02-13-1980 MinutesBOARD OF SUPERVISORS
MINUTES
February 13, 1980
Supervisors in Attendance:
Mm-. R. Garland Dcdd, Chairman
Mr. Harry G. Daniel, Vice Chairman
I.~. C. L. Bookman
Fks. Joan Girc~e
Mr. E. M~rlin O'Neill, Sr.
Mr. Nicholas M. Ymiszer
County Administrator
Staff in Attendance:
Chief Robert Esnes, Fire Dept.
Mr. Philip Hester, Director of
Parks and P~creation
Mr. C. G. Manuel, Asst. Co. Admin.
Mr. Ste~a Micas, Cot~ty Attorney
Mr. Jeffrey Phzzy, Director of
Conmunity Development
Mr. Robert Painter, Utilities Dir.
Mr. Lane P~msey, Budget Director
Mr. George Woodall, Director of
Economic Develotmmnt
Mr. Dodd called the meeting to order at Meadowbrook Country
Club at 10:.00 a.m. (EST)
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
went into Executive Session to discuss personnel as permitted
by Section 2.1-344 (1) of the Code of Virginia, 1950, as
lamended.
Vote: Unanimous
Reconvening:
The Board recessed to travel to the Courthouse for the
regularly scheduled meeting. Mr. O'Neill excused himself
from the meeting.
Reconvening at 2:00 p.m. at the Courthouse:
Mr. Dodd called the meeting to order.
Mr. Bookman gave the invocation.
Mr. Dodd introduced Mr. Tony Mason, a sixteen year old Ettrick
youth who worked as a CETA sucker youth employee for the
Richmond Child Advocacy Program. He stated Mr. Mason had
the task of coordinating youth with jobs for the Rent-A-Teen
program which was co-sponsored by the Chesterfield Youth Services
Commission. He stated as a result of his outstanding work, he
was nominated for the Summer Excellence Award and selected as
the recipient by the U. S. Department of Labor. He added that
out of 430 nominations Mr. Mason was chosen. Mr. Dodd
presented Mr. Mason with a plaque and a $500 U. S. Savings Bond
from the Department of Labor. The Board congratulated Mr.
Mason for this outstanding accomplishment.
the Board made several amendments to the minutes of
3anuary 23. 1980 hut deferred approval until Mr. O'Neill
~ould be present.
dr. E. L. Covington, Resident Engineer with the Department of
~ighways and Transportation, was present. He distributed a
nemo to the Board regarding the status of the secondary road
zonstruction budget. He stated the County Would receive
~pproximately $1,779,780 which is 21% less than the original
~llocation of $2,258,326. He added that the estimated
~llocation for FYS0-81 is $1,312,000 for the County, a 42%
:eduction from the original FY79-80 allocation or a 26% reduction
Prom the new FY79-80 allocation. He stated he would have to cut
)rojeets for which money has not yet been spent to reflect that
~eduction for the FY79-80 budget. Mr. Daniel asked that he
~e furnished with a copy of those projects to be deleted.
80-067
Mr. Bookman stated the St'ate was cutting almost $1,000,000
from roads, which the County needs badly~ Mr~ Covington
stated he would work with the County to obtain Industrial Access
Funds. Mr. Dodd and Mrs. Girone stated that this again reflects
the need to change the funding mechanism of the State for the
County for roads. Mrs. Girone stated this also indicates the
need for the County to have our legislators work on behalf of
the County because legislation passed last year is affecting
the County this year.
Mr. Covington stated he would like the Board to set a date
for the FY80-81 Secondary Road Construction Budget Public Hearing.
It was generally agreed that this hearing be held on April 9,
1980 at 2:00 p.m. as suggested by Mr. Covington.
Mr. Daniel inquired if a left turn arrow could be installed
on the traffic light at the intersection of Chippenham and
Route 10 for the traffic turning across Chippenham onto
Route 10 going towards the Courthouse. Mr. Covington stated
the Highway Department plans to improve this intersection and
hopefully, will let the contract next month but he did not
feel the Highway Department would spend additional money on
this intersection at this time. He stated the improvements
~ould be done in stages and they would remove the traffic from
this location during the construction.
4r. Daniel presented Mr. Covington with a petition signed by
tpproximately 100 people in the Melody Road area requesting
~hat the guard rail be removed as it poses hazardous
:onditions for joggers and it eliminates access to the reservoir.
Sr. Daniel inquired about the status of the Castlewood Road
~ridge. Mr. Covington stated that the Highway Department has
~dvertised that they are willing to hold a public hearing and
if no response for a hearing is received, they will advertise
~o have the work accomplished. He stated there may be some
~ight-of-way problems but hopefully, this can be accomplished
~efore Christmas.
k. Daniel stated he has seen in the City of Richmond many road
:ituations that were bad and inquired how the County roads were
~olding up. Mr. Covington stated he would not know ~]til after
~dditional freezing and thawing of the roads has taken place.
~e stated in the last several years, the County had
~ lot of roads breakup.
~r. Daniel inquired when Hopkins Road would be opened for
~hrough traffic. Mr. Covington stated he had discussed this
~ith the City of Richmond and they will be widening the road
tnd hopefully, will have it open by May.
)n motion of Mr, Bookman, seconded by Mr. Daniel, the Board
~uthorized the Highway Department to improve drainage under
~imbledon Road in the M~arlboro Subdivision and further authorized
iD% of the cost of the total project to be expended from
~he Clover Hill District 3¢ Road Funds, not to exceed $2,000.
~yes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
~bsent: Mr. O'Neill.
)n motion of Mr. Bookman, seconded by Mr. Daniel, the Board
'equested the Highway Department to conduct a traffic light
:tudy for the intersection of Hicks and Walmsley at Route 360.
~yes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone.
~bsent: ~<r. Ne~ll.
n motion of Mrs. Girone, seconded by Mr. Bookman, the Board
amed that portion of Twinridge which is in the process of
eing relocated North Providence Road.
yes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
bsent: Mr. O'Neill.
Cs. Girone asked that Mr. Covington investigate the problems
ith the traffic light at Coalfield and Crowder Roads as the
lights frequently are not working or are not synchronized
properly. Mr. Covington stated he would check into the matter.
On motion of Mr. Dodd, aeconded by Mrs. Girone, the Board
requested the Highway Department to study the intersection of
01d Hundred Road and the entrance to Gay Farms Subdivision
cominR west from Route 1 for a left turn lane.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Dodd expressed interest regarding the pine trees in the
same looation. Mr. Covington stated he was looking into this
matter hut may need some assistance with the property
owner.
Mr. Dodd inquired about the status of a traffic light on
Jefferson Davis Highway in the area of Galena. Mr. Covington
stated the Highway Department was investigating the area and
the three possibilities and, hopefully, something would be approve~
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the Highway Department to black top Percival Street
from Curtis Street to the bottom of the hill and from Curtis
Street to West Street, the funding mechanism having been
approved at the January 9, 1980 meet~ing for this work.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the Highway Department to replace the culvert at
the intersection of Gill and Percival Streets with funds to
be expended from the Bermuda District 3¢ Road Funds~ not to
exceed $2,500.
