
A left turn lane shall be constructed to VDH&T standards
along Centralia Road.
10.
Ail exterior lighting shall be low level, no higher than
fifteen (15) feet and positioned so as not to project light
into adjacent residential properties. A lighting plan
depicting this requirement shall be submitted to the
Division of Development Review for approval and in
conjunction with final site plan review.
One sign not to exceed fifteen (15) square feet in area
shall be permitted. This sign shall neither be luminous
nor illuminated. The sign shall employ subdued colors
and blend with the architectural style of the structure.
Prior to erection of the sign, a rendering shall be submitted
to the Division of Development Review for approval.
The above noted conditions notwithstanding, all County
requirements relative to Convenience Business (B-l)
zoning shall be applicable.
Vote: Unanimous
79S180
In Clover Hill Magisterial District, CPI Associates requested
an amendment to a previously granted condition of zoning
(Case #66-48CS) to permit modification of a buffer zone on a
2.842 acre parcel fronting approximately 185 feet on the
south line of Midlothian Turnpike and located approximately
50 feet west of its intersection with Paramont Drive and better
known as 8401 Midlothian Turnpike. Tax Map 28-3 (1) parcels
9-3 and 9-5 (Sheet 8).
79-534
Mr. Bruce Hulcher was present representing the applicant.
He stated they would like the requirements changed to allow
them one year in which to determine the actual need for a
retaining wall structure. He stated that with proper nutrients,
shrubbery, etc. there may not be a need to construct this
wall which is estimated to cost $20,000+. Mr. Bookman stated
that he felt the bond would have to be raised higher if this
request were approved.
Mr. Case, an adjacent property owner, was present. He stated
he felt the developer was just prolonging the inevitable, that
the grade of the slope will not allow for stabilization, and
that because of nonconformities, they did not want to wait
one year for the wall to be constructed. Mr. Hulcher stated
that there had not been any erosion this fall and the soil
was cohesive. Mr. Jefferson Carter was present and stated
if the engineers for the applicant had followed proper procedures,
there would not be a problem but when the encroachment was done
on Saturdays when officials could not be contacted, he did not
want any changes and would like the conditions approved as
recommended. Mr. Earl Dunnavant stated the applicant's property
was taken care of but the adjacent property owners were not if
these conditions were not approved. Mr. Hulcher stated there
was no attempt to do work on Saturdays, it was just when the
workers were available. After further discussion of the matter,
was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved
that this request be approved subject to the conditions as
recommended by the Planning Commission:
The original fifty (50) foot buffer shall be replanted
utilizing a minimum of thirty (30) evergreen trees, if
deemed feasible as many as fifty (50) evergreen trees shall
be planted. These plants shall have an initial minimum
height of not less than five (5) feet. A landscaping plan
depicting this requirement shall be submitted to the
Division of Development Review for approval. Should
any of the vegetation die within a three (3) year period,
replacement with a comparable species and size shall be
required.
A retaining wall shall be constructed along the north
edge of the buffer. This wall shall be designed and built
to provide stabilization of the slope and plans shall be
approved by the Department of Community Development.
A $5,000 bond shall be submitted to the County and held
in escrow. This bond shall be held to assure compliance
with the above noted conditions and returned upon completion
of the planting.
The above noted conditions notwithstanding, the plan prepared
by Hulcher and Henderson, dated 8/27/79, shall be considered
the plan of development.
Vote: Unanimous
Mrs. Girone apologized if she went out of procedure by
telling the citizens involved in cases 78S179, 79S022 and 79S125
that she would request a 60 day deferral. She stated she
expected the Board to honor the wishes of the people who wished
to discuss this matter in detail with her and her request for
deferral. There was some discussion of possibly deferring
this matter to a special meeting in December. Mr. Sam Kornblau
was present and stated he had a case that he would also like
deferred until that meeting. Mr. O'Neill stated that these
cases were deferrals and the Board could not let one exception
for an original hearing without letting others and the time
frame for advertising would not give staff time to contact all
individuals concerned. After further discussion of the matter,
it was on motion of Mrs. Girone, seconded by Mr. Dodd, resolved
that cases 79S179, the R. Woodell and Ruth K, Mace request for rezonin
from Residential (R-15) to Agricultural (A) plus a Conditional
Use for professional offices on a .947 acre parcel fronting
79-535
approximately 255 feet on Forest Hill Avenue and located
approximately 150 feet east of its intersection with Burroughs
Street and Case 79S125, the Lawrence Kessler request for rezoning
from Residential (R-15) to Agricultural (A) with a Conditional
Use for professional offices of a .75 acre parcel fronting
approximately 260 feet on Forest Hill Avenue and located
approximately 400 feet east of its intersection with Burroughs
Street, both be deferred until 2:00 p.m. on December 19, 1979.
