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08-27-1980 MinutesBOARD OF SUPERVISORS MINUTE S August 27, 1980 Mz'/ R. Garland ])odd, ~ Mr. ~ G. Daniel, Vice Chaizman Mr~ C. L. Bookman Mrs. Joa~ Girone Mr. E. Merlin O'Neill, Sr. Mr. Niaholas M. Meiszar Comity Administrator Staff in Attendance: Mr. Phil Hester, Director of Parks m~d Recreation Mr. E]~=r Hodge, Director of Manag~ Smnrices Mr. C. G. Manuel, Asst. Co. Admin. Ma. Steve Mic~m, Co. Attorney . 1~f~. Jeffrey Muzzy, Director of Community Development Mr. Richard l~Elfish, Eavironnmntal Mr. Robert Painter, Utilities Dir. Mr. Lane Rsmsey, Budget Director Mr. Dexter Williams, Chief of Tr~s- pot tati~a Planrd/lg Mr. Dodd called the meeting to order at the Courthouse at 9:05 a.m. (EDST) Mr. Bookman gave the invocation. Mr. Dodd introduced Dr. Freddie Nicholas, President of John Tyler Community College. Dr. Nicholas expressed his appreciation to the Board for County support in the amount of $11,000 towards this year's local funds budget for the College. Ne stated that t~ funds would be used to provide the best services end facilities for the students attending John Tyler. He stated that the ~ an~lczpa~ea an snro±lment of 3,400 this year. Mr. Dodd stat~ the Board and County residents appreciated the service provided by the College as well and wholeheartedly supported their existence in the County. On motion Of Mr. Daniel, seconded by Mr. Bookman, the Board approved the minutes of August 13, 1980. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. It was generally agreed to defer consideration of a resolution supporting the Christmas Fund Program until later in the morning until speakers for this item were present. It was generally agreed tb defer discussion of a drainage problem in Bermuda District until later in the day when the resident involved would be present. 0n motion of Mr. Decreased Planned Budget Expenditures: Bermuda District 330-1-95417-4393 330-1-95413-4393 330-1-95446-4692 Bookman, seconded by Mr. Daniel, the Board: Ecoff Park $ 6,663 Bellwood Elementary 34 Bermuda Contingency 9,339 Subtotal Bermuda Decrease $16~036 80-393 at d Clover Hill District 330-1-95423-4393 330-1-95446-4694 Dale District 330-1-95437-4393 330-1-95438-4393 330-1-95439-4393 330-1-95443-4393 330-1-95445-4393 330-1-95446-4693 Matoaca District 330-1-95446-4695 Midlothian District 330-1-95407-4393 330-1'95415-4393 330-1-95430-4393 Providence Middle $ 6,953 Clover Hill Contingency 14~621 Subtotal Clover Hill Decrease ~21~574 Falling Creek Elementary Bensley Elementary Beulah Elementary Meadowbrook High Salem Church Middle Dale Contingency Subtotal Dale Decrease Matoaca Contingency Subtotal Matoaca Decrease Robious Complex Midlothian High Greenfield Elementary Subtotal Midlothian Decrease $ 1,000 500 2,500 859 2,000 9 $ 6,868 6,400 6,400 $ 488 48,030 2~500 $51,018 Increased Planned Budget EXpenditures: Bermuda District 330-1-95401-4393 330-1-95426-4393 Clover Hill District 330-1-95405-4393 330-1-95410-4393 330-1-95425-4393 330-1-95440-4393 330-1-95421-4393 330-1-95427-4393 330-1-95431-4393 330-1-95436-4393 Dale District Point of Rocks Park $ 8,323 Chester Intermediate 7,713 Subtotal Bermuda Increase $16,036 Grange Hall $ 9,225 Reams Road Elementary 1,233 Chalkley Elementary 2,369 Hening Elementary 4,030 Rockwood Park 4,223 Clover Hill High 270 Swift Creek Middle 89 Davis Elementary 135 Subtotal Clover Hill Increase $21,574 330-1-95402-4393 330-1-95422-4393 330-1-95428-4393 ~atoaca District 330-1-95447-4393 330-1-95449-4393 330-1-95418-4393 330-1-95419-4393 330-1-95420-4393 330-1-95442-4393 Bird Park Courthouse Complex Falling Creek Middle Subtotal Dale Increase Carver Middle Matoaca High Ettriek Park Harrowgate Park Matoaca Park Matoaca Middle Subtotal Matoaca Increase $ 3,216 2,827 825 $ 6,868 488 291 2,130 1,573 1,715 203 6,400 80-394 ¸ 5C M~idlothian District 330-1-95411-4393 330-1-95429-4393 330-1-95432-4393 330-1-95433-4393 330-1-95446-4696 Midlothian Annex $ 264 Crestwood Elementary 132 Watkins Elementary 13,891 Bon Air Elementary 1,250 Midlothian Contingency _.35,481 Subtotal Midlothian Increase $ 51~018 TOTAL INCREASE AND DECREASE $101~896 Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board awarded and authorized the County Administrator to execute any necessary documents for the contract for the construction of restroom facilities at Ecoff Park to Bridgeforth Construction Company who submitted the low bid in the amount of $34,615. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. The next item on the agenda was consideration of bids received for furnishing and spreading two feet of cover material (dirt) at the Chester Landfill. Mr. Bookman inquired where the fill was to be placed. Mr. Manuel stated it would be put on approximately 9.52 acres away from the ticket house to the adjacent berm. Mrs. Girone stated she had received an inquiry as to whether this bid had been advertised and she stated she had been furnished with a copy of the advertisement with the date of publication. Mr. Manuel stated the low bid had been received from Shoosmith Brothers, Inc. in the amount of $90,093.28 which included alternate "A" for the seeding of the area. Mr. Bookman stated he thought the landfill area had been filled previously. After-further discussion of the matter, it was generally agreed to defer this matter until later in the day. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. Mr. Manuel stated one qualified company had submitted bids for the repairing of the roof at the LaPrade Library. He stated that one bid was in the amount of $21,414.75 for a cedar shake lifetime roof and another was in the amount of $19,326.12 for an asphalt shingle roof, both from the Gupton Insulation Company. Mrs. Girone inquired why a new roof was needed as this structure had only been in existence since 1976~ Mr. Manuel stated the existing roof is metal and had deteriorated causing the roof to leak. l'~s. Girone inquired if this roof was covered mnder warranty. Mr. Manuel stated it was not but he had been contacting the architect and as yet, nothing had been resolved. Mr. Daniel inquired who the architect was. Mr. ~anuel stated Griffey and Strolls. Mr. Micas stated he felt this matter should be discussed in Executive Session. It ~as generally agreed to defer this matter until later in the day. qr. Manuel stated that three bids had been received for the operation of the Chester Landfill--the low bidder being Shoosmith Brothers, Inc. who submitted the low bid of $27,000 per month. Mr. Meiszer stated he agreed with the award of the low bid if it were understood that the disposal fee be increased enough to offset the total cost of operation. Mr. Bookman inquired what the cost was to dispose of refuse. Mr. Manuel stated it cost $1.15 per cubic yard and $4.60 a ton. He stated that it would have ts be increased to approximately $1.57 per cubic yard to break even. Mr. Bookman stated that the price was 80-395 just raised last year from $.80 per cubic yard and he did not feel this was the proper time to increase the fee. He stated that when the Northern area landfill is ready, the rates could be made more compatible at that time. Mrs. Girone inquired if the low bidder would be required to present an accounting of the time, gas, labor, etc. which was used to operate the landfill. Mr. Manuel stated the successful bidder would be required to snbmit this information at the end of the contract as it is included in the bid. Mrs. Girone stated she had heard that some contractors did not bid because this accounting was required. Mr. Bookman stated he felt the cost could be reduced if this were not required. Mr. Meiszer stated he felt the Board should be aware of what they are receiving for money. Mrs. Girone inquired how this could be obtained from the contractor if he had been paid and was asked for this at the end of the contracted time. Mr. Meiszer stated this had been also required of the contractor operating the landfill on a trial basis, and thus far, had not been received and added that these types of records should be kept by any business for their own use. Mr. Meiszer stated that if the Board did not want this requirement in the bid, it could be eliminated. Mr. Daniel stated if it were eliminated, the job would have to be rebid. Mrs. Glrone stated she was concerned that this could have raised the cost of the operation and that there is no guarantee that the records would be forwarded to the County. Mr. Dodd stated the landfill operation is far superior to that which had existed previously. On motion of Mr. Bookman, seconded by Mr. Daniel, it was resolved that this contract be awarded to Shoosmith Brothers, Inc. who submitted the low bid of $27,000 per month for the operation of the Chester landfill and further authorized the County Administrator to execute any necessary documents~ Mr. Manuel stated that no ~ne had inquired about this requirement to produce written documentation of costs for time, labor, equipment, etc. prior to bidding. He stated one inquiry had been made regarding the volume. Mrs. Girone inquired if this should be considered along with the other contract for the cover material. Mr. Meiszer stated it could be considered at the same time as they both involved the Chester landfill site. After further consideration of the matter, Mr. Bookman withdrew his motion to approve and award the contract. On motion of Mr. Bookman, seconded by Mr, Daniel, it was resolved that this contract be considered later in the day. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O,Neill. Mr. Meiszer stated renewal of the Blue Cross/Blue Shield contract was necessary for County employees as the current contract expires on October 1, 1980. He stated the contract had risen approximately 36% from last year. He stated that the County is paying $579,000 in premiums for Blue Cross/Blue Shield andthat perhaps the Board should consider self-insurance next year. Mr. Bookman stated that he did not feel the County could receive the same benefits from self-insurance and that Other alternatives had been researched last year. Mr. Dodd stated he felt the County might investigate other companies prior to renewal nextyear. Mrs. Girone indicated the cost was high, but the people use the services and the rates increase. Mr. Bookman inquired if the reserve account could handle this increase. Mr. Meiszer stated it could notl After further consideration of the matter~ it was on motion of the Board, resolved that the County Administrator enter into the one year renewal contract with Blue Cross/Blue Shield on behalf of the County in the amount of $579,875 and further the Board authorized the County Administrator to investigate other agencies and their benefits prior to October 1, 1981. 80-396 S.C. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. Mr. O'Neill joined the meeting. It was generally agreed to defer the Highway Engineer items until Mr. Covington was present. On motion of Mr. Daniel, seconded by Mr. Bookman, be it resolved that pursuant to Section 28-1016 of the Code of Virginia, 1950, as amended, the County Attorney is directed to enforce the County's liens for delinquent real estate taxes on the following parcels of land: 1. A parcel of land located in the Midlothian Magisterial District of Chesterfield County, designated on Tax Map (15-12)(1)81 as Midlothian Part Tract 2, Parcel O consisting of .71 acres. 