09-12-1984 MinutesBOARD OF SUPERVISORS
MINUTES
September 12, 1984
Supervisors in Attendance:
Mr. Harry G. Daniel, Chairman
Mr. G. H. Applegate, Vice Chairman
Mrs. Joan Girone
Mr. Jesse J. Mayes
Mr. Richard L. Hedrick
County Administrator
Supervisors Absent:
Mr. R. Garland Dodd
Staff in Attendance:
Mr. Stanley R. Balderson,
Dir. of Planning
Mrs. Doris DeHart,
Volunteer Coordinator
Chief Robert Eanes, Fire
Department
Mr. Robert Galusha,
Personnel Dir.
Mr. Phil Hester, Dir.
of Parks & Rec.
Mr. Elmer Hodge, Asst.
County Administrator.
Mr. William Howell,
Dir. of Gen. Services
Dr. Burt Lowe, Dir.,
Mental Health/Retard.
Mr. Robert Masden,
Asst. Co. Admin. for
Human Services
Mr. John McCracken
Transp. Director
Mr. Richard McElfish,
Environmental Eng.
Mr. Steve Micas, Co.
Attorney
Mrs. Pauline Mitchell,
Public Info. Officer
Mr. Jeffrey Muzzy,
Asst. Co. Admin. for
Community Develop.
Mr. Lane Ramsey, Dir.
of Budget & Acctg.
Ms. Jean Smith, Dir.
of Social Services
Mr. Thomas H. Spence,
Fleet Manager
Mr. M. D. Stith, Jr.,
Ex. Asst. to Co. Adm.
Mr. David Welchons,
Dir. of Utilities
Mr. George Woodall,
Dir., Econ. Develop.
Mr. Daniel called the meeting to order at the Courthouse at 7:00
p.m. (EDST). He indicated Mr. Dodd was absent from the meeting
due to a recent knee operation and was at home recovering.
i. INVOCATION
Mr. Daniel introduced Bishop Marvin L. Starnes of the Meadowbrook
Ward, Church of Jesus Christ of Latter Day Saints, who gave the
invocation.
2. APPROVAL OF MINUTES
2.A. MINUTES OF AUGUST 2, 3 and 4, 1984
On motion of Mrs. Girone, seconded by Mr. Mayes, the minutes of
84-516
August 2, 3 and 4, 1984 were approved, as amended, which
amendments were suggested by the School Board.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
2.B. MINUTES OF AUGUST 22, 1984
On motion of Mrs. Girone, seconded by Mr. Applegate, the minutes
of August 22, 1984 were approved, as amended.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
2.C. MINUTES OF AUGUST 29, 1984
On motion of Mrs. Girone, seconded by Mr. Mayes, the minutes of
August 29, 1984 were approved, as submitted.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr.' Mayes.
Absent: Mr. Dodd.
3. COUNTY ADMINISTRATOR'S COMMENTS
Mr. Howell introduced Mr. Thomas Spence, recently employed Fleet
Manager, and briefly outlined his professional experience and
qualifications. Mr. Spence stated he looked forward to working
with the County. The Board welcomed Mr. Spence as a member of
the County staff.
Mr. Galusha announced a new employment service known as the
Chesterfield County Job Line for the citizens of Chesterfield.
He stated this is a 24-hour telephonic employment advisory
service and individuals looking for employment information, job
availability, etc. with Chesterfield County can call 748-1142.
Chief Eanes introduced Mr. Elliott W. Jayne, Director of the EMS
Program for Charlotte County, Florida. He indicated Mr. Jayne was
in town looking at the joint Emergency Medical Service MED-EVAC
(Helicopter Med-Flight) Program with the Virginia State Police,
the State Department of Health and the County Fire Department.
The Board welcomed Mr. Jayne to the County.
4. ITEMS TO BE DELETED OR HEARD OUT OF SEQUENCE.
Mr. Daniel stated if the School Board representatives are not
present when 9.M., School Board Request for Additional Teachers,
is scheduled to be heard, the Board would defer that item until
they arrive.
Mr. Daniel stated that in regard to 9.G., Set Date for Additional
Meeting, the clerk is in the process of obtaining acceptable
dates for the Board members and the item should be deleted. On
motion o~ Mr. Applegate, seconded by Mrs. Girone, the Board
deleted item 9.G., Set Date for Additional Meeting, and approved
the agenda, as amended.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
Mr. Mayes inquired about a letter from Mrs. Lane. Mr. Daniel
stated because the issue addressed in the letter was not of an
emergency nature, it should be submitted for consideration at the
September 26, 1984 meeting.
5. RESOLUTIONS OF SPECIAL RECOGNITION
5.A. PRESENTATION OF ENERGY SHARE PARTNERSHIP CERTIFICATE
Mr. Hedrick introduced Mr. Jim Marilla, Chesterfield District
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Manager for the Virginia Electric and Power Company. Mr. Marilla
stated last November, the Board adopted a resolution supporting
the Energy Share Program. He stated this program was designed to
financially assist people in need to pay their energy bills. He
stated this program included any energy source, not just Vepco
bills. He stated the program helped 2,102 families through the
entire service area, it collected $363,095, and specifically, in
the County $5,945.38 was distributed to 46 families. On behalf
of Vepco and the people helped by this program, Mr. Marilla
presented the Board with an Energy Share Partnership Certificate
for the County's participation in making the 1983 program a
success. Mr. Daniel accepted the certificate and stated the
County was fortunate to have Vepco with its leadership and
cooperation in the community.
5.B. ANNUAL UNITED WAY CAMPAIGN
Mr. Masden stated the 1984 United Way Campaign is underway and
requested the Board's support of this effort. He stated 60% of
United Way users are average income citizens, 30% of users are
Chesterfield County residents, that over 1,300 County employees
used this service in one way or another, i.e., boy scouts, YMCA,
etc. He stated, hopefully, 100% participation in the United Way
Campaign by County management employees this year will be
realized. Mr. Daniel commended County employees on their
previous participation in this campaign.
On motion of Mrs. Girone, seconded by Mr. Mayes, the following
resolution was adopted:
WHEREAS, the Chesterfield United Way Campaign begins
September 24, 1984; and
WHEREAS, solicitations will be made of all County employees
to pledge a portion of their earnings to this campaign.
