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2015-11-18 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 2.A. Subiect: County Administrator's Comments County Administrator's Comments: 6a,!!:f-1 44 County Administrator:. 6 VV V TYFUf---, Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: ■ Yes Title: Assistant County Administrator ❑ No h00001101 I. II. County Administrator's Top 40's List Critical Proiects/Activities 1. ARWA Water Capacity Project 2. Irrigation Policies/Demand Management for Water Use 3. Police Body Cameras 4. River City Sportsplex 5. Storm Water Management - TMDL Funding Ongoing Projects/Activities 1. Active Living Strategy 2. Airport Master Plan 3. Animal Shelter Needs Assessment 4. Bikeway and Trails Plan 5. Cash Proffers 6. Chesterfield Avenue Enhancements Future Phases 7. Chesterfield Arts Center 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation - Special Area Plans 10. Eastern Midlothian Re-development/Stonebridge 11. Enterprise Risk Management 12. Five Story/Three Story Building Renovations 13. High Speed Rail/Ettrick Train Station 14. Library CIP Projects (Central & North Courthouse) 15. Magnolia Green CDA - construction phase (bond sale completed) 16. Regional Radio Project 17. Revitalization Work/Schools 2013 Referendum Projects 18. RRPDC - Large Jurisdiction Committee 19. Secondary Road Maintenance Funding 20. Smith/Wagner Building 21. Wellness Incentives - Healthcare Renewal III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Board's Appointments Process - 8/2008 4. Bow Hunting Restrictions - 2/24/2010 5. Business Climate Survey - 7/2008 6. Business Climate Survey - 4/2010 7. Business Fee Holiday (Extension) - 912010 8. Jefferson Davis Streetscape Project - Phase II -10/2010 9. Capital Regional Collaborative Focus Group(s) - 412015 10. CBLAB Discussions -12/2009 11. Census 2010/Redistricting - 6/2011 1 GO' Updated 11-10-2015 2 County Administrator's Top 40's List 12. Checkbook On -Line -11/2014 13. Chesterfield Avenue Enhancements Phase 1 - 5/2011 14. Citizen GIS - 5/2010 15. Citizen Satisfaction Survey - 2008/2010/2012/2014 16. Community Risk Analysis/Emergency Service Coverage -1/2014 17. Comprehensive Plan Adoption -10/2012 18. Coliseum Project- 2/2014 19. COPS Grants 20. Crystal Lakes Townhomes - 6/2014 21. DCR Erosion & Sediment Control Program - 3/11/11 22. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 23. Efficiency Studies - Fire Department and Fleet Management - 6/2008 24. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 25. Electronic Message Centers - 9/2011 26. Electronic Signs -1/2010 27. Board's Emergency Notification Process 28. Employee Health Benefits - Contract Rebid - 8/2011 29. Ettrick/V SU Area Plan - 4/2015 30. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 31. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 32. 457 Deferred Comp Plan (Approved) 33. GRTC Service - Funded for FYI 34. Hydrilla Issue 35. Hosting of Hopewell Website 36. Impact Fees for Roads - 9/2008 37. In Focus Implementation - Phase I - 8/2008 38. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 39. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 40. Jefferson Davis Streetscape Project - Phase I - 5/2010 41. Leadership Exchange Visits with City of Richmond 42. 2015 Legislative Program 43. Low Impact Development Standards 44. Mass Grading Ordinance (canceled) 45. Meadowdale Library -11/2008 46. Meadowville Interchange - Ribbon Cutting 12/15/2011 47. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 48. Minor League Baseball (new team) - 2/2010 Of Updated 11-10-2015 County Administrator's Top 40's List 49. Multi -Cultural Commission (Quarterly Reports due to Board) - 11/2008 50. Planning Fee Structure (General Increases) - 6/2009 51. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 52. Planning Fees (Holiday for Commercial Projects) - 8/2009 53. Police Chase Policy (Regional) - 5/2010 54. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 612011 55. Potential Legislation - Impact Fees/Cash Proffers -1/2009 56. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 57. Property Maintenance - Rental Inspection Program 58. Public Safety Pay Plans Implemented (Phase I) - 9/2008 59. Recycling Committee Recommendations 60. Redistricting 2011 Calendar/Process Report 61. Regional Workforce Investment Initiative 62. Results of Operations -11/19/2010 and 11/2011 63. RMA - Legislation - 2014 - 3/2014 64. Sign Ordinance 65. Southwest Corridor Water Line - Phase I - 7/2008 66. Sports Tourism Plan Implementation - 7/2015 67. Sports Tourism Plan -1/2010 68. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 69. Streetlight Policy -12/1/10 70. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 71. Ukrops Kicker Complex - soccer fields - Opened 8/2009 72. Upper Swift Creek Plan (Adopted) - 6/2008 73. Upper Swift Creek Water Quality Ordinances 74. VDOT Subdivision Street Acceptance Requirements - 712009 75. VRS Benefits for New Employees - 7/2010 76. Walk Through Building Permit Process -10/2009 77. Water Issues/Restrictions 78. Website Redesign - 6/2009 79. Wind Energy Systems - 3/10/2010 80. Wireless Internet Access in County Facilities - 9/2008 81. Watkins Centre 82. Woolridge Road Reservoir Crossing Project - 5/2010 83. Ukrops Kicker Complex/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 o 3 Updated 11-10-2015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 5.A. Subject: Resolution Recognizing Mr. Curtis W. Campbell, Building Inspection Department, Upon His Retirement County Administrator's Comments: County Administrator: 4— Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Curtis Campbell retired from the Building Inspection Department on October 30, 2015, after providing 28 years of service to the citizens of Chesterfield County. Preparer: Richard C. Witt Title: Director of Building Inspection Attachments: Yes 0 RECOGNIZING MR. CURTIS W. CAMPBELL UPON HIS RETIREMENT WHEREAS, Mr. Curtis W. Campbell joined Chesterfield County, Virginia as a plumbing inspector on February 2, 1987; and WHEREAS, he earned multiple promotions during his career with the county leading to his promotion to building inspection supervisor on September 20, 2008; and WHEREAS, Mr. Campbell retired from the Chesterfield County Department of Building Inspection on October 30, 2015, after providing 28 years of dedicated service; and WHEREAS, he faithfully served the county and its residents with honor and integrity; and WHEREAS, Mr. Campbell's work to provide a safe -built environment in Chesterfield County has greatly enhanced the well-being of our residents and visitors; and WHEREAS, he is known for his technical knowledge of the profession and dedication in seeking opportunities to be a mentor and share his knowledge and experiences with staff members and the public; and WHEREAS, his commitment to knowledge and professionalism is exemplified by his achieving seven professional certifications; and WHEREAS, Mr. Campbell generously devoted his time, talent and leadership to service with the Virginia Plumbing and Mechanical Inspector's Association culminating in his election to vice president of the association in 2014; and WHEREAS, he has served the residents of the Commonwealth of Virginia through his work as an advanced instructor for the Virginia Department of Housing and Community Development's Jack A. Proctor Building Code Academy; and WHEREAS, he has received professional recognition for his contributions to the plumbing and mechanical inspection profession through receipt of the Virginia Plumbing and Mechanical Inspector's Association's Gordon I. Dameron Award for Outstanding Service in 2012. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 18th day of November, 2015, publicly recognizes Mr. Curtis W. Campbell for his contributions to Chesterfield County, the Commonwealth of Virginia and the national building code professional community, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service to the Building Inspection Department and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Campbell and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: November 18, 2015 Item Number: 5.13. Subject: Resolution Recognizing the Greater Southport Business Association on the Celebration of Its 35th Anniversary County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes the Greater Southport Business Association on the celebration of its 35th Anniversary. Preparer: Garrett Hart Title: Director, Economic Development Attachments: Yes No #000007 RECOGNIZING THE GREATER SOUTHPORT ASSOCATION ON THE CELEBERATION OF ITS 35TH ANNIVERSARY WHEREAS, the Greater Southport Business Association was founded in 1980 with a mission to serve the businesses within and around the Southport Business Park to make the area a prosperous, safe and thriving place to do business; and WHEREAS, the Greater Southport Business Association has supported the county by providing input and insight to issues that affect the business community; and WHEREAS, the Greater Southport Business Association fostered growth and communication within the local business community by hosting regular networking events and special events such as trade shows that focused on promoting those businesses; and WHEREAS, the Greater Southport Association worked with the county to provide additional streetlights and informational signage in the Southport Business Park to ensure a safe business location; and WHEREAS, the Greater Southport Business Association worked with the Virginia Department of Transportation, Chesterfield County and the local business community to install additional turning lanes onto Midlothian Turnpike and widen Route 60 to create better and safer traffic flow; and WHEREAS, under the leadership of then president, Ray Birk, the Greater Southport Business Association worked with the Virginia Department of Transportation, Chesterfield County and the local business community to develop and implement a streetscape plan, the Midlothian Initiative to Revitalize Rights of Way (MIRR) project, to improve the overall appearance of the Midlothian Turnpike business corridor; and WHEREAS, the Greater Southport Business Association was an active partner in the development of Chesterfield County's Comprehensive Plan, representing their business membership, by providing citizen input and ensuring that the Southport Business Park was included in the future development goals of the County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of October 2015, publicly recognizes and congratulates the Greater Southport Business Association on its 35th anniversary and expresses the appreciation of all residents for its contributions to Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Greater Southport Business Association and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 5.C. Subiect: Resolution Recognizing The Richmond Forum on the Occasion of Its 30th Season County Administrator's Comments: County Administrator. 34,,�-- a I L/ V Board Action Requested: Mr. Warren requests that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes The Richmond Forum on the occasion of its 30th season. Preparer: Janice QlakleV Attachments: 0 Yes F-1 No Title: Clerk to Board of Supervisors I d0000,9- RECOGNIZING THE RICHMOND FORUM ON THE OCCASION OF ITS 30TH SEASON WHEREAS, The Richmond Forum was founded as a non-profit community education organization in 1986; and WHEREAS, The Richmond Forum was created on the belief that a well- informed citizenry is essential to a functioning democracy; and WHEREAS, the mission of The Richmond Forum is to bring speakers of national and international importance to Greater Richmond for the purposes of "expanding horizons, stimulating conversation, and inspiring our community"; and WHEREAS, the speakers at The Richmond Forum have included U.S. presidents, international heads of state, innovators from science and business, icons from arts and culture, and thought leaders of all kinds; and WHEREAS, The Richmond Forum has grown to be the largest speaker series in America; and WHEREAS, 4,500 citizens attend each Richmond Forum program in order to hear diverse opinions, profound insights, and stimulating discussion on a broad range of issues; and WHEREAS, 1,450 high school students are incorporated into each Richmond Forum season, having the opportunity to interact directly with its speakers; and WHEREAS, The Richmond Forum elevates our community through the promotion of civil discourse; and WHEREAS, The Richmond Forum enhances the visibility and reputation of Richmond and its surrounding counties on the national and international stages; and WHEREAS, The Richmond Forum is now in its thirtieth season. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 18th day of November 2015, publicly recognizes the outstanding contributions of The Richmond Forum on behalf of all Chesterfield County residents, and congratulates the organization on the occasion of its 30th season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to The Richmond Forum, and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. e'001.® 714 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 6.A. Subiect: Work Session - Community Services Board Presentation County Administrator's Comments: County Administrator: Board Action Request il., Vvy ZVI (1jr- Summary of Information: On behalf of the Community Services Board, Chesterfield Community Services Board will numbers served, funding streams, revenue highlights and challenges. The impacts behavioral health services will also be Supervisors' information. Preparer: Debbie Burcham Attachments: 0 Yes F-1 No the Executive Director of the review information concerning and expenditures, and agency of the Healthcare Reform on reviewed for the Board of Title: Executive Director X0031 11/6/2015 11/6/2015 11/6/2015 11/6/2015 11/6/2015 11/6/2015 11/6/2015 WISINGtol 11/6/2015 11/6/2015 G00021 IN 11/6/2015 (500022 11 11/6/2015 �aOG02-3 12 11/6/2015 13 11/6/2015 NEW m CASE NUMBER: 15SN0634 7.A. APPLICANT: Charter (E & A) LLC CHESTERFIELD COUNTY, VIRGINIA ADDENDUM Magisterial District: MIDLOTHIAN 200 Charter Colony Parkway Mto Board of Supervisors (BOS) Meeting Date: Re quest NOVEMBER 18, 2015 Property BOS Time Remaining: 281 DAYS �e 0 Applicant's Agent: (804-775-1005) R - Applicant's Contact: REYNOLDS ALLEN (301-652-3588) Planning Department Case Manager: RYAN RAMSEY (804-768-7592) APPLICANT'S REQUEST Amendment of conditional use planned development (Cases 94SNO138 & 13SNO509) to permit exceptions to density and residential townhouse standards. An eighty (80) unit residential townhouse development is planned. Density within Charter Colony is currently limited to 1,800 dwelling units with the development of John Tyler Community College. Eighty (80) additional dwelling units above the permitted 1,800 dwelling units in Charter Colony are proposed. In addition, exceptions relative to bulk standards in the Residential Townhouse (R-TH) District for setbacks, lot size, unit variation, buffers, landscaping, open space and recreational areas are A. Conditions maybe imposed or the property owner may proffer conditions. B. Proffered Condition 13 is located in Attachment 1. The purpose of this Addendum is to notify the Board of the submission of an additional proffered condition. In addition, a correction was made tothe next Board meeting date within the Case History section of the staff report. The public hearing for this request was dosed by the Board on September 16, 2015. On November 9, 2015, the applicant submitted a proffered condition relative to a partial cash proffer for hSchool's component f the cash proffer. Providing a FIRST CHOICE community through excellence in public service , C;(�� _ ~°�`� 2298), the Board of Supervisors cannot consider or accept a new proffer from the applicant after closure of the public hearing. Therefore, a new public hearing is necessary to consider the applicant's new proffered condition. In addition, the incorrect meeting date for the Board's next meeting was inadvertently placed at the bottom of the Case History section of the staff report. The correct meeting date has been placed at the end of the Case History section of the report. Staff recommends that this case be deferred and re -advertised for the Board's December 16, 2015 public hearing to permit the Board's consideration of the new proffered condition. 2 15SN0634-2015NOV18-BOS-ADD ,-A OG27 Board of Supervisors Meetings 8/26/15 Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting. Action - DEFERRED TO SEPTEMBER 16, 2015 9/16/15 Citizen Comments Several citizens spoke in opposition to this case, noting that the applicant has not offered a full cash proffer to address impacts on capital facilities, overcapacity of Watkins Elementary, increased traffic along Le Gordon Drive, and overdevelopment of the site. Several citizens spoke in support of this case, noting that the applicant has presented a quality housing product, obtained approval from the Village of Midlothian Volunteer Coalition, and that the developer of Charter Colony has already contributed towards offsetting its impact on capital facilities based on previous rights-of-way dedication to the County. The public hearing was closed. Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting to allow time for Mr. Gecker to meet with the applicant and adjoining property owners to discuss the potential impacts of the development along Le Gordon Drive. Action - DEFERRED TO OCTOBER 28, 2015 10/28/15 Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting. Action - DEFERRED TO NOVEMBER 18, 2015 The Board of Supervisors on Wednesday, November 18, 2015, beginning at 3:00 p.m., will consider this request. 15S N0634-2015 N OV18-BOS-AD D ZWV Note: Proffered Condition 13 was submitted on November 9, 2015. This proffered condition has been offered by the applicant and has not been recommended by staff or the Planning Commission. 13. Cash Proffers. For the 80 dwelling units permitted on the Property, as set forth in Proffer 2, the applicant, sub -divider, or assignee(s) shall pay the following to the County of Chesterfield, prior to the issuance of a building permit, for infrastructure improvements within the cash proffer service district for the Property, unless state law prevents enforcement of that timing: A. $2,000 per dwelling unit, to be allocated to schools, for the period beginning the July 1 preceding the Board of Supervisors' approval of the case through July 1 four years later, at which point the amount will be adjusted for the cumulate change in the Marshall and Swift Building Cost index during that time period. B. Thereafter, the per dwelling unit cash proffer amount shall be automatically adjusted, annually, by the annual change in the Marshall and Swift Building Cost Index on July 1 of each year. C. Cash proffer payments shall be spent for the purposes proffered or as otherwise permitted by law. 4 15SN0634-2015NOV18-BOS-ADD a CASE NUMBER: 15SNO634 7A. APPLICANT: Charter (E & A) LLC RECOMMEND APPROVAL PLANNING CHESTERFIELD COUNTY, VIRGINIA STAFF'S ANALYSIS 0 Future development on Le Gordon Drive is limited Magisterial District: MIDLOTHIAN AND 200 Charter Colony Parkway RECOMMENDATION 10to ]A Board of Supervisors (BOS) Public Hearing Date: Request NOVEMBER 18, 2015 Property BOS Time Remaining: 281 DAYS 0 Applicant's Agent: (804-775-1005) Applicant's Contact: N7_1 REYNOLDS ALLEN r (301-652-3588) Planning Department Case Manager: RYAN RAMSEY (804-768-7592) APPLICANT'S REQUEST Amendment of conditional use planned development (Cases 94SNO138 & 13SNO509) to permit exceptions to density and residential townhouse standards. An eighty (80) unit residential townhouse development is planned. Density within Charter Colony is currently limited to 1,800 dwelling units with the development of John Tyler Community College. Eighty (80) additional dwelling units above the permitted 1,800 dwelling units in Charter Colony are proposed. In addition, exceptions relative to bulk standards in the Residential Townhouse (R-TH) District for setbacks, lot size, unit variation, buffers, landscaping, open space and recreational areas are A. Conditions may be imposed or the property owner may proffer conditions. B. Proffered conditions and Textual Statement are located in Attachments land 2. RECOMMENDATION RECOMMEND APPROVAL PLANNING 0 High-quality, village -concept townhouse community COMMISSION (7/21/2015) 0 Future development on Le Gordon Drive is limited 0 Substantial capital facilities improvements already constructed as a part of Charter Colony Providing a FIRST CHOICE community through excellence in public service G��—`�� __�~=�� RECOMMENDATION (CONTINUED) RECOMMEND APPROVAL PLANNING COMMISSION AYES: Gulley, Waller and Wallin (7/21/2015) NAYES: Brown ABSENT: Patton RECOMMEND DENIAL STAFF 0 Request does not address impacts on capital facilities I5SNO634-2015NOV18'BOS-RPT SU'MMARY:OF IDENTIFIED ISSUES, Department Issue PLANNING BUDGET AND Fails to address the development's impact in accordance with Board's MANAGEMENT Cash Proffer Policy Fails to address development's impact on fire and EMS in accordance FIRE with Board's Cash Proffer Policy PARKS AND Fails to address development's impact on parks and recreational RECREATION facilities in accordance with Board's Cash Proffer Policy Fails to address development's impact on library facilities in LIBRARIES accordance with Board's Cash Proffer Policy Fails to address development's impact on school facilities in SCHOOLS accordance with Board's Cash Proffer Policy Fails to address development's impact on traffic in accordance with CDOT Board's Cash Proffer Policy VDOT UTILITIES ENVIRONMENTAL ENGINEERING 15SNO634-2015NOV18-BOS-RPT X, Q� '110Lo 1-77- (D or I I:zc i (D z CN CL 0()' 0 4:3 o ui 0) ry < ll�l I�k 0 -r L 0 17 0 A� Lo 0 (N 0 7 LU .. i m a \i _r ui r ai 1_j 7 ttj o % {� l � < < 4 15S N0634-2015 N OV18- BOS- R PT I' ' C', 0 0 1131 ----------- - 40' 0 40' 4 15S N0634-2015 N OV18- BOS- R PT I' ' C', 0 0 1131 5 15S N0634-2015 N OV18-BOS- R PT Case Number BOS Action Request Rezoning from R-15 to R-9 of 764.3 acres, from R-TH to R- Approved 9 of 6.2 acres, and from R-15 to C-3 of 3.6 acres, all with 94SNO138 (08/24/1994) Conditional Use Planned Development to permit use and for non-residential uses bulk exceptions. 94SNO138 2,100 Dwelling Units 1 Amendment of Conditional Use Planned Development Approved (Case 94SNO138) within Tract 7 to modify the location and 13SNO509 (06/26/2013 reduce setbacks along of the East-West Collector Road and obtain conceptual landscape plan approval for the area fronting on Le Gordon Drive. PROPOSAL An eighty (80) unit residential townhouse development is planned. The request property is located within a portion of Tract 7, an area defined by the Master Plan in the original Charter Colony zoning request. Residential tnvvnhonnes are a permitted use, when developed in accordance with the Residential Townhouse /R-TH\ District standards and zoning conditions. Several exceptions to these development standards and the overall density limitations are requested. CHARTER COLONY DENSITY The following chart provides an overview of the development's density modification: Case Number Permitted Overall Density Request e Tract 4 has been developed for 1,800 Dwelling Units non-residential purposes (John If Tract 4 is developed Tyler Community College) for non-residential uses 0 1,784 dwelling units have been 94SNO138 2,100 Dwelling Units 1 recorded or approved as of May, If Tract 4 is developed 2015 for residential uses 0 16 dwelling units remain (12 of these units may be non -age restricted dwelling units) 15SNO634 0 The proposed 80 lots would be in (Current 80 Dwelling Units (On the addition to the permitted 1800 Request) Request Property) dwelling units permitted elsewhere in the Charter Colony ' Density is for the entire Charter Colony zoning request geography, as outlined in Zoning Case 94SNO138. The request includes J number ofmodifications t0the Residential Townhouse /R-TH\ District standards. These exceptions are necessary to promote a village -style townhouse concept rather 6 15SN0634-2015NOV1 than a traditional, suburban -styled development per the current R-TH ordinance requirements. Generally, dwellings would consist of mix of rear and front loaded tovvnhonnes, oriented along public roads and common areas. Alleys would facilitate access to the rear -loaded lots. Townhomes would also front the Special Access Road (East/West Road) and e cOnnrnon area. Sidewalks and pathways vvUu|d be provided throughout the development, encouraging pedestrian -oriented placement of townhomes that are adjacent to streets and common areas. The fn|kzvvng chart provides an overview of the development's modification to Residential Townhouse (R-TH) District standards: Design or Bulk Request I Requirement Density Increased from 8 to 14 dwelling units per acre' maximum density Textual Statement 4.A. Lot Area and Width Reduction in lot size and lot width for end units. Textual Statement 4. B. Setbacks @ Reduced side, corner side and rear yard setbacks • Reduced encroachments for certain improvements (i.e. uncovered stairs, terraces, landings, porches, or enclosed entrances) • Establish a Special Access Road (East/West Road) setback Driveways and Parking Concrete curb and gutter not required for private alleys and driveways Areas Textual Statemen t 4. G. Eliminate unit variation Group or Row Design Textual Statement 4. H. Recreational and Common Active recreational facilities not required. Passive recreation amenities to include a "Pavilion" and "Common Area". Area Textual Statement 4. / and Proffered Condition 12 Street Trees Mix of large maturing and small ornamental street trees, based on the orientation of garage on unit along public roads, special access street and units fronting common area Textual Statement 41 and Proffered Condition 10 Building Height increased from 3 stories or 40', whichever is less to 4 stories or 45', whichever is less I I Textual Statement 7.F. ' Relief to this standard was previously given in Case 94SNO138. The applicant has offered several proffered conditions relative to the architecture, unit design and COnnnounitv amenities for the proposed townhouse development. The following chart and Attachment 5 (Exhibit B) provides an overview: ��-�� _ _ ~�� Design Requirement —FRequest Request Architectural and Site Generally similar to the design shown on Attachment 5 (Exhibit B). In Design Criteria addition, the following restrictions and elements shall be incorporated into townhouse units and community: • Specified exterior and roof materials • Enhanced treatment of townhouse end units and the rear Unit Lighting elevations of units adjacent to Charter Colony Parkway Proffered Condition 110. Pedestrian Access & • Front entry porch and walkway widths Sidewalks • Screening of alley access from rights-of-way • Specified fence materials • Minimum garage sizes (1 or 2 -car garages) • Allow on -street parking • Concrete driveways • Design and phasing standards for open space area and pavilion Proffered Conditions 7,8,9,11 and12 BUFFER, LANDSCAPING AND STREETSCAPE IMPROVEMENTS The applicant has offered several proffered conditions relative to the design and layout of required buffers, landscaping and streetscape improvements. The following chart provides an overview of the development's requirements: Design Element Request Buffer e Buffer and supplemental plantings to be reviewed prior to construction commencing on property (along Charter Colony e Easements may encroach into buffer, as shown on Exhibit A Proffered Condition 3 and Textual Statement 7.A Unit Lighting Each townhouse shall have a post light Proffered Condition 110. Pedestrian Access & e Meandering path on south side of Special Access Sidewalks e Pedestrian pathway connection between the townhouse development and Le Gordon Drive 9 A pedestrian crosswalk installed across the Special Access e Sidewalks on one side of all Public Roads e Sidewalk network around the common area and linking to Private Alleys Proffered Condition 5 and Attachment 4 (Exhibit A) While a number Ofexceptions are requested, the applicant has proffered several architectural and design elements that will result in a village -style, high'qua|ity, pedestrian -oriented townhouse development that is integrated into nearby existing developments and the larger Charter Colony community. As proffered, the exceptions tothe typical R-TH standards will not bedetrimental toexisting orpending development )nthe immediate area. O 158NO634-2015NDV18- T. "O`�_&'�� ~ � ==`� ^ The need for schools, parks, libraries, fire stations and transportation facilities in this area is identified in the County's adopted Public Facilities Plan, Thoroughfare Plan and Adopted Capital Improvement Program and further detailed by specific departments in the 8pp|iC8b|2 Sections ofthis request analysis. This proposed development will have an impact on capital facilities. Staff has calculated the fiscal impact of every new dwelling unit on schools, roads, parks, libraries and fire stations at $21,261 per unit. The applicant has been advised that the current maximum proffer of $18,966 per unit would defray the cost of the capital facilities necessitated by this proposed development. The original zoning case 94SN0138 was approved in August 1994. Proffered Condition 2 of 94SNO138 states the rnaxinnurn number of dwelling units within the development would be limited to 1,800 units, since Tract 4vvas utilized for non-residential uses. Proffered Condition 3 states each residential lot developed in excess of2,O88 units would be subject to pay cash proffer. Since the overall development was limited to 1,800 units, a cash proffer has never been applicable. The applicant has requested to amend the previously approved case which would increase the density, only on Tract 7, to add 80 units; however, they have not offered a way to address the impact of this proposed development on capital facilities. Because the applicant is requesting to increase the density above the currently allowed 1,800 units, staff feels that it is appropriate to accept a cash proffer to assist in mitigating the corresponding impacts on capital The Cash Proffer Policy allows the County to assess the impact of all dwelling units in previously approved zoning rases that come beck before the Planning Commission and Board of Supervisors using the calculated capital facility costs in effect at the time the case is reconsidered. It is appropriate to accept the nnaxinluno cosh proffer of $18,966 for each dwelling unit. The Planning COrnnniSSion and the Board of Supervisors, through their consideration of this request, may determine that there are unique circumstances relative to this request that may justify acceptance of proffers as offered for this case. 9 155N0634-2015NOV18-BOS-RPT *Based on Proffered Condition 2 of case 155NO534. The actual number ofdwelling units and corresponding impact may vary. 10 15SN0634-20I5NOV18- ~`�.r Per Dwelling Unit Impact on Capital Facilities Potent I !;a'l Units Facility FY15 Cash Proffer Current BOS Applicant Variance from Categories Calculated on Existing Maximum Proposal Maximum Impact Zoning Stations Overall Impact on Capital Facilities Stations [�� , $1,700,880 $0 $1,517,28+0 $0 ($1,517,280) *Based on Proffered Condition 2 of case 155NO534. The actual number ofdwelling units and corresponding impact may vary. 10 15SN0634-20I5NOV18- ~`�.r FIRE SERVICE Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov The mission of Fire and Emergency Medical Services (ENq5) is to protect life, property and the environment through a comprehensive fire and life safety program that ensures an adequate and timely response toemergencies. The Public Facilities Plan, as part Ofthe Comprehensive Elan, indicates: County -wide Fire & EMS Service Information & Needs Recommendations for Fire Stations New 5 Replacement/Revitalization 4 by 2022 2011 Incidents as a percent of total Fire 24% EMS (Emergency Medical Services) 76% Fire/EMS Increases in Call Volume from 2001 and 2011 44% County Population Increase from 2001 to 2011 17% i With the aging of population, medical emergency incidents are expected to increase faster than the rate of population growth overtime. Fire Service - Project Impacts Estimated Number of Calls for 14 Service Annually Applicant has not addressed impacts on fire and EMS Applicant's Proposal to Address acilities (cash proffer not in accordance with current Impacts IThe financial impact of residential development on fire facilities is addressed in the "Financial Impact on Capital Facilities" section ofthe report. Information:Additional When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. Information relative to nearby fire and emergency service facilities can be found in Attachment PARKS AND RECREATION Staff Contact: Brian Geouge (804-318-8720) geougeb@chesterfield.gov The County supports a high-quality park system to provide residents and visitors with equitable access to active and passive recreation opportunities. The Public Facilities Plan, as part of the Comprehensive Plan, indicates: County -wide Parks and Recreation Needs Park Type Number of New Parks Aggregate Acreage Regional 3 600 Community 10 790 Neighborhood 9 180 Special Purpose 31 - Urban 2 - - Linear 3 - - 1 The Public Facilities Plan notes facility recommendations for water-based parks. All other facilities are acquired and developed on a site -by -site basis. z Facilities are recommended in urban areas where there is limited acreage available for park development. 3 Facility needs are assessed on a site -by -site basis as recommended in the Public Facilities Plan. Parks and Recreation — Project Impacts 2012 County Level of Service 5.9 Acres of Regional, Community and/or Neighborhood parkland per 1,000 persons Target Level of Service 9 Acres of Regional, Community and/or Neighborhood parkland per 1,000 persons Applicant has not addressed impacts on parks and Applicant's Proposal to Address recreational facilities (cash proffer not in accordance with Impacts 1 current policy). Applicant citing proffers set in zoning case 94SN0138, quality materials, and quality of life contributions. 1 The financial impact of residential development on parks facilities is addressed in the "Financial Impact on Capital Facilities" section of the report. Additional Information: Information relative to nearby parks and recreation facilities can be found in Attachment 3. 12 15SN0634-2015NOV18-BCt-o, LIBRARIES Staff Contact: Debra Winecoff (804-751-4475) winecoffd@chesterfield.gov The public library system's role in the county has expanded beyond its traditional function as a resource for information and materials, and now serves as a community gathering place for educational, cultural and informational services; community support during emergencies; economic development; and revitalization activities. The Public Facilities Plan, as part of the Comprehensive Plan, indicates: County -wide Library Needs Facility Action County -wide Facility Needs Expand or Replace 5 Libraries Construction of New Facilities 9 5 Libraries e 1 Community Arts Center Libraries - Project Impacts 2011 County Level of Service 0.45 square feet of library space per person Standard Level of Service 0.82 square feet of library space per person Applicant's Proposal to Address Impacts I Applicant has not addressed impacts on library facilities (cash , proffer not in accordance with current policy) ' The financial impact of residential development on library facilities is addressed in the "Financial impact on Additional Library Information: Information relative to nearby library facilities can be found in Attachment 3. SCHOOLS Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net High performing, high quality public schools contribute to the quality of life and economic vitality oFthe County. The Comprehensive Plan suggests a greater focus should be placed on linking schools with communities byproviding greater access, flexible designs and locations that better meet the needs of the communities in which they are located. The Public Facilities Plan, aspart ofthe Comprehensive Plan, indicates: Schools - Project Impacts County -wide School Needs Elementary SchoolTypes cilities to Revitalize/Replace New Facilities Elementary 16 3 38 Applicant's Proposal to Address Impacts 1 Applicant has not addressed impacts on school facilities (cash proffer not in accordance with current policy) Technical 1 Schools - Project Impacts Average Student Yield Elementary 17 Middle 9 High 12 Total 38 Applicant's Proposal to Address Impacts 1 Applicant has not addressed impacts on school facilities (cash proffer not in accordance with current policy) iThe financial impact of residential development on school fad|hjex is addressed in the "Financial Impact on Capital Facilities" section ofthe report. Information:Additional After review of this request, based on current school assignments and student enrollment the proposed rezoning case will have an impact on schools. It is possible that over time this case, combined with other tentative residential developments and Other zoning cases in the area will continue to push these schools to their capacity and therefore impact the capacity of facilities Information relative to schools currently serving area can be found in Attachment 3. 14 15GN0634-I0I5NOV18- _~ �� ~� COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact' Jim Banks (804-748-1037) banksj@chesterfield.gov The Comprehensive Plan ' transportation needs that anticipated traffic impact detailed inthe chart below: which includes are expected to of the proposal the Thoroughfare Plan, mitigate traffic impacts has been evaluated and identifies county -wide of future growth. The recommendations are Recommendation Applicant's Proposal Cash Proffer Policy Applicant has not addressed traffic Access Management (24VAC30-73) impacts in accordance with current policy. VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) Access Management (24VAC30-73) As proffered and proposed the conditions for meeting SSAR street acceptance connectivity (two external connections to a publically maintained street) and pedestrian accommodation criteria (sidewalks on one side of the street) would be met. Subdivision Street Acceptance (24VAC30-91/92) Street acceptance is further subject to compliance with meeting VDOT's roadway design standards which include verification on the need for turn lanes proposed at roadway access points. The Department will evaluate during the site plan review Land Use Permit (24VAC30-151) Summary 15 155NU634-2015NUVI8-B0S- The proposal's impacts on the County's utility system are detailed in the chart below: Water and Wastewater Systems .. .... Currently Size of Existing Line Connection Required by County Code? Water No 1211 & 811 Yes Wastewater No 811 Yes I map 5: Existing Water & Wastewater Systems an .. .... Chesterfield Department of Utilities 151 8" WASTEWATER LINE 8" WASTEWATER ----------------------- Additional Information: The proposed request will not impact the public water and wastewater systems. .. .... Chesterfield Department of Utilities Additional Information: The proposed request will not impact the public water and wastewater systems. The proposal's impacts on drainage, erosion and water quality are detailed in the chart below: Stormwater Issue Discussion/Conditions Geography The property is in the Michaux Creek Watershed which drains into Powhatan County before reaching the James River The necessary stormwater management infrastructure to accommodate Stormwater this project has already been installed as a part of the site development Management improvements for the Charter Colony/Midlothian Turnpike/Le Gordon Drive Martin's Grocery Store. 17 15SN0634-2015NOV18-BO�DODO":"-G CASE HISTPRY, Applicant Submittals 3/9/15 Application submitted 5/8/15 Revised proffers and textual statement were submitted 5/11/15 & Revised proffers and textual statement were submitted 5/12/15 6/29/15 A revised proffer was submitted, relative to permitting engineered wood siding as a permitted building material Community Meeting 4/22/15 Issues Discussed • Midlothian Planning Commissioner, applicant, agent and staff attended • House size, sales price, number of bedrooms/bathrooms, cash proffer, access to Charter Colony recreational facilities, number of students generated by this development and the impact on the overcrowding situation at Watkins Elementary School Planning Commission Meetings 5/19/15 Citizen Comments Citizens spoke in support and opposition of the applicant's request: • Development will have high-quality architecture and building materials • Development may worsen the overcrowding at J.B. Watkins Elementary School • Need to meet with area residents and evaluate traffic impacts on Le Gordon Drive • Offering no cash proffer is not acceptable since there is a need for public facilities within the immediate community and on a county -wide basis Commission Discussion The Commission noted their desire to defer this case to allow additional time for the applicant to meet with the community to discuss impacts of the development along Le Gordon Drive. Action — DEFERRED TO JULY 21, 2015 7/21/3.5 Citizen Comments Several citizens spoke in opposition to this case, noting that the applicant has not offered a full cash proffer to address impacts on capital facilities, overcapacity of Watkins Elementary, increased traffic along Le Gordon Drive, and overdevelopment of the site. Two citizens spoke in support of this case, noting that the applicant has presented a quality housing product, there is a need for additional housing in Midlothian Village and that the developer of Charter Colony has already contributed towards offsetting its impact on capital facilities. 18 15SN0634-2015NOV18-BO�jP tT 19 I5SN0634-2015N0V18- Commission Discussion The Commission noted their support for this case: • Applicant has provided a village -concept plan for a high-quality townhouse community • Further development opportunities on Le Gordon Drive are limited • Impacts to local schools will need be addressed by the School Board, relative to overcrowding at Watkins Elementary School • A substantial amount of capital facility improvements have already been constructed as a part of Charter Colony development Dr. Brown noted his opposition to this case given development will generate students and usage of capital facilities; therefore a cash proffer to offset these impacts is appropriate. Recommendation — APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT I Motion: Waller Second: Wallin AYES: Gulley, Waller and Wallin NAYES: Brown ABSENT: Patton Board of Supervisors Meetings 8/26/15 Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting. Action - DEFERRED TO SEPTEMBER 16, 2015 19 I5SN0634-2015N0V18- Board of Supervisors Meetings (Continued) 9/16/15 Citizen Comments Several citizens spoke in opposition to this case, noting that the applicant has not offered a full cash proffer to address impacts on capital facilities, overcapacity of Watkins Elementary, increased traffic along Le Gordon Drive, and overclevelopment of the site. Several citizens spoke in support of this case, noting that the applicant has presented a quality housing product, obtained approval from the Village of Midlothian Volunteer Coalition, and that the developer of Charter Colony has already contributed towards offsetting its impact on capital facilities based on previous rights-of-way dedication to the County. The public hearing was closed. Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting to allow time for Mr. Gecker to meet with the applicant and adjoining property owners to discuss the potential impacts of the development along Le Gordon Drive. Action - DEFERRED TO OCTOBER 28, 2015 10/28/15 Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting. Action - DEFERRED TO NOVEMBER 18, 2015 The Board of Supervisors on Wednesday, October 28, 2015, beginning at 3:00 p.m., will consider this request. 20 15SN0634-2015NOVI8'BOS-RPT Note: "CPC" — Recommended by the Planning Commission only The Owners and the Developer (the "Owners") in this zoning case, pursuant to §15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the development of the Property known as part of Chesterfield County Tax Identification Number 726-707-3592 (the "Property") under consideration will bedeveloped according tothe following conditions if, and only if, the rezoning request for amendment to the Conditional Use Planned Development ("CUPD") is granted. In the event the request is denied or approved with conditions not agreed to by the Owners, the proffers shall immediately be null and void and of no further force or effect. The application contains two /2\exhibits described asfollows: Exhibit A — A plan titled "Charter Colony Townhouses, Preliminary Site Plan," dated January 8,20l5,last revised February 24,2O15,and prepared byYoungblood, Tyler & Associates P.C. Exhibit8—Elevationstit|ed"CUnC2ptua|E|evetionsA,B,[,[-1,JndD"preparedbv HHHunt. The Applicant hereby amends Proffered Condition I of Case 13SNO509 to read as follows: (CPC) l. Master Plan. The Textual Statement dated February 27,2015,last revised May 11,2015,shall beconsidered the Master Plan. (P) (Note: Except as amended herein, all previous conditions of zoning approved in Case I3SN05O9shall remain infull force and eff8c±] The Applicant hereby amends Proffered Condition 2 of Case 94SNO138 to read as follows: (C PC) l Dwelling Units. Amaximum ofeighty /8O\dwelling units shall bepermitted on the Property. The dwelling units are independent of, inaddition to, and shall not otherwise affect orlimit inany manner the original number of dwelling units permitted byProffered Condition Zofcase 94SNO19O./P\ (Note: Except as amended herein, all previous conditions of zoning approved in Case 94SNO138 shall remain in full force and effect.) 21 15SNO634-2015NOV18-BOS-RPT �� ^��_ (CPC) 3. Buffers. A. Charter Colony Parkway. A fifty (50) foot buffer ("50 -Foot Buffer") measured from the right-of-way shall be provided along Charter Colony Parkway as shown on Exhibit A. Natural vegetation within the 50 -Foot Buffer shall be maintained to the maximum extent feasible. Prior to any construction on the Property, an on-site inspection by the Planning Department shall identify the trees within the 50 -Foot Buffer that should be saved. Those trees shall be tagged and protected. iii. If insufficient plantings exist within the 50 -Foot Buffer, as determined by the Planning Department, additional plantings shall be added. The exact locations, quantities, species, and sizes of any supplemental landscaping shall be determined at the time of subdivision review. B. Structures. A decorative wall and/or signage may be provided within the 50 -Foot Buffer to identify the townhouse development. Rear yard fencing for lots may be installed within the 50 -Foot Buffer, provided that the required landscaping in the buffer is maintained. (P) (CPC) 4. Setbacks on Special Access. A ten (10) foot setback shall be required for buildings located along the East-West Special Access Road ("Special Access") except as to accommodate improvements noted in Proffered Conditions 5.A. and 10.A. [For clarification, no buffers are required along the Special Access.] (P) (CPC) 5. Pedestrian Access. A. A sidewalk or meandering path located within the front yards of the townhouses shall be provided along the south side of the Special Access as generally shown on Exhibit A. B. A pedestrian connection to the path located along LeGordon Drive shall be provided from the turnaround shown on Exhibit A and as approved by the Planning Department at the time of subdivision review. C. At least one pedestrian crosswalk located in-line with the sidewalk fronting the shopping center buildings that face Charter Colony Parkway shall be provided across the Special Access, if approved by VDOT. D. Sidewalks shall be provided on one side of the Public Roads of the townhouse development as shown on Exhibit A. Public Roads are those roads that are internal to the Property and designed to be accepted for state maintenance. Additional sidewalks shall be provided across the Common Area and linking to the Private Alleys as generally shown on Exhibit A. 22 15SNO634-2015NOV18- Utad All private sidewalks leading to the front of the dwelling units shall be a minimum of four (4) feet in width. (P) (CPC) 6. Garages and Parking. A. Rear -loaded, alley -accessed townhouses shall have two -car garages. B. Front -loaded townhouses shall have one -car garages. C. On -street parking shall be permitted on Public Roads as approved by VDOT. (P) (CPC) 7. Alley Access and Screening. Where an alley is visible from Public Roads, a screening wall, fence, or landscaping shall be used to minimize the view of parking and service areas. (P) (CPC) 8. Townhouse Design. A. The architecture design shall be generally similar to those shown on Exhibit B. B. The townhouse end units that face outside the Property and in the locations noted on Exhibit A as Lots 1, 31, 32, 45, 46, 61, and 62 shall be constructed with additional fagade design and detailing such as shown on Conceptual Elevation D. C. All end units that are internal to the Property shall wrap any brick on the front fagade a minimum of eighteen (18) inches along the side of the unit. D. Exterior materials shall be brick or fiber cement siding (such as HardiePlank, HardieShingle, and HardieTrim) or engineered wood siding (such as LP SmartSide). Vinyl siding shall not permitted as an exterior material. Other materials may be used for trim, architectural decorations, or design elements provided they blend with the traditional and cottage style architecture, as generally depicted in Exhibit B. Roof materials shall be standing seam metal or a thirty (30) year architectural dimensional shingles with algae protection. G. Roofs or roof lines shall be varied in color, height, or by a visual/material break between the roofs. H. All front entries shall be covered with a solid porch roof. At least one unit in each group of rear -loaded townhouses shall provide a front porch design extending the full width of the unit to provide variety and vertical breaks to the units. Any rear elevation adjacent to Charter Colony Parkway (Lots 11-31 on Exhibit A) shall be constructed with similar architectural details as those on the front elevation of the townhouse. All single windows shall have a shutter treatment. In addition, a minimum of two (2) dwelling units in a row or group shall incorporate a brick fagade treatment from the foundation to the top of the second floor. The units with a brick fagade shall not be required to incorporate decorative siding treatment above the brick. 