2. A parcel of land located in the Midlothian Magisterial District of Chesterfield County, desigmated on Tax ~p (15-12)(1)78 as Route 60, Parcel F, consisting of 1.10 acres. Vote: Unanimous On motion of Mr. Daniel, seconded 5y Mr. Bookman, the Board authorized the County Treasurer to change the petty cash custodian for the Mental Health and Mental Retardation Adult Training Center from Bonita Bates to Delores J. M~rris, the $100 fund amount to remain the same. Vote: Unanimous On motion of Mr. Daniel, seconded by Mr. Bookman, the Board authorized the payment of an erroneous tax claim in the amount of $1,649.98 for Gleco Corporation for an erroneous assessment of personal property~ Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Unison Drive, Deerhurst Drive, Whispering Way~ Sandbag Road, and Mandolin Drive in Old Buckingham Forest, Section 2, Midlothian District. Upon consideration whereof, and on motion of Mr. Daniel, seconded by Mr. Bookman, it is resolved that Unison Drive, Deerhurst Drive, Whispering Way, Sandbag Road, and Mandolin Drive in Old Buckingham Forest, Section 2, Midlothian District, be and they hereby are established as public roads. And be it further resolved, ~hat the Virginia Department of Highways and Transportation, be and it hereby is requested to take in~o the Secondary System, Unison Drive, beginning at end of State maintenance, State Route 1335, and going .02 mile northerly to intersection with Whispering Way then .07 mile northerly to intersection with Sandbag Road then continues .13 mile northerly until the road turns and becomes Deerhurst Drive; Deerhurst Drive, beginning where Unison Drive stops and going .01 mile northeasterly to intersection with Mandolin Drive then .04 mile northeasterly to tie into proposed Section 3; Whispering Way, beginning at intersection with Unison Drive and going .06 mile easterly to a cul-de-sac; Sandbag Road, beginning at intersection with Unison Drive and going .08 mile easterly to a temporary turnaround; Mandolin Drive, beginning at intersection with Deerhurst Drive and going .06 mile southeasterly to a cul-de'sac. 80-397 9om. These roads serve 49 lots. And be it further resolved, that ths Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-el-way for all of these roads. This section of Old Buckingham Forest is recorded as follows: Section 2, Plat Book 30, Page 93, March 30, 1978. Vote: Unanimous On motion of Mr. Daniel, seconded by Mr. Bookman, the Board authorized the County Administrator to enter into a contract with the firm of Hulcher and Henderson for the design work for the Buford Road Shopping Center project in the amount of $14,700 which funds have been included in the 1980-81 capital improvements budget for this work. Vote: Unanimous On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved the request for a bingo and/or raffle permit from Meadowbrook High School Athletic Association for calendar year 1980. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel, the Board denied the request for a street light at 6609 Walmsley Boulevard as the location does not meet the established criteria. Vote: Unanimous 0n motion Of Mr. Daniel, seconded by Mr. O'Neill, the Board authorized the Treasurer to pay Calcourt Properties $2,600 from the Stub Road Fund (611) for the construction of Finch Court in Falconbridge Subdivision which funds were posted by Realty Industries for this purpose. Vote: Unanimous Mr. E. L. Covington, Jr., Resident Engineer with the Virginia Department of Highways and Transportation, was present. He presented the Board with a copy of a resolution adopted by the Virginia Highway and Transportation Co~nission approving $150,000 of Industrial Access Funds to provide adequate access the proposed facility of Reynolds Aluminum Company, located in the Chesterfield County Airport Industrial Park. It was generally agreed to defer cc~asideration of a request to the Virginia Department of Highways and Transportation to proceed with alternative analysis for improving traffic conditions in Chester until Beptember 10, 1980. Mr. Daniel stated he had received another call regarding stop signs in Orchard Hill Subdivision and asked Fir. Covington to respond. He further inquired what the procedure was for the installation of stop signs in new subdivisions. Mr. Covington stated the developer pays and installs the initial stop signs which are on his subdivision layout and after the roads are taken into the State system, the Highway Department will review the area to ascertain if additional signs ere needed, if they are placed in the appropriate locations, etc. Mr. Bookman stated he would like the Highway Department t6 install speed limit signs and a "No Parking" sign at the end of Jacobs Road. Mr. Covington stated he would check into this matter and do what was necessary. 80-398 Mr. Daniel requested that the Highway Department install an oversized stop sign at the intersection of Vauxhall and Selwood. Mr. Bookman inquired if Route 360 had been tarred and gravelled recently. Mr. Covington stated it had just to ~tabilize the roadwayand it would be asphalted in the near future. Mr. Bookman stated he would like to have Coalboro Road upgraded and extended approximately 350 ft. Mr. Covington stated the Hig~ Department would like a 40 ft. right-of-way dedicated. On motlon ay of Mr. Bookman, seconded by Mrs. Girone, the Board requested staff tO have a contractor extend and pave Route 664 for 350 feet and obtain additional right-of-way up to 40 ft. and further authorized the expenditure of ~1,800 from the Clover Hill 3¢ Road Funds for this project. Vote: Unanimous Mrs. Girone stated that the railroad ties at the intersection of Route 711 and 147 are too high and causing some vehicle damage and inquired if anything could be done to improve this sitnation. Mr. Dexter Williams stated that the railroad company pays for these types of improvements. He stated that thel is a b~tter material than the ties but it is also more expenszve and they have elected to install the least expensive. Mrs. Girone requested the Highway Department to syncronize the lights at this intersection as they are not working properly. Mrs~ Girone inquired if the Highway Department were proceeding with plans for the right turn lane into Featherstone at 01de Coati Mr. Covington stated he would contact her regarding this matter in the near future. Mrs. Girone stated she was concerned that throughout the County when the Highway Department repaves, it takes considerable time before the lines are repainted. She stated she felt ~ this was a major safety problem. ~ Mr. Dodd requested that the Highway Department install a culvert under Harrowgete Road near its intersection with Erlene as the road is deteriorating. Mr. Dodd inquired about Pine Bark and ~he drainage problems. Mr. Dexter Williams stated the staff would have a drainage report at the September 10th meeting regarding this situation. Mr. Dodd inquired about the raised portion of the road on Old Centralia Road and when work would begin to eliminate it. Mr. Covington stated hopefully within the next feW weeks. Mr. Covington stated that Hiokory Road would be closed until the end of September because of rock which was not anticipated at this location. He stated his Department had been working closely with the school system regarding bus routes, etc. Mr. Covington stated that the contract for the intersection of Route 10 and Chippenham had been awarded to English Construction and work would begin in the near future. He stated the completion date was anticipated to be June, 1982. Mr. Bookman stated he did not feel a resolution regarding a traffic study for Rock-wood Park was necessary as one had been recently conducted. He stated he had talked to the secondary rqads engineer who had stated the engineering was the problem. Mr. Phil Hester stated that he had been trying to work out the road alignment and had been looking towards the availability of CO funds. He Stated a meeting would be held in the near future with all parties concerned to discuss this matter in detail to Which Mr. Bookman would be invited. Mr. Covington stated they 80-399 10. 11. 11. II. 11¸' III. 11. IV. could do a traffic study. Mr. Bookmsn stated a traffic study done anytime in the near future would not he true count as the traffic is not as heavy now. Mr. Dodd stated that consideration of installing a fire hydrant in the vicinity of 2419 Mount Blanco Road should be deferred indefinitely and that County staff is authorized to provide for this i~stallation when preparing next year's budget. Mr. Painter presented the Board with the sewer and water financial reports. On motion of Mr. Nezll, seconded by Mr. Daniel, the Board 0~ · awarded the contracts for the following projects for construction of the 30 inch water line from the Appomattox River Water Authority to the Courthouse area as indicated and further authorized the County Administrator to execute any necessary documents: 1. Project W79-25B to Bryant Electric Company, Inc. based on 30 inch Class 50 Ductile Iron Pipe with welded on bosses in the amount of $343,142.90. 2. Project W79-24B to Stamie E. Lyttle Company, Inc. based on 30 inch Class 50 Ductile Iron Pipe with welded on bosses Sn the amount of $366,102.50. 3. Project W79-23B to Suburban Grading and Utilities, Inc. based on 30 inch Class 50 Ductile Iron Pipe with welded on bosses in the amount of $296,116.00. 4. Project W79-22B to Suburban Grading and Utilities, Inc. based on 36 inch Class 50 Ductile Iron Pipe and welded on bosses and 16 inch cement asbestos pipe in the amount of $238,871.70. and further the Board appropriated $70,000 from 367 surplus to 380-1-69227-4393 for project W79-22B which had a budget of $300,000 which was not adequate for the project. Vote: Unanimous Mr. O'Neill inquired if Mr. Painter planned to Proceed with 16 inch water line installation on a portion of River Road. Mr. Painter stated this was being considered when the cost of the pipe was cheaper but at the current price it would cost approximately $250,000 to extend the line the 12,500 feet. On motion of Mr. Bookman, seconded by Mr. O'Neill, the Board i approved the loan of $350,000 from the Meter Installation Fund to the Central Store's Fund which will be placed in inventory to be issued to the ccrntractors constructing the water line from the Appomattox to the Courthouse and increased Estimated Revenues in Central Stores by $350,000 and increased appropriation in 768-1-11690-3221 (Materials and Supplies) by $350,000. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute an agreement between the County and the Virginia Department of Highways and Transportation for Project 0733-020-167, C-501, for the adjustment of water and sanitary sewer facilities, Ruthers Road, Water COntract NO. W79-TCD and Sewer Contract S80-84CD which cost of relocation of water facilities is anticipated to be $30,000 amd estimated cost of sewer facilities is estimated to be $400.00 which costs will be paid out of the ~perating budget. 80-400 11. VI. 11. VII. 11. VIII. Mr. Painter stated that the cost of sewer service to Trampling Farms and Gravelbrook Farms is $610,000 which includes $190,000 for trunk sewers necessary to serve Hening Heights. He stated the estimated cost of sewers to serve Hening Heights is $212,000. Mr. Painter stated there would be $547,000 remaining in the sawer system funds if these projects are approved. Mr. Bookman stated if these projects were completed, he would only have one more project, Brookfield, and his worst situations will have been covered as well as one of Mr. Daniel's. Mr. Dodd stated he realized these projects needed to be completed but he felt all might not have to be done at one time. Mr. Danie] stated that he has some escrow money, but he needs the sewers in the ground. Mr. Bookman stated that by bidding the entire project, the County might save $100,000. Mr. Painter stated he was also concerned with the amount of funds that would remain. Mr. Welchons stated he hoped these estimates were high. He added that there may be a way to reduce the cost by not serving vacant lots or homes that are at the end of a line and would be expensiw to serve. Mr. Daniel stated he did not want to eliminate the homes, but might consider the elimination of the vacant lots. He inquired if these projects would provide sewer service to the Ruritan property and that of and St. Barnabas Church. Mr. Welchons stated it would. Mr. Daniel stated that the easements should be obtained at the same time as the bids are being received. Mr. Bookman stated that might be extra work if the project is not awarded. Mr. Daniel stated he felt doing both simultaneously would be the best way to proceed. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board authorized the receiving of bids for the Trampling Farms, Gravelbrook Farms and Hening Heights sewer as one project, and as an alternate the Hening Heights and trunk sewers as another project and further staff was authorized to begin obtaining easements necessary for this sewer line construction. Vote: Unanimous Mr. O'Neill stated the Board should have a work session to discuss the sewer situation. It was generally agreed that this would be held at 10:00 a.m. on September 10, 1980. Mrs. Girone excused herself from the meeting. On motion of Mr. Dodd, seconded by Mr. O'Neill, the Board awarded and authorized the County Administrator to execute the contract with Piedmont Construction Co., Inc. who submitted the low bid in the amount of $5,688.50 for the construction of the sanitary sewer line to serve 5324 Beulah Road, Mason Property, Contract No. S80-77C/7(8)0771. and fi~t~,~h~Bo~3~apDeo~ pria%ed~6,~S7,35 fm~a§748urplus~o BBO-l-70771-4~gg.------ Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mr. O'Neill. Absent: Mrs. Girone. On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board awarded and authorized the County Administrator to execute the contract with Stamie E. Lyttle Co., Inc. who submitted the low bid of $29,693.00 for the installation of sanitary sewers on Piedmont Avenue and Dupuy Road, Contract S75-58C,~ and further the Board appropriated $32,662;30 ($29,693 plus 10%) from 574 Surplus to 380-1-75581-4393. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mr. O'Neill. Absent: Mrs. Girone. On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board approved Change Order No. 2 in the amount of $50,000 for contracts 7(7)9101 and 6(7)9064, Rehabilitation of Ettrick Water and Sewer Lines, which is necessary because of the change in locations of fire hydrants atld for changes in the methods of 11. 11. X.1. 11~ X.2.&3. installing water and sewer services. Ayes: Mr. Dodd, Mr. Daniel, ~ir. Bool~nan and Mr. O'Neill. Absent: Mrs. Girone. Mr. Painter presented the Board with a copy of developer water and sewer contracts executed by the County Administrator. Mr. Dodd inquired about the status of Buckinghara and Robertson Street. Mr. Welehons stated he would provide him with the requested information in the near future. Mrs. Girone returned to the meeting. Mrs. Girone stated that Mr. Chaffe and Mr. Mumford have discussed the vacation of a portion of Kenwin Road in Bon Air Knolls and she would like this matter deferred 30 days. Mr. Robert McDonald was present to discuss this matter. After further discussion by the individuals present, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request for the vacation of a portion of Ken~zin Road be deferred until September 24, 1980. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board authorized the County Attorney to proceed with condemation proceedings against the property o%zners listed below if the amount as set opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be and it hereby is declared in full force and effect immediately upon passage. It is also understood that staff will continue to work with the property owners prior to actual condemnation to try and obtain a satisfactory agreement between all parties. Mr. & Mrs. Lloyd T. Colbert $275.00 7401 Woodpecker Road ,Mrs. Sandra P. Parrish $ 88.40 7201 Woodpecker Road Mr. & Mrs. Gene T. Burton $219.70 14811 Bradley Bridge Road Mr. & Mrs. Leland Critcher $952.00 7325 Woodpecker Road Mr. & Mrs. Ca~l B. Colbert $104.40 15111 Bradley Bridge Road b~. George W. Houston, Sr. $330.00 3828 Baldwin Road Mr. & Mrs. William W. Pritchett, Jr. 8400 River Road $354.00 Mr. & Mrs. John M. Davis, Jr. 21013 2nd Street Mr. & Mrs. Jesse J. Croom 8516 River Road Mr. & Mrs. Burley H. Langford 8600 River Road $158~00 $122.00 $ 97.00 W79-24B/47 W79-24B/50,51 W79-24B/40 W79-24B/49 W79-24B/41 W79-25B/31 W79-22B/148 W79-22B/149 W79-22B/150 W79-22B/151 80-402 11. X.4. 11. X.5. 11. X.6. 11. XI. 1. Mr. & Mrs. Joe C. Underwood $ 96.00 8608 River Road Mr. & Mrs. T. R. Showalter $241.00 8632 River Road Mr. & Mrs. Winston W. Bell $243.00 9622 River Road Mr. & Mrs. Clarence E. Walker, et als. 10073 River Road $140.00 Vote: Unanimous W79-22B/152 W79-22B/154,155 W79-22B/175,185 W79-22B/198 Mr. Bookman excused himself from the meeting. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board authorized the County Attorney to proceed with condemnation proceedings against the property owners listed below if the amount as set opposite their names is not accepted. Be it further resolved that the County Administrator notify said property owners by registered mail of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be and it hereby is declared in full force and effect immediately upon passage. James H. Hayes, Jr. and Lillian W. Hayes $ 53.00 Ayes: Mr. Dodd, Mr. Daniel and Mrs. Gitone. Abstention: Mr. O'Neill. Absent: Mr. Bookman. 10 ft. wide temporary construction easement along Womack Road On motion of Mr. Dodd, seconded by Mr. Daniel, the Board Lccepted a counteroffer from Lillian A. Womaek in the amount of ;500.00 for a 15 foot wide permanent easement and a 10 ft. wide ~amporary construction easement across her property located along Womaek Road. ~yes: Mr. Dodd, Mr. Daniel and Mrs. Girone. kbsention: Mr. O'Neill. kbsent: Mr. Bookman. Bookman returned to the meeting. )n motion of Mr. Dodd, seconded by Mr. Daniel, the Board teleted the condition for Mr. Herman Ritter to obtain the lecessary sewer easement for the trunk line prior to the pumping ?~ation being used (pumping station at Craddock Point Subdivision) wmth the understanding the developer enter into a Contract with the County agreeing to pay for the cost of this easement when necessary and that he post a cash bond for the estimated cost of the easement acquisition including court costs, appraisal fees, attorney fees, etc., in case condemnation is necessary. Vote: Unanimous Dn motion of Mr. Dodd, seconded by Mr. O'Neill, the Board authorize the County Administrator to accept a deed of dedication on behalf )f the County from James G. Leaming and Ellen F. Leaming, Bermuda )istrict, Project No. DDl18-9/8. fore: Unaniraous 80-403 11. XI. 2 On motion of Mr. Daniel, seconded by Mrs Girone, the Board authorized the drainage crew to remove t~e fence across the property of Mason R. Hayes, which is needed for the Beulah Road sidewalk project. Vote: Unanimous On motion of Mr. Daniel, seconded by M~. Bookman, the Board approved the counteroffers from Mr. and Mrs. James T. Stansbury in the amount of $2,086.88 and from Mr. and Mrs. William L. Richardson in the amount of $1,674.34 for the acquisition of a 30 ft. right-of-way in Cedar Heights Subdivision. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs. Girone, the Board adopted the following ordinance on an emergency basis and set September 24, 1980 at 10:00 a.m. for a public hearing: An Ordinance to Repeal an Ordinance Adopted August 22, 1979, Designating Certain Streets as "Highways" for Law Enforcement Purposes Be It Ordained by the Board of Supervisors of Chesterfield County: (1) That the ordinance adopted August 22, 1979, designating the dedicated but unaecepted roads within Sections A, B and C Of Genito Forest and Woodsong Drive and Dumaine Drive in William Gwyn Estates as "highways" for law enforcement purposes is hereby repealed. Vote: Unanimous Miss Lucy Corr was present. She stated that she had again been asked to serve as Christmas Mother for the Christmas Fund Program in the County and Colonial Heights. She stated that the program began in 1945 and with the help of the County Police Department, other County offices and individuals they have grown trmmendously but others are still unaware of the program. She stated last year the program helped 90 foster children, 68 Nursing Home patients, and 1,575 children who would not otherwise had a Christraas. She stated that the Corf~ittee would like a public statement in support of the program so that everyone in the County might be m~de aware of this program. Mrs. Girone presented Miss Corr with a necklace decorated with bows and symbols of Christmas. On motion of the Board, the following resolution was adopted: Whereas, the County of Chesterfield has supported the Christmas Fund Program for many years; and Whereas, Miss Lucy Corr was named the Chesterfield/Colonial Heights Christmas Mother last year and will continue to serve in this important capacity this year; and Whereas, this program has been very successful and has provided needy families with not only the "Christmas Spirit" but also with essential necessities as food and clothing. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors hereby publicly supports Miss Corr and the ~hristmas Fund Program and seeks the aid of all citizens in the County towards achieving another successful program this year. Vote: Unanimous Mrs. Girone introduced members of the Christmas Fund Committee who were also present. 80-404 On motion of Mr.O'Neill,' Seconded by Mr. Daniel, the Board appointed Dr. Freddie Nicholas to the Appomattox Basin Industrial Development Corporation whose term will begin September 1, 1980 and will expire en September 1, 1981. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Daniel, the Board rescinded action authorizing the County Attorney this date to enforce the Co%lnty's liens for delinquent real estate taxes on the following parcels of land: 1. A parcel of land located in the Midlothian Magisterial District of Chesterfield County, designated on Tax Map (15-12)(1)81 as Midlothian Part Tract 2, Parcel G, consisting of .71 acres. 2. A parcel of land located in the Midlothian Magisterial District of Chesterfield County, designated on Tax Map (15-12)(1)78 as Route 60, Parcel F, consisting of 1.10 acres. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Daniel, the Board deferred authorization for the County Attorney to enforce the County's liens on the above described delinquent real estate taxes until September 24, 1980. Vote: Unanimous Mr. John Smith was present and stated he did not agree with the process followed by the County Attorney regarding delinquent real estate taxes. Mr. Dodd stated that Mr. Smith should meet with the County Administrator to discuss County policies. Mr. Jeff Cribbs, representing the School Board Action Cormmittee and being a concerned citizen, was present. He stated he was eoncerned that accurate information was not being disseminated regarding the School Bond Issue to be voted on September 2, 1980. He stated that all issues were not fully addressed, that people were being misinformed, that the needs are being addressed as niceties, eta. He asked that the Board reaffirm its con~nitment to the Bond Issue so that the people know how their elected officials stand on this matter. Mr. Bookman inquired what the erroneous information was to which Mr. Cribbs had referred. Mr. Cribhs stated that art, music, etc. were being referred to as niceties, that there is an imbalance of instruction and facilities across the County and this is not being recognized as a need, the need for classroom space is being adjusted and changed, etc. He stated he had been working actively for three years to have the system upgraded. He stated the children are the ones who will loose. ~r. Cribbs asked that Mrs. Girone make her position for or against the bond issue made known publicly. Mr. Bookman stated that he did not feel the Board wanted to get into a debate on this matter this morning. Ee stated that the Board did receive a chart of capacity from the School Board dated February 27, 1980 and another has been distributed dated July 30, 1980 which does not show total capacity but just adjusted figures for special education. Mr. Crtbbs stated he thought there was another chart indicating comfort capacity. Mr. Dodd stated that there are inadequacies in the schools and agreed with the renovation to provide the children in each district with equal opportunity and facilities. Ms. Kurzer stated that she was eoncerned with the education of her children and that the passage of this bond issue would solve many of the problems that exist. She stated that the residents of the County are confused with the statements Which have been made in the media. 