05-28-1980 MinutesBOARD OF SUPERVISORS
MINUTES
May 28, 1980
Supervisors in Attendance:
Mr. R. C~arland Dodd, Chairmm~
Mr. Harry G. Daniel, Vice Chairman
Mr. C. L. Bookman
Mrs. Jo~m~ Girc~e
Mr. E. Merlin O'Neill, Sr.
Mr. Nicholas M. Meiszer
Cot~ty Administrator
Staff in Attendance:
Mr. Phil Hester, Director of
Parks & P~creation
Mr. Jeffrey P~zzy, Director of
Commmi~y Development
Mr. Steve Micas~ County Attorney
Mr. C. G. Mmnnel, Asst. Co. Admin.
Mr. Robert Painter, Utilities Dir.
Mr. Lane Ransey, Budget Director
Mr. George Woodall, Director of
Economic Development
Mr. Dodd called the meeting to order at the Courthouse at
9:00 a.m. (EDST).
Mr. Daniel gave the invocation.
On motion of Mrs. Girone, seconded by Mr. D~niel, the Board
approved the minutes of May 14, 1980 as amended.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman, Mrs. Gironm
Absent: Mr. O'Neill
Mr. Gilbert H. Piercy was present to answeH any questions
regarding the new municipal contract with VEPCO for electrical
service. He explained that during the ten year period, beginning
in 1971, as contracts expired, the new rates would be effective.
This is the same contract that all other participating counties
.and cities will have with VEPCO, and was negotiated by the
Virginia Municipal League and the Virginia Association of
Counties.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
authorized the County Administrator to execute the agreement
with VEPCO.
Ayes: Mr. Dodd, Mr. Daniel, ~{r. Bookman, Mrs. Girone
Absent: Mr. O'Neill
Budget change requests were next considered. Mr. Daniel
inquired what the difference is between revenue and expenses
for the Utilities Water Meter Installation Fund. The difference
is $60,000 for material costs. Further discussion of this item
was deferred until the Budget Director could be present.
Discussion of the request for the Highway Department to perform
feasibility studies relating to the Chesterfield Toll Road
project was held. Firs. Girone asked that this study include
proposed Route 288 as well as Powhite Parkway and that it
also include ridership projections and maintenance costs.
Mr. Bookman also agreed that Route 288, as it pertained to
Chesterfield County, should be included. After further
discussion, it was on motion of Mrs. Girone, seconded by Mr.
Bookman, resolved that the following resolution be adopted:
Whereas, Chesterfield County desires to establish a
Toll Road Authority for the purpose of constructing and
operating certain toll roads within the County; and
Whereas, the Virginia General Assembly approved on April 4,
1980 the establishment of the Chesterfield County Toll Road
Authority; and
80-253
k~ereas, appropriate traffic and feasibility studies are
necessary to determine the financial feasibility of constructing
Route Z88 and extending the existing Powhite Parkway into
Chesterfield County; and
Whereas, the Virginia Department of Highways has indicated
a willingness to conduct the necessary studies.
Now, Therefore, Be It Resolved that the Chesterfield
County Board of Supervisors requests the Virginia Department of
Highways and Transportation to conduct the necessary studies
to determine the financial feasibility of constructing and
extenazng Route 288 and Powhite Parkway by the propo~edChesterfield
County Toll Road Authority.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Hester noted that bids received for recreational facilities
at seven County schools were considerably less than anticipated.
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
awarded the contract for improvements to recreational facilities
at Grange Hall, Providence Jr. High and Chalkley Schools~
to T & L Construction Co. who submitted the iow bid of $184,244;
The Board reduced Planned Budget Expenditure Account 330-1-
95446-4694 Clover Hill Contingency by $5,000 and Increased
Planned Budget Expenditure A~count 330-1-95405-4393 Grange Hall
Elementary School Cor~struction Contracts by $5,000; the Board
awarded the contract for improvements to recreational facilities
at Reams, Chester Intermediate, Hening and Meadowbrook Schools
to Seaboard Construction Co. who submitted the low bid of
$179,480; the Board reduced Planned Budget Expenditure Account
330-1-95446-4694 Clover Hill Contingency by $25,000 and Increased
Planned Construction Contracts by $25,000; and reduced Planned
Budget Expenditure Account 330-1-95446-4693 Dale Contingency
by ~11,370 and Increased Planned Budget Expenditure Account
330-1-95443-4393 Meadowbrook High School Construction Contracts
by $11,370~ and authorized the County Administrator to execute
the necessary contracts.
Ayes: Mr. Dodd, Mz. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Hester stated that the closest water is not 1.5 miles away
from the Point of Rocks Park as originally thought. The Board
on motion of Mr. Dodd, seconded by Mr. Daniel, approved the
extension of an 8" water line to the Point of Rocks Park, which
cost is estimated at approximately $50,000, and appropriated
the amount to extend the water line from its present terminus
to the property line of the park from the Utilities water funds,
and appropriated the amount to extend the line from that point
to the restrooms and maintenance facility in the Point of Rocks
Park from Parks & Recreation Funds.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs~ Girone.
Absent: Mr. O'Neill.
Mr. Hester discussed the deferred item of a summer basketball
program. He stated that he has met with the coaches and has
devised a plan for this program, and will work closely with
the league members. Ail senior high schools will be used in
the program and both boys and girls will be able to participate.
The cost is approximately $5,700, and includes expenditures for
officials, custodians, etc. 0n motion of Mrs. Girone, seconded
by Mr. Daniel, $5,700 w~as appropriated from the '
UnapPropriated Surplus of thegeneral~nd forth is program.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone.
ABsent: Mr. O'Neill.
80-254
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board:
1. Increased Planned Budget Revenue Account 366-1-00011-0523
and Planned Budget Expenditure account 366-1-11684-3221
Materials and Supplies by $60,000 each.
2. Increased Planned Budget Revenue account 111-1-00012-1047
Fuel Assistance Program by $143,400 and increased Planned
Budget Expenditure account 111-1-08156-3341 Heating Oil
by $143,400.
Transferred $2,400 from the Nursing Home Fund Balance account
522-00720-0000 to Planned Budget Expenditure account
522-1-08611-4999.
4. a. Reduced Midlothian Contingency account 330-1-95446-4696
by $1,000 and increased Robious Complex account
330-1-95407-4393 by $1,000.
b. Reduced Midlothian Contingency account 330-1-95446-4696
by $57,000 and increased Greenfield Elementary project
account 330-1-95430-4393 by $57,000.
c. Reduced Bermuda Contingency account 330-1-95446-4692
by $56,700 and increased Point of Rocks Park account
330-1-95401-4393 by $56,700.
5. Reduced the Contingency account 111-1-31400-4123 by
$34,000 and increased Planned Budget Expenditure accounts
111-1-03100-1201 Part-Time Salarzes by $27,000 and 111-1-
03100-3121 Office Supplies by $7,000.
6. a. Had Fund 344 buy from Fund 348 the account receivable
for $28,000 which helped alleviate the cash problem in
Fund 348. (Fund 344--1976SchoolBondConstructienFundand
Fund 348--1970 School B~ndCc~structionFund).
b. Had Fund 348 pay back the advance of $14,200 to Fund 344.
c. Appropriated $2,156.36 to Fund 348 in order to close
out fund.
d. Closed out Fund 348 and transferred cash to Fund 344~
7. Decreased Contingency account (111-1-31400-4123) by $1,550.
Increased Planned Budget Revenue accounts 516-1-00012-0975
State Grant Funds by $1,550, and Planned Budget Revenue
account 516-1-00012-1175 FAA Grant hy $27,960. Also
increased Planned Budget Expenditure account 516-1-11310-
2151 Consultant by $31,060.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Fir. O'Neill.
Mrs. Girone stated that Alice Noggle Traylor's request for a
conditional use permit was withdrawn and asked that the appli-
cation fee be refunded. Mr. Bookman inquired about the procedure
or guideline for refunding these fees. Mr. Dodd stated that it
was usually at the descretion of the Supervisor who supported the
refund. There was some discussion that these application fees he
refunded if a hardship existed, if staff had not spent time on thel
application, etc. On motion of Mrs. Girone, seconded by Mr.