23 15SN0634-2015NOV18-B,63' J. The minimum square footage of the townhouses shall be 1600 square feet. (P) (CPC) 9. Fences. A. Any rear yard fences constructed shall be vinyl, fiber cement lumber, metal, and/or comparable material. B. The height of rear yard fences shall not exceed six (6) feet. (P) (CPC) 10. Streetscape. A. Large maturing trees, planted approximately 40' on center, shall be provided along the Public Roads of rear -loaded lots, along the Special Access Street, and Common Area, except where there is a conflict with utilities, sightlines, and driveway areas. B. Small ornamental trees shall be provided between groups of front -loaded lots, except where there is a conflict with utilities. C. Front yard post lights shall be provided for each townhouse. (P) (CPC) 11. Driveways. Driveways shall be concrete. Gravel or asphalt driveways shall not be permitted. (P) (CPC) 12. Common Areas. A. An open lawn passive recreation area shall be provided as shown as Common Area on Exhibit A. B. A covered community gathering space such as pavilion, gazebo, or similar structure ("Pavilion") shall be provided on the Property. i. The Pavilion shall be a minimum of 192 square feet in size and the design of the Pavilion shall be compatible with the architecture of the community. ii. The exact location of the Pavilion shall be determined at the time of preliminary subdivision plat approval. iii. Once the location is identified, the Pavilion shall be constructed as part of that row or group of townhouses immediately adjacent to the Pavilion location. iv. Notwithstanding the provisions above, the Pavilion shall be under construction prior to the issuance of the 40th building permit. (P) 24 15SNO634-2015NOV18-BOS-RPT 3t" Case 15SNO634 March 2,2Ul5 Revised May 8,20l5 Revised May II,Z015 Tract 7 — C-3 with Conditional Use Planned Development to permit residential multi -family and townhouse uses; recreational uses accessory to residential uses in the development; private schools plus exceptions to C -S bulk requirements. l. Uses permitted shall be those permitted in the Community Business (C-3) District; Residential Multi -Family (R -MF) District and Residential Townhouse /R'TH\ District; recreational uses accessory to residential uses in the development; plus private schools. 2. Development of any non-residential use shall conform to the requirements of the Midlothian Village Fringe District of the Zoning Ordinance, except that the setbacks from the East-West Special Access Road shall be as set forth in Proffered Condition 4 of Case . 3. Residential multi -family uses shall conform tothe Zoning Ordinance requirements for Residential Multi -family (R-K4F) for any multi -family uses a444 except there shall be no minimum acreage requirement for such uses and density shall not exceed fourteen (l4) units per acre. 4. Residential Townhouse uses shall conform to the regulations set forth in the Residential Townhouse (R-TH) district except as set forth in below and as specified in the Proffered A. Density. There shall be no minimum acreage requirement and density shall not exceed fourteen (14) units per acre. B. LotArea & Width. Each lot shall have an area not less than=��are feetand a lot width of not less than 19 feet; except that end lots shall have a minimum area of 2,320 square feet and lot width of not less than 29 feet. Setbacks Lrom Special Access Road. The minimum building setback from the C. East-West Special Access Road shall be ten (10) feet. D. Side Yard. The side yard setback for all end lots shall be ten 110) feet.. E. Corner Side Yard. The corner side yard shall be twenty (20) feet. F. Rear yard. The rear -yard shall be twenty (20) feet. G. Driveways and Parking Areas. All public roads shall have concrete curb and gutter. Alleys and driveways shall not be required to have concrete curb and 25 15SN0634-2015NOV18-BOS-RPT �� ~~�~'`�� H. Group or Row Design. There shall be no required variation in the front vard setbacks for the townhouse units. I. Common Area. No active recreational facilities or areas shall be required; however, passive recreation is provided as set forth in Proffered Condition 12. J. Street Trees. Street tree installation shall be provided as set forth in Proffered Condition 10. 5. At time of site plan review for any recreational uses, conditions may be imposed to insure land use compatibility. These conditions may address, but not necessarily be limited to, buffering screening, lighting and hours of operation. 6. A natural or open space area of approximately four (4) acres shall be maintained between Charter Colony Parkway and LeGordon Drive, generally adjacent to Parcels 2, 4, 5, 7, 10, 19, and 20 on Tax Map 15-15 (1) as illustrated on Exhibit 'B.' This open space may be utilized for access, stormwater retention, wetlands mitigation, water quality facilities, utility extensions and similar uses as may be approved by the Planning Commission, but shall not be used for building or parking. Specific measures shall be required to mitigate the impact of these improvements to LeGordon Drive and adjacent residential areas, if deemed necessary by the Planning Commission. These measures may include but not necessarily be limited to additional landscaping, architectural treatment, fences, walls, hedges, berms, etc. 7. The development of the townhouses shall conform to the Zoning Ordinance except as follows: A. The buffer along Charter Colony Parkway may be reduced to thirty (30) feet where necessary to accommodate existing easements, utilities runningenerally parallel to the buffer, fencing, and signage (including a decorative wall). B. If side entry townhouses are provided, uncovered stairs, terraces, landings, orches, or enclosed entrances may project into the side yard or the corner side and up to eight (8) feet. C. Bay windows and eves may project into any yard setback up to three and a half feet (3.5) feet. D. Covered porches enclosed on three sides may project into a front yard setback up to four (4) feet. E. The maximum height of all buildings shall be four (4) stories or forty-five (45) feet, whichever is less. 26 15SNO634-2015NOV18-BOS-RP Nearby Public Facilities F ATTACHMENT 3 A 'ATIST '"C kEW L LITIts UP, !CS Schools Currently Serving Area The Forest View Volunteer Rescue Squad Watkins Midlothian Library Parks & Recreation Watkins Annex Park, Midlothian Middle Athletic Complex, Mid - Lothian Mines Park Midlothian Midlothian Elementary Middle School High School School Capacity Categories .2- V) (Z >' C 4� 4-1 .2- - C V) ira >� C: +' .0 .2- V) U 0 0 v co 0 U co Current E U CL c m U E U c- C: M U E C U CL M U and a) 2 Vic.' LL CU = U LL. 0-� (3) � = U LL Projected Figures 2 2014 1011 818 124 1225 1506 81 1472 1569 94 2015 1033 126 1206 80 1548 - 99 2016 1051 - 128 1213 81 1591 101 2021 1072 - 131 1211 80 1802 - 115 Trailers Number of Trailers 1 3 0 Trailers are not identified in the staff report for schools under 90% capacity. 2 Disclaimer: Please note that Projected Membership AND Functional Capacity are updated on an ANNUAL BASIS. They are based on the September 30 membership and Space Utilization Study Report for a given year. School boundary adjustments may be made to address over capacity levels. Nearby Public Facilities Fire Station The Midlothian Fire Station, Company Number 5 EMS Facility The Forest View Volunteer Rescue Squad Library Midlothian Library Parks & Recreation Watkins Annex Park, Midlothian Middle Athletic Complex, Mid - Lothian Mines Park 27 15S N0634-2015 N OV18- 1305-M 9 FM V C NITY W —MIN, . id p t arcaa vra awe,,Mim' i I Wm MF I F., X1 X -N r w mx..g U7 r1l 10 "1 1u1 rlg trwf wz ----- --- tyE4tW5 as. )J 7PUL ROAD SKIN l L ) I J, r, Ilrrra�yrucEPrr��s i ul, 0107A M, IUD r r7in"If myu Eam im ro 28 15SN0634-2015NOV18-BOS-,," rd 9 FM V C NITY W —MIN, . id p t arcaa vra awe,,Mim' i I Wm MF I F., X1 X -N r w mx..g U7 r1l 10 "1 1u1 rlg trwf wz ----- --- tyE4tW5 as. )J 7PUL ROAD SKIN l L ) I J, r, Ilrrra�yrucEPrr��s i ul, 0107A M, IUD r r7in"If myu Eam im ro 28 15SN0634-2015NOV18-BOS-,," 29 15S N0634-2015 N OV18-BOS-R PT 30 15S N06 34-2015 NOV18- BOS-R PT 31 15S N0634-2015 N OV18- LITO - o 32 15S N0634-2015 N OV18- BOS- R PT ocool ( I Mr, George Beadles expressed concerns relative to lot sizes on the property and stated he feels citizens will eventually feel that this case is important to the overall water quality of he \wift Creek Reservoir; that due to its potential impact on ter quality, conditions should be imposed which further re ricts the amount of phosphorus run-off similar to that agr d by the Magnolia development; and that as seen in w t t the rlier case, smaller lots usually become rent,�lu, q t Creek y ie age Ic" the h R y e e M case, Da. McEenney stated he is an adjacent property owner and feelpeople can adjust to most anything; that property owners h e the right to use their property the way they wish, within re on; and expressed appreciation to Mr. and Mrs. "h Reynolds w contributed 70 acres for Midlothian High School and the acre e contributed to John Tyler Community College. L e lie requested I e Board to approve the request as recommended by the Planning C mission. Mr. David McKenn , Jr. stated he resides on Le(�ordon Drive; that his property Js the only property adjacent to Tract 5; that he would ra er have commercial development on the property rather t\hanesidential as recommended by staff,, and t � requested the Board approve the request as recommended by �'J the Planning Conmissio Mr. Barber stated the di erence between this case and others is that this request has i place existing zoning. He further stated with approval of t 's request, fewer homes would be permitted than in the orifi al zoning and that John Tyler 1 te qe s r p I no ac al e c eqb existing z between t request, zoning t of CourmuniLy College and the yb1t-of-way for Route 2se in significant in the developmen of this part of the County, therefore, he feels the positive Pact outweighs the negative. He expressed appreciation to t applicant and Midlothian District's Planning Commissione for their efforts in addressing this very intricate and tailed zoning process. Mr. Barber then made a motion for t Board to approve Case n n 94SNO138 as recommended by the Plannin Commission. Mr. Daniel seconded the t,.iatiort, He stat that in the 19701-s a request such as this Would have kiner, cc by some, as having a negative impact on the county, howe r -that vi!�ii.on has, changed. He further stated he feels t 's request will contribute favorably to the Midlothian commun y. Mr. McHale called for the vote, on the, motio made by Mr. Barber, seconded by Mr. Daniel, for the Board to prove Case ��4SIOI�ls subject to the following condition; In Tract 7, any multi -family residential develcp shall to limited Q that area lying north of the -West Collector. Nt (Note: This condition is in addition to the Statement, Detailed Tract Conditions, Tract 7.) And, further, the Board accepted the following proffer conditions: 1. The application, Textual Statement, and the plan prepared by J. K. Timmons and Associates, titled Zoning Map for Charter Colony, and dated June 28, 1994, shall be considered the Master Plan. 2. The total number of dwelling units within the development shall hall not e�:ceed: a. 1800 units provided '!'ract 4 is utilized for non- residential uses. 94-641 3/24/94 .1 .. ."...", . 11 1 1 -1T- 33 15S N0634-2015 NOV18-BOS- R PT --70 Un I`U A�l b 2100 units provided Tract 4 is utilized for residential uses. 3. For each residential lot developed in excess of 2088 units permitted under the existing zoning, the applicant, subdivider, or assi-gnee(s) shall pay the following to the County of Chesterfield prior to the time of building permit application for infrastructure improvements within the service district for the property. a. $5,043 per lot, if paid on or prior to June 30, 1904; or b. The amount approved )ay the Board of Supervisors not to exceed $5,043 per unit adjusted upward by any increase in the Marshall and Swift Building Cost Index between July 1st, 7.993 and July 1st of the fiscal year in which the payment is made if paid ftGr Tuns 30th, 1994. C. I the event that portion of Tract 4, as designated on the plan prepared by J. X. Timmons and Ass iates, is developed for residential uses, then for ery acre not developed for such use, the above limit f 2088 units shall -increase by 2.46 units per acre, t to exceed a total of 2100 units. 4. Building perm s for commercial 'uses on Tract 5 shall not be issued until. ne of the following events occurs: 1) the year 2004, 2) th construction of the Route 288/Woolridge Road Extended In rchanqe commences as determined by the Transportation i) artnent, :s) the construction of Woolridge Road Exte ed east of Coalfield Road to Route GD commences as detormi ed by the Transportation Department or 4) the construct. n to four (4) lanes of Charter Colony/Realigned coal ald Roz,,d from Rnute 60 to Powhite ?arkway commences as -torminod by the Transportation Department. 5. in conjunction with record ion of any subdivision plat, restrictive covenants shall e recorded which, include the following. Foundations shall have an extc or finish on all sides of either brick, architectural grade stucco finish, architectural grade textured and r patterned concrete. 6. In the event lZraCt 4 is utilized r residential uses, Realigned Coalfield Road/Charter Co ny Parkway shall be constructed as a four lane divided fa OAty from Route 60 to the southern property line and Wool '6qe Road Extended shall be constructed as a 4 lane div--' d. facility from Coalfield Road to the W, -.stern property li . Construction of any bridges or improvements for Acute E� shall not be required. The exact location and desiq of Realigned Coalfield Road/charter Colony Parkway and � fridge Road Extended shall be approved by the Tr isportation Department. Prior to the site plan a roval or y n v y e and t T - f Parkway 0 -c shallf y p Route 'o t Construction g 0 y Extended R 's n t L Or ate d s b e b n "a 6 n n P plan a- a rov 0 recordation of subdivision Plats for mor than a cumulative total of 900 residential units/lots or this be 1 as 11 --mp d L c to hi ca I Road/Cha oa C a ' nded or the Coa 1 i d project, these improvements sha \ 11 be comp! -ed as deternined by the Transportation Department. '71 No residential lot shall front on oz � bavc, direCLaccei - to existing Coalfield Road, Realigned Coalfipld R.oad/Cha er Colony Parkway, Woolridge Road Extended or the coalfi d Road connector. 94-642 8/24/94 34 15S N0634-2015 N OV18- BOS- R PT U q-, q.; n' G Owners, the. proffers shall irmediatel-v be null and void and of no further force or effect. The application contains two (2) exhibits described as follows. Exhibit Plan titled "Special Access Road Plan," prepared by -VHB, dated May 1, 2013. Exhibit B. - Plan titled "Le Gordon Drive Landscaping" prepared by VHB, dared March 11, 2013. .................. .......... 1. Master Plan. The Textual StaterienL dated JanuaLv 14, 2013, and last revised April 22, 2013, shall b considered the Master Plan. (P) 2. East-T,n.Iest ST,.ecial Access Street. Prior to any site plan approval, a va-riabl.e width right-of-way for an East West Spc.cial !?(.-.cess Street ("Spe(Cial A/ -cess") las defined in SecLion 19-505(b) Of the ZOTrird _rdLTIaT)C,(-, -1r) effect aL the (:.iMe Of this approval], from Charter Colon,,, Park -way to Le Gordon Drive and a.s generally shown oil Exhibit -P,, shall- be dedicated, free and unrestricted, to and for the benefit of Chesterfield Countv. Tli(, exact location and widt ' h of Lhis right-of-viay shall he approved by the Transpertation Department. R The design and location of the Special AccFss shall be as generally shown on Exhibit A and as set forth in Proffer 3, with modifications approved by the Transportation Department. Tf the develcpment. on the Property requires relocation or realignment of the Special Access from that shown cm Exhibit P., upon request by the Owners, the Transportati(--m Department may appto�,e such request. (T) 3. Transportation Improvements. Prior to issuance of a certificate of Occupancy for any development that accesses Onto the. Special 'Zcc:ess' 1_wm (2) lanes of the. Special Access shall be constructed from Charter Colony Parkl.,,,av through the prcpert:v to LEe Gor,11,)n D.rive, tased on VDOT Urban Local Standards with modifications apprcved by the 'Transportation Department. (T) 13-351 06/26/13 35 15SNO634-2015 NOV18-BbO-100" I 4. Setbacks. No minimum or maximum setbacks shall be required for buildings, parking, and drives located along the north side of the Special Access except as to accommodate improvements noted in Proffer 4.8. [Fcr clarification, no buffers are required, along the Special Access.] B Sidewalks and pedestrian lighting shall be located along the north side of the Special Access. Street trees shall- be located on both sides of the Special Access, outside of any required site distance easements. The exact location and treatment of these improvements shall be reviewed and approved by the Planning Department as part of the site plan process. !P) S. Le Gordon Drive Landscaping. Landscaping along Le Gordon Drive shal1 be designed generally in accordance with Exhibit B, except as modified by subsections C and D below and Proffer 6.A. B. The tree save area shall be twenty-five (25; -feet in width ("Tree Save"). The edge of the BMP adjacent to the Tree Save shall be adjusted to protect the drip lines of the protected trees (extending beyond the tree save area), which will provide for a more organic shape to the BMP as shown on Exhibit B. The trees shown on Exhibit B in the Tree Save reflect only the larger trees that are to be saved. C in addition to the larger trees, an on-site inspection by the Planning Department may identify smaller trees within the Tree Save that can also be saved. Those trees shall be tagged and protected, subject to the final location of the pedestrian access as set forth in Proffer 6. D. if insufficient plantings exist in the Tree Save, as determined by the Planning Department, additional plantings shall be added in accordance to Perimeter Landscaping D. The exact locations, quantities, species, and sizes of an_; supplemental 13-352 06/26/13 36 15SN0634-2015 NOV 18 -Bet -PO 0 landscaping, including any required landscaping around the BMP, shall be determined at the time of site plan review. (P) Pedestrian Path Phasincf A. in conjunction with development on the north side of the Special Access, a five (5) foot asphalt pedestrian path or other surface tvne "Path"), as determined by the Planning Department, shall be provided along Le Gordon Drive adjacent to that portion of the Property that directly abuts Le Gordon Drive. The Path shall meander through the Tree Save in order to protect the -trees and any additional required landscaping. B. if non-residential uses are developed on the Property located to the south of the Special Access, a pedestrian connection to the Path shall be provided, as approved by the Planning Department at the time of site plan review for that phase of the development. This pedestrian connection shall tie into the pedestrian network provided along the south side of the Special Access except at the pond crossing. At least one pedestrian crosswalk located in-line with the sidewalk fronting the shopping center buildings that face Charter Colony Parkway shall be prcvi'ded across the Special Access, if approved by the Transportation Department. ("?) Pedestrian Liahtina. Lighting shall be provided along the Path to allow use of the Path during_ the evening hours. The Path lighting, as approved by the Planning Department, shall be provided as part of the design and construction of the path. Lighting fixtures for the Path may include bollards, tree tip lighting, smaller fixtures, or similar lighting types intended to illuminate the Path. B Pedestrian lighting shall be maintained In good working condition. (P) Timber Management. For the purpose of enhancing the health and viability of the any timber remaining on the Property, timber management under the supervisicn of a 13-353 06/26/13 37 15SN0634-2015NOV18-BOS-RPT Qj qualified forester, will only be allowed upon the submission and approval of the appropriate forest management plan to include, but not limited to, erosion control, Chesapeake Bay Act/wetland restrictions, and the issuance of a land disturbance permit by the Environmental Engineering Department. Any other timbering shall be incal-porated into the site development e. -os -ion and sediment control plan/narrative as the initial phase of infrastructure construction- and, will not commence until --he issuance of the actual site development land disturbance permit issued as part of any site plan approval. (EE) Ayes: Jaeckle, Elswick, Warren, Holland and pecker. Nays: None. 13-354 06/26/13 38 15SN0634-2015 NOV18- BT Textual Statement January 14.2O15 Revised March 2O.2O13 Revised April 22.2O13 Tract 7 — C-3 with Conditional Use Planned Development to permit residential multi- family and townhouse uses-, recreational uses accessory to residential uses in the development-, private schools plus exceptions toC-3bulk requirements. 1 Uses permitted shall be those permitted in the Community Business (C-3) District-, Residential Multi -Family (R -MF) District and Residential Townhouse (R-TH) District-, recreational uses accessory to residential uses in the developmerk� plus private schools. 2. Development of any non-residential use shall conform to the requirements of the Midlothian Village Fringe District ofthe Zoning Ordinance, except that the setbacks from the East-West Special Access Road shall be as set forth in Proffer 4. 5. Residential multi -family and townhouse uses shall conform iuthe Zoning Ordinance requirements for Residential Multi -family (R-MF)for any multi -family uses and Residential Townhouse (R-TH)for any townhouse uses except that there shall benominimum acreage requirements for such uses and density shall not exceed fourteen (14)units per acre. 5. /ntime ofsite plan review for any recreational uses, conditions may beimposed toinsure land use compatibility. These conditions may address, but not necessarily be limited to, buffering screening, lighting and hours of operation. 6. Anatural oropen space area ofapproximately four (4)acres shall bamaintained between Charter Colony Parkway and LeGordon Drive, generally adjacento Parcels 2, 4, 5, 7, 10. 19. and 20onTax Nlop 15-15 (1) as illustrated on Exhibit 'B.' This open space may be utilized for access, stomrwoterretention, wetlands mitigation, water quality facilities, utility extensions and similar uses as may be approved bythe Planning Commission, but shall not b*used for building or perking. Specific measures shall berequired 1omitigate the impact ofthese improvements to LeGordon Drive and adjacent residential oreas, if deemed necessary bythe Planning Commission. These measures may include but not necessarily be limited toadditional |andscaping, architectural treatment, fencem, walls, hedges, berms, etc. 39 15SN8534-2015NOV18-8O6-RPT '�� 45015811 4 40 15SN0634-2015NOV18-B ,495, R ,6b R CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ` AGENDA 1.A9 Glti Meeting Date: November 18, 2015 Item Number: 7.8. Subject: Application for Waste Material Management and Disposal by Shoosmith Bros., Inc. to Use the Quarry as a Landfill at the Shoosmith Sanitary Landfill in Chester, VA County Administrator's Comments: County Administrator: Staff requests that the Board determine whether the applicant has demonstrated that its application meets the environmental and human health standard as required by Chapter 11, Section 11-95, Article VIII of the County Code. Summary of Information: Shoosmith Bros., Inc. has applied to the Virginia Department of Environmental Quality for a modification to its solid waste permit to allow it to operate a landfill in the quarry at the Shoosmith Sanitary Landfill. This modification proposes a design to convert the quarry onsite into a disposal area for the landfill. Shoosmith has also applied for separate approval from the Board of Supervisors for waste material management and disposal in the quarry, pursuant to County Code Chapter 11, Article VIII and to satisfy the conditions of Shoosmith's conditional use permit approved by a different Board in 1997. The Board of Supervisors approved Shoosmith's application for siting of the entire landfill including the quarry area on January 27, 1999. While the siting of the quarry as a landfill was approved, the design and operation of a landfill in the quarry was not considered and as a result was not approved by the Board in January 1999. Now before the Board is Shoosmith's Article VIII application for approval of its proposed design and operational plans for the quarry, which was submitted to the County on August 31, 2015. Preparer: Robert C. Key Title: Director of General Services Attachments: 0 Yes F-1No #000070 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Section 11-95 of Chapter 11, Article VIII stipulates that the Board of Supervisors shall not grant approval of the application unless the Board has determined: (a) The proposed facility (applicant's proposal) poses no substantial present or potential danger to the health, safety or welfare of any person; and (b) The proposed facility (applicant's proposal) poses no substantial present or potential danger to the environment. To assist the Board in making its determination under Section 11-95, the County hired a consultant, Golder Associates, to review Shoosmith's Article VIII application. A number of concerns were identified during Golder's technical review of Shoosmith's design documents. Recognizing the environmental, public health, safety, and welfare standards established by Section 11-95 as well as the engineering challenges of using the quarry as a landfill, the County requested that Shoosmith make significant changes to its design, which exceed DEQ's standards for typical sanitary landfills. Over the course of many meetings, Shoosmith agreed to the County's requests, which related primarily to ensuring protection of water resources and providing better odor control. On October 28, 2015, Shoosmith submitted a request to DEQ to change its state permit to include all of the requirements negotiated by the County during its technical review. Staff anticipates that DEQ will modify the permit as requested by Shoosmith. Also on October 28, the Board held a public hearing to receive public comment on Shoosmith's proposed design and operations for the quarry. Following the hearing, staff submitted comments to DEQ, including a copy of the transcript from the hearing, a video of the hearing, and copies of handouts provided by citizens to the Board. DEQ's public comment period closed on October 30, 2015. Staff recommends approval of Shoosmith's Article VIII application. Staff has attached a copy of Shoosmith's October 28 letter to DEQ, a summary of Golder Associates' recommendations and the zoning conditions approved by the Board of Supervisors in 1997. Prior to the September 16, 2015 Board of Supervisors meeting, Golder's full report was sent to board members separately and is currently posted on the website with this agenda item so the public also has an opportunity to review it. Environmental Consultants October 28, 2015 File No. 02198097.04 Mr. Jason Miller 15521 Midlothian Turnpike 804 378-7440 Suite 305 FAX 804 378-7433 Midlothian, VA 23113-7313 www.scsengineers.com Virginia Department of Environmental Quality Piedmont Regional Office 4949-A Cox Road Glen Allen, Virginia 23060 jason.miller a,VDEQ.vir inia, oovv Subject: Comments on the Draft Permit Major Permit Modification No. 13 Shoosmith Sanitary Landfill (Solid Waste Permit No. 587) Chester, Virginia Dear Mr. Miller: The Shoosmith Sanitary Landfill (Landfill) is located in Chesterfield County. During the public comment period on the Draft Solid Waste Permit issued by the Virginia Department of Environmental Quality (VDEQ) related to Modification No. 13 for the Landfill, Shoosmith Bros., Inc. (SBI) received comments on the design of the Quarry Cell (Cell 28) from Chesterfield County through its consultant, Golder Associates. The majority of the comments focus on low likelihood potential failure scenarios, wastewater discharges into the County's sanitary sewer system, and changes that could be made to better protect against such failures or that would ensure a ready response to any such potential failure. The County has requested, and SBI has agreed, to submit comments to the VDEQ requesting changes to the draft permit modification based on Golder's review and resulting suggestions. The requested changes to the draft permit modification are described below. The supporting documentation (i.e., updated Permit Amendment Application documentation such as design drawings and textual changes to permit attachments) will be provided by SBI no later than November 6, 2015. SBI requests that the updated Design Drawings, Closure Plan, Design Report, Gradient Control Plan, Leachate Management Plan, and Landfill Gas Management Plan be incorporated into the final permit amendment. SCS Engineers (SCS), on behalf of SBI, is submitting the following comments requesting changes to the draft permit prepared by VDEQ: Offices Nationwide Mr. Jason Miller October 28, 2015 Page 2 1. Module I SBI is requesting that Permit Condition IR 10 be modified to include Cell 28 and that the notice period be extended from 60 days to 90 days. SCS proposes that the modified language read: The facility has the option of using two types of'base liner systems, either a Subtitle D liner or an approved alternate liner system, for Cells 22 through 27. The,facility has the option of using multiple types of liner systems for the base, sidewalls, and benches for Cell 28. All liner systems for Cell 28 are either a Subtitle D liner or an approved alternate liner system. The facility shall notify the Department (VDEQ) 90 days prior to construction of a new cell as to which liner systems) will be used. 2. Module II a. SBI is requesting that Permit Condition ILA.'I be modified to limit the hours that waste delivery from non -SBI affiliated haulers could occur. This request is being made to address the concerns of Chesterfield County that the inconsistencies between the Solid Waste Permit and the Conditional Use Permit on part of the property may create confusion. SCS proposes that the modified language read: The landfill is scheduled to be open up to 24 hours a day,, 7 days a week for° waste delivery acceptance by Shoosmith's own hauling business. Delivery acceptance by other businesses and commercial haulers is also allowed, but only between the hours of 6:00 AM and 12:00 AM, 7 days a week. Waste deliveries by Shoosmith's own hauling business between the hours of 12: 00 AM and 6: 00 AM shall be limited to 12 trucks total during this time period. b. SBI is requesting that Permit Condition II.13.2 be modified to prohibit the disposal of stock farm animal carcasses in the waste management area that was subject to the 1997 zoning approval. This request is being made to address the concerns of Chesterfield County that the inconsistencies between the Solid Waste Permit and the Conditional Use Permit on part of the property may create confusion. SCS proposes that the modified language read: The Facility shall not accept stock farm animal carcasses for disposal in the waste management area subject to the 1998 zoning approval. The additional comments below address changes that SCS, on behalf of SBI, is requesting to the previously submitted Permit Amendment Application documentation: (C 0 1 1"6131 Mr. Jason Miller October 28, 2015 Page 3 1. Design Drawings SCS will revise some of the design drawings to clarify or modify some of the details. SCS will also prepare one additional sheet to supplement the existing drawings. Following is a summary of the changes that will be made to the drawings and additional sheet. a. The descriptions of the leachate storage tanks on Sheets 54, 55, 56A, 5613, 56C, and 56D will be modified with a note to reflect that at least one of the proposed optional leachate tanks will be constructed and commissioned prior to placement of initial waste in Cell 28. b. Sheets 67 and 68 will be revised to reflect that vertical LFG extraction wells are included in the design of the landfill gas (LFG) collection system for Cell 28 to supplement the horizontal collectors that are to be installed in conjunction with waste placement operations. Vertical well details had been included previously, and Permit Condition III.C.4 references installation of vertical wells, but well locations will be added in profile and plan view. c. The descriptions of the final cap sections on Sheets 55 and 74 will be modified to require the use of Cap #2 (the configuration which includes a geomembrane component) on all areas within the Cell 28 waste disposal footprint limits. Cap #1 is still included to be used on 3:1 slopes outside of the Cell 28 waste disposal footprint limits. d. An additional detail (Detail #8) will be added to Sheet 75B to provide information on how the alternative bottom liner system will transition to the sidewall liner system Option 92 that utilizes a mechanically -stabilized earth (MSE) vertical sidewall liner system. The Sheet will also include a statement that coal combustion residuals will not be used in the construction of the MSE berm in Cell 28. e. The notes on Detail 2 on Sheet 77 will note that the sideslope riser pipes do not penetrate the liner system. The notes will also reference a new detail on a new sheet (Sheet 77A). The title of the detail will be modified to note that the liner system is shown in the foreground in the detail. f. An additional sheet (Sheet 77A) will be added to show a different perspective view of the sideslope riser pipe compound without the liner system in the foreground. This detail will make it clear that the sideslope riser compound does not penetrate the liner system. Mr. Jason Miller October 28, 2015 Page 4 2. Closure Plan SBI has agreed to revise the Closure Plan to require the use of Cap #2 (the configuration which includes a geomembrane component) on all areas within the Cell 28 waste disposal footprint limits. This requirement includes areas within Cell 28 limits that have 3:1 slopes. Language will be changed or added to section 1.3.2 on page 2 and section 2.3.1 on pages 4 and 6 of the Closure Plan to reflect this change. The values in Table 4 in section 2.8 on page 14 of the Closure Plan will also be modified to reflect this change. 3. Design Report SCS will also prepare a modified version of the Design Report outlining minor changes to the proposed Quarry Cell. The revised version would replace the Design Report currently in the Permit Amendment Application. The revised version will include the following changes: a. Traffic control and site access are addressed in Section 1.3.2 on page 8 of the Design Report by cross-referencing the Operations Manual. While the language in the Design Report is not changing, the Operations Manual will be revised to include language requested by Chesterfield County addressing additional perimeter and internal roadway controls. b. Cell 28 will be constructed in phases due to its large size. Some components, such as the sideslope riser pipes will also be constructed in phases. Language will be added to the revised version of the Design Report to address the phased nature for construction of the sidelope riser compound structure, and specifically, how the sideslope riser pipes will be operated during operation of the Quarry Cell prior to completion of the sideslope riser pipe compound to the quarry rim elevation. Section 1.3.5 on page 11 of the Design Report will reflect this revision. c. The sidewall liner system includes a layer of select materials to cushion the liner materials from the waste referred to as the "cushion" layer. Additional language will be added to section 2.2.2.2 on pages of 27 and 28 of the Design report to further define how this layer will be placed and interface with the sidewall vertical and sidewall bench liner systems. d. Additional narrative pertaining to the constructability of the VLSS and specifically the VLSS anchor system will be added to Section 2.2.2.2 on page 25 of the revised Design Report. e. The quarry currently benefits from the effect of berm placed around the quarry rim that directs stormwater away from the pit. SBI will keep this berm in place during operations of the Quarry Cell until improved stormwater controls are put in place. Language will be added to section 2.5 on page 29 of the Design Report to describe inclusion of the existing berm as a stormwater control. t D, 0 °i r,.1.,,, Mr. Jason Miller October 28, 2015 Page 5 Language will also be added to section 3.1.4.2.1 on page 34 of the Design Report to note that coal combustions residuals (CCRs) will not be used as a construction material for MSE berms that serve as the VLSS for sidewall vertical liner system Option #2 in the Quarry Cell. CCRs were not previously included in the materials that could be used in construction of the MSE wall, but the additional language will confirm that they will not be used. g. The Design Report does not currently provide specific guidance on the sealing of the joints of the Vertical Liner Support System (VLSS). Language will be added to sections 3.1.4.2.2 and 3.1.4.2.3 on page 34 of the Design Report to specify the use of waterproof joint sealant in the VLSS. h. Notes will be added to the descriptions of the final cap sections to prohibit the use of Cap #1 within the Cell 28 waste disposal footprint limits. Cap #2, which includes a geomembrane cover, will be used in place of Cap #1 in Cell 28. Because this final cap configuration is used in other portions of the landfill, it will be mentioned in the Design Report for reference. The changes will be made to section 3.1.4.4 on page 37 of the Design Report. In response to Golder's review, SCS provided a calculation to demonstrate that the buildup of hydrostatic forces would not create substantial negative impacts to the liner system(s) in the unlikely event that gradient control system failed, or upon cessation of gradient control system operations. The County has requested that this calculation be included in the permit application. SCS proposes that the calculation be added to Appendix C of the Design Report. The revised Design Report will include the calculation. SCS will provide updated versions of pages G-1 and G-4 of Appendix G of the Design Report. The calculations originally considered an Alternative Bottom Liner (ABL) that utilized two 60 -mil HDPE geomembranes, which does not conform to the ABL as presented in the Permit Amendment Application documentation. SCS will update the calculations to reflect the use of one 60 -mil HDPE geomembrane and one 40 -mil HDPE geomembrane to maintain consistency with the rest of the Application. The revised calculations still provide adequate equivalency demonstration, but provide a more accurate representation of the ABL configuration. The revised pages that SCS is requesting be included in the permit application are attached. k. SCS will also update the Gradient Control Plan in Appendix H of the Design Report. In response to Golder's review, SBI will perform two distinct evaluations, identified as a "gradient control water quantity evaluation" and a "tier -by -tier evaluation for cessation of gradient control system operations". The first is intended to be an on-going annual evaluation of groundwater inflow rates in the quarry prior to construction of Cell 28. Language will be added to the updated Gradient Control plan to describe this evaluation. This additional Mr. Jason Miller October 28, 2015 Page 6 language will serve to extend the applicability of Condition 6 of the Part A Approval Condition 6 until the time of construction of Cell 28. The revised Plan will also include language describing the second evaluation that addresses the process by which the shutdown of the Gradient Control System will be managed in a phased approach, with monitoring and review of both leachate and gradient control levels. A description of the monitoring and how the evaluation will affect the shutdown process will be added. 4. Specifications The manufacturer and model information for construction of the VLSS involving synthetic sheet piling is specified in the Design Report and is addressed in the CQA Plan. However, SCS recognized a specific section outlining the specifications for this material was not included in the Technical Specifications. Accordingly, a new specification section will be prepared for the synthetic Sheet Piling to be used as the VLSS in the sidewall vertical liner system Option #1 in the Quarry Cell. This specification will provide additional guidance for the selection and testing of sheet piling. SCS proposes that this specification be added to the existing technical specifications. 5. Leachate Management Plan SCS will provide an updated version of the Leachate Management Plan to be included in the Permit Application. The updated version will include several modifications to address comments from Chesterfield County. The changes will specify additional controls and protections in the leachate collection system. Following is a summary of the proposed changes: a. SBI has agreed to install a dedicated flow meter for Cell 28 to monitor and record leachate generation within the cell. A description of that monitoring and the proposed actions based on that monitoring will be added to section 2.0 on page 2 of the Leachate Management Plan. b. Language will be added to the plan to provide guidance for adding leachate removal capacity to the system, including the addition of pumps to leachate clean - outs if supplemental recovery actions were warranted as a contingency plan. The additional language will be added to section 5.0 of page 12 of the Leachate Management Plan. c. The leachate storage tanks originally included in the permit application were optional. The tanks were not required because the site discharges leachate directly into the Chesterfield County sanitary sewer. Based on comments from Chesterfield County, SBI agreed to construct and commission at least one storage tank with a minimum 200,000 -gallon capacity prior to placement of initial waste in Cell 28. The construction of this tank will be included in the revised Leachate Management Plan by clarifying that one of the tanks is not optional. Descriptions Mr. Jason Miller October 28, 2015 Page 7 will be modified to specify that at least one tank with a minimum capacity of 200,000 gallons will be built as part of this leachate storage facility. These changes will be made to sections 5.0 and 6.0 on pages 1 l and 12 of the Leachate Management Plan. Additional restrictions related to construction of the leachate forcemain will be added to the modified Leachate Management Plan. The restrictions will require dual containment of belowgrade leachate piping when the leachate forcemain is located closer to Swift Creek than the outside edge of the perimeter road. This requirement is outlined in section 6.0 on page 12 of the Leachate Management Plan. e. The revised Leachate Management Plan will also remove the option to recirculate leachate in Cell 28. Leachate from Cell 28 could stili be recirculated in other cells and would be subject to the same conditions that were previously included in the permit application. These changes will be made to section 7.1 on pages 14 and 15 of the Leachate Management Plan. f. References to the use of tire shreds as an alternative to crushed stone will be removed. These changes will be made in section 7.1 on page 14 of the Leachate Management Plan. 6. Landfill Gas Management Plan The Landfill Gas Management Plan will be updated as follows: a. Piezometers P-206 and P-212 will be removed from the list of proposed LFG monitoring points. These piezometers are currently proposed locations of groundwater monitoring wells in the Groundwater Monitoring Plan. They are also shown as groundwater monitoring wells on Sheet 69 of the Design Drawings. This change will ensure consistency between the documents. The revision will be to section 2.2 on page 2 of the Landfill Gas Management Plan. b. The description of the Landfill Gas Migration Monitoring Program will be modified to require the use of a third party consultant to execute the monitoring program. This update will more accurately reflect the current practices at the landfill and add additional accountability in the monitoring program. This change will be made to section 2.3 on page 3 of the Landfill Gas Management Pian. Appendix D of the Landfill Gas Management Plan will also be updated to reflect the use of vertical wells in the landfill gas collection system. Vertical wells were previously included as an optional component in the Landfill Gas Collection and Control System Preliminary Design Criteria Memorandum, included in the Landfill Gas Management Pian as Appendix D. The revisions make the installation of such wells no longer optional and describe how the vertical wells Mr. Jason Miller October 28, 2015 Page 8 will be incorporated into the landfill gas collection system. The changes will be made to section 3.0 on page 4 and section 4.0 on page 5 of the Landfill Gas Collection and Control System Preliminary Design Criteria Memorandum. d. Changes will also be made to Appendix D to clarify the SDR specified for the horizontal collector piping and to remove language suggesting that tire shreds may be used as an alternative to crushed stone in trenches around landfill gas collectors. References to tire shreds as an alternative will also be removed from section 4.0 on page 5 of the Landfill Gas Management Plan. e. A statement will be added to sections 3.0, 4.0, and 5.0 on page 5 of Appendix D to reference the monitoring program required under the Facility's air quality permits to measure gas temperatures at wellheads in Cell 28 on a monthly basis. Language will be added to measure temperatures in the leachate sideslope riser pipes and leachate cleanout pipes on a quarterly basis and record the temperature monitoring data. 7. Groundwater Monitoring Plan In response to the review completed by Golder, SBI has also agreed to implement minor changes related to additional groundwater monitoring activities. A revised Groundwater Monitoring Plan will be submitted by Joyce Engineering (JEI) to include sampling on a quarterly basis. The revised plan will also include an additional drawing prepared by JEI that outlines the project potentiometric surface that is anticipated to exist after ground water levels have stabilized after shutdown of the gradient control system. Please contact either of the undersigned at the letterhead address, or Mr. Bruce Coble with Shoosmith Bros., Inc. at (804) 461-9308, if you have questions or require additional information. Very truly yours, Charles J. Warren, PE Senior Project Engineer SCS ENGINEERS CJW/RED:asd cc: Bruce Coble, SBI Robert E. Dick, PE, BCEE Project Director SCS ENGINEERS EXECUTIVE SUMMARY SOLID WASTE PERMIT APPLICATION REVIEW (09/03/15) Facility Name: Shoosmith Sanitary Landfill Virginia SWP #: 587 Type of Application: 1. Waste Material Management and Disposal Approval Application, prepared by SCS Engineers, submitted July 28, 2015, and finalized August 31, 2015 2. Part B Application for Quarry Cell 28, prepared by SCS Engineers, dated October 21, 2011, revised July 14, 2015 Review Type: Technical Prepared by: Golder Associates Inc. (Golder) Reviewers: Mike Williams, C.P.G., Golder Associates Inc. Mark McClain, P.E., Golder Associates Inc. Jeff Rusch, P.E., Golder Associates Inc. Terri Phillips, P.G., Golder Associates Inc. Documents Reviewed: 1. SCS's Waste Management and Disposal Application, dated July 28, 2015, and finalized on August 31, 2015 2. SCS's Part B Permit Application (for Cell 28) and supporting documents dated October 11, 2011, revised Jury 14, 2014, as submitted to the Virginia Department of Environmental Quality (DEQ) 3. Draft DEQ Permit Modules incorporating Cell 28 4. SCS's Response to Golder's Comments on Solid Waste Permit Technical Review, dated August 23, 2015 5. SCS's Follow-up Response to Goldees Comments on Solid Waste Permit Technical Review, dated August 28, 2015, with attachments INTRODUCTION This Executive Summary for the Solid Waste Permit Application Review (reference Technical Review Memorandum dated September 3, 2015) was prepared by Golder for Chesterfield County to assist with Chesterfield County's review of the complete Waste Materials Management and Disposal Approval Application (Application) that was filed with Chesterfield County by Shoosmith Bros., Inc. (Shoosmith) on August 31, 2015. Pursuant to Article VIII, Section 11-95 of the County Code (see excerpt below) the applicant is required to See. 11-95. - Criteria for approval. The bard of supervisors "ll not grant approval under section 11.92 unless the board has delorrnined thy: (a) The apPkWW* PMPosal gases no substantial Present or potential danger to the health. safety or welfare of any person. (b) The aPOlicent's proposal pow no substantial present or potential danger to the environment. (Co* 1071t § 1464) Golder Associates Inc., Reference No. 1536-135 Page 1 of 2 p:`propctetctwstarfiNtl countylQa.a�NranmMtaPt516-t]5enootmLt perrtit reNeW PTO,101015.0943 sAmrttatb Ire t ,m 20t"9 -0]e twn merymemor d d6 EXECUTIVE SUMMARY SOLID WASTE PERMIT APPLICATION REVIEW (09103/15) To assist Chesterfield County with the review of the Application and the determinations required by Section 11-95 of the County Code, Golder reviewed the Application submitted on July 28, 2015, and finalized on August 31, 2015; the Part B Application for Quarry Cell 28, dated October 21, 2011, and revised July 14, 2015; and the draft DEQ Permit Modules incorporating the Cell 28 design. Golder's review focused on technical aspects of the proposed design and the design/operating condition for consistency with Chesterfield County ordinances, the facility -specific Conditional Use Permit, Virginia Solid Waste Management Regulations (VSWMR), and industry standards, with a primary goal of understanding the impacts if any to human health and the environment that could be associated with the proposed design under normal operating conditions and/or in a failure mode. Based on our review, Golder provided an initial round of comments and observations on the proposed design in the August 12, 2015, Technical Memorandum. Based on the comments, observations, and concerns noted in the August 12, 2015, memorandum, Shoosmith provided additional responses and information in two submittals dated August 23, 2015, and August 28, 2015. The September 3, 2015, Technical Review Memorandum by Golder addresses the new information provided by Shoosmith and highlights remaining issues and speck recommendations from Golder to ensure that Cell 28 can be operated without a substantial risk to human health and the environment. Based on the Cell 28 design information that has been provided by Shoosmith and reviewed as part of this evaluation, and Golder's experience with the design and operation of solid waste management systems, Golder believes that with appropriately designed systems and system redundancies, that Cell 28 can be operated without a substantial risk to human health or the environment. To ensure to the extent practicable that adequate design specifications, materials, and operating conditions are incorporated into the ultimate design for Cell 28 with the construction documents, Golder recommends that the County consider incorporating some or all of Golder's recommendations as presented in the September 3, 2015, Technical Memorandum into the County's review prior to approval for operation, and that, if approved, that the County submit formal comments on the same to the DEQ no later than October 30, 2015 (the end of the public comment period for the draft permit issued by DEQ). Specific remaining and significant considerations are as follows: 1. Liquids Management Plan should be incorporated into the Facility's solid waste permit and referenced documents should be updated to reflect the conditions in the Liquids Management Plan. 2. Gradient Control System should be operated indefinitely, otherwise numerous recommendations for redundancies, upgrades, and evaluations should be further evaluated with appropriate design elements included in the permit application. 