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04-09-1980 MinutesBOAP~ OF SUPERVISORS MINUTES April 9, 1980 Supervisors in Attendance: Mr. R. Garland Dodd, Chairamm Mr. Harry. G. Daniel, Vice Ch~{~n Mr. C. L. Bookmam Mrs. Joan Girc~e Mr. E. Merlin O'Neill, Sr. Mr. Nicholas M. Meiszez Col~ty Adminis trar~r Staff in Attendance: Mr. Philip Rester, Director of Parks ~d Recreation Mr. C. G. Manuel, Asst. Co. Admin. Mr. Steve Micas, Co~2~ Attorney Mr. Jeffrey Muzzy, Director of Mr. Robert Painter, Utilities Dir. Mr. Lane Ramsey, Budget Dir. Mr. Dodd called the meeting no order the Airport Conference Room. at 10:00 a.m. (EST) an On motion of Mr. Bookman, seconded by Mrs. Girone, the Board wenn into Executive Session to discuss real esnane and legal manners as permitted by Section 2.1-344 (2) and (6), respectively, of the Code of Virginia, 1950, as amended. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. Mr. O'Neill joined the Board during Executive Session. P, econvening aE the Courthouse at 1:30 p.m.: Mr. Dodd introduced Mr. E. L. Covington, Resident Engineer with the Virginia Deparnmenn of Highways and Transportation, who was presen~ to have a discussion of road matters with the Board The Board discussed various road projects in the County with Mr. Covington, the funding and the scheduling of construction or improvemenns to be done. Mr. John Smith stated he thought the Highway Department should consider installing drains under the roadways prior no paving and perhaps the roads would not deteriorate or have as many drainage problems. Mr. Dodd thanked Mr. Smith for his comments and stated Lhat the Board and the Highway Department would take this suggestion under advisement Mr Dodd called the regularly scheduled meeting to order at 2:00 p m. (EST). Mr, Bookman gave the invocation. Mr. Dodd stated the nexn item of business was the approval of the minutes. Mr. Daniel stated he had mentioned an the March 26 1980 meeting that the federal governmen~ was paying 18¢ per mile for travel but it was actually 18.5¢ per mile for the first 15,000 miles and 10¢ for the f~llowing 10,000 miles. On motion of Mr. Bookman, seconded by Mr. Daniel the Board approved the minutes of March 26, 1980 and April 2 1980 as amended. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone, the Board of Supervisors this day approved all claims preser~ted to the County for the month of April, 1980, and authorized the County Treasurer to issue warrants, a copy of which is filed in the Treasurer's Office. Vote Unanimous 80-176 · Meiszer ~tated this time and date had been scheduled to consider an ordinance establishing the annual tax levy on verious classes of property for the County. Mr. Bookman complimented Mr. Meiszer and the Budget Department for their work on the budget. He stated he felt the County could approve the 98¢ rate for real property and mobile homes and for real estate and tangible personal property for public service corpora- tions which has been equalized. He stated he felt this rate was feasible and he had no hesitancy with regard to how this would affect the financial stability of the County. Mr. O'Neill stated he, too, felt staff had done a very good job in preparing the budget and s'tated that this decrease in the rate will not eliminate any services and will give the citizens the services they have requested. Mrs.' Girone stated that she was a proponent of the $1.00 rate but can compromise to the 98¢ rate if the staff can maintain the $4,000,000 surplus. Mr. Daniel stated ha had received communicatic from residents in the County who were in favor of the 98¢ rat~, that the Board will work with staff to reduce the budget for this decrease in rates, that be felt the County should maintain the $4,000,000 surplus and that this decrease will not cause the County any undue hardship. Mr. Dodd stated he appreciated the time and effort of staff in preparing the budget~ that the Board has heard the requests from the departments within the County and they understand their naeds. He added he felt, also, there was a need to maintain the good surplus. On motion of Mr. Bookman, seconded by Mr. O'Neill, the following ordinance was adopted: An Ordinance no Establish the Annual Tax Levy on Various Classes of Property for the County of Chesterfield Be It Ordained by the Board~ of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 1980, and ending on the thirry-£irst day of December, 1980, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows~ Sec~ 1. Real Property and Mobile Homes On nrac~s of land, lots or improvements thereon and on mobile homes the tax shall be $0.98 on every SlO0 of the assessed value thereof. Sec. 2. Personal Property On aunomobiles, trailers, boats boat trailers, airplanes, other motor vehicles: and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession. including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property (a) On that portion of the real estate and tangible personal property of public servise corporations which has been equalized as provided in Sec. 58-512.1 of the Code of Virginia, as amended, the tax shall be $0.98 on every $100 of the assessed value thereof determined by the State Corporation Commission. (h) On that portion of the real estate and tangible personal property of public service corporations which has not been equalized as provided in Sec. 58-512.1 of the Code of Virginia, as amended, the tax shall be $3.20 on every $I00 of the assessed value thereof determined by the State Corporation Commission. 80-177 5.B standing, on automobiles and trucks belonging to such public service corporations the tax shall be $3.6D on every $100 of assessed value thereof. Sec. 4. Machinery and Tools On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. The Chairman polled the Board with the following results: Mr. Dodd - Aye Mr. Daniel - Aye Mr. Bookman - Aye Mrs. Girone - Aye Mr. O'Neill - Aye Mr. E. L. Covington, Jr., Resident Engineer with the Virginia Department of Highways and Transporation, stated this date and time had been advertised for the Board of Supervisors and the Highway Department to hold a joint public hearing to listen to the County residents and hear how they felt their tax money should be spent on Secondary Road improvements. Fir. Covington introduced Mr. Bill Neweomb and Mr. John McCracken, both of whom are Asst. Resident Engineers with the Highway Department. Mrs. Judy Cooper, who lives on Second Branch Road, stated she and the other residents living on this graveled road would like to have it widened. Mr. Bookman stated that this project was in the proposed budget and had not Been eliminated at this time. Mr. Covington stated the budget to which