03-12-1980 MinutesBOARD OF SUPERVISORS
MINUTES
March 12, 1980
Supervisors in Attendance:
Mr. R. Ga=l~d Dodd, Ctmirman
Mw. Harry G. Daniel, Vice Chairmar_
Pks. Jo~m Girone
~'k. Nicholas M. Mmiszer
Cot~ty Administracer
Supervisors Abs~c:
Mr. E. ~rl/n O'Neill~ Sr.
Staff ~n Att~dance:
M~. Philip Hester. Director of Pa=ks
and Recreation
~Ir. C. G. Manuel, Asst. Co. A~
Mr. Steve Micas. Cowry Attorney
Mr. Jeffrey MUzzy, Director of
Con~m~ity Development
Mr. Robert Painter, Utilities Dir.
Chief Joseph Pitt~nan. Police Dept.
Mr. Lane Ramsey~ Budget Director
Mr. Dodd called the meeting no order in the Airport
Conference Room an 10:00 a.m. (EST).
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
wenn into Executive Session co discuss personnel matuers as
permitted by Section 2.1-344(1) of the Code of Virginia,
1950, as amended
Ayes: Mr Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone
Absent: ~r O'Neill.
Reconvaning:
The Board recessed for lunch.
Reconvening:
The Board heard a presentation on two proposed developments
in the County, Evergreen and Charter Colony, by Mr. Muzzy,
Mr. Painter, Mr. Ramsay and Mr. Dexter Williams at 1:30 p.m.
at the Courthouse.
Mr. Dodd called the regularly scheduled meeting to order at
2:00 p.m. (EST).
Mr. Daniel gave the invocation.
On motion of bit. BooP~r~an, seconded by Mr. Daniel, the Board
approved the minutes of February 27, 1980, as amended.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: M~r. O'Neill.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
of Supervisors this day approved all claims presented to the
County for the month of March, 1980, and authorized the
County Treasurer to issue warrants, a copy of which is filed
in the Treasurer's Office.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of the Board, the following resolution was adopted:
Whereas, Mr. Lester N. Parton retired on February 29, 1980,
after serving as an employee of Chesterfield County in the
Utilities Department since November 20, 1962; and
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Whereas, Mr. Patton has served the County citizens in
an efficient and courneous manner and
Whereas, Mr. Patton made himself available for duty
whenever the need arose.
Now, Therefore, Be It Resolved that this Board of Supervisors
recognizes Mr. Patron's many years of valuable service to the
County and wishes him well in his retirement years ahead;
And Be It Further Resolved that this Board places this
recognition of Mr. Patton in the Minute Book and forwards e
copy of this resolution to Mr. Parton.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill,
On motion of the Board, the following resolution was adopted:
Whereas. Mr. Charles E. Jones, Sr. retired on March 1,
1980, after serving as a police officer with Chesterfield
County since July 14, 1950; and
Whereas, Mr. Jones served ss a sworn police officer no
protect the citizens of the Counny in a selfless and dedicated
Now, Therefore, Be It Resolved that the Board of
Supervisors recognizes Mr. Jones' many years of dedicated
servzce no the County and wishes him well in his retirement;
And Be It Further Resolved that tbis Board places this
recognition of Mr. Jones in the Minune Book and forwards a
copy of this resolution to Mr. Jones
Ayes: Mr~ Dodd, Mr. Daniel, Mr Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. E. L. Covingnon, Jr., Re'sidenn Engineer, stated that the
1980 Primary, Arterial and Interstane Pre-allocation Hearing
would be held on March 27, 1980 at 10:00 a.m. He stated also
that there had non been any requesns for a public hearing
regarding the Castlewood Road bridge and, hopefully, the
Highway Department would advertise this project for
construction in April~
Mr. Bookman inquired about recreational access funds for
Rockwood Park. Mr. Covi~lg~onstatedh~had been discussingthiswith
staff but they have not formed any concrene plans. Mr. Bookman
inquired when the Highway Department would begin construction
to bring the two Genito Roads together. Mr. Covington
stated it would be advertised in the near future.