Ayes:
Nays:
Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd.
Mr. Apperson because he felt the entire matter had not
been handled properly.
Mr. Kessler expressed his full cooperation if Mrs. Girone would
like him to attend any of her meetings. Mr. David M. White
also indicated he would cooperate in any way.
79S145
In Midlothian Magisterial District, J. K. TiLmtions & Associates
requested rezoning from Agricultural (A) to Office Business (0)
with a Conditional Use Planned Development of a .459 acre parcel
fronting approximately 150 feet on Branchway Road and located
approximately 1200 feet south of its intersection with
Midlothian Turnpike. Tax Map 17-9 (2) Avon Estate, Lot 18
(Sheet 8).
A gentleman was present representing the applicant. There was
no opposition present. On motion of Mrs. Girone, seconded by
Mr. Apperson, this request was approved as recommended by the
Planning Commission subject to the following conditions:
A 30 foot buffer shall be maintained along the eastern
property line adjacent to Branchway Road. Within this buffer
all existing trees, 5 inches or greater in caliper, shall
remain undisturbed; however, underbrush may be removed.
Access through this buffer shall be permitted for the
intended use only (parking and servicing of survey
equipment.) At such a time that the property is utilized
for another purpose, access to Branchway Road shall be
prohibited.
Vehicular access may be permitted through Windsor
Executive Center.
No outside storage, cleaning or maintenance of equipment
shall be permitted, with the exception of washing vehicles.
Any fill shall be supervised by a qualified soil engineer.
No sign shall be permitted.
The structure shall retain a residential appearance.
No additions shall be permitted to either structures. If the
structures are to be painted, subdued colors shall be used
and shall be approved by the Division of Development Review.
The above noted conditions notwithstanding, the site plan
dated 6/18/79 and prepared by J. K. Timmons & Associates,
Inc. shall be considered the plan of development.
The above comments notwithstanding this development shall
comply with the County requirements of the Office Business
(0) District.
10.
11.
At such a time that the existing structure is removed, any
new structures shall have a Colonial Williamsburg design,
similar to the buildings located in Windsor Executive Center~
This Conditional Use shall be granted for a period not to
exceed three (3) years from date of approval. Upon
79-536
satisfactory reapplication and demonstration that this ~sehad
not adversely affected the area, the Planning Commission and
Board may renew the permit.
(Note: It will be necessary to obtain schematic approval of site
plan prior to the release of any building permit.)
Vote: Unanimous
79S169
In Bermuda Magisterial District, Hill, Fulcher Company requested
a Conditional Use to permit a private landfill (stumps) in a
Residential (R-15) District on a parcel located at the northwester~
terminus of Spring Valley Road, Tax Map 134-11 (6) Walthall Mill,
Section 1, Block D, Lot 7 (Sheet 42).
Mr. Dodd indicated several changes he would like incorporated
into the conditions. There was no opposition present. On motion
of Mr. Dodd, seconded by Mr. Bookman, this request was approved
subject to the following conditions:
Any improvements on the lot shall be confined to that area
designated as "Area A" on the attached plan. More particular]
construction shall be confined to that area which has not
been filled. Construction shall not be permitted on the fill
area.
e
The wood debris which is presently exposed along the cliff
shall be disposed of and covered in an approved fill area.
Sufficient material shall be removed to allow stabilization
of the bank. A plan for stabilization shall be submitted
to the Environmental Engineering Division and the County
Soil Scientist for approval. The applicant shall enter into
an agreement whereby the County will be held save-harmless
from any future injury as a result of this landfill.
