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05-16-77 PacketPresent : Dir. E. Pferlin O'Neill, Ci.-a:L + Dirs . Joan Girona , Vice -C -to �+*+m+ Dir. J. fhtffin Apperson Mr. C. T-- Boob, Mr. Garland Dodd Mr. . C;. G. Mary ,ol , 2rnterim Cotmty AAdkn:L L: strator NrT-Rr-'TTTrA _ At a regular..,nxaetii-xg of the a Bord of Supervisors of Chesterfield Cotmty, held at the Courthouse on May 16, 1977, at 1:00 p_m. Also Present: Mr . Raynvornd Birdsoc�g , Engineer Mr . Craig Bryant , Engineer Mr. John Harmon, Rig t -of -Way Agent Mrs. Susan Heatherly, Secretary M= -a. Vi ktii Ho�Ne , Secretary Mr. P.ichard kicElfish, Ernriroranental Er�gineer Mr . Steve Micas , County Attorney Dir. Willis Pope, Right -of -Way Engineer Mr. Charles Quaff££, Supt. o£ Accts. SRecords Mr_ Dave [Jelchons Asst. Dir. o£ Utilities Mr_ W. Lynn Wingfield, Asst. to Co. Ah"ir+. The Vice- Airmail calls the ubeetirlg to order at 1:20 y> -m. Mr_ McEl£ish explains the Krause Road drainage situa.tioci stating before the Highway Departxnent will accept this road into the state systan, all four lines rave to be installed.; has been treating the School Board like a developer where tine first person in pays £or the installation. Mi Apperson states the School Board needs. to let a road contract and would like an answer to the culvert problem; that the Cotmty has sore responsibility 1n this matter. Mi-. Boob: states he feels this should be a 50-50 proposition. After further cl:Lo Lssiorn, it is on motion of Mr. Boo'ca�r, seconded by Mr. Appersorn, resolved that the County and School Board split the cost of install- ing culverts cit Krause Road leading to the new high school and the Vocational Technical School ori a 50-50 basis. Ayes : Pirs . Girona , Mr . Apperson , Mr . Boo 4=M=I I and kir. Dodd . Mr. Welchaczs presents a request for a change order on contract 576-1C, Div. A & B in Fan Court area which chan,Qe order would provide suer for kir. Robert Steward. Mr. Welchons further states that kir. Steward has agreed to pay $1,800 towards the cost of this extension and further states if this :Lf- he she would like a resolution rescinding condetca�ation proceedl Tis authorized against the Stewards_ '_-fr. Dodd states it is very seldom that 11(dividua.ls are Willing to pay half o£ the cost of sewer installation and cairnertds the Stewards for this . St is on motion of lir. Dodd, seconded by Mr _ Boolanan, resolved that a chart�,e order in the zunoi.mt of $3,850 to S76 -1C, Div. A & B, Fan Court Area is hereby ap- proved with Dir. & Mrs. Steward pay; a hal£ of the cost. up to $1,800. Ayes: Mrs . G!--.0 e, kfr-. Apperson, Mr. Boolanarz and Dfr . Dodd - It is on motion of W. Dodd, seconded by Mr. Bookman, resolved that this Board hereby rescinds the condemnation proceedings authorized against Mr. & Mrs. Robert Steward for S76 -1C - Div, A & B Fan Court Area. Ayes: Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd, Mr. Bookman states he has a water project on Poindexter Road in Jessup Farms which has been approved but never funded to serve four houses at a cost of $4,000 with each family paying $500 towards this cost and would like to have Board approval to start this project, It is agreed to defer this matter Lentil later in the day. Mr. Quaiff presents the water and sewer financial reports and explains the reasons for cash balances in both, Mr. Bookman leaves the Board meeting due to a possible conflict of interest, It is on motion of Mr. Apperson, seconded by Mrs. Giron, resolved that the following Water Contracts are hereby approved: 1. W77 -32D Kel-Win Mfg. West Hundred Road $ 8,748.25 Developer: Kel Win Mfg, Co., Inc. Contractor: Richnond Sprinkler Corp. 2. W77 -27D Foundry Rum, Section "3" $ 5,840.00 Developer: Foundry Run Corporation Contractor: Bookman Construction Co. 3. 4777-26D Meadwood $21,534.80 Developer: Southside Service Corp. Contractor: Bookman Construction Co. 4. W77 -34D Brandermill - Village Green $13,613.50 Developer: Brandermill - A Va. Partnership Contractor: R.M.C. Contractors 5. W77 -35D Brookwood Estates, Section "B" $41,357.00 Developer: Brookwood Corp. Contractor: Central Builders, Inc. Ayes: Mrs. Cirone, Mr „ Apperson and Mr, Dodd. Mr. Bookman returns to the meeting. