Loading...
11-26-1980 Minutes3o BOARD OF SUPERVISORS MINUTES November 26, 1980 Supervisors in Attendance: Staff in Attendance: Mr. Harry G. D~niet, Vice Chairman Mr. C. L. Bookn~kn Mrs. Joan Girone Mr. E. Merlin O'Neill, Sr. Mr. Nicholas M. Meiszer County Administrator Mr. Dean Combee, Airport Manager Mr. J~es Edmondson, Central Acct. Di~ Chief Robert L. Eanes, Jr., Fire Dept Mr. Steve Micas, County Attorney Mr. Jeffrey Muzzy, Director of Ccmmunity Develot~nent lit. Richard McElfish, Env. Engineer Mr. Lane Ramsey, Budget Director Supervisors Absent: Mr. R. Garland Dodd Mr. Daniel called the meeting to order at the Courthouse at 9:05 a.m. (EST) Mr. Bookman gave the invocation. On motion of Mr.. Bookman, seconded by Mrs. Girone, the Board approved the minutes of November 12, 1980, as amended. Ayes: Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. Dodd and Mr° O'Neill. Mr. Donald Olden of Ryan Homes presented Chief Eanes with a contribution in the amount of $1,500 for the Chesterfield County Fire Department. Chief Eanes thanked Mr. Olden and Ryan Homes for the contribution and stated the funds would be used to purchase a fire simulator which would be used for training purposes. The Board also expressed their appreciation for the contribution. Mr. O'Neill joined the meeting. Mr. Daniel stated the Chesterfield County employees had raised $10,202.49 in this year's United Way Campaign. He stated this is 110% of the 1980 goal of $9,256 and 122% of the amount raised last year. He presented the following solicitors with silver awards: Bonnie Neely, Nursing Home Ed Thacker, Data Processing Delores Van Amburg, Commissioner of Revenue's Office Debbie Webber, Libraries He presented Roy Patrick, solicitor for the Fire Department, with a Gold Award, Mr. Daniel commended each for their outstanding work and congratulated them on a job well done. On motion of the Board, the following resolution was adopted: Whereas, Mr. W. Lynn Wingfield served as Campaign DireCtor for the 1980 Chesterfield.County Government United Givers' Fund; and Whereas, the County of Chesterfield government employees through their generous contributions brought the County wide- spread recognition by achieving 110% of its 1980 United Givers' Fund Campaign goal; and 80-528 Whereas, this impressive effort could not have been achieved without the Special selfless application by key personnel within the County' departments reflecting their concern for their fe'llows, d~dication to principle and team spirit. NoW, Therefore, Be It Resolved ihat the Board of Supervisors wishes to express its appreciation and congratulations to all employees of Chesterfield CoUnty for their community spirit; and Be It Further Resolved that the Board of Supervisors recognizes the singular effort of Mr. W. Lynn Wingfield, Chesterfield County. Government United Givers' Fund Campaign Director, for his leadership role in orchestrating this impressive achievement, by permanently recording these circumstances upon the minutes of the Board of Supervisors of Chesterfield County. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. Mr. Bookman stated he felt the Board should not consider adoption of an ordinance relating to real estate tax exemption for the elderly and permanently and totally disabled today because it was being advertised for a public hearing on December 10, 1980. He also inquired if the proposed ordinance raised the .income limit for exemption to $13,000. Mr. Micas stated this had been included in the proposed ordinance. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board deferred consideration of this matter until December 10, 1980. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. Mr. BOokman stated he felt the Board should consider an appropriation of $25,000 and not $100,000 at this time for the operation of the Airport and th'eh be presented with a recommendation regarding the Avionics operation in 30 days. Mr. Edmondson stated that the $71,O00 is a straight line projection and that in the winter months there wi. Il probably be a drop of 20% in revenues. He stated that they are holding checks at this time that amount to $15,000 and that there will be an additional deficit likely. Mr. Meiszer suggested that the entire $100,000 be transferred at this time to be used as needed to eliminate the need to return to the Board with this item. Mr. Bookman suggested that since there is a deficit of $15,000 at this time, a transfer of $40,000 be made. Mrs. Girone inquired if the $11,000 would be revenue coming to the County which was listed on a handout prepared by Central Accounting. Mr. Edmondson stated that this amount is revenue that will not occur as a result of terminating Avionics but there was 'also a $29,000 amount in expenses that would not occur if Avionics were discontinued. Mr, EdmondsOn stated that the $72,000 on the handout included depreciation, that ~he $24,225 is actual cash loss for operation and the $14,000 is a cash deficit at this time. On motion of Mr. Bookman, seconded by Mr. O'Neill, the Board transferred $40,000 from the General Fund Contingency account to the Airport and further authorized the County AdminiStrator to prepare a recommendation regarding the Avionics operation for discussion and consideration in 30 days. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill Absent: Mr. Dodd. · · Mr, Daniel stated he would also like to have a report prepared which indicated what benefits were received directly or indirectly by the Airport from the Avionics section. 80-529 Mri O'Neill stated that he, too, would like to see what is in the budget and what the cost is today. He stated that originally it was felt that this would be a benefit to the Airport which'would bring in more customers and would be an asset even if it did not actually make money. Mrs. Girone stated she felt this matter was not handled correctly and had been presented in a piecemeal fashion. Mr. Meiszer indicated he had given the Board a memo in August, 1980 which indicated several items that could be accomplished which would make the Airport more profitable. The Board inquired if any of the items had been accomplished.. Mr. Meiszer indicated they had not. It was generally agreed that this matter should be discussed further in 30 days when the recommendation was presented. Mr. Bookman stated the Board had been discussing two items when considering a vehicle policy which were: l) rising cost and maintenance of vehicles and 2) the abuse. He stated that the proposed policy would offset the cost but the abuse would not be addressed. He stated he felt the Board had an obligation to the public to address both matters. He Stated that he felt new employees should not be given vehicles unless it'was necessary for the completion of their job. Mr. O'Neill stated he felt a small fee plus mileage would be a policy that would be equitable to all. Mr. Bookman stated he felt this was not exactly equitable because it would be penalizing the person who lives the farthest away from the Courthouse and suggested a motor pool be established, Mrs. Girone stated she felt an employee Who drives his vehicle a certain set number of miles on County business should be given a County vehicle. Mr. O'Neill and Mr. Bookman indicated they did not feel mileage could be used as a criteria for this Policy. Mr. Bookman stated that a new garage is being built and perhaps a motor pool could be established at that time. Mr. Meiszer stated a central motor pool is planned for the new garage. Mr. O'Neill stated the question is whether or not the Board wants to establish a vehicle policy and if so, then decide on an equitable solution. Mrs. Girone stated she felt there were too many County cars driven home.. She added that she felt if a car could be justified for an employee, then they should take it home and not pay any cost. She stated she. felt the Board was not solving the real problem by imposing costs. Mr. O'Neill made a motion that ~his matter be tabled until December 10, 1980. Mrs. Girone made a substitute motion that the Board no~ charge employees for the use of County vehicles, but that the County Administrator reevaluate and eliminate through attrition those which should not be driven home and that a motor pool be established. She stated that she felt this matter could also be discussed at budget