05-14-1980 MinutesBOARD OF SUPERVISORS
MINUTES
May 14, 1980
Supervisors in Attendance:
Mr. R. Garland Dodd, Chairman
Mr. Harry G. Daniel, Vice Chairm~n
Mrs. Joan Girone
Mr. E. Merlin O'Neill, Sr.
Mr. Nicholas M. Meiszer
Co~ty Administrator
Staff in Attendance:
Mr. Robert Galusha, Personnel Dir.
Mr. C. G. Ya~nuel, Asst. Co. Admin.
Mr. Steve Micas, County Attorney
Mr. Jeffrey FUzzy, Director of
Commmi~y Development
Mr. P~bert Painter, Utilities Dir.
Mr. Irene Rmmsey, Budget Director
Mr. Dodd called the meeting to order at the Airport Conference
Room at 10:00 a.m. (EDST).
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
went into Executive Session to discuss personnel and real
estate matters as permitted by Sections 2.1-344 (1) and (4),
respectively, of the Code of Virginia, 1950, as amended.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. O'Neill joined the meeting during Executive Session.
Reconvening at 2:00 p.m.:
Mr. Dodd called the regularly scheduled meeting to order at
the Courthouse at 2:00 p.m. (EDST).
Mr. Bookman gave the invocation.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved the minutes of April 23, 1980 as amended.
VoTe: Unanimous
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
rescinded the motion of December 13, 1978, concerning Chesmid
Park Corporation's parcel expressing the County's intent not
to acquire the site.
Vote: Unanimous
Mr. Meiszer stated the County had received an Air Safety Award
for 1979 from the Southeastern Airport Managers Association.
He stated that this award was presented because there h~d
not been an aircraft accident at the Airport due to the
management or condition of the Airport.
On motion of the Board, the following resolution was adopted:
Whereas, the Youn'g Homemakers of Virginia is a state-wide
organization of young adults continuing their education in hom~
and family living; and
W~nereas, The Young Homemake=s of Virginia programs are
directed to the realities of family living as it changes through
assistance given to family~lembers, especiall~ the Young Homemake~
so they can see their goals more clearly and achieve them more
effectively; and
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4
Whereas, Instruction provides systematic and consecutive
learning experiences based on a wide variety of home and family
life problems; and
Whereas, The week of May 11-17, 1980, has been designated
"Young Homemakers of Virginia Week" with the theme "Families
Dealing with Crisis".
Now, Therefore, Be It Resolved that the week beginning
!May 11 1980 is proclaimed as "Young Homemakers of Virginia
. Week in Chesterfield County, and
Be It Further Resolved, that all citizens should he encourage(
to acquaint themselves with the activities of Young Homemakers
of Virginia.
Vote: Unanimous
Mr. E. L. Covington, Jr., Resident Engineer with the Virginia
Department of Highways and Transportation, was present. He
stated he would like the Board to approve a resolution concerning
the alteration Of Walmsley Boulevard which work had been completed.
On motion of Mr. Bookman, seconded by Mrs. Girone, the following
resolution was adopted:
Whereas, Secondary Route 647, from intersection of Route 360
to 0.059 mile west Route 650, a distance of 1.46 miles, has
been altered, and a new road has been constructed and approved by
the State Highway Commissioner, which new road serves the same
citizens as the road so altered; and
Whereas, Certain sections of this new road follow new location:
these being shown on the attached sketch titled, "Changes in
Secondary System Due to Relocation and Construction on Route 647,
Project 0647-020-160, C-501," dated at Richmond, Virginia,
April 2, 1980.
Now, Therefore, Be It Resolved that the portions of Secondary
Route 647~ i.e., Sections 4, 5, and 6, shown in red on the sketch
ltled, Changes zn Seconder S ·
~ . Y .ystem Due to Relocatzon ~
~nstructlon on Route 647, Prooeet 0647-020-160, C-501,,a,n ated
Richmond, Virginia, April 2, 1980, a total distance of
).29 mile, be and hereby is, added to the Secondary System of
~tate Highways, pursuant to Section 33-141 of the Code of Virginia
if 1950, as amended.
And further, that the sections of old location, i.e.,
;ections 1 and 2~ shown in blue on the aforementioned sketch, a
~otal distance of 0.29 mile, be and the same hereby ia, abandoned
~s a public road, pursuant to Section 33-76.12 of the Code of
~irginia of 1950, as amended;
And further, that the State Highway Commission be requested
take the necessary action to discontinue the sections of
51d location, i.e., Section 3, shown in yellow on the aforementioned
~ketch, a total distance of 0.09 mile, as a part of the Secondary
]ystem of State Highways as provided in Section 33-76.7 of the
]ode of Virginia of 1950, as amended.
~ote: Unanimous
Ir. Covington distributed a copy of the 1980-81 tax dollars,
ndicating the income and expenditures. He stated that the
:ounty budget for roads will be reduced by approximately
450,000 and it will affect highway construction in the County.
ir. Bookman thanked Mr. Covington for his efforts in having the
raffle light at Walmsley and Route 360 approved and stated he
ealized some time would lapse before it was actually installed.
80-232
Mr~ Bookman inquired about the oossibility of reducing the
speed limit on Courthouse Road,'south of Route 360. Mr. Covington
stated the Highway Department had conducted a study and they did
not recommend the reduction of the speed limit but they
would have additional signage installed. He stated the
Department felt that with the park property and other undeveloped
land, it did not warrant a reduced speed limit. He stated
that the speed for truck traffic is 45 mph and that is
posted. Mr. Bookman inquired if the Highway Department
forces could patch the roads in Loch Braemar. Mr. Covington
stated he would check into this matter.
Mrs. Girone stated that the Village of Midlothian is moving
eastward and requested the Highway Department to study the
possibility of installing a traffic light at the intersections
of Route 60 and Branchway at the entrance to Chesterfield Mall.
Mrs. Girone stated that there exists a "No U-Turn" sign on
Route 60 in front of the McDonald's at Research Road. She
stated that the judges are dismissing cases involving violations
of this sign, some people are obeying the sign and others
are not. She stated with the confusion, it was felt that it
would be best if the sign were removed. Mr. Covington
stated he would check.into this matter.
Mrs. Girone stated she thought that perhaps the Highway Department
should reevaluate the design for cloverleaf interchanges in the
County now that the one at Cloverleaf Mall has been completed, pri~,r
to constructing others. She stated there was a weaving
problem that perhaps could be eliminated. Mr. Covington
stated the Highway Department had looked at the problem but
because of its close proximity to business in the area and costs,
it was felt this was the best way to proceed. He stated that
the interchange at Route 360 will present a larger problem than
will the interchange at Route 10 but indicated they are aware of
the problem. Mr. Daniel inquired if the business location was
the main problem. Mr. Covington stated it was as well as residential
rights-of-way.
Mr. Daniel thanked Mr. Covington for road improvements made
in front of the Airport. He stated that he would like to have
a meeting with Mr. Covington and residents of Melody Road who
are concerned with the guardrail which was placed in the area.
