2022-11-16 Minutes
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BOARD OF SUPERVISORS
MINUTES
November 16, 2022
Supervisors in Attendance:
Mr. Christopher M. Winslow, Chair
Mr. James M. Holland, Vice Chair
Mr. James A. Ingle, Jr.
Mr. Kevin P. Carroll
Dr. Mark S. Miller
Dr. Joseph P. Casey
County Administrator
Mr. Winslow called the meeting to order at 2:00 p.m.
1. APPROVAL OF MINUTES
On motion of Mr. Holland, seconded by Mr. Ingle, the Board
approved the minutes of September 21, 2022, as submitted.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
Abstain: Miller.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items and additions,
deletions or changes in the order of presentation.
3. WORK SESSIONS
3.A. EVERYDAY EXCELLENCE
Ms. Emily Ashley, director of our Citizen Information and
Resources Department, provided information to the Board on an
innovative effort aimed at bringing awareness to teen mental
health issues. She stated the “Mental Health Is a Puzzle, But
We have the Missing Piece” social media campaign was a
resounding success that garnered “Best in Category” recognition
from the National Association of Counties, as well as a
Virginia Association of Counties Achievement Award.
Board members congratulated staff for their outstanding efforts
and continued success.
3.B. LOCAL COLLEGES AND UNIVERSITY UPDATE
Dr. Ted Raspiller, president of Brightpoint Community College,
Dr. Debbie Sydow, president of Richard Bland College of William
and Mary, and Dr. Makola Abdullah, president of Virginia State
University, joined by members of their staff, each provided an
update to the Board relative to their respective colleges and
university. Each president addressed 2022-2023 enrollment
statistics; concurrent high school programs; workforce
development and marketing initiatives; strategic planning; and
construction updates.
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Discussion and questions ensued relative to education
initiatives; workforce development; and continued partnerships
with Chesterfield County.
3.C. HUMAN RESOURCES ANNUAL UPDATE
Ms. Mary Martin Selby, director of Human Resources (HR), joined
my members of her department, provided the Board with the Human
Resources Annual Report. Regarding how to attract and retain
quality employees, Ms. Selby stated the county promotes a
culture of work/life balance; competitive pay and benefits;
cultivate own talent pool with succession planning; and
innovative recruitment strategies that appeal to high-caliber
applicants.
Ms. Candance Lackey highlighted the numerous outreach efforts
with schools, colleges, universities, and local organizations
to market Chesterfield County as an employer of choice. She
then reviewed recruitment and talent acquisition; internal
hires statistics; and the applicant clearance process.
Ms. Kristi Brittle provided details relative to career
development plans; compensation highlights; county government
and schools joint pay study timeline; health and dental benefit
statistics; 2023 healthcare rates; EAP services for public
safety; and the renovation of the public safety and general
government fitness rooms. She then highlighted services
provided by the Employee Medical Center to county and schools
employees through June 30, 2022. She also reviewed information
relative to retirement statistics and employees contributing
to their retirement; leave utilization and carryover; and paid
parental leave and leave donations.
Ms. Lackey highlighted details relative to ways the county
keeps employees satisfied offered by many high-performing
organizations and other joint efforts. She then reviewed
information regarding FY2022 turnover rates; grievances and
investigations; and workforce demographics.
In conclusion, Ms. Selby reviewed HR’s support of the County
Administrator’s FY2023 priorities which include continued
implementation of compensation and step plans with annual
methodologies deployed; define further alignment of
compensation and benefit practices, position classifications
and policies with uniformity between county and schools where
practical and possible; focus on mental wellness of front-line
employees across many departments exposed to traumatic events
with trained contracted professionals, staff training and
support deployed 24-7; fitness center transitions and plans to
best position employees for wellness; assistance with
leadership hiring processes for affiliated regional
organizations; and establish and promote recruitment
strategies for high school and college students, young adults,
and those transitioning their careers via internships,
externships, fellowships and part-time positions.
Discussion and questions ensued relative to information
presented specifically relative to healthcare, leave balances,
fitness center funding, and county and schools’ calendars being
aligned in terms of vacation time.
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3.D. FINANCE UPDATE
Ms. Consuela Wilson, director of Accounting, briefed the Board
on details of the fiscal 2022 year-end audit and introduced
Mr. Rob Churchman, Engagement Partner with Cherry Baekart, LLP,
presented the county’s FY2022 Comprehensive Annual Financial
Report (CAFR) to the Board.
Mr. Gerard Durkin, director of Budget and Management,
introduced the financial update work session. He stated in the
housing market, mortgage rates continue to rise in response to
the Fed increasing interest rates to combat inflation. In
response to the increasing rates, he stated mortgage loan
application volume dropped for the 6th consecutive week. He
noted as an example of the impact of increasing rates, for a
30-year mortgage on a $350,000 house, a homeowner would be
paying over $800 more on their monthly payment now than a year
ago. He then highlighted proposed FY2023 amendments for county
and schools and FY2022 year-end recommendations.
Discussion and questions ensued relative to surplus income.
Regarding the referendum, Mr. Matt Harris, Deputy County
Administrator, stated the bond package was approved at 75.9
percent, up from 69.2 percent/67.6 percent in 2013. He stated
the project is sequencing to be confirmed/established through
CIP process and the first bond sale scheduled for Spring 2023.
3.E. CONSENT AGENDA HIGHLIGHTS
Mr. Harris then updated the board on various consent agenda
highlights being proposed this evening which includes the
approval of financing to provide for the demolition and base
infrastructure at Spring Rock Green; set public hearings for
tax relief for the elderly; real estate tax rate; and personal
property; and consent items for award of contract or turf
fields at Monacan and Bird High Schools; final approval for
the legislative program; request public hearing for the
Community Facilities Plan; and District Enhancement Capital
Improvement Funds.
Discussion and questions ensued relative to the bond referendum
and setting of the real estate rate.
3.F. RICHMOND REGION TOURISM AND SPORTS BACKERS ANNUAL
UPDATE
Mr. Jack Berry, President and CEO of Richmond Region Tourism,
Mr. J.C. Poma, Director, Sports Relations, Ms. Katherine
O’Donnell, Senior Vice President and Mr. Jon Lugbill, Executive
Director of Sports Backers, provided the Board with an update
on sports tourism, trends, data, opportunities and regional
funding relative to tourism in the Richmond region and
Chesterfield County.
Board members thanked the presenters for the valuable
information relative to tourism.
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4. REPORTS
4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT
The Board accepted the Monthly Report on District Improvement
Funds.
5. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
6. RECESS FOR DINNER
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
recessed to Room 502 for dinner.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
7. INVOCATION
The Honorable Kevin Carroll, Matoaca District Supervisor, gave
the invocation.
8. PLEDGE OF ALLEGIANCE
Deputy County Administrator Matt Harris led the Pledge of
Allegiance to the Flag of the United States of America.
9. COUNTY ADMINISTRATION UPDATE
9.A. CHESTERFIELD REMEMBERS
Dr. Mike Mabe, director of Chesterfield County Public Library
(CCPL), stated CCPL recently launched Chesterfield Remembers,
through which Chesterfield residents can record their personal
story via video or audio at Central Library. He stated there
is a portable studio set up at the library, including a
backdrop, a high-quality microphone and a digital video
camera. Residents are encouraged to visit the CCPL website,
submit an interest form and schedule a time to record their
story. He further stated of particular interest are stories of
veterans who now reside in Chesterfield or whose stories
reflect life in the county during times of war. He noted stories
from centenarians, or stories that reflect various aspects of
Chesterfield’s history, are also encouraged.
9.B. SOUTHSIDE SPEEDWAY SITE UPDATE
Dr. Casey stated as we have continued to hear of the
possibilities of Southside Speedway to have a second life, we
have tried to position the county for partners willing to
invest in a racetrack. He further stated the unsolicited
proposal we received a few months ago, which included a
racetrack, has been brought to closure with the mutual
recognition of high capital costs amid rising financing costs
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and supply chain challenges to no longer have this proposal.
He stated therefore, it was prudent to determine the existing
condition and viability of the current racetrack as we think
the next logical step will be to issue a formal request for
qualifications (RFQ) that will hopefully enable many potential
partners to rise, including the re-bid from the previous
potential unsolicited proposal partner. He further stated
potential partners need to know the scope of what may be needed
at the site to rehab or remediate. He stated one of the most
respected consultants in the industry, Motorsports Consulting
Services, was hired and visited the track recently with a
report issued over this past week. He noted there are no
actions requested of the Board tonight, other than staff to
develop a RFQ to be issued.