preparation time. Mr. Daniel stated he would like a copy of a list of those employees who drive their vehicles home. Mr. Meiszer distributed a listing. He stated that this was originally discussed because it was felt that gas was going to rise above $1.50 per gallon and also that a motor pool would not eliminate improper use. He added that the mileage or fee was not to get at the abuse but to cut down expenses. After further consideration, Mrs. Girone withdrew her motion. Mr, Daniel inquired if a policy for collecting funds were no~ established, would the County be able to absorb the funds which were eliminated from the budget. Mr. Ramsey stated he would have To ask each department ~o absorb their share of those funds. Mr. Daniel asked that the County Administrator prepare a 80-530 iO.A. IO.B. iO.D. report addressing all issues discussed with the supporting information, all of which should be sent to the Board prior to the Board meeting. The Board discussed some of the employees wh° w.ere driving County vehicles home according to the list prepared. Mr. Meiszer stated he did not feel each vehicle should be discussed individually but there should be a policy established which would cover the entire County fleet. Mr. O'Neill stated that the Board would like to have a plan prepared which is cheapest for the County and also equitable for the employees~ Mr. O'Neill restated his motion to defer further discussion of this matter until December 10, 1980. Mrs. Girone seconded the motion. · Ayes: Mr. Danie'l, Mr. Bookman, Mrs. Girone and ~r. O'Neill. Absent: Mr. Dodd. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board transferred $10,000 from the Capital Projects fund to the General Fund Contingency account. This represents a transfer back of funds'apprOpriated for the purchase of the drainage easement on the Cogbill property. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Oirone and Mr. O'Neill. · Absent: Mr. Dodd. On motion o~ Mr. O'Neill, seconded by Mr. Bookman, the Board approved and accepted the Airport Master Plan as prepared and presented by Ralph Burke and Associates. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. It was generally agreed to defer receipt of the 1979-80 Audit Report until December 10, 1980. It was generally agreed to defer consideration of the bids for the restroom facilities at Rockwood Park because final determination as to which company had submitted the low bid had not been resolved. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved the requests for bingo and/or raffle permits for the following organizations for calendar year 1981: 1. Clover Hill High School Keynotes 2. Richmond James River Lions Club 3. Bishop Ireton's Knights of Columbus 4. Thomas Dale Music Boosters 5. V.F.W., Robert E. Lee Post 2239 Ayes: Mr. Daniel, Mr. Bookman, Mrs. Gir°ne and Mr. O'Neill. Absent: Mr. Dodd. On motion o£ Mr. Bookman, seconded by Mrs. Girone, the Board appropriated $2,500 from the Bermuda District 3~ Road Funds to cover the cost of material-to install a drainage system in Mayfair Subdivision, Bermuda District. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. D0dd. 80-531 lO.C. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Canute Drive, Leopold Circle, Omo Road and Totila Court in Kings Forest, Sections 3 and 4, Dale District. Upon consideration Whereof, and on motion of Mrs. Girone, seconded by l~r. Bookman, it is resolved that Canute Drive, Leopold Circle, Omo Road and Totila Court in Kings Forest, Sections 3 and 4, Dale District,.be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Canute Drive, beginning at its intersection with Old Zion Hill ROad, State Route 889, extending west .08 mile to existing Canute Drive; Leopold Circle, beginning at its intersection with existing Canute Drive, extending southwest ,17 mile to a temporary turnaround; Omo Road, beginning at its'intersection with existing Omo Road, State Route 739,.and Canute Drive, extending southwest .14 mile to the intersection Of Totila Court then southwest .12 mile to a temporary turnaround; Totila Court, beginning at its intersection with Omo Road, extending north .07 mile to a cul-de-sac. These roads serve 68 lots. And be it further resolved, that the Board of Supervisors guarantees t° the Virginia Department of Highways a 50.£t. right-of-way for all of these roads except Totila Court which has a 40 ft. right-of-way. These sections of Kings Forest are recorded as follows: Section 3, Plat Book 30, Page 100, 4/5/78 and revised on 6/15/78., Plat Book 31, Page 51 Section 4, Plat Book 32, Page 84, 12/19/78 Ayes: Mr. Daniel, Mr. Bookman, Mrs. 'Girone and Mr. O'Neill Absent: Mr. Dodd. ' This day the County Environmental Engineer, in abcordance with directions from this Board, made report in writing upon his examination of Watkins Glen Road in Brandermill, Watkins Glen Section, Midlothian District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Watkins Glen Road' in Brandermill, Watkins Glen Section, Midlothian District be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to. take into the Secondary System, Watkins Glen Road, this is a circular road. Beginning at intersection with Sandyridge Parkway and going .0§ mile northeasterly to intersection with itself then continues .12 mile to tie back into itself. This road serves 18 lotS. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 40 ft. right-of-way for this road. This section of Brandermill is recorded as follows: Watkins Glen, Plat Book 32, Pages 95 and 96, 1/2/79. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill Absent: Mr. Dodd. ' This day the County Environmental Engineer, in accordance With directions from this Board,. made report in writing upon his 80-532 examination of Autumn Woods Road, Autumn Woods Circle and Autumn Woods Court in Brandermill Autumn Woods Section, Midlothian DiStrict. ' Upon consideration whereof, and on motion of Hrs. Girone, seconded by Mr. Bookman, it is resolved that Autumn Woods Road, Autumn Woods Circle and Autumn Woods Court in Brandermill, Autumn Woods Section, Midlothian District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Autumn Woods Road, beginning at intersection with Brandermilt Parkway and going .05 mile easterly to intersection with Autumn Woods Circle then .09 mile easterly to intersection with Autumn Woods Court then continues .13 mile easterly to a cul-de-sac; Autumn Woods Circle, beginning at intersection with Autumn Woods Road and going .06 mile southerly to a cul-de-sac~ Autumn Woods Court, beginning at intersection with Autumn Woods Road and going .03 mile southerly to a cul-de-sac. These roads serve 38 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads except Autumn Woods Circle and Autumn Woods Court which have a 40 ft. right-of-way. This section of Brandermill is recorded as follows: Autumn Woods, Plat Book 34, Pages 32 and 33, 8/1/79. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Brandermill Parkway Extended in Brandermill, the Village of Saint Ledger in Midlothian District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman~ it is resolved that Brandermill Parkway Extended in Brandermill, the Village of Saint Ledger, Midlothian District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Highways and Transportation, be and ~t hereby is requested to take into the Secondary System, Brandermill Parkway beginning at intersection with Genito Road, State Route 604, and going .il mile northerly to intersection with Autumn Woods Road then continues .01 mile northerly to tie into proposed Brandermill Parkway Extended. This road serves as a through street. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a variable right-of-way of 70 feet to 130 feet £or this'road. This section of Brandermill Parkway Extended is re~or8ed a~ follows: Plat Book 34, Pages 32 and 33, 8/1/79. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill Absent: Mr. Dodd. ' This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon h'is examination of Arrow Point Trail in Arrowhead, Section 3, Clover Hill District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Arrow Point Trail 80-533 in Arrowhead, Section 3, 'CloVer Hill District be and it hereby is established as a public road. ' And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Arrow Point Trail, beginning at its intersection with Chieftain Trail, State Route 1487, extending north .18 mile to a temporary turnaround. This road serves 18 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 60 ft. right- of-way for this road. This section of Arrowhead is recorded as follows: Section 3, Plat Book 32, Page 21, 9/21/78. