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02-08-1984 MinutesBOARD OF SUPERVISORS MINUTES February 8, 1984 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. G. H. Applegate, Vice Chairman Mr. R. Garland Dodd Mrs. Joan Girone Mr. Jesse J. Mayes Mr. Richard L. Hedrick County Administrator Staff in Attendance: Mr. Stanley Balderson, Dir. of Planning Ms. Suzan Craik, Training Coordinator Mr. Phil Hester, Dir. of Parks and Recreation Mr. Elmer Hodge, Asst. County Administrator Mr. William Howell, Dir. of General Services Hr. Robert Masden, Dir. of Human Services Mr. Richard McElfish, Environmental Engineer Mr. Steve Micas, County Attorney Mrs. Pauline M~tchell, Public In~o. Officer Mr. Jeffrey Muzzy, Dir. of Community Development Col. Joseph Pittman, Police Department Mr. Lane Ramsey, Dir. of Budget and Accounting Mr~ M. D. Stith, Jr., Exec. Assistant to Co. Admin. Mr. David Welchons, Dir. of Utilities (It is noted that audio recordings of the meetings of the Board of Supervisors are on file in the County Administrator's Of~i~ce.) Mr. Daniel called the meeting to order at the Courthouse at 2:10 p.m. (EST). 1. WORK SESSION ON S~× YEAR SECONDARY ROAD CONSTRUCTION PLAN Mr. Hedrick introduced Mr. Charles Perry, Resident Engineer, and Mr. William Newcomb, Assistant Resident Engineer, with the Virginia Department of H~ghways and Transportation. Mr. Perry and Mr. Newcomb presented and reviewed the proposed projects in the Six Ye~]r Secondary Road Construction Plan which plan amounts to $1,437,076 for the County. Mrs. Girone inquired if this plan included correcting the flooding problem on Otterdale Road. Mr. Perry stated he would check into this. Mrs. Girone ~nquired what ~tem #13, Turner Road, included. Mr. Perry stated this would allocate money for construction but nothing may be accomplished for several years until the amount of money needed is accumulated, and the project is scheduled for advertising in 1986-87. Mr. Mayes stated he obse]3ved th'~re is an omission of a critical problem in Ettr~ck which is Route 36 st the railrosd crossing. Mr. Perry indicated that Route 36 is a ~rimary road and not a secondary road. Mr. Mares stated that ~3 co.[.rect but there are several secondary roads which intersect at this location. 84-61 · Newcomb explained the process for establishing projects for Six Year Secondary Road Construction Plan which plan is ~ted every two years. Mr. Hedrick indicated that the plan lld be amended within that two year period if a project were necessary. Mr. Mayes inquired about the Route 36 project, the design, cost, funding, etc. Mr. Perry stated that the initial design would be $150,000 with a project cost of approximately $2,000,000. He stated that this should be pursued through the annual Primary, Interstate public hearing as it would adversely impact the Six Year Secondary Road Construction Plan. Mayes stated he understood the problems with the funds, etc. this dangerous intersection will adversely impact the citizens of Matoaca District which he felt was too much to ask them to bear. Mr. Hedrick stated that currently discussions are to find an alt~rnative funding mechanism for this 'ect and the plan can be appropriately amended at that time. Dodd indicated he was glad he had railroad crossings and a !e in Bermuda District otherwise he would not have any projects. He stated the bridge in Chester is in the same category as the Route 36 project. He inquired about the Willis Road, the Coach Road and the Enon Church Road projects. He also inquired if additional revenues from DMV licenses would increase the allocation to the C©un~¥. Mr. Perry stated he was not certain as the cost of improvements also increases but, at best, he felt the budget would break even. Mr. Applegate inqu~.r~d if the Courthouse Road widening between Route 60 and 360 would be necessary if the Powhite extension is approved· Mr. Perry stated he felt it would be, but he would review the project. Mr. Daniel requested that the County Administrator forward a copy of the plan to the legislative delegation with a letter outlining the plight of the County in this matter. Mr. Daniel inquired why the Beulah and Hopkins Road project would take until November for advertising when