Ayes: Mr. Dodd, Mr. D~%iel, ~r. Bookman and lbs. Cirone.
;Bsent: ~. C'Meill.
Mrs. Girone thanked the Highway Department for the turn lane
at the Walton Park entrance.
On motion of Mrs~ Girone, seconded by Mr. Bookman, the Board
of Supervisors this day approved all claims presented to the
County for the month of February, 1980~ and authorized the
County Treasurer to issue warrants, a copy of which is filed
in the Treasurer's Office.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved and authorized the County Administrator to execute
any necessary documents for the following sewer contract:
7(8)0072 Queensmill, Section B, Phase I
Developer: QueensmiI1 Corporation
Contractor: R.M.C. Corporation
Estimated contract cost: $59,880.25
Estimatedcode: 573-1-11781-7221County cost: $ 1,834.00 (refund through connections
~yes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
~bsent: Mr. O'Neill.
80-069
6.11.
6.III.a.
Mr. Daniel inquired why an adjustment of appropriations in
the amount of $45,218.66 was needed for the Garland Heights
project. Mr. Wslchons stated additional paving different from
the bid item was needed, additional rip rap and deeper lines.
On motion of Mr. Daniel, seconded by Mrs. Girone, the Board
approved the following adjustments of appropriations for:
A. Garland Heights - 6511-22 - Appropriated $42,919.70 from
573 Surplus and $2,298.96 from 377 Dale Escrow Reserve for a
total of $45,218.66 with $42,351.09 going to 380-1-75221-4393
and $2,867.57 going to 380-1-75221-2142.
B. Children's Home, Inc. - SS0-10CD - Appropriated from 573
Surplus, $2,225.00 to 380-1-70102-7212 (cash refunds). This
agreement was approved on 12/12/79.
C. Rycliff Avenue - W79-34CD - Appropriated from 563 Surplus,
$72.00 to 380-1-69342-4393.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Daniel stated that on January 9, 1980 four residents in
the Beechweod Subdivision petitioned the Board for a $300 sewer
connection fee. He stated this matter was deferred at that
time to allow further investigation of their report that they
were mailed a survey card indicating that if they connected
at that time, the fee would be $200 or $300 at a later date.
He stated he had found little or no hard evidence to support
either side because of the County's recordkeeping in 1967.
He stated that apparently a survey card was mailed and citizens
interpreted this to be an intent from the County to connect them to
sewer, that years later the County sewered the Garland Heights
area and did not afford the residents surveyed previously the
opportunity to connect and that the Board has on previous
occasions granted reduced sewer connection fees. He stated
if the County did not have a legal obligation, it had a moral
obligation to grant these people a reduced connection fee. He
stated the Board should decide on how many such contracts will
be honored in thm future, when the County will honor such
contracts and what is the plan for the future. Mr. Painter
stated the County could have some problems because in Chester
contracts were handed out, not signed and people took them
home and they could still be in possession of them.
Mrl Bookman stated he felt the Board should honor signed contracts
but a survey card is something different. He stated he felt
this would be too much for the Utilities Department to handle.
He stated cc~ntracts f0r signed affidavits should be accepted
and honored but not survey cards. Mrs. Girone stated she felt
this would set a precedent and stated people would then state
the County was obligated to honor phone calls, postcards, letters,
etc. She stated things of that nature cannot be substantiated
and the Board ahould not set a precedent by honoring them. Mr. Bookn~n
stated this would open the door to probably thousands of ~
people requesting the reduced sewer connection fee. He stated m
the Garland Heights project cost $4,000,000 froTM the Bond Issue ~
and it was extended further to include a portion of Beechwood ~
which cost an additional $4,000-$6,000. Mrs. Girone stated she
had to rely on the bond covenants and ordinances of the.County which
did not allow the Board the discretion to grant such requests.
Mr. Dodd stated he had found several requests for Bermuda District
which he could not explain and he could not deny these requests
for that reason, but added these ll should b~ the limit.
Mr. Micas indicated the Board did not have a legal obligation
to grant reduced sewer connection fees to the residents in
Beechwood and stated that the survey cards were an attempt
on the part of the County to determine the interest of various
)arts of the County to help the Board make an informed judgment
as to the best way to allocate the 1967 bond money.
Mr. Daniel made a motion that the 11 residents of Beechwood be
granted a reduced sewer connection fee of $300. There was no
80-070
6.III.b.
6.IV.
Ayes: Mr. Dodd and Mr. Daniel.
Nays: Mr. Bookman and Mrs. Girone.
Mr. Micas stated that since the vote involved an appropriation
of more than $500, a majority vote of the full Board was'needed to
approve this motion. It was generally agreed that this matter
would be deferred until Mr. O'Neill was prmsent.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
approved the request from Mr. and Mrs. David J. Corbin of
4665 Melody Road, Garland Heights Subdivision, for an extension
of time for a $750 sewer connection fee until February 29, 1980,
because of extenuating circumstances.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Andrew Kline, Asst. County Attorney, was present. He stated
the County has a judgment against the G. M. Corporation but since
they are out of business, there is no way to collect the funds
owed. He stated that G. M. Corporation owned some lots in
Sturbridge when the mortgage was foreclosed and Mulberry
Corporation paid off the delinquent funds. He stated that since
the mortgage was prior in time to the County's judgment, the Board
cannot collect any funds. He stated that Mulberry Corporation
has offered to pay the County about half of what was owed, through
no obligation of theirs, the amount of $6,000, just to insure
that the County will not hold up any building permits, etc.
Mr. Bookman stated he felt either the entire amount was owed
or nothing at all. Mr. Micas stated they are offering this
money to clear up some uncertainty on their part. After further
discussion of the matter, it was on motion of Mr. Bookman,
seconded by Mrs. Girone, resolved that the County accept the
$6,000 and.require Central Fidelity or Mulberry Corporation
to hold the County harmless should any future claim be made
against the County as a result of the remaining prepaid
connection fees, either by a creditor of G. M. or the legal
successors in interest of the G. M. Development Corporation.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Painter stated the County had received a request from
Mr. Kurt H. Marcus to use a private sewage pumping station
for a proposed office complex between Sherbourne Road and Dundas
Road, west of Route 1 and 301. Mr. Painter stated Utilities
does not like to approve private pumping stations but sewer is
a long way off for this area. Mr. Daniel inquired if gravity
sewer would suffice. Mr. Painter stated it would but there may
be some easement problems. Mr. Carter, representing Mr. Marcus~
stated that sewer was about 2,000 ft. away and it would cost
them approximately $50,000-$60,000 to go that route as they
will have to bore Jeff Davis Highway, they will have easement
problems and the problem with aerial sewer. He stated they did
have an easement but the County had vacated and closed a road
and it will be almost impossible to gain the right-of-way needed.
Mr. Dodd inquired if they would maintain the pump station. Mr.