NOW, THEREFORE, BE IT RESOLVED, that this Board of
Supervisors does hereby unanimously endorse the Chesterfield
United Way Campaign 1984.
AND, BE IT FURTHER RESOLVED that this Board heartily urges
all Chesterfield County employees to give generously of their
resources to this worthy endeavor.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
5.C. MIDLOTHIAN AMERICAN LEGION POST #186
Mrs. Pauline Mitchell introduced Coach Bill Chambers and Mr.
Maurice Beck, Athletic Officer of the Midlothian American Legion
Post 9186 Baseball Team. She stated this team became the
Virginia State Champions and are one of the 16 top American
Legion Teams in the nation for the American Legion Posts. Mr.
Beck presented Board members with a copy of the 1984 American
Legion Post #186 program. Coach Chambers introduced members of
the team who were present. Mr. Beck expressed appreciation to
the Board for the recognition and to the Parks and Recreation
Department for its cooperation.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
adopted the following resolution:
WHEREAS, the Chesterfield County Board of Supervisors has
recognized the outstanding performance of the 1984 Midlothian
American Legion Post 9186 Baseball Team; and
WHEREAS, ~the Midlothian Post 9186 Team defeated the 1982
National American Legion Champions, Boyertown, with an
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overwhelming 11-0 victory in the Quarterfinal round of the
Mid-Atlantic Region Tournament; and
WHEREAS, the Midlothian Post #186 Team defeated the Denbigh
Team on August 26 in a 7-4 victory in the semifinal game for the
American Legion Mid-Atlantic Region Tournament in Hampton; and
WHEREAS, the Midlothian Post #186 Team ended its 1984 season
as the Virginia State American Legion Championship Team and one
of the top 16 teams in the Nation.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors wishes to extend congratulations to the
State Championship Team, its coaches and its staff members, for
the successful season Midlothian Post ~186 has just completed and
for the honor and recognition they brought to Chesterfield
County.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone, and Mr. Mayes.
Absent: Mr. Dodd.
Mr. Daniel presented Coach Chambers with the framed resolution
and stated the importance of American Legion Baseball which has
been a tradition in the area.
6. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS
Mr. Hedrick stated there were no hearings of citizens scheduled
for this meeting.
7. DEFERRED ITEMS
7.A. PUBLIC HEARING - CONVEYANCE OF SOUTHLAKE BOULEVARD
Mr. Hedrick stated this date and time had been scheduled for a
public hearing to consider the conveyance of 0.339 acres to the
Commonwealth of Virginia for the extension of Southlake Boulevard
between Courthouse Road and Branchway Road. Mr. Welchons stated
staff recommended this matter be deferred until October 10, 1984
as there are some unresolved issues. There was no one present to
address the matter.
On motion of Mrs. Girone, seconded by Mr. Applegate, the matter
was deferred until October 10, 1984 at 7:00 pom.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
7.B. JADE ROAD UNIMPROVED
Mr. Balderson stated this request for Jade Road involves the
closing of a public right-of-way. Mr. Applegate stated this
matter had been under consideration for about 90 days, and even
though he was not originally in favor of vacating the public
right-of-way, a petition was sent to the subdivision to be
circulated. He stated Mr. Micas received a letter dated August
30, 1984 and a petition from the residents in the Penn Acres
Subdivision consisting of 67 lots which verifies 63 residents in
favor of vacating the public right-of-way.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
instructed staff to begin the necessary procedures to vacate the
Jade Road right of way.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
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Mr. Applegate recognized Mr. Wiggins and Mr. Darnell who were
present and requested that they begin disassembling the fence
that exists.
8. PUBLIC HEARINGS
8.A. CONVEYANCE OF LEASES OF REAL PROPERTY AT PARK SITES
Mr. Hedrick stated that this date and time had been scheduled for
a public hearing to consider the conveyance of leases of real
property at various park sites to operate food concessions. Mr.
Hester stated that each year the Chesterfield County Parks and
Recreation Department enters into a lease agreement with a
variety of organizations to operate food concessions at the
parks. He stated these seasonal agreements have, in the past,
been conveyed to the athletic associations within the County.
There was no one present to speak to this issue.
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the execution of contracts with the
Chesterfield Quarterback League to operate portable food
concessions at the following locations from September 12, 1984 to
December 1, 1984: Ettrick Park, Chesterfield Courthouse Complex,
Harrowgate Park, Matoaca Park and Huguenot Park.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
8.B. ORDINANCE RELATING TO PERMITS TO SELL FIREARMS
Mr. Hedrick stated this date and time had been scheduled for a
public hearing to consider an ordinance relating to permits to
sell firearms. Mr. Micas explained the ordinance and stated the
Chief of Police was in favor of the change. There was no one
present to speak to the issue.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE
CODE OF THE COUNTY OF CHESTERFIELD, 1978,
AS AMENDED, BY AMENDING SECTIONS 12-3,
AND 12-171 AND BY REPEALING SECTIONS 12-169, 12-172,
12-173, 12-174 and 12-175 RELATING TO PERMITS TO SELL FIREARMS
BE IT ORDAINED by the Board of Supervisors of the County of
Chesterfield, Virginia:
1. That Sections 12-3 and 12-171 of the Code of the County
of Chesterfield, Virginia, 1978, as amended, are amended and
reenacted as follows:
Sec. 12-3. Certain permits required from police chief.
Every person desiring a license under the provisions of this
chapter for acting as a medicine vendor or a nightclub operator
shall first apply to the chief of police for a permit and shall
produce to the chief of police evidence of the good character of
the individual, the members of the firm or the chief officers of
the corporation, as the case may be. It shall thereupon be the
duty of the chief of police to make a reasonable.investigation of
the character of the individual, or of each member of the firm or
of each chief officer of the corporation as the case may be, and
if he be satisfied that the individual, the members of the firm
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or the principal officers of the corporation, as the case may be,
be of good moral character and fit to engage in the proposed
business, he shall issue the permit. The form of the application
for the permit and the form of the permit itself shall be
prepared and furnished by the chief of police.
Sec. 12-171. Definitions.
The following words and phrases, when used in this division,
shall have the meanings respectively ascribed to them in this
section.
Air,un - Any gun, rifle or pistol, by whatever name known,
which is designed to expel a projectile by the action of
compressed air or gas, or by the action of a spring or elastic,
but does not mean a firearm.