Mrs. Girone inquired about the continuing improvements at the
railroad at Rouges 147 and 711 when they would be completed
Mr. Covington stated he had called the railroad company and
will d~ so again.
Mr. Daniel thanked Mr. Covington and the Highway Department
for the quick removal of snow during the weekend of March 1,
1980. He also asked tt~tMr. Covington contactMrs. Evelyn Yates on
Yates Dale Drive as she was concerned about highway improvements
which needed to be made. Mr~ Covington stated there was a
problem with right-of-way at one time and he did not know the
status of the acquisition and stated there were some funds
available then and if the Board were znterested in this
work being accomplished, the hearing at the next Board meeting
would be the time to designate the need. He stated he
would aontacn Mrs. Yates.
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Mr. Dodd expressed his concern about when the work would begin
on Percival and Richmond Streets,'the potholes in Chester and
the need for a traffic control light at the intersection of
Kingsdale and Route 1. Mr. Covington stated he would check into
these matters.
Mr. Covington stated the Secondary Road Budget Hearing would
be held on April 9, 1980 at 2:00 p.m. and if the Board would
like to have anything specific included, they should contact
him or Dexter Williams. Mr. Bookman inquired if the Board would
receive a copy of the proposed budget~ Mr. Covington stated they
Would.
Mrs. Girone inquired what effect the 2¢ increased tax on
gasoline would mean for Chesterfield County. Mr. Williams
stated the County's funds had been cut about $500,000 and
now the County would receive about $250,000 in funds.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
approved the following water contracts and authorized the
County Administrator to execute any necessary documents:
I.
WS0-18CD/6(8)0182 Hilmar - Section A
Developer: Louis A. Farmer, Louis B. Farmer and Lee R. Gordon
Contractor: Alpine Construction Corporation
Estimated Contract Cost: $34,473.00
Estimated County Cost: $ 4,332.00 (refund through connections
Code: 366-1-11684-7221
WS0-19CD/6(8)O192 Chesswood - Section A
Developer: Bogese Construction Company, Inc.
Contractor: J. H. Martin & Sons Contracnors, Inc.
Estimatmd Contract Cost: $36,796.95
Estimated County Cost: $ 4,561.25 (refund through cormeetions)
Code: 366-1-11684-7221
WSO-20CD/6(8)0202 Huntingcreek Hills, Section E
Developer: Salem Church Road Limited Partnership
Contracnor: Stamie E. Lyttle Company, Inc.
Estimated Contracn Cost: 841,757.50
Estimated County Cost: S 3,836.90 (refund through connections)
Code: 366-1-11684-7221
Ayes: Mr. Dodd, Mr. Daniel. Mr. Bookman and Mrs Girone.
Absent: Mr. O'Neill.
Mr. Painter stated he had received gwo proposals for the
furnishing of 2,700 cubic feet of granular activated careen
to replace the existing filter media at the Falling Creek
Water Plant--one from Westvaco and one from Calgon Corp.
Mr. Daniel inquired what the life expectancy was for the
carbon for the Plant. Mr. Painter stated about 2 years,
possibly 3 years and than it was an out-right purchase. Mr.
Daniel inquired if this could be expected for this plant
every three years Mr. Painter stated yes as long the plant
was operating as it is now. Mr. Daniel inquired if this was
the sarmnype of sys5emusedfor the Appomattoxwater. Mt. M~iszer
stated it was not. On motion of Mr. Daniel, seconded By Mr.
Bookman the Board approved and authorized the County Administrator
to execute any necessary documents for the contract for
2,700 cubic feet of carbon for the Falling Creek Water
Filtration Plant for Westvaco in the amount of $39,450
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent Mr. O'Neill.
