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07-09-1980 MinutesBOARD OF SUPERVISORS MINUTES July 9, 1980 Mr. R. Garland Dodd, Chairman Mr. Harry G. Daniel, Vice Chairman Mr. E. Merlin O'Neill, Sr. Mrs. Jom~ Girc~e Mr. Nichelas M. Meiszer Comity Administrator Staff in Attendance: Mr. C. G. Fa~nuel, Asst. Co. Adm. Mr. Steve Micas, Co~ty Attorney Mr. Jeffrey Fuzzy, Director of Com~ miry Dev~lot~m~nt Col. J. E. Pittman, Jr., Chief of Police Mr. l~bert Painter, Utilities Dir. Mr. Phil Hester, DLrector of Parks Eecreatiua Mrs. M. Arline McOuire, Mr. Lane Ram~ey, Budget Director 5r. Dodd called the meeting to order at Meadowbrook Country Zlub at 10:00 a.m. On motion of Mr. Daniel, seconded by ~r. Bookman, the Board went into Executive Session to discuss )ersonnel matters as permitted by Section 2ol-344(1) of the ~ode of Virginia, 1950, as amended. 7otc: Unanimous {econvening. ~r. Dodd called the meeting to order at the Courthouse at !:00 p.m. (EDST). ~r. Daniel gave the invocation. {r. Daniel then noted that the Chesterfield County Museum lad been opened at dedication ceremonies held on July 4, 1980, ~nd that the Museum Committee had recognized many people who ~ad participated in this venture, particularly the Board of ;upervisors. On behalf of the Board members, Mr. Daniel accepted ~ plaque of appreciation from the Museum Committee, and further, ~t this time, presented this plaque to the Chairman of the Board. Ir. Dodd thanked Mr. Daniel for his representation of the Board ~d voiced the appreciation of the Board for this recognition. ie directed1 the County Administrator to display the award in an ppropriate location. ir. Dodd asked for amendments to the minutes of June 25 and uly 1, 1980 and final approval was deferred. r. Meiszer stated that this time and date had been set for Public Hearing to consider adoption of an Ordinance to esignate certain solar energy equipment, facilities or evices exempt from taxation. Mr. Micas explained that the ax exermption would cover only a five (5) year period from the ate of application by a citizen. Mr. Daniel inquired whether he owner of the exempted property would have to reside in the ome for which the exemption was granted. Mr. Micas stated that his was a requirement, and that this was specifically addressed n the body of the proposed ordinance. Mr. Daniel further asked ho would determine the value of the solar equipment. Mr. Micas oted that the Assessor would be responsible for this assessment. ir. Melvin Hoke, Distributer for Virginia Solar Products, spoke !o this issue. He stated that he disagreed with the five year Itipulation and that it should be unlimited. Mr. Micas noted !hat legally the Board had the discretion to extend the five ~ear amortization period, but this was the time period suggested ~y the State. 80-332 ~ote: Unanimous ~. Micas stated that he and the Department of Community )evelopment have negotiated a lease with Southeastern Associates ~roviding for the improvement and use of an .88 acre parcel [t Chesterfield Mall for a parking area for cormnuters using ihe "Employer-Community Bus Service". The lease provides ienerally that the County will improve the parcel at its ~xpense as a parking area and will maintain Mall drive north ,f any business to the boundary of the parking area. The ease is for an initial 12 month period but may be extended ~or 6 month intervals at the discretion of Southeastern. hen the lease is terminated, all improvements become the ,roperty of the lessor. On motion of Mrs. Cirone, seconded ,y Mr. Bookman the Board authorized the County Administrator ,n behalf of the County, to execute this lease agreement with ~outheastern Associates. ote: Unanimous 80-333 Mrs. Girone inquired of Mr. Hoke what the cost of solar equipment would be for a 3 or 4 bedroom house. Mr. Hoke stated that this would depend on what equipment was installed and the type insulation used in construction. He noted that ~he Federal Government is encouraging solar energy use as a nethod of conservation and that this would decrease the need for, and dependence on, foreign oil. Mr. Hoke gave a figure )f cost for the solar product at between eight and nine thousand ~ollars. Mr. Bookman stated that this cost would be in addition 2o the cost for normal heating and cooling so there would not )e a loss of revenue. Mr. Daniel felt that there ~as a premium cost to citizens for use of solar heating and 2hat this ordinance would give a cost break. Mr. Bookman loted that there is a local subdivision of approximately 200 lomes being proposed and a second subdivision being planned lsing solar equipment with both passive and active solar ~ystems. He moved for approval, with Mr. Daniel seconding ~he motion. Mr. Dodd spoke in opposition, stating that he ~elt solar energy should stand alone on its own merits. He ~ited the possibility of a tax shortfall and administrative ~xpense. Mr. O'Neill agreed with Mr. Dodd and stated that the Federal and State governments already offered incentives ~o citizens. Mr. Daniel gave an economic example of a ;60,000 house with an additional $6,000 worth of solar ~quipment installed for a total value of $66,000. An exemption tf tax on the $6,000 equipment would only be for five years, ~d after that time, would be assessable. He stated that the ~se of solar energy must be encouraged, and that the County ~ould not lose anything in the long ran. ~s. Girone stated khat the Board should consider the question further, that it eemed that more and more people were exempt from taxation n some respects and that the burden was on fewer people hen it should be shared equally by everyone. Mr. O'Neill ,sked how the Assessor would be able to assess this equipment, nd Mr. Micas stated that the Assessor would have guidelines ~rom the State. Mr. O'Neill further stated that he was not n favor of incentive taxation. Mr. Bookman stated that his would be a short term tax break only, and that the quipment being given the five year exemption would, after hat time, be considered as a capital improvement, thus ncreasing the value of the property to be taxed. After urther discussion, Mr. Bookman withdrew his motion and ~oved