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that $11,400 is hereby appropriated from 11-000-811.0 Sale of Land - Airport for the installation of fire hydrants at the Airport Industrial Park. Ayes: Mrs, Girone, rir. Apperson, Mr. Bookman and Mr, Dodd, 2 Mr. Birdsong states he has received a memo from Mr. Ritz which states sales in the Industrial Park are berg affected by the lack of fire protection. Mr. Birdsong states there are two alternatives to help correct this problem: (1) replace the 8" and 10" line from Telestar Road to the Industrial Park with 16" line at a cost of $121,300 (2) Pick up an existing 16" line at Canasta & Wilmoth and bring it down Rt. 10 at a cost of $196,000. Mr. Birdsong states the first proposal will give better volume but little increase in static pressure; whereas, the second proposal will give better volume and static pressure, Mr. Manuel states the second proposal would also help the Nursing Hone , Mr. Apperson suggests bringing the line down Rt. 10 from Canasta, Mr. Bookman makes a suggestion that the Industrial Park pay the cost of installing an 8" line and the County pay all over that amount. After further discussion, it is agreed that this matter be deferred until June 20 to allow the Utilities Department time to work up the figures for the Industrial Park developers'cost and the Comty's cost. It is on motion of Mr, Apperson, seconded by Mr. Dodd, resolved that the Utilities Department is authorized to make repairs to the County owned house on Falling Creek Reservoir ata cost of a roxima.tely $3,000 to be-ap .,, �2 • C- mcg 4--* °� �- R y� RBS ,: A47e t 61- UI O - 4111 o Ayes: , O'Neill, Mrs. Giron , Mr. Apperson, Mr. Bookman and Mr. Dodd. It is agreed that Mr. Welchons is authorized to seek three quotations for these repairs rather than bidding this project, Plr, Micas reminds Mr. Welchons of the emergency purchasing procedure through the County Administrator. Mr. Pope gives a progress report on obtaining easements for the Carriage Hill Subdivision water line installation stating he has not received any word from Mr. Reynolds on one piece of property and has been informed by Mr. J. L. Herbert one parcel is owned by ten people, Mr. Pope states Mr. Herbert hopes to have an answer by May 25th. It is agreed to defer this matter until May 25th. Mr. Apperson states he has been receiving conplaints about the quality of water in the Bensley Well System and also that it is clogging up the plumbing. Mr. Birdsong states there are 36 customers on this system using about 4,000-5,000 gals, of water per month per customer, Mr. Birds states a minirm cost to connect this system to the County's would be 6,540 which would entail installing 250 feet of 8 inch line and would require boring under one lane of Rt. 1. Mr, Birdsong states this cost does not include replacing the two inch line presently there which will cost approximately $32,000. There is a discussion concerning the conversion of meters by cemnuter or manually. Mr, Quaiff states it would be easier to convert manually. After further discussion, it is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that $6,540 be ar_ PEN 'p ` from the Water Improvement, Replacement and Extension Fund for the installation of 250' of 8" line to connect the y Well System onto the county system. � t -,W Ge Ayes: Pir. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and P,°r. Dodd. Mr. Quaiff states money is available for the Poindexter Road and Woodpecker Road projects. Mr. O'Neill inquires what the cost would be to go east on Woodpecker also. It is agreed to defer action on the Woodpecker Road project until later in the afternoon. It is on mo on of Mr. Bookman, seconded by Mr. Apperson, resolved that $4,000 is NO e�mad from the Water Improvement, Replacement and Extension Fund for the water line extension on Poindexter Road in Jessup Fauns with the four families paying $500 each towards the constrliction of this line, Ayes: Mr, O'Neill, Mrs. Giron, Mr, Apperson, Mr. Bookman and Mr. Dodd. Mr. Birdsong states construction can begin within 60 days. Mr, Lane Ramsey and Fire Chief Eanes are present to discuss fire hydrant refunds. Mr. Micas states the policy was to refund 50% of the cost of the hydrant and with the cost increase of the hydrants it is now 15% of the cost; that the installation of fire hydrants in subdivisions