Carter stated they would but they did have an objection to the
conditions recommended by staff regarding construction of a
sewer line to Sherbourne Road. He stated it would be about
150 ft. and would require two manholes which he felt was for
County use. He stated the other requirements were satisfactory.
Mr. Daniel stated he felt he would have to go with County staff
recommendations regarding this matter. Mr. Carter inquired
if a larger line than 8" were installed because of the requirements
would the County be responsible for the costs. Mr. Bookman stated
that would be the case~ as it is County ordinance. On motion
of Mr. Daniel, seconded by Mr. Bookman, this request was approved
with the County Administrator executing the contract for a
private pumping station Subject to the following conditions:
1. An agreement be recorded providing for:
80-071
6,VI,
6.VII.
6.VIIt.
a. the maintenance and operation of the pump station
and force main by the owner~ such agreement to
include the County's right to discontinue water
service if the sewage pump station is not maintained
properly.
b. the owner abandoning the pump station and connecting
to the gravity system when notified by the County
that gravity sewer service is available.
c. the owner dedicating a sewer easement across the
property from Dundas to Sherbourne Road prior to
constructing the pump station and constructing a
sewer line in this easement when sewer service is
available at Dundas Road.
Design the collector sewers to allow an extension to
Sherbourne Road.
3. The County and the Engineer determine the point of
discharge of the force main.
iyes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Rbsent: Mr. O'Neill.
Dn motion of Mr. Daniel, seconded by Mr. Bookman, it is resolved
that Mr. Nicholas M. Meiszer, County Administrator, is designated
as the County's authorized representative to sign all necessary
documents pertaining to federal grants, after the Board of
Supervisors has approved the application and the acceptance of
the grant.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Painter stated he would like the Board to approve an
agreement between the County and the Highway Department for
utilities adjustments on Route 60 and Providence Road which
will cost approximately $89,000. Mrs. Girone stated she did
not realize this much money was involved and stated she would
like to know about things of this nature prior to the Board
meeting. Mr. Welchons stated the money was needed for water
line and sewer line adjustments as they were put in the
easements but no one ever thought the road would be widened.
He stated the same problem may exist at the intersection of
Route 10 and Chippenham. Mr. Meiszer stated he would like
to know about this type of situation in the future before it
came before the Board for action. After further discussion of
the matter, it was on motion of Mrs. Girone, seconded by
Mr. Bookman, resolved that the Board approves and authorizes
the County Administrator to execute any necessary documents for
an agreement between the Highway Department and the County for
the utilities adjustments on Route 60 and Providence Road,
Project 0060-020-105, C501 and 0678-020-174, C502, County Contracts
7(7)9982 and 6(7)9312 subject to the County Attorney's approval
and further the Board appropriated:
1~ $84,095 from 563 surplus to 380-169312-4394 for water line
adjustments, and
2. $5,280 from 573 surplus to 380-1-79982-4394 for sewer line
adjustments.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Daniel excused himself from the meeting.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved a request for a private sewage pumping station for a
80-072
6.XI.1.
6.XI.2.
~r?posed office complex on Lot 16, Avon Pa~k, subject to the
ozlowtng conditions and further authorized the County AdministratOr
to Sign any necessary documents:
1. An agreement be recorded providing for:
a. the maintenance and operation of the pump station and
force main by the owner, such agreement to include the
County's right to discontinue water service if the
sewage pump station is not maintained properly.
b. the owner abandoning the pump station and connecting
to the gravity system when notified by the County that
gravity sewer service is available.
c. the o~ner agrees to dedicate the necessary sewer
easement across his property to serve adjacent property
and to install a gravity sewer line in this easement
when gravity sewer service is available.
2. The developer agrees to work with adjoining property owners,
if possible, toward joint use of the pump station and/or
force main in order to minimize the number of private pump
stations.
Ayes: Mr. D~dd, Mr. Bookman and Mrs. Girone.
Absent: Mr. Daniel and Mr. O'Neill.
Mr. Painter presented the Board with a list of developer water
and sewer contracts executed by the County Administrator.
Mr. Daniel returned to the meeting.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
authorized the Right-of-Way Engineer to offer up to the appraised
value for the acquisition of a 30 ft. right-of-way in Cedar
Heights which was previously vacated by the Board and the owners
will not grant back to the County and further that the
County Attorney is authorized tO institute condemnation
proceedings against the property owners if this offer is not
accepted within 30 days for said 30 ft. right-of-way.
Ayes: Mr. Dodd, Mr: Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Meiszer stated this time and date had been advertised
for a hearing to consider an ordinance vacating a fifty foot
right-of-way in Beechwood, Section A. There was no one
present to discuss this matter. Mr. Daniel inquired if staff
iwas certain there was no need for this road and staff indicated
there was not. On motion of Mr. Daniel, seconded by Mr.
Bookman, the following ordinance was adopted:
An Ordinance to vacate a fifty (50) foot right of
way in Beechwood, Section A, Dale Magisterial District,
Chesterfield County, whigh right-of-way is located
between Lot 1, Block K, and Lot 5, Block L~ as shown
on plat thereof duly recorded in the Clerk's Office
of the Circuit Court of Chesterfield County in Plat
Book 12 at page 59.
Whereas, William L. Coleman has petitioned the Board of
Supervisors of Chesterfield County, Virginia~ to vacate a
fifty (50) foot right-of-way in Beechwood, Section A~ Dale
Magisterial District, Chesterfield, Virginia, more particularly
shown on a plat of record in the Clerk's Office of the
Circuit Court of said County in Plat Book 12, at page 59, made
by J. K. Timmons, Civil Engineer, dated August 14, 1961~ The
right-of-way petitioned to be vacated is more fully described
as follows:
A right-of-way of fifty (50) feet in width beginning
on the west line of South Prestonwood Avenue and
running in a westwardty direction between Lot 1, Block K,
and Lot 5, Block L, the location of which is more fully
80-g7q
6.XI.4.
sho~nn outlined in red on a plat made by J. K.
Timmons, Civil Engineer, dated August 14, 1961,
a copy of which is attached hereto and made a part
of this ordinance.
Whereas, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
~ Whereas, no public necessity exists for the continuance
of the right-of-way sought to vacated.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That
pursuant to Section 15.1-482(b) of the Code of Virginia,I
1950, as'amended, the aforesaid right-of-way be and is hereby
vacated and no longer necessary for public use.
The grantees hereby grant to the grantor and the grantor
hereby reserves a twenty-five (25) foot water easement as shown
on the attached psat.
This ordinance shall be in full force and effect in
accordance with Section 15.1-482 (b) of the Code of Virginia,
1950, as amended, and a certified copy of this ordinance,
together with the plat attached hereto shall be recorded no sooner
than thirty days hereafter in the Clerk's Office of the Circuit
Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of
the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483
is to destroy the force and effect of the recording of the
portion of the plat vacated. This ordinance shall vest fee
simple title to the centerline of the aforementioned right-of-way
in the property owners of the abutting lots free and clear of
any rights of public use except as stated above.