Mr. Martyn Thake, President of Motorsports Consulting Services
(MCS), provided an update to the Board relative to his
findings. He stated MCS was retained to provide a review of
the Southside Speedway to determine and create an understanding
of any track safety elements that will be required to allow
racing activities to resume. He then provided specific details
and recommendations relative to the property. He stated the
entire facility needs significant repair and or replacement to
create a speedway with the safety elements needed. He further
stated if the racetrack is reopened it will need a designer to
lay out the needed upgrades and safety elements and contractors
willing to learn new techniques and processes, building a
racetrack is different than any other type of construction. He
stated in his opinion, the facility is unsafe and needs
comprehensive rehabilitation to bring it up to current safety
standards. He further stated based on 40+ years of racetrack
design, construction, management, and inspection, and without
knowing what material or labor costs are in this part of the
country. He stated his guess is that the cost of bringing this
facility up to useable condition, would be close to and maybe
more than leveling the facility and building a new one. He
noted even if the track is rehabbed or built new, he is not
sure it could justify the cost given the restrictions it would
operate under.
Discussion and questions ensued relative to the current
condition of the racetrack; cost to demolish the old track and
build a new track and surrounding facilities in order to comply
with standards;
Dr. Casey stated with Board concurrence, staff would like to
work towards a RFQ issuance and in addition, to best position
the RFQ for success, staff would like to further work with the
adjoining property and willing partner, Chesterfield Auto
Parts, in finding them a new location for this well-respected
business.
9.C. POCAHONTAS PORTRAIT PRESENTATION
Dr. Casey announced tonight, a very special piece of artwork
is being presented to Chesterfield from a citizen, Ms. Mary
Ellen Howe. He stated over the years, Ms. Howe has graced the
county with many different portraits reflecting the county’s
history. He further stated Ms. Howe currently serves as
executive director for the Eppington Foundation and is also
chair for Chesterfield’s Preservation Committee. He noted
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unfortunately, Ms. Howe is not able to be at the meeting this
evening; however, her son, Mr. John E. Howe, made the
presentation to the Board on behalf of his mother.
9.D. GOVERNMENT CITIZENS ACADEMY GRADUATION
Ms. Emily Ashley, Director of Citizens Information and
Resources, introduced recent graduates of the Government
Citizens Academy, who were present in the audience. The
Government Citizens Academy allows Chesterfield residents to
learn about their local government through interactive
sessions and optional tours of facilities.
Pastor Jason Gant, member of the academy class, addressed the
Board to give his perspective on what he learned over the
course of the academy.
9.E. RECOGNITION OF RECENT AWARDS AND EMPLOYEE ACHIEVEMENTS
No further recognitions of recent awards and employee
achievements at this time.
9.F. OTHER COUNTY ADMINISTRATION UPDATES
There were no other County Administration updates at this time.
10. BOARD MEMBER REPORTS
Mr. Ingle announced he had the pleasure of touring and meeting
with staff at the Addison-Evans Water Treatment Plant on
October 27th. He also announced he attended Hops in the Park
on November 5th, the YMCA Board retreat and the Chester Business
Association Relaunch on November 3rd.
Mr. Carroll provided details relative to the Central Virginia
Transportation Authority and the Otterdale Road drainage
improvements update.
Dr. Miller expressed his appreciation to his fellow Board
members and staff or their warm welcome. He also announced he
attended the Veteran’s Day ceremony held last Friday.
Mr. Holland announced he attended the employee veteran
recognition breakfast and the Meadowbrook Estates Civic
Association’s Veterans Day celebration on November 9th, and the
Highway Heroes Touch-a-Truck on November 5th.
Mr. Winslow announced he attended the First Responders Cultural
Festival Community Cup on October 29th, the COVID Vaccination
Recognition Breakfast on October 28th, the Tunnel to Towers
Smart Home dedication on November 10th and the Chesterfield
Historical Society’s Veterans Day Celebration on November 11th.
11. RESOLUTIONS AND SPECIAL RECOGNITIONS
11.A. RECOGNIZING MR. THOMAS C. BOWKER, MENTAL HEALTH
SUPPORT SERVICES, UPON HIS RETIREMENT
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Ms. Kelly Fried introduced Mr. Thomas C. Bowker, who was
present to receive his resolution.
On motion of Mr. Ingle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mr. Thomas C. Bowker was hired by Chesterfield
County Mental Health Support Services on July 6, 1993 and is
retiring effective December 1, 2022; and
WHEREAS, Mr. Bowker began as a Residential Counselor, was
promoted to Residential Supervisor on June 9, 1997, and then
to Services Supervisor on July 10, 1999, where he oversaw
operations for as many as 14 group homes and the supported
living program and most recently the 12-bed Intermediate Care
Facility (ICF); and
WHEREAS, Mr. Bowker served on the Residential Activity
Committee since June 1994 where he was instrumental in
organizing trips and activities for individuals with
disabilities to include Nags Head beach trips, holiday parties
and birthday celebrations; and
WHEREAS, Mr. Bowker received the Quality Leader Award for
successfully completing the TQI Program on September 20, 1994;
and
WHEREAS, Mr. Bowker assisted in the openings of Hickory
Road and Buford Road Group Homes and received the Best Foot
Forward Award in October 1994 for assisting with the Open House
at Obisque Group Home; and
WHEREAS, Mr. Bowker was recognized for exemplary
performance and no deficits during the Medicaid Utilization
Audit in March 1997; and
WHEREAS, Mr. Bowker was a certified First Aid instructor
since 1999 and served on the Health and Safety Committee since
2000; and
WHEREAS, Mr. Bowker assisted in the development of Pampas
ICF, the first for Chesterfield Residential to include policy
and facility development as well as being instrumental in
Pampas being certified by the Virginia Department of Health;
and
WHEREAS, Mr. Bowker was recognized for his work during
the CARF Survey preparation in 2000 including review of
potential health and safety concerns for individuals served in
Residential; and
WHEREAS, Mr. Bowker assisted in the planning of Galloway
Place, Chesterfield’s 12-bed ICF including facility design,
policy development and training of staff as well as being
instrumental in getting Galloway certified as an ICF/IDD
facility through a rigorous review process; and
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors, this 16th day of November 2022,
publicly recognizes the outstanding contributions of Mr. Thomas
C. Bowker and extends appreciation, on behalf of its members
and the citizens of Chesterfield County, for 29 years of
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service, congratulations upon his retirement, and best wishes
for a long, happy, and healthy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this Resolution
be permanently recorded among the papers of the Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
Mr. Winslow presented an executed resolution to Mr. Bowker,
expressed appreciation for his valuable service and
contributions to the county, and wished him a happy retirement.
Dr. Casey presented Mr. Bowker with an engraved brick,
expressed appreciation for his exceptional and faithful
service to the county, and wished him well in his retirement.
Mr. Bowker thanked the Board of Supervisors for the special
recognition and kind sentiments.
A standing ovation followed.
