11-12-1980 MinutesBOARD OF SUPERVISORS
MINUTES
November 12, 1980
Supervisors in Attendance:
Mr. R. Garlalld Dodd, Chairma~
Mr. Harry G. Daniel, Vice Chairman
Mr. C. n. Bookman
Mrs. Joan Girone
Mr. E. Merlin O'Neill, Sr.
~{r. Nicholas M. Meiszer.
County Ad~ninistrator
Staff in Attendance:
Mr. William Howell, Acting Director
of General Services
Mr. Steve Micas, County Attorney
Mr. Jeffrey Muzzy, Director of
Ccmrmmity Development
Mr. Richard ~{cElfish, Env. Engineer
Mr. Robert Painter, Utilities Dir.
Mr. Lane Ramsey, Budget Director
The Chairman called the meeting to order at the Airport
Conference Room at ll:O0 a.m. (EST)
Mrs. Sallye Anthony, Internal Auditor; Mr. Elmer Hodge, Assistant
County Administrator; and Mr. Tom Martin, Auditor with Ernest &
Whinney, presented and discussed the annual financial report
for the County,
Mr. Steve Micas presented and discussed the proposed legislative
program for the County for the 1981 Session of the General
Assembly.
The Board discussed increasing the real estate tax exemptions
for the elderly and the totally and permanently disabled. It was
generally agreed that this ordinance be scheduled for a public
hearing which would increase the limit for annual income for
the elderly and totally and permanently disabled by $1,000 and
adjust the schedule of percentage of exemptions accordingly.
The Board recessed for lunch.
Reconvening:
The Chairman called the regularly scheduled meeting zo order
at the Courthouse at 2:00 p.m. (EST)
Mr. Daniel gave the invocation.
3.A.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
approved the minutes of October 22, 1980, as amended.
Vote: Unanimous
Mr. Meiszer stated this date and time had been advertised for
a public hearing to consider an amendment to the ordinance
regulating dealers in precious metals. There was no one
present to discuss this matter. On motion of Mr. Daniel,
seconded by Mr. O'Neill, the following ordinance was adopted:
An Ordinance to Amend and Reenact Sections 7.01-1
and 7.01-3 of the Code of the County of Chesterfield,
1978, as Amended, Relating to the Regulation of
Dealers in Precious Metals
Be It Ordained by the Board of Supervisors of
the County of Chesterfield:
(1) That Sections 7.01-1 and 7.01-3 of the Code of
the County of Chesterfield, 1978, as amended, are amended
and reenacted as follows:
80-515
3.B.
Sec. 7.01-1. Definitions.
For the purpose of this chapter, the following words Shall
have the meaning ascribed to them by this section:
(a) "Dealer" shall mean any person, firm, partnership
or corporation engaged at any location in the county in the
business of purchasing precious metals or gems or making loans
for which precious metals or gems are received and held as
security provided, however, that retail merchants personally
located within the county shall be exempt insofar as they make
purchases directly from manufacturers or wholesalers of precious
metals or gems for their inventories and that refiners of precious
metals shall be exempt insofar as they make purchases directly
from wholesalers, retailers or out-of-state vendors. "DealerTM
shall include merchants whose business is itinerant in the
county. As used herein "dealer" includes employers and
principals on whose behalf the purchase or loan was made'and
all employees and agents who personally make such purchases
and loans. When any act is required of a corporation, it shall
be performed by its president.
(b) "Precious Metals" shall mean any item containing as
part of its composition in any degree gold, silver, platinum
or pewter.
(c) "Gems" shall mean any item containing or having any
precious or semi-precious stones customarily used in jewelry or
ornamentation.
Sec, 7.01-3. Method of obtaining.permit.
The permit required herein shall be issued by the chief of
police or his designee upon payment of a $25 application fee
and satisfaction of the requirements 'herein. The application fee
shall not be imposed on subsequent applications so long as the
business has been operated continuously without interruption since
the issuance of the previous permit. The applicant shall be
issued a permit if he satisfies the chief of police of his good
character and he has not been convicted of a felony or a crime
of moral turpitude. Information required on the application
shall include the applicant's full name, aliases, address, age,
sex and fingerprints, and the name, address, and telephone
number of the applicant's employer, if any, and. the location of
the place of business of the dealer. No license shall be valid
for more than six (6) months from the date of issuance but may
be renewed in the same manner as the initial license is obtained.
