10-17-1984 MinutesJOINT MEETING OF THE
BOARD OF SUPERVISORS
AND SCHOOL BOARD
MINUTES
October 17, 1984
Supervisors in Attendance:
Mr. Harry G. Daniel, Chairman
Mr. G. H. Applegate, Vice Chairman
Mr. R. Garland Dodd
Mrs. Joan Girone
Mr. Jesse J. Mayes
Mr. Richard L. Hedrick
County Administrator
Staff in Attendance:
Chief Robert Eanes, Fire
Department
Mr. Tom Fulghum, Asst.
Superintendent
School Board Members in Attendance:
Dr. George R. Partin, Chairman
Mrs. Maria Keritsis, Vice Chairman
Mr. Jeffrey S. Cribbs
Mr. C. E. Curtis, Jr.
Mrs. Dawana O. Sheppard
Dr. Howard O. Sullins
Superintendent
Dr. Partin called the meeting to order at the School Board
Administration Office at 3:12 p.m. (EDST). He stated the School
facility study is elaborate and deserves the attention of all to
receive input and determine in which direction it will be
proceeding.
Mr. Daniel stated this is in concert with the meeting held in
Williamsburg whereby the two Boards decided to take positive
steps toward integrating general County business and School
business. He stated in the process of establishing capital needs
for the next five years, funds will be necessary for schools. He
stated this meeting will help the Board understand the School
Board's needs which will be weighed with the needs of the entire
County. He stated other County departments are also in the
process of assessing their needs as well. He stated the County
will attempt to meet all the needs and demands but it will also
have to set priorities. He stated if the demands and needs are
not met in a particular area, it is because that is as far as the
resources would allow.
Mr.' Fulghum presented the Board with slides indicating the new
buildings occupied, additions and alterations since January,
1970; student population trends; a review of the 1981 bond
projects and possible schedule of completion; approved literary
loan applications and possible schedule of completion; new
literary loans and possible schedule of completion; a new bond
issue and possible schedule of completion; current and revised
use capacities at the schools; a map outlining recommended
locations through the year 2000; a schedule of expenditures for
approved literary loans, new literary loans and combined literary
loans; and a list of projects recommended for further study which
included central facilities, special education and
air-conditioning/facilities management program for the schools; a
copy of which is filed with the papers of this Board.
Mr. Fulghum indicated for each new facility, $2,000,000 from
literary loans and $3,000,000 from bonds would be necessary. He
stated the package for the plan would include $26,000,000. Mr.
Daniel stated that these figures would also have to be forecast
in the way of revenue and expenditures and that fixed costs would
have to be assessed and budgeted. Dr. Sullins advised there was
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some discussion regarding the limiting of literary loans to each
jurisdiction.
There was considerable discussion regarding capacity in schools,
the enrollment figures anticipated in each grade level, uniform
projects throughout the County, construction time for schools
and/or additions and alterations, paybacks for energy
conservation measures, various options for funding the projects,
cash flow from the various alternatives, debt service, spring vs.
fall special election for bond issue, etc. Mr. Hedrick stated
that the public had approved bonds for Powhite which will affect
the County's budget to the degree of 4.3¢, the School Board has
been increasing programs, upgrading the salary levels and
increasing capital expenditures which have all impacted the
existing budget substantially and it could be increasing the
burden beyond adjustment to pay for it.
Dr. Partin stated this discussion has lead to the following:
1. A determination as to when the bond issue should be held,
spring or fall;
2. There is general agreement on the amount of $26,850,000;
3. That the School Board should submit a list for literary loans
to the Board of Supervisors;
4. That the School Board should footnote in its budget for new
projects and state mandates;
5. That the $125,000 for projects involving central facilities,
special education and air conditioning/facilities managment
be studied further; and
6. If the County cannot get literary loans, it should be
prepared for another bond issue.
Mr. Daniel stated staff would have to review these items before
the Supervisors could make an official statement or commitment.
He stated the most productive thing would be for staff to prepare
an overview and recommendations. He stated the decision rests wit
the public process, priorities and costs. Dr. Partin expressed
appreciation to the Board for the opportunity to present the
facility plan. Mr. Hedrick stated it was his understanding that
the Boards would like a proposal prepared with possibly a fall
bond referendum but address critical needs first.
The School Board adjourned at this point while the Board of
Supervisors recessed for dinner at the Airport Crosswind
Restaurant. Mrs. Girone excused herself from the rest of the
meeting due to an illness in her family.
Reconvening:
Mr. Daniel welcomed the Volunteer District Fire Chiefs who were
present.
Chief Eggleston, President of the Chiefs Association, outlined the
following items which the Association would like included in the
1985-86 budget. Several chiefs explained the reasoning behind
the requests in their respective companies.
Equipment
1. Fire engine - replacement Unit #24, Co. 2
2. Brush truck - replace #68, Co. 6
3. Brush truck - replace #88, Co. 8
4. Brush truck - replace #118, Co. 11
5. Reserve pumper for south
6. Hazardous material vehicle
Volunteer Insurance
1. Increase medical from $30,000 to $50,000 (unbudgeted)
2. Increase indemnity from $200 to $250 (budgeted)
3. Projected 10% increase in costs because of injury/accident
(budgeted)
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Projects
1. Bunkroom expansion, Co. 2
2. Bunkroom expansion, front ramp and drain, Co. 7
3. Parking lot and heating system, Co. 4
4. Heating and A/C system, Co. 5
5. Pave ramp and replace roof, Co. 6
6. Replace section of roof, drop ceiling and insulation, Co. 8
7. New roof and storage room, Co. 11
8. Ramp paving, Co. 13
Personnel
1. 3 Firefighters, Co. 12
2. 3 Firefighters, Co. 11
3. 3 Firefighers, Co. 5
Mr. Applegate expressed a concern for the access to Company ~2
and requested staff to check into the matter as he felt it was
dangerous. There was some discussion regarding the purchasing of
a new fire truck to replace Unit #24. Mr. Applegate indicated
his desire to have this truck ordered as soon as possible since
there is a 10 month delivery date. Mr. Daniel indicated Mr.
Hedrick could initiate early order procedures as has been done in
the past if it is determined that this is the first priority.
Mr. Daniel thanked the Chiefs for their attendance at the meeting
and indicated the Board has always supported a first class fire
department and there has been no indication that this would not
continue. He stated the requests, however, would have to be
prioritized as well as placed in competition with requests from
other departments which would be done through the Budget and
Audit Committee. He assured the Chiefs their requests would be
given careful consideration.
Chief Eanes reported that 2,000+ citizens visited the Fire
Stations during the open houses for which no County funds were
expended. He stated also that the situation at Bensley requiring
paid men came 72 days into the new budget year but it could not
be helped. He stated three other stations are all volunteer at
this point, Enon, Phillips and Matoaca. He requested the Chiefs
to be realistic in their service delivery and capabilities. He
expressed appreciation for all who attended the meeting.
Chief Eggleston expressed appreciation for the Board members'
attention to their concerns.
It was generally agreed the Board would adjourn at 8:30 p.m. until
9:00 a.m. on October 24, 1984.
Richa~fa 'L. Hedrick
County Administrator
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