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2015-09-16 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 {\` AGENDA Meeting Date: September 16, 2015 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: —W Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Title: Assistant County Administrator Attachments: ®Yes ❑ No # fiC' I. II. County Administrator's Top 40's hist Critical Projects/Activities 1. ARWA Water Capacity Project 2. Irrigation Policies/Demand Management for Water Use 3. Police Body Cameras 4. River City Sportsplex 5. Storm Water Management - TMDL Funding OngoinLy Projects/Activities 1. Active Living Strategy 2. Airport Master Plan 3. Animal Shelter Needs Assessment 4. Bikeway and Trails Plan 5. Cash Proffers 6. Chesterfield Avenue Enhancements Future Phases 7. Chesterfield Arts Center 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Eastern Midlothian Re-development/Stonebridge 11. Enterprise Risk Management 12. Five Story/Three Story Building Renovations 13. High Speed Rail/Ettrick Train Station 14. Jefferson Davis Streetscape Project - Phase II 15. Joint Meetings of Board of Supervisors/School Board 16. Library CIP Projects (Central & North Courthouse) 17. Magnolia Green CDA - construction phase (bond sale completed) 18. Regional Radio Project 19. Revitalization Work/Schools 2013 Referendum Projects 20. RRPDC - Large Jurisdiction Committee 21. Secondary Road Maintenance Funding 22. Smith/Wagner Building 23. Wellness Incentives - Healthcare Renewal III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Board's Appointments Process - 8/2008 4. Bow Hunting Restrictions - 2/24/2010 5. Business Climate Survey - 7/2008 6. Business Climate Survey - 4/2010 7. Business Fee Holiday (Extension) - 9/2010 8. Capital Regional Collaborative Focus Group(s) - 4/2015 9. CBLAB Discussions -12/2009 1 000002 Updated 8-11-2015 County Administrator's Top 40's List 10. Census 2010/Redistricting - 6/2011 11. Checkbook On -Line -11 /2014 12. Chesterfield Avenue Enhancements Phase 1 - 5/2011 13. Citizen GIS - 5/2010 14. Citizen Satisfaction Survey - 2008/2010/2012/2014 15. Community Risk Analysis/Emergency Service Coverage -1/2014 16. Comprehensive Plan Adoption -10/2012 17. Coliseum Project - 2/2014 18. COPS Grants 19. Crystal Lakes Townhomes - 6/2014 20. DCR Erosion & Sediment Control Program - 3/11/11 21. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 22. Efficiency Studies - Fire Department and Fleet Management - 6/2008 23. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 24. Electronic Message Centers - 9/2011 25. Electronic Signs -1/2010 26. Board's Emergency Notification Process 27. Employee Health Benefits - Contract Rebid - 8/2011 28. Ettrick/VSU Area Plan - 4/2015 29. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 30. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 31. 457 Deferred Comp Plan (Approved) 32. GRTC Service - Funded for FYI 33. Hydrilla Issue 34. Hosting of Hopewell Website 35. Impact Fees for Roads - 9/2008 36. In Focus Implementation - Phase I - 8/2008 37. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 38. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 39. Jefferson Davis Streetscape Project - Phase I - 5/2010 40. Leadership Exchange Visits with City of Richmond 41. 2015 Legislative Program 42. Low Impact Development Standards 43. Mass Grading Ordinance (canceled) 44. Meadowdale Library -11/2008 45. Meadowville Interchange - Ribbon Cutting 12/15/2011 46. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 2 updated 8-11-20155 County Administrator's Top 40's List 47. Minor League Baseball (new team) - 2/2010 48. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 49. Planning Fee Structure (General Increases) - 6/2009 50. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 51. Planning Fees (Holiday for Commercial Projects) - 8/2009 52. Police Chase Policy (Regional) - 5/2010 53. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 54. Potential Legislation - Impact Fees/Cash Proffers -1/2009 55. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 56. Property Maintenance - Rental Inspection Program 57. Public Safety Pay Plans Implemented (Phase I) - 9/2008 58. Recycling Committee Recommendations 59. Redistricting 2011 Calendar/Process Report 60. Regional Workforce Investment Initiative 61. Results of Operations -11/19/2010 and 11/2011 62. RMA - Legislation - 2014 - 3/2014 63. Sign Ordinance 64. Southwest Corridor Water Line - Phase I - 7/2008 65. Sports Tourism Plan Implementation - 7/2015 66. Sports Tourism Plan -1/2010 67. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 68. Streetlight Policy -12/1/10 69. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 70. Ukrops Kicker Complex - soccer fields - Opened 8/2009 71. Upper Swift Creek Plan (Adopted) - 6/2008 72. Upper Swift Creek Water Quality Ordinances 73. VDOT Subdivision Street Acceptance Requirements - 7/2009 74. VRS Benefits for New Employees - 7/2010 75. Walk Through Building Permit Process -10/2009 76. Water Issues/Restrictions 77. Website Redesign - 6/2009 78. Wind Energy Systems - 3/10/2010 79. Wireless Internet Access in County Facilities - 9/2008 80. Watkins Centre 81. Woolridge Road Reservoir Crossing Project - 5/2010 82. Ukrops Kicker Complex/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 Q Updated 8-11-2015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 2.B. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Jon Lugbill, Executive Director with Sportsbackers will update the Board on sports tourism in Chesterfield County and the surrounding region. Preparer: Sarah C. Snead Attachments: ® Yes Title: Deputy County Administrator ocoock'S, P; 'La' adtl.. tet' �v' °�.'l.�" �. �"a,v GCOG 14 >, fi'�� a.,; ; � �._ 0 0 6 �!�' �� D �� 5�xy� ply W 749r f✓�' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 5.A. Subiect: Resolution Recognizing the Chesterfield Community Emergency Response Team, or CERT, Training More Than 1,000 Citizens Since the Program's Inception County Administrator's Comments: County Administrator?d: Board Action Reaues Adoption of attached resolution. Summary of Information: The Chesterfield Community Emergency Response Team, or CERT, will be graduating its 1,000th member in October 2015. The program, which began in 2003, trains county residents in basic emergency preparedness in order to take care of themselves, their family and their neighbors in the event of a disaster. Many members who have completed the program have gone on to support Chesterfield County's Emergency Management efforts through volunteering in the community and supporting CERT programs. This resolution recognizes the team's efforts and celebrates this important milestone in the program's history. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: 0 Yes No #o- 4 RECOGNIZING THE CHESTERFIELD COMMUNITY EMERGENCY RESPONSE TEAM PROGRAM WHEREAS, the Chesterfield Community Emergency Response Team Program, or CERT, was established in 2003, the same year the county was impacted by Hurricane Isabel; and WHEREAS, Chesterfield CERT will graduate its 1,OOOth. certified member in October 2015; and WHEREAS, the Chesterfield CERT members have contributed more than 2,000 volunteer hours in support of Chesterfield County's Emergency Management efforts since 2011; and WHEREAS, the Chesterfield CERT members have completed over 1,700 hours of continuing education since 2011; and WHEREAS, the Chesterfield CERT instructors have committed countless hours to the program since its inception; and WHEREAS, the Chesterfield CERT members have participated in multiple public education events such as Survivor Day and Public Safety Day to educate Chesterfield County residents about how to be better prepared for emergencies; and WHEREAS, the Chesterfield CERT members assisted with damage assessment teams after Tropical Storm Gaston in 2004; and WHEREAS, the Chesterfield CERT members assisted county residents impacted by Hurricane Irene in 2011; and WHEREAS, the Chesterfield CERT members responded to and assisted residents of Gloucester, Virginia impacted by a tornado in 2011; and WHEREAS, the Chesterfield CERT members assisted county residents impacted by the Derecho in 2012; and WHEREAS, the Chesterfield CERT members support Chesterfield Fire and EMS in community-based fire prevention safety efforts; and WHEREAS, the Chesterfield CERT members have assisted Chesterfield Fire and EMS and other local agencies with training and disaster exercises through role-playing and logistical support; and WHEREAS, Chesterfield CERT was recognized in 2013 with the Federal Emergency Management Agency's Superstar Award. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of September 2015, publicly recognizes the contributions of the Chesterfield Community Emergency Response Team Program and its instructors, expresses appreciation for all Chesterfield County residents who have completed the program, and extends their appreciation for everyone's dedication to the program. coo�9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: September 16, 2015 Item Number: 5.113. Subject: Page 1 of 1 Resolution Recognizing Ms. Jackie Newton, Utilities Department, Upon Her Retirement County Administrator's Comments: County Administrator: 3rd Action Reque-%W: Adoption of the attached resolution. Summary of Information: Ms. Jackie Newton retired from the Utilities Department on September 2, 2015, after providing 30 years of service to the citizens of Chesterfield County. Preparer: George B. Hayes, P.E. Attachments: ® Yes F-1No Title: Director of Utilities RECOGNIZING MS. JACKIE NEWTON UPON HER RETIREMENT WHEREAS, Ms. Jackie Newton retired from the Chesterfield County Utilities Department on September 1, 2015; and WHEREAS, Ms. Newton began her public service career with the Chesterfield County Commissioner of the Revenue on August 19, 1985, as a tax assessment specialist and was responsible for assisting the public with questions, addressing concerns or legal obligations regarding personal property assessments, calculating tax bills, determining validity of tax assessments, auditing a variety of reports to find unreported taxable property, and valuing personal property; and WHEREAS, Ms. Newton transferred to the Utilities Department on July 29, 2002, to be a customer service representative and was responsible for answering inbound calls from external and internal customers, handling incoming requests from external customers by email or fax, providing information about services, entering service orders in the customer information system, transferring calls with complex inquiries to management for follow-up, completing and researching billing issues, and recognizing, documenting, and informing her supervisor regarding the trends in internal and external customer calls; and WHEREAS, Ms. Newton held the position of customer service representative until her retirement, and during that time, she received certificates of recognition for teamwork, performed utility operations efficiently, assured all customers, needs were served in an expeditious, courteous, effective and prompt manner, and improved communications; and WHEREAS, Ms. Newton has been an asset to the Utilities Department because of her dedication to customer service, her high degree of integrity, her motivation to meet challenges and her participation on numerous process action teams that improved the call center and customer service processes; and WHEREAS, Ms. Newton has passed on her significant knowledge and mentored other employees in the Billing and Customer Service Section to help improve their skills and encourage them to be successful in helping customers with their concerns; and WHEREAS, Ms. Newton has been a dependable associate with an exemplary work ethic and commitment; and WHEREAS, Ms. Newton demonstrated strong customer -service skills and remained flexible and positive in an ever-changing environment which management recognizes and appreciates; and WHEREAS, Ms. Newton demonstrated good judgment and was clear and concise when talking to customers, communicated effectively with others, followed all guidance for oral and written communication, recommended process improvements, researched misapplied payments, resolved customer support related issues, provided the customer with proper solutions, performed customer verification, and processed applications, forms and requests; and WHEREAS, Ms. Newton has exhibited dedication, knowledge, pride and quality in the work she has performed at the Utilities Department. G0 1 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of September 2015, publicly recognizes Ms. Jackie Newton and extends on behalf of its members and the residents of Chesterfield County, appreciation for her 30 years of service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Newton and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 d, AGENDA �ecxri4` Meeting Date: September 16, 2015 Item Number: 7.A. Subject: Deferred Item to Consider Amending the County Code to Establish a Civil Enforcement Program for Violations of Law Regarding Passing of a Stopped School Bus County Administrator's Comments: County Administrator: Board Action Requested: Deferred item for consideration of attached ordinance. Summary of Information: State law provides that the Board of Supervisors may, by ordinance, authorize the School Board to establish a civil enforcement program to install video cameras on school buses to record violations of the state code prohibiting passing of a stopped bus. Violators would be subject to a maximum civil fine of $250 but the Board could provide for a lesser fine. The School Board has requested adoption of such an ordinance. The attached ordinance would (1) authorize the School Board to conduct the civil enforcement program, (2) require video of each violation to be reviewed by a Chesterfield County police officer prior to issuance of a citation, (3) require revenue from the program to be applied first to program expenses, and (4) provide that any remaining revenue from the program be used for drivers' education or school safety and security programs. Preparer: Jeffrey L. Mincks Title: County Attorney 0425:93626.3(93627.1) Attachments: 0 Yes F-1 No # �+ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA On February 11, 2015, the Board of Supervisors held a public hearing and deferred this matter to May 27, 2015, to give school staff the opportunity to address issues raised at the public hearing. On May 27, 2015, the Board deferred the matter to September 16, 2015, for school staff to provide additional information including revenue estimates relating to implementation of stop arm cameras, costs involved in curbside pick-up of students, and information on recidivism rates after drivers have had to pay fines for passing school buses. School staff has provided most of this information and expects to provide all remaining financial information prior to the Board meeting. School staff has asked to make a presentation to the Board when this item is called. 0J''2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 13-22 PROVIDING FOR CIVIL ENFORCEMENT THROUGH A VIDEO -MONITORING SYSTEM OF THE PROHIBITION AGAINST PASSING A STOPPED SCHOOL BUS AND INCLUDING A PENALTY FOR VIOLATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-22 of the Code of the County of Chested eld, 1997, as amended, is amended by adding the following section: CHAPTER 13 MOTOR VEHICLES AND TRAFFIC Sec. 13-22. Civil enforcement of prohibition against passing a stopped school bus. a. Pursuant to § 46.2-844, Code of Virginia, 1950, as amended, the Chesterfield County School Board is authorized to install and operate a video -monitoring system in, or on, its school buses, or to contract with a private vendor to do so on its behalf, for the purpose of establishing a civil enforcement program of recording violations of § 46.2-859, Code of Virginia, 1950, as amended, prohibiting the passing of a stopped school bus. b. Any violation of § 46.2-859, Code of Virginia, 1950, as amended, identified through this video -monitoring system shall subject the operator of the vehicle to a $250.00 civil penalty. Prior to citing any person with a violation of this section, the video showing the vehicle shall be reviewed, and the violation established, by a certified Chesterfield County police officer. C. Any prosecution for a civil penalty under this section shall be instituted and conducted in the same manner as prosecutions for traffic infractions. All civil penalties collected shall be paid into the County's general fund. d. Prior to execution of any contract with a private vendor for the operation of such civil enforcement program, the contract shall be reviewed for form and approved by the School Board Attorney and the County Attorney. e. After the School Board has paid all expenses of this civil enforcement program (including, without limitation, the cost of purchasing necessary computers and/or software programs and the employment of police officers to review the video from the video -monitoring system and to testify in court if necessary), the remaining net civil penalties collected under this section shall be used by the School Board for the promotion of drivers' education or public school safety and security programs. (2) That this ordinance shall become effective immediately upon adoption. 0428.93627.1 d 130,1"Y'2 5- Chesterfield County Public Schools Innovative. Engaging. Relevant. School -Bus Stop Arm Cameras Dr. Bobby Wingfield Transportation Director September 16, 2015 School Bus Stop Arm Cameras Recidivism Data Cobb County, GA • Since October, 2012 .8% of total paid violations have been from repeat violators Newton County, GA • Since September 2012, .4% of total paid violations have been from repeat, violators Source: American Traffic Solutions 9/11/2015 1 School Bus Stop Arm Cameras Kadyn's Law Iowa State University Study • Scope included • Use of cameras mounted on buses to enhance the safety of children riding the buses and aid in enforcement of motor vehicle laws pertaining to stop arm violations • Feasibility of requiring school children to be picked up and dropped off on the side of the road on which their home is located • Inclusion of school bus safety as a priority in driver training curriculum School Bus Stop Arm Cameras New York State Study Article summarizes New York State legislation • A one day survey revealed that 54,300 motorists passed school buses. •1,600 of those passed on the passenger side as children were loading or unloading V J 9/11/2015 OA School Bus Stop Arm Cameras Annual Decrease In Violations Sample of annual decrease, in violations after the implementation of stop -arm cameras • Dallas County, TX — (22%) • Cobb County, GA (41 %) Georgetown School District, TX — (70%) • Providence, RI — (40%) (4 year period) Source: Force Multiplier, ATS, RedFlex School Bus Stop Arm .Cameras Making All Stops Home -Side Stops Two Options • Adding Buses • Allows CCPS to continue current school schedules • Requires the addition of 273 buses • One time cost of $23.5 million • Buses must be replaced in approximately 15 years • Additional annual operating costs • Additional drivers - $8.1 million annually • Fuel and maintenance - $2.3 million annually 9/11/2015 3 School Bus Stop Arm Cameras Making All Stops Home -Side Stops Two Options (continued) • Use Existing Fleet • Impacted morning and afternoon runs will be expanded by approximately 90 minutes • Additional operating costs - $5.5 million annually School Bus Stop Arm Cameras Proposed Implementation Steps If adopted by the Board of Supervisors, the following steps are planned for implementation: • Continued public education (regardless of passage of ordinance) • Adoption of ordinance • Issuance of RFP — 3-5 months • Award of contract • Installation of cameras (phased) • Issuance of warnings for the first six weeks • Issuance of citations 9/11/2015 4 School Bus Stop Arm Cameras Proposed Phasing and Estimated Revenue Chesterfield County Public Schools School Bus Stop Arm Cameras - Phasing and Revenue Illustration 9/11/2015 5 Year Year Year Year4 Year Buses running routes 507 507 507 507 507 Buses outfitted with stop arm cameras 50. 100 200 300 300 Estimated Collection Rate 80% 80% 80'% 80% 80% Fine per conviction $250 $250 $250 $250 $250 Revenue due (gross) $504,000 $655,200 $1,166,256 $1,451,989 $1,422,949 30'1 CCPS revenue share based on collections $151,200 $196,560 $349,877 $435,597 $426,885 40% CCPS revenue share based on collections $201,600 $262,080 $466,502 $580,795 $569,180 . 9/11/2015 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 8.A.1. Subject: Nomination/Appointment to the Youth Services Citizen Board ments: County Administrator: Nominate/appoint a member to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Clover Hill District. Supervisor Warren recommends that the Board nominate and appoint Ruth Saunders, an adult, for a term of October 1, 2015, through June 30, 2018. Ms. Saunders meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Jana D. Carter Title: Director Juvenile Services Attachments: 1:1 Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 8.13.1.a. Subiect: Resolution Recognizing October 2015 as Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: "Crime Prevention Month" in October is National Crime Prevention Month. The Chesterfield County Police Department participates in crime prevention month activities and would like this month recognized locally to emphasize the importance of crime prevention to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ® Yes No # -1 0 Al RECOGNIZING OCTOBER 2015 AS "CRIME PREVENTION MONTH" IN CHESTERFIELD COUNTY WHEREAS, the National Crime Prevention Council promotes awareness of important issues such as victimization, volunteerism, and creating safer, more caring communities, and in 1984, designated October as Crime Prevention Month, and; and WHEREAS, in 2012, Chesterfield County was recognized by the Department of Criminal Justice Services as a Certified Crime Prevention Community; and WHEREAS, effective crime prevention depends on collaborative partnerships among law enforcement, other government agencies, civic groups, schools, faith communities, businesses, and individuals as they help to nurture shared responsibility and instill pride; and WHEREAS, effective prevention requires addressing causes of crime and reducing opportunities for it to occur; and WHEREAS, everyone, regardless of age, position, or capacity, must be made aware of what they can do to prevent themselves and their families, neighbors, and co-workers from being victims of crime; and WHEREAS, the vitality of our county depends on community-based crime prevention programs for our homes, neighborhoods, schools, workplaces, and communities to make our county a safe place to live, work, learn and play; and WHEREAS, crime and fear of crime threatens our community's safety and security, healthy living and well-being, economic prosperity and educational excellence, and quality of life. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 2015 as "Crime Prevention Month" in Chesterfield County and urges all community members, government agencies, public and private institutions, and businesses to invest in the power of prevention and work together to make Chesterfield County a safer, stronger, and more caring community. A+ -,) � a 4A.,CS CHESTERFIELD COUNTY = BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: September 16, 2015 Item Number: 8.B.1.b. Subiect: Resolution Recognizing the 100th Anniversary of the Virginia Section of the American Chemical Society County Administrator's Comments: County Administrator: Board Action Requested: Mr. Elswick requests the attached resolution be adopted, at the request of the Virginia Section of the American Chemical Society. Summary of Information: The attached resolution recognizes the 100th anniversary of the Virginia Section of the American Chemical Society. The resolution will be presented on October 24, 2015, at the Virginia Section's anniversary gala at the DoubleTree by Hilton in Chesterfield County. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board F-1 No 619 WHEREAS, the American Chemical Society, which was founded in 1876, is the world's largest scientific society with more than 150,000 members; and WHEREAS, the organization is dedicated to the encouragement of the advancement of chemistry by promoting research, education, public communication and public services; and WHEREAS, the Virginia Section of the American Chemical Society is comprised of nearly 1,400 scientists, engineers and educators and has been recognized for its outstanding program of activities; and WHEREAS, the Virginia Section has been a leader in supporting science education and the chemical profession, promoting public awareness of chemistry, and encouraging interest in the chemical sciences; and WHEREAS, the American Chemical Society has chosen the Virginia Section as the site of four Southeastern Regional meetings, as well as one national meeting; and WHEREAS, the Virginia Section of the American Chemical Society promotes chemistry education through grants that provide seed money for grades K-12, teachers and students, by awarding annually three Excellence in Teaching Awards and by sponsoring each year the Chemistry Olympiad for high school students; and WHEREAS, the Virginia Section of the American Chemical Society will be celebrating its 100th anniversary on October 24, 2015, with a gala to be held in Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby congratulates the Virginia Section of the American Chemical Society on its 100th anniversary, extends appreciation for the organization's support of teachers and students throughout the Commonwealth, and offers best wishes for continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 8.13.1.c.1. Subiect: Resolution Recognizing Captain Ned O. Morris, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Ned O. Morris will retire on October 1, 2015, after 25 years of service to Chesterfield County. Preparer: Karl S. Leonard Title: Sheriff Attachments: 0 Yes FINo # 00��I RECOGNIZING MR. NED MORRIS UPON HIS RETIREMENT WHEREAS, Captain Ned Morris will retire from the Chesterfield County Sheriff's Office on October 1, 2015; and WHEREAS, Mr. Morris began his public service career in 1983 through his enlistment in the United States Air Force and upon his honorable discharge in 1987, had obtained the rank of senior airman; and WHEREAS, Mr. Morris began his law enforcement career in 1988 with the Virginia Department of Corrections as a Correctional Officer and has faithfully served the Commonwealth of Virginia and the County of Chesterfield for over 25 years; and WHEREAS, Mr. Morris was hired as a Sheriff's Deputy for Chesterfield County on April 6, 1990, and assigned to the Court Services Division; and WHEREAS, in 1992, Mr. Morris was awarded the Clarence Williams, Sr./Nick Fucella Award for Public Service; and WHEREAS, in 1995, Mr. Morris was assigned as a Sheriff's Investigator responsible for researching, locating and arresting wanted fugitives and conducting criminal and internal investigations, and during this time, he was assigned to the Richmond Area Fugitive Task Force (RAFT) which was led by the FBI and Virginia State Police; and WHERES, as a member of RAFT, Mr. Morris was sworn as a Special State Police Officer and received a Special Deputation from the United States Marshal Service; and WHEREAS, in the spring of 1999, Mr. Morris was temporarily assigned to the Training Academy and was the lead Firearms Instructor during the Sheriff's Office transition to the GLOCK 40 caliber semi-automatic pistol, where he provided instruction and oversight to the transition; and WHEREAS, Mr. Morris completed several training courses and academies, including Crater Criminal Justice Academy's Basic Jailor, Court and Civil Process School, Chesterfield County Police Department's 30th Basic Police Academy, and the Federal Law Enforcement Training Center's United States Marshal's Fugitive Investigators School; and WHEREAS, Mr. Morris received DCJS certification as a General Instructor, Firearms Instructor, Driving Instructor and Glock Armorer; and WHEREAS, in 2004, Mr. Morris was promoted to Sergeant supervising the Court Services Division Civil Process Unit, Juvenile Courts Unit and worked as a shift sergeant in the Correctional Services Division; and WHEREAS, in 2007, Mr. Morris was promoted to Lieutenant and was assigned to the Correctional Services Division, responsible for overseeing daily Classification operations and was later assigned to the Support Services Division, Office of Professional Standards, responsible for the assignment and investigation of internal affairs matters, applicant background investigations, criminal investigations and staff inspections; and WHEREAS, in 2009, Mr. Morris was a recipient of a Unit Citation for the Internal Affairs Unit; and WHEREAS, Mr. Morris' final promotion with the Chesterfield County Sheriff's Office came with the rank of Captain in February 2014, assigned as Commander of the Courts Services Division of the Operations Bureau; then, in November 2014, he was assigned as the Commander of the Support Division of the Professional Standards Bureau responsible for overseeing the operations of the Sheriff's Office Training Academy, Community Relations Unit, Office of Professional Standards and Security Systems; and WHEREAS, Mr. Morris sought to provide members of the Sheriff's Office with the benefit of his knowledge and experience and was recognized with many written letters of appreciation, commendations, and other accolades during his 25 -year tenure. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Ned Morris, expresses appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA .:�RGICIIA,.. Meeting Date: September 16, 2015 Item Number: 8.13.1.c.2. Subject: Resolution Recognizing Mr. Elvin Bottoms, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator9- Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Elvin Bottoms for over 33 years of service to the Chesterfield County Utilities Department. Preparer: George B. Haves Attachments: ® Yes F-1No Title: Director, Utilities Department RECOGNIZING MR. ELVIN BOTTOMS UPON HIS RETIREMENT WHEREAS, Mr. Elvin Bottoms retired from Chesterfield County Utilities Department on August 28, 2015; and WHEREAS, Mr. Elvin Bottoms began his public service with Chesterfield County on August 16, 1982, when he was hired by the Chesterfield Utilities Department as a Laborer II; and WHEREAS, Mr. Bottoms was promoted several times within his division and served faithfully as a Heavy Equipment Operator from 1999 until his retirement; and WHEREAS, Mr. Bottoms provided daily assistance to the staff that are responsible for maintaining utility easements throughout Chesterfield County; and WHEREAS, Mr. Bottoms focused on providing world-class customer service by consistently meeting or exceeding both internal and external customer expectations; and WHEREAS, Mr. Bottoms continuously utilized his operational knowledge of heavy equipment and experience to provide timely repairs to water and wastewater service that produced water services that are safe, reliable and environmentally sound; and WHEREAS, Mr. Bottoms was highly respected and liked by his peers and coworkers; and WHEREAS, Mr. Bottoms willingly and faithfully worked after hours and during emergencies to restore water and wastewater service to customers regardless of the weather conditions or the time of day or night; and WHEREAS, throughout his career with Chesterfield County, Mr. Bottoms displayed dependability, aptitude, good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Elvin Bottoms and extends on behalf of its members and the citizens of Chesterfield County appreciation for more than 33 years of exceptional service to the county. X0005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 8.13.1.c.3. Subiect: Resolution Recognizing Lieutenant Eric R. Hartman, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Eric R. Hartman will retire from the Police Department on October 1, 2015, after providing over 35 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: ® Yes F-1No fa., #0110 RECOGNIZING LIEUTENANT ERIC R. HARTMAN UPON HIS RETIREMENT WHEREAS, Lieutenant Eric R. Hartman will retire from the Chesterfield County Police Department on October 1, 2015, after providing over 35 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Lieutenant Hartman has faithfully served the county in the capacity of Patrol Officer, Police Investigator, Police Detective, Police Detective First Class, Sergeant and Lieutenant; and WHEREAS, Lieutenant Hartman also served as a Field Training Officer, ID Technician, Breathalyzer Operator, Marine Patrol member, Asset Forfeiture Coordinator, Watch Commander, K-9 Unit Sergeant and Administrative Sergeant; and WHEREAS, during his tenure as a detective, Lieutenant Hartman served as Coordinator of the South End Multi -Jurisdictional Drug Task Force where he performed in a supervisory role; and WHEREAS, Lieutenant Hartman and a fellow group of dedicated officers were the recipients of an Achievement Award for the successful implementation of the 12 -hour shift schedule within the Police Department; and WHEREAS, Lieutenant Hartman has been innovative in suggesting and implementing various process improvements that contributed to the efficient operations of the department; and WHEREAS, Lieutenant Hartman was consistently recognized for his active role in mentoring newer officers during his tenure in Uniform Operations and for always setting a positive example for others to follow; and WHEREAS, Lieutenant Hartman is recognized for his communications and human relations skills, his professionalism, teamwork and strong work ethic, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his exemplary career; and WHEREAS, during his tenure, Lieutenant Hartman has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Lieutenant Hartman has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Hartman's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Eric R. Hartman and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: september 16, 2015 Item Number: 83.1.c.4. Subject: Resolution Recognizing Senior Forensic Investigator Susan T Police Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Senior Forensic Investigator Susan T. Department on October 1, 2015, after the residents of Chesterfield County. Richardson, Richardson will retire from the Police providing over 30 years of service to Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes F-1 No RECOGNIZING MRS. SUSAN T. RICHARDSON UPON HER RETIREMENT WHEREAS, Senior Forensic Investigator Susan T. Richardson will retire from the Chesterfield County Police Department on October 1, 2015, after providing over 30 years of quality service to the residents of Chesterfield County; and WHEREAS, Mrs. Richardson began her career as a Chesterfield County Police Officer and afterwards, faithfully served in the positions of Emergency Services Dispatcher, Emergency Communications Officer, Police Evidence Technician, Forensic Technician and Senior Forensic Investigator; and WHEREAS, Mrs. Richardson also served as an Emergency Medical Technician and General Instructor, and she has taught various groups such as the Citizens Academy, Crime Solvers, recruits, detectives, and dispatchers as well as other law enforcement personnel and citizen groups; and WHERAS, while serving as an Emergency Communications Officer, Mrs. Richardson was the recipient of several life saving awards; and WHEREAS, Mrs. Richardson and the Forensic Unit received a Unit Citation in 2003, for the unit's accomplishments which included responding to 4,500 crime scenes, gathering 7,000 pieces of evidence, the identification of over 200 suspects, the exceptional crime scene investigation after the shooting of a Chesterfield County police officer, and the crime scene processing of a high profile case that involved national and international connections; and WHEREAS, Mrs. Richardson is the main composite sketch artist for the Forensic Unit where her skill is a valuable asset to the department as she continually produces high quality sketches; in addition, her composite sketching abilities was requested to assist a local news organization and several local area police departments; and WHEREAS, Mrs. Richardson is recognized for her dedication, excellent communications and human relations skills, and her professionalism and teamwork, all of which she has utilized within the Police Department and in assisting residents of Chesterfield County during her career; and WHEREAS, Mrs. Richardson frequently received letters of thanks and appreciation for the detailed and compassionate services rendered; and WHEREAS, Mrs. Richardson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Richardson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Susan T. Richardson and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Oce n -- �" e.. may., r?�cri r HESTERFIELD COUNTY BOARD O SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 83.1.c.5. Subiect: Resolution Recognizing Mr. L. Douglas Pritchard, Engineering Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Jr., Environmental Mr. L. Douglas Pritchard, Jr., P.E. will retire on October 1, 2015, after 40 years of dedicated service to Chesterfield County. Preparer: Mr. Scott Smedley Title: Director, Environmental Engineering Attachments: 0 Yes F-1No # RECOGNIZING MR. L. DOUGLAS PRITCHARD, JR. UPON HIS RETIREMENT WHEREAS, Mr. L. Douglas Pritchard, Jr., a former VDOT Resident EIT, joined Chesterfield County August 1, 1975, serving for 40 years, 2 months; and WHEREAS, Mr. Pritchard was one of the first employees in the Department of Environmental Engineering; and WHEREAS, Mr. Pritchard has the distinction of being the department's "first" plan review engineer; and WHEREAS, Mr. Pritchard authored the Environmental Engineering Reference Manual; and WHEREAS, Mr. Pritchard co-authored the erosion and sediment control, floodplain, and Chesapeake Bay Preservation Act ordinances inclusive of subsequent revisions; and WHEREAS, Mr. Pritchard initiated and implemented the issuance of the land disturbance permit document to improve the erosion and sediment control approval process; and WHEREAS, Mr. Pritchard served as the first erosion and sediment control program administrator successfully overseeing multiple Department of Conservation and Recreation programmatic reviews; and WHEREAS, Mr. Pritchard managed the subdivision tentative plan approval process throughout his tenure with the department; and WHEREAS, Mr. Pritchard's expertise was invaluable to the zoning pre - application process; and WHEREAS, Mr. Pritchard's "thorough" interviewing skills provided the department numerous talented employees which have been with the department for many years; and WHEREAS, Mr. Pritchard supervised both the engineering and inspection sections of the department that today has a staff of 19; and WHEREAS, Mr. Pritchard professionally represented the department at countless meetings with citizens, county staff, Planning Commissioners and Board of Supervisor members; and WHEREAS, during Mr. Pritchard's early years of service, he aspired to a musical talent playing keyboards and co -managing the band "The Chesterfield Kings"; and WHEREAS, Mr. Pritchard performed his duties with selfless dedication and served as a model of commitment to excellent customer service for all county employees; and WHEREAS, Mr. Pritchard will be missed for his kind, calm and creative leadership, his mentoring of staff, and his sharing of valuable professional knowledge acquired over his many years of service to the public. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. L. Douglas Prichard, Jr., and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. (034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 k AGENDA liCB Meeting Date: September 16, 2015 Item Number: 8.B.1.d. Subiect: Resolution Recognizing September 2015 Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: as "Childhood Cancer Awareness Mr. Elswick requested the attached resolution be adopted, at the request of the Volunteer Director of the American Cancer Fund for Children, Inc. Summary of Information: The resolution recognizes September 2015 as "Childhood Cancer Awareness Month" in Chesterfield County. Cancer is the leading cause of death by disease among children in the United States today. This tragic disease is detected in nearly 15,000 of our nation's young people annually. Preparer: Janice Blakley Attachments: 0 Yes Title: F-1 No Clerk to the Board RECOGNIZING SEPTEMBER 2015 AS "CHILDREN'S CANCER AWARENESS MONTH" IN CHESTERFIELD COUNTY WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection have reported that cancer is the leading cause of death by disease among children in the United States between infancy and age 15; and WHEREAS, this tragic disease is detected in nearly 15,000 of our nation's young people each and every year, and one in five of these children will lose his or her battle with cancer; and WHEREAS, many infants, children and teens will suffer from long- term effects of comprehensive treatment, including secondary cancers; and WHEREAS, founded over 20 years ago by Steven Firestein, a member of the philanthropic Max Factor cosmetics family, the American Cancer Fund for Children, Inc. and Kids Cancer Connection, Inc. are dedicated to helping these children and their families; and WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection provide a variety of vital patient psychosocial services to children undergoing cancer treatment at Walter Reed National Military Medical Center, Children's National Medical Center in Washington, D.C., as well as participating hospitals throughout the country, thereby enhancing the quality of life for these children and their families; and WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection also sponsor Courageous Kid Recognition Award presentations, community get well cards and hospital celebrations in honor of a child's determination and bravery to fight the battle against childhood cancer. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes September 2015 as "Children's Cancer Awareness Month" in Chesterfield County, and commends the American Cancer Fund for Children and Kids Cancer Connection for the services they provide to children who are diagnosed with cancer and their families. 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 83.1.e. Subiect: Resolution Recognizing October 4-10, 2015, as "Paralegals' Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Elswick requested the attached resolution be adopted, at the request of the Richmond Paralegal Association. Summary of Information: This resolution recognizes the outstanding contributions of legal assistants and paralegals in Chesterfield County Preparer: Janice Blakley Attachments: 0 Yes 17 No Title: Clerk to the Board RECOGNIZING OCTOBER 4-10, 2015, AS "PARALEGALS' WEEK" IN CHESTERFIELD COUNTY WHEREAS, legal assistants and paralegals provide skilled and essential professional services to licensed attorneys throughout Virginia; and WHEREAS, legal assistants and paralegals receive formal education and training and gain valuable experience working under the supervision of licensed attorneys; and WHEREAS, the Virginia Alliance of Paralegals Associations (VAPA) issues educational standards and professional guidelines to ensure that legal assistants are competent and knowledgeable about their field; and WHEREAS, the research and administrative work performed by legal assistants and paralegals are essential to the ability of attorneys to provide their clients with quality legal services and representation; and WHEREAS, VAPA member organizations sponsor educational programs, seminars and forums designed to bring legal assistants together to exchange ideas and methods used in their occupation; and WHEREAS, the VAPA encourages legal assistants and paralegals to adhere to a high degree of ethical and professional conduct and proficiency by issuing a code of ethics for legal assistants and paralegals to practice. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 4-10, 2015, as "Paralegals' Week" in Chesterfield County and calls its significance to the attention of all its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 16, 2015 Item Number: 8.B.1.f. Subject: Resolution Recognizing the Late Mrs. Virginia Anderson Justis for Her Contributions to the Midlothian Community County Administrator's Comments: County Administrator: Mr. Gecker requests that the Board of Supervisors adopt the attached resolution recognizing the late Mrs. Justis for her contributions to the Midlothian Community. Summary of Information: Mrs. Virginia Anderson Justis was a lifetime resident of the Midlothian District and retired science teacher from Midlothian High School. She passed away on September 9, 2015, just prior to her 90th birthday. Preparer: Susan Pollard Attachments: 0 Yes Title: Director, Public Affairs F-1No 9 G G 0 13 4 T- RECOGNIZING THE LATE MRS. VIRGINIA ANDERSON JUSTIS FOR HER CONTRIBUTIONS TO THE MIDLOTHIAN COMMUNITY WHEREAS, Mrs. Virginia Anderson Justis was born September 22, 1925, at Grace Hospital in Richmond; and WHEREAS, Mrs. Justis was the youngest of Leland and Roberta Anderson's three children; and WHEREAS, her father came to Midlothian from Hanover County to work in the Mid -Lothian Coal Mines; and WHEREAS, Mrs. Justis attended Chesterfield County Public Schools from first grade until her graduation from high school in 1943; and WHEREAS, she followed in her mother and grandmother's footsteps by graduating from Farmville State Teacher's College, now Longwood University, in 1947; and WHEREAS, Mrs. Justis was a Midlothian resident her entire life, except for four years that she spent as a teacher in Bedford County from 1947 to 1951; and WHEREAS, beginning in 1952, Mrs. Justis returned to Chesterfield County where she taught science at Midlothian High School for 34 years prior to her retirement in 1985; and WHEREAS, Mrs. Justis was the coach of the girls basketball team and also began the girls field hockey program at Midlothian High School; and WHEREAS, the school's National Honor Society is named in her honor; and WHEREAS, she married Robert A. Justis in July 1954 and was married to him for 25 years until his death in 1979; and WHEREAS, the couple lived on a dairy farm in Midlothian, where the Sommerville Office Park is now located; and WHEREAS, although Mrs. Justis did not have any children, she has numerous beloved nieces and nephews, and thousands of students she has positively influenced, including the sons and daughters of many of her earlier pupils; and WHEREAS, Mrs. Justis was a lifetime member of Winfree Memorial Baptist Church where she has actively served in the roles of deacon, trustee and Sunday School teacher; and WHEREAS, she also was active in the Midlothian community, serving as an officer of the election for the county's Office of the General Registrar working the polls during elections, and also was a frequent attendee at Board of Supervisors and Planning Commission meetings; and WHEREAS, Mrs. Justis passed away on September 9, 2015, just prior to her 90th birthday; and WHEREAS, Chesterfield County is proud to have had Mrs. Justis as an esteemed resident for nearly 90 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the late Mrs. Virginia Anderson Justis and expresses gratitude to her family for her outstanding service to the Midlothian community and to Chesterfield County. 6-4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 I74 AGENDA G Meeting Date: September 16, 2015 Item Number: 8.13.2. Subiect: Request of the Friends of the Library for Approval to Serve Alcoholic Beverages at Clover Hill Library on Friday, October 30, 2015, for a Fund Raising Event County Administrator's Comments: County Administrator: l Board Action Requested: Consider the request of the Friends of the Library to serve alcoholic beverages at a fund raising event at Clover Hill Library on Friday, October 30, 2015, subject to the attached conditions. Summary of Information: The County Code prohibits alcoholic beverages from being possessed and served at County libraries except for specific events for which the Board has granted approval. The Friends of the Library have requested permission to serve beer and wine during a fund raising "Murder Mystery" event that they are hosting on Friday, October 30, 2015, from 6:00 p.m. to 9:30 p.m. at Clover Hill Library. In addition to beer and wine, the Friends also intend to serve heavy hors d'oeuvres. The event will take place entirely inside the Library, at a time when the Library is not open to the public. Staff believes that the event can take place safely, subject to the attached conditions. The Friends successfully hosted a similar events at Meadowdale Library. The Board granted approval for alcoholic beverages to be served at these events, subject to the same conditions that staff is recommending for this event. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94972.1 Attachments: 0 Yes F-1 No 0000so CONDITIONS FOR APPROVAL OF TO SERVER WINE AND BEER AT CLOVER HILL LIBRARY FOR A MURDER MYSTERY EVENT 1. The Event shall be conducted on Friday, October 30, 2015. The Event shall not begin before 6:00 p.m., and it shall end no later than 9:30 p.m. 2. No alcoholic beverages shall be served at the Event other than beer and wine, and no alcoholic beverages shall be served at any time other than during the hours set forth in Condition One, above. 3. Friends of the Library shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and the County Attorney, and making the County additional insured, with a Commercial General Liability Limit (including Liquor Liability) of $1,000,000 per occurrence. 