everything has been accomplished for the project. Mr. Perry indicated the right of is what will be time consuming but if that is accomplished soon, the project might be moved up and he would discuss this with the District Engineer. Mr. Daniel inquired if Revenue Sharing Funds for item #17, Hopkins Road, were increased, could !this project be accelerated. Mr. Perry stated there was no limit to be specified to a special project as long as it is no more than the 15% of Revenue Sharing Funds allocated to the County. Daniel inquired if there were any other funds available such as recreational access funds for Beach Road in order to have the ~ect started. He stated that it is in Matoaca District and Mr. Mayes may want to check into this. Mr. Mayes inquired how he could have the Route 36 project design officially placed before the Board for consideration. Mr. Hedrick stated that the funds would have to be found, then the Board could be asked to officially authorize the design and staff · s working on the various funding mechanisms at this time. Mr. Perry stated the public hearing would be held tonight regarding the Six Year Secondary Road Construction Plan. 2. EXECUTIVE SESSION On motion of Mr. Applegate, seconded by Mrs. Girone, the Board into Executive Session to discuss and consider acquisition or use of real property for public purposes pursuant to Section 2.1-344 (a) (2) of the Code of Virginia, ]950, as amended, discussion concerning the investing of public funds pursuant to Section 2.1-344 (s) (5) of the Code of Virginia, 1950, as amended, and consultation w~th legal counsel on leqal matters relating to submissio;~ of a bond ~eferendum pursuant to Section 2.1-.344 (a) (6) of the Code of Virginia~ 1950, as amended· 84-62 Vote: Unanimous Reconvening: 3. WORK SESSION ON THE SEWER MASTER PLAN · Hedrick presented the Board with the Sewer Master Plan and stated that staff has been working on the Plan for approximately two years. He stated the existing sewer master plan was approved in 1971 and with the growth and changes in the County since that period of time, this plan addresses where the County is today as well as what we can expect based on certain trends through 2025. Mr. Muzzy stated this plan is an effort of various County Departments, primarily the Departments of Utilities and Planning, and is in draft form. He introduced Mr. Alex Sadler with Austin Brockenbrough & Associates who prepared the Sewer Master Plan. Mr. Sad]er gave an extensive overview of the Sewer Master Plan, summarized the background information, outlined the problems determined with regard to population growth and discharge limitations, and recommendations for the future. There was considerable discussion regarding the number of outfalls to the James River, outfalls below the dam on the Appomattox, participation with Petersburg in expansion of their treatment plant, off-p~ak pumping with retention bas~ns, costs, financing, scheduling ~f construction, new technology, cost alternatives, coordination with Colonial }{eights, etc. After further discussion, and on mot~.on of Mr. Dodd, seconded by Mrs. Girone, the County Administrator was authorized to begin the selection process for an engineering consultant for design of Proctor's Creek Treatment Plant expansion and Falling Creek pumping station and force main. Vote: Unanimous On motion of Mr. Applegate, seconded by Mrs. Girone, the Board authorized the County Administrator to contract with a financial advisor to determine appropriate methods of financing for the construction of the Proctor's Creek Treatment Plant expansion and the Falling Creek pumping station and force main. Vote: Unanimous Mr. Hedrick indicated additional work sessions would be needed on the Sewer Master Plan. Mr. Welchons stated his appreciation ~or the Board's attention and support of this plan. Mr. Hedrick thanked Mr. Welchons and staff for the efforts ~n this project. Mr. Dodd stated that there is a bill before the General Assembly to limit the ]look up fees. Mr. Micas stated for several years there has been a bill introduced to l~mit the connection fees, which ignores the capital costs· He stated the County raises its objections to this bill each year. The Board recessed for dinner at the A~ r~i~ort Re~t~urant. Reconvening at 7:00 p.m. at the Coulrthouse: 4. INVOCATION Mr. Dodd gave the invocation. 