80-405 13. Mr. O'Neill stated he had been quoted in the paper and he has not made a public statement to anyone. He stated that there is discuessiOn of using literary funds when there are not enough of these funds available. People are saying the County is proposing to build facilities but what about teachers. He stated funds are never borrowed to pay salaries, etc. He stated he thought the press was presenting only one side of this issue--the opposition. There was considerable discussion regarding how the press reported this issue, what people expected, what the press felt they were supposed to report, etc. 0n motion of Mr. Daniel, seconded by Mr. O'Neill, the Board reaffirmed its support for the school bond issue to contract a debt of $45,370,000 for school facilities and programs to bm on the ballot for a special election on September 2, 1980. Ayes: Mr. Dodd, Mr. Daniel and Mr. O'Neill. Nays: Mr. Bookman. Absention: Mrs. Girone. She stated she would consider the remarks and make her position known in the near future. On motion of ~r. Daniel, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute easement agreements for Virginia Electric and Power Company across Cotmty property to the County Jail, to the County Administration Building and to the Rudy & Gill law office by the Food Stamp trailer. Vote: Unanimous Mr. Meiszer informed the Board that the Highway Department had formally accepted the following roads into the State Secondary System effective August 8, 1980: Lensth Courthouse Road - At the intersection with Krause Road and running westerly 0.22 mile to a dead end. Beginning at the intersection with Krause Road and running easterly 0.29 mile to a dead end. 0.51 mi. Krause Road - Beginning at the end of existing Krause Road, Route 903, and running northerly 0.28 mile to intersect with Courthouse Road. 0.28 mi. Sections 4 and 5 of new location Route 647 from Station 115+90 to Station 129+00, Project 0647-020- 160, C501. 0.25 mi. Section 6 of new connection Route 649 at right of Station 105+30, Project 0647-020-160, C501. 0.04 mi. BrandermilI SubdiVision - Tho~nr~Hge Section Thornridge Lane - Beginning at intersection with West Village Green Drive and going 0.10 mile westerly to intersection with Thornridge Court then southwesterly then westerly to a cul-de-sac for a total distance of 0.34 mile. 0.34 mi. Thornridge Court - Beginning at interseCtiOn with Thornridge Lane and going 0.10 mile westerly to a Cul-de-sac. 0.10 mi. 80-406 West Village Green Drive - Beginning at the inter- section with Millridge Parkway (Route 1920) and going 0.10 mile southerly to intersection with Thornridge Lane then 0.03 mile southerly to a temporary turnaround. 0.13 mi. Brandermill SubdiVis'ion-Steeple Chasn Steeple Chase Terrace - Beginning at intersection with Fox Chase Drive and going 0.05 mile westerly to a ~ulude-sac' 0.05 mi. Fox Chase Drive - Beginning at tie-on from Huntsbridge Subdivision and going 0.02 mile northerly to inter- ~ection with Steeple Chase Terrace, then 0.06 mile ~ortherly to intersection with Steeple Chase Road then ).08 mile northerly to intersection with Fox Chase Lane, ~hen turns and goes 0.09 mile westerly to a :ul-de-sac. 0.25 mi. {teeple Chase Road - Beginning at intersection with ?ox Chase Drive and going 0.05 mile easterly to Lntersection with Steeple Chase Court then 0.05 mile ~asterly to a cul-de-sac. 0.10 mi. ~teepte Chase Court - Beginning at intersection with Steeple Chase Road and going 0.05 mile northerly to a cul-de-sac. 0.05 mi. Fox Chase Lane - Beginning at intersection with Genito Road, State Route 604, and going 0.12 mile southwesterly to intersection with Fox Chase Drive. 0.12 mi. Brandermili, Huntsbridge Fox Chase Drive - Beginning where State maintenance ends, intersection of Fox Chase Drive (Route 1871) and Quail Rill Drive (Route 1950) and going 0.06 nile northerly to intersection with Three Bridges Road then 0°04 mile northerly to tie into Fox Rhase Drive, Steeple Chase Subdivision. 0.10 mi. ~randermill - Three B'r'fd~es ~hree Bridges Road - Beginning at intersection with ?ox Chase Road and going 0.25 mile northwesterly ~o a cul-de-sac. 0.25 mi. ~eckenham, Portion of Sections A and B [nchcape Road - Beginning at intersection with )tterdale Road (Route 667) and going 0.12 mile ~outheasterly to intersection with Tweedsmuir Road. 0.12 mi. ~weedsmuir Road - Beginning at intersection with [nchcape Road and going 0.14 mile northeasterly :o Apple Tree Lane. 0.14 mi. kpple Tree Lane - Beginning at Tweedsmuir Road md going 0.05 mile easterly to a cul-de-sac. 0.05 mi. ~bandonmen~ ;ections 1 and 2 of old location Route 647 from ;tation 115+90 to Station 129+00, Project 0647- 010-160, C501. 0.29 mi. ~Lr. Meiszer presented the Board with a report on lighting aonstruction at the County parks 8/%d also advised the Board of ~utstanding appointments. 80-407 14. 15. Mr. Micas presented the Board with a proposed ordinance regulating dealers in precious metals, He stated that City and County Attorneys from Richmond, Henrico, Hanover, Chesterfi Petersburg, and Colonial Heights had met and drafted this ordinance which would be uniform throughout the surrounding jurisdictions. He stated the Chief of Police is satisfied with the ordinance as well. He explained that this ordinance would include such requirements as obtaining a permit by anyone purcha precious metals or gems or making loans for which precious metals or gems are used as security; the permit will be issued for a six month period and is not transferrable; the dealer must keep accurate records of all sales describing the precious metals or gems and disclosing the name, age and address of the seller and must deliver the bills of sale to the Chief of Police; no purchase is permitted from juveniles; all metals or gems must be retained by the dealer for at least five days before transferring the goods; each dealer must provide a bond or surety of $5,000 to be used to cOmPensate persons who might obtain a judgment against the dealer; a violation of the ordinance subjects the dealer to a fine of $1,000 and a year in jail or both. He stated the Board would have to set a final date by which dealers have to comply with the ordinance. Mr. Meiszer stated he felt the ordinance was too narrowly drawn in that it did not address such items as cameras, stamps, etc. He also stated that he felt it was inappropriate for the police department to issue permits. Mr. O'Neill stated this ordinance was drawn to deal with the silver and gold which can be melted down and disposed of in a different form. Mr. Meiszer stated that he felt the Police Department should not be involved in the issuance of these types of licenses, that it should be the license inspector's responsibility. Mrs. Girone inquired if a long established business in the County had to abide by these rules, especially the six month ~ermit. Mr. Micas stated they did. She inquired if the 25.00 fee also had to be paid by the established firms. Mr. Micas indicated they did. Mrs. Girone stated that she did not feel this was proper. There was considerable discussion of how to eliminate long established businesses from the requiremen of this ordinance. It was g~nerally agreed that this matter should be deferred until later in the day. On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board went into Executive Session to discuss real estate matters as permitted by Section 2.1-344(2) of the Code of Virginia, 1950, as amended. Vote: Unanimous 80'S103 In Bermuda Magisterial District, Julian and Maria Gayton request~ a mobile home permit to park a mobile home on property which the, own. Tax Map 67-3 (1) parcel 15 and located in the vicinity of 2661 Drewry's Bluff Road (Sheet 23). Mrs. Gayton and a friend were present. Mr, Dodd inquired if Mrs. Gayton understood that if this permit were approved, it mot than likely would not be renewed at the end of the five year period and that she Should begin construction of her home during this period. Mrs. Gayton stated she understood. There was bo opposition present. After further consideration of the matter, it was on motion of Mr. Dodd, seconded by Mr. Daniel, resolved that this request be and it hereby is approved for a period of five years. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bookman and Mrs. Girone. Absent: Mr. O'Neill. Mr. O'Neill joined the meeting. .d, :in ~d 80-/,08 8__0S003 (Amended) -*~'~ ~ In Clover Hill Magisterial zstr~ct, J. p. Pritchard and M. Lacey Fendley, Jr. requested rezoning from Agricultural (A) to Residential (R-7) of 101.87 acres and to Light Industrial (M-i) of 109.66 acres with a Conditional Use Planned Development encompassing the entire acreage of a parcel fronting aoproximatel 600 feet on the east line of Old Hundred Road and located approximately 800 feet south of its intersection with Brandermil Parkway. Tax Map 48 (1) part of parcel 12 (Sheet 13). Mr. Park, representing the applicant, stated the conditions as recox~ended by staff were acceptable as well as Residential (R-1 zoning in lieu of R-7. He stated that the applicants were trying to make this property, which did not lend itself to development very easily, a nice area. He stated there were two gas lines through the property as well as the proposed Route 288 right-of-way, drainage problems, etc. There was no oppositiol present. On motion of Mr. Book-man, seconded by Mrs. Girone, this request was approved for Residential (R-12) of 101.87 acres and to Light Industrial (M-l) for 109.66 acres with a Conditional Use encompassing the entire parcel subject to the following conditions: 1. Working interpretations of any and all conditions and/or exceptions to the application shall be made by the Planning Cor=~ission at the request of Community Development, upon submission review and approval of schematic plans as required by Section 21-34 (L) (4) c of the Zoning Ordinance. Furthermore, the Co~mnission may conditionally approve schematic plans to ascertain that they will be in conforman( with the approved Master Plan and other applicable ordinanc~ 2. The application form and Exhibit A shall be considered the application and Master Plan. It shall be the policy of the Planning Commission to interpret the Master Plan, as a statement of intent and purpose. The Master Plan shall be modified b~ the conditions as imposed and approved herein and to conditzons imposed by schematic plan approval. 3. Approval of the Master Plan does not imply that the County gives final approval of any particular subdivision road section. 4. A copy of any covenants, deed restrictions and amendments related to homeowner associations shall be approved by the Division of Development Review and the County Attorney's Office for adherence to County Ordinances prior to the recordation of such documents. 5. Open space required to satisfy density and/or lot require- ments for a single tract, development and/or individual lot shall not be counted as required open space for any other tract, development and/or lot. 6. Land area in co~m~on open space, which is required to make u for reduced lot size, shall be land reasonably usable for open space or otherwise left substantially in its natural state. 7. The dedication of common open space to any community association and the improvements therein shall be continual reviewed by the Planning Co~mnis$ion throughout the life of the development in order that the areas do not become a burden at any one time on the lot owners of Old Hundred Mill. Ail individual residential subdivisions having fifty-nine (5 br more lots shall have a second public road access prior to the recordation of any subdivision plat. No more than fifty (50) building permits shall be issued for each development until the second access is constructed to VDH&T standards. A third public road access shall be provided prior to the recordation of more than 239 lots and prior to the issuance of more than 200 building permits. 