Bookman, the Board authorized staff to refund Alice Noggle Traylorl
he= application fee in the amount of $150.00 for the conditional
use permit which she has withdrawn, and which was to have been
heard by the Planning Co~mlssiun.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
80-255
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
approved a request from the Chesterfield County Fair Association
for a fireworks display to be hsld on September 13, 1980,
in conjunction with the County Fair, subject to the conditions
and requirements of the Fire Department.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel~ seconded by Mr. Bookman, the Board
authorized the Utilities Department to cancel the following
accounts which are uncollectable accounts receivable:
1. Landcraft Company, Inc. $300.00
2. Zaun Plumbing & Heating $ 87~75
Ayes: Mr. Dodd, M_r. Daniel, Mr. Book-man and }~s. Girone.
Absent: Mr. O'Neill.
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Inchcape Road, Tweedsmuir Road and Apple Tree
Lane in Beckenham, Portion of Sections A and B, Clover Hill
District.
Upon consideration whereof, and on motion of Mr. Daniel,
seconded by Mr. Bookman, it is resolved that Inchcape Road,
Tweedsmuir Road and Apple Tree Lane in Beckenham, Portion of Sect~on
A and B, Clover Hill District,'be and they hereby are established
as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to tak~
at intersec~i
into the Secondary System, Inchcape Road, beginning mile southeas~er~
with Otterdale Road, State Route 667, and going .12
to intersection with Tweedsmuir Road; Tweedsmuir Road, beginning ]
at intersection with Inchcape Road and goiug o14 mile northeasterly
then this road turns and becomes Apple Tree Lane; Apple Tree Lanei
beginning where Tweedsmuir Road ends and going .05 mile easterly
to a cul-de-sac. These roads serve four lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way f~r all of these roads except Ineheape Road
which has a 60 right-of-way. This portion of Sections A
and B of Beckenham is recorded as follows:
Section A, Plat Book 18, Pages 22 and 23, May 13, 1971.
Section B, Plat Book 23, Pages 81 and 82, March 6, 1975.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Booknmn and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
authorized the Virginia Department of Highways and Transportation
to surface-treat a portion of Jacobs Road of which a developer
will surface-treat another portion which will complete the road
surfacing and further the Board appropriated $3,000 from the
Clover Hill District 3¢ Road Fund~ for this purpose.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girane.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
awarded the contract for the extermination services to
Loyall Rid-O-Pest who submitted the low bid of $18,989 and
further authorized the County Administrator to execute any
necessary documents for this contract for the Nursing Home and
further appropriated $18,989 from Nursing Home Contingency fired
for this contract.
~es: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
sent: Mr. O'Neill.
It was generally agreed that consideration of a street light
request at the intersection of Rushton and Ashwood Roads be
deferred until June 11, 1980 to allow staff to compile cost
estimates for this street light installation.
It was generally agreed to defer consideration of a request for
a street light on Percival Street until June 11, 1980.
It was generally agreed to defer consideration of a street
light request on Harvette Drive until June 11, 1980 to allow
staff time to compile cost estimates for this installation.
It was generally agreed to defer consideration of a request
for a street light c~n Walmsley Boulevard until August 27, 1980.
It was generally agreed to defer consideration of a request
for a street light at the intersection of Walworth Drive and
Cumbermeade Road until June 11, 1980 as Mr. Daniel did not have
enough information at this time.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
approved the County assuming the monthly payments for a street
light located at 3029 Goolsby Avenue because of the safety
problems that exist in the area.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
authorized the County Attorney's Office to proceed with legal
action against the developer of Powderham, Section B, to have
the roads accepted into the State Secondary System.
Ayes: Mr. Dodd, Mr. Daniel, Fir. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Muzzy stated the developer of Ivey Acres has been working
on the road problem in his development and even though it has
not been completed correctly, he is attempting to eliminate
the problems. It was generally agreed to defer consideration of
possible legal action against the developer at this time.
Mr. Daniel stated he was concerned with funds available for the
Rockwood Park recreational access when he was told money was
not available for a recreational project in his area. Mr. Muzzy
stated this project would cost approximately $100,000 and that
the project in his area had not been deleted, only postponed
until enough funds could be accummulated to pay for the project.
Ne stated secondary road funds, as well a~ recreational access
funds, were needed for the Beach Road project. After further
discussion of the matter, it was on motion of Mr. Bookman,
seconded by Mrs. Girone, resolved that the following resoluton
be adopted:
Whereas, the Rockwood Park is owned and is to be developed
by the County of Chesterfield and adjoining facility serving the
residents of Chesterfield County and adjoining counties; and
Whereas, the facility is in need of adequate access; and
Whereas, the procedure governing the allocation of
recreational access funds as set forth in Section 33-136.3,
Code of Virginia, 1950, as amended, requires joint action by
the gomission of Outdoor Recreation and the Highway Co~ission;
and
80-257
Whereas, a statement of policy agreed upon between the said
Commissions approves the use of such funds for the construction
of access roads to publicly-owned recreational areas of hi~torica~
sites; and
Whereas, the Board of Supervisor~ of Chesterfield County
has duly adopted a zoning ordinance pursuant to Article 8
(Section 15.1-486 et. seq.), Chapter 11, Title 15.1; and
Whereas, it appears to the Board that all requirements of
the law have been met to permit the Commission of Outdoor
Recreation to designate the Rockwood Park as a recreational
facility and further permit the Virginia Highway Commission to
provide funds for access to this public recreation area in
accordance with Section 33-136.13, Code of Virginia; 1950, as
amended.
Now, Therefore, Be It Resolved, that the Board of
Supervisors of Chesterfield County hereby requests the Commission
of Outdoor Recreation to recon~end to the State Highway
Commission that recreational access funds be allocated for an, access
road to serve said park.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Micas stated the Building Inspector's office has conde~ed
a building and funds need to be appropriated for the demolition
of the building. Mr. Dodd inquired why the Fire Department could
not use the building for practice and burn the building. Mr.
Micas stated the County did not have the permission of the
owner to do this. He ~tated that a judgement has been filed
to collect the funds for the demolition from the owner. On
motion of Mr. Dodd, seconded by Mrs. Girone, the Board appropriate~
$500 from the Unappropriated Surplus of the General Fund for ·
the demolition of a building located at 2801 Velda Road.
Ayes: Mr. Dodd, Mr. Daniel, Mr~ Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Bookman stated there was a building located at the intersectioh
of Buford Road and Route 60 which might need to be condemned
and asked that staff check into this matter. (El Patio)
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
authorized the County Administrator to expend an amount not to
exceed $8,000 to negotiate a contract for a survey for the
Seaboard Coast Line Railroad right-of-way and further the Board
appropriated these funds from the Unappropriated Surplus of
the General Fund for the survey work.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Daniel stated he would like to see a running tally of funds
in the contingency account and the unappropriated surplus of
the general fund. He stated with the continuous appropriation
from these accounts he did not know what remained. Mr. Meiszer
stated he had advised the Board previously that there were no
funds remaining in the contingency account. He stated that he
felt it would be better accounting practice if the Board, once
funds had been depleted in the contingency account, if the
Board would appropriate ftulds into the contingency account
and not continuously spend from the Unappropriated Surplus.
It was generally agreed that the County Administrator should set u
the necessary mechanism so that once contingency funds were
depleted, the Board would appropriate additional funds to that
account rather than appropriating from the Unappropriated Surplus
of the General Fund, which should begin with the new fiscal year.
80-258
8.
II.
III.
Mr. Muzzy stated that new information has been received
by Mrs. Girone on the parking site at Chesterfield Mall
for the Community Bus Program. Mrs. Girone stated that
she has been contacted by Chesterfield Mall and that they
wi]] enter into a lease agreement with the County for a
200' by 200' parcel of la~d for a period of one year with
a six (6) month renewal option. Mrs. Girone stated that
she would agree to using 3¢ Road Funds from Midlothian to
finance surfacing for this parcel. On motion of Mrs. Girone
seconded by Mr. Bookman, the Board appropriated $17,000 from
the Midlothian District 3¢ Road Funds to account 330-1-97541-
4393 for the resurfacing of this parcel for the bus program.
and authorized the County Administrator to execute the necessary
documents.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman, and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Dodd stated his concern for providing piecemeal bus
service in the County because some areas, when separated,
may not be feasibly bid at a later date.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
awarded the contract and authorized the County Administrator
to execute the necessary documents to Virginia Overland Transport~ti~
Company who submitted the low bid of $1,750 per month for the
Chesterfield Mall Bus Program and $1,600 per month for the Van
Loop Bus Service.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman, and Mrs. Girone
Absent: Mr. O'Neill.