If the dealer does not operate continuously from the date of
obtaining his permit, then he shall notify the chief of police
of any ceasing or renewing of business or change in location.
Failure to operate on weekends or holidays shall not be
construed as a ceasing or disruption.
Vote: Unanimous
Mr. Meiszer stated this date and time had been advertised
for the Board to hear public comments relating to the
County's Community Development Block Grant Preapplication for Ettri~
as well as an Imminent Threat Application. Mrs. Linda Grasewicz
stated that the first hearing to be addressed was the
preapplication. She 's~ated that HUD had increased the maximum
ceiling for comprehensive programs from 1.5 to 1.S million
dollars. She stated staff had modified the application as
follows:
$1,100,000
400,000
220,000
60,000
20~000
~1,8o0,0oo
Water and sewer line replacement
Drainage improvements
Fire station renovation
Energy loan program
Administration
Total Three Year Budget
She stated the County should receive $600,000 each year.
80-516
Mrs. Girone inquired i£ any portion of the $20,000 in administra,
rive costs would be spent on salaries. ~rs. Grasewicz
stated that none o£ the $20,000 would be for salaries, that
it would be used for advertising, audits, etc. Mrs. Girone
inquired about the solar energy. Mrs. Grasewicz stated that
this would be for both active and passive equipment used for
heat and heating water. Mrs. Grasewicz outlined each project
detailing what each involved. There was no one present to
discuss this matter. On motion of Mr. O'Neill, seconded by
Mr. Daniel, the Board authorized the County Administrator to
submit and accept, if approved, $1,800,000 for the Community
Development Block Grant Preapplication for the Ettrick Community
for a three year period.
Vote: Unanimous
Mrs. Grasewicz stated that the second public hearing related
to an imminent threat application for $156,000 for the Ettrick
Community. She stated this includes $6,000 for administrative
costs and would also be submitted to HUD. She stated that
this would be used to replace individual water service lines
in conjunction with the sewer lateral work scheduled for
Ettrick. She presented an outline o~ how this would be
accomplished. There was no one present to discuss this
matter. On motion of Mr. O'Neill, seconded by Mr. Daniel,
the Board authorized the County Admin'istrator to snbmit and
accept, if approved, $156,000 from HUD for an imminent
threat application for the Ettrick Community.
Vote: Unanimous
On motion of the Board, the following resolution was adopted:
Whereas, Young people under the age of eighteen represent
more than 37% of our County's population; and
Whereas, There is a growing concern over the well-being
and needs of young people by the County population; and
Whereas, It is recognized that young people are the future
leaders of our County and thereby our greatest natural resource;
and
Whereas, The Chesterfield Youth Service Commission, the Youth
Advisory Committee and the Office on Youth Services recognize
and endorse the need to involve young people more in the total
and integral functioning of the entire community and thereby
sponsor ongoing efforts in these areas; and
Whereas, The second week of November has been proclaimed
as National Youth Recognition Week.
Now, Therefore, the Board of Supervisors of Chesterfield
County hereby proclaims the second Friday of November as
Youth Recognition Day in Chesterfield County and urges all
citizens to participate in recognizing and supporting our most
valuable resource, our Young People.
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mr. 'O'Neill, the Board
authorized the County Administrator to enter into an agreement
with the Virginia Department of Highways and Transportation
for the installation and maintenance of the fire warning lights
at the Bensley Fire Station add authorized the transfer'of ~n
amount not to exceed $15,000 from the General Fund Contingency
account to the Fire Department for this installation.
Vote: Unanimous
80-517
0n motion of .Mr. O'Neill, seconded by Mr. Daniel, the Board
de.~erred consideration of the change in work schedule :for the
Police Department until November 26, ].980.
Vote: Unanimous
5.C.
7.A.