Mr, Painter presented a copy of the Swif~ Creek Watershed Cc~ttae
Report. Mt. Bookmmn inquired if this was the armual report ~hich the
~oard was to receive for Swift Creek. Mr. Painter suated he thought
Mr. Bookman was referring to a 'report which was to be
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6
VI.
prepared by the Brandermill group which was different from the
Swift Creek Watershed Cormmittee Report. Mr. Bookman stated
he thought a report was in the proposal from Brandermill which
they would accomplish =o evaluate the effect of the sediment
erosmon and water from their development on Swift Creek.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
requested that the annual report from Brandermill on the
status of Swift Creek be received.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Bookman inquired who was on the Swift Creek Watershed
Committee. Mr. Painter stated he was, a representative from
the State Water Control Board, a representative from Brandermill,
a representative from Environmental Engineering and a citizen,
Bill Procise. He added that there has not been any deterioration
of the water.
Mr. Bookman excused himself from the meeting.
On motion of Mrs. Girone, seconded by Mr. Daniel. the Board
approved and authorized the County Administratpr to execute
any necessary documents for the following sewer contracts:
1. S80-15CD/7(8)0162 Chesswood - Section A
Developer: Bogese, Incorporated
Congractor: J. N. Martin & Sons Contractors, Inc.
(General Contractor), and Van Doren
Brothers, Inc. (Sub-contractor)
Estimated Contract Cost: $52,356.00
Estimated County Cost: $ 249.50 (refund through connectio
Code: 573-1-11781-7221
2. S80-18CD/7(8]0182 Great Oaks - Section 1 & 3
Developer: Continental Development Corporation
Contractor: Bookman Construction Company
Estimated Contract Cost: $18,383.00
Code:EStimated573-1-11781-7221C°unty Cost: S 1,175.00 (refund through connections
3. S80-19CD/7(8)0192 Great Oaks - Sections 1 & 3 -
Morningside Woods - Off-sine sewers
Developer: Robert A. Edwards & Bobbie W. Edwards
Estimated Contract Cost: $33,628.00
Estimated County Cost: $18 531.00 (refund through conneetioHs
Code: 573-1-11781-7221
Ayes: Mr. Dodd, Mr. Daniel and Mrs. Girone.
Absent: Mr. Bookman and Mr~ O'Neill.
Mr. Daniel asked that discussion regarding reconsideration of
a request for reduced sewer connection fees for sewer service
for eleven residents in Beechwood Subdivision be deferred
until March 26, 1980. The Board agreed to the two week deferral
Mr. Bookman returned to the meeting~
Mr. and Mrs. Richard V. Grantham were present to request
the extension of sewer service no their property at
5300 Beulah Road. They stated they have been experiencing
septic tank problems in the winter months and they would like
to serve their property from Orchard Hill with a 8" line
which is 160 feet away. Mr. Painter stated that Mr and
Mrs. Grantham could be served by the Brennwood Subdivision
which is being developed when the lots along Beulah Road
are developed. ~Ir. Grantham stated that he just wan~ed
sewer and thought by enlarging the line and coming from
the Orchard Hill area, others could be served and he would grant
an easement for that extension. Mr Painter stated that the
County Code provides tha~ no refunds would be made for an
extension of ~wo hundred (200) feet or less and stated the
Utilities Department recommended denial. He added that
this line would also serve any additional housing
constructed on Mr Grantham's ~ronert~ Mr
that the County,construct a 6" line with Mr Grantham ~gin
· p Y g
80~130
VII.
VIII.
IX. 1.
IX. 2
IX. 3.
IX. 4.
the $750 sewer connection fee. Mr. Painter stated he did not feel
a six inch line would be acceptable because it would reduce
the County Standards He stated also, that the Count~ does
not maintain service lines or 6 inch lines. He added this
extension was estimated to cost about $2,540. Mr. Bookman
stated he was not aware the County did not maintain 6 inch lines
or service lines. Mrs. Girone stated she had a similar
situation in her district and she felt the ordinance read
200 ft. and the Board should follow it. On motion of Mr.