80-409 9. Zero lot line or clustered Single family residences may have front yards less then thzrty (30) feet, as described in the application provided that front yards may not be reduced along through streets. Where the front yards are reduced, lots shall be grouped on cul-de-sacs with a maximum of twenty (20) houses and shall not include openings in walls of living or bedroom areas generally parallel to Streets. (This condition is in addition to V. Specific Conditions, B. Zero Lot Line or Clustered Single Family Residences, 3. Front Yards.) 10. In Tract 3, recreation areas and facilities shall be available and readily accessible to the residents of the tract, either provided within the tract or in other parts of the planned development of which the tract is a part, and shall be indicated on the schematic plans submitted for approval. Within this tract, a minimum of one swimming pool, four (4) tennis courts, and a tot lot for each fifty (50) dwelling units shall ba provided. In addition, other types of recreational faeilities may be constructed by the developer, if it is determined by the developer that such facilities are desirable. The Planning Commission, at the time of schematic plan approval, may revise these requirem~n. or require additional facilities, if deemed necessary or desirable. 11. Tract 3 shall be developed for one or a combination of the following single family residential housing types: conventional, zero lot line or cluster, townhouse~for-sale. 12. Development shall not co~ence in Phase 2, nor shall schematic plans be submitted for approval of such development until after July 1, 1985. If, however, at that time, plans for the construction of Route 1-288 have been approved, but right-of-way has not been purchased, the developer shall reserve the right-of-way to provide for such extension. (This condition is in addition to V. Specific Conditions, R-7, 6. (as shown on the applicant's plans) and VI. Specific Conditions, M-l, 7.) 13. Those use exceptions outlined in V. Specific Conditions, R-7, 7. (as shown on the applicant's plans) shall be designed in a manner so as to have the least adverse impact on adjacent land uses. The exact location, arehitectural ~sig? and site development shall be approved by the zann~ng Commission at the time of schematic plan review. 14. The developers shall coordinate the construction and location of Warhro Road With County authorities. Approval of the Master Plan does not imply that the County gives final approval of the location of Warbro Road, as sho~ on the plan. The developer shall dedicate all necessary rights- of-way adjacent to his property for the extension of this road. (This condition supersedes VI. Specific Conditions M-l, 1.) , A one hundred (100) foot buffer shall be provided along the boundary of the M-1 zoning. This buffer shall be landscaped mn a manner so as to screen the use from adjacent properties. A landscaping plan shall be submitted to the Planning Commission for approval and in conjunction with schematic plan review. Reduction of the buffer width may occur upon approval by the Planning Cormnission at the time of schematic plan reView. (This condition supersedes VI. Specific Conditions, M-l, 9. JJ.) In Light Industrial (M-i) tracts, mining and quarrying operations shall not be permitted as specified in the application. (This condition supersedes VI Specific Conditions, M-l, 9. JJ.) ' 15. 16. 80-410 17. In Tract 7, single ~amily residences shall be a permitted use as specified in the application; however, if this tract is developed for single family residential use it shal be buffered from the adjacent Light Industrial (M-i) propert and such buffering shall be approved by the Planning Commission at the time of schematic plan review. (This condition is in addition to Specific Conditions M-l, 10.) 18. A collector road having a minimum of sixty (60) feet of right-of-way shall be constructed between the Residential (R-7) (as outlined in the applicant's plan) property amd the Light Industrial (M-l) property to allow access between Warbro and Old Hundred Roads. Within the Residential (R-?) (as shown on the applicant's plan) area, dwelling unit shall not front this road, nor shall individual access be provided to this roadway. A thirty (30) foot buffer shall be maintained on both sides of the roadway. Access to the roadway shall be confined to public right-of- way in both the Light Industrial (M-l) and Residential (R-7 (as shown on the applicant's plan) areas. At such a time that plans for Route 288 are approved, the road may be terminated at Route 288 if deemed appropriate by the Planning Commission and VDH&T. 19. Occupancy of any structures within the Light Industrial (M-i) section shall not be granted until such a time that either Warbro Road is constructed to State standards and taken into the State system between Genito and Hull Street Roads or access is provided to Old Hundred Road. 20. An acceleration/deceleration lane shall be provided along Old Hundred Road. 21. In Tract 3, dependent upon the type of residential construction, the following limitations shall be placed on the total number of dwelling units permitted: Zero Lot Line or Clustered ............... 124 Attached Single Family .................... 207 A combination of these housing types shall be permitted, provided the overall densities as specified in the application are not exceeded. Vote: Unanimous 80S064 In Midlothian Magisterial District, E. G. Huggins requested a Conditional Use to per, it the operation of a landfill in a Community Business (B-2) District on a 9.9 acre parcel fronting approximately 600 feet on the north lime of Midlothian Turnpike and located approximately 1150 feet west of its intersection with Wadsworth Drive. Tax Map 28-2 (1) parcel 1 (Sheet 8). Mr. Jim Hubbard, representing the applicant, stated the condition were agreeable. Mr. Frank Minor, a joint-owner of an adjacent parcel of land, stated that this material was placed on the property originally without the proper permit which he did not feel was proper. He stated also that this property is in the proposed area for extension of Powhite Parkway and that the more debri placed there, the more that someone (be it Highway Department or County) will have to move which will cost tax dollars. He stated he and the other owners of the land have not used their property 5eeause of this proposed extension. Mrs. Girone inquired if anyone had prevented them from using it. Mr. Minor stated they had not. Mrs. Girone stated that neither the Highway DepaMtment nor the County has the funds to acquire the land for this extension. Mr, Micas advised the Board that they could not deny this request solely on the basis that Powhite Parkway may be constructed in the area sometime in the future. Mr. Minor inquired why this illegal activity was not stopped when the County fo.und out about it. Mrs. Girone stated it was stopped ~or a perzod of time. 80-411 There being no further discussion, it was on motion of Mrs. Girone, seconded by Mr.O'Nezll,' resolved that this request be approved subject to the following conditions as recommended by the Planning Co~m~ission: 1. The below stated conditions, notwithstanding the plan prepared by J. K. Ttmmons and Associates, dated 5/19/80, revised 6/27/80, shall be considered the plan of development. 2. This Conditional Use shall be granted to and for E. G. Huggins and shall not he transferrable nor run with the land. 3. Fill material shall be restricted to soil, stone, rocks, stumps, building material or other natural inert material. NO household garbage or waste shall be dumped on the site. Stumps, building material and/or natural land cleared material shall be confined to those areas designed as "stump fill area" on the above referenced plan. 4. No stumps, building material or other land cleared material shall be used for fill beyond the 275 foot contour at the northeastern edge of the property. Furthermore, stumps located within the proposed swale area shall be covered with a minimum of five (5) feet of compactible soll material At the end of each week, all materials shall be leveled and covered with a layer of earth not less than six (6) inches in depth. All slopes shall be stabilized with appropriate ground cover to be approved by Environmental Engineering. Within thirty (30) days of completion of fill to final grade, as shown on the plan, in three (3) acre areas, these areas shall be seeded and stabilized. Upon completion of the landfilling activities, a plat showin the location of the fill area and types of material buried shall be submitted to Development Review. This plat shall be accompanied by a soil engineering report defining the nature of the fill. All conditions noted herein shall be affixed to a plat of th, subjsct property and upon approval by Development Review, shal be recorded in the Circuit Court Room with the property reference. Construction of any facilities over fill areas shall not be permitted unless soil engineering studies prove the suitabili~ of such construction. Fill activity shall be confined to those areas designated onthe plan submitted with the application. During the hours of operation, a supervisor shall be located on the site for the purpose of monitoring and directing the fill activity. Prior to continuation of filling activity, the applicant shall submit a plan which shows the maximum elevation and limits of stock pile areas. This plan shall he approved by Environmental Engineering. Prior to the continuation of filling activity, profile and typical section for the eastern swale shall be submitted to Environmental Engineering for approval. There shall be no clearing, grading or fill activity beyond the edges of the existing wooded area which ~ies along the western edge of the property, as designated on the plan. The newly constructed slope between the 280 foot contour and 250 foot contour shall be stabilized with contour, appropriate ground cover. At the top of the 280 foot there shall be plantsd white pines having an initial height 80-412 10. 13. 14. Y of four (4) feet and placed ten (10) feet off center. plants shall be placed for a length that allows the landscaped area to tie into the edge of the existing wooded area to the west. Vote: Unanimous 80S081 In Clover Hill Magisterial District, Tropical Treehouse, Inc. requested a Conditional Use to permit greenhouses, a nursery, and retail sale of plants and accessory products in an Agricul- tural (A) District on a 5.24 acre parcel fronting approximately 210 feet on the east line of Courthouse Road and located directly across from its intersection with Edenberry Drive and better known as 327 North Courthouse Road. Tax Map 17-13 (1) parcel 17 (Sheet 8). Mr. Everett Barnes, representing the applicant, was present. He stated this company would basically supply shnbbery and greenery to businesses and corporations; that there would not be a lot of traffic to the site except during holidays when an average of 150 vehicles per day might be expected; that this c~mpany would basically be a warehousing operation with 10,000 sq. ft.; that there would be 2,000 sq. ft. for retail sales; that the facility will not be visible from the road; that there will be only two employees at the facility; that their sales should be approximately $100~000 the first year; that they will sponsor a horticulture program for children; and that this facility would stabilize the area and not have any detrimental effects on the health, safety and welfare of the area residents. There was no opposition present. Mr. Bookman stated that this request, if approved, would set a precedent for con~nereial development along Courthouse Road. He stated that there is only residential development in the area and it was on his motion, resolved that this request be denied as recommended by the Planning Commission because of the safety, health and welfare of area residents. Mrs. Girone seconded the motion stating that the County hascommitted itself to preserving this area as residential and that she was also concerned with the safety and welfare of area residents. Vote: Unanimous 80S084 In MatoacaMagisterial District, The Board of Supervisors requesue~ rezoning from Co~m~nity Business (B-2) to Residential (R-7) of a .689 acre parcel fronting approximately 200 feet on the south line of South Street and located approximately 150 feet east of its intersection with Bessie Lane. Tax Map 182-9 (3) Laurel Branch Farms, Block 1, Lots 10, 12, 13 & 14 (Sheet 53/54). There was no opposition present. On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board approved this request as reco~ended by the PlanninE Commission Vote: Unanimous 80S090 In Midlothian Magisterial District, Huguenot Village Shopping Center Associates requested rezoning from Agricultural (A) to Office Business (0) of a .472 acre parcel fronting approximately 110 feet on the southeast line of Huguenot Road and located approximately 400 feet northeast of its intersection with kllecingie Parkway. Tax Map 8-16 (1) part of parcel 8 (Sheet 2). 