It was agreed that a meeting would be scheduled for this purpose.
Mr. Daniel asked that the traffic lights at Chippenham and Hopkins
(Meadowdale and Meadowbrook Shopping Centers) be synchronized as
there are some problems with the flow of traffic.
Mr. Daniel asked that Mr. Covington check to see if any safety
improvements could be made at the entrance to Kendale Acres off
Hopkins Road as there have been many near accidents wi~h the
vehicles turning left traveling from Chester towards Richmond.
Mr. Daniel inquired if the Highway Department would conduct
a study to ascertain the possibility of reducing the speed
limit on Route 10 to 45 mph. Mr. Covington stated portions
of Route 10 are 45 mph. He stated a study was completed and
that is the reason some areas have the reduced speed. Mr.
Daniel asked that he be given a copy of this study.
Mr. O'Neill asked that Mr. Covington investigate a drainage
problem in Matoaca at West Street as water continuously crosses
the road, that he check the culvert and deep depression area at
the intersection of Woodpecker and Laurel Roads, and stated that
the roadway painting has not solved the problem at the railroad
crossing in Ettrick. He inquired about the timetable for
the installation of a traffic light at Route 1 and Harrowgate Road
Mr. Covington stated he hoped this would be accomplished
within three to six months. He stated the project had been bid
once and was too high and it was being bid again with other projects
at this time.
80-233
XVI.
project. }il-. Covington stated the bids had been received and
they are waiting to hear from the federal government on a grant.
Mr. Dodd inquired when the hearing was to be held on the restricting
of through truck traffic on Werth Street. ~[r. Covington
stated it would be held on June 25, 1980 at 2:00 p.m. at the
Chester Baptist Church.
bit. cod inquired about the possibility of reducing the speed
on Ramblewood Road as it is a residential area and also west
bound on Route 10 at the Old Stage Road area. Mr. Covington
stated he would look into these matters.
Mr. Dodd thanked Mr, Covington and the Highway Department for
the major road construction on Willis Road. Mr. Covington stated
major construction was also unde~ay relocating Belmont Road,
widening of Route 60, relocating Buford Road, and others.
Mr. Dodd inquired when the Highway Department would be doing
some road resurfacing in Chester. Mr. Covington stated, hopefully
before July. Mr. Dodd inquired about when work would begin on
Old Centralia Road reducing the hill, etc. Mr. Covington
stated, hopefully, they may start this summer.
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
of Supervisors this day approved all claims presented to the
County for the month of May, 1980, and authorized the County
Treasurer to issue warrants, a copy of which is filed in the
Treasurer's Office.
Vote: Unanimous
Mr. .James Dyson was present to discuss the County's consideration
of a pumping station site on his property on Chesdin Road.
Mr. Willis Pope, Right-of-Way Engineer, stated that the County
had offered Mr. Dyson $12,000 for the 1.27 acres needed and
Mr. Dyson has proposed a counteroffer of $25,000 and would also
like the property line moved.off of the creek about 15-20 ft.
He stated that the property line could be moved off of the
creek but the County should require an easement through that
area for overflow~ He stated the appraiser took into consideration
the damages to Mr. Dyson's additional property and submitted
the $12,000 figure.
Mr. Dyson stated that he has lived on this property for 62 years,
that his grandmother and mother were born in the home, that
there is history here and he does not want the area disturbed.
He stated money was not the issue but this is one of the old
family farms still in existence and he would like it to remain
as is. He stated their family had lived on this farm since
1750. He stated the damages that would result would be
more than the County's offer as he has been offered as much as
$20,000 for a parcel of this laud but he had never agreed to
sell it. Mr. Jim Dyson stated that once a parcel of land such
as this is divided it will continue to do so, that he
felt this was not the only site available to the County for
the pumping station site as there is a parcel of land located
across the street for sale which should be adequate and
that future expansion of the ARWA plant or this pumping
station should be accomplished in one complex rather than
using this land and separating it.
Mr. Painter stated that the elevation of the land across the
street will not allow for the flow that is required. He stated
the engineer had considered this site but the line needs to have
a positive charge at all times or it could form a pocket in the
line. He stated they would also be utilizing the already existing
easement for the ARWA behind the parcel.
Mr. O'Neill sta~ed that while the property was not actually on
the water, its value was higher because of its close proximity.
He steted that he also felt each lot on the sides of the property
under discussion would be damaged by $5,000. Mr. Dyson
80-234
4.
1.2.
discussed property values in the area. Mr. Micas stated the
Board could not consider the price of land conveyance which was
under threat cf condemnation as a matter of comparison. Mr. O'Neiil
stated he was aware of the value of land in the area and felt
this parcel was worth $15,000. Mr. Dodd inquired how high
the land across the road was. Mr. Painter stated he thought it
was about 8 feet higher. There was some dimcussion of excavation.
Mr. Dyson stated the creek flowed across the river and asked
that further investigation be made. Mr. Bookman stated
that he, too, felt the $15,000 sale price and $5,000 damages to
each side lot was reasonable. Mr. O'Neill inquired if there were
any possibility that the consulting engineers', Wiley and Wilson,
decision could be reversed. Mr. Painter stated they had submitted
their report and they did investigate all alternatives.
Mr. O'Neill made a motion that the County purchase 1.27 acres
from Mr. Dyson at his requested counteroffer of $25,000 for
the reasons explained above. Mr. Jim Dyson asked that this
matter be considered further and all alternatives be reviewed
again. Mr. O'Neill withdrew his motion. On motion of
Mr. O'Neill, seconded by Mrs. Girone, the Board deferred this
matter until May 28, 1980 in order to allow time to reevaluate
all alternatives.
Vote: Unanimous
Mr. O'Neill excused himself from the meeting.
Mr. Bookman stated Mr. and Mrs° Robert A. Walsh have requested
that the County extend sewer service to their property at 11311
Gravier Road. He stated they had verbally agreed to pay $1,200
for a connection fee and the cost to install the line is $1.,500~
He stated three more homes may want to connect and he did not
think there would be a problem obtaining the easement necessary.
After further consideration of the matter, it was on motion of
Mr. Bookman, seconded by Mrs. Girone, resolved that the County
extend sewer service to Mr. and Mrs. Robert A. Welsh at
ll311~rmvier Road with the understanding they pay a $1~200
sewer connection fee.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Bookman excused himself from the meeting.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
approved the following water contract and authorized the County
Administrator to execute any necessary documents:
W80-37CD/6(8)0372 Bom Air Shopping Center
Developer: B. J. Properties, A Georgia Corporation,
Oscar S. Hastings, Jr. & Jean C. Hastings,
C. L. BoQkman & June P. Bookman
Contractor: Bookman Constructio~Company
Estimated Contract Cost: $18,824.60
Estimated County Cost: $18,824.60 (refund through connectt ~s)
Code: 366-1-11684-722i
Ayes: Mr. Dodd, Mr. Daniel and Mrs. Girone.
Absent: Mr. Bookman and Mr. O'Neill.
