07-23-1980 MinutesBOAtLD OF SUPERVISORS
MINUTES
July 23, 1980
~upervisors in Attendance:
Mr. R, Garlend Dodd, Chairmm~
Mr. Harry G. Dm%icl, Vice
~rs, 3oan Girone
Mr. E. Merlin O'Neill, Sr.
Mr, Nicholas M, Meiszer
Co~ty Administrator
Staff in Attendance:
Mr. C. G. Mm-mai, A~st. Co. Admin.
~r. Steve Micas, Co~ty Attorney
Mr. Jeffrey Frizzy, Director of
Ccrm~nity Development
Mr. Robert Pginter, UtiLities Dir.
Mr. lame Ramsey, B~dget Director
~r. Dodd called the meeting to order at the Courthouse at
3:10 a.m. (EDST)
qr. Daniel gave the invocation.
]n motion of Mrs. Girone, seconded by Mr. Daniel, the Board
approved the minutes of June 25 July 1 and July 9, 1980, as
amended.
Ayes: PLr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
It was generally agreed to defer cc~nsideration of a resolution
supporting the Christmas Fund Program until August 27th when
Ks. Lucy Corr would be present.
Dn motion of the Board, the following resolution was adopted:
Whereas, Andrew Jackson Houseman retirem on July 31, 2.980
~fter 13 years of service with the County; and
Whereas, Mr. Houseman has rendered valuable service to
~hesterfield County as a mechanic with the Department of
~eneral Services; and
Whereas, It is the desire of this Board to recognize the
~aithful And diligent service of Mr. Honseman to the citizens
>f Chesterfield County,
Now, Therefore, Be It Resolved that the Board of
Supervisors of Chesterfield County hereby expresses its
~ppreciation and gratitude for his long and faithful service
to the citizens of the County.
lyes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone.
ibsent: Mr. O'Neill. '
~r. Micas introduced Mr. Jeffrey Mincks who began employment
~ith the Cpun~y as an Assistant County Attorney on July 1, 1980.
Fhe Board welcomed Mr. Mincks as a new member of the County staff,
It was generally agreed to defer consideration of the transfer
~f parks and recreation funds until the Director of Parks and
{eereation was present.
80-351
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
reduced Planned Budget Expenditure account 111-1-31400-4123
contingency by $2,758.02 and increased Planned Budget Ex enditure
~ount 111-~-05300-2601 Repairs and Maintenanc
~z,758.02 whzch funds are or ar ' = ouz~ngs oy
an additional district A--f~ chzt~ctural services related to
uuururoom performed by Moseley-Hening Assoc
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Giro .
Absent: Mr. O'Neill. ne
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
reduced Planned Budget Expenditure accounts 111-1-31400-4123
contingency by $11,584. 111-1-05400-1101 Commonwealth Attorney
Salaries and Wages by $10,700 and 111-1-05400-2391 Witness Expense
by $1,000 and reduced Planned Budget Revenue account 111-1-
00012-0916 Shared Expenses--Commonwealth Attorney by $23,284.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and }.frs Girone.
Absent: Mr. O'Neill. '
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
~ursuant to Section 15.1-547 of the Code of Virginia~ 1950, as
amended, authorized the County Administrator to approve all
payments for legally appropriate claims presented to the
County.
Ayes: Mr. Dodd, }~. Daniel, Mr. Bookman and Mrs. GirOne.
Absent: Mr. O'Neill.
Mr. Muzzy stated that thm Department of Community Development
receives ~n average of 15 complaints each month (April through
October) regarding overgrown weeds. Ne stated that the County
Code requires that a property owner cut and remove weeds in
excess of 18 inches within ten days after notification by the
County. He stated that if the weeds are not removed, the
County may either cut and remove the Weeds by County forces or
by private contractor or obtain a court sunm~ns. He stated
that enforcing the Code through the court process takes
approximately 80 days and it would take approximately 32 by
contracting the work out. The contractor would bill the County
who would in turn bill the property owner. If this amount
is not paid, the cost would be added to and collected in the same
manner as the real estate tax on such property. Mr. Daniel inquire~
if an amount not paid would accrue interest. Mr. Micas stated
that it could bear interest at the legal rate which is 8%.
Mr. Bookman stated he felt the County was expanding its services
with this program. Mr. Meiszer stated this was currently being
dona in the County and this would just eliminate some of the
time~ Mr. Bookman stated he thought extra eummer help had been
hired. Mr. Muzzy stated that extra employees were not hired for this
purpose. Mrs. Girone inquired if the prisoners at the jail could
be used. Mr. Manuel stated that the ~ounty did not have
the necessary equipment for this type of program. Mr.
Daniel inquired if this could be upheld in court. Mr. Micas
stated the unpaid bills for this work would be considered a
lien against the land. Mr. Daniel suggested that this be
approved for a one year period and be evaluated at that
time. Mr. Meiszer stated he felt this would be better than
what currently exists and stated he would like to see this
also done on the County's property. Mrs. Girone stated she
felt a budget sh~ld be established for maintenance and
landscaping, '~
etc. of public buildings each year and also that she
did not want to see this policy create any further bureaucracy
mt the Courthouse. After further discussion of the matter,
it was on motion of Mr. Daniel, seconded by Mrs. Girone,
resolved that the County Administrator obtain bids for
=utting weeds on private property and further the Board
!appropriated $8,000 from the contingency and increased
Planned Budget Revenue by $8,000 and further authorized the County
Administrator to execute any necessary contracts for this work.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
10. A.
10. C.
iO.D.
10.E.
Mr. Dodd stated that he had discussed a joint gas system and
pump locations with the Chairman of the School Board who indiaatedi
he was receptive to the idea but would like something from the
Board in writing. On motion of Mr. Bookman, seconded by
Mrs. Girone, the Board authorized the Chairman to write a letter
to the School Board seeking their cooperation for a joint gas
system and pump site location(s).
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
authorized the County Administrator to execute a one year lease
for office space in the Airport Technical Building to be occupied
by the Department of Economic Development which lease is $5,940
annually.
Ayes: Mr. Dodd~ Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, be it
resolved that pursuant to Section 28-1016 of the Code of
Virginia, 1950, as amended, the County Attorney is directed
to enforce the County's liens for delinquent real estate
taxes on the following parcels of land:
1. A parcel of land located in the Clover Hill Magisterial
District of Chesterfield County, designated as Lot 9,
Block B, Section A of McKesson Place Subdivision.
2. A parcel of land located in the Midlothian Magisterial
District of Chesterfield County, designated as 5 acres
on Courthouse Road.
3. A parcel of land located in the Midlothian Magisterial Distri
of Chesterfield County, designated as .66 acres on Route
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
authorized the Treasurer to:
1. Change the name on the petty cash fund for the Central Library
from Gene H. Knoop to Robin B. Richardson which amount of
$50.00 will remain the same.
2. Change the name on the petty cash fund for the Bon Air
Library from George Hazelton to Dawn Swanson which amount
of $50.00 will remain the same.
3. Change the name on the petty cash fund for the Occupational
Center from Cindy Covington to Delores Morris which amount
of $100 will remain the same.
4. Increase the petty cash fund for the School Board in the name
of Bob Lux from $1,500 to $1,700 to accommodate increasing
School Board needs.
Ayes: Mr. Dodd, Mr. Daniel~ Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
awarded the contract for four tee hall fields, four soccer fields
and parking at Greenfield Elementary School to W. E. Duke
who submitted the low bid of $64,894.50 and further the
County Administrator was authorized to execute any necessary
documents.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
80-353
IO.F.
11.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
awarded the contract for fencing at Point of Rocks Park to
Forge Fence who submitted the low bid of $1,948 and awarded the
contract for fencing at Providence Junior High School to Richmond
Fence who submitted the low bid of $6,100 and further the Board
authorized the County Administrator to execute any necessary
documents for these contracts.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. Nelll.
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
approved an entertainment permit for Virginia State College for
a Gospel Concert on August 2, 1980 subject to the College
submitting a bond of $500 and subject to the County Attorney's
final approval.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs Girone.
Absent: Mr. O'Neill.
Mr. Meiszer stated the Highway Department had formally notified th
County that the following roads had been accepted into the
State System effective as indicated:
Length
Huntin8creek Hills Subdivision, Section A (07-03-80)
Buttermint Drive - Beginning at the intersection of
English Setter Court, Huntingcreek Hills, Section A,
and running northerly 0.03 mile to tie into existing
Buttermint Drive, Huntingcreek Hills, Section B. 0.03 mi.
Stonehenge Subdivision, Section H (07-03-80)
Bollingbrook Drive - Beginning at end of maintenance
on Route 2566 and going 0.09 mile westerly to
intersection with Bollingbrook Court, then this road
turns and becomes Avebury Drive. 0.09 mi.