Daniel, seconded by Mr. Bookman, the Board approved the
extension of sewer to serve Mr. and Mrs. Grantham's property
at 530] Beulah Road from Orchard Hill with the Grantham's
paying the difference between the 6 inch and 8 inch line,
paying the S750 connection fee and granting necessary easements
as required by the County Utilities Department.
Ayes: Mr. Dodd, Mr. Daniel and Mr Bookman.
Abstention: Mrs. Girone.
Absent Mr. O'Neill.
Mr. Painner presented the Board with a copy of a list of
developer water and sewer contracts executed by the CounTy
Adminissrat~r.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
approved and authorized the Chairman and the County Administrator
to execute an agreement vacating an existing 16 ft. drainage
easement and dedicating a new easement across the property of
Oak Forest Associates, Matoaca District, a copy of the plat ms
filed with the papers of this Board.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone.
Absent: Mr. O'Neill.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator 5o execute
a deed of dedication accepting a 10 ft. and variable width strip
of land along Lee Streeg on behalf of the County, Matoaca
District, as shown on a plat filed with the papers of this
Board.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill
On motion of Mrs Girone, seconded by Mr. Bookman, the Board
approved and authorized the Counny Administrator to execute a
deed of dedication accepting a 60 ft. right-of-way on behalf of
the County, Sycamore Square Drive, Midlothian District, as
shown on a plat filed with the papers of this Board
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
authorized the Count~ Administrator 5o execute a deed of
dedication on behalf of the Counny accepting a 15 ft. strip
of land in Cedar Heights Subdivision, Dale District, a copy
of the plat is filed with the papers of this Board.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
approved and authorized the County Adminissrator to execute
s deed of dedication on behalf of the County from Raymond H.
and Eunice H. Eanes, Map Section t79-14, Matoaca District,
located along River Road for utilities and future road widening.
Ayes: Mr. Dodd, Mr. Daniel Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill. '
80-131
This day the County Environmental Engineer, in accerdance with
directions from this Board, made report in writing upon his
examination of Drexelbrook Road inPennwood, Saction A, Clover
Hill District.
Upon consideration whereof, and on motion of Mr. Bookman~
seconded by Mr. Daniel, it is resolved that Drexelbrook Road in
Pennwood, Section 2, Clover Hill District, be and it hereby
is established as a public road.
And be it further resolved that the Virginia Department
of Highways and Transportation be and it hereby is requested
To take into the Secondary Systsm, Drexelbrook Road, beginning
at its intersection with Barkbridge Road, State Route 2159,
extending westerly .54 mile no a temporary turnaround. This
road serves 53 lots.
And be it further resolved than the Board of Supervisors
guarantees To the Virginia Department of Highways a 50 ft.
right-of-way for this road. This section of Pennwood is
rssorded as follows:
Section 2, Plat Book 31, Pages 15, 16 and 17, April 25, 1978.
Ayes: Mr. Dodd, Mr Daniel: Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
denied the request for the County ~o take over monthly payments
for a stree~ light on Goolsby Avenue and further the Board
approved the installation of a street light aT the intersection
of Haymarket Lane and Sprucewood Avenue with any associated
costs to be expended from the Dale Distrie[ Street Light Funds.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
authorized staff to advertise for public hearings for reconsiderat~(
of conditions for the Hospital Corporation of America, Johnston
Willis Hospital, for Planning Commission on April 15, t980 and
Board of Supervisors on April 23 1980.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Meiszer snatsd this time and date had been scheduled no
consider an ordinance relating to the issuance of bingo permits.
There was no one present to discuss this mattes. Mrs. Girone
stated she felt the ordinance should not be amended no take
the issuance of bingo permits from the Board and place it under
the County Administrator. She s~ated she felt the small
amount of time it took the Board te review these requests
was worth not having illegal games run in the County, that
it afforded better control over who attained a permit and
that the County has one o£ the best systems in the state.