Mr. Meiszer inquired when the bid opening date would be for
the other projects using the concept of reconditioned buses.
Mr. Muzzy stated that it should be June 16th.
Mrs. Girone thanked Mr. Ira Doom, Transportation Specialist
for his help and efforts regarding the bus program.
Mr. Painter presented water and sewer financial reports.
Mr. Quaiff gave a presentation of a financial study of the
water and sewerage systems, showing revenue and expenditures
since the last rate increase. Ne sunm%arized with the fact
that due to rapid growth and the high inflation rate that
sewer rates will need to be increased. Mr. Daniel asked
if Mr. Quaiff could say what the rate increase should be,and
he stated that no figure could be given at present, but one
would be available after audit. In this regard, Mr. Bookman
suggested that rates should be reviewed every 12 to 14 months
and that before any rate increase, the economics in the County
should be studied for at least a four month period before any actJ
0n motion of Mr. Dodd, seconded by Mr. Daniel the following
water contract was approved:by the Board:
W80-47CD/6(8)0472 Ramblewood Drive
Developer: Primary Oil & Energy Corporation
Contractor: Stamie E. Lyttle Co., Inc.
Estimated Contract Cost: $6,640.55
Estimated County Cost: $1;033.00 - Cash Refund
Code: 380-1-60472-7212
and further, the Board appropriated $1,033f00 from 563 surplus
to 380-1-60472-7212.and authorized the County Administrator to
execute any necessary documents.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone
Absent: Mr. O'Neill.
80-259
8.
IV.
On motion of Mr. Bookman, seconded by Mrm. Girone, the
following adjustment of appropriations for water and sewer
projects was approved by the Board:
(1) Estridge Subdivision - S80-8C. Appropriated from 573
Surplus, $18,379.50 to the following:
$16,800.00 to 380-1-70081-2142 (Engineering Services)
and $1,579.50 to 380-1-70081-2141 (Technical Services).
(2) Bright Hope Pump Station - S79-89C. Appropriate from
573 Surplus, $1,575.41 to 380-1-79891-2141 (Technical
Services).
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone
Absent: Mr. O'Neill.
Mr. Dodd moved for approval of a resolution giving the
contractor (Rahman Construction Company) for the Proctors
Creek Wastewater Treatment Plant, Project 7032-5, fifteen
(15) days notice of default or forfeiture, and Mrs. Girone
seconded the motion. Mr. David Rouse was present represent-
ing Rahman Construction Company and spoke on behalf of this
company. He stated that they are continuing to expedite
the punch list items and asked for an extension of time
for oompletion of approximately a month and a half. Mr.
Dodd noted that no one was present at the construction site
to oversee the work to be done. After further discussion
the resolution was adopted with authority being given the
County Administrator to exercise the 15 day notice of
cancellation on any day progress ceases on the punch list
items.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone
Absent: Mr. O'Neill.
Mr. Dodd moved for approval, subject to conditions, of a
request from Paul R. and Kathleen Sefrin to connect the
proposed AAMC~ Transmission Center, 12321 Jefferson Davis
Highway, to the private sewage pumping station and sewerage
system owned and operated by James and Diane Blackburn.
Mr. Bookman seconded the motion. The Board voted approval
of this request, subject to the following conditions:
1. That each of the parties connect to public
gravity sewer when it becomes available to the
Blackburn Property.
2. That the Sefrin property be limited to a 1,000
cubic feet per month discharge.
3. That an agreement between the above parties and
Chesterfield County be approved by the County
Attorney and recorded. This agreement is to
include condition nos. 1 and 2.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone
Absent: Mr. O'Neill.
80-260
VII.
VIII
Mrs. Girone moved approval of a request from Stamie E. Ly~tle
Co., Inc. for Change Order No. 1 for Projects 7(7)9101 and
6(7)9064, Rehabilitation of the Ettrick sewerage and water
systems, and Mr. Daniel seconded the motion. The Board voted
to increase the contract amount to $1,280,500.02 to include
a portion of the Phase III work if the Phase III funds become
available, with the mutual understanding that the commitment
and obligation of Chesterfield County under this contract is
not to exceed the funding available from HUD plus $47,000.00 of
Utility funds, and further, if the additional block funds do
not become available, the County intends to diminish the
projset by eliminating sections of the work totaling 20% of
the bid.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone
Absent: Mr. O'Neill.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
denied a request from Mr. Robert C. Benton for a refund of
the prepaid sewer connection fees for 51 units in Hyde Park
Apartments and approved his request for a refund of approxi-
mately $13,000 for sewer charges previously paid and authorized
the County Administrator to enter into a modification agreement
in this regard.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone
Absent: Mr. O'Neill.
Mr. Painter presented the Board with a list of developer water
and sewer contracts executed by the County Administrator.
Mr. O'Neill joined the meeting.
Mr. Painter and Mr. John Harmon presented a revision of the
County's Policy to vacate easements and rights of way dedicated
by subdivision plat. Discussion of this policy followed, and
the question was raised as to whether this item should come be-
fore the Board for consideration. Mrs. Girone moved for general
approval, seconded by Mr. Bookman, with am amendment to item
number four (4) and the Board so approved this policy for
consideration and review of petitions to vacate a street, alley,
road, easement, public way, plat or portion thereof:
1. The Board of Supervisors will consider petitions for
vacations only at the regular scheduled Department of
Utilities meeting before the Board of Supervisors.
2. Ail requests for vacations shall be referred to and
handled by the Right of Way Section in the Department of
U~ilities.
3. A $100.00 fee ($50.00 application fee plus the cost of
advertising estimated to be $50.00) shall be charged for
each application.
4. Ail owners abutting the area to be vacated must be given
an opportunity to sign the application for the vacation
of a right of way, street or road.
5. No petition will be considered unless an application,
required documents, and fees are received by the Right
of Way Section.
80-262
6. Upon receipt of the application, fees, and required
documents, the Right of Way Section shall route them
to the staff for recommendations of approval or dis-
approval. Ail recormnendations shall be returned by the
date specified by them.
7. After staff review, the documents shall be forwarded to the
County Attorney for legal review. The documents shall be
returned to the Right of Way Section not later than two
weeks before the Board Meeting at which the request
is scheduled to be considered.
8. The Right of Way Section shall advertise the notice of
public hearing to consider the ordinance to vacate.
9. The Right of Way Section shall place the petition on the
Board Meeting agenda.
10. Upon approval by the Board of the written instrument or
proposed ordinance, the County Attorney shall, where
necessary, incorporate any conditions or restrictions
placed therein by the Board. The County Attorney shall
return a certified copy of the ordinance to the Right of
Way Section who shall notify the applicant. The applicant
must provide recordation fee to the Right of Way Section
within thirty (30) days of approval by the Board.
1I. The Right of Way Section shall record the ordinance and
notify the applicant when the vacation is effective.
Ayes: Mr. Dodd, Mr. Bookman, Mrs. Girone, Mr. O'Neill
Abstention: Mr. Daniel.
Mr. Meiszer stated that this time and date had been scheduled
for a public hearing to consider an ordinance to vacate a
portion of a twenty (20') foot easement in Winterberry Ridge
Subdivision. There was no opposition present. On motion of
Mr. Bookman, secOnded by Mrs. Girone the Board adopted the follow-
ing ordinance:
AN ORDINANCE to vacate a portion of a twenty
(20') foot easement in Winterberry Ridge sub
division, Clover Hill Magisterial District, -
Chesterfield County, which portion is five
(5') feet in width and one hUndred and thirty
three (133') feet more or less in length, as
shown on plat thereof duly recorded in the
Clerk's Office of the Circuit Court of Chesterfield
County in Plat Book 22 at page 63.