for a deferment of two weeks, with Mrs. Girone seconding ~he motion, and the Board so voted. Mr. O'Neill excused himself from the meeting. Mr. Jeff Muzzy was asked by Mrs. Girone when the buspool program would begin and the cost per month. Mr. Muzzy stated that it would begin August 4, 1980 and that the cost would be approximately $50.00 per month for the service per subscriber. Mr. Micas stated that arrangements with Chesterfield Mall include the requirement of a detailed survey of the buspool lot parcel due to the fact that this is on private property. On motion of Mrs. Girona, seconded by Mr. Bookman, the Board authorized the County Administrator to enter into an agree- ment with Austin Brockanbrough and Associates for a survey of the Chesterfield Mall buspooi lot parcel, and that the funds for this survey be drawn from the prior appropriation of $17,000 from the 3¢ Road funds from Midlothian District for this program. Ayes: Mrs. Girone, Mr. Bookman, Mr. Dodd, Mr. Daniel Absent: Mr. O'Neill Mr. Micas stated that the 1980 General Assembly passed emergency legislation permitting localities to increase the interest om unpaid real estate taxes from 8% to 10% for taxes owed after September 1, 1980. The General Assembly determined that an 8% interest cha~ge was not a sufficient incentive for many large landowners to pay their taxes when due and that localities were, in effect, "loaning" money to property owners at a rate considerably below the market rates. Mrs. Arline McGuire, Treasurer for Chesterfield County was present and stated that she was in agreement as the State had already initiated this action. M~r. O'Neill returned to the meeting. Mr. Bookman asked if the Board felt that this increase was needed in view of the fact that interest at banks had decreased since this legislation was passed. Mr. Micas stated that the State law gave the Board authority to charge "up to" 10%. After further discussio~ on motion of Mrs. Girone, seconded by Mr. O'Neill, the Board voted to hold a Public Hearing on August 13, 1980 at 2:00 p.m. to consider the adoption of an ordinance increasing the interest on unpaid real estate taxes from 8% to 10%. Vote: Unanimous ~r. Micas recommended that the Board authorize the Treasurer ~o require a person's bank to pay delinquent taxes from his )auk account or a person's employer to send his wages to ~he County as payment for delinquent taxes with prior notification ~o the taxpayer before instituting this procedure. He noted ~hat the Code of Virginia permits this action. Mrs. McGuire ~ddressed this item, and stated that her rata of collection for ~elinquent real estate taxes after a "first notice'! in 1979 ~as 95.5%, and further, for 1980 to date, was 95.3% collection rate. The figures for delinquent personal property taxes :ollected after a "first notice" was 79% for 1979 and 78% for ~he five month period elapsed in 1980. Mrs. McGuire distributed I comparison of tax collections as a result of first notice ~iled to the mmmbars of the Board, and stated that she would like this issue deferred until she could present a proposal ~or collection of delinquent taxes that she and staff are )resently working on. 80-334 Mr. Micas also recommended that the Board authorize the publication of a list of delinquent taxpayers for which the total tax exceeds $400. In addition to this, he also recommended that a list of all properties subject to sale because of three years of delinquency be published annually. Such a selective advertising of delinquent taxpayers targets those persons most likely to pay their taxes and reduces the total cost of the advertising. He noted that recent experience in Richmond and Herico indicates that the publishing of a delinquency list is extraordinarily effective in encouraging landowners to pay their taxes. Mrs. McGuire spoke to this issue and stated that after taxes are delinquent for three years, they are sent to the Circuit Court Clerk's Office and are a lien against the property. In order to clear the title to a property when it is sold, these taxes plus interest must be paid. The length of the judgment is for twenty years. She felt that compared to the 8 to 8~% interest paid currently, by investment savings and loan institutions, the 10% accrued interest presently being assessed is preferable. Mrs. McGuire also stated that she could see advertising after three years of delinquency, and that this was not inconsistent with other areas, but she felt that to only advertise those with a delinquency of $400 or over was discriminatory. She asked that this issue 'also be deferred until her proposal for collections could be presented to the Board. On motion of Mrs. Girone, seconded by Mr. O'Neill, the Board voted to defer both of these items until such time as Mrs. McGuire could present her proposal for collection of delinquent real estate and personal property taxes to the Board. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone the Board decreased Planned Budget Expenditure account 111-1-31400- 4123 Contingency by $50,000 and increased Planned Budget Expenditure account 111-1-31400-2921 Donations by $50,000, which is for the County Museum. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Daniel the Board: a. Increased the following revenue account codes: · 111-1-00011-0634 Mental Health-Patient Fees $1,500 111-1-000i2-0925 Chapter 10 Grant Total Revenue $~ b. Established the following accounts and appropriations for the Deaf Community Coumseling Program: 111-1-09338-0000 DEAF COMMUNITY COUNSELING PROG. 111-1-09338-1201 Salaries & Wages - Part Time $12,389 111-1-09338-1311 FICA 851 111-1-09338-2201 Telephone 900 111-1-09338-2231 Postage 25 111-1-09338-2372 Travel 675 111-1-09338-2374 Conferences, Seminars & Sp. Tr. 800 111-1-09338-2902 Dues & Subscriptions 75 111-1-09338-3121 Office 75 111-1-09338-4572 Office Equipment 710 TOTAL $16,500 80-335 Mr. Ramsey presented a Budget Change request regarding the hiring of a landfill engineer for the Genito Landfill, such position to begin August 1, 1980. Mr. Daniel inquired whether there was a job description available and Mr. Ramsey stated that there was one. Mrs. Girone questioned the salary range and fslt that it was not appro- priate. Mr. Ramsey indicated that the personnel dspartment had surveyed the position and that this was the rscommended salary range. Mrs. Girone stated that she felt that the Personnel Department should be asked to evaluate this position and more specific information bs presented. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board voted to defer this item until July 23, 1980. 10. Vote: Unanimous ~r. Daniel asked that the Board he apprised at each meeting ~f the current balance in the Contingency Account. Mr. Ramsey stated that this would be done. )n motion of Mr. Bookman, seconded by Mr. O'Neill, the Board ~uthorized the expenditure of $25,820 for the redesign of the lorthern area landfill. This includes the road design, and is ~ecessary due to the fact that acreage has been decreased. ~his appropriation is to coms from previously appropriated )ond monies for this project, and the County Administrator is authorized to execute any necessary documents on behalf of :he County. ~ote: Unanimous )n motion of Mr. Dodd, seconded by Mr. O'Neill, the Board toted to appropriate $1,197 from the Contingency Account for .mprovements to the parking lot at Enon Fire Station/Community ~uilding and Voting Precinct. 'ore: Unanimous ~ motion of Mr. Bookman, seconded by Mr. Daniel, the Board uthorized the County Administrator to submit and accept, f approved, the Highway Safety Grant Application on behalf f Manchester Volunteer Rescue Squad. The purpose of this rant being to purchase one van type ambulance in the amount f $15,000. otc: Unanimous motion of Mr. Bookman, seoonded by Mrs. Girone, the Board If Supervisors resolved: There is pending before the Judicial Council of Virginia ! request for one additional judgeship in the Twelfth Judicial ,ircuit of VirGinia which includes the CoUnty of Chesterfield md the City of Colonial Heights. The Judicial Council in 379 recommended that the request be deferred until the Fall of .980 and that serious consideration be given at that time. The Board of Supervisors of Chesterfield County wishes to ~ssure the Judicial CoUncil of Virginia that adequate court !acilities will be provided as needed for the judiciary in :hesterfield County if and when an additional judgeship is uthorized. A copy of this resolution shall be sent to the Honorable .awren~e W. I'Anson, Chief Justice and Chairman of the udicial Council of Virginia. otc: Unanimous 80-336 12. It was generally agreed to eliminate discussion of a VEPCO agreement for underground service for the jail addition as the County Administrator is already authorized to execute any necessary docummnts for this purpose. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board awarded a contract to Tri-City Insulation, which submitted the low bid of $1,869, for insulating the third floor drop ceiling of the Courthouse Administration Building, and further authorized the County Administrator to appropriate this amount from the Contingency Account under authority of the Budget Appropriation Resolution, and to execute any necessary documents on behalf of the County. Vote: Unanimous The Board considered a request from Colonel J. E. Pittman, Jr. Chief of Police to waive the bidding process for the purchase of undercover vehicles for the Police Department. Mr. Meiszer stated that he did not approve of this procedure and questioned the wisdom of such an action. Mr. O'Neill noted that this procedure had been discussed and approved in prior years. }~r. Dodd asked if P[r. Meiszer would be involved, and Mr. }~eiszer stated that he would not, and he preferred a formal, competitive bidding process. On motion of ~4r. O'Neill, seconded by Mr. Daniel, the Board voted to allow the bidding process to be waived for purchase of these vehicles, only, pursuant to Sec. 2-10 of the County Code. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Laureate Lane, Pepperldge Road, Cauthan Court, and Archangle Court, in Archbrooke, Sections 4 and Clover Hill District. Upon consideration whereof, and on motion of Mr. Bookman, seconded by Mr. Daniel it is resolved that Laureate Lane, Pepperidge Road, Cauthan Court and Archangle Court in Archbrooke, sections 4 and 5, Clover Hill District, be and they hereby are established as public roads. ~nd be it further resolved, that the Virginia Department of Highway and Transportation, be and it hereby is requested to take into The Secondary System, Laureate Lane, beginning at its intersection ~ith the southeast right-of-way line of Wadsworth Drive, State Route 2251, extending southeast .08 mile to the intersection )f Pepperidge Road, then southeast .09 miles to a temporary turnaround; Pepperidge Road, beginning at its intersection with Laureate Lane, extending east .10 miles to the intersection of ~authan Court, then east .07 mile to the intersection of ~rchangle Court, then east 07 mile to a rem orar , . . '. . . p . y turnaround; Jauthan Court, beginning at its lnterse~tzon wzth Pepperidge ~oad, extending south .05 mile to a cul-de-sac; Archangle Court, )eginning at its intersection with Pepperidge Road, extending ~outh .06 mile to a cul-de-sac. Fhese roads serve 51 Sots. knd be it further resolved, that the Board of Supervisors ~uarantees to the Virginia Department of Highways a 50' right-of- ~ay for all of these roads except Cauthan Court and Archangle :ourt which have a 40' right-of-way. 7his section of Archbrooke is recorded as follows: iection 4, Plat Book 30, Page 19, December 8, 1977. lection 5, Plat Book 31, Page 67, July 20, 1978. 