84-63 5. APPROVAL OF THE MINUTES On motion of Mr. Applegate, seconded by Mr. Mayes, the Board approved the minutes of January 25, 1984. Vote: Unanimous 6. COUNTY ADMINISTRATOR'S COMMENTS Mr. Hedrick introduced Mr. M. D. "Pete" Stith, Jr., recently employed Executive Assistant to the County Administrator, and briefly outlined his educational and professional backgrounds. The Board welcomed Mr. Stith to the County. Mr. Hedrick stated Mr. Paul Ellsworth, President of the Metro Richmond Chamber of Commerce, is expected and he would like to introduce him upon hi~; arrival. The Board agreed this would be appropriate. 7. ITEMS TO BE DELETED OR HEARD OUT OF SEQUENCE On motion of Mr. Daniel, seconded by Mrs. Girone, the Board eliminated #9 Hearings of Citizens on Unscheduled Matters and Claims as there were no prefilings by citizens, that #10.A. Discussion of Izaak W~lton Park be deferred for 120 days and adopted the revised agenda. Vote: Unanimous 8. RESOLUTIONS OF SPECIAL RECOGNITION Ms. Suzan Craik stated the Country had received a Distinguished Service Citation from Keep Virginia Beautiful, Inc. and an Award of Merit from the Division of Litter Control for its litter control program. She introduced Mr. Richard Cook, Chairman of the Keep Chesterfield Clean Corporation. Mr. Cook introduced Ms. Melody Gray, Ms. Ann Belsha, Ms. Marilyn Kim, Ms. Mary Cooper and Mr. and Mrs. Willie Smith, members of the Corporation who were present. He also introduced Ms. Jane Martin, new Assistant Coordinator, and explained the operation of the program. Mr. Daniel presented the two awards to Mr. Cook for the Litter Corporation. On motion of the Board, the following resolution was adopted: Whereas, the Keep Chesterfield Clean Corporation is an active and volunteer group and has achieved much success in its programs and efforts since its inception; and Whereas, through their efforts, the County is recognized statewide for its contribution in eliminating litter in an effort to Keep Virginia Beautiful. Now, Therefore, Be It ~eso]ved, that the Board of Supervisor~ of Chesterfield County expresses its appreciation and support for the Keep Chesterfield Clean Corporation and its efforts. Vote: Unanimous 6. COUNTY ADMINIS?RAmOR ' S C~OM~,ENTS' Mr. Hedrick introduced Mr. Paul E1]sworth, President of the Richmond Chamber of C..~.merce, who wa~ pr~sent. Mr. E1]sworth stated that the one factor thst makes the Richmond ar~d different from other areas is that the jurisdictions keep working together and this sets the community ap~rt. [~e encouraged the Co~]nty to continue doing that and offered the services of the Chamber a.nd other organizations in order ~ihat this cooperation continue. 04-64 10. DEFERRED ITEMS 10.B. PARK BOND FUND ADJUSTMENTS AND PROJECT CLOSEOUTS On motion of Mr. Mayes, seconded by Mr. Applegate, the Board deferred consideration of the Park Bond Fund Adjustments and Project Closeouts until February 22, 1984. Vote: Unanimous 10.C. APPOINTMENTS 10.C.1. LANDFILL COMMITTEE On motion of Mr. Mayes, seconded by Mr. Applegate, the Board accepted the recommendation of the Landfill Subcommittee (Mr. Applegate and Mr. Mayes) which is to continue with the Landfill Committee but that it be a county-wide committee which should consist of five residents, two Board members and staff support. Vote: Unanimous It was generally agreed that the the Landfill Subcommittee should submit names for appointment for the citizen representatives at the February 22, 1984 meeting. 10.C.2. RICHMOND REGi[ONAL PLANNING DISTRICT COMMISSION On motion of Mr. Mayes, seconded by Mr. Dodd, the Board appointed Mr. Lawrence C. Belcher to the Richmond Regional Planning District Commission as the Chesterfield County Planning Commission's representative, which appointment is effective immediately an~ will expire December 31, ].987. Vote: Unanimous 11. PUBLIC HEARINGS ll.A. AMENDMENT TO ZONING ORDINANCE RELATING TO TOWNHOUSES Mr. Hedrick stated th~s dale and time had been scheduled for a public hearing to consider an ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by repealing Article X of Chapter 21 and amending Section 