WHEREAS, Glera~ M. Hill has petitioned the Board of Supervisor
of Chesterfield County, Virginia to vacate a portion of a twenty
(20') foot easement in Winterberry Ridge, Clover Hill Magisterial
District, Chesterfield, Virginia more particularly shown on a
plat of record in the Clerk's Office of the Circuit Court of
said CoUnty in Plat Book 22 at page 63, made by J. K. Timmons
and Associates, dated July 29, 1974. The easement petitioned
to be vacated is more fully described as follows:
A portion of a twenty foot easement which portion
is five (5') feet in width and one hundred thirty
three (133') feet more or less in length across
lot 19, Block B., Winterberry Kidge Subdivision,
the location of which is more fully shown shaded
in red on a plat made by William 3. Schmidt and
Associates, Engineers and Surveyors, dated
March 24, 1980, a copy of which is attached here-
to and made a part of this ordinance.
WHEREAS, notice has been given pursuant to Section 15.1-431 of
the Code of Virginia, 1950, as amended, by advertising~ and,
WHEREAS, no public neoessity exists for the continuance of
the portion of easement sought to be vacated.
80-262
XI. 1.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.1-482(b) of the Code of Virginia, i
1950, as amended, the aforesaid portion of easement be and is
hereby vacated and no longer necessary for public use. This
Ordinance shall be in full force and effect in accordance with
Section 15.1-432(b) of the Code of Virginia, 1950, as amended,
and a certified copy of the Ordinance, together with the plat
attached hereto shall be recorded no sooner than thirty days
hereafter in the Clerk's Office of the Circuit Court of Chester-
field, Virginia pursuant to Section 15.1-485 of the Code of Vir-
ginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483
is to destroy the force and effect of the recording 'of the
p?rtion of the plat vacated. This Ordinance shall vest fee
simple title of the aforementioned easement in the property
owners of the lot free and clear of any rights of public use.
Accordingly, ~his Ordinance shall be indexed in the
names of the County of Chesterfield as grantor and Glenn H.
Ball and Roberta M. Ball (husband & wife), or their successors
in title, as grantees.
Vote: Unanimous
Mr. Meiszer stated that this time and date had been scheduled
for a public hearing to consider a resolution and order to
abandon a portion of Shady Lane, Bermuda District. There was
no opposition present. On metion of Mr. Dodd, seconded by
Mr. Daniel the Board adopted the following Resolution and Order
to abandon a Portion of Shady Lane:
WHEREAS, by resolution of ~he Chesterfield County Board
of Supervisors, dated August 13, 1957, the Board requested
that the Virginia Department of Highways and Transportation
accept Shady Lane, Route 1532, into the State Secondary System
Of Highways and;
W~EP~AS, the Virginia Department of Highways and Trans-
portation accepted Shady Lane, Route 1532, into the system
effective September 15, 1957, and;
WHE~S, since September 15, 1957, Shady Lane, Route 1532,
has remained in the State Secondary System of Highways under
the oontrol, Supervision, management and jurisdiction of the
Virginia Department of Highways and Transportation and;
WHEREAS, a portion of Shady Lane, Route 1532 was never
constructed and the Board of Supervisors of Chesterfield
County hereby moves to abandon that portion of Shady Lane,
Route 1532, pursuant to Section 33.1-151 of the Code of Virginia,
1950 as amended and;
WHEREAS, pursuant to a resolution of this Board on April
9, 1980, the required notices of the County's intention to
abandon a portion of Shady Lane, Route 1532,have been given
in that: on April 10, 1980, a notice was posted in at least
three places along that portion of Shady Lane, Route 1532; and,
on May 14, 1980 and May 21, 1980, a notice was published in the
Richmond News Leader having general circulation within the
County and, on April 21, 1980, a notice was sent to the
Co:mmissloner of the Virginia Department of Highways and Trans-
:ortation.
W}HEREAS, no landowner affected by such proposed abandon-
ment has filed a petition for a Public hearing and;
WHEREAS, this Resolution and Order is entered within four
(4) months after the thirty days during which notice was posted
as described above and;
80-263
WHEREAS, the safety and welfare of the public would be
best served by the abandonment of that portion of Shady Lane,
Route 1532, as a public road, and;
WHEREAS, the abandonment of that portion of Shady Lane,
Route 1532 as a public road, will not abridge the rights of any
citizen.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Board of
Supervisors of Chesterfield County, Virginia that pursuant to
Section 33.1-151 of the Code of Virgina, 1950, as amended, the
secondary road, as more fully described as follows, is hereby
abandoned as a public road;
A portion of Shady Lane, Route 1532 containing
0.2 acres more or less as sho~n shaded in red '
on a plat made by H. L. Butter-worth, C. L. S.
dated September 20, 1955, a copy of which is
attached to this resolution and order.
The effect of this resolution and order, pursuant to
Section 33.1-153 of the Code of Virginia, 1950, as amended, is
that the above described portion of Shady Lane, Route 1532,
shall not remain a public road or crossing.
Accordingly, the Clerk of this Board shall send a certified
copy of this Resolution and Order, together with the plat here-
to attached, to the State Highway Commissioner. The Clerk shall
request that the Cormnissioner certify to the County, pursuant
to Section 33.1-154 of the Code of Virginia, 1950, as amended
that the above described portion of Shady Lame, Route 1532 is
no longer necessary for public use.
Vote: Unanimous
0n motion of Mr. O'Neill, seconded by Mrs. Girone, the Board
authorized the County Administrator to execute a deed of
dedication accepting a five (5) foot strip along the North
line of South Street; Matoaca District, on behalf of the County
from Hep-In Food Stores, Inc.
Vote: UnalPJ3~ous
Mr. Ira F. Doom was appointed, on motion of Mrs. Girone,
seconded by Mr. Bookman, to serve on the Board of Directors
of SPECTR/~N.
Vote: Unanimous
Other appointments to the Capital Area Health Advisory Committees
Central Virginia Health Systems Agency, John Tyler Co~m~unity
College Local Board and the Chesterfield Toll Road Authority
were discussed.
~n motion of Mrs. Girone, seconded by Mr O'Neill
the County Administrator was authorized ~o enter into a
license agreement on behalf of the County with the State
Highway and Transportation Commissioner of Virginia to use
for road purposes a 70' by 540' portion of the property acquired
by the State Highway Co~anissioner for the Construction of
Route 288 in order to permit access to the Chesterfield County
Airport Industrial Park property, a copy of which is filed
with the papers of the Board.
Vote: Unanimous
80-264
11.
Mr. Lane Ramsey was present and presented the Board with
the revised Appropriation Resolution for the 1980-81
Budget as directed by the Board at the May 27th meeting,
which included the hiring of personnel, purchase and rental of
equipment. The revised resolution added a net amount of,
$268,298.00 in order to accomplish these changes. Mr. 0 Neill
moved for acceptance of the appropriation resolution for
the 1980-81 Budget as revised, and Mr. Bookman seconded this
motion. After further disucssion involving the School Board
Budget, this motion was withdrawn until the Superintendent
of Schools could be present to give a financial report.
Mr. Charles Jackson was present and inquired as to the process
of the acceptance of the School Board Budget.
Mr. Meiszer stated the Highway Department had formally
notified the County that the roads in the following subdivisions
had been formally accepted into the state system effective
May 16, 1980:
Length
Belfair Village Subdivision
Belrun Road - Beginning at its intersection with
Belmont Road, Route 651, extending northwest 0.06 miles
to the intersection of Belrun Court and Belrun Place,
then northwest 0.05 miles to the intersection of Walder-
brook Road, then northwest 0.05 miles to the intersection
of Delft Road, then 0.05 miles to the intersection of
Belfair Drive, Route 2289. 0.21 mi.
Belrun Court - Beginning at its intersection with Belrun
Road, Extending southwest 0.05 miles to a cul-de-sac. 0.05 mi.
Belrun Place - Beginning at its intersection with Belrun
Road, extending northeast 0.05 miles to a cul-de-sac. 0.05 mi.
Walderbrook Road - Beginning at its intersection with
Turner Road, Route 650, extending northeast 0.06 miles
to the intersection of Belrun Road, then northeast 0.05
miles to where Walderbrook Road turns into Walderbrook
Court. 0.11 mi.
Walderbrook Court - Beginning at the point where
Walderbrook Road turns into Walderbrook Court, ex-
tending northwest 0.07 miles to a cul-de-sac. 0.07 mi.
Delft Road - Beginning at its intersection with
Turner Road, Route 650, extending northeast 0.06
miles to its intersection with Belrun Road. 0.06 mi.