Avebury Drive - Beginning at intersection with
Bollingbrook Court and going 0.28 mile southeasterly
to intersection with Bondurant Drive~ then this road
turns and becomes Durrington Drive, 0.28 mi.
Durrington Drive - Beginning at intersection with
Bondurant Drive and going 0.09 mile easterly to
intersection with Durrington Court then 0.05 mile
easterly to a temporary turnaround. 0.14 mi.
Bollingbrook Court - Beginning at intersection with
Bollingbrook Drive and going 0.08 mile northwesterly
to intersection with Bollingbrook Place then 0.06
mile northwesterly to a cul-de-sac. 0.14 mi.
Bollingbrook Place - Beginning at intersection with
iBollingbrook Court and going 0.05 mile southwesterly
to a cul-de-sac. 0.05 mi.
3ondurant Drive - Beginning at intersection with
Avebury Drive and going 0.12 mile northerly to
intersection with Bondurant Court then 0.08 mile
northeasterly to tie into existing Bondurant
Drlve~ Route 2567. 0.20 mi.
Bondurant Court - Beginning at intersection with
Bondurant Drive and going 0.04 mile northwesterly
t- a cul-de-sac.
0.04 mi.
Durrington Court - Beginning at intersection with
Du~rington Drive and going 0.06 mile northwesterly
ko a cul-de-sac.
0.06 mi.
80-354
~ent~
L_akewood Farms, Sections A & C (07-07-80)
Elflnwood Road - Beginning at intersection with
Ivywood Road and going 0.08 mile easterly tn
intersection with Kralan Drive, then 0.23 mile
easterly to a temporary turnaround. 0.31 mi.
Ivywood Road - Beginning at intersection with
Ecoff Road, Route 1502, and going 0.t0 mile
southerly to intersection with Karma Road, then
0.11 mile southerly to intersection with
Elfinwood Road, then 0.06 mile southerly to tie
into existing Ivywood Road, Route 1657· 0.27 mi.
Belmont Hills~ Section B (07-07-80)
Grizzard Drive - Beginning at its intersection with
West Road, Route 837, extending southeast 0.09 mile
to the intersection of Grizzard Court~ then south-
east 0.06 mile to intersection of Rollingridge Lane,
then 0.04 mile to a temporary turnaround.
0.19 mi.
Rollingridge Lane - Beginning at its intersection
with Bronholly Road, extending southwest 0.06 mile
to the intersection of Grizzard Drive, then 0.03 mile
to a cul-de-sac. 0.09 mi.
Grizzard Court - Beginning at its intersection with
Grizzard Drive, extending southwest 0.03 mile to a
cul-de-sac.
0.03 mi.
Bronholly Road - Beginning at its intersection with
Rollingridge Lane, extending northwest 0.09 mile to
cul-de-sac and extending southeast 0.17 mils to a
cul-de-sac·
0.26 mi.
Bury Subdivision (07-07-80)
Loren Drive - Beginning at the intersection with
Enon Church Road, Route 746, and running southerly
0.12 ' ·
mzle to the zntersection with Walnut Drive,
then continuing south 0.06 mile to a temporary
turnaround.
0.18 mi.
Walnut Drive - Beginning at the intersection with
Jefferson Avenue, Route 610, and running westerly
0.07 mile to the intersection of Loren Drive, then
continuing west 0.08 mile to a temporary turnaround. 0.15 mi.
Walnut Place (07-07-80)
Jefferson Avenue - Beginning at the intersection with
Walnut Drive and running southerly 0.07 mile to a dead
0.07 mi.
H~untingcreek Hills Subdivision, Section C (07-07-80)
Huntingcreek Terrace - Beginning at the intersection
~ith Huntingcreek Drive and running southwesterly 0.10
nile to end i~ a cul-de-sac. 0.10 mi,
~untingcreek Place - Beginning at the intersection with
{untingcreek Drive and running south 0.10 mile to end
in a cul-de-sac.
0.10 mi.
{untingcreek Court - Beginning at the intersection with
{untingcreek Drive and running north 0.05 mile to end
in a cul-de-sac.
0.05 mi.
80-355
Length
Huntingcreek Drive - Beginning at Huntingcreek
Drive, State Route 1913, in Section B, and running
westerly 0.03 mile to the intersection with Huntingcreek
Terrace, then continuing westerly 0.03 mile to the
intersection with Huntingcreek Court, then continuing
westerly 0.14 mile to the intersection with Gunsight
Lane, then continuing westerly 0.03 mile to Section
D of Huntingcreek Hills. 0.23 mi.
Gunsight Terrace - Beginning at the intersection
with Gunsight Lane and running east 0.11 mile to
end in a cul-de-sac. 0.11 mi.
Gunsight Court - Beginning at the intersection with
Gunsight Lane and running east 0.07 mile to end
in a cul-de-sac. 0.07 mi.
Gunsight Lane - Beginning at the intersection of
Retriever Road and running southerly 0.07 mile to
the intersection of Gunsight Court, then continuing
southerly 0.06 mile to the intersection of Gunsight
Terrace then continuing southerly 0.05 mile to the
intersection of Huntingcreek Drive. 0.18 mi.
Retriever Road - Beginning at the intersection of
Gunsight Lane and running easterly 0.10 mile to
previously recorded Retriever Road in Section B of
Huntingcreek Hills, beginning at the intersection of
Gunsight Lane and running westerly 0.03 mile to a
temporary turnaround. 0.13 mi.
Mrs. Girone, the Board's representative to the Social Services
Board, presented a report on the Branch Office and a Youth
Commission.
Mr. Meiszer advised the Board of outstanding appointments.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
appointed Mrs. Nan Cullop to the Youth Services Corm~ission,
representing Clover Hill District, effective irmnediately and
whose term will expire on October 11~ 1982, which is the
unexpired term of Ms. Sandy Lumeyer.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
On motion of Mrs. Girone, seconded by Mr. Bookman, the Board
appointed Mr. Robert A. Robertson to the Operating Cormnittee of tl~e
Metropolitan Economic Development Council whose term is effective
September I, 1980 and who serves at the pleasure of the Board of
Supervisors.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
Mr. Meiszer presented the Board with an informational fact
sheet for the Landfill Engineer. Mr. Bookman stated the
qualifications required a civil engineer which he did not
feel was necessary if a person had equivalent experience.
Mr. Meiszer stated the notice would indicate "a civil engineering
degree or equivalent experience."
Mr. O'Neill joined the meeting.
Mr. Dodd and blrs. Girone agreed to attend the Compensation
Board's hearing on the budgets of the constitutional officers
Chesterfield County which would be held on July 24, 1980.
80-356
On motion of Mr. O'Neill, seconded by Mr. Daniel, the following ~
resolution was adopted:
Whereas, No parking and one-hour parking restrictions have
been imposed on certain streets in Ettrick to reduce Virginia
State University commuter parking; and I
Whereas, The County continues to receive complaints from ~
Ettriok residents regarding inconvenience due to the aforementioned
parking restrictions.
Now, Therefore~ Be It Resolved Chat the Chesterfield County
Board of Supervisors requests the Virginia Department of Highways
and Transportation to consider replacing any or all of the current
no parking, and one-hour parking restrictions in Ettrick with
two-hour parking restrictions; and
Further, Be It Resolved that the Chesterfield County Board
of Supervisors requests the Virginia Department of Highways and
Transportation to make a recommendation to the Board of Supervisors
regarding the feasibility of the aforementioned change in parking
restrictions in Ettrick.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Daniel the Board adopted
the following resolution: '
Whereas, Virginia State University has instituted a fee for
parking on campus; and
Whereas, an apparent result of the aforementioned parking fee
is a greatly increased parking demand on public streets adjacent to
Virginia State University; and
Whereas, the increased parking on public streets has resulted
in inconvenience to residents Of Ettrick and obstruction of traffic
and
Whereas, various parking restrictions have been imposed to
alleviate inconvenience to residents and obstruction of traffic
due to increased parking demand; and
Whereas, a continuation of parking restrictions in Ettriek wilt
necessitate an expenditure by Chesterfield County comparable to the
parking fees collected by Virginia State University; and
Whereas, no system of parking restrictions will provide a
level of convenience to local residents in Ettrick equivalent
zo the convenience existing prier to the imposition of on-campus
)arking fees by Virginia State University.
Now~ Therefore, Be It Resolved that the Chesterfield County
{oard of Supervisors requests the President of Virginia State
Jniversity to reconsider its system of on-campus parking because
Df the obvious, adverse impacts on Ettrick residents, and to work
lith the County to develop an alternative approach to regulation
Df parking at Virginia State University and in Ettrick.
rote: Unanimous
motion of ~r. Bookman, seconded by Mr. Daniel, the Board adopted
~he following resolution:
Whereas, the Chesterfield County Board of Supervisors on
ieptember 26, 1979, requested the Virginia Department of Highways
md Transportation to consider Lake Dale Road for rural addition
funding; and
Whereas, residents in the area do not desire State System
cceptance of Lake Dale Road.