3. Landfill gas collection and control system redundancies need to be included in the design as permit requirements, not options. 4. Leachate recirculation in Cell 28 should be eliminated as an option, otherwise additional monitoring controls and evaluations should be included as permit -enforceable conditions in the permit. 5. The flexible membrane liner should be a permit requirement for the Cell 28 cap as opposed to an option on slopes that are steeper than 3H: IV. To assist with the County's final review, Golder recommends that the County request responses to the recommendations in the September 3, 2015 Technical Memorandum, and that such responses include all supporting information that is referenced by the responses, including: 1. Existing permit drawings and design information for the MSE wall system as it related to the Cell 28 liner tie-in. 2. Permit drawings 32, 33, 34, and 35. Golder Associates Inc., Reference No. 1536-135 Page 2 of 2 v.*qF l%de S� Wcou tN.. rcirc taA1S36-135 ah.—ithp mArcvi—vrajnctl2015.09-03 su hUlWt. cwnW075-09-03u AW--ymemorandum.d— C { i c V E 7 3 � e 'u $ Q o � g d c � i � 'N S pcN '� •o eo %� •a eo ao •� � ! `` � i' W SSO� 3 'yP� V o P. qq 79 � I � o 4G A K { $ y a � A G `n •y � Et C Mr. Warren then called for the vote on the motion made by Mrs. Humphrey, seconded by Mr. Daniel, for the Board to approve Case 97SN02O6 subject to the following conditions: I. The owner/developer shall allow County inspections of the solid waste management facility at reasonable times and with reasonable notice throughout the life and post - closure of the solid waste management facility to include observing the taking of any and all samples of air,.waste, surface water, leachate or groundwater at the solid waste management facility. The purposes of such inspection(s) shall be to ensure compliance with all County, State and Federal ordinances, statutes or regulations. The owner/developer shall conduct, at its sole expense, an annual health Risk Analysis (as herein defined) for the solid waste management facility (the "Analysis"). The Analysis shall be for the purpose of determining on an annual basis that the operation of the solid waste management facility does not pose a substantial or imminent risk to the public health and safety of citizens residing in the vicinity of the solid waste management facility. The Analysis shall consist of a review and analysis of all relevant environmental data, including air emissions, available and applicable to the solid waste management facility. The owner/developer shall submit the Analysis to the County by June 1 of each calendar year. The Analysis shall analyze relevant data gathered during the immediately preceding twelve months of operation of the solid waste management facility. In the event of a material violation of this Conditional Use Permit or a material permit violation, as determined by the DEQ, that has not been cured within 90 days of written notice to the owner/developer by the County, the County may cancel this Conditional Use Permit by notice to the owner/developer. The period for cure of the violation shall be extended so long as the owner/developer is diligently and continuously using its best efforts in cooperation with the DEQ, which will reasonably lead to a cure of the violation within a reasonable period of time. There shall be no extension for cure of a violation which, in the opinion of DEQ, poses an imminent risk to the health or safety of the public or the environment unless sufficient actions have been taken to protect the public and the environment within the 90 -day cure period. And, further, the Board accepted the following proffered conditions: The property owner and applicant in this rezoning case, pursuant to Section 15.1-491 (a) of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the development of the Property under consideration in this zoning case and shown on the referenced Chesterfield County Tax Map as part of Parcel Number 114-14 (1)14, will be in accordance with the following conditions if, and only if, the request for a Conditional Use Permit to continue operation and to expand an existing sanitary landfill in an A zoning district and an I-3 zoning district is granted. In the event said request, as herein set forth, is denied or modified, the proffers shall, at the applicant's option, be null and void and of no further force and effect. "Exhibit AN shall be the map prepared by Joyce Engineering Inc_, revised March 21,1997 showing "Phase I" and "Phase II" of the Waste Management Area (as hereinafter defined) and other features of the area around the Property (the may is hereinafter referred to as "Exhibit 'A'"). 5/28/97 97-370 "'{'��C 1 1. The "Waste Management Area" which, for the purposes of these proffers, shall be the area in which solid waste disposal activities shall occur, shall be limited to the elevation of 380 feet above mean sea level after all regulated closure activities have been completed. 2. The access to the solid waste management facility shall be restricted to the existing solid waste management facility entrance/exit via Ironbridge Road. 3. Upon siting approval by the County and the Part A permit by the Virginia Department of Environmental Quality ("DEQ"), and prior to any disposal of solid waste in the quarry pit, a landscaped berm shall be established between the quarry and Swift Creek, with an elevation of one (1) foot above the elevation of a 500 -year flood. The exact location and landscape treatment of this berm shall be approved by the Chesterfield Environmental Engineering Department ("CDEE") and the Chesterfield Planning Department, 4. This Conditional Use Permit shall be granted to and for the operation of a solid waste management facility by Shoosriith Brothers, Inc. It shall not be transferable nor run with the land. S. Copies of all reports required by the DEQ throughout the life and post -closure period of the solid waste management facility shall be submitted to the Chesterfield County Solid Waste Manager within ten (10) days of submission to DEQ_ 6. The owner/developer shall be responsible for construction of additional pavement along the westbound lanes of Ironbridge Road at the approved access to provide for an adequate left turn lane. Prior to any site plan approval, a phasing plan for this improvement shall be submitted to and approved by the Chesterfield Department of Transportation ("CDOT" ) . 7. No Part 8 application, as it may be amended from time to time, to permit use of the quarry area for solid waste disposal shall be submitted to the DEQ until at least ten years after the DEQ permit issuance for Phase 1, as shown on Exhibit "A". In no case shall any solid waste disposal activities be conducted within the quarry pit until all commercial quarrying activities have ceased. This provision shall in no way restrict the owner/developer from removing material as necessary for construction of calls for waste disposal or for cover material. 8. The owner/developer shall be responsible for the installation of a traffic light at the intersection of Ironbridge Road and the solid waste management facility entrance/exit if approved by CDOT and warranted by. the Virginia Department of Transportation. 9. Shoosmith Brothers, Inc. shall prohibit any vehicles under their ownership or control from transporting solid waste to the solid waste management facility via Lewis Road except when the source of the solid waste is a site adjacent to Lewis Road and served via Lewis Road. 5/28/97 97-371 "'{'��C 1 10. Shoosmith Brothers, Inca shall require its lessee, TPS, Inc., not to use Lewis Road for delivery of materials to its facility. All such access shall be restricted to the Ironbridge Road solid waste management facility entrance. 11. The right-of-ways of Ironbridge Road and Lewis Road, south along Lewis Road to its intersection with Lake Dale Road; along Ironbridge Road east of Lewis Road to the intersection of Edenshire Road; and along Ironbridge Road, west from Lewis Road, to the intersection of courtyard Road, shall be monitored by Shoosmith Brothers, Inc- on a regular basis to prevent the accumulation of trash and other debris. A plan for regular removal of trash and debris shall be submitted in conjunction with the submission of the application for approval of this solid waste management facility for review and approval_ Shoosmith Brothers, Inc. shall submit an application to the Virginia Department of Transportation for participation in the Virginia 'Adopt a Highway' Program for these roads as described above and if accepted shall implement the plan. 12. A minimum of a 1000 foot setback shall be maintained between the edge of the Waste Management Area and any existing or future lots recorded in any subdivision located on Tax Map Parcel Number 113 (1) 13. 13. Solid waste disposal operations shall be restricted between the hours of midnight and 6:00 a.m. only trucks owned and operated by Shoosmith Brothers, Inc. shall be admitted to the solid waste management facility and deliveries shall not exceed an average of two vehicles per hour during these restricted hours. 7.4. Shoosmith Brothers, Inc. shall not accept stock farm animal carcasses for disposal in the Waste Management Area. 15. Shoosmith Brothers, Inc. shall not cause barge or rail service to be extended which would transport solid waste to the solid waste management facility. 16. The solid waste management facility shall comply with all state and federal statutes and regulations for such facilities as determined by Chesterfield county. Further, the solid waste management facility shall comply with all requirements contained in the Board of supervisor's written siting approval for this facility. Throughout the life and post -closure period of the solid waste management facility, the owner/developer shall provide documentation to ensure that all regulated activities have been conducted in accordance with the requirements contained in the Board of Supervisors' written siting approval for this facility. 17. Shoosmith Brothers, Inc. shall not accept waste that was collected from outside the commonwealth of Virginia and transported to the Waste Management Area by commercial or government haulers. 5/25/97 97-372 IS. Except where the requirements of the underlying Agricultural (A) zoning are more restrictive, solid waste management facilities and activities within the agriculturally zoned portion of, the property shall conform to the requirements of the Zoning Ordinance for uses in the Heavy Industrial (I-3) Districts in Emerging Growth Areas, provided that a minimum of a 300 foot setback shall be maintained between the edge of the Waste Management Area and any existing or future lots recorded in any subdivision located on Tax Map Parcel Number 113-6 (1) 5, and further provided that the setback from Swift Creek for any Waste Management Area is 100 feet outside the 500 year floodplain of Swift Creek. 19. The owner/developer shall not file a completed application for this facility with the County for approval of siting of a Solid Waste Management Facility and for Waste Material Management and Disposal approval until the following condition is met: The owner/developer shall submit information equivalent to that required by DEQ to conduct a Part A review to the County Solid Waste Manager for his preliminary review. The Solid Waste Manager shall, upon receipt, submit the Part A information to DEQ for their preliminary comments. Upon receipt of DEQ's comments, the County Solid Waste Manager shall complete the preliminary review of the Part A information within 120 days, unless the owner/developer agrees to an extension of the 120 day period. Subsequently, the owner/ developer shall submit information equivalent to that required by DEQ for a Part B review to the Solid Waste Manager for preliminary review. The Solid Waste Manager shall, upon receipt, submit the Part B information to DEQ for their preliminary comments. Upon receipt of DEQ's comments, the solid waste manager shall complete the preliminary review of the Part B information within 120 days, unless the owner/applicant agrees to an extension of the 120 day period. After the preliminary review by the County Solid Waste Manager is completed, the owner/developer may file its completed application for approval. 20. On that portion of the Property zoned Agricultural (A), the limits of the Waste Management Area shall be a minimum of 100 feet outside the 500 year floodplain. On that portion of the property zoned Heavy Industrial (I-3), the limits of the Waste Management Area shall be a minimum of 300 feet from the centerline of Swift Creek. 21_ At least 180 days prior to the submission of the application for siting approval of this solid waste management facility, a plan for monitoring Swift Creek adjacent to the Waste Management Area shall be submitted to CDEE for review and written comment. If CDEE has failed to provide written comment at the end of 180 days after the date of submission, the application for siting approval for this solid waste management facility, including the Swift Creek monitoring plan, may be submitted for review and approval by the Board of Supervisors, unless the owner/ developer agrees to an extension of the 180 - day period. The purpose of monitoring Swift Creek shall be to establish baseline water quality 5/28/97 97-373 � ? ' (DK3 f information for Swift Creek in the vicinity of the proposed solid waste management facility and to detect any water quality degradation attributable to the solid waste management facility adjacent to the proposed and existing solid waste management facility sites. An independent consultant, acceptable to CDEE, shall, at no cost to CDEE, collect and test water samples at monitoring points on Swift Creek. The sample test results shall be submitted to CDEE. The monitoring plan shall include: a. The number and location of monitoring points; b. the frequency of sampling; C. the parameters to be analyzed; d. the sampling methodology; and e. measures to address water quality degradation attributable to the solid waste management facility. The Board of Supervisors may condition the siting approval of this solid waste management facility to require compliance with the water quality monitoring plan. 22. At least 180 days prior to submission of the application for approval of the siting of this solid waste management facility, an odor management plan shall be submitted to the County for review and written comment. If .the county has failed to provide written comment at the end of 180 days after the data of submission, the application for the siting of this solid waste management facility, to include the odor management plan, may be submitted for review and approval by the Board of Supervisors unless the owner/developer agrees to an extension of the 190 -day period. In approving an application for this facility pursuant to the county's Siting of Solid waste Management Facilities and Waste Material Management and disposal ordinances (hereafter "siting approval*), the Board of Supervisors may condition the siting approval of this solid waste management facility to require compliance with tate odor management plan to mitigate odor problems directly attributable to the solid waste management facility. 23.. Blast tests shall be conducted to verify that acceleration forces from the quarry operation will be less than the .22 g design limit for seismic activity. Such data shall be provided to DEQ and CDEE to ensure that charge detonation forces are less than .22 g design limit. Such information shall be submitted for review and approval in conjunction with the application for siting approval for the proposed solid waste management facility. The Board of Supervisors may condition the siting approval to require compliance with any plan and may impose additional conditions to mitigate the impact of blasts on the solid waste management facility operation. (NOTE: The Board of Supervisors did not accept proffered condition 24) 5/28/97 97-374 25. After the DEQ issues its final permit for this solid waste management facility, and any and all appeals arising therefrom have been exhausted or have .expired by their own terms, the owner/developer shall record restrictive covenants in a form or forms acceptable to the County Attorney that satisfy the descriptions as stated on 'Exhibit'C". 26. The unenforceability or illegality of any proffers set forth herein, in whole or in part, shall not affect the validity of the Conditional Use Permit or the validity or enforceability of any other proffers or the unaffected portion of any such proffer and any such proffer or portion of a proffer herein finally found to be unenforceable or illegal shall be severed from the balance of proffers and deleted. EXHIBIT C Description. of Covenants The existing permitted landfill property (see the plat attached 'hereto as Schedule c -i) • Restriction Against Parcel A. The restriction will allow the property to be developed for uses permitted in an "A" agricultural district and a residential district, or for conservation purposes. However, the covenants shall prohibit uses permitted by right in an industrial or commercial district on either property. Also, the property may not be used for a sanitary landfill operation, a construction/demolition/debris landfill operation, a mineral mining operation, a quarrying operation or a junkyard operation. The districts and uses permitted or restricted are as defined by the Chesterfield County. • Restriction Against Parcel B. Shoosmith Brothers will not increase the height on Parcel B beyond 380 feet above mean sea level after all regulated closure activities have been completed. • Restriction Against Parcel C. Shoosmith Brothers will not increase the height on Parcel C beyond 280 feet above mean sea level after all regulated closure activities have been completed. • Enforcement. The restrictions run to the benefit of Chesterfield County. The restrictions may be enforced if a majority of the Board of Supervisors votes to enforce the restrictions. Once the Board of Supervisors votes to enforce the restrictions, the County Attorney may seek any action at law or in equity, or by injunction, to enforce the restrictions. • T_etM. The use restriction stays in effect for forty years after all landfill operations cease in the proposed solid waste management facility. Ayes: Mr. Warren, Mrs. Humphrey, Mr. Barber, and Mr. Daniel. ?lays: Mr. McHale. 5/28/97 97-375 n''.+ '.-/ Q " — �RF'Ftn coG �RCIK�A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: November 18, 2015 Item Number: 8.A.1. Subject: Nomination/Appointment to the Board of Building Code and Fire Appeals inistrator's Comments: County Administrator: Board Action Requested: Nominate/appoint three alternate members and two regular members to the Board of Building Code and Fire Appeals. Summary of Information: The purpose of the Board of Building Code and Fire Appeals is to hear appeals of decisions of the building/maintenance official concerning application of the Uniform Statewide Building Code (USBC) and the fire official concerning application of the Statewide Fire Prevention Code (SFPC). There are three alternate member and two regular member vacancies. Per the USBC and SFPC the members shall be appointed based on specific construction and fire protection industry experience. Architect Michael C. Bricker from the Midlothian District meets all eligibility requirements to serve as a regular board member and qualifies to serve as the registered design professional required on the board per the USBC and SFPC. Mr. Bricker has indicated his willingness to serve. Director of Construction Services James Ingle from the Bermuda District meets all eligibility requirements to serve as a regular board member and qualifies to serve as the builder required on the board per the USBC and SFPC. Mr. Ingle has indicated his willingness to serve. Preparer: Richard C. Witt Title: Building Official Attachments: Yes F-1 No �`' 39 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Structural Engineer Michael Vaught from the Clover Hill District meets all eligibility requirements to serve as an alternate board member and qualifies to serve as the registered design professional required on the board per the USBC and SFPC. Mr. Vaught has indicated his willingness to serve. Property Manager Debbie Anderson from the Midlothian District meets all eligibility requirements to serve as an alternate board member and qualifies to serve as the property manager required on the board per the USBC and SFPC. Ms. Anderson has indicated her willingness to serve. Class A contractor and Architect Thomas Vavra from the Bermuda District meets all eligibility requirements to serve as an alternate board member and qualifies to serve as the builder required on the board per the USBC and SFPC. Mr. Vavra has indicated his willingness to serve. Three additional applications were received from applicants who did not meet the specific qualifications required for the open vacancies. The term of all appointees will be effective November 19, 2015, and expire November 19, 2018. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board members present. �3 C C 00 BOARD OF BUILDING AND FIRE CODE APPEAL APPEALS Regular Members Recommended Required Position Member Action Required Appointment Builder Property Manager Fire Protection Registered Design Prof. Citizen Alternate Members Builder Property Manager Registered Design Prof. vacant Mr. Brown Pearson Mr. Chris Eudailey vacant Mr. Jack Wilson III need appointment no action required no action required need appointment no action required vacant need appointment vacant need appointment vacant need appointment James Ingle Michael Bricker Thomas Vavra Debbie Anderson Michael Vaught CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.B.1.a.1. Subiect: Resolution Recognizing Captain Richard O. Earhart, Fire and Emergency Medical Services Department, Upon His Retirement Countv Admi County Administrator: Adoption of attached resolution. Summary of Information: Captain Richard O. Earhart retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on August 1, 2015, after providing more than 34 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: 0 Yes F� No #0100C92 RECOGNIZING CAPTAIN RICHARD O. EARHART UPON HIS RETIREMENT WHEREAS, Captain Richard O. Earhart retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on August 1, 2015; and WHEREAS, Captain Earhart attended Recruit School #11 in February 1981, and has faithfully served the county for over 34 years in various assignments as a firefighter and officer at the Ettrick, Dutch Gap, Bensley, Buford, Wagstaff, Matoaca, Clover Hill, Midlothian and Phillips Fire and EMS Stations; and WHEREAS, Captain Earhart was promoted to the rank of lieutenant in August 2002; and WHEREAS, Captain Earhart served as the lead instructor for Recruit School #37 in July 2005; and WHEREAS, Captain Earhart served as an Alternate Tactical Safety Officer for two years before being promoted to the rank of captain in June 2006, and later served as an acting battalion chief; and WHEREAS, Captain Earhart has received two Lifesave Awards and two Unit Citation Awards, exemplifying a high level of service to the residents of Chesterfield County; and WHEREAS, Captain Earhart served on numerous workgroups and completed many projects, including the Awards Committee, Foam workgroup, Truck 9 Design and Specifications Committee, as well as the Aircraft Rescue Firefighter Vehicle Replacement Committee; and WHEREAS, Captain Earhart coordinated two complete kitchen renovation projects at the Buford and Phillips Fire and EMS Stations. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Richard O. Earhart, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. eC03153 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.B.1.a.2. Subiect: Resolution Recognizing Ms. Debra P. Winecoff, Chief of Administrative Services, Chesterfield County Public Library, Upon Her Retirement County Administrator's Comments: County Administrator; Board Action Requested: Staff requests the Board adopt the attached resolution recognizing Ms. Debra P. Winecoff for 38 years of service to Chesterfield County and Chesterfield County Public Library. Summary of Information: Ms. Debra P. Winecoff will retire from Chesterfield County Public Library on November 1, 2015, after providing over 38 years of faithful service to the residents of Chesterfield County. Preparer: Mike Mabe Attachments: ■ Yes Title: Director of Library Services F-1 No RECOGNIZING MS. DEBRA PAINTER WINECOFF UPON HER RETIREMENT WHEREAS, Ms. Debra P. Winecoff retired from the Chesterfield County Public Library on November 1, 2015; and WHEREAS, Ms. Winecoff began her public service career with the Department of General Services as a clerk -typist on September 12, 1977; and WHEREAS, Ms. Winecoff then became an expeditor in the Purchasing Department; and WHEREAS, Ms. Winecoff transferred to the Chesterfield County Public Library in 1980 as a paraprofessional providing Reference, Readers' Advisory and Family Programming services at the Chester Library; and WHEREAS, over the next seven years, Ms. Winecoff provided these same library services at the LaPrade, Midlothian and Central libraries; and WHEREAS, Ms. Winecoff was appointed Acting Administrative Officer in Library Administration in November 1987 due to the vacancy of this key position; and WHEREAS, Ms. Winecoff was subsequently named the Library's Employee of the Year in 1988 due to her excellent management of the business affairs of the Library, including the Library's budget, and because she made improvements in processes, operations and communication during her tenure as Acting Administrative Officer; and WHEREAS, Ms. Winecoff continued to assist the Library Director and staff by providing guidance, oversight and planning in the areas of the operating budget, the Capital Improvement Program and in financial and administrative operations throughout her subsequent positions of Administrative Analyst, Library Services Administrator, and Chief of Administrative Services; and WHEREAS, Ms. Winecoff also assisted the Library Director in the development of the Library's portion of several adopted Public Facilities Plans; and WHEREAS, Ms. Winecoff played a major role in the growth of the Library system, which grew from six libraries providing approximately 59,800 square feet of library space to ten libraries providing approximately 180,700 square feet of library space; and WHEREAS, during Mrs. Winecoff's tenure, these facility improvements included the expansion and renovation of the Bon Air, Central, and Midlothian libraries along with the addition of three new libraries - Enon, Meadowdale, and Clover Hill and the more recent replacement of the Chester, LaPrade and Meadowdale libraries with much larger facilities; and WHEREAS, Ms. Winecoff was a key member of the design and implementation teams for these building projects, including the coordination of the move in and opening for these projects; and WHEREAS, Ms. Winecoff also served on the Library's Technology Implementation Team to establish the Library's first online integrated library system; and WHEREAS, Ms. Winecoff coordinated the creative process that resulted in the Library's first logo; and WHEREAS, Ms. Winecoff served on numerous interdepartmental focus groups, committees and teams, including helping to staff a booth at the fair for the 1996 Bond Referendum and serving on the 2004 Bond Referendum team that presented bond information at public meetings; and WHEREAS, Ms. Winecoff was also a member of the 2012 Comprehensive Plan Technical Committee; and WHEREAS, Ms. Winecoff strove continuously throughout her career to ensure the responsible stewardship of County and Library resources; and WHEREAS, Ms. Winecoff has received several commendations and letters of appreciation throughout her years of service with Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors this recognizes Ms. Debra Painter Winecoff, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for more than 38 years of unwavering dedication to Chesterfield County and to the Chesterfield County Public Library. CPC()�;' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.13.1.a.3. Subiect: Resolution Recognizing Deputy Chief Mark D Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Sacra, Fire and Emergency Medical Deputy Chief Mark D. Sacra will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2015, after providing over 36 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: ■ Yes No # RECOGNIZING DEPUTY CHIEF MARK D. SACRA UPON HIS RETIREMENT WHEREAS, Deputy Chief Mark D. Sacra will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2015; and WHEREAS, Deputy Chief Sacra graduated from Recruit School #10 in November 1979, and has faithfully served the county for over 36 years in various assignments as a firefighter and officer at the Dale, Ettrick, Manchester, Dutch Gap, Clover Hill, Bon Air, and Chester Fire and EMS Stations; and WHEREAS, Deputy Chief Sacra was promoted to the rank of sergeant in 1984, lieutenant in 1987, captain in 1990, and was reclassified as a senior captain in 1992; and WHEREAS, Deputy Chief Sacra was promoted to the rank of battalion chief in 2001, serving on "B" Shift, and was appointed as shift leader on "A" Shift in 2003, and then later served as the South Division Commander from 2004 to 2007; WHEREAS, Deputy Chief Sacra was promoted to the rank of deputy chief and assigned to oversee the Emergency Operations Section in 2007; and WHEREAS, Deputy Chief Sacra served the department as the EMS Coordinator in 2004 and 2005, which was a part-time position in addition to normal responsibilities, and served in the Training and Safety Division for six years where he coordinated Recruit Schools 23, 24, and 25, serving as the principal instructor for Schools 24 and 25; and WHEREAS, Deputy Chief Sacra served as the coordinator for the 1995 Virginia State Fire Chief's Association Summer Conference, hosted in Chesterfield, and was a presenter at two Virginia Fire Chief's Association Conferences; and WHEREAS, Deputy Chief Sacra graduated from the National Fire Academy Executive Fire Officer Program in 2007; and WHEREAS, Deputy Chief Sacra chaired two departmental communications workgroups; created the "Daily Business Plan," which is distributed daily to create situational awareness for personnel on activities for the day in Operations; served on the department's Leave and Staffing Workgroup in 2003, developing staffing processes that are still in use today; and represented Emergency Operations on the Chesterfield EMS Advisory Council from 2007 to 2015; and WHEREAS, Deputy Chief Sacra represented the department on the Central Virginia Operation's Chiefs Committee from 2007 until retirement, chairing the committee from 2008 through 2012 during which two regional training initiatives were conducted, bringing all of the regional departments together and improving cooperation between the departments; and WHEREAS, Deputy Chief Sacra has been a presenter in the organization's Applied Leadership for Company Officers (ALCO) and Chief Officer Development Programs (CODP) and created and delivered a training program for our recruit firefighters and volunteers on the Culture of Chesterfield Fire and EMS. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Deputy Chief Mark D. Sacra, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations on his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.13.1.a.4. Subiect: Resolution Recognizing Ms. Terry R. Jacobs Information Systems Technology Department, Upon Her Retirement County Administrator's Comments: County Administrator: AQ , W -1 -And, Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Ms. Terry R. Jacobs for 37 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparer: Barry Condrey Attachments: ■ Yes Title: Chief Information Officer IST F-1 No PCi ()0 WHEREAS, Ms. Terry R. Jacobs will retire from the Chesterfield County Information Systems Technology Department on November 30, 2015, after providing 37 years of quality service to the citizens of Chesterfield County; and WHEREAS, Ms. Jacobs has faithfully served the county in the capacity of keypunch verifier I, keypunch verifier II, control technician, data control assistant supervisor, data control supervisor, production services coordinator, and applications systems administrator for the Information Systems Technology Department; and WHEREAS, Ms. Jacobs has provided outstanding customer service to all her customers through the years, including every county department and constitutional officer; and WHEREAS, Ms. Jacobs graduated from the Chesterfield University School of Quality and Continuous Improvement in 2002, from Chesterfield University School of Leadership and Personal Effectiveness in 2009, and from the Employee Leadership Institute in 2009; and WHEREAS, Ms. Jacobs was instrumental in the year 2000 preparedness initiative; and WHEREAS, Ms. Jacobs was involved in the Enterprise GIS project by providing testing support and designing production control jobs; and WHEREAS, Ms. Jacobs was recognized for her contribution to Phase II of the InFocus project for Human Resources and Payroll and involved in the InFocus version 7.9.8 upgrade; and WHEREAS, Ms. Jacobs was instrumental in the conversion of the production control job scheduling system from ZEKE to the BMC Control -M system, writing procedures for staff and conducting training; and WHEREAS, Ms. Jacobs is a friend to many in the department, always displaying a delightful disposition and willing to help other staff members whenever asked; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms. Jacobs' commitment and dedication to the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Terry R. Jacobs, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 170 Meeting Date: November 18, 2015 Item Number: 83.14. Subiect: Resolution Proclaiming November 28, 2015, as "Small Business Saturday" in Chesterfield County County Administrator's Comments: County Administrator; Mr. Elswick requests that the Board adopt the attached resolution. Summary of Information: The attached resolution proclaims November 28, 2015, as "Small Business Saturday" in Chesterfield County. Preparer: Garrett Hart Title: Director, Economic Development Attachments: ■ Yes F-1 No 5C0 -if 0 RESOLUTION PROCLAIMING NOVEMBER 28, 2015, AS "SMALL BUSINESS SATURDAY" IN CHESTERFIELD COUNTY WHEREAS, Chesterfield County, Virginia celebrates our local small businesses and the contributions they make to our local economy and community; and WHEREAS, according to the United States Small Business Administration, there are currently 27.9 million small businesses in the United States; they represent 99.7 percent of American employer firms, create more than two-thirds of the net new jobs, and generate 46 percent of private gross domestic product, as well as 54 percent of all US sales; and WHEREAS, according to the Virginia Employment Commission, more than 99 percent of Chesterfield County business establishments have fewer than 250 employees; and WHEREAS, small businesses employ over 55 percent of the working population in the United States; and WHEREAS, 89 percent of consumers in the United States agree that small businesses contribute positively to the local community by supplying jobs and generating tax revenue; and WHEREAS, 87 percent of consumers in the United States agree that small businesses are critical to the overall economic health of the United States; and WHEREAS, 93 percent of consumers in the United States agree that it is important for people to support the small businesses they value in their community; and WHEREAS, Chesterfield County, Virginia supports our local businesses that create jobs, boost our local economy and preserve our neighborhoods; and WHEREAS, advocacy groups as well as public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby proclaims November 28, 2015, as "Small Business Saturday" in Chesterfield County, and urges the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and throughout the year. Rgteco c oGa �IRCIt�,�.a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.B.2. Subject: Transfer of Funds from the Mid -Lothian Mines Park Stream Restoration Project to the Chesapeake Bay Action Plan Project County Administrator's Comments: County Administrator; The Board of Supervisors is requested to transfer up to $430,000 from the Mid -Lothian Mines Park Stream Restoration project to the Chesapeake Bay Action Plan project. Summary of Information: On August 25, 2015, the Board of Supervisors accepted and appropriated grant funding for the Mid -Lothian Mines project in the amount of $421,653. The aforementioned grant reduced the need for general funds already appropriated in the Mid -Lothian Mines Stream Restoration project. Total Maximum Daily Load (TMDL) remains a top priority in the CIP; as such, staff recommends the transfer of up to $430,000 into the Chesapeake Bay Action Plan project. The Chesapeake Bay Action Plan project (FY2014) funds the general costs related to TMDL, primarily engineering and consulting services. Specifically, this transfer will help fund work related to the development of funding scenarios and strategies for TMDL. Preparer: Scott B. Smedley, RE, Title: Director of Environmental Engineering Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Yes No # 000104 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.13.3.a. Subiect: Transfer of $3,322 in Matoaca District Improvement Funds to the Chesterfield County School Board to Purchase and Install Promethean ActivBoards for Matoaca Elementary School County Administrato Board Action Requested: Transfer $3,322 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase and install Promethean ActivBoards for Matoaca Elementary School. Summary of Information: Mr. Elswick has requested that the Board transfer $3,322 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase and install Promethean ActivBoards for Matoaca Elementary School. The Promethean ActivBoards are electronic devices that allow computer-based lessons to be created and shared with the class. Students are able to engage in interactive lessons at the board using a stylus to create visual educational aids such as geometric shapes, math formulas, artistic effects, and musical scales. The Board can legally transfer public funds to the School Board to purchase capital computer equipment which will be owned by the School Board and used for public educational purposes. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:95373.1 Attachments: ® Yes 1:1 No CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Matoaca Elementary- Mary Thrift: principal organization) making this funding request? 4. Describe in detail the funding request and how the money, if approved, will be spent. The money will be spent to purchase and install two Promethean Boards in classrooms. These boards will enhance insturuction and increase the students enaaaement with technoloay. S. Is any Chesterfield County Department involved in the project, event or program for which you No are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of Community Church and PTA the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation No - corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: ick,") District: Yes - non-profit Yes - tax-exempt 6627 River Road - address 804-590-3100 - phone 804-590-1323 -fax Mary_Thrift@ccpsnet.net - email Mary Thrift Name of Applicant Principal I — Title" If signing on behalf of organization Mary Thrift -printed name 1011912015 - date Form: Updated 2/7/2013 j0C,:: G., ;� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 Mi, AGENDA 49 Meeting Date: November 18, 2015 Item Number: 8.B.3.b. Subject: Transfer $4,000 from the Matoaca District Improvement Fund to the School Board to Purchase a Replacement Heavy -Duty Lawn Mower to be Used at Matoaca High School for Field Maintenance County Administrator's Comments: County Administrator: Board Action Reques Transfer $4,000 from the Matoaca District Improvement Fund to the School Board to purchase a replacement heavy-duty lawn mower to be used at Matoaca High School for field maintenance. Summary of Information: Chairman Elswick has requested the Board transfer $4,000 from the Matoaca District Improvement Fund to the School Board for the purchase of a replacement heavy-duty lawn mower to be used to for field maintenance at Matoaca High School. The total cost of the mower is $8,000. The remaining $4,000 will be paid with Matoaca High School athletic boosters' funds. The County can give money to the School Board to purchase capital equipment for a public purpose. The lawn mower will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the mower and do so in accordance with the Virginia Public Procurement Act and County purchasing polices. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:95467.1 Attachments: 0 Yes 1-1 No # M c. This appl(cation must _be,; District Improvement F ,90 CHESTERFIELD COUNTY DISTRICT APPLICATION �d signed before the County can consider a request for funding with pleting and signing this form does not mean that you will receive funding or that the Count y:,µ;�i' Egally consider your request. Virginia law places substantial restrictions on the authority of,,the'"County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or/,@!{ organization) making this funding request? 2. If an organization is the applicant, what is the/6) nature and purpose of the organization? t/r,Y _9rri�r°�r� (Attach organization's most recent articles of incorporation and/or bylaws to application.) Jr $0.00�,ia 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how �r &:°� the money, if approved, will be spent. fc.v1r1�� 5t, c S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department „ 10"��r��z�,��, 6. If this requestforfundingwill not fully fund w� „� r° .�.J11�1 your activity or program, what other individual or organization will provide the remainder of the funding? �., ,. rr L,�ld r, ,i !1#1 l,ii P, 7. If the applicant is an organization, answer the following - corporation Is the organization a corporation - non-profit Is the organization non-profit? 3co ° "' ^.*..,. � / Is the organization bax-exernpt? n04717t-,re7 .1101'r01° ,°.7 n° � rox'oxcmpt Signaturmoftheapo|icant—dyouoresigningon behalf ufanorganization you must hethe president, vice-president,chairman/director or vice-chairman. For Internal Use Date Received: /�� xed� '^^ �� |Q_'-7»ClL�� Form: Updated 2/7/2013 Nome olf Applicant —Title /fsigning onbehalf oforganization ! 'printed no/ne date CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 `4 AGENDA IM Meeting Date: November 18, 2015 Item Number: 8.13.3.c. Subject: Transfer $3,000 from the Bermuda District Improvement Fund to the School Board to Purchase Guitars and Guitar Cases for Elizabeth Davis Middle School inistrator's Comments: County Administrator: Board Action Requested'. The Board is requested to transfer $3,000 from the Bermuda District Improvement Fund to the School Board to purchase guitars and guitar cases for Elizabeth Davis Middle School. Summary of Information: Supervisor Jaeckle has requested the Board to transfer $3,000 from the Bermuda District Improvement Fund to the School Board to purchase guitars and guitar cases for Elizabeth Davis Middle School. The funds will be used to purchase 60 classical guitars and cases for use by current students. The total cost of the guitars and cases is $7,200. The remaining funds will be paid by the School Board ($4,000) and student fees ($200). The County can give money to the School Board to purchase capital equipment to be used for school programs. The guitars and cases will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the guitars and cases and do so in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:89013.1 Attachments: 0 Yes 1:1 No CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of supervisors from even considering your request. 1. What is the name of the applicant (person or oreanization) making this funding reauest? Elizabeth Davis Middle School 2. if an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) School Guitar Program under the direction of Jon Schoepflin and Madeline Barker 3. What is the amount of funding you are seeking? 1 $720.00 W 91) 010 1 Elizabeth Davis Middle School has a brand new guitar program with over 135 students enrolled. However, the school only owns 16 guitars and most 4. Describe in detail the funding request and how students cannot afford their own. The requested the money, if approved, will be spent. monies will be used to purchase 60 classical guitars as well as upgraded padded cases to store them in. The quotes from online sources do not include these cases and the quote from Music and Arts does. S. Is any Chesterfield County Department Involved in the project, event or program for which you are seeking funds? Provide name of other department Yes Chesterfield County Public Schools 6. if this request for funding will not fully fund This funding will allow any EDMS student who your activity or program, what other individual wishes to learn to play the guitar at our school to do or organization will provide the remainder of so, regardless of their ability to purchase on the funding? instrument on their own. 7. if the applicant is an organization, answer the following 0112 is the organization a corporation is the organization non-profit? Is the organization tax-exempt? B. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: ! ! District: 3L"Xd-P'_ No - corporation Yes - non-profit Yes - tax-exempt 601 Corvus Ct. Chester, VA, 23836 - address 804-541-4700, EXT. 7222 - phone 804 -530 -2717 -fox jonothan—schoepflin@ccpsnet.net - email Name of Applicant Principal of Elizabeth Davis Middle School — Title If signing on behalf of organization Edward Maynes -printed name Nov. 9, 2015 - date �gl�lE).p COG y 1749[] yiecn��' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 18, 2015 Item Number: 83.4.a. Subiect: Set a Public Hearing to Consider the Real Estate Tax Exemption Request of Chesterfield Alternatives, Inc. County Administrator's Comments: County Administrator ..& N VP I,/ Board Action Requested: The Board of Supervisors is requested to set a public hearing for December 16, 2015, to consider the real estate tax exemption request of Chesterfield Alternatives, Inc. Summary of Information: Under Virginia law, real and personal property used for benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Chesterfield Alternatives, Inc. ("CAI") a benevolent, non-profit organization has requested a tax exemption for a five -acre parcel (Parcel No. 793616827800000) located at 19801 Woodpecker Road. A map of the parcel is attached. The property is currently owned by Chesterfield County and used as a group home for adults with intellectual disabilities. The home is licensed by the Virginia Department of Behavioral Health and Developmental Services. CAI has contracted with the County to purchase the property and continue to use it for a group home for adults with intellectual disabilities. Staff is working Preparer: Jeffrey L. Mincks Title: County Attorney 0505:95384.1 Attachments: ® Yes FINo 41 ��. _'t U 14 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA with CAI to close the transfer of title from the County to CAI. It is possible that this will happen before the December 16 public hearing, but it is also possible that it will not happen before that time. Staff would not normally bring a request for a real estate tax exemption forward on property that the applicant does not currently own. However, in this case, since the property is already owned by the County and therefore not being taxed; is already being used for an exempt, benevolent purpose; and is under contract for purchase from the County by CAI, staff believes that it is appropriate for the Board to consider this request at this time. Since the property is owned by the County, there are no taxes being paid on it. However, the parcel is assessed at $462,700, which, if the property were not exempt, would lead to an annual real estate tax of $4,441.92. This is below the $5,000 maximum amount permitted by the Board's policy. If the Board approves this exemption, the ordinance will provide for the exemption to be capped at the $5,000 limit, in accordance with Board policy. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with CAI's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 16, 2015. 0505:95384.1 13001 is CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. CAI is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. CAI does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of CAI is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of CAI inures to the benefit of any individual; 5. CAI provides services for the common good of the public; and 6. CAI does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:95384.1 AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY CHESTERFIELD ALTERNATIVES, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Chesterfield Alternatives, Inc. to consider granting it a tax exemption for a specific piece of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID No. 793616827800000; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Chesterfield Alternatives, Inc. meets the requirement for the real property tax exemption that it has requested by reason of its being a non- profit organization which uses the real property for which it is requesting the exemption for benevolent purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Chesterfield Alternatives, Inc. is hereby designated a benevolent, non-profit organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The Real Property is used by Chesterfield Alternatives, Inc. exclusively for benevolent purposes on a non-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the Real Property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This Real Property tax exemption shall be effective as of January 1, 2016. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the real estate assessor. 5. This ordinance shall be in effect immediately upon its adoption. 