Orchard Hill Subdivision, Section 4
Summerleaf Drive - Beginning at the intersection with
Beulah Road, Route 641, and running westerly 0.10 mile
to intersection with Summerleaf Court, then Continuing
westerly 0.05 mile to intersection with Autumnleaf Drive.0.15 mi.
Summerleaf Court - Beginning at the intersection with
Summerleaf Drive and running south 0.05 mile to a
cul-de-sac. 0.05 mi.
Winterleaf Drive - Beginning at the intersection with
Orchard Hill Drive, Route 1971, and running easterly
0.07 mile to intersection with Autumnleaf Drive, the
continuing easterly 0.03 mile to a temporary turn-
around. 0.10 mi.
Autumnleaf Drive - Beginning at the intersection with
Winterleaf Drive and runnin~ southerly 0.12 mile to
intersection with Summerlea~ Drive, then continuing
southerly 0.12 mile.
80-265
0.24 mi.
Mr. Meiszer advised the Board of the needed appointment
to the Library Advisory Board from the Dale District.
Mr. Meiszer noted that Chesterfiald County has received
~our NACO Awards this year.
it was generally agreed to rseess for 10 minutes.
Rsconvening.
~r. Sullins was present and gave a status report on the
financial condition of the School Budget. He noted that
his administration has never been in the red, and that
he felt expenditures were kept in a conservative atmosphere.
An estimate of approximately $736,000 at this date, will bs
overspent. To offset this deficit he requested that the
Board of Supervisors appropriate approximately $345,000.
from the unappropriated fund balance in the school operating
fund which would reduce the deficit to approximately $391,000.
He stated that he is anticipating additional State money
for fixed charges which eould be enough to balance the budget.
He noted that a pa~t of the budget deficit resulted from
cafeteria operations and expected that an increase in lunch
prices would occur to balance this in the 1980-81 ~ear.
He also noted that in some cases there had been an 80%
increase in fuel costs for school operation, and this
~as a contributing factor. Mr. Bookman suggested that
note info,nation could be obtained by waiting until the
3une meeting when a more complete accounting of unanticipated
monies and aid might be available. Dr. Sullins stated that
he felt things look bright for a balanced budget.
~rs. Girone inquired the exact cost of educating a child in
~hesterfield County and Dr. Sullins st~d that the combined figure
for pupil operating expenses and debt service was $2,250.00
4r. Bookman requested that a comparison chart of Henrico County
lnd the City of Richmond and Chesterfield County be drawn defining
:he pupil costs. Mr. Dodd stated that the Board will assimilate
:he information presented by Dr. Sullins, and Mr. Bookman said
~e was glad to see the figures in black and white and felt
)ptimistic. Mr. Daniel thanked Dr. Sullins for putting every-
:hing in proper perspective. Dr. Sullins voiced his
[ppreciation for the understanding and generosity of the Board.
On motion of Mr. O'Neill, seconded by Mr. Bookman, it is hereby
resolved that the following amounts be appropriated to the
designated funds and accounts from the designated estimated
revenue sources to operate the County departments, other agencies
and non-departmental accounts for fiscal year 1980-81:
General Fund
Estimated Revenue:
From Local Sources
General Property Taxes 46,348,300
Licenses, Permits 5,155,000
Fines & Forfeitures 365,000
Rents & Interest 862,650
Service Charges 574,900
Sales & Services 733,790
Miscellaneous .. 94,800
From Other Agencies
State, Federal & Other Localities
54,154,440
13,079,310
80-266
Non Revenue Receipts
Transfers
Fund Balance Available for Appropriation
Total Revenue
Appropriations:
Board of Supervisors
County Administrator
Youth Services
Economic Development
Management Services
Records Management
General Services
Data Processing
Central Accounting
Personnel
County Attorney
Budget
Internal Audit
Purchasing
Commissioner of Revenue
County Assessor
License Inspector
Clerk of Circuit Court
Circuit Court Judges
Juvenile and Domestic Relations Court
General District Court
Commonwealth's Attorney
Probation
Police
Sheriff
Jail
Juvenile Detention Home
Safety
Fire
Building Inspection
Social Services
Health
Mental Health
Community Development
Environmental Engineering
Sanitation
Extension Service
Soil Scentist
Agricultural Fair
Animal Control
RegiStrar
Buildings and Grounds
Street Lights
Road Improvements
Parks and Recreation
Library
Employee Welfare and Benefits
Non-departmental
Capital Projects
Reserve for Capital Projects
Total General Fund
Revenue Sharin~ Fund
~stimated Revenue:
From the Federal Government
Fund Balance Available for Appropriation
Total Revenue
80~000
1,967v300
5~662,300
$74,923~350
68,400
220~600
19,660
203,280
47~950
29,300
224,790
1,226,020
515,000
156,440
123,950
108,850
98,220
202,830
418t960
494~650
89,360
651,830
172,600
18,210
9,900
25~370
i96~310
17,950
5~185~240
406,980
819,380
459,960
30,370
3~979,520
498,288
2~267,150
625,450
1,500
1,710~450
725~350
627~910
555,730
74,800
14,690
6,000
176,510
144,430
1~379,490
65,000
45,000
1~271,440
1,714,040
410,000
554,300
41,403,085
960,000
3,470~857
{,74,923t3§0
1,559,450
635 850
$,,2~195~300
80-267
Appropriations:
Roads
Transfers
Total Revenue Sharing Fund
Law Library Fund
Estimated Revenue:
Fees
Total Revenue
Appropriations:
Law Library
Total Law Library Fund
County Garage Fund
Estimated Revenue:
Sales
Total Revenue
Appropriations:
County Garage
Total County Garage Fund
County Storeroom Fund
Estimated Revenue:
Sales
Anticipated Fund Balance 7/1/80
Total Revenue
Appropriations:
Storeroom
Fund Balance 6/30/81
Total County Storeroom Fund
Two-Way Radio Fund
Estimated Revenue:
Sales
Total Revenue
%ppropriations:
Two-Way Radio
Total Two-Way Radio Fund
County Airport Fund
~stimated Revenue:
Sales
Use of Money and Property
Transfer
Total Revenue
~ppropriation:
Airport
Total County Airport Fund
80--268
228,000
1,967,300
$ 2,195r300
4,000
$, 4¢000
4,000
$.~ .... 4r000
1,553,150
$.~,553,150
1 553,150
$ 1,553t150
138,790
25r000
$. 163~790
138,790
25,000
$ 163,790
123~120
$ 123,12Q
123,120
$... 123r120
607,530
71,400
55,070
$. 734t000
734,000
$~ 734r000
Count~ Nursing Home Fund
Estimated Revenue:
Anticipated Fund Balance 7/1/80
Patient Care Services
Total Revenue
Appropriations:
Nursing Home
Fund Balance 6/30/81
Total County Nursing Home Fund
School Operating Fund
Estimated Revenue:
State
Federal
Local
Transfers
Total Revenue
Appropriations= Administration
Instruction Regular Day School
Adjustive Services
Other Instructional Costs
Pupil Transportation
Food Service
Operation of School Plant
Maintenance of School Plant
Fixed Charges
Summer School
Adult Education
Other Educational Programs
Capital Outlay
Total School Operating Fund
Cpunt~ Debt Service Fund
Estimated Revenue:
Transfers
Total Revenue
Appropriations
Debt Service
Total County Debt Service Fund
School Debt Service Fund
Estimated Revenue:
Interest Earned
From Other Localities
Transfers
Total Revenue
Appropriations:
Debt Service
Total School Debt Service Fund
Water Revenue Fund
Estimated Revenue:
Sales
Total Revenue
80-269
325,000
3 355,463
$_3,680,463
3,295,451
385 012
$, 3~680r463
24,011,547
2,817,358
2,802,971
33 782 507
$,6~,414,38~
917,593
28,096,003*
3,823,010
3,816,014
3,525,017
3,421,645
5,796,259
1,871,084
8,350,113
293,656
147,500
1,153,163
1~203,326
$~2,414,383
848~015
$ 848 015
848,015
$, 848r015
400,000
267,587
6,717 493
$r?,385,08__0
7{385{080
$_7,385,080
3,905~000
$, 3,905t000
Appropriations:
Transfers
Total Water Revenue Fund
Water Operating Fund
Estimated Revenue:
Transfers
Interest on Bank Deposits
Reimbursement
Total Revenue
Appropriations
Water Operating
Fund Balance 6/30/81
Total Water Operating Fund
Water Debt Service Fund
Estimated Revenue:
From Other Localities
Transfers
Total Revenue
Appropriations:
Debt Service
Total Water Debt Service Fund
3,905~000
$ 3,905,000
2,716,944
46,400
15,000
$ 2,778,34~
2,757,019
21,325
$ 2,778,344
273,819
813~131
$ 1,086~950
1,086,950
$ 1~086r95?