On motion of Mr. Bookman, seconded by Mr. O'Neill, the Board
increased Planned Budget Revenue account 717-1-00011-0571
Sale of Services and Supplies by $12,000 and increased Planned
Budget Expenditure account 717-1-31450-1101 Salaries and Wages
by $12,000 which change will provide for the employment of an
additional mechanic for the County Garage.
Vote: Unanimous
Mr. Meiszer stated the next item on the agenda was consideration
of bids received for the vehicles for the Police, Fire and
Sheriff's Departments. He stated that it was recommended that thc
Board approve the bids for Chevrolet Malibus and Ford Fairmonts
which were the best bids after considering the purchase price
as well as the operational costs. Chief Pittman was present and
discussed the technical differences between the vehicles.
He stated that he would also like the Board to purchase 10
Chrysler vehicles to use for cost and performance comparison.
After further consideration of the matte'r, it was-on motion
of Mr. Bookman, seconded by Mr. Daniel, resolved that ten
(10) Chrysler LeBarons and thirTy-one (31) Chevrolet Malibus
be purchased for patrol use, that eight (8) Ford Fairmonts
be purchased for use by detectives, that two (2) Malthus and
one (1) LeBaron be purchased for the Sheriff's use and one
(1) Malibu and one (1) Chrysler station wagon be purchased for
the Fire Department, all of which funds are in the existing
budgets.
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
set December 10, 1980 at 9:00 a.m. for a public hearing to
consider an amendment to the Erosion and Sediment Control
Ordinance.
Vote: Unanimous
It was generally agreed by the Board to Table indefinitely
consideration of an amendment to the ordinance relating to
license tax for certain money lenders.
There was some discussion regarding the proposed County
vehicle policy. ~{rs. Girone inquired what was intended to be
accomplished with this proposal. Mr. Meiszer stated it was
to reduce the cost to the County as well as eliminate the County
paying employees' mileage to and from work. Mr. O'Neill
added it was also t'o reduce the number of vehicles. Mrs.
Girone asked that the Board be given a list of vehicles
driven home. Mr. Dodd stated he felt it was important to
reduce and regulate expenses for the vehicles as he felt
some employees were abusing the use of their vehicles. Mrs.
Girone stated that she felt a criteria should be established
and if, for example~ a County employee drives his vehicle
more than 12,000 miles a year on Counzy business, he would
be allowed to drive a car and if not, he would not be given
a County vehicle. Hr. Bookman stated that he felt a flat
monthly fee might be best. After further discussion,
it was generally agreed that this matter be deferred until
November 26, 1980.
It was generally agreed that staff should arrange a meeting
with the legislative delegation to discuss the proposed
legislativ~ program for the County.
80-518
lO.A.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
approved the requests from the following organizations for
bingo and/or raffle permits for calendar year 1981:
Cavalier Athletic Club, Inc.
Bermuda'Optimist Club, Inc.
LaSociete Des 40 Hommes et 8 Chevaux
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Keithwood Parkway, Comstock Drive, Eastman
Road, Cardington Road and Haskell Court in Hy.lton Park,
Section C, Clover Hill District.
Upon consideration whereof, ind on motion of Mr. Daniel,
seconded by Mr. Bookman, it is resolved that Keithwood Parkway,
Comstock Drive, Eastman Road, Cardington Road and Haskell
Court in Hylton Park, Section C, Clover Hill District, be and
they hereby are established as public roads.
And be it further resolved, that the Virginia Department
of Highways and Transportation, be and it hereby is requested
to take into the Secondary System, Keithwood Parkway, beginning
with existing Keithwood parkway, State Route 1792, extending north
east .05 mite to the intersection of Comstock Drive then northeasl
.ll mile to the intersection of Eastman Road then northeast
.08 mile to a temporary turnaround; Comstock Drive, beginning
at its intersection with Keithwood Parkway extending northwest
.16 mile to the intersection of Cardington Road then northwest
.08 mile to a temporary turnaround; Eastman Road, beginning at
its intersection with Keithwood Parkway, extending northwest
.12 mile to the intersection of Haskell Court then northwest
.04 mile to the intersection of Cardington Road then northwest
.03 mile to a temporary turnaround; Haskell Court, beginning
at its intersection with Eastman Road extending northeast .06
mile to a cul-de-sac; Cardington Road, beginning at its
intersection with Eastman Road, extending southwest .14 mile to
the intersection of Comstock Drive. These roads serve 77 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for all of these roads except Keithwood Parkway which
has a 70' right-of-way and Haskell Court whi.ch has a 40' right-
of-way. This section of Hylton Park is recorded as follows:
Section C, Plat Book 30, Pages 22 and 23, December 19, 1977.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing Upon his
'examination of Debbs. Lane and Raybur~ Road in Pocoshock
Subdivision, SeCtion II, Clover Hill District.