0505:95472.1 VICINITY SKETCH i P16110111111 WIT 9=9 q lk — 1 10 10T01 LAC 9 ag O�711IN 793 616 8278 00000 9 0, 1,9801, Woodpecker Road IN Chesterfielb County Right ofWay Office ti October 28, 2015 n S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 18, 2015 Item Number: 83A.b. Subject: Set Date for Public Hearing to Consider an Amendment to the County Code Related to Fees for Deferral of a Public Hearing/Meeting and Sign Permits County Administrator's Comments: County Administrator:/ Board Action Requested: Set public hearing for December 16, 2015 on the attached ordinance amendment. Summary of Information: The Planning Commission is scheduled to consider this amendment at their public hearing on November 17, 2015. To expedite this amendment, the Commission requested that the Board set their public hearing for December 16, 2015. Fees for Case Deferral of Public Hearing/Meeting. Fees for deferral requests of a public hearing/meeting by an applicant were originally enacted to encourage submission of the "best application" possible to avoid unnecessary delays and to allow the Planning Department to recoup the costs of re - advertisement, notification and staff man-hours to process the request. Because state law limits the time that the Planning Commission may defer a case on their own motion to 100 days and the Board of Supervisors to 1 year, both bodies are limited to the time that either body may defer a case on their own motion. To avoid payment of a deferral fee, it became the practice for applicants to "consent" to a deferral rather than request a deferral. This resulted in an impact on the department's budget since the processing costs of the deferrals were not recouped. As a result, in 2014, Preparer Kirkland A. Turner Attachments: 0 Yes F1 No Title: Director of Planninq V C o " _), 19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) the ordinance was amended to require those "consenting" to a deferral to pay a fee. Recent concerns regarding the fee have been expressed by applicants as well as the Planning Commission and Board of Supervisors. Staff was, therefore, directed to prepare an ordinance amendment to delete the requirement for submission of a deferral fee for applicants "consenting" to a deferral. If the amendment is adopted, staff requests that both the Commission and Board encourage applicants to initially submit the best possible application to avoid unnecessary delays. Further, staff requests that when a deferral is necessary that both bodies be cognizant that a 30 day deferral requires that staff analysis be completed within 2 weeks for the next meeting/hearing. The financial impact of this change will increase the county's costs of re -advertising, and staff report preparation without revenue to compensate for these additional costs. Fees for Sign Permits. When the recent comprehensive sign amendments were adopted, sign permit fees were repealed. The prior ordinance required a fee for a sign in excess of 8 square feet, $200 for a permanent sign and $150 for a limited duration sign. The prior amendment had suggested sign permit fees of $200 for any sign in excess of 8 square feet and $50 for all other signs. The Board expressed concern that fees would be required for some signs that had not been required before. Therefore, the Board did not adopt the fee proposal, directed staff to study permit fees and bring forward a future amendment. The proposed amendment would require a $200 for any sign in excess of 8 square feet excluding limited duration signs and not require a fee for all other signs. By excluding limited duration sign fees, this ordinance change will reduce the revenue previously collected when the $150 sign fee was being collected. a` CG -j AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-41AND 19.1-272 OF THE ZONING ORDINANCE RELATING TO PUBLIC HEARING/MEETING DEFERRAL FEES AND SIGN PERMIT REQUIREMENTS AND RELATED FEE. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-41 and 19.1-272 of the Code of the County of Chester geld, 1997, as amended, are amended and re-enacted, to read as follows: The fees shown in Tables 19.1-41.A., B. and C. shall be submitted in conjunction with the specified application or request, provided, however, fees for a single application shall not exceed $75,000. Fees shall be waived for any County department or agency excluding the Chesterfield County Airport, Utilities Department and Public Schools. Except where otherwise stated, each application shall be limited to either a single lot, a combination of lots provided the lots are contiguous to each other, or any combination of lots which were the subject of the same condition of a zoning approval. Acreage fees shall be prorated on any portion in excess of each whole acre. 1928:95415.1 1 Application Type Fee (in doll"acrel�111 Rezoning 1400 plus 70 per acre in excess Communication Tower 7500 plus 100 per acre in excess of 1 acre 121 Computer Controlled Variable Message 2100 plus 100 per acre in excess of l acre Electronic (EMC) Sign Landfill, Quarry, Mine or Borrow Pit 7500 plus 100 per acre in excess of 1 acre[21 Conditional Use or Adult Business 7500 plus 100 per acre in excess of 1 acre[21 Conditional Use Planned Use Incidental to Principal Dwelling to 300 121 Development include Family Day Care Home Recreational Facility and Grounds Primarily Serving Surrounding 300 121 Residential Community All Others 1400 plus 70 per acre in excess of 1 acre[11121 Substantial Communication Tower 7500 plus 100 per acre in excess of 1 acre[21 Accord All Others 1400 plus 70 per acre in excess of 1 acre 121 Manufactured Home Permit 200 Single Family Dwelling or Accessory 300 Resource Use to Single Family Dwelling Protection Area Exception All Others 2300 Use Incidental to Principal Dwelling to include Family Day Care Home or 300121 Resource Protection Area Single Family Dwelling Amend Recreational Facility and Grounds Conditions of Primarily Serving Surrounding 300121 Previously Residential Community Approved Application Manufactured Home Permit 200 2000 for first 2 conditions All Others plus 1000 for each condition thereafter (includes condition of textual statement) 111121 Deferral Request by Applicant of Case fFem Planning 1000 for first deferral Commission or Board of Supervisors' Public plus 2000 for each deferral thereafter [I]w Hearing/Meeting Notes for Table 19.1-4 I.A. [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required provided the director of planning determines that the request is in compliance with the comprehensive plan. [2] One application may be made for any combination of the requests footnoted as [2]. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest fee. [31 Fee to be paid by .. plieant requesting o eensenting to de f r+al 1928:95415.1 A0 Notes for Table 19.1-41.C. [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required. R4 Fee to be paid b .Beant requesting o ,_.nting to deferral. ME A. Signs Requiring a Sign Permit. A sign permit shall be required for aEy sign, excluding b er-slimited duration signs, originally built or enlarged to be in excess of 8 square feet, and for any enlargement, structural alteration or modification of these signs other than sign refacing. B. Signs Requiring a Planning Sign Permit. On a vacant lot, a lot occupied by a nonresidential use, property at the entrance to a residential community, or an O, C and I property, a planning sign permit shall be obtained for any sign for which a sign permit is not required except for off- site signs outlined in Section 19.1-278.C.5. Applications shall not be submitted more than 30 days prior to the proposed display date. (2) That this ordinance shall become effective immediately upon adoption. 1928:95415.1 3?o t I 6 Application Type Fee (in dollars) Building Permit for New Single, Two Family or Townhouse Dwelling 40 per unit Planning 0 Sign Permit All others 8200 1400 Schematic or Overall Development Plan plus 70 per acre in excess of 1 acre Adjustment/Amendment to Approved Schematic, Overall 700 per submittal Development Plan or Site Plan 1400 Initial Submittal plus 2 Revision Submittals plus 70 per acre in excess of 1 acrell] Site Plan Submittals Subsequent to First 3 Submittals 350 per submittallu Appeal Planning Director's Decision on Site Plan 700 Plan Transfer to Electronic Format per Sec. 19.1-27.G. 130 Deferral Request by Applicant from of Planning Commission 1000 for first deferral Hearing/Meeting plus 2000 for each deferral thereafter[ I It2i Notes for Table 19.1-41.C. [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required. R4 Fee to be paid b .Beant requesting o ,_.nting to deferral. ME A. Signs Requiring a Sign Permit. A sign permit shall be required for aEy sign, excluding b er-slimited duration signs, originally built or enlarged to be in excess of 8 square feet, and for any enlargement, structural alteration or modification of these signs other than sign refacing. B. Signs Requiring a Planning Sign Permit. On a vacant lot, a lot occupied by a nonresidential use, property at the entrance to a residential community, or an O, C and I property, a planning sign permit shall be obtained for any sign for which a sign permit is not required except for off- site signs outlined in Section 19.1-278.C.5. Applications shall not be submitted more than 30 days prior to the proposed display date. (2) That this ordinance shall become effective immediately upon adoption. 1928:95415.1 3?o t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.13.5. Subject: Adoption of the 2016 Legislative Program County Administrator's Comments: County Administrator: A)PP", Board Action Requested: Adopt the 2016 Legislative Program. Summary of Information: Attached is the proposed Legislative Program for the 2016 General Assembly. Preparer: Mary Ann Curtin Attachments: 0 Yes Title: Director of Intergovernmental Relations ❑ No # R.. 2016 Legislative Initiatives Guiding Principles: ■ Provide quality of life consistent with community expectations ■ Be a regional partner with respect to core governmental functions ■ Maintain local autonomy ■ Maintain quality public education and public safety Strategic Goals: ■ Model for excellence in government ■ Safety and security ■ Economic prosperity and educational excellence ■ Healthy living and well-being ■ Thriving communities and environmental stewardship Major Issues: ■ K-12 full funding ■ State budget ■ Line of Duty Act ■ Revenue authorities, including BPOL and M&T ■ Transportation funding (including Revenue Sharing) ■ Stormwater funding ■ Mandates/cost shifts ■ Land use, cash proffers, zoning authorities Legislative Requests: Support Items: ■ Full funding of K-12 education funding formula ■ Flexibility in use of education funds (Board Member request) ■ Reverse out year reductions in Revenue Sharing (Board Member request) ■ Additional secondary road maintenance funding/revenue sharing ■ Additional intellectual disabilities waivers ■ Additional funding for stormwater mandates Legislative Requests: Oppose Items: ■ Oppose elimination or reduction of local revenue sources, including BPOL and M&T ■ Oppose additional mandates/cost shifts ■ Oppose limitations/caps on existing cash proffer, land use, or zoning authorities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.8.6. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: I&PP41f Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Matoaca District: Magnolia Green Section I Midlothian District: Brookcreek Crossing Section E Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: 0 Yes F-1No # O'Col -i TO: Board of Supervisors FROM: Depa rtm ent of Environmental Eng! neerin g SUBJECT State Road Acceptance - Magnolia Green Section I DISTRICT Matoaca ROADS FOR CONSIDERATION: Rack Cress Court Rack Cass Drive Rock Cress Place Pmdmed E� ChoBigrWd Coun,� G� 5 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Brookcreek Crossing Section E DISTRICT Midlothian MEETING DATE: November 18, 2015 ROADS FOR CONSIDERATION: Creek willow Dr Vicinity Map: BROOKCREEK CROSSING SECTION E Proou,nd Er che4iorrwa county GVs Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS `8 Page 1 of 2 ate: November 18, 2015 Item Number: 8.B.7. Approval of a Memorandum of Agreement Between the Chesterfield Juvenile Detention Home and the Virginia Department of Juvenile Justice County Administrator: Board Action Requested: The Board is requested to approve a Memorandum of Agreement between the Chesterfield Juvenile Detention Home and the Virginia Department of Juvenile Justice, appropriate up to $275,000 in State revenue for FY2016, and authorize the creation of six (6) full-time positions. Summary of Information: The Virginia Department of Juvenile Justice ("DJJ") is expanding its partnerships with local detention centers to serve state -committed juveniles in regional detention homes. Chesterfield's Juvenile Detention Home ("CJDH") has been selected by DJJ to be one of several in the state to provide these services. Under the proposed agreement, CJDH will serve up to eight male residents who will be housed in a separate unit. While housed at CJDH, these residents will receive services and participate in treatment programs in accordance with their individualized service plan. DJJ will screen juveniles for eligibility in the program. The program will be made available only to youth who have been committed for less serious offenses and pose relatively low to moderate risk. Preparer: Marilyn G. Brown Title: Director, Juvenile Detention Home Preparer: Allan M. Carmody Title: Director, Budget & Management Attachments: 0 Yes F-1 No # (31PID0130 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In exchange for the service, DJJ will pay the County a rate of $657,000 ($225 per bed per day) annually, which would sufficiently cover the personnel and operational expenses necessary to provide the program. The term of the agreement is one year and may be renewed annually by mutual agreement for up to five years. Revenue appropriated for FY2016 will include one month, in the amount of one -twelfth of the guaranteed annual rate, for start-up and training costs and the guaranteed per them rate to begin once juveniles are accepted by CJDH. The start date for placement of DJJ committed juveniles at CJDH will occur after staff have been hired and trained. Revenue received from this agreement will sufficiently cover personnel and operating costs associated with the operation of this additional unit. Agreement terms and pricing may be negotiated at the time of annual renewal. It is anticipated that the Agreement will be renewed for the full five years, and the County's ability to satisfy the terms of the Agreement are contingent upon ongoing funding. If outside resources are eliminated, the disposition of the six (6) created positions will be reevaluated during a future budget process. Staff recommends approval of the agreement. MOA -16-014 10 1 Stu [!] MEN►i 111► ilk ! : , ►t I. PARTIES TO THE AGREEMENT: This agreement entered into by Chesterfield Juvenile Detention Home, hereinafter called "CJDH" and the Virginia Department of Juvenile Justice, hereinafter called the "DJJ". II. PERIOD OF AGREEMENT: For one year from the start date of and renewable in accordance with Section IX, Sub -section I. III. PURPOSE: The purpose of this agreement is to establish the contractual relationship under which CJDH shall provide a juvenile correctional center alternative program for juvenile offenders committed to DJJ and placed in the program by the DJJ. IV. SCOPE OF SERVICES: CJDH shall provide the program and services to the DJJ as set forth in the DJJ Community Placement Program Statement of Needs dated June 1, 2015 and the CJDH's proposal dated October 30, 2015, each of which are hereby incorporated by reference. To the extent that any provisions of the proposal conflict with the Statement of Needs, the terms of proposal shall control. V. SPECIFIC REQUIREMENTS: CJDH shall conform to the Specific Requirements as specified in the Statement of Needs and shall develop and maintain a program manual that reflects the program components of their individual program. VI. PRICING AND PAYMENT TERMS: A. Pricing: The Department shall pay to CJDH $225.00 per bed per day for a block of eight (8) beds, to be paid whether filled or vacant, totaling $657,000 for a period of one year. B. Method of Pa. rte: 1. Payments will be pre -paid quarterly on a fiscal year basis. All invoices for the block payment shall be rendered no later than the 10`" day of the month preceding each quarter (June 10"', September 10t", December 10`x', March 10`x'). The first invoice shall include one month for start-up and training costs equal to one -twelfth of the guaranteed annual rate. hlvoices shall be submitted to the Division of Operations. The mailing address is: Department of Juvenile Justice Attn: Andrea McMahon PO Box 1110 Richmond, VA 23218-1110 2. All invoices for additional costs which include but not limited to transportation and staff supervision during a transport and GPS monitoring shall be rendered by the 10"' of each month. D. At a minimum, the following information shall be annotated on all invoices: 1. Federal Tax Identification Number (FIN); 3. Address, telephone number, and point of contact; and 4. Dates of services. E. Prompt Payment Act: In accordance with the Commonwealth of Virginia Prompt PaymmntAct, invoices shall be payable within thirty (30) days after receipt of invoice. CJDH shall notify DJJ of all invoices that are in excess of thirty days. VII: CONFIDENTIALITY. The CJDH and the DJJ agree to adhere to all Federal and State laws and regulations regarding confidentiality of juvenile offender information. VIII: PRISON RAPE ELIMINATION ACT (PREA): The CJDH will comply with the Prison Rape Elimination Act of 2003 (Federal Law 42 U.S.C. 15601 ET. Seq.), and with all applicable PREA Standards, DJJ Policies related to PREA and DJJ Standards related to PREA for preventing, detecting, monitoring, investigating, and eradicating any form of sexual abuse within DJJ Facilities/Programs/Offices owned, operated or contracted. The CJDH acknowledges that, in addition to "self-monitoring requirements" DJJ will conduct announced or unannounced, compliance monitoring to include "on-site" monitoring. Failure to comply with PREA, including PREA Standards and DJJ Policies may result in termination of the agreement. IX: TERMS AND CONDITIONS: A. AUDIT: The CJDH shall retain all books, records, and other documents relating to this agreement or the provision of services pursuant to this agreement for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The DJJ, its authorized agents, and/or- state auditors shall have full access to and the right to examine any of said materials during said period. B. APPLICABLE LAWS AND COURTS: This agreement shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The CJDH shall comply with all applicable federal, state and local laws, rules and regulations. C. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that both parties shall be bound hereunder only to the extent funds are appropriated for the purpose of this agreement. D. CANCELLATION OF AGREEMENT: The patties to this agreement may terminate this agreement, in part or in whole, without penalty, upon 60 days prior written notice. Any cancellation notice shall not relieve the CJDH of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation nor relieve the DJJ from paying for services rendered prior to the date of cancellation. E. CHANGES TO THE AGREEMENT: The parties may agree in writing to modify the terms of this agreement. An increase or decrease in the price of the agreement resulting from such modification may be agreed to by the Director of the DJJ and CJDH as a part of a written agreement to modify the scope of the agreement. F. DEFAULT: Failure to deliver services in accordance with the agreement terms and conditions shall be cause for DJJ to terminate the agreement provided DJJ provides CJDH with written notice of such default and thirty (30) days to initiate remedy of such default. -2- CJDH: By: _ Title: Date: G. DRUG FREE WORKPLACE: The CJDH acknowledges and certifies that it understands that the following acts by the CJDH, its employees, and/or agents performing services are prohibited: 1. The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs; and 2. Any impairment or incapacitation from the use of alcohol or other drugs except the use of drugs for legitimate medical purposes. The CJDH further acknowledges and certifies that it understands that a violation of these prohibitions constitutes a breach of agreement and may result in default action being taken by the Commonwealth. H. BACKGROUND INVESTIGATIONS: The CJDH will certify that a background investigation has been completed on staff hired under this agreement, in accordance with statutory requirements. I. RENEWAL OF AGREEMENT: This agreement may be renewed on an annual basis upon written agreement of both parties. The maximum term of the agreement with all renewals shall not exceed five years. Any changes in the terms of the agreement and the pricing will be negotiated at the time of renewal and included in the renewal document signed by the parties. J. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the DJJ. In the event that the CJDH desires to subcontract some part of the work specified herein, the CJDH shall furnish the DJJ the names, qualifications and experience of their proposed subcontractors. The CJDH shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract. DJJ: By: _ Title: Date: Q < 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 A" r49- - AGENDA Meeting Date: November 18, 2015 Item Number: 8.B.8.a. Subiect: Request Permission for a Proposed Gravel Driveway to Encroach Within a Fifty - Foot County Right Way Known as Fonda Street to Access Property at 7613 Fonda Street County Administrator's Comments: County Administrator: 4&./11 S Board Action Requested: Grant Adana Investments, LLC, permission for a proposed gravel driveway to encroach within a 50' county right of way known as Fonda Street to access property at 7613 Fonda Street, subject to the execution of a license agreement. Summary of Information: Adana Investments, LLC has requested permission to construct a proposed gravel driveway to encroach within a 501 county right of way known as Fonda Street to access property at 7613 Fonda Street. This is a requirement for Variance 07AN0330 and has been reviewed by county staff. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No LTJ rel 10 � I k I FA Request Permission for a Proposed Gravel Driveway to Encroach within a Fifty -Foot County Right Way Known as Fonda Street to Access Propertv at 7613 Fonda Street Chesterfield County DepartmEnt of Utilities - w MMp- Adana investments, LLC 7613 Fonda St DB. 10,996 PG. 366 PIN: 7889678301800000 l IIIi111' E CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I atam Meeting Date: November 18, 2015 Item Number: 8.13.8.b. Subject: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator: Grant Barbara S. Dodson permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Barbara S. Dodson has requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 8, Block A, Shallowford Trace Subdivision. The owner has received permission for the construction of the dock from the underlying landowner. Currently Brandermill Community Association does not regulate docks in Swift Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager INWTAA rel 1 12 1 Request permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir Chesterfisld County Diep�artnientof Utilities *1 M'•�1E� 'C®4. o ^1�,l1�'3 ®® . 1 •• •ar s�r•a - ala. �'! ' N o .40w/ � � N C ! f9 L L�fl US) L ca z m M 0 S: � 9 -w% PROPOSED LICENSE r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 8.B.8.c. Subject: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Request6a: Grant Eileen E. Gannon permission for a proposed impoundment easement for Swift Creek Reservoir; license agreement. Summary of Information: boat dock to encroach in the subject to the execution of a Eileen E. Gannon has requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 56, Block B, Winterberry Ridge Subdivision. The owner has received permission for the construction of the dock from the underlying landowner. Currently Brandermill Community Association does not regulate docks in Swift Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # GCO27"A"Ll VICINITY SKETCH Request permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir Chesterfield County, Department of Utilities w 0 0 0:1 , ':i 2 11 EDGE OF WATER PROPOSED DOCK LOCATION mow; 1 SWIFT CREEK RESERVOIR! 20 5b N qN N IV Eileen E. Gannon 4012 McTyres Cove Rd'--[ NYj n DB. 10,935 PG. 477 PIN: 728681408200000 Now, ny "Nook, 05 IMPOUN ME 4�7 EASEMEN,,.- (7) ID CHESTERFIELD COUNTY .. BOARD OF SUPERVISORS Page 1 of 1 "°' AGENDA Meeting Date: November 18, 2015 Item Number: 83.8.d. Subiect: Request Permission for a Deck and Spiral Staircase with Concrete Pad to Encroach Within an Eight -Foot Easement Across Lot 1, Tarrington, Section 4 County Administrator's Comments: County Administrator: Board Action Requested: Grant Neal M. Leonhard and Patricia S. Leonhard permission for a deck and spiral staircase with concrete pad to encroach within an 8' easement across Lot 1, Tarrington, Section 4, subject to the execution of a license agreement. Summary of Information: Neal M. Leonhard and Patricia S. Leonhard have requested permission for a deck and spiral staircase with concrete pad to encroach within an 8' easement across Lot 1, Tarrington, Section 4, dedicated by recordation of the subdivision plat. Easements dedicated by subdivision plats can be used for surface and underground drainage and underground utilities. This request has been reviewed by county staff, Comcast Cablevision and Verizon. There are no improvements in easement. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F-1 No 144 LwAr- IN MMUNIVAM M1 Request Permission for a Deck and Spiral Staircase with Concrete Pad to Encroach Within an Eight -Foot Easement Across Lot 1, Terrington, Section 4 �\ x x REQUEST P RMISSION FORA DECK, SPIRAL STAIRCASE WITH CONCRETE PAD AREA �7 Che5terfiefd County Department of Utiffies 9 Mch - 4 i 6.67 fee tl yoo� i /. Neal M. Leonhard Patricia S. Leonhard. X20 / 13407 Weiby Ct. DB. 7529 PG. 807` / 'PIN: 732725195900000 pp \ htiZ into 5 e• eta O 4 ENSE AREA tih rr O h hop O= / ` Q) J tL b I 2 W 1 0 y \ a 4 \ i p GRAPHIC SCALE i"=20' 0 20 40 60 oQ 3 p WOPKING SKETCH PPOPOSED DECK EXPANSION AND SPIPAL STAIRCASE ADDITION moo 13407 WELBY COUPT CHES TEPFIEL D COUNTY, VA. OCT. 27, 2015 SCALE: 1 "=20' STEVEN B. KENT & ASSOC., PC LAND SURVEYORS 1521 BROOK ROAD RICHMOND, VA. 23220 OFF. 804. 643.6113 FAX 804.643.5038 email: stevenkent85@verizon.net This RS to certify that on 12-071Ob' Thrs 161:apf5rears to � seeit�� w has been-pr'epored rilthovt l:mcde an ocurote Field survey of the premises .in RU.D Mood Zone shorm hereon and to the gest of my knor+ledge and � the benefit of title report and does not belief, is correct and complies with the minhrxrm 1. as 'shown on AUD. therefore necessarlly hdicate ail oceaLres and standards as set Forth by the' Z.om7wity f�anel Rmber ammo antes on the property. �gtnla State Swv y and CertifiedProfessional Lo dsccpe 510035 0t�0&-B 1 ers, Land 5vrve Architects. See title report For easements and . O� restrictive covenants which mai not be show on n this plot. /y0 NOM Ul UTiES ARE tMER61RCM. 9 ROY 1R. L�Ky LOT 2 b' PRIVAT j 5N O GORNER ANT 51D�I'`'pSMNr ,. Q D SER . .. EA!5 ~M 10 O:40 A05N OPEN � z " YqA1 ��}20 � TJRl1jE % rHE(1.5. �1 .w r� N S�eX63 25 o, GE \ �' PA RDoseo a S 5' SPIRAL. STAIRCASE-4- 01. TAIRCASE- 2omkcf&42 P0j FRDPOSFO WIDT p� 4 --DErIc'EXPANSIGN A55ME / 1 Ib' C -X STy%v ' RAINAG {''o- DECK j.�� DASM NO. 13407 ' ' 4 ?_ -STORY -SURVEY 4F 1351 CK 5 FR/ ME LOT 5EG � )N. 4, : .. nwc� rrdG T -A t� �'. ! N<5� 7-C:)N MIDLOTHIAN OI5TRIGT Y .34011 CHESTERFIELO COUN7-7' VIRGINIA. A.6.' NAR4GlX'o5 d i4�51.L1AF�5,P.G. CERTIFIED LAND.9 RVI_YOR AND CONSULTANT wTF PLArpiuFARwFoR REeXC1ww 5100-6 HOP906 RD. RIGfl7400, VIRGINIA 23234 Tic= Mt4*>:rare TO. OFFICE 271-4134 . NEIL M. LEONNARD PATRIGIA 5'15AN LEONHARDstate: 1°`4o Date: 12-01-06 Or" b : 9dD ani CHESTERFIELD COUNTY x BOARD OF SUPERVISORS Page 1 of 1 k? AGENDA Meeting Date: November 18, 2015 Item Number: 83.8.e. Subiect: Request Permission for a Concrete Driveway to Encroach Within a Variable Width Sanitary Sewer Easement, a Virginia Department of Transportation Drainage and Sight Distance Easement and a Ten -Foot Easement Across Lot 73, Collington, Section 15 County Administrator's Comments: County Administrator: Grant Main Street Homes MT, LLC, permission for a concrete driveway to encroach within a variable width sanitary sewer easement, a VDOT drainage and sight distance easement and a 10' easement across Lot 73, Collington, Section 15, subject to the execution of a license agreement. Summary of Information: Main Street Homes MT, LLC driveway within a variable sight distance easement and 15. This request has been Verizon and VDOT. Approval is recommended. District: Matoaca Preparer: John W. Harmon has requested permission to construct a concrete width sanitary sewer easement, a VDOT drainage and a 10' easement across Lot 73, Collington, Section reviewed by county staff, Comcast Cablevision, Attachments: 0 Yes FINo Title: Real Property Manager # 000148 VICINITY SKETCH Request Permission for a Concrete Driveway to Encroach within a Variable Width Sanitary Sewer Easement, a VDOT Drainage and Sight Distance Easement and a Ten - Foot Easement Across Lot 73, Collington, Section 15 In k 0 10112, 11111ko REQUEST PERMISSION FOR A CONCRETE DRIVEWAY kyj j; IlI Che-tEffield aounty Department of Utilities 1 Mn - t16 67 %-1 Up -IN 0=015'® \ \ Lot 77 \ 16' Drainage \ Easement tD Lot 76 N —54.49 S80'01 '17"E 8 Limits of — — - — — — Lot 72 Clearing Lot 73 255 Zi 0.183 Acre � 1 10,7' 10.3' 20.5 \ Lot 74 ro » 'N 19.67 1 Main Street Homes MT LLC t 14542 Forest Row Trail \ \ DB. 10,816 PG 147 \ , I^ PIN: 726662436200000 \ \ O 10' ;h 1 \ Easement .N \ \ \ "� -• \ \ \12', `� 21.1T Stone vConstruction `� Drive EntranceQI 5 Silt '' --o variable Width Private Fence L=82.9816.2 I ENSEARE Sanitary Sewer Sidewalk R=178 rivewa 00 VDOT Easement Y casement & Encroa ent Drainage & Sight Existing contours and elevations are = 205.1 Sq—Ft—Distance Easement unregulated topographic information obtained FOREST ROW R-12 CDPD from County G1 is for and general information only. Topographic information TRAIL F should be field verified and certified by an (44R/W) S=5; other= l0; among appropriate professional prior to its use in the every group of 3 homes design, modification or construction of facing some street, 20' improvements or flood plain determination. between 2 of them Silt Fence, Limits of Clearing and Stone R=25' Construction Entrance as shown ore approximate and should be adjusted per field Note: This p/at is compiled conditions or as directed by the County from plats of record. No Inspector. Proposed improvements and not all Rev.- 10/28/2015 Encroachment Improvements on easements may be shown. Raleigh 4 LOT 73, SEC TION 15 DATE 103/2015 SCALE: 1 "30' COLLINGTON MM _. JOB NO: 55150716.HS Chesterfield County, l/irginio AND ASSOCIATES INC. RE, Main Street Homes CHK JAB DWG.- BCW . PLANNERS *ARCHITECTS* ENGINEERS o SURVEYORS - 15871 City View Drive Suite 200• Midlothian, Virginia 23113• Phone (804) 794-0571• Fax (804) 794-2635 REFLECTING TOMORROW www.balzer.cc 0=015'® CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: November 18, 2015 Item Number: 8.B.8.f. Subiect: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administra Grant Calvin R. Pletcher and Donna C. Pletcher permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Calvin R. Pletcher and Donna C. Pletcher have requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 9, Block B, Shallowford Trace Subdivision. The owners have received permission for the construction of the dock from the underlying landowner. Currently Brandermill Community Association does not regulate docks in Swift Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: M Yes F-1 No ■ Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir 211; REQUEST PERMISSION FOR A P'R OPOSED, BOAT D OC K 0 N Chesterfiab County Department of Utiffies S &DOIS r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 8.B.8.g. Subiect: Request Permission for a Proposed Gravel Driveway to Encroach Within a Twenty -Four -Foot County Right Way Known as Virginia Avenue to Access Property at 21210 Virginia Avenue County Administrator's Comments: County Administrator: Grant Christopher M. Simmons and Sarah M. Simmons permission for a proposed gravel driveway to encroach within a 24' county right of way known as Virginia Avenue to access property at 21210 Virginia Avenue; subject to the execution of a license agreement. Summary of Information: Christopher M. Simmons and Sarah M. Simmons have requested permission to construct a gravel driveway within a 24' county right of way known as Virginia Avenue to access property at 21210 Virginia Avenue. This is a requirement for Variance 16AN0101 and has been reviewed by county staff. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # VICINITY SKETCH Request Permission for a Proposed Gravel Driveway to Encroach within a Twenty Four -Foot County Right Way Known as Virginia Avenue to Access Property at 21210 Virginia Avenue Chestafield County Department of Lhities Sarah M. Simmons 212 10 Virginia Avenue E POINT FROM POINT A TO POW B 7� G Chestafield County Department of Lhities CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 UT614 III MIT, Meeting Date: November 18, 2015 Item Number: 8.B.8.h. Subject: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Request#d: Grant Jeffery S. Swanson and Michelle R. Swanson permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir; subject to the execution of a license agreement. Summary of Information: Jeffery S. Swanson and Michelle R. Swanson have requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 10, Block A, Shallowford Trace Subdivision. The owners have received permission for the construction of the dock from the underlying landowner. Currently Brandermill Community Association does not regulate docks in Swift Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes No #, s "VICINITY SKETCH Request permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir Chesterfield Gounty Department of LAilfties E 1 MI) - 416 67 %,el :�i CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 83.9.a. Subiect: Approval of an Option to Purchase Two Parcels of Land Adjacent to the County Airport County Administrator's Comments: County Administrator: Board Action Requestdd: Approve an option with Charlotte D. Marsh to purchase two parcels of land adjacent to the County Airport and authorize the County Administrator to execute the option agreement. Summary of Information: Staff requests that the Board of Supervisors approve an option to purchase two parcels of land as shown on the attached sketch adjacent to the County Airport. There is an existing 10,000 square foot hangar on the site. The assessed value is $153,500. The option fee is $8,000 and will be applied to the purchase price, if exercised. Funding for this option is available. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F-1 No # M M 10 11 VA a 69L Fa Wm Approval of an option for Two Parcels of Land Adjacent to the County Airport UA maim 11GIU-M.W1. :2 -4 I;WzN tIJ=IW--Iff9] WAOI, Chesterfield County Department of Utilities OiGO CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: November 18, 2015 Item Number: 8.B.9.b. Subiect: Approval of an Option to Purchase a Parcel of Land Adjacent to the County Airport County Administrator's Comments: County Administrator: S&4 I/Is Board Action Requested: Approve an option with Julie Marsh to purchase a parcel of land adjacent to the County Airport and authorize the County Administrator to execute the option agreement. Summary of Information: Staff requests that the Board of Supervisors approve an option to purchase a parcel of land as shown on the attached sketch adjacent to the County Airport. There is an existing dwelling on the site that can be used for storage and administrative offices. The assessed value is $213,500. The option fee is $10,000 and will be applied to the purchase price, if exercised. Funding for this option is available. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager No MA IN 10 11 N W I kv -a -114-9 07 Approval of an Option for a Parcel of Land Adjacent to the County Airport FJI Chesterfieb County DepartmEnt of Utilities I umr� - 590 %el CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 8.13.10.a. Subject: Request to Quitclaim a Portion of a Twenty -Foot Storm Water Management Best Management Practice Access Easement Across the Property of Bellwood Properties, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20, SWM/BMP access easement across the property of Bellwood Properties, LLC. Summary of Information: Bellwood Properties, LLC has requested the vacation of a portion of a 20, SWM/BMP access easement across its property as shown on the attached plat for the development of the Bellwood Properties Laydown Yard with Office. This request has been reviewed by Environmental Engineering. The access will be relocated and a new easement will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No VICINITY SKETCH Request to Quitclaim a Portion of aTwenty-Foot Storm Water Management Best Management Practice Access Easement Across the Property of Bellwood Properties, LLC I Che5terfield County Department of Utilities If 1 hoil - FA 6,6T t4Pt CD'0016 4 25�{ zW0 ii m � m I Wa0 I` ! z Im 1572'T6'29"N -- 187.43 / II— .272--,4'//— N72`06'29'E 4U 1a/a 31vrNi7n .oz al/d RIOW 379VI&VA 9s901 3inod 31 vis GVO& GOOIA7739 ra •od 'r>yL a o 199 "od ''Z 91 '8'0 6Sl '9d T191 '8'0 969 0d '91Ff "8 0 Q q W Ui N Q LQ J w�� II r <Z J W WUi p Iodw U 0)QOO� o zui UQFkzLlWWWW � woa a}¢ w _ m \c(y Q O p U f f CC Cc Q� (0 Q. Q. W 4 `L D Q. Llj y m u R � �Z Z W�QZ� o ti a o� Lu O W m N _ zNo W I Q � C� yW U m W Q I 2�b I ewe° S �pn N V ti 4 ry I ti O$up 3 1 h N o 1 i . I ! 3 I I M o , 2 S I 5 I i zz 4U 1a/a 31vrNi7n .oz al/d RIOW 379VI&VA 9s901 3inod 31 vis GVO& GOOIA7739 ra •od 'r>yL a o 199 "od ''Z 91 '8'0 6Sl '9d T191 '8'0 969 0d '91Ff "8 0 Q q W Ui N Q LQ J w�� J W WUi p �(Lij �� tq W m W z U U 0)QOO� o oy UQFkzLlWWWW � 33Gcc _y �UJ W �Sh.CZCo(J)CCLu _ m \c(y Q O p U f f CC Cc Q� (0 Q. Q. W 4 `L D Q. Llj y m u R � �Z Z W�QZ� o ti a o� Lu O W m Q N c Q.Lo �O �N N Q � C� 0 O ~ WW (a3 ES5 N J ip p :..o U m a p U 0 O (a3 ES5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 8.13.10.b. Subject: Request to Quitclaim a Portion of a Variable Width Drainage Easement, a Portion of a Sixteen -Foot Sewer Easement and a Portion of a Ten -Foot Temporary Construction Easement Across Property at 9045 Chester Road County Administrator's Comments: County Administrato Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width drainage easement, a portion of a 161 sewer easement and a portion of a 10' temporary construction easement across property at 9045 Chester Road. Summary of Information: Oakdale Venture Inc. has requested the vacation of a variable width drainage easement, a portion of a 161 sewer easement and a portion of a 10, temporary construction easement across property at 9045 Chester Road. This request has been reviewed by the Utilities Department and Environmental Engineering. New easements will be dedicated. Approval is recommended. DistriCt: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No G G VICINITY SKETCH Request to Quitclaim a Portion of a Variable Width Drainage Easement, a Portion of a Sixteen -Foot Sewer Easement and a Portion of a Ten -Foot Temporary Construction Easement Across Property at 9045 Chester Road REQUEST TO, QUITCLAIM PORTIONS OF A VARIABLE WIDTH DRAINAGE, SEWER AND TEMPORARY CONSTRUCTION EASEMENTS Chasterfieb County Department of UtilibEs. a P 4 09 21 VINOUIA')UNrOO 01313U31.S3H0 iomi-sic vamH39 C) CD LO 311 3unINDA :11VONVO JO SONY1 �]Hl SSOUOV Lo Fly Mvyivioim 39 01 iN3VGSVB 3E)VNIVUCI g 0 0 HICHM 31SVI)JVA V =10 N01180d V C1NV.LN3VGSV3 -1d (13-11dVY00 wT. AENNIVIA1.9 L V ONIMOHS IV T 6 S z e.q Z Fd WY ,Of 116 GVO& AVAGOGI& Q1 O 'AY I-P141V ql 16 wirgo ow00-e9V-0z9-o6z t&.9 '? 'all""Y "Im3 p v P8 2016 gols-86 All I'. 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ZS '6d L '8d MY ,Ot m j'ff �v !//� O6'02! .(VN3JO2! fl 1 � C / 3i 0. { W�p. �i'rt E� N h loy'r1`"I"j o� -- --4 i1- .`"- 4 `�`�SI ll1 # n m 6£ 6d LAJL£8'6' ( r I m n o0oo-Z9L1-w9-06L mbv (11 r.j W 'ON^3 4, v sawap Gd >isa 2016 6£'6d 801£80 o \ � 00,3^YJ-0LL1-Ol9-0GL rod9 �� ri ��\� poog �a1sa40 �1,Z9SLZ 01 15, vola 2w ,yam H{1J;AN b�$,� Vlttt 24i } bn h� vV/ . p f e a � ry� %� .� GS � O %sem i cs I � (,Zt SY•9) (,Z8f1FJ 111-01!'6d 5'9Jttt-011' YBd N 111-Ofl'd tBd YZ'6S6 IZ,OF.Z9S YtYd L13,a: W ¢y SIT ti •. Y6; b w~� �• I � (,Zt SY•9) (,Z8f1FJ 111-01!'6d 5'9Jttt-011' YBd F. lyy 111-Ofl'd tBd YZ'6S6 IZ,OF.Z9S YtYd L13,a: W !f! -0!f' b'8'd a '�! ,YbVd 1113MRYO XV79 YF1Yd J 72 1d0 Lf A0078 W 91,1079 v ";v 1N3xm3 9f XV79 O1,0 Lf 92 107 1 107 y 9Z 107 '`z 1 107 v > ti v bre ahs � o O w h I I �, 2W 2W� U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 8.13.11. Suboect: Acceptance of Parcels of Land Adjacent to Willis Road from Henry D. Moore County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels of acres adjacent to Willis Road from Henry Administrator to execute the deed. Summary of Information: land containing a total of 0.0937 D. Moore, and authorize the County Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.0937 acres adjacent to Willis Road as shown on the attached plat from Henry D. Moore. This dedication is for the development of the Project Trinity Office/Warehouse development. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F] No # VICINITY SKETCH Acceptance of Parcels of Land Adjacent to Willis Road from Henry D. Moore J I I y_ t� I'S5, `'�' h�t''t�l lyi YL L �✓�f��r �}� yYy' _ I � �tl�t'�~�_ i'� 'I��+^ 1� ..�5. ', Ac - 5 r ��•�W" x, � i 1 � -^` _� M1,y —SI_ 5k}5, 1�y 5r '}= f r+�5 t� ( 'I X�X �� ,.a r`r ,�,.y'r�-�.+� �,yr hl ylt '�� 'k Jv-�•F'~�" �~ "~ � 1 ��— ir ��Y /1 f 5 k ✓ 1'h Il�ti'� {I lh ly I , r 4 yEXIT ' 5 x O.D6 7 Acre fed ication^x.0314 Acre DediciMion 1 r _......__....._..... .... y S y ti ti, CR 1 �_ Y --r - J~ f X�` X `'r ,•--y � i� ty * yl � (� 5 0 Ii' I (11 III , �I .�^�•-"�51 yE Y5 , L�s�~'•�� tti �1 h ' Ii' �S'I tl N Chnestef field C oun't4 Depaaxtmen t of Util bes r S i mtiw^t - L3.'s..33 F338 2 3Z`n�U 'nnb�2 °sbx�n 4yhN4'Y N4$�6 Vp� i z ,Sr991 9z 9d rr9r'a c � - W Cca 3 wUi i I ]SfZLS15 9' 2UWaWigWQems 9Z "Jd •frBf 'a'0 I ( 1N3�T3.iY3 9S3�JY ,cr I I �'bb E- ujc d mrna '9n �Ih pp y�v.Kp s i5 i elft �Iw � oq "fin„ W4 ryn blb 9z 9d rr9r'a c � - W Cca 3 wUi e» tiOh tiLi LU Luuj �R � 2UWaWigWQems 8�$m A 3UyW�Lxizo`tlg i0iLL30o ry L E s !n UW y�uo F W 4 W x ti R w y g E- ujc d mrna '9n .�c34 w :zLUQ �5w po s � WQ� O 2w�b 3^�i 42,y n' � 3,6C,Z2.S tS .arat — ,cszrz II I �bab gI "I b �I 31 f I I BB zfz r - i w 4 ` O w Zp V 10 8� tigo� Z 3 Gsrcz -- M,szlzsvr �p h � ^'p qo BC 2b �2�na �ci�ytU a�! (� d mrna '9n a_ x vm149IH S/iVG NOSY3313' s � w 4 ` O w Zp V 10 8� tigo� Z 3 o p a � �� qo BC n8 ji-I s:o�.adse.�md MVtlzv (� d mrna '9n sR ion x vm149IH S/iVG NOSY3313' w 4 ` O w Zp V 10 8� tigo� Z 3 a 'O �4 •` �� qo BC n8 (� sR ion I s � 'lap Qg <�uw ,�pOa�n4 4 gen�nR 3 ap5�$ 2 AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 8.B.12. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Ad min istrator•M'L:t I � Tvl�jr— Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 151 underground easement to extend service to 18 mobile classrooms being installed at Providence Middle School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement to extend service to 18 mobile classrooms being installed at Providence Middle School. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No t C, - (D:I'-C"j- 'VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company L -j El DR CONVEYANCE OF MEASEMENT A Ljj k— N ChEstErfield County Departmert & Utilfties W S a Z U W m w Providence Forest Ct 10 TAX ID 760702477400000 O 900 STARLIGHT LN In (`) 15'J� ' ; 15' 15' ISTING TRANSFORMER rlar TO Accompany Right—of—Way Agreement VIRGINIA ELECTRIC AND POWER COMPANY LEMON M L do BETTY S doing business as TAX ID 759702854100000 Dominion Virginia Power OH/UG 733 S PROVIDENCE RD District MIDLOTHIAN Legend visuwt-lvwnsnp-Durvuyn %,vuniy-"Ity Diva MIDLOTHIAN CHESTERFIELD VA location of Boundory Lines of Right -of -Way ice o Number 15' in Width. MIDLOTHIAN 05150115 ---Indicotes Property Line is Right -of -Way s imo a Number Grid Number Boundory 15 in width. 7670715 L2247 ae y Page 5 of 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 18, 2015 Item Number: 8.B.13. Subiect: Approval of a Construction Contract for the Smith -Wagner Building Renovation and Addition Project County Administrator's Comments: County Administrator: ®r 0 41 R' " � (), �J Board Action Requested: Authorize the Purchasing Director to award a construction contract to Gulf Seaboard General Contractors for the Smith -Wagner Building Renovation and Addition Project in the amount of $10,760,000. _� ��-� • • IT n •1 The existing 57,000 gross square foot Smith -Wagner Building was built in 1987 and houses the Health and Social Services Departments. Increases in staffing levels and numbers of customers served since that time, in conjunction with the need to replace nearly 30 year old systems are the principal drivers for undertaking this project. This project will expand the building and replace the aging building systems including the boilers, cooling towers, pumps, electrical infrastructure and portions of the air distribution systems. These systems have deteriorated and are causing increased maintenance costs and hampering the effective use of the facility. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan Carmody Title: Director of Budget and Management Attachments: FYes No # '003- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA After two (2) iterations of programming studies, the proposed project will accommodate the current staffing levels of the Health and Social Services Departments (with minimal allowance for growth) within 126,384 square feet of existing and expanded space, reduced from an earlier design of 143,779 square feet. The reduction, made to keep the project within budget, was largely made possible by reducing the size of offices and grouping of shared conference spaces. Key elements and objectives of the project are as follows: 1. The addition has been reduced in size from 70,000 square feet to 43,500 square feet to accommodate today's staffing levels including the return to the building of 45 Social Services and Comprehensive Services staff members that are either in leased space (a savings of $87,500 annually) or an on-site trailer and the allowance of less than eight (8) staff to come from either further consolidations from leased space, or future growth. 2. Replace existing building systems and infrastructure with more efficient equipment. 3. The project is designed targeting LEER (Leadership in Energy and Environmental Design) silver certification. 4. The facility provides the most flexible floor layout possible by minimizing the number of private offices in the new addition while also considering demolition/reconfiguration costs of the existing space. 5. The project is within the available budget. The lowest responsive and responsible bidder out of seven (7) bids was Gulf Seaboard General Contractors. Staff recommends that we proceed with award of the project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: November 18, 2015 Item Number: 8.8.14. Subiect: Appropriation and Transfer of Additional Funds the Construction Contract for the Smoketree Recreation Center to Courthouse Road) Sidewalk County Administrator's Comments: County Administrator: &�, :::�/ C Board Action Requested: and Authorization to Award Drive (Smoketree Community Project The Board is requested to take the following actions for the Smoketree Drive Sidewalk Project: 1) appropriate an additional $83,200 in anticipated VDOT reimbursements; 2) transfer $20,800 from the General Road Improvement Account; and 3) award the construction contract. Summary of Information: In November 2013, the Board authorized the County Administrator to proceed with the Smoketree Drive Sidewalk Project to construct a sidewalk between the Smoketree Community Recreation Center and the Epiphany Catholic Church. The ultimate goal was to provide pedestrian access to the new North Courthouse Road Library by extending the sidewalk east beyond the church entrance to Courthouse Road. Staff was successful in obtaining additional funding for the extension of the sidewalk. VDOT has allocated an additional $83,200 in Transportation Alternatives funding for the project. A twenty percent local match ($20,800) of the total additional funds ($104,000) is required and can be transferred from the General Road Improvement Account. (Continued on next page) Preparer: Jesse W. Smith Preparer: Allan Carmody Attachments: Yes ❑ No Title: Director of Transportation Title: Budget and Management Director CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Bids were received on October 28, 2015 (see Attachment A). The lowest responsive and responsible bid of $477,536.00 was submitted by Dickerson Construction, LLC. The bid is approximately five percent higher than the engineer's estimate. The Board is requested to authorize the County Administrator to award the construction contract. Recommendation: Staff recommends the Board take the following actions for the Smoketree Drive Sidewalk Project: 1. Appropriate an additional $83,200 in anticipated VDOT reimbursements; and 2. Transfer $20,800 from the General Road Improvement Account for the local match; and 3. Award the construction contract, at a price of $477,536.00, to Dickerson Construction, LLC, upon VDOT concurrence. District: Clover Hill pF' I f3 C7, C7 to " 41 10% Xo � it cvNY ouv� 5:� <1/1 fl C3 �lz (z L u �j Esso 1- L, CL LU G co 0 0 zi -:3 ep El CL 4 *ateIn) Cl 13 "1 ca,) 17 4 s" V C3 ell r-0, ry U 431 nd tea] Q -3 Q3 z g. Sh AIP x. Ol <'Vl � 0 z I:D 17 cz, r--, C] t -I G is 0 uj �vl 41 Et3 TO- LD U, 'Al Cl M,01 CL Cl 0, 1:3 q� I -D CL 0 Ell, PROJECT REVENUE DATE AMOUNT SOURCE 11/13/2013 $ 470,400 VDOT Reimbursements $ 90,000 Transportation Alternatives Funding $ 5,000 Local Match 11/13/2013 $ 117,600 General Road Improvement Account 10,000 $ Transportation Alternatives Funding 11/18/2015 83,200 V©OT Reimbursements Proposed 55,000 Transportation Alternatives Fundis 11/18/2015 400,000 Local Match Proposed Construction Contingency General Road Improvement Account 50,000 $ 20,800 Transportation Alternatives Fundis TOTAL $ 692,000 PROJECT ESTIMATE TASK ORIGINAL CURRENT Preliminary Engineering $ 88,000 $ 90,000 Right -of -Way $ 5,000 $ 10,000 Utility Relocation $ 10,000 $ 0 Construction Engineering/Inspection $ 35,000 $ 55,000 Construction $ 400,000 $ 477,536 Construction Contingency $ 50,000 $ 59,464 TOTAL $ 588,000 $ 692,000 CONSTRUCTION BIDS CONTRACTOR AMOUNT Dickerson Construction, LLC $ 477,536.00 Blakemore Construction Corp. $ 587,500.00 Jireh Construction Company, Inc. $ 614,000.00 Virginia Concrete Construction Co. $ 982,154.00 (Ell =`:4(D11 3`1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 18, 2015 Item Number: 83.15. Subject: Approval of a License Agreement for the Installation of Cellular Antennas on the Roxshire Water Tank County Administrator's Comments: County Administrator: Board Action RE Approve a license agreement with Cellco Partnership d/b/a Verizon Wireless for the installation of cellular antennas on the Roxshire Water Tank and authorize the Chairman of the Board of Supervisors and County Administrator to execute the license agreement. Summary of Information: Staff requests that the Board of Supervisors approve a license agreement with Cellco Partnership d/b/a Verizon Wireless for the installation of cellular antennas on the Roxshire Water Tank. The Roxshire water tank is no longer in service or part of the county's water system. There are four cell carriers currently located on the tank and those carriers are pursuing zoning approval for a tower site to provide coverage in the area. This tank will be removed from the site when the new tower is constructed and the carriers have removed their equipment. A license fee of $2645 per month shall be paid during the term of the agreement. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # "VICINITY SKETCH Approval of a License Agreement for the Installation of Cellular Antennas on the Roxshire Water Tank VA R ICT N r, 0 4 CO 77 X b X 1z, L I 0 4A License for Cellular Antennas on Roxshire WaterTank 'P NAD 1z cv- 4U Irk. K IN �f J 7 r it W 1 0 0 �t '7`II ��' � — yJs ` r7 f`�=f JI r-.. �jj/ �,r �:`''' -�. �'y rM.r j �'`�-_t��/ � ,I � NIS \X1 T 7- FZ 0, 'lox N Chesterfield County Department of Utftie5 w S 9 hVI -5¢3.3..3.3 $-z�jl CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Y?RGig��' Meeting Date: November 18, 2015 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: 44fil"Tl Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 05-0287 Winfree Memorial Baptist Church Addition 13711 Midlothian Turnpike Winfree Memorial Baptist Church Carr Contracting Company, LLC Water Improvements - Wastewater Improvements - Midlothian Preparer: Michael A. Nannery, P. E. Attachments: D Yes 0 No Title $ 16,980.00 $ 4,957.52 istant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 08-0063 Project Name: Sundial Farms Section 3 Location: 10703 Nash Road Developer: Nash Road/Woodpecker Road LLC Contractor: Richard L. Crowder Construction Co. Contract Amount: Water Improvements - $ 249,859.55 District: Dale 3. Contract Number: 15-0237 Project Name: Buford Road (1701) Water Meter and Sewer Lateral Location: 1701 Buford Road Developer: Lally Construction Real Estate, LLC Contractor: Lyttle Utilities Incorporated Contract Amount: Water Improvements - $ 2,100.00 Wastewater Improvements - $ 3,100.00 District: Midlothian C0013. c 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA a Meeting Date: November 18, 2015 Item Number: 9.8. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator:, /M P, Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: 0 Yes F-1No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances 11/18/2015 % of General Fund Fiscal Year Budgeted Expenditures 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% 2015 $57,248,000 8.1% 2016 $58,668,400 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent r m:0-a-� CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 11/18/2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 Additional funding for Bon Air Library renovation project (43,000) 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 6/10/2015 Return funds from completed projects 4,573 7,338,491 G0Glaa- CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 11/18/2015 Board Meeting Date Description Amount Balance 6/30/2015 Return funds from completed projects 10,359 7,348,850 4/15/2015 FY2016 Budget Addition 4/15/2015 FY2016 Capital Projects *Pending outcome of audit results 24,488,500 31,837,350 * (23,886,000) 7,951,350 `' ; 3 9 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS 11/18/2015 District Maximum Carry Over from Prior Years FY2015 Appropriation Funds Used Year to Date Items on 11/18 Agenda Balance Pending Board Approval Bermuda $32,053 $33,500 $10,930 $3,000 $51,623 Clover Hill 34,003 33,500 7,043 0 60,460 Dale 37,500 33,500 140 0 70,860 Matoaca 26,913 33,500 140 7,322 52,951 Midlothian 37,500 33,500 140 0 70,860 County Wide 0 0 0 0 0 *Pending Outcome of Audit Results "D 3 :1d 0 Date Began 04/99 03/03 03/04 10/04 12/04 05/05 05/06 08/07 06/12 9/14 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease — Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* — Building Construction, Expansion and Renovation Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project* * Energy Improvements at County Facilities Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition Dell Financial/Chromebooks *Partially Refinanced 06/12 **Amended and restated 12/14 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 4,146,000 134,861,766 Prepared by Accounting Department October 31, 2015 Outstanding Date Balance Ends 10/31/2015 01/20 $ 4,110,000 11/23 310,000 11/15 12/15 12/17 11/24 350,000 7,484,947 424,086 1,960,000 11/24 4,315,000 11/27 14,050,000 11/24 18,535,000 01/17 1,247,748 52,786,781 Approved Amount 00°0.- 51 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: 9.C. Subiect: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 15PD0205) to Permit a Special Purpose Park in General Industrial (I-2) and Heavy Industrial (I-3) Districts County Administrator's Comments: County Administrator: on Kequesteu: , On November 17,- 2015, the Planning Commission determined that the proposed special purpose park is in substantial accord with the Comprehensive Plan, as per attached (Case 15PD0205). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: 0 Yes F-1No Title: Director of Planning CASE NUMBER: 15PDO205 APPLICANT: Chesterfield County Parks and Recreation RECOMMEND APPROVAL CHESTERFIELD COUNTY, VIRGINIA SUBSTANTIAL ACCORD REVIEW Magisterial District: BERMUDA 2001 Marina Drive RECOMMEND APPROVAL • Enhances a unique natural, recreational and cultural resource heGIN� as suggested by Public Facilities Plan ' pK specified in the Code of Virginia CH1PpE�lHAM Board of Supervisors (BOS) Meeting Date: A a NOVEMBER 18, 2015 Request o Property ` City afRichmmd fi11 Applicant's Contact: C�1% STUART CONNOCK o �e (804-751-4484) a Planning Department Case Manager: N DARLA ORR (804-717-6533) W�E . 5 APPLICANT'S REQUEST Substantial Accord Determination to permit a special purpose park in General Industrial (1-2) and Heavy Industrial (1-3) Districts. A public park (James River Conservation Area) is planned. Note: Conditions may be imposed. RECOMMENDATION PLANNING RECOMMEND APPROVAL COMMISSION 11/17/2015 RECOMMEND APPROVAL • Enhances a unique natural, recreational and cultural resource STAFF as suggested by Public Facilities Plan • Satisfies the criteria of location, character and extent as specified in the Code of Virginia Providing a FIRST CHOICE community through excellence in public service SUMMARY OF IDENTIFIED ISSUES Department . Issue. PLANNING - FIRE - CDOT - VDOT - UTILITIES - ENVIRONMENTAL ENGINEERING 15PD0205-2015 NOV18-BOS-RPT-2 A FAV Map 2: Comprehensive Plan —THE JEFFERSON DAVIS CORRIDOR PLAN .Classifications- LIGHT AND GENERAL INDUSTRIAL USE The designation suggests both light and heavy industrial land uses would be appropriate. PUBLIC FACILITIES PLAN: Suggests special purpose parks intended to preserve, enhance and interpret unique recreational, cultural, historical and/or environmental resources for the benefit of residents and visitors are appropriate. on nilMW a - ivy units /acre. aSubject Property Map 3: Surrounding Land Uses & Jefferson Davis eiillll�� A` ■ b[w'�65�� tl;6 ■ Highway :mini I� Single family residential — Bensley & Patterson Heights CSX Railroad 2,000 1,000 0 1-95 City of Richmond N 2,000 WE Feet S City of Richmond N W +E 1 .. S 4 15PD0205-2015NOV18-BOS-RPT-2 PLANNING Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov PROPOSAL The request is being made to allow for a special purpose park along the James River to be utilitized for trails, powered and non -powered watercraft launch facility, picnic areas, access areas for fishing and observation areas for interpretation and natural appreciation. In addition, the proposed park would allow for construction of large section of the Falling Creek Linear Park. Development of the property would be required to comply with the Northern Jefferson Davis Highway Design District standards which address setbacks, building heights, buffers and minimum architectural design standards. 15PD0205-2015 NOV18-BOS-RPT-2 PUBLIC FACILITIES FIRE SERVICE Staff Contact: Anthony Batten (717-6167) battena@chesterfield.gov Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station Bensley Fire Station, Company Number 3 EMS Facility Bensley Fire Station Rescue Squad This request will have a minimal impact on Fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be minimal. VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Brian Lokker (804-674-2384) brian.lokker@vdot.virginia.gov VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) - Access Management (24VAC30-73) - Subdivision Street Acceptance (24VAC30-91/92) - Land Use Permit (24VAC30-151) - Summary [No comments received to date 6 15 P D0205-2015 N OV 18-BOS-RPT-2 WATER AND WASTEWATER SYSTEMS Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov The proposal's impacts on the County's utility system are detailed in the chart below: Water and Wastewater Systems Currently Serviced? Size of Existing Line Connection Required by County Code? Water No 12" Yes Wastewater I No 20" Yes The proposed use will not impact the public water and wastewater systems. 7 15PD0205-2015NOV18-BOS-RPT-2 ENVIRONMENTAL Drainage, Erosion and Water Quality Staff Contact: Scott Dunn (804-748-1028) pritchardd@chesterfield.gov Stormwater Issue Discussion/Conditions • 100 year floodplain encumbers a majority, if not all of, the following parcels: 1800 Marina Drive, 1820 Marina Drive, 2001 Marina Drive and 2200 Elliham Avenue • In addition, 1800 Marina Drive, 1820 Marina Drive and 2200 Elliham Avenue are encumbered by the floodway component of Floodplain the floodplain • Any proposed improvements within the floodway may require approval from FEMA and will require an exception from Environmental Engineering. • No filling will be permitted within the 100 year floodway without FEMA approval Resource • A Resource Protection Area Designation (RPAD) will be required Protection Area to determine the actual limits of the RPA on all of the referenced Determination parcels (RPAD) • Any disturbance within the RPA will require a Water Quality Impact Assessment (WQIA) • A joint permit from the United States Army Corps of Engineers (USACOE), the Virginia Resource Marine Commission (VMRC), Wetlands and/or the Department of Environmental Quality (DEQ) will be required for any proposed work within any wetlands and/or waters of the United States • The parcels may contain items of historical importance such as Civil War earthworks and remains from an Indian village. Any Historical historic resource information discovered will be required to be reported on the joint permit application to be filed with the USACOE. 15 P D0205-2015 N OV 18-BOS-RPT-2 CASE HISTORY Applicant Submittals 4/1/2015 Application submitted; Applicant agreed to November 17, 2015 Commission hearing Community Meeting 11/12/2015 Meeting scheduled Planning Commission Meeting 11/17/2015 Citizen Comments: No one spoke in opposition to the request Recommendation — APPROVAL Motion: Patton Second: Wallin AYES: Gulley, Waller, Brown, Patton and Wallin The Board of Supervisors on Wednesday, November 18, 2015, beginning at 3:00 p.m., will consider this request. 15 P D0205-2015 N OV 18-B OS -RPT -2 eCHESTERFIELD COUNTY BOARD OF SUPERVISORS P4061 of AGENDA 1749 01 Meeting Date: November 18, 2015 Item Number: 9.D. Subiect: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 16PD0149) to Permit a Neighborhood Park in Light Industrial (I-1) and Residential (R-9) Districts County Administrator's Comments: County Administrator: 0 Board Action Reques ed: On November 17, 2015, the Planning Commission determined that the proposed neighborhood park is in substantial accord with the Comprehensive Plan, as per attached (Case 16PD0149). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: . 0 Yes 1-1 No Title: Director of Plannin CASE NUMBER: 16PDO149 APPLICANT: Chesterfield County Parks and Recreation RECOMMEND APRPOVAL CHESTERFIELD COUNTY, VIRGINIA C . SUBSTANTIAL ACCORD REVIEW Magisterial District: MIDLOTHIAN 7645 Hull Street Rd S' 1749 - Z �RGIN �yc�� Py ,row a�oG� Requelt Property G� QO Board of Supervisors (BOS) Meeting Date: NOVEMBER 18, 2015 STAFF Applicant's Contact: surrounding community, as suggested by Public Facilities Plan STUART W. CONNOCK, JR. specified in the Code of Virginia (804-751-4484) Planning Department Case Manager: DARLA ORR (804-717-6533) 6�J� 5 APPLICANT'S REQUEST Substantial Accord Determination to permit a neighborhood park in Light Industrial (1-1) and Residential (R-9) Districts. Expansion of recreational facilities located at Manchester Middle School/Athletic Complex is planned. Notes: A. Conditions may be imposed. B. A condition is located in Attachment 1. RECOMMENDATION PLANNING RECOMMEND APRPOVAL COMMISSION 11/17/2015 RECOMMEND APPROVAL • Proposed park expansion would enhance shared -use of STAFF existing recreational facilities to benefit the school and surrounding community, as suggested by Public Facilities Plan • Satisfies the criteria of location, character and extent as specified in the Code of Virginia Providing a FIRST CHOICE community through excellence in public service SUMMARY OF IDENTIFIED ISSUES Department Issue PLANNING - FIRE - CDOT - VDOT - UTILITIES - ENVIRONMENTAL ENGINEERING 16PD0149-2015 NOV18-BOS-RPT-2 Legend ZONINGi Agricultural Itural Commercial industrial milli Office 2 Residential U Streams 0 o 0 0 M 11 dip .� .. •, as �� .. Case #: 16PDO149 Address: 7645 HULL STREET ROAD Tax I D- 763-694-6448 AND 8555n T' \ \ 1 I r 1E 611 300 1 611 Feet ` Map 2: Comprehensive Plan — ROUTE 360 CORRIDOR PLAN Classification- MIXED USE CORRIDOR USE: The designation suggests a mixture of residential uses of varying densities, corporate offices, churches and public facilities would be appropriate. PUBLIC FACILITIES PLAN: Suggests neighborhood should be located in residential areas and should include picnic shelters, playgrounds, bicycle and walking trails, athletic fields and play areas. The Plan encourages continued shared -use of public school property to serve school and community recreational needs. -- 4 z zxl E eighb�orhoo mixed Use Mixed Use Corridor N Subject Property 500 250 0 500FeetW+E s Map 3: Surrounding Land Uses & Development Hull Street Road�'" ' s, _ � . � �.r, '; . t '�' � r Manchester Middle School r �, • ,, r, •., , � ' "� .:�'• �'� - &Athletic Complex Manchester �; ' `x�° �►. Fire Station Office use i Walmsley Boulevard Multi -family residential — �`, -• •� s ,,� s`� �• �± Cross Creek r fi � wE Apartments �!► ��! 'ti"� :` '�l?� .: S r 4 16PD0149-2015NOV18-BOS-RPT-2 PLANNING Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov ZONING HISTORY Case Number BOS Action Request • Rezone A to Light Industrial (M-1) 74SNO158 Approved • Conditions address uses, buffers, outside storage, (12/30/1974) signage, recreational use, setbacks, • Rezone 28.2 acre tract (subject is a part) to residential (R-9) with Conditional Use Planned Development (CUPD) to permit multi -family, townhouses and retain 84SNO085 Approved uses (07/25/1984) • Conditions of zoning address permitted uses, buffers, road improvements, access, density, and development standards (Midlothian Village Core standards for commercial /office use) PROPOSAL The request is being made to allow for the expansion of existing_ recreational facilities at Manchester Middle School and Athletic Complex. Facilities could include trails, picnic shelters, playgrounds and similar athletic facilities. Development of the portion of the property zoned 1-1 would be required to comply with the Route 360 East Design District standards which address setbacks, building heights and minimum architectural design standards. The applicant offered a condition to ensure the portion of the request property zoned Residential (R-9) will also comply with the Route 360 Corridor East Design District standards. (Condition) 5 16PD0149-2015NOV18-BOS-RPT-2 0 PUBLIC FACILITIES FIRE SERVICE Staff Contact: Anthony Batten (717-6167) battena@chesterfield.gov Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station Manchester Fire Station, Company Number 5 EMS Facility Forest View Volunteer Rescue Squad This request will have a minimal impact on Fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be minimal. VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Brian Lokker (804-674-2384) brian.lokker@vdot.virginia.gov VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) - Access Management (24VAC30-73) - Subdivision Street Acceptance (24VAC30-91/92) - Land Use Permit (24VAC30-151) - Summary VDOT has no comment on this request. 6 16PD0149-2015NOV18-BOS-RPT-2 WATER AND WASTEWATER SYSTEMS Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov The proposal's impacts on the County's utility system are detailed in the chart below: Water and Wastewater Systems Currently Serviced? Size of Existing Line Connection Required by County Code? Water No 6" Yes Wastewater No 33" Yes The proposed use will not impact the public water and wastewater systems. ENVIRONMENTAL Drainage, Erosion and Water Quality Staff Contact: Scott Dunn (804-748-1028) pritchardd@chesterfield.gov The parcel is heavily wooded and slopes at about 10 to 12 percent down to Pocoshock Creek. The 100 year FEMA floodplain encumbers approximately 50 percent of the parcel. The RPA as currently shown on GIS encumbers approximately 65 percent of the parcel although this percentage will likely be reduced once an RPAD (Resource Protection Area Determination) is performed. 16P D0149-2015 N OV 18-BOS-RPT-2 CASE HISTORY Applicant Submittals 9/23/2015 Application submitted; Applicant agreed to November 17, 2015 Commission hearing Planning Commission Meeting 11/17/15 Citizen Comments: No one spoke in opposition to the request Recommendation — APPROVAL Motion: Waller Second: Brown AYES: Gulley, Waller, Brown, Patton and Wallin The Board of Supervisors on Wednesday, November 18, 2015, beginning at 3:00 p.m., will consider this request. 16 P D0149-2015 N OV 18-B OS -RPT -2 ATTACHMENT 1 CONDITION Development of the portion of the property zoned Residential (R-9) shall conform to the requirements of the Zoning Ordinance for Corporate Office (0-2) uses in the Route 360 East Design District. (P) 16 P D0149-2015 N OV 18- BOS-RPT-2 CHESTERFIELD COUNTY -� BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1740, Meeting Date: November 18, 2015 Item Number: 14.A. Subigct: Resolution Recognizing Swift Creek Mill Theatre on Its 50th Anniversary of Providing Cultural Arts in Chesterfield County County Administrator's Comments: County Administrator Board Action Requested: Ms. Jaeckle requests that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes celebration of its 50th Anniversary. Preparer: Janice Blakley Attachments: E Yes 17 No Swift Creek Mill Theatre on the Title: Clerk to Board of Supervisors #000211 RECOGNIZING THE OUTSTANDING CONTRIBUTIONS OF SWIFT CREEK MILL THEATRE IN HONOR OF ITS 50TH ANNIVERSARY WHEREAS, Swift Creek Mill Playhouse was opened December 6, 1965, by three families seeking to bring theatre arts to Chesterfield County and the'Tri-Cities; and WHEREAS, Swift Creek Mill Theatre became a not-for-profit organization in 2001, with the mission of providing professional theatre and theatre education'to Central and Southside Virginia; and WHEREAS, Swift Creek Mill Theatre acts as steward of the historic Swift Creek Mill, a local, state and national registered historic landmark; and WHEREAS, Swift Creek Mill Theatre provides a Mainstage Season of five classic, contemporary and/or original productions, serving upwards of 15,000 theatre patrons annually; and WHEREAS, Swift Creek Mill Theatre has offered educational children's theatre for more than 25 years to an estimated 300,000 children; and WHEREAS, Swift Creek Mill Theatre trains young, potential theatre practitioners; and WHEREAS, Swift Creek Mill Theatre attracts groups, tours and private parties as a regional cultural arts destination; and WHEREAS, Swift Creek Mill Theatre is the only professional Virginia theatre south of Richmond and longest running theatre in the area; and WHEREAS, Swift Creek Mill Theatre has been, and continues to be, a unique and valuable cultural arts resource for local residents and visitors for 50 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 18th day of November 2015, publicly recognizes the outstanding artistic, cultural and economic contributions of Swift Creek Mill Theatre on behalf of all Chesterfield County residents, and congratulates the organization on the occasion of its 50th Anniversary Season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Swift Creek Mill Theatre, and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. C-1 0 a;, .r- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 , AGENDA Meeting Date: August 26, 2015 Item Number: 14.B. Subiect: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Ethan Everett Downing, Mr. Nicholas Adam Mezynski and Mr. Adam Christopher Kalata, all of Troop 2860, sponsored by Woodlake United Methodist Church; and Mr. Ryan Peter Pyatak, Mr. William Alton Lewis and Mr. Ryan DeForest Robinson, all of Troop 2806, also sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board F-1 No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Ethan Everett Downing, Mr. Nicholas Adam Mezynski and Mr. Adam Christopher Kalata, all of Troop 2860, sponsored by Woodlake United Methodist Church; and Mr. Ryan Peter Pyatak, Mr. William Alton Lewis and Mr. Ryan DeForest Robinson, all of Troop 2806, also sponsored by Woodlake United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Ethan, Nick, Adam, Ryan, Will and Ryan have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 18th day of August 2015, publicly recognizes Mr. Ethan Everett Downing, Mr. Nicholas Adam Mezynski, Mr. Adam Christopher Kalata, Mr. Ryan Peter Pyatak, Mr. William Alton Lewis and Mr. Ryan DeForest Robinson, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 18, 2015 Item Number: W.A. Subject: Public Hearing to Consider the Conveyance of Leases of Real Property at Various Park Sites and Athletic Complexes for Operation of Food Concessions by Co-sponsored Athletic Associations and Leagues Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a public hearing to consider the conveyance of leases of real property for operation of food concessions at various park sites. Summary of Information: Parks and Recreation currently has seven (7) concession buildings leased to co-sponsored youth sports organizations. The organizations use the concessions for fundraisers and for serving refreshments to spectators. The leases are due to expire on December 31, 2015. The Parks and Recreation Advisory Commission (PRAC) has recommended award of the seven (7) new leases to organizations currently operating the buildings. The lease period is January 1, 2016 through December 31, 2019, with an automatic renewal option for one (1) additional term of three (3) years. Attached is a listing of the concession stand sites and the PRAC recommendations for award of leases. Preparer: Michael S. Golden Attachments: ® Yes 17 No Title: Director Parks and Recreation #. .. �Q,/ C, Parks and Recreation Advisory Commission Recommended Long Term Concession Lease Renewals Location Bird Athletic Complex Harry G. Daniel Park at Iron Bridge Harry G. Daniel Park at Iron Bridge Matoaca Park organization Chesterfield Youth Softball League Chesterfield Baseball Clubs Central Chesterfield Little League Matoaca Athletic Association Manchester High School Athletic Complex Chesterfield Little League Robious Athletic Complex Rockwood Park Huguenot Little League Chesterfield Baseball Clubs �RY�ctrtrran� �znYe�-�i��x�j Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date November 11, 2015 Date Category Description Ad Size Total Cost 11/17/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 21 L 114.50 TAKENOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, November 18, 2015, at "".m, in the County Public Meeting Room at the Chesterfield Admin. istr2imn Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public,headng where persons may appear and present their viewsconcemirg; The conveyance of leases of real property at various park sites and athletic complexes for operation of food concessions, Acopy oftheproposed lease is on file in the County Administrator's Cf• fice and the Clerk to the Board's Office (Room 504) at the Lane B. Ram. sey Administration Building, 9901 Lori Road, Chesterfield, Virginia, for public examination between the hours of &� a m• and 5;00 pun. of each To business day, If further information is desired, please contact Mr• Michael Golden, Directorof Parks and Reaeation,at 1481079• The hearingg is held at a public facility desI u !on be accessible to per. sons wtih disabillies• My persons with questions on fhe accessibility of the facility or the need for reasonable accommodations should con. tactJanice Blakley, Clerk to the Board, at 1481200. Persons needing in to preter services for the deaf must notify the Clerk to the Board no lat• er than friday, November 13, 2015• Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/11/2015 The First insertion being given ... 11/11/2015 Newspaper reference: 0000234656 Sworn to and subscribed before me this Notary Public Supervisor KIMBERLY B HARRIS NOTARY PUBLIC State of Virginia Commonwealth of Virginia 356753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 v: ii9 AGENDA Meeting Date: November 18, 2015 Item Number: 17.8. Subiect: PUBLIC HEARING: Conveyance of an Easement to Lumos Networks, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Lumos Networks, Inc. for a 15, underground easement for fiber optic service to the cell carrier on the Midlothian Water Tank. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Lumos Networks, Inc. for a 15' underground easement to provide fiber optic service to the cell carrier on the Midlothian Water Tank. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: 0 Yes No F-1 Title: Real Property Manager VOCINITY SKETCH PUBLIC HEARING: Conveyance of an Easement to Lumps Networks, Inc. LLJ 0 -ERLUFF PL 9 . . ........... VILLAGE CONVEYANCE OF -WWAGE At , 4 EASEMENT VIAL GE -L -N -- IE DR GRN PARK �6R ti XlNq/ �QN L . . . . . . . . . . . . . . . . . . . . . . . . . . N Ghent field County Dapa.rtm.ent of Jltilkie-5 w #1 1-1 S OrDOla 'ia F- Q W F- W m 2 = X Q W Ia w NLL O� N 02 �2LL 4ti x m J Po Q d o U gEE 99Z 0 W Q t 0: Un Qva WZ go Z <<nu� O O `-o �— Z� o J �.-Z ¢ ,7t wZNO2~,m OW WNOJ pn-1- J ?• f' LL Q r O F )} Q F-Ja N D i..) j4 �} SRO m • Zij QwZc4 2tq Q Q M m Q�T2 O a-¢3 �- 0 CL a.0 ao a zz 3M-wM nU t& wp o�U W Fsz0¢a�camv~i k y� �2dp L]d0 �w z R oW z uj ! o W N i Em X Co LU -- —'--- -- Z Q U` w Z i Cl) <t W C/)W I XN i i W W XE/P E!P FJP W � ( W PAVED DRIVE LL E!P E/P E(P X a l� I , a w` 'w i t1 a W wLlj Q w W S U 2 U 0 0 �' ooz ¢ w wo O N LL! i O p N ffi U0wwW °a JO_� <maiT _� �2apado o. n a< J W LL S a I €W �RIC�tti411� �XttIQ��E��l��>C�j Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 `J CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date November 11, 2015 Date Category Description Y~ Ad Size Total Cost I 11/17/2015 Meetings and Events TAKE NOTICE That on November 18, 2015, at 6:30 p.m. or as 2 x 16 L 92.00 1AKENOiICE lliat on Nouomber 18, 2415, at 6,30 p,m, ar as sour/ /hereafter as may be heard, the Board of S p /vim of Chestdeld Couoly at its regular ffitiog lace m the Public Meeliog Room of CheslAld Couoty, Vr• wok,lncarosser be cw$prop gtit 91Cotf N load/ to tomos Net loformaliooregardiogfheproposed coAueyaoce isoofiileiotoplot of Wif Office lo Chesterfield Couoty, Vrgmii, and may be exanuoed by all it cil dpalesbetweenthehoursofX30amand5;00px,May fhroughfrtay, De W is held it a pubficfa 4. designed to be accessible to p.soru thdisabilhies.Aaypeons�ydhquestia�sontheaaessibifrtyof Wad need Ia< reasonable aaommodabcos shout clad tan ice i. RIA, Clerk to the Road, it 161100, MRS needing glee preterRAW forte deaf mustnotifyhClmklothe Board nolaler ilio Nolember 13, N. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Novem was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/11/2015 The First insertion being given ... 11/11/2015 Newspaper reference: 0000238803 Sworn to and subscribed before me this Notary Pu`lic Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Page 1 of 2 Meeting Date: November 18, 2015 Item Number: 17.C. Subject: Public Hearing to Consider the Proposed Bon Air Special Area Plan County Administrator's Comments: County Administrator-//ePj/_eq1,jL'� W-1-11 I Board Action Requested: Hold public hearing to consider the proposed Bon Air Special Area Plan. Summary of Information: Moving Forward ... The Comprehensive Plan for Chesterfield County identifies nine (9) special area plans that should be completed to provide additional detailed planning beyond the recommendations of the countywide plan. The Bon Air Special Area plan is the second of these area plans completed since the adoption of the countywide plan, and is a result of a coordinated team approach. Staff worked closely with area residents and stakeholders to develop a plan that guides changes in the community, and held public workshops and meetings as well as other input opportunities throughout the planning process. Highlights of the Special Area Plan include: ® Enhancing and extending a bicycle and pedestrian network throughout the area ® New design guidance for redevelopment within the commercial core of the community (Forest Hill Avenue & Buford Road) ® Neighborhood -scale park at the former IDC site at Bon Air Elementary ® Potential extension of the public wastewater system to unserved areas ® Various transportation improvements ® New and updated land use recommendations with development guidance notes Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes —1 No F CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information Continued Page 2 of 2 The Special Area Plans are designed to complement and provide further details over the guidelines in the countywide Comprehensive Plan. Therefore, this draft Plan is an amendment to the countywide plan, specifically, an amendment to chapter 11 Special Area Plans. On July 23, 2015, the Planning Commission held a public hearing on the Bon Air Special Area Plan. Due to concerns expressed at the public hearing, the Planning Commission deferred the public hearing for 60 days to allow staff to receive additional community input and make revisions to the plan. The Planning Commission held a second public hearing on the draft on September 15, 2015 and unanimously recommended approval of the Bon Air Special Area with a 4-0 vote. A detailed summary of citizen comments during the public hearing processes can be found in Attachment C. The following attachments are included in this item: • Attachment A: Draft Bon Air Special Area Plan (September 28, 2015), including amendments to Chapter 10 The Land Use Plan, and Chapter 15 Implementation, of the countywide Comprehensive Plan • Attachment B: Amendment to the Intro/Cover and Chapter 11 Special Area Plans of the countywide Comprehensive Plan • Attachment C: Synopsis of previous public hearings OND 7,10 A M PTA 0 T 3 9 T XT -XM. I V . M DRAFT: September 18, 2015 Chesterfield County, Virginia www.Chesterfield.gov/BonAir Page BA 1 CHAPTER 11: SPECIAL AREA PLANS �::...�.. 11.2 BON AIR SPECIAL AREA PLAN Section 2: Plan Goal 7 Section 4: Guidelines & Concept Plan 21 Section 6: Infrastructure Plan 32 Land Use Plan Categories & Map 46 (Amends Ch. 10 of countywide plan upon adoption) 'CGG,'- 2 ........... Bon _ ._ _ .____ w.w............. Bon Air Special Area Plan Draft September2015 Page BA 2 Section 1: Introduction WELCOME TO BON AIR CHAPTER 11: SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 1: Introduction Located in northwestern Chesterfield County adjacent to the City of Richmond, Bon Air is a unique community with a rich history and distinctive character. Bon Air is conveniently located less than ten miles from downtown Richmond and has easy access to the area's major roads and the James River. The historic village character of Bon Air is highly valued by area residents, as is the overall sense of community. A BRIEF HISTORY OF BON AIR In the late 1870s, Bon Air was established along the Richmond & Danville Railroad as a resort community by a group of prominent Richmond businessmen. In 1877, five developers chartered the Bon Air Land and Improvement Company of Virginia, the purpose of which was to create a place to escape the crowds and pollution of the city of Richmond. The Bon Air Hotel, completed in the summer of 1880, began � I;" the era of the Bon Air resort vacation community The hotel's �� MP1111; four acres provided bridle paths, bicycling trails, and a variety of other outdoor amenities. After the opening of the hotel, the Bon Air Land and Improvement Company issued a map illustrating the proposed village, including 178 building lots arranged on a modified grid plan. The public - sale of these lots was successful r v and within the next few years W, rh�i houses were built and the 1k village of Bon Air was established. As a result of the Bon Air Hotel accidently burning down in 1889, the area began to transition from a ..s vacation community to a�^ commuter village. - Development in Bon Air Village followed a pattern of slow growth throughout the 1890s and first two decades of the 20th Century. irrtiLJ r�� 9 �! �i"Jl 1Lyi'%�Jr r�]nI11liPj�1J1J, `�A Bon Air Special Area Plan Draft September2015 Page BA 3 CHAPTER 11: SPECIAL AREA PLANS RA FT 11.2 BON AIR SPECIAL AREA PLAN Section 1: Introduction After World War II, Bon Air began changing rapidly with increased suburban development. In the late 1940s, five subdivisions grew up around the village and one of the county's first shopping centers opened at the corner of Buford Road and Forest Hill Avenue. Bon Air continued to experience both residential and commercial growth during the 1950s and 60s. BION AIR TODAY Much of the original historic character of Bon Air remains. Centered on the intersection of Buford and Rockaway Roads, this community received national historic district designation in 1988. Several dozen beautiful late 19th Century homes still stand in the area today. Bon Air is a community of attractive, stable residential neighborhoods with a core of neighborhood -scale business and office services at the intersection of Buford Road and Forest Hill Avenue. While area residential and commercial structures are older than the county average, the community continues to attract new residents and businesses due to its convenient location and quality of life. Little buildable land remains in the community. Development in Bon Air is characterized by a mix of single use, one and two story buildings occupied by residential, retail, office and public/semi-public uses (a library, an elementary school, churches and private schools). The commercial core, generally surrounding the intersection of Buford Road and Forest Hill Avenue, has limited and inconsistent street amenities such as sidewalks, lights and trees. Existing development in the commercial core of Bon Air: Buford Road at Forest Hill Avenue _.._.________.____----- __ __ _._.._____._____.._____.._. .. . ............ Bon Air Special Area Plan Draft September2015 Page BA 4 CHAPTER 11: SPECIAL AREA PLANS ..�L.. 11.2 BON AIR SPECIAL AREA PLAN Section 1: Introduction STUDY AREA BOUNDARIES The Bon Air Special Area Plan, located in northern chesterfield, encompasses just over one square mile and is bounded by Jimmy Winters Creek to the west, Huguenot Road to the north, the City of Richmond boundary formed by power lines to the east, as well as the area south of the railroad tracks bounded by Belleau Drive, West Bon View Drive, Logan Street, Jahnke Road and Brown Summit Road. The study area encompasses the entire Bon Air Historic District. Hran Alr P1xn GevgraAday r �a /�Ilrl�l/,i 0 7.5 5 iP 6.%dn6 Bon Air Special Area Plan Draft September2015 HOW TO USE THIS SPECIAL AREA PLAN The Bon Air Special Area Plan builds upon the framework of Moving Forward... The Comprehensive Plan for Chesterfield County, providing further detail and guidance that supplement the overall goals and guidelines of the countywide comprehensive plan. The Bon Air Special Area Plan provides additional, more detailed guidance to assist decision makers regarding the future growth, development and redevelopment of the area. (� C 0 2 t'�- Page BA 5 CHAPTER 11: SPECIAL AREA PLANS DR.... 11.2 BON AIR SPECIAL AREA PLAN Section 1: Introduction COMMUNITY ENGAGEMENT An active community participation process that engaged citizens, businesses, community groups and other area stakeholders, as well as county staff and elected and appointed officials was used to develop the plan. The community engagement effort was aimed at ensuring that the plan guides future growth and development in a manner that conforms to the vision of the people that live, work and play within the Bon Air area. The community's ideas and concerns were shared at public workshops, through an online and print survey, and at meetings with county staff. This input was invaluable and is reflected in this plan. County staff also engaged the City of Richmond to ensure coordinated planning between both localities. BON AIR SPECIAL AREA PLAN GRAPHICS The plan uses graphics to illustrate the concepts embodied in the goal, guidelines and text of the plan. The graphics are conceptual, and are used for illustrative purposes only. They serve as examples of development that achieves functional and visual compatibility with the goal and guidelines of the plan. Graphics are not intended to encourage any particular architectural styles, or promote any specific development patterns or details, other than as generally embodied in the text of the plan or as may be required by ordinance amendments. ___---------------------- Bon Air Special Area Plan Draft September2015 Page BA 6 CHAPTER 11: SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 2: Plan Goal Section 2: Plan Goal Bon Air is a walkable village community where residents, businesses and the county work together to maintain and build upon its rich history, natural beauty and high quality of life. Bon Air will continue to be a desirable community, attracting new families and residents. The quality and stability of residential neighborhoods as well as the area's public facilities contribute to the community's desirability as a great place to live, work, play and visit. This plan seeks to protect and enhance the existing residential neighborhoods while promoting limited, neighborhood -scale redevelopment of aging structures within the commercial core, the commercial area generally located around the intersection of Buford Road and Forest Hill Avenue and along Huguenot Road. This plan recommends a network of pedestrian and bicycle improvements that will build upon the existing infrastructure within the commercial core by connecting community destinations, surrounding neighborhoods and existing/planned improvements outside of the plan geography, and offering area residents meaningful mobility choices. The commercial core will consist of businesses and office uses serving neighborhood needs, with the potential for small-scale mixed use redevelopment that incorporates residential usesin addition to commercial and office uses, concentrated at the northeastern and southwestern quadrants of Forest Hill Avenue and Buford Road. Redevelopment within the commercial core should accommodate pedestrians through the provision of sidewalks, signaled crosswalks, street trees, and other streetscaping amenities. Buildings should front streets, with parking located behind buildings. Pedestrian -scale focal points and community spaces should be considered in the design of sites in the commercial core area. The area located between Huguenot Road and Bannon Road, which is currently occupied by single family residences, could be redeveloped to accommodate alternative land uses. If this area redevelops the design should be of a character that respects, and is compatible with, surrounding residential neighborhoods, while enhancing this gateway into Bon Air and Chesterfield County. This plan emphasizes the importance of pedestrian oriented infrastructure such as sidewalks, crossings and other streetscaping amenities to achieve the overall goal of the plan. Infrastructure improvement projects that enhance the pedestrian environment should be a priority in the implementation of this plan. It is anticipated that redevelopment within the commercial core will evolve over time starting with commercial property owners being encouraged to make facade, landscaping and streetscaping improvements to existing developments. Over time, as property is aggregated and redeveloped according to market demand, two-story mixed use in the form of residential/office/retail would be supported as recommended by the land use recommendations of this plan. The mixed use development should be of a residential -friendly design compatible with the overall look and identity of Bon Air. Bon Air Special Area Plan Draft September2015 Page^ BA i?—, " 4 DRAFT Section 3: Issues & Opportunities LAND USE AND EXISTING ZONING CHAPTER 11 SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities The Bon Air study area is predominantly zoned residential, with commercial and office zoning in the northern portion of the plan geography around the intersection of Buford Road and Forest Hill Avenue. In some cases, the existing zoning is in conflict with uses recommended by this plan. During the initial community engagement effort, residents identified area businesses as a positive feature of the community, while also expressing a desire for additional shopping and dining opportunities. This plan promotes improvements to and/or redevelopment of structures within the commercial core to provide enhanced spaces that could help attract additional neighborhood -serving businesses to the community. Additional neighborhood - serving businesses could be located along Huguenot Road between Buford Road and Bon Bon Air Special Area Plan Oaks Lane. C nmmarrial C nra City of Richmonddo The commercial core area should have high quality village - style design standards that support neighborhood -scale developments. The village style is characterized by a commercial core with a variety of moderate intensity, scale and massing neighborhood commercial uses and housing options that are accessible to both vehicles and pedestrians. Commercial development should be designed to enhance the sense of place within the community. Existing Community Business (C-3) zoning is not consistent with the community's vision. In addition, many uses, especially automobile -oriented uses allowed under the current zoning, would not be appropriate according to the recommendations of this plan. Bon Air Study Area R-15 N 0 125 250 500 AFeet 17) r m al�, _____________._-^^ Bon Air Special Area Plan Draft September2015�-.._.r__ Page BA 8 CHAPTER 11 SPECIAL AREA PLANS �"' (�°�� I �.( ...., 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities Limited, neighborhood -scale mixed use development to include vertically and horizontally integrated residential uses is recommended at the intersection of Forest Hill Avenue and Buford Road. Due to the high volume of traffic along Huguenot Road and the high percentage of renter occupied housing, the block bounded by Huguenot Road, Buford Road, Bannon Road and Bon Oaks Lane, which is currently zoned Residential (R-15), may no longer be appropriate for single family residential uses in the future. The plan recommends that this area remain single family residential, noting that the area may be appropriate for alternative land uses if the property is aggregated and redevelopment is designed in a manner that provides an attractive gateway into Bon Air and Chesterfield County while at the same time respecting the surrounding residential neighborhoods. TRANSPORTATION Densities and Traffic Generation The Bon Air Special Area Plan study area currently includes approximately 929 residential units and approximately 275,000 square feet of retail/commercial development. Using typical trip rates it is estimated that the existing development currently generates approximately 20,000 average daily trips. Due to the focus on redevelopment of existing commercial areas, the net increase in residential units and commercial square footage in the area is minimal. At build -out the recommended plan could result in approximately 50 additional multi -family residential units and 24,000 square feet of additional retail/commercial development, mostly in smaller retail spaces of 10,000 square feet or less. Based on anticipated build -out, an additional 5,200 average daily trips could be generated. This plan's focus on enhancing the village character of Bon Air through small-scale, vertically integrated mixed use development, that accommodates pedestrian and bicycle travel, could reduce the anticipated number of average daily trips generated. �; U, 07" -, 4;o 14 Bon Air Special Area Plan Draft September2015 .,_w..w...�.._-^--------------------------------- �_. �Page BA 9 CHAPTER 11 SPECIAL AREA PLANS D RA FT 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities Transportation Infrastructure The existing transportation infrastructure in Bon Air Current Thoroughfare Pian Roads consists of roads and adjacent City of Richmond sidewalks in the commercial core. Additionally, there is a` weekday commuter transit service via Greater Richmond r �� " City of Richmond Transit Company (CRTC) with ,d stops along Forest Hill Avenue. Enhancements to the transportation network in Bon p " Porasd Hidl Air would provide residents and Ave, visitors with better and safer alternative access to community facilities and businesses. In order to assist with reduction in vehicle dependence, the plan encourages limited multi -use, multi-storybuildings with g Bon Air Study Area residences, shopping and jobs Thoroughfare Plan located within the same EXISTING building or within walking or �,� Major Arterial (120'-200") bicycling distance of each other. -�MaJorArtarial(@0') couacco (70') Parcel The transportation chapter in street ---- 0-10 the comprehensive plan Ral4road I xso sao i,opn identifies some existing roads 1_" that communities have expressed a desire to retain their unique character without any major improvements, even if the result would be congestion. Forest Hill Avenue and Buford Road are two of these roads. The average daily traffic (ADT) on Forest Hill Avenue is currently between 14,300 and 16,200 vehicles per day. The ADT on Buford Road is currently between 9,000 and 12,700 vehicles per day. As Bon Air and adjoining areas continue to develop/redevelop, traffic volumes on these roads are anticipated to increase. Even though both of these roads are at capacity (Level of Service 'E'), the Bon Air Plan does not suggest changing the "no - improvement" approach to Forest Hill Avenue and Buford Road. Bon Air Special Area Plan Draft September2015 __ Page BA 10 DRAFT Passenger Rail Service CHAPTER 11 SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities The countywide comprehensive plan supports commuter and light rail services along the existing Norfolk Southern Railroad corridor which traverses Bon Air. In 2003, the Richmond Metropolitan Planning Organization (now called the Richmond Regional Transportation Planning Organization) identified this line as having the greatest potential for commuter rail service and proposed that a station be located in the vicinity of the Buford Road. Should further consideration or development of this facility occur, the proposal, to include details of the siting, parking, access and other impacts, should be evaluated through an amendment to this plan. PEDESTRIAN INFRASTRUCTURE AND AMENITIES In 2006, the Virginia Department of Transportation (VDOT) constructed sidewalks and installed streetlights along sections of Forest Hill Avenue, Buford Road, McRae Road and Choctaw Road. The existing pedestrian infrastructure consists of sidewalk sections in the commercial core that do not connect to destinations in the community such as residential neighborhoods or public and semi-public facilities. Further, the sidewalk infrastructure lacks marked or signalized crossings at major intersections. VDOT Guidelines for the Installation of Marked Crosswalks state that they provide "reasonable expectations for motorists with regard to where pedestrians may cross a roadway and the predictability of pedestrian actions and movement." Crosswalks should be considered in safe locations where pedestrians are likely to cross the road to access the existing or proposed pedestrian network. Sidewalks along Buford Road The proximity of pedestrian destinations to each other and to the surrounding residential neighborhoods further increases the potential for Bon Air to be a more walkable community; a majority of the plan geography is located within half a mile, or a ten minute walk, of at least one pedestrian destination. Pedestrian facilities are recommended in this plan to connect neighborhoods, community amenities and the commercial core, thereby providing recreational and alternative transportation choices to residents, workers and visitors. A well designed, connected and safe network could slow traffic through the area, assist in alleviating parking issues, provide health benefits and support local businesses. This network should also enhance the 'village feel' and add to the desirability of the community as a great place to live, work, visit and play. Bon Air Special Area Plan Draft September2015 Page BA 11 II )RA[�l Pedestrian Sheds Around Area Destinations City of Richmond Lewis G Larus Park Stony Po l Shoppmg�r ;10� 0 Air I P. byl.dan �Nsw Church Buford Rc Shopping Center Bon Air Library CM Bon Air Plan Geography Pedestrian Sheds 1/4 Mile V2 Mile Destinations GRTC Express Route . ..... -` GRTC Local Route O GRTC Bus Stops Parcel Railroad 0 250 500 1,000 Feet Bon Air "N" arst Church,s, oma Stony Point Bon Air Reformed Elementary Presbyterian School Church 03 C, 'I., Riverside Bon Air School* Christian Church St, Michael's Episcopal Church Bon Air * Community 11-1 Association Bon Air *1 United Methodist Church CHAPTER 11 SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities City of Richmond Huguenot High School HAve m ed B*bst m e Church F Huguenot ugue 0 H,gh S h, co Highland Hills Neighborhood Pool Bon Air Special Area Plan Draft September2015 Page BA 12 CHAPTER 11 SPECIAL AREA PLANS D RA 1.711.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities There are opportunities to connect to existing pedestrian facilities in the City of Richmond and create a regional pedestrian network. A sidewalk exists in the City along both sides of Forest Hill Avenue terminating at the corporate city limits. The City has planned improvements to Forest Hill Avenue that will include both sidewalks and bike lanes from Powhite Parkway to Hathaway Road to connect to the existing infrastructure in the Stratford Hills area. Connecting improvements within the Bon Air study area to the planned improvements in the City will enhance the vision for a larger, regional pedestrian and bicycle network. This will allow Bon Air residents to access recreational amenities outside the study area such as the newly constructed recreational uses at Huguenot High School, Lewis G. Larus Park and the James River Park System. The recommended Bicycle and Pedestrian Network, as well as typical road cross-sections of facility types is shown in the Infrastructure Plan (Section 6). Providing pedestrian accommodations in an already developed area is often difficult, more costly and, in many instances, requires acquisition of additional property and/or easements. While construction may necessitate removal of existing vegetation and landscaping, wherever possible impacts on existing developed properties and vegetation should be minimized. Removed vegetation should be replaced with a species that will enhance the area. Private sidewalks are built by the private sector and are maintained by the development owner or an owners' association. Having these sidewalks accepted into the state highway system will ensure their long-term maintenance and public use. Sidewalks located within the public right-of-way are maintained by VDOT. These sidewalks are located parallel to a road and are typically separated from vehicular traffic by a buffer strip and curb and gutter. They may be constructed as a public project or by the private sector as a part of new or redevelopment. The preference of this plan would be for all sidewalks to be public, not private. Commercial Area Improvements Where possible and as new and redevelopment occurs, street amenities including sidewalks, street trees, decorative lighting, furnishings, etc. could be installed to provide an enhanced network that better accommodates pedestrian access to commercial services and businesses. Any new improvements should connect to the existing infrastructure when possible to provide a comprehensive pedestrian network throughout the commercial core including a pedestrian signal and crosswalks at Buford Road and Forest Hill Avenue. The Zoning Ordinance should be amended to require the installation of public sidewalks within the commercial core along Buford Road, Forest Hill Avenue, McRae Road, Huguenot Road, Bannon Road, Tinsley Drive and Bon Oaks Lane as part of new or redevelopment projects. Streetscape amenities should be included with the sidewalk installation. Typical road cross-sections that depict conceptual layouts of pedestrian amenities along major roads within the commercial core are shown in the Design Plan (Section 5). A .a .........w__w________________-.