4. Permit holder shall comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Event. 5 If an ABC permit is required for the event, it shall be obtained at least 14 days prior to the event, and a copy of it shall be provided to the County's Risk Manager at least 10 days prior to the Event. The ABC permit shall be limited to the exact hours approved for the Event by the Board of Supervisors. 6. The terms and conditions of the ABC permit shall be complied with in all respects by both the Friends of the Library and all persons attending the Event. 7. Friends of the Library shall supply, at its expense, one bartender for the Event who shall be on duty at all times during the Event and who shall comply with all terms and conditions of the ABC permit for the event, if such a permit is necessary. The bartender shall refrain from drinking any alcoholic beverage while on duty. 8. Failure to comply with any of the aforementioned conditions shall be grounds for revoking the permit. The permit may be revoked by the County Administrator or his designee. r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 16, 2015 Item Number: 8.13.3.a. Subiect: Memorandum of Understanding with John Tyler Community College County Administrator's Comments: County Administrator: Authorize the Chief of the Chesterfield County Police Department to sign and execute the attached Memorandum of Understanding with John Tyler Community College. Summary of Information: The General Assembly amended Va. Code § 23-234, effective July 1, 2015, to require public and private institutions of higher education that do not have campus police forces to enter into and become a party to a memorandum of understanding with an adjacent local law-enforcement agency, requiring the local law-enforcement agency to make certain notifications when conducting an investigation that involves a felony criminal sexual assault that occurred on campus or on adjacent property. The attached Memorandum of Understanding sets forth the procedures and practices required of John Tyler Community College and the Chesterfield County Police Department when any felony sexual assault occurs on a John Tyler Community College campus, in or on a noncampus building or property, or on public property immediately adjacent to or on a John Tyler Community College campus. This Memorandum of Understanding meets the statutory requirements imposed by Va. Code § 23-234, as amended. Preparer: Thierry Dupuis Title: Chief of Police Attachments: ® Yes F-1 No # 05 MEMORANDUM OF UNDERSTANDING BETWEEN CHESTERFIELD COUNTY POLICE DEPARTMENT new, JOHN TYLER COMMUNITY COLLEGE A. PURPOSE AND AUTHORITY The purpose of this Memorandum of Understanding ("Agreement") is to establish procedures and practices for when Chesterfield County Police Department ("CCPD") investigates any felony sexual assault incident occurring on John Tyler Community College's ("JTCC") campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia. This Agreement shall not prevent the parties from entering into a similar agreement with any other local law-enforcement agency or public or private institution of higher education. This Agreement between JTCC and CCPD is mandated by § 23-234(C) of the Code of Virginia. B. DURATION This Agreement shall remain in force and effect from the date it is executed below until one of the parties to this Agreement provides at least sixty days written notice to the other party terminating this Agreement. Any modifications to this Agreement shall be implemented only upon written agreement of both parties. C. NOTIFICATION AND RESPONSE 1. In the event that CCPD conducts an investigation that involves a felony sexual assault as set forth in Article 7 (§ 18.2-61 et seq.) of Chapter 4 of Title 18.2 occurring on campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia, CCPD shall notify the local Commonwealth's Attorney of such investigation within 48 hours of beginning such investigation. 2. Nothing in this Agreement prevents JTCC from notifying CCPD of any alleged act of sexual violence that may have been committed against a student attending JTCC or of any alleged sexual assault that occurs on property owned or controlled by JTCC when such notification is deemed appropriate 3. JTCC agrees to cooperate with CCPD during the criminal investigation of an alleged sexual assault that occurs on the JTCC campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D). When necessary to safeguard the criminal investigation, JTCC will suspend its internal investigation for a reasonable amount of time and will regularly confer with JTCC on the status of the criminal investigation. Nothing in this Agreement shall prevent JTCC from fulfilling its obligations under federal and state law. D. COSTS, LIABILITY, DISCIPLINE Each party agrees that they will be responsible for any personnel costs for their agents and employees related to any such investigation or assistance. The parties further agree that each party shall be solely responsible for any complaints or liabilities arising from the actions or omissions of their employees or agents and each parry shall be responsible for any discipline of the parry's own employees. E. REPORTS JTCC agrees that CCPD shall utilize CCPD forms and reports to document its investigation and any assistance provided. F. AGREEMENT TO CONTINUE Each parry agrees to abide by these procedures until this Agreement is terminated or modified by agreement of the parties. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives this day of , 2015. JOHN TYLER COMMUNITY COLLEGE BY College President or designee CHESTERFIELD COUNTY POLICE DEPARTMENT Thierry G. Dupuis, Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 83.3.b. Subiect: Memorandum of Understanding Between the County of Chesterfield and the Commonwealth of Virginia, Department of Emergency Management Regarding the Division 1 Search and Technical Rescue/Urban Search and Rescue Team County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire Chief of Chesterfield Fire and Emergency Medical Services to sign and execute a Memorandum of Understanding with the Commonwealth of Virginia, Department of Emergency Management regarding the Division 1 Search and Technical Rescue/Urban Search and Rescue Team. Summary of Information: The Memorandum of Understanding outlines responsibilities of the Commonwealth of Virginia and the County of Chesterfield when the Division 1 Search and Technical Rescue/Urban Search and Rescue Team is requested to provide assistance to areas impacted by events in the Commonwealth of Virginia or to fulfill a request for assistance under the Emergency Assistance Compact. The Memorandum of Understanding also allows participating localities to recover costs, in certain circumstances, through the Division 1 Team. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: ® Yes F-1 No 15000.5.5 MEMORANDUM OF UNDERSTANDING BETWEEN THE COMMONWEALTH OF VIRGINIA VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT AND THE COUNTY OF CHESTERFIELD, ON BEHALF OF DIVISION 1 SEARCH AND TECHNICAL RESCUE/URBAN SEARCH AND RESCUE (USAR) TEAM THIS AGREEMENT is made by and between the Commonwealth of Virginia, Department of Emergency Management (VDEM) and the County of Chesterfield, a political subdivision within the Commonwealth of Virginia. WHERE AS, There exists within the Commonwealth of Virginia the potential for serious accidents, as well as man-made and natural disasters; and WHERE AS, The public health, safety and welfare may be threatened as a result of these incidents; and WHERE AS, The VDEM is authorized by Va. Code Ann. § 44-146.18 to enter into agreements, necessary or incidental to performance of any of its duties, with political subdivisions; and WHERE AS, The County of Chesterfield is the Host Jurisdiction of the Division 1 Search and Technical Rescue/USAR Team; and WHERE AS, The County of Chesterfield and VDEM desire to enhance the Commonwealth's Emergency Management capabilities to protect the environment and the health, safety, and welfare of the citizens of the Commonwealth from the dangers and potential dangers of accidents and incidents during natural and man-made emergencies by entering into this agreement for the County of Chesterfield to provide a Search and Technical Rescue/USAR Team to areas impacted by events in the Commonwealth of Virginia or to fulfill a request for assistance under the Emergency Management Assistance Compact (SMAC), Va. Code Ann. § 44-146.28:1. NOW, THEREFORE, in consideration of the foregoing, the parties hereby agree as follows: I. DEFINITIONS A. Technical Rescue 1. High risk/ low frequency rescue activity related to the locating, extracting, and medical stabilization of victims in the following environments: confined space, trench, high angle, rope, heavy equipment -complicated vehicle extrications, swift water, and flood water events. Page 1 of 8 B. Urban Search and Rescue 1. Involves the location, rescue (extrication), and medical stabilization of victims trapped in confined spaces. Structural collapse is most often the cause of victims being trapped, but victims may also be trapped in transportation accidents or compromised excavations. 2. Urban search and rescue is considered a "multi -hazard" discipline, as it may be needed for a variety of natural or man-made disasters, including terrorist events, earthquakes, hurricanes, typhoons, storms and tornadoes, floods, dam failures, technological accidents, terrorist activities, and hazardous materials releases. The events may be slow in developing, as in the case of hurricanes, or sudden, as in the case of earthquakes. C. Strike Team (a group of similar resources with common communications and a leader assigned to accomplish a task) 1. Incident Support Strike Team a) One to four qualified team members to assist in incident complexity analysis for the affected jurisdiction. Used to determine resource needs and technical rescue deployment strategy. 2. Component Strike Team a) Sufficient number of qualified team members and equipment to provide specific capabilities, with oversight and support. 3. Task Force (a group of dissimilar resources with common communications and a leader assigned to accomplish a task) a) Technical Rescue/Urban Search and Rescue Task Force (1) Sufficient number of qualified team members and equipment to provide specific capabilities, with oversight and support. D. Wide Area Search 1. An unknown number of missing people in a large geographic area. Examples include post -tornado and post -hurricane disaster areas. E. Operational Status 1. Routine Readiness a) Daily operational readiness. Ability to deploy assets in less than three (3) hours. 2. Alert a) Notification of potential deployment. 3. Activation a) Assets assigned to an event. 4. Deployed a) Assets moving towards destination. 5. Out of Service a) Assets are unavailable for response. F. Portal to portal 1. Time (measured for the purpose of cost recovery) begins when a team member is activated for a mission. Time ends when the member has returned to his/her locality. 300057 Page 2of8 II. PROCEDURE FOR THE REQUEST/PROVISION OF AID A. Responsibilities of VDEM When the resources of an impacted jurisdiction are overwhelmed and the impacted jurisdiction requests assistance through VDEM, VDEM shall notify the County of Chesterfield of such, in order to request that the Division 1 Search and Technical Rescue/USAR Team render assistance. Such request may be made by orally communicating a request for assistance to an official or officials empowered to render assistance under this Agreement. To the extent known at the time, requests shall specify: 1. The nature of the emergency and its location; 2. The capability that is needed by the requesting jurisdiction; 3. The size and amount of resources needed; 4. The type of resources needed; 5. The address and location of where the resource should report; and 6. The name of the official to whom the assisting personnel shall report, and tactical radio channels in use at the incident. B. Responsibilities of the Host Jurisdiction 1. The County of Chesterfield agrees to deploy the appropriate team in a modular and scalable manner as requested by VDEM within three (3) hours of VDEM's notification. 2. If the Division 1 Search and Technical Rescue/USAR Team is unable to deploy, the Division 1 Leader shall notify VDEM immediately so another Technical Rescue/USAR Team can be tasked. In the event of an EMAC request, the Team Leader will respond within a time frame determined by VDEM based on the SMAC request. 3. The Division 1 Search and Technical Rescue/USAR Team shall maintain a list of resources available for deployment. (See Attachment A to this Agreement.) Attachment A shall be updated and recertified by the Chief of Chesterfield Fire and EMS or his designee any time a resource is added or removed but at the very least it shall be recertified annually. 4. The County of Chesterfield shall designate an official or officials empowered to commit the Division 1 Search and Technical Rescue/USAR Team to render assistance under this Agreement. Officials authorized to request and render mutual aid assistance hereunder are designated in Attachment B of this Agreement. Attachment B shall be updated and recertified any time an authorized official is added or removed but at the very least it shall be recertified by the Chief of Chesterfield Fire and EMS or his designee annually. 5. The County of Chesterfield agrees: a) To provide for the ability for the deployment team to be completely self- sustaining for the first forty-eight (48) hours. b) To follow and support statewide policies, procedures, and operational protocols. c) To standardize capabilities of all statewide Division Search and Technical Rescue/USAR Teams by coordinating with Team Leaders throughout the Commonwealth. Page 3 of 8 03°0` -ss III. REIMBURSEMENT A. Responsibilities of VDEM 1. When the Division 1 Search and Technical Rescue/USAR Team is requested by VDEM for an event within the Commonwealth, VDEM will reimburse the cost of all eligible expenses incurred during deployment hours 25 — 72. Reimbursement shall be made within sixty (60) days following the receipt of an itemized statement of costs from the County of Chesterfield. If the Division 1 Search and Technical Rescue/USAR Team deploys at the request of any entity other than VDEM, VDEM will not be responsible for any costs incurred as a result of that deployment. a) Stafford Act, 42 U.S.C.A. § 5121 et seq., declarations may make the first twenty- four (24) hour costs also reimbursable. b) All funds reimbursed to or passed through the County of Chesterfield from VDEM pursuant to this Agreement shall be used only to provide for Division 1 Search and Technical Rescue/USAR Team response expenses and shall not be used to supplant or replace funds for any other program or activity. c) VDEM agrees to pay the insured jurisdiction actual costs of damage, up to $1,000.00, for each vehicle damaged as a result of a VDEM authorized response. This is the maximum VDEM will pay for any one vehicle, regardless of the amount of damage. If a third party is involved in the accident and the third party may be at fault, the cost of repair or replacement will be submitted in accordance with Section III.A.I., however collection will be attempted by the insured jurisdiction from the third party before VDEM will reimburse for the damage as set forth above. B. Responsibilities of the Host Jurisdiction 1. The County of Chesterfield agrees to maintain and provide financial records to VDEM for equipment costs/maintenance relative to the incident, as requested. 2. The County of Chesterfield shall provide to VDEM within ten (10) business days (excluding weekends and holidays) after demobilization an itemized written statement of expenses incurred during deployment hours 25 — 72, including but not limited to the following: a) Salaries, wages, fringe benefit costs for response personnel, travel costs, and other expenses (in accordance with state guidelines). b) Costs of repair and replacement of equipment, as well as the cost of supplies consumed and services utilized during the response. IV. LIABILITIES A. VDEM agrees that the Division 1 Search and Technical Rescue/USAR Team is an authorized agent of VDEM when its personnel are responding to a VDEM activated request. Page 4 of 8 B. Pursuant to Va. Code Ann. § 44-146.23, when the Division 1 Search and Technical Rescue/USAR Team is an authorized agent of VDEM and acting within the scope of such authorization, the Team and its members enjoy limited protection from liability to the same extent as a State employee when deployed by VDEM under the circumstances of this Agreement. Virginia Code Ann. § 44.146.23 does not preclude liability for civil damages as a result of gross negligence, recklessness, or willful misconduct. C. In accordance with Va. Code Ann. § 65.2-101, any member of the Division 1 Search and Technical Rescue/USAR Team who responds to an incident upon request of VDEM, shall be deemed an employee of VDEM for the purposes of the Virginia Workers' Compensation Act. V. RIGHT TO REFUSE RESPONSE REQUEST The County of Chesterfield reserves the right to refuse to respond to a VDEM request for the Division 1 Search and Technical Rescue/USAR Team if its resources are already committed to other activities, emergencies, or other impending weather or disaster related events. ky0Y0IsiviII n0to] This Agreement may be terminated by either party upon sixty (60) days written notice thereof to the other party. VII. ENTIRE AGREEMENT A. This Agreement, including all Attachments, may be modified from time to time by written agreement of the parties hereto and which Attachments are hereby incorporated by reference as a part of this Agreement, represents the entire and integrated Agreement between the parties and supersedes any and all prior negotiations, representations, or agreements, either oral or written. This Agreement may be amended only by written instrument signed by all authorized representatives of all parties of said Agreement. B. This Agreement shall not preempt any existing mutual aid agreements (written or verbal) now in effect by the County of Chesterfield. C. This Agreement is not legally enforceable by any third party, does not create enforceable rights in any third party, nor shall any third party be considered a third parry beneficiary of this Agreement. As such it does not imply or assume any waiver of sovereign immunity by the Commonwealth of Virginia or the County of Chesterfield. Page 5 of 8 0000GO VIII. DURATION OF MEMORANDUM OF UNDERSTANDING This Agreement is effective upon the signature of the State Coordinator of VDEM or his/her designee, and will expire December 31, 2020. IN WITNESS THEREOF, the parties have caused this Agreement to be executed by the following duly authorized persons: County of Chesterfield by: Signature: Title: Date: Virginia Department of Emergency Management by: Signature: Title: State Coordinator Date: Page 6 of 8 006. ATTACHMENT A Resources Maintained by the Division 1 Search and Technical Rescue/USAR Team: I hereby certify that the above resource list is a complete and accurate record of the resources maintained by the Division 1 Search and Technical Rescue/USAR Team Authorizing Signature: (Name, Title, and Date) Page 7 of 8 ATTACHMENT B Officials Authorized to Request and Render Mutual Aid for the County of Chesterfield Below are those persons designated as "officials" authorized to request and to render Search and Technical Rescue/USAR assistance to participating jurisdictions: All "officials" will determine resource availability prior to authorizing the rendering of assistance by communication with agencies. Add Your Listings by Name and Position in order of Succession here: I hereby certify that the above individuals are authorized to request and to render Search and Technical Rescue/USAR assistance on behalf of the Division I Search and Technical Rescue/USAR Team and the County of Chesterfield. Authorizing Signature: (Name, Title, and Date) Page 8 of 8 GG006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 '1�n9 AGENDA Meeting Date: September 16, 2015 Item Number: 8.13.4. Subiect: Request for Entertainment Festival Permit for ChesterFest to be Held Saturday, September 26, 2015 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board consider an entertainment festival permit for ChesterFest to be held Saturday, September 26, 2015. Summary of Information: The Chester Community Association is sponsoring an arts and crafts and entertainment festival, located on the Chester Village Green just off 11801 Centre Street in Chester, on Saturday, September 26, 2015, from 10:00 a.m. until 5:00 p.m. Chesterfield County and the Village News are secondary sponsors for the festival. The festival will feature live musical performances. Approximately 7,500 people are expected to attend the festival. The festival will have food vendors. The applicant's plan, which is consistent with the plan they used for last year's successful festival, meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. ChesterFest has made adequate provisions for public safety, fire prevention, Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94944.1 Attachments: F]Yes 0 No 9 CHESTERFIELD COUNTY BOARD OF - - AGENDA Page 2 of 2 medical protection, sanitation, traffic control, and security. Specifically, 1) ChesterFest will provide six port -o -potties with hand washing stations supplied by Virginia Waste Services; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Sheriff's Department will provide two off-duty deputies; (4) music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and (5) the event is adequately insured. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require ChesterFest to post a bond. 0505:94944.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 8C1[du`i Meeting Date: September 16, 2015 Item Number: 83.5. Subject: Acceptance of FY2016 Highway Safety Project Grants Awarded by the Department of Motor Vehicles County Administrator's Comments: County Administrator: Board Action Regue ed: Accept and appropriate FY2016 Highway Safety Project Grants, in the amount of $185,582, from the Department of Motor Vehicles for the purpose of speed and alcohol enforcement activities. Summary of Information: Grant awards have been made for speed enforcement and DUI enforcement in the total amount of $185,582, to be used for overtime activities and equipment. The Speeding Enforcement grant award is $54,800, and the Alcohol Enforcement grant award is $130,782. Funds will support overtime for officer participation in directed patrols and enforcement activities for DUI and speeding. Funds will also support officer participation in one educational conference, and the purchase of equipment, such as radar sets and breathalyzers, to improve the ability of officers to perform the proposed enforcement activities. There is a 50 percent match requirement of $92,791 that covers both grants, which will be met through in-kind fuel expenses incurred during the project activities. The funding for the fuel is already included in the department's FY2016 adopted operating budget. Preparer: Colonel Thierry G. Dupuis Preparer: Allan M. Carmody Attachments: 7 Yes ® No Title: Chief of Police Title: Director, Budget and Management # 0c() CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: September 16, 2015 Item Number: 8.B.6.a. Subiect: Set a Public Hearing to Consider Amending § 5-8 of the County Code Relating to the Board of Building and Fire Prevention Code Appeals County Administrator's Comments: County Administrator: Set a public hearing for October 28, 2015, to consider amending § 5-8 of the County Code relating to the Board of Building and Fire Prevention Code Appeals. Summary of Information: Section 5-8 of the County Code sets forth the establishment of the local appeals board required by Code of Virginia sections § 36-105 and § 27-98. County Code section 10-5, revised in 2013, requires the Building Code Appeals Board to also serve as the Fire Prevention Code appeals board. Since the board established in section 5-8 serves both purposes this update clarifies that the board must comply with both state regulations (USBC and SFPC) concerning board representation and conduct. The requirement for tradesman representation on the board is being deleted because it was based on prior Code of Virginia requirements for the county to issue tradesman licenses. The Code of Virginia has since changed and now the Virginia Department of Professional Occupation has the responsibility for issuing tradesman licenses. Preparer: Richard C. Witt. Title: Building Official Attachments: 0 Yes F-1No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-8 RELATING TO THE NUMBER OF MEMBERS OF THE BOARD OF BUILDING CODE APPEALS AND FIRE PREVENTION CODE APPEALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-8 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted as follows: Sec. 5-8. Board of building code appeals. (a) In accordance with Code of Virginia sections § 36-105 and § 27-98 the county shall at all times maintain a local appeals board that serves as both the local board of building code appeals and the local board of fire prevention code appeals, which shall consist of 4-3 at least five regular members, and three alternate members to serve in the absence of anv regular members., buildingshall be tradesmen, as that tefm is defined in Code of Vir-ginia, § 54.1 1128. The board of eede appeals The local appeals board shall hear appeals of decisions of the building/maintenance official1YYial �c� ee with S7ii gipA § 3� vzv�theNlir-girri'c"Tc�f-vrx�rStatewide —Building rCode. concerning application of the Uniform Statewide Building Code and the fire official concerning application of the Statewide Fire Prevention Code. Representation on the Board shall at all times meet the requirements of the USBC and SFPC. The appeals board shall comply with the Appeals sections of the USBC and SFPC. (b) The board of supervisors shall appoint the members of the board of building code appeals and shall set the compensation for its members. (2) That this ordinance shall become effective immediately upon adoption. 00006 0505:95074.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 16, 2015 Item Number: 8.B.6.b. Subiect: Set a Public Hearing to Consider the Claim of Sarah M. Klug and Maury Ann Miller for Surplus Tax Sale Funds County Administrator's Comments: County Administrator: The Board is requested to set a public hearing for October 28, 2015, to consider the claim of Sarah M. Klug and Maury Ann Miller for surplus tax sale funds. Summary of Information: Sarah M. Klug and Maury Ann Miller owned property in Chesterfield County known as Lot Number 13, The Villas at Watermill Phase I, Matoaca District. On October 31, 2011, the County initiated a forced sale of the property due to delinquent real estate taxes. On May 17, 2012, the Circuit Court entered an order confirming the sale of the property for $140,100 after public auction. Out of the proceeds, approximately $12,000 in delinquent taxes were paid to the County Treasurer, and, after costs of the sale, the balance of $121,086.85 was deposited with the Clerk of the Circuit Court. For unknown reasons, Ms. Klug and Ms. Miller never made a claim for the surplus funds while the Clerk held them. Pursuant to state law, since two years had passed with no one coming forward to claim the funds, the surplus of $121,086.85 was paid to the County by the Clerk of the Circuit Court. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:94932.1 Attachments: F-1 Yes ■ No G"00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The County has now received a request from the former owners (who reside out of state) to recover the surplus funds. The law allows the former owners to request the money from the County after such surplus funds are paid to the County. However, the request must be approved and the funds appropriated by the Board after holding a public hearing. The Board, however, has no obligation to approve the request either in full or in part. U y.E N49 COUNTYCHESTERFIELD BOARD OF SUPERVISORS Page 1 of 2 Meeting Date: September 16, 2015 Item Number: 8.13.6.c. Subject: Set Public Hearing for Code Amendments Relating to Variances and Board of Zoning Appeals (BZA) Meeting Procedures County Administrator's Comments: County Administrator: Reauegted: Set October 28, 2015, for public hearing on the attached ordinance amendment. Summary of Information: The 2015 General Assembly enacted legislation requiring localities to amend their zoning ordinances to change the standards by which the BZA grants a variance. In June, the Board of Supervisors instructed staff to draft appropriate amendments and to submit them to the Planning Commission for public hearing and recommendation. On August 18, 2015, the Planning Commission by unanimous vote, recommended approval of the attached ordinance amendment. The proposed variance amendment addresses the state code mandate as follows: • includes the "shape" of a lot and the "height" of structure or building as items that may eligible for a variance; and • revises the findings that must be made by the board of zoning appeals in the granting of a variance. Preparer: Kirkland A. Turner Title: Director of Planninq Attachments: 0 Yes F-1No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued The proposed board of zoning appeals meeting procedures amendment addresses the state code mandate as follows: • establishes that equal time must be given at the public hearing for hearing the applicant, appellant or aggrieved person and staff; and • sets forth the limitations and circumstances under which ex parte communications can occur with members of the board of zoning appeals prior to the public hearing. 00,0072 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19.1-12, 19.1-14, 19.1-15 and 19.1-570 OF THE ZONING ORDINANCE RELATING TO VARIANCES AND THE BOARD OF ZONING APPEALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-12, 19.1-14, 19.1-15 and 19.1-570 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19.1 ZONING 000 ••• B. Use and Development Standards Exceptions. In the case of planned developments, the planning commission may recommend, and the board of supervisors may authorize, specific uses not permitted in the district or exceptions to development standards. ••• Amendment of Conditions. Except as outlined below, amendment of a conditional use planned development's conditions shall occur through the same process as the original approval: • Conditions allowing amendment by the planning commission, staff or others may be amended per the language of the condition; and Conditions establishing setbacks may be amended through the granting of an administrative variance, eithrfby the—beard—ef __111115 appeals er- the Teeter—e= planing, provided relief applies solely to a single lot and not the overall area encompassed by the conditional use planned development. M • . _. .. ...milli 1928:94694.2 1 p 1928:94694.2 1 p B. -CL. Time Period for Acting on Variance. The director of planning shall approve or disapprove an application not less than 21 days after the date of notice of the application nor more than 90 days after the application is received. C. D-: Findings. In granting an administrative variance, the following findings shall be made in writing by the director of planning: • the strict application of the ordinance requirement would produce undue hardship; • the hardship is not shared generally by other properties in the same zoning district and same vicinity; • the variance will not be of substantial detriment to adjacent property; and • the character of the zoning district will not be changed by the variance. D. L— Conditions. In granting a variance, conditions may be imposed related to the impact of the variance as deemed necessary to substantially secure the objectives of the standards of this chapter. E. F— Written Decision. The director of planning shall make his decision in writing. The written decision shall include the findings and, where applicable, imposed conditions. A copy of the decision shall be provided to the applicant and any adjacent property owner who responded in writing to the notice. F. G-. Appeals of Director's Decision. An appeal of the director of planning's final decision may be made to the board of zoning appeals in accordance with Section 19.1-15.13.2. A. Generally. 1928:94694.2 ••• 5. Meetings and Procedures. The board shall adopt rules of procedure as deemed necessary to carry out the provisions of this chapter. Ex parte communications and provision of case materials to the applicant, appellant or an aggrieved person shall occur in accordance with the Code of Virginia. PA `, 0 0 Meetings shall be held at the call of the chairman or at such other times as the board may determine. The board shall fix a reasonable time for the hearing of an application or appeal and decide the same within 90 days from the date of its first public hearing on the matter, unless the applicant requests or consents to action beyond such time period. The board shall offer an equal amount of presentation time to the applicant, appellant, an aggrieved person if any, and staff. Jlitllili The r of 3 mf moors shall be � _ a . Meetings shall 111V 1V be open to the public. The presence of 3 members shall be necessary for or a quorum. The concurring vote of at least 3 members shall be necessary to reverse a decision of the director or administrative officer, or to decide in favor of an applicant on any matter upon which it is required to pass. The board shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be promptly filed in the office of the board and shall be of public record. The board shall submit a report of its activities to the board of supervisors at least once each year. B. Powers and Duties. The provisions of this section shall not be construed as granting the board of zoning appeals the power to rezone property or to base decisions on the merits of the purpose and intent of the zoning ordinance. The board of zoning appeals shall have the following powers and duties: 1. Variances. a. Standards and Findings for Granting a Variance. The board of zoning appeals shall grant a variance if the applicant proves through_a preponderance of evidence that: a strict application of this chapter would unreasonably restrict use of the property, the variance would alleviate a hardship due to the physical condition of the property or improvements on the property at the time of the effective date of this chapter, as amended from time to time; this ehapter is o and substantial justiee is done, as fellows: A prepefty owner shews the property was acquired in good faith and any hardship was not created by the applicant; substantial detriment will not occur to adjacent and nearby properties in the proximity of the geogrEhic area in which the property is located; 1928:94694.2 3 (Do 00 7.5 the condition. situation or the intended use of the property is not of so general or recurring a nature as to make reasonably_ practicable the formulation of a generql regulation to be adopted as an amendment to this chapter; the application will not allow a use that is not otherwise permitted on the property, or change the zoning district classification for the property; and • the relief is not available through an administrative variance. special excebtion or conditional use. die to exeeptienal narrewness, shall- A OF t pr-epei4—en Marek 31, 1997 exeeptional tepegfaphie eendi iens efet-her distinguished speeial privilege E)f Varianees shall be in hafmeay with the intended E b. Conditions and Guarantees. A building permitted by a variance may only be expanded if the expansion is in accordance with the provisions of this chapter unless an additional variance is obtained. In granting a variance, the board may impose conditions regarding the location, character and other features of the proposed structure or use as deemed necessary in the public interest. The board may also require a guarantee or bond to ensure that the conditions are satisfied. 2. Appeals. The decision on an appeal of administrative decisions as permitted in Sections 19.1-5. and 19.1.4. shall be based upon the board's judgment as to whether the administrative 1928:94694.2 decision was correct. Appeals shall be conducted in accordance with the Code of Vim ig nia. The board may reverse or affirm, wholly or partly, or may modify, an order, requirement, decision or determination. 000 For the purposes of this chapter, the following words and phrases shall have the following meanings: O Variance: An exception granted by the board of zoning appeals to allow a reasonable deviation from those provisions of this chapter regulating the shape, size or area of a lot, or the size, height, area, bulk or location of a building or structure, when the strict application of the ordinance would unreasonably restrict the use of the property, the need for the variance is not shared generally by other properties, and the variance is not contrary to the purpose of this chapter. No (2) That this ordinance shall become effective immediately upon adoption. 1928:94694.2 5 �{tF7Fld COG 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 16, 2015 Item Number: 83.6.d. Subject: Set Date for Public Hearing to Consider the Proposed Bikeways and Trails Chapter of the Comprehensive Plan County Administrator's Comments: County Administrator: on Set public hearing for October 28, 2015. Summary of Information: Moving Forward ... The Comprehensive Plan for Chesterfield County identifies that the existing Bikeway Plan should be amended to provide information regarding the types and locations of facilities and design guidelines for both on -and - off road facilities. The Bikeways and Trails chapter will become a new chapter of the comprehensive plan, combining relevant elements from both the Transportation and Public Facilities (Parks) chapters of the countywide comprehensive plan. This effort is a result of a coordinated team approach, with staff from many different departments working diligently and cooperatively to identify improvements and recommendations that will enhance Chesterfield County as a community that is both walkable and bikable. Staff has also worked closely with the community to develop a plan that meets the needs and desires of many different user groups, holding public workshops and other input opportunities throughout the planning process. On June 16, 2015, the Planning Commission held a public hearing on the Bikeways and Trails chapter. Due to concerns expressed at the public hearing, the Planning Commission deferred the public hearing for 90 days. At their August 18, 2015 meeting, the Planning Commission further deferred the public hearing to their October 20, 2015 meeting to allow staff to receive additional community input. Preparer: Kirkland A. Turner Attachments: ® Yes F-1No Title: Director of Planning # 000078 A new chapter of the Comprehensive Plan focusing on non -motorized transportation � ..... .. mm___._ m .. m�.............__,____�._.._........� m . DRAFT9/1/2015 ............___..W._._.�_w._..._.___..�.._.__.....�..._.......___._�._._.._. _. Page 1 000079 CHAPTER 14: BIKEWAYS AND TRAILS Overview This chapter includes recommendations for bicycle and pedestrian facilities associated with road projects as well as facilities that are more park -like in nature. It is the intent of this chapter to combine transportation and recreation elements of biking and walking to create a safe network to best serve the public, as well as provide opportunities for the equestrian community. A bikeway is defined as an improvement designed and designated to accommodate bicycle travel whether within a road, shared use path, trail or other approved facility. A trail is defined as an off-road, linear corridor with public access for recreation or transportation. This chapter uses the term facility to refer to either on -road facilities such as bike lanes or off-road facilities such as trails. HOW TO USE THIS CHAPTER This chapter of the Comprehensive Plan provides guidelines and recommendations that should be implemented when considering development proposals or public infrastructure projects. The general location of the non -motorized network has been identified on the Bikeways and Trails Plan. Rezoning, development proposals and public facility and infrastructure projects should align with this plan by providing facilities to accommodate and enhance the network. Residential or commercial development, as well as public facility improvements, should build additional non -motorized facilities to link to the network. Additional and more specific facilities may be recommended through Special Area Plans, the Neighborhood Connector Study, revitalization efforts and Safe Routes to Schools projects, and should enhance the overall network. The development community (private sector) will play an important role in the building of the network. As part of private sector development, facilities should either enhance existing or dedicate and construct new facilities, in accordance with guidelines from this chapter when a facility from the Bikeways and Trails Plan is within or adjacent to new development. In addition to constructing facilities that are part of the mapped network, it is important to provide safe connections to the network. DRAFT 91112015 Page 2 1100030 CHAPTER 14: BIKEWAYS AND TRAILS Developers could also consider end -of -trip facilities that would enhance their project's desirability for walking and biking for residents, customers or employees. PLANNING EFFORTS Chesterfield County has been exploring the concept of bikeways, trails, greenways and linear parks for many years. The first Bikeways Plan was adopted by the Chesterfield County Board of Supervisors in 1989 with a focus towards on -road facilities. The Parks and Recreation Department has also written several plans including the Greenway Master Plan in 1993, updated as the Greenways and Trails Strategic Plan in 2003. The most significant effort exploring these issues was the Committee on the Future's 2005 Green Infrastructure Report. This report envisioned a high quality of life for Chesterfield County's residents by incorporating natural areas into urban, suburban and rural development. The protection of natural areas, or green infrastructure, was recommended for multiple benefits including wildlife habitat, environmental protection as well as community health and recreation. Additionally, Chesterfield County's strategic plan, Blueprint Chesterfield, sets five goals to serve as priorities for county decision making. While all of the goals relate to this chapter, several goals, including Healthy Living and Well Being, Safety and Security, and Thriving Communities and Environmental Stewardship are directly linked. There are numerous state and regional efforts in which Chesterfield County is an active participant regarding non -motorized transportation. The Virginia Department of Conservation and Recreation produces the Virginia Outdoors Plan, an important component of which is the Virginia Outdoors Demand Survey that analyzes recreational trends for the state and region. In 2011, trails for hiking and walking were identified as the most needed recreational facility (66 percent), and trails for bicycling the third most needed facility (57 percent) according to respondents in the Richmond Region. The Virginia Outdoors Plan supports local projects and seeks to coordinate regional and state projects. The Richmond Regional Planning District Commission adopted the Richmond Regional Bicycle and Pedestrian Plan in 2004. It is anticipated that the next update of this plan will be a part of the 2040 Long Range Transportation Plan/Congestion Management Process which is due in July 2016. The Crater Planning District Commission is currently updating the Tri -Cities Metropolitan Planning Organization (MPO) Bicycle and Pedestrian Plan for the Tri -Cities area, including southern Chesterfield County. Chesterfield County coordinated with surrounding locality efforts, especially along jurisdictional boundaries, in developing this chapter and the network recommended by the Bikeways and Trails Plan considered, and aligns with, surrounding plans. COMMUNITY INPUT In the summer of 2014, a series of district workshops and an online survey were conducted to gauge the interest and support for walking and biking in Chesterfield County. Workshops and meetings were attended by over 300 people and the survey was taken by over 1,000 people. In addition, approximately 700 people were reached by staff attending community events. The public outreach showed that there is an interest in walking and biking in Chesterfield County, with 88 DRAFT" 9/1/2015 CHAPTER 14: BIKEWAYS AND TRAILS percent of the online survey respondents wanting to walk more and 93 percent wanting to bike more than they do now. The community identified that the strongest barrier to walking and biking in Chesterfield County was not feeling safe on roads and not having enough dedicated facilities for walking and biking, including pedestrian actuated signals, crosswalks and connected sidewalks. The survey asked respondents to rank different types of walking and biking facilities. By far the most popular facility type was a shared use path. Most people identified themselves as "interested, but concerned" bicycle riders - people who are looking for safe, dedicated infrastructure for bicycling. Analysis of all public input led to this chapter's recommendation of a shared use path network and supporting on -road bike facilities. POTENTIAL NETWORK USERS AND NEEDS ASSESSMENT Analyzing the type of user and their needs aided in design guidance of this chapter and the recommended locations on the Bikeways and Trails Plan. Chesterfield County has a diverse population and geography and the network should accommodate as many different users as feasible given site and project specific constraints. Walking for pleasure is the predominant form of outdoor activity that households participate in statewide (82 percent) as reported from the 2011 Virginia Outdoors Demand Survey. Public input for this chapter included interest in safely walking to particular destinations such as retail, restaurants and public facilities. Pedestrians vary in ages and abilities and universal design should be employed to accommodate the greatest number of users. Facility design should consider various types of pedestrians including people who walk or jog, parents walking with strollers, people walking with leashed dogs, hikers and handicapped users. Bicycling has been increasing in popularity across the nation. Facility designs should accommodate people of all ages and skill levels. As with walking, public input included interest in safely biking to particular destinations such as retail, restaurants and public facilities. People who bike fall into various categories with varying needs depending upon ability and can be described in three general categories. People who are "strong and fearless", or the experienced riders who are willing to cycle in almost any traffic condition would benefit from on -road bicycle facilities. This group makes up a small percentage of those who ride bikes, typically less than 5 percent. People who are "enthused and confident" are willing to ride in traffic, but prefer dedicated bike infrastructure and will seek routes with less traffic, even if the route is longer. This group would benefit from both on -road and off-road bicycle facilities. People who are "interested, but concerned" describe a majority of those who took the Chesterfield County survey (approximately 60 percent) and often include family and youth. They are people who want to bike more than they do now, but prefer not to ride in traffic and are most comfortable on separate bike paths or physically protected bike lanes. Photo by Jim Waggoner Horseback riding is another way to enjoy the outdoors and be physically active. Chesterfield County has a growing equestrian community with numerous horse boarding and riding facilities, especially in the southern and western portion of the county. Pocahontas State Park features the Bright Hope Equestrian Center that can be rented for shows and special events as well as equestrian trails. Horses could be DRAFT 91112015 Page 4 Photo courtesy of Tobacco Heritage Trail CHAPTER 14: BIKEWAYS AND TRAILS allowed on specific facilities in the rural portion of the county. Equestrian users prefer a separate, soft surfaced trail. Other features necessary for equestrian use include horse trailer parking and access, higher railings on bridges, tie-ups and water troughs at rest areas and specialized signage to alert all users of equestrians at crossings. DRAFT 91112015 Page 5 Bikeways and Trails Plan CHAPTER 14: BIKEWAYS AND TRAILS Bikeways and Trails Plan Goal: Create and maintain a comprehensive network that will provide alternatives to vehicular transportation, safely link people to destinations within and outside the county and encourage and support an active lifestyle for all ages and abilities The network consists of routes that provide the community with viable transportation options as well as recreational opportunities and will allow people to walk or bike safely to places within the county and to neighboring localities. There are two general route types identified on the Bikeways and Trails Plan: • Off-road routes that are park -like and depicted by green lines • On/along road routes that are associated with a road and depicted by blue lines The preferred facility of the Bikeways and Trails Plan should be a paved shared use path to accommodate both bicycle and pedestrian users. Generally, where shared use paths cannot be provided, sidewalks with on -road bicycle facilities (within rights of way) should be considered. When roadway improvements are being designed, reasonable accommodations to enhance the safety of pedestrians and bicyclists should be included in the plans, if feasible, as dictated by project purpose, project site constraints and project budget. It is the intent of the plan to accommodate both bicyclists and pedestrians along all identified routes. Equestrian users should be accommodated in the rural portion of the county in proximity to the equestrian population. General route locations are shown on the Bikeways and Trails Plan; exact alignments of these routes will be determined at the project design level. Facility selections will be determined based on numerous factors including, but not limited to, vehicle volumes, speed and land use. Facility design will be in accordance to design guidelines in this plan as well as land availability and feasibility. Some roadways already have existing bike lanes and may serve as a connection between route segments. Due to the high speed and volumes on some routes with existing infrastructure, bike lanes should be redesigned with collaboration from VDOT to provide users with a greater level of protection from motor vehicle traffic. The Bikeways and Trails Plan is not reflective of current conditions and does not imply that a road is conducive for pedestrians and bicyclists to use at this time, but is the ultimate planned network sought by this plan from a countywide perspective. The distinction between the off-road and on/along road sections on the plan is for general planning purposes and may change at the design level. Solid lines indicate existing facilities and dashed lines indicate proposed facilities, as the legend indicates. The map focuses on long-distance connections and intentionally omits circuit trails and short connector trails within federal, state and county parks. Sidewalks are not identified on the map, but this plan does acknowledge the importance of sidewalks in the community. While not preferred, sidewalks can also provide important and safe connections for people who ride bikes in certain situations. DRAFT 91112015 Page 6 V) Q F— r) z 4 N Q LU S m W 4 2 V --1 z U� o G c) ca ~ 0 o a N $ z p,� ip4 �✓'�� =i. Z � h d u1 m ✓ -,.,.aa« m m "axo 1Y m m d c O O 10 b ' Uid Nb WiwW O w.., ,._..,...