Upon consideration whereof, and on motion of Mr. Daniel,
seconded by Mr. Bookman, it is resolved 'that Debbs Lane and
Rayburn Road in Pocoshock Subdivision, Section II, Clover Hill
District, be and they hereby are established as public roads.
And be it further resolved, that the Virginia Department
of Highways and Transportation, be and it hereby is requested
to take into the Secondary System, Debbs Lane, beginning at its
intersection with Middle Road, State Route 2696, extending
southeast .07'mile to the intersection of Rayburn Road; Rayburn
Road, beginning at its intersection with Debbs Lane, extending
southwest .14 mile to a cul-de-sac. These roads serve 35 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for these roads. This section o£ Pocoshock is recorded
as follows:
80-519
Section II, Plat Book 31, Pages 96 and 97, August 21, 1978.
Vote: Unanimous
This day the County Environmental Engineer, in accordance With
directions from this Board, made report in writing upon his
examination of Thoreau Drive and Trai]wood Drive in Rocky Run
Section 4, Clover 'Hill District. '
Upon consideration whereof, and on motion of Mr. Daniel,
seconded by Mr. Bookman, it is resolved that Thoreau Drive
and Trailwood Drive in Rocky Run, Section 4, Clover Hill
District, be and they hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, .be and it hereby is requested to
take into the Secondary System, Thoreau Drive, beginning at its
intersection with existing Thoreau Drive, State Route 1278,
extending south .22 mile to the intersection of Trailwood Drive,
then extending southwest .19 mile to a temporary turnaround;
Trailwood Drive, beginning at its intersection with Thoreau
Drive, extending southeast .09 mile to existing Trailwood
Drive, State Route 1260. These roads serve 24 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 60' right-
of-way for these roads. This section of Rocky Run is recorded
as follows:
Section 4, Plat; Book 31, Page 41, June 6, 1978.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Hampton Avenue, Warrior Drive, Meadowview Drive
and Steve Avenue in Matoaca Manor, Matoaca District.
Upon consideration whereof, and on motion of Mr. Daniel,
seconded by Mr. Bookman, it is resolved that Hampton Avenue,
Warrior Drive, Meadowview Drive and Steve Avenue in Matoaca
Manor, Matoaca District, be and they hereby are established as
public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Hampton Avenue, beginning at
the end of Hampton Avenue, State Route 1315, and running northerl
.14 mile to the intersection with Steve Avenue then continuing
northerly .14 mile to end in a temporary turnaround; Warrior
Drive, beginning at the intersection with Meadowview Drive and
running southerly .09 mile to end in a cul-de-sac, again
starting at the intersection with Mead0wview Road and running
northerly .18 mile to the intersection with Steve Avenue, then
continuing northerly .13 mile to a temporary turnaround;
Meadowview Drive, beginning at the intersection with Hampton
Avenue, State Route 1315, and running westerly .06 mile to
the intersection with Warrior Drive~ then continuing westerly
.03 mile to tie into State maintained Meadowview Drive, State
Route 722; Steve Avenue, beginning at the intersection with
Hampton Avenue and running westerly .06 mile to the intersection
with Warrior Drive. These roads serve 75 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50' right-
of-way for all of these roads. This section of Matoaca Manor
is recorded as follows:
Plat Book 31, Pages 76 and 77, July 25, 1978.
Vote: Unanimous
80-520
Mr. Dodd inquired if the road at Richmond Cold Storage was
ready to be accepted into the state system. Mr. McElfish
stated he expected it to be ready in the near £uture as every-
thing has been accomplished except for the easements. After
further discus:~ion, it was generally agreed that this matter
should be on the agenda for November 26, 1980 if it were
ready for acce~tance.