21-80 by adding Subsection (O) relating to R-TH Townhouse Developments. Mr. Balderson explained the ordinance. There was no one present to discuss the matter. On motion of Mr. Dodd, seconded by Mrs. Girone, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED BY REPEALING ARTICLE X OF CHAPTER 21 AND AMENDING SECTI©N 21-80 BY ADDING SUBSECTION (0) RELATING TO R-TH TOWNHOUSE DEVELOPMENTS Be It Ordained by the Board of Supervisors of Chesterfield County: (1) That Article X of Chapter 2]. of the Code of the County of Chesterfield, 1978, as amended, is r~?pealed. (2) That Section 21-80 of the Cod,? of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: 84-65 Sec. 21-80. Same--Conditional uses. o o o (o) Townhouse developments, subject to the provisions of Section 21-34 (h). Vote: Unanimous ll.B. SIX YEAR SECONDARY ROAD CONSTRUCTION PLAN Mr. Hedrick stated this date and time had been advertised for a public hearing to cons~i, der the Six Year Secondary Road Construction Plan for 1984-85 through 1989-90. Mr. Charles Perry, Resident Engineer with the Virginia Department of Highways and Transportation, was present. There was no one in the audience to discuss this matter. On motion of Mr. Applegate, seconded by Mr. Mayes, the Board adopted the Six Year Secondary Road Construction Plan, 1984-85 through 1989-90, as submitted by the Virginia Department of Highways and Transportation, a copy of said plan is filed with the papers of this Board. Vote: Unanimous On motion of Mr. Maye~, seconded by Mr. Dodd, the Board adopted the following resoluti.~n: Whereas, there exists a serious traffic problem at the intersection of Route 36, Laurel and Chesterfield Avenue at the Railroad Crossing in Ettrick, Matoaca District; and Whereas, staff has been and is further directed to continue to investigate ali possible alternatives for funding traffic improvements at this site in an effort to provide safe traffic movement through this area. Now, Therefore, Be It Resolved that once funds have been found for improvements to the Route 36 location, it is the intention of this Board to approve and begin the design for said improvements. Vote: Unanimous On motion of Mr. Daniel, seconded by Mr. Dodd, the Board adopted the following resolution: Whereas, Improvements to the intersection of Hopkins Road and Beulah Road have b~en funded for several years; and Whereas, There is no apparent reason to delay the advertising for this project until November, 1984 as suggested by the Virginia Depar'~]e~t of Highways and Transportation; and Whereas, This intersection is hazardous and endangers the health and safety of those utilizing it. Now, Therefore, Be It Resolved by %he Board of Supervisors of Chesterfield County that the Virgi~ia Department of Highways and Transportation be and it hereby is requested to accelerate this project as rapidly as possible. Vote: Unanimous It was generally agreed that the Board would recess for five minutes due ~o an electrical problem .in the Board Room. Reconvening: 84-66 12. NEW BUSINESS 12.A. SCHOOL BOARD STATE EDUCATION GRANTS On motion of Mr. Applegate, seconded by Mrs. Girone, the Board increased expenditures and increased revenues by $12,000 for the Interdisciplinary Computer Curriculum Project and increased expenditures and increased revenues for the Vocation Education ASSIST Grant in the amount of $47,000, both of which are grants received by the School Board from the State Department of Education. It is noted no local funds are necessary. Vote: Unanimous 12.B. CLERK TYPIST/RECEPTIQNIST FOR COMMUNITY DIVERSION PROGRAM On motion of Mr. Dodd, seconded by Mr. Mayes, the Board authorized a full-time clerk typist/receptionist for the Community Diversion Incentive Program which costs are to be paid with funds previously approved by the State. Vote: Unanimous Mr. Peterson, stated the program has passed the experimental stage and has become a regular part of tlhe Department of Corrections. 