Mr~ Daniel stated he felt this should have been discussed
when the ordinance was proposed and should not have been
allowed to progress to this point if this was the feeling of
the Board. Mr. Dodd apologized for allowing this no progress
this far but stated he felt Mrs. Girone's comments were
correct. Mr. Uaniel mede a motion that this ordinance he
adopted but because he did not recezve a second, withdrew
the motion. On motion of Mrs Girone, seconded by Mr.
Bookman, the Board denied the adoption of the proposed
ordinance.
Ayes: Mr. Dodd, Mr Daniel, Mr. Bookman and Mrs Girone
Absent: Mr. O'Neill. ' '
Mr. Meiszer stated the Board should consider the adoption
of an ordinance relating to the filing date for real estaue
tax exemption for the elderly and the permanently and uotally
80-132
disabled if the Board wished co extend the deadline There was
no one present no discuss this matter. On motion of Mr. Bookman,
seconded by Mr~ Daniel, the following ordinance was adopted on
an emergency basis with a public hearing no be held on April 9,
1980 an 3:00 p.m.:
An Ordinance to Amend and Reenact Section 8-17 of
the Code of the County of Chesterfield, Virginia, 1978,
as Amended, Relating to the Filing Date for Real Estate
Tax Exemption for the Elderly and the Permanently and
Totally Disabled
Be It Ordained by the Board of Supervisors of Chesterfield
County:
(1) That Section 8-17 of the Code of the County of
Chesterfield is amended and reenacted as follows:
Sec. 8-17. Procedure for claiming exemption.
(a) The person or persons claiming such exemptzon
shall file annually with the commissioner of the revenue of
the county, on forms to be supplied by the county, an affidavit
setting forth the names of the related persons occupying
such real estate, the total combined nec worth, including
equitable interest, and the combined income from all sources of
the person or persons seeking to qualify. The conm%issioner
of revenue shall also make such further inquiry of persons
seeking such exemption, requiring answers under oath, as may be
reasonably necessary~ including production of certified tax
returns, to determine qualification therefore~ Such' affidavit
shall be filed not later than April 1 of each year. If such
person is under sixty-five years of age such form shall have
attached thereto a certification by the Social Security
Administration, the Veteran's Administration. or the Railroad
Retirement Board~ or if such person is not eligible for
certification by any of these agencies, a sworn affidavit by
two med~nal doctors licensed to practice medicine in the
Con~nonwealtb, co the effect that such person is permanently
or totally disabled. The affidavit of at least one of such
doctors shall be based upon a physical examination of such
person by such doctor. The affidavit of one of such doctors
may be based upon medical information contained in the records
of the Civil Service Cormnission which is relevant to the
standards for determining permanent and total disability.
Such affidavit shall be filed not later than April 1 of each
year
Ayes: Mr. Dodd, Mr. Daniel, Mr. Boo,Jean and Mrs Girone.
Absent: Mr. O'Neill.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
awarded the off-site sewer work for the Clover Hill Fire
Station to Stamie Lyttle Company who submitted the low bid
of $8,184 and further authorized the County Administrator to
execute any necessary documents for this contract.
Ayes: Mr. Dodd, Mr. Daniel Fir. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Dodd stated that the Board should wa[ah how additional
monies are appropriated for the fire stations in the bond project
funds because there may not be enough to do everything that was
addressed. Mr. Bookman stated that with the interest rates going
up, the County should be earning more money which will help
the overruns Mr. Ramsey stated the interest was intended to go
to pay off the debt service. Mr. Bookman stated that was a~ the
lower interest rate and we should be realizing a larger rate of
interest which could be applied to the projects themselves.
80-133
iO.A.
IO.B.
11.
On motion of Mr Daniel, seconded by Mr. Bookman the Board
awarded the contract for paving a~ Bird Park no LeHigh Paving
Company who submitted the low bid of 821,250 and further the
Board authorized the County Administrator to execute any
necessary documents for this contrs~.