12.A. APPOINTMENTS
12.A.1. COMMUNITY CRIMINAL JUSTICE BOARD
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board
nominated/appointed the Honorable Edward A. Robbins,
Chesterfield Circuit Court Judge, to the Community Criminal
Justice Board for the remainder of a two-year term.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B. CONSENT ITEMS
12.B.1. ADOPTION OF RESOLUTIONS
12.B.1.a. RECOGNIZING MS. LISA S. MESSER, EMERGENCY
COMMUNICATIONS CENTER, UPON HER RETIREMENT
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
adopted the following resolution:
WHEREAS, Ms. Lisa S. Messer began her public service with
the County as a Police Dispatcher on March 29, 1982, in the
Emergency Communications Center, and faithfully served
Chesterfield County for over 30 years until November 1, 2022;
and
WHEREAS, Ms. Messer was able to adapt to the ever-changing
environment and growth within Chesterfield County and the
Emergency Communications Center including the Consolidation of
the Emergency Communications Center, upgrades of the enhanced
9-1-1 system, County’s Radio System, and Computer-Aided
Dispatch System throughout her career; and
WHEREAS, Ms. Messer has significantly impacted Emergency
Communications by serving in a multitude of positions during
her career to include Dispatcher, Cross-trained Dispatcher,
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Communications Training Officer, Lead Dispatcher, Assistant
Shift Supervisor, and Shift Supervisor during her tenure; and
WHEREAS, Ms. Messer served on multiple committees during
her career to include the first Quality Council, multiple
Training Committees, and the ECC recruitment team; and
WHEREAS, Ms. Messer served as a 911 educator, going into
the county elementary schools educating children on the use of
911; and
WHEREAS, Ms. Messer was given many awards to include
multiple life-save awards, a unit citation for the 2018 tornado
that struck Chesterfield County, and was the very first
recipient of the Chesterfield County Domestic Violence Task
Force’s annual award; and
WHEREAS, Ms. Messer has displayed a helpful, courteous,
and caring attitude while working with internal and external
customers by providing a high level of commitment to her work
performance as a thorough and conscientious employee; and
WHEREAS, Ms. Messer has provided the Emergency
Communications Center and Chesterfield County with many years
of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors
thank Ms. Messer for her diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 16th day of November 2022
recognizes Ms. Messer, and extends on behalf of its members
and the citizens of Chesterfield County, appreciation for her
service to the county, congratulations upon her retirement,
and best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of the resolution
be presented to Ms. Messer and that the resolution be
permanently recorded among the papers of the Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.1.b. RECOGNIZING CORPORAL LUCY M. TROXELL, POLICE
DEPARTMENT, UPON HER RETIREMENT
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
adopted the following resolution:
WHEREAS, Corporal Lucy M. Troxell retired from the
Chesterfield County Police Department on October 1, 2022 after
providing over 27 years of quality service to the residents of
Chesterfield County; and
WHEREAS, Corporal Troxell began her career with the county
in the Sheriff’s Office as a Sheriff's Deputy and continued to
serve the county in the Police Department as a Patrol Officer,
Detective, Senior Detective, Master Detective, Career
Detective and Corporal; and
WHEREAS, Corporal Troxell was a member of Law Enforcement
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Explorer Post #609, contributing many hours of volunteer
service while gaining valuable knowledge of the diverse areas
of the police department; and
WHEREAS, Recruit Troxell earned a Chief’s Commendation as
a member of the Fugitive/Warrant task force responsible for
reducing the number of unserved warrants by over fifty percent
within a four-month period. Recruit Troxell and her fellow
tasks force members were recognized for initiative, tenacity
and commitment, and
WHEREAS, Detective Troxell earned a Life Saving Award for
administering the Heimlich maneuver to a fellow detective who
was choking on food and unable to breathe while eating at a
local restaurant. Detective Troxell was commended for her
quick response to a fellow colleague in need; and
WHEREAS, Master Detective Troxell received an Achievement
Award for her key role on the team charged with developing a
formal annual Awards and Recognition Ceremony and dinner for
Police Officers, civilian employees and volunteers that
highlighted their outstanding achievements and appropriately
distinguished them in the eyes of their peers, family members
and citizens; and
WHEREAS, Corporal Troxell was recognized with a Unit
Citation as a member of the Crimes Against Property Unit for
her teamwork in achieving a case clearance rate significantly
above the national average, for recognizing a connection
between property crimes and opioid addiction, and for offering
arrested addicts recovery resources in hopes of reducing future
crimes; and
WHEREAS, Corporal Troxell received a Chief’s Commendation
for her exhaustive investigation in coordination with the FBI
of a suspect involved in illegal and fraudulent mortgage and
rental schemes who was arrested and charged with fraud against
seventy-nine victims for a cumulative monetary loss totaling
more than one million dollars; and
WHEREAS, Corporal Troxell was presented with a Unit
Citation for her efforts working with a team of detectives
investigating a fraudulent group responsible for stealing
construction equipment and tools across multiple states. The
teams' work led to the arrest of the lead suspect and the
location of $200,000 in stolen items, many of which were
retuned to their owners; and
WHEREAS, Corporal Troxell is recognized for her strong
teamwork, positive attitude, and her communications and human
relations skills all of which she has utilized within the
Police Department and in assisting residents of Chesterfield
County during her career; and
WHEREAS, Corporal Troxell has received numerous letters
of commendation, thanks and appreciation for services rendered;
and
WHEREAS, Corporal Troxell has provided the Chesterfield
County Police Department with many years of loyal and dedicated
service; and
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WHEREAS, Chesterfield County and the Board of Supervisors
will miss Corporal Troxell's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors publicly recognizes Corporal Lucy
M. Troxell and extends on behalf of its members and the
residents of Chesterfield County, appreciation for her service
to the county, congratulations upon her retirement, and best
wishes for a long and happy retirement.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.1.c. RECOGNIZING MS. DEBRA L. HARRIS, EMERGENCY
COMMUNICATIONS CENTER, UPON HER RETIREMENT
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
adopted the following resolution:
WHEREAS, Ms. Debra L. Harris began her public service with
the County as a Police Dispatcher on March 6, 1989 in the
Emergency Communications Center, and faithfully served
Chesterfield County for over 33 years until October 1, 2022;
and
WHEREAS, Ms. Harris was able to adapt to the ever-changing
environment and growth within Chesterfield County and the
Emergency Communications Center including the consolidation of
the Emergency Communications Center, upgrades of the enhanced
9-1-1 system, County’s Radio System, and Computer-Aided
Dispatch System throughout her career; and
WHEREAS, Ms. Harris has significantly impacted Emergency
Communications by serving in a multitude of positions during
her career to include Dispatcher, Cross-trained Dispatcher,
Communications Training Officer, Lead Dispatcher, Assistant
Shift Supervisor, and Shift Supervisor during her thirty-three
years; and
WHEREAS, Ms. Harris served on multiple committees and
focus groups during her career to include the Quality Council,
the Career Development Committee, Employee Focus Groups, the
Original Accreditation Committee, two separate Computer Aided
Dispatch System Committees, Chief’s Advisory Committee, and
the Chesterfield County Black History Committee; and
WHEREAS, Ms. Harris also was a volunteer for the
Chesterfield County Fair Information Booth and as a Voter
Registration volunteer; and
WHEREAS, Ms. Harris has displayed a helpful, courteous,
and caring attitude while working with internal and external
customers by providing a high level of commitment to her work
performance as a thorough and conscientious employee; and
WHEREAS, Ms. Harris has provided the Emergency
Communications Center and Chesterfield County with many years
of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors
thank Ms. Harris for her diligent service.
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Ms. Harris, and extends
on behalf of its members and the citizens of Chesterfield
County, appreciation for her service to the county,
congratulations upon her retirement, and best wishes for a long
and happy retirement.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.2. REAL PROPERTY REQUESTS
12.B.2.a. ACCEPTANCE OF PARCELS OF LAND
12.B.2.a.1. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO ROUTE
288 FROM LAKE ADVENTURES, LLC
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
accepted the conveyance of a parcel of land containing 1.153
acres adjacent to Route 288 from Lake Adventures, LLC and
authorized the County Administrator to execute the deed.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.2.b. REQUESTS TO QUITCLAIM
12.B.2.b.1. REQUEST TO QUITCLAIM PORTION OF A VSMP EASEMENT
ACROSS THE PROPERTY OWNED BY LAKE ADVENTURES,
LLC
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a VSMP easement across the property owned by Lake
Adventures, LLC.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.2.b.2. REQUEST TO QUITCLAIM A 30’ TEMPORARY EMERGENCY
ACCESS EASEMENT ON THE PROPERTY OWNED BY HARPERS
MILL DEVELOPMENT CORPORATION
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
30’ temporary emergency access easement across the property
owned by Harpers Mill Development Corporation.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.2.c. REQUESTS FOR PERMISSION
12.B.2.c.1. DESIGNATION OF A DRAINAGE EASEMENT FOR VDOT
MAINTENANCE FOR PENNWOOD ESTATES
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On motion of Mr. Holland, seconded by Mr. Carroll, the Board
approved the designation of a drainage easement for VDOT
maintenance for Pennwood Estates.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.2.c.2. REQUEST PERMISSION TO INSTALL PRIVATE WATER
SERVICE LINES WITHIN PROPOSED PRIVATE EASEMENTS
TO SERVE THE PROPERTIES AT 1303 AND 1305 OLD BON
AIR ROAD
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
granted permission to install two private water service lines
within proposed private easements to serve properties at 1303
and 1305 Old Bon Air Road and authorized the County
Administrator to execute the water connection agreement.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.3. AUTHORIZATION TO PROCEED WITH CENTER POINTE PARKWAY
EXTENSION
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
took the following actions for the design and right-of-way
phases of the Center Pointe Parkway Extension from Tomahawk
Creek Road to Old Hundred Road, approximately one-half mile:
1. Authorized the County Administrator to enter into the
customary VDOT/county agreements/contracts, permits/
mitigation agreements, and surety agreements, acceptable to
the County Attorney; and,
2. Authorized the County Administrator to proceed with the
design and right-of-way acquisition, including advertisement
of an eminent domain public hearing if necessary, and to accept
the conveyance of right-of-way and easements that are acquired;
and,
3. Authorized the Chairman of the Board of Supervisors and
County Administrator to execute easement agreements for
relocation of utilities.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.4. APPROVAL OF THIRD AMENDMENT TO THE EMPLOYMENT
AGREEMENT FOR THE COUNTY ADMINISTRATOR
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
approved the Third Amendment to the County Administrator’s
Employment Agreement. (A copy of the Third Amendment is
attached with the papers of this Board.)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.5. SET PUBLIC HEARING
12.B.5.a. TO CONSIDER THE COMMUNITY FACILITIES PLAN
AMENDMENT
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On motion of Mr. Holland, seconded by Mr. Carroll, the Board
set a public hearing date for December 14, 2022, to consider
the Community Facilities Plan Amendment.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.5.b. TO CONSIDER THE CONVEYANCE OF AN EASEMENT TO
VIRGINIA ELECTRIC AND POWER COMPANY FOR A
VARIABLE WIDTH UNDERGROUND EASEMENT ACROSS COUNTY
PROPERTY
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
set a public hearing date for December 14, 2022, to consider
the conveyance of a variable width underground easement to
Virginia Electric and Power Company across county property
known as River City Sports Complex.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.5.c. TO CONSIDER AN ORDINANCE GRANTING THE REAL ESTATE
TAX EXEMPTION REQUEST OF RAPIDS BASEBALL
INCORPORATED
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
set a public hearing date for December 14, 2022, to consider
an ordinance granting the real estate tax exemption request of
Rapids Baseball Incorporated.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.5.d. TO CONSIDER PROPOSED FY2023 BUDGET AMENDMENTS
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
set a public hearing date for December 14, 2022, to consider
proposed FY2023 budget amendments.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.5.e. TO CONSIDER AMENDING SECTIONS 9-24 AND 9-25 OF
THE COUNTY CODE TO ADJUST THE COUNTY TAX RELIEF
AND NET WORTH THRESHOLDS
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
set a public hearing date for December 14, 2022, to consider
amending Sections 9-24 and 9-25 of the County Code to adjust
the county tax relief and net worth thresholds.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.6. ADOPTION OF THE 2023 LEGISLATIVE PROGRAM
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
adopted the 2023 Legislative Program.