✓'" ,..'i Fier 4,.,, 04 / ml crz i w � m ax o a , �m w .y ✓ , t a m� � � �'� o � dye � � .,,. ,...'�,,.,.,,•�" 0 m✓ am �o a 29 WOUTE L maaay�� ywwen _��' �rc og Ww yy � S a ofl �/o�w, ems QyW Cw � Rs� VC � a) ao a 000035 CHAPTER 14: BIKEWAYS AND TRAILS Bikeways and Trails Plan Phasing This phasing section is intended to provide county staff, developers, the community and landowners a guide for implementation of the Bikeways and Trails Plan. Phasing was determined by several factors including the availability of right of way, population needs and density and connection of destinations. Phasing was also informed by public input garnered from public meetings and online comments throughout 2014 and 2015. The public response and support varied in different areas of the county. This plan should be evaluated on an annual basis and phasing of facilities should be updated on the same cycle as the Comprehensive Plan. PROJECT PLANNING AND IMPLEMENTATION PROCESS Following the adoption of this chapter, detailed planning and design for individual segments of the network will take place over time. This process will include additional input from the community regarding funding, impacts and design. This detailed planning process will begin with an inventory and analysis of existing conditions and land ownership of the proposed facility segment including discussions with property owners. Environmental and cultural resource concerns will also be identified at this stage, as well as other concerns. The proposed network will be adjacent to various land uses throughout the county. The network should always consider and protect the private and public property that it parallels or crosses including single family homes, agricultural lands, commercial businesses and industrial lands. Facilities should be designed in consultation with each property owner to minimize impacts. Design features to mitigate impacts may include, but are not limited to, planted buffers or fencing between the facility and the adjacent property. There are four general methods of obtaining public access for development of the network: donation, purchase, land dedication and easements. It is anticipated that the network will be located on both public and private property, and each segment will be designed and negotiated to best meet the needs and desires of the network, community and property owners. Perpetual easements dedicated for bikeway or trail facilities will be taxed in accordance with state law and county ordinance. Eminent domain, though an authorized tool of the county, should be extremely limited in usage to develop this network. The county will work with property owners and on a project -by -project basis for the most beneficial outcome for all. PHASE I (EXISTING CONDITIONS) There are approximately 40 miles of existing facilities found on the Bikeways and Trails Plan. These include roads with bicycling facilities and county parks with existing trails and land configuration that would be conducive for connecting those trails beyond the park boundary. Courthouse Rd, Robious Rd and Iron Bridge Rd are examples of roads that have existing bicycle facilities. Mid -Lothian Mines Park, Chester Linear Park and Matoaca Park are examples of parks that could serve as linear connections. Not all Phase I projects reflect optimal conditions and may need upgrading in future phases. The Phase I facilities can be viewed on the Bikeways and Trails Plan as solid lines. DRAFT 91112015 Page 8 000038 CHAPTER 14: BIKEWAYS AND TRAILS PHASE 11 (ACTIVE PROJECTS) There are approximately 8 miles of projects currently underway as of August 2015. These projects are currently funded for development and may be under construction, or will be under construction soon. The location of Phase II projects can be viewed on the Bikeways and Trails Plan generally as dashed lines. The projects are: • Clover Hill Athletic Complex/Horner Park Trail, from Genito Road to south of Otterdale Branch • Dundas Road, bridge improvements • Ettrick/Virginia State University Riverside Trail, along Appomattox River at VSU Randolf Farm • Falling Creek Historic Trail, along Falling Creek at Marina Drive • Genito Road, bridge east of Woolridge Road • Lake Chesdin Park Trail, from Ivey Mill Road to park boundary • Lucks Lane, from East Evergreen Parkway to Route 288 (2 phase project) • Old Bermuda Hundred Road, from Old Stage Road to Route 10 • Providence Middle School Revitalization Project, from South Providence Road to Starlight Lane PHASE I I1 (0-10 YEARS) The following list of projects is proposed to be pursued upon adoption of this chapter. If accomplished, approximately 28 miles would be added to the network over the next 10 years. Neither precise alignment nor design have been determined for any of the following projects and are conceptual at this time. The location of the Phase III projects can be viewed on the Bikeways and Trails Plan generally as dashed lines. These projects are not currently funded. The projects are: • Courthouse Road, from Belmont Road/Route 288 to Southlake Boulevard • Government Center Connector Trail, from Salem Church Road through Pocahontas State Park to Newbys Bridge Road/Route 288 • Jefferson Davis Highway (Route 1/301), from the county line to Osborne Road • Johnston Willis Drive, from Trade Road to Midlothian Turnpike (Route 60) • Manchester Middle School Revitalization Project, trail(s) connecting campus to community • Southlake Boulevard, from Courthouse Road to Trade Road • Stratton Park Trail, along Falling Creek from Chippenham Parkway to Jessup Road • Swift Creek Trail, from Pocahontas State Park to Hull Street Road (Route 360) • Trade Road, from Southlake Boulevard to Johnston Willis Drive This phase should also include a detailed study of the equestrian community of Chesterfield County in partnership with the Cooperative Extension Office, the Agriculture and Forestry Committee, the Chesterfield Farm Bureau and the James River Soil and Water Conservation District. These organizations should partner to further determine the location, needs and desires of the equestrian community. DRAFT 91112015 Page 9 (0)0 CHAPTER 14: BIKEWAYS AND TRAILS PHASE IV (BEYOND 10 YEARS) Projects for Phase IV have not been programmed. General locations of facilities are shown on the Plan as dashed lines should future development occur. It is anticipated that projects generally located in the undeveloped portions of the county will be some of the last projects to be completed. Updated phasing will occur as the Comprehensive Plan is updated. FUNDING AND MAINTENANCE The proposed 362 mile network will consist of various facility types ranging from on -road bicycle lanes to paved shared use paths. At this time, approximately 48 miles of the plan have been constructed or are being constructed as noted in the phasing section. The cost for new construction of the plan facilities may cost $250,000 - $1,000,000 per mile. The cost is dependent upon many factors that include, but are not limited to, facility type, topography, environmental impacts, right of way and/or easement acquisition, utility relocation and construction. For example, a gravel trail located on county property with no property acquisition or utility relocation will cost less than a paved shared use path associated with a road project requiring property acquisition and utility relocation. In some cases, on -road bike accommodations may be achieved on existing roads through the use of pavement markings, installation of delineators, signage, or combination thereof by removing or narrowing travel lanes. Such modifications would need to maintain an acceptable vehicle level -of service and receive VDOT approval. The retrofitting of bike accommodations may cost $30,000 — $60,000 per mile. Funding for this network will be a part of the annual budget process which is a public process and the community input will determine, in large part, the funding ability for this network in consideration of other community needs. Potential sources of funding to implement the Bikeways and Trails Plan could include: • Capital Improvement Program • Grants • Bond Referendums • Public -Private Partnerships • Fundraising Events • VDOT Revenue Sharing • Congestion Mitigation Air Quality (CMAQ— Federal) • Transportation Alternative Projects (Federal) Other alternative funding options, such as user fees or donations may be considered to pay for construction and maintenance of the network. Maintenance of the network will depend upon the location of the facility. Any facility in the Virginia Department of Transportation (VDOT) right of way will be maintained by VDOT. The Parks and Recreation Department will be responsible for the maintenance of facilities located outside of the VDOT maintained right of way or within county easements. ...—....—......m... DRAFT 91112015 Page 10 00 CHAPTER 14: BIKEWAYS AND TRAILS Local and Regional Context The Bikeways and Trails Plan was prepared in context of other local, regional and statewide trends and projects as discussed in the following section. U. S. BIKE ROUTE 1 U.S. Bike Route 1 (USBR 1) is a touring bicycle route designated by the American Association of State Highway and Transportation Officials (AASHTO) in 1982. Approximately 274 miles of this route are in Virginia, with 20 miles passing through Chesterfield County. The route is shown on the Bikeways and Trails Plan. Any changes to this route must be presented to AASHTO through VDOT. The route is signed and a map of the route is available online. This is a popular route for both local and visiting cyclists. The plan recommends improving portions of USBR 1 shown on Robious Road, Charter Colony Parkway and Genito Road; however, the plan does not recommend improvements along Old Gun Road, Salisbury Road or Winterfield Road. OTHER PUBLIC TRAILS In addition to the trails offered in Chesterfield County parks, other public trails can be found at state and federal parks. Pocahontas State Park has more than 80 miles of trails available for horseback riding, hiking and mountain biking. At the writing of this chapter, construction for an additional 20 miles of mountain biking trails has begun in the northern section of the park in preparation of becoming part of the Richmond Regional Ride Center, a mountain biking destination officially certified by the International Mountain Biking Association (IMSA). The Richmond Regional Ride Center will also include trails in the James River Park System located in the City of Richmond. Federal park sites include the Presquile Wildlife Refuge (visitation by appointment only) and two areas within the Richmond National Battlefield Park System, Parker's Battery and Drewry's Bluff. Several miles of trails at these sites offer interpretation of the natural environment as well as the history of the Civil War. PRIVATE TRAILS Many neighborhoods offer a trail system as an amenity to residents. the general public, they serve as an important biking and walking network for residents in their neighborhoods as well as potential future connections to the overall county network. REGIONAL TRAIL EFFORTS There are several regional trail efforts that are planned to pass through Chesterfield County, including the East Coast Greenway and the James River Heritage Trail. The vision of the East Coast Greenway is to develop a 2,900 mile trail system from Maine to Florida for people of all ages and abilities. While these trails are not open to This effort is spearheaded by the East Coast Greenway Alliance (ECGA). The East Coast Greenway route passes through Chesterfield County and plays an integral role in the proposed network. On the following map, the current East Coast Greenway on -road route is depicted. The proposed off-road route can be found on the Bikeways and Trails Plan. DRAFT 91112015 Page 11 0'c' CHAPTER 14: BIKEWAYS AND TRAILS IMPIIIIIIINNMMIM"l 1111 Jill The East Coast Greenway also is planned to connect the two sites of the Richmond Regional Ride Center - Pocahontas State Park and the James River Park System in the City of Richmond. The James River Heritage Trail is a proposed statewide trail following the James River from the Allegheny Mountains to the mouth of the Chesapeake Bay. This trail system is envisioned not only for bicyclists and hikers, but also for paddlers and fisherman to enjoy the water. Chesterfield County borders 35 miles of the James River and can play a role in this statewide trail. To the north and east of Chesterfield County, the Virginia Capital Trail is planned to be a 52 -mile paved trail that follows the Scenic Route 5 corridor and will connect Richmond to Jamestown (anticipated completion fall 2015). Just across the county's southern border, the Friends of the Lower Appomattox (FOLAR) is planning a 22.8 -mile trail system along the south side of the Appomattox River from the George F. Brasfield Dam to the confluence of the Appomattox River with the James River, with several portions of the trail completed to date. While this trail is not located in Chesterfield County, there is potential to connect to this trail system via a bicycle/pedestrian bridge. C)qr rrrvirorny wy6 4. u m m alert Cv e:r'rmoay cm ei kpPiyy 1 M ns kf ver Co*,,efl,* Ay & r34ay* b6aMrt�ry "' °� Goochtand PowhAtan Richmond) I HonrWco Now Kent Cmesterfi*d 4 * IF,'#� p .�. Charles City mr�u." 0 1*Rtlw"iNsh Rg s "*� * . * * h* * P+wte!rrebur Prince George ru ... ,.,..... . _.......,..,._.........__.._...............___......_..._.._.,........_.»._....._..._.........._..,..,...._mm.!.....,............ _...... ._..........._....�......._..r�...._.....�............�,,.�.........� DRAFT 9 1 2015 Page 12 CHAPTER 14: BIKEWAYS AND TRAILS General Bikeways and Trails Guidelines The General Bikeways and Trails Guidelines assist in planning, coordinating and implementing the network for the county, and assist in creating recommendations for specific development proposals. Major considerations in the development of these guidelines include: ❖ A safe, accessible, connected and convenient network for people of all ages and abilities that provides walking and biking access to neighborhoods, schools, parks, libraries, places of work and commercial areas ❖ A network that enhances the general health, mobility choice, desirability and high quality of life in all areas of the county, including equestrian access in appropriate locations. ❖ Coordination between various agencies responsible for constructing and maintaining the network. ❖ Ensuring extension and enhancement of the network through appropriate recommendations in development proposals. ❖ Protecting and enhancing environmental and cultural features through the sensitive design of facilities. The following General Bikeways and Trails Guidelines should be used when addressing specific development proposals as well as when making facility decisions. ➢ Road Project Evaluation. Consider pedestrian and bicycle accommodations with all road projects. ➢ VDOT Coordination. Coordinate with VDOT to improve pedestrian and bicycle safety on existing roads through efforts including, but not limited to, installing pedestrian actuated signals, bicycle loop detection at signals, annual repaving projects, standardizing signage and pavement marking for bicycle lanes and regular maintenance and debris removal. Most of the roads in the county are managed and maintained by VDOT. Proposed pedestrian and bicycle facilities as well as road and intersection improvements must adhere to VDOT standards and specifications. A VDOT maintenance agreement will be required for any private improvements within rights of way. ➢ Policy and Ordinance Revision. Develop policies and ordinances that would address the provision of facilities in new development. Consider incentives such as setback and buffer relief. ➢ Funding. Consider various sources of funding to construct and maintain the network. ➢ Connect Neighborhoods. New subdivision development should provide pedestrian and bicycle connections to existing or planned adjacent subdivisions. ➢ Public Project Coordination. All new county infrastructure, public facility construction and improvements including, but not limited to, water and wastewater lines, stream restoration and other stormwater projects, schools, parks, libraries and buildings with public access, should address pedestrian and bicycle amenities, as well as network connections. DRAFT 9/1/2015 Page 13 CHAPTER 14: BIKEWAYS AND TRAILS ➢ Special Area Plans, Revitalization Areas and Safe Routes to Schools. The Special Area Plan, Revitalization Area and Safe Routes to Schools processes should include the identification of local facilities that provide connection to the countywide network. ➢ Proactive Acquisition. Work cooperatively with property owners to proactively acquire right of way for facilities identified on the Bikeways and Trails Plan. ➢ Facility Impacts and Design. Impacts of facilities on residential development should be mitigated through the location and design of the facility at the time of development to the greatest extent possible. ➢ Regional Coordination and Partnerships. Continue to communicate and partner with the Richmond Regional and Crater Planning District Commissions, participating localities, Pocahontas State Park, other state and federal agencies as well as national, regional and local nonprofit organizations to build, maintain and promote the network while ensuring regional continuity. ➢ Bicycle Parking and Storage. Bicycle racks should be installed at public and private destinations for safe, short-term bicycle storage. Large employers and multifamily developments should consider long-term storage, such as bike rooms. ➢ End -of -Trip Facilities. Consider the provision of end -of -trip facilities, such as showers and locker rooms, at key mixed use development projects in support of pedestrian and bicycle facilities. ➢ Pedestrian and Bicycle Civic Group. Support the establishment of a citizen group to serve as a link between the community and the government on various pedestrian and bicycling issues including volunteer efforts for trail building, advocacy, maintenance and educational programming. ➢ Public Information. Provide route information in various formats to promote safe and enjoyable use of the network. ➢ Law Enforcement and Public Safety. Incorporate crime reduction measures and strategies into facility design and support the expansion of Police Department efforts to patrol trails and other areas on bicycles for increased public safety as well as citizen led patrol efforts. ➢ Tourism. Partner with Richmond Regional Tourism and other organizations to construct, maintain and promote both long distance cycling opportunities such as the East Coast Greenway and U. S. Bike Route 1, and special bicycle destinations such as the Richmond Regional Ride Center at Pocahontas State Park. Market network facilities for cycling/running events. In appropriate areas, consider establishing partnerships to promote agri-tourism and equestrian trail riding to include special events. _._._..._.........._....... _.. m.. DRAFT 9/1/2015 Page 14 , 6 CHAPTER 14: BIKEWAYS AND TRAILS Bikeways and Trails Plan Facility Guidance The Bikeways and Trails Plan proposes a system designed to not only maximize the safety and comfort of people who bike and walk of all ages and abilities but to also protect and enhance environmental and cultural resources. While a shared use path is the preferred facility type, implementation of a shared use path may not be feasible in every context due to right of way constraints, excess cost or environmental concerns, among other factors. When a shared use path is not feasible, a sidewalk with an on -street bicycle facility is the preferred alternative. This network also aims at improving the safety of the motorist by providing safe alternative places for people to walk or bike. CRIME PREVENTION AND LIABILITY MANAGEMENT All facilities should be planned and designed with the health, safety and welfare of the public in mind. Each trail project will actively engage public safety officials and follow Crime Prevention Through Environmental Design (CPTED) guidelines established for reducing crime in designed spaces. Currently, the Parks and Recreation Department works in close cooperation with public safety departments to provide critical information to dispatchers and personnel including park maps, access points and security measures added on-site. This cooperation and communication will continue and expand to include the facilities proposed in this plan. In addition, all facilities should be appropriately signed, provide access points for emergency response vehicles and consider the installation of call boxes in isolated areas or areas where cellular phone service is limited. Virginia has both a State Tort Claims Act and a Recreational Use Statute that provide certain protections to public and private entities from liability claims related to recreational uses on lands that they own, or for which they have provided easements. Private landowners who have land adjacent to a trail are also protected by trespassing laws. For both public and private parties, insurance policies can provide added protection. ENVIRONMENTAL AND CULTURAL RESOURCE CONSIDERATIONS In addition to designing a network that is sensitive to private property, it is important to consider environmental and cultural resources in the design process. Chesterfield County is rich in environmental, cultural, historical and agricultural features. Environmental features include rivers, streams, wetlands, floodplains and associated riparian buffer areas including wildlife habitat and sensitive vegetation. Historic resources include historic settlements, cemeteries and battlefields. Agricultural features may include crop land, livestock and forestal lands. All federal, state and local regulations shall be followed in the design, construction and maintenance of the network. A properly designed network can provide a chance for enhancement of resources as well as an opportunity to incorporate educational moments into the recreational experience of the user. This often can be accomplished by adjusting the alignment of the facility to avoid sensitive areas while still providing a visual connection for the user. Additional information regarding the protection of resources can be found in Chapters 8 (Historical and Cultural Resources) and 9 (Environment) of the Comprehensive Plan. DRAFT9/1/2015 P�age 15 00009.3 CHAPTER 14: BIKEWAYS AND TRAILS CROSS-SECTION ILLUSTRATIONS The following section illustrates and defines each facility type, and describes considerations about when and where to place each facility type. The cross-sections illustrate the proposed dimensions along a segment of the facility or along the roadway. Accessible intersections with signaled and marked crossings will be equally important to the overall safety and comfort of users of the network. DRAFT 91112015 Page 16 '''''0 CHAPTER 14: BIKEWAYS AND TRAILS Off -Road Facility Typical Section Shared Use Path Paths that are shared by pedestrians, joggers, wheelchair users, skaters, bicyclists and other non - motorized transportation mechanisms. The surface of the path should be firm, stable and slip resistant, which can be paved or firmly packed aggregate to appeal to a variety of user groups and ages. iii✓ii/ i 'iEla, A 'i I SPIN mei Considerations for facility placement: Shared use paths can be located in proximity to natural features such as stream and river corridors or manmade features such as rail or utility lines. In addition to providing an alternative mode of transportation and a place for recreation, these paths can also raise awareness of the natural and cultural environment with interpretation signs and exhibits. Paths and bridges should be designed and constructed for emergency vehicle access. Shared Use Path and Equestrian Path Two paths located within the same corridor to accommodate bicycle and pedestrian traffic as well as equestrian traffic. The paths should be separated with a visual buffer to limit conflicts. Considerations for facility placement: A dual shared use path and equestrian path configuration should be used in appropriate rural settings where the equestrian community is located and provide connections to popular equestrian destinations such as Pocahontas State Park. DRAFT 9/1/2015 Page 17 00095 CHAPTER 14: BIKEWAYS AND TRAILS On/Alone Road Facility Typical Sections All typical sections depicted in the following illustrations are based on a four -lane divided roadway (excluding the paved shoulder typical section which is based upon a two-lane roadway). The Thoroughfare Plan will be amended to accommodate facilities within the ultimate rights of way from 10 feet up to 35 feet. The incorporation of these facilities within public roads will have a significant impact on right of way acquisition, utility relocation and construction cost. The following sections provide general guidance based on VDOT standards, but are subject to change. The Bikeways and Trails Plan does not specify the type of facility to be provided. That decision will be made when design and construction of the facility is undertaken. Any facility within a VDOT maintained area will need to be reviewed and approved by VDOT. Shared Use Path Paths shared by pedestrians, joggers, wheelchair users, skaters, bicyclists and other non -motorized transportation mechanisms and separated by motor vehicle traffic by a barrier or open space. The surface of the path should be firm, stable and slip resistant, which can be paved or firmly packed aggregate to appeal to a variety of user groups and ages. IM Considerations for facility placement: Shared use paths work well on rail trails, park and recreation areas and alongside major roadways (separated by a buffer). A network of shared use paths can connect residential communities with commercial areas, parks, schools and other destinations. DRAFT 91112015 Page 18 D CHAPTER 14: BIKEWAYS AND TRAILS Sidewalk and Protected Bike Lane A sidewalk for pedestrians, paired with an on -road bike lane that is physically separated from motor vehicle traffic lanes by a curb, on -street parking, raised concrete median, landscaped buffer or other various methods. Protected bike lanes can be one -directional on both sides of a street or two -directional on one or both sides of a street. Considerations for facility placement: Protected bike lanes give bicyclists a higher level of comfort on high-speed, multi -lane, higher volume roadways as well as on low -speed streets with high pedestrian traffic in urban -like settings. Sidewalk and Buffered Bike Lane A sidewalk for pedestrians, paired with an on -road bike lane that provides bicyclists with a lane exclusively for bike travel and an additional striped buffer zone separating the lane from motor vehicle traffic. IT N Considerations for facility placement: Buffered bike lanes are suggested for low -speed roads and adequate width to implement the buffered lanes (usually eight to 11 feet). DRAFT 91112015 Page 19 CHAPTER 14: BIKEWAYS AND TRAILS Sidewalk and Bike Lane A sidewalk for pedestrians, paired with a portion of the roadway marked by pavement markings (such as lines, arrows and bicycle symbols) and signage (where appropriate), intended preferentially or exclusively for one-way bike travel. Bike lanes are usually adjacent to the traffic lane intended for the same direction of travel, unless the lane is a contra -flow lane, where the bike lane would be adjacent to the traffic lane intended for the opposite direction of travel. Considerations for facility placement: Bike lanes are one of the most prevalent bike -travel facility types because they can be used on a variety of roadway types, but are not appropriate on high-speed, high- volume roads without a protective buffer separating bicyclists and motor vehicle traffic. Paved Shoulder A paved shoulder is located outside of the motor vehicle travel lane and can be used by people who bike to travel comfortably and conveniently in areas where more robust facilities are not appropriate. Ga �. /a nG,c, ��%///%%,,;✓ii//%1ii,�% li//ii/i/�! e Considerations for facility placement: Paved shoulders should be at least four feet wide and work best on rural roadways. .......... w_...... DRAFT 91112015 Page 20 c 005" CHAPTER 14: BIKEWAYS AND TRAILS Sidewalk and Wide Outside Lane A sidewalk for pedestrians while increasing the width of the outside lane of traffic in order to give cars and bicyclists more space to comfortably travel in the same space, especially in areas where variance between vehicle and bicycle speeds increases. 0 Considerations for facility placement: Wide outside lanes work best on roads where bike lanes cannot be added due to space or other limitations, but lane width can be increased to 15 feet maximum on low - speed and low-volume roads. Neighborhood Byway A neighborhood byway is a low -speed, low-volume local roadway (such as an internal subdivision road) that has traffic calming measures in place to discourage through trips by motor vehicles to create safe, convenient walking and biking routes. Other measures such as signage and pavement marking are incorporated into the design. Any neighborhood byway improvements within VDOT maintained right of way or easements will need to be reviewed and approved by VDOT. Considerations for facility placement: These routes may be used to aid in providing safe crossing of busy streets and provide improved access to commercial areas. They may also incorporate environmental features to manage stormwater and other concerns. DRAFT 91112015 Page 21 CHAPTER 14: BIKEWAYS AND TRAILS FACILITY SIGNAGE GUIDELINES Any successful walking, biking or equestrian facility must have clear signage that is easy to see, read and understand. Ideally, signs are cohesive in their placement and design so people can easily identify their location and are able to follow the route. Signs are also important for the overall safety of the user and should be closely designed, located and maintained with input from the Chesterfield Fire and EMS and Police Departments, Three basic sign categories exist for non -motorized facilities: regulatory, warning and wayfinding (also known as guide signs). These categories are described and illustrated below. Regulatory signage advises the user on required behaviors such as stopping and crossing locations, where bikes may use full lanes and when to yield to pedestrians. Considerations for Regulatory Signage: • Often legally required and enforceable • Standardized sizes and designs • Locations set by national, state or local codes • Most signage found in the Manual on Uniform Traffic Control Devices (MUTCD) prepared by the American Association of State and Highway Transportation Officials (AAHSTO) r YIELD TO PEDS Warning signage highlights potential dangers such as sharp curves, steep slopes and railroad tracks ahead. Considerations for Warning Signage: • Can be legally required • Standardized sizes and designs (although localities can add their own warning signage) • Locations often set by national, state or local codes; should be placed in advance of the hazard • Most signage found in the MUCTD DRAFT 911/2015 Page 22 'c' . CHAPTER 14: BIKEWAYS AND TRAILS Wayfinding, or guide, signs direct users along the proper route, identify current locations and other potential destinations and mark mileage, parking and other amenities. Considerations for Wayfinding Signage: • Non -mandatory signage intended to aid users • Some standard sizes and designs, but can vary by location and include creative design • Designs should be uniform throughout the facility • Off-road facility signs may include mile markers, trailblazers, entrance signs and rule signs Typical Off -Road Shared Use Path Wayfinding Signage TRAILHEAD AND PARKING AREA GUIDANCE Typical Along/On Road Wayfinding Signage DRAFT 91112015 Page 23 (30103_ CHAPTER 14: BIKEWAYS AND TRAILS pill Note: This section will amend Chapter 15: Implementation of Moving Forward — The Comprehensive Plan for Chesterfield County upon adoption of the Bikeways and Trails Chapter. �„ � ✓� //r/i , / rrr l // „//r r / �, i , ,r / // r //%/ ,.., o�//r� I� NEIGHBORHOOD CONNECTOR STUDY. Continueto develop neighborhood connector path studies countywide. ORDINANCE REVISION. Revise existing ordinances to address the provision of facilities in new development. 61CYCLE PARKING STANDARDS. Adopt new ordinances to provide ••short- ORDINANCES END-OF -TRIP FACILITIES. Adopt new ordinances to provide end -of -trip facilities, such as lockers and showers, at key mixed use development projects. BIKEWAYS • TRAILS PLAN CONNECTIONPOLICY. Adopt a policy requiring connection within certain distances of existing or proposed Bikeways and Trails Plan facilities as part of development • ••• SIDEWALK AND RESIDENTIAL SUBDIVISION CONNECTIVITY POLICIES. ResidentialRESIDENTIAL When revising the existing •- Policy and Residential Connectivity Policy, consider connections to the Bikeways and Trails Plan. EQUESTRIAN COMMUNITY STUDY. Partner with interested public and private organizations to determine the needs of the equestrian community in ChesterfieldSubdivision County. PEDESTRIAN • BICYCLE COUNTERS.Purchase and install pedestrian and bicycle countingfor • •.• facilities to inventory the numberand pattern of BICYCLE AND PEDESTRIAN COUNT. Continue to partner with Sports Backers to 0 hold an annual fall bicycle and pedestrian count at strategic locations countywide. NIFN-MlIPT11RIZErr TRANSRIATATIfN SIGNAGE. Establish standardized signage and location protocols for the network in coordination with the Police and Fire • EMS Departments for•• purposes. DRAFT 91112015 Page 24 CHAPTER 14: BIKEWAYS AND TRAILS DRAFT 9/1/2015 Page 25 COOJ.04 The Chesterfield County Planning Department acknowledges the hard work and input contributed by various groups in the formation of this Comprehensive Plan, including citizens, staff, and various regional and state agencies. Moving Fomvard'The Comprehensive Plan For Chesterfield County is a collaborative effort between appointed and elected officials, citizens, stakeholders and county staff. For More Information Chesterfield County: Planning Department: *Please contact the Planning Department ot (}04)748-285Dorvisit the Planning Department homepage (see above) for copies of Special Area Plans; contact the Planning Department to purchase larger size maps. Photo Credits All photographs contained within this document were taken in Chesterfield County.Photographs onthe cover page (sunrise), and on pages 66, 70 72,79,83, 136 138, 147 and 150 were provided courtesy of Jim Waggoner. The photograph on page 74 was provided courtesy of the Virginia Department of Conservation & Recreation. All other photographs have been provided by county staff. Written authorization has been received for pictures containing persons on non-public properties. Photographs taken on public property do not require written authorization. Moving Forward ... The Comprehensive Plan For Chesterfield County Page &1 ()�� _~~�~� CHAPTER PAGE Chapter 1: Plan Overview 4 Chapter 2: Welcome to Chesterfield County 5 Chapter 3: Plan Goals 7 Chapter 4: Existing Conditions 9 Chapter 5: Economic Development 17 Chapter 6: Housing 31 Chapter 7: Revitalization 39 Chapter 8: Historical & Cultural Resources 52 Chapter 9: Environment 66 Chapter 10: The Land Use Plan (Amended 4-15-2015) 91 Chapter 11: Special Area Plans (Amended 4-15-2015) 114 0 11.1 Ettrick VSU Special Area Plan (Adopted 4-15-2015) ET 1 Chapter 12: Water & Wastewater 115 Chapter 13: Transportation 133 Chapter 14: Nkeway..1s,.t ��s X Chapter 15: Tf-ie Pubk FacHi-d N nkq X P lernentatio 1,,j X NOTE: In addition to the changes above, page numbering and the cover page will need to be adjusted to reflect action by the Board of Supervisors. Additional changes reflecting the renumbering of chapters may also be needed throughout the plan document. This note will be removed upon adoption of the amended plan by the Board of Supervisors. Moving Forward... The Comprehensive Plan For Chesterfield County o C, y s Y M0731 Y Overview The Transportation chapter provides general guidance for transportation decisions and for accommodating growth and development as indicated in The Land Use Plan, improving safety, efficiency and accessibility countywide. Modes of transportation in the county include roads, an airport, trains, pedestrian and bicycle facilities, and limited bus service. Although a more balanced multimodal transportation system (i.e., multiple modes of transport; for example automobile, rail, and bus) is recommended, the automobile is anticipated to be the dominant mode of travel in the county well into the future. This information will be reevaluated in conjunction with each five-year update of the Comprehensive Plan. Regional and statewide travel is projected to increase concurrently with the growth of the county's population. The number of trips into the county is expected to increase as the population grows and employment expands. The 2010 American Community Survey reported that 81,000, or 53 percent, of the county's workforce commuted to jobs in other jurisdictions. Overtime, this commuting pattern may change with additional employment opportunities in the county, resulting in fewer county residents commuting to other jurisdictions and more people entering the county for employment. Roads -Thoroughfare Plan In 1932, the county's roads, like roads in most other Virginia counties, became part of the Virginia State Highway System which is managed and maintained by the Virginia Department of Transportation (VDOT). As the county grew and prospered, roads were constructed to accommodate residents and commerce. Between 1998 and 2006, over 200 miles of roads were built, primarily within new county subdivisions, the most of any Virginia locality during that period. As of 2012, VDOT maintains approximately 1,800 miles of roads in the county. The county proactively plans for road improvements and new transportation facilities based upon anticipated growth and development as suggested on the Land Use Plan Map. Road improvements are made either by the public or private sector. Public sector projects are initiated when traffic conditions, such as congestion or safety, warrant the need and as funding becomes available. Private sector improvements are typically provided in conjunction with development based upon the impact of the project. Moving Forward... The Comprehensive Plan For Chesterfield County _ �� .._ M d I CHAPTER 13: TRANSPORTATION The Transportation Department develops a Thoroughfare Plan as part of the Comprehensive Plan. The Thoroughfare Plan identifies the backbone network of existing and proposed roads necessary to reasonably accommodate anticipated traffic generated by development of the entire county at the time of build -out. In addition to widening existing roads, construction of many new roads will be necessary to accommodate future growth. The Plan includes extension of a beltway system with two limited access roads: Powhite Parkway from Charter Colony Parkway to Hull Street Road; and the East-West Freeway from Route 360 to Interstate 95. The Code of Virginia requires that a comprehensive plan show corridors of regional or statewide significance, as defined by the Commonwealth Transportation Board in the Statewide Transportation Plan. Interstate 95 that extends through the county is designated as a Corridor of Statewide Significance. To qualify, the corridor must meet all of the following criteria: o Involve multiple modes (highway, rail, inter -regional transit, airport, water port) or is a freight corridor and extends beyond an individual region o Connect regions/states/major activity centers o Provide a unique statewide function and/or address statewide goals. MODELING DEVELOPMENT Development of a Thoroughfare Plan typically includes traffic modeling. The Transportation Department uses a countywide travel demand model to forecast traffic based upon a specific land use scenario. The results of the modeling include anticipated traffic volumes and levels of service which are used to assist in determining the need for new roads and the widening of existing roads. Land Use Assumptions For transportation planning purposes, a land use scenario was used that assumes that the county will ultimately be fully developed ("build -out"). Build -out is expected to take many, many years. The Land Use Plan does not anticipate build -out during the lifecycle of this Comprehensive Plan. However, evaluation of a build -out potential is necessary to establish a foundation for an adequate transportation network should future land uses differ from those recommended for the Rural Residential/Agricultural area. The build -out scenario assumes development based upon the recommendations of the Land Use Plan, except for that area designated for Rural Residential/Agricultural. To plan for possible future growth in the Rural Residential/Agricultural area and the resulting impact on the road network, a land use scenario was developed assuming that at some time in the future public facilities to include public wastewater service would be available to support alternative land uses. The build -out scenario assumes the following land uses for the Residential/Agricultural area: o Neighborhood Business uses along Route 360 o Regional Mixed Uses at the interchanges of a proposed East-West Freeway o Residential development of 2 units to the acre in the remaining area. _.... _........_....... __..... .....................�.......... _.._._.__._.__........._._........... _.. ................... _..... . ...._...._..._.m..._�.... �_....�� _......._ _._. Moving Forward... The Comprehensive Plan For Chesterfield County Page 134 CHAPTER 13: TRANSPORTATION lollipop, lipliil�1111111111 The build -out scenario for the Rural Residential/Agricultural area is anticipated to yield approximately 127,000 residential units and 52 million square feet of commercial/industrial uses. It should be recognized that the build -out scenario will exceed current local, state and federal funding for road infrastructure that functions at desired levels of service, therefore, resulting in increased road congestion. Road Network Assumptions The existing road network and road improvements committed to by public and private funding were initially evaluated to assess their ability to accommodate anticipated traffic generated by the build- out scenario. The modeling also assumed various communities' desires to retain the unique character of their area by maintaining some roads in their existing conditions, even if the result would be congestion. These roads include: o Route 60 through the Village of Midlothian o Route 10 through Chester Village o Buford Road o Forest Hill Avenue o Old Gun Road o Old Buckingham Road o Winterfield Road o Ruffin Mill Road from Ashton Park Drive to Ramblewood Drive o River Road through the Village of Matoaca o Chesterfield Avenue through the Village of Ettrick. The Transportation Department evaluated the outputs from the modeling which included traffic volumes and levels of service. The Department then determined reasonable road improvements (improvements to existing roads and construction of new roads) necessary to accommodate the forecasted traffic. The number of lanes modeled is not the number that currently exist, but rather the lanes that may be necessary to support build -out development. The roads were then classified based upon their function and right of way width necessary to accommodate the number of lanes for the anticipated traffic volume. �' Forward Comprehensive Plan For Chesterfield County Moving ._.......-,. p.....__....w.__......_......_...._®__�._, f _...___ounty Page 135 '`';..fid CHAPTER 13: TRANSPORTATION Level of Service (LOS) is a measure of traffic flow operations on a specific road segment. There are six levels of service categories, A through F, used to evaluate roads. Levels of Service A through D are generally considered acceptable, while Levels E and F are considered congested and undesirable. Road Classifications are based upon factors such as traffic volumes and trip type (local or regional). The right of way necessary to accommodate the lanes of pavement for each road classification is then established. Additional right of way width for each classification may be needed for utility relocations, environmental mitigation, grade changes, turn lanes, intersection improvements, transit, and bicycle and pedestrian facilities. The county uses four categories of functional classifications: o Limited Access roads accommodate high-speed traffic with limited or no access to adjacent property, have some degree of separation of opposing traffic flow, and are generally accessed by interchanges. These roads typically have a right of way width of 200 feet, generally accommodating six travel lanes. Interchanges may require 90 to 100 acres of right of way. Additional right of way may be needed to accommodate additional lanes of pavement or collector -distributor roads at interchanges. o Maior Arterial roads accommodate high volumes of traffic, and provide primary connections between neighborhoods and employment/retail centers and to limited access roads. The county has two classifications for major arterials, the first having a right of way width of 90 feet, generally accommodating four travel lanes, and the second having a right of way width of 120 to 200 feet, generally accommodating six to eight travel lanes. o Collector roads route traffic to and from major arterials and accommodate traffic within and between neighborhoods and commercial/industrial developments. The county has two classifications of collector roads, the first having a right of way width of 60 feet, generally accommodating two travel lanes, and the second having a right of way width of 70 feet, generally accommodating two or four travel lanes. o Local roads accommodate low traffic volumes within and between neighborhoods and commercial/industrial developments. These roads typically have a right of way width of 50 to 60 feet generally accommodating two travel lanes. New local roads are not identified on the Thoroughfare Plan. The need for these roads will be determined on a case by case basis through the development review process. Moving Forward... The Comprehensive Plan For Chesterfield County GER CHAPTER 13: TRANSPORTATION Henrico County Number of Lanes Modeled M JAM rs RIVER F � Existing Road Proposed Road LANES MODELED LANES MODELED Powhatan Count 22 ..... t City of y $ 6 Richmond Wonam ter✓ ..� o ��/� / Henrico County > �J" /J p MMES RNER W v � � PP l �^ Amelia County 0& FF City of Hopewell 4 +, 1 P �, �` • li"�rt" Prince George County p�a yz ..