12.C. APPOINTMENTS 12.C.1. COMMUNITY SERVICES BOARD On motion of Mr. Daniel., seconded by Mr. Applegate, the Board submitted the name of Mr. Harold Simmons to be considered at the February 22, 1984 meeting for appointment to the Community Services Board representing Dale District. Vote: Unanimous 12.C.2. KEEP CHESTERFIELD CLEAN CORPORATION On motion of Mr. Applegate, seconded by Mr. Mayes, the Board submitted the names of Ms. Avis W. Johnson, Matoaca; Ms. Ann Belsha, Clover Hill; Ms. Melody Gray, Midlothian; Ms. Marilyn Kim~ Bermuda; and Mrs. Willie Smith, Dale; for formal appointment to the Keep Chesterfield Clean Corporation at the February 22, 1984 meeting. Vote: Unanimous 12.C.3. OPERATING COMMITTEE - MEDC On motion of Mr. Mayes, seconded by Mr. Dodd, the Board submitted the names of Mr. Gary K. Johnson, Mr. L. Todd Lumadue and Mr. Robert A. Robertson for appointment to the Operating Committee of the Metro[~olitan Economic Development Council for formal appointment at the February 22, 1984 meeting. Vote: Unanimous 12.D. SET PUBLIC HEAPING DATES 12.D.1. REQUIRING PE~[.~ITS FOR PARADES AND PROCESSIONS On motion of Mr. Dodd, seconded by Mrs. ~:irone, the Board set the date of March 14, ].984 at 7:00 p.m. for a public hearing to consider an ordinance to amend the Code o£ the County of Chesterfield, 1979, as amended, by adding Article V of Chapter 17, containing sections relating to parades and processions. 84.-67 Vote: Unanimous 12.D.2. AMENDMENT TO SUBDIVISION ORDINANCE On motion of Mr. Dodd, seconded by Mr. Mayes, the Board set the date of a March 14, 1984 at 7:00 p.m. for a public hearing to consider an ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending Section 18-18 (d) relating to signing the final plat. Vote: Unanimous 12.E. CONSENT ITEMS 12.E.1. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made repo~u in writing upon his examination of Smoketree Drive, Smoketree Circle and Smoketree Terrace in Smoketree, Sections H-1 and }{-2, Midlothian District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Applegate, it is resolved that Smoketree Drive, Smoketree Circle and Smoketree Terrace in Smoketree, Sections H-1 and II-2, Mid]othian District, be and they hereby are established as ~ublic roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Smoketree Drive, beginning where State maintenance ends on existing Smoketree Drive, State Route 2770, extending northwest .09 mile to the intersection of Smoketree Circle, thc continues north .].1 mile to the intersection of Smoketree Terrace, then .06 mile to the intersection with Avebury Drive, State Route 2566, and Durrington Drive, State Route 2566; Smoketree Circle, beginning at its intersection with Smoketree Drive, extending northeast .05 mile to a cul-de-sac; Smoketree Terrace, beginning at its intersection with Smoketree Drive, extending west .06 mile to a cul-de-sac. These roads serve 24 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads except Smoketree Drive, whereby we guarantee a variable 60 ft. to 80 ft. right-of-way. These sections of Smoketree are recorded as follows: Section H-i, Plat Book 42, Page 12, December 8, 1982. Section H-2, Plat Book 42, Page 59, February 25, 1983. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Mathenay Drive in Mathenay Forest, Bermuda District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Applegate, it is resolved that Mathenay Drive in Mathenay Forest, Berm~da District, be and it hereby is established as a pub!Jc road. And be it further-resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Mathena¥ Drive, beginning at its intersection with Gi].l Street, State Ro~? 1501, and running northwesterly .09 mile to end in a cul-d~-sac. This road serves 5 lots. 84-68 And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 40 ft. right-of-way for this road. Mathenay Forest is recorded as follows: Plat Book 43, Page 46, July 1, 1983. Vote: Unanimous 12.E.2. BINGO/RAFFLE PE~ITS On motion of Mrs. Girone, seconded by Mr. Applegate, the Board approved the requests for bingo and/or raffle permits for calendar year 1984 for the Hening Athletic Association, Inc. and the Falling Creek Elementary P.T.A. Vote: Unanimous 12.F. HIGHWAY ENGINEER Mr. Charles Perry, Resident Engineer with the Virginia Department of Highways and Transportation, was present. He stated that the study for the request for speed reduction/traffic signal has not been completed for Old Stage Road but when it is [he results will be forwarded to the Board. Mr. Perry stated that a