Water Improvement~ Replacement & Extension Fund
Estimated Revenue:
From Use of Money & Property 80,000
Miscellaneous Revenues & Refunds 45,000
Transfers 374,925
Total Revenue ~ 499,925
Appropriations:
General & Administrative 417,371
Available for Capital Projects 82,554
Total Water Improvement, Replacement &
Extension Fund $ 499~925
Water County Construction Fund
Estimated Revenue:
Miscellaneous
Total Revenue
Appropriations:
Available for Capital Projects
Fund Balance 6-30-81
Total Water County Construction Fund
60,000
Water Meter Installation Fund
Estimated Revenue:
From Use of Money & Property
Charges for Current Services
Anticipated Fund Balance 7/1/80
Total Revenue
Appropriations:
Meter Installation
Total Water Meter Installation Fund
80-270
$ 60~000
50,000
10,000
$ 60,000
55,000
500,000
149,627
$, 704~627
704r627
$ 704,62~
Water Central Stores Fund
Estimated Revenue:
Service Charges
Anticipated Fund Balance 7/1/80
Total Revenue
Appropriations:
Central Stores
Total Water Central Stores Fund
350,000
31~578
$.__. 381~578
381~578
$ 381~578
Water Bond Construction Fund
Estimated Revenue:
From Bond Proceeds
Total Revenue
Appropriations:
General & Administrative
Available for Capital Projects
Total Water Bond Construction Fund
250~000
$ 250,000
160,852
89,148
$ 250.000
Estimated Revenue:
Service Charges
Total Revenue
Appropriations=
Transfers
Total Sewer Revenue Fund
Sewer Operating Fund
Estimated Revenue:
Transfers
Total Revenue
Appropriations:
Sewer Operating
Fund Balance 6/30/81
Total Sewer Operating Fund
Sewer Debt Service Fund
Estimated Revenue:
From Other Localities
Transfers
Total Revenue
Appropriations:
Debt Service
Total Sewer Debt Service Fund
3,854,000
$ 3~854~000
3,854,000
$.3,854,000
2~257~442
$ 2~257r442
2,251,812
5~630
634,424
2,361~425
$ 2,995.849
2,995,849
$ 2r995~849
Sewer Improvement~ Replacement & Extension Fund
Estimated Revenue:
From Use of Money & Property 150,000
Service charges 1,300,000
Miscellaneous 276,000
Total Revenue $~
80-271
Appropriations:
Sewer Improvements
Available for Capital Projects
Total Sewer Improvement, Replacement
& Extension Fund
Sewer Bond Construction
Estimated Revenue:
From Bond Proceeds
Total Revenue
Appropriations:
Sewer Bond Construction Fund
Available for Capital Projects
Total Sewer Bond Construction
Utility Capital Projects
Estimated Revenue:
Anticipated Fund Balance 7/1/80
Water Revenue Bonds
Sewer General Obligation Bonds
Grant Funds
Total Revenue
Appropriations:
Capital Improvements
Total Utility Capital Projects
807,400
918,600
$ 1~726r000
200,000
$_. 200r000
54,168
145,832
$_. 200,000
3,459,180
4,899,530
2,190,000
7~474~830
$18,023,547
18,023~540
$18r023r540
Be it further resolved:
That the County Administrator may authorize the transfer of any
umencumbered balance or portion thereof from one classification
of expenditure to another within the same department or agency.
That the County Administrator may transfer up to $5,000 from the
unencumbered balance of the appropriation of one department or
agency to another department or agency, including the contingency
account encompassed in the Non-Departmental appropriation. NO
more than one transfer may be made for the same item causing the
need for a transfer.
That the County Administrator may increase appropriations for
the following items of non-budgeted revenue that may Occur
during the fiscal year.
a. Insurance recoveries received for damage to County vehicles
or other property for which County funds have been expended
te make repairs.
b. Reimbursements made to the County for damage to County
property for which County funds have been expended to
make repairs.
c. Refunds or reimbursements made to the County for which
the County has expended funds directly related to that
refund or reimbursement.
That all outstanding encumbrances, both operating and capital, at
June 30, 1980 are reappropriated to the 1980-81 fiscal year to
the same department and account for which they were encumbered in
the previous year.
80-272
That appropriations designated for capital projects will not lapse
at the end of the fiscal year but shall remain appropriations
until the completion of the project or until the Board of Supervist
by appropriate resolution, changes or eliminates the appropriation
This section applies to appropriations for Capital Projects at
June 30, 1980 and appropriations in the 1980-81 budget.
That the approval by the Board of Supervisors of any grant of
funds to the County constitutes the appropriation of both the
revenue to be received from the grant and the County's expenditure
required by the terms of the grant, if any. And further that the
appropriation of grant funds will not lapse at the end of the
fiscal year, but shall remain appropriated until completion of
project or until the Board of Supervisors, by appropriate
resolution, changes or eliminates the appropriation. This appliesl
to appropriations for grants Outstanding at June 30, 1980 and
appropriations in the 1980-81 budget.
At the close of the fiscal year, all unencumbered appropriations
for budget items other than Capital Projects and grants, shall
revert to the Fund Balance Available for Appropriation of the
fund in which they were included.
That the Treasurer is authorized to mak~ transfers to the various
funds for which there are transfers budgeted, not to exceed the
amounts budgeted. She shall transfer funds only as needed or in
accordance with any existing bond resolutions that specify the
manner in which transfers are to be made.
That the Treasurer may advance monies to and from the various
funds of the County to allow maximum cash flow efficiency. The
advances must not violate County bond covenants or other legal
restrictions that would prohibit an advance.
That the County Administrator is authorized to make payments for
the following Trust & Agency Funds for the specified reasons
for which the funds were established. In no oase shall the
expenditure exceed the available balance in the fund:
a. County Workmen~s Compensation Fund
b. Nursing Home Patient's Fund
c. M. W. Burnett Employee Award Fund
d. Stub Road Deposit Fund
e. Utility Fire Insurance Fund
f, Utility Workmen's Compensation Fund
9. Utility Liability Insurance Reserve Fund
h. Drainage District Fund
i. Special Welfare Fund
j. T. J. Jeffress Memorial Fund
Jote: Unanimous
The Board adjourned for lunch.
80-273
80S029
In Bermuda MagJst~rial District, DR. JAMES W. ~'~YFIELD, SR.
for a Conditional Use to permit a private recreational
facility in a Conmpanity Business (B-2) District and an
Agricultural (A) District on a 20 acre parcel fronting
approximately 975 feet on Jefferson Davis highway also
fronting approximately 310 feet on Mid City Road and located
in the southwest quadrant of the intersection of these
roads. Tax Map 133-7 (2) Mid-City Farms, Lots lA & 2A
and Tax Map 133-11 (2) Lots 3, 4 & 5 (Sheet 41).
Mr. Balderson stated the applicant had requested a thirty
(30) day deferral. There was no opposition present. On
motion of Mr. Dodd, seconded by Mr. Bookman, this appli-
cation was deferred until June 25, 1980.
Vote: Unanimous
80S053:
In Midlothian Magisterial District, CARROLL MARTIN requests
a Conditional Use to permit multi-family development (One
duplex) in a Residential (R-15) District on a 1 acre
;arcel fronting approximately 120 feet on the west line
of Buford Road and located approximately 130 feet north
of its intersection with West Pinetta Drive. Tax Map 18-7
(3) Durret-Joyce Property, Lot 1 (Sheet 8).
Mr. Balderson stated the applicant had requested withdrawal
of this permit request. There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Bookman, this
withdrawal was approved by the Board.
Vote: Unanimous
~.0SR076
In Dale Magisterial Distriet, PHYLLIS C. CREEL requested
a renewal of a Mobil Home Permit to park a mobile home
on property which she owns. Tax Map 66-3 (1) Parcel 5 and
better known as 6620 Creekrun Dirve (Sheet 22).