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Appleleaf Court, Hollyleaf Court and Autumnleaf Court in Orchard Hill, Section 5, Dale District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Appleleaf Court, Hollyleaf CoUrt and Aatumnleaf Court in Orchard Hill, Section 5, Dale District, be and they hereby are established as public roads And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Applelea£ Court, beginning at the intersection with Autumnleaf Drive, State Route 1972, and running east .13 mile to.end in a cul-de-sac; Hollyleaf Court, beginning at the intersection with Autumnleaf Drive, State Route 1972i and running southerly .09 mile to end in a cul-de-sac; Autumnleaf Court, beginning at the intersection with Autumnleaf Drive and running south .06 mile to end in a cul-de-sac. These roads serve 48 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads. This section of Orchard Hill is recorded as follows: Section 5, Plat Book 33, Page 34, March l, 1979. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. This day the County Environmental Engineer, in.accordance with directions from this Board, made report in writing upon his examination of Cradle Hill Road and Cradle Hill Court in Bra~dermill, Cradle Hill Section, Midlothian District. Upon consideration whereo£,, and on motion of ~rs. Girone, seconded by Mr. Bookman, it is resolved that Cradle Hill Road and Cradle Bill Court in Brandermill, Cradle Hill Section, Midlothian District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Cradle Hill Road, beginning at intersection With Sandyridge ParkWay and going .04 mile easterly to intersection with Cradle Hill Court then continues .10 mile easterly to a cul-de-sac; Cradle Hill Court, beginning at intersection with Cradle Hill Road and going .10 mile Southeasterly to a cul-de-sac. These roads serve 33 lots. 80-534 And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 40 ft. right-of-way for all of these roads. This section of Brandermill is recorded as follows: Cradle Hill Section, Plat Book 35, Pages 1 and 2, November 7, 197! Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. This day the County Environmental ~ngineer, in accordance with directions from this Board, made report in writing upon his examination of Sandyridge Parkway in Brandermill the Village of Saint Ledger, Midlothian District. ' Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Sandyridge Parkway in Brandermill, Midlothian District be and it hereby is established as a public road. ~ And be it further resolved, thai the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Sandyridge Parkway, beginning at intersection with Genito Road, State Route 604, and going .03 mile northerly to intersection with Watkins Glen Road then continues .17 mile northerly to intersection with Cradle Hill Road then continues .02 mile northerly tO tie into proposed Sandyridge Parkway. This ro~ ~v~ ~s a through street. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a variable width right-of-way of 50 ft. to 160 ft. for this road. San~vrid~e is recorded as£ollo~: Plat Book 32, Pages 95 and 96, 1/2/79. Plat Book 35, Pages 1 and 2, 11/7/79~ Ayes: Mr. Daniel, Mr. Bookman, Mrs~ Girone and Mr. O'Neill. Absent: Mr. Dodd. This day the County Environmental Engineer~ in accordance with directions from this Board, made report in writing upon his examination of Bermuda Triangle Road~ Bermuda Industrial Park Bermuda District. , Upon consideration whereof, and on motion o£ Mrs. Girone, seconded by Mr, Bookman, it is resolved that Bermuda Triangle Road in Bermuda Industrial Park, Bermuda District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Berm'uda Triangle Road, beginning at the intersection with State Route 10 and running northerly .32 mile to end in a cul-de-sac. This road serves the Bermuda Industrial Park. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 60 ft. right- of-way for all of these roads. Bermuda Triangle Road is recorded as 'follows: Plat Book 1445, Page 694, 6/01/79 Plat Book 1265, Page 247, 4/20/77 Plat Book 1448, Page 685, 6/01/79 ~yes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. ~bsent: Mr. Dodd. Mr. E. L. Covington, Jr., Asst. District Engineer with 'the Virginia Department of Highways, was present. He stated that since he had been promoted he would not be attending the Board meetings in the future and would now be in charge o£ maintenance over the Richmond District which included Chesterfield County. He stated that he would be available should the Board need to discuss any projects with him. Each Board member thanked Mr. Covington for his concern and interest in the past. On motion of the Board, the following resolution was adopted: Whereas, Mr. E. L. Covington, Jr. has been employed with the Virginia Department of Highways and Transportation since July, 1964; and Whereas, Mr. Covington was promoted to Assistant Resident Engineer in February, 1969, and was again promoted in October, 1971, to Resident Engineer for Chesterfield County until October 31, 1980; and Whereas, November 1, 1980, Mr. Covington was promoted to Assistant District Engineer for the Richmond District and will no longer be the County's liaison to the Virginia Department of Highways and Transportation; and Whereas, the Board of Supervisors enjoyed a friendly, cooperative and fruitful relationship with Mr. Covington during the years. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors hereby expresses its deep appreciation for the outstanding service rendered to the County by Mr. Covington d~ri'ng those years for which he listened to, investigated and fUlfi, lled requests by the County; and Further Be It Resolved that the Board hereby extends to Mr. Covington their wishes for success in his new capacity as Assistant District Engineer. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: ~r Dodd. Mr. Covington introduced Mr. Bill Newcomb who would be attending Board meetings until a Resident Engineer has been selected. Mr. Bookman inquired when the traffic lights at the intersection of Genito Road and Route 360 would be operating and stated this was an extremely dangerous area which should be taken care of as soon as possible. He also inquired about the traffic lights at the insersection of Jessup .and Route 10. Mr. Newcomb stated the poles are up at the Jessup and Route 10 intersection but the lights have not been installed. He stated he would also obtain a status report on the Route 360 and Genito intersection project. Mrs, Girone requested tha5 a double yellow line be painted on Old Bon Air Road as had been done on Old Gun Road. Mr. Newcomb stated he would check into the matter but there was some question of funding for such a project. Mrs. Girone stated she had been told the ditches would be pulled on Le Gordon Drive and inquired why it now has been determined that it is unnecessary. Mr. Newcomb stated he would check into the matter. Mrs. Girone requested that one "No Parking" sign be installed on Robious Road at ihe rear of a house that fronts on Sealing Wax %~aY. Mr. Newcomb stated he would look into this matter. There was some discussion regarding the obtaining of right-of- way 'on Marobrith Road in Matoaca District to have the road improved to state standards. Mr. Newcomb stated that about 50% of the .homeowners have signed to dedicate the right-of-way. so-536 9.C. Mr. 0'Neill asked that he be given a copy of the names of the residents who would not sign. Mr. Daniel and Mr. Bookman inquired when the lights at the intersection of Route l0 and Cogbill and at the intersection of Route 10, Lori and Beach would be operating. Mr. Newcomb stated they were asked to install signs first but they would be operating no later than next week. Mr. Daniel requested that the Highway Department resurface Prestonwood Road as numerous commercial vehicles use this road when traveling to the shopping center and it is starting to deteriorate. He requested that a sign also be installed which would prevent this road for use by commercial traffic. Mr. Newcom