�_� City of M. 2017 Dinwiddie County Petersburg N MODELING RESULTS A Thoroughfare Plan was developed based upon the results of the modeling and the Transportation Department's evaluations. Solving all peak hour traffic congestion by increasing road capacity is not always the right solution. Sometimes, the negative impacts of road widening on adjacent properties or the benefits of economic development outweigh achieving acceptable levels of service. To that end, the Thoroughfare Plan does not address all projected capacity needs. It is expected that the long-term build- out scenario will result in various levels of congestion, including Levels of Service E and F. However, implementation of the Thoroughfare Plan should provide a reasonable level of mobility. As previously noted, the Thoroughfare Plan identifies the backbone network of roads necessary to reasonably accommodate anticipated traffic resulting from development of the entire county at the time of build -out. This backbone network includes approximately 600 miles of existing roads and 160 miles of proposed roads. Generally, the Plan will be implemented in phases as development occurs. The Thoroughfare Plan is a general guide. During the development review process that may include more detailed analysis, the Transportation Department may recommend modifications to the road network, road alignments and rights of way widths, provided the adjustments meet the spirit and intent of the Comprehensive Plan. Moving Forward... The Comprehensive Plan For Chesterfield County �4p 137 CHAPTER 13: TRANSPORTATION Road Improvements The road improvements identified by the Transportation Department are anticipated to generally support the growth and development suggested by the Land Use Plan. To accommodate growth and development, the Thoroughfare Plan identifies the need to improve existing roads and to construct new roads. Some of the existing roads will require additional lanes of pavement to reasonably accommodate the traffic impact of the build -out scenario. Intersection Improvements Based upon forecasted traffic volumes, existing intersections may need to be grade separated. Grade separated intersections are those that bridge one road over or under another road. Some of these intersections are: o Route 60/Huguenot Road/Courthouse Road o Route 360/Courthouse Road o Route 360/Old Hundred Road/Commonwealth Centre Parkway o Route 1/Route 10 o Route 10/Meadowville Road/Old Bermuda Hundred Road. Powhite Parkway Extension The Powhite Parkway Extension to Woolridge Road Extended, Woolridge Road Extended, the widening of Woolridge Road to Otterdale Road and the widening of Otterdale Road to Hull Street Road should be a priority for the county. The Powhite Parkway Extension from Woolridge Road Extended to Hull Street Road, while an important element of the Thoroughfare Plan, is not a priority at this time. The Powhite Parkway Extension should only be constructed when necessary to accommodate established traffic demands, and then only when it is a public priority. Tolls are undesirable. ..._........... Moving Forward... The Comprehensive Plan For Chesterfield County Page 138 CHAPTER 13: TRANSPORTATION Nil East/West Connector Interstates 95 and 295 are major north/south routes that carry regional traffic through the eastern area of the county. Route 10 from Interstate 95 to the Appomattox River is the major east -west highway serving the area, and carries a mix of local and regional traffic. Even after completion of planned improvements to Route 10, this highway will not accommodate anticipated traffic volumes. Another east -west facility is needed in this area of the county. This connection would improve access to area development and help reduce regional traffic on Route 10 between Interstate 95 and Interstate 295, and on other roads such as Woods Edge Road and Old Bermuda Hundred Road. Because much of this area has been developed or approved for development, this east -west facility would have to be located between Interstates 95 and 295 in the Walthall area. A connector road in this area would include a major bridge structure across the Appomattox River. State funding would have to be provided for construction of this connector road. No public funds are anticipated to become available in the foreseeable future for a major project of this type. Staff will work with developers to keep a corridor open for the facility, if possible. However, staff will not restrict or prohibit development in the Walthall area in order to protect the corridor. Developer participation will be strictly on a voluntary basis. This proposed east -west connector is not included on the Thoroughfare Plan. At such time as public funding becomes available, the alignment of this road will be determined with strong consideration of existing development in the area. Moving Forward... The Comprehensive Plan For Chesterfield County Page 139 011.m .ff, CHAPTER 13: TRANSPORTATION o gL CL 0 CL Lo ba if ir 44 x: 2, a z c) cri E 'D U aaa Od d is M a5 U E TL Z Fj E tw 0 CL 0 T, o 0 g r-1 E 0 2 < U M M 0 Moving Forward... The Comprehensive Plan For Chesterfield County Page 140 CHAPTER 13: TRANSPORTATION FUNDING The Code of Virginia requires that a cost estimate for road improvements be provided in comprehensive plans. For the purposes of this planning effort, improving existing roads to achieve an acceptable of Level of Service D or better by the time of build -out is estimated at approximately $5.8 billion in construction cost. The Board of Supervisors, jointly with the Virginia Department of Transportation, annually establishes priorities for the construction and improvement of secondary roads in the county through the adoption of a Secondary Road Six -Year Improvement Plan. The Board of Supervisors also annually adopts county priorities for primary and interstate road improvements, and requests the Commonwealth Transportation Board to fund the priorities. The Commonwealth Transportation Board establishes statewide priorities by allocating funding through the adoption of a Six -Year Improvement Program. The Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county of up to $10.0 million in funds to construct, maintain, or improve primary and secondary highway systems. In most instances, the cost of new road construction and improvements to existing roads to mitigate traffic impacts from individual development is borne by the private sector. Road improvements necessary to adequately serve significant economic development sites may be too expensive for a single developer, necessitating special funding through a Transportation District or Community Development Authority. These districts or authorities generally place an additional tax on property within an identified area such as those identified as "Economic Development Opportunity Sites" in the Economic Development chapter. A Transportation District ("Powhite Parkway -Charter Colony Parkway Interchange Service District") has been established to improve transportation services primarily for the CenterPointe, Waterford and Acropolis Developments. The District will provide funds to construct a single point urban interchange at the intersection of Powhite and Charter Colony Parkways and widen a part of Powhite Parkway. The road improvements identified in the District should be constructed as soon as funding is available. Moving Forward... The Comprehensive Plan For Chesterfield County Page 141 CHAPTER 13: TRANSPORTATION A Community Development Authority ("Lower Magnolia Green Community Development Authority") has also been established to assist in addressing the traffic impact for part of the Magnolia Green Development. The Authority will assist in financing and constructing the widening of Otterdale Road from Hull Street Road to Woolridge Road and widening of Woolridge Road from Otterdale Road to the four lane section of Woolridge Road. The county is responsible for bearing the cost of acquiring the necessary right of way. Additional financing could include cash proffers or appropriations from other sources, as determined by the Board of Supervisors. Developers will also assist in financing or constructing improvements as development occurs. The road improvements identified in the Authority should be constructed as soon as funding is available. Transit Alternative modes of transportation such as buses, carpools and rail enhance mobility. BUS SERVICES Greater Richmond Transit Company (GRTC) Greater Richmond Transit Company (GRTC), a major provider of bus service in the Richmond region, was established in 1973. GRTC was originally owned by Richmond. In 1989, the county acquired half of ownership in an effort to address regional transportation needs. Henrico was offered ownership opportunity, but chose not to participate. The overall direction of GRTC is guided by its Board of Directors, consisting of equal representation from Richmond and Chesterfield. As of 2012, GRTC has six routes extending into the county. 64 (Express) Stony Poirot Greater Richmond Ron Air Baptist Church Transit Company Lowe's Park -N -Ride Bus Routes Park -N -Ride Spring Rack Green Park -N -Ride 66 (Express), Spring mock Green Cii )i cgar ic) u,ireiweu°ila^&ci 90*62 MidiutWan rre G.�i 73 Ampthill Ua� F,2, Qgepmest) pxuarwgift Creek rn� Commonwealth 20 Park -N -Ride Swift Creek Baptist Church JUN,��1r��/�j Park -N -Ride �� /iii%� )I f ,r/ .'em__.. ... _._w.... Moving Forward... The Comprehensive Plan For Chesterfield County Page ...1_4_..2 CHAPTER 13: TRANSPORTATION Petersburg Area Transit (PAT) The Petersburg Area Transit (PAT) predominantly operates in the Petersburg, Colonial Heights and Hopewell areas and extends to the Ettrick and Virginia State University area. In partnership with Greater Richmond Transit Company (GRTC), PAT also provides service to other destinations accessible by GRTC. This combination of routes enhances accessibility of the southern area of the county to and from surrounding jurisdictions and Fort Lee. RideFinders RideFinders is a division of the Greater Richmond Transit Company (GRTC) that helps match commuters having similar work locations and hours who wish to share rides. Ride sharing includes private carpools and van services. Access Chesterfield Access Chesterfield, a county coordinated and funded van program, provides transportation services to low-income, disabled and elderly county residents. In Fiscal Year 2012, the county appropriated approximately $1.3 million for Access Chesterfield. Under the current program, residents with medical or employment related needs are transported to areas within the county and the cities of Richmond, Petersburg, Hopewell and Colonial Heights. The service can also be used for trips that are not medical or employment related; however, travel is limited to within the county. Moving Forward... The Comprehensive Plan For Chesterfield County Page 143 v' b v i.+i Petersburg Area Transit Bus Route d K41" VirEfia ) r" ° statd univv�av Cof Coloniconiar EIt """ 4�„W Heights S'tatiatr'„ I J� Ettrick/M Route y 1� Y J uri l e City of ” Pa2ersk�oiryr v000tlmlo N RideFinders RideFinders is a division of the Greater Richmond Transit Company (GRTC) that helps match commuters having similar work locations and hours who wish to share rides. Ride sharing includes private carpools and van services. Access Chesterfield Access Chesterfield, a county coordinated and funded van program, provides transportation services to low-income, disabled and elderly county residents. In Fiscal Year 2012, the county appropriated approximately $1.3 million for Access Chesterfield. Under the current program, residents with medical or employment related needs are transported to areas within the county and the cities of Richmond, Petersburg, Hopewell and Colonial Heights. The service can also be used for trips that are not medical or employment related; however, travel is limited to within the county. Moving Forward... The Comprehensive Plan For Chesterfield County Page 143 v' b v i.+i CHAPTER 13: TRANSPORTATION PIN PASSENGER RAIL SERVICE A passenger rail station, Ettrick Station, located in the southeastern part of the county, is owned by CSX Transportation and leased by Amtrak. Amtrak trains run daily, providing passenger service by two routes: o Carolinian/Piedmont service between New York City and Charlotte with stops in Philadelphia, Washington, Richmond and Ettrick. o Silver Service/Palmetto service between New York City and Miami with stops at various locations along the east coast such as Washington, Charleston, Jacksonville and Orlando. A new passenger service between Richmond and Hampton Roads with stops at the Ettrick Station is anticipated to begin in December 2012. With this new service and the expansion of Virginia State University, the Ettrick Station may experience a substantial passenger increase. In addition to the CSX tracks, Norfolk Southern owns tracks in the county. While both have the potential to provide regional commuter rail service, a 2003 Richmond Metropolitan Planning Organization study identified the Norfolk Southern Railroad corridor in the northern part of the county as having the greatest potential for future commuter rail service. This future service could possibly extend into Powhatan County and further west. The Intermodal Surface Transportation Efficiency Act of 1991 authorized planning and development of high speed rail corridors nationwide. The Richmond region is located on one of five original national corridors, the Southeast High Speed Rail (SEHSR) corridor from Washington to Raleigh. The SEHSR corridor plan proposes improvements in two phases: o Washington to Richmond (Main Street Station) o Richmond (Main Street Station) to Raleigh with planned stops in Ettrick. FREIGHT RAIL SERVICE Two freight railroads, CSX and Norfolk Southern, provide service to major consumer markets in the north, south and mid -west. CSX and Norfolk Southern Railroads provide a network of approximately 20,000 miles of track in 22 states and the District of Columbia and serve every major container port in the eastern United States. On-site freight rail service, via CSX railroad, is available for developments in the eastern part of the county. The Economic Development chapter provides more information regarding developments that are served by direct rail access. ........... Moving Forward... The Comprehensive Plan For Chesterfield County Page 144 CHAPTER 13: TRANSPORTATION Moving Forward... The Comprehensive Plan For Chesterfield County Page 145 I GOSjW Rail Facilities . Henrico County LAMES RIVER �—F- Railroads Potential Commuter Rail Powhatan County -iy Potential High Speed Rail City of Richmond "oo, Henrico County '-, f.��/�% 11•:9 IAMESPtiVER 11�� Amelia County L Charles City County ,�' + City of'.:. I 1 ✓q� ... Hopewell U!p i 4 Prince George County . rdcity of Colonial Ettrick Station Heights .r City of Dinwiddie County Petersburg N Moving Forward... The Comprehensive Plan For Chesterfield County Page 145 I GOSjW Pedestrian and Bicycle Facilities Bicycle and pedestrian facilities provide alternative forms of mobility and recreation for a community. The county has several different types of pedestrian and bicycle facilities. These facilities may be part of the Virginia Department of Transportation (LL ¢Ql),..system,.. th -,raunty.. .LIS......ys;fp or may be privately owned and maintained. C:h-ap.:t.p..r.......14 p��.rails aconpBpuorna�o�randaic nd .._w nLgg(Lrii ndaflons...on..�.��.ia��p�rua t a f acii0urm�jEd IT�kby overall �retm�arar tri g. 4 ° ._ ;...Fa al:...E� o t 'A -e era t.�t�a�•�a-•r��;.rr�g..a...ri�w�-r��:-��a��s::9euru e+�A4,CKAe—'10 i -5-,t i�aly-44(A ai. ra CHAPTER 13: TRANSPORTATION �ti��-w�o��..h.�,�_��a�s.a_.�:.a-f��r-�;��-_t.e..�.:��a°��°�;�,--=tp.��....t��p.p—a��_•a�!�sa=��._.ra�st-- � � w-�aac��-y;..�a,. f��•u��or��•-��f••�.•a��.,a�,��ls�y��..:�„..�.��a�k��'a�-tt�e��-wa��r-n•-a-a�,.f�..tf��o-��:y: SIDEWALKS wJAMi.-& Public Sidewalks Public sidewalks are those that are maintained by the Virginia Department of Transportation and are located within public rights of way. These sidewalks are located parallel to a road and typically separated from vehicular traffic by curb and gutter, drainage ditches and sometimes landscaped areas. These facilities may be constructed with public projects or by the private sector as a part of development projects. Funding for public sidewalk projects comes from various sources. Many public sidewalk projects along existing roads are federally funded, with administration of the funds through the Virginia Department of Transportation's Bicycle and Pedestrian Safety Program. Given limited funding, the county focuses on providing public sidewalk projects where there is evidence of high pedestrian _...... _�_..�_ ..... ._.._ ...._ _...__....._.a_�__w.__. -- ..........._........_._a Moving Forward... The Comprehensive Plan For Chesterfield County Page 146 j(;, C) 6 CHAPTER 13: TRANSPORTATION activity. Since 2000, sidewalk projects with limited scope have been constructed with an additional 12 sidewalk projects having limited scope planned within the next several years. For roads constructed as part of new residential developments, the Virginia Department of Transportation's (VDOT) Secondary Street Acceptance Requirements establish sidewalk criteria along roads that will become part of the state system. Sidewalks are generally required based on lot sizes and anticipated traffic volumes. Further, the Subdivision Ordinance requires construction of sidewalks along: o Major arterial and collector roads o Residential collector roads o Local through roads within one-half mile walking distance of pedestrian attractions such as public schools and libraries, neighborhood recreational facilities or commercial uses. Private Sidewalks Within individual developments, sidewalks located outside of public rights of way generally provide walking connections between uses within a project and area developments. These sidewalks are built by the private sector and are maintained by the development owner or an owners' association. The Zoning Ordinance requires that the need for sidewalks within non-residential and mixed use developments be determined through the development review processes. During the zoning process, additional sidewalk amenities could be stipulated. r ea,&i Tr " ,s d l ..0 a._..q E 4 � .av r %•re: r ---r a�&tpm, .....w�Q i....by...r;yf;44s Moving Forward... The Comprehensive Plan For Chesterfield County Page 147 CHAPTER 13: TRANSPORTATION 0300= -ra° ,n -t, -- t4 4*ii• -- G, e+npretwf; -, We a�-ri—t P -44f Fa-tp4i t4e, . U,& "A tjoia D -e -j,44-- E [4 sevefafcM4& o�tw-e-r4 Kaye. -4e,&F+-4-rr+p-r(4Y-c-d-4 &-- EiC&G M-- +Red� tk-y 4.? 4&rK-)�s---T4f W -4�6wJe 01MMM be- PFEPACk?d r444 R44(4f.4 4A-.191997 Moving Forward... The Comprehensive Plan For Chesterfield County Pago-148 0 Z "4 -2 ( 1 t CHAPTER 13: TRANSPORTATION .._......._._.�...... ..,,.................-_ ...... .,,.............. ------- ..... .,.......... ._.. �...s......_.......,._..__.._..,Ma....._..._. Moving Forward... The Comprehensive Plan For Chesterfield County Page 149 �o n i u ' ro E Q .._......._._.�...... ..,,.................-_ ...... .,,.............. ------- ..... .,.......... ._.. �...s......_.......,._..__.._..,Ma....._..._. Moving Forward... The Comprehensive Plan For Chesterfield County Page 149 CHAPTER 13: TRANSPORTATION Other Transportation Modes AIRPORTS Richmond International Airport (RIC), a full-service airport with over 150 daily flights, is located 15 to 30 minutes from most areas in the county. It is owned and operated by the Capital Region Airport Commission. The Commission, which was established in 1975 and is governed by representative from area jurisdictions including Chesterfield County, directs the growth, operation and business activities of RIC. The airport has evolved into one of the most modern and well-equipped airports in the eastern United States. WATER PORTS Chesterfield County Airport (FIC) is located at the Route 288 and Route 10 interchange, within two miles of the County Government Center. The airport is designated by the Federal Aviation Administration (FAA) as an official general aviation reliever airport for Richmond International Airport (RIC). FIC has a 5,500 -foot runway with an Instrument Landing System and associated lighting that provides all-weather operations. There are plans for expansion of the runway. Additional information regarding the Chesterfield County Airport can be found in the Economic Development and Public Facilities Plan chapters. The Richmond region is within 100 miles of the Port of Virginia at Hampton Roads. It is the third largest container port and offers the deepest shipping channels on the United States east coast. The Port of Virginia is a hub for the world's leading international shipping companies, with global service from more than 75 international shipping lines and 3,000 sailings annually to 100 countries. The Port of Richmond is in close proximity to the county, and easily accessible by rail or truck. The Port is a domestic and international freight and distribution center serving the mid-Atlantic region. As an alternative to truck freight shipment, barges carry goods and material between Hampton Roads and Richmond. This barge service removes truck container traffic off local roads and highways. The Port of Richmond currently handles 6,000 shipping containers a year, which removes about 12,000 truck trips a year from the roads. Moving Forward... The Comprehensive Plan For Chesterfield County Page 150 C 0IL24 CHAPTER 13: TRANSPORTATION General Transportation Guidelines The General Transportation Guidelines assist in planning, coordinating and implementing a multimodal transportation system for the county that is consistent with the values of the community, and assist in formulating recommendations for specific development proposals. Major considerations in the development of these guidelines include: ❖ A safe, efficient and cost effective transportation system. A transportation system that supports existing and future development patterns. ❖ Multimodal transportation and mobility needs for people and commerce. ❖ Bicycle and pedestrian accommodations in the planning and design of road improvements, where appropriate. ❖ Acquiring rights of way to accommodate travel demands including future multimodal transportation infrastructure. The following General Transportation Guidelines should be used when addressing specific development proposals and when making other transportation decisions: ➢ Funding. Seek any and all funding opportunities for planning, coordinating and implementing a comprehensive transportation system. ➢ Levels of Service. Monitor levels of service relative to traffic congestion changes to assist in identifying and prioritizing needed transportation improvements. ➢ Zoning and Development Proposals. Support development proposals that: • Manage density and land uses based upon more detailed studies than those done for the Comprehensive Plan. Such proposals should provide for mitigating transportation improvements that adequately address the traffic impact of the proposed development. • Provide for road improvements and right of way dedications in conformance with the Thoroughfare Plan. • Demonstrate that an acceptable level of service will be achieved with the provision of agreed upon and committed transportation improvements. • Limit the number of direct accesses and proposed road intersections along major arterial and collector roads. • Provide access management that meets or exceeds VDCT guidelines, and emphasizes appropriate local access while balancing traffic safety and road capacity. • Achieve development integration in accordance with The Land Use Plan chapter to improve local traffic movements and pedestrian accessibility. • Encourage new developments to provide bikeways, sidewalks and other pedestrian facilities where appropriate. Moving Forward... The Comprehensive Plan For Chesterfield County Page 151 CHAPTER 13: TRANSPORTATION • Encourage Park -and -Ride lots at appropriate locations that maximize their use. • Encourage context sensitive designs in areas designated on the Land Use Plan Map for compact development or mixed uses. ➢ Transit. • Explore options to meet community and commerce needs. • Explore expanding transit to serve those with special needs. • Support bus and rail service, as needed, in mixed use areas identified on the Land Use Plan Map. • Support commuter and light rail services to include the Ettrick Station and potential stations such as Jahnke/Chippenham, Bon Air, Robious/Huguenot, Midlothian Village, Watkins Centre Parkway and Old Hundred Road/Midlothian Turnpike areas. • Support expansion of Ettrick Station as a multimodal center to accommodate the anticipated increase in passenger services, and the growth and revitalization of the Ettrick/Virginia State University area. ➢ Special Area Transportation Needs. • Consider proactive detailed transportation planning and funding sources for "Economic Development Opportunity Sites" identified in the Economic Development chapter. • Consider detailed transportation planning in conjunction with the development of Special Area Plans. ➢ Sidewalks. • Consider provision of sidewalks and other pedestrian accommodations in planning and designing major road improvements. • Support the provision of sidewalks in residential and mixed use areas. • Support the provision of sidewalks that connect to schools, parks, retail centers, other community facilities and the Linear Parks and Trails system identified in The Public Facilities Plan chapter. f4a F _._.. U. ...t. .... o-9 � w y ° G � ��• u��ri : m,. ...�r e�veaw-.4�,.,ne.w d-ew 4r+K.- r:..._ 1-e-xr4,4&...rd 4,e-pr�r ......-.......... .._......M. Moving Forward... The Comprehensive Plan For Chesterfield County Page 152 CHAPTER 154: THE PUBLIC FACILITIES PLAN PARKS Special Purpose Parks • Intended to preserve, enhance and interpret unique recreational, cultural, historical and/or environmental resources for the benefit of county residents and visitors. They should be located on sites with historical, ecological, and/or cultural significance, and include supporting facilities for education, conservation, recreation and preservation. • No specific level of service standard is articulated due to the unique nature of each park site. • Should contain appropriate facilities that provide for public use and enjoyment of the natural, recreational, cultural or historic resources being preserved or enhanced and other facilities as appropriate. These parks should also be connected to adjacent similar public and private sites and facilities when appropriate. •C �seVs L)E,aa ^�Czj.' ..J a ter trafls_.or._!n..vl,and water °�v�� uFIT��.ks.�r.....B��t�iq rpmr � tm t 'the routes wu r: o i�d in the Lo�' .:_ IC Loi _ qn w mama: ..I a u ?wi�r urs and other d'eslinat ons. RECOMMENDED SITE CRITERIA Countywide: acquire access/land along the county's major waterways, and cultural, historical or environmental land, sites, structures or areas that would preserve the history, culture and natural beauty of the county. Facility recommendations address water-based recreation only, all other facilities are acquired and developed on a site -by -site basis. FACILITY RECOMMENDATIONS 2013-2017 • Appomattox River Canoe Launch: in the vicinity of western River Road. 2018-2022 • Appomattox River Canoe Launch: in the vicinity of western Hull Street Road. • lames River Boating Access: sites along the entire river frontage. Post 2022 • Western Lake Chesdin Boating Access: in the vicinity of the western part of Lake Chesdin. CHAPTER 15.4.: THE PUBLIC FACILITIES PLAN PARKS O'coc"ll )a 4:1 CHAPTER 154: THE PUBLIC FACILITIES PLAN PARKS . ....... ........ 2441?1-244-7 ................ . cc,(Dj�-',q 1tid CHAPTER 15,4: THE PUBLIC FACILITIES PLAN PARKS ),ut4,waf,4 - a4i��Rg 4444-ng--Cr� ".k-44; k-i-r4f,-C= ree-k,.-f ......... . --Ufww.. --Wes e wa fo I* I e f 1 (41•- nt•- ew 4, - ck� v - e,� k, p -t+ a - i 4 4) 4. k t, c- f, F a r n - 4 4e- - 4; 0 1v e f - r-� + f 4 e - R - t -G, e q -i - t eF..:to 4- 4 e - A e +, i 94 , e 0 a EV t e 4;ff4444-La4-;y4e-fn-� CHAPTER 154: THE PUBLIC FACILITIES PLAN rG�K�a rOG; {` CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 2 1s AGENDA Meeting Date: September 16, 2015 Item Number: 8.13.6.e. Subject: Set a Public Hearing Date to Consider the FY2017 Transportation Alternatives Projects County Administrator: in I :- M The Board is requested to set October 28, 2015 as a public hearing date to consider the FY2017 Transportation Alternatives (formerly Enhancement) Projects. Summary of Information: With the adoption of MAP -21, three programs - Safe Routes to School, Enhancements and Recreational Trails - have been restructured into one program called Transportation Alternatives. Projects eligible for Transportation Alternatives funding include: • On -road and off-road pedestrian and bicycle facilities • Safe routes for non -drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control • Archaeological activities relating to impacts from implementation of a transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff • wildlife mortality mitigation Preparer: Jesse W. Smith Title: Director of Transportation Attachments: 17 Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) In FY2016, VDOT allocated $18.8 million for Transportation Alternatives projects statewide. The county requested funding for two projects in the Bermuda district: • Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project; estimated at $500,000 • Harrowgate Road (Harrow Drive to North Street and Cougar Trail to Dogwood Avenue) and Cougar Trail Pedestrian Improvements; estimated at $600,000 The Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project was selected for funding by the Commonwealth Transportation Board and Richmond Region Transportation Planning Organization. The county is awaiting authorization from VDOT to begin design of the project. Transportation Alternatives Projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the Commonwealth Transportation Board and Metropolitan Planning Organization will select projects for funding. The deadline for applications is November 1, 2015. Staff recommends continuation of the magisterial district rotation as in the past for project selection (Matoaca, Dale, Clover Hill, Midlothian, Bermuda). Staff recommends the following two projects, located in the Matoaca district, be submitted for consideration: • Bailey Bridge Road (Battlecreek Drive to Manchester High School) Sidewalk - $900,000 • Spring Run Road (Brockett Drive to Spring Run Elementary) Sidewalk - $126,000 If selected and approved, these projects require a local match of $180,000 and $25,200 respectively. Recommendation: Staff recommends the Board set October 28, 2015, as a public hearing date to consider the FY2017 Transportation Alternatives Projects and authorize the advertisement for that hearing. District: Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: September 16, 2015 Item Number: 8.13.6.f. Subiect: Set Public Hearing to Consider an Amendment to the County Code Relating to Adding Mid -Lothian Mines Park to the List of County Facilities Where Alcohol Could Be Served County Administrator's Comments: County Administrator: The Board is requested to set a public hearing for October 28, 2015, to consider amending Section 14-23 of the County Code relating to adding Mid - Lothian Mines to the list of County facilities where alcohol could be served. Summary of Information: Section 14-23 of the County Code provides that alcohol can be served at events at County parks and certain other specified County facilities if the event is approved by the County and a permit for the event is issued by the Virginia Department of Alcohol Beverage Control. Inquiries from groups holding their events at the Mid -Lothian Mines Park have requested the availability to serve alcohol. The Foundation has endorsed this request. The Foundation and Staff believe that the permission to serve alcohol will help with fundraising efforts. The Foundation will be contributing funds toward future improvements in the Park. In order to add Mid -Lothian Mines Park to the list of facilities where alcohol could be served, this section would have to be amended. Staff recommends setting a public hearing for October 28, 2015, to consider the ordinance amendment. Preparer: Michael S. Golden Title: Director Parks & Recreation Attachments: ® Yes F1 No # C, c, 0, `_' AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-23 RELATING TO USE OF ALCOHOL ON PUBLIC PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-23 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-23. - Drinking alcoholic beverages, or tendering same to another, in a county park or at other county facilities. (a) No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park provided, however, that alcoholic beverages may be consumed at an event held at the following locations: Mid -Lothian Mines Park, Henricus, Eppington, Castlewood, Magnolia Grange, the senior center at Huguenot Park, and at the county government complex at specific locations approved and as conditioned by the board of supervisors and county libraries as approved and conditioned by the board of supervisors, and after obtaining a valid banquet license issued by the state department of alcohol beverage control and agreeing to comply with the terms of a special permit issued by the county administrator. The county department of parks and recreation shall promulgate regulations for the issuance of permits authorized by this section. (b) No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county. (c) Violation of this section shall constitute a class 4 misdemeanor. (2) That this ordinance shall become effective immediately upon adoption. "G 11 '3 0623:95075.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: September 16, 2015 Item Number: 8.13.6.g. Subiect: Set Date for Public Hearing to Consider an Application for Waste Material Management and Disposal by Shoosmith Bros., Inc. to Use the Quarry as a Landf i l l County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board to set a public hearing on October 28, 2015, to allow for citizen comments. Summary of Information: Shoosmith Bros., Inc. has applied for a modification to its state solid waste permit that allows it to operate an existing landfill in Chesterfield, Virginia. This modification incorporates a design for the adjacent quarry to be converted into a disposal area for the landfill. The quarry offers a total capacity of approximately 31.9 million cubic yards stored within the quarry and above it. The expected life of this portion of the landfill ranges from 15-19 years depending on future waste intake rate. The application for siting of the entire landfill was approved by the Board of Supervisors on January 27, 1999, but the operation of the quarry landfill was not considered by the Board at that meeting. Preparer: Robert C. Key Title: Director of General Services Attachments: 0 Yes F-1No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA On June 27, 2015, the Department of Environmental Quality (DEQ) issued a draft modification of the state permit to consider the technical issues of using of the quarry as a landfill. The design of the landfill in a quarry is a highly complex and technical challenge. As such, the County's consultant, Golder Associates, was engaged to review the details associated with Shoosmith's proposal. A number of meetings have been held by the County through its consultant and Shoosmith to review and discuss technical issues associated with Shoosmith Bros., Inc.'s proposed permit modification. On July 28, 2015, Shoosmith Bros., Inc., submitted a partial application for approval of proposed operational plans, as required by Chesterfield County Code - Chapter 11, Article VIII and Condition 19 of the Conditional Use Permit (Zoning Case 97SN0206). On August 31, 2015, Shoosmith submitted the final remaining information required by the application, and staff verified that the application was administratively complete. Staff, along with Golder Associates, has reviewed the application to understand the proposed design and the technical issues raised by the design. Staff intends to submit public comments to DEQ based on the Board's review by October 30, 2015, the end of the public comment period for the draft state permit. Section 11-95 of the County Code stipulates that the Board of Supervisors shall not grant approval of this application unless the Board has determined: (a) The proposed facility (applicant's proposal) poses no substantial present or potential danger to the health, safety or welfare of any person; and (b) The proposed facility (applicant's proposal) poses no substantial present or potential danger to the environment. Although a public hearing is not required by law, the Board is permitted to hold a public hearing before it makes its decision. Staff has attached a summary of Golder and Associates' recommendations and the zoning conditions approved by the Board of Supervisors in 1997. The full report is being sent to board members separately and will also be posted on the website with the agenda item. 0 j, EXECUTIVE SUMMARY SOLID WASTE PERIWIT APPLICAirION REVIEW (0nmm1W Facility Name: 8h000mithSanitary Landfill Virginia SWP #: 587 Type ofApplication: 1. VVaeba K8absha| Management and Disposal Approval App|icaUon, prepared by SCS Engineers, submitted July 28, 2015. and finalized August 31.2O15 2. Port BApp|ication for Quarry Cell 28, prepared by SCG Engineers, dated October 21.2O11.revised July 14.2015 Review Type: Technical Prepared by: Golder Associates Inc. (Golder) Reviewers: Mike Williams, C.P.S,Golder Associates Inc. Mark MoCbain, P.E, Golder Associates Inc. Jeff Runoh.P.E,Golder Associates Inc. Terri PhiUipu, P.G, Golder Associates Inc. Documents Reviewed: 1. GCG'oWaste Management and Disposal Application, dated July 2D.2O15.and finalized onAugust 31.2O1G 2. SCG'ePart BPermit Application (for Cell 28)and supporting documents dated October 11.2O11.revised July 14.2O14.au submitted tothe Virginia Department ofEnvironmental Quality (DEQ) 3. Draft DEQ Permit Modules incorporating Cell 28 4. SCG'nResponse tnGo|der'oComments onSolid Waste Permit Technical Review, dated August 23.2D15 5. GC8'eFollow-up Response to6o|der'oComments onSolid Waste Permit Technical Review, dated August 2O.2O15.with attachments IN'TRODUCTION This Executive Summary for the Solid VVeate Permit Application Review (reference Technical Review Memorandum dated September 3, 2015) was prepared by Golder for Chesterfield County to assist with Chesterfield County's review of the complete Waste N1ahaha|a Management and Disposal Approval Application (Application) that was filed with Chesterfield County by Ghooamith Bros., Inc. (Ghooamith) on August 31.2U15. Pursuant to Article VIII, Section 11-95 of the County Code (see excerpt below) the applicant is required to demonstrate that the operation of the proposed facility will not pose a substantial present or potential danger to the health, safety, or welfare or any person: or substantial present or potential danger to the Sec, 11 -95, -Criteria for approval, The board of supervisors shall not grant approval unless the board has determined (a) The applicant's proposal poses no substantial present mpotential danger mthe health, safety or welfare of any person, (b) The applicant's proposal poses nosubstantial present or potential danger to the environment. (Code 1978, §,C -s4) Golder Associates |nc..Reference No. 1536 -135 Page o,2 g:�pr*ects"hes°rfiel"=nt)AOa.envir=men°536-135shoos mith permit reviewrojectQm5-09-03 submittal mthe county'2m5-09-03executive summary memorandum *= ��3�� "�%� �� EXECu'rIVE SUMMARY SOLID WASTE PERMIT APPLICATION REVIEW (O9fom15) To assist Chesterfield County with the review of the Application and the determinations required by Section 11-95 of the County Code. Golder reviewed the Application submitted on July 28. 2015. and finalized on August 31. 2015; the Part B Application for Quarry Cell 28. dated Odober31.2011. and revised July 14.2U15; and the draft DEQ Permit Modules incorporating the Cell 28 design. Go|der'o review focused on technical aspects of the proposed design and the design/operating condition for consistency with Chesterfield County ordinunoeo, the facility -specific Conditional Use Pannit, Virginia Solid Waste Management Regulations (VGVV[NR), and industry atondando, with a primary goal of understanding the impacts if any to human health and the environment that could be associated with the proposed design under normal operating conditions and/or in a failure mode. Based on our review. Golder provided an initial round of comments and observations on the proposed design in the August 12. 2015. Technical Memorandum. Based on the commente, oboemabune, and concerns noted in the August 12. 2015. memorandum, Ghcmamith provided additional responses and information intwo submittals dated August 23. 2016. and August 28. 2015. The September 3.2O15. Technical Review Memorandum by Golder addresses the new information provided by Shooamith and highlights remaining issues and specific recommendations from Golder to ensure that Cell 28 can be operated without asubstantial risk tohuman health and the environment. Based onthe Cell 28 design information that has been provided byGhnoamhh and reviewed as part of this evaluation, and Gokjar'a experience with the design and operation of solid waste management ayobama. Golder believes that with appropriately designed systems and system redundancies, that Cell 28 can be operated without a substantial risk to human health or the environment. To ensure to the extent practicable that adequate design opecifioatinne, meteria|e, and operating conditions are incorporated into the ultimate design for Cell 28 with the construction documentn. Golder recommends that the County consider incorporating some or all ofGo|dar'o recommendations as presented in the September 3, 2015, Technical Memorandum into the County's review prior to approval for operation, and that, if approved, that the County submit formal comments on the same to the DED no later than October 30, 2015 (the end of the public comment period for the draft permit issued by DEQ). Specific remaining and significant considerations are aofollows: 1. Liquids Management Plan should be incorporated into the Facility's oo|k] waste permit and referenced documents should be updated toreflect the conditions inthe Liquids Management Plan. 2. Gradient Control System should be operated indofinite|y, otherwise numerous recommendations for redundancies, upgnadea, and evaluations should befurther evaluated with appropriate design elements included in the permit application. 3. Landfill goo collection and control system redundancies need to be included in the design as permit requirements, not options. 4. Leachate recirculation in Cell 28 should be eliminated as an option, otherwise additional monitoring controls and evaluations should be included oepermit-enforceable conditions inthe permit. 5. The flexible membrane liner should be a permit requirement for the Cell 28 cap as opposed to an option onslopes that are steeper than 3H:1\( To assist with the County's final review, Golder recommends that the County request responses to the recommendations in the September 3, 2015 Technical Memorandum, and that such responses include all supporting information that is referenced by the responses, including: 1. Existing permit drawings and design information for the MSE wall system emit related to the Cell 28liner Ue-in. 2. Permit drawings 32, 33, 34, and 35. Golder Associates Inc., Reference No. 1580135 Page 2 f 1,113 i Mr. Warren then called for the vote on the notion made by Mrs_ Humphrey, seconded by Mr. Daniel, for the Board to approve Case 97SNO206 subject to the following conditions: 7.. The owner/developer shall allow County inspactiflns of the solid waste management facility at reasonable tizaee and with reasonable notice throughout the life and post - closure of the solid waste management facility to include observing the taking of any and all samples of air,.waste, surface water, leachate or groundwater at the solid waste management facility. The purposes of such inspection(s) shall be to ensure compliance -with all County, State and Federal ordinances, statutes or regulations. 2. The owner/developer shall conduct, at its sole expense, an annual. Health Risk Analysis (as herein d(, -fined) for the solid waste management facility (the "Analysis"). The Analysis shall be for the purpose of determining on an annual basis that the operation of the solid waste management facility does not pose a substantial or imminent risk to the public health and safety of citizens residing in the vicinity of the solid waste management facility. The Analysis shall consist of a review and analysis of all relevant anvironmental data, including air emissions, available and applicable to the solid waste management facility. The owner/ developer shall submit the Analysis to the County by June 1 of each calendar year. The Analysis shall analyze relevant data gathered during the immediately preceding twelve months of operation of the solid waste management facility. 3. In the event of a material violation of this Conditional Use Permit or a material permit violation, as determined by the DEQ, that has not been cured. within 90 days of written notice to the owner/developer by the County, the County may cancel this Conditional Use Permit by notice to the Qwner/develQper. The period for cure of the violation shall be extended so long as the owner/ developer is diligently and continuously using its best offorts in cooperation with the DEQ, which will rea56n$bly lead to a cure of the violation within a reasonable period of time, There shall be no extension for cure of a violation which, in the opinion of DEQ, poses an imminent risk to the health or safety of the public or the environment unless sufficient actions have been taken to protect the public and the environment within the 9Q -day care period. And, further, the Board accepted the following proffered conditions: The property owner and applicant in this rezoning case, pursuant to SectioYl 15.1-491 (a) of the. Code of Virginia (1950 as amended) and the 7,Qning QrdinanQe of rhesterfieid County, for themselves and their or assigns, proffer that the development of the Property under consideration in this zoning case and shown on the referenced Chesterfield county Tax map as part of Parcel Number 114-14 (1)14, will be in accordance with the following conditions if, and only if, the request for a Conditional Use Permit to continue operation and to expand an existing sanitary landfill in an A zoning district and an I-3 zoning district is granted. In the event said request, as herein set forth, is denied or modified, the proffers shall, at the applicant's option, be null and void and of no further force and effect. `Exhibit. A" shall be the map prepared by Joyce Engineering Inc., revised March 21,1997 showing "Phase I" and "Phase II" of the waste Management Area (as hereinafter defined) and other features of the area around the Property (the map is hereinafter referred to as "Exhibit "A'"). 512$/97 97 -Sib G1 10 . 9.: 1. The 11 Waste- Management Area" Vh1ch, for the purposes of these proffers, shall be the area in which Solid waste disposal activities shall occur, shall be limited to the elevation of 380 feet above mean sea level after all regulated closure activities have been completed, 2. The access to the solid waste management facility shall be restricted to, the existing solid waste management facility entrance/exit via Ironbridge Road. 3. Upon siting approval by the County and the. Part a permit by the Virginia Department of Environmental Quality ("DEQ41), and prior to ariy disposal of solid waste in the quarry pit, a landscaped harm shall be established between the quarry and swift creek, with an elevation of one (1) foot above the elevation of a 500 -year flood, The exact location and landscape treatment of this berm shall be approved by the Chesterfield Environmental Engineering Department ("CDEE") and the Chesterfield Planning Department. 4. 'This Conditional Use Permit shall be granted to and for the operation of a solid waste management facility by Shoosmith Brothers, Inc. It shall not be transferable nor run with the land. S. Copies of all reports required by the DEQ throughout the life and post -closure period of the solid waste management facility shall be submitted to the Chesterfield County Solid W?!kste Manager within tan {ID} clays of submission to DEQ. 6. The owner/developer shall be responsible for construction of additional pavement along the westbound lanes of Ironbridge Road at the approved access to provide for am adequate left turn lane. Prior to any site plan approval, a phasing plan for thjs improvement shall be submitted to and approved by the Chesterfield Department of Transportation 7. No Part B application, as it may be amended from time to time, to permit use of the quarry area for solid waste disposal shall be submitted to the DEQ until at least ten years after the DEQ permit issuance for Phase 1, as shown on Exhibit "All . In no case Shall any solid waste disposal activities be condvqted within the quarry pit until all commercial quarrying activities have ceased. This provision shall in no Way restrict the owner/developer from removing material as necessary for oons;tz1AQtiQn of cells :or waste disposal or for cover material_ 8. The owner/developer shall be responsible for the installation of a traffic light at the intersection of Ironbridge Road and the solid waste management facility entrance/exit if approved by CDOT and warranted by the Virginia Department of Transportation-. 9. Shoosmith Brothers, Inc. shall, prohibit any vehicles under their ownership or control from transporting solid waste to the solid Waste management facility via Lewis Road except wheh the source of the solid waste is a site adjacent to Lewis Road and served via Lewis Road. 97-371 10. Shoosmith Brothers, Inc. -shall require its lessee, TPS, Inc., not to use Lewis Road for dt,!Aivery Of materials to its facility. All such access shall be restricted to the Ironbridge Road solid waste management facility entrance. 11. The right-of-ways of Ironbridge Road and Lewis Road, south along Lewis Road to its intersection with Lake Dale Road; along Ironbridge Road east of Lewis Road to the intersection of zdanshire Road; and along lronjl}ridge Road, west from Lewis Road, to the intersection of Courtyard Road, shall bit monitored by Shoosmith 3rQthi!r5, Inc- on a regular basis to prevent the accumulation of trash and other debris. A plan for regular removal of trash and debris shall be submitted in conjunction with the submission of the application for approval of this solid waste management facility for review and approval. Shoosmith Brothers, Inc. shall submit an application to the Virginia Department of Transportation for participation in the Virginia "Adopt a Highway" Program for these roads as described above and if accepted shall implement the plan. 12. A minimum of a 1000 foot setback shall kae ziaintainetd between LbR edge of the Waste Management Area and any existing or future lots recorded in any subdivision located on Tax Map Parcel Number 113 (1) 13. 