Mr. Bookman returned to the meeting.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
apprOVed the following water contract and authorized the County
Administrator to execute any documents necessary:
80-235
III.
Contractor: Stamie E21Lyttle Company, Inc.
Estimated Contract Cost: $48,009.25
Estimated County Cost: $12,294.20 (cash refund)
Code: 380-1-60322-7212
and further the Board appropriated $12,294.20 from 563 Surplus to
380-1-60322-7212.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone.
Absent: Mr. O'Neill. '
On motion of Mr Bookman, seconded by Mr. Daniel, the Board approved
the request fro~ Lewis & Owens, Inc. for an additional engineering~
f~? in the amount of $972.65 for ~ater Bond Project W79-24B/6 (7) 9247
wnzcn was necessary to prepare a £ayout of a tentative subdivision~
in order to properly locate an easement across Continental Can
Property and further the Board appropriated $972.65 from 367 Surpt~s
to 380-1-69247-2142 and authorized the County Administrator to
execute any necessary documents.
Ayes: ~. Dodd, Mr. Daniel, Mr. Bookman and M_rs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
approved the following adjustment of appropriations for water
and sewer projects:
1. Water Main Providence Road - W79-26B. Appropriated from
367 Surplus (Bond Fund) $500.00 to 380-1-69267-4101 (Right-
of-Way). This will cover right-of-way charges that are
beginning.
2. Walthallmill Subdivision - W78-69CD. Unappropriated
$20,000.00 from 380-1~68692-7212 (cash refund) to 563 Surplus.
This is a result of a change in the contract.
3. W78-70CD - Ramblewood Road. Unappropriated from 380-1-68702-
4393, $3,460.75 to 563 Surplus. This is the unused portion
of the contingency.
4. W77-77C - Centralia Road. Appropriated from the General
Fund Surplus, $159.47 and from 563 Surplus, $372.11 for a
total of $531.58 to 380-1-67771-4393. This will finalize
the project.
5. S80-42C - Utility Warehouse (sewer). Appropriated from
573 Surplus, $300,000.00 to 380-1-70421-4393. This is the
Sewer Improvement's share of the project.
6. WS0-43B - Utility Warehouse (water). Appropriated from
367 Bond Surplus, $318,900.00 and from 563 Surplus, $200,000.0
for a total of $518,900.00 to 380-1-60437-4393. This is the
Water Department's share of the project.
7. Transfer both appropriations and expenses from 367-1-11691-
4101 in the amount of $946.00 to the following projects:
1. $284.00 to 380-1-69177-4101 - Route 10 & Wilmoth Drive
2. $386,00 to 380-1-69227-4101 Water line from Appomattox
3. $ 68.00 tO 380-1-69237-4101 - Water line from Appomattox
4. $208.00 to 380-1-69247-4101 - Water line from Appomattox
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved the following sewer contract and authorized the County
Administrator to execute any necessary documents:
S80-21CD/7(8)0212 Woody's Funeral Home - Onsite & 0ffsite
Developer: Esther I. & Wilbur M. Gibrall, Henry W. Woody, Inc
James T. Thaeker, Partner, T/A Sixty-147 Land
Company
Contractor: Van Doren Brothers, Inc.
Estimated Contract Cost: $44,347.30
Estimated County Cost: $14,760.00 (refund through connections)
Code: 573-1-11781-7221
kyes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
kbsent: Mr. O'Neill.
80-236
On motion of ~r. Dodd, seconded by Mrs. Girone, the Board
approved the request from Rahmag Construction Corporation
for Change Order No. 9 in the amount of $173.51 for Project
7032-5, Proctors Creek Wastewater Treatment Plant which
covers the cost of furnishing labor and materials to install
an electrical circuit for the water cooler and further the
Board authorized the County Administrator to execute any
necessary documents.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. O'Neill returned to the meeting.
Mr. Dodd stated residents in the area of Buckingham, Shop
and Robertson Streets in Chester are experiencing sewer
problems and he would like the Board to approve the Utilities
Department employing an engineering firm to design the sewer
lines. Ne stated he felt 70% of the residents would connect.
He stated this section was included with the Bruce Farms
area which did not want sewer when surveys were made previously.
Mr. Bookman stated he also had a project for which he would
like engineering performed. Mr. Daniel inquired what the
status was for the Beulah Village area. Mr. Welchons stated
the survey was almost complete and they would discuss how
to proceed with Mr. Daniel at that time.
On motion of Mr. Dodd, seconded by Mr. O'Neill, the Board
authorized the Utilities Department to resurvey the Buckingham,
Shop and Robertson Streets area and if 70% of the residents
contracted to connect to sewer service the Utilities Department
was authorized to employ an engineering firm to design the
sewer lines, and further the Board appropriated $12,000 from
573 Surplus for these serviees~dauthorized the County Administrator
to execute any documents necessary.
Vote: Unanimous
Mr. O'Neill excused himself from the meeting.
Mr. Bookman stated residents were signing a petition for sewer
service in the Forest Acres and Brookfield area at this time.
He stated he would like the engineering design to be accomplished
if 75% of the residents agreed to connect to the sewer system.
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
authorized the Utilities Department to employ an engineering
firm tO design sewer lines for the Forest Acres and BroOkfield
area if 75% Of the residents agreed to contract for sewer with
funds for these services being expended from the escrow funds
for Clover Hill District and further the County Administrator
was authorized to execute any necessary documents for this
engineering contract.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Dodd stated he would like the Board to consider employing
an engineering firm to design and receive bids for sewer lines
to serve Gill ~nd Oakland Streets. He stated 10 of the 15 owners
residents have signed contracts for this service whieh is 66.7%
of the residents. Mr. Welchons stated one home which could not
be served was not surveyed. Mr. Daniel stated that he did not
feel one home should make a large difference as to whether or
not sewer service should be extended to an area. He stated if
one more home was added, it would bring the percentage to 71%.
Mrs. Girone excused he,self from the meeting. On motion of
Mr. Dodd, seconded by Mr. Bookman, the Board authorized the
employment of an engineering firm to design and accept bids for
sewer lines to serve the Gill and Oakland Street, $7,000 was
appropriated from 573 Surplus for these services and further
the County Administrator was authorized to sign any necessary
:documents for the engineering firm's services.
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr. O'Neill.
80-237
XII.
XIII. 1
XIV. 1
XIV. 3
XV.1.
XV. 2.
XV, 3,
On motion of Mr. Danie%, seconded by Mr. Bookman, the Board
approved and authorized the County Administrator to execute
an agreement with the Virginia Department of Highways and
Transportation for Project 2379-020-219, C-501, Castlewood Road
at the railroad track, for the adjustment of sewer facilities
(two manholes) which costs will be paid by the Highway Department. i
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr. O'Neill.
Mr. Painter presented the Board with a list of developer water
and sewer contracts executed by the County Administrator.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
authorized the Chairman and County Administrator to execute
a deed conveying two well lots in Longwood Acres Subdivision
to J. M. and Anna L. Wilkinson, Clover Hill District.