stated he would check into the matter. Mr. Bookman asked that the Highway Department paint road lines' on Black Road. Mr. Newcomb stared he would check into the matter. Mr. Newcomb stated that the %raffic engineering studies to determine the necessity to reduce the speed on Courthouse Road and Route 10 are proceeding. On motion of Mr. Bookman, seconded by Mr. O'Neill, the following resolution was adopted: Whereas, Secondary Route 651, from S. C. L. Richmond to 0.453 Mi. W. Int. Route 150, a 'distance of 0.38 mile, has been altered, and a new road has been constructed and approved by the State Highway Commissioner, which new road serves the same citizens as the road so altered; and Whereas, certain sections of this new road follow new locations, these being shown on the attached sketch titled, "Changes in Secondary System Due to Relocation and Construction on Route 651, Project 0150-020-102, C-502, C-504, dated at Richmond, Virginia, November 14, 1980." Now, Therefore, Be It Resolved: That the portions of Secondary Route 651, i.e., Section 5, shown in brown on the sketch titled, "Changes in Secondary System Due to Relocation and Construction on Route 651, Project 0150-020-102, C-502, C-504 dated at Richmond, Virginia, November 14, 1980," a tota~ distance of 0.38 mile be, and hereby is, added to the Secondary System o.f State Highways, pursuant to Section 33-141 of the Code of Virginia of 1950, as amended; And further, that the sections of old locations, i.e., Sections 1 and 3, shown in green on the aforementioned sketch, a total distance of 0.23 mile, be, and the same hereby is, abandoned as a public road, pursuant to Section 33-76.12 of the Code of Virginia of 1950, as amended; . 'And further, that the sections of old location, i.e., Section~ 2 and 4, shown in purple on the aforementioned sketch, a total distance of 0.15 mile, and the same hereby is to be left in the Secondary System and maintained by the Department. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and ~{r. O'Neill Absent: Mr. Dodd. ' On motion of Mrs. Girone, seconded by Mr. O'Neill, the Board denied the request for installation of a street light at the intersection of Sheldeb Court and Sheldeb Drive. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved the installation of street lights at the following locations with any associated costs to be expended from the Street Light Funds of the indicated district: 80-537 11 lB. 12. 12. I. 12. II, 12. II. 1. End of Lingle Lane, Dale District 2. Intersection of Oxbridge Road and Dunraven Road Clover Hill District ' 3. ~Intersection of Academy Drive and Courthouse Road Clover Hill District. ' AYes: Mr. Daniel, Mr. Bookman, Mrs Girone and Mr. O'Neill Absent: Mr. Dodd. ' Mr. 'Sam Barker was present and requested that the Board approve a save harmless agreement for Woods Edge, Section 3. Mr. McElfish stated that staff recommended that this be denied as it did not qualify. Mr. Micas stated that Mr. Barker had not obtained the easement for the County, that the easement had been granted to him personally and that it was for a one Year period. He stated that this could possibly create another drainage situation as Deerfield and would not permit the County to condemn to rectify the situation. He stated the agreement presented was not in proper recordable form. Mr. Barker stated that the easement was not for one year, that he had legal advice that it was recOrdable and that he would never do anything'which would adversely affect the County. He stated that the easement was granted to him and that if it b'ec~me absolutely necessary, the property owner would granA the easement to the County. After further consideration of the matter, it was on motion of Mr. Daniel, seconded by Mr. Bookman, resolved that this matter be deferred until December 10, 1980. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. Mr. O'Neill excused himself from the meeting. Mr. Painter stated that it was requested that consideration of a request from Fralin and Waldron, Inc. for the County to aid them in acquiring a sewer easement across property of Linmar Company adjacent to Chinaberry Road be deferred. Mr. Jay Weinberg was present and stated this matter was not ready for discussion at this time. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board deferred this request until such time as it is ready for Board consideration. Ayes: Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. Dodd and Mr. O'Neill. ~r. Painter presented the Board with the water and sewer financial reports. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board appropriated $1,939.00 from 574 Surplus to 380-1-70024-4393 for contract S80-102C, which extended sewer service to Mr'. Harry L. Francisco at 8041Walmsley Boulevard. Ayes: Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. Dodd and Mr. O'Neill. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board denied the request from Luther S. Traylor, Jr. for the County to extend water and sewer services to his new home at 6316 Old Zion Hill Road at County expense as it is County policy that sewer and water extensions to a new house on a new lot shall be at the expense of the owner. Ayes: Mr. Bookman and Mrs. Gir°ne. Abstention: Mr. Daniel. !Absent: Mr. Dodd and Mr. O'Neill. 80-538 IV.1. 12. ].2. VI. 12. VII. ],2. IX.1. 12. IX.2. On motion of Mr Bookman, seconded by Mrs. Girone, the Board awarded Contract No. 7(8)0351, Clifton Farms, Section A, to Roanoke Construction Company who submitted the low bid in the amount of $52,185.10 and further authorized the County Administrator to execute any necessary documents for this contract. Ayes: Mr. Daniel, Mr Bookman and Mrs, Girone. Absent: Mr. Dodd and Mr. O'Neill. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved the following sewer contract and authorized the County Administrator to execute any necessary documents: 880-40CD/7(8)0402 Clifton Farms, Section 3 Developer: A. V. Fleming Contractor: Roanoke Construction Company Estimated Contract Cost: $27,097.20 EStimated County Cost: $13,592.90 - Cash refund Code: 380-1-70402-7212 and further the Board transferred $10,030.40 from 380-1-70351- 4393 to 380-1-70402-7212, Cash refund~ and appropriated $3,562.5~0 from 574 Surplus to 380-1-70402-7212 for this project. ' AyeS: Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. Dodd and Mr. O'Neill. Mr. O'Neill returned to the meeting. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved a request from Foundation Housing, Inc. for an extension of time for refunds for the Pocoshock Creek trunk sewer project and extended said period until November 11, 1983, with the understanding that the sewer line in Danzler Battery Road will be connected to the future sewer line in Stevens Hollows. Ayes: Mr. Daniel,' Mr. Bookman, Mrs. Girone and Mr. O'Neill Absent: Mr. Dodd. ' On mot'ion of Mr. Bookman, seconded by Mr. O'Neill, the Board authorized the employment of the firm of Sayre and Associates to perform earthwork observation and tests during the consiruction of the Bright Hope holding pond in an amount not to exceed $2,500, no appropriation being necessary as there is enough money in the contingency fund to cover this cost. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. Mr. Painter presented the Board With a copy of the developer sewer and water contracts executed by the County Administrator. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the' County Administrator to sign a deed of dedication on behalf of the County from John A. Hughes and Cochie Hughes to the County for a six foot strip along Twin Ridge Lane, Tax Map Section 18-15, Midtothian District. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. On motion of Mr. Bookman, seconded by. Mrs. Girone, the Board authorized the County Administrator to execute a deed of dedication on behalf of.the County from Walter Johnson et als. to the County for a parcel of land located along Sappony Road. 80-539 13. 14. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr O'Neill Absent: Mr. Dodd. ' Mr. Bookman excused himself from the meeting. Mrs· Girone stated that she had presented Mr. Painter with a bill in the amount of $200 from George Phillips of Gatesgreen DriVe who hired a plumber to fix a water line late one evening. She stated she had called staff and was advised thai the citizen should hire someone and send the bill to the County. It was generally agreed that there should be a statement received from the plumber and justification for the~billed amount in cases such as this. Mrs. Girone stated she felt ~ reasonable amount should be paid if this was in fact the County policy in the case o£ an emergency. Mr. Painter stated that. there was a policy but it might need to be updated. He stated that the past procedure had been to have the citizen have the line repaired and then br. idg the bill to the County for negotiation between the cit~izen and County as to who and how much would be paid. After further discussion of the matter, it was generally agreed that this bill should be paid after justification is received from the Phillips' on Gatesgreen Drive and that Mr. Painter should revise his policy as necessary and present the Board with a copy. On motion of Mrs. Girone, seconded by Mr. O'Neill, the Board appointed Mr. W. Bruce Wingo to the tIeritage commission representing MidlOthian Distric:t which appointment replaces Mr. Charles Gurley and is at the pleasure of the Board. Aye's: Mr. Daniel, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd and Mr. Bookman. Mr. Daniel stated that Mr. Bill VanArnum who is serving on the John Tyler Community College Local Board has been transferred and will be submitting his resignation from this Board. He stated he would have a replacement in the near future. Mrs. Girone stated .there is another trailer located at the Courthouse complex which will be used for the Social Services Fuel Assistance Program. She stated that when the program began three years ago~ there was $2,000 for all of Planning District 15 to be distributed for emergency help with volunteers working, last ye'ar Chester£ield County's share was $300,000 and that the program is expected to double this year. She stated the trailer would house the sta£f for this program. She added the funding for this program was 80-20% Federal/State, and this is an example of a social program and how it grows. Mr. Bookman returned to the meeting. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board eliminated #19 on the proposed list of 'legislation for the 1981 General. Assembly which referred generally to. redistricting. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. DOdd~ Rev. C~ Harold Reagan, Chairman of the Youth Services Commission, was present~ He presented the Board with a report outlining the activities of the Commission during the past year. He stated that the Youth Advisory Committee and the Professional Advisory Committee had been established and were successful in planning for real needs and not assumed needs. He stated several pilot projects are now being developed which are; Students OrganiZed to Develop Attitudes (SODA), a family support group for the parents of drug offenders and a community action program in the Matoaca area. He stated that five substance'abuse forums had also been held in the County. He stated that there is an ongoing assessment at this time to determine the overall needs o£ youth and the underlying causes of the drug problem. He added that a Youth Services Coordinator had also been hired this year 80-540 who had established closer ties with youth advocacy groups in the metropolitan area. He stated they did recommend that a Juvenile Division be established in the Chesterfield County Police Department mainly because there is a large County youth population, there is a large number of juvenile crimes committed, juveniles are never convicted of adult categories of crimes or dealt with as adult offenders and that the initial cont'act with the judicial system is critical for a youthful offender. Mr, Bookman stated he felt the Youth Services Commission did an Outstanding job this past Year. He stated that the group was.volunteer and the program was good. He stated the County government is concerned with the use of drugs and substance ab~se. Mrs. Girone stated that the Youth Services Commission exceeded any of her expectations regarding their achievements. She stated that the concern for the "family" may help even more in the future. Rev. Reagan stated that he would like to express appreciation to Mrs. Mary Ann. Warren for her leadership during the past year and to Mr. Ron Bessent for his untiring work. Mrs. Girone stated she felt the recommendation was a good one and that it was up to the Board to take the next step. Mr. Daniel commended the members of the Youth Services Commission stating this is what government is all about, "People helping People." 15. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board went into Executive Session to discuss legal and personnel matters as permitted by Section 2.1-344 (6) and (1) respectively, of the Code of Virginia, 1950, as amended. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill Absent: Mr. Dodd. Reconvening: 16. 17. 80S166 In Bermuda Magisterial District, Margaret and Marsha Dent requested a mobile home permit to park a mobile home on property which belongs To Carl Ward. Tax Map 82-5 (1) parcel 21 and better known as 2301 Willis Road (Sheet 23). Mr. 'Balderson s~a~ed the applicants had indicated they were planning to withdraw their request bu~ as yet, no formal request had been received. There was no one present representing this case. It was generally agreed to defer this matter until later in the day should the applicants appear. 80S122 In Bermuda Magisterial District, James R. Jones, Builder, Inc. requested rezoning from Agricultural (A) to Residential (R-9) of a 70 acre parcel fronting approximately 1150 feet on Golf Course Road also fronting approximately 2500 feet on Old Bermuda Hundred Road and located in the southeast quadrant of the inter- of these roads. Tax Map 117-16 (1) part of parcel 1 (Sheet 33). Mr. Balderson indicated the applicant had requested withdrawal. On motion of Mr. Daniel, seconded by Mrs. Girone, the Board accepted the request for withdrawal. ~es: Mr. Daniel, Mr. Bookman and Mrs. Girone and Mr O'Neill Absent: Mr. Dodd. ' 80r541 808138 . In Bermuda MagiSterial District, Calcourt Properties, Inc. requested rezoning £rom Mobile Home Subdivision (MH-2) to Residential (R-'7) of a 120 acre parcel located at the eastern terminus of Aldridge Avenue. Tax Map 163-12 (1) parcel. 1 (Sheet 49). Mr. Balderson stated that the applicant had requested a 60 day deferral. There was no one present to discuss this matter. On motion of Mrs. Gl.tone, seconded by Mr. O'Neill, the Board deferred consideration of this request until January 28, 1981. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. 808165 In Dale Magisterial District, Zane G. Davis and William M. Benton requested a Conditional Use to permit a borrow pit in an Agricultural (A) District on a parcel fronting approximately 1300 feet on Chippenham Parkway also fronting approximately 100 feet on Iron Bridge Road and located in the northeast quadrant of the intersection of these roads. Tax Map 52-3 (1) parcels 4, 5 and 6 (Sheet 15). Mr. Balderson stated the Planning Commission had deferred this request and the Board cannot consider it at this time. 808095 In Clover Hill Magisterial DistricT, Earle Spencer, Jr. requested a Conditional Use Planned Development to permit a convenience store and retail sale of gasoline in an Agricultural (A) District on .912 acre parcel fronting approximately 400 feet on Courthouse Road also fronting approximately 400 feet on Genito Road and located in the northwest quadrant of the intersection of these roads. Tax Map 63-3 (1) parcel 50 (Sheet 21). Mr. Bookman stated that Mr. Spencer's attorney had been called to appear before the Supreme Court and could not be present at the meeting. There was no one present to discuss this matter. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board deferred consideration of this request until January 28, 1981. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. 808104 In Bermuda Magisterial District, Duke Inves~men~ Company requested renewal of a Conditional Use (Case 77A076) to permit a landfill on a parcel fronting along the east line of Jefferson Davis Highway and located approximately 600 feet south of its intersection with Osborne Road. Tax Map 98-14 (1) parcel 6 (Sheet 32). Mr. Balderson indicated the applicant had no~ been present at a Planning Commission meeting and had not been at the last Board meeting at both of which the case had been deferred. The applicant was no~ present. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board denied this request due to the apparent lack of interest by the applicant and further recommended that the applicant be instructed-to comply with the conditions listed in the stiff report dated November 26, 1980 within sixty days as recommended by the Planning Commission. Ayes: Mr. Daniel, Mr. Bookman, Mrs. 6irone and Mr. O'Neill Absent: Mr. Dodd. · 80~542 808119 In Midlothian Magisterial District, Vincent P. and Douglas T. Whirr requested a Conditional Use to permit a child care center in an Agricultural (A) District on a 7 acre parcel fronting approximately 800 feet on the north line of Jahnke Road and located approximately 250 feet eas~ of its intersection with Aldwell Drive. Tax Map 19-1 (3) parcel 7 (Sheet 9). Mrs. Whitt was present and stated that they would like to withdraw the application. There was no one present to discuss this matter. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board accepted the request for withdrawal. Ayes: Mr. Dan'iel, Mr. Bookman, Mrs. Girone and Mr O'Neill Absent: Mr. Dodd. ' · 80S120 In Midlothian Magisterial District, Calcourt Properties, Inc. requested a Condit'ional Use to permit a private landfill in a Residential (R-9) District on a 6.15 acre parcel which lies approximately 200 feet off the east line of Mt. Pisgah Drive at its intersection with Oak Lane. Tax Map 16-9 (1) part of parcel 12 (Sheet 7). Mr. Cai Seaton was present and stated that they agreed to the conditions as recommended. Mrs. Girone stated that she would like another condition added indicating there would be no entrance or exit onto Mt. Pisgah Drive or Oak Lane. Mr. Seaton stated that Would also be acceptable. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Bookman, this request was approved as recommended by the Planning Commission subj'ect to the following conditions: 5o 7o The below stated conditions no~withszanding, the plan prepared by Robert K. Carter, dated August 29, 1980 shall be considered the plan of operation. This Conditional Use shall be granted to and for Calcourt Properties, Inc. and shall not be transferrable nor run with the land. Fill material shall be restricted to soil, stone, rocks., stumps, building material or other natural inert material. No household garbage or waste shall be dumped on the site. Fill activity shall be confined to that area designated on the plan. At the end of each week, all materials shall be leveled and covered with a layer of earth not less than six (6) inches in depth. All fill activity shall be established by a qualified soils engineer and carried out by a qualified technician. Prior to commencement of filling, a plan shall be submitted to Environmental Engineering showing the limits of the 100 year flood plain for the existing stream tributary to Falling Creek. Prior to commencement of filling, an erosion control plan and construction narrative (to include, but not be limited to, project longevity, phasing of construction and any special construction methods to be employed, etc.) shall be Submitted to and approved by Environmental Engineering. This plan shall also indicate a temporary seeding schedule and any particular construction methods to be employed (i.e. benching s'lopes, diversionary ditches, etc.). 80-543 AyeS~ Absent: 9. Upon completion of the landfilling activities, a p~at showing the location of the fill area and types o~ material buried shall be submitted to Development Review. 10. All conditions noted herein shall be affixed to a plat of the subject property and upon approval by Development Review, shall be recorded in Circuit Court with the property reference. The-recorded subdivision plat shall also reflect that this area has been filled. 11. ConstructiOn of any facilities over fill area shall not be permitted unless soil engineering studies prove the suitability of such construction. 12. During the hours of operation, a supervisor shall be located on the Site for the purpose of monitoring and directing the fill actiVity. 13. Prior to the start of any filling, a plan shall be submitted to Development ReView showing the means by which the property will be' secured to prevent indiscriminate dumping by others. 14. There shall be no entrance or exit onto Mt. Pisgah Drive or Oak Lane from this property. Mr. Daniel; Mr. Bookman', Mrs. Girone and Mr. O'Neill. Mr. Dodd. 80SI31 In Midlothian Magisterial District, Bonarco Corporation requested rezoning from Agricultural (A) to Residential (R-15) plus a Conditional Use Planned Development on a 44 acre parcel £ronting approximately 450 fee~ on the south line of Midlothian Turnpike and also fronting approximately 3400 feet on the north and south lines of Farnham Drive. Tax Nap 26 (1) parcel 21 and Tax Map 16-15 (1) parcel 5 (Sheet 7). Mr. Delmonte Lewis, representing the applicant, stated the conditions were acceptable. Mr. Balderson commended the applicant for the complete form in which the application had been submitted. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. O'Neill, the Board approved this request subject to the following conditions and accepted the proffered conditions as listed from the applicant, all of which was recommended by the Planning Commission: 1.. The below stated conditions notwithstanding, the application textual statement and Master Plan shall be considered the plan of development. 2. A copy of any covenants, deed restrictions and amendments related to homeowner associations shall be approved by the Division of Development Review and the CounTy Attorney's Office for adherence to County Ordinances prior to the recordation of such documents. Land area is common open space, which is required ~o make up for reduced lot sizes, shall be land reasonably usable for open space or otherwise left substantially in its natural state. Each lot shall have a minimum of ~wo on-site parking spaces. Houses with front yards less than for~y (40) feet shall not occur on through streets' (Farnham Drive) and shall be grouped on cut-de-sacs with a maximum of twenty-nine (29) houses on any single cul-de-sac street. 80-544 Proffered Condi'tionS: The developers agree to work with the Club on a dam study, 2. The. Club and Stonehenge Homeowners' Association shall be notified of any changes to the Deed Restrictions. 3. A suitable entrance similar to that which is presently on COurthouse Road shall be maintained. 4. The name "StOnehenge" shall be used. 5. A pedestrian,way from the roads in Section E to the clubhous~ area Shall be provided. Ayes: Nr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill Absent: Nr. Dodd. ' 80S134 (Amended) In Bermuda Magisterial District, Wright Way Child Care Center, Inc. requested a Conditional Use Planned Development to permit a child day care' center in an Agricultural (A) District on a 1 acre parcel fronting approximately 100 feet on the north linc of West Hundred Road and located approximately 200 feet east of its intersection with Riverbend Road. Tax Map 117-11 (2) Riverbend, Block A, Lot 8 (Sheet 33). Mr. Lou Wright was present and stated the conditions were acceptable. There was no opposition present. On motion of Mr. O~Neill, seconded by Mrs. Girone, this request was approved subject to the following conditions as recommended by the Planning Commission: 1. A ten (10) foot buffer shall be provided along the east and west property lines for the length of the property with the exception of the playground area which may be permitted To encroach within this buffer area. There shall be provided along the east, west and north property lines, to include the playground area, either a solid board fence or evergreen planting or a combination of the two. This fence or planting shall not be required along the east and west property lines, south of the parking spaces located in front of the building. The fence shall have a minimum height of six (6) feet. If e~ergreens are planted, they shall have an initial height of three (3) feet and be of a species which reaches a height of six (6) feet within a two (2) year period and shall be spaced so as to insure that the use will be screened from adjacent properties. 