Ayes: Mr. Dodd Mr. Daniel, Mr. Bookman and Mrs Girone.
Absent: Mr O'Neill. '
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
awarded the contracts for furniture for Building "B" of the
administration addition as follows:
Litton Office Products Center S 32,394.21
Morton Marks & Sons, Inc. 4,589.90
Paris Shade Shop, Inc. 950.00
Total $ 37,934.11
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girona, seconded by Mr. Bookman, the Board
authorized the Coun=y Administrator to submit and accept, if
approved, a grant no provide a surmner camp for senior citizens
at Pocahontas State Park from the Capital Area Agency on
Aging for the Parks and Recreation Department in the amount
of $2,556.60 with the County contributing in-kind match.
Ayes: Mr. Dodd. Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Bookman. the Board
adopted the following resolution:
Whereas, the Board of Supervisors recognizes the existence
of a litter problem within the boundaries of Chesterfield
County; and
Whereas, the Virginia Litter Control Act of 1976 provides,
through the Department of Conservation and Economic Development,
Division of Litter Control, for the allocation of public funds
in the form of Grants for the purpose of enhancing local littez
control programs; and
Whereas, having reviewed and considered the regulations and
application covering administration and use of said funds.
Be It Resolved that the Board of Supervisors hereby
endorces and supports such a program for Chesterfield County as
is indicated in the attached Application Form LC-G-I; and
Hereby authorizes the County Administrator to plan, budget,
apply and accept, if approved, a grant which will be used to
fund said program; and
Hereby requests the Department of Conservation and Economic
Development, Division of Litter Control, to consider and
approve said application and program, said program being
in accord with the regulations governing use and expenditure of
said funds.
Ayes: Mr Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mrs. Girone asked that Mr. Hester inform her as ro how the
Parks and Recreation Department is accommodating the girls
softball neams.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
80-134
12.
13.
Transferred $37,934 from Planned Budget Expense account
330-1-92140-4123 Contingency to Planned Budget Expense
account 330-1-92140-4513 Other Equipment - New.
2. Transferred $9,671 from Planned Budget Expense account
330-1-92140-4123 Contingency to Planned Budget Expense
account 330-1-92140-4393 Construction Contracts.
3. Transferred $10~000 from Planned Budget Expense account
330-1-95446-4692 Bermuda District Contingency account no
Planned Budget Expense accounn 330-1-95416-4112 Bellwood
Elementary Improvement to Sites.
4. Increased Planned Budget Revenue accounts 141-1-00012-102£
Head Start by $92,114 and 141-1-00012-1044 Head Start
Handicapped by $3,866. Also, increased the various expense
accounts in the Head Start and Head Start Handicapped program~
by an equal amount.
5 Increased Planned Budget Revenue account 111-1-00012-0925
Chapter 10 Grant by $9,737 and increased Planned Budget
Expanse account 111-1-09310-2955 Camp Baker by
$9,737.
and further the Board tabled consideration of budget changes for
the Bensley Fire Station and Clover Hill Fire Station until later
in the day to obtain further information regarding the amounts
indicated.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
respectfully requests the Circuit Court Judges to appoint
the following people as police officers for Chesterfield
County effective April 14, 1980:
Eric R. Hat,man Timothy E. Smith
Warner W. Williams Earl S. Brunner
Thomas E. Stiles Randy D. Dalton
Stuart C. Myer, Jr.
Ayes: Mr. Dodd, Mr. Daniel Mr Bookman and Mrs. Girone.