'otc: Unanimous 80-337 This day the County Environmental Engineer, in accordance wfth directions from this Board, made report in writing upon his examination of Redbridge Road and Redbridge Court in Shenandoah Hills, Section A, Clover Hill District. Upon consideration whereof, and on motion of Mr. Bookman seconded by Mr. Daniel, it is resolved that Redbridge Road and Redbridge Court in Shenandoah Hills, Section A, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Redbridge Road, beginning at its intersection with Reams Road, State Route 647, extending northeast .08 mile to Redbridge Court, then northeast .24 mile to a temporary turnaround; Redbridge Court, beginning at its intersection with Redbridge Road, extending southeast .06 mile to a cul-de-saco These roads serve 47 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 60' right- of-way for Redbridge Road and a 40' right-of-way for Redbridge Court. This section of Shenandoah Hills is recorded as follows: Section A, Plat Book 31, Page 55, June 30, 1978 Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Seven Oaks Road, Seven Oaks Court and Seven Oaks Terrace in Brandermill, Section Seven Oaks, Clover Hill District. Upon consideration whereof, and on motion of Mr. Bookman seconded by Mr. Daniel it is resolved that Seven Oaks Road, Seven Oaks Court and Seven Oaks Terrace, in Brandermill, Section Seven Oaks, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of !Highways and Transportation, be and it hereby is requested to take into the Secondary System, Seven Oaks Road, this is a circular 'road, beginning at intersection with Brandermill Parkway, State Route 1921, and going .08 mile northerly to intersection with Seven Oaks Court then going .05 mile northerly to intersection with itself then going northerly until road turns westerly to intersection with Seven Oaks Terrace, this is a distance of .18 mile, from intersection with Seven Oaks Terrace Road continues .10 mile southeasterly to intersection with itself; Seven Oaks Terrace, beginning at intersection with Seven Oaks Road and going .03 mile northerly to a cul-de-sac and Seven Oaks Court, beginning at intersection with Seven Oaks Road and going .04 mile westerly to a cul- de-sac. These roads serve 50 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-of-way for these roads except Seven Oaks Terrace and Seven Oaks Court which have a 40' right-of-way. This section of Brandermill .is recorded as follows: Section Seven Oaks, Plat Book 31, Pages 1 and 2, April 6, 1978. Vote: Unanimous 80-338 This day the County Environmental Engineer, in accordance with directions from this Board, made report in writinm upon his examination of Gary Avenue in Ivey Acres MatoacaVDistrict Upon consideration whereof, and on motion of Mr. Bookman seconded by Mr. Daniel it is resolved that Gary Avenue in Ivey Acres, Matoaca District, be and it hereby is established a public road. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Gary Avenue, beginning at intersection with South Street, State Route 1141 and going northerly .21 mile to intersection with LaLonde Drive then continues on .10 mile northerly, then the road turns and goes westerly .07 mile to a cul-de-sac. This road serves 53 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right- of-way for this road. This section of Ivey Acres is recorded as follows: Plat Book 28, Page 17, February 11, 1977. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Riverbireh Trace Road and Riverbirch Trace Court in Brandermill Section Riverbirch Trace, Clover Hill District. Upon consideration whereof, and on motion of Mr. Bookman seconded by Mr. Daniel it is resolved that Riverbirch Trace Road and Riverbiroh Trace Court in Brandermili, Section River- birch Trace, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Rivarbirch Trace Road, beginning at intersection with Brandermill Parkway, State Route 1921, and going .04 mile southwesterly to intersection with Riverbirch Trace Court then going .17 mile southwesterly to a cul-de-sao; Riverbirch Trace Court, beginning at intersection with Riverbirch Trace Road and going .04 mile westerly to a cul- de-sac. These roads serve 22 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right- of-way for all of these roads. This section of Brandermill is recorded as follows: Section Riverbirch Trace, Plat Book 30, Pages 62 and 63, February 3, 1978. Vote: Unanimous 80-339 This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Walker's Ferry Road and Walker's Ferry Court in Brandermill, Seotion Walker's Ferry, Clover Hill District. Upon Consideration whereof, and on motion of Mr. Bookman seconded by Mr. Daniel it is resolved that Walker's Ferry Road and Walkers Ferry Court in Brandermill, Section Walker's Ferry, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, he and it hereby is requested to take into the Secondary System, Walker's Ferry Road, beginning at intersection with Brandermill Parkway, State Route 1921, and going westerly the road turns and goes southerly to intersection with Walker's Ferry Court, aovering a total distance of .18 mile, then going .07 mile southerly to a cul-de-sac; Walker's Ferry Court, beginning at intersection iwith Walker's Ferry Road and going .12 mile southeasterly !to a cul-de-sac. These roads serve 35 lots. ;And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-of-way for all of these roads. !This section of Brandermill is recorded as follows: Section Walker's Ferry, Plat Book 32, Page 43, October 18, 1978. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Temple Avenue, Colonnade Drive, Foxbrook Drive, Julep Drive, Walker Avenue and Veranda Lane in Colonial Pine Estates~ Sections A and B, Matoaca District. Upon consideration whereof, and on motion of Mr. Bookman seconded by Mr. Daniel it is resolved that Temple Avenue, Colonnade Drive, Foxbrook Drive, Julep Drive, Walker Avenue and Veranda Lane in Colonial Pine Estates, Sections A and B, Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is ,requested to take into the Secondary SysteTM, Temple AvenUe, beginning at the intersection with Branders Bridge Road, State Route 625, and running southwest .33 mile to the intersection with Colonnade Drive, then continuing southwest .13 mile to end at the intersection with Veranda Lane; Colonnade Drive~ beginning at the intersection with Temple Avenue and running southeast .17 mile to the intersection with Foxbrook Drive, then Continuing southeasterly .19 mile to a temporary turnaround; Foxbrook Drive, beginning at the intersection with Colonnade Drive and running south .07 mile to the intersection with Julep Drive; Julep Drive, beginning at the intersection with Foxbrook Drive and running westerly .16 mile to the intersection with Walker Avenue, then