solution to the ~flooding problem on Route 711 at the Powhatan County line is being investigated and a presentation will be m~de to the Board in the near future. Mr. Robert Gibson, representing the Salisbury Homeowners Association, presente~! ~r. Perry with a petition signed by over 800 names requesting a traff±c light at the intersection of Winterfield Road and Route 60. He outlined the need for the light because of the traffic, congestion, school buses, accidents, etc. Mr. John Smith stated that he had also presented a petition three months ago regarding this intersection and further discussed the alignment of the roads in the area. On motion of Mrs. Girone, seconded by Mr. Applegate, the Board accepted the petition and requested that the Virginia Department of Highways and Transportation accomplish a study for the installation of a traffic light at the intersection of Winterfield Road and Route 60. Vote: Unanimous Mrs. Girone inquired how long it would take for an answer. Perry indicated it nor~.~ally takes about 2 months unless a previous study has been made. Mr. Mr. Dodd stated Kingsdale and Route 1 is another bad situation which needs some traffic improvements as it is a dangerous intersection. He stated that at the site of the new fire station on Route 10 and I, the Highway Department is planning to install a new lane which needs to be purchased. He stated the trucks which have been routed off of Osborne ~'~a~], coming south on Route 1, cannot make that turn without comin~ ~omDletely across the road. He requested that the purchase b(~ accelerated and that the utility pole be moved. Mr. Dodd stated on Route 10 going into Hopewell, east bound, a car flipped and went into the water and Yequested that guard rails be installed as this could have ca~sed a d~'own~i~g if the water had been higher. 84-69 Mr. Dodd requested that guard rail's be installed at the Route 288 right of way at Route 1, in an effort to keep the four wheel drive vehicles from using the area. Mr. Mayes stated in the past he received complaints and he has been passing them to the County Administrator for action and inquired if this was correct. Mr. Daniel stated that this probably expedites solutions to the problem and inquired if it would be wise to eliminate the Resident Engineer from coming to the meetings and forward requests to the County Administrator unless it is something special. He requested Mr. Hedrick to loc into this matter. Mrs. Girone and Mr. Dodd stated they like the personal contact with the Resident Engineer coming to the meetings and indicated they do call the Highway Department when items that need immediate action are brought to their attention. Mr. Applegate stated he had grave concern for the intersection of Route 360 and Pocoshock. On motion of Mr. Applegate, seconded by Mrs. Girone, the Board requested that the Virginia Department of Highways and Transportation complete a traffic light installation study at the intersection of Route 360 and Pocoshock Boulevard. Vote: Unanimous Mr. Applegate requested that the fact that the new Midlothian High School will be appro×imate]y 100 yards down lhe road be taken into considerat_i~m in regard to the need fo]' a traffic light at the intersection Route 60 and Winterfield Road. Mrs. Girone expressed appreciation for the Highway Department improving the drainage problem on Old Bon Air Road. Mr. Daniel requested that the traffic lights at Hopkins and Chippenham be adjuste~l, if necessary, as traffic seems to flow improperly. - Mr. Perry state he would look into these matters. Mr. Daniel requested the County Admini. strator to prepare a report on the requests made by the County fo~ traffic lights and their status. 12.G. COMMUNITY DEVEI.OPMENT ITEMS 12.G.1. STREET LIGHT REOUESTS motion o~ Mr. Dodd, seconded by Mr. Mayes, the Board approved installation of a street light at 3100 Mount Clair Road with necessary funds to be expended from tlhe Bermuda District Light Funds. : Unanimous · Applegate asked Mr. McElfish to :investigate the request for installation of ~ street liqht at the intersection of Reams Mistywood Roads. ' [2.G.2. FUNDS FOR COI'I'P. INU}.','~ ~ ,- . .