80-413 Ms. Betty Statler, representing the applicant, stated they would proffer the condition thatwould not allow access to Huguenot Road from this development. Mrs. Girone stated that this office park is very nice but it seems that staff should consider what is being required for minimum parking. She stated that in this case, she felt the formula for vehicles per sq. ft. was not adequate. Mr. Balderson stated that staff advises developers that the minimum may not be adequate and most developers plan for higher use. On motion ~.Mrs. Girone, seconded by Mr. Bookman, the Board aQproved 5n~s request and accepted the following proffered co{~dition by the applicant which was also approved by the Planning Commission: There shall be no vehicular aocess permitted from the request parcsl to Huguenot Road. Ail vehicular movements shall be channeled through the shopping canter's parking and driveway areas. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board hereby requests the Planning Commission to review the formula for establishing parking spaces in office parks to maintain a good level of service. Vote: Unanimous 80S091 Amended In Clover Hill Magisterial District, Julia A. Ward requested rezoning from Agricultural (A) to Convenience Business (B-l) of a .46 acre parcel fronting approximately 100 feet on the south line of Route 60 and located approximately 870 feet west of its intersection with Tuxford Road. Tax Map 17-16 (1) parcel 4 (Sheet 8). Mr. Jim Hubbard was present representing the applicant. He stated they do not have a definite use for the land established at this rims but would like the parcel rezoned to B-1. There was no opposition present. Mr. Bookman inquired if the applicant understood the conditions. Mr. Hubbard stated the conditions were agreeable and that they had proffered another regarding the buffer. On motion of Mr. Bookman, seconded by Mrs. Girone, this request was approved subject to the conditions listed below and with the applicant proffering the following condition as reco~en, by the Planning Commission that a thirty foot buffer shall be maintained along the southern (rear) property line. This buffer shall be maintained in its natural state with the exception of an area which may be cleared for the erection of a chain link fence. 1. A fifty (50) foot buffer shall be provided along the north property line. (This is the required building and parking setback). Only one access shall be provided through this buffer. 2. A fifteen (15) foot buffer shall be provided along the east property line. A six (6) foot high solid board fence shall be constructed within this buffer for a length sufficient to screen the parking area from the adjacent residential structure. No buildings, parking or other facilities shall be permitted within this buffer. This buffer will no longer be required if end when the adjacent property to the east develops eo~ercially. Vote: Unanimous 80S093 rezoning In Clover Hill Mazisterial D~r~-~ Brandermill requested from Agricultural-(A) to Con~g~g~g~ Business (B-l) plus a Conditional Use Planned Development for a 16.465 acre parcel fronting approximately 1200 feet on the east line of 01d Hundred Road and located approximately 300 feet north of its intersectio~ with Route 360. Tax Map 62-6 (1) parcels 1, 2, 3 and 4 (Sheet 2( Mr. J. B. Campbell, representing the applicant, was present. He stated that Safeway would like to construct a store at this location. Mr. Book~m~n inquired what percent of Brandermill was built. Mr. Clarke Plaxco stated he was not sure but there are approximately 5,000 people living in Brandermill at this time and that by 1988 it is anticipated that there would be 20,000. Mr. Boo'nan inquired about the roadway entrance coming Route 360 and if it would be a one way street. Mr. Plaxco stated that they were thinking of closing the median on Route 360. Mr. Bookman stated he felt this would be wise since a traffic light is planned at the main entrance to Brandermill. Mr. Plaxco stated they would consider these conmlents. On motion of Mr. Bookman, seconded by Mrs. Girone, this request was approved subject to the following conditions as race,ended by the Planning Com~ission: 1. The below stated conditions notwithstanding the plan of development submitted with the application shall be considered the Master Plan. 2. The below stated conditions notwithstanding Exhibit B, Section 2 (B-1 Districts) of Case 74S021 shall be applfcabl~ to this development and all other stated conditions within the original zoning application for Brandermill relative to B-1 Districts shall be applicable. 3. In conjunction with the approval of this request, exception to the 12,000 square foot limitation for individual stores and shops shall be granted. 4. Ail relevant conditions imposed for the original zoning of Brandermill (Case 74S021) shall be applicable to this development. 5. A fifty (50) foot buffer shall be provided along the northe~ property line adjacent to R-7 zoning. The composition of this buffer shall be determined at the time of schematic plan review and approval. 6. A left turn storage lane shall be constructed along Old Hundred Road Relocated at the northernmost entrance to the project. The exact design and length of the lane shall be determined at the time of schematic plan review and apprOVal. 7. The developers shall design, construct and accomplish one of the following alternatives: A. The north/south internal drive, as shown on the Master Plan, which lies adjacent to the eastern property line shall be dedicated to and for the County of Chesterfield as a seventy (70) foot right-of-way. This road shall be constructed as a two lane facility with curb and gutter. Only four (4) access points fr~m the internal parking areas to this roadway shall be permitted. At sn~ a time that the additional two (2) lanes ara constructed Brandermill shall have the right of design review and approval provided such approval of design meets State standards. In conjunction with this alternative, the developers shall be granted exceptions to both building and parking setback requirements provided such exception do not cause line of sight problems and further that in conjunction with schematic approval landscaping plans be submitted and approved ~or that area lying between the right-of-way, and building and parking areas or B. The east/west road to the north, as shown on the Master Plan, shall be dedicated to and for the County of Chesterfield free and unrestricted as an eighty (80) 80-415 .t¢ foot right-of-way and shall be stubbed into property to the east to provide for future ingress and egress. This road shall be constructed to State standards as a four (4) lane road. The crossover on Route 360, located at the entrance drive (existing Old Hundred Road) shall be closed; or The east/west road to the north, as shown on the Master Plan, shall be dedicated to and for the County of Chesterfield free and unrestricted as an eighty (80) foot right-of-way and shall be stubbed into property to the east to provide for future ingress and egress. The existing crossover on Route 360 which will serve tha north/south internal drive (existing Old Hundred Roa may be maintained provided that the north/south road is terminatad just to the north of TomahaWk Church and does not provide a through connection to the east/west road to the north. Vote: Unanimous 80S094 In Bermuda Magisterial District, Dennis L. Ingram, Sr. requested rezoning from Agricultural (A) to Heavy InduStrial (M-3) plus a Conditional Use Planned Development of a 13.5 acre parcel which lies approximately 500 feet due west of the western terminus of Arrowfield Road. Tax Map 163-12 (1) part of parcel 3 (Sheet 49). Mr. Jeff Collins was present representing the applicant. He state. his client felt the dedication of necessary easements presented a hardship and ha would like to grant those in exchangs for a free sewer connection fee for this one fez?ming use. There was no opposition present. On motion of Mr. O Neill, seconded by Mr. Dodd, the Board approved this request as recommended by the Planning Cormnission, subject to the imposition of the following conditions: 1. The applicant agrees to convey to the County all necessary easements for the value of one sewer connection for this rezoning use. 2. The "General Plan of Operation", submitted with the application shall be complied with. 3. The "Plan of Reclamation", submitted with the application shall be complied with. 4. In conjunction with approval of this request, the 300 foot setback from the adjacent MH-2 property shall be reduced to 90 feet. 6. The above conditions notwithstanding, the site plan, filed with the application, prepared By Charles C. Townes & Associates, and dated 6/2/80 shall be considered the plan of development. In conjunction with approval of this request, the Commisison shall grant schematic approval of the plan of development. Unanimous Vote: 80S096 In Bermuda Magisterial District, B. Nauti!is Conditioning Center and C. Longest and Wells Realtors requested amendments to a ~reviously granted Conditional Use (Case ~78S007) in an Agricultural (A) District on a 1.59 acre parcel fronting approximately 200 feet on Percival Street also fronting approximately 200 feet on Old Hundred Road and located in the southeast quadrant of the intersection of these roads. Tax Map 115-7 (Z) Chester, Block N2, Lots 407, 406 and 40lb (Sheet 32). Mr. Jerry Julian was present. There was no opposition present. 80-416 ~) On motion of Mr. Dodd, seconded by Mr. Daniel, this request was approved subject to the conditions as recommended hy the Planning Commission: 1. The below stated conditions notwithstanding, all previously imposed conditions for Case #78S007 shall be applicable. 2. One building mounted sign, not to exceed 4 square feet in area identifying the conditioning center shall be permitted. This sign shall neither be luminous nor illuminated. The sign shall employ subdued colors and shall blend with the architectural style of the building. Prior to erection of the sign, a rendering shall be submitted to Development Review for approval. 3. The existing freestanding sign shall be permitted. This sign shall not be altered or ehenged in anyway, except for normal maintenance. 4.This Conditional Use amendment shall be granted to permit a health club (conditioning center) facility only. 5. No additions or alternations to the exterior of the existing structure shall be permitted. Vote: Unanimous 80S097 In Dale Magisterial District, William E. Croxton requested amendments to a previously granted Conditional Use (Case #79S198) in an Agriaultural (A) District on a 2.2 acre parcel fronting approximately 150 feet on the west line of Iron Bridge Road and located approximately 80 feet south of its intersection with Tucker Road. Tax Map 65-12 (1) parcel 2 (Sheet 22). Mr. John Dodson was present representing the applicant. He stated they agreed with the conditions except for the paving of the driveway. He stated that they proposed to use white shale rock and it would be maintained in a very neat fashion. He stated that they did not want to buffer the area at this time but if any other development took place, they would do so. After further consideration of this matter, it was on motion of Mr. Daniel, seconded by Mr. O'Neill, resolved that this request be approved as recommended by the Planning Commission subject to the imposition of the following conditions: 1. At such time th~radjacent property to the north, west or south develops Uae other than commercial, the parking area will be screened Per the requirements of the Zoning Ordinance. 