has been uniformly required by the Planning Commission and further that current policy is inconsistent with other localities, Chief Eanes states this item in his budget is something he has no control over. It is generally agreed that Central Accounting should bring back before the Board an appropriation request, if needed, on June 8th so that the amount of money already expended can be encumbered. It is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the fire hydrant refund policy is hereby rescinded effective July 1, 1977. Ayes: Mr, O'Neill, Mrs. Giron, Mr, Apperson, Mr. Bookman and Mr. Dodd. It is generally agreed that any action to approve continuing the policy of having the. General Fund reimburse the Utilities Dept.. for the actual cost of installing a fire hydrant when no developer is involved is deferred until June 8th. It is on motion of Mr, Bookman, seconded by Nk'. Apperson, resolved that Contract No. S76-45CD, Sumnybrook Acres Area is hereby awarded to Norcarva Construction, Inc. in the amount of $326,673.00, subject to Mr. Neil November of Continental Development Corporation signing an agreement with the County concerning financing their share of the project. Ayes: Mr, O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. it is on motion of fir. Bookman, seconded by Mr. Apperson, resolved that Mr. Lane Ramsey is hereby authorized to establish a separate escrow account for the Sunnybrook Acres project. Ayes: Mr, O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the County Attorney work out an agreement between the County and Virginia Land Developers as to the.cost they agree to pay for a drainage easement across the property of 4 Mr, & Mrs, Ray Allen at 9400 Telstar Drive in Centralia Gardens Subdivision' in the event condemnation proceedings axe necessary. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd It is on motion of Mr, Dodd, seconded by Mr. Bookman, resolved that the County Attorney be and he is hereby authorized to institute condemnation proceedings against the property owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the Interim County Administrator notify the said property owners by registered mail on May 18, 1977, of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be and it hereby is declared in full force and effect immediately upon passage. (To be funded from Bermuda Escrow Fund) . Mr. J. W. Heintzman and Miriam G. P.eintzman S76 -1C/4 $200.00 Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperscn,.Mr, Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this Board accepts the counter offer of $500 frau Mr. Gerald P. Julian for a sewer easement along Cattle Run in Chester, Contract S76 -1C/46, to be funded from the Bermuda Escrow Fund, Ayes: Mr. O'Neill, Mrs, Girone, Mr, Apperson, Mr. Bookman and Mr. Dodd On motion of Mr. O'Neill, seconded by Mr. Bookman, it is resolved that the annual lease for a pump station site on property of Vernon C, and Irene V. Bishop on River Road is hereby renewed in the amount of $135.00 to be funded from Acct. 61-210-224.0 Ayes: Mr. O'Neill, Mrs, Girone, Mr, Apperson, Mr. Bookman and Mr. Dodd, It is on motion of Mr. Dodd, seconded by Mr, Apperson, resolved that the Chairman and Clerk are hereby authorized to sign the vacation and rededica- tion of an easement across property of Rebecca V, Ubodfin, Contract D75 -05C/4. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the Board accepts the following Deeds of Right -of -Way and authorizes the Chairman to sign same: 1. Louise Robbins (Widow) - Project DD77-02/10 located in Bermuda Ochre Subd. 2. James G. & Ellen F. Learning - Project DD77-02/8 located in Bermuda Ochre Subd. 3. Frank L. Peckinoaukh & Elizabeth Arm Peckinpaugh - off Branders Bridge Road Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. 