13. solid waste disposal operations shall be restricted between the hours of midnight and 6:00 a.m. Only trucks owned and operated by Shoosmith Brothers, Inc. shall be admitted to the solid w&sta management facility and deliveries shall not exceed an average of two vehicles per hour during these restricted hours. 14. Shoosmith Brothers, Inc. shall not accept stock farm animal carcasses for disposal in the Waste Management Area. 15. Shoosmith Brothers, Inc. shall not cause barge or rail service to be extended which would transport solid waste to the solid waste management facility. 16. The solid waste management facility shall comply with i�Llj state and federal statutes and regulations for such facilities as determined by Chesterfield CQ-Unty. Further, the solid waste management facility shall comply with all requirements, contained in the Board of Supervisor's written siting approval for this facility. Throughout the life and post -closure period of the solid 'waste management facility, tWn owner/developer shall provide dQQumentatiQn to ensure that all regulated activities have been conducted in accordance with the requirements contained in the Board of supervisors' written siting approval for this facility. 17. Shoosmith Brothers, Inc. shall not accept waste that was collected from outside the Commonwaaltb of Virginia and transported to the Waste Management Area by commercial or government haulers. Sf 28/97 97-372 I$- Exeegt where the requirements of the underlying Agricultural (A) zoning are more restrictive, solid waste management facilities and activities within the agriculturally zoned portion of. the property shall conform to the requirements of the Zoning Ordinance for uses in the Xleavy lhdizstrial Districts in Emerging Growth Areas, provided that a minimum of a $00 foot setback shall be maintained between the edge of the Waste Management Area and any existing or future lots recorded in any subdivision located on Tax Map Parcel Number w13-5 (1)a, and further provided that the setback from Swift Creek for any Waste Management Axea is loft feet outside the 500 year floodplain of Swift Greek. 19. The owner/developer shall not file a completed application for this facility with the County for approval of siting of a Solid Waste Management FaCility and for Waste Material Management and Disposal approval until the following condition is met: The owner/developer shall submit informatiQn equivalent to that required by DEQ to conduct a Part A review to the County Solid Waste Manager ZQr his preliminary review. The Solid Waste Manager shall, upon receipt, submit the Part A information to DEQ for their preliminary comments. upon receipt of DEQ's comments, the County Solid Waste Manager shall complete the preliminary review of the Part A information within 120 days, unless the ownerldeveloper agrees to an extension of the 120 day period. Subsequently, the owner/ developer shall submit information equivalent to that required by DEQ for a Part B review to the solid Waste Manager for preliminary review. The Solid Waste. Manager shall, upon receipt, submit the Part H information to DEQ for their preliminary comments. Upon receipt of DW s comments, the solid waste manager shall complete the preliminary review of the Part D information within azo days, unless the owner/ applicant agrees to an extension of the 120 day period. After the preliminary review ray the County Solid Waste Manager is completed., the owner/developer may file its completed application for approval. 20. On that portion of the Property zoned Agricultural (A) , the limits - of the. Waste Management Area shall be a minimum of 100 east outside the 300 year floodplain. on that portion of the property zoned Heavy industrial (1-3), the limits of the Waste Management Area shall be a minimum of 30o feet from the centerline of Swift Creek. 21_ At least 180 days prior to the submission of the application for siting approval of this solid waste management facility, a plan for monitoring Swift Creek adjacent to the Waste Management Area shall be submitted to CDEE for review and written comment. If CDEE has failed to provide written comment at the end of 180 days after the date of submission, the application for siting approval for this solid waste management facility, including the Swift creek monitoring plan., may be submitted for review and approval by the Boar -1 of Supervisors, unless the owner/developer agrees to an extension of the 184 - day period.. The purpose of monitoring Swift Creek shall be to establish baseline water quality 5/28/97 97-273 information for Swift Creek in the vicinity of the proposed solid waste management facility and to detect any water quality degradation attributable to the solid waste management facility adjacent to the proposed and existing solid waste management facility sites. An independent consultant, acceptable to CDEE, shall, at no cost to CDEE, collect and test water samples at monitoring paints on Swift Creek. The sanple test results shall be submitted to CDEE_ The monitoring plan shall include= a. The number and location of monitoring points; b. the trequeney of sampling; C. the parameters to be analyzed, d. the sampling methodology; and e. measures to address water quality degradation attributable to the solid waste management facility. The Board of Supervisors may condition the siting approval of this solid waste management facility to require compliance with the water quality monitoring plan. 22. At least 180 days prior to submission of the application for approval of the siting of this solid waste management facility, an odor management plan shall be submitted to the County for review and written comment. If the county has failed to provide written comment at the end of 180 days after the date of zubmission, the application for the siting of this solid waste management facility, to include tho odor management plan, may be submitted for review and approval by the Board of Supervisors unless the owner/ developer agrees to an extension of the 180 -day period- In approving an application for this facility pursuant to the County's siting of Solid Waste Management Facilities and Waste Material Management and disposal ordinances (hereafter "siting approval"), the Board of supervisors may condition the siting approval of this solid waste management facility to require compliance with the odor management plan to mitigate odor problems directly attributable to the solid waste management facility. 23., Blast tests shall be conducted to verify that acceleration forces from the quarry operation will be less than the .22 g design limit for seismic activity. Such data shall be provided to DEO and CDEE to ensure that charge detonation forces are less than .22 g designs limit. Such information shall be submitted for review and approval in conjunction with the application for siting approval for the proposed solid waste management. facility. The Board of Supervisors may condition the siting approval to require compliance with any plan and may impose additional conditions to mitigate the impact, of blasts on the solid waste management facility operation. (NOTE; The. Board of supervisors did not accept proffered ctrndition 24) 5/28/97 97-374 25. After the. DEQ issues its final permit for this solid waste management facility, and any and all appeals arising therefrom have been exhausted or have .expired by their own terms, the owner/developer shall record restrictive covenants in a form or forms acceptable to the County Attorney that satisfy the descriptiQns as stated on "Exhibit'C". 26. The unenforceability or illegality of any proffers set forth herein, in Whole Or i -b part, shall not affect the validity of the conditional use Permit or the validity or enforceability of any other proffers or the unaffected portion of any such proffer and any such proffer or portion of a proffer herein finally found to be unenforceable or illegal shall be severed XrQln the }aalance of proffers and deleted. EXHIBIT C Description of Covenants The existing permitted landfill property {see the plat attached hereto as Schedule C --I) Restriction Against Parcel $,. The restriction will allow the prQperty to he developed for uses permitted in an "All agticultural district and a resi.dentiaLl district, or for conservation purposes. However, the covenants shall prohibit uses permitted by right in an industrial or commercial district on either property. Also, the proparty may not be used for a sanitary landfill operation, a construction/demolition/debris landfill operation, a mineral mining operation, a quarrying operation or a junkyard operation. The districts and uses permitted or restricted are as defined by the chesterfield county. PestriatiQn Against Parcel 8, Shoosmith Rrathers will not increase the height on Parcel B beyond 380 feet above mean sea level atter all regulated closure activities have been completed. Restriction Against Parcel C. Shoosmith Brothers will not increase the height on Parcel. C beyond 289 feet above mean sea level after all regulated closure activities have been completed. En:torcement. The restrictions run to the benefit of chesterfield County. The restrictions may be enforced if a majority of the Board of Supervisors votes'to enforce the restrictions. Once the Board of Supervisors votes to enforce the restrictions, the County Attorney may seek any action at law or in equity, or by injunction, to enforce the restrictions. Term. The use restriction stays in effect for forty years after all landfill operations cease in the proposed solidd waste management facility, .Ayes: Mr. Warren, Mrs, Humphrey, Mr. Barber,'and Mr. Daniel. Nays: Mr. McHale. 5/28/97 97-375 -,- L `_i.:) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 8.13.7. Subject: State Roads Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptance. Summary of Information: Clover Hill: Boxwood Rountrey Section 3 The Sanctuary at Watermill Section 3 at Rountrey Matoaca: Westerleigh Section 4 Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: Yes No # �,. TO: Board of Supervisors FROM: Depa ftm ent of Environ m enta I Engineering SUBJECT State Road Acceptance - Boxwood DI STRICT- Clover Hill MEETING DATE: September 16, 2015 ROADS FOR CONSIDERAMON: LEND PL Proluoad Ey ChasbTfl" County G3 GJL 70: Board of Supervisors FROM: Depa rtm ant of Environmental Engineering SUBJECT. State Road Acceptance- Rountrey Section 3 DISTRICT Clover Hill MEETING DATE: September 16, 2015 ROADS FOR CONSIDERATION: BARKHAM CT FARCET PL BARKHAM DR FARCET TER CAN FORD LIP LACOC RD FARCET CT SIMON SBATH DR FARCET DR WOOLRIDGE RD ROUNTREY SECTION 3 PrOdU090 Ey Cft46bMW* County G3 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Th e Sanctuary at Wate rm i I I S ecti on C at Rountrey DISTRICT Clover Hill MEETING DATE: September 16, 2015 ROADS FOR CONSIDERATION: THORNCRAG LN Vicinity Map: THE SANCTUARY AT WATERMILL SECTION CAT ROUNTREY .m PTodLK*d E� ChostorrWd County G�S c c TO: Board of Supervisors FROM: Depa rtm ent of Environmental Engineering SUBJECT State Road Acceptance- Westerleigh Section 4 DI STRICT Matoaca MEETING DATE: September 16, 2015 ROADS FOR CONSIDERATION: V\ANDON CT tAESTERVELT CT Vicinity Map: WESTERLEIGH SECTION 4 ProdMd DI ChffibrrWd COL nq GU 60011 -SO �oCHESTERFIELD COUNTY G BOARD OF SUPERVISORS Page 1 of 1 .° AGENDA Meeting Date: September 16, 2015 Item Number: 8.13.8. Subiect: Approval of Change Order Number One and Final for County Project #04-0467 - Sherbourne Road Sewer County Administrator: Staff recommends that the Board of Supervisors approve Change Order Number One and Final for the Sherbourne Road Sewer project in the net amount of $34,467.72 and authorize the County Administrator to execute any necessary documents. Summary of Information: The Change Order represents additional road restoration that was not anticipated during design and bidding of the project. The original design included the replacement of asphalt in the trench required for the installation of the sewer line. The existing road did not hold up during the construction activity and must be repaired for the entire width of the road for the length of the construction activity. This change order also includes the reconciliation of estimated vs. actual quantities installed during the construction of the sewer line. Funds are available within the project. The county administrative policy for change orders requires that all change orders exceeding $50,000 be approved by the Board of Supervisors. While the total amount of this change order does not exceed $50,000, the portion related to the road reconstruction is $57,182. District: Bermuda Preparer: Allan Carmody Preparer: George B. Hayes, P.E. Attachments: ❑ Yes E No Title: Director of Budget Title: Director of Utilities #�� o `i CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 " AGENDA Meeting Date: September 16, 2015 Item Number: 8.13.9.a. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen -Foot Drainage Easement and an Eight -Foot Easement Across Lot 10, Walkers Chase, Section 3 at Foxcreek County Administrator's Comments: County Administrator: Grant Dean Dillingham and Lynn Dillingham permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 10, Walkers Chase, Section 3 at Foxcreek; subject to the execution of a license agreement. Summary of Information: Dean Dillingham and Lynn Dillingham have requested permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 10, Walkers Chase, Section 3 at Foxcreek. This request has been reviewed by the Utilities Department, Environmental Engineering, Comcast Cablevision and Verizon. The existing storm sewer will not be affected. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # :., �. Request permission for a Proposed Fence to Encroach within a Sixteen -Foot Drainage Easement and an Eight -Foot Easement Across Lot 10, Walkers Chase, Section 3 at Foxcreek Chesterfield County Department of Utilities ldxmlab� - 1 Urn - 416.67 IW M17M Nams. I. 7?41S •PLAT WAS PREPARED V THOU T THE' BENEFIT 7777-E BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON 7H/S. PLAT 2.' THIS PLAT IS PREPARED FROM A PLA;7;-BY*KOON72-:-8RYANT, PC. ENTITLED: "WALKERS s CHASE -SECTION 3 AT FOXCRE15K- DATED. SR-PrEMBER •4,.2012% AND RECORDED IN PA 214 P0. '85-$V. J. THE PROPERTY SHOWN HEREON LIES WITHIN FLOOD ZONE X" AS SHOWN Off FLOOD INSURANCE RATE MAP NO.:51041CO115D ErFFC77VE DATE DECEMBER 18, -2012. 4. THIS PLAT DOES REPRESENT A, PHYSICAL SURVEY FENCE X jT LICENSEAREA 7 LOT 9 DROP IN ROD VARIABLE SIGHT DISTANCE -- EASEMENT EASEMENT FOR VDOT MAINTENANCE LOT 10- 16,837 SO. Ii0.00' 6' EASEMENT DRAINAGE EASEMENT 2. STORY STONE,* YL ;15800 , I ASPHAL T. DRIVE Z2 f,2.4 ODES, CON AL, -PIN, Dean Dillingham I Lynn Dillingham 1 15800 Walkers Chase DB. 10A 295 -PG. 179 I . PIN: 7136757232000 RODIF" R -D R' LARE E SETTER 44' PLAT .SHOWING IMPROVEMENTS ON 10T .10i )F""RS' MSE-SECHOUV.3, AT FOXCRBEK MA TOA CA 711-71?61-5 IAZ J. 0= .57RICT CHES7FRFIELD COUNTY, VIRGINIA LEGEND 0 -GAS VE7,tR- KOONTZ.BRYANT, P.c WA tER, - M"E tR.. .[MHVAC 1763N. PAP4"R0AD,.§UaE200' fZiCHWtOMD,: VIRGINIA 23229' ,(604) 7400.9200: (80.4) 740-733& Fax. kVpc@koont;brjantcom DATt: SCALE:-, 17=30' CHKD BY. DRAWN' BY. EBT LJk' - JOB NOv 04462 1DMS.DWG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 16, 2015 Item Number: 8.113.9.b. Subject: Request Permission to Construct a Gravel Driveway Within a Twenty -Five Foot Dedicated County Right of Way to Access Property on Starview Lane County Administrator's Comments: County Administrator: Grant Philip S. Gardner, William J. Rowe, Jr. and James M. M. Buchanan permission to construct a gravel driveway within a 25' dedicated county right of way to access property at 1114 Starview Lane; subject to the execution of a license agreement. Summary of Information: Philip S. Gardner, William J. Rowe, Jr. and James M. M. Buchanan have requested permission to construct a gravel driveway within a 25' dedicated county right of way from Point A to Point B as shown on the attached plat to access property at 1114 Starview Lane. This is a requirement for Variance 15AN0165 and has been reviewed by county staff. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments:® Yes No .. VICINITY SKETCH Request permission to Construct a Gravel Driveway within a Twenty -Five Foot Dedicated County Right of Way N Che-terfield County Department of Utiffies W*9 00 S 1W I NIzn - 500 Int 6,9p.0 O.J..Sf3 S 0 U H A V E N ' S E C i 1 0 N 3 __ I B L Gravel Driveway - Point A - Point B LICENSE AREA LOT 2 LOT 1 BENNINGTON ROAD RTE. 2149 5p1' R/W PB 11, PG. 2 Tia cd ISS trivewi Fi Ciro S mss' ! R1.yh�' af' tt.yt�e a `o z r o N 3352.21 s $9'29'20" E 85.00' E 765333.41 ti z 334.67' TO E/L ' AC . Cr KINGSPORT LN.. W'D. .f,.0 -42D _; -. Philip S. Gardner 85.00' S89'29'20'W William J. Rowe, Jr. EXIST. PORARY / 1 0 James M. M. Buchanan 4 TURN --AROUND ESM'T. / �' 1114 Starview Ln. 1 # -- ---1 DB. 10,016 PG. 792 �U; a PIN: 765703443400000 25.6 S 0 T H A Y E N I� �4 I PROPOSED N HOUSE NM : omesae S EIC T 1 0 N 3 (� 7201 PARCEL A 1S A POR OF I B L 0 1 I L J GPIN x'765-703-28 TO 1PG. 21 tn r 1 .0' BE DEDICATED TO to �� W PARCEL A: 0.0490 AC. LOT $ LOT 7 w O. Z Z S AC . O REMAINDER OF REMAINDER OF _ cy GPIN x'765-703-2826: 0.2925 AC. I GPJN X765-703-2826 TOTAL: 0.3415 AC. � � 1 I JAMES M. M. BUCHANAN, z WILLIAM J. ROWE, JR. &J I jHJ10 S-- AR9WR 'TH ©F L I OB 10016, PG. 792 — _ J SEE DB 1218, PG. 327 O S 89'29'20" W 0 B U � D. _ _.------- -- -I� C. NO. ZONED: R- 7 �z �g LOCAVON' or U/G UTILITIES GASEc .cv FIELD OBSERVATION. ADDITIONAL 11/G UTILITIES I f MAY EXIST OTHER THAN THOSE SHOWN. I WETLANDS (IF ANY) AND RESOURCE PROTECTION l AREA MTS ARE NOT SHOWN ON THIS SURVEY, SURVEY SHOWING 1 "-40' A PROPOSED 0.049 ACRE DEDICATION �t. LOCATED AT THE END OF BENNINGTON ROAD 0 40' 80' MIDLOTHIAN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA Date: 12 f x},/14 Scale: 1,=40' Bruce Robertson Land Surveying, P. C. P.O. Box 35311 Richmond, Virginia Phone/Fax {804}330-2801 JN 14114 .0 '015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 =.y AGENDA Meeting Date: September 16, 2015 Item Number: 8.13.9.c. Subiect: Request Permission for a Proposed Asphalt Driveway to Encroach Within a Sixteen -Foot Drainage Easement Across Lot 27, Hallsley, Section 10 County Administrator's Comments: County Administrator: Grant Homesmith Construction Inc. permission for a proposed asphalt driveway to encroach within a sixteen -foot drainage easement across Lot 27, Hallsley, Section 10; subject to the execution of a license agreement. Summary of Information: Homesmith Construction Inc. has requested permission for a proposed asphalt driveway to encroach within a sixteen -foot drainage easement across Lot 27, Hallsley, Section 10. This request has been reviewed by Environmental Engineering. The existing storm sewer will not be affected. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: ■Yes F-1 No fi "VICINITY SKETCH Request Permission for a Proposed Asphalt Driveway to Encroach within a Sixteen -Foot Drainage Easement Across Lot 27, Hallsley, Section 10 M2 IN I= REQUEST PERMISSION FORA PROPOSED ASPHALT DRI EWAY TO ENCROACH WITHIN A WDRAINAGE EASEMENT Chesterfield County Departrmsnt of Utilbes Curb Cut as qp Shown on +0' Corstructio) Plans Existing contours and elevations are unregulated topographic in arm ion obtained from Construefion Pians and is for general information only. Topographic information should be Me venfred and certified by an appropriate prvfessr047/ prior to its use in the design, modificofion or crostnxtian of rm vements or flood p/am determination. Sdf 1?enc� Umits of Clearing and Stone Construction Entrance os shown are om Vhzgte and should be adjusted per field condibbm or os dri rated by the County � hrspector, LICENSE AREA Homesmith Construction Inc 16449 B4niey Rd DB. 10,768 PC 590 PIN: 709697563200000 Mote.' rM- plot is compiled from plats of record. No impmvemmis and not a// easements may be shown. I Proposed Improvements on Rev. d3 31/2 Change ©nve L072T, SEMON W DATE: tJ3j�s/201o�s SCALE: f'=30' HALLSLEY �o J013 NO: 55150018.NS Chesterfield County, V'rginia —RE: Construction g crrx .Ne r Qom' • PLANNERS - ARCHITECTS - ENGINEERS • SURVEYORS - ISM City View Drive Sutte 200 - MIdUAblan, Virginia 73113- Phone (904) 794.0911- Fax (804) 79412838 www•babw co Sgp�470 roe.oe' 1 i S \ f � s fir -•- ■ !t C1017W Mo ax* m &wk.%V' to , �~ i i 1 fir \r Curb Cut as qp Shown on +0' Corstructio) Plans Existing contours and elevations are unregulated topographic in arm ion obtained from Construefion Pians and is for general information only. Topographic information should be Me venfred and certified by an appropriate prvfessr047/ prior to its use in the design, modificofion or crostnxtian of rm vements or flood p/am determination. Sdf 1?enc� Umits of Clearing and Stone Construction Entrance os shown are om Vhzgte and should be adjusted per field condibbm or os dri rated by the County � hrspector, LICENSE AREA Homesmith Construction Inc 16449 B4niey Rd DB. 10,768 PC 590 PIN: 709697563200000 Mote.' rM- plot is compiled from plats of record. No impmvemmis and not a// easements may be shown. I Proposed Improvements on Rev. d3 31/2 Change ©nve L072T, SEMON W DATE: tJ3j�s/201o�s SCALE: f'=30' HALLSLEY �o J013 NO: 55150018.NS Chesterfield County, V'rginia —RE: Construction g crrx .Ne r Qom' • PLANNERS - ARCHITECTS - ENGINEERS • SURVEYORS - ISM City View Drive Sutte 200 - MIdUAblan, Virginia 73113- Phone (904) 794.0911- Fax (804) 79412838 www•babw co Sgp�470 roe.oe' 1 i S \ f fir -•- ■ !t Lot 27 �~ i i 1 fir i va X11 ' `I1 ! ! t � 1 r t �1. /fes ! .) i ` t h�Fv. 05 i 1�4rtarroe CJI i 1 Curb Cut as qp Shown on +0' Corstructio) Plans Existing contours and elevations are unregulated topographic in arm ion obtained from Construefion Pians and is for general information only. Topographic information should be Me venfred and certified by an appropriate prvfessr047/ prior to its use in the design, modificofion or crostnxtian of rm vements or flood p/am determination. Sdf 1?enc� Umits of Clearing and Stone Construction Entrance os shown are om Vhzgte and should be adjusted per field condibbm or os dri rated by the County � hrspector, LICENSE AREA Homesmith Construction Inc 16449 B4niey Rd DB. 10,768 PC 590 PIN: 709697563200000 Mote.' rM- plot is compiled from plats of record. No impmvemmis and not a// easements may be shown. I Proposed Improvements on Rev. d3 31/2 Change ©nve L072T, SEMON W DATE: tJ3j�s/201o�s SCALE: f'=30' HALLSLEY �o J013 NO: 55150018.NS Chesterfield County, V'rginia —RE: Construction g crrx .Ne r Qom' • PLANNERS - ARCHITECTS - ENGINEERS • SURVEYORS - ISM City View Drive Sutte 200 - MIdUAblan, Virginia 73113- Phone (904) 794.0911- Fax (804) 79412838 www•babw co Meeting Date: September 16, 2015 Item Number: 8.13.9.d. Subiect: Request Permission for an Asphalt Driveway and Walkway to Encroach in a Thirty -Foot Drainage Easement Across the Open Space Within Mount Blanco, Section 3 County Administrator's Comments: County Administrator: Grant Mount Blanco Development, LLC permission for an asphalt driveway and walkway to encroach in a 30' drainage easement across the open space within Mount Blanco, Section 3; subject to the execution of a license agreement. Summary of Information: Mount Blanco Development, LLC has requested permission for an asphalt driveway and walkway to encroach in a 30' drainage easement across the open space within Mount Blanco, Section 3. This request has been reviewed by Environmental Engineering and the Planning Department. The existing storm sewer will not be affected. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes FINo Title: Real Property Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 1 i` of =g- AGENDA Meeting Date: September 16, 2015 Item Number: 8.13.9.d. Subiect: Request Permission for an Asphalt Driveway and Walkway to Encroach in a Thirty -Foot Drainage Easement Across the Open Space Within Mount Blanco, Section 3 County Administrator's Comments: County Administrator: Grant Mount Blanco Development, LLC permission for an asphalt driveway and walkway to encroach in a 30' drainage easement across the open space within Mount Blanco, Section 3; subject to the execution of a license agreement. Summary of Information: Mount Blanco Development, LLC has requested permission for an asphalt driveway and walkway to encroach in a 30' drainage easement across the open space within Mount Blanco, Section 3. This request has been reviewed by Environmental Engineering and the Planning Department. The existing storm sewer will not be affected. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes FINo Title: Real Property Manager 'VICINITY SKETCH Request Permission for an Asphalt Driveway and Walkway to Encroach in a Thirty -Foot Drainage Easement Across the Open Space within Mount Blanco, Section 3 Chesterfield County Departnipnt of Utilities Alfilsft�' . I hVI - 500'eel PRECIADO CORDELL V & TERRI H ��0� D.B. 10653, PG. 305 ._ P.B. 226, PG. 21 30.5 L . GPIN NO.: 827659986600000 ASPHALT ZONED: R-15 30' DRAINAGE EASEMENT P.B. 228, PG. 33 MOUNT BLANCO DEVELOPMENT, LLC EMERSON COMPANIES, LLC 12306 ALMER LANE PB. 228, PG. 31 j DB. 8656, PG. 926 DB. 10286, PG. 76 N j DB. 10653, PG. 305 GPIN: 828659241600000 `14 w 137.75 LF. N67'37'33"E '2 ASPHALT 17.21' A S27ro1'27"E 29.90' 1/� C7 Mto N In z (229.25 Lf ASPHALT DRIVEWAY N 3659116.59 E 11827864.99 \S� 0`39 a8- 52 NBP EASEMENT RECORDED IN SUBDIVISION ID NO.: 00-0563-003 51 NBP WL,s �s ` AIMS 2t .,r OPEN SPACEV FKKA �a `' r i H (16.25 ASPHALT 2 H o RIVEWAY V` o a0 16' DRAINAGE C ESMT P.B. 228, �' 2 PG. 36 ,� /- - T - / 8' ESMT P.B. 228, 50 PG. 33 j / NBP I lift30' DRAINAGE EASEMENT P.B. 228, 6 PG. 33 _ 1 I 49 NBP STARR GARY G & SLOAN KATE W P.B. 228, PG. 33 GPIN: 828659010800000 ZONED: R-15 F. GIBBONS SLOAN, JR. & HEATHER M. SLOAN D.B. 10774, PG. 418 GPIN: 828658048700000 ZONED: R-15 S47'08'13"W /' 45.79' /// ----\ 48 NBP V _ 47 NBP DRIVEWAY ENCROACHMENT WITHIN 30' DRAINAGE EASEMENT OPEN SPACE MOUNT BLANCO SECTION 3 BERMUDA DISTRICT CHESTERFIELD COUNTY, NROINIA SEPTEMBER 2, 2015 SCALE.• I" = 100' mm H16FYI�ARK EN RN6 0 1w 2W engineering excellence. 13281 14VOS BEND BLVD., WM 201 04MI R, VA 23836 P (804)-895-2875 byammon4h4hmwkwsy.— F(804)-630-3464 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 16, 2015 Item Number: 8.113.10.a. Subiect: Acceptance of Parcels of Land Along Dundas Road from Iglesia Bautista Misionera County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.011 acres along Dundas Road from Iglesia Bautista Misionera, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. This dedication is for the development of Iglesia Bautista Misionera. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager F-1No 4.6046.4 Acceptance of Parcels of Land Along Dundas Road from. Iglesia Bautista Misionera P, Chesterfield County Department of Utilities Mdgmmb� - N86' 09' 10'E 17 537' 22' 20'W 3.6 7.47 SF. PART OF 3 APPEARS NOT TO BE 48 ---E--11790422.48---E--11790422.4817901790422.48 N5' 22' 20-E 14.50—" 552' 37' 40'E 20.27—� N:3884096.80 E:11790421.12 r I 4Y O� N a> g 6414 W y N Q w I� N NI a � 1 1 w 1 C, cd odd rcd i 1 I --PARCEL B 0.008 ACRES BE DEDICAI (D -IRON ROD OR OTHER SU?ABLE MONUMMT TO BE SET AT A FUTURE A47E RT. 641 DUNDAS ROAD +/ 60' R.O, W. P.B.3, PC. 194 +/ 460 TO JS 44yS HIGHWAY 37 40"E 22.65 N:368410 a rr•1 »anain an N8Y 03' WE 17,60 "Cs:' ✓\ VERONICA AND DW ' SIMS, SR. D.B. 4031, PG. 683 GP/N/ 7906846305 \ S,P VILLAGE F BENSLEY, PART i, BLOCK R LOT 2 PARCEL A \ 0.003 ACRES \ \ \ �'o,'��`20�\ 0 BE DEDICATE + \ 4 \ Qlz 2g By \ 2621 DUNDAS ROAD IGLESIA BAUTISTA MISIONERA D.B. 10309, PG. 192 GPIN., 7906835379 OU40E OF BEASLEY, PART 1, BLOCK B, LOT 1 P.B. 3, POs. 194 & 195 +/— 2.755 ACRES ;yn ` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA FYI- i°'itts� Meeting Date: September 16, 2015 Item Number: 8.B.10.b. Subject: Acceptance of a Parcel of Land Along Wild Turkey Run from Robert C. Lundy and Eleanor B. Lundy County Administrator's Comments: County Administrator: Board Action Request: Accept the conveyance of a parcel of land containing 0.016 acres along Wild Turkey Run from Robert C. Lundy and Eleanor B. Lundy and authorize the County Administrator to execute the deed. Summary of Information: At the May 27, 2015 Board of Supervisors meeting, the Board approved adding Wild Turkey Run as a rural addition project. The dedication of the 0.016 - acre parcel as shown on the attached plat is for the construction of a branch type turnaround at the terminus of the improvements to Wild Turkey Run. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No "VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG Myl 14 9111 LIJ V 3; WA 2s] M Chesterfield County Department of Utilities s 1 t cl — 291.67 1,12? �� s9aY 3.1 dnovo SNQWWII se a�.mof0s��rseza vw r.:a�:cnaaucaa�:v+.o;s�.n nw+ ®O��e• dX m min 1 Boaz � W � waH Apuea e9I WV ZO't t SLOZIUM uo pal101d 16MC"1VId-AU0 0906C\EJMQ1una Aga (J°�n�l ((PI��M-EZO'OSOK\:061:) 4 G� r y �• / o a ' s' /� F 0 �y /UA ( dX m min 1 Boaz � W � waH Apuea e9I WV ZO't t SLOZIUM uo pal101d 16MC"1VId-AU0 0906C\EJMQ1una Aga (J°�n�l ((PI��M-EZO'OSOK\:061:) CHESTERFIELD COUNTY �3{ BOARD OF SUPERVISORS Page 1 of 1 <a.d AGENDA "al'IRCl2l�..s-� Meeting Date: September 16, 2015 Item Number: 8.8.11. Subject: Request to Aid Midlothian Town Center Apartments, LLC in the Acquisition of Offsite Right of Way for a Right Turn Lane Along Midlothian Turnpike at Winterfield Road County Administrator's Comments: County Administrator: Board Action Requested: Authorize right of way staff to aid Midlothian Town Center Apartments, LLC in the acquisition of offsite right of way for a right turn lane along Midlothian Turnpike at Winterfield Road; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: Midlothian Town Center Apartments, LLC has requested that the county aid in acquiring offsite right of way for a right turn lane along Midlothian Turnpike at Winterfield Road. Zoning case 035SNO316 required the construction of a separate right turn lane along Midlothian Turnpike at Winterfield Road but if the developer is unable to obtain the necessary right of way and the county is not willing to assist, they will not be required to make the improvements. The developer has made reasonable efforts to obtain the right of way but the owner has been non-responsive. Condemnation, if needed, would require Board approval at a public hearing. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments:Yes F No #, VICINITY SKETCH Request to Aid Midlothian Town Center Apartments, LLC in the Acquisition of Offsi.te Right of Way for a Right Turn Lane Along Midlothian Turnpike at Winterfield Road N 'T SIP ., ��--� �_ T- 0 Lit 0 0�1 r 0 01� Proposed Apartment Development. 41CF-F.- IDL '�HIA I--- L 0.086AcreAcquisition MIDL co SQ -7 0 > WO 0 90D 11-S 4V c D z Ui ---ju 1U IF N Chesterfieb County Departrnfnt af Utiffies A- W rz S 99,o-565,6'8 m tTiiorc� � a WyZQ ySNF �ajQa8� rm2WFyy¢..�mmp "' 2��t�{vAnYl 5$QT�O�jY JN�< Se iOm m ZZmO �g Naz�a UWVd+h f Z � m f s �m z I��Zyy t a � V t t t 8 � a � t N h ;cOG'w YjR -- 1A �_rGINYy. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 16, 2015 Item Number: 8.113.12. Subject: Appropriation of Cash Proffers to the Route 1/Old Bermuda Hundred Intersection Improvement Project County Administrator: Board Action Requested: The Board is requested to transfer $911,000 between projects and appropriate $1.18 million and authorize the County Administrator to enter into a VDOT/County agreement for the contribution of $1.18 million to the Route 1/Old Bermuda Hundred Intersection Improvement Project. Summary of Information: The Route 1/Old Bermuda Hundred Road project has been identified as a signalization need on the Board's priority list of projects since 2002. In 2011, after numerous unsuccessful attempts to fund the project with available state/federal funding, staff identified $1.18 million available in cash proffers to provide as leverage when requesting Regional Surface Transportation Program (RSTP) funds from the Richmond Region Transportation Planning Organization (RRTPO) (Attachment A) The RRTPO agreed to fund the project during the FY2012 RSTP project selection process. The Virginia Department of Transportation includes construction of turn lanes and signal at the intersection. Construction 2016. (Continued on next page) Preparer: Jesse W. Smith is managing the project which the installation of a traffic is anticipated to begin in March Title: Director of Transportation Attachments: Yes ❑ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) VDOT has requested the county enter into a standard VDOT agreement to provide up to $1.18 million in county funds committed to the project (Attachment B). The terms of the county contribution are reflected in Appendix A of the agreement. Recommendation: Staff recommends the Board transfer $911,000 in cash proffers from the Route 10 (Route 1 to I-95) Widening project to the Route 1/01d Bermuda Hundred Road Intersection Improvement Project, appropriate $911,000 in cash proffers to the Route 10 (Route 1 to I-95) Widening project from sheds 13 and 14, appropriate $269,000 in cash proffers from sheds 15 and 19 to the Route 1/01d Bermuda Hundred Road Intersection Improvement Project, and authorize the County Administrator to enter into the VDOT/County agreement for the contribution of $1.18M to the Route 1/01d Bermuda Hundred Road Intersection Improvement Project. The transfer between projects will better align the source of cash proffer funding with the project areas. District: Bermuda 0''V Chesterfield County, Virginia James I. L. Stegmaier, County Administrator 990* Lori Road — P.O, Box 40 — Chestetfield, V-A 23832-0040 Phonc: (8 04) 8 74-1211 — Fax: (804) r"'1? -629? --Internet: chcsrcrfit1d,guv MEMM91001• M ARTHM & WAXArN, ciiAnLmAN 00R0THYJ-A18CKLZ, WCE CHAIRMAN U-116 o-1 fAMM W AOLLAND " Lk— MARLMN IL DURFEE W.–� M�' DAMPL k GECKER January 19, 2011 Barbara Nelson Richmond Regional Planning District Cominission 9211 Forest Hill Avenue, Suite 200 Richmond, VA 23235 RE: Route I/Old Bermuda Hundred Road Intersection Improvements County Funding mom= This is to confirm the county's support for improving the Route I and Old Bermuda Hundred Road intersection. This project is a priority for the Board of Supervisors, If and when sufficient RSTP funds are allocated towards the project, county staff will request the Board of Supenaisors to consider providing additional funding (up to $1.18 million) if necessary toward the project. M VDOT ADMINISTERED — LOCALLY FUNDED PROJECT ADMINISTRATION AGREEMENT CHESTERFIELD COUNTY PROJECT NUMBER 0001-020-633 UPC 101021 THIS AGREEMENT, made and executed in triplicate on this the day of , 2015, between the COMMONWEALTH OF VIRGINIA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "DEPARTMENT" and the COUNTY OF CHESTERFIELD, hereinafter referred to as the "COUNTY." WITNESSETH WHEREAS, the COUNTY has expressed its desire to have the DEPARTMENT administer the work as described in Appendix B, and such work for each improvement shown is hereinafter referred to as the Project; and WHEREAS, the funds as shown in Appendix A have all been allocated by the COUNTY to finance the project; and WHEREAS, the COUNTY has requested that the DEPARTMENT design and construct this project in accordance with the scope of work described in Appendix B, and the DEPARTMENT has agreed to perform such work; and WHEREAS, both parties have concurred in the DEPARTMENT's administration of the project identified in this Agreement and its associated Appendices A and B in accordance with applicable federal, state, and local law and regulations; and WHEREAS, the County's governing body has, by resolution, which is attached hereto, authorized its designee to execute this Agreement; and WHEREAS, Section 33.2-338 of the Code of Virginia authorizes both the DEPARTMENT and the COUNTY to enter into this Agreement; NOW THEREFORE, in consideration of the promises and mutual covenants and agreements contained herein, the parties hereto agree as follows: A. The DEPARTMENT shall: 1. Complete said work as identified in Appendix B, advancing such diligently, and all work shall be completed in accordance with the schedule established by both parties. 2. Perform or have performed, and remit all payments for, all preliminary engineering, right-of-way acquisition, construction, contract administration, and inspection services activities for the project(s) as required. ATTACHMENT B 1 of 6 e Provide a summary of project expenditures to the COUNTY for charges of actual DEPARTMENT cost. 4. Notify the COUNTY of additional project expenses resulting from unanticipated circumstances and provide detailed estimates of additional costs associated with those circumstances. The DEPARTMENT will make all efforts to contact the COUNTY prior to performing those activities. 5. Return any unexpended funds to the COUNTY no later than 90 days after the project(s) have been completed and final expenses have been paid in full. B. The COUNTY shall: 1. Provide funds to the DEPARTMENT for Preliminary Engineering (PE) and Right -of -Way (ROW) upon execution of this Agreement and for Construction (CN) no less than 90 days prior to advertisement in the amounts shown in Appendix A 2. Accept responsibility for any additional project costs resulting from unforeseeable circumstances, but only after concurrence of the COUNTY and modification of this Agreement. C. Funding by the COUNTY shall be subject to annual appropriation or other lawful appropriation by the Board of Supervisors. D. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee of either party, in their individual or personal capacity for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. E. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the County or the Department shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the _ ATTACHMENT B 2 of 6 County or the Department has, in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. F. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. G. Should funding be insufficient and county funds be unavailable, both parties will review all available options for moving the project forward, including but not limited to, halting work until additional funds are allocated, revising the project scope to conform to available funds, or cancelling the project. H. Should the project be cancelled as a result of the lack of funding by the COUNTY, the COUNTY shall be responsible for any costs, claims and liabilities associated with the early termination of any construction contract(s) issued pursuant to this agreement. I. This Agreement may be terminated by either party upon 60 days advance written notice. Eligible expenses incurred through the date of termination shall be reimbursed to the DEPARTMENT subject to the limitations established in this Agreement. THE COUNTY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any party. THIS AGREEMENT, when properly executed, shall be binding upon both parties, their successors and assigns. THIS AGREEMENT may be modified in writing upon mutual agreement of both parties. ATTACHMENT B 3 of 6 IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed as of the day, month, and year first herein written. COUNTY OF CHESTERFIELD, VIRGINIA: Date Typed or Printed Name of Signatory Date Signature of Witness Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: Chief of Policy Date Commonwealth of Virginia Department of Transportation Signature of Witness ATTACHMENTS: Appendix A (UPC 101021) Appendix B (UPC 101021) Date ATTACHMENT B 4 of 6 OU6 4'9 Appendix A Project Number: 0001-020-633 (UPC 101021) Locality: County of Chesterfield Project Identification and Funding Scope: Add turn lanes and a signal at Jefferson Davis Highway (Rte 1) and Old Bermuda Hundred Rd. (Rte 618) to mitigate congestion and improve safety. From: 0.18 Mi. S. Int. Route 1/Route 618 To: 0.25 Mi. N. Int. Route 1/Route 618 Locality Project Manager Contact Info: Barb Smith 804-748-1037 Department Project Coordinator Contact Info: Anthony Haverly 804-524-6154 Project Costs Phase Estimated Project Costs Funding Advanced to VDOT Funds Retained by Locality Preliminary Engineering 1,094,923 0 0 Right -of -Way & Utilities 857,710 0 0 Construction 3,129,050 1,180,000 1,180,000 Total Estimated Cost 5,081,683 1,180,000 1,180,000 Project Financing A B C D E RSTP Funds Local Funds Aggregate Allocations (A+B+C+D) $4,000,000 $1,180,000 $5,180,000 Payment Schedule FY 2017 Total $590,000 within 90 days of NTP; $1,180,000 $590,000 within 180 days $1,180,000 of NTP e This project is funded with federal -aid Regional Surface Transportation Program (RSSTP). These funds must be obligated within12 months of allocation and expended within 36 months of the obligation. o FY 12 - $1,000,000 Allocation by the CTB, Expenditure deadline 6/30/2015 o FY 14 - $1,000,000 —Allocation by CTB 7/1/2013, Expenditure deadline 6/30/2017 o FY 15 - $2,000,000 — Allocation by CTB 7/1/2014, Expenditure deadline 6/30/2018 o This Appendix A adds an additional $1,180,000 of County Funds that will be provided for CN Phase. e In the event that additional funds are required in order to complete the Project, VDOT will consult with the County and both parties will review available options, to include identifying additional funds to be allocated to the project. However, notwithstanding any other provision of this Agreement, in no event shall this Agreement be construed to require Chesterfield County to pay more than $1,180,000 unless the County agrees explicitly to do so in a revised Appendix A to this agreement. e It is the intent that funds shall be expended as follows: RSTP first and County Funds last. County payments will be reduced if the cost of construction does not require the entire amount of county funds. e In accordance with Chapter 12.1.3 (Scoping Process Requirements) of the IAP Manual, scoping will be completed by 11/30/2015 11 This attachment is certified and made an official attachment to this document by the parties of this agreement Authorized Locality Official and date Typed or printed name of person signing Residency Administrator/PE Manager/District Construction Ensineer Recommendation and date v Typed or printed name of person sinind _ ATTACHMENT B 5 of 6 si Appendix B Project Number: 0001-020-633 (UPC 101021) Locality: County of Chesterfield Project Scope Work Add turn lanes and a signal at Jefferson Davis Highway (Rte 1) and Old Bermuda Description: Hundred Rd. (Rte 618) to mitigate congestion and improve safety. From: 0.18 Mi. S. Int. Route 1/Route 618 To: 0.25 Mi. N. Int. Route 1/Route 618 Locality Project Manager Contact Info: Barb Smith 804-748-1037 Department Project Coordinator Contact Info: Anthony Haverly 804-524-6154 The scope of this project is to construct turn lanes and a signal at Jefferson Davis Highway (Route 1) and Old Bermuda Hundred Road (Route 618) to mitigate congestion and improve safety. The scope of work (all phases) will be completed by the VDOT. This attachment is certified and made an official attachment to this document by the parties of this agreement Authorized Locality Official and date Residency Administrator/PE Manager/District Construction Engineer Recommendation and date Typed or printed name of person signing Typed or printed name of person ATTACHMENT B 6of6 Intersection Improvements Source Amount RSTP $4,000,000 County Contribution — Cash Proffers $1,180,000 TOTAL $5,180,000 ESTIMATE Current Preliminary Engineering $1,094,923 Right-of-way & Utilities $875,710 Construction $3,129,050 Total $5,099,713 Route 1 / Old Bermuda Hundred Road Intersection Improvements 301 S* -,,-FUALIOA, HUNOR'M RG P,k, -ql� IJL�, Traffic Shed and Project Locations Rt. 1/01d Bermuda Hundred Project Rt. 10 (Rt. 1 -1-95) Project U YM M UfPr,)TYe ml -co i 0"q k IV C* ilrbq wk I ac"01,52 CHESTERFIELD COUNTY cyrr BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: September 16, 2015 Item Number: Subiect: Award Annual Contracts for Professional Engineering, Construction Administration and Inspection Services County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to execute contracts for professional services for engineering, construction administration and inspection for road construction and related projects, subject to VDOT's approval, with the following firms: • AECOM Technical Services, Inc. • Austin Brockenbrough & Associates, LLP • Johnson, Mirmiran and Thompson, Inc. • Kimley-Horn and Associates, Inc. • McCormick Taylor, Inc. • Timmons Group, Inc. • A. Morton Thomas and Associates, Inc. • Dewberry Engineers, Inc. • Rummel, Klepper & Kahl, LLP • McDonough Bolyard Peck, Inc. • NXL Construction Company • Stantec Consulting Services, Inc. Preparer: Jesse W. Smith Attachments: E Yes Title: Director of Transportation ® NO 00154 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: Two representatives from the transportation department and one from the purchasing department developed a Request for Proposals for on-call engineering services and/or construction administration and inspection services for road construction and related projects. Proposals were submitted by twenty-two firms. Nine firms were selected for the engineering services and six firms were selected for construction administration and inspection services through the competitive negotiation process based on their expertise in various areas of roadway design and construction administration: Engineering Services: • AECOM Technical Services, Inc. • Austin Brockenbrough & Associates, LLP • Johnson, Mirmiran and Thompson, Inc. • Kimley-Horn and Associates, Inc. • McCormick Taylor, Inc. • Timmons Group, Inc. • A Morton Thomas and Associates, Inc. • Dewberry Engineers, Inc. • Rummel, Klepper & Kahl, LLP Construction Administration and Inspection Services: • McDonough Bolyard Peck, Inc. • NXL Construction Company • Stantec Consulting Services, Inc. • Johnson, Mirmiran and Thompson, Inc. • A Morton Thomas and Associates, Inc. • Rummel, Klepper & Kahl, LLP The contracts shall be effective for one year, renewable for four additional one-year terms. Recommendation: Staff recommends that the Board authorize the County Administrator to execute contracts for professional services for engineering, construction administration and inspection for road construction and related projects, subject to VDOT's approval, with the following firms: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Engineering Services: • AECOM Technical Services, Inc. • Austin Brockenbrough & Associates, LLP • Johnson, Mirmiran and Thompson, Inc. • Kimley-Horn and Associates, Inc. • McCormick Taylor, Inc. • Timmons Group, Inc. • A Morton Thomas and Associates, Inc. • Dewberry Engineers, Inc. • Rummel, Klepper & Kahl, LLP Construction Administration and Inspection Services: • McDonough Bolyard Peck, Inc. • NXL Construction Company • Stantec Consulting Services, Inc. • Johnson, Mirmiran and Thompson, Inc. • A Morton Thomas and Associates, Inc. • Rummel, Klepper & Kahl, LLP District: Countywide 0.3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 8.6.14. Subiect: Authorization for the County Administrator to Execute the Special Project Service Agreement for Refrigerant Collection and Processing Services County Administrator's Comments: County Administrator: 7K Board Action Requested: Authorize the County Administrator to sign the special project service agreement with the Central Virginia waste Management Authority (CVWMA) for CFC/HCFC Collection and Processing Services. Summary of Information: The subject CVWMA service agreement is to provide contracted services with Tri City Appliance, Inc. for CFC/HCFC (Freon) collection and processing services. This agreement is for a five (5) year period commencing on or about July 1, 2015, and ending June 30, 2020. To be environmentally compliant, CFCs/HCFCs must be evacuated from Freon - containing appliances before these units can be recycled. The CVWMA service agreement is to provide contracted services with Tri City Appliance, Inc. for CFC/HCFC collection and processing services. We utilized Tri City Appliance's services last year for a total cost of $3,040. Preparer: Robert C. Key Title: Director of General Services Attachments: 0 Yes F-1 No X00187 SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES This SPECIAL PROJECT SERVICE AGREEMENT (hereinafter "Service Agreement) is made by and between the CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (hereinafter "CVWMA" or "Authority" and collectively the "Parties"), its successors and assigns, having its principal place of business at 2104 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227; and (if executed on the appropriate page 10 — signature — end page of this agreement). COUNTY OF CHESTERFIELD (CHE), CITY OF PETERSBURG (PET), (Hereinafter, "Participating Local Jurisdictions" unless later amended). ARTICLE I - PURPOSE A. The Parties have entered into this Service Agreement pursuant to the authority of the Virginia Water and Waste Authorities Act (Title 15.2, Chapter 51 of the Code of Virginia, 1950 as amended), and the Articles of Incorporation of the CVWMA. Its purpose is to establish a special project for CFC/HCFC Collection and Processing Services within the Participating Local Jurisdictions as authorized by Section 11 of the Articles. B. The Participating Local Jurisdictions agree to participate in this special project according to the terms and conditions of this Service Agreement. The Participating Local Jurisdictions further agree that this Service Agreement shall take effect in each