80-357
'Now, Therefore, Be It Resolved that the Chesterfield County
Board Of Supervisors requests the Virginia Department of Highways
and Transportation to cease consideration of Lake Dale Road as a
rural addition project.
Vote: Unanimous
Dn motion of Mr. O'Neill, seconded by Mr. Daniel, the Chesterfield
!County Board of Supervisors requests the Virginia Department
!of Highways and Transportation to consider the following roads
ifor rural addition funding:
1. East AvenUe to Bermuda Ochre Subdivision
2. Nestor Road
3. Access Road off Claypoint Road
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board
adopted the following resolution:
Whereas, the pavement on Chesterfield Avenue, Route 36, has
deteriorated to a significant degree; and
Whereas, water and sewer construction in the Chesterfield
Avenue roadbed will be complete by July of 1981.
Now, Therefore, Be It Resolved that the Chesterfield County
Board of Supervisors requests the Virginia Department of Highways
~nd Transportation to replace the pavement on Chesterfield
Rvenue, Route 36, in the summer of 1981.
7ore: Unanimous
~his day the County Environmental Engineer, in accordance with
]irections from this Board, made report in w-tiring upon his
~xamination of Glenmeadow Road, Glenmeadow Court, Glenmeadow
Ferrace and Watch Hill Road in Walton Park, Sections C and D,
iidlothian District.
Upon consideration whereof, and on motion of Mr. Daniel,
~econded by Mr. Bookman, it is resolved that Glenmeadow Road,
~tenmeadow Court, Glenmeado~ Terrace and Watch Hill Road in
~alt'~n:Park, Sections C and D, Midlothian District, be and they
~gr~by are established as public roads.
And be it further resolved, that the Virginia Department of
{ighways and Transportation, be and it hereby is requested to take
.~to the Secondary System, GlenmeadOw Road, beginning at intersection
Tzt~ Walton Park Road, State Route 624, and ~oin~ 03 mile souther]~
io z~te~sectzgn with G~enmeadow Court then c~nti~ues .06 mile
,outnerzy to mntersectzon with Glenmeadow Terrace then .01 mile
:outherly to a temporary turnaround; Glenmeadow Court, beginnin~
tt intersection with Glenmead0w Road and going .11 mile westerly
:o intersection with Glenpark Lane then continues .04 mile
~esterly to a cul-de-sac; Glenmeadow Terrace, beginning at
ntersection with Glenmeadow Road and going .11 mile southeasterly
o a temporary turnaround; Watch Hill Road, beginning at
ntersection with Walton Park Road, State Route 624, and
oing .07 mile southerly to a temporary turnaround. These
oads serve 58 lots.
And be it further resolved that the Board of Supervisors
uarantees to the Virginia Department of Highways a 50 ft. right-
f-way for all of these roads ~c&p~forGler~.~adow Terrace wkichbas a
ft. right-ofiway. These smctionsof W~ltonParkare recorded asfollows:
;ection C, Plat Book 30, Page 48, December 7, 1977.
;ection D, Plat Book 32, Page 77, December 4, 1978.
Tote: Unanimous
80-358
12.
12.
n~s cay the County Environmental Engineer, in accordance with
directions from this Board made report in writing upon his
examination of Red Oak Road, Turkey Oak Road and Shingle 0a~ Road
in Autumn Oaks, Section A, Dale District.
Upon consideration whereof, and on motion of Mr. Daniel,
seconded by Mr. Bookman, it is resolved that Red Oak Road, Turkeyl
Oak Road and Shingle Oak Road in Autumn Oaks, Section A, Dale
District, be and they hereby are established as public roads.
And be it further resolved that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Red Oak Road, beginning at the
intersection with Chalkley Road, State Route 632, and running
northerly .1 mile to the intersection with Turkey Oak Road;
Turkey Oak Road, beginning at the intersection with Red Oak
Road and running easterly .1 mile to end in a cul-de-sac; Turkey
Oak Road, beginning at the intersection with Red Oak Road and
running westerly .26 mile to the intersection with Shingle
Oak Road, then continuing westerly .06 mile to end in a
temporary turnaround; Shingle Oak Road, beginning at intersection
with Turkey Oak Road and running northerly .12 mile to end
in a cul-de-sac. These roads serve 37 lots.
And be it further resolved that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft.
right-of-way for all of these roads. This section of Autumn
Oaks is recorded as follows:
Section A, Plat Book 33, Pages 18 and 19, February 1, 1979.
Vote: Unanimous
Mr. Painter presented the Board with the water and sewer financial
reports. Mr. Bookman inquired why the sewer funds had increased.
Mr. Quaiff stated that all the transfers had been made and the
sewer account has been cleared. Mr. Bookman stated he felt
some of the funds should be spent to provide sewer to Hening
Heights, Trampling Farms and to construct the necessary outfall
lines. He stated that half of the Clifton Farms ~nd Forest
Acres projects had been completed, the Irvindale project was read~
for engineering and the engineering is underway for the Brookfield
project but there are no funds. He stated that after the TrampliNg
Farms and Hening Heights areas have received some attention, the
most critical areas would have been addressed to soma extent.
Mr. O'Neill stated he felt a decision of this magnitude
could not be made today, that the Board has to realize if
these projects are approved, the funds will be reduced too low.
He suggested that staff meet with Mr. Daniel and Mr. Bookman
and determine what is available andthen make a presentation
to the Board. Mr. Bookman stated some of the areas had
sewer contracts for $300 which date back as far as 1973.
Mr. Dodd suggested that perhaps a work session with the
entire Board should be scheduled. Mrs. Girone stated that
if a particular area badly needs sewer, the Board will work
in the best possible way to find a means of providing it.
Mr. Quaiff stated that the rate study should be compIeted in
the latter part of August. It was generally agreed that Mr. Danie]
and Mr. Bookman should meet with staff to discuss this matter
in detail.
Mr. Bookman excused himself from the meeting.
On motioh"~f M~. Girone, seconded by Mr. Daniel, the Board
awarded the following contracts and authorized the County
Administrator to execute any necessary documents:
1. WS0-38CD/6(8)0382 Bon Air Shopping Center - On-Site
Developer: B.J. Properties of Virginia, Inc.
Contractor: Seaboard Contractors, Inc.
Estimated Contract Cost: $31,440.00
Estimated County Cost: Reftmds for the off-site water line
installed under Contract WS0-37CD will be made from the
connections within Bom Air Shopping Center
Code: 366-1-11684-7221
80-359
12.
III.
12.
IV.
12.
V.
Developer: Eiger Corporation
~n~ractor: Stamie E. Lyttle Co., Inc.
t:mated Contract Cost: $33,897.00
Estimated County Cost: $ 4,272.00 Refund through connectio
Code: 366-1-11684-7221
3. WS0-70CD/6(8)0702 Robinwood
Developer: Bach Corporation
Contractor: Bookman Construction Company
Estimated Contract Cost: $98,463.95
Estimated County Cost: $ 9,300.00 Refund through connectio
4,021.60 Caah refund
~ Total refund
Code: $9,300 - 366-1-11684-7221
$4,021.60 - 380-1-60702-7212
and further the Board appropriated $4,021.60 from 563 Surplus
to 380-1-60702-7212.
4. WS0-71CD/6(8)0712 Lakewood Farms, Section E
Developer: L & P Land Corporation
Contractor: F. O. Powers Excavating Contractor, Inc.
Estimated Contract Cost: $24,050.00
Estimated County Cost: $ 4,318.00 Refund through connectio
Code: 366-1-11684-7221
5. WS0-73CD/6(8)0732 Three pines Subdivision
Developer: Calcourt Properties, Inc.
Contractor: Fred Barnes Construction Company
Estimated Contract Coat: $90,843.45
Estimated County Cost: $43,31~8.90 Refund through connectio~
Code: 366-1-11684-7221
Ayes: Mr. Dodd, Mr. Daniel, Mrs. Girone and Mr. O'Neill.
Absent: Mr. Bookman.
Mr. Bookman returned to the meeting.
It was generally agreed to defer c~nsideration of a request
from Mrs. Thames of 5511 Onnies Drive until later in the day
when she would be present.
Mr. Painter stated the County has received a request from
Hill-Fulcher Company to defer payment of $21,702.12 due the County
for off-site improvements under Contract W78-69CD. He stated
they propose to pay half of the amount owed by December 1, 1980
and the total amount by April 1, 1981. }irs. Girone inquired if
this would set a precedent. Mr. Micas stated the Board has in
!the past approved and denied such requests. Mr. Daniel
:nquired if interest would be charged. Mr. Micas stated the
Board could approve this request with intereat being added.