Accordingly, this ordinance shall be indexed in the names
of the County of Chesterfield as grantor and William L. Coleman
and Pamela O. Coleman, husband and wife, and William R. Garnett
and Mary Anne Garnett, husband and wife, or their successors
in title, as grantees.
Ayes: Pit. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Meiszer stated this time and date had been advertised for
a hearing to consider an ordinance to vacate a 50 ft. right-of-
way in Southaven Subdivision, Section 1. Mr. Bookman stated
that because the first part of the subdivision had been
recorded separately from the second part, that this vacation
would go to the first party only. He stated the Elswick's
who are adjacent property owners should receive half of the land
being vacated. On motion of Mr. Bookman, seconded by Mrs.
Girone, the following ordinance was adopted subject to
Mr. and Mrs. Simons dedicating one-half of this road to be
vacated to Mr. and Mrs. Elswick:
An Ordinance to vacate a 50' right-of-way in
Southaven Subdivision, Section I, Clover Hill
Magisterial District, Chesterfield County,
adjacent to Lot 4, Block B, as shown on plat
thereof duly recorded in the Clerk's Office of
the Circuit Court of Chesterfield County in
Plat Book 9 at page 45.
Whereas, Richard B. Simons has petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate a fifty
(50) foot right-of-way in Southaven, Section I, Clover Hill
Magisterial District, Chesterfield, Virginia, more particularly
shown on a plat of record in the Clerk's Office of the Circuit
Court of said County in Plat Book 9, at page 45, made by
George M. Stephens, Jr., Certified Surveyor, dated April 14~
1955. The right-of-way petitioned to be vacated is more fully
described as follows:
80-074'
6.XI.3.
6.XII.2.
A right-of-way fifty (50) feet in width beginning
on the west linc of Kingsport Lane and running in a
westwardly direction adjacent to Lot 4, Block B, the
location of which is more fully shotm outlined in
red on a plat made by George M. Stephens, Certified
Surveyor, dated April 1.4. 1955, a copy of w¼icb is
att:ached hereto and .lade a part t~l] this ord~n,'mce.
Whereas, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
Whereas, no public necessity exists for the continuance
of the right-cf-way sought to be vacated.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the aforesaid right-of-way be and
is hereby vacated and no longer necessary for public use.
The Grantees hereby grant to the Grantor and the Grantor
hereby reserves a sixteen (16) foot drainage easement along the
northern portion of the right-of-way hereby vacated as shown
on the attached plat.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this ordinance, together
with the plat attached hereto shall be recorded no sooner than
thirty days hereafter in the Clerk's Office of the Circuit Court
of Chesterfield, Virginia, pursuant to Section 15.1-485 of
the Code of Virginia, 1950, as amended.
The effect of this ordinance pursuant to Section 15.1-483
is to destroy the force and effect of the recording of the portion
of the plat vacated. This ordinance shall vest fee simple title
of the aforementioned right-of-way in the property owners of
the abutting lot free and clear of any rights of public use.
Since the portion of the right-of-way hereby vacated is located
on the periphery of the aforementioned recorded subdivision plat,
this ordinance shall vest fee simple title of thC entire width
of the right-of-way vacated in the owners of the lot on the
south side of the right-of-way free and clear of any rights of
public use except as stated above.
Accordingly, this ordinance shall be indexed in the names
of the County of Chesterfield as grantor and Richard B. Simons
and Mary A. Simons (husband and wife), or their successors in
title, as grantees.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Giro, e, seconded by Mr. Bookman, the Board
authorized the Chairman and County Administrator to execute
an agreement vacating a portion of a sewer easement from
Atlantic Consultants, Inc. and the dedication of a sewer and
drainage easement from Atlantic Consultants and William E.
!Stearns, Jr., both located along Burroughs Street, MidlothianDistrict!
!Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the County Administrator to execute a deed of
dedication from Rolling Daniel Booton, accepting it on behalf
of the County, for the extension of Baldwin Road, Tax Map
Section 133-6, Bermuda District.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Hr. Bookman, seconded by Mr. Daniel, the Board
authorized the County Administrator to execute a deed of
dedication by and between Ralph E. McLean, Robert E. Gunn and
Claiborne L. Chancy, Trustees of and for the Falling Creek
Baptist Church, for the purpose of havin$ Satinwood Drive
accepted as a rural addition by the Virginia Department of
6.XII.4.
6. IX.
Highways and Transportation, Map Section 51-4, Clover Hill DistriCt.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girene.
Absent~ Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
· authorized the County Administrator to execute a deed of
dedication by and between Daniel A. Patrom and Naomi Patrom
and the County of Chesterfield for utilities and road widening
along Centralia Road, Tax Map Section 96-8, Dale District.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the County Administrator to execute a deed of
dedication by and between J. Arthur Boyd and Mabel M. Boyd and
the County of Chesterfield located off of Jolly Lane in the
Gay Farms Subdivision, Tax Map 116-13, Bermuda District.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrsl Girone.
Absent: Mr. O'Neill.
Mr. Micas presented the Board with a proposed agreement with
the developer of Michauk Creek for the development of the
Batte and Justice property. Mr. Ted Harris was present and
stated he would like the 10th condition to have "a maximum of"
deleted as the County could determine any amount from 1 to
500. Mr. Micas stated that was legal language and it is not
the Board's intent to limit this to anything less than 500~
Mr. Harris stated he would check with his attorney and if
he agreed, it would be okay. Mr. Micas changed the date in
the second paragraph to November 15, 1979 rather than November
16, 1979; that condition ~10 read "for a period of 10 years from
the award of contract for construction of the pumping station"
rather than "10 years from the date of approval of this agreement
by the Board of Supervisors"; that condition #11 be deleted; and
that the first sentence in condition #17 be deleted. ~. Bookman
questioned condition #16. Mr. Micas stated that was language
in any standard contract of this type to protect the County.
Mr. Dodd indicated he did not want matters of this nature to
be brought to the Board in this form in the future and the
remainder of the Board agreed these matters should be in final
form when brought to the Board for discussion. Mrs. Girone
stated that tbe developers input could be included in the
materials sent to the Board prior to the meeting. Mr. Bookman
stated that there may be some emergency situations that would
be handled in that light, but not regular business. On motion
of Mrs. Girone, seconded by Mr. Bookman, the Board approved
this contract as amended and authorized the County Administrator
to execute any necessary documents.
Ayes: Mr. Dodd~ Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Harris stated he did have another change, but he would
work that out with the County Attorney as it did not involve
any change in meaning in the contract.
Mr. Meiszer stated this time and date had been advertised for
a public hearing to con~ider the use of revenue sharing funds
for 1980-81. Mrs. Girone stated she had received one co]mnent
from a CETA employee, Nancy Spray, who suggested that the
Board consider this to supplement the teachers salaries.
