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09-10-1980 Minutes BOARD OF SUPERVISORS MINUTES September 10, 1980 Supervisors in Attendance: Mr. R. Garlamd Dodd, Ch~.mm~ Mr. Harry G~ Dapiel, Vice ~ Mrs. Jo~ Girc~e Mr. E. Marlin O'Neill, Sr. Mr. Nicholas M. Meiszer Cotmty Administrator Staff in Attendance: Chief Robert Esrms, Fire Dept. Mr. Phil }{ester, Director of Parks md Rocreation ~r. C. G. Manuel, Asst. CO. Adm~ Mr. Steve Micas, CounCy Attorney Mr. Jeffrey Muzzy, Director of Cc~-~ty Development Mr. I~ichard M~Elfish, Env. Engine. Mrs. Arl~e MgGuire, Co. Treasure Mr. Robert Painter, Utilities Dir Mr. Lane Ramsey, Budget Director Mr. Dexter Willimns, [~ief of Trmmportation Planning Mr. Dodd called the meeting to order at the Airport Conference Room at 10:00 a.m. (EDST) The Board met with the Director of Utilities and his staff in a work session to discuss sewer matters. The Board recessed for lunch at 12:00 noon. The Board met with members of the Chesterfield County Toll Road Authority for lunch at the Airport Restaurant. Reconvening: Mr. Dodd called the regularly scheduled meeting to order at the Courthouse at 2:10 p.m. (EDST) Mr. Bookman gave the invocation. Mr. Meiszer introduced Ms. Jill Pope, a member of the staff of the Virginia Association of Counties, who was present to observe the meeting. Chief Eanes and members of his staff were present. Chief Eanes stated the Fire Department had scheduled this time on the agenda to recognize outstanding acts of merit and sustained performance during 1979. The following awards were made by the Board members and Chief Eanes: 1. Certificate of Merit - Sergeant Elmer F. Schumacher 2. Certificate of Merit - Lt. Benton E. Woodruff 3. Certificate of Merit - Sergeant Kenneth L. Tanner 4. Citation of Merit - Dispatcher Mark K. Perkinson Citation of Merit - Dispatcher Linwood L. Bow 6. Citation of Merit - }fr. Kenneth A. Roach (civilian) 7. 1979 Volunteer Firefighter of the Year - Mr. Ron Collins 8. 1979 Salaried Firefighter of the Year - Sgt. Raymond R. Willis 9. 1979 Company of the Year - Company ~12 10. Unit Citation - Diving Team Mr. Mensch of the Bon Air VFW presented Sgt. Kenneth L. Tanner with a special award and Mr. Hirschi of the Boy Scouts presented Sgt. Joseph D. Sounders, Sgt. Charles P. Taylor, Firefighters Craig Vaughn and Shelley Porter with the Boy Scouts Certificate of Appreciation. The Board congratulated each recipient and thanked all the firemen on behalf of the citizens of the County for their dedication and outstanding efforts during 1979. The Board thanked Mr. Roach for his bravery and concern for his fellowman which'he had demonstrated. Families of the award recipients were also present. 80-426 ¸2. Mr. Frank Hawksen and Mr. Robb Atkins, representing C & P Telephone Company, were present to discuss the 911 Emergency system. Mr. Hawksen stated that this system would enable citizens to conneet directly to the emergency command post and calls would be dispatched posthaste. He stated there was no cost for the service but the County would have to purchase the terminals. He stated portions of Colonial Heights and Hopewell would be connected to this number but it will be advertised for Chesterfield County only. Mr. Hawksen outlined the capability of the system which included such features as: force disconnection; ring back; call- hold; switch hook status; etc. He stated this system should be in operation by the first of the year and would be used in conjunction with the new Motorola communications system. He stated as far as the Company had determined, there would be only three County residences not served by this system in Clover Hill District because they are connected to the Amelia area phone district. Mr. Hawksen explained how the system would work, how calls would be transferred from one jurisdiction to another, and stated that this has worked suocessfully in Richmond and Henrico for several ymars. The Board thanked Mr. Mawksen and Mr. Atkins for their appearance at the meeting to explain the system. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved the minutes of August 27, 1980, as amended. Vote: Unanimous Mr. James Bowen, Superintendent of State Forests, and Mr. John Baldoek, Forest Ranger at Pocahontas State Park, presented the County with a check in the amount of $34,785.29 which represented 25% of the gross revenues from the cutting of timber at Pocahontas State Park. Mr. Bowen stated that the program allowing people to cut designated timber in the Park had increased to a degree much larger than anticipated. He stated that 3,000 loads of timber had been cut last year. The Board inquired if this timber included dead trees. Mr. Bowan stated that it included very little dead timber. The Board thanked Mr. Bowen and Mr. Baldock for taking time to presen~ the County with this check. 80SR078 In Bermuda Magisterial District, Mro Bobby J. Martindale ' requested renewal of m Mobile Home Permit to park a mobile home on property which he owns. Tax Map 115-6 (1) parcel 7- A and better known as 4641 Eeoff Avenue (Sheet 32).. Mr~ Martindale was present. There was no opposition present. Mr. Dodd inquired if an adjacent neighbor still objected to this renewal. Mr. Martindale stated the neighbor did not and added that he should have his home completed by spring. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved this request for renewal for a period of nine (9) months Vote: Unanimous Mr. Manuel stated the Board deferred action regarding the awarding of the bids for the cover material at the Chester landfill site. He stated that this would provide for the spreading of two feet of dirt and an alternate for the applieatio~ of lime, fertilizer and grass seed for the area. He statedthat it would be approximately 60 days before grass would be growing in the area. Mr. Meiszer inquired why the previous 16 acre tract was cheaper than the 10 acres capped. Mr. Manuel stated than the cover material has to be brought in for this job and that it was on site when the 16 acres had been done. He stated that this would be the second phase of the project. Mr. Ramsay presented the Board with a handout indicating the funds needed if the landfill were to be self-supporting. He stated that if the rates were raised to $1.57 there would still be a shortfall of $78,500 and if the rates were not raised the shortfall would be $146,000. Mr. Bookman suggested that rates 80-427 not be raised at thi~ time but be'addressed in January, 1981. Mr. O'Neill stated that this project is costing money and that it should be able to Support itself. Mr. Bookman stated that the citizens will only see an increase in price and they will still only be disposing of refuse. Mr. Manuel stated that Henrico and the City of Richmond currently charge $7.00 per ton for disposal and that they are anticipating raising the price to $7.50 or $8.00 a ton and Chesterfield charges $4.60 per ton. Mr. Meiszer stated that the question to be addressed is whether or not the Board wants this landfill to pay for itself or if the Board wants to subsidize it with tax dollars. Mr. Manuel stated that in 1978 when the northez~ area landfill was proposed, the estimated cost per ton~ was $5.28 and that John Henson with J. K. Timmons now estimates the cost to be $8.05. Mr. Dodd stated he did not feel it proper for commercial refuse to be brought in from Nopewell but that there is no way to determine from where the refuse came and people will dispose of it at the cheapest landfill. Mr. Daniel stated he felt the County should have competitive pricing and recever the operating costs of the landfill. Mr. Meiszer stated he felt this bid should be awarded to the low bidder with County forces applyimg the lime, seed and fertilizer. Mr. O'Neill inquired if staff had the necessary equipment and expertise to do the seeding. MrS. Girone stated staff had seeded the Bon Air landfill and it was done correctly. After further discussion of the matter, it was on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that the Board acoept the low bid of $80,858.28 submitted by Shoosmith Brothers for the ba~e bid to furnish and spread two feet of cover material at the Chester landfill, the County Administrator was authorized to execute any necessary doduments and further the Board requested staff to lime, fertilize and seed the covered area with funds for this work to be expended from the existing landfill budget. Vote: Unanimous The Board requested staff to prepare all necessary material needed to consider a rate increase for refuse disposal at the Chester landfill which will be discussed at the September 24, 1980 meeting. Mr. Manuel stated the Board also deferred consideration of the bids received for the operation of the Chester landfill. Mrs. Girone inquired why there was a need for and if it would be guaranteed that the County would receive the accounting of how much time was spent at the landfill, labor costs, gasoline costs, etc. Mr. Manuel stated that Mrs. Link with Shoosmith Brothers stated they would provide the County with the information specified. He stated that the bid document states that this will be delivered 30 days prior to completion. Mrs. Girone again questioned the need for this information and how it would be used by the CoUnty. Mr. Bookman inquired if the operation would include the cover material which was not at the site, the actual covering of the material, the seeding, etc. Mr. }~anuel stated it would be covered under the contract. Mr. Dodd inquired about the length of the contract. Mr. Manuel stated it would be for the life of the landfill which was expected to be approximately 18 months. After further consideration of this matter, it was on motion of Mr. Bookman, seconded by Mr. O'Neill, resolved that the contract for the operation of the Chester landfill be awarded to Shoosmith Brothers in the amount of $27,000 per month which was the low bid and further the County Administrator was authorized to execute any necessary doctnnenta. Vote: Unanimous Mr. Ramsay ~tated that after calculating the figures, it was estimated that it would cost approximately $8.24 per ton to cover operating expenses at the Chester landfill. Mr. Dodd asked that these figures be included with the information sent out for the next meeting when the rates would be discussed~ It was generally agreed to defer consideration of the roof repair/replacement at the LaPrade Library until later in the day. On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board awarded the contract for the tennis court construction at Thomas Dale High School and Ettrick Park to LeeHy Paving Corporation who submitted the low hid in the amount of $i08,288 and further authorized the County Administrator to execute any necessary documents. Vote: Unanimous Mr. O'Neill expressed concern regarding the Matoaoa park projects and their completion schedule. Mr. Hester stated that the projects were originally scheduled to be completed over a three year period, the projects are ahead of schedule and all should be completed by next year. Mr. Dodd stated he had heard some concern regarding the scheduling of park activities and inquired if the Parks and Recreation Department had enough staff to handle scheduling or if this should be discussed. After discussion of this matter, the Board indicated they were in favor of the scheduling of activities at the parks to remain as they are currently being handled. Mr. Hester stated he would have an update at the next Board meeting regarding the park projects. Mrs. Girone inquired if the fence at Robious would be moved. Mr. Hester stated staff is working on that project now. Mr. Lane Ramsey was present and indicated that cash flow projections will require the Cotmty Treasurer to borrow money on a short-term basis during the year. He stated that this does not mean the County is experiencing any financial difficulty, only that the revenues from taxes will not come in until after the County has to make some expenditures. He stated the County has not had to borrow short-term money in the past two years because the County had received funds from the annexation suit, the County had a larger surplus, etc. He stated that with the capital expenditures made this year, the borrowing on a short-termbasis