0
A plan for the final seeding and grading of the area shall
be submitted to the Environmental Engineering Division
for approval. The County's drainage easement shall be
protected and any fill within the easement shall be removed.
The deed to this property shall reflect the areas of fill
and shall indicate the areas of the property which cannot be
used for construction. This deed shall be recorded in the
County Clerk's Office within thirty (30) days of the approval
of this request. This deed shall be approved by the Division
of Development Review in conjunction with the County Attorney
prior to recordation.
Vote: Unanimous
79S176
In Matoaca Magisterial District, W. Baxter Perkinson requested
rezoning from Agricultural (A) to Residential (R-9) of a 10
acre parcel fronting approximately 420 feet on the south line of
River Road and located approximately 5,650 feet west of its
intersection with Eanes Road. Tax Map 178-12 (1) parcel 21
(Sheet 51).
There was no opposition present. On motion of Mro O'Neill,
seconded by Mr. Bookman, this request was approved with the following
conditions proffered by the applicant as accepted by the Planning Cc~mission:
1. The minimum frontage of each lot shall be 100 feet~
2o The minimum lot area of each lot shall be 17,450 square feet.
Vote: Unanimous
79S177
In Midlothian Magisterial District, Broad Rock Land Corporation
79-537
requested rezoning from Agricultural (A) to Residential (R-15)
of 24.4 acres and from Agricultural (A) to Residential (R-25) of
22 acres of a parcel located at the southern terminus of
Farnham Drive and Hazelmere Road and at the eastern terminus of
Bondurant Drive and lies south of Stonehenge Subdivision. Tax
Map 26-8 (1) parcel 5 and parts of parcels 5-1 6 7 & 7-1
(Sheet 7). ' '
Mr. DelMonte Lewis was present. Mr. Larry Topia, representing
the Stonehenge Association, stated they did not want the extension
of Farnham Drive through this subdivision. Mr. Balderson stated
this matter would be discussed ckzring subdivision approval and the
Board was only addressing the rezoning. Mr. Kenneth Rathj en was
present and stated there had been a drainage problem on his
property but it had just recently been improved and he did not
want an additional problem on his property with this development.
Mr. Lewis stated they would meet all the drainage requirements
placed on them. Mrs. Girone presented a letter from Mr. Paul
Barberry, representing Stonehenge Civic Association, stating they did
not want the extension of Farnham Drive or Hazelmere. She stated she
also had correspondence from Jerry Longo and Mr. Mitchell stating they
did not agree with the position of the Association. Mr. James Sutliff was
present and stated he represented the 25 people who did not agree with
the Association's position. After further discussion of the matter, it
was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that
this request be approved as reconmended by the Planning Conn~ssion and that
the road configuration be decided by the Planning Conrnission during their
subdivision review as opposing views have been expressed by the Stonehenge
residents.
Vote: Ihaniraxm
79S179
In Dale Magisterial District, Realty Industries, Inc. requested
rezoning from Agricultural (A) to Office Business (O) of a 7.5 acre
parcel fronting approximately 850 feet on Meadowdale Boulevard
also fronting approximately 250 feet on Dalebrook Drive and
located in the northwest quadrant of the intersection of these
roads. Tax Map 52-12 (1) part of parcel 6 (Sheet 15).
Mr. Bill Moseley was present representing the applicant. There
was no opposition present. On motion of Mr. Apperson, seconded
by Mr. Bookman, the Board approved this request subject to
the conditions proffered by the applicant as accepted by the
Planning Commission:
MOna~% the 4.8 acres designated on the "Existing Topographical
, prepared by Bodie, Taylor & Puryear, Inc., dated
3 July 1979, submitted with the application shall be
developed. The remaining 2.7 acres shall remain undeveloped
and left in its natural state with the exception that
drainage improvements shall be permitted.
The structures to be erected on the parcel shall be
similar in design to those depicted on the renderings
prepared by Moseley-Hening Associates, Inc.