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11/16/2022
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.7. APPROVALS RELATING TO A FINANCING PLAN THROUGH THE
ECONOMIC DEVELOPMENT AUTHORITY FOR INFRASTRUCTURE
IMPROVEMENTS RELATED TO THE SPRING ROCK GREEN
DEVELOPMENT
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
supports the agreement, authorization for the plan of financing
for infrastructure improvements related to the Spring Rock
Development and adopted the following resolution:
WHEREAS, the Economic Development Authority of the County
of Chesterfield (the “Authority”), pursuant to the Industrial
Development and Revenue Bond Act (the “Act”) under which it is
created, is authorized to exercise all the powers set forth in
the Act, which include, among other things, the power to make
loans to, among others, a county in furtherance of the Act, to
finance facilities for use by, among others, a county, to issue
its revenue bonds, notes and other obligations from time to
time for such purposes and to pledge all or any part of its
revenues and receipts derived from payments received by the
Authority in connection with its loans or from any source, as
security for the payment of principal of and premium, if any,
and interest on any such obligations;
WHEREAS, the Board of Supervisors (the “Board of
Supervisors”) of the County of Chesterfield, Virginia (the
“County”), has determined to undertake the design, acquisition,
construction and equipping of certain public infrastructure
and open space improvements in the County, including but not
limited to (a) demolition of existing site improvements, (b)
site regrading, (c) construction of (i) a new utility
distribution system, (ii) street, drainage, sidewalk, lighting
and streetscape improvements, and (iii) public open space
areas, and (d) installation and equipping of signage,
landscaping, irrigation and park equipment (collectively, the
“Project”);
WHEREAS, the Board of Supervisors desires to finance the
Project by requesting the Authority to issue a revenue bond
(the “Bond”) and use the proceeds thereof to finance the
Project and to pay related costs of issuance of the Bond;
WHEREAS, the Board of Supervisors desires to facilitate
the issuance of the Bond by entering into a Support Agreement
(the “Support Agreement”) with the Authority, the form of which
has been circulated to the Board of Supervisors in advance of
this meeting and pursuant to which the County will agree to
make payments of debt service on the Bond (such payments are
referred to herein as the “Support Agreement Revenues”),
subject to annual appropriation of sufficient amounts therefor
by the Board of Supervisors;
WHEREAS, the Bond will be secured by and payable from
Support Agreement Revenues, which, together with the
Authority’s rights, title and interests in the Support
Agreement, will be assigned to the holder of such Bond;
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WHEREAS, the County has requested Davenport & Company LLC,
as the County’s financial advisor (the “Financial Advisor”),
to solicit proposals from banking and other financial
institutions to make a loan to the Authority to be evidenced
by the Bond; and
WHEREAS, the Board of Supervisors has been apprised of
the proposals received and has determined to authorize the
County Administrator (such term as used herein shall include
the County Administrator and the Deputy County Administrator
for Finance and Administration) to (a) select the proposal from
the banking or other financial institution that the County
Administrator deems to offer the most favorable loan terms to
the County and the Authority, (b) to determine the final terms
of the Bond within certain parameters set forth below, and (c)
request that the Authority award the Bond to such institution;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
The Board of Supervisors hereby finds that the undertaking
of the Project will be in the best interests of the County and
its citizens and hereby authorizes the County, in collaboration
with the Authority, to undertake the following plan of finance
to accomplish the same. The Authority shall issue the Bond to
finance the Project and to pay related costs of issuance. The
Bond shall (a) be issued in a principal amount not to exceed
$23,000,000, (b) mature in installments ending no later than
December 31, 2042, (c) have an initial fixed interest rate not
to exceed 4.50% per year (exclusive of any interest penalties
or rate reset and subject to adjustment as may be provided in
the Loan Agreement (as hereinafter defined)), (d) be sold to
the Bank (as hereinafter defined) at a price not less than 100%
of the principal amount thereof and (e) be subject to optional
redemption on such terms as the County Administrator and the
Chair or Vice-Chair of the Authority determine to be in the
best interests of the County and the Authority. The Authority
shall issue and deliver the Bond to the Bank and agree to repay
the loan evidenced thereby pursuant to the terms of a bond
purchase and loan agreement (the “Loan Agreement”). The County
shall undertake, subject to appropriation by the Board of
Supervisors, to provide for the payment of any amounts due
under the Bond pursuant to the terms of the Support Agreement.
The obligation of the Authority to make payments under the Bond
and the Loan Agreement shall be limited to the Support
Agreement Revenues, which shall be assigned to the Bank
pursuant to the Loan Agreement and the Support Agreement. The
Bond shall be further secured by an assignment to the Bank of
the Authority’s rights, title and interests in the Support
Agreement pursuant to the Loan Agreement and the Support
Agreement. This plan of financing shall contain such
additional requirements and provisions as the County
Administrator may approve and determine, in collaboration with
the Chair or Vice-Chair of the Authority, to be in the best
interests of the County and the Authority. Following the sale
of the Bond, the County Administrator shall file a certificate
with the records of the Board of Supervisors setting forth the
final terms of the Bond and the Loan Agreement. The actions
of the County Administrator in approving the terms of the Bond
and the Loan Agreement shall be conclusive, and no further
action shall be necessary on the part of the County.
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11/16/2022
Subject to the pricing parameters of the Bond described
above, the Board of Supervisors hereby authorizes the County
Administrator, in consultation with the Financial Advisor and
the Chair or Vice-Chair of the Authority, to review the
proposals received, to negotiate terms with the proposers and
to select the proposal that the County Administrator determines
to be in the best interests of the County and the Authority.
The banking or other financial institution submitting such
winning proposal shall be awarded the sale of the Bond and
shall be referred to herein as the “Bank.”
In consideration of the Authority’s undertakings with
respect to the Bond, the County Administrator is hereby
authorized and directed to execute and deliver the Support
Agreement. The Support Agreement shall be in substantially
the form circulated to the Board of Supervisors in advance of
this meeting, which is hereby approved, with such completions,
omissions, insertions or changes not inconsistent with this
Resolution as may be approved by the County Administrator,
whose approval shall be evidenced conclusively by the execution
and delivery thereof.
As provided by the Support Agreement, the Board of
Supervisors hereby undertakes a non-binding commitment to
appropriate to the Authority such amounts as are necessary to
pay the debt service due on the Bond as well as other payments
due under the Loan Agreement, to the fullest degree and in such
manner as is consistent with the Constitution and laws of the
Commonwealth of Virginia. The Board of Supervisors, while
recognizing that it is not empowered to make any binding
commitment to make such appropriations in future fiscal years,
hereby states its intent to make such appropriations in future
fiscal years and hereby recommends that future Boards of
Supervisors do likewise during the term of the Support
Agreement.
All other actions of officers of the County in conformity
with the purposes and intent of this Resolution and in
furtherance of the plan of financing are hereby ratified,
approved and confirmed. The officers of the County are hereby
authorized and directed to execute and deliver all certificates
and instruments and to take all such further action as may be
considered necessary or desirable in connection with the
completion of the plan of financing.
All resolutions or parts of resolutions in conflict
herewith are repealed.