Ayes: Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone and Mr. 0'Neill.
Mrs. Girone returned to the meeting.
Mr. Pope stated Mr. Harry Villemagne has proposed a counteroffer
for the purchase of a slope protection easement across his
property at the Falling Creek dam. He stated the cotrnteroffer
is for $1,500, that a ground level cut off wall and rip rap
combination be installed, that the entrance to the property be
through Lake Hills Court and that the County would protect
two trees in the area. Mr. Pope stated that the County
could try to protect the trees but could not guarantee that
they would not be harmed. After further consideration of
the matter, it was on motion of Mr. Daniel, seconded by Mr.
Bookman, resolved that the County accept the counteroffer of
Mr. Harry Villemagne for the purchase of a slope protection
easement across his property at the Falling Creek dam in the
amount of $1,500, that the County will construct a ground
level cut off wall and rip rap combination, the entrance to
the property by County forces will be through Lake Hills
Court and that the County will attempt to protect two tre~s
in the area but cannot guarantee that they would not be
harmed.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
It was generally agreed to discuss consideration of a counteroffer
from Mr. Miles Cary for Mr. Edward Willis for the purchase of
a parcel of land on Robious Road for use as a County park later
in the day.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
authorized the County Administrator to execute a deed of
dedication acc'epting a 10 foot strip of land along Old Buckingham
Road on behalf of the County from Mr. Henry W. Woody, Inc.,
Midlothian District.
Ayes: Mr. Dodd, Mro Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
authorized the County Administrator to execute a deed of
dedication accepting a 15 foot strip of land along Providence
Road on behalf of the County from L. G. tU_ltquist, Clover t{ill
District.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
80-238
Subdivision had contracted for sewer-service and that $50,000
had been set aside for the project. On motion of Mrs. Girone,
seconded by Mr. Bookman, the Board approved and authorized the
Sewer Contract 7(7)9921, Blackheath Sewer Extension, to William
M. Harman Contractors in the amount of $43,994.50 plus 10%
contingencies in the amount of $4,399.45 and further the
Board appropriated $51,193.95 from 573 Surplus to 380-1-79921-4393
$48,393.95 (construction) to 380-1-79921-2142, $2,800 (engineerin
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone.
Absent: Mr. O'Neill. '
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
authorized the County Administrator to execute the conveyance of
an easement to Vepco across Point of Rocks Park as outlined on
a plat filed with the papers of this Board, for the purpose
of tying down the electrical transmission cable.
Il'Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
approved the following recommendations of the Board of Trustees
of the Chesterfield County Employees' Retirement System:
1. ,The System's current group annuity contract with the South-
western Life Insurance Company is to be terminated and the
single sum to the successor funding agent named in
Item 2;
2. The System's current and future assets are to be deposited
with and managed by the Great West Life Assurance Company
on behalf of all System members;
3. The System appoints the firm of Shall & Associates, Inc.
as enrolled actuary and as contract administrator for the
System, effective immediately; and
4. The system authorizes Shall & Associates,.Inc. to compile
a data base of member records, which is essential for
effective operation of the System.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Meiszer stated this time and date had been scheduled for
a joint public hearing with representatives of Chesterfield
Cablevision, Inc. for the purpose of considering an amendment
to the existing cable television franchise to add a pay television
channel and to clarify the subscriber fee structure. Mr. Michael
Robertson, representing Chesterfield Cablevision was present.
Mr. Micas stated the purpose of the second request was to merely
clarify the intent of the original an lication r
I . ~P egarding
! subsequent znstallatmon charges. He stated that they would
!also like to add another pay television channel providing
~t movzes 24 hours a day without commercials for an
tional service charge of $10.00. He stated that new
language as follows Would be added under Section 7.2 (a):
This section also covers customers who transfer their
service to a residence within the service area or residence
that is connected at a later date.
And the following language would be added to Section 7.2 (e):
If a current subscriber adds a pay service after their
initial installation, it is necessary to change the
converter and will be charged accordingly.
Mrs. Girone inquired if this increased or changed the rates from
what was originally approved. Mr. Micas stated it did not.
80-239
~III.
XIV. 2.
..... ~uue ~nqulrea ~ow many channels this syst~ia~'have
that were in operation. Mr. Robertson stated there would be 30
basic channels, 4 premium movie channels and eventually the
1 channel for burglar and fire alarm activation. Ha stated that
the servica in some areas would be activated in three or four
weeks and they are proceeding as scheduled. Mr. Robertson
presented a map outlining the areas to be served and indicated
when they could expect service. Mr. O'Neill returned to the
meeting and asked that the Board be furnished with copies
of this map. Mr. Daniel inquired if the $8 fee was the full
fee. Mr. Robartson stated it was unless the customer wanted
box office or movie channels which was additional. Mr. Daniel
stated he had a brochure which had information that was
not completely accurate and asked that the information be clearly
indicated before distributing such pamphlets. There was no one
present to discuss this matter. After further discussion of
the matter, it was on motion of Mr. Daniel, seconded by Mr.
O'Neill, resolved that the Board approved the additional movie
channel at a $10 fee and that the following language be added
under the sections as indicated:
7.2 (a)
This section also covers customers who transfer their
service to a residence within the service area
or residence that is connected at a later date.
7.2 (e) ...
If a current subscriber adds a pay service after their
initial installation, it is necessary to change the
converter and will be charged accordingly.
Vote: Unanimous
On motion of Mr, O'Neill, seconded by Mr. Bookman, the Board
authorized the Utilities Department to design and receive bids
for a sewer extension to serve three (3) homes on Dupuy Road
and six (6) homes on Piedmont Avenue, Matoaca District, as
~indicated on a plat filed with the papers of this Board.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
awarded Water Contract No. 6(7)9064 and Sewer Contract No.
7(7)9101 for the rehabilitation of the Ettrick water and sewer
system, Phase I & II to Stamie E. Lyttle Company, Inc. who submitt,
the low bid of $1,177,922.50; appropriated $281,922.05 from 563
Surplus to 380-1-69064-2340, ($896,000 previously appropriated
from HUD Grant); authorized the County Administrator to
execute any necessary documents for this contract and further
authorized negotiations by the County with the contractor should
funds in the amount of $102,500 become available for Phase
III go increase the scope of the project by this amount.
Vote: Unanimous
Mr. Meiszer stated this date and time had been scheduled for a
public hearing to consider an ordinance vacating a portion
of O. 3. Radcliffe Farm Subdivision in Matoaca District. Mr. O'Ne~
inquired if this would take cara of the right-of-way problems in
the area, specifically for the Driskill's. Mr. Harmon stated
that he was aware of the problems but all three property owners
have signed for this vacation. There was no opposition present.
After further discussion of the matter, it was on motion of
O~ -
Mr. NezI1, seconded by Mr. Daniel, resolved that the following
ordinance bm adopted:
An Ordinance to vacate a portion of a plat of part
of O. J. Radcliffe Farm Subdivision, Matoaca Magisterial
District, Chesterfield County, VirRiuia, as shown on plat
thereof duly recorded in the ClerkYs Office of the
Circuit Court of Chesterfield County in Plat Book 15
at page 48.