On motion of Mr. Dodd, seconded by Mr~ Daniel, the Board
approved the request of Hill-Fulcher Company to defer payment
of $21,702.12 due the County aa outlined in their letter
dated July 7, 1980 with the understanding the County will charge
8% interest per annum.
Vote: Unanimous
On motion of Mr. Daniel, aeconded by Mr. Bookman, the Board made
the following adjuatment of appropriations for water and sewer
projects:
1. Bright Hope Station S79-89C - Appropriated from 574 Surplus
$20,306.25 for the engineering f~e to 380-1-79891-2142. '
(Funds previously carried under ~bligated projects).
2. Ettrick Water and Sewer System S~9-10C - Appropriated from
574 Surplus, $25,500.00 to cover~additional engineering to
380-1-79101-2142. This appropri~
~tion is necessary aa a
balancing figure. All money willl be reimbursed to 574,
when the third phase of the project is available from HUD.
80-360
12.
12.
VII.
12.
VIII.
$1,000.00 to 350-1-69207-4101. This will cover miscellaneous
expenses.
4. Water Tanks W79-21B - Appropriated from 367 Surplus
to 380-1-69217-4101. This will cover miscellaneous expenses.
5. Water Line from Appomattox W79-23B - ApPropriated from 367
Surplus, $164.45 to 380-1-69237-2213 to cover advertising
6. Water line from Appomattox W79-24B - Appropriated from 367
Surplus~ $150.15 to 380-1-69247-2213 to cover advertising
7. Water line from Appomattox W79-25B - Appropriated from 367
Surplus, $644.43; $144.43 to 380-1-69257-2213 (advertising)
and $500.00 to 380-1-69257-4101 (right-of-way).
Vote: Unanimous
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
authorized the issuance of a purchase order to Central Electrical
Service Corporation in the amount of $8,510.00 to install
additional equipment at the Proctors Creek Wastewater Treatment
Plant to protect the instrumentation against lightening and power
surges.
Vote: Unanimous
It was generally agreed to defer consideration of a request from
Mr. Don Pavell until later in the day when he would be present.
Mr. Bookman stated he would like the Board to authorize the
Utilities Department to proceed with the mailing of the sewer surve
contracts, the design of the sewers and the advertising for bids to
provide sewer service to the Irvindale Subdivision. He stated the
estimated cost is $117,300. Mr. Painter inquired how the contracts
should read in order to eliminate the problem of having reduced
connection fees because contracts were signed years prior and the
project was not approved. Mr. Micas stated the Utilities
Department proposed to send contracts that indicated the
residents would connect "at the prevailing rate." Mr. Bookman
stated he preferred a dollar figure be indicated and suggested that
the figure be $750 and that it be honored up to two years and the
prevailing rate thereafter. After further discussion of the matterl
it was on motion of Mr. Bookman, seconded by Mrs. Girone, resolved
that the Utilities Department be authorized to proceed with the
nailing of the sewer survey contracts, design of the sewers and
advertising for bids to provide sewer service to the Irvindale
Subdivision; the Board appropriated $117,300 from 574 (Clover Hill
Fund) for this project; and further the Board authorized staff to
have the contracts read that "the property owners will pay $750
par connection for a 12 month period from the date of the
signing of the contract with the property owner if the resident
signs within 30 days of notification of the availability of sewer
and thereafter $1,200. If sewer service is not extended within tha~
year period, the property owner will pay the prevailing rate to be ~
determined by the rate in effect at the date of the letting of the ~
contract to install the line."
Vote: Unanimous
Mr. David J.~SOWers requested refunds for the sewer line across
the Condrey property to serve his subdivision, Solar II, Contract
7(8)0722. Mr. Painter stated that the refunds being requested
would amount to approximately $68,690.10. He stated that staff
recommended denial since this subdivision is part of the original
Condrey tract and the sewer will be needed when the property is
developed. Mr. Sowers presented a map of the area. After
further consideration of the matter, it was on motion of Mr.
Bookman, seconded by Mrs. Girone, resolved that Mr~ Sower's
request for refunds for the sewer line across the Condrey property
to serve the Solar II subdivision be and it hereby is approved
in the amount of $68,690.10 for off-site and oversize sewer.
Vote: Uqanimous
....... 80-361
12.
X.
12.
XI.
12.
XII.1
12.
XII.2.
Mr. Painter stated that at the Board meeting on March 12, 1980,
a report was made by the Swift Creek Watershed Committee. He
stated at this same time the Board inquired when the annual
report by the Brandermill Community would be made. Mr. Painter
stated that after checking all records, there were no conditions
in the Brandermill zoning which required that a report be
submitted annually to the Board on the status of Swift Creak.
Mr. Bookman stated he thought the submission of this report
annually was approved by the Board and inquired if a one page
status report could be requested. Mr. Painter stated that he
would check into this matter and added that the Swift Creek
Watershed Committee was furnishing an annual report on the
status of Swift Creek.
Mr. Painter presented the Board with a list of developer sewer
and water contracts executed by the County Administrator.
Mr. Bookman excused himself from the meeting.
On motion of ~. Dodd, seconded by Mrs. Girone, the Board
authorized the Right-of-Way Department to purchase a 15 ft. wide
permanent easement and a 10 ft. wide construction easement in the
amount of $420 from Lillian A. Womaek and a 10 ft. wide
temporary construction easement in the amount of $53 from James
and Lillian Hayes which is necessary to install a water line
to Densewood Hills Subdivision, Bermuda District, with
determination as to who shall pay for these easements to be
made at a later date.
Ayes: Mr. Dodd, Mr. Daniel, Mrs. Girone and Mr. O'Neill.
Absent: Mr. Bookman.
Mr. Bookman returned to the meeting.
~r. Pope stated the Board had deferred action on counteroffers
rom property o%rners along Lewis Road for water easements for
the Chesdin water main. He stated these offers were based on
$7,000 per acre and paying 80% of the fee value for the permanent
easement and 40% for the construction easement provided it not
be used after initial construction. He stated the property owners
are also not satisfied with the Board's resolution stating they wou
not be required to connect to County water. Mr. Worley, one of
the property owners stated that they did not want the water line
installed, they would not connect to it, and if this were approved
they Wanted the 80% and 40% figures approved. He stated that
the Conmty will not allow them to build anything within the easemen'
in the future or it could be destroyed without compensation except
for trees, and that they do not want the inconvenience. Mr.
O'Neill stated that this was a transmission line carrying
water to other areas in the County which needed water, that
it Would provide additional fire projection for the area and
that they are hot required to connect to the system. After
further consideration of the matter, it was on motion of Mr.
Nezll, seconded by Mrs. Girone, resolved that the Right-
of-Way Engineer be authorized to revise the offers originally
nade by the County and base the new figures on $7,000 per
mere and paying 20% of the fee value for the permanent and
zonstruction easements, and if the offers are not accepted
~ithin 15 days, the County Attorney is authorized to proceed
~ith condemnation.
fore: Unanimous
motion of Mrs. Girone, seconded by Mr. Bookman, the Board
~uthorized the Chairman and the County Administrator to execute a
[uit claim deed for Huguenot Road Associates vacating a portion of a
~ewer easement as shown on a plat {iled With the papers of
~his Board, which easement is along Route 147, Midlothian
)istriet.
'otc: Unanimous
80-362
.d
12.
XIII. 1.
12.
III.
12.
VII.
On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board
authorized the County Administrator to execute a deed of dedicationt
on behalf of the County from the Chester Child Development
and Day Care Center, Inc., for a 40 foot right-of-way measured
from the center line of Happy Hill Road, Matoaca District, a
copy of the plat is filed with the papers of this Board.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
approved the request of Mrs. Thames at 5511 Onnies Drive and
authorized the Utilities Department to extend water service to
four existing homes on Onnies Drive with the understanding the
four property owners agree to pay $500.00 connection fees, whiah
line extension is estimated to cost approximately $3,200.
Vote: Unanimous
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
authorized the Utilities Department to assist in the acquisition
of easements for a sewer line to property owned by Mr. Don
Pavell at Newby's Bridge and West Roads with the understanding
the developer provides the engineering, installs the sewer
lines and pays for any cost of acquiring the easements and
Kr. Pavell would be eligible for refunds from his development
~p to the construction cost of the off-site sewers only.
Vote: Unanimous
~r. Meiszer stated this time and date had been scheduled for
~ public hearing to consider an ordinance to petition the Circuit
~ourt to grant total immunity to Chesterfield County from city
[nitiated annexations. He stated this ordinance had been adopted
~n an emergency basis on July 1, 1980 and this was the formal
~ublic hearing. Mr. Dodd introduced the Honorable George Jones,
~hesterfield's representative to the House of Delegates.