This Resolution shall take effect immediately.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.8. AWARD OF CONSTRUCTION CONTRACT
12.B.8.a. TO REHABILITATE AIRFIELD DRIVE AT CHESTERFIELD
COUNTY AIRPORT
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
approved acceptance and appropriation of grant funds from the
Virginia Department of Aviation for the rehabilitation of
Airfield Drive; and authorized the Director of Procurement to
award a construction contract in the amount of $838,300 to
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11/16/2022
Branscome, Inc., the lowest and responsive and responsible
bidder, and approved all necessary change orders, up to the
amount budgeted for the project.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.8.b. FOR BIRD AND MONACAN HIGH SCHOOLS STADIUM FIELD
TURF CONVERSION
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
authorized the Director of Procurement to award a construction
contract in the amount of $3,152,229.20 to SGC Fields LLC and
to execute all necessary change orders up to the amount
budgeted for the project to complete stadium field turf
conversion projects at Monocan and L.C. Bird High Schools.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.B.9. AUTHORIZE THE USE OF DISTRICT ENHANCEMENT CAPITAL
IMPROVEMENT FUNDS (DECIF)
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
authorized the use of District Enhancement Capital Improvement
funds, including authorization and award construction
contracts and change orders, up to the full amount budgeted
for each project, and execution of any agreements necessary to
complete the projects.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
12.C. CLAIM OF CASPIAN CONSTRUCTION LLC RELATING TO SERVICE
AGREEMENT FOR ENON OUTDOOR POLICE FIRING RANGE
RENOVATION
Mr. Jeff Mincks, County Attorney, stated on September 29, 2022,
Caspian Construction LLC submitted a claim to the Board. He
further stated Caspian seeks $87,491.66 in additional
compensation for the corrective work it was required to do to
comply with the contract. He stated Caspian also seeks payment
of the final contract balance in the amount of $21,375 and
payment of the retainage in the amount of $70,129.32. He noted
under state law, the claim must be presented to the Board at
a public meeting in order for Caspian to pursue litigation
against the County. He noted staff has reviewed the claim and
determined that it is legally deficient and not supported by
the terms of the contract. Accordingly, he stated staff
recommends that the Board deny the claim.
A representative for Caspian Construction LLC was not present.
On motion of Mr. Ingle, seconded by Mr. Holland, the Board
denied the claim of Caspian Construction LLC.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
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11/16/2022
13. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
14. DEFERRED ITEMS FROM PREVIOUS MEETINGS
There were no deferred items from previous meetings.
15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER
21SN0600
In Clover Hill Magisterial District, RCKF Cloverhill LLC
(project commonly known as Cloverleigh) requests rezoning from
Agricultural (A) to Residential (R-12) of 52.19 acres and
Regional Business (C-4) of 51.1 acres with conditional use to
permit an existing telecommunications tower, temporary sales
facility, single family dwellings, multifamily dwellings, and
recreational neighborhood facilities plus conditional use
planned development to permit exceptions to ordinance
requirements, including use exceptions, on the entire 103.29
acres tract and a waiver to connectivity and amendment of
zoning district map fronting approximately 515 feet on the
north line of Hull Street Road, 1,015 feet northeast of South
Old Hundred Road and fronting approximately 450 feet on the
east line of South Old Hundred Road, 345 feet south of Rose
Glen Drive. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Regional Mixed Use and Suburban
Residential II (2 to 4 dwellings per acre) uses. Tax IDs 731-
681-8265; 732-681-3768 and 4585; 733-680- Part of 9439; 733-
681-0761; 734-678-2276; 734-681-0526 and 3904.
Ms. Hall introduced Case 21SN0600. She stated staff recommended
deferral of the case to the Board’s regularly scheduled meeting
on December 14, 2022.
Mr. Winslow called for public comment on the deferral.
There being no one to speak to the deferral, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
deferred Case 21SN0600 to December 14, 2022.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0033
In Matoaca Magisterial District, Hickory Haven Equestrian
requests conditional use to permit an Equestrian facility and
conditional use planned development for exceptions to
ordinance requirements and/or development standards, and
amendment of zoning district map in an Agricultural (A)
District on 18.59 acres known as 3000 Winnie Drive. Density
will be controlled by zoning conditions or ordinance standards.
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11/16/2022
The Comprehensive Plan suggests the property is appropriate
for Suburban Residential II use (2 to 4 dwellings per acre).
Tax ID 797-617-2452.
Ms. Hall introduced Case 22SN0033. She stated staff recommended
deferral of the case to the Board’s regularly scheduled meeting
on December 14, 2022.
Mr. Winslow called for public comment on the deferral.
There being no one to speak to the deferral, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board
deferred Case 22SN0033 to December 14, 2022.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
Ms. Hall stated for each case on the consent agenda, staff has
received written confirmation from the applicants that they
agree with the conditions being imposed and all proffers are
offered in compliance with state law.
22SN0027
In Matoaca Magisterial District, VA Paint Co/Dogtopia requests
amendment of zoning approval (Case 17SN0800) to permit outdoor
run area and amendment of zoning district map in Neighborhood
Business (C-2) District on 0.83 acre known as 13615 Hull Street
Road. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Neighborhood Business use. Tax ID
728-673-8137.
Ms. Hall introduced Case 22SN0027. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board
approved Case 22SN0027, subject to the following conditions:
The applicant hereby deletes Condition 2 of 17SN0800 in it’s
entirety.
1. Exhibits. The following exhibits which by this
reference are made a part hereof:
i. Exhibit A – Conceptual Plan Entitled, “Dogtopia
Concept Plan”, dated April 4, 2022. (P)
2. No additional run areas, structures or fenced areas
other than those areas and structures as shown on
Exhibit A, shall be constructed to accommodate this
use. The outdoor run shall not exceed 1,380 square
feet. (P)
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3. No more than six (6) dogs may be in the run at any
one time. (P)
4. The outdoor run may only be used between 8:30 am and
5:30 pm on weekdays, and 10:00 am and 4:00 pm on
weekends. (P)
Staff Note: All other conditions of 17SN0800 shall remain in
force and effect.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0038
In Clover Hill Magisterial District, Winterpock Crossing, LLC
requests amendment of zoning approval (Case 91SN0271) relative
to transportation density and architecture with conditional
use planned development to permit exceptions to ordinance
requirements and/or development standards and amendment of
zoning district map in Community Business (C-3) Districts on
21.58 acres known as 6851 Lake Harbour Drive. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Community Business use. Tax IDs 722-672-8939, 9604; 723-672-
3645, 8123.
Ms. Hall introduced Case 22SN0038. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
approved Case 22SN0038, subject to the following proffered
conditions:
The Owner-Applicant in this rezoning Case 22SN0038 pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, Virginia, for
itself and its successor or assigns, proffers that the
development of approximately 21.58 acres with Chesterfield
County Tax Identification Numbers 723672812300000 (4.28
acres), 722672960400000 (8.78 acres), 723672364500000 (6.01
acres), and 722672893900000 (2.51 acres) (collectively, the
“Property”) will be developed as set forth below; however, in
the event the request is denied or approved with conditions
not agreed to by the Owner-Applicant, these proffers shall be
immediately null and void and
of no further force or effect.
Proffered Condition 1of Case 91SN0271
Proffered Condition 1 of Case 91SN0271 is hereby deleted
in its entirety.
Proffered Condition 2 of Case 91SN0271
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Proffered Condition 2 of Case 91SN0271 is hereby deleted
in its entirety.
The following new proffered conditions are provided for the
Property:
1. Master Plan. The Textual Statement dated October 7,
2022 shall be considered the Master Plan for the
Property. (P)
2. Exhibits. These proffers shall include the following
exhibits which by this reference are made a part
hereof: (P)
a. Exhibit A – conceptual plan entitled,
“WINTERPOCK CROSSING, CHESTERFIELD COUNTY, VA,
SITE PLAN” drafted by SJC Ventures and dated
September 16, 2022 (the “Concept Plan”).
b. Exhibit B – conceptual rendering of the grocery
building drafted by Dynamik Design and dated
September 16, 2022 (the “Conceptual
Rendering”).
c. Exhibit C- conceptual elevations entitled,
“WINTERPOCK CROSSING BUILDING 100 BUILDING
ELEVATIONS” drafted by Dynamik Design and dated
August 5, 2022 (the “Conceptual Elevations”).
d. Exhibit D- sign exhibit entitled, “WINTERPOCK
CROSSING, CHESTERFIELD COUNTY VA, SP.10- SIGN
EXHIBIT” drafted by SJ Collins Enterprises and
dated March 1, 2022 (the “Sign Exhibit”).
e. Exhibit E- bikeway plan entitled, “Winterpock
Crossing – Bikeway Plan” drafted by SJC Ventures
and dated September 16, 2022 (the “Bikeway
Plan”).
3. Utilities. Public water and wastewater systems shall
be used. A wastewater hydraulic analysis shall be
submitted to and approved by the Utilities Department
prior to any site plan approval. Any capacity related
improvements necessary to support the demands of the
proposed development on the Property shall be the
responsibility of the developer and reflected on the
site plan. (U)
4. Existing Monument Sign. Any future improvements to
the existing monument sign on the Property will
conform to the design of the new monument sign on
Lake Harbour Drive, as shown on the Sign Exhibit
attached hereto as Exhibit D. (P)
5. Bikeway Plan. The Owner/Applicant/Developer shall
provide a bikeway through the shopping center as part
of the development of the Property. The bikeway shall
be designed in general conformance with the Bikeway
Plan attached hereto as Exhibit E. The exact location
of the bikeway is illustrative and is subject to
change as required for final engineering design,
compliance with governmental regulations and/or as
otherwise approved at the time of plan review.