10.C.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
authorized the Treasurer to increase the Petty Cash Fund in
the Police DePartment which is used for drug investigations
from $1,100 to $2,000 with the custodian to remain Colonel J E.
Pittman, Jr. '
Vote: Unanimous
ll.A.
On motion of Mr. Bookman, seconded by Mr. O'Neill, the Board
approved the request from the developers of Falling Creek Farms
and Mayfair Estates and renamed Aspinall Road to Miller's
Run Drive which road is in portions of the abovementioned
subdivisions.
Vote: Unanimous
ll.B.
On motion of Mr. Daniel, seconded by Mrs. Girone, the Board
deferred consideration of the request for a street light at the
end of Lingle Lane until November 26, 1980 and approved the
installation of street lights at the following locations
with any associated costs to be expended from the Dale
District Street Light Fund:
1. Intersection of Deertrail Drive and Lingle Lane
2. Intersection of Cascade Street and Sprucewood Avenue
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved the installation of street lights at the following
locations with any associated costs to be expended from the
Midlothian District Street Light Fund:
1. Buford Road and North ProvidenCe Road
2. LeGordon Drive, Pole #CN38
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
approved the installation of street lights at the following
locations with any associated costs to be expended from the
Dale District Street Light Fund:
1. Lawnwood Drive and Restingway Lane
2. Intersection of Cogbill Road and Kay Road
Vote: Unanimous
Mr. O'Neill inquired if the Board strictly abides by the
$1,000 a year limit for street light installation. He stated he
had received a petition for an entire subdivision to be
lighted and each light met the criteria. Mrs. Girone indicated
that perhaps a discussion of policy should be held and
suggested staff prepare a report on expenditures over the
past several years. She added that each request was considered
on its own merit and perhaps, if he did not want to install alt
at one time, several lights could be installed over two or three
;'ears.
After further discussion of the matter, it was on motfon of
Mr. O'Neill, seconded by Mr. Daniel, resolved that the Board
approve the installation of street lights 'in the Somerset
Subdivision as outlined on a plat filed with the papers of this
Board and further the Board-appropriated $3,505 from the General
80-521
ll.C.
]2.
I.
Fund Contingency for the cost of installing said lights.
Vote: Unanimous
Mr. Muzzy stated that at the last meeting the Board had deferred
consideration of whether or not to retain or refund the
escrow money held for the stub road and utility funds.
Mr. O'Neill stated he felt the funds did not serve the
purpose for which they had been originally established. Mr. Muzz
stated that at some point in time the funds may be needed. He
stated the projects for which these funds would be used
ranged in price from approximately $520 to $10,000. Mrs.
Girone inquired when the last time the funds had been used.
Mr. McElfish stated about 5 months ago and that a project of
this nature comes along about once every ten months. Mr.
Painter discussed the utilities involvement. Mr. Micas
stated this is a policy matter which the Board has the right
to change but added that it should be resolved that either
all funds are retained or all funds refunded. Mr. Bookman
stated he felt there may be a need for these funds in the
future. He inquired what would happen to those projects
which are now underway and suggested that if this policy is
changed it be made effective January 1, 1981. Mrs. Girone
stated the Board had requested a list of the roads involved.
Mr. Muzzy stated that there were 26 roads involved. After
further discussion of the matter, it was on motion of Mr.
O'Neill, seconded by Mr. Daniel, resolved that the Treasurer
is hereby authorized to refund all the stub road and utility
funds immediately to those developers who placed them in
escrow.
Ayes: Mr. Dodd, Mr. Daniel and Mr. O'Neill.
Abstentions: Mr. Bookman and Mrs. Girone. Mrs. Girone stated
reason for abstaining was because she was not convinced a change
in policy was necessary.
Mr. Daniel stated he had voted in favor of refunding
because these funds could only be used for roads, and if it had
been possible to utilize the funds in other areas he would have
voted to retain them.
Mr. O'Neill excused himself from the meeting.