___n_........ Bon Air Special Area Plan Draft September2015 Page BA 13 CHAPTER 11 SPECIAL AREA PLANS D RA F 11.2 BON AIR SPECIAL AREA PLAN pillilliplipli Section 3: Issues & Opportunities BICYCLING INFRASTRUCTURE AND AMENITIES Currently there are no dedicated bicycling facilities within the plan geography. The proposed Bikeways and Trails network for the county identifies the need for a dedicated bicycle facility through Bon Air. The Infrastructure Plan (Section 6) provides further guidance on facility recommendations and connections to the overall countywide network incorporating a north/south bicycle route through Bon Air. This route would connect bicycle and pedestrian destinations within Bon Air from Huguenot Road to the facilities at the Bon Air Community Association, while also connecting into the proposed countywide network. The bicycle route could utilize a combination of county owned property and existing paths/trails. The network would serve to further connect pedestrians and bicyclists to area destinations while also providing recreational opportunities in a natural setting. The recommended Bicycle and Pedestrian network, as well as typical road cross-sections of facility types are shown in the Infrastructure Plan (Section 6). PARKING STANDARDS Generally, businesses provide individual on-site parking, necessitating multiple curb cuts along Buford Road and Forest Hill Avenue, and resulting in potential conflicts with pedestrians. Widening of area roads is constrained due to existing development, thereby limiting opportunities to accommodate additional on -street parking. As properties redevelop, reduced parking requirements and shared parking should be considered, while also emphasizing pedestrian accommodations. Provision of adequate parking to accommodate business patrons should be balanced with infrastructure to support a walkable village environment. Large expanses of highly visible off-street parking areas should be discouraged. Where feasible, decked parking could be considered as part of development plans to encourage efficient use of land within the commercial core. Additional flexibility in parking standards could be considered for redevelopment that provides significant off-site pedestrian improvements. Applying traditional suburban parking standards to neighborhood -scale commercial redevelopment projects would likely consume a large amount of land and reduce the feasibility of new or redevelopment within the commercial core, given the size and configuration of properties. AGGREGATION Property within the commercial core intended for commercial redevelopment should be aggregated during the rezoning and site development processes to better facilitate the development patterns recommended by this plan. Specifically, the areas identified for mixed use, at the Buford Road and Forest Hill Avenue intersection, as well as the block bounded by Huguenot Road, Buford Road, Bannon Road and Bon Oaks Lane, if this area is to redevelop as a nonresidential use, should be aggregated prior to redevelopment to avoid piecemeal development, ensure consistent streetscape improvements and reduce impacts to adjacent residential uses. r Bon Air Special Area Plan Draft September2015 Page BA 14 PUBLIC SPACE CHAPTER 11 SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities Public spaces contribute to the identity of a place; successful public spaces can draw people to an area and create economic gain for nearby businesses. An opportunity for a community centered gathering space exists at Bon Air Elementary School at the intersection of Polk Street and McRae Road. With the exception of the fields and playground at Bon Air Elementary School, there are no parks or public spaces within the limits of the plan area. Currently, this site is underutilized, often sitting vacant or serving as temporary bus parking during the day. The site is an ideal location for a neighborhood park due to its central location within the community and to other public facilities, its proximity to the proposed pedestrian improvements along McRae Road and the fact that the county already owns the land. The public space should be designed to increase the attractiveness of the area, provide opportunities for passive and active recreation and serve as a space for community gatherings. Additionally, pedestrian -oriented public spaces and focal points should be incorporated into commercial developments during consideration of development proposals. COMMUNITY GATEWAYS Since Huguenot Road serves as a gateway area to Bon Air and Chesterfield County, high quality design standards that give visitors a positive impression of Bon Air and the county should be incorporated into new and redevelopment projects so as to enhance the attractiveness and overall sense of place of the community. Furthermore, redevelopment in this area should be complementary of existing and planned development within the surrounding area. Other gateways into the community include Forest Hill Avenue at the city line and Buford Road at Jahnke Road. Where feasible, gateway enhancements such as consistent signage or focal points should be installed at key, highly visible locations. Developers, the county and the community should work together to design, fund and install such features. Bon Air Special Area Plan DraftSeptember2015 Page BA 15 HISTORIC RESOURCES CHAPTER 11 SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities Bon Air is a community rich in history. In 1988, as a result of a community -led effort, Bon Air became the first National Historic District located within Chesterfield County, which includes 45 structures. However, currently none of these structures have obtained county historic landmark designation. Local designation could provide stronger preservation encouragement than state/national designation. Property owners that wish to protect the architectural and physical integrity of their historic resource are encouraged to seek county historic landmark designation. Existing incentives and information about the county's designation process should be proactively communicated to property owners to encourage such designation. i Bon Air Special Area Plan 1 Historic Resources l .. ol� Jarr,0 Rd. w w ai CMBon Air Study Area aw�r w Historic Structures street —i—r Railroad iumnummm ',Bon Air Historic District Parcel Ao sco- _F Bon Air Historic District and existing historic structures. 4 Bon Air Special Area Plan Draft September2015 Page BA 16 CHAPTER 11 SPECIAL AREA PLANS D RA [��; 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities TREE CANOPY PRESERVATION The existing mature tree canopy in Bon Air adds to the natural beauty that is beloved by the community. Aside from aesthetic value, a healthy tree canopy provides valuable environmental functions for the community. Unfortunately, much of the commercial core has lost its tree canopy with development and infrastructure improvements. The county should work with private property owners within the commercial core to plant trees and landscaping that enhance the tree canopy and aesthetics of the area. As redevelopment occurs in the commercial core, street trees should be required to bring this resource back. In addition, preservation or replanting of trees should be considered as infrastructure improvements occur. STORMWATER QUANTITY & QUALITY Currently, much of Bon Air's stormwater outfalls into Jimmy Winters and Powhite Creeks, which are part of the Chesapeake Bay Total Maximum Daily Load (TMDL). Municipal point source discharges are one of the identified sources for impaired water quality in the Chesapeake Bay TMDL. Much of the area's stormwater is collected in roadside drainage ditches. Currently, there is no stormwater treatment at the two outfalls located behind Bon Air Elementary School. An opportunity for improvements to existing ditches at these outfalls at Bon Air Elementary School could serve to treat stormwater, thereby reducing pollutants that enter into the streams. New federal and state regulations give credits to the county for stormwater improvements that improve water quality. (More information on this recommendation can be found in Section 6 Infrastructure.) OVERHEAD UTILITY LINES Overhead utility lines and associated utility poles, prevalent along area roads, detract from the aesthetics of the community, especially along Buford Road and Forest Hill Avenue. Above ground utility lines may also be in conflict with maturing trees. Trees growing near overhead utility lines can cause service interruptions and/or create public safety hazards when trees contact wires. Relocating utility poles or burying lines underground is expensive, and most likely would have to occur on a comprehensive basis rather than piecemeal. As siaewalK, street trees ana street light improvements are made, the design must be cognizant of the existence of overhead utilities. As redevelopment occurs, placement of overhead lines underground should be considered. Bon Air Special Area Plan Draft September2015 Page BA 17� CHAPTER 11 SPECIAL AREA PLANS D � �.�..��... 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities WATER & WASTEWATER There are a significant number of private individual on-site wastewater systems (such as septic systems) in Bon Air, the majority of which are located in the historic district, where public wastewater lines do not currently exist. Several other properties that have public wastewater available, but have not yet connected, are also on private wastewater systems. The large number of properties served by septic systems could be a source of pollution into local creeks. Jimmy Winters and Powhite Creeks were identified as impaired due to elevated bacteria levels which may be a result of private systems. Reducing the number of private systems through an extension of public wastewater lines could assist in improving the water quality of area creeks and streams that are a part of the James River TMDL. Such connections may also increase the desirability of purchasing older historic homes in the area. Such extensions may be eligible for grant funding to assist in partially offsetting the costs. Currently, two properties in the commercial core are not connected to the public wastewater system. At such time that these properties are redeveloped or improved, the wastewater system should be extended in conjunction with such development. The entire Bon Air Special Area Plan geography is served by the public water system through an extensive system of water distribution mains. Given the existing infrastructure and recommended land uses, system improvements to the existing water and wastewater infrastructure are not anticipated within the commercial core. PUBLIC FACILITIES Bon Air Elementary School The Public Facilities chapter of the comprehensive plan recommends that Bon Air Elementary School be revitalized or replaced in the post 2020 timeframe. If it is necessary to construct a new facility, the school should remain at its current location to ensure that it continues to be a neighborhood anchor supporting the surrounding community. Pedestrian and bicycle improvements should be made on the school site to safely connect this facility into the fabric of surrounding neighborhoods. In addition, the school should be promoted as a community facility, hosting non -school events and functions that meet the needs of the surrounding area. Bon Air Special Area Plan Draft September2015 Page BA 18 CHAPTER 11 SPECIAL AREA PLANS ( RA FT 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities Bon Air Library Located in the heart of Bon Air, the Bon Air Library is one of the busiest branches in the Chesterfield County Public Library system. Constructed in 1975 as an 8,000 square foot facility, it was expanded in 1992 to 15,000 square feet. The library was renovated again in 2014 to update the floor plan with an open air design, a new circulation desk, a more open reference desk and a new children's department. To ensure that the library remains an integral part of the community, the library should remain within the Bon Air Plan geography. As a part of the recommended pedestrian network, improvements are recommended on the library site to integrate pedestrian and bicycling facilities as a part of the overall site design. CIVIC ASSOCIATION FORMATION The community of Bon Air extends beyond the boundaries of the study area. Both residents and businesses within the study area as well as those in the surrounding area are active and engaged. While there are numerous area community groups representing various causes and interests, enhancing communication between these groups and the county could provide greater benefits to the community overall. Formation of a new civic group with representation from various community interests would aid in fostering investment, representing community concerns and promoting effective communication with local, regional and state agencies. Representatives should include residents, churches, schools and businesses within and proximate to the area as well as civic associations and societies within and proximate to the area. This group should initially be organized with assistance and guidance from county staff until such time as the group can function independently (approximately one year). An example of a similar group functioning in the county is the Jefferson Davis Association (JDA). COORDINATION WITH CITY OF RICHMOND Bon Air is bordered by the City of Richmond along Huguenot Road to the north and the powerlines to the east. Opportunities to connect pedestrian and bicycle infrastructure improvements with existing and planned improvements in the city should be coordinated through public projects with the city to ensure compatibility of design and to better serve the region. Similarly, development proposals along Huguenot Road should be coordinated with the City of Richmond to encourage design that establishes a cohesive and integrated development pattern. ------------- m. Bon Air Special Area Plan Draft September2015 Page BA 19 —� CHAPTER 11 SPECIAL AREA PLANS L. RA 1°: T 11.2 BON AIR SPECIAL AREA PLAN Section 3: Issues & Opportunities FUNDING FOR RECOMMENDATIONS Some plan recommendations are constrained by public funding availability. Wherever feasible, partnerships should be explored with residents, businesses and organizations to share the costs of improvements. In addition, the county should pursue alternative grant and program funding, and promote incentive packages that could have wider application countywide. INCENTIVES Redevelopment of improved property is often more difficult and expensive than building on unimproved land. To encourage redevelopment of aging commercial areas, various incentives should be considered to offset some of the additional costs borne by developers. Incentives could be used to facilitate the recommended mixed use development pattern that incorporates residential and commercial uses. Such incentives could include the following, some of which already exist under state and county law, and some of which could be considered: o Reduction in Planning Department fees o Property/real-estate tax incentives o Reduction in proffers o Creation of special tax districts o Tax abatements for revitalization/redevelopment projects Any such incentives could have wider applicability for similar areas and development patterns in other parts of the county. G Bon Air Special Area Plan Draft September2015 Page BA 20 DRAFT Section 4: Guidelines & Concept Plan CHAPTER 11: SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 4: Guidelines & Concept Plan The Bon Air Special Area Plan Guidelines address the unique characteristics and history of the Bon Air community while providing a guide for future growth and development decisions within the area. ➢ New Development Standards. New development and redevelopment should be compatible with the scale and character of existing neighborhoods, while creating a vibrant and positive community identity through high quality design of buildings and public spaces. o Allow redevelopment of properties along Huguenot Road in a manner that creates an attractive gateway into Bon Air and encourages new neighborhood serving commercial and office uses. o Promote new commercial and/or mixed use redevelopment at the intersection of Forest Hill Avenue and Buford Road that incorporates village scale design characteristics including small- scale, walkable and attractive development. o Promote limited office uses along Forest Hill Avenue between Tinsley Drive and Choctaw Road to include conversion of existing single-family residential or new structures that would serve as a transition between the commercial core and existing neighborhoods. ➢ Streetscaping and Pedestrian Amenities. Develop streetscape standards for new development within the commercial core area that contribute to the village identity and create an attractive and comfortable pedestrian and shopping environment by incorporating features such as pedestrian facilities, pedestrian -scale street lighting and signage, landscaping, and other similar amenities. Support the construction of streetscaping and pedestrian amenities as part of development proposals, as well as part of larger scale, coordinated public projects. ➢ Economic Development. Encourage small-scale, neighborhood serving commercial, retail and office services that are compatible with the village setting in Bon Air. ➢ Aggregation. Encourage aggregation of property within the commercial core for redevelopment during the rezoning and site development processes, to better facilitate development patterns recommended by this plan. ➢ Public Space. Incorporate public gathering spaces and focal points as part of development proposals within the commercial core. ➢ Bon Air Neighborhood Park. Support the construction of a neighborhood park facility on surplus lands at Bon Air Elementary School. ➢ Gateway Design Feature. Work with developers and property owners to create enhanced and attractive gateway areas into Bon Air and Chesterfield County. ➢ Historic Preservation. Encourage local historic designation of structures within the Bon Air Historic District to enhance preservation efforts. _ Bon Air Special Area Plan Draft September2015 Page BA 21 CHAPTER 11: SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 4: Guidelines & Concept Plan ➢ Tree Canopy Management. Encourage the protection, preservation or replacement of trees, whenever possible, to maintain and enhance the community's tree canopy. ➢ Facade Improvements. Encourage property owners and businesses within the commercial core to make exterior improvements to their property in an effort to enhance the aesthetics of the commercial area. ➢ Bon Air Public Facilities. Support efforts to keep Bon Air Elementary School and Bon Air Library within the plan geography and enhance their use as community facilities. ➢ Wastewater System Expansion. Support the extension of public wastewater service to areas within the plan geography that do not currently have such service. ➢ Coordination of Public Infrastructure Projects. Where possible, coordinate public infrastructure projects to improve efficiency, conserve resources and lessen community impacts. ➢ Stormwater Management. Support the construction of stormwater treatment improvements at Bon Air Elementary School to address Stormwater and water quality challenges. ➢ Funding of Improvements. Pursue a variety of funding opportunities to provide infrastructure improvements, as outlined in this plan, which serve the community. ➢ Civic Association Formation. Pursue the formation of a civic association with representation from area businesses, neighborhoods and other community groups to foster investment, represent community concerns and communicate effectively with local, regional and state agencies. ➢ Parking. Develop new standards for parking within the commercial core that ensure sufficient parking to meet the needs of businesses and residents, while also supporting a pedestrian friendly environment. ➢ Incentivize Development. Consider incentives to encourage development of multi -family housing as part of mixed use projects that conform to the development pattern promoted by this plan. ➢ Coordination with City of Richmond. Public projects and development proposals should be coordinated with the City of Richmond to ensure compatibility of design and connection of facilities to better serve the region. Bon Air Special Area Plan Draft September2015 Page BA 22 CHAPTER 11: SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section 4: Guidelines & Concept Plan Bon Air Special Area Plan # Concept PlanKN ¢a F oti . Potential �' „ +* +a ♦♦ Redevelopment Area ,0 a` « rt„MT %, ♦, Transitional Uses 41,a ♦r iA" r� ,r1,'k*.IF. f A ! it re I mmw � #r r'" ♦ it �' ♦� Pedestrian �« "" ts. .♦ Network 40 '' ,u+�' " r. d » �di „. i ' s ib// u m a , r+ • . I� I . ♦ �� . ' ' M * k s ' ';�.: ♦ ► �b�@ /�,r mg , M' rte♦ ♦ I' ; «r + t �' + + 1 d r. %�r�3 ♦ t' � "* � , + ♦ i�.�A. ; i /"w 4� � �, � *rte + w +, s t 1� ♦ 40 F� ♦ "" ` 4 r . qtr i�r a ' i t Mie :� 4;X 1�'��'�'.'' .♦''T`*s ....syH��f ♦ MitaVe w wuE m rd lx7`�"tl } s". s .r 6+^r • f' " �. C ;�i�'co �.♦ Pedestrian and Bicycle a eT * . "` ♦ M �� a a w w s 14s Network w ". w t w ., , ek+ 7d3«rI w a� ��' `"� °6 j '' ^' ` t ♦ rs t it �" yI° r 1r ��+eT* �a.rw`•M� �:' �r,♦ '4` P gJ sf~ M y Mini s " w ♦ . ,.... .�.. Bon Air �"r NeIgIbOYiOOd rr b K ` ♦. t Park and Linear Trail r « rw .tt►' y .+ ♦ � � ♦ " y +� r e � r r „,.., � SFT; r rT" v+ Bon Air Historic District ' � � � ♦ � � � �I Historic Preservation Pedestrian and Bicycle Railroad Crossing „r " is wb �" �► tre ."% '" i" w t « � Bon Air Plan Geography M s Historic District a a ��♦tt.rtt "` 1 DPublic and Semi -Public Facilites mms Existing Crosswalk Proposed Improvements ' ♦ r k t Bio ru:. „ ¢ # + 4 t Marked Crosswalk ,� ♦ ' ww' �� . " r +, . *ice d Signalized Crosswalk R r M M +. M „ . " �' •+ ` ' +rt ahnke Buffered Bike lane i Neighborhood Byway Shared Use Path Sidewalk � Mini Roundabout Bon Air Special Area Plan Draft September2015 Page 9A 3 '` „, Section 5: Design Plan CHAPTER 11: SPECIAL AREA PLANS 11.2 B0VA09SPECIAL AREA PLAN Section S:Design Plan The design plan is intended to serve as a visual aid, illustrating the concepts embodied in the goal of the Bon Air Special Area Plan and codified in recommended ordinances designed to implement the plan. The intent of this section is to ensure functional and visual compatibility with the recommendations of the plan and ordinances, but not to mandate any particular design elements orarchitectural styles. Buford Road, looking north at the intersection of Forest Hillxmsue-as it is today (top) and its potentialfor redevelopment �~ Bon Air Special Area Plan Draft Septernber2015 Page BA 24 CHAPTER 11: SPECIAL AREA PLANS IRAFT 11.2 BON AIR SPECIAL AREA PLAN Section 5: Design Plan INTRODUCTION TO THE DESIGN PIAN It is the intent of this plan and the related design standards to enhance the village character of Bon Air, ensuring the community's continued desirability as a place to live, work, visit, shop and play. The design standards are intended to create an attractive overall appearance, and to provide safe and enhanced pedestrian and vehicular connectivity to shopping, services, surrounding neighborhoods and public facilities. Standards that encourage wide sidewalks, pedestrian crosswalks and streetscape amenities would enhance the pedestrian experience and community character of Bon Air. Mixed use buildings, with entrances fronting streets, are also encouraged in certain areas. Off-street parking, drives and other automobile -oriented features, where allowed, should be located behind buildings or screened, with vehicular access provided to side roads where possible. Bon Air's compact development pattern and location provides pedestrian connectivity opportunities within the Bon Air community and to nearby shopping and recreational destinations. The small-scale mixed use development pattern intended with these standards encourage retail, office and residential development within walking distances of one another, and at higher densities than those of traditional suburban development, thereby further reducing automobile -dependence and anticipated on-site parking needs when compared to traditional suburban development. To accomplish the development pattern suggested by the plan, amendments to existing zoning ordinance design standards are necessary. Currently, commercial and office buildings along arterial roads within the commercial core are set back with parking located both between the roadway and the building as well as behind buildings, with overhead utility lines that run along the edge of roads and few and inconsistent street and landscaping amenities. Areas designated for non-residential or mixed uses should be designed with a pedestrian oriented development pattern. Such a pattern could be achieved with one -to -two story buildings located closer to the road fronting on wide sidewalks which incorporate streetscape features such as landscaping, street lights and benches. Parking areas should be located so as to not detract from the pedestrian friendly environment. This development pattern will occur over time as properties are redeveloped. The graphic depictions presented within the design plan section are just some of the possibilities for development that would conform to the design vision for the commercial core of the village. The graphics in the plan are intended to represent general massing, scale and building orientation and relationship to the road and surrounding development. Architectural styles and building designs in these graphics are shown for illustrative purposes only and do not reflect a preferred or recommended design or style. ----------- Bon Air Special Area Plan Draft September2015 _ Page BA 25 BON AIR SPECIAL AREA PLAN DESIGN STANDARDS CHAPTER 11: SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Section S: Design Plan There are three distinct areas that merit special design standards intended to enhance the village atmosphere within the commercial core. The recommended design standards are intended tofacilitate redevelopment within the commercial core that is of high quality, lasting design and compatible with surrounding neighborhoods. The design standard areas are shown on the following map. Bon Air Design Standard Areas Office Trn.t.11, Office Transition 0 Forest S. Hill Ave BonAW Library SonAir Elementary School 0 250 5W 1,000 Feet Bon Air Special Area Plan Draft September2015 Page BA 26 CHAPTER 11: SPECIAL AREA PLANS l"' 11A FT11.2 BON AIR SPECIAL AREA PLAN Section 5: Design Plan Huguenot Road Gateway Redevelopment of this area, which fronts along the south line of Huguenot Road between Bon Air Presbyterian Church to the west and Buford Road to the east, should occur in a pattern that establishes the area as a major gateway into Bon Air and Chesterfield County. Because of accessibility to Huguenot Road, a major arterial, and the design of existing development across Huguenot Road in the City of Richmond, a more suburban design would be appropriate. Development should complement adjacent development in the City of Richmond establishing a cohesive and integrated development pattern along Huguenot Road, while also considering the recommended pedestrian network of the surrounding area. Development standards should address the following: • In the area recommended for neighborhood business, discourage automobile oriented commercial uses. • Size limitations for individual commercial tenant space to ensure scales consistent with neighborhood commercial uses which serve the immediate trade area. • Buildings and development at each quadrant of the intersections of Huguenot Road with Buford Road, McRae Road and Forest Hill Avenue should incorporate integrated design features to create focal points for, and gateways into, the community. Features could include, but are not limited to, distinctive architectural elements, bell and/or clock towers, fountains, plazas, public art, landscaping and paving treatments. • Maximum of 2 story buildings. • Facades visible to roads and residential properties should employ same materials and features of front facades. • Provide sidewalks and pedestrian amenities between buildings to facilitate walking and to connect to the pedestrian network in the commercial core. • Shared and limited vehicular access to roads. • Parking areas, loading zones, dumpsters and mechanical equipment should be screened from public view and/or located internal to developments. Bon Air Special Area Plan Draft September2015 ��Page BA BA 27 —� CHAPTER 11: SPECIAL AREA PLANS 1"' FT 11.2 BON AIR SPECIAL AREA PLAN Section 5: Design Plan Village Core The village core, located at the intersection of Forest Hill Avenue and Buford Road, serves as the center for commercial development in Bon Air. This area has the potential to attract new commercial and residential development, including the potential for small-scale mixed use development. Neighborhood commercial and mixed use buildings should front onto public sidewalks adjacent to the road that incorporate streetscape amenities such as trees, lighting and hardscaped plazas. Existing commercial development within the Village Core area today. enhance the desired pedestrian ConceptualPerspective: This graphic illustrates potential mixed use redevelopment development pattern. Parking at the intersection of Buford Road and Forest Hill Avenue and the surrounding areas should be located behind existing development. buildings or otherwise visually minimized. Bon Air Special Area Plan Draft September2015__._ Page BA,28� II''° lf:..�f... CHAPTER 11: SPECIAL AREA PLANS D':: 11.2 BON AIR SPECIAL AREA PLAN Section 5: Design Plan Development standards should address the following: • Discourage new automobile oriented commercial uses. • Maximum 2 story buildings that are designed to blend with the village character. • Pedestrian amenities, including but not limited to, benches, trash receptacles, lighting, landscaping and street trees located between the building and the road. • Parking areas, loading zones, dumpsters and mechanical equipment should be screened from public view and/or located internally to the development. • Shared and limited vehicular access to Buford Road and Forest Hill Avenue. • Size limitations for individual commercial tenant space to ensure scale consistent with neighborhood commercial uses which serve the immediate trade area. • Inclusion of public spaces and focal points to promote social interaction and a sense of community. • Buildings located at the corners of the Forest Hill and Buford Road intersection should incorporate integrated design features to a create focal point for, and gateway into, the community. Features could include, but are not limited to, distinctive architectural elements, a bell and/or clock tower, fountains, public art, landscaping and paving treatments. • Facades visible to roads and residential properties should employ the same materials and features of front facades. Conceptual Perspective: This graphic illustrates potential mixed use and commercial redevelopment at the intersection of Buford Road and Forest Hill Avenue and the surrounding existing development. Bon Air Special Area Plan Draft September2015 _ w __________.__ __._�_ _ __ ___.____.._._..____ Page BA"2� CHAPTER 11: SPECIAL AREA PLANS D RA FT 11.2 BON AIR SPECIAL AREA PLAN Section 5: Design Plan Office Transition Conversion of the single family dwellings fronting along Forest Hill Avenue, between Tinsley Drive and Choctaw Road, or development of new structures for limited office uses, would be appropriate to provide a transition between the commercial core and surrounding residential uses. Development standards should address the following: • New and converted buildings should have a residential architectural design compatible with the surrounding residential development. • Modified development standards for parking, setbacks, lighting and paving requirements for these uses. • Minimal site and exterior improvement. • Pedestrian amenities along Forest Hill Avenue such as sidewalks, street lights and landscaping compatible with the Village Core standards. Existing sidewalk and streetlights in front of a house converted to office use along Forest Hill Avenue. Bon Air Special Area Plan Draft September2015 Page BA 30 " " 4 - JL PUBLIC SPACES CHAPTER 11: SPECIAL AREA PLANS 11.2 BON AIR SPECIAL AREA PLAN Public gathering spaces in projects within the Village Core and Huguenot Road Gateway design areas should be designed to enhance the visual and physical environment while offering people a comfortable spot to gather and interact. Developers and property owners should work with the county to ensure that public spaces are architecturally complementary to the building and support pedestrian activity. Spaces should be hardscaped and physically and visually accessible from public sidewalks. Further, the spaces should incorporate any combination of the following characteristics as part of development proposals within the Village Core and Huguenot Road Gateway areas: • Landscaping features to enhance the pedestrian environment, lessen the visual impact of commercial development and are visually compatible with surrounding improvements. • Lighting to define the space and provide for safety and security. • Benches, fountains, public art, trash cans, etc. • Building corner cut-offs for buildings located at prominent intersections. • Pedestrian passages between buildings, to provide access from public sidewalks to parking areas. GATEWAY DESIGN FEATURE Gateway design features should be incorporated into projects at the entrances into Bon Air and the county, at the intersections of Huguenot Road with Buford Road, McRae Road and Forest Hill Avenue to serve as community focal points. Developers and property owners should work with the county to incorporate features within projects. The design features could include, but are not limited to: • Distinctive architectural elements • Public art • Gateway entry sign(s) • Landscaping and/or paving treatments Section 5: Design Plan Example of pedestrian passage between buildings that serve as a public space. Example of hardscaped public space. Example of gateway entry sign. Bon Air Special Area Plan Draft September2015 Page BA 31 CHAPTER 11.2: SPECIAL AREA PLANS BON AIR SPECIAL AREA PLAN Section 6: Infrastructure Section 6: Infrastructure The infrastructure section of the plan recommends specific infrastructure related improvement projects aimed at achieving the goal of this plan by addressing issues and opportunities within the plan geography. Infrastructure projects are tied to implementation items in Section 7 of the plan. TRANSPORTATION Mini Roundabouts Mini roundabouts are compact in size and offer many benefits including operational efficiency for vehicular movement, traffic safety, traffic calming, access management, aesthetics and environmental efficiencies (Federal Highway Administration). Due to their size and design, mini roundabouts can generally be accommodated without major impacts to adjoining properties. McRae Road (Route 1703) is located one block to the west and parallel to Buford Road. This plan envisions McRae Road becoming the backbone of a pedestrian network with mini roundabouts being constructed at its intersections with Rattlesnake and Rockaway Roads. The placement of mini roundabouts at these locations is intended to slow traffic on McRae Road to enhance the proposed pedestrian network, promoting safer pedestrian and vehicular travel. The design of the mini roundabouts should include a central island of brick pavers or stamped concrete to give the appearance of brick that provides a visual separation, while remaining fully traversable for bus, emergency vehicles and truck traffic. The mini roundabout at McRae Road and Rockaway Road would likely require an alignment shift, which could also improve the poor sight distance in this area. Further studies and design work would be necessary to fully address the impacts of a mini roundabout at this location. Solid yellow edgeline (apttlonal) ' Splltter Island forrned by oa Iwo sets of doubleells' w C'enlral islarod mountable — � � y y Ilnee (optlx cd ur palrstdd yelluvd 9011dMille Odpollroa, Arrows I.ogtlonal;p Sgl I ter Island i7>our km4ale — —� or palrited yellow 4 Solid yellow edgellne sreiund rnourntrible splitter Islarod gogtlumll? Depiction of mini roundabout on McRae Road at Rattlesnake Road. Middle island will provide a visual separation, while remaining fully traversable to accommodate truck and bus traffic. Bon Air Special Area Plan Draft September2015 Page BA 3�� 2 CHAPTER 11.2: SPECIAL AREA PLANS 1" � F BON AIR SPECIAL AREA PLAN Section 6: Infrastructure Pedestrian and Bicycling Network and Amenities Existing pedestrian amenities in Bon Air should be improved and expanded to safely serve existing and anticipated development. This pedestrian network should safely connect people to public facilities, residential areas, businesses and other destinations. Pedestrian improvements should safely encourage public activities, interaction and community engagement. Pedestrian improvement projects should be designed to promote the preservation of healthy trees and limit the loss of existing tree canopy. However, when this is not possible, appropriate street trees should be planted as part of the project. The following table and map provide the details of the recommended pedestrian and bicycling network. The recommended network consists of over seven miles of dedicated pedestrian and/or bicycle facilities that could be completed as part of public and private projects, including approximately three miles of sidewalk, three miles of shared use path (both along and off road) and one mile of bike lane. In addition to the dedicated pedestrian and bicycle facilities the plan also identifies just over three and a half miles of neighborhood byways on residential roads with low volume and low speed to connect neighborhoods to the proposed core network improvements. Bon Air Linear Trail The recommended Bon Air Linear Trail is an off road shared use path that could utilize a combination of county owned property and existing paths/trails to connect pedestrians and bicyclists to area destinations while also providing recreational opportunities in a natural setting. This linear trail would run adjacent to Bon Air Elementary, where there is an unimproved existing path through the woods that connects from Bon Air Elementary School to the Bon Air Community Association, going behind Riverside School and St. Michael's Episcopal Church. This path should be improved and incorporated into the design for the Bon Air Neighborhood Park recommended within this plan and taken into the county's trail system. Existing county owned right-of-way exists behind Riverside School and St. Michael's Episcopal Church that could be used for a section of the trail. An additional easement should be obtained to connect the trail to Quaker Lane and the Bon Air Community Association. Bon Air Special p ecial Area Plan Draft Se fember201S Page .. �0_ xa� CHAPTER 11.2: SPECIAL AREA PLANS BON AIR SPECIAL AREA PLAN Section 6: Infrastructure ` tl b tl 0 m 0 m Side of 41111: P tl Approximate 1111111, Road/Location Facility Type Road Distance (Miles) Notes McRae Road from Rockaway Road to May need to meander away Forest Hill Avenue 5' Sidewalk West 0.71 from road to cross creek at Kenwin Road. Forest Hill Avenue from the City of Richmond border to Choctaw Road 5' Sidewalk South 0.93 Forest Hill Avenue from McRae Road to Expansion of existing sidewalk Huguenot Road 10' Sidewalk South/West 0.15 to better accommodate both pedestrians and bicyclists. Rattlesnake Road from Buford Road to Additional site improvements Bon Air Library 5' Sidewalk North 0.25 at Bon Air Library Improvements should be Polk Street from McRae Road to Bon Air incorporated into design of Elementary 5' Sidewalk South 0.17 recommended neighborhood park and provide a connection to the school. Huguenot Road from Jimmy Winters Buffered Bike Lane & Creek to City of Richmond border 5' Sidewalk South 1.01 In conjunction with Pedestrian Rockaway Road to Old Bon Air Depot Along Road - 10' and Bicycle Railroad Crossing Lane to Rockcrest Road to Quaker Lane Shared Use Path Varies 0.39 and potential changes to the vehicular traffic pattern in this area. Surface of path could be paved or firmly packed aggregate. Bon Air Linear Trail from Quaker Lane to Off Road - 10' Shared Trail should connect to the Polk Street Use Path NA 0.47 proposed sidewalk on Polk Street and provide a connection to the school. Pulliam Street from Polk Street to 5' Sidewalk NA 0.1 Rattlesnake Road Dive rter signage/plantings at Library Site Improvements from Off Road - 10' Shared Bullington Road to discourage Rattlesnake Road to Bullington Road Use Path NA 0.11 travel along Bon Air Presbyterian property. Surface of path in alley should Buford Road Crossing/Alley Path Off Road - Shared Use consist of firmly packed between Logan Street and McRae Road Path NA 0.17 aggregate with minimal impacts to existing vegetation. Northwest Neighborhood By-Way On Road - NA 0.27 Bullington Road to Lancraft Neighborhood Byway Road to Western Road On Road - Rockcrest Road to West Bon Southwest Neighborhood By-Way NA 0.71 View Drive to Pulliam Street Neighborhood Byway to Southeast Neighborhood By-Way On Road - NA 0.54 Logan Street to Ben Nevis Neighborhood Byway Drive to Burroughs Street Northeast Neighborhood By-Way On Road - NA 1.65 McCaw, Mohawk, Scherer and Neighborhood Byway Thurloe Drive Off Road - 10' Shared Part of the proposed Powhite Creek Trail Use Path NA 0.65 countywide Bikeways and Trails network. Off Road - 10' Shared Part of the proposed Power Line Trail Use Path NA 1.25 countywide Bikeways and Trails network. Bon Air Special Area Plan Draft September2015� Page BA 4� DRAFT CHAPTER 11.2: SPECIAL AREA PLANS BON AIR SPECIAL AREA PLAN Section 6: Infrastructure Rockaway Rd 1 10 Existing Crosswalk Existing Sidewalks Pm dm'0 Destnations Railroad '0 street U.1aa A Parcel 4P 10, Proposed Improvrinents Southwest I all, Mini Roundabout [ Neighbo rh oc, d By way Marked Crosswalk Signalsted Crosswalk Pedestrian and Bicycling Network N Buffered Bko Lane Neighborhood Byway Sidewalk 0 250 500 1,000 Feet Shared Use Path Note: the pedestrian/bicycling circulation pattern would be subject to the exact layout of roads, as these may change with redevelopment. %J Bon Air Special Area Plan Draft September2015 Page BA 35 Pedestrian and Bicycling Network 41 *0 1%, t City of Richmond City of Richmond ----------- Northeask 10t 0Neighborhood 010 Byway 10 ox.s s IV 14 10 % wm mnwac A 7aax How C�— Northwest 5\g" Neighborhood Byway eye �eeo spa C HNAle' —I ula gouR, nl� 'p, P hrNrybaeam Southeast W a Neighborhood Byway -A W % Him 40 aaaroenaaaa OP Son Air Plan Geography % Rockaway Rd 1 10 Existing Crosswalk Existing Sidewalks Pm dm'0 Destnations Railroad '0 street U.1aa A Parcel 4P 10, Proposed Improvrinents Southwest I all, Mini Roundabout [ Neighbo rh oc, d By way Marked Crosswalk Signalsted Crosswalk Pedestrian and Bicycling Network N Buffered Bko Lane Neighborhood Byway Sidewalk 0 250 500 1,000 Feet Shared Use Path Note: the pedestrian/bicycling circulation pattern would be subject to the exact layout of roads, as these may change with redevelopment. %J Bon Air Special Area Plan Draft September2015 Page BA 35 —� CHAPTER 11.2: SPECIAL AREA PLANS DRAFT BON AIR SPECIAL AREA PLAN Section 6: Infrastructure Sidewalk Section 60' Existinq Pight of Way Typical section for sidewalk along McRae Road looking north, with a public sidewalk on the west side of the road and the existing utility poles and drainage ditch along the east side of the road. Buffered Bike Lane with Sidewalk Section Typical section for buffered bike lane on rood and a sidewalk along the road. Bon Air Special Area Plan Draft September2015 Page BA 36 CHAPTER 11.2: SPECIAL AREA PLANS D IRA F�T BON AIR SPECIAL AREA PLAN Section 6: Infrastructure Travel Lane Buffer Shared Use Buffer Path Typical section for shared use path next to a road. Off Road Shared Use Path Section Typical section for shared use path in a pork like setting. ----------------------- Bon Air Special Area Plan Draft September2015 Page BA 37 CHAPTER 11.2: SPECIAL AREA PLANS I BON AIR SPECIAL AREA PLAN Section 6: Infrastructure Neighborhood Byway A neighborhood byway is a low -speed, low-volume local roadway that incorporates measures such as signage and pavement markings to create safe, convenient pedestrian and bicycle routes. Traffic calming measures may also be used to further discourage through trips by motor vehicles on these roadways. Neighborhood byways are used to connect residential neighborhoods to the proposed core network. DEERING CENTER Examples of signage and pavement markings that alert motorists of pedestrians and bicyclists mthe area and direct users ,othe proper route and potential destinations. Depiction of potential neighborhood byway treatments onoresidential road that are aimed mdesignate routes to the core network while also making drivers aware ofpedestrian and bicycle traffic. Bon Air Special Area Plan Draft September2015 Page BA 38 -� CHAPTER 11.2: SPECIAL AREA PLANS PD IRA F"T BON AIR SPECIAL AREA PLAN Section 6: Infrastructure Crosswalks and Pedestrian Actuated Signals Crosswalks with pedestrian actuated signals should be constructed at the signalized intersections of Buford Road and Forest Hill Avenue and Huguenot Road at Buford Road. Non-signalized marked crosswalks should be placed on Buford Road at Rattlesnake Road, on McRae Road at Bullington Road, on Forest Hill Avenue at Choctaw Road, on Buford Road at the existing alley right-of-way between Hazen Street and Rockaway Road and on Buford Road at W. Bon View Drive. To enhance the attractiveness of these facilities while still drawing the attention of motorists, decorative paving such as stamped concrete with a brick pattern should be considered. Example of a crosswalk at a signalized intersection with a pedestrian actuated signal. Example of a marked crosswalk. Bon Air Special Area Plan Draft September2015 Page BA 39 Pedestrian and Bicycle Railroad Crossing To accommodate pedestrian and bicycle traffic from neighborhoods generally located south ofthe Norfolk Southern Railroad tracks tothe commercial cone and other public/semi-public destinations, a pedestrian and bicycle railroad crossing should be provided in conjunction with other pedestrian and bicycling improvements throughout this area. CHAPTER 11.2: SPECIAL AREA PLANS BON AIR SPECIAL AREA PLAN Section 6:Infrastructure Potential location for bicycle and pedestrian railroad crossing and area to be consideredfor road Bon Air Special Area Plan Draft September2015 Page BA 40 )ad Transportation Infrastructure Improvement Costs CHAPTER 11.2: SPECIAL AREA PLANS BON AIR SPECIAL AREA PLAN Section 6: Infrastructure The cost of making improvements to the transportation infrastructure is extremely variable, depending on many different factors such as the availability of right-of-way, the location of utilities, topography and adjacent development. Several transportation infrastructure projects are proposed within the plan area to improve safety and pedestrian and bicycling connectivity both within, and outside of, the community. It is anticipated that much of the recommended improvements would be constructed as part of large scale public projects. Publically funded sidewalk project costs vary greatly, from $100 to $200 per linear foot depending on the right-of-way and utility relocations required. According to the Federal Highway Administration, construction costs for mini roundabouts vary widely depending on the extent of improvements and the types of materials used. Costs can range from approximately $50,000 for mini roundabouts that consist entirely of pavement markings and signage to $250,000 or more for mini roundabouts that include raised islands and pedestrian improvements. The costs for installation of crosswalks vary depending on the materials used and can range from approximately $500 to $5,000, while pedestrian signals installed at crosswalks on average cost $15,000 each. Within the commercial core, new and improved pedestrian facilities are proposed to be constructed by the private sector in conjunction with new or redevelopment. STORM WATER DRAINAGE There are two storm sewer outfalls located on the western side of Bon Air Elementary School, on county owned property, which have the potential to be retrofitted to treat stormwater coming off of the school site into Jimmy Winter's Creek. The first outfall is at the terminus of a drainage pipe that currently ends in an unimproved ditch that discharges into Jimmy Winters Creek. There is an opportunity to install possible infiltration ditches and other treatments along this ditch which runs for approximately 600 feet. The second outfall is a storm sewer that is located further toward the south on the western portion of the property. This outfall also starts as an unimproved ditch that runs for approximately 200 feet before converging with the first, larger ditch. There is room for retrofit improvements along this ditch as well. Special consideration should be given to the design of these facilities to ensure that they serve to not only to treat stormwater runoff, but also provide an educational resource for students and visitors. Bon Air Special Area Plan Draft September2015mm Page BA 41 ° i CHAPTER 11.2: SPECIAL AREA PLANS BON AIR SPECIAL AREA PLAN Section 6: Infrastructure PUBLIC WASTEWATER To provide public wastewater service to all properties within the plan geography would require several separate extension projects. The following wastewater map shows options for potential extensions of public sewer to those properties not currently on the line. Public wastewater connections for those properties that are currently served by private systems within the historic district could enhance the future marketability of historic structures, encouraging continued investment in these structures. Reducing the number of private systems may also result in improved water quality of area creeks and streams. Alternative funding sources, such as grants and federal, state and local resources, should be pursued to alleviate the cost of extending public wastewater service to these underserved areas. Additionally, where possible, sewer line extension projects should be planned and coordinated with other infrastructure projects within the community. Bon Air Special Area Plan Draft September2015 Page BA 42 .