4r. Jones stated that all should be aware of the significance
)f this move. He quoted from the film, "Tore, Tora, Tore", in
~hich it was stated that "The sleeping giant had been awakened".
te stated he felt Chesterfield was the sleeping who had been
~wakened and is becoming a leading, dynamic part of the
netropolitan area. He stated the County's population had
toubled in the past 15 years and will do so again within the
lext 15 years because of all the benefits the County offers
~nd people seek. He stated he felt the need for roads was
great, and that they were needed to attract industry and
)usiness in order to keep the tax rate low and support the
:esidents. He stated he hoped the ordinance would be adopted,
~he Circuit Court would declare the County immune from
mnexation and he felt this would put behind the turmoil and
:onstant threat of annexation and allow the County to continue
~o grow in an orderly fashion. He stated that there are
:hose who will not give up easily, such as pushing regional
government, and asked that the County keep a wary eye open
md not let this deter the orderly development of the County.
Mr. O'Neill indicated that after a lot of hard work and perseveranc.
this has finally come to pass. On motion of Mr. O'Neill, seconded
by Mrs. Girone, the Board adopted the following ordinance:
An Ordinance to Amend the Code of the County of
Chesterfield, 1978, as Amended, to Petition the
Circuit Court to Grant Total Immunity to Chesterfield
County from City Initiated Annexations
Be It Ordained by the Board of Supervisors of the County of
hesterfield:
(1) That the Code Of the County of Chesterfield is amended
and reenacted as follows:
80-363
Pursuant to §action 15.1-977.20 of the Code of Virginiaj 1950i.
as amended, the Board of Supervisors hereby petitions the Circuit
Court of Chesterfield County to declare the County totall
immune from city initiated annexation and from the incorporation
o~ new_c~t~es w~th~n zts boundaries based on the determination
that the population of the County exceeds 50,000 persons and the
density of the County exceeds 140 persons per square mile.
Vote: Unanimous
Mrs. Girone commended Messrs. Jones and O'Neill for their
perseverance in trying and finally obtaining i~munity from
future annexation by any areas surrounding the County.
Mr. Meiszer stated this date and time had been scheduled to
consider an ordinance relating to exempting certain solar
energy equipment, facilities or devices from taxation. He
stated consideration of this ordinance had been deferred
from the July 9th meeting to allow further investigation.
Mr. Pat Bowe, developer of Solar I, stated his subdivision
was receiving national attention, it was the largest subdivision
using solar equipment in the nation and that with the
energy crisis as it is, reconm~ended approval of this ordinance
to encourage an alternate energy source. He stated that if
something is not done, Vepco's lines will be overloaded and additi)na
energy producing plants will be needed such as North Anna
and Surry. ~ir. David Sowers, also associated with the
development of Solar I, stated that with energy consumption
being reduced or stabilized for residential use, more will be
available for business and industry.
Mr. Daniel stated that the actual active equipment is defined by
the State Code and that the Assessor, using these guidelines, woul
have to determine if Solar I construction qualifies. He stated he
supported this ordinance provided it does not affect the tax
structure in the County. He stated it would be a homeo~ner's
responsibility to prove he has active solar systems; that this
would not be a windfall for developers; and that this would be a
five year exemption for the equipment itself no matter how many
times it changed ownership. He stated that this would be a way
for Chesterfield to show leadership and take the first step
forward.
Mr. Melvin Hoke, representing a real estate firm, stated that
they are in support of this ordinance. He stated that even if the
County lost some tax dollars, they would he recovering some of
the loss through sales tax on the equipment. Mr. Hunter Worley
stated he had installed solar equipment in his home and had realtz
49~ savmngs on hms Vepco bmll. Mr. Charles Jackson stated he
had seen a film on solar equipment and recommended the Board do th
same. Mr. John Smith stated that solar equipment is expensive
and that the small amount of taxes not collected for the 5 years
would provide initiative for people to install such equipment.
Mr. Bookman stated that additional items will be installed in home
which will be taxed, that the sales tax for additional equipment
will be realized by the County. He stated the Board has adopted
an ordinance exempting pollution control equipment and he felt thi
was as important as that measure. He stated he would like the
Board to defer this further if additional information were needed
but that he could support it at this time.
Mrs. Girone stated that she had visited the Solar I site and was
impressed with some of its features. She stated that the County
gives tax relief to the elderly, the handicapped, religious
organizations, sta~e property, granges/lodges, etc. She stated sh,
felt that to give real estate tax relief to programs as an
incentive to encourage certain things was not proper. She
stated the more tax relief that we are giving, puts a
larger portion of the tax burden on those who pay and this incenti
relief would set an unwise precedent f6r Chesterfield.
Mr. Dodd stated that he believea in solar energy and encourages
use but he felt this was being used as a window dressing and those
80-364
iwho can, are taking off and running with the idea He stated he
!felt the Building Inspector s office could be instructed to help
ibuilders with these new techniques. He stated he did not feel
the County could afford to shrink tax revenues at this time.
Mr. Daniel stated that perhaps some additional economical factors
should be considered, for example a regular house vs. a solar house
the revenues generated from each, etc. Mr. Meiszer stated he
felt this was a theoretical discussion and that the dollar figure
from such further study would not be signficant. Mr. Bookman made
a motion to defer this matter for further study. Mr. O'Neill
stated he did not think additional study would be necessary.
Mr. Bookman withdrew his motion for deferral. On motion of
Mr. Bookman, seconded By Mr. Daniel, the Board adopted the followin
ordinance:
An Ordinance to Amend the Code of the County of
Chesterfield, 1978, as Amended, by Adding Sections
8-33 Through 8-36 in Order to Designate Certain Solar
Energy Equipment, Facilities or Devices exempt from
Taxation
Be It Ordained by the Board of Supervisors of the County of
Chesterfield:
(1) That the Code of the County of Chesterfield is amended
by adding Sections 8-33 through 8-36 as follows:
Pursuant to Section 58-16.4 of the Code of Virginia, 1950,
as amended, the Board of Supervisors hereby adds Chapter 8, Article
IX to the Code of the County of Chesterfield a~ follows:
Article IX. Real Estate and Tangible
Personal' Fr'o~ert~' Ta~ E~emptio~ for
Certified Solar Energy Equipment,
Facilities or Devices.
Sec. 8-33. Findings of county.
The county finds that the encouragement of the use and
~evelopment of solar energy within its boundaries is in the public
interest and hereby ordains that certified solar energy equipment,
facilities or devices, as defined by Section 58-16.4 of the Code
Df Virginia may in accordance with the provisions of this Article
be exempted from real estate and tangible personal property taxatior
Sec. 8-34. Application.
An owner who resides in the county may apply to the county
)uilding official for exemption of certified solar energy
~quipment, facilities or devices, as defined by Section 58-16.4 of
~he Code of Virginia, from real estate and tangible personal
property taxation, provided that such equipment, facility or device
is attached to and used solely in conjunction with the owner's
~l~ce of residence.
cc. 8-35. Determination of qualification.
(a) If after examination of such equipment, facility or devicg,
~he office of the county building official determines that the unit
~rimarily performs any of the functions set forth in Section
58-16.4(B) of the Code of Virginia and conforms to the requirements
)f the State Office of Housing, such office shall approve such
~pplication. The county buiding official shall forthwith transmit
;uch application to the State Office of Housing which shall certify
2o the county assessor property approved by the county building
~fficial as meeting all requirements qualifying such equipment,
~acility or device for exemption from taxation.
(B) Any person aggrieved by a decision of the county
~uilding official may appeal such decision to the Technical Review
~oard, which may affirm or reverse such decision.
80-365
Sec. 8-36. Determination of Exemption.
(a) Upon receipt of the certificate of the State Office of
Housing the county assessor shall proceed to determine the value
of such qualifying solar energy equipment, facility or device. The
exemption provided by this article shall be determined by applying
the county tax rate to the value of such equipment, facility or
device and subtracting such amount from the total real estate tax
due on the real property to which such equipment, facility or
device is attached.
(b) This exemption shall be effective beginning in the 1981
tax year and each person receiving the exemption shall be eligible
for the exemption for up to five years from the date of the
(c) It shall be presumed for the purposes of this article
that the value of such qualifying solar energy equipment, facility
or device, is not less than the normal cost of purchasing and
installing such equipment, facility or device.
Ayes: Mr. Daniel, Mr. Bookman and Mr. O'Neill.
Hays: Mr. Dodd and Mrs. Girone.
Mr. Meiszer stated this date and time had been scheduled for
a public hearing to consider any comments from the public relative
to the Ettrick Coranunity Development Block Grant activities.