Mrs. Creel was present and stated that due to the fact that
she has not yet sold her mobile home she is requesting a
renewal of the permit for six (6) months and the waiving
of the fee. Mrs. Janet Rowe, Mr. Jack Marshall and Mr. Howe
were present in opposition. Mrs. Rowe stated that there were
several problems with Mrs. Creel's trailer being parked on
the property such as abandoned cars, trash, and a generally
unkempt appearance. She stated that no visible effort, in
her opinon, was being made to sell this trailer and that
Mrs. Creel had moved to her new residence. After further
discussion, Mr. Daniel, seconded by Mrs. Girone, moved
that the request for a six month extension be denied and the
applicant be allowed 30 days to dispose of the trRiler.
7otc: Unanimous
~0S077
In Matoaca Magisterial District, RICKY WEAVER requested
~ Mobile Home Permit to park a mobile home on property
~hich belongs to Horace Weaver, his father. Tax Map 149-13
[3) Ivey Tract, Block B, Lot 17 and located in the vicinity
~f 15708 Meridian Avenue (Sheet 41).
80-274
trailer would be parked on the property, as he was reluctant
to approve more trailers in this area. Mr. Weaver stated
that it would be approximately two years. Mr. Weaver inquired
whether additions could be made to the trailer, and was told
that no they could not. Mr. O'Neill requested that the
permitted. No opposition was present. Mr. O'Neill moved for
approval of this permit for'a period of two years seconded
by Mrs Girone.
Vote: Unanimous
80S003: Amended
In Clover Hill Magisterial District, Jo P. PRITCHARD & M.
LACEY FENDLEY, JR. request rezoning from Agricultural (A)
to Residential (R-7) of 101.87 acres and to Light Industrial
(M-i) of 109,66 acres with a Conditional Use Planned
Development encompassing the entire acreage of a parcel
fronting approximately 600 feet on the east line of Old
Hundred Road and located approximately 800 feet south of its
intersection with Brandermill Parkway. Tax Map 48 (1) Part
of Parcel 12 (Sheet 13).
Mr. Baldersou showed a plat of the area in question and
stated that the Planning Comissien recommended denial
after the applicant's refusal to accept a 60 day deferral.
Mr. Neal Kessler, Attorney spoke on behalf of the applicants.
Mr. Bookman moved to defer this case for sixty (60) days
to provide additional time to study the request and in light
of rapid growth trends in the area and until such time as the
two condemnation cases pending are resolved. Mr. Daniel
seconded the motion. There was further discussion with Mr.
Kessler stating that he felt consideration should be given
to the rezoning request and that the property owners had not
been given proper fundenmental consideration. The Board
then voteg to defer this request for sixty (60) days until
July 23, 1980.
Vote: Unanimous
80S045
Matoaea Magisterial District, ROBERT E. SMITH requests
rezonlng from Community Business (B-2) to Residential (R-7)
for proposed use of a single family residence. Mr. Frank
Marsee, son-in-law of the applicant was present. There was
no opposition. On motion of Mr. O'Neill, seconded by Mrs.
Girone, the Board approved this request.
Vote: Unanimous
80S046
Matoaca Magisterial District, LAWRENCE C. BAUGH requests
rezoning from Agricultural (A) to Residential (R-12) of a 3
acre parcel fronting approximately 700 feet on the east line
of Church Road and located approximately 4400 feet south of
its intersection with Little Road. Tax Map 179-12 (1) Part
of Parcel 5 (Sheet 52).
Mr. L. C. Baugh was present. No opposition was present. Mr.
O'Neill moved that this request be approved, and Mr. Bookman
seconded the motion. There being no further discussion, the
Board approved this request.
Vote: Unanimous
80-275
80S047
In Clover Hill Magisterial District DAVID J. SOWERS
requests rezoning from Agricultural (A) to Residential
(R-9) of a 46.9 acre parcel fronting approximately 410
feet on the west line of Courthouse Road and located
directly across from its intersection with Providence
Road. Tax Map 38-10 (1) Part of Parcels 7 and 8, and tax
Map 38-14(1) Part of Parsel 1 (Sheet 14).
Mr, Sowers was present. No opposition was present,
Mr. Bookman moved for approval of this request, and
was seconded by Mr. Daniel. There being no further
discussion, the Board approved this request.
Vote: Unanimous
8,0~049
In Clover Hill Magisterial District, GHESMID-MATYIKO, INC.
request rezoning from AgricUltural (A) to Co~nunity
Business (B02) of a 27 acre parcel fronting approximately
1400 feet on the east line of Coalfield Road and located
approximately 3000 feet north of its intersection with
Genito Road. Tax Map 37 (1) Part of Parcel 4 (Sheet 13).
Mr. John Smith was present representing the applicant.
No opposition was present. Mr. Bookman moved to approve
(B-l) rezoning of Parcels C and D and (M-l) rezoning of
parcels A and B (these parcels, shown on Exhibit ~E-1-W)
~lus a conditional use Planned Development subject to the
ollowing listed conditions. This motion was seconded
by Mr. O'Neill. THere being no further disucssion, the
Board approved this request subject to the following
conditions:
1. The map entitled, St. Leger Square, dated April l, 1980
shall be considered the Master Plan. It shall be the policy
of the Planning Commission to interpret the Master Plan,
as a s~a~ement of intent and purpose. The Masher Plan shall
be modified by the conditions as imposed and approved
herein and to conditions imposed by schematic plan approval.
2. All conditions previously imposed in Case ~79S200
(approved 2/27/80) with the exception of Condition ~2 of
that approval.
It is noted that Parcels A & B consist 6f 12+ acres and
Parcels C & D consists of 15+ acres
Vote: Unanimous
80-276
80S050
In Clover Hill MaRisterial District, AARON LEE AND HELEN
MARIE WILSON request rezonin~ from Azricultural (A) to
General Business (B-3) of a .446 acre parcel frontin~
approximately 40 feet on the south line of Midlothian
TurnPike and located approximately 700 feet east of its
intersection with Southlake Boulevard. Tax Map 17-10
(1) Part of Parcel 9 (Sheet 8).
Mr. Jerry Campbell was present representin~ the applicants.
He stated that the adiacent property to the west was bein~
developed in con%unction with this parcel and reouested that
the conditions for access and silnaMe be similar to those
imposed for that property (case #79S209). After further
discussion, Mr. Bookman moved for approval of this request
subject to the followint conditions, and was seconded bv
Mrs. Girone:
1. A fifty (50) foot buffer (this is the reuuired buildin~
and Dar~inz setback) shall be maintained alon~ the north
property line. A'sin~le access drive shall be permitted
throuMh this buffer provided it is shared with property (Tax MaD
17-10 (1) parcel .8) located to the west and adiaeent to
the sub,eot parcel. If access to Route 60 is permitted from
this Parcel the adjacent parcel to the west (Tax MaD 17-10
(1) parcel '8) Shall not be permitted access to Route 60 as
described in condition (1) of case #79S209. No other facilities
or structures other than one billboard and one siRm up to
24 sq. ft. shall be permitted within this buffer. If a siMn
and/or billboard is placed within the requested parcel's buffer
no billboard and/or si~n should be permitted within the
ad%acent property's (Tax HaD 17-10 (1) parcel 8) buffer as
described in condition (1) of Case #79S209.
2. All outdoor Storage areas shall be located to the
rear of the structure and shall be buffered from adjacent
property to the north~.south and east. This bufferinz
shall be accomplished through the erection of a six (6)
foot high solid board or chain-link fence interwoven with
wooden slats.
Vo~e: Unanimous
80S051
In Matoaca Magisterial District, SUZANNE GRAMMER requests a
Conditional Use Planned Development to permit expansion of
an existinK child day care center (Case #77A092) on a 1.35 acre
parcel frontinR approximately 150 feet on the southwest
line of HanDy Hill Road and located a~Droximatelv 10 feet
northwest of its intersection with Sunset Avenue and better
known as 13600 Happy Hill Road. Tax Map 132-11 (2)
Garden City Heights. Lots 6 and 8 (Sheet 41).
Mrs. Gran~ner was present and aMreed with conditions as
submitted bv the Plannin~ Commission. No opposition was
present. Mro O'Neill moved that this request, subject to
conditions submitted hv the PlanninR Cormmission, be approved.