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
approved the following contracts and authorized the County
Administrator to execute any necessary documents:
1. WS0-112CD/6(8)O125 8.W.K. Property
Developer: A. B. Sadler, James A. Whitt,& Gerald E.
Kilgore T/A S.W.K. Associates
Contractor: Fred Barnes Construction Company
Estimated Contract Cost: $6,904.50
Estimated County Cost: $3,179.80 (Cash refund for oversize
Code: 380-1-60125-7212
and further the Board appropriated $3 179.80 from 563 Surplus
to 380-1-60125-7'212. '
WS0-116CD/6(8)0165 Keswick Hills - Offsite & Section 1
Developer: Winterfield Corporation
Contractor: Fred Barnes Construction Company
Est.imated Contract Cost: $61,319.75
Estimated County Cost: $ 5,850 (Refund through connections
for offsite)
$ 2,790 (Cash refund from General
Fund for Fire Hydrants)
Code: 366-1-11684-7221 - Refund through connections
111-1-07150-4673 - Cash refund
Ayes: Mr. Dodd, Mr. Daniel, Mr. BOokman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Painter stated Powhatan County had been contacted and they
did not wish for the County to serve those lots in Powhatan with
Chesterfield water, Contract.W80-116CD/6(8)0165, Keswick Hills.
80-522
12.
III.
12.
IV.
12.
12.
V.2.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
made the following adjustment of appropriations for water
and sewer projects as indicated:
S80-98C, Hylton Park, Lot 15-E-B - Appropriated $181.60 from
574 Surplus to 380-1'70981-4393. This should finalize
the project.
WS0-47CD, Ramblewood Drive - Appropriated $63.10 from
653 Surplus to 380-1-60472-7212. This should finalize
the project.
W79-16CD, Heather Ridge - Appropriated $2,032.25 from
563 Surplus to 380-1-69162-7212. This should finalize
the project.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and'Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
approved Change Order No. 8 in the amount of $1,260 for
Project 7032-25, Expansion of Falling Creek Wastewater Treatment
Plant, which essentially deletes two flow rate indicators and
allows the use of orifice plates in lieu of flow tubes for
ithe digester gas flows and decreases the contract price by
$1,260.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Painter presented the Board with a list of developer sewer
and water contracts executed by the County Administrator.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
awarded contract S80-53C/7(8)0531, installation of sanitary
sewer lines to serve homes in portions of Forest Acres
Subdivision, to Piedmont Constructfon Company who submitted
the Iow bid of $120,494.00, transferred $132,543.40 from
380-1-70000-4393 to 380-1-70531-4393 and further authorized the
County Administrator to execute any necessary documents for
this contract all of which is subject to approval by the Health
Department.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr, O'Neill.
Mr. Bookman stated that this project had been originally
estimated at $185,000.
Mr. Daniel inquired about the Hening Heights, Trampling Farms
and Gravelbrook Farms projects. Mr. Welchons stated they were
advertised on November 9, 1980 and it would be approximately
three weeks before bids were received.
Mr. O'Neill returned to the meeting.
Mr. Bookman excused himself from the meeting.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
approved and authorized the Chairman and County Administrator
to execute a quit-claim deed conveying a portion of Fort
Darling Road to the Department of Interior subject to the
retention of easements by the County.
Ayes: Mr. Dodd, Mr. Daniel, Mrs. Girone and Mr. O'Neill.
Absent: Mr. Bookman.
On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board
authorized the County Attorney to proceed with condemnation
proceedings against the following property owners if the amount
80-523
12.
V.3.
12.
VI.1.
VI .2.
12.
V.3.
12.
VI.3.
as set opposite their names is not accepted. Be it further
resolved that the County Administrator notify said property owners
by registered mail of the intention of the County to enter upon
and take the property which is to be the subject of said
condemnation proceedings. An emergency existing, this
resolution shall be and it hereby is declared in full force
and effect immediately upon passage.
Mrs. Roberta Lee Williams, et als. W79-22B $]50.00
309 Rosemont Place
Englewood, New Jersey 07632
Ayes: Mr. Dodd, Mr. Daniel, Mrs. Girone and Mr. O'Neill.
Absent: Mr. Bookman.