80-240
.1
Board ~f Supervisors of Chesterfield County, Virzinia to vacate
a portmon of a plat of part of O. J. Radcliffe F~rm Subdivision,
Matoaca Magisterial District, Chesterfield, Virgini~ more
particularly shown on a plat of record in the Clerk s Office of th~
Circuit Court of said County in Plat Book 15, at page 48, made
by E. O. Wilkerson, C.L.S., dated April I8, 1966. The portion of
the subdivision plat petitioned to be vacated is more fully
described as follows:
A portion of O. J. Radcliffe Farm more fully
described as follows: Log Branch Drive and
Lots 10, 11, 12, 15, 16 and 17 excluding the flood
plane easement to be retained for drainage and
utilities along the northern portion of lots 10,
11 a~d 12 as shown outlined in red on a plat made by
E. O. Wilkerson, C.L.S., dated April 18, 1966, a
copy of which is attached hereto and made a part of
this ordinance.
I~nereas, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
Whereas, no public necessity exists for the continuance of
the portion of subdivision sought to be vacated and the vacation
will not abridge the rights of any citizen.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the above described portions of part
of 0. J. Radcliffe Farm Subdivision are hereby vacated and no Ion
necessary for public use.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia, 1950,1
as amended, and a certified copy of this Ordinance, together with
the plat attached hereto shall be recorded no sooner than thirty
days hereafter in the Clerk's Office of the Cirouit Court of
Chesterfield, Virginia pursuant to Section 15.1-485 of the
Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483 is
to destroy the force and effect of the recording of the portion
of the plat vacated.
Accordingly, this Ordinance shall be indexed in the names of
the County of Chesterfield as grantor and H. Kenneth Carroll and
Joyce A. Carroll, husband and wife, Nelson W. Beville and Carolyn
B. Beville, husband and wife, and Stewart P. Driakill, III and
Sharon S.' Driskill, husband and wife, or their successors in
title, as grantees.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
accepted an agyeement betwee~ the County and the developers of
Three Bridges, Brandermill Golf Course, Lots 5 and 6, and
authorized the County Administrator to sign a save-harmless
agreement with the Highway Department for certain drainage
easements that may be necessary to be acquired for the open
space between the rear corners of Lots 5 and 6 at outlets of
18" concrete pipe to the golf course pond (extends through
the pond and ties into natural watercourse), Three Bridges.
Vote: Unanimous
Mr. Meiszer introduced Ms~ Cathy Sebo, a Whitehouse Fellow,
Special Assistant to the Director of the Office of Personnel
Management and a group of Federal Executives from the Federal
Executive Institute, Charlottesville, who were present to
observe the meeting.
80-241
uthorzzed the expendzture of up to $15,000 for the engineering
of the drainage design for the portion of the Route 60/147 furth~
Drainage project from the pump station through Route 60 and
the Board authorized the County Administrator to enter into a
contract with J. K. Tirmmons for this design in the amount of
$13,640 which funds will be charged to account 330-92610-4393,
Route 60/147 Drainage District.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
denied the request for a street light at the intersection of
Triton Drive and Triton Circle, because it did not meet the
established criteria for street light installation.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
approved the installation of a street light at the intersection
of Winterbourne Drive and Willowdale Drive with any associated
costs to be expended from the Matoaca District Street Light Funds.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
denied the request for a street light on Beechnut Avenne,
Matoaca District, because it did not meet the established
criteria for street light installation.
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mrs. Girone, the Board
approved Reycan Road as the name of the secondary access to the
Airport Industrial Park.
Vote: Unanimous
Mr. McElfish stated he had discussed the problems with the
construction of the paved ditch in Ivey Acres with the developer
and he has not completed the work at this time but indicated
he did intend to do so. Mr. O'Neill stated he felt an
additional two week deferral would be in order and the Board
generally agreed to make a decision on whether to proceed legally
on May 28, 1980.
This day the County Environmental Engineer, in accordance
with directions from this Board, made report in writing upon
his examination of Fox Chase Drive in Huntsbridge, Brandermill,
Clover Hill District.
Upon consideration whereof and on motion of Mr. Bookman,
seconded by Mrs. Girone, it is resolved that Fox Chase Drive
in HUntsbridge, Brandermill, Clover Hill District, be and it hereb
is established as a public road.
And be it further resolved, that the Virginia Department
of Highways and Transportation be and it hereby is requested
to take into the Secondary System, Fox Chase Drive, beginning
where State maintenance ends, intersection of Fox Chase Drive,
State Route 1871 and Quail Hill Drive, State Route 1950, and goin
.06 mile northerly to intersection with Three Bridges Road then
.04 mile northerly to tie into Fox Chase Drive, Steeple Chase
Subdivision. This road serves seven (7) lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft. right-~
way for this roadi This section of Brandermill is recorded as
follows:
Section, Huntsbridge, Plat Book 28, Pages 67 and 68, May 2, 1977.
80-242
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Three Bridges Road in Three Bridges Brandermill,
Clover Hill District. '
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mrs. Girone, it is resolved that Three Bridges Road,
in Three Bridges, Brandermill, Clover Hill District, be and it
hereby is established as a public road.
And be it further resolved,.that the Virginia Department of
Highways and Transportation, be and it hereby is'requested to take
into the Secondary System, Three Bridges Road, beginning at
intersection with Fox Chase Road and going .25 mile northwesterly
to a cul-de-sac. This road serves 40 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft. right-
of-way for this road. This section of Brandermill is recorded as
follows:
Section Three Bridges, Plat Book 31, Pages 4 and 5, April 11, 1978
Votei Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Fox Chase Drive, Steeple Chase Terrace, Steeple
Chase Road, Steeple Chase Court, and Fox Chase Lane in Steeple
Chase, Brandermill, Clever Hill District.
Upon consideration whereof, and on motion of Mr. Bookman,
seconded by Mrs. Girone, it is resolved that Fox Chase Drive,
Steeple Chase Terrace, Steeple Chase Road, Steeple Chase Court, ann
Fox Chase Lane in SteePle Chase, Brandermill, Clover Hill District
be and they hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation be and it hereby is requested to take
into the Secondary System, Fox Chase Drive, beginning at tie-in
from Huntsbridge Subdivision and going .02 mile northerly to
intersection with Steeple Chase Terrace, then .06 mile northerly
to intersection with Steeple Chase Road then .08 mile northerly
to intersection with Fox Chase Lane, then turns and goes .09 mile
westerly to a cul-de-sac; Steeple Chase Terrace, beginning at
intersection with Fox Chase Drive and going .05 mile westerly to
a cul-de-sac; Steeple Chase Road, beginning at intersection with
Fox Chase Drive and going .05 mile easterly to intersection with
Steeple Chase Court then .05 mile easterly to a cul-de-sac;
Steeple Chase Court, beginning at intersection with Steeple Chase
Road and going .05 mile northerly to a cul-de-sac; Fox Chase Lane
beginning at intersection with Genito Road, State Route 604~
and going .12 mile southwesterly to intersection with Fox Chase
Drive. These roads serve 53 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft.
right-of-way for all of these roads. This section of Brandermill
is recorded as follows:
Section Steeple Chase, Plat Book 29, Pages 92 and 93, November 3,
Vote: Unanimous
Mr. Muzzy was present and stated that in January, 1980, the
Virginia Highway and Transportation CoT~ission approved assistance
to Chesterfield County of up to $61,400 to initiate an experiments
employer/community express bus program. He stated that on
April 16, 1980 the County received bids for the initiation of
bus service to Richmond from the Chester area, Brandermill,
Rockwood Park and Chesterfield Mall. He stated there were also
80-243
10 .A.
bids for bus service to the Koger Center from Brandermill '
via Rockwood Park and Chesterfield Mall and van loop service
between the GRTC's stop at Ampthill and the Park Lee Apartments.