2. Exceptions to the Zoning Ordinace relative to paved driveways shall be allowed as per Other exceptions have been granted along the Route 10 corridor. 3. This exception shall be permitted for a period of three years at which time the development of the area shall be reviewed to determine if it is necessary for completing the paving. Vote: Unanimous 80S098 In Clover Hill Magisterial District, Vernon E. LaPrade, Jr. requested a Conditional Use Planned Development to permit a car wash in a Community Business (B-2) District on a .68 acre parcel fronting approximately 150 feet on the north line of Route 360 and located approximately 200 feet west of its inter- section with Courthouse Road. Tax Map 49-7 (1) part of parcel 6 (Sheet 14). Mr. LaPrade was present and stated the conditions were agreeable. There was no opposition present. On motion of Mr. Bookman, seconded by Mr. Daniel, this request was approved subject to the following conditions as recommended by the Planning Commission: 1. Final site plans shall show adequate traffic storage on site for the ear wash. 2. A twelve (12) foot paved widening strip shall be constructs, along Route 360 for the entire frontage of the site. This lane shall be constructed to VDH&T standards. 3. The conditions included herein notwithstanding the site plan prepared by Lewis & Owens, dated 6-4-80, shall be considered the plan of development. 4. In conjunction with approval of this request, the Planning Commission shall grant schematic approval of the plan of development. 5. Any fill material shall be certified as suitable for building footings by a qualified soil scientist. 6. Drainage for each structure shall be shown on plans submltts for approval to Environmental Engineering. Vote: Unanimous 808099 In Dale Magisterial District, W. S. Carnes requested rezoning from Agricultural (A) end Residential (R-12) to Office Business (0) with a Conditional Use Planned Development on a 8.34 acre parcel which lies approximately 200 feet off the east line of Iron Bridge Road measured from a point located approximately 400 feet south of its intersection with Omo Road. Tax Map 66-1 (1) part of parcel 1 and Tax Map 66-2 (1) part of parcel 25 (Sheet 22). Mr. John Dodson was present and stated the conditions were agreeable. There was no opposition present. On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board approved this request subject to the following conditions as reco~mmended by the Planning Commission: 1. The below stated conditions notwithstanding the site plan prepared by Bremer, Youngblood & King, dated June 3, 1980, titled Irongate Office Complex shall be considered the Master Plan. It shall be the policy of the Planning Commission to interpret the Master Plan as a statement of intent and purpose. 2. Approval of the Master Plan shall not imply that the County gives final approval of any particular subdivision road sectlom. 3. Except where expressly referred to herein, approval of this application does not guarantee that the developer can build or construct facilities in the future in accordence with present regulations. If future County standards are more or less restrictive than those established herein, the County may require construction to adhere to the more restrictive standards. 80~418 4. Notwithstanding, the exception to use and bulk regulations granted herein, approval of the application by the Board doe~ not obligate the Planning Commission to approve a particular schematic plan which is not in conformance with the spirit, intent and purpose of this request. 5. The applicant shall be granted a ten (10) foot exception to the requirement that all public rights-of-way within commercial areas be sixty (60) feet or greater. This exception shall be applicable to Graymoss Drive and Waterborne Drive and shall not apply to Irongate Road. Ail required setbacks shall be measured from the fifty (50) foot right-of-way line of these roads. 6. Internal public roads shall be constructed to State standards and taken into the State system. 7. Ail internal roads, driveways, and parking areas shall be curbed and guttered. 8. Ail exterior lighting shall be low level, not to exceed a height of fifteen (15) feet and positioned so as not to project light into adjacent properties. 9. A thirty (30) foot buffer shall be maintained along the property lines which abut Residential (R-12) or Agricultural (A) zoning. No buildings, parking or other facilities shall be permitted within this buffer. This buffer shall be landscaped in accordance with the "Guidelines for Landscaped Buffers." 10. Those office lots lying between the northern property line and Irongate Road shall be permitted one common access drive to Irongate Road. This access driveshall align with Graymoss Drive. No other access shall be permitted to these parcels. Those lots lying to the south of Irongate Road shall have no direct access to %rongate Road. Ail driveway access to these parcels shall be confined to Graymoss Drive. 11. Where practical, parking areas between each individual lot shall be connected so as to allow vehicular movements betwee~ each lot without utilization of public roadways. The practicality of such a design shall be determined by the Planning Commission at the time of schematic plan review. 12. Ail buildings shall have a Colonial Williamsburg design. In conjunction with schematic plan review, renderings depicting the colors to be utilized in the buildings shall be submitted to the Planning Commission for approval. 13. I~ conjunction with schematic plan review, a landscaping plan tO include the buffer area, shall be submitted to the Planning Commission for approval. 14. If Environmental Engineering determines that the pipes located downstream are inadequate to handle the additional runoff, the developer shall either retain on site or increase the downstream culvert sizes. (NOTE: Prior to the release ofany building permits, schematic plans must be submitted to the Planning Commission for approval.] Vote: Unanimous Mr. O'Neill excused himself from the n~eeting. 80S100 In Matoaca Magisterial District, Chesterfield Cablevision, Inc. requested a Conditional Use Planned Development ~o permit erectior 80-419 of a 190 foot television tower in a General Business (B-3) District on a 1.06 acre parcel fronting approximately 160 feet on the west line of Jefferson Davis Highway and located approximately 400 feet north of its intersection with Happy Hill Road. Tax Map 163-3 (1) parcel 18 (Sheet 49). Mr. Melvin Burnett was present representing the applicant. He stated that this property is zoned B-3; that the applicant could erect a 100 ft. tower without any approval but a 190 ft. tower is needed for good reception; that the property that they have under option to purchase includes the ~1 and #10 tees of the golf course from which this property was an original portion and that there is also an irrigation system under the property. He stated that the Cable company has promised to allow the golf course owners to continue to use the tees and irrigation system for as long as they owen it. He stated there would be a need for guy wires and the fencing around each but the property would be otherwise undisturbed. He stated that as spproved by OSHA, the area to be fenced would be 4' x 9'. He stated that this use would improve the area and cites uses currently existing. He stated that they would participate in the cost of extending sewer if the opportunity was made available. Mr, Everett Barnes was present representing the operators of the golf course. He stated that this would present a safety hazard as there are ~ees which face the building; that the traffic on Route 1 could cause a safety problem if the tower were co fall on the road or on the golf course; that if it could stand a vehicle rtmning into it, then it would be harmful to the driver of the vehicle: that the tower would not be consistent with the area; that there will be 10,000 golfers a year inconvenienced by this cower; that Chore is no plan outlined for the guy wires or how much ~paee will be needed: etc. Mr. Charles Ayers, representing the owner of the golf course stated that the Ru¥ wires would %et interfere with the operation of the golf course. Mr. ~acCurraek stated that he provides recreation for ohildrem, and )there; that he does not discriminate against any race, sex, :reed, etc.; that he serves a lot of people; that he provides >rograms for children interested in learning to golf; e~c. {e stated this installation would harm his business and ;ould present serious safety problems if the tower should !all. He asked that the Board consider the safety and ~ngineering factors involved, Ir. Daniel inquired if there were certain requirements ~y OSHA regarding the safety of. the tower. Mr. B~rnett ~tated there were end the company would be eomplyzng with · ll of them, He presented a copy of the plan for the g?y ~ires to the opposition. Mrs. Girone stated that when d~scussing ~owers in Midlothian District, she was made aware of the fact that towers do no~ just tilt and fall, they basically ~rop down and do nog stay intact. Mr. Bookman stated that :he only question here is whether to allow a 190 ft. tower >ecause a 100 ft. tower, can be installed without approval of ~his Board. After further consideration of the matter, it was m motion of Mr. Daniel, seconded by lir Bookman, resolved :hat this request be approved as recommended , · . . . by the Plannin ,ommzssion enboect to the zmpositmom of the following conditions: A security fence, having a minimum height of eight (8) feet, shall enclose the Tower base. Ornamental evergreen shrubs, having a minimum height of three (3) feet, shall be planted along the perimeter of the security fence. These shrubs shall be planted five (5) feet off center. The above conditions notwithetanding~ the plan submitted with the application shall be considered the plan of development. 80-420 4. In conjunction with approval of this request, the Planning Con~ission shall grant schematic approval of the plan of development. 5. In conjunction with approval of this request, a 90 foot exception to the 100 foot height limitation for towers in a B-3 District shall be granted. 6. The schematic plans shall be considered a part of the Zoning. Ayes: Mr. Dodd, Mr. Daniel, Mr. Bool~man and Mrs. Girone. Absent: Mr. O'Neill. Mr. O'Neill returned to the meeting. 80S101 In Dale Magisterial District, Nathan Radford requested rezoning from Agricultural (A) to Residential (R-25) of a 5.4 acre parcel fronting approximately 200 feet on the west line of Chalkley Road and located approximately 1550 feet south of its intersection with Red Leaf Road. Tax Map 96-15 (1) part of parcels 7 and 9 (Sheet 31). Ms. Jane Martin was present representing the applicant. There was no opposition present. On motion of Mr. Daniel, seconded by Mr. Bookman, this request was approved as recommended by the Planning Commission. Vote: Unanimons 80S105 In Clover Hill Magisterial District, L. L. Cashlon requested renewal of a Conditional Use (Case 76A311) to permit a landfill on a parcel fronting along the south line of Bailey Bridge Road and located approximately 1300 feet south of its intersectil with Quailwood Road. Tax Map 76 (1) parcel 20 (Sheet 20). No one was present to discuss this matter. On motion of Mr. Bookman, seconded by Mrs. Girone, this request was approved subject to the following conditions as recommended by the Planning Commission: 1. This Conditional Use shall be granted to and for L. L. Cashion, exclusively and shall not be transferrable nor run with the land. 2. No dumping shall be permitted closer than 100 feet from the south, east and west property lines. This 100 foot area shall be considered a buffer zone and shall not be cleared or regraded. Only one access shall be permitted to the parcel in questior The entrance shall be secured with a chain link fence or wooden fenoe so as to prohibit the indiscriminate dumping of materials. The applicant shall be responsible for the removal of any materials dumped along either the access road or that portion of the parcel not approved for the landfill. 