5 Mr. Mel Burnett is present representing Mr. Barry C. Crawford, Vice President of Commonwealth Development Corporation. Mr. Burnett states Mr. Crawford would like authorization to purchase $18,000 worth of prepaid sewer connections from Mr. Dickerson in Edgehill Apartments for use in Settlers Landing, Section E-1 and E-2. Mr. Burnett states in 1971, Mr. Dickerson purchased these con- nections at the $300 rate prior to the rates going up to $600; that in 1972 he started paying the monthly service charge of $4/month which is to be paid Lentil the connection is used. This anounts to $48/yr, for each connection which is profit .for the County. When the economy soured, the developers of apartments got in a bind. Mr. Burnett states in the last five years, a $300 connection has cost Mr. Dickerson $560 plus 8% interest and Y% inflation making a $300 comection worth $863. lir. Dickerson feels he must sell; this is sheer profit for the County, it has cost the County nothing and has allowed the County to make money at the expense of the developer. Mr. Burnett states Mr. Crawford will continue to pay the service charges until houses are built. Mr. Burnett further states Mr. Dickerson should be allowed to sell his con- tract if he is unable to use it; that the Board allowed Mr. Covington to transfer his connections; that the County has a history of treating everyone fairly and in the interest of public relations and all that is equitable he asks that this request be approved. Mrs. Girone states she has full sympathy for Mr, Dickerson, but the Board is being put in the position of a broker, with the accounting and bookkeeping being difficult to handle; that Mr. Dickerson entered this contract Lader his own volition and it was set up for a purpose; and that she was assured by the County Attorney that Mr. Covington's request would not be setting a precedent, i•fr. Boolanan inquires if there have been other cases where prepaid connections for multi -family units have been converted to single family dwellings. Mr, Welchons states there have not as well as he can remember. Mr. Dodd states he is sorry Mr. Dickerson is in the situation that he is but is fearful of opening a Pandora's box; that he would like to help him but there is a question of how much the County can do and be fair to everyone. ir. Quaiff states there are presently 1,713 prepaid $300 connections which have not been used. Mr. Apperson states if this is approved, what's to keep others frau trying to sell their connections. Mr. Micas states the contract with Mr. Covington Tras quite different in that $300 connections were transferred for $300 connections. Mr. Micas states that renegotiating prepaid sewer connection contracts would place the County Attorney and Utilities Dept. in an untenable position and would make it virtually in ssible to effectively enforce existing contracts with other developers. Mr. Oill states he can understand Mr. Dickerson's position, but the Board must rely on the c ty At grney' o . on. Mr. ett states the County Attorney is not aware o o te feeiungs o tNe Yevelopers andenial of this request couldcause skepticism among than and endanger the Board's status with them, Mrs; Girone states all citizens must be considered and therefore canrpt support this request, After further discu3sion, it is on motion.of Mrs, Girone, seconded by Mr. Apperson, resolved that this request is denied. Ayes: Mr. O'Neill, Mrs...Gironer Mr; Apperson and Mr. Dodd. Abstention: Mr. Bookman, - because there is sane question in his mind and can't feel this is exactly right. [I Mr. Booms leaves the Board meeting due to a possible conflict of interest. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following Sewer Contracts are hereby approved: 1. S77 -24D Fox Chase - Section 2 $56,803.15 Developer: Brandermill Contractor: R.M.C. Contractors, Inc. 2. S77 -23D Pizza Inn - Route 1 3,750.00 Developer: Pizza Inns of Virginia, A PartnershiD Contractor: William M. Hartman 3, S77 -28D William Gwyn Estates - Section "A' 12,028.50 Developer: W. G. Sleeks Contractor: Lewis H. Easter & Co. 4. S76 -88D 360 Commercial Park, Section "A" 28,975.00 Developer: W. G. Speeks Contractor: Lewis H. Easter & Co. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the Developer Participation Agreement between 0. S. & Jean C. Hastings and C. L. & June P. Bookman .for S77-22CD, Route 60-Robious Road Area is hereby approved in the amount of $115,000. Ayes: Air. O'Neill, Mrs, Girone, Mr. Apperson and Air. Dodd. It is on motion of Mr. Dodd, seconded by Mr, O'Neill, resolved that Contract 7032-27 - Chester Collectors is hereby awarded to Central Builders in the amount of $323,186.75 to be funded frau Account 77-371, which project is to be completed in 260 days. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr, Dodd, Mr. Bookman returns to the meeting. It is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that a Change Order in the amount of $7,483.32 for Contract 7032-27A, Chester be approved. After some discussion of inconsistency in contracts, Mr. Dodd withdraws his motion and Mrs. Girone withdraws her second to the motion, and it is agreed to defer this request until June 20th. It is on motion of Mr, O'Neill, seconded by Mr, Bookman, resolved that Mrs. Max J. Partin of 16018 Harrowgate Road be granted a reduced sewer connection of $300 since this is a hardship case and she did sign a petition. Ayes: Mr. O'Neill, Mrs. Girone, Mr, Apperson, Mr. Bookman and Mr. Dodd, 7 On motion of Mr. Dodd, seconded by Mrs. Giron, it is resolved that the request of Mrs. Paul A, Cook of 11833 Shady Lane for a reduced sewer conn- ection fee is hereby denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr, Apperson, Mr, Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by W. Bookman, resolved that the following persons be granted reduced sewer connections as indicated: 1, Mr. W, F. Wilmoth - $300 conmection for 6636 Wilmoth Drive 2. Mrs. H. M. Wilmouth - $300 connection for 6570 Ironbridge Road 3, Mr, Clifford W. Carter - $300 connection for 6725 Hill Road 4, Mr, Michael 0. Bisbee - $300 connection for 6608 Wilmouth Drive Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the.request of Mrs, Dan Cliborne of 7610 Sambar Road for a reduced sewer connection fee of $300 is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the request of Mr. and Mrs. John W. Whitman of 7015 Elkhardt Road for a reduced sewer connection fee of $300 is approved. Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd, After some discussion, it is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that Mr. & Mrs, Kenneth L, Glidewell be refunded $300 for a water connection fee plus the monthly service charges up to the last billing date, which connection was necessitated when sewer was installed and caused their well to go dry, Ayes: Mr. O'Neill, Mrs. Giron, Mr, Apperson, Mr, Bookman and Mr. Dodd. After sane discussion, it is onarmotrnent motof ifs the Deparseconded of State Police resolved that the Utilities Dep Y that the County will install a separate meter at the State Police's expense, on the line which serves their training tank and further that the Utilities Department will read each meter separately and deduct the reading on the training tank from the total registration for sewer only. Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd. Mr. Welchons states he has a request from Mr. Harold Taylor, Jr. for refunding the cost of off-site engineering for S75-43CD, Brittonwood. Mr. Welchons states the County has never refunded off-site engineering unless a p n ping station is involved. Mr. Apperson inquires if bids include engineering cost for off-site work. Mr. Welchons states no. Mr,, Micas states the County Code only allows reimbursement for offsite construction and that it is unclear whether "construction" includes engineering work. After further discussion, it is on motion of Mr. Dodd, seconded by Mr, Apperson, resolved that this request is deferred until June 20th, Ayes: Mr, O'Neill, Mrs. Giron, Mr. Apperson, Mr, Bookman and Mr. Dodd. It is on motion of Mr, Bookman, seconded by Mr. Apperson, resolved that this Board accepts and approves the amended Brandennill budget, a copy of which is filed with the Board papers. Ayes: Mr, O'Neill, Mrs, Girone, Mr. Apperson, Mr, Bookman and Mr. Dodd. Mr. Welchons states he has 11 persons driving County vehicles who live outside the County and would like approval for then to continue driving their vehicles home. Mr. Welchons further states these employees are on 24 hour, 7 day a week emergency call, Mrs. Girone inquires about future employment of individuals who live outside the County. Mr. Micas states it is not discriminatory to tell an individual he will not be supplied a County vehicle if he does not live in the County. After further discussion of this matter, it is on motion of Mrs, Girone, seconded by Mr. Bookman, resolved that the following enployees of the Utilities Department who live outside the County -are authorized to continue driving these vehicles because they are on 24 