✓�, TRS, ; CHAPTER 11.2: SPECIAL AREA PLANS D F A FS T BON AIR SPECIAL AREA PLAN Section 6: Infrastructure BON AIR NEIGHBORHOOD PARK Currently there are no public park facilities within the Bon Air Plan geography. A neighborhood park should be developed and incorporated into the Bon Air Elementary School site utilizing county owned property adjacent to the school and surplus land from the school system's demolished Instructional Development Center (IDC). Given its proximity to residential uses and a future pedestrian network, the northern portion of the property is an ideal placement site for the park in relation to the school and surrounding community. The eastern -most school play field should be relocated closer to the existing school site providing additional safety for school children by creating separation between the field and the road. As a community facility, the park would be open to the public during both school hours and non -school hours; as such, separation between the park and school facilities should be provided in the way of fencing and landscaping to further enhance safety at the school site. The Bon Air Neighborhood Park should be designed to incorporate recommended pedestrian network improvements to provide connections from the overall network and the school. Potential park facilities should incorporate both passive and active recreational opportunities that may include improvements such as: open play areas, picnic shelters, a universal playground, trails, basketball courts, pickleball courts and opportunities for historic and natural interpretation programs. As a true neighborhood park facility that is surrounded by residential and other public/semi-public uses, further community input should be incorporated into the park design process to determine specific amenities and features that are desired and would be appropriate for the site. Continued coordination between county and school representatives is necessary to ensure that the design of the park enhances the school site as a community feature while also ensuring the safety of children at the school. Bon Air Special Area Plan Draft September2015 Page BA 43 DRAF111CHAPTER 11.2: SPECIAL AREA PLANS BON AIR SPECIAL AREA PLAN Section 6: Infrastructure Implementation Note: This section will amend Chapter 15 of Moving Forward —The Comprehensive Plan for Chesterfield County upon adoption of the Bon Air Special Area Plan. - ----------- Bon Air Special Area Plan Draft September2015 Page BA 45 DESIGN STANDARDS. Adopt new design standards that will guide ORDI NANCES future growth and development as identified in this plan. Planning and secure funding to construct the recommended pedestrian Transportation and bicycle network. F'EDESTRIAN AND iSICYCLE NAILROAD CROSSING. Work with VDOT the railroad crossing around Rockaway Road, Bon Air Depot Transportation Lane and Rockcrest Road to accommodate pedestrian and bicycle rail crossing improvements. INFRASTRUCTURE BON AIR NEIGHBORHOOD PARK. Seek and secure funds to Parks and develop the recommended Bon Air Neighborhood Park and Recreation linear trail on land at Bon Air Elementary School. STORMWATER TREATMENT. Seek and secure funds to construct 1 the recommended stormwater treatment improvements at the Environmental stormwater outfalls into Jimmy Winter's Creek on the Bon Air Engineering Elementary School site. WASTEWATER EXTENSION. Work with property owners in the area to extend the public wastewater system into unserved Utilities areas. LtAar_P_a_h_L based groups and other community organizations a associations to establish a community wide civic association. 0 ABOVE GROUND UTILITIES: Work with Doon Power to relocate the above ground utilities along area roads to underground. - ----------- Bon Air Special Area Plan Draft September2015 Page BA 45 CHAPTER 11.2: SPECIAL AREA PLANS [1A FT BON AIR SPECIAL AREA PLAN Land Use Plan Categories & Map Note: The underlined text below amends the land use categories of Chapter 10 of Moving Forward — The Comprehensive Plan for Chesterfield County for the Bon Air Special Area Plan. Once the Bon Air Special Area Plan is adopted, these text amendments will be incorporated into Chapter 10. Bon Air Land Use Plan Map Notes General Notes New development in this area should be designed and modeled on the scale of a traditional village center or small community downtown. Commercial and office buildings should not exceed 12,000 square feet of gross floor area per story. Grocery stores should not exceed 20,000 square feet of gross floor area per story. Buildings should have a maximum of two (2) stories or 30 feet. Site designs at the intersection of Forest Hill Avenue and Buford Road should include public gathering spaces, such as plazas and/or other community features and focal points. Typical automobile -oriented uses such as automobile and automobile parts sales, automobile repair, car washes, and gasoline sales should be discouraged. Automobile oriented site designs (such as drive-through windows and parking between buildings and roads) should be discouraged. Shared commercial vehicular access should be encouraged. Office development should be of a residential design compatible with surrounding neighborhoods. Flexibility in zoning standards should be supported to allow for innovative and creative design and _high quality development. Neighborhood Office Conversion of existing residential structures for office use should be encouraged with modified development standards for parking, setbacks, lighting and paving requirements for these uses, as appropriate, to facilitate transition to, and compatibility with, adjacent neighborhoods. Site Specific Notes Note 6: Huguenot Road and Bannon Road Block In this area bounded by Huguenot Road, Buford Road, Bannon Road and Bon Oaks Lane, land uses other than those shown on the Land Use Plan Map may be appropriate if: the entire block is aggregated and rezoned under a unified plan of development; impacts on surrounding neighborhoods are minimized; and high quality, upscale and innovative architecture and site design is employed to provide a positive gateway into Bon Air and Chesterfield County. Redevelopment in this area should be of a design that encourages pedestrian accessibility, Bon Air Special Area Plan Draft September2015 Page BA 46 —� CHAPTER 11.2: SPECIAL AREA PLANS RAFT BON AIR SPECIAL AREA PLAN streetscaping amenities such as street lights and trees, and buildings that employ similar architectural treatments on all facades. Note 7: Huguenot Road between Forest Hill and McRae In this area bounded by Huguenot Road, Forest Hill Avenue and McRae Road, in addition to the general notes, consideration may be given to neighborhood retail and service uses. Note 8: Forest Hill and Buford Road In the areas generally located 1) between Forest Hill Avenue, Bannon Road, Buford Road and Tinsley Drive and 2) between Forest Hill Avenue, Buford Road and McRae Road, land uses other than those shown on the Land Use Plan Map, such as Residential Mixed Use, may be appropriate if: aggregated and rezoned under a unified plan of development; impacts on surrounding neighborhoods are minimized; and high quality, upscale and innovative architecture and site design is employed. Development in this area should be of a design that encourages pedestrian accessibility, and streetscaping amenities. Bon Air Special Area Plan Draft September2015 Page BA 47 DRAFT Uses CHAPTER 11.2: SPECIAL AREA PLANS BON AIR SPECIAL AREA PLAN SUBURBAN RESIDENTIAL 11 Density: 2.0 to 4.0 dwellings per acre Equivalent Zoning: R-25; R-15; R-12; New R Categories The following uses are appropriate: o Single family dwellings on lots ranging between 12,000 and 25,000 square feet. o Dwellings on smaller lots or condominiums under the following circumstances: ■ Development design and quality complements and enhances the surrounding residential area. ■ Primary access is directly to a major roadway and not through an existing residential development having an average lot size than that proposed by the development. ■ Compensating usable open space maintains the overall density recommendations. ■ Quality development standards which could include the provision of sidewalks, street trees, site and individual lot landscaping, quality and variety of architectural design, garage orientation and hardscaped driveways. Utilities New subdivision or condominium development will use the public water and wastewater systems. Development Consideration Adjacent to Existing Neighborhoods Densities and lot sizes of existing residentially zoned neighborhoods should be maintained. As new development proposals come forward, densities, average lot sizes, house sizes and quality of existing residential neighborhoods should be closely considered when new development borders, and has primary access through, these existing residential neighborhoods by way of adjacent local subdivision roads. Bon Air Special Area Plan Draft September2015 Page BA 48 —� CHAPTER 11.2: SPECIAL AREA PLANS �) RA F BON AIR SPECIAL AREA PLAN NEIGHBORHOOD OFFICE (Not all "potential sites identified on Land Use Plan Map) Equivalent Zoning: 0-1; 0-2 Limited Uses The following uses are appropriate: o Professional and administrative offices or similar uses. Typical uses could include doctor, lawyer, accountant and real estate offices. Development within Residential Areas When located within a residential area, such uses should be those that offer professional services primarily to customers from immediate neighborhoods. In this instance, special consideration should be given to ensure compatibility with, and minimize impacts on, existing or future residential development. This should include limiting the size of sites, individual offices and buildings; and employing residential architectural features. (Equivalent zoning category 0-1) Development Adjacent to, but not within, Residential Areas When located on sites of limited acreage and depth; fronting an arterial road; and adjacent to, but not within, a residential area, design should provide compatibility with, and minimize the impact on, adjacent residential development. (Equivalent zoning category 0-2 Limited) Sites Not Identified on the Land Use Plan Map In addition to the sites shown on the Land Use Plan Map, other locations may be appropriate if located at intersecting collector and/or arterial roads; and are either located within planned subdivision developments or areas shown on the Land Use Plan Map for Rural Residential/Agricultural or Residential Agricultural. In these instances, special consideration should be given to ensure compatibility with, and minimize impacts on, existing or future residential development. This could include minimizing the size of sites and individual buildings; and employing residential architectural features. (Equivalent zoning category 0-1) Bon Air Special Area Plan Draft September2015 Page BA 49 P F ... —� CHAPTER 11.2: SPECIAL AREA PLANS . BON AIR SPECIAL AREA PLAN CORPORATE OFFICE Equivalent Zoning: 0-2 Uses The following uses are appropriate: o Professional and administrative offices or similar uses. Typical uses could include corporate headquarters, lawyer, accountant and real estate offices; medical laboratories; and colleges. The size of individual offices is typically larger than that found in a Neighborhood Office area. o Under certain circumstances, within larger tracts developed for office uses, integrated supporting retail and service uses. NEIGHBORHOOD BUSINESS Equivalent Zoning: C-2 Uses The following uses are appropriate: o Commercial uses that serve neighborhood -wide trade areas. Such uses generally attract customers residing in neighborhoods within a small geographical area. The size of individual stores is typically larger than that found in a Convenience Business area; and uses are located completely within an enclosed building. Typical uses could include grocery stores, clothing stores, medical clinics, hardware stores, restaurants or other uses that primarily serve weekly or bi-weekly household needs. Bon Air Special Area Plan Draft September2015 Page BA 50 CHAPTER 11.2: SPECIAL AREA PLANS I' BON AIR SPECIAL AREA PLAN Legend MM Corporate Office fljl!jjOf, Neighborhood Business Neighborhood Office Suburban Residential II "k Site Specific Notes Special Area Pian Land Use Plan Map 0.a i'Oo1*: +". Y d, mrt Mce1 i,¢.4 by tlry ¢ ([Am t,ff,, ,d C2'+d my Nlai�. �, C' � n� 4 I ckn.�.t(I .k .0 liawrelur lm r. Carry whsnaJ.� ian� a,+n M.n�acP Pr�14�m t`4wvrvnp� papum�t�n u�v:. l N Bon Air Special Area Plan Draft September2015 Page B,A^ 51 CHAPTER PAGE Chapter 1: Plan Overview 4 Chapter 2: Welcome to Chesterfield County 5 Chapter 3: Plan Goals 7 Chapter 4: Existing Conditions 9 Chapter 5: Economic Development 17 Chapter 6: Housing 31 Chapter 7: Revitalization 39 Chapter 8: Historical & Cultural Resources 52 Chapter 9: Environment 66 Chapter 10: The Land Use Plan (Amended 4-15-2015) 91 Chapter 11: Special Area Plans (Amended 4-15-2015) 114 • 11.1 Ettrick VSU Special Area Plan (Adopted 4-15-2015) ET 1 Chapter 12: Water & Wastewater 115 Chapter 13: Transportation 133 Chapter 14: The Public Facilities Plan 153 Chapter 15: Implementation (Amended 4-15-2015) 211 J (7 L 1f.KlS f)NNq NWCNDN I[.�N:6�. ILL ALSO... IIWEIN_ID QJAPIwll iu- 1 Mp15... ONCE N)0[1 II IH) BY Pl.:i.u: Iu.OSQ . L.0 .:'Hu p (..u.r H 1'jREMOVED Moving Forward ..The Comprehensive Plan For Chesterfield County Page 3 CHAPTER 11*01 SPECIAL AREA PLANS Overview Chesterfield County has a strong commitment to community and area planning. Planning efforts driven by a great deal of community stakeholder input and support have resulted in the adoption of various special area plans. These plans address the unique characteristics and history of these communities. Amendments to these area plans will require extensive planning efforts and community involvement which are outside the scope of this Plan. The Implementation chapter provides information on the process of establishing priorities for amendments to Special Area Plans or development of new Special Area Plans. Future special area plans will become amendments to this Plan. SPECIAL AREA PLANS TO REMAIN IN EFFECT The following Special Area Plans are incorporated by reference into this plan and remain in effect until such time as they may be amended by the Board of Supervisors. Until these Special Area Plans are amended, each will continue to be used in guiding growth and development decisions within their respective geographies. These areas are shown on the Land Use Plan Map and further identified in the adopted plans. • The Jahnke/Chippenham Development Area Plan (adopted 1983) -4-86 • The (Northern) Jefferson Davis Corridor Plan (adopted 1993) • (Eastern) Route 350 Corridor Plan (adopted 1995) • The Eastern Midlothian Plan (adopted 1998) • Midlothian Area Community Plan (adopted 2000) • The Chester Plan (adopted 2005) • Northern Courthouse Road Community Plan (adopted 2008). SPECIAL AREA PLANS (NEW) The following Special Area Plans were adopted after the adoption of the countywide plan, and build upon its framework by providing additional detailed guidance. 11.1 Ettrick Virginia State University Special Area Plan (adopted 2015) 11.2 Bon AUr..S 8 FUTURE SPECIAL AREA PLANNING EFFORTS Following adoption of the Comprehensive Plan, planning efforts to amend the above plans as well as develop other special area plans as may be identified will be undertaken in conjunction with extensive public involvement. General Special Area Plan Guidelines The following Special Area Guidelines should be used: ➢ Consider development of other Special Area Plans for communities having unique characteristics or challenges. ➢ Where appropriate, consider combining special area planning efforts with revitalization and economic efforts, as identified in the Revitalization and Economic Development chapters. .....µ._._..... .......r� _....� Moving Forward... The Comprehensive Plan for Chesterfield County Page 114 ,,...y Bon Air Special Area Plan Synopsis of Previous Public Hearings November 2015 The purpose of this document is to summarize all changes and input regarding the draft Bon Air Special Area Plan since the July 23, 2015 Planning Commission public hearing. Background The Planning Commission held a public hearing on the proposed Bon Air Special Area Plan a component of the Comprehensive Plan on July 23, 2015. A total of 27 people spoke at the public hearing. The comments heard were split with about half of the comments expressing general support for the plan and half expressing concerns. The comments during the public hearing included: • Both general support and opposition for the pedestrian and bicycling network recommended in the plan • Impacts of redevelopment along the Huguenot Road/Bannon Road area • Design and character of commercial redevelopment out of scale with the area • Potential impact of increased traffic in the area • Need for revitalized commercial development • Public sewer extension should be a priority • General confusion and misinformation relative to the role of the plan and individual property rights Upon hearing these concerns, the Planning Commission deferred the plan for 60 days and directed staff to address these concerns, update the plan as necessary and meet with the community. During this period, staff received further comments on the draft via email and revised the plan to address the concerns expressed at the July 23rd public hearing as well as the emails received from the community. The revised draft of the Special Area Plan included the following major changes: • Land Use Plan changes to address concerns of commercial uses expanding into residential areas • Updated graphics to better reflect the intent of the recommended design standards • Additional discussion regarding land use and zoning Draft Bon Air Special Arca Plan —Synopsis of Previous Public Hearings November 2015 1 Of C, G u Community Meeting on Revised Draft A community meeting was held in Bon Air on August 27, 2015 to present the changes made to the draft plan and offer an additional opportunity for community members to provide feedback and input on the draft plan. There were over 80 people in attendance at the August community meeting. During the meeting staff was able to address some of the confusion that was heard at the public hearing regarding what the plan does and doesn't do as it relates to property, zoning and development. After the presentation from staff there was a general question and answer period for community members to ask questions regarding the plan as well as provide further feedback. Additional input and comments on the draft plan included: • General support for the recommended pedestrian and bicycling network improvements • Need for architecture standards in the commercial area • Concern regarding increased residential and bringing more people/traffic into the area • Opportunities for funding improvements exist outside the county, look at regional sources for implementation • Concern if design of commercial redevelopment will provide enough parking • Additional/specific pedestrian improvements needed that are not identified in the draft • Additional traffic calming needed throughout the area • Public sewer extension should be a priority Further Draft Plan Revisions Based on the public input gathered on the revised draft plan at the August community meeting, staff prepared additional revisions to the draft plan for the second Planning Commission public hearing. Additional revisions to the draft plan included: • Further changes to the Land Use Plan Map and Notes • Changes to the design plan to reflect the land use plan changes • Update of the Pedestrian and Bicycling Network to include a sidewalk (previously recommended as a neighborhood byway) connecting the elementary school to the library Draft Bon Air Special Arca Plan —Synopsis of Previous Public Hearings November 2015 Second CPC Public Hearing On September 15, 2015 the Planning Commission held a second public hearing on the draft plan. A total of 13 people spoke at the public hearing. Comments during the public hearing were generally positive with a few remaining concerns expressed. Comments during the public hearing included: • Support for the pedestrian and bicycling network recommended in the plan • Desire for improved safety for pedestrians and bicyclists in the area • Need for improved traffic calming and speed reduction in the area • Concern over expanded commercial development impacts on traffic and safety • Emphasis should be placed on the priority of implementing the public infrastructure improvements over commercial redevelopment • Support for revitalizing commercial area while respecting the historic nature of Bon Air After the public hearing the Planning Commission discussed the change in the nature of the comments between the two public hearings as a result of the outreach and changes made to the draft based on the feedback from the community. The Planning Commission then voted unanimously to recommend approval of the Bon Air Special Area Plan with a 4-0 vote. Summary In closing, staff has continued to listen to the community throughout the entire Bon Air Special Area Plan process. Revisions and changes to the plan were made based on the comments and feedback staff received from the community to better reflect the needs and desires of those who live, work and visit the area. The implementation of the recommendations within the draft plan will involve other public process that includes further outreach and community input over time. The Bon Air Special Area Plan provides a roadmap for the future of Bon Air and is intended to serve as a vision or guide for the future based on the community's priorities. Draft Bon Air Special Area Plan —Synopsis of Pra4ous Public Hearings November 2015 02"Y 1'`1 fkiclmtoub ; ennes-Dzfivatch Advertising Affidavit 300 E.•Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA.23832 Account Number 3005440 Date November 11, 2015 Date Category Description Ad Size Total Cost 11/11/2015 Legal Notices CHESTERFIELD COUNTY -BON AIR SPECIAL AREA PLAN, 6 x 0.00 IN 7,885.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached CHESTERFIELD COUNTY - BON was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/04,11/11/2015 The First insertion being given ... 11/04/2015 Newspaper reference: 0000234631 Sworn to and subscribed before me this Notary Public Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 355753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU BOARD OF SUPERVISOR,: - CHESTERFIELD COUNTY Dr Page 1 of 2 Meeting Date: November 18, 2015 Item Number: 17.D. Subject: Public Hearing to Consider the Proposed Bikeways and Trails Chapter of the Comprehensive Plan County Administrator's Comments: County Administrator: SM/l,', Board Action Requested: Hold public hearing to consider the proposed Bikeways and Trails Chapter of the Comprehensive Plan Summary of Information: Moving Forward ... The Comprehensive Plan for Chesterfield County identifies that the existing Bikeway Plan should be amended to provide information regarding the types and locations of facilities and design guidelines for both on -and - off road facilities. The Bikeways and Trails chapter will become a new chapter of the comprehensive plan, combining relevant elements from both the Transportation and Public Facilities (Parks) chapters of the countywide comprehensive plan. This effort is a result of a coordinated team approach, with staff from many different departments working diligently and cooperatively to identify improvements and recommendations that will enhance Chesterfield County as a community that is both walkable and bikable. Staff has also worked closely with the community to develop a plan that meets the needs and desires of many different user groups, holding public workshops and other input opportunities throughout the planning process. Preparer: Kirkland A. Turner Attachments: 0 Yes F-1No Title: Director of Planning 1749 RGA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information Continued Page 2 of 2 The Parks and Recreation Advisory committee held a public hearing on April 2, 2015 and unanimously endorsed the Bikeways and Trails Chapter. On June 16, 2015, the Planning Commission held a public hearing on the Bikeways and Trails chapter. Due to concerns expressed at the public hearing, the Planning Commission deferred the public hearing for 90 days. At their August 18, 2015 meeting, the Planning Commission further deferred the public hearing to their October 20, 2015 meeting to allow staff to receive additional community input. The Planning Commission held a public hearing on the second draft on October 20, 2015 and recommended approval of the chapter and other recommended Comprehensive Plan amendments on a 4-1 vote. Detailed information regarding the public hearings, concerns expressed and draft changes can be found in Attachment C. Additional district community meetings are currently being held by the honorable members of the Board of Supervisors (meetings will conclude on November 12th). A synopsis of these community meetings will be provided at a later date. The following attachments are included in this item: • Attachment A: Draft Bikeways and Trails Chapter (second draft, October 21, 2015), including amendments to Chapter 15 Implementation, of the countywide Comprehensive Plan • Attachment B: Amendments to the Table of Contents, Chapter 13 Transportation, and Chapter 14 The Public Facilities Plan of the countywide Comprehensive Plan • Attachment C: Synopsis of Previous Public Hearings I ON I or MO -2 A new chapter of the Comprehensive Plan focusing on non -motorized transportation Second Draft - 10/21/2015 DRAFT 10/21/2015 Page 1 &G0,,?,8o CHAPTER 14: BIKEWAYS AND TRAILS Overview This chapter includes recommendations for bicycle and pedestrian facilities associated with road projects as well as facilities that are more park -like in nature. It is the intent of this chapter to combine transportation and recreation elements of biking and walking to create a safe network to best serve the public, as well as provide opportunities for the equestrian community. A bikeway is defined as an improvement designed and designated to accommodate bicycle travel whether within a road, shared use path, trail or other approved facility. A trail is defined as an off-road, linear corridor with public access for recreation or transportation. This chapter uses the term facility to refer to either on -road facilities such as bike lanes or off-road facilities such as trails. HOW TO USE THIS CHAPTER This chapter of the Comprehensive Plan provides guidelines and recommendations that should be implemented when considering development proposals or public infrastructure projects. The general location of the non -motorized network has been identified on the Bikeways and Trails Plan. Rezoning, development proposals and public facility and infrastructure projects should align with this plan by providing facilities to accommodate and enhance the network. Residential or commercial development, as well as public facility improvements, should build additional non -motorized facilities to link to the network. Additional and more specific facilities may be recommended through Special Area Plans, the Neighborhood Connector Study, revitalization efforts and Safe Routes to Schools projects, and should enhance the overall network. The development community (private sector) will play an important role in the building of the network. As part of private sector development, facilities should either enhance existing or dedicate and construct new facilities, in accordance with guidelines from this chapter when a facility from the Bikeways and Trails Plan is within or adjacent to new development. In addition to constructing facilities that are part of the mapped network, it is important to provide safe connections to the network. DRAFT 1012112015 Page 2 CHAPTER 14: BIKEWAYS AND TRAILS Developers could also consider end -of -trip facilities that would enhance their project's desirability for walking and biking for residents, customers or employees. PLANNING EFFORTS Chesterfield County has been exploring the concept of bikeways, trails, greenways and linear parks for many years. The first Bikeways Plan was adopted by the Chesterfield County Board of Supervisors in 1989 with a focus towards on -road facilities. The Parks and Recreation Department has also written several plans including the Greenway Master Plan in 1993, updated as the Greenways and Trails Strategic Plan in 2003. The most significant effort exploring these issues was the Committee on the Future's 2005 Green Infrastructure Report. This report envisioned a high quality of life for Chesterfield County's residents by incorporating natural areas into urban, suburban and rural development. The protection of natural areas, or green infrastructure, was recommended for multiple benefits including wildlife habitat, environmental protection as well as community health and recreation. Additionally, Chesterfield County's strategic plan, Blueprint Chesterfield, sets five goals to serve as priorities for county decision making. While all of the goals relate to this chapter, several goals, including Healthy Living and Well Being, Safety and Security, and Thriving Communities and Environmental Stewardship are directly linked. There are numerous state and regional efforts in which Chesterfield County is an active participant regarding non -motorized transportation. The Virginia Department of Conservation and Recreation produces the Virginia Outdoors Plan, an important component of which is the Virginia Outdoors Demand Survey that analyzes recreational trends for the state and region. In 2011, trails for hiking and walking were identified as the most needed recreational facility (66 percent), and trails for bicycling the third most needed facility (57 percent) according to respondents in the Richmond Region. The Virginia Outdoors Plan supports local projects and seeks to coordinate regional and state projects. The Richmond Regional Planning District Commission adopted the Richmond Regional Bicycle and Pedestrian Plan in 2004. The next regional assessment of bicycle and pedestrian planning will be included in the 2040 Long Range Transportation Plan/Congestion Management Process which is due July 2016. This regional assessment will focus on locality -driven bike and pedestrian planning efforts currently underway and consider potential next steps from a local perspective. The Crater Planning District Commission is currently updating the Tri -Cities Metropolitan Planning Organization (MPO) Bicycle and Pedestrian Plan for the Tri -Cities area, including southern Chesterfield County. Chesterfield County coordinated with surrounding locality efforts, especially along jurisdictional boundaries, in developing this chapter and the network recommended by the Bikeways and Trails Plan considered, and aligns with, surrounding plans. COMMUNITY INPUT In the summer of 2014, a series of district workshops and an online survey were conducted to gauge the interest and support for walking and biking in Chesterfield County. Workshops and meetings were attended by over 300 people and the survey was taken by over 1,000 people. In addition, approximately 700 people were reached by staff attending community events. DRAFT 1012112015 Page 3 CHAPTER 14: BIKEWAYS AND TRAILS The public outreach showed that there is an interest in walking and biking in Chesterfield County, with 88 percent of the online survey respondents wanting to walk more and 93 percent wanting to bike more than they do now. The community identified that the strongest barrier to walking and biking in Chesterfield County was not feeling safe on roads and not having enough dedicated facilities for walking and biking, including pedestrian actuated signals, crosswalks and connected sidewalks. The survey asked respondents to rank different types of walking and biking facilities. By far the most popular facility type was a shared use path. Most people identified themselves as "interested, but concerned" bicycle riders - people who are looking for safe, dedicated infrastructure for bicycling. Analysis of all public input led to this chapter's recommendation of a shared use path network and supporting on -road bike facilities. POTENTIAL NETWORK USERS AND NEEDS ASSESSMENT Analyzing the type of user and their needs aided in design guidance of this chapter and the recommended locations on the Bikeways and Trails Plan. Chesterfield County has a diverse population and geography and the network should accommodate as many different users as feasible given site and project specific constraints. Walking for pleasure is the predominant form of outdoor activity that households participate in statewide (82 percent) as reported from the 2011 Virginia Outdoors Demand Survey. Public input for this chapter included interest in safely walking to particular destinations such as retail, restaurants and public facilities. Pedestrians vary in ages and abilities and universal design should be employed to accommodate the greatest number of users. Facility design should consider various types of pedestrians including people who walk or jog, parents walking with strollers, people walking with leashed dogs, hikers and handicapped users. Bicycling has been increasing in popularity across the nation. Facility designs should accommodate people of all ages and skill levels. As with walking, public input included interest in safely biking to particular destinations such as retail, restaurants and public facilities. People who bike fall into various categories with varying needs depending upon ability and can be described in three general categories. People who are "strong and fearless", or the experienced riders who are willing to cycle in almost any traffic condition would benefit from on -road bicycle facilities. This group makes up a small percentage of those who ride bikes, typically less than 5 percent. People who are "enthused and confident" are willing to ride in traffic, but prefer dedicated bike infrastructure and will seek routes with less traffic, even if the route is longer. This group would benefit from both on -road and off-road bicycle facilities. People who are "interested, but concerned" describe a majority of those who took the Chesterfield County survey (approximately 60 percent) and often include family and youth. They are people who want to bike more than they do now, but prefer not to ride in traffic and are most comfortable on separate bike paths or physically protected bike lanes. Photo by Jim Waggoner Horseback riding is another way to enjoy the outdoors and be physically active. Chesterfield County has a growing equestrian community with numerous horse boarding and riding facilities, especially in the southern and western portion of the county. Pocahontas State Park features the Bright Hope Equestrian DRAFT 1 012 112 01 5 Page 4 00012ba Photo courtesy of Tobacco Heritage Trail DRAFT 1012112015 CHAPTER 14: BIKEWAYS AND TRAILS Center that can be rented for shows and special events as well as equestrian trails. Horses could be allowed on specific facilities in the rural portion of the county. Equestrian users prefer a separate, soft surfaced trail. Other features necessary for equestrian use include horse trailer parking and access, higher railings on bridges, tie-ups and water troughs at rest areas and specialized signage to alert all users of equestrians at crossings. Page 5 6 Bikeways and Trails Plan CHAPTER 14: BIKEWAYS AND TRAILS Bikeways and Trails Plan Goal: Create and maintain a comprehensive network that will provide alternatives to vehicular transportation, safely link people to destinations within and outside the county and encourage and support an active lifestyle for all ages and abilities The network consists of routes that provide the community with viable transportation options as well as recreational opportunities and will allow people to walk or bike safely to places within the county and to neighboring localities. There are two general route types identified on the Bikeways and Trails Plan: • Off-road routes that are park -like and depicted by green lines • On/along road routes that are associated with a road and depicted by blue lines The preferred facility of the Bikeways and Trails Plan should be a paved shared use path to accommodate both bicycle and pedestrian users. Generally, where shared use paths cannot be provided, sidewalks with on -road bicycle facilities (within rights of way) should be considered. When roadway improvements are being designed, reasonable accommodations to enhance the safety of pedestrians and bicyclists should be included in the plans, if feasible, as dictated by project purpose, project site constraints and project budget. It is the intent of the plan to accommodate both bicyclists and pedestrians along all identified routes. Equestrian users should be accommodated in the rural portion of the county in proximity to the equestrian population. General route locations are shown on the Bikeways and Trails Plan; exact alignments of these routes will be determined at the project design level. Facility selections will be determined based on numerous factors including, but not limited to, vehicle volumes, speed and land use. Facility design will be in accordance to design guidelines in this plan as well as land availability and feasibility. Some roadways already have existing bike lanes and may serve as a connection between route segments. Due to the high speed and volumes on some routes with existing infrastructure, bike lanes should be redesigned with collaboration from VDOT to provide users with a greater level of protection from motor vehicle traffic. The Bikeways and Trails Plan is not reflective of current conditions and does not imply that a road is conducive for pedestrians and bicyclists to use at this time, but is the ultimate planned network sought by this plan from a countywide perspective. The distinction between the off-road and on/along road sections on the plan is for general planning purposes and may change at the design level. Solid lines indicate existing facilities and dashed lines indicate proposed facilities, as the legend indicates. The map focuses on long-distance connections and intentionally omits circuit trails and short connector trails within federal, state and county parks. Sidewalks are not identified on the map, but this plan does acknowledge the importance of sidewalks in the community. While not preferred, sidewalks can also provide important and safe connections for people who ride bikes in certain situations. DRAFT 10/21/2015 Page 6 Y�g [ NO N txo co CL (3 0, o?, b6 CHAPTER 14: BIKEWAYS AND TRAILS Bikeways and Trails Plan Phasing This phasing section is intended to provide county staff, developers, the community and landowners a guide for implementation of the Bikeways and Trails Plan. Phasing was determined by several factors including the availability of right of way, population needs and density and connection of destinations. Phasing was also informed by public input garnered from public meetings and online comments throughout 2014 and 2015. The public response and support varied in different areas of the county. This plan should be evaluated on an annual basis and phasing of facilities should be updated on the same cycle as the Comprehensive Plan. PROJECT PLANNING AND IMPLEMENTATION PROCESS Following the adoption of this chapter, detailed planning and design for individual segments of the network will take place over time. This process will include additional input from the community regarding funding, impacts and design. This detailed planning process will begin with an inventory and analysis of existing conditions and land ownership of the proposed facility segment including discussions with property owners. Environmental and cultural resource concerns will also be identified at this stage, as well as other concerns. The proposed network will be adjacent to various land uses throughout the county. The network should always consider and protect the private and public property that it parallels or crosses including single family homes, agricultural lands, commercial businesses and industrial lands. Facilities should be designed in consultation with each property owner to minimize impacts. Design features to mitigate impacts may include, but are not limited to, planted buffers or fencing between the facility and the adjacent property. There are four general methods of obtaining public access for development of the network: donation, purchase, land dedication and easements. It is anticipated that the network will be located on both public and private property, and each segment will be designed and negotiated to best meet the needs and desires of the network, community and property owners. Perpetual easements dedicated for bikeway or trail facilities will be taxed in accordance with state law and county ordinance. Eminent domain, though an authorized tool of the county, should be extremely limited in usage to develop this network. The county will work with property owners and on a project -by -project basis for the most beneficial outcome for all. PHASE I (EXISTING CONDITIONS) There are approximately 40 miles of existing facilities found on the Bikeways and Trails Plan. These include roads with bicycling facilities and county parks with existing trails and land configuration that would be conducive for connecting those trails beyond the park boundary. Courthouse Rd, Robious Rd and Iron Bridge Rd are examples of roads that have existing bicycle facilities. Mid -Lothian Mines Park, Chester Linear Park and Matoaca Park are examples of parks that could serve as linear connections. Not all Phase I projects reflect optimal conditions and may need upgrading in future phases. The Phase I facilities can be viewed on the Bikeways and Trails Plan as solid lines. __,�..�.�.._..._..-.�...�.-..___._e_....._.�...�.__.___..____....._._.____v__....._._.w_...._�w.w_www_�..._..__...._....._........._._.�.._......_..�_.._._._.___.......�.....� DRAFT 1 012 112 01 5 Page 8 000'?('J r�J CHAPTER 14: BIKEWAYS AND TRAILS PHASE 11 (ACTIVE PROJECTS) There are approximately 8 miles of projects currently underway as of August 2015. These projects are currently funded for development and may be under construction, or will be under construction soon. The location of Phase II projects can be viewed on the Bikeways and Trails Plan generally as dashed lines. The projects are: • Clover Hill Athletic Complex/Horner Park Trail, from Genito Road to south of Otterdale Branch • Dundas Road, bridge improvements • Ettrick/Virginia State University Riverside Trail, along Appomattox River at VSU Randolph Farm • Falling Creek Historic Trail, along Falling Creek at Marina Drive • Genito Road, bridge east of Woolridge Road • Lake Chesdin Park Trail, from Ivey Mill Road to park boundary • Lucks Lane, from Spirea Road to Route 288 (2 phase project) • Old Bermuda Hundred Road, from East of Interstate 95 to Route 10 (2 phase project) • Providence Middle School Revitalization Project, from South Providence Road to Starlight Lane • Robious Road, from Robious Forest Way to the county line PHASE I I1(0-10 YEARS) The following list of projects is proposed to be pursued upon adoption of this chapter. If accomplished, approximately 28 miles would be added to the network over the next 10 years. Neither precise alignment nor design have been determined for any of the following projects and are conceptual at this time. The location of the Phase III projects can be viewed on the Bikeways and Trails Plan generally as dashed lines. These projects are not currently funded. The projects are: • Courthouse Road, from Belmont Road/Route 288 to Southlake Boulevard • Government Center Connector Trail, from Salem Church Road through Pocahontas State Park to Newbys Bridge Road/Route 288 • Jefferson Davis Highway (Route 1/301), from the county line to Osborne Road • Johnston Willis Drive, from Trade Road to Midlothian Turnpike (Route 60) • Manchester Middle School Revitalization Project, trail(s) connecting campus to community • Southlake Boulevard, from Courthouse Road to Trade Road • Stratton Park Trail, along Falling Creek from Chippenham Parkway to Jessup Road • Swift Creek Trail, from Pocahontas State Park to Hull Street Road (Route 360) • Trade Road, from Southlake Boulevard to Johnston Willis Drive This phase should also include a detailed study of the equestrian community of Chesterfield County in partnership with the Cooperative Extension Office, the Agriculture and Forestry Committee, the Chesterfield Farm Bureau and the James River Soil and Water Conservation District. These organizations should partner to further determine the location, needs and desires of the equestrian community. DRAFT 1012112015 Page 9 CHAPTER 14: BIKEWAYS AND TRAILS PHASE IV (BEYOND 10 YEARS) Projects for Phase IV have not been programmed. General locations of facilities are shown on the Plan as dashed lines should future development occur. It is anticipated that projects generally located in the undeveloped portions of the county will be some of the last projects to be completed. Updated phasing will occur as the Comprehensive Plan is updated. FUNDING AND MAINTENANCE The proposed 362 mile network will consist of various facility types ranging from on -road bicycle lanes to paved shared use paths. At this time, approximately 48 miles of the plan have been constructed or are being constructed as noted in the phasing section. The cost for new construction of the plan facilities may cost $250,000 - $1,000,000 per mile. The cost is dependent upon many factors that include, but are not limited to, facility type, topography, environmental impacts, right of way and/or easement acquisition, utility relocation and construction. For example, a gravel trail located on county property with no property acquisition or utility relocation will cost less than a paved shared use path associated with a road project requiring property acquisition and utility relocation. In some cases, on -road bike accommodations may be achieved on existing roads through the use of pavement markings, installation of delineators, signage, or combination thereof by removing or narrowing travel lanes. Such modifications would need to maintain an acceptable vehicle level -of service and receive VDOT approval. The retrofitting of bike accommodations may cost $30,000 — $60,000 per mile. Funding for this network will be a part of the annual budget process which is a public process and the community input will determine, in large part, the funding ability for this network in consideration of other community needs. Potential sources of funding to implement the Bikeways and Trails Plan could include: • Capital Improvement Program • Grants • Bond Referendums • Public -Private Partnerships • Fundraising Events • VDOT Revenue Sharing • Congestion Mitigation Air Quality (CMAQ— Federal) • Transportation Alternative Projects (Federal) Other alternative funding options, such as user fees or donations may be considered to pay for construction and maintenance of the network. Maintenance of the network will depend upon the location of the facility. Any facility in the Virginia Department of Transportation (VDOT) right of way will be maintained by VDOT. The Parks and Recreation Department will be responsible for the maintenance of facilities located outside of the VDOT maintained right of way or within county easements. DRAFT 1012112015 Page 10 0a CHAPTER 14: BIKEWAYS AND TRAILS Local and Regional Context The Bikeways and Trails Plan was prepared in context of other local, regional and statewide trends and projects as discussed in the following section. U. S. BIKE ROUTE 1 U.S. Bike Route 1 (USER 1) is a touring bicycle route designated by the American Association of State Highway and Transportation Officials (AASHTO) in 1982. Approximately 274 miles of this route are in Virginia, with 20 miles passing through Chesterfield County. The route is shown on the Bikeways and Trails Plan. Any changes to this route must be presented to AASHTO through VDOT. The route is signed and a map of the route is available online. This is a popular route for both local and visiting cyclists. The plan recommends improving portions of USBR 1 shown on Robious Road, Charter Colony Parkway and Genito Road; however, the plan does not recommend improvements along Old Gun Road, Salisbury Road or Winterfield Road. OTHER PUBLIC TRAILS In addition to the trails offered in Chesterfield County parks, other public trails can be found at state and federal parks. Pocahontas State Park has more than 80 miles of trails available for horseback riding, hiking and mountain biking. At the writing of this chapter, construction for an additional 20 miles of mountain biking trails has begun in the northern section of the park in preparation of becoming part of the Richmond Regional Ride Center, a mountain biking destination officially certified by the International Mountain Biking Association (IMBA). The Richmond Regional Ride Center will also include trails in the James River Park System located in the City of Richmond. Federal park sites include the Presquile Wildlife Refuge (visitation by appointment only) and two areas within the Richmond National Battlefield Park System, Parker's Battery and Drewry's Bluff. Several miles of trails at these sites offer interpretation of the natural environment as well as the history of the Civil War. PRIVATE TRAILS Many neighborhoods offer a trail system as an amenity to residents. While these trails are not open to the general public, they serve as an important biking and walking network for residents in their neighborhoods as well as potential future connections to the overall county network. REGIONAL TRAIL EFFORTS There are several regional trail efforts that are planned to pass through Chesterfield County, including the East Coast Greenway and the James River Heritage Trail. The vision of the East Coast Greenway is to develop a 2,900 mile trail system from Maine to Florida for people of all ages and abilities Greenway Alliance (ECGA). The East Coast Greenway route passes through Chesterfield County and plays an integral role in the proposed network. On the following map, the current East Coast Greenway on -road route is depicted. The proposed off-road route can be found on the Bikeways and Trails Plan. This effort is spearheaded by the East Coast DRAFT 1012112015 Page 11 CHAPTER 14: BIKEWAYS AND TRAILS The East Coast Greenway also is planned to connect the two sites of the Richmond Regional Ride Center - Pocahontas State Park and the James River Park System in the City of Richmond. The James River Heritage Trail is a proposed statewide trail following the James River from the Allegheny Mountains to the mouth of the Chesapeake Bay. This trail system is envisioned not only for bicyclists and hikers, but also for paddlers and fisherman to enjoy the water. Chesterfield County borders 35 miles of the James River and can play a role in this statewide trail. To the north and east of Chesterfield County, the Virginia Capital Trail is planned to be a 52 -mile paved trail that follows the Scenic Route 5 corridor and will connect Richmond to Jamestown (anticipated completion fall 2015). Just across the county's southern border, the Friends of the Lower Appomattox (FOLAR) is planning a 22.8 -mile trail system along the south side of the Appomattox River from the George F. Brasfield Dam to the confluence of the Appomattox River with the James River, with several portions of the trail completed to date. While this trail is not located in Chesterfield County, there is potential to connect to this trail system via a bicycle/pedestrian bridge. 