will be needed just prior to taxes being received in December and again in June. Mr. Ramsey stated that based on two months projections, sales tax is down approximately $500,000. He stated that personal property is also down about $500,000 but this is not an accurate projection at this time as supplemental bills will be going out and the new vehicles purchased will be added when license tags are bought. Mr. Daniel inquired if the Board could authorize the borrowing all at one time. Mr. Ramsey stated the borrowing is approved on a calendar year basis and another resolution would still have to be requested in January for the following year. He stated Also that once a certain amount is borrowed and repaid back, it is still considered that said amount was borrowed and is included in the total loan approval. Mrs. McGuire stated that she would not be borrowing the entire $5,000,000 at one time, but probably in increments of $500,000 or as needed. There being no further discussion of the matter, it was on motion of Mr. Bookman, seconded by Mr. O'Neill, resolved that upon the request of the Treasurer, she is hereby authorized to negotiate short-term loans not to exceed $5,000,000 in accordance with Section 15.1-545 and 15.1-546 of the Code of Virginia. Vote: Unanimons 80-429 It was generally agreed to table a presentation of a proposal for a management information system for Mental Health and Mental Retardation. On motion of Mr. O'Neill, seconded by Mr. Bookman, the Board denied the request for installation of a street light on Beechnut Avenue as it did not meet the established criteria but staff was authorized to investigate the feasibility of increasing the lumen from 3500 to 7000 of another light in the general area to improve the lighting situation. Vote: Unanimous On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved the installation of a street light at the intersection of Saldale Drive and Walworth Drive with any associated costs to be expended from the Dale District Street .Light Funds. Vote: Unanimous Mrs. Girone stated that she was concerned with the length of time Vepco takes to install street lights which have been approved. Mr. McElfish stated he had talked with Vepco representatives but he did not know if this would expedite the process. Mr. Dodd asked that staff investigate what safety imProvements could be made at the intersection of Ecoff and Chalkley Road to remedy the bad situation that exists. He also asked to have the street signs straightened at this location. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board authorized the County Administrator to enter into a contract with Piedmont Construction who submitted the low bid for the Galena Avenue Drainage Project construction which funds are hereby appropriated from the undesignated Capital Improvement funds, 330-2-92610-4393. Vote: Unanimous Mr. Dodd stated the request to the Virginia Department of tghways and Transportation to proceed with alternative analysis or improving traffic conditions in Chester had been deferred rom the August 27, 1980 meeting. Mrs. Dottie Armstrong stated she and others thought this item had been deferred until the September 2'4, 1980 meeting. Mr. Dodd stated he had not been contacted by anyone regarding this matter and it was on his motion, seconded by Mr. Daniel, resolved that this request be deferred until September 24, 1980. ~ote: Unanimous 3n motion of Mr. Daniel, seconded by Mr. O'Neill, the Board ~dopted the following resolution: Whereas, on April 9, 1980, the Chesterfield County Board ~f Supervisors designated 15% of the County's Revenue Sharing ~unds for improvements to secondary roads in Chesterfield ]ounty; and Whereas, $50,000 in combined County contribution and ]tare matching funds was designated for improvements to the ~oute 10 and Lori Road intersection; and Whereas, the improvements to Route 10 and Lori Road will lot require the aforementioned $50,000. Now, Therefore, Be It Resolved, that the Chesterfield :ounty Board of Supervisors hereby designates $15,000 for plan~ 80-430 mix on Station Drive, Route 1479, and $35,000 for plan preparation and construction of the Hopkins Road and Beulah Road intersection to replace the Route 10 and Lori Road intersection project previously designated for $50,000 in combined County contribution and State matching funds. Vote: Unanimous Mr. Daniel stated he would like the Hopkins Road and Beulah Road project taken care of as quickly as possible. Mr. O'Neill asked that staff investigate the possibility of improving Pondola Lane into Colonial Heights. He stated the citizens have expressed an interest in participating in the project cost to improve the road and they would also like to have a street sign installed. Mr. O'Neill stated there was also a site distance problem at the intersection of Happy Hill and Harrowgate Roads. He stated the high bank is a safety hazard and asked that staff investigate this problem. Mr. Williams stated he understood the Highway Department had tried to obtain necessary right-of- way for this improvement and if this is the case, condemnation may be necessary. Mr. Daniel asked that staff replace the stop sign at Melody and Selwood. Mr. Bookman inquired about Kingsport Lane. Mr. Williams stated the Highway Department is working on this project. Mr. Jeffrey Muzmy stated that the Greater Richmond Transit Company had applied for state aid for an express bus service from Old Gun ~oad to Richmond. He stated the fare would be $.45 one-way which is considerably less than the experimental bus service program by the County. He stated he felt this service could take riders from the experimental service the County is providing at this time and, thus this experiment would not supply adequate information as to whether the route would be self-supporting. Mr. Dodd stated he originally felt this buspool would not be feasible and that he has seen information which leads him to believe that a lot of staff time is being spent on this Project. ~r. Muzzy indicated Mr. Ira Doom has been and is still working with this project. Mr. Mark Fisher, President of the Bon Air