hour, seven day a week, emergency call: Robert A. Talmage John K, Clary Lester V, McDowell Harry Burton Douglas Strother Gerald Lapell John Barnes Joseph Truchan David Connelly David Moan Jim Hawkins Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. O'Neill states he has received a request for water and sewer hook ups for Wells' Store on 6210 River Road. Mr. Welchons states this store never had plumbing facilities and there is not a service lateral to the property. After further discussion, it is on motion of Mr. O'Neill, seconded by Mr. Dodd, resolved that one sewer connection on to the Old Town Creek Lagoon for Wells' Store is approved. Ayes: Mr, O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd, Mr. Welchons informs the Board, the Swift Creek Plant has started receiving complaints about the taste and odor of the water fran the Appomattox River Authority. Mr. McElfish states he is awaiting a letter fran the Highway Department concerning what needs to be done to repair the streets in Greenbriar and will get with Mr. O'Neill with the estimates soon. Mr, Apperson informs the Board the 208 meeting scheduled for tonight has been cancelled. W It is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this Board approves the extension of the water line an Woodpecker Road in the ammount of $26,000 to be funded from Account 63-230-234.0. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd, It is on motion of Mr, Bookman, seconded by Mr. Dodd, resolved that Mr. Jim Zook, Mr. Michael Ritz and Mr. C. G, Manuel are hereby appointed as alternates for Mrs. Girone, Mr. Bookman and Mr, Dodd, respectively to the Richmond Regional Planning District Commission. Ayes: Mrs, Girone, Mr. Apperson, Mr, Bookman and Mr. Dodd. After some discussion of acquiring cover material for the Ban -Air Landfill, it is on motion of Mr. Bookman, seconded by Mr. O'Neill, resolved that this Board approves the purchase of approximately 150 loads of dirt for the Bon Air Landfill at a cost not to exceed $5.00/load and further approves the hiring of six tandem trucks not to exceed $17,00/hour, to be funded from the present budget. Ayes: Mrs, Girone, Mr, Apperson, Mr, Bookman and,W,-Dodd, On motion of Mr. Bookman, seconded by Mr. Dodd, it is resolved that the County Treasurer be authorized to borrow a stn of money not to exceed $100,000.00 pursuant to sl5.1-545 of the Code of Virginia for the purpose of ordering purchases required by emergency in this fiscal year to be paid from appropriations for next fiscal year, Such loans or notes shall bear interest at a rate not exceeding six per centum per annum and shall be repaid within one year of their date, Ayes: Mrs, Girone, Mr, Bookman and Mr, Dodd. Mr. Bookman makes a motion to go into Executive Session to discuss personnel matters and then withdraws the motion, Mr. Ramsey states the budget for the General Fund contains $200,000 for the Sale of Land at the Industrial Park, but there is not a separate account for expenses and revenues for the Industrial Park, Mrs. Giron states she believes it is the Board's wish to have a separate fund for expenses and revenues. It is agreed to defer this matter until May 25th, It is on motion of Mr. Bookman, seconded by Mr, Dodd, resolved that this Board go into Executive Session to discuss personhel matters. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd. Reconvening: It is on motion of Mr. Bookman , seconded by Mr. Apperson, resolved that this Board adjourns at 5 X p.m, until 9:00 a.m., May 25th. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 10 n M UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 ✓I. Financial Reports - Water and Sewer "-"II.