It was generally agreed to defer consideration of a counteroffer
for the purchase of a sewer easement from Robert D. Sheets at
5321 Carteret Road in Estridge Subdivision until the Supervisor
from the district was present.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute
a deed of dedication on behalf of the County from Midfield
Associates, A Virginia Limited Partnership, for a 25 ft. easement
along Coalfield Road and a variable width easement along Route 60
Map Section 15-12, Midlothian District.
Ayes: Mr. Dodd, Mr. Daniel, Mrs. Girone and Mr. O'Neill.
Absent: Mr. Bookman.
Mr. Bookman returned to the meeting.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to execute
a deed of dedication on behalf of the County from Parker
and Lancaster Corporation, A Virginia Corporation, accepting
a variable width easement along Genito Road, Clover Hill District
Map Section 47-3.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
denied the counteroffer from Robert D. Sheets for a sewer
easement at 5321 Carteret Road and further authorized the County
Attorney to institute condemnation proceedings against the
following property owners if the amount as set opposite their
names is not accepted. Be it further resolved that the
County Administrator notify said property owners by registered
mail of the intention of the County to enter upon and take the
property which is to be the subject of said condemnation
proceedings. An emergency existing, this resolution shall be
and it hereby is declared in full force and effect immediately
upon passage.
Robert D. and Joyce C. Sheets
Sewer Easement
Estridge, Section A
$414. O~
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
authorized the Chairman and the County Administrator to execute
a deed and lease agreement exercising the option to purchase
11.7+ acres at $12,500 per acre and a five year lease for an
additional buffer area from J. M. Wilkinson and Anna L.
Wilkinson, Clover Hill District, which will be used for the
northern area landfill with said'funds to come from the bond
funds for this purpose.
Vote: Unanimous
80-524
VI .4.
12.
VI. 5~
13.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
approved and authorized the Chairman and County Administrator
to execute a real estate purchase contract for three parcels
of land totaling 2.605 acres from Miss Nora Miller in the
amount of $6,056, Clover Hill District, which is needed for
the Warbro Road relocation and additional landfill property and
said funds to come from the bond funds for this purpose.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the County Attorney to institute condemnation
proceedings against the following property owners if the
amounts as set opposite their names is not accepted. Be it
further resolved that the County Administrator notify said propert
owners by registered mail of the intention of the County
to enter upon and take the property which is to be the subject
of said condemnation proceedings. An emergency existing, this
resolution shall be and it hereby is declared in full force and
effect immediately upon passage.
1. Roadway Ex])ress, Inc.
2. Kingsland Property Corp.
3. Kingsland Property Corp.
656-020-190, C-501 $ 750.00
656-020-190, C-501 3,000.00
656-020-190, C-501 108.00
Vote: Unanimous
Mr. Bookman stated the Highway Department was negotiating to
have the water line lowered on Providence Road at County
cost and they would improve Kingsport Lane. He inquired if
any type of negotiation such as this had been accomplished in
the past. Mr. Painter stated it had. After further discussion
of the matter, it was on motion of Mr. Bookman, seconded by
Mr. O'Neill, resolved that the County will pay $1,700 from the
water funds to lower the water line on Providence Road and
the Highway Department is hereby requested to improve
Kingsport Lane.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
appointed the following people to the committees indicated:
1. Mrs. Charlotte Gibbs, Youth Services Commission, Oct. 11 I983
Matoaca District; '
2. Mr. Guy Smith, Youth Services Commisssion, October 11 1983,
Bermuda District; '
3. Mrs. Ann Hill, Keep Chesterfield Clean Committee, November 12
1981, Clover Hill District;
Mr. I. C. Deaner, Personnel Appeals Hoard, December 31, 1983.
Unanimous
Vote:
On motion of Mrs. Girone, seconded by ~r. Bookman, the following
resolution was adopted:
Whereas, the FY79-80 Secondary Roads Improvement Budget
allocated $25,000 for drainage improvements on Old Gun Road; and
Whereas, the actual cost for the construction of the drainag~
facilities on Old Gun Road was less than the $25,000 allocation;
and
Whereas, funds were needed to pay for the tree removal on
Old Gun Road,
80-525
Now, Therefore, Be It Resolved that the Chesterfield
County Board of Supervisors hereby approves the transfer of
$5,490.58 from budget item 5313 of the ~Y79-80 Secondary
Road Improvement Budget to budget item 5018 of the FY80-81
Secondary Road Improvement Budget to be used to pay for
the removal of trees on Route 673, Old Gun Road.