Mr. Daniel inquired if there were any guidelines on how the money
could be spent. Mr. Ramsey stated these funds could be spent
anyway the Board spent County revenue. Mr. Meiszer stated that
since there is no guarantee that these funds will continue
coming to the County, it has been the policy to use it for
capital improvements, mainly--a one time expenditure. He stated
this hearing was a requirement but thm Board did not have to
corm~it any money at this time to any particular plan for
expenditure.
80-076
Mr. Meiszer added that the County has $2,195,000 for the
1980-81 budget, with $760,000 contingent on Congress approving
the funds after October, 1980. He stated these funds are paid
on a quarterly basis and the County will receive $1,535,000
through September, 1980 for this year. Mr. John Smith was
present and suggested these funds be used for proper grading
and drainage improvements along the County's roads.
Mr. Bookman stated he felt the Board mighD consider putting
25% of the funds into roads with state matching rather than
the 15% done last year if the General Assembly approves the
25% figure.
No other co~nents were made and the public hearing was closed.
Mr. Meiszer stated an ordinance regarding water line extension
requirements, costs and reimbursements was deferred to this meeting
from January 23, 1980. Mr. John Smith stated he felt a lien
should be placed on people's property if their utility bills
are not paid. Mr. Quaiff stated that was being done but the
case involving G. M. Corporation was different. Mr. Smith
stated that when a bill accrues it sbould be treated equally~
There was some discussion of the effective date being April 1,
1980 and the County forces installing all services by that time.
Mr. Tom Daniel stated he was still checking on the testing and
added there is a proposal by AWWA for tests but there is
nothing at this time but he will obtain the information when
it is available and would like to defer consideration of
that until the information is available this sun~ner.
On motion of Mr. Bookman, seconded by Mr. Daniel, the following
ordinance was adopted effective April 1, 1980:
An Ordinance to Amend the Code of the County of
Chesterfield, 1978, as Amended, By Amending Section
20-10 Relating Generally to Water Line Extension
Requirements, Costs and Reimbursements.
Be It Ordained by the Board of Supervisors of Chesterfield
County, Virginia:
(1) That Section 20-10 of the Code of Chesterfield, 1978,
as amended, is amended and reenacted as follows:
Sec. 20-10. Water Line Extension Requirements, Costs and
Reimbursements.
The Board of Supervisors will authorize the installation
of water extensions to extend the County's water system at the
expense of developers and refund to developers the total cost or
part thereof, to the extent permitted by this section, out of
connection charges made on said lines in accordance with the
following policy:
(a) The County shall deter-mine the feasibility of all
requests for water extensions, and no extension will be made
unless such extension is determined to be in the best interest
of the County utility system and the health, safety and welfare
of County residents.
(b) No water line extensions or installations shall be
made without a contract with the County. Every such contract
shall provide for the developer depositing the estimated cost
of such extension with the County or supply the County with a
copy of an accepted executed contract with an approved licensed
utility contractor; the furnishing of all necessary rights-of-
way by developer; title of such extension to vest in the County
upon completion of the construction; and refund provisions to be
null and void and of no effect if the County is prohibited from
collecting connection oharges and any such refund provisions
provided shall be deemed separable from the remaining covenants,
obligations and agreements and shall in no way affect the validity
of the other provisions of the agreement. The County shall
approve the size, type, location and material of all water mains,
service lines including corporation stops, meter yokes, fittings
80-077
and service pipes, and other facilities; and they shall be
installed in accordance with County standards and specifications.
All contrac*tors installing such facilities shall be approved by
the county. If private contractors install such facilities,
cost of such installation shall, within thirty days of comp]etion,
be filed with the County. -
(c) The entire cost, including the actual cost incurred
and paid out by the County, plus a fixed overhead charge of
twenty percent of extending water mains shall be paid for by the
person or persons making the extension when work is performed
by County forces. When contract work is performed by an approved
contractor, an inspection fee of three percent will be charged
based on final actual cost. The estimated amount of such fee
shall be deposited at the time the contract is executed. The
County will pay the difference in cost between a eight inch
main and a larger main size installed, except when-it is
determined that a larger size main is needed to serve property
being developed. The difference in cost between the eight
inch main and the larger main installed shall be the difference
in material and labor costs, as determined by the County. Thm
County reserves the right to require bids for oversize or off-
site lines to be advertised in accordance with County bid
procedures.
A separate service shall be required for each house, each
unit of duplex homes or separate business establishments. IFnere
one meter serves a trailer court, apartment or other property
approved by the Board, the County shall require a minimum water
service charge for each unit served on said property. No more
than one dwelling unit or business establishment may be
connected to a service line except those approved by the Board
upon proper application.
(d) When water mains and service laterals are installed
at developer's cost, a reduction of three hundred dollars for each
service connection made within the development shall be allowed.
The reduction of three hundred dollars for each service
connection shall be allowed when application is made for
service. The reduction shall apply to any person making
application to connect property located with the boundaries of
said property covered by the extension contract. In a new
subdivision, the developer shall have the water lines, service
lines, yokes and meter boxes installed in all new subdivision
roads after the road is constructed to subgrad~ and prior to
the base course (stone) being placed. When the meter is applied
for, the connection fee shall be paid in accordance with the
County ordinance. When required, sewers shall be installed
prior to the installation of water mains and service lines.
(e) Reimbursement of one hundred and fifty dollars for
each service connection within the property being developed
shall be made for water line extensions outside the development
when the extension wilt'also serve property between developer and
source of water. This refund of one hundred and fifty dollars
will apply to larger size mains, over eight inches in size,
installed within or without the developer's property when the
County requires a larger main and does not have the capital to
install the larger size main and the developer wishes to finance
the installation thereof. This cost shell be as determined by
the County. No refund will be made for an extension of two
hundred feet or less. When a refund is requested on an extension, i
the developer shall furnish a plat of the tract of land to
be developed showing boundaries, title to the property and
such other information required by the County. The area to be
covered in the refund must be contiguous to the water extension ~
line and reasonably related to the proposed development of the area
In addition, the Board of Supervisors must approve the area to
be covered in the refund. In no case will the amount of
80-078
reimbursement exceed the cost of the extension. No refunds shall
be made after the expiration of five years from the date of
approval of the contract unless a longer time period is deemed
appropriate by the Board of Supervisors. The refunds shal] be
paid to the developer.
(f) The developer shall install all water service laterals
in a subdivision at the time water mains are installed within
the development and the developer shall furnish all material,
equipment and labor for the installation of the service laterals,
including corporation stops, service pipe, meter yokes, meter
boxes, couplings and any other supplemental materials necessary
to meet County specifications. The developer shall install
service laterals for all lots on both sides of the street
within the development. The developer, their successors and
assigns shall be responsible for the service connection until
such time as the meter is installed by the County.
The connection fee shall be payable to the County when
the developer requests installation of the meter.
(g) Reimbursement to developers under all existing
extension policy contracts shall continue in effect and
the reimbursement to be paid as provided herein shall only
apply to extensions made subsequent to April 28, 1977.
(h) The developer shall be required to cut all streets
and install water lines in all streets within a subdivision
unless specifically exempted by the County.