the Board was referring was a tentative budget, that the Highway Department would like to receive priorities from the Board and would like any other concerns addressed in writing within 10 days. He stated the Highway Department anticipates funding being cut by 21% or $480,000 from the current year's budget. Mr. Daniel inquired about the $5,000 allocated for Beulah and Hopkins Roads. Mr. Covington stated this was a token amount and plans have not been formulated for improvements yet. Mr. Daniel inquired how the Castlewood Road bridge projecn was progressing. Mr. Covington stated the Highway Department advertised that they were willing to hold a public hearing on the project, no response for a hearing was received end they are advertising the project for bid. Mr. Bookman stated Mr. Fred Bott had planned to attend the meeting today but could not. He stated Mr. Bott supports the paving of Genito Road which is planned no be accomplished using revenue sharing funds. Mrs. Girone s~ated the residents of Salisbury are innerested in Salisbury Drive being extended to Route 60 and she would like this no be discussed in the work session witk the Highway Department and the Board. Mr. O'Neill inquired about Marobrith Drive. Mr. Covington stated Mrs Florence Thompson is working with the Highway Department to obtain right-of-way donations at this time. Mr~ Covington inquired if anyone else wished no speak. There being no one, Mr. Covington closed the public hearing. Mrs Girone asked that the Highway Deparnment install "No Parking" signs on the new portion of Robious Road at Roune 60 an the curve as it was presenting some safety problems. Mrs. Girone asked that the Highway Department install "Slow- Children an Play" signs on Feathers~one and she indicated a design that was preferred. Mr~ Covington stated the Highway Department did not furnish signs as indicated. Mrs. Girone 80-178 stated she would ask the gentleman involved to contact Mr. Covington. Mr. Daniel inquired about the possibility of installing a traffic light at the K-Mart Store on Jefferson Davis Highway. Mr. Covington stated chat the State had spent a lot of money in this area to provide for the free flow of traffic. Mr. Meiszer stated the developer indicated he would pay for the light and stated County police had been directing traffic in the area. Mr. Daniel stated it was dangerous and asked that the Highway Department consider some safety measure to eliminate the problems. Mr. Daniel inquired if the installation of a traffic light at the intersection of Cogbill and Route 10 could be accelerated. Mr. Covington stated the oontracts had been awarded and work should begin within 30 days. Mr. Daniel inquired about when the opening of Hopkins Road could be expected. Mr. Covington stated they had been indicating it would be the first of June but hopefully, weather permitting, it could be the first of May. Mr. Dodd stated the County was in the process of obtaining the deed for the railroad right-of-way in Chester and inquired if this could be taken into the State system. Mr. Covington stated it would have to be accomplished as a rural road addition. Mr. Dodd inquired if Lee St{eet could be opened up to Womack. Mr. Covington indicated it could. Mr. Dodd inquired if Mr. Covington were still investigating the possibility of a traffic light at Kingsdale, Galena or Purlock and Jefferson Davis Highway. Mr. Covington stated this was still being investigated by the Highway Department. Mr. O'Neill mentioned the need for improvements to all County roads due to the winter breakup. Mr. Bookman weleomed the melocation of the Virginia Department of Highways and Transportation's office in Clover Hill District. On motion of the Board, the following resolution was adopted and presented to Mrs. Ida Dewell Best who was present: Whereas, Mrs. Ida Dewell Best retires on April 11, 1980 from the Chesterfield County Utilities Department after serving the County for twenty-eight years; and Whereas. Much of her service was in a key capacity as secre=ary no the Director of the Utilities Department during which period the operations of that department grew into a multi-million dollar operation; and Whereas, Mrs. Best has earned the respect and admirasion of her co-workers through her selfless devotion to her duties and the citizens of the County. Now, Therefore, Be It Resolved that the Board of Supervisors hereby expresses its appreciation for her loyal and dedicated service to the citizens of Chesterfield County. Vote: Unanimous On motion of Mr. Daniel, seconded by Mr. Bookman, the Board authorized the Utilities Department to receive bids for replacing the water lines and meners and installing necessary fire hydrants in the Bensley Village area which estimated cost is approximately $40.950. Vote: Unanimous 80-179 III. ~r. Painter stated for the past few years 5ha County has ' been repairing the water lines in Wagstaff Circle and Adkins Road because the low pH of the water is having corrosive effects on the pipe. He stated numerous complaints have been received from the users of the water. He stated the estimated cost for the Wagstaff Circle area is $105,250 and for Adkins and Providence Road the cost is estimated at $93,500. Mr. Bookman stated the area is experiencing a tremendous problem and there are 24 residents in critical need and they are bringing water in for drinking purposes. He stated he felt the Board should at least replace the existing pipe but questions the need for the additional lines. Mr. Painter stated that the additional lines were needed so ~hat there would he a proper flow of water and it would be a transmission line even though there were no homes in the route where the lines would be extended. Mr. O. C. Burroughs and Mr. Jack Keller were present and stated they were in bad need of the lines being replaced as new lines have been installed within the past five years and have already corroded. After further discussion of the matter, it was on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that the Utilities Department be authorized to advertise for bids for engineering to replace lines from Point A to Point B with an alternate to extend lines from Point D to Point G, as shown on the attached plat filed with the papers of this Board, as soon as possible. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel, the Board approved and authorized the County Administrator ~o execute any necessary documents for the following sewer contract: S79-116CD/7(7)9165 Restaurann - 9511 Midlothian Pike Developer: R.A. and N. S. Clelland, Family Trust Contractor: William M. Harman Estimated Contract Cost: $8,655.00 Estimated County Cost: $1,680.00 (refund through connections) Code: 573-1-11781-7221 Vote: Unanimous Mr. Painter stated the County had received a request from Virginia State College to pay for the sewer connection fee for 8.5 scres in the amount of $14,875.00 over a 24 month period. He stated that because of the County's accounting system it would be better if the fee were paid.over a 20 month period rather than the 24 months. After further discussion of the matter, it was on motion of Mr. O'Neill, seconded by Mrs. Girone. resolved that Virginia State College be allowed to pay the sewer connection fee for 8.5 acres in the amount of $14,875.00 over a 20 month period with the understanding that the Utilities Deparnment explain the preference for the 20 month period and the College agrees. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone, the Board authorized the engineering design and the receiving Of bids for the sewer line to serve the houses on Overlea Drive and Sunfield Drive in Clifton Farms subject to 75% of the home owners signing contracts and agreeing to apply for sewer service when available and further the Board appropriated from the $500,000 allocated to Clover Hill District (573 Surplus) as follows: I6,500 to 380-1-70351-2142 for engineering 87,000 to 380-1-70351-4393 for construction Vote: Unanimous Mr. O'Neill stated he had met with property owners in the area of Route 1 and Harrowgate Road and they are in need of sewer 80-180 7o VII. VIII. but the design and cost needs to be determined to ascertain if the property owners will be willing to participate. motion of Mr. O'Neill, seconded by Mr. Daniel, the Board authorized the Utilities Department to employ an engineering firm to design the sewer extension at a cost not to exceed $7,000 for the Route 1-Harrowgate Road area. Vote: Unanimous Mir. Painter stated B. J. Properties, Inc. requested that they be allowed to use a private sewage pumping station to serve their property at the southeast corner of Route 60 and Coalfield Road for a shopping center. He stated the developer stated he would extend the ~ravity sewer to his property provided the cost did not exceed e110,000 and provided he would receive refunds from connection fees up to the cost of installing the trunk sewer from his property, from Midlothian High School and from the downstream property owners. He stated the developer needs to begin construction but he also needs to be sure sewer will be available to his property and in casm the cost exceeds the $110,000 figure, he would like authorization to install a private sewage pumping station. Mr. Painter stated his department did not object if this were approved with several conditions, including an escrow fund be established. Mrs. Girone stated she did not feel an escrow fund was needed since the developer would be paying all required fees. Mr. Welchons stated there may be some participation in the cost from adjacent landowners when they develop their land but not at the present time. After further discussion of the matter, it was on motion of Mrs. Girone, seconded by Mr. Daniel, resolved that B~ 3. Properties, Inc. be allowed to use a private sewage pumping station provided the trunk sewer cannot feasibly be extended and subjecn to the following conditions: 1. An agreement be recorded between the developer and the County providing for: a. The pumping station and force main be maintained without cost to the County, b. The system be designed for easy connection zo the gravity system when available; and c. The developer connecting to the gravity system at the developer's cost when gravity sewer is available. 2. The location and capacity of the pumping station be approved by the Utilities Department. 3. The developer construct the necessary force main or gravity sewer to connect to the existing Four Seasons. Vote: Unanimous Mr. Painter presented the Board with a list of developer water and sewer contracts executed by the County Administrator. On motion of Mr. Dodd. seconded by Mr. Daniel, the Board authorized payment to Rahman Construction Corporation's Estimate No. 31 in the amount of $30,000 for Project 7032-5, Proctors Creek Wastewater Treatment Plant subject no the County Attorney being advised of this matter and present at the time of payment. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board authorized the ~ight-of-Way Section ro provide assurance to those requesting that they not be required by the County, now or in the future, to connect the existing dwelling to the County water system, except for health Or safety reasons, along the Chesdin water main. Vote: Unanimous 80-181 7. X.2. XI. 1. XI. 2 It was generally agreed to deferconszderation' of a resolution authorizing condemnation of a slope protection easement across property of Harry L. Villemagne located in Dale District until April 23, 1980. On motion of Mr. Bookman, seconded by Mr. Daniel, the Board authorized the County Administrator to accept a deed of dedication on behalf of the County for a pumping station by and between the County of Chesterfield and Continental Development Corporation, a Virginia Corporation, Clover Hill District. Vote: Unanimous Mr. O'Neill stated he had received a call from a resident in Beechnut who stated that she had paid her tap fee and her monthly bill but has received another bill. Mr. Quaiff Stated he would check into this matter. Mr. Pope stated the County had received a request to abandon a portion of Shady Lane. Mr. Micas inquired if any of the property would be landlocked. Mr. Pope stated it would not. On motion of Mr. Dodd, seconded by Mr. Bookman, the following resolution was adopted: Resolution of the County of Chesterfield's intention to consider a Resolution and Order to abandon a portion of Shady Lane. Pursuant to Section 35.1-151 of the Code of Virginia, 1950, as amended, be it resolved that the Chesterfield County Board of Supervisorm hereby gives notice that at a regular meeting to be held on May 28, 1980, it will consider a resolution and order to abandon a portion of Shady Lane, more fully described as follows: A portion of Shady Lane, Route 1532, containing 0.2 acres more or less as shown shaded in red on a plat made by H. L. Butterworth, C.L.S., dated September 20, 1955, a copy of which is attached to this resolution. Accordingly, the Clerk of the Board shall send a copy of this Resolution to' the State Highway and Transportation Cormnissioner thereof. The Clerk shall further cause to be published and posted the required notices of this Board's intention to abandon a portion of Shady Lane. Vote: Unanimous Mr. O'Neill excused himself from the meeting. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved the installation of a street light at the intersection of Conte Drive and Robious Road, with any associated costs to be expended from the Midlothian District Street Light Funds. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. It was generally agreed to defer consideration of a request for a street light at the intersection of Winterbourne Drive and Willowdale Drive until the Supervisor from the area was present. It was generally agreed to defer naming the road to the Nursing Home and Mental Health Department Magnolia Grange Drive until the owners of Magnolia Grange have been contacted to see if this would present a problem since their mailing address is Magnolia Grange. 80-182 9.E On motion of Mr. Daniel, seconded by Mrs. Girone, the Board authorized the County Administrator to enter into a contract with C. Aubrey Featherstone for enginemring design for thm Restingway Drainage project not to exceed $8,000 with said funds to be expended from 111-1-11150-2142 which funds are in the budget. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone. Absent: Mr. O'Neill. ' This day the Environmental Engineer, in accordance with directions from this Board made report in writing upon his examination of West Village Green Drive, Thornridge Lane and Thornridge Court in Brandermill, Thornridge Section, Clover Hill District. seconded hy Mr. Daniel, it is resolved that West Village Green Drive, Thornridge Lane and Thornridge Court in Brandermill, Thornridge Section, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, West Village Green Drive, beginning at the intersection with Millridge Parkway. State Route 1920. and going .10 mile southerly to intersection with Thornridge Lane then .03 mile southerly to a temporary turnaround; Thornridge Lane, beginning at intersection with West Village Green Drive and going .10 mile westerly to intersection with Thornridge Court then turns and goes westerly to a cul-de-sac for a total distance of .24 mile; Thornridge Court, beginning au intersection with Thornridge Lane and going .10 mile westerly to a cul-de-sac. These roads serve 52 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads. This section of Brandermi]] Thornridge Section, Plat Book 29, Pages 94 and 95, November 3, 1971. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. [ Absent: Mr. O'Neill. It was generally agreed to table discussion regarding the proposed screen light policy change. On motion of Mr. Daniel, seconded by Mr. Bookman. the Board adopted the following resolution: Whereas, Reynolds Metals Company will complete and occupy a new one hundred twenty-two thousand eighty (122,080) square foot plant on Whitepine Road by September, 1980; and Whereas, the said company will create an increase in traffic of approximately 300 cars and 15 nrucks per day and the capital outlay for said company is approximately five million dollars ($5,000,000); and Whereas, an access to Courthouse Road from the Chesterfield County Airport Industrial Park would serve to alleviate the currenn congestion at the Route 10 intersections with Whitepine Road and Courthouse Road, as well as promote energy conservation and minimize air pollution. Now, Therefore, Be It Resolved that this Board requests the Virginia Department of Highways and Transportation to 80-183 provide Industrial Access Funds for plant mix overlaying of the proposed access, as shown on the attached plat, from Whitepine Road (SR 701) to Courthouse Road (SR 604), a distance of 0.6 mile. Ayes: Mr. Dodd, Fir. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. It was generally agreed to defer until April 23, 1980, discussion regarding the County proceeding with legal action against the developer of Ivey Acres. On motion of Mrs. Girone, seconded by Mr. Daniel, the Board authorized the County Attorney to proceed with legal action against the developer of Bon Air Estates, Section B, Mr. Joseph Bernstein, who has not improved the roads to a condition acceptable by the Virginia Department of Highways and Transport- ation for acceptance into the State Secondary System. Mr. Bookman inquired if he should vote on this matter. The County Attorney advised that it would be proper. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent:' Mr. O'Neill. Mr. Muzzy stated the Board had received a letter from Mr. Covington asking that three railroad crossings be deferred from the budget and six year plan. He stated the Highway Department has amended their request to defer just the project on Route 827. Allied Chemical Road, which is the only project which would be affected in this year's budget. Mr. Dodd asked that staff investigate the possibility of installing a street light at the intersection of Enon Church Road and State Avenue. On motion of Mr. Dodd, seconded by Mr. Bookman, the following resolution was adopted: Whereas, the 1978-1979 Secondary Road Budget for Chesterfield County was approved by the Board of Supervisors of Chesterfield County; and Whereas, this budget included a railroad signalization project on Route 827, Allied Chemimal Road; and Whereas, the Virginia Department of Highways and TransportatiOn has indicated than rail service an this rail line has decreased considerably; and Whereas, the Virginia Department of Highways and Transport- ation has requested a deferral of action on the railroad grade crossing signalization project on 827, Allied Chemical Road from the 1978-79 Secondary Road Budget. Now, Therefore, Be It Resolved that the Board of Supervisors of Chesterfield County endorses the transfer of the funds for the aforementioned prooecn to other projecns for the purposes of improvements to the Secondary Road System in Chesterfield County. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. On motion of Mr. Bookman, seconded by Mr. Daniel the following resolution was adopted: ' Whereas, Section 33.1-75.1 of the Code of Virginia states that "the State Highway and Transportation Commission shall make an equivalent matching allocation of any county for designations 80-184 as ~ ~ ~ireceived by it pursuant to 'The State and Local Fiscal Assistance Act of 1972', hereinafter referred to as 'revenue sharing funds'"; and E ~Whereas, Chesterfield County's revenue sharing funds for ntitiement Period 11 amounts to $1,482,706.00. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors hereby designates 15% of its revenue sharing funds, an amount of $220,405, to be matched by $220,405 in funds from the State Highway and Transportation Commission and to be accounted for in FYS0-81 budget year; and Further, Be It Resolved that the County's Revenue Sharing Funds and the State's matching funds be directed towards the following projects: $90,000 for 20 ft. plant mix on Route 604, Genito Road, fr~ Route 360 to Coalfield Road - 2.59 miles, $40,000 for 20 ft. plant mix on Route 624, Walton Park Road from Route 60 to end of original State maintenance - 1.1 miles, $116,000 for 20 ft. plant mix on Route 600, Matoaca Road, from Route 36 to Woodpecker Road - 3.25 miles, $30,000 for 20 ft. plant mix on Route 673~ 01d Gun Road, from Richmond corporate limits to marina - 0.75 mile, $50,000 for Route 10 and Lori Road intersection, $74,000 for Centralia Road bridge and approaches, and $40,810 for County-wide maintenance. .Ayes: FAr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board appropriated $1,542.11 for surveying a~ld engineering work and $2,000 for right-of-way for a total appropriation of $3,542.11 from the Bermuda District 3¢ Road Fttuds for the Bermuda Ochre Subdivision Access Road project. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. Mr. Dodd stated he may need some additional money in the future towards road projects as he is depleting his 3¢ Road Funds. On motion of Mr. Bookman, seconded bY Mr. Daniel, the Board appointed Mrs. Joan Girone to serve as the Board of Supervisor's representative to the Air Quality Technical Committee of the Metropolitan Planning Organization. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. Mr. M~lszer stated this date and time had been scheduled for a public hearing to consider an ordinance relating to the filing date for real estate tax exemption for the elderly and the permanently and totally disabled. He stated this ordinance had been adopted on an emergency basis on March 12, 1980. Mr. Noel "Ike" Caralichael, Commissioner of the Revenue, stated hJ office was in agreement with this ordinance'but that he would prefer that the deadline not be set after April 1 to allow adequate time to prepare and mail tax bills. Mr. Daniel ~tated he felt each year the County should advertise this ate in the paper s° that the residents were aware of it, that it might be advertised moce than once and be done early in the year. Mr. John Smith suggested that various organi- zations be asked to help notify their members and others of this 80-185 County ordinance. The Board thanked Mr. Carmichael for initiating the extended deadline which helped many residents in the County. On motion of Mr. Bookman, seconded by Mr. Daniel, the fOllowing ordinance was adopted: An Ordinance to Amend and Reenact Section 8-17 of the Code of the County of Chesterfield, Virginia, 1978, as Amended, Relating to the Filing Date for Real Estate Tax Exemption for the Elderly and the Permanently and Totally Disabled Be It Ordained by the Board of Supervisors Sf Chesterfield County: (1) That Section 8-17 of the Code of the County of Chesterfield is amended and reenacted as follows: Sec. 8-17. Procedure 'for'claimin~ew~ption. (a) The person or persons claiming such exemption shall file annually with the con~issioner of the revenue of the county, on forms to be supplied by the county, an affidavit setting forth the names of the related persons occupying such real estate, the total combined net worth, including equitable interest, and the combined income from all sources of the person or persons seeking to qualify. The commissioner of the revenue shall also make such further inquiry of persons seeking such exemption, requiring answers under oath, as may be reasonably necessary, including production of certified tax returns, to determine qualification therefor. Such affidavit shall be filed not later than April 1 of each year. If such person Is under sixty-five years of age such form shall have attached thereto a certification by the Social Security Administration, the Veteran's Administration or the Railroad Retirement Board, or if such person is not eligible for certification by any of these agencies, a sworn affidavit by two medical doctors licensed to practice medicine in the Commonwealth, to the effect that such person is permanently and totally disabled. The affidavit of at least one of such doctors shall he based upon a Physical examination of such person by such doctor. The affidavit of one of such doctors may be based upon medical information contained in the records of the Civil Service Commission which is relevant to the standards for determining permanent and total disability. Such affidavit shall be filed no later than April 1 of each year. (b) Such exemption may be granted for any year following the date that the head of the household occupying such dwelling and owning title or partial title thereto reached the age of sixty-five years. Changes in respect to income, financial Worth ownership of property or other factors occurring during the taxable year for which the affidavit is filed and having the effect of exceeding or violating the limitations and conditions provided herein shall nullify any exemption for the then current taxable year and the taxable year immediately following; provided, however, that a change in ownership to a spouse less than sixty-five years of age which resulted solely from the death of his or her qualified spouse shall result in a prorated exemption or deferral for the then current taxable year. Such prorated portion shall be determined by multiplying the amount of the exemption or deferral by a fraction wherein the number of complete months of the year such property was properly eligible for such exemption or deferral is the numerator and the number twelve is the denominator. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. Or - Mr. Nezll returned to the meeting. 80-186 iO~A. Mr. Meiszer stated 10 bids had been received for the Parks and Recreation Maintenance Facility, that the low bid was $232,950 and they were considering asphalt tile rather than carpet for the office area. Mr. Bookman inquired what tbs source was for these funds. Mr. Hester stated this was part of the bond issue passed, that the amount approved for this facility of $300,000 and that the $232,950 did not include site preparation but he felt it would all be within the figure in the bond funds. Mr. Bookman inquired if the tile would be better than carpet. Mr. Meiezer stated they felt the tile would hold up better with the amount of traffic anticipated in that office. After further con-sideration of the matter, it was on motion of Mr. Bookman, seconded by Mr. Daniel, resolved that the Board award the contract for the Parks and Maintenance facility to Nelson-White Construction Management Corporation in the amount of $232,950 which includes the alternate for alternate 1 for carpet and alternate 2 for the facade around the office area and further the County Administrator was authorized to execute any necessary documents for this contract and to restudy with staff