Dealer - Any person engaged in the business of selling,
renting, lending or otherwise transferring airguns, projectiles,
pistols, revolvers or rifles.
Minor - Any person under the age of eighteen years.
Projectile - A fired, thrown or otherwise projected object,
such as a bullet, having no capacity for self propulsion.
2. That Sections 12-169, 12-172, 12-173, 12-174 and 12-175
of the Code of the County of Chesterfield, 1978, as amended, are
hereby repealed.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9. NEW BUSINESS
9.A. FUNDS FOR BEULAH ELEMENTARY PLAYGROUND AND ATHLETIC AREA
Mr. Hester indicated the Parks and Recreation Department has been
working with the Beulah Athletic Association and the Beulah PTA
concerning improvements needed at Beulah Elementary School. He
stated these improvements include:
1) Improving the backstops, benches, infields, etc. on their
five (5) little league fields which cost for these improvements
is $2,000; and
2) New playground equipment similar to that which is placed at
other parks and schools which cost for the equipment, sand and
benches is $5,000. He stated the PTA has raised $2,000 toward
this project.
He stated both areas would be completed by the Parks and
Recreation staff this winter. Ms. Susan Landmann, past President
of Beulah PTA, presented the Board with a check in the amount of
$1,000 with an additional check in the amount of $1,000 to be
presented after the first formal meeting of 1984-85 PTA at the
end of September, 1984.
Mr. Dave Barrington, President of the Beulah Athletic
Association, was present to answer questions and stated their
support of these requests.
The Board commended the PTA, the Athletic Association and the
staff for working together to accomplish community goals.
On motion of Mr. Daniel, seconded by Mr. Mayes, the Board
accepted the donation of $1,000 with the commitment of another
$1,000 from the PTA which would be forwarded to the County
Administrator at the end of September, 1984; that $3,000 be
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appropriated from the Dale 3¢ Road Funds to cover the cost of the
remainder of the playground project; and that $2,000 be
appropriated from Dale 3¢ Road Funds to cover the cost of making
the improvements on the athletic area.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.B. REQUEST FOR SALARIED FIREFIGHTERS AT COMPANY #3
Chief Eanes stated for several months, the response and fire
suppression delivery capability in the Bensley Volunteer Fire
Department District has been less than desirable. He stated
several factors for this are that a number of the Bensley
volunteer flrefighters have moved out of the Bensley area,
several are in college, and many have had job rescheduling and
transfers which eliminated their 24-hour response capability. He
stated Bensley is the busiest all-volunteer fire company in the
County. To eliminate this problem, Chief Eanes requested a
compliment of fire officers and firefighters to be put in the
Bensley station 24 hours a day. He stated if the individuals are
hired on October 1, 1984 it will be December 21, 1984 before they
can be hired, trained and injected into the fire protection
system. He stated if this request is approved 24-hour manning
would begin January 1, 1985. He stated he has assigned two men
from his training division on a weekday basis to help as a
temporary measure. He discussed budget issues and stated this
was the first time a request from a volunteer company has not
come through the budgeting process.
Chief Eastwood oS the Bensley Volunteer Fire Department indicated
he had talked with Chief Eanes and Mr. Dodd regarding the need of
salaried firefighters for Bensley. He stated he will still keep
his volunteers active to the degree to which they can
participate.
Mr. Applegate inquired about the total volunteer companies in the
County. He asked Chief Eanes if he felt the transition of
volunteer to paid firefighters at Bensley was the first of a
number of requests to change directions to an all paid fire
department in the future. Chief Eanes stated that eighteen years
ago he appraised the situation to be that a volunteer status
could be maintained for ten years. He stated however, with
urbanization, development and highrises we are going to
transition into a more salaried, career-oriented fire department.
He stated he hoped volunteer departments could be maintained in
some of the districts in the County.
Mr. Applegate encouraged Chief Eanes to start planning to address
the anticipated changes in his department.
On motion of Mr. Mayes, seconded by Mrs. Girone, the Board
approved the request for salaried firefighters at the Bensley
Volunteer Fire Department and appropriated $329,987 from the fund
balance for the following:
12 Firefighters @ $15,003 plus benefits
3 Sergeants @ $16,506 plus benefits
1 Captain - salary and benefits
Training costs
Support equipment and services
$180,030.00
49,518.00
22,308.00
10,000.00
68,155.00
$329,987.00
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
Mr. Daniel expressed appreciation to those volunteers in Bensley
for the work they had done in the past in protecting the
district. He requested the County Administrator to closely
monitor the fund balance and contingency account as well as the
estimated 1985 year-end fund balance.
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9.C. TELEPHONE RATE INCREASE
Mr. Howell stated that in January, 1984 upon the recommendation
of the Virginia Municipal League and the Virginia Association of
Counties, staff was authorized to withhold payments to the C&P
Telephone Company which represented the rate increase which was
effective in January, 1984. He stated since that time funds have
been placed in escrow while rates were being.negotiated with C&P
by a steering group made up of VML/VACO representatives. He
stated there is an indication that C&P will entertain the idea of
conducting a cost-of-service study to identify the cost of
providing service to counties and municipalities. He stated that
the VML/VACO steering committee has recommended that the County
release the escrowed funds and begin to pay the increased rates
which were effective in January, 1984, until an indication is
received from C&P that they are not willing to negotiate rates.
He stated hopefully this action will encourage C&P to negotiate
the rates. Mr. Daniel inquired how you could negotiate something
you will already be paying. Mr. Howell stated it would be a good
faith gesture by the County.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors of Chesterfield County, by
resolution dated January 25, 1984 authorized appropriate
officials of this jurisdiction to pay to C & P Telephone Company
according to rates in effect on December 1, 1983; and
WHEREAS, it appears that C & P Telephone Company has
indicated its intention to enter into good faith negotiations of
telephone rates for local governments, and is presently
undertaking a study to determine the cost of serving local
governments; and
WHEREAS, Chesterfield County wishes to offer to C & P a sign
of its willingness to commence good faith negotiations.
BE IT RESOLVED THAT:
1. The portion of the aforementioned resolution of this
body directing payment of rates in effect on December 1, 1983 to
C & P Telephone Company is hereby suspended until such time as
the appropriate officials of this County are advised by the
Virginia Municipal League/Virginia Association of Counties
Steering Committee that C & P Telephone Company is no longer
participating in good faith negotiations for telephone rates to
local governments.