4. An earth berm having a height of not less than eight (8) feet shall be maintained along the entire frontage of the landfill area. This berm shall be planted and maintained with appropriate ground cover. The existing berms shall be flattened to a slope no steeper than 2:1 and shall be plante, with ground cover, the type of which to be approved by Environmental Engineering. 80-421 10. 11. 12. 13. Vote: This Conditional Use shall be granted for a period not to exceed three (3) years from date of approval and may be renewed upon atzsfactory reapplication and a demonstration that this operation has not proved a detriment to adjacent and area properties. Operation shall be limited to the hours between 8:00 a.m. and 6:00 p.m., Monday through Saturday. No Sunday operation shall be permitted. Ail junk material, other than dirt, stone, rock, stumps, building material and land cleared material, shall be removed from the property. Fill material shall be restricted to soil, stone, rocks, stumps, building material or other natural inert material. No household garbage or waste shall be dumped on the site. At the end of each week, all materials shall be leveled and covered with a layer of earth not less than six (6) inches in depth. A plat showing the location of the fill area and the types of material buried shall be submitted to the Division of Development Review upon completion of this operation. Ail conditions noted herein shall be affixed to a plat of the subject property and upon approval by the Division of Development Review, shall be recorded in the Circuit Court Room with the property reference. Construction of any facilities over fill area shall not be permitted unless soil engineering studies prove the suitability of such construction. During the hours of operation, a supervisor shall be located on the site for the purpose of monitoring and directing the fill activity. Unanimous 80S086 In Midlothian Magisterial District, Chesterfield County Community Development requested a Conditional Use Planned Development to permit mass transportation facilities (a park and ride lot) in a Community Business (B-2) District on a .84 acre parcel located at the north terminus of Mall Drive and located approximately lg00 feet north of its intersection with Midlothian Turnpike. Tax Map 17-5 (1) part of parcels 1 and 5 (Sheet 8). There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Bookman, this request was approved subject to the following conditions: 1. Upon approval of this request, an exception to the paving requirement shall be granted. All parking areas shall be gravelled. 2. In conjunction with approval of this request, the Planning Conm~ission shall grant schematic plan approval of the attached master plan. Vote: Unanimous 80SR087 In Bermuda Magisterial District, Bobby J. Martindale requested renewal of a Mobile Home Permit to park a mobile home on property which he owns. Tax Map 115-6 (1) parcel 7-4 and better known as 4641 Ecoff Avenue (Sheet 32.) 80-422 The applicant was not present. There was no opposition present. Mr. Dodd stated he would defer this request until the September 10th meeting a~d asked that staff notify the applicant that he should be present. On motio~ of Mr. Dodd, seconded by Mrs. Girone, the Board deferred consideration of this request until September 10, 1980. Vote: Unanimous Mrs. Girone stated she did not feel it proper for reputable firms in the County to be regulated by the proposed ordinance or to be charged a fee each time the permit regulating dealers in precious metals was renewed. The County Attorney suggested several changes to the proposed ordinance to eliminate some of these concerns. After further consideration of the matter, it was on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that the following ordinance be adopted on an emergency basis with a public hearing scheduled for September 24, 1980 at 10:00 a.m.: An Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended, by Adding Sections 7.01-1 through 7.01-14 Relating to the Regulation of Dealers in Precious Metals and Providing for a Penalty Be It Ordained by the Board of Supervisors of the County of Chesterfield: (1) That the Code of the County of Chesterfield, 1978, as amended, is a~ended by adding the following sections: CHAPTER 7.01 DEALERS IN PRECIOUS METALS Sec. 7.01-1. Definitions. For the purpose of this chapter, the following words shall have the meanings ascribed to them By this section: (a) "Dealer" shall mean any person, firm, partnership or corporation engaged at any location in the county in the business of purchasing precious metals or gems or making loans for which precious metals or gems are received and held as security provided however, that retail merchants personally located within the county shall be exempt insofar as they make purchases directly from manufacturers or wholesalers of precious metals or gems for their inventories. "Dealers" shall include merchants whose busine is itinerant in the county. As used herein "dealer" includes employers and principals on whose behalf the purchase or loan was made and all employees and agents Who personally make such purchases and loans. When any act is required of a corporation, it shall be performed by its president. (b) "Precious Metals" shall mean any item containing as part of its composition in any degree gold, silver, platinum or pewter. (c) Gems shall mean any mtems eontaznzng or having any precious or semi-precious stones customarily used in jewelry or ornamentation. Sec. 7.01-2. Permit required. Beginning on September 17, 1980, no dealer shall purchase precious metals or gems or make loans for which precious metals or gems are received and held as security without first obtaining a permit from the chief of police of the county as provided herein and without complying with all other provisions of this chapter. Possession of a permit issued in another locality shall not relieve a dealer of the obligation to obtain a permit from the chief of police of the county. 80-423 Sec. 7.01-3. Method of obtaiming permit. The permit required herein shall be issued by the chief of police or his designee upon payment of a $25 application fee and satisfaction of the requirements herein. The application fee shall not be imposed on subsequent applications so long as the business has been operated continuously without interruption ~the iss~n~ ~f the previous permit. The applicant shall b oo~=u a permlu is ne satisfies the chief of police of his good character and he has not been convicted within the past seven (7) years of a felony or a crime of moral turpitude. Information required on the application shall include the applicant's full name, aliases, address, a~e, sex and fingerprints, and the name, address and telephone number of the applica~t's employer, if any, and the location of the place of business of the dealer. Nc license shall be valid for more than six (6) months fram the da~e of iss~ance b~t may be renewed in the same manner as the initial license is obtained. If the dealer does not operate continuously f~?m~th~ date of obtaining his permit, then he shall notify the cnlez oI poliee of any ceasing or renewing of business or chanRe in location. Failure to operate on weekends or holidays shalI~ not he construed as a ceasing or disruption. Sec. 7.01-4. License non-transferable and to be displa~ed~ The license issued hereunder shall be a personal privilege and shall not be transferable, nor shall there be any abatement of the fee for such license by reason of the fact that the dealer shall have exercised the privilege for any period of time less than for which it was granted. The license shall at all times be displayed prominently by the dealer on his business premises Sec. 7.01-5. False statements. Any false statement made on the application form voids the license ab initio. Sec. 7.01-6. Information from sellers. Dealers shall ascertain the name, address and age of sellers of precious metals or gems and shall require the seller to verify same by some form of identification issued by a governmental agency, which identification must show as a part of it the pictur of the person so identified. Sec. 7.01-7. Records~ copies of bills of sale required. Every dealer shall maintain adequate records to reflect the following information which shall appear on bills of sale, the form of which shall be provided by the chief of police, one copy of which is to be retained by the dealer, one copy to be delivers during regular county Work hours to the chief of police at his office within twenty-four (24) hours of the sale, and one copy to be delivered to the seller of such precious metals or gems. If the purchase or loan occurs during a weekend then the delivery to the chief of police shall be made no later than 10 a.m. of the next regular county work day. The required information is as follows: (1) The name of the dealer and his employer or principal, if any. (2) A complete description of each item purchased including weight of the precious metals or gems purchased by the dealer, such descripton to include all names, initials serial numbers or other identifying marks or monograms appearing on the item in question. (3) The name, address and age of the seller. 80-424 S_eec. 7.01-8. Prohibited purchases. No dealer shall purchase or make a loan of precious metals or gems from any seller who is Under the age of eighteen NO dealer shall purchase or make a loan of precious metals or gem~ from anyone who the dealer believes or has reason to believe is not the owner of such precious metals or gems. ~c. 7.01-9. Dealer to retain purchases. The dealer shall retain all precious metals or gems purchase, for a minimum of five (5) calendar days from the time of filing the bill of sale of ~heir purchase with the chief of police. During such period of time no change shall be made to any item containing precious metals or gems. Sec. 7.01-10. Deal'er's bond. Prior to receiving his application, every dealer shall enter a bond or provide surety to be payable to the county in the penal sum of five thousand dollars and conditioned upon due observance of the terms of this Chapter. Sec. 7.01-11. Availability of bond proceeds. Any person aggrieved by the dealer's violation of the provisions of this ordinance who shall recover a final judgment against him therefor may maintain an action in his own name upon the bond surety. Sec. 7.01-12. Penalty. Violation of any provisions of this chapter shall be a misdemeanor and, upon conviction therefor, shall be punished by a fine of not more than $1,000, or a jail term of not more than twelve (12) months or both. Sec. 7.01-13. Severability. If any section of this ordinance or portion thereof is declared invalid or unconstitutional by a court, it shall be regarded as severed and the remaining sections and portions shall continue in full force and effect. (Not tO be codified.) ~ec. 7.01-14. Effective date. An emergency exists and this ordinance is effective i~m~ediately on and after its adoption. (Not to be codified.) Vote: Unanimous On motion of Mr. Daniel, seconded by Mrs. Girone, the Board went into Executive Session to discuss personnel matters as permitted by Section 2.1-344 (1) of the Code of Virginia, 1950, .as amended. Vote: Unanimous Reconvening: On motion of Mr. Bookman, seconded by Mr. O'Neill, the Board adjourned at 5:30 p.m. until 10:00 a.m. on September 10, 1980. Vote: Unanimous County Administrator~ R. Garland Do~~ ~ Chairman 80-425