(i) Ail reimbursements due as provided in section (e)
of this section shall be paid periodically to those entitled
to be reimbursed in accordance with the provisions herein.
(j) The locations and grades for top of meter box shall
be furnished to the contractor by the developer; it is agreed
that if raising or lowering of meter is necessary after
initial installation, a charge of ten dollars will be paid. When
it is necessary to raise or lower the water service, this work
will be done at cost plus twenty percent.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Giron~.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
deferred consideration of a street light request on Goolsby
Avenue until March 12, 1980.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
authorized staff to proceed to purchase the Seaboard Coastline
Railroad right-of-way of approximately 27.64 acres from Branders
Bridge Road to Chester Road and further the Board appropriated
$56,000 from the Unappropriated Surplus of the General Fund for
this acquisition.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of bit. Dodd~ seconded by Mr. Bookman, the Board
appropriated $12,375 from the Unappropriated Surplus of the Genera
Fund for utility relocation and right-of-way acquisition on
Bellwood Road.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
80-079
appropriated an additional $125 from the Bermuda District
3¢ Road Funds for the survey of Bermuda Ochre Subdivision
access road for which $1,000 has already been appropriated.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Bollingbrook Drive, Bollingbrook Court, Bollingbroo~
place, Avebury Drive, Durrington Drive, Durrington Court,
Bondurant Drive and Bondurant Court in Stonehenge, Section H,
Midlothian District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Bookman, it is resolved that Bollingbrook Drive,
Bollingbrook Court, Bollingbrook Place, Avebury Drive,
Durrington Drive, Durrington Court, Bondurant Drive and
Bondurant Court in Stonehenge, Section H, Midlothian District,
be and they hereby are established as public roads.
And be it further resolved that the Virginia Department
of Highways and Transportation be and it hereby is requested
to take into the Secondary System, Bollingbrook Drive,
beginning where State maintenance ends, State Route 2566, going
.09 mile westerly to intersection with Bollingbrook Court,
then this road turns and becomes Avebury Drive; Bollingbrook
Court, beginning at intersection with Bollingbrook Drive and
going .08 mile northwesterly to intersection with Bollingbrook
Place then .06 mile northwesterly to a cul-de-sac; Bollingbrook
Place, beginning at intersection with Bollingbrook Court and going
05 mile southwesterly to a cul-de-sac; Avebury Drive, beginning
at intersection with Bollingbrook Court and going .28 mile
southeasterly to intersection with Bondurant Drive, then this road
turns and becomes Durrington Drive; Durrington Drive, beginning
at intersection with Bondurant Drive and going .09 mile easterly
to intersection with Durrington Court then .05 mile easterly to
a temporary turnaround; Durrington Court, beginning at intersectiod
with Durrington Drive and going .06 mile northwesterly to a cul-
de-sac; Bondurant Drive, beginning at intersection with Avebury
Drive and going .12 mile northerly to intersection with
Bondurant Court then .08 mile northeasterly to tie into
existing Bondurant Drive, State Route 2567; Bondurant Court,
beginning at intersection with Bondurant Drive and going .04 mile
northwesterly to a cul-de-sac. These roads serve 65 lots.
And be it further resolved, that the Board of
Supervisors guarantees to the Virginia Department of Highways
a 50' right-of-way for all of these roads except Bollingbrook
Drive, Avebury Drive and Bondurant Drive which have a 60'
right-of-way. This section of Stonehenge is recorded as follows:
Section H, Plat Book 31, Pages 61, 62, 63, and 64, 7-11-78.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Muzzy stated the next item on the agenda was consideration
of a contract with Lewis and OWens to design the access road
for the Airport Industrial Park. Mr. Bookman inquired if there
were any other way to construct this road and miss the 288
corridor. Mr. Muzzy stated this was the only way that would
make sense, tbat theCo~tymayhaveto vacate it, go over or Undo-288
Ibut the Board agreed to construct an access to Courthouse Road
or Cogbill and the Cogbill route is not feasible. Mr. Dodd
znquired if the County owned any adjoining land. Mr. Williams
stated the County did not and we may have to purchase it. Mr.
Dodd inquired if this road would be of benefit to any other
property owner. Mr. Williams stated it would.
Mr. Daniel inquired where the money would come from. Mr. Ramsey
stated that the Board had $300,000 for the roadway extension and
approximately $400,000 in funds from the sale of land at the
80-080
10.
11.
Park. Mr. Dodd asked that a report be made on the adjoining
property. Mr. Bookman inquired about looping the road and
coming back to Route 10. Mr. Muzzy stated that an access to
Courthouse Road was agreed to. After further discussion of
the matter, it was on motion of Mrs. Girone, seconded by
Mr. Bookman, resolved that Lewis and Owens be authorized to
design the road access to Courthouse Road from Whitepine
Road and further the Board appropriated $25,500 from the
Airport Industrial Park Capital Projects funds for this work.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the payment of $4,383.80 from 111-11150-2142
to Barton-Corso for the design work on the Wood Dale Drainage
~ojectandfurther authorized payment of any additional bills up to
,349.40 in conjunction with this project.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
authorized staff to spend an amount not to exceed $1,200 for the
installation of two lines of 36 inch reinforced concrete pipe~
12 ft. each and build rip-rap headwalls and place stone over
the pipe on Okuma Drive with said funds to be expended from
the Bermuda District 3¢ Road Funds, which work is to be done
at the railroad tie bridge which is in danger of collapsing.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
considered and elected the balance-of-state status for funds
available through the Division of Justice and Crime Prevention.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman ahd Mrs. Girone.
Absent: Mr. O'Neill.
Mr. McElfish stated the County will be installing gauges in
the streams for the flood areas of the County. He distributed
a copy of a map with the areas outlined and stated he did
need to have residents watch the ganges and asked that the
Board, if they had any people who might be interested, to let
him know. Mr. Muzzy presented the Board with a brief summary
of the early flood warning program being developed for Swift Creek
Mr. Woodall was present requesting the establishment of a
new position in his department. Mr. Dodd asked what type~of
work the new person would be doing. Mr. Woodall stated
researching land records, building information, etc. Mrs.
Girone stated she felt a staff person was needed to do the
background work for Mr. Woodall. After further discussion
of the matter, it was on motion of Mr. Bookman, seconded by
Mr. Daniel, resolved that a new position be established for
the Economic Development Office which would be a Planning
Technician and that the Board further appropriated $6,408 from
the Contingency account for the remainder of the year to
furnish the salary.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
Increased Planned Budget Revenue account 727-1-00011-0730 Sales
by $1,188 and increased Planned Budget Expenditure account
727-1-31470-3221 Materials and Supplies by $1,188. This is
for the Bensely Rescue Squad who had a radio stolen and funds
will be fully reimbursed to the County.
80-081
12.
13.A.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mrs. Girone excused herself from the meeting.
Mr. Dean Combee, Airport Manager, was present to discuss the
feasibility of purchasing a fuel farm and trucks for the
Airport operation. Mr. Dodd inquired where the funds would
be expended from. Mr. Combee stated there were no funds in
the budget. Mr. Bookman inquired what type of trucks were to
be purchased. Mr. Combee s~ated a 1972 and 1973 GMC Internationall.