6'G�iP'44NNk�M' •'�'� r` PowhstAmy a Richmond T .. Dwa Ptl wewded blyprrw, 1,ns Ansa nopan Yrnor;M of Coi%wrobon and Recfeatw Prapofsed dame, YiverRf4;rr wje Pms" mumu t pr wa Au ,,ip(,rp r cxk R,rve, C nee ,*ay & 8))),,ewrayr LYMr w (.,)Cxtaf T r ,, Charles city Paysburg prInctaeorg# X 4 _.......�....... _...w.._._..m..._._... �......._.w..__........_..__.. _.W.............._..m...a_____..............._......._m�......__.w.._w....�.�.__._.....�.............__.W_._._..._...mw�_...w_.............._.......mr�md DRAFT 1012112015 Page 12 CHAPTER 14: BIKEWAYS AND TRAILS General Bikeways and Trails Guidelines The General Bikeways and Trails Guidelines assist in planning, coordinating and implementing the network for the county, and assist in creating recommendations for specific development proposals. Major considerations in the development of these guidelines include: ❖ A safe, accessible, connected and convenient network for people of all ages and abilities that provides walking and biking access to neighborhoods, schools, parks, libraries, places of work and commercial areas ❖ A network that enhances the general health, mobility choice, desirability and high quality of life in all areas of the county, including equestrian access in appropriate locations. ❖ Coordination between various agencies responsible for constructing and maintaining the network. ❖ Ensuring extension and enhancement of the network through appropriate recommendations in development proposals. ❖ Protecting and enhancing environmental and cultural features through the sensitive design of facilities. The following General Bikeways and Trails Guidelines should be used when addressing specific development proposals as well as when making facility decisions. ➢ Road Project Evaluation. Consider pedestrian and bicycle accommodations with all road projects. ➢ VDOT Coordination. Coordinate with VDOT to improve pedestrian and bicycle safety on existing roads through efforts including, but not limited to, installing pedestrian actuated signals, bicycle loop detection at signals, annual repaving projects, standardizing signage and pavement marking for bicycle lanes and regular maintenance and debris removal. Most of the roads in the county are managed and maintained by VDOT. Proposed pedestrian and bicycle facilities as well as road and intersection improvements must adhere to VDOT standards and specifications. A VDOT maintenance agreement will be required for any private improvements within rights of way. ➢ Policy and Ordinance Revision. Develop policies and ordinances that would address the provision of facilities in new development. Consider incentives such as setback and buffer relief. ➢ Funding. Consider various sources of funding to construct and maintain the network. ➢ Connect Neighborhoods. New subdivision development should provide pedestrian and bicycle connections to existing or planned adjacent subdivisions. ➢ Public Project Coordination. All new county infrastructure, public facility construction and improvements including, but not limited to, water and wastewater lines, stream restoration and other stormwater projects, schools, parks, libraries and buildings with public access, should address pedestrian and bicycle amenities, as well as network connections. DRAFT 1012112015 Page 13 CQ��:. CHAPTER 14: BIKEWAYS AND TRAILS ➢ Special Area Plans, Revitalization Areas and Safe Routes to Schools. The Special Area Plan, Revitalization Area and Safe Routes to Schools processes should include the identification of local facilities that provide connection to the countywide network. ➢ Proactive Acquisition. Work cooperatively with property owners to proactively acquire right of way for facilities identified on the Bikeways and Trails Plan. ➢ Facility Impacts and Design. Impacts of facilities on residential development should be mitigated through the location and design of the facility at the time of development to the greatest extent possible. ➢ Regional Coordination and Partnerships. Continue to communicate and partner with the Richmond Regional and Crater Planning District Commissions, participating localities, Pocahontas State Park, other state and federal agencies as well as national, regional and local nonprofit organizations to build, maintain and promote the network while ensuring regional continuity. ➢ Bicycle Parking and Storage. Bicycle racks should be installed at public and private destinations for safe, short-term bicycle storage. Large employers and multifamily developments should consider long-term storage, such as bike rooms. ➢ End -of -Trip Facilities. Consider the provision of end -of -trip facilities, such as showers and locker rooms, at key mixed use development projects in support of pedestrian and bicycle facilities. ➢ Pedestrian and Bicycle Civic Group. Support the establishment of a citizen group to serve as a link between the community and the government on various pedestrian and bicycling issues including volunteer efforts for trail building, advocacy, maintenance and educational programming. ➢ Public Information. Provide route information in various formats to promote safe and enjoyable use of the network. ➢ Law Enforcement and Public Safety. Incorporate crime reduction measures and strategies into facility design and support the expansion of Police Department efforts to patrol trails and other areas on bicycles for increased public safety as well as citizen led patrol efforts. ➢ Tourism. Partner with Richmond Regional Tourism and other organizations to construct, maintain and promote both long distance cycling opportunities such as the East Coast Greenway and U. S. Bike Route 1, and special bicycle destinations such as the Richmond Regional Ride Center at Pocahontas State Park. Market network facilities for cycling/running events. In appropriate areas, consider establishing partnerships to promote agri-tourism and equestrian trail riding to include special events. _ DRAFT 10/21/2015�_..............�.m._._...�.W_......... _...........__ _.__.�._.__..._....ww......._..... .__.P ae �� G,� CHAPTER 14: BIKEWAYS AND TRAILS Bikeways and Trails Plan Facility Guidance The Bikeways and Trails Plan proposes a system designed to not only maximize the safety and comfort of people who bike and walk of all ages and abilities but to also protect and enhance environmental and cultural resources. While a shared use path is the preferred facility type, implementation of a shared use path may not be feasible in every context due to right of way constraints, excess cost or environmental concerns, among other factors. When a shared use path is not feasible, a sidewalk with an on -street bicycle facility is the preferred alternative. This network also aims at improving the safety of the motorist by providing safe alternative places for people to walk or bike. CRIME PREVENTION AND LIABILITY MANAGEMENT All facilities should be planned and designed with the health, safety and welfare of the public in mind. Each trail project will actively engage public safety officials and follow Crime Prevention Through Environmental Design (CPTED) guidelines established for reducing crime in designed spaces. Currently, the Parks and Recreation Department works in close cooperation with public safety departments to provide critical information to dispatchers and personnel including park maps, access points and security measures added on-site. This cooperation and communication will continue and expand to include the facilities proposed in this plan. In addition, all facilities should be appropriately signed, provide access points for emergency response vehicles and consider the installation of call boxes in isolated areas or areas where cellular phone service is limited. Virginia has both a State Tort Claims Act and a Recreational Use Statute that provide certain protections to public and private entities from liability claims related to recreational uses on lands that they own, or for which they have provided easements. Private landowners who have land adjacent to a trail are also protected by trespassing laws. For both public and private parties, insurance policies can provide added protection. ENVIRONMENTAL AND CULTURAL RESOURCE CONSIDERATIONS In addition to designing a network that is sensitive to private property, it is important to consider environmental and cultural resources in the design process. Chesterfield County is rich in environmental, cultural, historical and agricultural features. Environmental features include rivers, streams, wetlands, floodplains and associated riparian buffer areas including wildlife habitat and sensitive vegetation. Historic resources include historic settlements, cemeteries and battlefields. Agricultural features may include crop land, livestock and forestal lands. All federal, state and local regulations shall be followed in the design, construction and maintenance of the network. A properly designed network can provide a chance for enhancement of resources as well as an opportunity to incorporate educational moments into the recreational experience of the user. This often can be accomplished by adjusting the alignment of the facility to avoid sensitive areas while still providing a visual connection for the user. Additional information regarding the protection of resources can be found in Chapters 8 (Historical and Cultural Resources) and 9 (Environment) of the Comprehensive Plan. ..._....._..w._w_w_.. ............ � ..._ �...n.__ DRAFT 10121/2015 Page 15 CHAPTER 14: BIKEWAYS AND TRAILS CROSS-SECTION ILLUSTRATIONS The following section illustrates and defines each facility type, and describes considerations about when and where to place each facility type. The cross-sections illustrate the proposed dimensions along a segment of the facility or along the roadway. Accessible intersections with signaled and marked crossings will be equally important to the overall safety and comfort of users of the network. ........ _...W......... DRAFT 1 012 112 01 5 Page 16 a ,, C'- t a CHAPTER 14: BIKEWAYS AND TRAILS Off -Road Facility Typical Section Shared Use Path Paths that are shared by pedestrians, joggers, wheelchair users, skaters, bicyclists and other non - motorized transportation mechanisms. The surface of the path should be firm, stable and slip resistant, which can be paved or firmly packed aggregate to appeal to a variety of user groups and ages. ' % �iyAMNi�ui w'bwrri �f4i fd4v.. kiW ri riir,iri rm G;MpWNu � 1/+'��: r, �� Considerations for facility placement: Shared use paths can be located in proximity to natural features such as stream and river corridors or manmade features such as rail or utility lines. In addition to providing an alternative mode of transportation and a place for recreation, these paths can also raise awareness of the natural and cultural environment with interpretation signs and exhibits. Paths and bridges should be designed and constructed for emergency vehicle access. Shared Use Path and Equestrian Path Two paths located within the same corridor to accommodate bicycle and pedestrian traffic as well as equestrian traffic. The paths should be separated with a visual buffer to limit conflicts. Considerations for facility placement: A dual shared use path and equestrian path configuration should be used in appropriate rural settings where the equestrian community is located and provide connections to popular equestrian destinations such as Pocahontas State Park. __w__.._-- DRAFT 1 012 112 01 5 Page 17 G CHAPTER 14: BIKEWAYS AND TRAILS On/Along Road Facility Typical Sections All typical sections depicted in the following illustrations are based on a four -lane divided roadway (excluding the paved shoulder typical section which is based upon a two-lane roadway). The Thoroughfare Plan will be amended to accommodate facilities within the ultimate rights of way from 10 feet up to 35 feet. The incorporation of these facilities within public roads will have a significant impact on right of way acquisition, utility relocation and construction cost. The following sections provide general guidance based on VDOT standards, but are subject to change. The Bikeways and Trails Plan does not specify the type of facility to be provided. That decision will be made when design and construction of the facility is undertaken. Any facility within a VDOT maintained area will need to be reviewed and approved by VDOT. Shared Use Path Paths shared by pedestrians, joggers, wheelchair users, skaters, bicyclists and other non -motorized transportation mechanisms and separated by motor vehicle traffic by a barrier or open space. The surface of the path should be firm, stable and slip resistant, which can be paved or firmly packed aggregate to appeal to a variety of user groups and ages. ,,, ,,,, ,, , , ./, r, i /, „r �%/i�i/��/%;i, �// iiia//%ii��//�/j�iii///,i/irii�, y„ ��ii,/i 01140 1 Considerations for facility placement: Shared use paths work well on rail trails, park and recreation areas and alongside major roadways (separated by a buffer). A network of shared use paths can connect residential communities with commercial areas, parks, schools and other destinations. DRAFT 1012112015 Page 18 G O,?e ) CHAPTER 14: BIKEWAYS AND TRAILS Sidewalk and Protected Bike Lane A sidewalk for pedestrians, paired with an on -road bike lane that is physically separated from motor vehicle traffic lanes by a curb, on -street parking, raised concrete median, landscaped buffer or other various methods. Protected bike lanes can be one -directional on both sides of a street or two -directional on one or both sides of a street. Considerations for facility placement: Protected bike lanes give bicyclists a higher level of comfort on high-speed, multi -lane, higher volume roadways as well as on low -speed streets with high pedestrian traffic in urban -like settings. Sidewalk and Buffered Bike Lane A sidewalk for pedestrians, paired with an on -road bike lane that provides bicyclists with a lane exclusively for bike travel and an additional striped buffer zone separating the lane from motor vehicle traffic. ot yZ w AO r � u Considerations for facility placement: Buffered bike lanes are suggested for low -speed roads and adequate width to implement the buffered lanes (usually eight to 11 feet). DRAFT 1012112015 Page 19 CHAPTER 14: BIKEWAYS AND TRAILS Sidewalk and Bike Lane A sidewalk for pedestrians, paired with a portion of the roadway marked by pavement markings (such as lines, arrows and bicycle symbols) and signage (where appropriate), intended preferentially or exclusively for one-way bike travel. Bike lanes are usually adjacent to the traffic lane intended for the same direction of travel, unless the lane is a contra -flow lane, where the bike lane would be adjacent to the traffic lane intended for the opposite direction of travel. Considerations for facility placement: Bike lanes are one of the most prevalent bike -travel facility types because they can be used on a variety of roadway types, but are not appropriate on high-speed, high- volume roads without a protective buffer separating bicyclists and motor vehicle traffic. Paved Shoulder A paved shoulder is located outside of the motor vehicle travel lane and can be used by people who bike to travel comfortably and conveniently in areas where more robust facilities are not appropriate. Considerations for facility placement: Paved shoulders should be at least four feet wide and work best on rural roadways. DRAFT 1 012 112 01 5 Page 20 CHAPTER 14: BIKEWAYS AND TRAILS Sidewalk and Wide Outside Lane A sidewalk for pedestrians while increasing the width of the outside lane of traffic in order to give cars and bicyclists more space to comfortably travel in the same space, especially in areas where variance between vehicle and bicycle speeds increases. Considerations for facility placement: Wide outside lanes work best on roads where bike lanes cannot be added due to space or other limitations, but lane width can be increased to 15 feet maximum on low - speed and low-volume roads. Neighborhood Byway A neighborhood byway is a low -speed, low-volume local roadway (such as an internal subdivision road) that has traffic calming measures in place to discourage through trips by motor vehicles to create safe, convenient walking and biking routes. Other measures such as signage and pavement marking are incorporated into the design. Any neighborhood byway improvements within VDOT maintained right of way or easements will need to be reviewed and approved by VDOT. Considerations for facility placement: These routes may be used to aid in providing safe crossing of busy streets and provide improved access to commercial areas. They may also incorporate environmental features to manage stormwater and other concerns. DRAFT 1012112015 Page 21 060,0100 CHAPTER 14: BIKEWAYS AND TRAILS FACILITY SIGNAGE GUIDELINES Any successful walking, biking or equestrian facility must have clear signage that is easy to see, read and understand. Ideally, signs are cohesive in their placement and design so people can easily identify their location and are able to follow the route. Signs are also important for the overall safety of the user and should be closely designed, located and maintained with input from the Chesterfield Fire and EMS and Police Departments. Three basic sign categories exist for non -motorized facilities: regulatory, warning and wayfinding (also known as guide signs). These categories are described and illustrated below. Regulatory signage advises the user on required behaviors such as stopping and crossing locations, where bikes may use full lanes and when to yield to pedestrians. Considerations for Regulatory Signage: • Often legally required and enforceable • Standardized sizes and designs • Locations set by national, state or local codes • Most signage found in the Manual on Uniform Traffic Control Devices (MUTCD) prepared by the American Association of State and Highway Transportation Officials (AAHSTO) �"��` �/��IIuiJ11J��JiYiDIl�i1�Yl�lfi ar�llll � �/ , ��aI9 BIKE LANEiT tFi FFIC e YIELD L %r/ii/TO PEAS i d Warning signage highlights potential dangers such as sharp curves, steep slopes and railroad tracks ahead. Considerations for Warning Signage: • Can be legally required • Standardized sizes and designs (although localities can add their own warning signage) • Locations often set by national, state or local codes; should be placed in advance of the hazard • Most signage found in the MUCTD DRAFT 1012112015 Page 22 G CHAPTER 14: BIKEWAYS AND TRAILS Wayfinding, or guide, signs direct users along the proper route, identify current locations and other potential destinations and mark mileage, parking and other amenities. Considerations for Wayfinding Signage: • Non -mandatory signage intended to aid users • Some standard sizes and designs, but can vary by location and include creative design • Designs should be uniform throughout the facility • Off-road facility signs may include mile markers, trailblazers, entrance signs and rule signs Typical Off -Road Shared Use Path Wayfinding Signage TRAILHEAD AND PARKING AREA GUIDANCE Typical Along/On Road Wayfinding Signage ....._............. W._._..v_. ._._ .._....__._... DRAFT 1012112015 Page 23 00 30,2 CHAPTER 14: BIKEWAYS AND TRAILS Note: This section will amend Chapter 15: Implementation of Moving Forward — The Comprehensive Plan for Chesterfield County upon adoption of the Bikeways and Trails Chapter. DRAFT 10/21/2015 Page 24 CONNECTOR STUDY. Continue to develop neighborhood connector path studies countywide. ORDINANCENEIGHBORHOOD REviSION. Revise existing ordinances to address the provision of development. BICYCLE PARKING STANDARDS.••• ordinances to provide both short-term customer and long-term employee bicycle parking. 1 • Adopt new ordinances to provide en• • lockers• showers, developmentprojects. BIKEWAYS 1 TRAILS PLAN CONNECTIONPOLicy. Adopt a policy requiring connection within certain distances of existing or proposed Bikeways • Trails Plan facilities as part of development proposals. RESIDENTIAL1 D RESIDENTIAL SUBDIVISION 'CONNECTIVITYPOLICIES. W en revising t e existing Resientia Sidewalk Policy and Residential Subdivision Connectivity Policy, consider connections to the Bikeways and Trails Plan. EQUESTR AN COMMUNITY STUDY. Partner with interested public and private organizations to determine - needs of • community• County. AND BICYCLE COUNTERS. Purchase and install:: pedestrian and bicycle counting units for off-road facilities to inventoryPEDESTRIAN •' and pattern of BICYCLE / PEDESTRIAN •UNT. Continue to partner with Sports Backers • hold an annual fall bicycle and pedestrian count • •-countyw-ide. NON -MOTORIZED TRANSPORTATION SIGNAGE. Establish standardized signage and location protocols for the network in coordination with the Police and Fire and EMS Departments for emergency response purposes. DRAFT 10/21/2015 Page 24 CHAPTER 14: BIKEWAYS AND TRAILS DRAFT1012112015 Page 25 3 cll (1) 13 1 ID 4 ACKNOWLEDGEMENTS The Chesterfield County Planning Department acknowledges the hard work and input contributed by various groups in the formation of this Comprehensive Plan, including citizens, staff, and various regional and state agencies. Moving Forward ... The Comprehensive Plan For Chesterfield County is a collaborative effort between appointed and elected officials, citizens, stakeholders and county staff. For More Information Chesterfield County: www.chesterfield.gov Planning Department: www.chesterfield.gov/plan *Please contact the Planning Department at (804) 748-1050 or visit the Planning Department homepage (see above) for copies of Special Area Plans; contact the Planning Department to purchase larger size maps. Photo Credits All photographs contained within this document were taken in Chesterfield County. Photographs on the cover page (sunrise), and on pages 66, 70, 72, 79, 83, 136, 138, 147 and 150 were provided courtesy of Jim Waggoner. The photograph on page 74 was provided courtesy of the Virginia Department of Conservation & Recreation. All other photographs have been provided by county staff. Written authorization has been received for pictures containing persons on non-public properties. Photographs taken on public property do not require written authorization. Moving Forward... The Comprehensive Plan For Chesterfield County Page 2 TABLE OF CONTENTS CHAPTER PAGE Chapter 1: Plan Overview 4 Chapter 2: Welcome to Chesterfield County 5 Chapter 3: Plan Goals 7 Chapter 4: Existing Conditions 9 Chapter 5: Economic Development 17 Chapter 6: Housing 31 Chapter 7: Revitalization 39 Chapter 8: Historical & Cultural Resources 52 Chapter 9: Environment 66 Chapter 10: The Land Use Plan (Amended 4-15-2015) 91 Chapter 11: Special Area Plans (Amended 4-15-2015) 114 0 11.1 Ettrick VSU Special Area Plan (Adopted 4-15-2015) ET 1 Chapter 12: Water & Wastewater 115 Chapter 13: Transportation 133 Chapter 14: Bkkeway� 1�-aHsT4e-Pub4-c-, ties Pl-a+4, X Chapter 15: i"II: 11blluc flffies 20-1,5) X rn pj g ni e n tat : 0 �1wm.e.n d e.d,.,4-J.21-'20-1,.,5). X NOTE: In addition to the changes above, page numbering and the cover page will need to be adjusted to reflect action by the Board of Supervisors. Additional changes reflecting the renumbering of chapters may also be needed throughout the plan document. This note will be removed upon adoption of the amended plan by the Board of Supervisors. . . . .. . ......... Moving Forward... The Comprehensive Plan For Chesterfield County ,Pe 3 CHAPTER 13: TRANSPORTATION Moving Forward... The Comprehensive Plan For Chesterfield County Page 140 ro 8 M ;0= 0 0 0 0 U U0 NA, NNW 2 1} 7,p 4zL. U a Od Al Z", 0 CL 2 Moving Forward... The Comprehensive Plan For Chesterfield County Page 140 Pedestrian and Bicycle Facilities Bicycle and pedestrian facilities provide alternative forms of mobility and recreation for a community. The county has several different types of pedestrian and bicycle facilities. These facilities may be part of the Virginia Department of Transportation YPQ::,system, thEE cawu�in a_ wairw�w 4ysj " i or may be privately owned and maintained. Ch pjg� L_1w ijy,y anwd �.�:t.!i.l"�...._. cointains ns uu�f��rrw� atior`u �and LeLc°k 1.'nenda JOL� eerffrnli network imar), .hoe 4 -he. eoowtuooy ylnesrwnp~ �ue�n.door�wuwue�y ��. yr 4&p(kta4c)....(y'DQT.).....rk .k ;.,. e k s uon moi'... Weydl.e f -W --pe k4-,4wy iw ... .,; kr ��»k4��'.._n"��rrk�'-��...("e�.Ru"��d��iV�"6�--�k•-� 'k�k�k:•�,0"D�'d�.�0&:��`��'�y 4ik;0.6~ern•�� p.;�...-r:U--B=eu^��, i'�-�r;.- . _.:"�- n,�,G:4n. s�re.C�,��g.Cw..��:._�.U:�c 'q!rd��«i, " 4';.u��..,a��w.��wa &�-_�V4?�'--�a� °��rQy...�µ.�. t.�ryw�r�n.��y.w�.e� y~�weN._yy.l�uw�.p.py.uw�tl wrgrpr�wllran:q„kn_�y=-i°-:u�k.�-n�y...p�u��.w�rfl6w,_oc��a-T:kv6..lm�rw.w„., Sepa�� do+i ..ice . . e�i OV....,"�$",W�� # .,: � � ��k �k� ake e" c.e-nsgde.0•hw,u. yr ron-nrrrw p k.wury a nr wrngy_.nr wr p...IlwrwwrRo aorto ...tyfl:nicrEiy. k;r k !-ur��-u r k da Ucrvr �° .,.ht of CHAPTER 13: TRANSPORTATION .:fleii e wkw...a n atg onral--pr-epo&gni .klewnr..... H Ow A it°rrtnn.knw.o.q ty.e.:l:nweu�..rH.y.wx eirnr is Ilriwnorrory tAwurrrry r O e w. nrrr yet of the e rerrty7 SIDEWALKS 41°�i��i.............�...............�..:6 Public Sidewalks Public sidewalks are those that are maintained by the Virginia Department of Transportation and are located within public rights of way. These sidewalks are located parallel to a road and typically separated from vehicular traffic by curb and gutter, drainage ditches and sometimes landscaped areas. These facilities may be constructed with public projects or by the private sector as a part of development projects. Funding for public sidewalk projects comes from various sources. Many public sidewalk projects along existing roads are federally funded, with administration of the funds through the Virginia Department of Transportation's Bicycle and Pedestrian Safety Program. Given limited funding, the county focuses on providing public sidewalk projects where there is evidence of high pedestrian Moving Forward... The Comprehensive Plan For Chesterfield County Page 146 c :"1-3 (") CHAPTER 13: TRANSPORTATION activity. Since 2000, sidewalk projects with limited scope have been constructed with an additional 12 sidewalk projects having limited scope planned within the next several years. For roads constructed as part of new residential developments, the Virginia Department of Transportation's (VDOT) Secondary Street Acceptance Requirements establish sidewalk criteria along roads that will become part of the state system. Sidewalks are generally required based on lot sizes and anticipated traffic volumes. Further, the Subdivision Ordinance requires construction of sidewalks along: o Major arterial and collector roads o Residential collector roads o Local through roads within one-half mile walking distance of pedestrian attractions such as public schools and libraries, neighborhood recreational facilities or commercial uses. Private Sidewalks Within individual developments, sidewalks located outside of public rights of way generally provide walking connections between uses within a project and area developments. These sidewalks are built by the private sector and are maintained by the development owner or an owners' association. The Zoning Ordinance requires that the need for sidewalks within non-residential and mixed use developments be determined through the development review processes. During the zoning process, additional sidewalk amenities could be stipulated. t reitu.n iR_.-P+44�&-_ r4s... u� ..._.. �s .. .4)7.....G%41 -E. &' ass,aeiat�ens 4a4 ,ami- p"eem M"rv"rv.e ilia t4. 4" F,+E I c _.._.__...wwwww_..... .w Moving Forward... The Comprehensive Plan For Chesterfield County Page 147 ,Bicyde-Ianes-am-4r,iPs r.*Gvpdc.,ii4i-alltC-F-F4-z+1,4ve4w44*e--af CHAPTER 13: TRANSPORTATION W&FAAEr,..-a--,f°GH4-P-44r+)k,V 4,i� ene--ef tw+)-&Fag444al k;...19,99wthe Geunty p�an f�, ik-eway- -Nan"•) . T�.Je U2apa4e-tl ..mefe DeFa "n -S� .,A -II 6 - S u fw&t�; *eta4 e e p3k�y:4-e �a+w-s aw ' ,fly ey4k, �,`-ak,4 &cWef4I�Ga4sr -w#4)44-444e-,,;*p ggest,-6-43*e-way te ..4..4r. en... use Aeac�a*44�h,34-&I� (-,'e�qny Pa-r�kw-ay� S- Fe 9w;4&44 -w- trafl, er ........... .................. ...... .... .... ........... ..................... ...... .. .. Tlie R*eway- Wan;pent fi&A.h E-W4Inafy- u°-044es —E.Fe b mGy&2- Moving Forward... The Comprehensive Plan For Chesterfield County Page 148 CHAPTER 13: TRANSPORTATION ._,.......d...m............. ......._.m..,....._._.....,_._...._..._._._...................... _._._._____________..,...__.,._..n_______...�._._,.,........_..._._�._._._..__..._...................._....___—_......................_..........___....._..._._.._...._........_....,.,.._..�.._._........... Moving Forward... The Comprehensive Plan For Chesterfield County Page 149 `f' a CL 6 a CU 0 5 ��rr i. 3: a, � U C � y° u O •— m va v d N do E a .' N •� o � t v CIDa M v as y E r � h d' n a d�{+rll�l i / t too Vl �m�mmgi h to 'r C � I 4 .a 1, C `p w � s � yQ. @J y QQ P r G a u E d ._,.......d...m............. ......._.m..,....._._.....,_._...._..._._._...................... _._._._____________..,...__.,._..n_______...�._._,.,........_..._._�._._._..__..._...................._....___—_......................_..........___....._..._._.._...._........_....,.,.._..�.._._........... Moving Forward... The Comprehensive Plan For Chesterfield County Page 149 `f' CHAPTER 13: TRANSPORTATION • Encourage Park -and -Ride lots at appropriate locations that maximize their use. • Encourage context sensitive designs in areas designated on the Land Use Plan Map for compact development or mixed uses. ➢ Transit. • Explore options to meet community and commerce needs. • Explore expanding transit to serve those with special needs. • Support bus and rail service, as needed, in mixed use areas identified on the Land Use Plan Map. • Support commuter and light rail services to include the Ettrick Station and potential stations such as Jahnke/Chippenham, Bon Air, Robious/Huguenot, Midlothian Village, Watkins Centre Parkway and Old Hundred Road/Midlothian Turnpike areas. • Support expansion of Ettrick Station as a multimodal center to accommodate the anticipated increase in passenger services, and the growth and revitalization of the Ettrick/Virginia State University area. ➢ Special Area Transportation Needs. • Consider proactive detailed transportation planning and funding sources for "Economic Development Opportunity Sites" identified in the Economic Development chapter. • Consider detailed transportation planning in conjunction with the development of Special Area Plans. ➢ Sidewalks. • Consider provision of sidewalks and other pedestrian accommodations in planning and designing major road improvements. • Support the provision of sidewalks in residential and mixed use areas. • Support the provision of sidewalks that connect to schools, parks, retail centers, other community facilities and the Linear Parks and Trails system identified in The Public Facilities Plan chapter. ------ o4 -i J.er U&e the- 4(,.Hove- ..pFep os,45... rd .ow. )pme.�it standaa4s.....uf r ��.wr �r.l:�u�' ��p�:� w :re � �.��n.. p 134eyc4e-4af�e& 4 m, s..te �� r ° n�rHr�r..� e:�'� �.�i1e II ane. r 44u*N Moving Forward... The Comprehensive Plan For Chesterfield County Page 152 CHAPTER 154.: THE PUBLIC FACILITIES PLAN Special Purpose Parks • Intended to preserve, enhance and interpret unique recreational, cultural, historical and/or environmental resources for the benefit of county residents and visitors. They should be located on sites with historical, ecological, and/or cultural significance, and include supporting facilities for education, conservation, recreation and preservation. • No specific level of service standard is articulated due to the unique nature of each park site. • Should contain appropriate facilities that provide for public use and enjoyment of the natural, recreational, cultural or historic resources being preserved or enhanced and other facilities as appropriate. These parks should also be connected to adjacent similar public and private sites and facilities when appropriate. aiiJl"u. on navjg, I[ ��g2[ns and anther wag emu_V:ow�diesLgunj j ineaumm.p muicw I:&::ua.:t pct the routes ilde nlirn'`ed ssumu Lhe F9llkeway�..~�...Ioall....�Di.�:lN._. o�a,�..'�aa uslls�.�.�.p�uu��sw it�� :u:illmer s � us u�u .... to desduu:sfuo ns. RECOMMENDED SITE CRITERIA Countywide: acquire access/land along the county's major waterways, and cultural, historical or environmental land, sites, structures or areas that would preserve the history, culture and natural beauty of the county. Facility recommendations address water-based recreation only, all other facilities are acquired and developed on a site -by -site basis. FACILITY RECOMMENDATIONS 2013-2017 • Appomattox River Canoe Launch: in the vicinity of western River Road. 2018-2022 • Appomattox River Canoe Launch: in the vicinity of western Hull Street Road. • James River Boating Access: sites along the entire river frontage. tinct 7n77 • Western Lake Chesdin Boating Access: in the vicinity of the western part of Lake Chesdin. Moving Forward... The Comprehensive Plan For Chesterfield County Page 19,9 , C 4.Rea4--44r4-s-&4Fa4s Mi1es;—pFek4de c4-va& peer that seFve a E:cq+Atyy and CHAPTER 1: THE PUBLIC FACILITIES PLAN PARKS 0 -4n;414e 11:�h: w4aek,�-44ai:a,s4es- ari4,-444s4+T+erE4a 0 Ge ns W er-, W ve m [34+lg 44 &.a � c-)f1ekL)6&1� fig7.,-4)a nd ened a 4)d 4A ttffe,- r--Sk - 44 4 4i apPr,qP11:4@1:4-- --4JneaF pa-F�l 4acers*IqFs 44.4t+4-�,- 4-4-4n -e+,PA'A mpn+mu+ri Moslem 4ewef -Ikimes Wv*.,s -tra4- -aleisg, thp James -41 Wer :f4e;-n G4y+A44&pewek7 seen 4- R-6wA te -Gia 4a @i d 1) od d P a 4, at.. 9 Moving Forward... The Comprehensive Plan For Chesterfield County eq, 201 -3."L CHAPTER 154: THE PUBLIC FACILITIES PLAN PARKS the e)(45tk:W, ja4 tile f0fl-4-K2-F .Fa4aad lx -4 t•o-c-(=i n e c4- t (,) 4h -e- L(YA*,+4a n; e s Rwe F t+; e &i:: Pla Fk -a-n 6 Gelen He 11,no,6 Rive+-. 44 (&ee MEMEW 0-,---WPfi ��,GWWGtW4 4:u m 4entra449nineetGr; deve�ep a-tipa4-a+id -ea-10-Lake, 4&4 iinoute fiinea�vi tf;e G eve Fn ment.--GeM-eF to ................. . ................. . ..... Moving Forward... The Comprehensive Plan For Chesterfield County Pag� &, ..- , q U V CHAPTER 154: THE PUBLIC FACILITIES PLAN , z C O M l c 7 J � �, ��,J a ✓ � r/ � r it �M�� i illi 1� 1101'6 tib✓ r*f�i ✓ v {.i4'' -4041, i / .fl' 0yOrovLL > / r�i ✓p� / , wr ✓ , f /�/, Y,tl"! 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The Comprehensive Plan For Chesterfield County Page 0 , 7cs Second Draft Chesterfield Bikeways & Trails Chapter Synopsis of Previous Public Hearings November 2015 The purpose of this document is to summarize all changes and input regarding the draft Bikeways and Trails Chapter since the April 2, 2015 Parks and Recreation Advisory Commission public hearing. Background The Parks and Recreation Advisory Commission (PRAC) held a public hearing on the proposed Bikeways and Trails Chapter of the Comprehensive Plan on April 2, 2015. A total of ten people spoke in favor and PRAC unanimously endorsed the document with no changes. The Planning Commission held a public hearing on June 16, 2015. A total of 27 people spoke at the public hearing. In addition to 15 people speaking in support of the chapter, 12 people expressed the following concerns: • Costs and funding of proposed network • Impacts on the environment and wildlife • Private property rights/use of eminent domain • Competing uses such as horses, hunting, atv, etc • Impact on public safety departments • Impact on new development/zoning • Lack of notification Upon hearing these concerns, the Planning Commission deferred the plan for 90 days and directed staff to address these concerns and update the chapter as necessary. At the August 18th Planning Commission work session, the public hearing was further deferred until October 20th. During this deferral period, staff met with concerned individuals and created a second draft of the chapter to address concerns. Major changes found in the second draft include: • Addition of equestrian users and the need for further study • Role of the development community • Discussion on methods of obtaining public access, eminent domain and tax incentives for perpetual easements • Detailed phasing section for future facilities • Per mile cost of various facility types • Alternative funding options Second Draft Bike vays and Trails Chapter —Synopsis of Previous Public Hearings November 2015 1 F • Discussion on crime prevention and liability • Discussion on environmental and cultural resource protection • Guidance for trailhead and parking areas • Removed redundant implementation steps • Removed the discussion for the need of a coordinator Public Comment on Second Draft The second draft was posted to the internet on September 1st and was open for public comment until September 22nd. On September 15th it was discovered that an error existed on the website resulting in blank comment submissions for the first 16 people that attempted to leave a comment. Staff notified the public and within 24 hours of sending notice, the website received 15 comments. Ultimately, the website received 82 comments between September 16th and September 22nd. Staff also met with several groups and individuals during this period to gather feedback on the second draft. The nature of comments has become more polarized, with most commenters either supporting or not supporting the concept of the chapter, instead of offering constructive suggestions. Very few comments pertained to any detail of the draft chapter or proposed network which is a change from previous public input efforts. For example, the last public comment period garnered 58 comments regarding specific routing for the proposed network while this comment period received seven comments on routing. This suggests that the comments have reached a level where the chapter itself is not at issue, but whether the county should support or not support improving the safety of walking and biking in general. There were 52 comments that supported the draft chapter and the proposed network. Some of the comments cited specific reasons for supporting the draft chapter including: • Increasing the safety for people who walk, bike and drive • Improving the safety of rural roads in particular • Health benefits for the public • Environmental benefits • Addition of equestrians • Making connections to public facilities like schools, libraries and parks • Offering a choice of transportation mode • Improving property values and being a competitive housing & business market • Complete streets concepts • Help improve older neighborhoods • The safety and comfort of separated facilities Second Draft Bikeways and Trails Chapter— Synopsis of Previous Public Hearings Novcmbcr2015 • Increases livability of area • Linking transportation and recreation • Could relieve some road congestion • Tourism benefits • Provides a vision and framework for future private and public development • Implements the Comprehensive Plan adopted in 2012 There were 31 comments that did not support the draft chapter or proposed network. Some of the comments cited specific reasons for not supporting the draft chapter including: • Should not use taxpayer money • Potential for crime • People will not use • Impact on rural lifestyle • Potential for taking of private property • Potential for trash • Should require a fee and/or license for use • System should only be along roads, not on trails • There are other priorities for county funding • It is not safe to mix cars with people who bike or walk • There should not be a tax increase to support building or maintenance of facilities There were 27 comments that did not specifically support the draft nor not support the draft, but posed the following points: • Desire to bring ordinances forward with proposed chapter • Discussion on proffer policy needed • Need for additional data, cost and maintenance data • Should require people who bike to use dedicated facilities and not ride in road if dedicated facility is available • System should only be along road and not on trails • Chapter should address the need for education of people who walk, bike and drive • This chapter needs more time for consideration • Chapter should address the conflict between hunters and trail users • What is the liability of a landowner if someone leaves the trail easement? • The new phases in the plan should be mapped • Additional incentives should be identified • Administer a user fee for proposed network Second Draft Bihe vays and Trails Chapter— Synopsis of Previous Public Hearings November 2015 3 0G G 3, • Require a bicycle license • Public outreach for this chapter has not been sufficient • Need for pedestrian actuated signals at intersections • Eminent domain should not be mentioned in planning document • Concerns with impacts of providing facilities and environmental regulation There were six comments that addressed the need to add specific roads and/or routes. Second Draft Edits Based on the public input gathered on the second draft, staff did not recommend any changes. There were two changes to the draft based on agency comments from the Richmond Regional Planning District Commission (page 3) and Chesterfield Transportation Department (page 9). Second Draft Public Hearing The Planning Commission held a public hearing for the second draft of the Bikeways and Trails Chapter on October 20, 2015. A total of 43 people spoke at the public hearing. In addition to 35 people speaking in support of the chapter, eight people expressed the following concerns: • Conflicts with other county priorities such as public safety and education • Cost and funding of proposed network and maintenance • Will such a network be used by the general public • Impacts on the environment and wildlife • The user of the proposed system should pay (user fee) • Private property rights/use of eminent domain • Competing uses and safety issues such as hunting • Lack of notification The Planning Commission approved the Bikeways and Trails Chapter on a 4-1 vote. The dissenting vote was focused on needing additional time to continue to work with the public and refine several issues in the document including: • Adding restrictions to funding of the network • Addressing the conflicts between user groups (such as hunting and trails) • Restricting the use of eminent domain Second Draft Bikeways and Trails Chapter —Synopsis of Previous Public Hearings November 2015 4 0C Community Meetings The honorable members of the Board of Supervisors are currently holding district community meetings to present the second draft changes and to listen to the community. These meetings will conclude on November 12th and a summary will be provided prior to the public hearing scheduled on November 18, 2015. Summary In closing, staff continues to listen to the community. However, staff finds that the dialogue has started to shift away from the content of the Bikeways & Trails Chapter, and is more of a general discussion of why/why not in regards to addressing the issue of providing walking and biking facilities in our community. Most concerns center around funding and cost, neither of which are fundamental components of this document. The new chapter is a framework for future efforts, projects and funding — all of which will have their own public processes. The new chapter will provide the community with a vision and expectations regarding a comprehensive network for safe walking and biking, infrastructure priorities, as well as providing enhanced coordination among several departments and community partners. Second Draft Bikeways and Trails Chapter— Synopsis of Previous Public Hearings November 2015 suu t. i-ranKun street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901. LORI RD. CHESTERFIELD, VA 23832 Date Category Description Ad Size Total Cost 11/11/2015 Legal Notices CHESTERFIELD COUNTY - BIKEWAYS & TRAILS PLAN 6`x 0.00 IN 7,885.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached CHESTERFIELD COUNTY - BIK was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/04,11/11/2015 The First insertion being given ... 11/04/2015 Newspaper reference: 0000234634 Sworn- to and subscribed before me this Notao Public Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS i8 Page I of 1 Meeting Date: November 18, 2015 Item Number: 17.E. Subiect: Hold a Public Hearing to Consider the Proposed Complete Roads Policy County Administrator's Comments: County Administrator: AlookqLb Board Action Requested: Staff has provided a proposed Complete Roads Policy for the Board of Supervisors to discuss and consider. Summary of Information: As part of implementation of the 2012 Comprehensive Plan, a committee began work on a Bikeways & Trails Plan in January 2014. As part of their work, the attached proposed Complete Roads Policy was prepared for Board consideration. As a Board policy, the proposed policy was not routed through the Planning Commission. If the Board finds that the perspective of the Commission would be helpful, referring it to them remains an option. Preparer: David J. Pritchard Title: Special Projects Manager Attachments: 0 Yes [—� No # 0 G 0 3 t -f -"32 Chesterfield County Complete Roads Policy I. PURPOSE The Complete Roads Policy ("Policy") provides the framework through which Chesterfield County ("County") will accommodate all roadway users to achieve a safe, effective, and multimodal transportation network. A Complete Road is a road/street facility that is planned, designed, constructed, and operated to accommodate roadway users of all ages and abilities, including pedestrians, bicyclists, transit passengers, and motorists. It can provide the following benefits for residents of the County: improving safety, enhancing the quality of life, supporting healthy lifestyles, strengthening communities, offering more transportation choices, reducing congestion, enhancing tourism and economic growth, and reducing fuel consumption and pollution. This Policy shall apply to County infrastructure improvement projects as well as private land development projects. II. IMPLEMENTATION Given the County's geographic diversity, a flexible approach is essential to balance the needs of all roadway users. The County will implement the Policy so the character of the project, values of the community, and needs of roadway users are considered. Implementation of this policy will not look the same across the County's various environments, communities, and developments. Design standards established by the Virginia Department of Transportation (VDOT) and bicycle and pedestrian facility types identified in the Comprehensive Plan should be followed in the planning, design, and construction of new and existing roadways. All roadway improvements will: ® Consider the local community and stakeholders, ® Consider the function of the road, ® Consider innovative and non-traditional design options, ® Assess the current and future needs of all types of roadway users, ® Consider the recommendations and guidelines of the Comprehensive Plan, • Conduct a review of existing system plans to identify Complete Roads opportunities, e Consider existing and planned improvements in adjacent jurisdictions. III. APPLICATION The County shall approach each public infrastructure project and land development proposals as an opportunity to create safer, more accessible roadways for all users. In coordination with VDOT, the County will work to support a Complete Roads approach with road construction projects. Furthermore, when new, or renovations to existing, public facilities such as schools, parks, libraries and fire stations are being considered, Complete Roads principles should be utilized. When private development provides such Complete Roads improvements outside of the right-of-way width recommended by the Thoroughfare Plan, the Planning Department should, to the extent that is practical and possible as provided by ordinance, consider reducing or waiving setback requirements or other development standards to minimize the extra impact of such improvements. 0 3, s a Complete Streets projects should incorporate appropriate signage to clearly identify elements, network connections and routing information. IV. EXCEPTIONS Complete Road accommodations should be considered except when one or more of the following conditions exist: • Scarcity of population, travel, and attractors, both existing and future, indicate an absence of need for such accommodations • Environmental or social impacts outweigh the need for these accommodations • Total cost of constructing and/or maintaining the accommodation, including potential right-of- way acquisition, would be excessively disproportionate to the need for the accommodation • Purpose and scope of the specific project do not facilitate the provision of such accommodations • Accommodations are prohibited by state or federal laws Xicbmorib znre0-33ifiliatcb Advertising Affidavit COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Date 11/17/2015 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 Category Description Ad Size Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 21 L TAKE NOTICE TO notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, November 18, 2015, at 6.30pp,m. into County Public Meeting Room at the Chesterfield Admin. istration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public,hearing where persons may appear and present their views conceming; The proposed Complete Roads Policy which will provide the framework through which ChesterRefd Countywill aammodate all roadway users to achieve asafe, effective and multimodal transportation network, A copy of the proposed policy is available for examination by the public at the County Administrator's Office (Room 504) at the Lane B, Ramsey Administration Building, 9901 Lori Road, Chesterfield, Virgginia during regular business hours, 8.30 am, to 5;00 p.m. Monday Ihrcugh Friday, The hearing is held at a public facility designed to be accessible to per. sons wit disabilities, Any persons with questions on the accessibility of the facilityy or the need for reasonable accommodations should con. tact Janice Blalday, Clerk to the Board, at 74&1200, Persons needing in. terpreter services for the deaf must notify the Clerk to the Board no lat• er than Friday, November l3, 2015, Publisher of the Richmond Times -Dispatch Account Number 3005440 Date November 11, 2015 This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/11/2015 The First insertion being given ... 11/11/2015 Newspaper reference: 0000234654 Sworn to and subscribed before me this Notary public Supervisor KIMBERLY B HARRIS NOTARY PUBLIC State of Virginia Commonwealth of Virginia City of Richmond 356753 My Commission expires My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Total Cost 114.50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 49 ?-- Meeting Date: November 18, 2015 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of joint meeting of the Board of Supervisors, School Board and the County's Legislative Delegation to be held on December 7, 2015, at 5 p.m. at the Eanes-Pittman Public Safety Training Center. Preparer: Janice Blakley Attachments: F-1 Yes Title: Clerk to the Board 0 No # CC, 0325