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Applicant shall also be required to provide an
interior facing stop sign at the Winterpock Crossing
Shopping Center exit at Duckridge Boulevard, with
the exact location of the stop sign to be approved
at the time of plan review for the bikeway, and to
be installed concurrently with the bikeway. (P)
6. Landscaping. Enhanced landscaping to include a
combination of medium and small shrubs, perennials,
and ornamental trees shall be provided along the
south side of the building facing Hull Street Road
to break up the massing of the building, in general
conformance with the landscape concepts shown in the
Conceptual Rendering attached hereto as Exhibit B.
If utilities conflict with landscaping, alternative
landscaping will be identified at site plan review.
(P)
7. Traffic Signal Review. At the time of site plan
review, Applicant shall submit a request to Virginia
Department of Transportation (“VDOT”) for a timing
review of the traffic signals located at the Hull
Street at Duckridge Boulevard and Hull Street at
Winterpock Road / Lake Harbour Drive intersections
to determine if traffic signal recalibration is
warranted. (P)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0057
In Midlothian Magisterial District, SandG Holdings, LLC
requests amendment of zoning approval (Cases 86SN0011 and
10SN0104) relative to uses and outdoor dining requirements,
conditional use to permit a commercial indoor recreational
establishment and an outdoor public address system,
conditional use planned development to permit exceptions to
ordinance requirements, including use exceptions such as
outdoor events and prepared food vendors, and amendment of
zoning district map in a Light Industrial (I-1) District on
2.65 acres known as 200 North Otterdale Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Regional Mixed Use. Tax ID 721-710-5172.
Ms. Hall introduced Case 22SN0057. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Dr. Miller, seconded by Mr. Holland, the Board
approved Case 22SN0057, subject to the following proffered
conditions:
The Owner-Applicant in this rezoning Case 22SN0057 pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
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and the Zoning Ordinance of Chesterfield County, Virginia, for
itself and its successor or assigns, proffers that the
development of the approximately 2.65 acres with Chesterfield
County Tax Identification Number 721710517200000 (the
“Property”) will be developed as set forth below; however, in
the event the request is denied or approved with conditions
not agreed to by the Owner-Applicant, these proffers shall be
immediately null and void and of no further force or effect.
The following proffered conditions are provided for the
Property:
Proffered Condition 13 of Case 86SN0011 is hereby deleted in
its entirety and replaced with the following:
1. Uses. The following uses shall be permitted on the
Property:
a. Uses permitted by-right or with restrictions in
the Light Industrial (I-1) District.
b. Events, outdoor.
c. Public address system, outside in conjunction
with an outdoor event or outside dining.
d. Recreational establishment, commercial-indoor.
e. Restaurant, sit-down and/or fast food; provided
it is accessory to any recreational
establishment, commercial-indoor use. Drive-in
restaurants shall be prohibited.
f. Vendor (outdoor) prepared foods. (P)
Staff Note: With the approval of this request, Proffered
Condition 13 of Case 86SN0011 shall be amended as outlined
above. All other conditions of Case 86SN0011 shall remain
in force and effect.
Proffered Condition 1.b. of Case 10SN0104 is hereby deleted in
its entirety.
Staff Note: With the approval of this request, Proffered
Condition 1.b. of Case 10SN0104 shall be deleted as
outlined above. All other conditions of Case 10SN0104
shall remain in force and effect.
The following new proffered conditions are provided for the
Property:
2. Master Plan for Development Standards. The Textual
Statement dated September 30, 2022 shall be
considered the Master Plan for Development Standards
on the Property. (P)
3. Exhibits. These proffers shall include the following
exhibits which by this reference are made a part
hereof:
a. Exhibit A – conceptual plan entitled, “PROJECT
SOUTHEASTERN - CONCEPT PLAN – PHASE I” drafted
by Timmons Group and dated September 21, 2022
(the “Phase 1 Concept Plan”),
b. Exhibit B – conceptual plan entitled, “PROJECT
SOUTHEASTERN - CONCEPT PLAN – PHASE II” drafted
by Timmons Group and dated September 21, 2022
(the “Phase 2 Concept Plan” and together with
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the Phase 1 Concept Plan, collectively, the
“Concept Plan”), and
c. Exhibit C – conceptual fence renderings dated
October 7, 2022. (P)
4. Design Guidelines. The Development shall be designed
as generally depicted within the Concept Plans
(Exhibit A or B). The exact number, location and
style of buildings, drive areas, parking areas, and
other improvements shown on the Concept Plan are
illustrative and are subject to change as required
for final engineering design, compliance with
governmental regulations or as otherwise approved at
the time of plan review. (P)
5. Public Water and Wastewater. Public water and
wastewater systems shall be used. (U)
6. Stormwater. The post-development 100-year peak
discharge rate shall not exceed the pre-development
100-year peak discharge rate upon development of
Phase II. (EE)
7. Event Space. The following restrictions shall apply
to the use of the Event Space, as shown on Exhibits
A & B:
a. The Event Space shall be limited to the area of
the Property designated on the Concept Plans as
“OUTDOOR ENTERTAINMENT & EVENT SPACE” (the
“Event Space”). The following uses are
permitted in the Event Space only: outdoor
events including live music; vendor (outdoor)
prepared foods; public address system, outside
in conjunction with an outdoor event or outside
dining; and outside dining (as accessory to a
sit-down and/or fast-food restaurant).
b. If the Event Space is 16,000 square feet or
less, the site improvements shown in Exhibit A
(Phase 1) shall be provided. If the Event Space
exceeds 16,000 square feet, the site
improvements shown in Exhibit B (Phase 2) shall
be provided.
c. An outdoor event shall be defined as any outdoor
gathering that is scheduled for the purpose of
viewing, listening to, or participating in an
entertainment or social activity.
d. No more than six (6) outdoor events per year
shall have 1,000 or more attendees within the
Event Space. No outdoor event shall permit more
than 1,500 attendees within the Event Space.
e. For any outdoor event that will have 1,000 or
more attendees, the owner shall consult in
advance with the Chesterfield County Police
Department's Off Duty Employment Coordinator
regarding the necessity and staffing level for
off-duty police personnel. At least one (1)
security guard shall be provided for any outdoor
event with 1,000 or more attendees.
f. All public address systems associated with an
outdoor event shall be oriented to the south or
southwest. (P and Police)
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8. Fencing. A minimum of a six (6) foot high metal
decorative fence shall be provided around the
perimeter of the Event Space, which will have a style
similar to that shown on the attached Exhibit C. (P
and Police)
9. Hours of Operation. The following outdoor uses,
including outdoor events; dining, outside (outside
dining); vendor (outdoor) prepared foods; and public
address system shall be limited to the following
hours of operation:
a. Thursday - Saturday from 9 A.M. until 11 P.M.
for all outdoor uses, except outside dining may
operate until 12 A.M.
b. Monday - Wednesday from 9 A.M. until 10 P.M.
for all outdoor uses, except outside dining may
operate until 11 P.M.
c. Sunday - from 9 A.M. until 8 P.M. for all
outdoor uses, except outside dining may operate
until 9 P.M. (P)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0074
In Clover Hill Magisterial District, Frederick Key requests
conditional use to permit a business (automobile towing
service) incidental to a dwelling and amendment of zoning
district map in a Residential (R-15) District on 0.91 acre
known as 12116 Brookview Drive. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Suburban
Residential II use (2 to 4 dwellings per acre). Tax ID 739-
681-2603.
Ms. Hall introduced Case 22SN0074. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
approved Case 22SN0074, subject to the following conditions:
1. Use. This Conditional Use approval shall be for the
operation of an automobile towing service, incidental to
a dwelling. (P)
2. Non-Transferable Ownership. This Conditional Use approval
shall be granted exclusively to Frederick G. Key, and
shall not be transferable with the land. (P)
3. Time Limitation. This Conditional Use shall be granted
for a period of five (5) years. (P)
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4. Equipment Storage & Maintenance. As part of the business,
three (3) licensed and registered tow trucks not exceeding
twenty-two (22) feet in bed length may be parked on the
property. All repair work for the tow trucks shall be
conducted entirely within the existing garage. With the
exception of the applicant’s tow truck, which may be
parked behind the rear of the dwelling, all tow trucks
shall be parked inside the existing garage. No other
equipment or materials may be parked or stored on the
property, unless it is concealed within the dwelling or
an accessory structure. (P)
5. Wrecked Vehicle Storage. No vehicles awaiting repair or
an insurance estimate may be parked or stored on the
property. (P)
6. Location of Use. The Conditional Use shall be confined to
the dwelling, accessory buildings, and the storage and
parking areas noted on Exhibit A, dated July 21, 2016.