2. Effective with bills rendered on or after September 1,
1984, appropriate officials of this jurisdiction are authorized
to pay to C & P Telephone Company the charges as stated on the
telephone bills rendered to Chesterfield County.
3. Appropriate officials of this jurisdiction are directed
to pay to C & P Telephone Company, at the time of payment of
bills rendered on or after September 1, 1984, the amount that has
been withheld from payment to C & P Telephone Company pursuant to
the aforementioned Resolution of this body.
4. The Board of Supervisors of Chesterfield County requests
that the Virginia Municipal League/Virginia Association of
Counties Steering Committee negotiate fair and equitable
telephone rates on behalf of this County as soon as possible.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.D. REQUEST FOR INDUSTRIAL REVENUE BONDS FOR PARKER FIELD
Mr. Hodge indicated that the 1984 Deficit Reduction Tax Act
84-523
placed a ceiling on industrial.development bonds that can be
issued in the State. He stated half of that allocation was
retained by the State while the other half was passed on to the
localities. He stated in order to continue progress of Parker
Field project, Richmond proceeded to allow the use of their bonds
with the hope that they could receive an additional allocation
from the State. He stated Richmond has asked that the Counties
of Henrico and Chesterfield petition the Governor on their behalf
to obtain an allocation equal to the amount that was used for
Parker Field. He stated staff recommends that this request be
approved, and asks that a letter be forwarded to Governor Robb.
Mr. Daniel asked that an appropriate resolution be attached to
the letter and copies of the letter and resolution be sent to
Governor Robb, the Chesterfield County Legislative Delegation,
RMA officials, the Chairman of the Board of Supervisors and
County Manager of Henrico, the Mayor and City Manager of Richmond
as well as any other appropriate officials.
On motion of Mr. Daniel, seconded by Mr. Mayes, the Board adopted
the following resolution:
WHEREAS,
repair; and
Parker Field was in immediate need of extensive
WHEREAS, There is a need for a more modern facility for the
Richmond area; and
WHEREAS, The three localities (City of Richmond, County of
Henrico and County of Chesterfield) undertook a project for
reconstruction; and
WHEREAS, The total cost of this project will be
approximately $8,000,000; and
WHEREAS, Pledges from the private sector have been obtained
for approximately one-half the cost; and
WHEREAS, The 1984 Deficit Reduction Act put a ceiling on
the amount of Industrial Revenue Bonds that could be issued by
any locality; and
WHEREAS, The construction period of the Parker Field
project has to be completed prior to the new baseball season in
April, 1985; and
WHEREAS, Chesterfield County has already exceeded its
allocation for the fiscal year and it became necessary for
Richmond to allocate $8,500,000 of its local allocation to cover
Parker Field's bonds and notes during construction.
NOW, THEREFORE, BE IT RESOLVED that Chesterfield County does
now support the City of Richmond's request for an additional
allocation from the State share because of the regional need of
this project.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.E. INCREASE IN OPERATING EXPENSES - INFANT STIMULATION PROGRAM
Dr. Lowe indicated that Chesterfield County has offered an infant
intervention program since 1974 for infants at risk of
developmental delay. He stated this program is designed to
intervene in the first two years of a child's life to have a
major impact on reducing the delay in the future. He stated the
Health Department started the program in 1974 until 1983 when the
Department of Mental Health approved a grant to increase this
program by approximately four fold and as of July, 1984 the
84-524
program has been under the auspices of Mental Health/Mental
Retardation. He stated it is estimated that an additional $9,500
in increased revenue fees that were not budgeted will be realized
and they would like to use these funds to pay for the additional
space for this program. Dr. Lowe indicated that the program
served 63 residents and their families last year and that the
program is looked upon as a model for the State.
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
increased revenues and expenditures by $9,500 to defray the cost
of providing adequate facilities for the Infant Stimulation
Program for Mental Health/Mental Retardation.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd
9.F. SOCIAL SERVICES BUDGET ADJUSTMENT
Mrs. Jean Smith stated the Social Services budget sometimes
receives modifications by the State Department of Social Services
after the Board has approved it. She stated the State Department
of Social Services has reduced their contributions to the local
department's budget by $25,000. She indicated staff's desire
that the appropriated local match of $17,600 remain in the local
department's budget as they anticipate State funds will be
available later in the year for various programs for which they
will be requesting additional funding.
On motion of Mr. Mayes, seconded by Mrs. Girone, the Board
reduced the Department of Social Services budget by $25,000 for
the current fiscal year to reflect reduced State funding and
approved the request to escrow $17,600 in local match to a local
only fund for future expenditures depending on the need to go
back to the State for a supplemental appropriation.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.H. CONSENT ITEMS
9.H.1. APPROVAL FOR APPOINTMENT AS POLICE OFFICER
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
respectfully requested the Circuit Court Judges to reappoint
Jeffery E. Kling as a Police Officer for the County of
Chesterfield effective September 22, 1984.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.H.2. BINGO/RAFFLE PERMITS
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
approved requests for bingo/raffle permits from Saint Ann's
Pastoral Council, the Chesterfield Association for Children and
Adults with Learning Disabilities and the Matoaca Athletic
Association for calendar year 1984.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.H.3. DEED FOR 13 ACRES OF LAND IN THE BENSLEY-BELLWOOD AREA
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
accepted the deed for 13 acres of land from Sovran Mortgage
Corporation in the Bensley-Bellwood area and authorized the
County Administrator to sign the necessary statement on the deed
evidencing the Board's acceptance.
84-525
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.H.4. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Eastman Road, Kelmont Court, Northcliff Place,
Northclif~ Court, Fernridge Court and Haverford Lane in Hylton
Park, Section D, Clover Hill District.