Ms. Linde Grasewicz was present and gave a surmmary of the progress
on the water and sewer replacement, the housing rehabilitation,
recreation and the administration of the grant. She stated that
the County has received $1,050,000 from HUD to date and that
these funds are allocated with $990,000 for water and sewer
replacement, $40,000 for housing rehabilitation, $10,000 for
recreation and $10,000 for administration. She stated that while
the County has expended only $104,000 to date, contracts have been
executed in excess of $1,400,000.
~rs. Girone inquired who did the rehabilitation of housing.
~s. Grasewicz stated R-CAP did the improvements and County staff
inspected the work. The goals and progress of the County s Nousing
~ssistance Plan were also reviewed by Ms. Grasewicz.
do one was present to discuss this matter.
~s. Grasewicz stated that the third year grant to be applied for
~as in the amount of $450,000 which would be allocated as follows:
$410,000 Water and Sewer
30,000 Recreation
10,000 Administration
;he stated that regarding the recreation, they had three designs
lhich they could choose from relative to open space at the Ettrick
~lementary School.
7here was no one present to discuss this matter. On motion of
~. O'Neill, seconded by Mr. Dodd, the Board authorized the
:ounty Administrator to submit and accept, if approved, a third
~ear application to HUD for the continuation of the Ettric~
:on~nunity Development Block Grant in the amount of $450,000%
~ote: Unanimous
Ir. E. L. Covihgton, Jr., Resident Engineer with the Virginia
'epartment of Highways and Transportation was present.
r. Bookman asked that Mr. Covington check the culverts on
urner Road fro~ Elkbardt as they are in bad condition. He also
nquired if the roadside ditches could be cleaned. Mr. Covington
tared that the County has 1700 miles of ditches and the Highway
epartment forces have two loaders, one for Chesterfield and one
or Powhatan, to remove the cleaned out material. He stated he
ould check to see if the other loader from Powhatan could be
sed in Chesterfield to speed up the cleaning.
80-366
Mrs, Gzrone inquired about the turn lane on Route 147 ac Old
and Featherstone. Mr. Covington stated a safety study was underwa~
for this intersection and he would keep her informed.
Mrs. Girone inquired about a "No Dumping" sign on Corner Rocks
Road and Mr. Covington stated he would check into the matter.
Mrs. Girone inquired about the funds to improve Route 147
and 711. Mr. Covington stated he would send this information to her
Mr. O'Neill stated he understood the traffic light at the inter-
section of Route 1 and Harrowgate had been delayed. Mr. Covington
stated this was correct and that it would be sometime after
September 1, 1980 before the bids were let.
Mr. O'Neill thanked Mr. Covington for asphalting Matoaca
Road, south of HickOry Road.
~r. Daniel inquired about the marking and lighting installation
· t Cogbill Road and Route 10. Mr. Covington stated it would be
shout 6-12 months before the lights were installed hut he would
Nave the marking accomplished as soon as possible. Mr. Daniel
asked Mr. Covington to contact Mr. Ed James, President of the
~eadowdale Townhouse Association, regarding fence repairs, road
surface work and curb and gutter work in the area.
~r. O'Neill stated he thought if reflectors were installed, it woul,
%elp the maze of turn lanes at Lori and Route 10 near the Central
Library.
~r. Dodd inquired when Osborne Road would be blackcopped.
{r. Covington stated this summer, as the contractor was scheduled
:egin on July 16th.
{r. Dodd inquired about the blind spot on Old Centralia Road/Osborn~
load. Mr. Covington stated he would look into this matter, but it
lad been deferred at this time.
Ir. ~eiszer presented the Board with a copy of the Audit report
Yor the County Jail.
~. Daniel inquired about the lighting for the elementary schools
n Dale District. Mr. Nester ~tated this would not be accomplished
~ntil everything had been decided about the Dale Park. Mr.
~odd inquired if these funds to be transferred were being
one so between the districts. Mr. Hester stated they were
or. On motion of Mr. Bookman, seconded by Mr. Daniel, the
oard:
Reduced Planned Budget Expenditure accounts as follows:
~ez-muda District:
330-1-95424-4393
330-1-95413-4393
330-1-95446-4692
:lover Hill District:
330-1-95410-4393
330-1-95425-4393
330-1-95440-4393
330-1-95421-4393
330-1-95423-4393
330-1-95427-4393
330-1-95416-4393
ale District:
330-1-95446-4693
Thomas Dale
Bellwood Elementar~
Bermuda Contingency
Bermuda Decrease
22,821
3,063
24~110
~9,994
Reams Road Elementary
Chalkley Elementary
Hening Elementary
Rockwood Park
Providence Jr.
Clover Hill H.S.
Monacan High School
Clover Hill Decrease
$ 656
3,051
686
11,410
15,515
10.720
7,467
$ 49~505
Dale District Cont.
$_59~143
80-367
330-1-95448-4393
330-1-95419-4393
330-1-95446-A695
Midlothian District:
330-1-95415-4393
330-1-95433-4393
Harrowgate Elementary
Harrowgate Park
Matoaca Contingency
Matoaca Decrease
39,876
85,572
$ 125,542
Midlothian High School $ 3,330
Bon Air Elementary 79~775
Midlothian Decrease $ 83,105
2. Increased Planned
Bermuda District:
330-1-95401-4393
330-1-95417-4393
330-1-95426-4393
Clover Hill District:
330-1-95405-4393
330-1-95408-4393
330-1-95431-4393
330-1-95436-4393
330-1-95446-4694
Dale District:
330-1-95402-4393
330-1-95422-4393
330-1-95437-4393
330-1-95438-4393
330-1-95439-4393
330-1-95441-4393
330-1-95443-4393
330-1-95445-4393
Matoaea District:
330-1-95447-4393
330-1-95449-4393
330-1-95418-4393
330-1-95420-4393
330-1-95442-4393
iidlothian District:
330-1-95407-4393
330-1-95411-4393
330-1-95430-4393
330-1~g5~32-4393
330-1-95446-4696
Vote: Unanimous
Budget Expenditure accounts as follows:
Pt. of Rocks Park
Ecoff Park
Chester Intermediate
Bermuda Increase
Grange Hall
Manchester High
Swift Creek Middle
Davis Elementary
Clover Hil Contingency
Clover Hill Increase
Bird Park
Courthouse Complex
Falling Creek Elementary
Bensley Elementary
Beulah Elementary
Hopkins Elementary
Meadowbrook High
Salem Church Middle
Dale Increase
Carver Jr. High
Matoaea High School
Ettrick Park
Matoaca Park
Matoaca Middle
Robious Complex
Midlothian Annex
Greenfield Elementary
Watkin$ Elementary
Midlothian Contingency
Midlothian Increase
$ 5,147
2,768
42,079
$ 49,994
$ 9,221
6,714
3,350
935
29~285
$ 49,505
$ 21,325
342
4,510
7,928
9,540
2,355
11,128
2,01p
$ 59~143
$ 4,525
33,952
37,466
43,329
6~270
$ 125,542
$ 1,516
1,683
59,288
8,225
12,393
$ 83~105
Mr. O'Neill presented the Board with a petition from the Somerset
Subdivision for street lights.
Mr. Dodd advised the press that a statement would be made immediateiy
80-368
following the morning session regarding the bus transit program in
the County.
On motion of Mr, Daniel, seconded by Mrs. Girone, the Board
went into Executive Session to discuss personnel matters as permitl
by gection 2.1-344 (1) of the Code of Virginia, 1950, as amended.
Vote: Unanimous
Reconvening:
16. 79S022
In Midlothian Magisterial District, Donald A. & Elizabeth G.
Hodgins requested rezoning from Residential (R-15) to Agricultural
(A) plus a Conditional Use for business and professional offices
on a parcel fronting approximately 100 feet on Buf0rd Road and
located approximately 450 feet south of its intersection with
Forest Hill Avenue and better known as 2538 Buford Road. Tax
Map 10-6 (2) Ben Air Knolls, Block 53, Lot 5 (Sheet 3).
Mr. Balderson stated the applicant had requested a deferral until
January 28, 1981. There was no one present to discuss this matter
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
deferred consideration of this application until January 28, 1981,
as requested by the applicant.
Ayes: Mr. Dodd, Mr. Daniel, Mrs. Girone and Mr. O'Neill.
Absent: Mr. Bookman.
Mr. Bookman returned to the meeting.
80S003 (Amended)
In Clover Hill Magisterial District, J. p. Pritchard & M. Lacey
Fendley, Jr. requested rezoning from Agricultural (A) to ResidentiAl
(R~7) of 101.87 acres and to Light Industrial rM 1~ ~ ~ ~- ~
with a Conditional Use Planned Development encompassing the entiret
acreage of a parcel fronting approximately 600 feet on the east li~e
of 01d Hundred Road and located approximately 800 feet south of it~
intersection with Brandermill Parkway. Tax Map 48 (1) part of |
:arcel 12 (Sheet 13).