the use of asphalt tile versus carpet in the office area and no proceed with whichever is determined most practieal. Vote: Unanimous Mrs. Gizone stated that the Boy Scouts were interested in volunteering their help at the Midlothian Park. Mr. Hester stated he would be contacting them. He stated further that the'County has been asked no withdraw ins application for a grant for the Midlothian Park. He stated one of the programs affected by the freeze President Carter had initiated was on natural resource projects. He stated this would affect the Midlothian Park but non Point of Rocks, that Congress is ~rying to rescind the freeze but it would be July before the ~ommission of Outdoor Recreation could act on th~ grant and :here may not be enough funds for the project On motion of Mrs. '~irone, seconded by Mr. Daniel, the Board authorized the Co%~ty Administrator to forward a letter to Chesterfield's Congressional Delegation in Washington outlining the effect of President Carter's economic measures on Chesterfield County and their possible future effects on the County and further the Board authorized staff to proceed with the Midlothian Park using monies in the bond fund for this project. Vote: Unanimous qts. Girone inquired about a small field at Crestwood and when it would be completed. Mr. Hester stated the field would be improved as soon as ~he weather permitted. Mr. Daniel thanked Mr. Hester and his staff for the )resentation at his April monthly meeting which was well planned and presented and very informative to the citizens in attendance. 80-187 Mr. Bookman inquired if the budget change regarding Parks and Recreation projects and the duplication of projects, would allow money for cost overruns. Mr. Hester stated all of the football field lighting projects had been taken care of, that these funds represented projects that were duplicated and had funds set up in two different accounts. Mrs. Girone inquired about the architect fees for the Midlothian Annex. Mr. Hester stated the project had been bid twice which may have raised the architect's fee but he would investigate the matter further as to why the fee was $12,000. Mr. Bookman stated he was concerned with the $200,000 in overruns for the park projects at this point. Mr. Daniel stated that if the fundswhieh the Board would designate for the Dale Park were needed, he would return the funds to the park projects.' Mrs. Girone inquired how late the Robious Complex opening would be. Mr. Hester stated the May 3rd opening has been delayed, that the weather was preventing work, that the building will be ready in August, and that the department and groups will make a decision in the near future as no whether or not they will play at this facility. He stated if they do not play a= this facility they will play at Crestwood. On motion of Mr. Daniel, seconded by Mrs. Girone. the following budget acticrns were taken: 1. a. Increased Planned Budget Revenue account 111-1-00C12-~955 Recreation Grant by $180,620. b. Increased General Fund Surplus account by $34,380. c Increased Planned Budget Expense account 330-1-92420- 4394 Other Contracts by $146,340 (Point of Rocks Park). 2. a. Decreased Planned Budget Expense account 330-1-95409-4393, Football lights by $225,000. b. Inoreased Planned Budget Expense accounts as follows: 330-1-95447-4393 330-1-95418-4393 330-1-95419-4393 330-1-95420-4393 330-1-95423-4393 330-1-95426-4393 330-1-95451-4393 Carver Jr. High $ 37,800 Ettrick Park 16,500 Harrowgate Park 12,500 Matoaca Pa=k 12,500 Providence Jr High 12,500 Chester Intermediate 38.000 Dale Park 95,200 Total $225,000 Decreased Planned Budget Expense account 330-1-95406-4393 Co~m~unicatio~l System by $40,000 and increased Planned Budget Expense account 330-1-95451-4393 Dale Park by $40,000. a. DecreasedPlanned Budget Expense accoun= 330-1-95446-4693 Dale Contingency by $2,000 and increased Planned Budget Expense account 330'-1-95443-4393 Meadowbrook High School by $2,000. b. Decreased Planned Budget Expense account 330-1-95446-4695 Matoaca Contingency by $3,000 and increased Planned Budget Expense account 330-1-95447-4393 Carver Jr. High by $3.000. c, Decreased Planned Budget Expense account 330-1-95446-4696 Midlothian Contingency by $3,000 and increased Planned Budget Expense account 330-1-95411-4393 Midlothian Annex by $3,000. d. Decreased Planned Budget Expense accoun= 330-1-95A46-4692 Bermuda Contingency by$2,000 and increase Planned Budget 80-188 12 13. expense account 330-95414-4393 Wells Elementary by $2,000. e. Decreased Planned Budget Expense account 330-1-95446-4695 Matoaca Contingency by $6 000 and increased Planned Budget ExpenSes6,000. account 330-1-95448-4393 Harrowgate Elementary by f. Decreased Planned Budget Expense account 330-1-95446-46931 Dale Contingency by $45,000 and increased Planned Budget Expense account 330-1-95402-4393 Bird Park by $45,000. g. Decreased Planned Budget Expense account 330-1-95446-46961 Midlothian Contingency by $91,000 and increased Planned pudget Expense a~count 330-1-95407-4393 Robious Complex by 991,000. 5. Increased Planned Budget Revenue account 111-1-00012-0925 Chapter 10 Grant by $25,000 and increased the following Planned Budget Expense accounts: 111-1-09335-2151 Consultant Services $10,000 111-1-09335-2201 Telephone 650 111-1-09335-2251 Water Service 70 111-1-09335-2261 Sewer Service 50 111-1-09335-2607 Repairs & Maint.-Equipment 200 111-1-09335-2701 Rent - Office 1,400 111-1-09335-2711 Rent - Machines 300 111-1-09335-2926 Educational TV 400 111-1-09335-3171 Other Supplies 700 111-1-09335-3221 Materials and Supplies 300 111-1-09335-3302 Vehicle Operation 720 111-1-09335-4513 Other Equipment - New 2,200 111-1-09335-4562 Furniture & Fixtures - New 8,010 Total $25,000 6. a. Transferred $6,600 back into the General Fund Contingency account 111-1-31400-4123. b. Increased Planned Budget Revenue account 111-1-00012-0962 Jail Addition Grant Funds by $25 000. c. Increased Planner Budget Expense accounts 330-1-92170-212 Architect Fees by $17,000 and 330-1-92170-2142 Engineering Fees by $1,400 and decreased Planned Budget Expense account 330-1-92170-4393 Construction Contracts by $6,600. Vote: Unanimous Mr. Dodd excused himself from the meeting. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board authorized staff to remove from the accounting records and close files pertaining to the sale of restaurant equipment since the Board's current policy is to continue County ownership of equmpment at the Airport restaurant. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. On motion of Mr. Bookman, seconded by Mrs. Girone, be it the resolved that pursuant to Section 28-1016 of the Code of Virginia, 1950, as,amended, the County Attorney is directed to enzorce the County s liens for delinquent real estate taxes on following parcels of land: 1. A parcel of land located in the Matoaca Magisterial Districn of Chesterfield County, designated as Lot 4, part of Sections H and I in the Laurel Branch Farm Subdivision. 2. A parcel of land located in the Matoaca Magisterial District of Chesterfield County, designated as .75 acre on Reedy Branch Road. 80-189 14. 16. 3. A parcel of land located in the Bermuda Magisterial District of Chesterfield County, designated as .50 acre on Nerth Kingsland Road. 4. A parcel of land located in the Matoaca Magisterial District of Chesterfield County, designated as 1~00 acre on Sandy Ford Road. 5. A parcel of land located in the Matoaca Magisterial District of Chesterfield County, designated as 0.41 acre on Bradley Bridge Road. 6. A parcel cf land located in the Matoaca Magisterial District of Chesterfield County, designated as 3.32 acres on Lewis Road. Ayes: Mr. Daniel, Mr. Bookman, Mrs. Girone and Mr. O'Neill. Absent: Mr. Dodd. It was generally agreed by the Board to recess for five minutes. Reconvening: Mr. C. G. Manuel presented the Board with a summary of landfill rates charged in som~efthe~g jurisdictions. He suggested the rate cf $5.20 per tcm($1.30peronbi¢ yszd) if rates were to be changed at this time. He stated that this figure would not cover the cost that would need to be charged at the new northern area landfill. Fir. Bookman stated he felt this rate was too high, that it would be higher than Henrico and Richmond, and that at thenew landfill we would have facilities which would be much better and warrant a higher rate. After further discussion of the matter, it was on motion of Mr. Bookman seconded by Mr. O'Neill, resolved that the rates charged at the landfill be raised to $4.60 per ton or $'1.15 per cubic yard effective May 1, 1980. Vote: Unanimous On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board approved the request from Falling Creek Elementary School P.T.A. for a bingo and/or raffle permit for calendar year 1980. Vote: UnanirmDus On motion of Mr. Bookman, seconded by Mr. O'Neill, Mrs. Carla O'Hare was appointed to the Mental Health and Mental Retardation Services Board effective immediately until December 31, 1982, representing Clover H£11 District. Vote: Unanimous Mr. Dodd inquired if the Board felt it were necessary to have 15 representatives on the Mental Health and Mental Retardation Board. He stated he was not proposing to take anyone off at this time, but as the terms expired they would not be refilled. Mrs. Girone stated she would like to know if professional people should be appointed to the Board. }fr. Meiszer stated it was up to the Board of Supervisors as to who they wanted--average citizens or professional people. It was generally agreed that staff should prepare a report indicating the occupation of the members of the Mental Health and Mental Retardation Services Board. On motion of Mr. Bookman, seconded by Mr. O'Neill, the Board awarded the contract for the northern area landfill to Richard L. Crowder Construction, Inc. who submitted the low bid of $1,118,127.42 for the northern area landfill and related road improvements to Warbro Road. Vote: Unanimous 80-190 Mr. Dodd stated he had instructed staff to prepare zoning cases so that any uncontested cases could be handled first which would eliminate people having to stay during cases which were controversial. He stated he thought this could be tried for a 90 day period to see if it is successful. On motion of ~r. O'Neill, seconded by Mr. Daniel, the Board extended the contract with Shoosmith Brothers for the operation of the landfill for an additional 30 days because of the wet weather. It was generally agreed the Board would meet on April 22, 1980 at 4:00 p.m. to have a staff briefing on the toll road authority in the Board Room. Mr. Daniel asked that staff supply all information available on this authority prior to the meeting. Mr. Meiszer advised the Board of appointments which were still outstanding. Mr. Meiszer stated the Highway Department had formally notified the County that the roads in the following subdivisions have been accepted into the State System effective March 24, 1980: Brandermill, McTyre's Cove Len~'th McTyre's Cove Road - Beginning at its intersec- tion with Brandermill Parkway, State Route 1921, and going 0.12 mile southerly.to intersection with McTyre's Cove Place then 0.05 mile southerly to intersection with McTyre's Cove Lane, then 0.09 mile southerly to intersection with McTyre's Cove Terrace, then 0.04 mile southerly to intersection with southern portion of McTyre's Cove Terrace, then 0.09 mile southerly to tie into existing Southview Lane, Winterberry Ridge Section. 0.39 mi. McTyre's Cove Place - Beginning at intersection with McTyre's Cove Road and g~ing 0.10 milm easterly to a cul-de-sac. 0.10 mi. McTyre's Cove Lane.- Beginning at intersection with McTyze's Cove Road and going 0.06 mile westerly to intersection with McTyre's Cove Court then 0.05 mile westerly to a cul-de-sac. 0.11 mi. McTyre's Cove Court- Beginning at intersection with McTyre's Cove Lane and going 0.11 mile northerly to a cul-de-sac. 0.11 mi. McTyre's Cove Terrace i Beginning at intersection with McTyre's CoVe Road and going 0.09 mile southwesterly to tie back into McTyre's Cove Road. 0.09 mi. Brandermill, Herit~'ge Woods, Sections 1 and 2 Planters Wood Road - Beginning at intersection with Millridge Parkway, Route 1920, and going 0.19 mile easterly to intersection with connector road then 0.02 mile easterly to intersection with Heritage Woods Ridge then 0.05 mile easterly to intersection with Heritage Woods Road, then 0.07 mile southeasterly to tie into existing Planters Wood Road, Route 1939. 