Transit Company, stated that he §upported the staff's recommendation to oppose this state aid for GRTC. He stated that it would not only hurt the experimental project but the long standing local route his company has as well. He stated if GRTC were to be granted this service, his company would probably have to discontinue their service. He stated that even though GRTC would not serve the elderly and the handicapped as his company does, enough riders would leave and thus the route would not be feasible. On motion of Mrs. Girone, seconded by Mr. Bookman, the folloWing resolution was adopted: Whereas, the Greater Richmond Transit Company is applying for Virginia Department of Highways and Transportation demonstration funding to initiate express bus service from Old Gun Road to Richmond; and Whereas, the proposed fare structure even with full ~idership will yield an operating deficit of $32,647 for the bus, not including expenditures formarketing; and Whereas, Chesterfield County is providing bus service fr°m nearby Chesterfield Mall which will be self-sustaining without operation subsidies; and 80-431 .Whereas, the location of the proposed GRTC service is such that it may attract riders away from the County program. Now, Therefore, Be It Resolved, that the Chesterfield County Board of Supervisors is opposed to the Virginia Department of Highways and Transportaton funding of this proposed demonstration grant until the Chesterfield County buspool experiment has been conducted and evaluated as to the degree of its success; And Be It Further Resolved that the Chesterfield County Board of Supervisors supports the objection of the Bon Air Transit Company that the proposed GRTC route on Huguenot Road should not be permitted because it will adversely affect the local route operated by Bon Air Transit Company on Huguenot Road. Vote: Unanimous Mr. Dodd inquired about the success of the buspool program. Mr. Muzzy stated there were 10 riders from the Chesterfield Mall area and the Dale loop ridership was increasing. The Board suggested more advertising and Mr. Bookman stated that perhaps the "Rockwood" portion should be advertised more heavily. Mr. Dodd inquired if a route to the plants from Chester had been considered. Mr. Williams stated that staff had surveyed any pose routes and then suggested approval by the Board on the ones which seemed to have the most participation and would be the most feasible. Mr. Muzzy stated that bids for the landscaping around the Courthouse complex had been received. Mr. Dan Larson, Senior Planner and Landscape Architect, was present. He stated this phase of the planting would be located only around the existing buildings and monuments, that a second phase for the new construction would begin when funds were available. He stated that this would highlight the areas and would involve minimal planting. He stated the bids were requested with a guarantee with either the County forces doing the planting or the nursery doing the planting. He stated the low bid with the County forces doing the planting was from Cherotuck in the amount of $11,139.90 and for the nursery to do the planting was from Landes Construction in the amount of $15,985.00, both having a one year guarantee. Mrs. Girone stated she was not aware bids were to be received, only that a plan was to be presented for consideration. Mrs. Dottle Armstrong stated she felt the Board should consider the County's assets, that statewide meetings are being held on preservation of historical areas and of history. She stated that if the Board awards this contract, it Should support the investnnent and take care of the shubbery, trees, etc. She stated people in the County watch and take notice of what is happening. She stated the County should put its best foot forward. }~r. Bookman stated that if the County spent $150,000 on a Museum to preserve its history, it could spend $15,000 on shubbery to improve the landscaping. Mr. O'Neill stated he felt the Courthouse area was not attractive but added that when the Board appropriated funds for items such as this, the County residents complain. Mr. Bookman inquired if the nursery could be forced to honor the guarantee if County forces did the planting. Mr. Micas stated it would. Mr. Meiezer stated he was concerned about the maintenance after it was planted. Mrs. Gtrone stated that this should be considered in the upcoming budget and funds made available. r. 0 Nelll stated he had received a call from a contractor who was interested in doing this type of work. Mrs. Girone added that most of the County facilities need improvement. bl 80-432 Mr. Daniel stated he felt there Was some necessary painting that should be done as well. Mr. O'Neill inquired if County staff could properly plant the greenery and if it would !eventually cost more in staff time doing it in this manner. !further consideration of the matter, it was on motion of Mr. Bookman, seconded by Mr. Daniel, resolved that the County Administrator is authorized to enter into a contract with !Landes Construction who submitted the low bid of $15,985 for ilandscaping with the nursery doing the planting at the Courthouse which includes a one year guarantee and further the Board appropriated $15,985 from the general fund contingency for this project. 10 .A. Vote: Unanimous Mr. Muzzy stated that the Virginia Housing Development Authority has offered the County funding for approximately 25 moderate rehabilitation units for low to moderate income residents. On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board authorized the County Administrator to execute any necessary documents for this project. Vote: Unanimous On motion of Mr. O'Neill, seconded by Mr. Daniel, the Board set October 22, 1980 at 9:00 a.m. for a public hearing to consider an ordinance relating generally to the definition of "family" and the classification of Boarding or Lodging houses. Vote: Unanimous After Fhis day the County Environmental Engineer, in accordance with ~irections from this Board, made report in writing upon his ~xamination of Cutter Drive and Ketch Court in Cutter Court, 4idlothian District. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Barnes Spring Road, Barnes Spring Court, and Barnes Spring Terrace~ in Barnes Spring (Brandermill), Clover Hill District. Upon consideration whereof, and on motion of Mrs. Sirone, seconded by Mr. Bookman, it is resolved that Barnes Spring Road, Barnes Spring Court and Barnes Spring Terrace in Barnes Spring (Brandermill), Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department ~f Highways and Transportation, be and it hereby is requested ko take into the Secondary System, Barnes Spring Road, ~eginning at intersection with Brandermill Parkway and going .18 mile northeasterly to intersection with Barnes Spring' Sourt then road turns and goes southeasterly .06 mile to intersection with Barnes Spring Terrace then .06 mile southeasterl ko a cul-de-sac; Barnes Spring Court, beginning at intersection ~ith Barnes Spring Road and going .05 mile northeasterly to ~ cul-de-sac; Barnes Spring Terrace, beginning at intersection .~ith Barnes Spring Road and going .13 mile northeasterly to cul-de-sac. These roads serve 55 lots. And be it further resolved, that the Board of Supervisors ~arantees to the Virginia Department of Highways a 50 ft. [ght-of-way for all of these roads except Barnes Spring Court ~nd Barnes Spring Terrace which have a 40 ft. right-of-way. This section of Brandermill is recorded as follows: Barnes Spring, Plat Book 32, Pages 18 and 19, August 2, 1978. 7otc: Unanimous Upon consideration whereof~ and on motion of Mrs. Giro~e, seconded by Mr. Bookman, it is resolved that Cutter Drive and Ketch Court in Cutter Court, Midlothian District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Cutter Drive, beginning at · intersection with Old Ben Air Road, State Route 718, and going' .11 mile northwesterly to intersection with Ketch Court then .08 mile northwesterly to a cul-de-sac; Ketch Court, beginning at intersection with Cutter Drive and going .04 mile northeasterly to a cul-de-sac. These roads serve 33 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads except Ketch Court which has a 40 ft. right-of-way. Cutter Court is recorded as follows: Plat Book 32, Page 53, January 3, 1978. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Brandermill Parkway Extended in the Brandermill Development, the Old Hundred Landing Section, Clover Hill District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Brandermill Parkway in the Brandermill Development, the Old Hundred Landing Section, Clover Hill District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Highways and Transportaton, be and it hereby is requested to take into the Secondary System, Brandermill Parkway, beginning where State maintenance ends, State Route 1921, and going .04 mile northerly to intersection with North Beach Road then .13 mile northwesterly to intersection with Barnes Spring Road then .13 mile northwesterly to intersection with Sterlings Bridge Road. This road serves as a through street. And he it further resolved, that the Board of Supervisors guarantees to the Virginia DePartment of Highways a 70 ft. right-of-way for this road. This section of Brandermill Parkway Extended is recorded as follows: Plat Book 30, Page 61, November 15, 1977. Re-recorded as follows: Plat Book 32, Page 10, August 1, 1978. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Commodore Point Road, Commodore Point Court, Commodore Point Circle and Con~nodore Point Place, in Brandermill, Section Co~odere Point, Clover Hill District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Commodore Point Road, Commodore Point Court, Commodore Point Circle and Commodore Point Place, in Brandermill, Section Con~odore Point, Clover Hill District, be and they hereby are established as ~ublic roads. And be it further resolved, that the Virginia Department ~f Highways and Transportation, be and it hereby is requested ~o take into the Secondary System, Commodore Point Road, beginning ~t intersection with Brandermill Parkway, State Route 1921, 80-434 and going .15 mile southwesterly to intersection with Commodore Point Court then .05 mile westerly to intersection with Cor~aodore Point Place then .02 mile northwesterly to intersection with Co~mnodore Point Circle then .04 mile southwesterly to a cul-de-sac; Commodore Point Court, beginning at intersection with Commodore Point Road and going .07 mile northeasterly to a cul-de-sac; Commodore Point Circle, beginning at intersection with Commodore Point Road and going .07 mile northeasterly to a cul-de-sac and Comodore Point Place, beginning at intersection with Commodore Point Road and going .08 mile southwesterly to a cul-de-sac. These roads serve 27 lots. And be it further resolved that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads except Commodore Point Court, Commodore Point Place and Commodore Point ]~ircle which have a 40 ft. right-of-way. This section of Brandermill is recorded as follows: Commodore Point, Plat Book 32, Page 13, July 27, 1978. Commodore Point is re-recorded as follows: Page 14, September 7, 1978. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Sterlings Bridge Road, Sterlings Bridge Court, Sterlings Bridge Court and Sterlings Bridge Terrace in Brander- mill, Section Sterlings Bridge, Clover Hill District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Sterlings Bridge Road, Sterlings Bridge Court, Sterlings Bridge Place and Sterlinga Bridge Terrace in Brandermitl, Section Sterlings Bridge, Clover Hill District, be and they hereby are established as public roads. And be it further resolved that the Virginia Dapartm~nt of Highways and Transportaton, be and it hereby is requested to take into the Secondary System, Sterlings Bridge Road, beginning at intersection with Brandermill Parkway and going .14 mile easterly to intersection with Sterlings Bridge Court then turns and goes .04 mile northeasterly to intersection with Sterlings Bridge Place then turns and goes .05 mile southeasterly to intersection with Sterlings Bridge Terrace then continues on .08 mile easterly to a cul-de-sac; Sterlings Bridge Court, beginning at intersection with Sterlings Bridge Road and going .03 mile southeasterly to a cul-de-sac; Sterlings Bridge Place, beginning at intersection with Sterlings Bridge Road and going .05 mile northwesterly to a chi-de-sac and Sterlings Bridge Terrace, beginning at intersection with Sterlings Bridge Road and going .03 mile southerly to a eul-de-sac. These roads serve 48 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft~ right-of-way for all of these roads except Sterlings Bridge Court Sterlings Bridge Place and Sterlings Bridge Terrace which have a 40 ft. right-of-way. This section of Brandermill is recorded as follows: Section Sterlings Bridge, Plat Book 32, Page 11, July 15, 1978. This section was re-recorded and can be found On Page 12, September 6, 1978. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon 40-435 his examination of Round bill Drive, Kitchawam Court and Ketcham Drive, in Creekwood, Section C, Clover Hill District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Round Hill Drive, Kitchawam Court and Ketcham Drive, in Creekwood, Section C, Clover Hill District, be and they hereby are established as public roads. And be it further resolved that the virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Round Hill Drive, beginning at its intersection with Round Hill Drive, State Route 2235, and Ketoham Drive, State Route 2238, extending south .18 mile to the intersection of Kitehawam Court then south .16 mile to the intersection of Ketcham Drive and Chilham Drive; Kitehawam Court, beginning at its intersection with Round Hill Drive, extending east and north .11 mile to a cul-de-sac; Ketcham Drive, beginning where State maintenance ends on Ketcham Drive, State Route 2238, extending southwesterly .35 mile to the intersection of Round Hill Drive and Chilham Drive. These roads serve 87 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads except Round Hill Drive which has a 60 ft. right-of-way. This section of Creekwood is recorded as follows: Section C, Plat Book 28, Pages 81 and 82, May 18, 1977. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board: 1. a. Decreased Planned Budget Expenditure account 141-1-21400- 2938 Rsmedial Program by $65,000 and decreased Planned Budget Revenue Account 141-1-00012-0963 Remedial Program by $34,000. Increased Planned Budget Expenditure accounts as follows for the Remedial Progr~ra: 141-1-22350-1178 Program Specialist $ 18,000 141-1-22350-1301 Retirement VSRS 1,000 141-1-22350-1311 FICA 1,200 141-1-22350-1351 Group Life Ins. VSRS 800 t41-1-22350-4513 Other Equipment 10,000 Total Increase $ 31,000 b. Increased Planned Budget revenue 'and expenditures for the program, "Skill Training for Emotionally Disturbed Students" as follows: 141-1-00012-1045 141-1-22491-1171 141-1-22491-1185 141-1-22491-1301 141~1-22491-131I 141-1-22491-1331 141-1-22491-1351 141-1-22491-1341 141-1-22491-2999 141-1-22491-3402 Skill Tr. Emot. Disturb. $ 57,883 Teachers - Elementary $ 26,800 Psychologist 18,000 Retirement VSRS 5,000 FICA 2,500 Hosp - Employer's Share 1,000 Life Ins. VSRS 400 Workmen's Comp. 60 Other Expense 993 Instructional Supplies 3,130 Total Expenditure $ 57,883 Increased Planned Budget revenue and expenditures for the new Special Education Department program, "In-service Project" as follows: 80-436 10. C. 10.D. 10,F. 141-1-00012-0970 141-1-22492-1178 141-1-22492-1174 141-1-22492-2151 141-1-22492-2371 141-1-22492-2374 141-1-22492-2907 141-1-22492-2995 141-1-22492-3121 141-1-22492-3292 141-1-22492-3402 In-service Project $ 25,000 Program Specialists $ 9,700 Sub~ Teachers-Elem. 3,300 Consultant Fees 1,875 Travel 360 Conferences, Seminars 330 In-service Training 300 Work Project Costs 3~500 Office Supplies 1,000 Training Supplies 3,865 Instructional Supplies 800 Total Expenditures $ 25,000 2. Increased Planned Budget Revenue account 111-1-00011-0554 Recreation Concessions by $8,745 and increased Planned Budget Expenditure account 111-1-31220-2162 Recreation Instructors by $8,745. 3. Increased Planned Budget Revenue account 111-1-00013-1204 Sale of Surplus Equipment by $18,000 and increased Planned Budget Expenditure account 111-1-07120-4502 Motor Vehicles and Equipment by $18,000. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the County Administrator tO submit a grant for a Hurst Tool for the Ettrick/Matoaca Rescue Squad and further appropriated $8,000 for the purchase of the Hurst Tool for the Rescue Squad from the General Fund Contingency with the understanding if the grant is approved the funds will be refunded to the General Fund Contingency. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the County Administrator to enter into a contract with Charles Townes and Associates in an amount not to exceed $3,000 for the engineering design work for a drainage system from Hampton Avenue down through River Road with funds hereby appropriated from 111-1-11150-2142 for this project. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the County Administrator to enter into a contract with Charles Townes and Associates in the amount of $3,200 for the development of drainage plans for the Parkers Avenue project and further the $3,200 is hereby appropriated from the Bermuda District 3¢ Road funds for this project. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board authorized the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the Airport Industrial Park which will provide service to the new Reynolds Metals Building on Whitepine Extended. Vote: Unanimous On motion of Mrs. Girone, seconded hy Mr. Bookman, the Board authorized the Treasurer to change the name of the Petty Cash 80-437 tO.E. 11. I, 11, II. Custodian for the Nursing Home and the Petty Cash Custodian for the Patient's Petty Cash Fund at the Nursing Home from Dean Martin to Brenda Evans or Manton Kibler with the $100 amount in each fund to remain the same. Vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board adopted the following resolution: Be It Resolved By The Chesterfield County Board of Supervisors that the County Administrator is authorized, for and on behalf of the Chesterfield County Beard of Supervisors, to execute and file an application to the Virginia Department of Highways and Transportation, Commonwealth of Virginia, for a grant of transportation special revenues, Chapter 850, Budget Item 621.C. of the 1978 Acts of the General Assembly, as amended, for an experimental mass transportation/ridesharing project; and to accept from the Virginia Department of Highways and Transportation grants in such amotmt as may be awarded; and to authorize the County Administrator to furnish to the Virginia Department of Highways and Transportation such documents and other information as may be requi=ed for processing the grant request. The Chesterfield County Board of Supervisors certifies that the funds shall be used in accordance with the requirements of the Appropriation Act; that the record of receipts and expenditure of funds granted~the Chesterfield County Beard of Supervisors as authorized in the Acts of the General Assembly (Chapter 850, Appropriation Item 621.C. - State Aid for Experimental Mass Transportation Ridesharing) may be subject to audit by the Department of Highways and Transportation and by the State Auditor of Public Accounts; and that funds granted to the Chesterfield County Board of Supervisors for defraying the expenses of the mass transportation or ridesharing project of the Chesterfield County Board of Supervisors shall be used only for such purposes as authorized in the Acts of the General Assembly. The Chesterfield County Board of Supervisors will evaluate the project and seriously consider continuing the service after state funding ends, provided it satisfies certain local needs. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel, the Board approved and authorized the County Administrator to execute any necessary documents for the following water contract: WS0-98CD/6(8)0982 Stonemill - Section A, Off-site Developer: Phillip S. Gardner - William J. Rowe, Jr. T/A Gardner-Rowe Development Company Contractor:Virginia Backhoe & Trenching Estimated Contract Cost: $15,949.00 Estimated County Cost: $12,154.10 - Refund through connections Code: 366-1-11684-7221 Vote: Unanimous It was generally agreed to defer consideration of awarding the contract for the construction of the Bright Hope Pumping Station facility until September 24~ 1980. 80-438 11. III. 11 IV~ 11. On motion of Mr. Daniel, seconded by Mr. O'Neill, the Board increased the amount of the bid for Contract No. W80-75C/ 6(8)0751 for improvements to the Falling Creek dam by $900.00 to cover cutting timber in fireplace lengths instead of removal from site as.originally proposed. Vote: Unanimous Mr. Painter presented the Board with a list of developer water and sewer contracts executed by the County Administrator. Mr. Meiszer stated this date and time had been scheduled for a public hearing to consider an ordinance vacating a portion of a sixteen foot easement in Lake Genito Subdivision. There was no one present to discuss this matter. On motion of Mr. Bookman, seconded by Mr. Daniel, the following ordinance was adopted: An Ordinance to vacate a portion of a sixteen (16) foot easement across Lot 1, Block P, resubdivision of Lake Genito, Section D, Clover Hill Magisterial District, Chesterfield County, which portion is sixteen (16) feet in width and shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 23 at page 13. Whereas, Curtis L. Rudolph has petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a sixteen (16) foot easement in the resubdivision of Lake Genito, Section D, Clover Hill Magisterial District, Chesterfield, Virginia, more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 23 at page 13, made by William J. Schmidt and Associates, Engineers and Surveyors, dated July 3, 1974. The easement petitioned to be vacated is more fully described as follows: A portion of an easement, sixteen (16) feet in width, the location of which is more fully shown shaded on a plat made by Barton/Corso and Associates, LTD, dated September 10, 1979, a copy of which is attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the easement sought to be vacated. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1-482(b) of the Code of Virginia, 1950, as amended, the aforesaid easement be and is hereby vacated and no longer necessary for public use. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, ~950, as amended. The effect of this Ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This Qrdinance shall vest fee simple title of th& aforementioned easement in the property owners of the lot free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and Curtis L. Rudolph and Alice M. Rudolph, husband and wife, or their successors in title, as grantees. 80-439 11. V.2. 11. Vote: Unanimous Mr. Meiszer stated this time and date had been scheduled for a public hearing to c~nsider an ordinance vacating a portion of a I0 ft. construction easement in Sunnybrook, Section 2. There was no one present to discuss this matter. On motion of Mr. Bookman, seconded by Mr. Daniel, the following ordinance was adopted: An Ordinance to vacate a portion of a 10 (ten) ft. easement in Sunnybrook, Section 2, Clover Hill Magisterial District, Chesterfield County, which portion is six (6) feet in width and thirty five (35) feet in length, as shown on a ~lat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 33 at page 17. ~hereas, J. K. Tin, nons and Associates, Incorporated, has petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a portion of a ten (10) foot easement in Sunnybrook, Section 2, Clover Hill Magisterial District, Chesterfield, Virginia, more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 33, at page 17, made by J. K. Timmons and Associates, Consulting Engineers, dated January 15, 1979. The easement petitioned to be vacated is more fully described as follows: A portion of a ten (10) foot easement which portion is six (6) feet in width and thirty-five (35) feet in length, the location of which is more fully sho~n shaded in red on a plat made by J. K. Tin, nons and ~ssociates, dated July 21, 1980, a copy of which ms attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the easement sought to be vacated. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1-482(h) of the Code of Virginia, 1950, as amended, the aforesaid easement be and is hereby vacated and no longer necessary for public use. This ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portic of the plat vacated. This Ordinance shall vest fee simple title of the aforementioned easement in the property owners of the lot free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and Barbara L. Dillon, or her successors in title, as grantees. Vote: Unanimous On motion of Mr. Bookman, seconded by Mr. Daniel, the Board approved and authorized the County Administrator to execute a quit claim deed vacating a portion of a sewer easement located 80-440 11. tl. VI. 2. 11. VI. 3. in proposed Section E of William Gwyn Estates for Phase I. Incorporated. Vote: Unanimous On motion of Mr, Bookman, seconded by Mr. Daniel, the Board approved and authorized the County Administrator to accept on behalf of the County a deed of dedication from Robert B. Reynolds and Constance G. Reynolds for a 50 ft. strip of land for proposed extension of Blarney Lane. vote: Unanimous On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to accept on behalf of the County a deed of dedication from David L. McKsnney and Joan S. McKenney for a parcel of land located along Greenfield Drive which will be used as part of the Greenfield Athletic complex. Vote: Unanimous On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to accept on behalf of the County a deed of dedication from Thomas J. Blankenship, Jr. and Delena J. Blankenship and Donald E. Bishop and Virginia C. Bishop for a parcel of land for road improvements Map Section 118-13. Vote: Unanimous Mr. Daniel inquired if the Board approved the vacation of a certain parcel of land, could a provision be included in the deed that the County could reacquirc it for the same price if the need for it arose. Mr. Micas indicated this could not be done but the Board could, if deemed necessary, retain casements for drainage, water, etc. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute a deed of correction and dedication on behalf of the County from Michelle L. Rahman for roads and easements in Edgewood, Section 1. Vote: Unanimous On motion of Mr. Bookman, seconded by Mrs~ Girone, the Board rescinded action taken at their meeting on August 13, 1980 authorizing Mr. Harry L. Francisco to extend sewer service to his home at his own expense and pay a $750 sewer connection fee with the County reimbursing him $750 for necessary easements; and further the Board authorized the County to extend sewer to Mr. Francisco at 8041 Walmsley Boulevard and that he pay a $750 sewer connection fee. Vote: Unanimous Mrs. Girone stated that she Would like the Board to consider naming the park on Robious Road at the September 24, 1980 meeting. She stated that one suggestion to be considered was Huguenot Park. ~ 80-441 13. 12. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board appropriated the $110,000 for the Wood Dale project to the Shop, Buckingham. and Robertson Street project which funds are to be held until the necessary additional funding to construct the project is appropriated. Vote: Unanimous Mr. Meiszer distributed copies of the following reports: JLARC Hearing Statement to be made by the Chairman; a proposed vehicle policy; an advance notice of a possible community diversion incentive program; and an update on the gasoline supply situation. It was generally agreed that the proposed vehicle policy should be placed on the Board's agenda for consideration at the September 24, 1980 meeting. Mr. Meiszer advised the Board of outstanding appointments. Mr. Bookman stated he would have an appointment to the Richmond Metropolitan Authority at the September 24, 1980 meeting. Mr. Meiszer expressed concern that with the development of new parks additional agreements for the operation of the concession stands will be needed. He stated he was not trying to eliminate the operation of the concession stands by organizations but he felt each Organization should abide by the same rules. Mr. Daniel stated he felt that perhaps the organizations should be involved. Mr. Meiszer suggested that staff prepare a proposal and then involve the organizations. It was generally agreed that the County AdminiJtrator and the Director of Parks and Recreation prepare a uniform proposal for the operation of all the concession stands in the County parks for Board approval. It was generally agreed that the Board would send Christmas cards to businesses in the County. Mr. Dodd stated he had received correspondence from the Chesterfield Quarterback League regarding the County's contribu- tion of $2,500. Mr. Dodd stated he understood that the County would contribute $3,000 each year and that this figure would remain consistent. It was generally agreed that the donation to be made to the Chesterfield Quarterback League would be $3,000 each year. Mr. Muzzy stated that due to publishing and advertising problems, the zoning cases originally scheduled for September 24, 1980 could not be heard on that day. It was generally agreed that the cases would be heard at the October 8, 1980 meeting. Mr. Meiszer stated that the Highway Department had formally notified the County that the following section of road had been discontinued effective August 21, 1980: Len~th section 3 of old location, Route 6491 at right of Station 108+25, Project 0647-020-160, C501. 0.09 mi. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board went into Executive Session to discuss personnel matters as permitted by Section 2.1-344(1) of the Code of Virginia, 1950, as amended. . Vote: Unanimous Reconvening: The Board recessed to travel to the Holiday Inn for dinner with the Volunteer District Fire Chiefs. 80-442 Reconvening: The Board met with the Volunteer District Fire Chiefs and discussed matters of mutual ¢omcern. On motion of Mr. Daniel, seconded by Mr~ Bookman, the Board adjourned at 9:00 p.m. un~il 9:00 a.m. on September 24, 1980. Vote: Unanimous cholas M. Meiszer /} - Coumty Administr ato~z/ R% G'a~l~nd~Dodd- Chairman 80-443