-Approval of Water Contracts: 1. W77 -32D West Hundred Road $8,748.25 Developer: Kel-Win Manufacturing Company, Inc. Contractor: Richmond Sprinkler Corporation Bermuda Recommend approval 2. W77 -27D Foundry Run, Section "3" $5,840.00 Developer: Foundry Run Corporation Contractor: Bookman Construction Company Midlothian Recommend approval 3. W77 -26D Meadwood $21,534.80 Developer: Southside Service Corporation Contractor: Bookman Construction Company Dale Recommend approval 4. W77 -34D Brandermill - Village Green $13,613.50 Developer: Brandermill - A Va. Partnership Contractor: R. M. C. Contractors Clover Hill Recommend approval 5. W77 -35D Brookwood Estates, Section "B" $41,357.00 Developer: Brookwood Corporation Contractor: Central Builders, Incorporated Midlothian Recommend approval SII. Discussion of fire protection for Airport Industrial. Park. Dale ✓IV . VI Request permission to repair County -owned house on reservoir 0,000o and raise the rent. 60-0,2.0 Dale Discuss water service for Carriage Hill Subdivision. Midlothian Discuss Bensley Well System.. j/_ Dale S4 a. *Aloe *40 Utilities Department Agenda Page 2 May 16, 1977 WII. Approval of Sewer Contracts: 1. S77 -24D Fox Chase, Section "2" $56,803.15 Developer: Brandermill, A Virginia Joint Venture Contractor: R. M. C. Contractors, Inc. Clover Hill Recommend approval 2. S77 -23D Pizza Inn - Route 1 $3,750.00 Developer: Pizza Inns of Virginia Contractor: William M. Harman Bermuda Recommend approval 3. S77 -28D William Gwyn Estates, Sec. "A" $12,028.50 Developer: W. G. Speeks Contractor: Lewis H. Easter & Company Clover Hill Recommend approval 4. 576-88D 360 Commercial Park - Section "A" $28,975.00 Developer: W. G. Speeks Contractor: Lewis H. Easter & Company Clover Hill Recommend approval i/VIII. Approval of Sewer Agreement for Developer Participation: 1. S77-22CD Route 60 - Robious Road Area Developer: 0. S. Hastings, Ur. & Jean C. Hastings C. L. Bookman, Sr. & June P. Bookman Midlothian Recommend aDDroval /IX. Award of Sewer Contract 7032-27, Chester Collectors. Bids 3�opo� to be received on May 11, 1977. Fund: 77-371 3� 9- Bermuda Recommend approval X. Award of Sewer Contract S76-45CD, Sunnybrook Acres Pumping Station to Norcarva Construction Incorporated in the amount of $326,672.00. >b' Clover Hill Request Recommend approval for approval of Change Order No. 1 for Contract 7032-27A, ,k�XI. Chester, in the amount of $7,482.32. Bermuda 1 Recommend approval r`. �w *40 Utilities Department Agenda Page 3 May 16, 1977 AII. Consideration of request from Mrs. Maxwell J.• Partin, 16018 _Harrowgate Road for reduced sewer connection fee in the amount of $300.00. Matoaca 4-'�O✓ XIV. ✓ XV. XVI. Recommend denial Consideration of request from Paul A. Cook, 11833 Shady Lane, for reduced sewer connection fee of $300.00. Bermuda Recommend denial Consideration of request from W. F. Wilmoth, 6642 Wilmoth Drive,for reduced sewer connection fee of $300.00. 6 s 70 Dale Recommend denial Consideration of request from Mrs. Dan E. Cliborne, 7610 Sambar Road, fDr reduced sewer connection fee. Dale Recommend denial Consideration of request from Mr. & Mrs. John W. Whitman, 7015 Elkhardt Road, for reduced sewer connection fee of $300.00. Clover Hill Recommend denial Consideration of letter from Kenneth L. & Emily N. Glidewell, 7542 Fawndale Drive, concerning dry well due to sewer construction. Dale Recommend denial 'XVIII. Consideration of letter from Department of State Police, dated April 12, 1977, concerning water usage for flushing training tank which does not discharge into sewerage system. Midlothian Recommend approval ,/ XIX. Discuss letter from Commonwealth Development Corporation concerningtransfer of prepaid sewer connection fees from The Edgehill Company to Settlers Landing, Sections E-1 and E-2. Midlothian Recommend denial M M Utilities Department Agenda Page 4 May 16, 1977 XX. Request from Harold Taylor to be refunded the engineering cost of the off-site sewer to Brittonwood. ,� sem, , � z. Bermuda Recommend denial /3 - W"-XXI . Approval of the amended Brandermill budget. v,*XXII. Discuss vehicle policy regarding persons living outside the County who drive vehicle home. Recommend approval v,*'XXIII. Resolution authorizing condemnation proceedings against Mr. & Mrs. Ray Allen, 7400 Telstar Drive, Centralia Gardens, for drainage easement. Dale (-�'AXIV. Resolution authorizing condemnation proceedings against J. W. Heintzman and Miriam Heintzman, 3508 West Hundred Road, Chester, for sewer easement, Contract S76 -1C/4. Bermuda v' XXV. Resolution authorizing condemnation proceedings against the following properties: 1. Edmunds Gee, Jr. and Alma 0. Gee, Contract D75 -05C/2 Offer: $150.00 Bermuda 2. James W. Blackburn and Diane W. Blackburn, Contract D75 -05C/3 Offer: $100.00. Bermuda ✓XXVI. Consideration of counter offer for Gerald P. Julian in the amount of $500.00 for easement along Cattle Run, Contract S76 -1C/46. Bermuda Escrow Fund. Bermuda Recommend approval ,/XXVII. Resolution approving renewal of annual lease for pumping station on property of Vernon C. Bishop and Irene V. Bishop?