Vote: Unanimous
Mr. DOdd stated he had a similar type problem on Centralia
Road to that.of Old Gun Road and asked that staff investigate
a solution for this problem.
Mr. Micas stated that in 1979 the County conveyed 3.1 acres
to Old Dominion Truck Leasing for the purpose of developing a
multi-state regional headquarters building for Old Dominion. He
stated construction has now been financed by industrial revenue bo
issued by the Chesterfield Authority, but in order to issue the
bonds the title must be cleared by the Board waiving Paragraph
E2(a) and paragraph E3(a) of the restrictive covenants
affecting the Airport Industrial Park. He stated waiving these
two paragraphs of the restrictive covenants will waive the County
right to repurchase the land since construction has not commenced
within a year of actual purchase and the County's right to
exercise its first refusal rights since Old Dominion will convey
the parcel to the Chesterfield Industrial Development Authority
as a condition to receiving the bond Proceeds. On motion of
Mr. Dodd, seconded by Mr. O'Neill, the Board hereby waives
restrictive covenants E2(a) and E3(a) of the Airport Industrial
Park property for Old Dominion Truck Leasing because of the
above noted reasons.
Vote: Unanimous
Mr. Meiszer stated, the County had been formally notified
that the roads in the following subdivisions had been accepted
into the State System effective October 28, 1980:
Autumn Oaks Subdivision, Section A
Shingle Oak Road - Beginning at intersection with
Turkey Oak Road and running northerly, 0.12 mile to
end in a cul-de-sac.
Red Oak Road - Beginning at the intersection with
Chalkley Road (Route 632) and running northerly
0.10 mile to the intersection with Turkey Oak Road.
Turkey Oak Road - Beginning at the intersection with
Red Oak Road and running easterly 0.10 mile to end in
a cul-de-sac; beginning at the intersection with Red
Oak Road and running westerly 0.26 mile to the
intersection with Shingle Oak Road, then continuing
westerly 0.06 mile to end in a temporary turnaround.
Walton Park Subdivision, Section C & D
Length
0.12 mi.
0.10 mi.
0.42 mi.
Watch Hill Road - Beginning at intersection with
Walton Park Road (Route 624) and going 0.07 mile
southerly to a temporary turnaround.
Glenmeadow Terrace - Beginning at intersection with
Glenmeadow Road and going 0.11 mile southeasterly
to a temporary turnaround.
Glenmeadow Court - Beginning at intersection with
Glenmeadow Road and going O.11 mile westerly to
intersection with Glenpark Lane then 0.04 mile
westerly to a cul-de-sac.
0.07 mi.
0.11 mi.
0.15 mi.
ds
80-526
~engt~
Glenmeadow Road - Beginning at intersection with
Walton Park Road (Route 624) and going 0.03 mile
southerly to intersection with Glenmeadow Court
then 0.06 mile southerly to intersection with
Glenmeadow Terrace then 0.01 mile southerly to
a temporary turnaround. O.10 mi
Mrs. Girone presented the Board with a report from the Social
Services Board.
Mr. Meiszer informed the Board that the annual Virginia
Municipal League/VACO regional legislative meeting would be
held on December 10, 1980, which is a regular Board meeting date.
On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board
accepted an agreement between the County and the developers of
Colonial Pines and authorized the County Administrator to sign
a save-harmless agreement with the Highway Department for certain
drainage easements that may be necessary to be acquired for Coloni
Pines; which is subject to the County Administrator obtaining
three appraisals for the necessary easements which are to be
obtained from the Seaboard Coast Line Railroad and the developer
paying all costs involved.
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board
adjourned at 4:10 p.m. until 9:00 a.m. on November 26, 1980.
Vote: Unanimous
~nty Administrat~/
R. G~rland Dodd-
Chairman
80-527