Participating Local Jurisdiction upon execution and return of a signed copy of this Service Agreement to the CVWMA by that Participating Local Jurisdiction. C. The Parties agree that the CVWMA will implement this special project through a private vendor contract (Contract"), based upon a Request for Proposals (RFP) 10- 47 issued by the CVWMA on January 19, 2010, as reflected in Service Contract entered into between the CVWMA and the Contractor, Tri City Appliance, Inc. ("Contractor"). ARTICLE 11- DEFINITIONS For the purpose of this Service Agreement, the definitions contained in this section shall apply unless otherwise specifically stated. When not inconsistent with the context, words used in the present tense include the future, words in the plural include the singular, and words in the singular include the plural. Use of the masculine gender shall include the feminine gender. The word "shall" is always mandatory and not merely discretionary. A. Authority or CVWMA - shall mean the Central Virginia Waste Management Authority, the instrumentality created under the provisions of the Virginia Water and Waste Authorities Act, §15.2-5100, et seg., and includes the individual members (or voting alternates) of the CVWMA Board of Directors, and the officers, agents or employees of the Central SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 2469711 Virginia Waste Management Authority. For the purposes of this Service Agreement, "Authority" shall not include the governing bodies, the individual elected officials of the Participating Local Jurisdictions served by this Service Agreement, except those elected officials who serve as members or alternates of the CVWMA Hoard of Directors, nor the employees or agents of the Participating Local Jurisdictions acting on behalf of their employer or principal, respectively. B. CFC/HCFC Collection and Processing - shall mean the collection of CFO's/HCFC's from white goods stockpiled by Participating Local Jurisdictions at Collection Sites by the Contractor and the Contractor's arranging for subsequent processing of CFC's/HCFC's. C. CFCIHCFC Collection and Processing Services - shall mean those services to be performed by the Contractor including, but not limited to: a) collecting CFC's/HCFC's from white goods stockpiled by Participating Local Jurisdictions at designated Collection sites; b) affixing stickers to white goods serviced to evidence evacuation of CFC's/HCFC's; c) arranging for the processing of CFC's/HCFC's collected for recycling, reclaiming or disposal; and d) reporting to the CVWMA the results of activities associated with a); b); and c). D. CFC'sIHCFC's - shall mean those substances described under section 608 of the Clean Air Act, Title VI Part 82, Stratospheric Ozone Protection, and in any subsequent implementing regulations. Hydrofluorocarbon (HFC), perfluorocarbon (PFC) and other substances as designated by subsequent Clean Air Act regulations are also included in this category. E. Collections Sites -shall mean sites where the collection of CFC's/HCFC's is to be performed. The CVWMA will notify the Contractor in writing as to the location of Collection Sites within the Participating Local Jurisdictions and any changes, additions or deletions. F. Contract — shall mean the written Contract and all amendments thereto, between the CVWMA and the Contractor, governing the provision of CFC/HCFC Collection and Processing services and other services as specified in the Contract. G. Contractor - shall mean the individual, Contractor, firm, partnership, joint venture, corporation, or association performing CFC/HCFC Collection and Processing Services under Contract with the Central Virginia Waste Management Authority (CVWMA) and for purposes of this service agreement shall mean Tri City Appliance, Inc. H. Force Majeure - Any cause beyond the reasonable control of the party whose performance under this Service Agreement is affected, including but not limited to acts of God, change in law, war, riot, fire, explosion, wind storm, flood, inability to obtain or use fuel, power, or raw materials, shortage or failure of the usual means of transportation, injunction, action by governments not party to this Service Agreement, accident, and breakdown of machinery or equipment. "Reasonable control" of a party shall specifically exclude that party's ability to reach a resolution in a labor dispute and that party's ability to settle or compromise litigation. SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 2 2469711 �;'it 3 I. Member Jurisdictions — shall mean the members of the CVWMA including the Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, Powhatan and Prince George; the Cities of Colonial Heights, Hopewell, Petersburg, Richmond and the Town of Ashland. J. Participating Local Jurisdictions — shall mean those Member Jurisdictions that have executed the Special Project Service Agreement for CFC/HCFC Collection and Processing Services pursuant to Article 11 of the CVWMA Articles of Incorporation. K. Special Project Service Agreement — shall mean an agreement between the CVWMA and the Participating Local Jurisdictions specifying the terms and conditions under which those jurisdictions will participate in the program outlined in the Contract between the CVWMA and the Contractor as defined in the preamble. L. White Goods - shall mean refrigerators, freezers, air conditioners, dehumidifiers, and other appliances designed to utilize CFC's/HCFC's in their internal operation. ARTICLE III —TERM OF AGREEMENT The term of this Service Agreement shall run concurrently with the term of the Contract with the Contractor, and shall terminate when such Contract terminates or is terminated. The original term of that Contract was on or about July 1, 2010, through June 30, 2015. As stipulated in the Contract, CVMWA has renewed the five (5) year renewal option. The Contract and this Service Agreement shall now terminate on or about Jun 30, 2020. This Service Agreement shall become effective and operations hereunder may commence in a Participating Local Jurisdiction following execution of this Service Agreement by such Participating Local Jurisdiction. ARTICLE IV— SPECIAL PROJECT DESCRIPTION AND COMPENSATION FOR SERVICES The Contractor shall provide the following CFC/HCFC Collection and Processing Services: A. The Contractor shall collect CFC's/HCFC's in compliance with the federal Clean Air Act, any amendments and implementing regulations, as well as any other applicable federal, state and local laws, regulations and ordinances. Each locality will have an established regular schedule of service at a specific location(s) where the CFC/HCFC collection is to be performed. Each locality will give reasonable advance notice to the CVWMA when it wishes to receive any "extra" service outside of the established schedule. The schedule will be specified in a letter from the CVWMA to the Participating Local Jurisdiction(s) and the Contractor after consultation with all parties. B. The Contractor shall provide all equipment required to safely perform the requirements of this Contract including, but not limited to, evacuation equipment, tapping valves, pressure and temperature gauges, DOT approved storage tanks, and all other equipment and materials required by applicable federal, state and local laws, ordinances, rules or regulations. C. Once CFC's/HCFC's have been removed, the Contractor shall affix a sticker to each white good serviced verifying the removal of such elements. The sticker shall include the Contractor's name, address, phone number and date of removal. The sticker shall be provided by the Contractor at its expense. A removal verification form shall be signed by the Contractor SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 3 2469711 0'0:.90 and a representative of the Participating Local Jurisdiction; a copy of the verification shall be provided to the CVWMA. D. The Participating Local Jurisdictions) requesting service by the Contractor shall be responsible for the marketing or disposal of all white goods after proper collection of CFC's and HCFC's by the Contractor. E. Each designated Collection Site shall be open to the Contractor from 7:30 a.m. until 6:00 p.m., Monday through Friday. No service operations shall take place on Thanksgiving Day, Christmas Eve, Christmas and New Year's Day. F. The Contractor and the CVWMA have agreed that in the event any PCBs are observed in any white goods that are to be processed, the Contractor shall recover only CFC's/HCFC's as provided under the Contract. The Contractor shall not issue the approved sticker and shall mark the contaminated white good as requiring special handling by the Participating Local Jurisdiction. G. Each month the Contractor shall report to the CVWMA the number and type of units serviced in each Participating Local Jurisdiction and the date and location of service. In addition, the Contractor shall report upon request to the CVWMA the quantity of refrigerants recovered and the facilities utilized for processing CFC's/HCFC's. The Contractor shall report to the CVWMA the date of transfer, the weight of CFC's/HCFC's transferred, the name of the receiving facility, the processing outcome (recycling, reclaiming or disposal) of the transferred CFC's/HCFC's, and the revenue paid for the CFC's/HCFC's and/or the price charged by the facility accepting them. H. The Contractor agrees to store, manage and process CFC's and HCFC's which are removed in accordance with all applicable federal, state and local laws, regulations and ordinances 1. Participating Local Jurisdictions agree to the following: 1. Participating Local Jurisdictions shall be responsible for the collection of White Goods requiring the removal of CFC/HCFS in a manner making them accessible for service. The Participating Local Jurisdiction(s) requesting service by the Contractor shall be responsible for the marketing or disposal of all white goods after proper collection of CFC's and HCFC's by the Contractor. 2. Participating Local Jurisdictions shall provide appropriate supervision of the collection site/White Goods and shall accept responsibility for improper CFC/HCFC removal while such goods are awaiting service by the Contractor at Collection Sites. 3. Participating Local Jurisdictions shall comply with all federal, state and local laws, regulations and ordinances applicable to the materials collected prior to them being collected by the Contractor. 4. Participating Local Jurisdictions shall hold clear title to all materials to be transferred hereunder (except CFC/HCFC once collected by Contractor) and SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 4 2469711 shall not be under any legal constraint which would prohibit the handling of such materials or the transfer of possession and title to such materials to the Contractor. J. Annual Recycling Rate Report. The Contractor shall provide information for the annual Virginia Recycling Rate Report as specified in VAC 20-130-10 et seq. upon request by CVWMA. K. The CVWMA shall prepare monthly invoice for amounts due for CFC/HCFC collection and processing services. The Participating Local Jurisdictions shall pay invoiced amounts within thirty (30) days of the date of the invoice. The fee shall be $10 for each unit from which CFC's/HCFC's are collected. L. The Participating Local Jurisdictions shall pay CVWMA for services provided pursuant to this Agreement as set forth above. The Participating Local Jurisdictions agree to pay any service fee adjustments approved by the CVWMA that are required under the Contract implementing this Agreement or contained in this Agreement which are applied to all Participating Local Jurisdictions. Each Participating Local Jurisdiction agrees to pay any service fee adjustments approved by the CVWMA that result from changes in service implemented in that individual Participating Local Jurisdiction. M. The Contract is a "requirements" contract and neither the CVWMA nor any specific Participating Local Jurisdiction has guaranteed any quantities of White Goods to be processed for CFC/HCFC removal to the Contractor. N. Title to, control of and responsibility for the CFC/HCFCs collected from the White Goods shall vest to the Contractor upon collection by the Contractor. At no time shall title vest to CVWMA. ARTICLE V — NO PARTNERSHIP Nothing herein shall be construed to constitute a joint venture or the formation of a partnership among or between the CVWMA, the Contractor and the Participating Local Jurisdictions any or all of them. ARTICLE VI — FORCE MAJEURE Should any Contractor fail to perform the services under the Contract with the CVWMA by reason of Force Majeure, the CVWMA shall, where practicable, take all reasonable steps to secure another Contractor to perform those services. Failure of the CVWMA to perform under this Agreement by reason of Force Majeure affecting the CVWMA or any Contractor shall not constitute a default or cause for termination of this Agreement. However, in case of non- performance due to Force Majeure, the CVWMA shall immediately notify the Participating Local Jurisdictions in writing of the failure, including reasons for such failure, and shall make reasonable efforts to correct such failure and to continue performance at the earliest possible date. ARTICLE VII — TERMINATION AND NON -APPROPRIATION A. A Participating Local Jurisdiction may terminate this Special Project Service Agreement by providing the CVWMA thirty (30) days advance written notice of SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 5 2469711 000192 it's intent to terminate, which notice shall also provide a specific date on which the Participating Local Jurisdiction's Service Agreement shall be terminated. B. The Parties to this Service Agreement agree that termination pursuant to this Article VII shall be without penalty or liability to either party. C. Notwithstanding the withdrawal of any Participating Local Jurisdiction, this Service Agreement shall remain in effect with respect to any remaining Participating Local Jurisdiction(s). D. The CFC/HCFC Collection and Processing Services implemented and governed by this Agreement are funded solely through funds appropriated to the CVWMA by the Participating Local Jurisdictions. The continuation of the terms, conditions and provisions of this Agreement beyond the end of any Participating Local Jurisdiction's fiscal year is subject to the approval and ratification by the governing body of the Participating Local Jurisdiction and appropriation of the necessary money to fund this Agreement for the succeeding fiscal year by that Participating Local Jurisdiction. Should the governing body of the Participating Local Jurisdiction fail to appropriate necessary funding for CFC/HCFC Collection and Processing, the Participating Local Jurisdiction may terminate this Agreement or any unfunded portion of this Agreement without incurring any penalty, liability or additional costs whatsoever. ARTICLE VIII — AUDIT PROVISIONS A. CVWMA's records, which shall include but not be limited to all documents, accounting records, written policies and procedures, contract files (including proposals of successful and unsuccessful offerors), payroll records, original estimates, estimating worksheets, correspondence, change order files (including documentation covering negotiated settlements), and any other supporting evidence necessary to substantiate charges related to this Service Agreement or the Contract, shall be open to inspection by the Participating Local Jurisdictions and subject to audit and/or reproduction, during normal working hours or at such other times as are mutually agreed upon by the parties, to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by CVWMA or any of its agents or vendors pursuant to this Agreement. B. For the purpose of such audits, inspections, examinations and evaluations, the Participating Local Jurisdiction' agent or authorized representative shall have access to records from the effective date of this Agreement, for the duration of the Agreement, and until five (5) years after the date of final payment by Participating Local Jurisdictions' to CVWMA for each fiscal year of service pursuant to this agreement. C. Participating Local Jurisdictions' agent or authorized representative shall have reasonable access to CVWMA's facilities, shall have reasonable access to all necessary records, and shall be provided reasonable access to adequate and appropriate work space in order to conduct audits in compliance with this Article. Participating Local Jurisdictions' agent or authorized representative shall give the CVWMA reasonable advance notice of intended audits. SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 6 2469711 ARTICLE IX - COMPLIANCE WITH LAWS AND REGULATIONS AND GOVERNING LAW. The Parties to this Service Agreement agree that the laws of the Commonwealth of Virginia shall govern the validity, construction, interpretation, and effect of this Service Agreement. This Service Agreement is entered into and is to be performed in the Commonwealth of Virginia. ARTICLE X — SEVERABILITY AND WAIVER In the event any provision of this Service Agreement shall be held to be invalid and unenforceable, the remaining provisions shall be binding upon the parties. Should any term, provision or other part of this Service Agreement be held to be unenforceable, such provision or portion thereof shall be reformed to comply with applicable laws or regulations preserving to the greatest extent possible the original intent of the unenforceable provision. Waiver of a breach by any party of any provision, term, condition, or covenant of this Service Agreement shall not be construed by the other party as a waiver of a subsequent breach of such provision by the waiving party. ARTICLE XI — NON -ASSIGNMENT Neither the Participating Local Jurisdictions nor the CVWMA shall assign their respective duties under this Service Agreement without the written consent of all other signatories to this Service Agreement. This Service Agreement shall be binding upon and inure to the benefit of the permitted successors and assigns of the parties. ARTICLE XII — INSURANCE AND INDEMNIFICATION A. Insurance. The Contractor shall be required to carry and maintain in effect public liability insurance coverage with a company licensed to do business in the Commonwealth of Virginia and in the amounts and coverage specified below. The Contractor shall, prior to commencement of work under the Contract, deliver Certificates of Insurance from carriers acceptable to the Contractor specifying such limits, with the CVWMA and each Participating Local Jurisdiction participating in this proposed project named as additional insured parties. The Contractor shall ensure that the carrier or carriers shall agree to give the CVWMA thirty (30) days written notice of its decision to cancel, change or fail to renew coverage. The CVWMA reserves the option to increase the required insurance amounts if the contract is renewed beyond the initial three-year term. a. Worker's Compensation Statutory Requirements b. Automobile Liability, Including Owned, Non -Owned and Hired Car Coverage Limits of Liability - $2,500,000 Combined Single Limit for Bodily Injury and SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 7 2469711 Property Damage C. Comprehensive General Liability Limits of Liability - $2,500,000 Combined Single Limit for Bodily Injury and Property Damage Including: Completed Operations/Products Contractual Liability for Specified Agreements Personal Injury XCU (Explosion, Collapse and Underground Coverage) Broad Form Property Damage NOTE: The levels of coverage required in b. and c. can be met by the primary policy alone or in concert with an excess liability policy. The Contractor shall provide, if required, evidence showing compliance with the above requirements to the satisfaction of the CVWMA prior to commencement of work under the Contract. Failure to comply with this requirement may be cause for termination of the Contract, in the sole discretion of the CVWMA. B. Indemnification: The Contractor shall indemnify and hold the CVWMA and its Member Jurisdictions and their officers, agents and employees harmless from and defend against all claims, damages, losses, and expenses, including attorney's fees, of whatever kind or nature arising out of or resulting from the Contractor's or any of its subcontractor's providing or failing to provide any construction, product, goods, or services required under the Request for Proposals or a related Contract, including, but not limited to, any such claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property; provided, however, that the Contractor's indemnification obligation under the scope of services of a Contract resulting from the Request for Proposals shall be limited to claims, damages, losses, and expenses caused by any negligent act or omission of the Contractor or any subcontractor performing work required by the Contractor's Contract with the CVWMA or anyone directly or indirectly employed by any of them or anyone for whose acts the Contractor or any subcontractor may be liable. The Contractor shall indemnify and hold the CVWMA and its Members Jurisdictions, and their officers, agents and employees harmless from and defend against all claims (legal, equitable or administrative), damages, losses, expenses (including expert witness fees), consultant and attorney fees, remediation costs, removal costs, clean-up costs and all other costs, liabilities or expenses arising out of or resulting from the performance of services set forth in this Contract, or the failure to perform said services. It is understood that this indemnification shall extend to any and all claims against the CVWMA or the Participating Local Jurisdictions by third -parties or agencies of the federal, state or local governments for any environmental liability due to a release of pollutants to the environment, whether imposed by statute, ordinance, regulation or common law, relating to activities under this Contract. This Section shall survive the expiration or termination of this Contract. SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 8 2469711 ARTICLE XIII — ADDITIONAL PARTIES A. It is understood and agreed upon by the parties, upon written request from any of the other member local governments of the CVWMA service area, that the CVWMA may enter into a Service Agreement Addendum with such other Member Jurisdiction(s) B. It shall be understood by the parties to this Service Agreement that no other additional parties shall be eligible to participate in this special project without a written addendum to this Service Agreement. C. This Service Agreement shall remain in full force and effect between the remaining parties notwithstanding termination with respect to any Participating Locality. ARTICLE XIV — ENTIRE AGREEMENT This Service Agreement represents the entire agreement between the CVWMA and the Participating Local Jurisdictions and supersedes all prior negotiations, representations or agreements, either written or oral. This Service Agreement may only be amended by written document signed by the Participating Local Jurisdictions and the CVWMA after approvals granted by the governing bodies of the Participating Local Jurisdictions and the CVWMA unless said amendment authority has been previously delegated to the authorized representatives of the CVWMA and the Participating Local Jurisdictions in the opinion of local and CVWMA legal counsel. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION and PROCESSING SERVICES 9 2489711 (ofta IN WITNESS WHEREOF, the CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed. Mc a dIlHolton, P.C. AS TO FORM: —„ Attorney CENTRAL VIRGINIA H By:h13 ii mC be r 19y XWn e\ -s/ Executive Director Date: L5, 0 James J.L. Stegmaier County Administrator SPECIAL PR0,rFC'TSf'-,RV1(k AGR I! FWNFFOR (*F('/H(T('C()1 [];('JION AND PROCESSING SLRVICES 10—RIC-End-signaturc 2469711 o CHESTERFIELD COUNTY YGym:; BOARD OF SUPERVISORS Page 1 of 3 4 17C tt AGENDA Meeting Date: September 16, 2015 Item Number: 8.8.15. Subject: Designation of FY2017 Chesterfield Revenue Sharing Projects County Administrator's Comments: County Administrator: The Board is requested to designate FY2017 Chesterfield Revenue Sharing projects and potential funding sources. Summary of Information: The county regularly participates in an annual Virginia Department of Transportation (VDOT) matching fund program, Revenue Sharing, wherein the county may provide local funds in anticipation of an equal match by VDOT. With the FY2016-FY2020 CIP, the Board of Supervisors approved approximately $8 million in local matching funds from the proceeds tied to the increase in the vehicle registration fee to be applied to the FY2017 Revenue Sharing program. Staff has identified additional funding sources, which can be applied to specific projects, enabling the county to request the maximum $10 million in state matching funds. These sources include cash proffers and unused General Fund dollars. (continued on next page) Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation 11 No # 000-1198 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) The following are staff's recommendations for FY2017 Revenue Sharing projects utilizing the $20 million per year program. Continued funding for seven projects approved previously by the Board: • Beach Road (Route 10 to Nash Road) Capacity Improvement • Dundas Road Pedestrian Improvements • Hicks Road (Mount Gilead Boulevard to Cardiff Lane) Improvements • Lucks Lane (Spirea Road to E. Evergreen Parkway) Widening • Otterdale Road/Old Hundred Road Intersection Improvements • Robious Road (James River Road to county line) Widening • Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening Proposed new projects: • Bailey Bridge Road (Sunday Silence Lane to Spring Run Road) Shoulder Improvement • Belmont Road (Whitepine Road to Courthouse Road) Reconstruction • Bon Air Improvements • Ecoff Avenue (Ivywood Road to Ken Drive) Minor Widening • Providence Middle School Area Road Improvements (Elkhardt Road) A five-year plan of potential projects is shown on Attachment A. Specific recommendations for FY2017 are identified on Attachment B. To move the projects forward quickly, staff recommends the county administer the projects. As project plans are developed, staff will meet with affected property owners to discuss the impacts of the project on their property. A judgment will be made after the meetings as to whether a formal citizen information meeting/public hearing is needed. In either case, staff will only bring the detailed design to the Board for formal approval if there are significant concerns expressed by the property owners directly impacted by the project. Staff is requesting approval of the FY2017 - FY2021 Revenue Sharing Plan. Upon Board approval, staff will submit the FY2017 project requests to VDOT. VDOT has requested localities submit their FY2017 Revenue Sharing applications by October 8, 2015. The Board is requested to act on this item in order to meet the application deadline. Staff will prepare an annual update of the Revenue Sharing Plan for the Board's consideration. C 0-1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Recommendation: Staff recommends the Board: 1. Approve the FY2017-FY2021 Revenue Sharing Plan (Attachment A); and 2. Adopt the proposed resolution (Attachment C) designating the projects as listed in the resolution as the county's FY2017 Revenue Sharing projects, totaling $20 million; and 3. Include the $20 million in sources and uses in the FY2017 Capital Improvement Program; and 4. Upon approval from VDOT and adoption of the FY2017 Capital Improvement Program (CIP), authorize the County Administrator to enter into the necessary county/VDOT agreements/contracts, permits/mitigation agreements, and surety agreements, acceptable to the County Attorney, for the FY2017 projects; and 5. Authorize the County Administrator, upon VDOT approval and adoption of the FY2017 CIP, to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing, if necessary, for FY2017 projects; and 6. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 7. Authorize the County Administrator, upon VDOT approval and adoption of the FY2017 CIP, to proceed with the advertisement for construction of the FY2017 projects. District: Countywide 3,00200 a-107; El c ^^cu 1..1. cu —C COVim\ `)` n/) n ,w cl IrN O N U— O N U— a) 0 0- 0 L— CL ^ 1. L C N (6 Q 2 CL CL cu � 3 (� N O � O LU a N ti c, m } N U d 76 E rn h 5 11 d 0 LL II II m H z W V N �N >> 8 g o C �r N N C, S �S -e, "o > > > > > -X �g r$ cc� 0:1 � u AW N �..t tL LL LL L.L LL LL LL Ll. >r >op >op >LL a' A op> op> op> po O 00 oO opO SO O pO pO ; pO a N NV N @ go } tq CLL a > > a > >pp >Op x r >8 a cpp� a U ; � b p�>py pp> '' pp> pp> N pp> 8> op 3� Oo pOp O ip�p pOp pO OO oOp oOp pOp pOp � Op co `�✓ ' ;si."�x�'�- ,=. (!3 EA V -J fR &3 E+9 .9 !/j 'N (✓i t✓� fA Vi l {/} 0a a > > > > > > > > > c� � S � o g c� c� o S S ppg ppg ppg 01Vim' og ol 69. C6 C6 �� ; apps apps mops �; eppa ppm 8 pp Op pp po S op ops op op 8 op op 8p O pp o is V' O Q -- 8 op po Qp op _ pp a0 M co" N OHO 1� co V' ,= N M lIj I) C' . N Oct �- N M f;. (O N (O O N N V M tH 0% EH 6H '„"``-- KT (A Hi Hi b9 fA (H EA fR ER ER !'; ER ER H3 I'm III -I X h m E5 15 Fo u E a E CD E2 O E 0) O- N � m - c m nEf 1. - Cf- o a`� U r N m O :2 O d "O m0 = L O) O O ^'.. N td J_ O N "" T N O m m O "O "m0 '� 3 -�w m15 a ;m me ;O` o ami j Emai o) -ami o U o G7 '_ '� ,y. c c m '3= tr v C7 -`) $ O a vJ U CL v m .: O c �i T , 'O a) C -o m m O m m '� m o C m O� pO Y5 o LdY '-' m o c O ^,X..,r.,."'-.3 X✓w.;�"„�.", yD¢Ty.. It-U IN J�C Qz. m cr w m aO .:;. ," ,.J,, ,, -a W0. l " r .-� r 0 mO C N (6 Q 2 CL CL cu � 3 (� N O � O LU a N ti c, m } N U d 76 E rn h 5 11 d 0 LL II II m H z W V N Staff Recommended FY2017 Proiects and Revenue Sharing Amounts Projects Amount *Bailey Bridge Road (Sunday Silence Lane to Spring Run Road) Shoulder $1,000,000 Beach Road (Route 10 to Nash Road) Capacity Improvement $2,100,000 *Belmont Road (Whitepine Road to Courthouse Road) Reconstruction $1,900,000 Bon Air Plan Improvements $200,000 Dundas Road Pedestrian Improvements $2,400,000 *EcoffAvenue (Ivywood Road to Ken Drive) Minor Widening $1,100,000 Hicks Road (Mount Gilead Blvd to Cardiff Lane) Improvements $1,387,784 Lucks Lane (Spirea Road to E. Evergreen Parkway) Widening $4,281,000 Otterdale Road/Old Hundred Road Intersection Improvements $531,216 *Providence MS Area Road Improvements (Elkhardt Road) $100,000 Robious Road (James River Road to county line) Widening $2,200,000 Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening $2,800,000 TOTAL $20,000,000 *New Project 002 PROPOSED RESOLUTION WHEREAS, Section 33.1-23.05 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to $10,000,000 in funds received by it during the current fiscal year for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; WHEREAS, the Chesterfield County Board of Supervisors will make available $10 million for the Chesterfield Revenue Sharing Program with the adoption of the FY2017 Appropriation Resolution and other Board action; and WHEREAS, the Virginia Department of Transportation has notified the county that $10 million is the maximum amount of Chesterfield County funds that can be matched by the state during FY2017. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors appropriates and/or transfers $10 million to be matched by the State for the FY2017 Chesterfield Revenue Sharing Program. AND, BE IT FURTHER RESOLVED that the matched funds be allocated to the following projects: $2,100,000 Beach Road (Route 10 to Nash Road) Capacity Improvement Preliminary Engineering, Right-of-way & Construction $1,050,000-VDOT and $1,050,000 -County $2,400,000 Dundas Road Pedestrian Improvements Preliminary Engineering, Right-of-way & Construction $1,200,000-VDOT and $1,200,000 -County $1,387,784 Hicks Road (Mount Gilead Boulevard to Cardiff Lane) Improvements Preliminary Engineering, Right-of-way & Construction $693,892-VDOT and $693,892 -County $4,281,000 Lucks Lane (Spirea Road to E. Evergreen Parkway)Widening Preliminary Engineering, Right-of-way & Construction $2,140,500-VDOT and $2,140,500 -County ATTACHMENT C 1 of 2 ,002-0-3 $531,216 Otterdale Road/Old Hundred Road Intersection Improvement Preliminary Engineering, Right-of-way & Construction $265,608-VDOT and $265,608 -County $2,200,000 Robious Road (James River Road to county line) Widening Preliminary Engineering, Right-of-way & Construction $1,100,000-VDOT and $1,100,000 -County $2,800,000 Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening Preliminary Engineering, Right-of-way & Construction $1,400,000-VDOT and $1,400,000 -County $1,000,000 Bailey Bridge Road (Sunday Silence Lane to Spring Run Road) Shoulder Preliminary Engineering, Right-of-way & Construction $500,000-VDOT and $500,000 -County $1,900,000 Belmont Road (Whitepine Road to Courthouse Road) Reconstruction Preliminary Engineering, Right-of-way & Construction $950,000-VDOT and $950,000 -County $200,000 Bon Air Improvements Preliminary Engineering, Right-of-way & Construction $100,000-VDOT and $100,000 -County $1,100,000 Ecoff Avenue (Ivywood Road to Ken Drive) Minor Widening Preliminary Engineering, Right-of-way & Construction $550,000-VDOT and $550,000 -County $100,000 Providence Middle School Area Road Improvements (Elkhardt Road) Preliminary Engineering, Right-of-way & Construction $50,000-VDOT and $50,000 -County ATTACHMENT C 2of2 002>0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 16, 2015 Item Number: 8.B.16.a. Subject: Transfer $3500 in Bermuda District Improvement Funds to the Chesterfield County Parks and Recreation Department to Convert Unused Tennis Courts at Bensley Park into Futsal (Soccer) Courts County Administrator's Comments: County Administrator:_04 �r Board Action Requested: The Board is requested to transfer $3500 in Bermuda District Improvement Funds to the Chesterfield County Parks and Recreation Department to convert unused tennis courts at Bensley Park into Futsal (soccer) courts. Summary of Information: Supervisor Jaeckle has requested the Board transfer $3,500 to the Chesterfield County Parks and Recreation Department to convert unused tennis courts at Bensley Park into Futsal (soccer) courts. The funds will be used to repair the court surface, apply new color coating and lines for the playing area and install two sets of Futsal goals. This request was originally made by First Touch Sports. The Board is not authorized to give public funds to organizations like First Touch Sports. The Board can, however, transfer funds to the Department of Parks and Recreation to cover the costs associated with converting the tennis courts into soccer courts at Bensley Park since this is a capital improvement to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title:— Director, Budget and Management 0425:95108.1 Attachments: 0 Yes F-1 No b�D-0205 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. if an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) David Glass First Touch Sports Co-founder & President david@firsttouchsports.org 804-715-2736 First Touch Sports is a nonprofit organization co- founded in 2011 by David and Sorah Glass. First Touch Sports recently was opproved for membership in the Virginia Youth Soccer Association and is a partner with Soccer Across Americo which aims to make soccer available to every child in every community. The Mission of First Touch Sports To use sports as a tool to teach young people important values and life skills that will help them lead healthy and productive lives. Our Vision That confident and healthy young people will make a positive impact on their community and be successful in life. Responsibility is yours ... no one else Effort requires 100% mental and physical energy all the time Attitude is positive... you control this! Commitment requires sacrifice... stay focused on what's important now (WIN) Nope for a better future 4core values — honesty, respect, accountability and generosity STARS (stop, think, anticipate & respond = success in making good decisions and overcoming roadblocks and obstacles) Research -Based Curriculum First Touch Sports partners with Dynamic Sports to offer a curriculum that focuses on helping young `0�? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: District: 6201 Arbor Green Court ChesterVA23831-0000 - address 804-715-2736 - phone - fax david@firsttouchsports.org - email Name of Applicant Co-founder & President — Title If signing on behalf of organization David Glass First Touch Sports - printed name 8.28.2015 - dote 030208 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 16, 2015 Item Number: 8.113.16.b. Subiect: Transfer of $6614 from the Bermuda District Improvement Fund to the Police Department for Traffic Control During the Chester Kiwanis Club's Annual Christmas Parade County Administrator's Comments: County Administrator: 7 Board Action Requeste. Transfer $6614 from the Bermuda District Improvement Fund to the Police Department for traffic control during the Chester Kiwanis Club's Annual Christmas Parade. Summary of Information: Supervisor Jaeckle has requested the Board to transfer $6614 from the Bermuda District Improvement Fund to the Police Department to cover costs associated with providing traffic control during the Chester Kiwanis Club's Annual Christmas Parade on December 13, 2015. The Police Department has traditionally provided traffic control services for this parade and the event is conducted pursuant to a co-sponsorship agreement between the Parks and Recreation Department and the Chester Kiwanis Club. Since this is a transfer of funds to a county department for the provision of a public service for an event which is co-sponsored by the County pursuant to a co-sponsorship agreement, this is a permissible use of District Improvement Funds. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director of Budget & Management 0425:95103.1 Attachments: 0 Yes 1-1 No 110 c 0 2 fi.9 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Pamela Dvorak for the Kiwanis Club of Chester organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) Kiwanis Club of Chester - Non-profit organization supporting youth and community causes in Chesterfield County 3. What is the amount of funding you are seeking? 1 $82 4. Describe in detail the funding request and how the money, if approved, will be spent. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Funds are needed to support the 2015 Chester Kiwanis Christmas Parade. Road closure estimate is $3,914.00 This amount includes an additional $1,421.45 to have the Portable Road Closure signs installed Thursday morning, giving residents at least 72 hours notice of Rt 10 being closed due to VDOT requirements. Funds to cover support of Chesterfield County Police Officers is $4„390:00— (based on last year's figure of $3,800.00 and an additional $500.00 to cover any possible cost increase). Estimate for road closure is attached and County permit application has been submitted. Both functions are required by Chesterfield County in order for the Kiwanis to carry out parade activates. Yes Chesterfield County Police Departments Chesterfield County Fire Department/EMS Cheseterfield County Parks and Recreation Chesterfield County School groups eld County/Virginia State Government CHESTERFIELD COUNTY ` y BOARD OF SUPERVISORS Page 1 of 4 AGENDA Meeting Date: September 16, 2015 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 08-0182 Project Name: Wellington Farms Section G Location: 5200 Wellington Farms Drive Developer: Miles and Wells Partnership Contractor: Lyttle Utilities Incorporated Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda $ 92,401.00 $ 92,499.00 Preparer: Michael A. Nannery, P. E. Title: Assistant Director of Utilities Attachments: F� Yes 0 No # 0, 00212 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (Continued) 2. Contract Number: 13-0125 Project Name: Magnolia Green - Woolridge Road Extension Phase 2 Location: 17308 Hull Street Road Developer: 6801 Woodridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 445,348.00 District: Matoaca 3. Contract Number: 14-0120 Project Name: Pine Valley at Magnolia Green Section 1 Location: 17308 Hull Street Road Developer: 6801 Woodridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 107,201.00 Wastewater Improvements - $ 129,176.66 District: Matoaca 4. Contract Number: 14-0139 Project Name: Stafford Park at Magnolia Green Section 1 Location: 17308 Hull Street Road Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 110,368.00 Wastewater Improvements - $ 156,799.20 District: Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (Continued) 5. Contract Number: 14-0223 Project Name: Hancock Village Freestanding Emergency Department Location: 14720 Hancock Village Street Developer: Chippenham & Johnston -Willis Hospitals, Inc. Contractor: RMM Enterprises Incorporated Contract Amount: Water Improvements - $ 36,750.00 Wastewater Improvements - (Private) District: Matoaca 6. Contract Number: 15-0048 Project Name: Aldi - Mall Drive and Robious Road Location: 1670 Mall Drive Developer: Aldi (N.C.), LLC Contractor: Shield Contracting Contract Amount: Water Improvements - $ 9,028.00 Wastewater Improvements - $ 2,924.00 District: Midlothian 7. Contract Number: 15-0063 Project Name: Hallsley Section 21 Location: 1300 Old Hundred Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - $ 131,275.00 Wastewater Improvements - $ 79,500.00 District: Midlothian 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Summary of Information: (Continued) 8. Contract Number: 15-0068 Project Name: Fresh Market at Commonwealth Center Location: Developer: Contractor: Contract Amount District: 9. Contract Number Project Name: Location: Developer: Contractor: Contract Amount: District: 4500 Commonwealth Centre Parkway DDR Commonwealth Center II, LLC Southern Construction Utilities, Incorporated Water Improvements - $ 7,392.00 Wastewater Improvements - $ (Private) Matoaca 15-0092 Bermuda Square Phase III 12601 Jefferson Davis Highway DDR Bermuda Square LLC RMM Enterprises, Incorporated Water Improvements - Wastewater Improvements - Bermuda $ 109,650.00 (Private) C0'0, —a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 16, 2015 Item Number: 9.8. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: 0 Yes ❑ No CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances 9/16/2015 % of General Fund Fiscal Year Budgeted Expenditures 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% 2015 $57,248,000 8.1% 2016 $58,668,400 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent 00021 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 9/16/2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 Additional funding for Bon Air Library renovation project (43,000) 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 6/10/2015 Return funds from completed projects 4,573 7,338,491 C 0 1 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 9/16/2015 Board Meeting Date Description Amount Balance 6/30/2015 Return funds from completed projects 10,359 7,348,850 4/15/2015 FY2016 Budget Addition 4/15/2015 FY2016 Capital Projects *Pending outcome of audit results 24,488,500 (23,886,000) 31,837,350 * 7,951,350 ; Zr 1 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS 9/16/2015 District Maximum Carry Over from Prior Years FY2015 Appropriation Funds Used Year to Date Items on 9/16 Agenda Balance Pending Board Approval Bermuda $32,053 $33,500 $0 $10,114 $55,439 Clover Hill 34,003 33,500 6,903 0 60,600 Dale 37,500 33,500 0 0 71,000 Matoaca 26,913 33,500 0 0 60,413 Midlothian 37,500 33,500 0 0 71,000 County Wide 0 0 0 0 0 *Pending Outcome of Audit Results C3, G 2 0 Date Began 04/99 03/03 03/04 10/04 12/04 05/05 05/06 08/07 06/12 9/14 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease — Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* — Building Construction, Expansion and Renovation Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project** Energy Improvements at County Facilities Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition Dell Financial/Chromebooks *Partially Refinanced 06/12 **Amended and restated 12/14 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 4,146,000 134,861,766 Prepared by Accounting Department August 31, 2015 Outstanding Date Balance Ends 8/31/2015 01/20 $ 4,110,000 11/23 310,000 11/15 12/15 12/17 11/24 350,000 7,484,947 424,086 1,960,000 11/24 4,315,000 11/27 14,050,000 11/24 18,535,000 01/17 2,471,023 54,010,056 Approved Amount :Z. September 16, 2015 Speakers List, Afternoon Session 1. George Beadles 2. 3. 4. 5. 15'49,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 14.A. Subiect: Resolution Recognizing Ms. La'Tonya Doctor, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: 4 Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. La'Tonya Doctor will retire from the Chesterfield -Colonial Heights Department of Social Services on October 1, 2015, after 25 years of dedicated service. Preparer: Marsha Sharpe Title: Director of Social Services Attachments: 0 Yes FINo RECOGNIZING MS. LA'TONYA DOCTOR UPON HER RETIREMENT WHEREAS, Ms. La'Tonya Doctor began her career in the Virginia Social Services system in October 1990; and WHEREAS, Ms. Doctor was hired as a Social Worker by the Chesterfield - Colonial Heights Department of Social Services on October 15, 1990; and WHEREAS, Ms. Doctor gained considerable knowledge of public child welfare programs, including child protective services, prevention and family preservation; and WHEREAS, Ms. Doctor was an active member on the Virginia Alliance of Social Work Practitioners (VASWP) professional organization, serving for many years with the organization's Planning District 15 chapter and holding various leadership roles; and WHEREAS, Ms. Doctor served on including VASWP By -Laws Committee and Prevention Advisory Committee; and various state and local workgroups, Virginia Department of Social Services WHEREAS, Ms. Doctor served on several local committees, including the department's Council for Performance Excellence, Chesterfield County Truancy Prevention Team, an intradepartmental Training and Education Workgroup, and the department's Bright Ideas Committee; and WHEREAS, Ms. Doctor completed various leadership courses including obtaining an Employee Leadership Certificate through the Chesterfield County Learning and Performance Center and Dale Carnegie Institute, applying her knowledge to make recommendations for improvement; and WHEREAS, Ms. Doctor served on the department's Emergency Shelter Team, supporting individuals and families who were displaced as a result of natural disasters; and WHEREAS, Ms. Doctor led a workgroup responsible for creating the department's inaugural Resource Fair highlighting resources available in the community; and WHEREAS, throughout her tenure Ms. Doctor collaborated with team members and community partners to identify resources to meet the evolving needs of families; and WHEREAS, Ms. Doctor has demonstrated dedication and commitment to serving the citizens of Chesterfield County and the City of Colonial Heights. NOW, THERFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of September 2015, publicly recognizes the outstanding contributions of Ms. La'Tonya Doctor, expresses the appreciation of all residents for her service to Chesterfield County and the City of Colonial Heights and extends its congratulations upon her retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Doctor, and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. 03 ISt9,r'� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: 14.13. Subject: Resolution Recognizing "Christmas Mother Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Sarah Tatum has been elected Christmas Mother for 2015. She will be present at the meeting to accept the resolution. Preparer: Marsha Sharpe Attachments: ® Yes Title: Director, Department of Social Services F-1No 4000224 RECOGNIZING OCTOBER 13, 2015, AS "CHRISTMAS MOTHER DAY" WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many children and elderly who are less fortunate and do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield -Colonial Heights Christmas Mother Program has successfully provided food, gifts, books and clothing to many of our citizens in the past; and WHEREAS, Ms. Sarah Tatum has been elected Christmas Mother for 2015 and requests the support of all the citizens of Chesterfield County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of September 2015, publicly recognizes October 13, 2015, as "Christmas Mother Day" and urges all citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED that the Board of Supervisors publicly commends the Christmas Mother Program for its successful efforts in past years and extends best wishes for a successful 2015 season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Tatum and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. September 16, 2015 Speakers List Evening Session #1 (Following Presentation of Resolutions) Judy Stoneman 2. Rodney Martin 3. 