Mr. Balders~n stated the applicant had requested deferral until
August 27, 1980. There was no one present to discuss this
matter. On motion of Mr. Bookman, seconded by Mrs. Girone, the
Board deferred consideration of this application until
August 27, 1980, as requested by the applicant.
Vote: Unanimous
:ed
80S060
In Bermuda Magisterial District, G. E. Miles requested a
Conditional Use Planned Development in a Residential (R-7) District
on a .12 acre parcel fronting approximately 100 feet on Quay Street
also fronting approximately 60 feet on Lee Street and located in
the southeast quadrant of the intersection of these roads and
better know~ as 4725 Lee Street. Tax Map 115-6 (6) Nunnally's
Addition, Lots lA and 2A (Sheet 32).
Mr. Miles was present. He stated that he would like the operation
to be permitted to operate on Saturdays and he would like to have
the screening vegetation which exists to be allowed to remain and
not be replaced with shrubs. There was no opposition present.
On motion of Mr. Dodd, seconded by Mr. Daniel, it was resolved
that this request he approved as reco~nended by the Planning
Commission subject 'to the following conditions:
1. Storage material shall be confined to appliances, fUrniture,
heat, trim material, insulation, masonry material, mortar
mixtures, generators, steel scaffolding, culvert pipe, splash
blocks, and excess housing material.
80-369
2. Ail storage shall be confined to the interior of the
building, specifically, no outside storage shall be permitted
3. The buildings to be construoted on the parcel shall be simil
in architectural style to the elevations submitted by the
applicant. These buildings shall be painted a muted earth
tone, the color of which shall be approved by Development
Review in conjunction with final site plan review.
4. The property shall be totally enclosed by a chain link fence
Between the fence line and the interior of the property,
lucidum shrubs having an initial height of three (3) feet
spaced four (4) feet on center shall be planted along the
periphery of all property lines with the exception of any are
that is now screened by honeysuckle vegetation.
5. Pick-up and delivery shall be confined to the hours between
7:00 a.m. and 8:00 p.m., Monday through Saturday. Sunday
operations shall not be permitted.
6. No signs shall be permitted.
7. The above noted conditions, notwithstanding, the plan preparei
by the applicant labeled 80S060-1 and attached to the Staff
Report shall be considered the Master Plan. Upon approval
of this requeet~ the Commission and Board shall grant all
necessary exceptions to the bulk requirements of the Zoning
Ordinance.
Vote: Unanimous
80S078
In Bermuda Magisterial District, Vance and Barker requested rezoni~ g
from Agricultural (A) to Residential (R-7) of a 19.75 acre parcel
fronting approximately 1250 feet on the east line of Lawing Drive
and located approximately 390 feet south of its intersection with
Old Bermuda Hundred Road. Tax Map 134-1 (1) parcel 14 (Sheet 42)~
Mr. Balderson stated the Planning Commission had recommended denial
of this request because the area has been developed primarily
for industrial purposes and does not lend itself to residential
development. Mr. Sam Barker was present and stated he saw the
wisdom of this decision and stated he would look towards industrial
development of the area. He asked the Board to accept withdrawal
of this application. On motion of Mr. Dodd, seconded by Mr. O'Neill,
the Board accepted the request for withdrawal and authorized staff
to apply the fee for this application towards the new application
to be submitted by Vance and Barker.
Vote: Unanimous
80S079
In Clover Hill Magisterial District, Boston Financial Strategies,
Inc. requested rezoning from Agricultural (A) to Residential (R-25
plus a Conditional Use Planned Development on a 105 acre parcel
fronting approximately 1700 feet on the south line of Spring Run
Road and located approximately 550 feet east of its intersection
with Hensley Road. Tax Map 92-6 (1) parcel 4 (Sheet 29).
Hr. LaVerne Cole, representing the applicant, stated the 20 acre
parcel along Spring Run Road would be split into a 12 and an 8
acre parcel but everything else remained the same on the applicati~
Mrs. Linda Brammer stated that she wanted to voice her
opposition against the area having to be rezoned to residential
and also the restriction of seven animals on any one lot in
the subdivision, She ~tated that the 10 acre parcels wereLallowed
7 animals as well as their 30 acre parcel which she did not
feel was fair.
Mr. O'Neill questioned the need for rezoning this parcel.
Mr. Balderson stated that to subdivide a parcel of land, it had
to be rez0ned to residential. Mr. O'Neill stated he did not
80~370
further asked that the County Administrator check into this matte
and have prepared an ordinance which would eliminate this problem
in the future.
Mr. Bookman inquired if the Brammers would accept a compromise of
10 animals on the property. Mrs. Brammer stated they would not.
After further consideration of the matter, it was on motion of
Mr. Bookman, seconded by M~rs. Girone, resolved that this request
be approved as reconx~ended by the Planning Commission subject
to the following conditions:
1. Stock farms shall be confined to lots of eight (8) acres or
more.
2. The keeping of no more than one (1) animal per each two (2)
acres of any of the subdivided lots shall be permitted.
3. Ail stables, barns or kennels shall be located a minimual
of 75 feet from any dwelling.
4. Ail stables, barns, kennels, and paddock areas shall be
cleaned periodically. Fresh straw and disinfectant shall
be applied to eliminate the proliferation of odor and the
propagation of insets.
5. No con~nercial activity shall be permitted with respect to
the keeping of livestock.
6. Any and all easements for horseback riding shall be designated
and shown on the subdivision final check and recordation
plats.
7. A 100 foot buffer shall be provided along the north, south,
east and west property lines of this subdivision. No livestock
shall be permitted within these buffers. These buffers shall
be designated on the subdivision final check and recordation
plats.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and bits. Girone.
Nays: Mr. O'Neill because he felt this was not the intent of the J
subdivision ordinance regarding the rezoning of the property.
Mr. O'Neill excused himself from the meeting.
80S080
In Midlothian Magisterial District, Citizens Savings and Loan
Association requested an amendment to a previously granted
Conditional Use (Case 68-25U) to perr~t expansion of a banking
facility in a Residential (R-15) District fronting approximately
450 feet on McRae Road also fronting approximately 240 feet
on West Huguenot Road also fronting approximately 450 feet on
Forest Hill Avenue and located totally within these roads and
better known as 9026 Forest Hill Avenue. Tax Map 10-2 (1) parcel
(Sheet 3).
r. Fred Lord, representing the applicant, stated the intent was
to render better and quicker service for their customers. He
stated that condition #4 that no trees be removed could not be
followed as two trees are dying and need to be removed. He
stated that he also thought condition #6 would present a safety
problem which refers to the parking area in the front of the
~uilding. 'The~ Was no opposition present. On motion of
!Mrs. Girone, seconded by Mr. Bookman, the Board approved this
request as recommended by the Planning Commission subject to the
following conditions:
1. The below stated conditions notwithstanding, the site plan
prepared by the applicant, dated June 5, 1980, shall be
considered the plan of development~ The planters shown
between the existing parking area and the teller windows
driveway shall be installed one year from the date of
occupancy of the addition.
80-371
requirements of the Office Business (O) District shall be
applicable.
3. The building addition shall be similar in architectural
style to the renderings submitted wlth the application.
4. All oak trees and other existing plantings shown on the site
plan prepared by the applicant dated June 5, 1980, shall be
retained and shall neither be cut nor removed with the
exception of necessary pruning and removal of dead trees.
5. A plan for the protection of the existing oak trees during
construction shall be submitted to Development Review for
approval and in conjUnction with final site plan review.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
80S082
In Clover Hill Magisterial District, Todd and June B. Lecka
requested an amendment to the conditions of a previously granted
rezoning (Case #75S211) to permit parking within a buffer zone
on a 3.23 acre parcel which lies approximately 400 feet south of
Midlothian Turnpike measured from a point located approximately
450 feet west of its intersection with Ruthers Road. Tax Map
28-4 (1) parcel 30 (Sheet 8).
No one was present representing the applicant. No one was present
in opposition. Mr. Bookman stated he was concezned with the
flow of traffic in the area but he would discuss this with
the Highway Department. On motion of Mr. Bookman, seconded by
Mrs. Girone, the Board approved this request subject to the follow: tg
conditions as recormmended by the Planning Commission:
1. The eastern ten (10) feet of the buffer along the eastern
property line shall be maintained. The existing security
fence and evergreen plantings shall remain intact and
undisturbed. The remaining western twenty (20) feet of the ~
buffer shall be used for parking only. Any plantings destroyed
by construction shall be replaced with a comparable species /
of similar size. ~
2. Within the ten (10) foot buffer, and the area lying between ]
the security fence and the existing pine trees, there shall ]
be planted a broadleaf evergreen shrub. These shrubs shall |
be spaced three (3) feet on center and have an initial
height of eighteen (18) inches. These plants shall be
installed prior to occupancy of the cinema's addition.