Upon consideration whereof, and on motion of Mr. Applegate,
seconded by Mr. Mayes, it is resolved that Eastman Road, Kelmont
Court, Northcliff Place, Northcliff Court, Fernridge Court and
Haverford Lane in Hylton Park, Section D, Clover Hill District,
be and they hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Eastman Road, beginning where
State Maintenance ends on existing Eastman Road, State Route
2890, extending northwest 0.07 mile to the intersection of
Kelmont Court, then northwest 0.05 mile to the intersection of
Northcliff Place, then northwest 0.03 mile to the intersection of
Fernridge Court, then northwest 0.06 mile to the intersection of
Haverford Lane, then northwest 0.08 mile to the intersection of
Keithwood Parkway, State Route 1792, and Eastman Road, State
Route 2842; Kelmont Court, beginning at its intersection with
Eastman Road, extending southwest 0.06 mile to a cul-de-sac;
Northclif~ Place, beginning at its intersection with Eastman
Road, extending northeast 0.09 mile to the intersection of
Northcliff Court, then northeast 0.05 mile to a cul-de-sac;
Northcliff Court, beginning at its intersection with Northcliff
Place, extending northwest 0.03 mile to a cul-de-sac; Fernridge
Court, beginning at its intersection with Eastman Road, extending
southerly 0.13 mile to a cul-de-sac; Haverford Lane, beginning at
its intersection with Eastman Road, extending northwest 0.04 mile
to a cul-de-sac and extending southwest 0.06 mile to tie into
existing Haverford Lane, State Route 1477.
These roads serve 57 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways as 50'
right-of-way for all these roads except Kelmont Court and
Haverford Lane cul-de-sac which have a 40 ft. right of way.
This section of Hylton Park is recorded as follows:
Section D, Plat Book 39, Pages 30 and 31, August 14, 1981.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd,
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Courthouse Road Extended, Dale District.
Upon consideration whereof, and on motion of Mr. Applegate,
seconded by Mr. Mayes, it is resolved that Courthouse Road
Extended, Dale District, be and it hereby is established as a
public road.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Courthouse Road Extended,
beginning at intersection with Iron Bridge Road, State Route 10,
84-526
and going 0.77 mile easterly to tie into existing Courthouse Road
Extended, State Route 2099.
This road serves as a connector road from Iron Bridge Road, State
Route 10, to existing Courthouse Road Extended, State Route 2099.
This road was constructed with municipal funds, therefore, the
requirement of the maintenance bond should be waived.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a variable
width right-of-way of 100' to 115' for this road.
Courthouse Road is recorded as follows:
Plat Book 47, Page 17, Recorded August 30, 1984.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Deertrail Drive, Sunbeam Road and Hoof Circle in
Edgewood, Section 1, a portion of Edgewood, Section 2, and a
portion of Beechwood, Section A, Dale District.
Upon consideration whereof, and on motion of Mr. Applegate,
seconded by Mr. Mayes, it is resolved that Deertrail Drive,
Sunbeam Road and Hoof Circle in Edgewood, Section 1, a portion of
Edgewood, Section 2, and a portion of Beechwood, Section A, Dale
District, be and ~hey hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Deertrail Drive, beginning at the
intersection with Prestonwood Avenue, State Route 2339, and
running easterly 0.13 mile to end at the intersection with
Sunbeam Road; Sunbeam Road, beginning at the intersection with
Deertrail Drive and running southerly 0.05 mile to tie into
proposed Sunbeam Road, Section 2, Edgewood Subdivision. Again,
Sunbeam Road, beginning at the intersection with Deertrail Drive
and running northerly 0.07 mile to the intersection with Hoof
Circle, then continuing northerly 0.09 mile to end at the
intersection with Prestonwood Avenue, State Route 2339; Hoof
Circle, beginning at the intersection with Sunbeam Road and
running northwesterly 0.04 mile to end in a cul-de-sac.
These roads serve 29 lots.
And be it further resolved, that the Board of SuPervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way for all of these roads.
These sections of Edgewood and Beechwood are recorded as follows:
Edgewood, Section 1.
Edgewood, Section 2.
Beechwood, Section A.
1961.
Plat Book 36, Page 26, June 6, 1980.
Plat Book 38, Page 69, May 12, 1981.
Plat Book 12, Pages 58 & 59, September 13,
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd
9.H.5. LEGISLATIVE COORDINATOR POSITION
Mr. Applegate inquired if the Board would be approving a
permanent position for a Legislative Coordinator for
approximately $39,000 annually if this were approved. Mr.
Hedrick indicated the Board would be establishing as an operation
for that amount of money, the Legislative Liaison function. He
stated a portion of the $39,000 would be for salary with the
84-527
ibalance for expenses for operating the office.
Mr. Applegate asked if the Board approved this position, would it
be an ongoing situation or would it be a position that could
perhaps be approved on a year-by-year basis to measure the
success of the program. Mr. Hedrick indicated it was
recommended that the Board approve this position for the purposes
of the upcoming session and that the Board reconsider the matter
during the 1985-1986 budget deliberations.
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
authorized the expenditure of $39,000 for salary costs, fringe
benefits, and office operating costs for a Legislative
Coordinator for FY 1984-85. It is understood that the success of
this program will be evaluated with regard to funding the program
annually.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.H.6. JOB TRAINING PARTNERSHIP ACT
On motion oi Mr. Applegate, seconded by Mr. Mayes, the Board
authorized the County Administrator to execute the necessary
contracts relating to the Job Training Partnership Act consortium
activity within the County of Chesterfield and to appropriate
such funds to their intended purpose in keeping with consortium
policy.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.H.7. ELECTRICAL SERVICE AT HUGUENOT PARK
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
appropriated $2,000 for installation of electrical service at
Huguenot Park from the Midlothian 3¢ Road Fund.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.I. APPOINTMENTS
9.I.1. KEEP CHESTERFIELD CLEAN CORPORATION
On motion of Mrs. Girone, seconded by Mr. Applegate, Mrs. Cynthia
Green was appointed to the Keep Chesterfield Clean Corporation
representing Midlothian District, whose term of office is
effective immediately and will expire on January 31, 1985 which
is the unexpired term of Ms. Melody Gray.
Ayes: Mr. Daniel, Mr. Applegate, Mr. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.I.2. CHESTERFIELD COUNTY MUSEUM COMMITTEE
On motion of Mr. Mayes, seconded by Mr. Applegate, Mr. Cary Adams
was nominated to the Chesterfield County Museum Committee. It is
noted that formal appointment will be made at the September 26,
1984 meeting.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.I.3. LANDFILL COMMITTEE
On motion of Mrs. Girone, seconded by Mr. Applegate, Mrs. Cynthia
84-528
Green was nominated to serve on the Landfill Committee replacing
Ms. Melody Gray. It is noted that formal appointment will be
made at the September 26, 1984 meeting.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9. COMMUNITY DEVELOPMENT ITEMS
9.J.1. CONCRETE PIPE FOR GALENA AVENUE
!On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
iapproved the installation of concrete pipe on Galena Avenue in a
County easement to replace pipe which has deteriorated and
appropriated $2,000 from the Bermuda District 3¢ Road Funds.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
iAbsent: Mr. Dodd.