~',ERVICt,,S P('~R PC)WHITE PARKWAY PROJECT motion of Mrs. Girone, seconded by Mr. Dodd, the Board :ransferred $15~000 fr~ the General Fund Contingency Account to :he Powhite Parkway Extension project ~or services rendered by ;heat First Securities for additional consulting services. 'ote: Unanimous Ir. Hedrick indicated a] ] funds are being accounted for in t?,e ~vent a bond issue is passed for the Powhite Extension. 84-70 12.G.3. PUBLIC HEARING FOR TURNER ROAD COMPREHENSIVE STUDY On motion of Mr. Appleqate, seconded by Mr. Dodd, the Board set the date of March 14, ]984 at 7:00 p.m. for a public hearing to amend the County's Comprehensive Plan for the Turner Road area between Routes 60 and 360. Vote: Unanimous Mr. Daniel requested that the study be sent to the Board at the same time it is released to others which should be well in advance of the public hearing. 12.G. 4. CHARTER COLONY PARKWAY On motion of Mrs. Girone, seconded by Mr. Applegate, the Board authorized the County Ddministrator to execute the deed of dedication accepting the right of way and easements for Charter Colony Parkway, on behalf of the County, and further the Board adopted the following resolution: Whereas, the Chesterfield County Board of Supervisors has allocated County Revenue Sharing Funds pursuant to Section 33.1-75.1 of the Code of Virginia, for the purpose of reconstructing Le Gordon Drive from the new Midlot~an High School access to Midlothian Turnpike; and Whereas, the Chesterfield County Board of Supervisors appropriated $48,800 from the FY 82-83 Revenue Sharing Funds and $52,000 from the FY 83-~4 Revenue Sharing Funds for the Le Gordon Drive project which was to be equivalently matched by State funds. Now, Therefore, ti~ It Resolved that the Chesterfield County Board of Supervisors reduced their Revenue Sharing contribution allocated to Le Gordon Drive project by $100,800 for the construction of Charter Colony Parkway; and Further, Be it Resolved, that the Chesterfield County Board of Supervisors request~ the State Highway Department to reduce their matched contributions by $100,800 that was allocated to the Le Gordon Drive Revenue Sharing project. And further the Iloard appropriated $25,000 from the General Fund balance as an advance to be repaid from Revenue Sharing Funds available in FY 84-85; and further the Board received and appropriated $75,000 ![~om the School Cap~[tal Project Fund to the Charter Colony Project account, subject to approval by the School Board. Vote: Unanimous Mrs. Girone expressed appreciate, on to staff for their work on thi~ project. 12. H . [~'PILI~IES~ DEPAR'i'~E~]T 12.H.1. CONVEYANCE OF PROPERTY ALONG BEUI.AH ROAD Mr. Hedrick stated thi~ date and time had been advertised for a public hearing to consider the conveya~o of a 15 ft. strip of land located along Beulah Road. There w~s no one present to discuss this matter. On motion of Mr. D~iel, seconded by Mrs. Girone, the Board approved and authorized the Chairman and County Administrator to execute any necessary do¢:uments conveying a 15 ft. strip of land. along Beulah Road to ~e Virginia Department of Highways and Transportation which is ne~ssary for the construction of a 5 ft. sidewalk, curb and gutter and pavement widening. Vote: Unanimous; 84-71 12.H.2. EXTENSION OF SEWER SERVICE TO REMAINDER OF CENTRAL PARK On motion of Mr. Dodd, seconded by Mrs. Girone, the Board authori: the extension of sewer service to the remainder of Central Park, appropriated $200,000 from fund 574 Surplus to 380-1-74231-4393, authorized the Utilities Department to n~otiate an agreement with J. K. Timmons and Associates, Inc., who performed the original design in 1969, to prepare the plans and specifications for the project and authorized the County Administrator to execute any necessary documents for this project. Vote: Unanimous 12.H.3. SET DATE TO CONVEY LAND FOR ACCESS TO SOUTHERN LANDFILL On motion of of Mr. Mayes, seconded by Mr. Applegate, the Board the date of March 14, 1984 at 7:00 p.m. to consider the conveyance of 1.346 acres to the Commonwealth of Virginia for the access road to the So~]thern Area Landfill. Vote: Unanimous 12.H.4. CONSENT ITEM~ 12.H.4.a. ADJUSTMENT OF APPROPRIATIONS FOR On motion of Mrs. Girone, seconded by Mr. Dodd, the Bo~-d '~' 2 fro~]~ 574-1-00640-0000, advances by ~ 26 .