continuing westerly .07 mile to the intersection with veranda Lane, then continuing Westerly .03 mile to e~d in a temporary turnaround; Walker Avenue, beginning at the intersection with Julep Drive and running southerly .24 mile to proposed Peach Tree Street; Veranda Lane beginning at the intersectio~ with Julep Drive and running mortherly .07 mile to the intersectionwith Temple Avenue, then ~ontinning northeasterly .24 mile to a cul-de-sac. 80-340 14.b 14. c 14,d, 14.f 14, g. These roads serve 167 lots. And he it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-of-way for all of these roads except Temple Avenue which has a 70' right-of-way. These sections of Colonial Pine Estates are recorded as follows: Section A, Plat Book 30, Pages 28, 29 and 30, 3anuary 4, 1978. Section B, Plat Book 34, Pages 55, 56 and 57, September ll, 1979. Vote: Unanimous On April 9, 1980 an appropriation from 3¢ Road Funds, Bermuda District for Bermuda Ochre Subdivision Access Road was made, therefore, this item is eliminated from discussion. On motion of Mr. Bookman seconded by Mr. Daniel the Board appropriated $3,500 from Bermuda District 3¢ Road Funds and authorized the County Administrator to enter into an agreement for survey and plan preparation for Point of Rocks Court Rural Addition Proj eot. Vote: Unanimous On motion of Mr. Bookman seconded by Mr. Daniel the Board appropriated $3,200 from Bermuda District 3¢ Road Funds and authorized the County Administrator to enter into an agreement for survey and plan preparation for Oak Lawn Street Rural Addition Project. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel the Board appropriated $6,000 from Clover Hill District 3¢ Road Funds and authorized the County Administrator to enter into an ment for survey and plan preparation for Satinwood Drive Rural Addition Project. Vote: Unanimous On motion of Mr. Bookman seconded by Mr. Daniel, the Board authorized the expenditure of funds from Matoaca 3¢ Road funds to purchase 180' of 24" concrete pipe not to exceed $1,300.00 and authorized the County Administrator to execute the necessary documents. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel the Board authorized the County Administrator to submit and accept, if approved, a Selective Enforcement VASAP Patrol Highway Safety Project Grant in the amount of $25,000 with an in-kind match of $25,000 to the Virginia Department of Transportation Safety. Vote: Unanimous 80-341 14.h. 14. i. 14.j 14.k. 14.1 On motion of Mr. Bookman seconded by Mr. Daniel the Board authorized the C~unty Administrator to submit and accept, if approved, an application for a Title III B Older Americans Act Grant for the purpose of funding the replacement of a 1975 van which is used in transporting the elderly to nutrition sites in the County. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel the Board authorized the solicitation of bids for painting of stream gauges and further authorized the appropriation of up to $500 in 3¢ Road Funds from each district, except Bermuda District with the difference of 1/5 of the cost to be drawn from the Environmental Engineers Professional Operation Funds. These stream gauges are all on Swift Creek, which does not enter Bermuda District. Vote: Unanimous On motion of Mr. Bookman seconded by Mr. Daniel, the Board authorized the County Administrator to enter into an agreement with Virginia Department of Highways ~a~.d Transporation and seaboard Coast Line Railroad for modifmcations to railroad crossing utilities on Ramblewood Drive, Route 617. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel the Board authorized the expenditure from 3¢ Road Funds, Clover Hill District of an amount not to exceed $2,000 for the surfacing of West Road located approximately 1,800 feet, plus or minus East of Newby's Bridge Road, or, if surfaced to State standards, 1/3 of the cost, not to exceed $2,000. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel, the Board voted to hold a Public Hearing at its regularly scheduled meeting dn July 23, 1980 at 10:00 a.m. for Chesterfield's Housing Assistance Plan amendments, the County's progress on the second year Community Development Block Grant for Ettrick and the content of the third year grant for Ettrick. This third year funding is for $450,000 and will be used to replace old water and sewer lines within the Ettrick Community. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel, the Board voted to write off the following Utilities Accounts Receivable: 1. Zaun Plumbing & Heating - Amount of Claim: $88.75 2. Jerry M. Fields - Amount of Claim: $6,320.04 3. J.K. Bloomer - Amount of Claim: $56.42 Vote: Unanimous 80-342 15.a. 16.a. 16.b. 17.a. 17.b. 21. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board voted to appropriate up to $25,000 for the remodeling of the Board of Supervisors meeting room to be used as an additional facility for the Court complex, and further, asked Mr. Meiszer to contact the Bar Association for a recon~nendation of two names for the Courts Committee which will meet the end of July or the first of August. This money is appropriated from the Contingency Account, and the County Administrator is authorized to execute any necessary documents on behalf of the County. Vote: Unanimous Mr. Phil Hester was present and asked that a transfer of Parks and Recreation Bond Monies be made. It was generally agreed to defer this matter until July 23, 1980. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board 'approved the low bid received from Con~ercial Electric in the a~ount of $87,780 to light a football/baseball field and a bronco at Chester Intermediate, and authorized the County Administrator to execute any necessary documents. Vote: Unanimous Mr. Daniel congratulated Mr. Hester on the July 4th celebrations coordinated by the Parks & Recreation Department. Mr. Hester stated that approximately 20,000 people were in attendance and noted that the traffic congestion would be remedied next year. On motion of Mr. Bookman, seconded by Mr. O'Neill, the Board approved the installation of a street light request at the intersection of Tanbark Road and Lyndale Drive with the cost to be appropriated from the Clover Hill Street Light Funds. Vote: Unanimous On motion of Mr. Daniel, seconded by Mrs. Girone the Beard authorized the County Administrator to submit 404 permit applications to the Corps of Engineers for dredging necessary to correct a severe drainage problem at the Buford Road crossing of Powhite Creek caused by siltation and a beaver dam. ' Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel the Board voted to authorize the County Administrator to extend the contract with Shoosmith Brothers for operation of the Chester Landfill on a week to week basis, at his discretion, or up to a maximum of thirty (30) days, on an emergency basis. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Daniel, the Board authorized the County Administrator to purchase furniture for the new Administration Building through the State contract awarded to Westinghouse, the local agent being Thalhimers. Vote: Unanimous 80-343 On motion.of Mr. O'Neill seconded by Mr. Bookman the Board of Supervzsors this day approved all claims presented to the County for the month of July, 1980 and authorized the County Treasurer to issue Warrants, a copy of which is filed in the 20. 19. Treasurer's Office. Vote: Unanimous Mr. Meiszer distributed a report on Water and Sewer Self Insurance Funds and a Cost of Government Report 1977 through 1981 to the Board members. He further noted standing appoint- ments that need to be made. Mrs. Girone ~roposed the name of Miss Alice Newlanda retired sChOol teacher and president of a senior citizens group to fill the vacancy on the Capital Area Agency on Aging. Mr. Bookman concurred in her recommend- ation and seconded the motion. The Board then voted to appoint Miss Alice Newland as a member to the Capital Area Agency on Aging, with her term to begin August 31, 1980, for a period of three years. Vote: Unanimous Mr. McElfish stated that representatives of B. J. Properties have made a request to use metal drain pipe in the Midlothian Station Development project. Mr. McElfieh advised against this exception to the County's policy of using only cement pipe for storm sewer conduits. He further gave a slide presentation depicting various reasons for not using metal i e which included ,,alii ,, . . P P , gator breakdown, rust at 3olnts and ends of pipe, coating debilitated from heat or entirely worn away, and the effects of soil in some parts of the County which has elements that destroy metal pipe. He presented a comparison chart of other surrounding jurisdictions showing their policy on using metal and concrete pipe. He noted that metal pipe is used in flexible soils where there is a low overhead pressure, but is used very infrequently in Storm sewer drainage. Mrs. Girone inquired if metal pipe were used in a private easement would the landowner be responsible for seeing that it was maintained. Mr. McElfish stated that this was so, but recommended that no change be made in the policy that the County is presently following. Mr. Barry Blumberg, a representative of B. J. Properties, was present.. He stated that he felt concrete pipe was highly inflationary to use, and that in this' instance, there was no reason that metal pipe would not suffice. He would like to use 72" corrugated metal pipe to divert an intermittent stream on the property to be developed. This pipe is an aluminized type and is coated with aluminum so that "crazing" would not be a problem. He also stated that the bottom would be paved in addition to using the aluminum pipe. He further stated ghat his company would be Willing to indemnify the county and state, in perpetuity, if they are allowed to use this metal pipe. He stated that he believed that developers should be allowed to deal with the selection of pipe based 6n the state of the art as it progresses, and that he was not asking for anything detrimental, but that concrete costs are excessive and that it was not necessarily true that if the cost is higher the product is better. 80-344 18. I 18. II. 18~ III Mrs. Girone inquired whether the current policy was still valid or if it could be adjusted to certain circumstances where, for instance, there was no adverse soil present to affect metal pipe, and whether the Board could look into the possibility of perhaps creating a degree of flexibility in the policy. Mr. Dodd noted that many of the present drainage problems were created twenty or twenty-five years ago and that he recommended that any change in the present policy he thoroughly studied before any action be taken. A representa- tive from Kaiser Aluminum Company was present and asked to be heard. He stated that other parts of the country have been using metal pipe and he would like to recommend that a study be made of the benefits of this type of pipe. He stated that he would be willing to help in a careful and conservative study of this product, and was directed to leave his name and address for future contact. After further discussion, it was generally agreed to refer this item for discussion in a different format within the Department of Environmental Engineering in the next two to three months. On motion of Mr. Bookman seconded by Mr. Daniel, the Board approved the following water contract and authorized the County Administrator to sign any necessary documents. 