A thirty (30) foot buffer shall be maintained for the
entire length of the south property line adjacent to
Meadowdale Boulevard. No trees greater than five (5)
inches in caliper shall be removed. Parking, buildings
or any other facilities shall not be permitted within this
buffer. Access drives to Meadowdale Boulevard, the exact
location shall be determined at the time of final site plan
review. If it is deemed necessary, at the time of site plan
review, to remove vegetation within the buffer in order to
obtain proper sight distance for the entrance/exit, clearing
shall be permitted, but a plan for such clearing shall be
approved by the Division of Development Review.
All parking areas that would be located adjacent to
Meadowdale Boulevard would be further screened by means of
79-538
5.B.
5.C.
a natural landscape berm where the natural contours exist.
The above noted conditions notwithstanding, the site plan
and perspective prepared by Moseley-Hening Associates,
Inc., and submitted with the application shall be considered
generally the plan of development.
Vote: Unanimous
79S022
In Midlothian Magisterial District, Donald A. and Elizabeth
G. Hodgins requested rezoning from Residential (R-15) to
Agricultural (A) plus a Conditional Use for business and
professional offices on a parcel fronting approximately 100 feet
on Buford Road and located approximately 450 feet south of its
intersection with Forest Hill Avenue and better known as 2538
Buford Road. Tax Map 10-6 (2) Bon Air Knolls Block 53
Lot 5 (Sheet 3). ' '
On motion of Mrs. Girone, seconded by Mr. Bookman, it was
resolved that this request be deferred until January 23, 1980
at the request of Mrs. Girone and the citizens of the area.
Vote: Unanimous
Mr. Meiszer stated he had been informed that Matthews
Construction did have the proper licenses to be awarded any
contracts for lighting in the County. On motion of Mr. Apperson,
seconded by Mr. Dodd, the Board awarded the bid for lighting
at Bird Park to Matthews Construction who was the low bid on
specifications listed in the amount of $302,162 and the Board
further authorized staff to negotiate a price for copper
wiring and a delivery date as an alternate.
Vote: Unanimous
Mr. Dodd stated that he had been contacted by someone
wishing to donate to the County 65 acres in the Centralia
Road/Proctor's Creek area--part of which is on the proposed
location of Route 288. Mr. Muzzy indicated the exact location
on a vicinity map. Mr. Dodd stated the land was low. After
ft~rther discussion of the matter, it was generally agreedbytheBoard
that because of its low wet nature, the County did not have
a use for the land and asked Mr. Dodd to thank the donor.
On motion of Mr. Apperson, seconded by Mr. Dodd, the Board
accepted the second low bid from Forge Fence Company, Inc.
in the amount of $19,023.60 for the contract at Bird Park
and did not accept the low bidder due to inadequate performance
on previous County work.
Vote: Unanimous
On motion of the Board, the following resolution was adopted:
Whereas, W. Lynn Wingfield served as Campaign Director for
the 1979 Chesterfield County Government United Givers Fund; and
Whereas, The County of Chesterfield Government employees
through their generous contributions brought the County wide-
spread recognition by achieving 110% of its 1979 United Givers
Fund Goal; and
Whereas, This impressive effort would not have been achieved
without the special selfless application by key personnel within
the County departments reflecting their concern for their
fellows dedication to principal and team spirit.
79-539
5oD.
Now, Therefore, Be It Resolved that the Board of
Supervisors wishes to express its appreciation and congratulation~
to all employees of Chesterfield County for their community
spirit; and
Be It Further Resolved that the Board of Supervisors
recognizes the singular efforts of W. Lynn Wingfield, Chesterfiel¢
County United Givers Fund Campaign Director, for his leadership
role in orchestrating this impressive achievement by
permanently recording these circumstances upon the minutes of
the Board of Supervisors of Chesterfield County, November 28,
1979.
Vote: Unanimous
It was generally agreed to defer consideration of the lighting
bid at the Robious ballfield complex on the request of staff.
On motion of Mr. Apperson, seconded by Mr. Bookman, the Board
went into Executive Session to discuss legal matters as permitted
by Section 2.1-344 (6) of the Code of Virginia, 1950, as amended.
Vote: Unanimous
Reconvening:
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
adjourned at 5:15 p.m. until 12:00 noon on December 4, 1979
at the State Treasurer's Office.
Vote: Unanimous
Nicholas M. Meiszer//
County Administratc~
Chairman
79-540