0.33 mi. 80-191 Heritage Woods Lane - Beginning as a connector road and goes 0.04 mile northerly until it intersects and becomes Heritaga Woods Lane; beginning at intersection of connector road and going 0.04 mile easterly to a cul-de-sac; beginning at intersection of connector road and going 0.05 mile westerly to a cul-de-sac. Heritage Woods Ridge - Beginning at intersaction with Planters Wood Road and going 0.04 mile southerly to a cul-de-sac. Heritage Woods Trail - Beginning at intersection with Planters Wood Road and going 0.04 mile wasterly to a cul-da-sac. ~ength 0.13 mi. 0.04 mi. 0.04 mi. Heritage Woods Road - Beginning at intersection with Planters Wood Road and going 0.06 mile northerly to intersaction with South Heritage Woods Terrace and East Heritage Woods Court then 0.05 mile northerly to intersection with West Heritage Woods Place then 0.05 mile northerly to a cul'de-sac. 0~16 mi. South Heritage Woods Terrace - Beginning at intersection with Heritage Woods Road and going 0.04 mile westerly to a cul-de-sac. Court - Beginning at intersection Road and going 0.07 mile easterly Place - Beginning at intersection Road and going 0.04 mile westerly 0.04 mi. 0.07 mi. 0.04 mi. East Heritage Woods with Heritage Woods to a cul-de-sac. West Heritage Woods with Heritage Woods to a cul-de-sac. Brandermi'li, 'Stoney' Rid'ne Stoney Ridge Road - Beginning at intersection with Brandermill Parkway (Route 1921) and going 0.03 mile northerly to intersectionwith Stoney Ridge Trail then 0.15 mile northerly to intersection with Stoney Ridge Court, then 0.08 mile northerly to a cul-de-sac. 0.26 mi. Stoney Ridge Trail - Beginning at intersection with StoneY Ridge Road and going 0.15 mile westerly %o a cul-de-sac. 0.15 mi. ~Stoney Ridge Court - Beginning at intersection with Stoney Ridge Road and going 0.10 mile westerly to a cul-de-sac. 0.10 mi. 0.43 mi. Brandermillw Brandermill P'a~kWay Extended Old Hundred Landing Section - Beginning at intersection with Nuttree Woods Drive, State ~oute 1873, and going 0.06 mile westerly to intersection with Stoney Ridge Road, then 0.15 mile northwesterly to intersection with Riverbirch Trace Road, then 0~08 mile northwesterly to intersection with Seven Oaks Road, then 0.14 mile north- westerly to intersection with Walkers Ferry Road. Tinsbarry Tree% Sections '1 a~ ? Tinsberry Drive - Beginning at the intersection with U.S. Route 1 and 301 and ~unning westerly 0.15 mile to intersect with Timberline Drive. Tinsberry Drive - Beginning at the intersection with Timberline Drive and running westerly 0.05 mile to an intersection with Tinsberry Place, then beginning at intersection with Tinsberry Place and running westerly 0.03 mile to tie into Section 4. 0.15 mi. 0.08 mi. 80-192 10.B. Length Timberline Drive - Beginning at its intersection with Tins Lane and running north 0.07 mile to intersect with Tinsberry Drive, then continuing north 0.07 mile to intersect with Timberline Court, then running northerly 0.03 mile to intersect with Section 3. 0.17 mi. Tinsberry Place - Beginning at the intersection with Tins Lane and running northerly 0.09 mile to intersect with Tinsberry Drive. 0.09 mi. Tinsberry Place - Beginning at intersection with Tinsherry Drive and running northerly 0.03 mile to a cul-de-sac. 0.03 mi. Timberline Court - B~ginning at the intersection with Timberline Drive and runniDg easterly 0~06 mile to a cul-de-sac. 0106 mi. Tins Lane - Beginning at the intersection with Timberline Drive and running easterly 0.05 mile to a cul-de-sac, then beginning at the intersection with Timberline Drive and running westerly 0.06 mile to intersect with Tinsberry Place, then continuing westerly from the intersection with Tinsberry Place 0.04 mile to a cul-de-sac. 0.15 mi. Old Buckinsham Fore'st',"s%ctio~ 1 Little Pond Lane - Beginning at intersection with Unison Drive and going Q.09 mile easterly to a temporary turnaround. Musical Lane - Beginning at intersection with Unison Drive and going'0.07 mile easterly to a cul-de-sac. Unison Drive - Beginning at intersection with Old Buckingham Road, State Route 677, and going 0.11 mile northerly to intersection with Musical Lane then 0.08 mile northerly to intersection with Little Pond Lane 'then 0.05 mile northerly to tie into proposed Section 2. 0.24 mi. Mr. Meiszer stated the Parks and Recreation Department would like to apply for a Young Adult Conservation Corps Grant which would employ six e~rollees to work at Point of Rocks Park and Midlothian Park from October 1, 1980 through September 30, 1981. He stated they would construct a marsh walkway and observation deck, construct exercise stations for the Life Course, build picnic shelters and be involved in general beautification projects within the parks. He stated the total grant amount is $118,576 with the County contributing in-kind match of services amounting to $53,503. Mr. Dodd inquired what would happen to the employees after the grant period. Mr. Hester stated they would be hired knowing that it was a Job that would end within one year. Mr. Daniel stated he hoped this would not cost the County any funds at a later~date. On motion of Mrs. Girone, seconded by Mr. Daniel, the following resolution was adopted: Whereas, the Virginia Cor~lission of Outdoor Recreation provides funds to assist political subdivisions of the State of Virginia in acquiring and developing open space and park lands; and Whereas, there are urgent needs within Chesterfield County to develop park land and accomplish needed conservation work; and 0.09 mi, 0.07 mi. 80-193 Whereas, there are urgent needs within Chesterfield County to provide employment for Young Adults; and Whereas, Foint of Rocks and Midlothian Parks are deemed of high improvement and development priority by the County and shall be referred to as Point of Rocks/Midlothian Young Adult Conservation Corps Project (YACC Project) and the ourremt unemployment rate for the Richmond SMSA is 3.7%; and Whereas, the project is funded up te 100 percent (100%) by the Virginia Commission of Outdoor Recreation. Now, Therefore, Be It Resolved by the Chesterfield County Board of Supervisors that the County Administrator is hereby authorized to cause such information or materials as may be necessary to be provided to the appropriate State agency and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the Point of Rocks/ Midlothian YACC Project. And Be It Further Resolved, the governing body of Chesterfield County gives its assurance that its unemnlo ent rate is currently 3%. ' ym And Be It Further Resolved that the County of Chesterfield gives its assurance that the General Provisions of the Young Adult Conservation Corps and the Virginia Young Adult Conservation Corps Fiscal Procedures will be complied with in the administration of this project. And Be It Further Resolved that the County of Chesterfield gives its assurance that all other applicable State and Federal regulations governing such expenditure of funds provided by Virginia Commission of Outdoor Recreation will be complied with in the administration of this Project. And, Also, Be It Further Resolved that the U. S. Department of Agriculture and Interior and the Virginia Commission of Outdoor Recreation are respectfully requested to assist in the prompt approval and funding of the Point of Rocks/Midlothian YACC Project in order to enhance the standard of enjoyment for all our citizenry. Vote: Unanimous On motion Of Mr. O'Ne~tI, seconded by Mr. Daniel, the Board adjourned at 3:55 p.m. until 4:00 p.m. on April 22, 1980 in the Board Room. Vote: Unanimous ounty Administrator Chairman 80-194