After further discussio~ of the matter, it was generally agreed
that this matter be deferred until February 27~ 1980.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
appropriated $15,000 from the Unappropriated Surplus of the
General Fund, increased Planned Budget Revenue account 111-1-
00012-0911 Shared Expense-Treasurer by $15,000 and increased
Planned Budget Expense account 111-1-03100-1201 Salaries and
Wages-Part Time by $30,000. This action is contingent upon
State approval.
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr. O'Neill.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
increased Planned Budget Revenue account 111-1-00012-0948
Highway Safety Grants by $50,800 and increased the following
Planned Budget Expenditure accounts:
111-1-06410-1101 Salaries and Wages-Regular $25,000
111-1-06420-4513 Other Equipment-New 10,800
330-1-94100-4393 Skid Pad Construction i5,000
Total $50,800
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr. O'Neill.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
appropriated $8,480 from the Unappropriated Surplus of the General
Fund to Planned Budget Expense account 111-1-03100-2541 Surety
Bond for the Treasurer.
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr. O'Neill.
On motion of Mr. Daniel, seconded by }~r. Bookman, the
Treasurer is hereby authorized to establish a Petty Cash
Fund in the amount of $100 in the name of J. E. Pittman, Jr.
Chief of Police. '
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr. O'Neill.
It was generally agreed to defer consideration of budget
items involving the Midlothian Library and Park until the
Supervisor from the district was present.
Mr. Micas presented the Board with a proposed ordinance
relating to Historic Districts and the creation of an
architectural committee. On motion of Mr. Daniel, seconded by
Mr. Bookman, the Board forwarded this to 'the Planning Commission
for consideration as well as other appropriate alternatives.
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr.O'Neill.'
80-082
13.B.
11,
14.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
scheduled a public hearing to consider an ordinance relating
to the issuance of bingo permits for 3:00 p.m~ on March 12,
1980.
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr. O'Neill.
It was generally agreed the Board would recess for 10 minutes,
Reconvening:
Mr. O'Neill joined and Mrs. Girone returned to the meeting.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
approved the following positions and budget for the Midlothian
Library for a three month period:
a. Positions No. Of Positions Grade
Librarian Il 1 22
Librarian I 1 18
Library Assistant 2 14
Circulation Clerk 1 6
Budget
Salaries and Wages - Regular $24,400
Operating Costs 3~200
Total Budget $27,600
And further the Board appropriated $27,600 from the Unappropriated
Surplus of the General Fund to the various expenditure
accounts of the Midlothian Library budget.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. O'Neill, the Board
approved the following budget changes in' the Parks and
Recreation Bond Projects:
a. Decrease Planned Budget Expense account 330-1-95415-4393
Midlothian High School Project by $55~000 and increased Planne~
Budget Expense account 330-1-95449-4393 Matoaca High School
Project by $55,000.
b. Decrease Planned Budget Expense account 330-1-95446-4698
Midlothian District Contingency by $80,000 and increased
Planned Budgat Expense account 330-1-95407-4393 Robious
Complex by $80,000.
Vote: Unanimous
Mr. Hester was present and stated Continental Group had
donated approximately 70 acres of land to the County adjacent to Point
of Rocks Park. He stated the youth hired by a grant would
start work on the park in the summer. He stated observation
look-outs would be constructed, a canoe trail, etc. On motion
of Mr. Dodd, seconded by Mr. Daniel, the Board authorized the
Chairman and the County Administrator to execute any necessary
documents accepting this land on behalf of the County.
Vote: Unanimous
On motion of the Board, the County Administrator was authorized
to write Continental Group, Inc. expressing the County's
appreciation for their donation ofland and outlining the
various activities which would be planned there.
Vote: Unanimous
80-083
15.A.
15. B.
16.
17.
18.
On motion of Mr. Dodd, seconded by Mr. Bookman~ the Board
authorized the release of title for a 1973 Ford Pickup and
a surplus trailer to the Bensley Rescue Squad in exchange for
a four.ton trailer to be used by the Drainage Department, which
trailer and pickup will be used for transporting boats from
the squad house to boating accidents and for transporting a
generator to light up the scene of accidents.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the County to donate a stripped school bus to the
Bensley Rescue Squad for training and practicing techniques
for rescue of persons trapped in vehicles.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
approved the minutes of January 23 and 30, 1980, as amended.
Vote: Unanimous
There was some discussion regarding the proposal from
J. K. Timmons to provide engineering services for the realignment
of the roadway through the landfill property. Mr. Bookman
expressed some concern regarding a portion of the roadway
remaining private and a portion to be public. Mr. Micas advised
that the Board should defer discussion of the private/public roadway
until the land has been acquired and the County has the complete
site. After further discussion of the matter, it was on motion
of Mr. Bookman, seconded by Mr. Daniel, resolved that the
County Administrator execute any necessary documents for
J. K. Timmons and Associates to provide engineering services
ifor the realignment of the roadway through the northern area
landfill site which cost is $8,653 and said funds to be
expended from the bond funds for the landfill.
Vote: Unanimous
Chief Robert Eanes was present to discuss the proposal from
Moseley-Hening Associates for the Buford/Route 60 and Dutch Gap
Fire stations site as architects. Mrs. Girone inquired if
the same fire station design at Clover Hill could be used for
these two stations. Chief Eanes stated they possibly could
with some additions to the bays and the bunk rooms but he
did not feel there would be enough land to spread out and would
have to go to a two story station. Mrs. Girone stated she
did not want the fire station to tome in over what was estimated
and felt the architects should advise the Board what they feel
the construction cost would be prior to the bids being received.
She stated she felt the architects should be involved in the
site selection as well. Mr. Meiszer stated the basic services
for the original design would be $33,796 and $16,898 for the
repeat design. After further discussion of the matter, it was
on motion of Mrs. Girone, seconded by Mr. O'Neill, resolved
that Moseley-Hening Associates be authorized to proceed with
the architectural design of the Buford/Route 60 Fire Station for an
amount of $33,796 with funds to be expended from the bond funds
for that project and the County Administrator is authorized to
execute any necessary documents for this project.
Vote: Unanimous
Mr. Meiszer presented the Board with a proposal from
Shoosmith Brothers to operate the Chester Landfill. Mr. Dodd
stated he felt this should be for a 30 day trial period, that
the existing people at the landfill be moved to another depart-
ment temporarily, that the hours of operation be the same, that
~he County collect the fees and with an interim billing.
tr. Micas stated the County would not have to bid something of
80-084
19.
20.
this nature if it were a temporary situation to determine
the need and feasibility. Mr. O'Neill stated he did not
feel the County could operate the landfill properly and
something should be done. Mr. Meiszer stated he thought the
Board wanted to vacate the Chester landfill as it is 10
years old. He stated that the survey for the northern
landfill shows that it will cost more to dispose of trash as
it does in other areas of the State than at the Chester site.