Mr. Muzzy stated that it was staff's recormnendation that all bids
rejected and if the Board agreed with the concept of reconditioned
buses for this use, rebid the Chester area to Richmond, the
Brandermill to Richmond, the Roekwood Park to Koger Center and the
van loop service between Ampthill and Defense General Supply
Center under that concept. He stated the bus program should be
on a self-sustalning basis and the bids that were received were
not feasible. Mr. Daniel stated that be felt most pilot programs
were not feasible and inquired if the reconditioned buses would
meet the safety requirements, etc. Mr. Muzzy stated they would,
they would have air conditioning installed, and they would be
discarded but good buses. Mr.O'Neill' inquired' ' ~f' the reoondztion~d'
buses would be feasible. Mrs. Girone stated that the people shoul
realize when this was proposed 6 months ago, gas was not as high
as it is now and they should expect that it will cost more than
anticipated originally. She stated that therearegroups~rkingwith
the Chesterfield Mall representativesandtheyaretryingto resolve the
parking problem. She stated she did not want this project
rejected. Mr. Ira Doom, Transportation Planner, stated that he
did not think the Highway Department would build extra parking
at the Mall even if the Nail representatives agreed.
After further discussion of the matter, it was on motion of
Mr. Bookman, seconded by Mr. Daniel, resolved that the Board
reject all bids except for the Chesterfield Mall to downtown and vBn
loop service between Ampthill and the Defense General Supply ~
Center.
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
authorized the rebidding of the other proposed bus projects
using the concept of reconditioned buses to provide this service.
Vote: Unanimous
Mr. Muzzy stated that he had been unable to fill an existing
Senior Planner vacancy in the Planning Departnmmt for sometime. He
stated that this plm%nerwouldworkon the new site for a
landfill in the Clover Hill area, the General Plan 2000,
etc. On motion of Mr. Daniel, seconded by Mr. O'Neill, the
Board authorized the County Administrator to fill the existing
Senior Planner vacancy in the Planning Department at Step 3
of Pay Grade 23.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mrs. Girone, the Board
amended the Personnel Regulations and authorized the County
Administrator to hire any new employees at any step within
the Pay Grade for that particular classification as long as the
funds and the position are in the existing budget.
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mr. O'Neill, be it resolved
that the Chesterfield County Board of Supervisors hereby authorizels
the County Right-of-way Division to proceed with the purchase of
right-of-way from Kourtco Limited Partnership of 2.01 acres in
the amount of $7,000 and further the Board authorized the
expenditure of $7,000 from the Airport Industrial Park funds for
this acquisition.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. 0'Neiil, the Board
approved andauthorized the County Administrator to execute a contr ~t
with Sehnabel Engineering Associates, P.E., for evaluating
the existing pavement of Warbro Road in the amount of $934.00, with
said funds to be expended from the bond funds for this project;
Vote: Unanimous
80-244
ll.A.
ll.B.
ll.C.
0n motion of Mr. Bookman, seconded by Mr. O'Neill, the Board ~ !
accepted the proposal from Schnabel Engineering Associates, P.E.~
for soil engineering services to be performed at the Genito Landfi
in the amount not to exceed $18,656 and authorized the County
Administrator to execute any necessary documents with said funds
to De expended from the bond funds for this project.
Vote: Unanimous
Mr. Dodd stated he had heard from some County residents
regarding the discontinuation of the summer basketball program
in the County Parks and Recreation Department. Mr. Hester
stated that this program did not exist last year and that
he did not have funds in the budget for this year. He stated
that a problem arose with coaches being involved in the summer
program which was not allowed under the Virginia High School
League regulations, that it centered around senior high school
students, that it excluded certain age groups and talents, ere.
He stated that it would cost about $6,000 for the program and
would involve the use of two or three gyms. He added there was
always the possibility that the girls would also like this type
of summer program as well. Mr. Daniel stated he could not
support a program that discriminated against any children wishing
to play. Mr. Heater stated the Department would have to breakup
any teams that exist and the coaches could not participate in
order to be fair.
After further discussion of the matter, it was generally agreed
that Mr. Heater investigate this matter and establish criteria
that could be supported by the Board for county-wide student
participation and to bring this information back to the Board
for determination at a later date.
Mr. Phil Hester presented the Board with a report concerning the
fees for the 1978 Parks and Recreation Bond program. Mr. Bookman
stated chat his projects had fees that seemed to be running about
10%. Mr. Heater stated that the fees indicated are lower than
10%, that the County should save approximately $300,000 by paying
architects on an hourly basis, that the estimated fees will
become part of the project costs and will be updated in the
future. He stated that some of the projects look as though
they are running too high now but that is because of start
up costs and the remainder of the Project costs should level
out or decrease.
Mr. O'Neill inquired when his projects would begin. Mr.
Hester stated that Matoaca projects should begin in early
summer as this is the next set of projects going out for
bid. Mr. O'Neill inquired why the fields that needed some
excavation were not lighted so that they could be used this
sum~ner. Mr. Heater stated it was a matter of time to prepare
the bid packages.
Mr. Hester stated his department was working with Blue Cross/
Blue Shield to have the Life Course at Midlothian Park donated
but this has not been confirmed yet.
On motion of the Board, the following resolution was adopted:
Whereas, By virtue of the authority vested in the Governor ofl
the Cormnonwealth of Virginia, June is designated Recreation and
Parks Month; and
~ _Whereas, The citizens of Chesterfield County take advantage
oI the park and recreation system; and
Whereas, Suitable and positive leisure experiences are vital
to good physical and mental health and enhance the quality of lif~
for all peoples; and
Whereas, All citizens can enjoy self-renewal in the out of
doors through green spaces and facilities in parks; and
80~245
ll.E.
i?- 11. F.
ll.G.
12.A.
12. C.
Whereas, Al% citizens can fulfill their potential in the
of their leisure time through the varied individual and group
opportunities provided by recreation; and
~%ereas, Chesterfield County recognizes that the efforts
of professional park and recreation staff have enhanced the servicAs
available to Chesterfield County residents.