There shall be no exterior additions or alterations to
the existing structures to accommodate this use. (P)
7. Employees and Clients. No more than one (1) employee shall
be permitted to work on the premises, other than family
member employees that live on the premises. No clients
shall be permitted on the property. (P)
8. Group Assembly. Group assembly connected with this
operation shall be prohibited. (P)
9. Deliveries. Deliveries to or from this use by a tractor
trailer truck shall be prohibited. (P)
10. Signage. There shall be no signs identifying this use.
(P)
11. Hours of Operation. Except for the applicant’s tow truck,
the automobile towing service (tow truck business), shall
be limited to Monday through Saturday from 7:00 a.m. to
7:00 p.m. There shall be no operation of the use on Sunday.
(P)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0075
In Bermuda Magisterial District, Badger Daylighting requests
conditional use planned development for exceptions to
ordinance requirements and/or development standards to permit
a manufactured office trailer and amendment of zoning district
map in a General Industrial (I-2) District on 1 acre known as
12351 Battery Dantzler Court. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for General Business
use. Tax ID 804-655-3657.
Ms. Hall introduced Case 22SN0075. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
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Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Ingle, seconded by Mr. Winslow, the Board
approved Case 22SN0075 subject to the following proffered
conditions:
The applicant hereby offers the following proffered conditions:
1. Master Plan. Development of the property shall be in
conformance with the Master Plan for the Property, which
shall consist of the following:
a. The Conceptual Plan, Exhibit A, titled “Chesterfield
County, Virginia, Exhibit A”. (P)
2. Utilities. The public water and wastewater systems shall
be used. (U)
3. Skirting: Skirting shall be provided around all four sides
of the proposed structure to screen areas between the
floor of the structure and the ground. Skirting shall be
of materials similar in appearance and color to the
primary materials and color of the structure. (P)
4. Non-Transferable Ownership: This Conditional Use approval
shall be granted exclusively to Badger Daylighting or
successors and shall not be transferable nor run with the
land. (P)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0085
In Bermuda Magisterial District, Bermuda Hundred Child
Development Center requests conditional use to permit a child
day care within existing churches and amendment of zoning
district map in Residential (R-7) District on 7.7 acres known
as 2021 East Hundred Road and 2025 Florence Avenue. Density
will be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Neighborhood Business use. Tax ID 825-645-Part of 2958 and
825-645-Part of 5311.
Ms. Hall introduced Case 22SN0085. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Ingle, seconded by Mr. Holland, the Board
approved Case 22SN0085, subject to the following conditions:
1. Non-Transferable Ownership. This conditional use approval
shall be granted to and for Bermuda Hundred Child
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Development Center, exclusively, and shall not be
transferable nor run with the land. (P)
2. Use. The child day care use shall only be permitted in
conjunction with the church use. (P)
3. Expansion of Use. There shall be no exterior additions or
alterations to the existing structure to accommodate this
use. (P)
4. Enrollment. School enrollment shall be limited to one
hundred and forty (140) children. (P)
5. Hours of Operation. Hours and days of operation shall be
limited to Monday through Friday from 6:30 a.m. to 6:00
p.m. (P)
6. Time Limitation. This Conditional Use shall be granted
for a period of five (5) years. (P)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0086
In Bermuda Magisterial District, Maria Parrino requests
conditional use to permit a two-family dwelling and amendment
of zoning district map in a Residential (R-15) District on 0.36
acre known as 10449 Brynmore Drive. Density will be controlled
by zoning conditions or ordinance standards. Comprehensive Plan
suggests the property is appropriate for Suburban Residential
II use (2 to 4 dwellings per acre). Tax ID 780-661-4171.
Ms. Hall introduced Case 22SN0086. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
Neighborhood homeowners expressed concerns relative to the
proposal.
Staff indicated that the applicant was not present.
Discussion ensued relative to the specifics of the proposed
accessory dwelling unit.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board
deferred Case 22SN0086 to their regularly scheduled meeting on
December 14, 2022.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0093
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In Bermuda Magisterial District, Morrow Energy requests
conditional use to permit a utility use requiring a structure
(gas line interconnection facility) and amendment of zoning
district map in an Agricultural (A) District on 3.67 acres
fronting approximately 355 feet on the south line of Centralia
Road, 50 feet west of Holly Trace Drive. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential II use (2 to 4 dwellings per acre). Tax
ID 775-661-2623.
Ms. Hall introduced Case 22SN0093. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board
approved Case 22SN0093, subject to the following conditions:
1. Use. This conditional use shall be limited to the
operation of a metering station for natural gas
distribution. (P)
2. Conceptual Plan. Development of the property shall
generally conform to the Conceptual Plan prepared by
Koontz Bryant Johnson Williams, dated September 16, 2022,
and titled “Morrow Energy - Meter Site” (Exhibit A), with
respect to the location of site improvements and access.
(P)
3. Fencing. A fence of a minimum of eight (8) feet in height
shall be provided along the perimeter of the metering
station as generally shown on the Conceptual Plan (Exhibit
A). If such fence is a chain link fence, a privacy screen
(mesh tarp or windscreen) shall be provided as part of
such a fence as may be approved at the time of site plan
review. Such privacy screen shall be located on all sides
of the fence and shall be earth tone in color, such as
black, dark green or dark brown. Any portion of such fence
with the privacy screen shall also be powder coated an
earth tone color, such as black, dark green or dark brown.
Such fence and privacy screen shall be maintained in good
visual condition. (P)
4. Buffers. A fifty (50) foot buffer shall be provided along
the northern, southern, eastern and western property
boundaries. Such buffers shall comply with the
requirements of the Zoning Ordinance except that these
buffers shall be planted at a density of two (2) times
Perimeter Landscape C where sufficient vegetation does
not already exist. (P)
5. Dedication. Prior to any site plan approval or within
sixty (60) days of a written request by the Transportation
Department, whichever occurs first, forty-five (45) feet
of right of way on the south side of Centralia Road,
measured from the centerline of that part of the road
immediately adjacent to the property, shall be dedicated,
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free and unrestricted, to and for the benefit of
Chesterfield County. (T)
6. Access. Direct vehicular access from the property to
Centralia Road shall be limited to one (1) access with
the exact location to be approved by the Transportation
Department. (T)
7. Environmental. Drainage towards Crooked Branch and to the
channel within Tax ID’s 777-658-0345 and 777-658- 1244
shall be controlled such that the maximum post-development
discharge rate for the 100-year storm will be based on
the maximum capacity of the existing facilities
downstream, and the recorded 100-year backwater and/or
floodplain shall not be increased. Onsite detention of
the post-development 100-year discharge rate to below the
pre-development 100-year discharge rate may be provided
to satisfy this requirement. (EE)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0095
In Midlothian Magisterial District, Biringer Builders Inc.
requests conditional use planned development to permit
exceptions to ordinance requirements and/or development
standards and amendment of zoning district map in a Residential
(R-15) District on 0.96 acre known as 16301 Fleetwood Road.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Suburban Residential I use (Maximum of 2
dwellings per acre). Tax ID 712-695-9267.
Ms. Hall introduced Case 22SN0095. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Dr. Miller, seconded by Mr. Carroll, the Board
approved Case 22SN0095, subject to the following conditions:
1. Development of the retaining wall shall conform to the
development standards set forth in Section 19.1-301 of
the Zoning Ordinance, except for as follows:
a. Height. The maximum height of the retaining wall
shall not exceed twelve and a half (12.5) feet.
b. Setback. The retaining wall shall be setback a
minimum of 0.5-feet from the western property line
(adjacent to Tax ID 712-695-7857-00000).
c. Landscaping for Walls Seven Feet or Greater in
Height. Plantings shall be planted along the base of
the wall to break up the visual impact, as generally
shown on the Schematic Landscape Plan (Exhibit B),
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or an alternate landscaping plan acceptable to the
Director of Planning. (P)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0099
In Matoaca Magisterial District, Christine and Brian Fazzino
request conditional use to permit a family day care home and
amendment of zoning district map in a Residential (R-9)
District on 0.17 acre known as 7637 Nicklaus Circle. Density
will be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Suburban Residential I use (Maximum of 2 dwellings per
acre). Tax ID 704-669-3064.
Ms. Hall introduced Case 22SN0099. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
approved Case 22SN0099, subject to the following conditions:
1. Non-Transferable Ownership. This conditional use approval
shall be granted to and for Christine and Brian Fazzino,
exclusively, and shall not be transferable nor run with
the land. (P)
2. Expansion of Use. There shall be no exterior additions or
alterations to the existing structure to accommodate this
use. (P)
3. Signage. There shall be no signs permitted to identify
this use. (P)
4. Number of Children. This conditional use approval shall
be limited to providing care, protection, and guidance to
a maximum of eight (8) children, other than the
applicants’ own children or any children that reside in
the home, at any one time. (P)
5. Hours of Operation. Hours and days of operation shall be
limited to 8:00 AM to 6:30 PM, Monday through Friday. (P)
6. Time Limitation. – This conditional use approval shall be
granted for a period of five (5) years from the date of
approval. (P)
7. Fenced Outdoor Play Areas. Any outdoor play area and/or
recreational equipment utilized by the family day care
home shall be located in the rear yard of the property.