Mr. Bookman seconded the motion, and the Board. anproved this
request subject to the followinR conditions:
t. This Conditional Use Planned Development shall be Mranted
for the purpose of ex~andin~ the existin~ day care facility.
No other con~nercial activity shall be permitted on the parcel°
80-277
2. The proposed addition shall be similar and compatible with
the architectural style of the sxisting structure. The
addition shall employ the same or similar colors as the exist-
ing structure.
3. Forty (40) feet of right-of-way measured from the
centerline of Happy Hill Road shall be dedicated to and for
the County of Chesterfield, free and unrestricted. This
dedication shall be accomplished prior to the release of any
building permit.
4. tn conjunction with the approval of this request, an
exception to the parking requirements shall be granted and
the following shall be adhered to:
Parking requirements shall be one space for twenty (20)
children enrolled up to a maximum of six (6) spaces
plus one for each employee. An area for embarkation
and disembarkation of children shall be provided.
This area shall be connected to the main building by a
sidewalk to preclude the need fo~ children having to
cross driveways.
g~e The previously imposed twenty-five (25) foot buffer along
northern and southern property line shall remain intact
with the exception of the driveway encroachment along the
northern property line.
6. No more than ninety-six (96) children shall be enrolled
in the center.
7. No additional signs shall be permitttsd.
8. The above noted conditions notwithstanding, all previously
imposed conditions relative to this use shall be adhered to.
9. The above noted conditions notwithstanding, all bulk
requirements of the Convenience Business (B-l) District shall
be applicable.
10. The above noted conditions notwithstanding the site plan
and elevations submitted with the application s~all be con-
sidered the plan of development.
11. Upon approval of this request, the Planning Commission
shall grant schematic approval of the site plan submitted with
the application.
Vote: Unanimous
80S052
In Midlothian Magisterial District, C. F. M. ASSOCIATES, INC.
request a Conditional Use to permit operation of an office/
residence in an Agricultural (A) District on a 5.789 acre
parcel fronting approximately 40 feet on the west line of
Hallsboro Road and located approximately 2200 feet north of
[ts intersection with Mtl, Herman Road and better known as
300 Hallsboro Road. Tax Map 23 (1) Paroel 4 (Sheet 5/6).
~o one was present to represent the applicant. No opposition
~as present. On motion of Mrs. Girone, seconded by Mr. Bookman
~his request was approved subject to conditions as submitted by
~he Planning Commission as follows:
l. Existing driveways and parking areas shall remain paved
~nd shall be well maintained.
80-278
2. No outside storage shall be permitted.
3. This Conditional Use shall be granted to and for
C. F. M. Associates exclusively and shall not be transferable
nor run with the land.
4~ One sign, having an area of not more than four square
feet, identifying the nature of the operation shall be permitted.
A plan for the location and design of this sign shall be
submitted to and approved by the Development Review Division
prior to erection.
5~ No addition to the existing building or construction of
additional buildings shall be permitted. There shall be
no exterior alterations, other than normal maintenance.
6. No more than 20 persons shall be employed at the site.
Vote: Unanimous
80S048
In Dale Magisterial District, ALFRED B. PEDYNKOWSKI requests
conditional rezoning from Residential (R-7) to Office Business
(0) with the proffered condition that the existing building
will be used as a doctor's office only on a .25 acre
parcel fronting approxiraately 130 ~eet on Meadowdale Boulevard
also fronting approximately 70 feet on Restingway Lane and
located in the southwest quadrant of the intersection of these
roads and better known as 5900 Restingway Lane.
Tax Map 52-12 (5) Meadowdale, Section B; Block F, Lot 1 (Sheet 15)
Mr. Fred Gray was present to represent the applicant. He noted
that this parcel would be a good buffer for the McDonald's
Restaurant that is behind the property, and that the use would
not be incompatible with the neighborhood. He stated that a
well kept doctor's office would be an asset to this area. He
also stated that a traffic increase was not certain, and that
it would probably be inconsequential.
Mr. A. J. Michalek, Jr. a long term resident of the area spoke
in opposition to this request. He stated that he wished the
character of the neighborhood to be preserved and that he
didn't feel that this rezoning would do so. He also noted the
closeness of other medical facilities and stated that a need
did not exist for additional medical resources. He cited numerous
accidents created by traffic congestion along Hopkins Road and
Meadowdale Boulevard. Mr. Workman, another resident of this area,
also spoke in opposition to this request. He stated that he
lives on Restingway Lane, next to the house in question, and
that he was opposed due to the previous reasons given and also
because he is concerned with the traffic and parking problems
which might occur. Mr. Daniel stated that when the subdivision
was laid out it was to insure the long term integrity of the area.
He cited the Forest Hill Avenue case. Mr. Daniel moved to deny
this request as recommended by the Planning Commission, Mr. Book-
man seconded the motion.
Vote: Unanimous
80S063
In Clover Hill Magisterial District, R. M. ALLEN & L. C. COLE
request a renewal of a previously granted Conditional Use
(Case #77A235) to permit a child day care center in a
Residential (R-7) District on a 1.46 acre parcel fronting
approximately 150 feet on Belmont Road and located approximately
450 feet south of its intersection with Handel Court. Tax Map
41-9 (1) Parcel 8 (Sheet 15).
80-279
Mr. R. M. Allen was present. He stated that it had been
agreed upon to delete condition number 7 and that they would
build a 200' driveway, with the highway department to be asked
to provide appropriate markings for the left turn into the
property. Further, he indicated and described a smaller sign
to be used in place of the 50 sq. ft. sign specified in
condition number 5. This sign would be 35 sq. ft.
Mr. Russi was present in opposition to this request. He
stated that the con~nunity didn't need an additional day care
center, and he was concerned about the traffic congestion.
Mr. Bookman inquired if school buses would be able to enter
the property for picking up and delivery of school children.
Mr. Allen stated that the children are all preschool age and
that this would not be a concern. Mr. Robert Sawyer was present
to voice his concern that a safe atmosphere be maintained. He
is the owner of the child care facility next to the proposed
rezoning renewal. After further discussion, Mr. Bookman moved
for approval of this request as recommended by the Planning
Corm-aission, subject to the following conditions listed, and
was seconded by ~ir. Daniel. The Board approved this request
subject to the ree0~mmendations of the Planning Commission and
subject to the following conditions:
1. A twenty (20) foot evergreen buffer (planted in
accordance with the chart "Guidelines for Landscaped Buffers")
shall he provided along the entire east property line and
aong the south property line where it adjoins residentially
zoned property. In addition, a six foot high solid board
fence shall be constructed within this buffer, between all
play areas and residential property to the south and east.
2. Fifteen (15) additional feet of right-of-way along
the east line of Belmont Road shall be dedicated to and for
the County of Chesterfield free and unrestricted. This dedication!
shall be accomplished prior to the issuance of a building permit
3. Hours of operation shall be restricted to hmtween
7:00 a.m. and 6:00 p.m., Monday through Saturday~
4. This Conditional Use shall be granted for the purpose
of operating a child care center only and no other commercial
use of the property shall be permitted.
5. Only one free standing sign, as submitted by the
applicant, shall be permitted. It shall be no larger than
35 square feet and shall not be luminous nor illuminated.
No other signs shall be permitted.
6. The above con~ents notwithstanding, the plan prepared
by E. J. Beamon, Jr., consulting engineer, and dated 3/17/80
shall be considered the plan of development.
7. The above noted conditions nothwithstanding, all
bulk requirements of the Convenience Business (B-i) District
shall be applicable.
Vote: Unanimous
On motion of Mr. Daniel, seconded by Mrs. Girone, the Board
went into Executive Session to discuss personnel matters as
permitted by Section 2.1-344 (1) of the Code of Virginia, 1950,
as amended.
80-280
Reconvening :
On motion of Mr. Bookman, seconded by Mrs. Girone, the Beard
resolved that the County Administrator be authorized to
contract with Aubrey Featherston for the necessary survey and
engineering work to permit the solicitation of bids for the
installation of a tank at Manchester Fire Station for an
amount not to exceed $1,000.00 and that this amount be
appropriated from the contingency account.
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mr. O'Neill, the Board
adjourned until June 11, 1980, at 11:00 o'clock a.m.
Nicholas M. Meis'zer/~
County Adminis trato~
Chairman
80-281