Now, Therefore, Be It Resolved that the Board of Supervisors
hereby declares the month of June as "Recreation and Parks"
in Chesterfield County, - ....
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
awarded the contract for lighting of basketball courts and ballfiel~
at Midlothian Annex (Watkins A~nex) to Associated Electric servicel
who submitted the low bid of $29,708 with funds to be expended
from bond funds for this~ project and further the County
Administrator was authorized to execute any necessary documents
regarazng this contract.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
awarded the contract for tke construction of eight entrance signs-
one each at Rock,Dod Park, Ecoff Park, Bird Park, Barrowgate Park, Point of
Rocks Park, Ettrick Park, Matoaca Park and Robious Athletic
Complex to Eastern Building Service who submitted the low bid
of )18,780, the Board authorized the transfer for Point of Rock
Park and Robious Complex of $2,348 each from the contingency
accounts of Bermuda and Midlothi~n Districts, and further the
Board authorized the County Administrator to execute any
documents necessary.
Vo~e: Unanimous
It was generally agreed to defer consideration of the development
of a well for the restrooms and maintenance facility at Point
of Rocks Park until a later date.
It was generally agreed to defer consideration of two requests
for blue grass festivals at the Courthouse stadium until
later in the day,
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
authorized the Mental Health and Mental Retardation Department,
Ocaupati.onal Center, to write off the following accounts as
uncollectable accounts receivable:
1. Mr. Leo R. Lunger - $27.34
Mr. Tomlinson - $137.21
Vote: Unanimous
It was generally agreed to delete discussion of hiring the
Director of the Vocational Services (Occupational Center) at a
step higher than normal entrance level because the Board had
previously (at this meeting) given authority to the County
Administrator to approve/deny such requests.
On motion of Mrs. Girone, seconded by Mr. Bookman~ the County
Treasurer is hereby authorized to change the name of the Petty
Cash custodian for the Mental Retardation Adult Training Center
from Stephen F. Winner to Bonita Bates with the amount of
$100 remaining the same.
Vote: Unanimous
80-246
14.
16.
17.
18.
It was generally agreed by the Board to defer consideration of
the appropriations resolution until May 28, 1980.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
transferred $13~500 from the Contingency account for the special
Treasurer's Turnover Audit for which funds had not been included
in the 1979-80 budget and which is to be paid to Ernest & Whinney
for said audit.
Vote: Unanimous
It was generally agreed to defer consideration of a contract
with Moseley-Hening Associates for additional General District
courtroom and related alterations to the administration
building until later in the day.
It was generally agreed to defer consideration of a contingency
contract with Management Improvement Corporation of America
until later in the day.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
authorized the County Attorney to settle the case involving
Mr. Robert Bluford and tie down fees at the Chesterfield
County Airport in the amount of $110.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
awarded the contract for grading and surface treating the
employees' parking lot at the Courthouse to Paving Contractors,
Inc. who submitted the low bid of $18,060.50, and further the
Board appropriated $18,060.50 from the Unappropriated Surplus
of the General Fund and authorized the deletion of this
projeet from the 1980-81 proposed budget and further the
County Administrator was authorized to execute any necessary
documents for this purpose.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
authorized the purchase of ten (10) voting machines at a cost
of $17~500 from ~giniaElactionServicesi, Inc.k appropZiated $17,500 from
the Unappropriated Surplus of the General Fund for this
expenditure, authorized the deletion of $11,500 from the
proposed 1980-81 budget for the purchase of voting machines
and further authorized the County Administrator to execute any
necessary documents for this contract.
Vote: Unanimous
On motion of Mrs. Girone, seconded'by Mr. Bookman, the Board
accepted the proposal from Centre Carriers to store the
County voting machines at a cost of $3.50 per month per machine
which thmy will pick up at no charge to the County. (There will
be a charge, however, for delivery to the correct precincts
which charge will be determined by the number of elections held.)
And further the Board authorized the County Administrator to
execute documents necessary for this contract.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
authorized the advertising of the following ordinances for
public hearings at the date and times indicated:
1. An Ordinance Relating to Public Drunkenness - June 11, 1980
at 3:00 p.m.
2. An Ordinance Relating to a Bank Franchise Tax - June 11, 1980
at 3:05 p.m.
80-247
21.
Approval of Subdivision Plats and the Requirement of Public
Road Frontage on Nonsubdivision Roads on June 11, 1980 at
3:10 p.m.
Vote: Unanimous
Mr. Daniel asked that the home builders associations
be notified through the mail of the ordinance to be discussed
relating to the definition of subdivision, etc.
Mr. Meiszer presented the Board with a copy of a "Taxi Resolution"
from the Metro Richmond Chamber of Commerce. Mr. Daniel asked
that representatives from the Chamber be invited to explain to
the Board~ the problems they are experiencing.
Mr. Metszer advised the Board of outstanding appointments.
Mr. Meiszer stated the Highway Department had formally
notified the County that the roads in the following subdivisions
had been formally accepted into the state system effective
as indicated:
Length
Sunnybrook Subdivision~ Sections 1 & ? (4-25-80)
Rollingway Road - Beginn%ng at its intersection with
Family Lane (Route 756) extending north 0.19 miles
to the intersection of Sarata Lane. 0.19 mi.
Solaris Court - Beginning at its intersection with
Solaris Drive, extending westerly 0.07 miles to a
cul-de-sac. 0.07 mi.
Solaris Circle - Beginning at its intersection with
Solaris Drive, extending west 0.06 mile to a cul-de-
sac. 0.06 mi.
Sarat~ Court - Beginning at its intersection with
Sarata Lane, extending south 0.05 mile to a cul-
de-sac. 0.05 mi.
Sarata Lane ~ Beginning at its intersection with
Rollingway Road, extending east 0.09 mile to the
intersection of Solaris Drive, then east 0.lO mile
to the intersection of Sarata C0urt,.then east
0.08 mile to a temporary turnaround. 0.27 mi.
Sunne Court - Beginning at its intersection with
Solaris Drive, extending east 0.22 mile to a
cul-de-sac. 0.22 mi.
Solaris Drive - Beginning at its i~tersection with
Family Lane (Route 756) extending north 0.07 mile to
the intersection of Solaris Circle, then north
0.06 mile to the intersection of Sunne Court,
then northerly 0.06 mile to the intersection of
Solaris Court, then northerly 0.05 mile to the
intersection of Sarata Lane. 0.24 mi.
Settlers Landing Subdivision, Sections E-1 and E-2 (4-23-80)
King Arthurs Court - Beginning at intersection with
Quarterstaff Road and going 0.07 mile westerly to a
cul-de-sac. 0.07 mi.
Early Settlers Road - Beginning where state maintenance
?n Route 1775 ends and going 0.13 mile northerly to
zntersection with Looking Glass Road, then northerly
0.03 mile to a temporary turnaround. 0.16 mi.
Quarterstaff Road - Beginning where state maintenance
on Route 1960 ends and going 0.06 mile northerly to
intersection with Quarterstaff Court, then 0.05 mile
northerly to intersection with King Arthurs Court,
then 0.04 mile northerly to intersection with
Looking Glass Road. 0.15 mi.