9.J.2. STREET LIGHTS REQUESTS
iOn motion of Mr. Daniel, seconded by Mr. Applegate, the Board
!approved the installation of street lights at the following
locations with funds to be expended from the Dale District Street
Light Funds as indicated:
1. Intersection of Bonnie Brae Road and Falstone Road
2. Intersection of Edinger Boulevard and Bonnie Brae
3. Intersection of Edgemere Boulevard and Falstone Road
4. Intersection of Edgemere Boulevard and Hopkins Road
5. Intersection of Stornoway Road and Corbridge Road
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone, and Mr. Mayes.
Absent: Mr. Dodd.
9.J.3. DELEGATING AUTHORITY FOR INDUSTRIAL REVENUE BONDS
Mr. Micas stated the Deficit Reduction Act of 1984 places a cap
on the amount of Industrial Revenue Bonds that may be issued by
State and local governments. He stated in 1984 Chesterfield's
cap was $11,000,000 and the Industrial Development Authority has
already issued $37,800,000 in bonds that are subject to the local
cap. He stated because the State will not use all of its capacity
in 1984, it appears that all of the Chesterfield debt will be
funded through the use of the State's allocation; however, in
future years there is likely to be an excess of aPplications then
available to be loaned in Chesterfield. He stated the proposed
resolution delegates the allocation authority to the Chesterfield
Industrial Development Authority so as they receive applications
will make allocations based on a set of criteria that they will
establish and submit to Board at end of this year. He added the
resolution had been drafted by Mr. Jack Spain, counsel for the
Industrial Development Authority.
Mr. Mayes asked if there were a clause whereby the County could
withdraw this authority. Mr. Micas indicated this would be a
continuing authority until the Board chose to repeal it.
Mr. Daniel indicated that in discussion with the Authority it was
his understanding that they would keep in constant communication
with the Administration in case there were some situations that
would require clarification on policy and direction.
Mr. Micas stated that the Industrial Development-Authority will
develop and submit the allocation criteria to the Board prior to
adopting the criteria as a guide to reviewing future applications
for industrial revenue bonds. He stated under new federal
84-529
regulations all industrial revenue issues must still come to the
Board for approval.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved the following resolution:
WHEREAS, Section 103 (n) of the Internal Revenue Code of
1954, as amended (the Code), as presently implemented in the
Commonwealth of Virginia by Executive Order Number 50 (84) of the
Governor of Virginia, dated July 31, 1984 (the Order), permits
the Counties and Cities of Virginia to allocate their respective
"private activity bond limits" to "private activity bonds" issued
by "issuing authorities" for projects within their respective
jurisdictions, in order to assure exemption from Federal income
taxation of interest on such "private activity bonds"; and
WHEREAS, the Industrial Development Authority of the County
of Chesterfield (the Authority), is the only "issuing authority"
unconditionally empowered to issue "private activity bonds" for
projects located within the County of Chesterfield (the County);
and
WHEREAS, the Board of Supervisors of the County of
Chesterfield (the Board), deems it appropriate to delegate to the
Authority the power to make allocations of the County's "private
activity bond limit" under the Code and the Order to "private
activity bonds" issued by the Authority to finance projects
located within the County.
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF
CHESTERFIELD:
1. The Board of Supervisors of the County of Chesterfield
hereby delegates to the Authority, the power to make allocations
of the "private activity bond limit" available to the County
under Section 103 (n) of the Internal Revenue Code of 1954, as
amended, and the Order, to "private activity bonds" issued to
finance projects located within the County.
2. The power of allocation delegated hereby shall include
both (i) the power to allocate the "Local Allocation" of the
County referred to in Section C.1. of the Order and (ii) the
power to specify those projects for which allocation from the
"State Reserve" referred to in Section C.3. thereof shall be
requested by the County. The Authority is hereby appointed the
"authorized representative" of the Board for purposes of filing
all applications and other documents necessary or appropriate
under the Order to obtain any requested allocation from the
"State Reserve."
3. The Board, its officers, the officers of the County, the
Authority and the officers of the Authority shall cooperate in
complying with the requirements of Section 103 (n) of the Code
(and any implementing Treasury Regulations, whether temporary or
final) and the Order, to the end that there shall be allocated to
all "private activity bonds"issued by the Authority to finance
projects located within the County and which the Authority deems
worthy, sufficient "private activity bond limit" to assure
exemption of the interest on the bonds from Federal income
taxation.
4. This resolution shall take effect immediately upon its
adoption.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.K. HIGHWAY ENGINEER
Mr. Charles Perry stated that at Pocoshock Boulevard and Route
360 there had been a request for a signal. He stated in the
84-530
1984-1985 allocation, the Department of Highways and
Transportation received $450,000 for a project to basically
provide adequate site distance at this location. He stated there
is presently inadequate site distance to install a signal on
Route 360 and the Department is looking into two alternatives,
one to determine if~it is possible to relocate the intersection
of Pocoshock further west to provide the additional site distance
or to lower Route 360 just east of this location. He stated
there is another allocation in 1985-1986 and the total allocation
would be $825,000. He stated the engineers in the location and
design section are currently studying these two alternatives and
have been in consultation with County staff to consider the
future development that is proposed in the area.
Mr. Perry stated the Department plans to begin the traffic signal
project at the Belmont Road and Turner Road intersection on
September 17, 1984 which involves pavement widening in the
intersection in order to accommodate the additional turning
radii. He stated Vepco is scheduled to begin in the middle of
September, 1984 to make necessary adjustments and estimate their
work to be completed by the middle of October, 1984. He added
the signal is scheduled to be in place by the middle of November.
Mr. Perry stated the Genito Road shoulder widening project which
has been mentioned by Mr. Applegate on several occasions is
scheduled to begin October 1, 1984 with completion in two weeks.
F~. Perry stated on Route 653, Courthouse Road, the Department is
in the process of constructing the turn lane at Hylton Park
Subdivision and completion is anticipated by September 21, 1984.