2. One freestanding sign shall be permitted. This sign shall neither be illuminated nor luminous. This sign shall not exceed eight (8) square feet in area. 3. In conjunction with the approval of this request, the Commission and Board shall grant an exception to the parking requirements for this facility. Specifically, the parking requirement shall be as follows: One parking space for each twenty (20) children enrolled up to a maximum of six (6) spaces plus one for each employee and an area for drop' off and pickup of children connected to the main building by a sidewalk ko preclude .the need for .children having to cross main driveways. 4. The above conditions notwithstanding~ all bulk requirements of the Convenience Business (B~I) District shall be applicable. 5. In conjunction with the approval of this request, the Planni Commission shall grant schematic approval of the plan prepared by Harvey L. Parks, dated 9/26./80. 80-545 Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. 80S139 (Amended) In Clover Hill Magisterial District, George B. Sowers, Jr. requested rezoning from Agricultural (A) to Residential (R-9) and Residential Townhouse-For-Sale (R-TH) of a 16.1 acre parcel fronting approximately 270 feet on the east line of Providence Road and located directly across from its intersection with Trout Lane. Tax Map 28-3 (1) parcels ~6 and 27 and part of parcel 28 (Sheet 8). Mr. Sowers was present. He stated that he has proffered four conditions which he feels will address the concerns of the area residents which relate to the buffer zone adjacent to Chesterfield County school property, the design and square footage of the townhouses, widening strips along Providence Road and the density of the units per acre. Mr. Bookman stated he had received 12-14 letters and had talked to a member of the homeowners association and he felt these proffered conditions wo.uld address their major concerns. Mr. Keith Cheatham, representing the President and Board of Directors of Providence Green, was present. He presented a petition signed by 300 people who were concerned with the drainage and traffic in the area and were opposed to this request. He stated they were concerned that the drainage would not be handled properly and would create additional problems for the area; that additional traffic will use Newstead Drive causin~ a new danger to the community and children; that the identity of Providence Green.will be lost and added that all residents in Providence Green are opposed. He stated the already overcrowded school will not accommodate additional children; that if this should be approved, they would like a buffer between the two communities as is proposed between the school and community. He added that they felt every square foot of Chesterfield County should not be developed and asphalted and they were opposed to any development of the area, Mr. Bookman indicated that the Board could not legally deny zoning this area for single family dwellings and stated more restrictions could be required for commercial development. Mrs. Girone and Mr. Bookman indicated the names on the petition were not all from the immediate area. Mr. Ben Therrell stated the petition was signed at the Ukrop's Store and those who frequent the store, signed if they were interested in opposing this development. Mrs. Girone and Mr. Bookman stated they recognized names from such areas as Surreywood, Brookfield, Reams Road, Greenfield, etc, Mrs. Girone inquired if the Providence Green owners would be interested in having the civic association extended into the new area. Mr. Cheath~m stated that maybe at some future date, but not at this time. Mr. Bookman stated that the road and drainage plans would have to be approved by the County and the Highway Department prior to construction beginning. He stated he was aware that there had existed a drainage problem for several homes when the paving was done behind the development, but since the ditch had been constructed, he did not know of any existing drainage problem. He added that be'realized the people felt she~s of water would run off from the woods, but that would have to be addressed and corrected. Mr. Stan Lineback stated that the Highway Department was using a drain pipe which was not large enough to handle water where they are widening Providence Road'. Mr. Bookman stated 80-546 there were plans to improve Ruthers Road and the piping will go under the road and handle this water. Mr. Lineback also indicated his concern for the children being bused. Mr. Bookman stated there are plans for redistricting which could eliminate this busing and there could also be a sidewalk constructed from A. M. Davis to this area. Mr. Lineback stated that he was also concerned about the construction equipmen that would be using Newstead or Providence Road traveling into the area. Mrs. Patricia Goodell stated that the residents of Providence Green are proud of their area and they will not have any control over how the new area is maintained. She stated that her home was flooded and she did not want additional water coming in the area since it had been corrected. Mr. Buddy Sowers stated that he built Providence Green and that he, too, is proud of it. He stated the drainage problems are external and not caused internally. He stated they would deal with any drainage problems which they created. He stated that he knew of people in Providence Green who were not opposed to this development and did not sign the petition. He stated that they have proffered conditions regarding the roadways to handle additional traffic and they would also proffer the modification of Condition #1 as recommended by staff. He stated that he did not feel it proper to have a buffer between two identical zoning districts and that at some point in time, the two may join to form a single area. He stated he would be willing to leave a I0 ft. common area around the development in a natural state. Mr. Bookman stated he understood how the people felt because Providence Green is a quality development but stated he felt this would also be of the same quality. He stated that the proffered conditions regarding drainage, square footage, buffers, widening strips, etc. would provide the protection they were looking for. He stated he did not feel the traffic would present a problem and that this development would be compatible to Providence Green. He stated he did not feel the County could require a buffer between the two areas. He sta~e'd that a fence might be needed at some point. After further consideration of the matter, it was on motion of Mr. Bookman, seconded by Mr. O'Neill, resolved that this request be approved as recommended by the Planning Commission and further the Board accepted the following proffered conditions from the applicant: 1. There shall be a dedicated 15 ft. buffer strip along the entire southern property line of the subject parcel where it is adjacent to Chesterfield County school property and will be dedicated to the Homeowners' Association and they will be responsible for the maintenance. The buffer zone shall be left in its natural state and shall not have within it dedicated utility easements except where it may be deemed necessary To cross it perpendicularly with drainage, sewer or other utility construction. The townhouses to be constructed on the property shall have a minimum of 1150 Square feet and be of colonial design. In addition to dedication and construction of a widening strip along Providence Road on the frontage of subject parcel, the developer will construct a widening strip between the recently completed widening of the eastern side of Providence Road and subject parcel and also construct a widening strip between subject parcel and the northern property of A. ~. Davis Elementary School 80-547 on the east side o£ Providence Road. Ail construction of the widening strip off-site shall be conditioned with the participation of the County of Chesterfield and the Virginia Department of Highways and Transportation. This construction is contingent upon the Virginia Department of Highways and Transportation acquiring the necessary rights-of-way on ali parcels involved in this improvement with the exception of the property in the subject development. 4. The townhouse portion of the subject parcel will be designed so that gross density will not exceed eight units per acre. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: ~r. Dodd. Mr. O'Neill excused himself from the meeting. 80S140 (Amended) In Midlothian Magisterial District, John C. Bloxham, D.V.M., requested a Conditional Use Planned Development for a veterinary clinic in a Residential (R-7) District on a .16 acre parcel fronting approximately 80 feet on the north line of Route 60 and located approximately 25 feet east of its intersection with Winterfield Road. Tax Map 15-11 (2) Winterfield, Lot 12 (Sheet 7). Dr. Bloxham was present and indicated the conditions were acceptable. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved this request subject to the following conditions as recommended by the Planning Commission: 1. With the exception of normal maintenance, no additions or modifications shall be made to the existing structure. 2. One sign no~ to exceed nine (9) square feet in area shall be permit-ted. This sign shall noz be luminous but may be illuminated. The above comments notwithstanding, the plan submitted with the application shall be considered the Master Plan. In conjunction with approval of this requesT, the Planning Commission shall grant schematic approval of the plan of development. Overnight boarding of animals shall be prohibited. Specifically, this use shall be limited to a veterinarian outpatient clinic. The above noted conditions notwithstanding, all bUlk requirements of the Convenience Business (B-l) District shall be applicable. Ayes: Mr. Daniel, Mr. Bookman and ~{rs. Girone. Absent: Mr. Dodd and Mr. O'Neill. 80S145 In Dale Magisterial DistriCt, John L. Ruckart, Jr. requested an amendment to an existing COnditional Use (Case #79S197) to permit a 15 foot exception to the front yard setback for business signs on a parcel fronting approximately 120 feet on the east line of Iron Bridge Rbad and located approximately 250 feet north of its intersection with Tucker Road and better known as 6921 Iron Bridge Road.. Tax Map 66-9 (2) Alfred James Goodwyn Tract, Lot 3 (Sheet 22). 80-548 r. Ruckart was present. He inquired, as a matter of clarifi- cation, if his sign could be indirectly illuminated. Mr. Balderson indicated the conditions prohibited the lighting of the sign and if he would like an illuminated sign, he would have. to make application for an amendment to the conditions. He added that this would be expanding this application and it could not be included today. There was no opposition present. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved this request subject to the following conditions as recommended by the Planning Commission: The sign shall be similar in style as the one depicted in the pictures presented with the application. The sign shall utilize subdued colors. 2. The sign shall' neither be luminous or illuminated. Ayes: Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. Dodd and Mr. O'Neill. 80S160 In Clover Hill Magisterial District, W. G. Specks requested an amendment to an existing Conditional Use Planned Development (Case ~74S054) to permit rear yard setback exceptions on a 2 acre parcel fronting approximately 450 feet on Hasty Lane also fronting approximately 220 feet on Cedaroak Road and located in the southeast quadrant of the intersection of these roads. Tax Map 49-6 (1) part of parcel 1 (Sheet 14). Mr. Richard Carr was presen~ representing the applicant and stated the conditions were acceptable. There was no opposition present. On motion of Mr. Bookman, seconded by Mrs. Girone, this request was approVed subject to the following conditions as recommended by the Planning Commission: The Plan titled PBI, Inc., dated 10/1/80 submitted with the application shall be considered the plan of development. The building adjacent to the southern property line shall employ earth tone colored stucco or stacked block material along the facade of the building adjacent To the southern property line. Prior to the release of any building permits, materials and colors ~o be employed shall be approved by Development Review. A solid board fence or chain link fence with redwood slats shall be installed along the property line adjoining Cedaroak Drive. This fence shall have a height of not less than six (6) feet. This fence shall set back a minimum of five (5) feet from-the property line. Between the fence and the property line, there shall be planted evergreens, spaced %eh (10) feet on centers, having an initial height of three (3) feet. A landscaping plan depicting this requiremen~ shall be submitted to Development Review for approval in conjunction with final site plan review. In conjunction with the approval of this request, the Commission shall grant schematic approval of the plan of development. Ayes: Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. Dodd and Mr. O'Neill. 80S142 In.Matoaca Magisterial District, Robert E. Smith requested a Conditional Use Planned Development to permit a convenience store in a Residential (R-7) District on a .16 acre parcel 80-549' fronting approximately 100 feet on River Road also fronting approximately 70 feet on Ferndale Avenue and located in the southwest quadrant of the intersection of these roads. Tax Map 186-3 (2) Augustus Wright, Lot lC (Sheet 52). Mr. Smith was present and stated the conditions were acceptable. There was no opposition present. On motion of Mrs. Girone, seconded by M.r. Bookman, this request was approved subject to the following conditions as recommended by the Planning Commission: ' This Conditional Use shall be limited to the operation a conven'ience store. In conjunction with the granting of this request, the Commission and Board shall grant the necessary exceptions to the Setback requirements, as reflected in the Master Plan. However, the following requirements relative to setbacks shall be adhered to: A fifteen (15) foot setback from existing right-of- way ~ines for all parking and internal driveway areas. B. The proposed addition shall be set back a minimum of fifteen (15) feet from the existing right-of-way line of Ferndale Avenue. Parking areas shall be graveled. At'such a time that the applicant sells the existing residence 'adjacent to the western property line, a six foot (6') high solid board fence shall be erected along the western property line. The future addition square footage shall be reduced so as to allow the Ferndale Avenue driveway to meet the BOCA Code requirement width of twenty-four (24) feet; or the driveway to Ferndale Avenue shall be eliminated. The future addition shall blend with the architectural style and colors of the existing structure. The aggregate area of the business signs to be erected on the property shall not exceed forty-five (45) square feet. These signs shall not be luminous but may be indirectly lighted. All outdoor lighting shall be positioned so as not to project into adjacent properties. The above noted conditions ~otwithstanding the site plan submitted with the application shall be considered the Master Plan. 10. In conjunction with the approval of this request, the Planning Commission shall grant schematic approval of the plan attached hereto. (NOTE: Prior to the release of a building permit, detailed site plans must be submitted for approval.) 80-550 16. Mr. O'Neill returned to the meeting. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. 80S166 In Bermuda Magisterial District, Margaret and Marsha Dent requested a Mobile Home Permit to park a mobile home on property which belongs to Carl Ward. Tax Map 82-5 (1) parcel 21 and better known as 2301 Willis Road (Sheet 23). No one was present representing the applicant. Mr. Balderson stated the applicants had indicated they wished to withdraw this request, but a written request had not been received. On motion of Mr. Daniel, seconded by Mrs. Girone, the Board denied this request for a mobile home permit. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill AbSent: Mr. Dodd. ' Mr. Meiszer distributed copies of reports on the reserve for capital projects, shift arrangements for various departments in the County, the Airport Avionics Section and the Ettrick parking problem. On motion of Mrs. Gir0ne, seconded by Mr. Bookman, the Board adjourned at 4:10 p.m. until l:00 p.m. on December 3, 1980. Ayes: Mr.. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. 'cholas M. Meisze~ ~/// '. ~a~land Dod~ -- County Administrator (/ Chairman 80-551