Absent: Mr. O'Neill. '
The Board received copies of the Community Development Block
Grant' Funds, 1977 and the Revenue Sharing Trust Fund Report,
Year Ending 6-79. Mr. Meiszer distributed copies of a report
on CETA as requested by the Board. He also advised the Board
of outstanding appointments and stated if the Board were interested
in touring the AT&T long distance telsphona facility a date
should be set. It was generally agreed by the Board that a date
should be considered to tour the AT&T facility in June or July.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
appointed Mr. William F. Whitaker to the Airport Advisory Board
effective immediately until February 14, 1982 which appointment
represents Midlothian District.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
authorized the expenditure of $1 200 from the 3c Road Funds of
Clover Hill DistricT, and if that is not appropriate, from
the General Fund for improvements to be made by the 8urreywood
Civic Association which total project is $3,400 to improve the
area at the Surreywood Lake for which others are participating
in the cost by an amount of $2,Z00.
Ayes: Mr. Dodd Mr. Daniel, Mr. Bookman and Mrs Girone~
Absent: Mr 0 Neill. '
11.6
Mr Micas stated he would like the Board no adopt a resolutmon
authorizing him no release judgments upon receipt of proceeds
from sale of property owaed by an incompetent at the Counny
Nursing Home. On motion of Mr. Dodd, seconded by Mrs. Girone,
this matter was deferred until March 26, 1980
Ayes: Mr. Dodd. Mr. Daniel. Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
transferred $38,180 from the contingency of the General Fund
to the Bensley Fire Station 330-1-95804-4522 and $85,950 was
transferred from the Dutch Gap Fire Station 330-1-95802-4393
t¢ the Clover Hill Fire Station 330-1-95801-4393 and $85,950
was transferred from the Buford Road Fire Station 330-1-
95803-4393 to the Clover Hill Fire Station 330-1-35801-4393.
Ayes: Mr. Dodd, Mr Daniel, Mr. Bookman sad Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Dodd stated that he had heard Ms. Ginny Churn, reporter
for the Richmond Times Dispatch, would not be covering
Chesterfield on a regular basis anymore, and thanked her for
her accurate news coverage in the past.
Mr. John Smith was present and stated he was concerned about
the recommendations of the Planning staff regarding the
roads for the Evergreen development near the Swift Creek
Reservoir. He stated the Board should consider moving the
roadways as far awayas they can and pug them in the Nuttree
Creek drainage area. He stated they Board should consider
this matter with a great deal of thought to continue having
potable water from Swift Creek.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
authorized staff to purchase a 5 ft. drainage easement
from Rev. James Mayfield in the vicinity of Thelma and
Peachtree Street and further if the amount as offered by the
County is not accepted, the County Attorney is authorized no
institute condemnation proceedings.
Ayes: Mr. Dodd, Mr Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs Girone, seconded by Mr. Bookman, the Board
went into Executive Session to consult with legal counsel
pertaining no legal matters as permitted by Section 2.1-34A
(6), of the Code of Virginia, 1950, as amended.
Ayes: Mr. Dodd, Mr, Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Reconvening:
The Board discussed the proposed budget with staff.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
authorized the County Administrator to pay accumulated overtime
(compensatory time) to the 67 employees listed in the reporg
from the Personnel Department. The funds are to be taken
from the operating budget of the department involved in the currenl
fiscal year, i.e., fiscal year 1980. The recipient may be given
a choice of receiving the amount due in one payment or may elect
to take s portion in this calendar year, 1980, and a portion in
1981. The details of making the payments are to be worked out
by the County Administrator. The Board further indicated that
County employees will not be allowed to accumulate overtime hence-
14.
forth. Any employee who works overtime is entitled no be paid
in the same pay period in which the overtime was worked if
it is impractical to give the compensatory time off within the
30 day period following the performance of the work. This policy
is reflected in ~he Personnel rules and is to be strickly
enforced
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone.
Absent: Mr. 0 Nexl__.
The Board recessed to travel no the Icarus RestauranT.
Reconvening:
The Board had dinner with the Legislative Cormnit~ee of the
Richmond Home Builders Association.
On motion of Mr. Bookman, seconded by Mr. Daniel. the Board
adjourned at 8:00 p.m.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill
Nihholas M. Melsz~r-~
County Administrator~
R Garland Dod~P-
Chairman
80-137