1. WS0-62CD/6(8)0622 Glen Tara - Section 3 Developer: Glen Tara Company Contractor: Patterson Excavating Company EStimated Contract Cost: $42,543.00 Estimated County Cost: $5,278.05 (Refund thru Connectio Code: 366-1-11684-7221 Clover Hill ~ote: Unanimous Mr. Bookman excused himself from the meeting. On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board 'awarded Contract W80-51C/6(8)0511, for Bensley Village Water Improvements, to Piedmont Construction Co., Inc. which submitted the low bid of $35,236.50. And further authorized the County Administrator to sign any necessary documents and further appropriated a total amount of $38,760.15 from 563 Surplus to 380-1-60511-4393, which includes 10% contingencies. Ayes: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Absent: Mr. Bookman .On motion'of Mr. Daniel, seconded by Mr. O'Neill the following sewer contracts were approved and the County Administrator authorized to sign the necessary documents, by the Board: 1. SS0-56CD/7(8)0562 Kingsland Acres - Section 2 Developer: HUBCO Construction Company Contractor: Bookman Construction Company Estimated Contract Cost: $14,473.75 Estimated County Cost: $1,000.00 (Refund thru Connectio. Code: 574-1-11781-7221 Dale District 2. S79-97CD/7(7)9972 Edgewood - Section 1 Developer: Margate Enterprises Contractor: P~hman Construction Corporation Estimated Contract Cost: $21,591.00 Estimated County Cost: $1,750.00 (Refund thru Connecti, Code: 574-1-11781-7221 Dale District Ayes: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Absent: Mr. Bookman 80-345 ~) 18. IV. 18. V~ 18. VI. 1 18. VI.2 On motion of Mrs. Girone, seconded by Mr. Daniel, the Board voted to deny the request from Mr. Douglas Woolfolk to install private sewage pumps and force mains for Lots 6 and/or 7, Block A, Cambridge Subdivision, Midlothian District. Ayes: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Absent: Mr. Bookman On motion of Mrs. Girone, seconded by Mr. O'Neill the Board approved a refund of $2,656.00 to Mr. Max H. Pearson of the Richmond Honda Company located at 7400 Hidlothian Pike Parcel 6 on Tax Map 19-13, for off-site extension. Ayes: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Absent: Mr. Bookman Mr. Painter presented the Board with a list of developer water and sewer contracts which were executed by the County Administrator. On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board approved a request from Mr. Herman B. Ritter, RiOter Developments, to construct and operate a private sewage pumping station to serve 39 lots in the proposed Craddock Point Subdivision, subject to the following conditions: 1. To construct a private pumping station and force main to serve 39 lots entirely at his cost. 2. To maintain the pumping station and to post a maintenance bond to guarantee the maintenance. 3. To provide the plans and easement for the off-site sewer and post a bond for this construction prior to recording Sections 1 and 2. 4. To defer construction of the off-site sewer until enough connection fees have been paid to finance the off-site sewer or not later than five (5) yearm after the first house is occupied, or at such later date as specificed by the County prior to the completion of the development. 5. That all sewer connection fees paid be held in escrow to be used to refund the developer for the construction cost of the off-site sewer. He is further requesting these funds be invested in liquid assets with the interst earned also refundable. 6. To record Sections 1 and 2 immediately after the sewer plans are approved, the easements recorded and bonds posted subject to the above with the aeutal contract being executed later. 7. That the developer shall obtain all other necessary approvals and the plans for the pumping facility be approved by the State Health Department. 80-346 VII 1. VII 2. 8. That an agreement, as approved by the County Attorney and the Utilities Department, be executed between the developer and a firm capable of maintaining the pumping facility covering the maintenance and a bond for the maintenance be provided. 9. The interest earned from the escrow fund would be trans- ferred to Fund 573 and not be used for refunds. 10.. An agreement be recorded between Ritter Development and John Tyler Towne, adjacent property owner, agreeing that the County will not refund any of the cost of con- structing the sewer line from Ashton Creek trunk across Ritter Development property to John Tyler Towne's property. Ayes: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Absent: Mr. Bookman On motion of Mr. O'Neill, seoonded by Mr. Daniel, the Board voted to defer consideration of counter-offers from residents along Lewis Road for water easements for the construction of the Chesdin water main until July 23, 1980. Ayes: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Absent: Mr. Bookman Mr. Meiazer stated that this date and time had been scheduled for a Public Hearing to consider ~n ordinance vacating a 20' easement in Lakewood Farms, Section C; Bermuda District. There was no one present to address this issue. On motion of Mr. Dodd, seconded by Mrs. Girone, the Board adopted the following ordinance: AN ORDINANCE to vacate a twenty (20') foot easement across Lot 1, Block C, Lakewood Farms, Section C, Bermuda Magisterial District, Chesterfield County, Virginia, as sh~n on plat thereof duly recorded in the Clerk's Office of the Circuit CoUrt of Chesterfield County in Plat Book 24 at page 36. WHEREAS, L & P Land Corporation has petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a twenty (20 foot easement across Lot 1, Block C, Lakewood Farms, Section C, in Bermuda Magisterial District, Chesterfield, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 24, at page 36, made by M. E. Floyd, dated May 6, 1975. The easement petitioned to be vacated is more fully described as follows: An easement twenty (20') feet in width across Lo~ 1, Block C, Lakewood Farms, Section C, the location of which is more fully shown shaded in red on a plat made by M. E. Floyd, dated May 6, 1975, a copy of which is attached hereto and made a part of this ordinance. WHEREAS, notice has been given pursuan~ to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and WHEREAS, no public necessity exists for the continuanoe of the easement sought to be vacated. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.1-482(b) of the Code of Virginia, 1950, as amended, the aforesaid easement be and ii hereby vacated 80-347 18. VII. 3. 18. VII. 4. and no longer necessary for public use. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(b) the Code of Vir~in'ia, 1950, as amended, and a certified copy of t s r hence, g~gether with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia pursuant to Section 15.1-485 of the Code of Virsinia~ 1950, as amended. The effect of this Ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title of the aforementioned easement is the property owners of the lot free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the County of Chesterfield as grantor and L & P Corporation, or their successors in title, as grantees. Ayes: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Absent: Mr. Bookman 0n motion of Mr. O'Neill, seconded by Mr, Daniel, the Board authorized the Chairman and the County Administrator to execute an agreement vacating Penmar Estates, Section A, a copy of said plat is filed with the papers of this Board. Ayes: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Absent: Mr. Bookman Mr. Meiszer stated that this date and time had been scheduled for a Public Hearing to consider an ordinance vacating a portion of Garden City Heights Subdivision, Matoaca District. There was no one present to address this issue. On motion of Mr. O'Neill, seconded by Mrs. Girone, the Board adopted the following ordinance: AN ORDINANCE to vacate a portion of a plat within Garden City Heights Subdivision, Mataoca Magisterial District, (formerly Bermuda Magisterial District), Chesterfield COunty, Virginia, as shown on plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 3 at pages 56 and 57. WIiEREAS, John J. Liesfeld, Jr. has petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of a plat within Garden City Heights Subdivision, Matoaca Magisterial District, (formerly Bermuda Magisterial District), Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 3, at pages 56 and 57, made by T. Crawford Redd & Brother, Surveyors and Engineers, dated March 16, 1909. The portion of the subdivision plat petitioned to be vacated is mere fully described as follows: A portion of Garden City Heights more fully described as follows: A portion of lots 31, 98 and 99 and Lots 33, 35, 37, 39, 41 43, 45, 47, 100, 101, 102, and 103 in their entirety and the thirty foot (30') road between Lots 98, 99, 100, 101, 102 and 103 as shown shaded in red on a plat made by T. Crawford Redd & Brother, Surveyors & Engineers dated March 16, 1909, a copy of which is attached hereto and made a part of this ordinance. 80-348 18. viii 1. 18. viii 2. 18. VIII. 3. as lng; and, W~IEP, EAS, no public necessity exists for the continuance of the portion of subdivision sought to be vacated and the vacation will not abridge the rights of any citizen. NOW, THERFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.1-482 (b) of the Code of Virginia 1950, as amended, the above described portions of ~Jrden City Heights Subdivision are hereby vacated and are no longer necessary for public use. The County hereby reserves all rights, title and interest zn a sewer easement to the County by agreement dated May 14, 1980 and recorded June 19, 1980 in Deed Book 1474 at page 645. This Ordinance shall be in full force and effect in aceordanc~ with Section 15.1-482 (b) of the Code of Vi~sinia,1950, as amended, and a certified copy of This Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the )ortion of the plat vacated. Accordingly, this Ordinance shall be indexed in the names of the County of Chesterfield as grantor and John J. Liesfeld, Jr. or his successors in title, as grantees. ~es: Mrs. Girone, Mr. Dodd, Mr. Daniel, Mr. O'Neill sent: Mr. Bookman On motion of Mr. Dodd, seconded by Mr. O'Neill, the County Attorney was authorized to institute condemnation proceedings against the following property owners if the amount as listed opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered rmail of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be and it hereby is declared in full force and effect immediately upon passage. & Mrs. Curtis Blaine $272.00 Kingpda%e Road. Mrs. Cirone, Mr. Dodd, Mr. Daniel, Mr. O'Neill Mr. Bookman Bookman returned to the meeting. O'Neill inquired about the overall drainage in the vicinity )f the Hop-In Food Store and To~n and Country Nursery along Road. Mr. McElfish stated that there was a small ditch carry water away fram River Road, and general improvements been made. On motion of Mr. O'Neill, seconded by Mr. Daniel, zhe Board resolved that the County Administrator be and he hereby is authorized to execute a Deed of Dedication on behalf of the ounty for a 5' strip of land located along Dupny and River Rds. Hop-In Food Stores. TM-182-6. Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board resolved to authorize the County Administrator to execute a Deed of Dedication on behalf of the County by and between Edward P. Hallmark along Twinridge Lane. Map gection: 18-15. 7otc: Unanimous 80-349 18~ VIII 4. 23, On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board authorized the County Administrator to execute a deed of dedication on behalf of the County for acceptance of a 60' right of way to Glebe Point Subdivision, Matoaca District, from Continental Group, Inc. Vote: Unanimous Mr. Meiszer stated that a request had been received from the Police Department to renovate and equip a room under the County stadium to accon~nodate their physical fitness program. Although requested By the Police Department, it was noted that the facility would be available to the Fire Department and other County employees in off duty pursuit of individual physical fitness programs. After discussion, the Board generally agreed to authorize the County Administrator to proceed with this project with funding to be drawn fr~m the 1980-81 Police Department budget at a cost not to exceed $10,000. Mr. Meiszer stated that the Compensation Board has set July 24, 1980 at 11:00 a.m. as the date and time for a review of the budgets approved for the offices of the Con~nonwealth Attorney, Treasurer, Commissioner of the Revenue and Sheriff. He noted that two members of the Board must be present at this meeting. Mr. Dodd volunteered to be present. Om motion of Mr. O'Neill, seconded by Mr. Daniel, the Board adjourned at 4:25 p.m. for an Executive Session to discuss personnel matters as permitted by Section 2.1-344(1) of the Code of Virginia, 1950, as amended. Vote: Unanimous Reconvening. On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board adjourned at 7:00 p.m. until the next regularly scheduled meeting on July 23, 1980 at 9:00 a.m. Vote: Unanimous 'cholas M. MeiszeT/ County Administrator' · Garland Do~ Chairman 80-350