80-248
Quarterstaff Court - Beginning at intersection with
Quarterstaff Road and going 0.03 mile westerly to
a cul-de-sac. 0.03 mi~
Wrens Nest Road - Beginning where state maintenance
on Route 1956 ends and going 0.09 mile northeasterly
to a cul-de-sac. 0.09 mi.
Looking Glass Road - Beginning where state maintenance
ends on Route 1739, Looking Glass Road, and going 0.03
mile westerly to intersection with Early Settlers Road
then 0.05 mile westerly to intersection with
Quarterstaff Road, then 0.04 mile westerly to inter-
section with Teapot Court, then 0.03 mile westerly
to a cul-de-sac. 0.15 mi.
Teapot Court - Beginning at intersection with Looking
Glass Road and going 0.05 mile northeasterly to a
cul-de-sac. 0.05 mi.
Afton Subdivision - Sections 1 and ? (4-17-80)
Sara Kay Drive - Beginning at the intersection with
Salem Church Road (State Route 642) and running westerly
0.09 mile to the intersection with Sara Kay Court, then
continuing w~sterly 0.06 mile to a temporary turn-
around. 0.15 mi.
Sara Kay Court - beginning at the intersection with
Sara Kay Drive and running northerly 0.05 mile to a
cul-de-sac. 0.05 mi.
Burse Avenue Extension (4-17-80)
Beginning at the intersection with Willis Road
(State Route 613) and running northerly 0.32 mile
to end in a cul-de-sac.
Length
0.32 mi.
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
appointed Dr. P. T. Taylor, Jr. to the Ettrick Citizens
Advisory Committee effective immediately and whose term
will expire with the expiration of the Ettrick HUD Grant.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mrs. Girone, the Board
rescinded the resolution discontinuing temporary sewer permits
adopted at its meeting on April'23, 1980.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. O'Neill, the Board
approved the request for a bingo/raffle permit for the Chester
YMCA for calendar year 1980.
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board
approved the revision to the Airport Master Plan contract for
Ralph Burke and Associates and approved an additional $3,865.00
which brings the total not to exceed $31,065 in lieu of the
$27,200 previously approved.
Vote: Unanimous
80-249
XVI.
On motion of Mr. 0 Neill, seconded by Mrs. Girone, the Board
on an emergency basis waived the bid requirements for the
purchase of vocational school equipment because of the
irm~ediate need to place the order for timely delivery of the
equipment and awarded the contracts for the equipment as
follows:
1. Three Sun wheel batancers at $2,915 each to be purchased
from Sun Electric Company of Richmond, Va., and
2. One compugraphic photo-composition system at $15~152 to be
purchased from Compugraphic Company of Rosslyn, Virginia,
which should be designed to match existing equipment.
Ayes: Mr. Daniel, Mrs. Girone and Mr. O'Neill.
Nays: Mr. Dodd and Mr. Bookman because the school system had
indicated there were no funds available for some special
trips for the students and could find funds available
for equipment purchases.
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
accepted the counteroffer from Mr. James Dyson in the amount of
$25,000 for 1.27 acres to be used for a pumping station site
in Matoaca District with the understanding that the property
line be moved off the creek 15-20 ft.
Vote: Unanimous
Volunteer District Fire Chiefs E. C. Reckley and Lynn Church
were present to hear the discussion of the appropriations
resolution. Mr. Dodd stated the Board had deferred this item
until May 28, 1980. Chief Reckley stated they were concerned
about the fire equipment in the budget. Mr. Dodd stated he did
not feel the Board would eliminate these items from the budget
but might delay their purchase several months. He stated he
would meet with them to discuss this'further if they so desired.
A date was to be scheduled later for this meeting.
Mr. Meiszer distributed a copy of the latest update on
projects for the Parks and Recreation bond funds.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
accepted and authorized the Chairman to execute an option agreemen~
for 7 acres of land at the Chesterfield Airport Industrial
Park from Delfa, Inc., subject to a letter being received from
Commonwealth Gas regarding their review of a gas line extension
agreement.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board went
into Executive Session to discuss personnel and legal matters as
permitted by Section 2.1-344 (1) and (6), respectively, of the
Code of Virginia, 1950, as amended.
Vote: Unanimous
Reconvening:
Daniel excused himself from the meeting.
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
authorized the County Administrator to obtain engineering
services for the purpose of determining a landfill site in the
southern portion of the County.
Ayes: Mr. Dodd, Mr. Bookman, Mrs. Girone and Mr.O'Nezll.'
Absent: Mr. Daniel.
80-250
15.
ll.G.&N.
XV. 1.
...... , ....... ~ wy nr.~oo~-~] t-h~oara
authorized payment not to exceed $84,000 to Shoos~ith Brothers
upon receipt of satisfactory documentation for work performed
at and operation of the Chester landfill and further appropriated
$84,000 from the General Fund Surplus for this expenditure.
Ayes: Mr. Dodd, Mr. Bookman, Mrs. Girone and Mr. O'Neill.
Absent: Mr. Daniel.
Mr. Daniel returned to the meeting.
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
extended the operation contract with Shoosmith Brothers for
Chester landfill from May 9, 1980 until July 9, 1980, with
the understanding that this service would be let for bids in
the near future.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
authorized payment of any consulting services incurred thus
far by Moseley-Hening Associates dealing with an additional
General District Courtroom and related alterations to the
administration building and authorized the County Administrator
to sign an appropriate agreement.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board
approved and authorized the County Administrator to execute
any necessary contracts or permits for two bluegrass festivals
to be held by the Cormnunity Benefits Corporation and one to
be held by the South S. M. Lions Club at the County stadium, all
of which are subject to the County Attorney's approval.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
accepted the counteroffer from Mr. Edward 3. Willis, Jr.
for the County to purchase 3.36 acres adjacent to Greenfield
School on Robious Road for a park site in the amount of
$56,800 and that said funds be appropriated from the Midlothian
Park bond project funds for this purpose. It is noted the County'
appraisal was $51,200.
Vote: Unanimous
Mr. John Smith was present and stated that he would like ithe
Board to authorize Co~z~unity Development staff to accept his
amended application and process it so that it could be
on the Planning Con~ission agenda for June 23, 1980. He
stated he would also like the Board to waive the application
fee. Mr. Meiszer stated that staff is aware of his wishes.
Mr. Bookman stated that even if is on the agenda
for the Planning Comission and the fee is waived there is
no guarantee that this application will be approved and
stated he wanted Mr. Smith to be aware of this. Mrs.
Girone stated that the application must be complete and have
all that is required for proper processing. Mr. Smith stated
he would go by the book and have all that is required included
but he could and would not divulge his clients names or any
confidential information.
On motion of Mr. Daniel~ seconded by Mr. Bookman, the Board
adjourned at 6:45 p.m.
Vote: Unanimous
cholas M. Meiszer // Ri-G~r~Iand Dodd .--,~--~-----~
County Administrator~/ Chairman
80-251