~. ~ transferred ~].1, ~ developers, to 380-1-71321-4393, for Sewer Project S81-32C, Bzookfield/Sotar I, proposed Section 2. Vote: Unanimous 12 H 4 b ][.NGINEERINC. SERVICES FOR FALLING AND SWIFT CREEKS On motion of Mrs. Girc}ne, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents for J. K. Timmons and Associates in the amount of $6,600 for engineering se~?v~ces to determine the flood zone for Falling Creek and Swift Creek in the event of dam failure. Vote: Unanimous It is noted that no appropriation is necessary and this is beina required by the State Water Control Boar(~. ~ 12.H.4.c. EXTENSION OF TIME FOR REFUNDS FOR W78-14CD On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved the request of Mr. Max H. Goodloe for an extension of time from February 8, 1984 until February 8, 1985 for refunds for Contract W79-14CD, Fernbrook Subdivision. Vote: Unanimous 12.H.4.d. LEASE FOR WATER PUMP STATION SITE ON RIVER ROAD On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the Chairman .'~nd County Administrator to execute a renewal a.r~nual lease agreemen,: for the water pump Station site on River Road on property o[ Vernon C. and Irene V Bishop for $336.00. ' Vote: Unanimous 12.H.4.e. DEED OF DEDICATION FOR PRO~EI!'!'y ~N GROVE t~()AD On motion of Mrs. Gi~.'one, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to accept a d(~ed 84-72 ~d Df dedication, on behalf of the County, from Archie K. McLellan, Jr. and Elizabeth T. Mcl.ellan for a five foot wide strip of land ~n the east side of Grove Road, Tax Map Sec. 16-12. Vote: Unanimous 12.H.4.f. DEED OF DEDICATION ALONG GOOLSBY AVENUE Dn motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to accept, on deed of dedication from John B. Wake and behalf of the County, a Carolyn C. Wake for two strips of land along Goolsby Avenue, west of Jefferson Davis Highway, Tax Map Sec. 53-3. ~ote: Unanimous DEED OF DEDICATION ALONG JEFFERSON DAVIS HIGHWAY On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Admin~istrator to accept, on behalf of the County, a deed of dedication from Burnett and Associates for a variable width strip of land located along the west side of Jefferson Davis Highway, Tax Map Sec. 116-10. Vote: Unanimous 12.H.4.h. CONVEYANCE OF EASEMENT AT HUGUENOT PARK On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents conveying an easement to the Virginia Electric and Power Com}~,any at Huguenot Park for installation of underground lines to service the office/shop trailer and future restrooms at the Park. Vote: Unanimous i2.H.4.i. CONVEYANCE f~F EASEMENT AT HUGUENOT PARK On motion of ~1rs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents co~veying an easement to the Chesapeake and Potomac Telephone Company of Virginia at Huguenot Park for installation of underqround lines to service the office/shop trailer and future restrooms at the Park. Vote: Unanimous 12.H.5. DEVELOPER WATER AND SE~ER CONTRACTS Mr. Welchons presented the Board with a list of developer water and sewer contracts executed by the County Administrator. 12.I. REPORTS Mr. Dodd reported to ~I~c Board that i ~.,~,. have been some water problems adjacent to tl~e Defense ¢~c~c~] :~u[~ply Center and would like some direction given to staff once the reports of the wells have been received. (?.n motion of Mr. Dodd, seconded by Mr. Applegate, the Board authorized staff to cooperate fully in this matter should an emergency situatio~ ~]-~.~e and that engineering services, if necessary by outs.ide eng~n~rs, be accomplished which motion is in accordance %~;J. th thc ~'~]~.s and pol~Jc~cs of the Board which allow the inclusion of an item on the agenda whic], is of an emergency bas5.~. 84-73 Vote: Unanimous Mr. Dodd publicly expressed appreciation to The Honorable Thomas J. Bliley for his assistance in this matter. Mr. Hedrick presented the Board with a report on the Contingency Account and on the issues and projects for Board consideration. 13. ADJOURNMENT 9n motion of Mrs. Girone, seconded by Mr. Applegate, the Board adjourned at 8:15 p.m. until 6:30 p.m. on February 9, 1984 at the Airport Restaurant to meet with the Airport Advisory Board for dinner. Vote: Unanimous Richa~'d/~Z.-~HS_~-ric~' ~ounty Administrator ~Jrry G. ~anie--~l Chairman/ 84-74