Mr. Perry indicated the Buford Road project's expected completion
is September 21, 1984. He stated they are in the process of
advertising a contract which hopefully will be awarded soon and
have paved ditches installed at areas where erosion occurs.
Mr. Perry stated the project on Route 147 has been advertised and
awarded to the Mega Contracting Company, the contract is 240
calendar days and the contractor anticipates beginning
construction on October 8, 1984.
Mr. Perry stated on Route 360 a project has been advertised to
have the widening of the bridge on Route 360 at Woodlake in order
to accommodate the right turn lane. He stated also the proposed
right turn lane on Route 711 at Old Bon Air Road is scheduled for
construction the middle of October, 1984.
Mr. Perry stated that at the completion of the Department's
resurfacing schedule for this year it will have resurfaced
approximately 204 miles in Chesterfield which is about 20% of the
total secondary miles in the County. He stated this is a little
more than was anticipated and is almost completed. He stated on
the surface treatment schedule the Department is about two-thirds
complete and hopes to be finished by the end of October. He
stated upon completion about 120 miles will have been surface
treated on the secondary system. He stated upon slurry seal
completion, the Department will have resurfaced about 30 miles
and on plant mix the Department will have overlaid approximately
54 miles. Mr. Perry indicated this work amounts to a little over
$2,000,000 which is a large expenditure but was needed.
Mrs. Girone asked about drainage work on Route 147 and if the
road were going to be resurfaced. Mr. Perry indicated that an
underdrain had been installed and that Route 147 was to be
resurfaced this year. Mrs. Girone asked if the work done on
Buford Road could be done on Cranbeck Road between Route. 147 and
Robious. Mr. Perry said he would investigate this matter.
84-531
9.L. UTILITIES DEPARTMENT
9.L.1. WATER AND SEWER ITEMS
9.L.l.a. PUBLIC WATER IN OMAHA, CARSWELL AND KINGSDALE ROAD
Mr. Welchons stated that the survey the Board authorized the
Utilities Department to conduct had been completed for the
Omaha, Carswell and Kingsdale Road area. He stated the Health
Department's survey revealed five of the eleven wells showed
contamination. He stated on May 23, 1984 and again on July 11,
1984 the matter was deferred until additional contracts could be
received. He stated as of now, staff has received ten (10)
signed contracts out of sixteen for a total of 62.5%
participation. He stated the estimated cost is $40,000.00 and
the project is not included in the 6-year Capital Improvements
Program; therefore if approved, funds planned for other
improvements to the system will have to be temporarily allocated
to this project which could result in some changes in connection
service charges if additional bonds have to be sold. He
indicated if the Board wished to proceed with the project,
$40,000 would need to be appropriated and the design and
construction authorized.
Mr. Daniel asked if Mr. Dodd had made any recommendations on this
matter. Mr. Hedrick stated that he had not heard from Mr. Dodd
regarding this issue and the Board may wish to defer it.
Mr. Daniel stated that this project is short by one homeowner
signing and there are five contaminated wells and inquired if a
deferral would serve a useful purpose.
Mrs. Girone stated she did not see how the Board could deny
extending public water to five people who have contaminated
wells.
Mr. Hedrick stated he wanted to caution the Board that most of
the wells the County gets petitions for are shallow-water wells
and as a result, most of these wells when checked by the Health
Department are going to prove contaminated due to surface water
runoff. He stated that another solution would be for people to
drill deep water wells. He stated the Health Department has a
general policy of recommending municipal water without concern to
cost benefit. He stated an alternative would be rather than
expending public funds for the individual property owners to
drill deeper wells. Mrs. Girone stated she thinks it is up to
County staff to advise the Board of that option.
Mr. Hedrick stated that he thought it had been mentioned as an
option in the Board paper and if not, it would be mentioned in
the future.
Mrs. Girone stated that she would be having a request for public
water with 50% of the residents desiring connections, and if
staff offers the alternative for the individuals to drill deeper
wells, she felt this was a new approach. She inquired if staff
could determine if the individuals who signed this petition for
public water did in fact have shallow wells. Mr. Welchons stated
he would check into this matter.
Mr. Daniel stated he felt the specifications for a'contaminated
well should be listed.
Mr. Daniel asked if the Board deferred this item for two weeks
how long would the project be delayed. Mr. Welchons stated the
project would be delayed two weeks.
Mr. Hedrick stated theoretically the staff would like to be able
to recommend to the Board that public water be put in every
occupied area of the County; however, this is not possible.
84-532
He recommended to the Board that the Board allow a certain amount
o~ funds in next year's budget for this purpose and a priority
list be established for some of the emergency situations that are
not anticipated.
Mr. Applegate asked Mr. Welchons if the Board deferred this item
for two weeks, would the individuals still be entitled to the
$500 connection fee. Mr. Welchons stated the individuals that
had signed contracts for public water would receive the $500
connection fee.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
deferred this item until September 26, 1984 when the Supervisor
of the District is present with the understanding that the
individuals who had signed contracts for public water would
receive the $500 connection fee.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.L.l.b. SEWER CONTRACT BETWEEN CHESTERFIELD AND RICHMOND
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved an amendment to the joint sewer contract between
Chesterfield County and the City of Richmond which includes
provisions for issuing permits to industrial dischargers and
provides identical rights, restrictions and privileges for each
jurisdiction and authorized the County Administrator to execute
the amendment on behalf of the County, a copy of which is filed
with papers of this Board.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.L.l.c. CONTRACT ADJUSTMENT, AUSTIN BROCKENBROUGH AND ASSOC.
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
extended the time limit on the contract with Austin Brockenbrough
and Associates dated May 20, 1982, for preparation of the Sewer
Master Plan to December 1, 1984, increased the not-to-exceed
amount of the contract to $393,000, and appropriated $75,000
from 574 surplus to 380-1-72001-2141. It was noted that this
does not necessarily mean that staff will expend the total amount
since this is a cost not-to-exceed contract.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.L.2. CONSENT ITEMS
9.L.2.a. WATER CONTRACT FOR SALISBURY-CASTLEFORD SECTION
Mr. Applegate disclosed to the Board that he is involved with a
piece of property that could possibly be served by the water line
in the Castleford Section (which he believes runs through the
Summerville tract and out to Route 60), declared a possible
conflict of interest pursuant to the Virginia Comprehensive
Conflict of Interest Act and excused himself from the meeting.