0 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 0 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 16, 2015 Item Number: W.A. Subject: Hold a Public Hearing to Consider an Amendment to the County Code Article V, Section 2-41(a) Related to New Construction Procurement for Chesterfield County Public Schools to Provide that All Goods and Services Related to School Construction Be Procured Through Competitive Centralized Purchasing Administered by the County Purchasing Director County Administrator: Hold a public hearing and act on the proposal. Summary of Information: Recently, a proposal has been presented by the Chesterfield County Public Schools (COPS) for the County Purchasing Department to assume the added responsibility for all procurement currently conducted by the CCPS Construction Division. This function, and the purchasing of food for schools, are the only areas of procurement not currently the responsibility of the Chesterfield County Purchasing Department. Article V, Section 2-41(a) of the County Code currently assigns the procurement responsibilities for school construction to the Superintendent of Schools. An amendment of the County Code is required for school construction purchasing to be assumed by the County Purchasing Department. County staff presented a report to the Board on this topic at the August 26, 2015 meeting. Preparer: Sheryl D. Bailey Title:.Deputy Cly Administrator Attachments: 0 Yes F-1No 600226 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 2-41(A) TO PROVIDE THAT THE COUNTY PURCHASING DIRECTOR SHALL BE THE COUNTY'S PURCHASING AGENT FOR SPENDING COUNTY SCHOOL BOARD CONSTRUCTION FUNDS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 2-41(A) of the Code of the CounbLof Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 2-41. County purchasing director—Competitive purchasing; delegation of authority; other officers designated as county purchasing agents for certain purposes. (a) All goods and services for all county departments, the public school system, and the department of social services shall, unless otherwise provided in this article, be procured through competitive centralized purchasing administered by the county purchasing director. The county purchasing director is authorized to delegate his authority. The division superintendent The director of food services for the county school board is the county's purchasing agent for purchasing food supplies for county schools. (b) Every department shall request its goods and services from the county purchasing director on requisitions prescribed by the county purchasing director, and departments shall be charged for such purchases. (2) That this ordinance shall become effective July 1, 2016 CC 2. 2 o 0425(1305):95055.1 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date September 09, 2015 Date Category Description Ad Size Total Cost 09/09/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 227.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, September 16, 2015, at 630 p.m, in the County Public Meetinp Room at the Chesterfield Admin. istration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views concerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Sechn241(a) to provide that the county purchasing director and not the superintendent of schools shall be the county's purchasing agent for spending county school board construction funds. The proposed ordinance is on file in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the lane B, Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p,m, of each regu• lar business dayy. The hearing is held at a public facility designed to be accessible to per. sons with disabilities, Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should con- tact Janice Blakley, Clerk to the Board, 9 748.1200. Persons needing io- terpreter services for the deaf must notify the Clerk to the Board no lat• er than Friday, September Il, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/02, 09/09/2015 The First insertion being given ... 09/02/2015 Newspaper reference: 0000205709 Sworn to and subscribed before me this 1171111 VIA 0 re— 0 V� Nota Public Supervisor State of Virginia City of Richmond My Commission expires dflf>A3 JILY B j4ARRIS NOTARY PU131.1C Corrrmor?wocilth of Virginia 361,'763 My Commlgslon Expires ,Lan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Proposal Background • Chesterfield County Public Schools (CCPS) proposed that County Purchasing assume responsibility for Schools construction procurement July 2015 • County Purchasing currently provides procurement for all CCPS departments except New Construction and Food Services • Change in County Code will be required to implement proposed change 9/16/2015 1 e/,s/amu Collaborative. Process to Develop Coordinated Plan • County and Schools staff worked collaboratively to develop coordinated plan • Preliminary briefings provided to Board members in early August • Briefing presented to Joint County -Schools Liaison Committee on August 19th • Final report provided to Board of Supervisors in agenda packet for August 26th meeting and posted on web 9h6/sms Broad Activities for Schools Construction Procurement • Professional services for design and construction administration • Construction contracting • Professional and non-professional services • Furniture, fixtures and equipment, (FFE) to fully outfit facilities E.g., instructional curriculum; lab, kitchen, audio visual and band equipment; desks; chairs; library furniture; musical instruments; uniforms; computers; copiers; etc. 9/16/2015 2 9/�6/-5 Benefits of Proposed Change • Streamlined and improved process • Certified, experienced purchasing professionals will conduct procurements and maintain records, consistent with Virginia Public Procurement Act (VPPA) • Easier for companies to do business with one point of contact for all construction • Builds on County and CCPS track record of consolidated services that work well and yield savings to taxpayer New Operational Model • New operational model for planning, design and management of Schools projects • Outreach to CCPS construction and equipment vendors essential • Partnership and collaboration between CCPS and County key to success Advance planning and timeliness crucial to delivering projects on time and meeting VPPA requirements 9/16/2015 3 9/5/zots Resource Requirements &t Funding Mechanism • Recommend authorization for 3 purchasing positions to effectively perform schools construction procurement activities if Board approves this change • Recommend hire 2 purchasing positions to begin transition immediately after Board approval and continue ongoing collaborations between County and CCPS staff • Estimated $200-$3ook annually to be funded through inter -agency transfer from CCPS existing budget • Schools New Construction liaison function critical to effectiveness of consolidated procurement model 9/is/zot5 Transition Process Will Take Time • County and Schools staff continue to work together collaboratively • Key Steps in Transition • Hire and train the initial 2 purchasing positions • Conduct inventory and assessment of existing projects and contracts • Integrate County purchasing policies with Schools construction activities and train Schools staff on purchasing policies and integrated procedures • Recommend complete transition by July 1, 2016, as official effective date for required change in County Code • Recommend reassess operations a year after County Purchasing assumes Schools construction procurement responsibilities 9/16/2015 4 9/16/2015 Questions? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 16, 2015 Item Number: 17.B. Subiect: Public Hearing to Consider Amending the County Code Relating to Background Investigations of Applicants for Employment with County Fire and Emergency Medical Services Department County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider amending § 2-72 of the County Code relating to background investigations of applicants for employment with county fire and emergency medical services department. Summary of Information: Va. Code § 32.1-111.5 sets forth the procedures for obtaining a criminal background check of an individual seeking to become a volunteer with or employee of an emergency medical services agency. The General Assembly amended this section of the Virginia Code, effective July 1, 2015, to allow local governments to forward fingerprints and personal descriptive information directly to the Central Criminal Records Exchange (CCRE) instead of first forwarding fingerprints and accompanying information to the Commissioner of Health, through the Office of Emergency Medical Services, who then forwards the information to the CCRE. The attached amendment to the County Code will eliminate this unnecessary step and will expedite the process. Preparer: Edward L. "Loy" Senter, Jr. Attachments: 0 Yes F-1No Title: Fire Chief 3025:94876.1 (94878.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In order to be able to utilize the new process permitted by Va. Code § 32.1- 111.5, a locality must adopt an ordinance setting forth the process, consistent with Va. Code § 32.1-111.5(F), for the submission and review of background checks on each person that applies to be a volunteer with, or employee of, an EMS agency. The attached ordinance reflects the amendments to County Code § 2-72 that are required to comply with the new procedure made available under Va. Code § 32.1-111.5 (F) . Staff recommends adoption of the proposed amendments after holding a public hearing. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 2-72 RELATING TO BACKGROUND INVESTIGATIONS OF APPLICANTS FOR EMPLOYMENT WITH COUNTY FIRE AND EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 2-72 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 2-72. - Background investigations of applicants for employment with county fire and emergency medical services (EMS) department. (aa) Career firefighters and all volunteer members, including junior volunteers under the age of 18. (0 1. If tThe chief of police or his designee of the, fire depaf+ment requests, the ehie f 0� peke shall conduct a baekgr-eund field investigation and criminal history records check on each firefighter applicant for employment with the county fire and EMS department. The chief of police or his designee shall also conduct a criminal history records check on each volunteer firefighter, emergency medical technician and rescue squad member seeking membership with the county fire and EMS department. tfansmit4ed enly when, 11 y apprepr-iate eetu4 or -def, state stattAe or federal 2. The applicant for emblovment or volunteer membership, prior to emplovment or membership, shall submit to fingerprinting, provide the police department with personal descriptive information and execute a completed Release of Information form to be forwarded through the Central Criminal Records Exchange to the Federal Bureau of Investigations for the purpose of obtaining national criminal history record information regarding such applicant. Records of arrests and dispositions while an applicant was a iuvenile shall be transmitted only when authorized by appropriate court order, state statute or federal regulation (b) 3. The chief of police or his designee shall prepare a factual summary of each background investigation and criminal records check performed and submit such summary to the fire chief or his designee. 4. In addition, at the request of the fire chief, a background field investigation shall be completed for each applicant for employment or volunteer membership. (b) Civilian employees. 3025:94878.1 1. The human resource management department (HRM) shall conduct a background check on each applicant offered employment with the fire and EMS department. 2. As a condition of employment, the applicant shall submit to fingerprinting and execute a completed Release of Information form to be forwarded through the Central Criminal Records Exchange to the Federal Bureau of Investigations for the purpose of obtaining national criminal history record information regardingsuch uch applicant. 3. HRM will notify the fire chief or his designee of the results of the background check. (2) That this ordinance shall become effective immediately upon adoption. 3025:94878.1 9RicbmOub gimes-Nollatclj. Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date September 09, 2015 Date Category Description Ad Size Total Cost 09/09/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 22 L 225.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, September 16, 2015, at 6:30 p.m, in Me County Public Meeting Room at the Chesterfield Admin. istration Building, Route 10 and tori Road, Chesterfield, Virginia, will hold a public,hearing where persons may appear and present their views concerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Section 2-n relating to background investigations of applicants for employment with the County Fire and EMS Department A ropy of the full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrator's Office, Room 504, 9901 tori Road, Chesterfield County, Virgha and may be ex• amined by all interested persons between the hours of 8:30 a.m. to 5:00 pm,, Monday through Friday, The heanng is held 9 a public facility designed to be accessible to per. sons with disabilities, Any persons with questions on the accessibility of the facilityy or the need for reasonable accommodations should con. tad Janice Blaldey, Clerk tote Board, at 748.1200, Persons needing in• terpreter services for the deaf must notify the Clerk to the Board no lat• er than September 12, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/02, 09/09/2015 The First insertion being given ... 09/02/2015 Newspaper reference: 0000209359 Sworn to and subscribed before me this . , r ��11�1I • I . Notary ublic Supervisor State of Virginia City of Richmond My Commission expires WWRLL P HARRIS tjQTARN/ PUQLIC C0rrrmonwd0h P'Virginia :5753 My Cornallssloil Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY y BOARD OF SUPERVISORS 1749 AGENDA Page 1 of 2 Meeting Date: September 16, 2015 Item Number: 17.C. Subiect: Hold a Public Hearing to Consider Approving the Transfer of Property at 19801 Woodpecker Road to Chesterfield Alternatives, Inc. for the Build -A -House Program County Administrator's Comments: County Administrator: The Board is requested to, after public input, consider approving the transfer of property at 19801 Woodpecker Road to Chesterfield Alternatives, Inc. for the Build -A -House program. Summary of Information: The Build -A -House program is a cooperative endeavor through which students at the Chesterfield Technical Center construct homes on vacant county -owned land and Chesterfield Alternatives, Inc. ("CAI") funds the construction expenses. The homes are ultimately used as group homes to serve consumers of the Chesterfield Community Service Board ("CSB"). The Build -A -House program has been operating since 2008; it benefits both county high school students - by offering them the opportunity to develop real skills and work experience - and consumers of the CSB, who are provided a beautiful new home which is specifically designed and equipped to allow them to age in place. Preparer: Debbie Burcham Attachments: ® Yes Title: Executive Director CSB 2723:94949.2; 94952.2; 94951 F-1 No # x_32 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA On May 30, 2012, the Board entered into a Lease and Purchase Agreement with CAI for the 19801 Woodpecker Road property (then known as 3901 Dupuy Road). Chesterfield County Technical Center students have been working on the site for the past several years and CAI has invested over $250,000 in construction materials and expenses. The construction of the home is now complete and CAI seeks to exercise its purchase option under the lease. As it has done with other Build -A -House homes, investment in this property through a loan Development Authority. The VHDA has issued CAI year loan in the principal amount of $270,000 rate. The VHDA loan requires that the property disability. CAI is seeking to recover its from the Virginia Housing a commitment letter for a 30 - with a 2.95 percent interest be occupied by persons with a Staff proposes that the Board consider the transfer of the Property to CAI. The transfer will be substantially similar to the County's transfer of the prior Build -A -House property (Church Road) to CAI, through a deed with reversionary provisions which would be subordinate to VHDA's interest, and a separate agreement under which CAI and seeks to exercise its purchase option under the lease. The proposed deed and agreement are attached and approval to execute these documents, or ones substantially similar to them, is requested. 0c1;F a r [hTLZ7'�[7�l Surrey Map aggbEM ChaMrrWd Atternatives t9idW 19901 Woodpecker Rcl South Cwnly the-remew l` code 23AO3 Urdu %rirgirlia Hourarto Dovalopmortt Authority Form uv.st vey—,,MnTOTW arjul software by a Ia mrda, Inc.— 1800-AtAMON o �URWDATA - M.0' tX18 SpA Wkm-120-V ri1NGENT-aw CNORC IFARNM - N 1 s -f7' waw- f2A17, ��'�.9( ¢WFNAOI.YIVEPp3 4lyy . QPM 7W 1 A00000 I Ra1550, Aa Big Z9AM S&4"womw ROD SET fT7,AS' 117.HB' FOUND (r1'+"=4) MONUMENT WASH NGION 6P1N.•7PMi t ta�tiyplppwyb WJ.& Sfld, PO, 419 I r, n,�r+a X'atlbrNUD dallnedSClOdhaYararavearl� PROPOSED PARtL f PROPERTYLtME owvrA6v~ 6=AG'MS ' iii (J(� riiii 1 f A1041DA949Dtl w f tvia 1p �, � tza ', Pt7. abs P"CEL 21, PROA09E0 6,,OOOACRE3 IFORAlNFIEYb-' — ipp' r 1 bErdarolayr>af �� ' �o''6~ - 10f- arather drCd1 fah nw{yel.6d>N»popsrfK `. -fallnew ` ORAWFlELD i f FO2DETAX NAU ue. No. 2087 �� r<� PROPOSED $ UMIrSOFLAND j • ! l3 A- i P1tOPY?SED DISTURBANCE SILT FENOE 1 I 7A97 ✓ ft PROPOSED DWELLING ON 'YO ("d PARCEL 2, !S 000 ACRES OF !d9,+fi j� LAND LOCATED EAST OF WliODMCKFIt ea4LE f l -W ay ROAD MA16ACA DISMCT Q lflti' CHESTERMEW COUNTY, VIRGINIA raerx�axlnre LtG__ 2015 -100• Shd6t i 0f 2 I :7,N. t3317d- 913 8l12Cf tetlwf1�', tea 0>D� Atwnwti�,1A�'aah nsaer sttst: t.G txo M1 Drawn Y:1NL I ChCtkod Dy:WAIN TIMMON'S -.R UP.--* Form uv.st vey—,,MnTOTW arjul software by a Ia mrda, Inc.— 1800-AtAMON o Prepared by: Tara A. McGee, VSB #31579 Title Company: Consideration: Assessed Value: GIS CODE: SALE PIN: 793 616 8278 00000 Easement No: 2015-0932 THIS DEED, dated , 2015, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as ("GRANTOR"), and CHESTERFIELD ALTERNATIVES, INC., a Virginia non -stock corporation, hereinafter referred to as ("GRANTEE"). WHEREAS, at a regular meeting of the Chesterfield County Board of Supervisors, held on September 16, 2015, the conveyance of the hereinafter described parcel of real estate to the GRANTEE was authorized on the terms stated herein. NOW, THEREFORE, for and in consideration of the sum of TEN DOLLARS ($10.00), and other good and valuable consideration, the receipt of which is hereby acknowledged, the GRANTOR does hereby grant, bargain, sell and convey with SPECIAL WARRANTY unto GRANTEE, the following described real estate: All that certain piece or parcel of land, with improvements thereon and appurtenances thereto, belonging, lying, and being situate in Matoaca Magisterial District, Chesterfield County, Virginia, fronting on the East side of Woodpecker Road, containing 5.000 ACRES, MORE OR LESS, AND DESIGNATED AS PARCEL 2 ON THAT CERTAIN PLAT ENTITLED, "PLAT SHOWING A PROPOSED DWELLING ON PARCEL 2, 5.000 ACRES OF LAND LOCATED EAST OF WOODPECKER ROAD, Matoaca District, Chesterfield County Virginia," made by Timmons Group, dated January 15, 2013, which plat is attached hereto, made a part hereof, and is recorded herewith in the Clerk's Office, Circuit Court, Chesterfield County, Virginia, to which plat reference is hereby made for a more particular description of the real estate hereby conveyed. BEING part of the same real estate conveyed to the County School Board of Chesterfield County, Virginia, by Deed from Harry W. Roberts and Leo 2723:94952.2 1 0 G 0 2 ` 33 5 S.B. Roberts, husband and wife, dated August 3, 1960, and recorded August 3, 1960, in the Clerk's Office, Circuit Court, Chesterfield County, Virginia, in Deed Book 627, Page 374. AND FURTHER BEING part of the same real estate conveyed to the County of Chesterfield, Virginia, by Deed from the County School Board of Chesterfield County, Virginia, dated March 31, 1998, and recorded February 22, 1999, in the aforesaid Clerk's Office in Deed Book 3499, Page 247. This conveyance is subject to the possibility of reverter in the event that: GRANTEE conveys the real estate other than by deed of trust as security for payment of a certain loan in the amount of $270,000.00 payable to VHDA, its successors or assigns ("VHDA's Interest") without prior written approval of GRANTOR, or GRANTEE discontinues the use of the real estate to provide services to the consumers of the Chesterfield Community Services Board; provided, however, that GRANTOR's right of reverter is subordinate to VHDA's Interest in the property, including to any successor or assigns of VHDA's Interest. GRANTOR hereby reserves the water easement conveyed to GRANTOR by Chesterfield County School Board by water easement agreement dated April 11, 1972, and recorded September 11, 1972, in the Clerk's Office, Circuit Court, Chesterfield County, Virginia, in Deed Book 1057, Page 503. This conveyance is made subject to existing easements, restrictions and covenants of record to the extent that they may lawfully apply to the real estate hereby conveyed. IN WITNESS WHEREOF, the GRANTOR has caused this deed to be executed by the Chairman of the Chesterfield County Board of Supervisors, and attested by the 2723:94952.2 2 County Administrator, pursuant to the authority set forth by resolution of the Board on September 16, 2015. Witness the following signatures and seals: EXEMPT FROM TAXATION COUNTY OF CHESTERFIELD PER VA CODE SECTION VIRGINIA 58.1-811 C(4) BY: STEPHEN A. ELSWICK, CHAIRMAN BOARD OF SUPERVISORS APPROVED AS TO FORM: ATTEST: SR. ASS'T COUNTY ATTORNEY Commonwealth of Virginia County of Chesterfield, to -wit: for COUNTY ADMINISTRATOR I, , a Notary Public in and for the City/County and State aforesaid, do certify that this day personally appeared before me in my jurisdiction aforesaid STEPHEN A. ELSWICK, CHAHCV[AN, BOARD OF SUPERVISORS and for COUNTY ADMINISTRATOR of the COUNTY OF CHESTERFIELD, VIRGINIA, whose names are signed to the foregoing writing and acknowledged the same before me. Given under my hand 20 My commission expires: Registration Number: Notary Public 2723:94952.2 3 Prepared by: Tara A. McGee VSB #31579 PIN: AGREEMENT This Agreement made and entered into this day of 2015, by and between CHESTERFIELD ALTERNATIVES, a Virginia non -stock corporation (hereinafter "Chesterfield Alternatives"), the CHESTERFIELD COMMUNITY SERVICES BOARD ("CSB") and the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia (hereinafter the "County"), provides as follows: RECITALS: 1. Pursuant to prior agreements with the County and others, Chesterfield Alternatives has arranged for the construction of a residential property to be used as a group home for the benefit of citizens of Chesterfield County on property owned by the County and generally known and designated as 19801 Woodpecker Road, South Chesterfield, Virginia 23803 (Chesterfield County) consisting of 5.0 acres of land shown on a plat by Timmons Group, dated January 15, 2013 (the "Group Home Property"). Chesterfield Alternatives developed a group home on the site in conjunction with the County and the Chesterfield County School Board for use as a group home for the benefit of intellectually disabled and developmentally disabled citizens receiving services from the CSB. The County desires to convey title to the Group Home Property to Chesterfield Alternatives, subject to certain restrictions and limitations of rights as hereinafter set forth. Chesterfield Alternatives is willing to accept the conveyance of the Group Home Property from the County on and subject to the terms hereinafter set forth. NOW THEREFORE, for and in consideration of the matters hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Conveyance of the Group Home Property to Chesterfield Alternatives For and in consideration of the matters herein set forth, the County hereby agrees to convey the Group Home Property to Chesterfield Alternatives pursuant to a Deed in the form attached hereto as Exhibit A (the "Deed") . Chesterfield Alternatives agrees to accept the conveyance of the Group Home Property from the County subject to the terms set forth in the Deed and the obligations of Chesterfield Alternatives to comply with the terms of this Agreement as hereinafter set forth which shall survive closing and not be merged into the Deed. 2. Restrictions on the use of property by Chesterfield Alternatives. Unless otherwise agreed to in writing by the County and Chesterfield Alternatives, Chesterfield Alternatives agrees that the Group Home Property shall be utilized solely and continuously to provide residential services to individuals with intellectual, developmental or mental health disabilities pursuant to contracts with the CSB. Chesterfield Alternatives shall have no responsibility to operate on its own behalf a group home program in the Group Home Property. If the CSB declines to operate a group home program on the Group Home Property, then the CSB shall provide Chesterfield Alternatives with written permission to contract with a private group home provider and Chesterfield Alternatives shall use its best efforts at all times to insure that a 2723:94951.1 2 00111 1 group home program is maintained and operated on the Group Home Property on terms acceptable to Chesterfield Alternatives, the CSB, and the County. 3. Liens, mortgages, and conveyances. The parties acknowledge that Chesterfield Alternatives proposes to enter into a mortgage loan agreement with the Virginia Housing and Development Authority (hereinafter "VHDA") pursuant to which VHDA will make a mortgage loan in the total sum of Two Hundred Seventy Thousand and 00/ 100 Dollars ($270,000.00) to Chesterfield Alternatives to be secured by the Group Home Property on terms acceptable to the VDHA and Chesterfield Alternatives. The County hereby consents to Chesterfield Alternatives taking any and all necessary action to complete the mortgage loan transaction and receive the loan funds from VHDA. To the extent that the CSB makes lease payments to Chesterfield Alternatives for the use of the Group Home Property, Chesterfield Alternatives shall use those payments first toward making the monthly payments on the VHDA indebtedness, to include interest and any other applicable fees and charges. Chesterfield Alternatives agrees that it will not, except upon the express written consent of the County, enter into any other mortgages, loans, contracts, agreements or conveyances of any kind which shall constitute or result in a lien or encumbrance on the Group Home Property. Chesterfield Alternatives also agrees to ensure that no tax liens or other liens are filed against the Group Home Property for so long as this Agreement shall remain in effect. This Agreement is expressly subordinated to �7� 10 2723:94951.1 3 the VHDA deed of trust executed in conjunction with the VHDA loan referenced herein. 4. Property Sale or Conveyance of Group Home Property. Except as expressly permitted with respect to the VHDA loan described in paragraph 3, supra, Chesterfield Alternatives shall not at any time sell, transfer or convey all or any portion of the Group Home Property without the prior written consent of the County. S. Default. Chesterfield Alternatives shall be in default of this Agreement (1) in the event that it fails to perform any of its obligations pursuant to this Agreement, which default shall not be cured within five (5) business days after written notice thereof by the County to Chesterfield Alternatives, or (2) the dissolution of Chesterfield Alternatives by operation of law or otherwise, or (3) any default by Chesterfield Alternatives in performance of any of its obligations under the mortgage loan agreement with the VHDA, notice of which Chesterfield Alternatives agrees to provide the County within two (2) business days of its receipt of notice from VHDA. The parties agree that in the event of Chesterfield Alternatives' default, the County would be irreparably damaged and damages to the County would be incapable of measurement. 6. Notices. Any notices required by this Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: 2723:94951.1 4 If to the COUNTY: Chesterfield County Administrator P.O. Box 40 Chesterfield, VA 23832 If to the CSB: Executive Director, Chesterfield Community Services Board P.O. Box 92 Chesterfield, VA 23832 If to CAI: Chesterfield Alternatives, Inc. P. O. Box 281 Chesterfield, VA 23832 7. Termination of Agreement. This Agreement shall remain in full force and effect unless terminated by written agreement executed by both parties hereto. 8. Entire Agreement. This Agreement constitutes the entire and complete agreement by and between the parties with respect to the matters referenced herein. This Agreement may be hereinafter modified or amended only by written agreement signed by both parties hereto. This Agreement shall survive closing on the conveyance of the Group Home Property and shall not be merged therewith. 9. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the Commonwealth of Virginia. All proceedings related to the enforcement of the obligations of either party to this Agreement shall be commenced solely within the Circuit Court of Chesterfield County, Virginia. 2723:94951.1 5 Each of the parties hereby waives trial by jury with respect to any dispute arising hereunder. 10. Successors and Assigns. Each of the parties hereto agrees that their respective authorized successors and assigns shall be bound by each of the provisions of this Agreement. No assignment, by operation of law or otherwise, by either party of its obligations or rights under this Agreement shall be effective without the prior written consent of the other party. WITNESS the followings signatures: CHESTERFIELD ALTERNATIVES, INC, A Virginia non -stock corporation, President STATE OF VIRGINIA CITY/COUNTY OF , to wit: I hereby certify that the foregoing Agreement was executed by , the President of Chesterfield Alternatives, Inc., a Virginia non -stock corporation, this day of , 2015. My commission expires: Notary Registration No. Notary Public [Signatures continue on the following page.] GQ _ 3 2723:94951.1 6 COUNTY OF CHESTERFIELD VIRGINIA, a Political subdivision of the Commonwealth of Virginia By: Its: STATE OF VIRGINIA CITY/ COUNTY OF , to wit: I hereby certify that the foregoing Agreement was executed by , the of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia, this day of , 2015. My commission expires: Notary Registration No. Notary Public CHESTERFIELD COMMUNITY SERVICES BOARD, a Political subdivision of the Commonwealth of Virginia By: Its: STATE OF VIRGINIA CITY/COUNTY OF , to wit: I hereby certify that the foregoing Agreement was executed by , the of the Chesterfield Community Services Board, a political subdivision of the Commonwealth of Virginia, this day of , 2015. My commission expires: Notary Registration No. Notary Public yr V� V ✓dab 5�.2 3. 2723:94951.1 7 AichmgO a es-Dispatc1l Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date September 09, 2015 Date Category Description Ad Size Total Cost 09/15/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 19 L 105.50 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, September 16, 2015, at 6,30 p,m, in the County Public Meeting Room at the Chesterfield Admin. istration Building, Route 10 and torr Road, Chesterfield, Virginia, will hold a public,hEaring where persons may appear and present their viewsconcemingg; Transferring theproperty at101 Woodpecker Road (former ly known as 3901 Dupuy Road) to Chesterfield Alternatives, Inc. for the Build•A•House program. Copies of the proposed deed and agreement for this transaction is on file in the County Attorney's office (Room 503) at the Lane B, Ramsey Administration Building, 9901 Lon Road, Chesterfield Virginia The hearing is held at a public facility designed to be accessible to per• sons with disabilities, Any persons with questions on the accessibility of the facilityy or the need for reasonable accommodations should con. tact Janice Blakley, Clerkto the Board, at 148.121 Persons needing in• terpreter services for the deaf must ootify the Clerk to the Board no lat• or than friday, September 11, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/0912015 The First insertion being given ... 09/09/2015 Newspaper reference: 0000209371 Sworn to and subscribed before me this 1 NotaryPublic Supervisor MMQEfWL B WARRIS ;JO'rAHV f?LAXIC State of Virginia Commonwmalth of Virginia Ci of Richmond 36575 City My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 16, 2015 Item Number: 17.D. Subiect: Public Hearing to Consider Proposed Code Amendment Regarding Signs County Administrator's Comments: County Administrator: Following a public hearing, adopt the ordinance amendment, as recommended by the Planning Commission with the staff recommended changes. Summary of Information: On June 18, the U.S. Supreme Court issued a decision finding unconstitutional the portions of the Town of Gilbert, Arizona's sign ordinance which regulated signs based on content. Chesterfield County's sign ordinance, like virtually all local sign ordinances throughout the country, shares some similarities with the ordinance that was struck down. The decision restricts the county's ability to enforce portions of its ordinance unless it is amended. As a result of the decision, on July 22, the Board of Supervisors referred a sign ordinance amendment to the Planning Commission for consideration. On August 18, 2015, following a public hearing, the Planning Commission unanimously recommended approval of the attached ordinance amendment. The amendment relies on content -neutral criteria such as zoning district, property use, location, and sign structure (freestanding, building mounted, temporary) to regulate the use and placement of signs. The recommended amendment differs somewhat from that which the Board referred to the Commission and those differences are outlined in the attached document titled "Summary of Recommended Changes to Board Referred Ordinance." Preparer: Kirkland A. Turner Attachments: ® Yes 7 No Title: Director of Plannin # 000245 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued Since the Commission's action, staff has continued to evaluate the proposed amendment to ensure that allowable signage is as close to that permitted by the current ordinance. Based upon that review, staff recommends several changes, as outlined in the attached document titled "Staff Recommended Changes to Commission Recommendation." The staff recommended changes address the following: • Reducing the planning sign permit fee from $50 to $25. The planning department sign permit is a new process required for all signs not requiring a building permit. A permit is necessary to enable staff to track compliance with code requirements. After careful consideration, it is staff's opinion that $25 should cover the administrative cost of processing such permits; • Clarifying the method for determining the permitted amount of building mounted signage. The section has been revised to clarify how to determine the length of building or tenant face; • Increasing the size and consecutive display days for limited duration commercial freestanding signs on occupied property. As originally recommended, the size of such signs was limited to 16 square feet and consecutive display days to 30. Amendment is recommended to increase the size to 32 square feet and display days to 60, consistent with current ordinance and standards for other limited duration signs; • Amending the total time period that limited duration signs may be displayed during a year. As originally recommended, time periods limited display to 120 days within any 12 month period. Staff is recommending that the display time for such signs be limited to 120 days in any calendar year, consistent with the current ordinance; and • Increasing the number of display days for limited duration signs at nonresidential communities or on individual zoning lots. As originally recommended, the number of display days was limited to each community or individual lot. Staff is recommending that the number of display days be applicable to an individual tenant or owner, as opposed to the community or individual zoning lot. This change would be consistent with the current ordinance. Summary of Recommended Planning Commission Changes to Board Referred Ordinance While most of the recommended changes deal with syntax, other modifications address: • Requiring signs be permanent unless otherwise specified; • Allowing substitution of a noncommercial message on any legal sign without consideration of message content, to prevent inadvertent favoring of commercial speech over noncommercial speech or favoring of any particular noncommercial message over any other noncommercial message, and allowing the unused portion of permitted sign area to be used for noncommercial messages; • Excluding requirement for a planning sign permit for off-site signs which advertise commercial uses lasting 3 or fewer days in residential and agricultural areas. Examples include yard sales or open houses; • Determining sign area, height and setbacks; • Permitting lighted signs at residential community entrances, schools and parks; • Increasing the amount of sign area in R, R-TH, R -MF, MH, and A properties occupied by a residential use; • Increasing from 8 to 32 square feet the size for noncommercial freestanding limited duration signs, increasing the height from 5 to 7 feet, and reducing the number of signs from 3 to 2; • Increasing from 90 to 120 days in any 12 month period the display time for several limited duration signs; • Allowing the director of planning to extend the display time for commercial freestanding limited duration signs on occupied property if the property has vacancies or real estate for sale; • Increasing from 16 to 32 square feet the size of commercial freestanding limited duration signs on vacant property, decreasing the height from 10 to 8 feet, and revising the display time to require that the signs be removed at such time as the activity advertised ceases; • Increasing from 8 to 16 square feet the size of noncommercial signs on vacant zoning lots, and increasing the height from 5 to 10 feet; and • Revising the definition of sign to exclude works of art or architectural features that do not include or imply a commercial message. WYMME Staff Recommended Changes to Commission Recommendation 000 Application Type Fee (in dollars) Building Permit for New Single, Two Family or Townhouse Dwelling 40 per unit Plannin T 2550150 Sign Permit (Exeluding Banner -s) All others 200 1400 Schematic or Overall Development Plan plus 70 per acre in excess of 1 acre Adjustment/Amendment to Approved Schematic, Overall 700 per submittal Development Plan or Site Plan 1400 Initial Submittal plus 2 Revision Submittals plus 70 per acre in excess of 1 acrell] Site Plan Submittals Subsequent to First 3 Submittals 350 per submittalfl] Appeal Planning Director's Decision on Site Plan 700 Plan Transfer to Electronic Format per Sec. 19.1-27.G. 130 Deferral Request from Planning Commission Hearing/ Meeting 1000 for first deferral plus 2000 for each deferral thereafter Notes for Table 19.1-41.C. [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required. [2] Fee to be paid by applicant requesting or consenting to deferral. 000 2723:95067.1 CG0248 000 B. Nonresidential Use Building Mounted Sign Area. Determination of Frontage Building or Tenant Face Length. The area of permitted signage shall be based upon the building or tenant face fr-entage-length to include the length of any canopy. Fr-eatage-The building or tenant face length shall be determined as follows: • for a single tenant building, the greater of the ffent building-faee length of the face generally parallel to the road or the length of the building face where the primary exterior entrance exists; • for a multi -tenant building with tenants having individual exterior entrances, the tenant alength of the face of fefa-tenant space whieh has an ndividua where the primary exterior entrances exists; or for a building with tenants having individual exterior entrances and tenants having common exterior entrances, signage for tenants with individual exterior entrances shall be based upon the length of the tenant face of the tenant space where the primary exterior entrance exists, and signage for the remainder of the building shall be based upon the length of the building face less -minus that for each tenant with an individual exterior entrance. 2. Determination of Permitted Signage. 000 b. Area of Signage. Permitted signage shall be 1.25 square feet for each 1.0 linear foot of building or tenant face length -frontage for the first 120 feet plus 1.0 square foot for each additional 3.0 linear feet of -e enkage such len t�h, provided that a minimum of 30 square feet of signage shall be permitted. c. Permitted Increases in Area of Signage. The permitted sign area in b. may be increased as follows: Building Outside of a Nonresidential Community or Outparcel in a Nonresidential Community. If a freestanding sign is not erected, the permitted 1.25 square feet of signage for each 1.0 linear foot of frentage-building, or tenant face length may be increased to 1.75 square feet for each 1.0 linear foot of such filen h. 000 2723:95067.1 0002 A. Permitted Limited Duration Signs. Limited duration signs shall be in addition to other signs permitted by this division. B. Limited Duration Signs in O, C, and I Districts, and in A Districts Designated on the Comprehensive Plan for Nonresidential Use. 1. Noncommercial Freestanding Signs. A mixed use or nonresidential community, or zoning lot not located within a mixed use or nonresidential community shall be permitted 2 noncommercial signs. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be permitted; however, in no case shall the number of such signs exceed 4. Each sign shall not exceed 32 square feet and 7 feet in height. Each sign shall be displayed for no longer than 100 consecutive days. Display of such signs on each community or lot shall be limited to a total of 120 days within any 12 menth pe calendar year. 2. Noncommercial Banners Across Roads in Special Design Districts. In a Special Design District, 1 banner, not to exceed 250 square feet, related to a noncommercial activity within the District, either on-site or off-site of the property on which the activity is to occur, shall be permitted. The sign shall be located across a road. Display of the banner shall be limited to 60 consecutive days. Display of such banners within each Special Design District shall be limited to a total of 120 days within any calendar ,year.! 2 menteried. Commercial Freestanding Signs on Occupied Property. A mixed use or nonresidential community, or a zoning lot not located within a mixed use or nonresidential community shall be permitted 2 commercial signs, each not to exceed 4-6-32 square feet and 7 feet in height. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be permitted; however, in no case shall the number of such signs exceed 4. Display of each sign shall be limited to 6-30 consecutive days. Display of such signs en eaeb eemmunity ef letby an individual tenant or owner shall be limited to a total of 120 days within any calendar y.gar.i 2 mefft ,.o,•^4. The director of planning may approve time extensions on property with vacancies or real estate for sale. 4. Building Mounted Banners on Nonresidential Community. A nonresidential community shall be permitted 2 banners, each not to exceed the greater of 50 square feet or 15 percent of the area of the building face or tenant unit face on which the banner is mounted. Display of each banner shall be limited to X9-60 consecutive days. Display of such banners en eat eeffiffliffli,yby an individual tenant or owner shall be limited to a total of 120 days within any calendar year. 12 ffienth per-ied. 5. Building Mounted Banners on Zoning Lot Outside of a Nonresidential Community or Outparcel within a Nonresidential Community. A zoning lot outside of a nonresidential 2723:95067.1 0 y community or outparcel within a nonresidential community shall be permitted 1 banner, not to exceed the greater of 50 square feet or 15 percent of the area of the building face or tenant unit space on which the banner is mounted. Display of such banner shall be limited to 30 consecutive days. Display of such banners on eaeh let or eutp e, by an individual tenant or owner shall be limited to a total of 120 days within any calendar year.42-*iefith-perie4. 6. Commercial Signs on Vacant Zoning Lot. A vacant zoning lot shall be permitted 2 commercial signs, each not to exceed 32 square feet and 8 feet in height. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted 2 such signs along each such road. Signs shall be removed at such time that the activity which it advertises ceases. 7. Off-site Signs for Noncommercial Use of Limited Duration. A noncommercial use lasting 14 or fewer days shall be permitted 10 off-site signs on either O, C or I property, or A property designated on the comprehensive plan for nonresidential use. Each sign shall not exceed 32 square feet and 8 feet in height. 1 sign shall be permitted per zoning lot or community. Display of signs shall be limited to 15 days prior to commencement, and 48 hours after cessation, of the advertised use. Each organization shall be limited to the display of such signs 4 times within any calendar year.''' m nt pori^a C. Limited Duration Signs in R, R-TH, R -MF and MH Districts, and in A Districts Designated on the Comprehensive Plan for Other than Nonresidential Use. 1. Noncommercial Signs at Residential Community Entrances. At each entrance into a residential community, 1 noncommercial sign, not to exceed 32 square feet and a height of 7 feet, shall be permitted. Display of each sign shall limited to 60 consecutive days. Display of such signs on each community shall be limited to 120 days within any calendar year.4-2- Xh perio . 2. Banners for Nonresidential Use on Zoning Lot not Occupied by a Residential Use. On a zoning lot not occupied by a residential use, 1 banner, not to exceed 32 square feet and a height of 7 feet, shall be permitted. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted such signage along each such road. Display of each banner shall be limited to 60 consecutive days. Display of such banners on each lot shall be limited to 120 days within any calendar year .12 fnei4h peFie4. Commercial Signs on Vacant Zoning Lot. On a vacant zoning lot, 1 sign, not to exceed 16 square feet and 10 feet in height, shall be permitted. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be permitted. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted such signage along each road. Signs shall be removed at such time that the activity which it advertises ceases. 4. Noncommercial Signs on Vacant Zoning Lot. On a vacant zoning lot, 1 sign, not to exceed 16 square feet and 10 feet in height, shall be permitted. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be permitted. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted such signage along each road. Display of each sign shall be limited to 100 consecutive days. Display of such signs on each lot shall be limited to 120 days within any calendar , 2723:95067.1 5. Off -Site Signs for Commercial Use of Limited Duration. 3 off-site signs, each not to exceed 6 square feet and 7 feet in height, shall be permitted for a commercial use lasting for 3 or fewer days on an R, R-TH, R -MF or MH property, or on A property designated on the comprehensive plan for other than nonresidential use. 1 such sign shall be displayed on a zoning lot. Display of signs shall be limited to 48 hours prior to commencement, and 48 hours after cessation, of the use or activity advertised. 111 For the purposes of this chapter, the following words and phrases shall have the following meanings: 111 Sign, freestanding: Nen ffie able Ssign supported by a fence, wall, upright structural members or braces that are on, or in, the ground. Freestanding signs do not include signs attached to a building. 111 2723:95067.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING CHAPTER 19 (ZONING ORDINANCE) AND AMENDING AND REENACTING SECTIONS 19.1-6, 19.1-41, 19.1-270 THROUGH 19.1-278 AND 19.1-570 RELATED TO SIGNS AND ASSOCIATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 19 of the Code of the County of Chesterfield, 1997, as amended, is repealed and Sections 19.1-6, 19.1-41, 19.1-270 through 19.1-278 and 19.1-570 are amended and reenacted to read as follows: OC -0253 2723:94962.1 000 C. Repetitive ViolationsC-omi3uter r, ntr-ogle a Variable A4essaee Elee ..., nie WAIC4 Banner- !7iohR4o*&. 1. Computer Controlled Variable Message Electronic (EMC) Signs. If 2 notices of violation for an EMC sign are issued within 12 months, the planning department may issue a suspension of the sign permit for a period of up to 30 days. For each violation following the initial suspension period, the director of planning can suspend the sign permit for a period of up to 30 days. During suspension periods, the EMC sign shall be disconnected from electric power. 2. B**nersPlanning Sign Permit=Ree*ir-ea. The planning department may deny a banne planning sign permit application for up to 1 year from the issuance of the most recent notice of violation if a property, business, or organization has received 2 notices of violation for ba -regulations related to signs requiring a planning sign permit in any 12 month period. 000 D. Misdemeanor Violations. With the exception of violations which may be subject to civil penalties as outlined in E., violations of this chapter shall be considered misdemeanors. 1. Notice of Violation. 000 b. Contents of Notice and Time Period to Comply. The notice shall set forth: o the nature of the violation; o the time period required for compliance; o a statement informing the recipient of the right to appeal the notice within 30 days to the board of zoning appeals in accordance with this chapter; o the appeal fee; o location of information regarding the filing of an appeal; and o a statement that the notice of violation is unappealable if not appealed within 30 days of the date of the notice. With respect to violations involving the parkin or r display of motor vehicles, prohibited signns _limited Ai2p4fffduration signs, or computer controlled variable message electronic (EMC) sig*sins „ the person shall remedy the violation or eempl A,it , the eanditie within 24 hours of service of the notice, unless an extension is granted. For all other violations, the person shall remedy the violation within 10 days after the s of the notice, unless an extension is granted. 