Outdoor play and/or recreational equipment areas shall
have perimeter fencing of at least four feet in height
installed and maintained around the equipment or play
area. All equipment for outdoor play areas shall be
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located no closer than fifteen (15) feet from the side or
rear property lines. (P)
8. Employees. No more than one (1) employee shall be
permitted to work on the premises other than family member
employees that live on the premises. (P)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0103
In Midlothian Magisterial District, Daniel and Brittany Royce
request conditional use planned development to permit
exceptions to ordinance requirements for setback from a gas
pipeline easement (Sec. 19.1-209 I) for the installation of a
rear yard in-ground pool and amendment of zoning district map
in a Residential (R-15) District on 0.36 acre known as 16300
Binley Road. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Suburban Residential I use (Maximum
of 2 dwellings per acre). Tax ID 709-696-8955.
Ms. Hall introduced Case 22SN0103. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Dr. Miller, seconded by Mr. Holland, the Board
approved Case 22SN0103, subject to the following conditions:
1. Setback From Petroleum Pipeline Easement.
a. The in-ground pool wall shall be set back a minimum
of eight (8) feet from the Colonial Pipeline Easement
located behind the property.
b. No above ground structures shall be built within this
setback. (P)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
22SN0108
In Dale Magisterial District, Nelson Hernandez requests
rezoning from Agricultural (A) to Residential (R-12) and
amendment of zoning district map on 1.97 acres known as 7700
Salem Church Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
II use (2 to 4 dwellings per acre). Tax ID 777-675-6434.
Ms. Hall introduced Case 22SN0108. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
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Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Mr. Carroll, the
Board approved Case 22SN0108, subject to the following
conditions:
The Applicant hereby offers the following proffers for the
zoning request at 7700 Salem Church Road:
1. Subdivision of the Property. The subdivision of the
Property shall be limited to a maximum two (2) lots. (P)
2. Road Cash Proffer. There shall be no road cash proffer
accepted for the initial dwelling lot/unit. For each
subsequent dwelling lot/unit, the owner/developer shall
pay $9,400 to the County of Chesterfield for road
improvements within the service district of the property.
Payment shall be made prior to the issuance of a
certificate of occupancy for a dwelling unit unless state
law modifies the timing of the payment. (B&M)
3. Dedication. In conjunction with recordation of the initial
subdivision plat or within sixty (60) days from a written
request by the Transportation Department, whichever
occurs first, thirty-five (35) feet of right-of-way along
the west side of Salem Church Road, measured from the
centerline of that part of the road immediately adjacent
to the property, shall be dedicated, free and
unrestricted, to and for the benefit of Chesterfield
County. (T)
4. Access. Direct vehicular access from the Property to Salem
Church Road shall be limited to two (2) entrances/exits
with the exact locations approved by the Transportation
Department. (T)
5. Utilities. Public water and wastewater systems shall be
used. (U)
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
16. PUBLIC HEARINGS
16.A. TO CONSIDER COMPREHENSIVE PLAN AMENDMENT RELATIVE TO
THE GENITO/288 SPECIAL FOCUS AREA PLAN
Ms. Joanne Wieworka stated this date and time has been
advertised for a public hearing for the Board to consider
Comprehensive Plan amendment relative to the Genito/288
Special Focus Area Plan. She stated Moving Forward… The
Comprehensive Plan for Chesterfield County identifies several
specific area plans that should be completed to provide
additional detailed planning beyond the recommendations of the
countywide plan. She further stated the Genito/288 Special
Focus Area Plan was initiated in the winter of 2021. She stated
staff, community stakeholders, and the elected/appointed
Board/Planning Commissioner for the area have been working to
create this draft plan amendment over the last year and a half.
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She further stated she draft plan was crafted upon extensive
community input and serves as a guide for the future of the
Genito/288 area. She stated the Plan includes recommendations
to complement the countywide comprehensive plan while
reflecting the community's needs, desires and overall vision
for the future of the community. She further stated the Plan
focuses on the key development/redevelopment properties within
the area and aims to enhance and maximize the experience of
visitors/users of River City Sportsplex as well as those who
live in the surrounding area. She reviewed the major
recommendations outlined in the plan include: a mix of land
uses to complement River City Sportsplex and the surrounding
community; bike/ped connectivity; community green space;
consistent streetscape; design guidelines; and transportation
infrastructure. She noted the Planning Commission voted
unanimously at its September 22, 2022, public hearing to
forward a recommendation of approval.
Discussion and questions ensued relative to the RFQ process
noted by Dr. Casey; the community green space and totality of
the property; entertainment, sport, recreation and racing use;
and transportation recommendations.
Mr. Winslow called for public comment.
The following citizens spoke relative to the economic impact
of Southside Speedway, benefits of the racetrack, which
includes small business support, history, and future proposals
to revitalize the racetrack:
Mr. Doug Morris
Mr. Hermie Sadler
Mr. David Goad
Mr. Steve Meadows
Mr. Robert Williams
Mr. William Adams
Mr. Lin O’Neill
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Ingle stated there is currently no proposal on the table
relative to the future of the racetrack. He urged those who
spoke tonight to form a coalition to bring forward a legitimate
proposal to be considered.
Fellow Board members concurred with Mr. Ingle’s remarks and
discussion ensued relative to the RFQ process.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the Comprehensive Plan amendment relative to the
Genito/288 Special Focus Area Plan.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
16.B. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF RIGHT-OF-WAY AND EASEMENTS FOR THE
LAKEVIEW ROAD AND BRANDERS BRIDGE ROAD ROUNDABOUT
PROJECT
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Mr. Brent Epps stated this date and time has been advertised
for a public hearing for the Board to consider the exercise of
eminent domain for the acquisition of right-of-way and
easements for the Lakeview Road and Branders Bridget Road
Roundabout Project. He stated on October 25, 2017, the Board
authorized staff to proceed with the Lakeview Road and Branders
Bridge Road Roundabout Project, including acquisition of
right-of-way. He further stated the county needs to acquire
right-of-way, permanent drainage and sight distance easements,
Dominion and Verizon easements, and temporary construction
easements to construct the project. He stated the county’s
right-of-way acquisition consultant has been successful in
acquiring right-of-way and easements from eight of the nine
property owners impacted by the project. He further stated the
county’s consultant has been unable to reach agreement with
one property owner and recommends eminent domain to allow
utility relocations to take place in advance of the road
improvement project. He noted if the county proceeds with
eminent domain, a certificate of take will be filed with the
court, which will allow the county to immediately enter and
use the right-of-way and easements, so the project can proceed
without delay and the county will then be obligated to purchase
the right-of-way and easements from the property owners.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Discussion ensued relative to the eminent domain process.
On motion of Mr. Carroll, seconded by Mr. Holland, the Board
approved the exercise of eminent domain for the acquisition of
right-of-way and easements for the Lakeview Road and Branders
Bridge Road Roundabout Project.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
16.C. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF RIGHT-OF-WAY FOR THE WOODS EDGE ROAD
SAFETY IMPROVEMENTS PROJECT
Mr. Epps stated this date and time has been advertised for a
public hearing for the Board to consider the exercise of
eminent domain for the acquisition of right-of-way for the
Woods Edge Road Safety Improvements Project. He stated o
October 26, 2022, the Board authorized staff to proceed with
the Woods Edge Road Safety Improvements Project, including the
acquisition of right-of-way. He further stated the Board also
authorized the advertisement of an eminent domain public
hearing for the project. He stated the county needs to acquire
right-of-way in order to construct the project. The county’s
right-of-way acquisition consultant has identified four
properties which have a complex ownership history. He further
stated it is unlikely that all property heirs will be
identified in a timeframe appropriate with the other activities
on the project. He stated the project team will continue to
attempt to identify the properties’ heirs, but in the interest
of time, staff is requesting that the board authorize the
exercise of eminent domain for this project. He further stated
construction is scheduled to begin June 2023. He noted if the
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county proceeds with eminent domain, a certificate of take will
be filed with the court, which will allow the county to
immediately enter and use the right-of-way, so that the project
can proceed without delay and the county will then be obligated
to purchase the right-of-way from the property owners.
Mr. Winslow called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Discussion ensued relative to the eminent domain process.
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board
approved the exercise of eminent domain for the acquisition of
right-of-way for the Woods Edge Road Safety Improvements
Project.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
18. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
19. ADJOURNMENT
On motion of Dr. Miller, seconded by Mr. Carroll, the Board
adjourned at 8:42 p.m. until December 9, 2022, at 9:00 a.m.
for a joint meeting with members of the legislative delegation
to be held at the Perkinson Center for the Arts and Education.
Ayes: Winslow, Holland, Ingle, Carroll, Miller.
Nays: None.
__________________________ ___________________________
Joseph P. Casey Christopher M. Winslow
County Administrator Chairman
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