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following water contract:
W84-143CD/6(8)4435 for Salisbury - Castleford Section
Developer: G & H, Inc.
Contractor: Fred Barnes Construction Company
Total Contract Cost: $105,348.55
Total Estimated County Cost: 21,184.35
Estimated Developer Cost: $ 84,164.20
84-533
Number of Connections: 51
Code 559-1-00556-0000 (Refunds through connections)
Ayes: Mr. Daniel, Mrs. Girone and Mr. Mayes.
Absent: Mr. Applegate and Mr. Dodd.
Mr. Applegate returned to meeting.
9.L.2.b. WATER CONTRACT FOR NORTH ARCH ROAD
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following water contract:
W84-142CD/6(8)4424, 16" water line from North Arch Road through
Sixty/West Center to Route 60
Developer: Archway/Sixty Associates
Contractor: Woolfolk Companies & G. L. Howard, Inc. -
subcontractor
Estimated Project Cost: $47,615.00
County Cost (cash reimbursement,
oversize mains) 20,410.40
Developer Cost: $27,204.60
Number of Connections: 5
And further the Board transferred $22,451.44 from
380-1-62000-7212 to 380-1-64325-7212, which includes a 10%
contingency.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd
9.L.2.c. WOODLAKE TRUNK SEWER - PHASE II
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following sewer contract:
S84-137CD/7(8)4375, Woodlake Trunk Sewer - Phase II
Developer: Investors Woodlake Development Corporation, A Va.
Corp. by Woodlake Management Corp.
Contractor: R. M. C. Contractors, Inc.
Number of Connections: 24
Total Construction Cost: $163,096.00
Estimated County Cost: 17,987.90 (Refunds from connection
fees for oversized sewers)
Code: 574-1-00556-0000
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.L.2.d. ACCEPTANCE OF STRIP OF LAND BY PINEBARK ASSOCIATES
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute the
necessary deed accepting, on behalf of the County, a 10' strip of
land along Ramblewood Road and Bottom Spring Road from Pinebark
Associates.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.L.2.e. DEED OF DEDICATION - JEFFERSON DAVIS HIGHWAY
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute the
necessary deed accepting, on behalf of the County, a 10' wide
84-534
strip of land along the west side of Jefferson Davis Highway
north of Route 10 from John F. Alexander and Harriette H.
Alexander, husband and wife.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.L.3. REPORTS
Mr. Welchons presented the Board with a list of developer water
and sewer contracts executed by the County Administrator.
9.M. SCHOOL BOARD REQUEST FOR ADDITIONAL TEACHERS
Dr. Cain stated the School Board respectfully requests that the
Board of Supervisors agree to the employment of 25 additional
teachers at a cost of approximately $525,000, of which $300,000
will be expected from additional State basic aid due to increased
enrollment. He stated the reason for this request is the higher
than expected enrollment this school year that has now reached
1,277 pupils over the enrollment at this time last year. He
stated the School Board had anticipated approximately half of
this in the projections that were made in the fall; however, due
to increased construction and immigration, the County pupil
population has grown by a considerably larger number. He stated
they have reassigned teachers as much as possible but in many
areas the pupil to teacher ratio is too large. He indicated that
the additional pupils do bring with them additional State basic
aid, leaving a shortfall in local money of approximately
$224,000. He stated that the School Board may have additional
needs as well if growth continues. He indicated that as of
September 7, 1984, our school system had 579 pupils over the
projected number, today there are 690 over the projected number.
Mrs. Girone asked Dr. Cain if the School Board is continuing to
lower the pupil to teacher ratio and if we are meeting the
standards of quality.
Dr. Cain stated that the ratio will be about where it was last
year which is what they are trying to maintain and the standards
of quality are being met.
Mr. Ramsey stated staff recommends that the Board consider this
item as in the past and not appropriate funds at this point but
encourage the School Board to absorb the additional cost within
the existing budget and consider the item at the end of the year
with the commitment of County funds of up to $224,000 as the
remainder of $300,000 would be coming from the State. Mr.
Hedrick stated this is the same recommendation that would be
given for any department. Dr. Cain stated this would be
acceptable. Mrs. Girone asked Mr. Hedrick about a tally at the
end of the third quarter instead of the end of the year. Mr.
Ramsey stated that at the end of the third quarter the figures
may be preliminary.
Mr. Daniel said he felt Mrs. Girone was requesting the Board be
given some input by the third quarter to alert the Board if there
is going to be a problem before the end of fiscal year. Mrs.
Girone stated Mr. Cribbs had mentioned a third quarter tally to
her. Dr. Cain stated the School Board would work with Mr. Ramsey
to track the figures and give Board of Supervisors some
indication of how figures look at end of third quarter.
Mr. Applegate stated that Dr. Cain had indicated, that the request
for funds may be even higher and he requested that the Board be
kept abreast of additional changes in the enrollment figures.
84-535
Mrs. Girone stated she hoped the School Board could just
assimilate the balance if they have any.
Dr. Cain stated it may be possible to assimilate the additional
students if they come in certain grade levels, in certain schools
or for certain areas of the County; however, some schools such as
Swift Creek, have five classes close to the maximum ratio at this
time.
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved the School Board's request for the employment of 25
additional teachers at a cost of approximately $525,000 of which
$300,000 is in additional State basic aid due to increased
enrollment and the Board of Supervisors commits up to $224,000 of
this cost if necessary. The school system will attempt to absorb
the local share of these costs during their budget year, the
figures will be tracked and reported to the Board of Supervisors
on a timely basis, preferably the third quarter, but if anything
else should happen before then they will report sooner, and with
the School Board being encouraged to absorb the additional cost
of more teachers within their existing budget.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Absent: Mr. Dodd.
9.N. REPORTS
Mr. Hedrick presented the Board with a report on the Cooperative
Program between Virginia Commonwealth University, Virginia State
University and Chesterfield County, a report on Chesterfield
County Wellness Day, a report on State Road Acceptance and a
report on the Contingency Account.
10. ADJOURNMENT
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
adjourned at 9:00 p.m. until 9:00 a.m. on September 26, 1984.
Ayes:
Absent:
Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Mr. Dodd.
Harry Gl Da~qSiel
Chairma~
Richard L. Hedrick
County Administrator
84-536