Mr. Bookman stated he did not feel it was the proper time to
adjust rates now. After further discussion of the matter,
it was on motion of Mr. O'Neill, seconded by Mr. Daniel,
resolved that the County Attorney write an agreement and the
County Administrator was authorized to execute any necessary
documents for Shoosmith Brothers to operate the Chester
landfill for a 30 day period, with the understanding that
the County will collect the fees, that there be an interim
reporting period and that the hours remain the same and
further that the Board be sent a copy of this agreement.
Vote: Unanimous
]n motion of Mr. Bookman, seconded by Mr. Daniel, the Board
iapproved the requests from the Clover Hill High School
iKeynotes and the Virginia Belles Softball Club for a bingo
and/or raffle permit for calendar year 1980.
~Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
authorized the County Administrator to execute any necessary
documents accepting on behalf of the County $80,849 for the
Juvenile Detention Home Gym from the Division of Justice and
Crime Prevention and further authorized the transfer of the
loan of $80,000 back to the General Fund Contingency.
Vote: Unanimous
On motion of the Board, the following resolution was adopted:
Whereas, The Order of DeMolay is a character building
organization of young men from thirteen to twenty-one years
of age, who are seeking to prepare themselves to become better
leaders and citizens for tomorrow by developing those traits
~f character which have strengthened good men in all ages; and
Whereas, The organization has carried out the aforementioned
goals for sixty-one years through programs of athletic
~ompetition, social activity, community service and charitable
?rojects; and
~ereas, The members of the Chesterfield Chapter
qill observe the Year of 1980 as the 61st Anniversary of the
)rder so as to exemplify to all citizens here and everywhere
zheir many activities, and to tender recognition to their
~illions of Senior DeMolays.
Now, Therefore, Be It Resolved that the Chesterfield
]ounty Beard of Supervisors hereby proclaims that March 16-23,
980, be observed as International DeMolay Week and calls upon
tll our citizens to join in saluting the Young Men of the Order
if DeMolay, and in expressing our grateful appreciation for the
~ine examples set by them in contributing to the welfare of
~ur community by addressing themselves to the building of
~ood character among our youth; thereby aiding in the development
if leadership for tomorrow.
~ote: Unanimous
'he budget hearing was scheduled for April 2, 1980 at 7:00 p.m.;
he budget and tax levy approval for April 9, 1980 during the
egular Board meeting and the budget review by the Board on
80-085
February 25, 1980 in the Board Room at 10:00 a.m.
It was generally agreed that the Board would accept the invitation
of the Legislative Committee of the Richmond Home Builders
Association on March 12, 1980 at 6:00 p.m. at the Icarus
Restaurant for dinner.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
respectfully requests the Circuit Court Judges to appoint the
following people to the Board of Equalization of Real Estate
Assessments for the taxable year 1980:
Mr. Richard Allen, Bermuda District
Mr. David R. Dean, Dale District
Mrs. Lorraine Weitzel, Midlothian District
Mr. John Royal Rohertson, Matoaca District
Mr. William C. Lindsey, Jr., Clover Hill District
Vote: Unanimous
Mr. Meiszer informed the Board that Mr. Moore would be unable
to attend the testimonial dinner on February 20, 1980 because
of health reasons. The Board authorized Mr. Dodd to present
Mr. Moore with the plaque made for him.
Mr. Meiszer advised the Board of other appointments outstanding
and stated a date should be set if the Board wished to tour
the AT&T facility.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
went into Executive Session to discuss the acquisition of real
property for public use as permitted by Section 2.1-344(2)
of the Code of Virginia, 1950, as amended.
Vote: Unanimous
Reconvening: ~
On motion of Mr. O'Neill, seconded by Mrs. Girone, the
following resolution was adopted:
Whereas, a recent forecast of highway revenues by the
Virginia Department of Highways and Transportation indicates
that in four years current taxes will provide only thirty-five
percent of the construction funds originally allocated for
the current fiscal year; and
Whereas, the current level of highway construction funding
has not provided Chesterfield County with highway capacity
sufficient to meet traffic demand; and
Whereas, traffic in Chesterfield County continues to
increase regardless of state or national travel trends; and
Whereas, a severe reduction in statewide highway construction
funding as forecast by the.Virginia Department of Highways and
Transportation will cause the current, insufficient level of
highway construction in Chesterfield County to deteriorate to an
absolutely intolerable level.
Now, Therefore, Be It Resolved that the Chesterfield
County Board of Supervisors requests the General Assembly to
take all aotions necessary for the approval of an increase in
the gasoline tax of at least three cents per gallon and, also,
to authorize a study by JLARC of the efficiency of the Department
of Highways and Transportation.
Ayes: Mr. Dodd, Mr. Daniel, Mrs. Girone and Mr. O' '
Nezll.
Nays: Mr. Bookman because the Board has already introduced a
bill for the toll road and if the County pursues this
method, the citizens will be paying the costs. He stated
he could not support this increase in fuel taxes after
taking the previous action.
80-086
21.
The Board recessed to trmvel to the Icarus Restaurant to
meeting with the District Volunteer Fire Chiefs for dinner.
Reconvening:
The Board met with the District Volunteer Fire Chiefs and
Chief Barfield presented slides and a briefing of the Lord
Baltimore Restaurant Fire.
Chief Bowen, Chairman of District Chiefs' Association, presented
the District Chiefs' Association endorsement of several important
items in the proposed 1980-$1 Pire Department budget.
a. T~ree (3) new fire trucks are needed--2 pumpers to replace
old units at Co. #6, Enon and Co. #4, Bon Air; 1 tanker to
replace old unit at Co. #1S, Phillips.
b. Six (6) hew personnel positions - 3 fLreflg~ters for Co. #12,
Ettrick, to bring the engine company to a 3 man crew for
safety and effective performance; 1 position, a Civil Defense/
EMS Coordinator to organize and supervise the emergency/disaster
relief'program and to coordinate and conduct the firefighter /
gMS training and proficiency program; one position to conduct
and supervise an Bmergency Vehicle Operators Course and coordi
nate Industrial Brigade Training; one position to instruct
fire safety in the Chesterfield kindergarten and elementary
school grades.
c. Chief Reckley presented a proposal to reimburse volunteer fire-
fighters $1.00 per response to help offset the rapid increase
in fuel costs. This disbursement to the volunteers to be
handled by the fire companies. Periodic lump sum payments
based on response records would be made to the fire companies
by the county.
Chief Howlett presented a briefing on the proposed operation and
need for the Emergency Operator's Course.
Chie£ Eanes presented a report on the success of the Volunteer
Recruitmeht Program. With 9 of the 12 companies reporting $0
contacts were made and 30 new volunteers were enlisted.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
adjourned at 9:30 p.m. until 6:00 p.m~ on February 20, 1980
at the Icarus Restaurant~
Vote: Unanimous
Nicholas M. Meiszer z~
County Administrator~/
R~ Garrand Dodd
Chairman
80-087