3. The above comments notwithstanding, the site plan prepared
by Joe W. Hiller and dated 5/16/80 shall be considered the
plan of development.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
80S083
In Berrm~da Magisterial District, Chester Montessori School, Inc.
requested a Conditional Use to Permit a private school in a
Convenience. BUsiness (B-I) District fronting approximately 100 fee~
on Lee Street and located approximately 335 feet northwest of its
intersection with West Hundred Road. Tax Map 115-6 (6) Nunnally's
Addition, Lot 16 (Sheet 32).
Mr. Larry Madison, representing the applicant, was present. He
stated that he is a member of the Board for the school, that they
operate on a break-even basis and they have approximately 20
pre-school children who attend. There was no opposition present.
On motion of Mr. Dodd,~seconded by Mr. Daniel, this request was
80-372
appz0¥ed ]ect to th~ following condztlons as recommended by
the Planning Commission:
1. There shall be no exterior modifications to either the
building or grounds (normal maintenance excepted.)
2. One sign not to exceed eight (8) square feet in area
identifying the use shall be permitted. This sign shall
neither be luminous nor illuminated.
3. No more than thirty (30) students shall be in attendance
at any one time.
4. Operation shall be confined to the hours between 8:00 a.m. and
3:00 p.m., Monday through Friday.
5. The above noted conditions notwithstanding all bulk
requirements of the Convenience Business (B-l) District shall
be applicable.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone.
Absent: Mr. O'Neill.
80S085
In Dale Magisterial District, S & D Associates requested rezoning
from Agricultural (A) to Residential (R-7) of a 25 acre parcel
~hich lies approximately 350 feet northwest of Beulah Road measured
from a point located approximately 1000 feet south of its inter-
section with Hopkins Road. Tax Map 66-7 (2) part of parcels 2 &
~ (Sheet 22).
~r. Durwood Felton was present representing the applicant.
there was no opposition present. On motion of Mr, Daniel,
~econded by Mrs. Girone, this request was approved as
recommended by the Planning Commission.
~ote: Unanimous
~0S029
In Bermuda Magisterial District, Dr. James W. Mayfield, Sr.
Cequested a Conditional Use to permit a private recreational
facility in a Coca, unity Business (B-2) District and an Agricultural
(A) District on a 20 acre parcel fronting approximately 975 feet
)n Jefferson Davis Highway also fronting app%oximately 310 feet
)n Mid-City Road and located in the southwest quadrant of the
intersection of these roads. Tax Map 133-7 (2) Mid-City Farms.
~ots lA & 2A and Tax Map 133-11 (2) Lots 3, 4 & 5 (Sheet 41).
~r. Morris Mason was present representing the applicant.
Mr. Dodd inquired if the letter presented could be included in
the restrictions. Mr. Balderson stated it had been incorporated
into the conditions, specifically #8 and #13. Mr. Mason
stated that the applicant would like to have condition #1
amended so that it could be transferred, and that condition
#4 be amended so that these utility sheds could be used as
temporary shelter and not for habitation. He stated the
reason for the change in condition #1 was because Dr. Mayfield
may transfer this facility to the church and the reason for
a change to #4 was because the facility would be for the
poor as well as the rich who would not have campers, etc.
He stated they w~uld be used basically the same as a tent
with no co'o~ih~:~liowed, no sewer or water, etc. Mrs.
Girone stated she thought the building inspector's office
should inspect the sheds and make a recon~endation. Mr.
Dodd stated he would consider approving this request with
the understanding the sheds would be removed within a 12
month period. Mr. Mason stated this was one of the first
tasks to be done after this year's season which would end about
thanksgiving. There was no opposition present,
3n motion of Mr. Dodd, seconded by Mrs. Cirone, this request was
· pproved as recommended by the Planning Commission subject to the
80-373
1. This Conditional Use shall be granted to and for Dr. James
W. Mayfield, Sr.~ and shell not be transferrable until after
approval of the Board of Supervisors.
2. A fifty (50) foot buffer shall be maintained along the easterm
property line adjacent to Jefferson Davis Highway. No buildimgs~
parking or other facilities, with the exception of the drives
shown on the plan, shall be permitted within this buffer area.
No additional clearing or grading shall be permitted within this
buffer.
3. The existing gravel drives shall he expanded to a minimum widt
of twenty-four (24) feet and have a minimum gravel base of
four (4) inches.
4. Utility buildings shall be phased out after December 31, 1980.
These buildings may be replaced with recreational vehicles
(travel trailers).
All travel trailers shall be placed in spaces so that, at the
nearest point, they shall be at least sixteen (16) feet from
any other travel trailer, or attachment thereto, or other
buildings.
6. All travel trailers shell be placed so as not to overhang or
obstruct the use of any driveway, walkway or public utility
easement.
7. All travel trailers shall abut upon a driveway of not less the
twenty-four (24) feet in width.
8. This use shall conform to all State laws governing operation
of a travel trailer park. Prior to continuation of the
operation, the applicant shall obtain approval from the
appropriate State agency and submit such approval to Development
Review.
9. The 84 space parking area proposed in Phase III shall have a
minimum of a Car and gravel surface.
10. The mobile camp sites, as proposed in Phase III, shall be
relocated outside the boundaries of the 100 Year Flood Plain.
11. All permanent structures erected on the parcel shall be simil~
in architectural style to the renderings submitted by the
applicant and attached to the Staff Report.
12. A fifty (50) foot buffer shall be maintained along all
property lines. No buildings, parking or other facilities
with the exception of hiking trails, picnic areas, garden
plots or other passive recreational facilities shall be
permitted within this buffer. This buffer shall be
maintained in a natUral state.
13. The above noted conditions notwithstanding, the Master Plan
prepared by Charles C. Townes & Associates, dated March 24,
1980 (Phase I) and June 10, 1980 (Phase II and III) and
the textual statement dated May 20, 1980, shall be considered
the plan of development.
(NOTE: Detailed site plans must be submitted to Cor~nunity
Development for each phase of construction and
prior to the release of any building permits.)
Vote: Unanimous
Mr. Mason inquired about the cortnection fees for the dumping sites.
Mr. Bookman stated he felt each should be considered a normal
connection and fees charged accordingly.
80-374
at 6:00 p.mo
In Bermuda Magisterial District, Julian and Maria Gayton requested
a Mobile Home Permit to park a mobile home on property which they
own. Tax Map 67-3 (1) parcel 15 and located in the vicinity of
2661 Drewry's Bluff Road (Sheet 23).
Mrs. Gayton and a friend were present. Mr. Dodd stated he
understood the property owners were opposed to this request.
It was stated that of the 15 people on the list of property owners
only three or four had not signed and they did not live in
the area. Mr. Dodd stated that he would like to defer this
until he could review the matter further. On motion of Mr.
Dodd, seconded'by Mr. Daniel, the Board deferred consideration
of this request until August 27, 1980.
Vote: Unanimous
Mr. John Smith was present. He stated he had not received
cooperation from the Department of Community Development regarding
his application for razoning. The Board indicated that Mr. Smith
shoUld meet with the County Administrator to resolve this matter.
On motion of Mr. Bookman, seconded by Mrs. Girone, the Board
went into Executive Session to discuss personnel, legal and
real estate matters as permitted by Section 2.1-344 (1), (6) and
(2), respectfully, of the Code of Virginia, 1950, as amended.
Vote: Unanimous
Reconvening:
On motion of the Board, the Board decreased Planned Expenditure
account 111-1-31400-4123, Contingencies by $15,950; increased
Planned Expenditure account 111-1-01100-1101 Salaries by
$10,450; increased Platted Expenditure account 111-1-11110-1201
Part time salaries by $5,500 all of which compensates the
Board member serving as Chairman with an additional $1,200
per year; the Board member serving as Vice Chairman with an
additional $1,200 per year; those Board members and other
members of the Richmond Regional Planning District Commission
with $1,200 each; and an additional expense allowance of $1,800
per Board member which is allowed by State law; and further the
Board reaffirmed a decision to compensate the Board member and
other citizen members of the Chesterfield Planning Commission at a
rate of $2,400 per year.
Vote: Unanimous
On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board
amended the minutes of June 25, 1980 relating to the compensation
for excessive leave for those persons listed in a report compiled
by the Personnel Department "to be paid at their current salary
as of December 31, 1979" rather than "the average salary" as
stated in the resolution.
Vote: Unanimous
Mr. O'Neill stated he had received some calls regarding the
soccer teams and he felt the County should plan for a four
sport season each year rather than three. Mrs. Girone
stated that she thought everything was proceeding in an
orderly fashion. Mr. O'Neill stated some of the calls of concern
received werefrom the Midlothian and Clover Hill areas.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board adjourred
Vote: Unanimous
80-375
County Administrator
R. Garland Dodd~
Chairman