2723:94962.1 C C 000 Application Type Fee (in dollars) Building Permit for New Single, Two Family or Townhouse Dwelling 40 per unit PlanningTex313e 504-54 Sign Permit All others 200 1400 Schematic or Overall Development Plan plus 70 per acre in excess of 1 acre Adjustment/Amendment to Approved Schematic, Overall 700 per submittal Development Plan or Site Plan 1400 Initial Submittal plus 2 Revision Submittals plus 70 per acre in excess of 1 acrelll Site Plan Submittals Subsequent to First 3 Submittals 350 per submittaf" Appeal Planning Director's Decision on Site Plan 700 Plan Transfer to Electronic Format per Sec. 19.1-27.G. 130 Deferral Request from Planning Commission Hearing/ Meeting 1000 for first deferral Illtzl plus 2000 for each deferral thereafter Notes for Table 191-4I.C. [l] For any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required. [2] Fee to be paid by applicant requesting or consenting to deferral. 000 2723:94962.1 The purpose and intent of sign standards are to regulate publicly visible displays or graphics, protect and enhance the character of roads and surrounding areas, prevent diminishing property values due to excessive signage, safeguard the public use and nature of roads, and minimize motorist distractions. The standards are specifically designed to: o promote maximum sign legibility; o prevent over -concentration of signs as well as excessive height, bulk and area of signs; o promote safety by requiring that signs not create a hazard due to collapse, fire, collision, decay or abandonment, obstruct firefighting or police surveillance, nor create traffic hazards by confusing or distracting motorists or by impairing a driver's ability to see pedestrians, obstacles or other vehicles, or to read traffic signs; and o identify a destination. The following shall be prohibited: o Unless specifically permitted, changeable copy signs; o Sound or smoke producing signs; o Moving signs intended to attract attention, regardless of whether or not the sign has a written message or whether all or any part of it moves by means including, but not limited to, rotating, fluttering or being set in motion by movement of the atmosphere. This prohibition includes pennants, but does not include commercial or noncommercial flags, routine operation of the hands of a clock, or computer controlled variable message electronic (EMC) signs; o Commercial signs held or carried to attract attention; o Persons dressed in costumes and acting to attract attention to a commercial activity; o Attention getting devices such as pennants, streamers, balloons or inflatable devices of any configuration acting to attract attention to any use other than noncommercial activity at a residential use; o Signs with flashing lights, intermittent lights or lights with changing degrees of intensity, excluding computer controlled variable message electronic (EMC) signs; o Internally lighted canopies or awnings constructed of translucent material; o Commercial signs on a parked automobile, motor vehicle, tractor trailer or trailer when used primarily for the purpose of, and serving the function of, a sign, except when parked in the operator's driveway, when loading or unloading, or when parked to the side or rear of a nonresidential building and not visible from adjacent roads; 2723:94962.1 o Signs greater than 48 square inches on a parked automobile, motor vehicle, tractor trailer or trailer, which display a commercial message that is unrelated to an activity or enterprise of the owner or operator of the vehicle or trailer; and o Outdoor advertising signs. A. Signs Requiring a Sign Permit. A sign permit shall be required for a sign, excluding banners, originally built or enlarged to be in excess of 8 square feet, and for any enlargement, structural alteration or modification of these signs other than sign refacing. B. Signs Requiring a Planning Sign Permit. On a vacant lot, a lot occupied by a nonresidential use, property at the entrance to a residential community, or an O, C and I property, a planning sign permit shall be obtained for any sign for which a sign permit is not required except for off- site signs outlined in Section 19.1-278.C.5. Applications shall not be submitted more than 30 days prior to the proposed display date. C. Sign and Planning Sign Permit Applications. 1. Number of Required Applications. Except for computer controlled variable message electronic (EMC) signs, a single application may be made for multiple signs as follows: o signs within a single project; and o limited duration signs on multiple properties. A separate application shall be required for each EMC sign. 2. Application Information. Applications shall include information deemed necessary by the planning department to ensure compliance with this division. A. Signs Generally. Unless otherwise provided, the following regulations shall apply to all signs and are in addition to other regulations contained herein: 1. Except as otherwise specified in this division, commercial signs shall be related to the premises. 2. A noncommercial message may be substituted, in whole or in part, for the message displayed on any sign which conforms to this chapter without consideration of message content. Such substitution of message may be made without any additional approval, permitting, registration or notice. The purpose of this provision is to prevent any inadvertent favoring of commercial speech over noncommercial speech, or favoring of any particular noncommercial message over any other noncommercial message. Whenever a zoning lot has not used all of its permissible sign area, then the unused portion may be used for the display of signs displaying noncommercial messages. Any on-site commercial message may be substituted, in whole or in part, for any other on-site commercial message. 2723:94962.1 C 6 7 3. Signs posted by, or required to be posted by any government or governmental agency shall be exempt from this division. 4. Signs posted solely for traffic control, public safety, or hazard warnings shall be exempt from this division. 5. Signs shall be structurally safe and maintained in good condition. 6. Signs shall not obstruct an opening intended to provide light, air, or building ingress or egress. 7. Freestanding signs shall not overhang any portion of a building. 8. Signs shall not unreasonably obstruct the view of other signs from roads. 9. Signs shall not be posted on trees, utility poles or traffic control devices. 10. Sign position, shape and color shall not interfere with, obstruct the view of, or cause confusion with, a traffic sign, traffic signal, or other traffic control device. 11. Sign lighting shall not impair a driver's vision, obstruct police surveillance, or cause direct glare into or upon, property other than that on which the sign is located. 12. Signs shall not obstruct firefighting access. 13. For signs requiring a sign permit, a survey prepared by a registered civil engineer or surveyor certifying the location, height, and area of the sign shall be submitted following erection of the sign, if requested by the planning department. 14. Unless otherwise specified in this chapter, signs shall be permanent. 15. For freestanding signs outlined in Section 19.1-276. which require a sign permit, the permit number and date of issuance shall be permanently affixed so as to be clearly legible from the ground. 16. Twelve (12) months after the advertised use or activity ceases, a sign shall be removed, unless a shorter time period is specified in this chapter. B. Comprehensive Sign Package for Nonresidential Communities. Prior to the first site plan approval for a nonresidential community, a comprehensive sign package for all proposed signs shall be submitted to the planning department for approval. The sign package shall include information necessary to ensure compliance with this chapter, such as, but not limited to, conceptual sign renderings or descriptions with sizes, lighting, and general locations. All signs shall conform to the following: • letter style and graphic display of signs shall be similar; 6 2723:94962.1 • area, location, and material of signs shall substantially conform to building and site design; • freestanding sign structures shall be similar; • a single type of building mounted display shall be used; • background colors of sign boxes shall be similar; and • other than the primary sign, signs for each individual use shall have the same background color which shall be one of the colors of the primary sign. C. Measurement of Signs. Building Mounted. The area of building mounted signs shall be determined as follows: Projecting Sign. The area of a rectangle or square encompassing the extreme limits of each individual sign face, including all background visible from any direction at any one time; • Canopy or Awning Sign. The area of the surface upon which the sign copy is located; Individually Mounted or Painted Copy Sign. If the copy is not emphasized by an architectural or painted element of the building, the sum of the area within a series of rectangles or squares encompassing each individual figure. If the copy is emphasized by an architectural or painted element of the building, the area shall be determined in accordance with the requirements for Other Building Mounted Signs as outlined below; and Other Building Mounted Signs. The area of a rectangle, square, circle, triangle or combination thereof encompassing the extreme limits of copy. 2. Freestanding. 2723:94962.1 a. Area. The area of a sign shall be that of a rectangle, square, circle, triangle or combination thereof encompassing the extreme limits of copy. The area of a 2 or more sided sign, where the interior angle between sides exceeds 90 degrees, shall be the sum of the area of the copy on all sides. b. Height. Except as stated herein, sign height shall be the vertical distance from grade level to the top of the sign copy: • the height of a sign installed on an artificially created berm, mound or similar feature shall include the height of such feature; or • the height of sign adjacent to a road and installed below the grade of the nearest travel lane shall be the vertical distance from such lane grade to the top of the sign copy. A. Signs Permitted in VDOT Right -of -Way. In addition to the signs outlined in B., the following signs may be placed within the right-of-way if approved by the Virginia Department of Transportation: • signs posted by, on behalf of, or with permission of, a governmental agency or public utility; • noncommercial signs within a median strip at the entrances to residential, nonresidential, or mixed use communities; and • limited duration banners across a road in Special Design Districts related to a noncommercial activity within the District. B. Road Setbacks. Except where expressly stated, signs shall meet the following requirements: I. Road Setbacks. Except as outlined herein, setbacks shall be measured from the existing right-of-way. If a sign is permitted to be located within an ultimate right-of-way shown on the comprehensive plan, or an existing right-of-way, the owner shall be responsible for relocating the sign to conform to the setback requirements at such time that the road is widened. Signs shall conform to the following setbacks: a. Except as outlined b., signs shall be set back as follows: • in Special Design Districts, 5 feet from the right-of-way; or • in other areas, 20 feet from the edge of the pavement or face of curb as applicable, but in no case less than 1 foot from the right-of-way. b. Along the following roads, signs may be located within the ultimate right-of-way shown on the comprehensive plan if the right-of-way is dedicated, free and unrestricted, to the county, a license agreement is obtained from the board of supervisors, and the signs are set back 20 feet from the edge of the pavement or face of the curb, as applicable: o Route 60 between the Powhatan County line and Winterfield Road; o Route 60 between Old Buckingham Road and the Richmond corporate limits; o Route 360; o Route 10 between the Richmond corporate limits and Buckingham Street; o Route 10 between Jefferson Davis Highway and the Hopewell corporate limits; o Huguenot Road; o Courthouse Road between Route 60 and Route 360; o Harrowgate Road; and o Jefferson Davis Highway. 2. Other Property Line Setbacks. Signs shall be set back 15 feet from all other property lines. 2723:94962.1 01 C G2, C. Lighting. Generally. Lighting shall be arranged and installed so that the light source is not visible from adjacent roads, adjacent R, R-TH or R -MF property, or adjacent A property designated on the comprehensive plan for residential use. Lighting shall not blink, fluctuate or move. 2. Sign Lighting on R and MH Property, and on A Property Designated on the Comprehensive Plan for Residential Use --Hours Limitations. Excluding residential community entrance signs and signs on public park or school properties, nonresidential use signs shall not be lighted between the hours of 10 p.m. and 6 a.m. 3. External lighting. External lighting shall be limited to white lighting in spots or floods which are concealed or screened from view. If external lighting is used, internal lighting shall not be permitted. Incidental building lighting shall not be considered external sign lighting. 4. Internal Lighting. Internal lighting shall be contained within translucent copy or internally illuminated sign boxes. Sign box internal lighting shall be restricted to the sign face. If internal lighting is used, external lighting shall not be permitted. off, �,/ %/ A. Nonresidential Use -Signs Generally. 1. If the side or rear lot line adjoins R, R-TH, R- MF property, or A property designated on the comprehensive plan for residential use, no building mounted sign shall be visible from such property unless the sign is located a minimum of 150 feet from such property. 2. The color of a sign's raceway shall match that of the building face on which the sign is mounted. 3. Building mounted signs shall not project above the building's roofline or parapet wall. A roofline or parapet wall shall not be artificially extended to accommodate signage. 4. A projecting sign shall not extend more than 36 inches from the building, roof, or canopy to which it is attached, exceed a face-to-face thickness of 8 inches, or exceed the height of the fascia or parapet wall. The sign shall be attached so as to maintain a minimum clearance of 8 feet above grade. 5. Permitted building mounted signage may be placed on a drive-through canopy fascia. The area of a drive-through canopy fascia shall be included in determining total building mounted signage unless the color of the fascia is 1 of the following colors, excluding the color of any sign copy: • black; • white; or • a significant color or significant accent color of the building. 9 2723:94962.1 B. Nonresidential Use Building Mounted Sign Area. Determination of Frontage. The area of permitted signage shall be based upon the building or tenant face frontage length to include the length of any canopy. Frontage shall be determined as follows: • the front building face length; • the tenant face length for a tenant which has an individual exterior entrances; or a building with tenants having individual exterior entrances and tenants having common exterior entrances, signage for tenants with individual exterior entrances shall be based upon the length of the tenant face, and signage for the remainder of the building shall be based upon the building face less that for each tenant with an individual exterior entrance. 2. Determination of Permitted Signage. a. Length of Signage. Under no circumstances shall the collective length of building mounted signs on a building or tenant face exceed 70 percent of the length of the building or tenant face, as applicable. b. Area of Signage. Permitted signage shall be 1.25 square feet for each 1.0 linear foot of frontage for the first 120 feet plus 1.0 square foot for each additional 3.0 linear feet of frontage, provided that a minimum of 30 square feet of signage shall be permitted. c. Permitted Increases in Area of Signage. The permitted sign area in b. may be increased as follows: Building Outside of a Nonresidential Community or Outparcel in a Nonresidential Community. If a freestanding sign is not erected, the permitted 1.25 square feet of signage for each 1.0 linear foot of frontage may be increased to 1.75 square feet for each 1.0 linear foot of frontage. • Building at Road Intersections. The total sign area may be increased by 50 percent provided that the sign area exposed to any single road shall not be increased beyond that normally permitted for that building face. This increased sign area shall be calculated based on the maximum area of building mounted signs permitted before any other permitted increase in sign area. • Building Fronting on 2 Roads, or Building with Public Parking to Front and Rear. The sign area for a use which extends from the front to the rear of a building may be increased by 100 percent to allow a sign on both the front and rear building face. The sign area exposed to any road or view from the parking area shall not be increased beyond that normally permitted for that building face. This increased sign area shall 2723:94962.1 cc?10 be calculated based on the maximum area of building mounted signs permitted before any other permitted increase in sign area. C. Other Nonresidential Use Building Mounted Signage. The following signs shall be permitted and shall not be included in the permitted aggregate area of building mounted signs: • Door and Window Signs. Signs mounted on, or externally visible through, a door or window, not to exceed the lesser of 15 square feet or 25 percent of the total window or door area on the face of the building through which the sign is visible, shall be permitted, provided the view into the establishment from the bottom half of the door or window is not obstructed. Under Canopy Signs. 1 under canopy sign not to exceed 8 square feet shall be permitted in front of each tenant's main entrance. D. Building Mounted Signage on Property with Residential as Principal Use. • Signs shall not be internally illuminated; • Building mounted signs shall not project above a building's roofline or parapet wall; • Single family dwelling units or multifamily units with individual exterior entrances shall be permitted 1 square foot of signage for each unit; and • Multifamily units sharing a common exterior entrance shall be permitted 4 square feet of signage for each common entrance. A. Generally. 1. Number. Except where specifically stated, a project shall be limited to 1 freestanding sign. 2. Sign Structure. Except for limited duration signs, freestanding sign structures shall either be covered with a material having a similar color and finish to the principal building, be covered with a material and color used elsewhere on the sign, or be an architectural detail such as a column or a decorative wall. 3. Changeable Copy. Except on property occupied by a residential use, changeable copy may be incorporated into permitted permanent freestanding signs as follows: a. Area of Changeable Copy. Permitted sign area may be increased by 25 percent for the purpose of including changeable copy, provided the area of the changeable copy is limited to one-half or less of the total area of the sign face. isa 11 2723:94962.1 CC, 02 b. Location of Copy. Changeable copy shall be incorporated into permitted freestanding signs as follows: Signs Erected on or after, April 25, 2001. Changeable copy shall either abut the freestanding sign face, be incorporated into a freestanding monument sign, or be integrated into the freestanding sign face. Signs Erected Prior to April 25, 2001. Except as provided below, changeable copy incorporated into a sign shall abut the existing sign face as close as practical. A nonresidential community project with a non -changeable copy sign shall be permitted a separate sign solely incorporating changeable copy. The area of the changeable copy sign shall be limited to 50 percent of the permitted sign area for the nonresidential community and be of a monument style using similar materials and colors to that of the existing sign. 4. Freestanding Sign Landscaping. Except for signs located within areas which were paved as of April 25, 2001, or signs outlined in Sections 19.1-277. and 19.1-278., the base of freestanding signs shall be landscaped with grass, groundcover, shrubs or trees consistent with site landscaping. G4 12 2723:94962.1 B. Except as otherwise permitted in this division, the following freestanding signs shall meet the requirements outlined in Table 19.1-276.13.1. 13 2723:94962.1 .w- Countywide excluding O-1, C-1 and S7Height Size of Project 0-1, C-1 and Special Design Distri Project Type Or Desi n Districts P] Location Area Height Area (square feet),' (feet) [Zl " (square feet) . (feet 127 ' 50 acres or Less 50 15 32 8 Mixed Use Community [3][41 Greater than 50 100 20 32 8 acres Less than 50 15 32 8 Nonresidential Community [3][41 300,000 s/f of gfa 300,000 s/f of gfa 100 20 32 8 or Greater O and I Districts 32 8 24 8 Outparcel in a Nonresidential Community131141 C Districts 20 8 20 8 O and C Districts 50 15 24 8 Property Outside of a Nonresidential I District — 25 or Less 50 15 24 8acres Community 131141151 I District — Greater than 25 100 15 24 8 acres Property in A, R, R -MF, R-TH, M11 District Fronting on a major arterial 50 15 24 8 with a Nonresidential Use, Excluding Farm Fronting other Use 131[41 road 32 15 24 8 Property in A District with Farm Use lbl l f j% , % l % 12 10 12 10 Residential CommunityEntrance[71 111 r��ir��>��et�! 32 15 32 7 Property in A, R, R -MF, R-TH, MH District %j/'! on which there is a residential use [$1 12 5 12 5 Special Design District Entrance i/��/,��V,� 70 12 70 12 13 2723:94962.1 .w- Notes for Table 19.1-276.13.1. [1] In addition to permitted freestanding signs, commercial flags not to exceed the square foot limitations for a permitted freestanding sign and a height of 40 feet, to include the pole to which attached, shall be permitted. The area of any permitted freestanding sign shall be reduced by the total area of all commercial flags. A maximum of 1 commercial flag shall be permitted on each pole. [2] Architectural elements enclosing the top area of copy shall be permitted provided the element height does not exceed 25 percent of the allowable sign height. [3] Property fronting 2 or more major arterial roads shall be permitted along each such road 1 freestanding sign conforming to the size and height limitations. [4] Property fronting a major arterial road and a collector road, or 2 or more collector roads, shall be permitted along each such road 1 freestanding sign. Signs along a major arterial road shall conform to the size and height limitations. Signs along a collector road and within 300 feet of an R, R-TH or R -MF property, or A property designated on the comprehensive plan for residential use, shall not exceed 10 square feet and a height of 8 feet. All other signs along a collector road signs shall not exceed 30 square feet and a height of 10 feet. Signs along a collector road shall not be externally lighted nor include changeable copy. [5] The sign square footage for a project with multiple tenants sharing common building entrances may be increased by 10 square feet. [6] The sign square footage may be displayed in more than 1 sign provided the total area of all signs does not exceed the permitted square footage. Signs may be temporary. [7] 1 such sign shall be permitted for each road entrance into the community, provided that 2 signs shall be permitted if each sign is attached to a decorative fence or wall located on opposite sides of the entrance. Each sign shall be limited to 32 square feet, provided that the sign area may be increased by 1 square foot for each dwelling unit in excess of 320, but in no case shall a sign exceed 100 square feet. In a residential development having multiple neighborhoods not generally connected by local roads, the planning department may allow 1 sign, not to exceed 12 square feet and 7 feet in height at each neighborhood entrance from an arterial, collector or residential collector road. [8] Noncommercial signage may be provided in more than 1 sign provided that the aggregate area of all such signs shall not exceed 8 square feet. A maximum of 1 sign may be a commercial sign not to exceed 4 square feet. Signs may be temporary. � W� 'VI I14 2723:94962.1 The signs in this section shall be in addition to other signs permitted by this division. 1. Freestanding Sign at Entrances to Projects in O, C and I Districts. 2 on-site signs, each not to exceed 4 square feet and a height of 5 feet, shall be permitted at each road entrance to a project. Signs shall be limited to 2 colors, one for lettering and one for background. Lighting shall be limited to internal means. 2. Freestanding Signs at Entrances to Establishments O, C and I Districts Located Outside a Nonresidential Community that Share Access to a Road. Where 2 establishments are required by the transportation department to share access to a road, each establishment shall be allowed 1 sign, either on- or off-site, along the shared access. Each sign shall not exceed 4 square feet and a height of 5 feet. 3. Freestanding Off-site Signs for Specific Public and Semi -Public Places. Assembly uses exceeding 10,000 gross floor area, hospitals on greater than 25 acres, transit uses, or other public uses without a direct entrance to a major arterial road shall be permitted 1 off-site sign. If the signs are located on a major arterial road, 2 signs shall be permitted on opposite sides of such road. Signs shall not exceed 7 square feet and a height of 7 feet. 4. Drive-through Facility Stacking Lane Signs. Adjacent to each stacking lane, 2 signs shall be permitted provided they are not legible from off site. Signs shall be limited to 6 feet in height. In Special Design Districts, the cumulative area of all such signs shall not exceed 24 square feet, and in all other areas 45 square feet. 5. Establishments Accommodating Orders from Parking Spaces or Fueling Stations. 1 sign, not to exceed 4 square feet, shall be permitted adjacent to each space or station. The sign shall be attached to columns supporting a canopy. The color of the sign box shall match the color of the column on which the sign is mounted. 6. Fuel Dispenser Mounted Signs. 8 square feet of signage, attached to, or immediately above, each fuel dispenser shall be permitted. Signs shall not be internally illuminated. A. Permitted Limited Duration Signs. Limited duration signs shall be in addition to other signs permitted by this division. B. Limited Duration Signs in O, C, and I Districts, and in A Districts Designated on the Comprehensive Plan for Nonresidential Use. 1. Noncommercial Freestanding Signs. A mixed use or nonresidential community, or zoning lot not located within a mixed use or nonresidential community shall be permitted 2 noncommercial signs. 1 additional such sign for each 500 linear feet of road frontage in 15 2723:94962.1 � t';, excess of 1000 feet shall be permitted; however, in no case shall the number of signs exceed 4. Each sign shall not exceed 32 square feet and 7 feet in height. Each sign shall be displayed for no longer than 100 consecutive days. Display of such signs on each community or lot shall be limited to a total of 120 days within any 12 month period. 2. Noncommercial Banners Across Roads in Special Design Districts. In a Special Design District, 1 banner, not to exceed 250 square feet, related to a noncommercial activity within the District, either on-site or off-site of the property on which the activity is to occur, shall be permitted. The sign shall be located across a road. Display of the banner shall be limited to 60 consecutive days. Display of such banners within each Special Design District shall be limited to a total of 120 days within any 12 month period. 3. Commercial Freestanding Signs on Occupied Property. A mixed use or nonresidential community, or a zoning lot not located within a mixed use or nonresidential community shall be permitted 2 commercial signs, each not to exceed 16 square feet and 7 feet in height. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be permitted; however, in no case shall the number of signs exceed 4. Display of each sign shall be limited to 30 consecutive days. Display of such signs on each community or lot shall be limited to a total of 120 days within any 12 month period. The director of planning may approve time extensions on property with vacancies or real estate for sale. 4. Building Mounted Banners on Nonresidential Community. A nonresidential community shall be permitted 2 banners, each not to exceed the greater of 50 square feet or 15 percent of the area of the building face or tenant unit face on which the banner is mounted. Display of each banner shall be limited to 30 consecutive days. Display of such banners on each community shall be limited to a total of 120 days within any 12 month period. Building Mounted Banners on Zoning Lot Outside of a Nonresidential Community or Outparcel within a Nonresidential Community. A zoning lot outside of a nonresidential community or outparcel within a nonresidential community shall be permitted 1 banner, not to exceed the greater of 50 square feet or 15 percent of the area of the building face or tenant unit space on which the banner is mounted. Display of such banner shall be limited to 30 consecutive days. Display of such banners on each lot or outparcel shall be limited to a total of 120 days within any 12 month period. 6. Commercial Signs on Vacant Zoning Lot. A vacant zoning lot shall be permitted 2 commercial signs, each not to exceed 32 square feet and 8 feet in height. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted 2 such signs along each such road. Signs shall be removed at such time that the activity which it advertises ceases. 7. Off-site Signs for Noncommercial Use of Limited Duration. A noncommercial use lasting 14 or fewer days shall be permitted 10 off-site signs on either O, C or I property, or A property designated on the comprehensive plan for nonresidential use. Each sign shall not exceed 32 square feet and 8 feet in height. 1 sign shall be permitted per zoning lot or community. Display of signs shall be limited to 15 days prior to commencement, and 48 hours after cessation, of the advertised use. Each organization shall be limited to the display of such signs 4 times within any 12 month period. 16 2723:94962.1 C. Limited Duration Signs in R, R-TH, R -MF and MH Districts, and in A Districts Designated on the Comprehensive Plan for Other than Nonresidential Use. Noncommercial Signs at Residential Community Entrances. At each entrance into a residential community, 1 noncommercial sign, not to exceed 32 square feet and a height of 7 feet, shall be permitted. Display of each sign shall limited to 60 consecutive days. Display of such signs on each community shall be limited to 120 days within any 12 month period. 2. Banners for Nonresidential Use on Zoning Lot not Occupied by a Residential Use. On a zoning lot not occupied by a residential use, 1 banner, not to exceed 32 square feet and a height of 7 feet, shall be permitted. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted such signage along each such road. Display of each banner shall be limited to 60 consecutive days. Display of such banners on each lot shall be limited to 120 days within any 12 month period. 3. Commercial Signs on Vacant Zoning Lot. On a vacant zoning lot, 1 sign, not to exceed 16 square feet and 10 feet in height, shall be permitted. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be permitted. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted such signage along each road. Signs shall be removed at such time that the activity which it advertises ceases. 4. Noncommercial Signs on Vacant Zoning Lot. On a vacant zoning lot, 1 sign, not to exceed 16 square feet and 10 feet in height, shall be permitted. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be perinitted. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted such signage along each road. Display of each sign shall be limited to 100 consecutive days. Display of such signs on each lot shall be limited to 120 days within any 12 month period. 5. Off -Site Signs for Commercial Use of Limited Duration. 3 off-site signs, each not to exceed 6 square feet and 7 feet in height, shall be permitted for a commercial use lasting for 3 or fewer days on an R, R-TH, R -MF or MH property, or on A property designated on the comprehensive plan for other than nonresidential use. 1 sign shall be displayed on a zoning lot. Display of signs shall be limited to 48 hours prior to commencement, and 48 hours after cessation, of the use or activity advertised. 111 For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Banner: A !Xpe of limited durationtentperar-y sign*''^' ^� *� ��^^• ^Mr ^a<.o ,;�; , . «>� ; consistins of a piece of fabric or other flexible material, other than a flag or pennant, and secured so as to not be a moving s�; ign. 17 2723:94962.1 , ,, 000 Canopy, drive-through: Permanent roof structure made of rigid materials providing protection from rain or sun to a drive --through activity. Canopy, pedestrian: Permanent roof structure made of rigid materials providing protection from rain or sun to a pedestrian area. 000 similar-pufpeses relating te parades, festivals, eemmemer-ative events, seheel sponsored events, a -ad ethef , events. Community, mixed use: Development containing a mixture of residential and nonresidential uses. Community, nonresidential: Group of buildings or uses containing three or more nonresidential establishments that are planned, developed or managed as a unit. Community, residential: Recorded subdivision or multi -family project. 111 Copy: Display on a sign surface in permanent, electronic or removable letter, graphic or numeric form. Copy includes any associated background distinguishable from the sign structure or building. Flag, commercial: Sign consisting of a piece of cloth or other flexible materials attaehed to a gag pole, b used to a s3 elite t eattract attention to a commercial use or businessactivity eeeuffing on the site.and attached to a flag or light pole. A commercial flag shall be included in the calculation f f the affie..,,* of freestanding signage tted-on the property. Flag, noncommercial: Sign consistingpiece of cloth or other flexible material that only depicts the emblem or insignia of a nation, political unit, educational, charitable, religious, civic or similar group, or is a decorative flag that does not display a commercial message. A noncommercial flag shall be not be included in the calculation f r the affieu + of signage -perm on the property. 111 18 2723:94962.1 '2 4 Floor area, gross: Sum of the horizontal area of all floors of a building measured from the exterior faces of the exterior walls or from the center line of walls separating two buildings, but not including outside storage areas, attached garages or carports, enclosed porches or rooftop enclosures housing mechanical equipment. Also referred to as "gfa". 111 000 Order- bear -d: Sign pr-eviding �he ffienti fer- a dr-ive through r-estattfant that ineludes an if4efeem 000 Pennant: Lightweight plastic, fabric or other similar material, suspended from a rope, wire, or string, usually in series, and designed to move in the wind. A pennant may or r may not contain cop L i,,, afd n p bear -d dens nett have an inter-eem. 000 Refacing: Replacement of a sign face with a new -face of equal size to that of the original4-aee that , ^'^d whie does not alter any other aspect of the sign. M 111 Sign: Display of figures or copy visible to the public for the purpose of making anything known or attracting attention. The term sign includes the sign structure and commercial flags,..- but excludes works of art or architectural features that do not include or imply a commercial message. Sign box: Structure that encloses the sign face and other components. Sign, building mounted: Permanently attached sign, erected or painted on the outside wall, roof, window or door of a building. Building mounted suns do not include freestanding signs. 19 2723:94962.1 Sign, changeable copy: Sign upon which copy can be changed or altered, except for scoreboards. Changeable copy signs include the following: • Manual: Sign with copy that can be changed or altered by manual means. • Electrical: Sign with copy that can be changed or altered on a fixed display surface composed of electrically illuminated or mechanically driven changeable segments. Electrical signs include the following: Fixed message electronic. Sign with copy that has been preprogrammed to include only time, temperature, and date, and does not operate in a flashing, traveling or rolling fashion. Computer controlled variable message electronic (EMC. Sign with copy that can be changed or altered by means of computer -driven electronic impulses, excluding fixed message electronic signs. 000 Sign, freestanding: Nen- movablePermanent sign supported by a fence, wall, upright structural members or braces that are on, or in, the ground. Freestanding signs do not include signs attached to a building. Sign, illuminated -sigh: Sign with an artificial internal or external light source provided ex4efn lly for- the purpose of i lumin tin that illuminates the sign. Sign, limited A yduration: Temporary s -Sign or banner permitted for a limited time period. and is desiened or- eenst—r-ureted el that ;t „leo ,,, e . releeated without «an�,st-uet„«..1 `�_ Sign, nonresidential eefamunity identifleationi Ffeestandingb legesn th4 beafs the naffie of the Sign, outdoor advertising: Sign or structure used as an outdoor display for the purpose of making anything known, when the matter advertised or displayed is not related to the premises where such 20 2723:94962.1 > > bn is . Sign, off site leeated. Off b that difeets tfaffie site direetional signs de not inelude te a site real estate ether- si—I than the site en whieh the sign i& on site direetionall Sign,n b n that dir-eets traffie to an aeti,4y en the same site OR WhiGh the si�' iidentif�,ing and b The sign may inelude b 000 Sign, freestanding: Nen- movablePermanent sign supported by a fence, wall, upright structural members or braces that are on, or in, the ground. Freestanding signs do not include signs attached to a building. Sign, illuminated -sigh: Sign with an artificial internal or external light source provided ex4efn lly for- the purpose of i lumin tin that illuminates the sign. Sign, limited A yduration: Temporary s -Sign or banner permitted for a limited time period. and is desiened or- eenst—r-ureted el that ;t „leo ,,, e . releeated without «an�,st-uet„«..1 `�_ Sign, nonresidential eefamunity identifleationi Ffeestandingb legesn th4 beafs the naffie of the Sign, outdoor advertising: Sign or structure used as an outdoor display for the purpose of making anything known, when the matter advertised or displayed is not related to the premises where such 20 2723:94962.1 sign is located. Outdoor advertising signs do not include the off-site direetional, yard sale or - estate sips specifically permitted in this chapter. Sign, permanent: Sign attached to the ground or a structure, intended to exist for the life of the structure or use, and which cannot be easily removed. Sign, b n y' zhirh is net permanently affixed to the gfetind of a stfuetufe, and whie suppeft eh Sign, projecting: Sign., attached to 4w—a building wall., of ^ i^un'i't„--projecting at an angle and extending more than 18 inches from the building wall face. sale, , advei4isiag an open house. Sign structure: An assembly of materials used to support a sign, including the exterior form and finishes that define sign copy area. Sign, temporary: Sign, not permanently affixed to the around or a structure, designed or constructed such that it can be moved or relocated without requiring- any structural or support changes -Sign Sign, traffic control: Sign solely regulating safe -driving, parking or traffic movement.; such as steps one wa�,, de net efitef, and handieapped parking. - Sign, under canopy: Sign mounted perpendicular to a building €reface tle-is -located under, and attached to, the ceiling of a building mounted pedestfi-an-canopy. Sign, window: Sign attached to a door or window that is legible from the exterior of the building. Sign, Sspecial Ddesign Ddistrict ent wayentrance: Permanent—,Ffreestanding sign located at, or near, the entrance to a Sspecial Ddesign Ddistrict., as—wed—in this—ehapter 'FISe sign eepy shall be (2) That this ordinance shall become effective immediately upon adoption. 21 2723:94962.1 € 1"? 111-3 Richmoub 9i es-13islidc l Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD. VA 23832 Account Number 3005440 Date September 09, 2015 Date Category Description Ad Size Total Cost 09/09/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 38 L 362.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, September 16, 2015, at 63 p.m. m the County Public Meeting Room of the Chesterfield Admin istration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public, hearing where persons may appear and present their viewsconcernig; An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by repealing the remainder of Chapter 19 (zoning ordinance) and amending and reenacting Sections 19,16,19.141, 191.270 through 19.1.278, and 19.1.90 related to signs and associated fees, Among other things, the amendment will delete the sign ordinance in Chapter 19 and enact new, sign ordinance in Chapter 19. 1. The new sign ordinance will address, among other things, the size and location of signs based on the type of sign structure, and the use,zoningg district, and sae of the property on which the sign will be located; prohibited signs: safety re ulations; permitting pprocessespethods to determine sign area and heigght; standards fa sign number, location,sethacks,area,height lighting, and display duration; standards for building mounted, freestanding and limited display signs; and related definitions. Fees related to sign permits areincluded, eliminating the temporary sign permit application and accompanying $159 fee; establishingg a plaming Pmit application and $50 fee for signs of8square feetor less on ots either vacant or occupied by a nonresidential use, or zoned 0, C, or I; and continuing to provide for a sign permit application and associated S200fee for any sign Qreater than 8 square feet, The proposed ordinance is on file in the County Adm'inistrator's Office and the Clerk to the Board's Office (Room 504) at the lane B, Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for public examination between the hours of 830 a•m, and 5;00 p.m, of each regu• lar business dap. The hearing is held at a public facility designed to be accessible to per. sons with disabilities, Any persons with questions on the accessibility of the fadlitpp or the need for reasonable accommodations should con. tact Janice Blakley, Clerk tote Board, at 748.1200. Persons needing in. terpreter services for the deaf must notify the Clerk to the Board no lat• er than Friday, September 11, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/02, 09/09/2015 The First insertion being given ... 09/02/2015 Newspaper reference: 0000209362 Sworn to and subscribed before me this 13 n---) I 1� Notary ublic Supervisor 9II; RVPL,Y B HARRIS NOYARti F Ul LIC COMP'lUnWt�vIth of Virginia State of Virginia 35ri 753 City of Richmond My Ci0n'rmisdon Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 15PJOI 16 Sign Standards Proposed Code Amendment Reason for Action Supreme Court Ruling -Unconstitutional to Regulate Sign Content Existing vs Proposed • Permanent Signs -Preserve Existing Standards • Advertisement- Content Neutral except Commercial Signs must Relate to Premises • Distinguishes between Commercial and Noncommercial • Allows Temporary Signs but Restricts Number, Location and Duration (Limited Duration Signs) Commission Recommended Approval Staff Recommended Modifications • Syntax • Fees -Reduce for permits processed by planning • Building mounted signs -Clarify method for determining amount permitted • Limited duration (temporary) signs - Increase number of display days Board Action Requested Following Public Hearing, Approve Amendment as Recommended by the Planning Commission with the Modifications Recommended by Staff and Repeal Chapter 19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: September 16, 2015 Item Number: W.E. Subject: Public Hearing to Consider the Exercise of Eminent Domain for the Providence Road Sidewalk Project County Administrator's Comments: County Administrator: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Providence Road Sidewalk Project, including the filing of a certificate of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On October 24, 2012, the Board authorized staff to proceed with the Providence Road Sidewalk Project, including acquisition of right-of-way and easements. The Board also authorized the advertisement of an eminent domain public hearing, if needed. The county's right-of-way acquisition consultant has been successful in acquiring right-of-way and easements from twelve property owners that will be impacted by the project; however the county's consultant has been unable to reach agreement with one owner. A right-of-way plan sheet showing the proposed acquisitions and a conceptual plan sheet showing the impacted areas are attached. (Continued on next page) Preparer: Jesse W. Smith Agen914 Attachments: 0 Yes Title: Director of Transportation F-1No # 00'02'0'4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The property located at 11 South Providence Road, GPIN 7597056653, is owned by Store Master Funding III, LLC. The county needs to acquire 930 square feet in fee right-of-way for construction of the sidewalk improvements. In addition, the county needs to acquire 1,248 square feet in temporary construction easement. The county's consultant appraised the acquisition at $3,416.00. On March 27, 2015, an offer in this amount was presented to the owner's representative, who is located in Arizona. The county's consultant has attempted to contact the owner's representative numerous times since March to discuss the acquisition; however, he has been non-responsive to these attempts. Diligent efforts were made to obtain voluntary conveyance from the owner. Staff has notified the owner's representative of the eminent domain request before the Board. If the Board approves the use of eminent domain, a certificate of deposit will be filed with the court, which will allow the county to immediately use the right-of-way and easement so the project can proceed without delay. Negotiations to acquire the right-of-way will continue. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Recommendation: Staff recommends that the Board authorize including the filing of a certificate right-of-way and easements on the parcel Road from Store Master Funding III, LLC Project. District: Midlothian the exercise of eminent domain of deposit for the acquisition located at 11 South Providence for the Providence Road Sidewalk 2"&I1 Providence • •' Sidewalk Project N,PNZPK6 O 11 South Providence Rd M�D�`D�H\PN SPKE' 0 w v z UJ 0 IL _ 1 IIIIIII I� Proiect Limits T y•��Mr . �r �A � rte/ �� _ r� AM Davis ES Providence MS Q2VG 00-. V J J O! II C L6 O N t0 d O vw N V m O d u C O O i L r 3 O H P r 2tt"S ikicb1 ono Cttmcs-Q, Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD. VA 23832 Account Number 3005440 Date September 09, 2015 Date Category Description Ad Size Total Cost 09/15/2015 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 21 L 114.50 Take Notice Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, 9 a regular scheduled meeting on September 16, 2015, at 6:30 pm, in the County Public Meeting room at the Chesterfield Administra• tion Building, R. 10 and tori Road, Chesterfield, Virginia, will hold a pub. Ile hearing where persons affected may appear and present their views to corisider. The exercise of eminent domain for the acquisition of fee simple interest for right-of-way and atemporary construction easement for the Providence Road Sidewalk Project (Virginia Department of Transportation Project Number 0618.020.1111, UPC 104281) across property at 11 South Providence Road, GPIN:75970%63, If further information is desired, please mtact Mr. Jesse Smith, Direc• for of Transporlatioq at (804) 7481037, between the hours of 8:30 an, and 5:00 p.m Monday through Friday. The hear is held at a public facility designed to be accessible to per. son with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations Mould contact Jan. ice B. B akley, Clerk to the Board at (804) 748.1200, Person needing in. terpreter services for the deaf must notify the Clerk to the Board no lat- er than September 11, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached Take Notice Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/09/2015 The First insertion being given ... 09/09/2015 Newspaper reference: 0000212713 Sworn to and subscribed before me this Notary ublic Supervisor KIMBERLY B HARRIS NOTARY PUBLIC State of Virginia Commonwealth of Virginia City of Richmond 356753 My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 1 - - __Z AGENDA I 4 Meeting Date: September 16, 2015 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: VJ Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 28, 2015, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board 0 No