/3�'i• 6 Matoaca J XXVIII. Vacation of easement across property of Rebecca V. Woodfin, Contract D75 -05C/4. Bermuda �w 1V Utilities Department Agenda Page 5 May 16, 1977 'D - v'iXIX. Resolution accepting the following Deed of Right of Way on behalf of the County: 1. Louise Robbins (Widow) Project No. DD77-02/10, Bermuda Ochre Subdivision. Bermuda 2. James G. & Ellen F. Leaming, Project No. DD77-02/8, Bermuda Ochre Subdivision. Bermuda 3. Frank L. Peckinpaugh & Elizabeth Ann Peckinpaugh, Off Brander's Bridge Road, Map Section 174-4 ✓XXX. Miscellaneous Matoaca May 9, 1977 id M MISCELLANEOUS n ✓1. Krause Road Drainage v/2. Fire Hydrant Refunds ✓3. Dick McElfish - Greenbriar Subd. cost of fixing roads /1� r�:�c�- 1c. V'4. Appointments to RRPDC 4 (1, 14, �� ✓ 5. Request for cater an,'� sewer 'sool:uns for 6210 River Road formerly Wells' Store v-"' 6. Resignation of James N. Jackson, Plumbing Inspector effective May 31, 1977. Directors: J. K. TIii1,V0NS, N.S.P.E. J. N: HENSON, N.S.P.E. W. R. KLUGE, C.L.S. C. R. WARREN, N.S.P.E. J. K. TIMMONS & ASSOCIATES, INC. ENGINEERS SURVEYORS PLANNERS 1314 WEST MAIN STREET • RICHMOND, VIRGINIA 23220 • (804) 353-6687 Pair. Bob Williamson Director of Planning and Construction Chesterfield County School Board 8610 Perrymont Road Richmond, Virginia 23234 Dear Bob: May 4, 1977 Re: Krause Road Drainage The attached plan sheet is somewhat out of date now (it was based on the Countv's master plan in 1974), however, I have marked it in red to indicate the drainage area tributary to the crossing of Reedy Creek at Krause Road. The technical school, high school, bus maintenance denot and administration building are all outside of this drainage area and do not contribute to the f.low at the Reedy Creek crossing. Only the school services building lies within the drainage area. The total drainage area is 310 acres of which the school services building is 4 acres. I have also shaded in green the limits of a possible retentation basin which could be constructed up stream of. the Krause Road crossing. The basin could be utilized to reduce the peal; flow rates to the culverts at Krause Road and result in a reduction in the size and number of these culverts and possibly the culverts required at Salem Church Road downstream. lie have not done any detailed design utork on such a retentation basin but as a very rough estimate it would probably cost $30,000 to 40,000. At this point, one 60" culvert has been installed at Krause Road and ultimately three more will be required at an estimated cost of $19,000 if the basin is not constructed. Mr. }'ut) lei 11 i amson Page Two ray 4, 1977 We do not know at this point whether the retentation basin should be built or not. Further study is needed. However, we felt that we should bring this subject up to you since the planning done by I'losely and Henning indicates that a basin or pond may be proposed there in the future anyway. I hope the above data will assist you in your planning. If we can furnish any additional information please feel free to call. Sincerely, J. K. TIMMONS & ASSOC., IN( /��1j1i4=Kt=�� GGGtr.� Maynard L. Elrod MLE/lsd enclosure: map r Y . . \ MULTIPLE FAMILY im i I HIGHWAY 1 COMMERCIAL 1 RECp� N ^Q } ENTER \ TUTVNE r I NQ O i 1 fes` = Pp ---- I J Wf''9 1� • ",,,�(r PRIVATE HOUSING a 'x•'11 _ � , _ � I . -,� L I b RY I I I .I +ros� I tl i MULT LEGCNO OF COUNTY BUILDINGS I ' OrFICES • I� 't MEDICAL OFFICES \\ I. DF PT J N'G:N 4 SLOG n^.N A OFFICES CES QE SERVICES Yr �• III I , MEDICAL HOSPITAL u�`_E S PRIVATE ' •.f Oi1FNTION HUME HOUSING OFFJCE `' OFFICES PLE FAMILY - I ' OrFICES • I� I. DF PT J N'G:N 4 SLOG n^.N A OFFICES CES QE SERVICES FIR STATION _� I u�`_E S PRIVATE ' •.f Oi1FNTION HUME HOUSING LEGEND OF 'C' FACTORS `' OFFICES -C_ .. 02 03 i\\ �.. POST OFFICE i UNS"ADED C65- ce - -- - • py RICq� cq L 'SMC :47 I ' OrFICES • I� ---- ^\ I DOG KENNELS \�� \.----'_�'--• i 1,"-"-'� _�� ''- — \ __ � _ _ PRIVATE HOU ING j j) ARENA f COLISEUM I , � PUBLIC ` WORKS �� I _ r 4 --------- i 1 I I , 1' PASSIVE RECREATION `%G��fV i®• _ �' OFFICE CENTER -- roc LEGEND ROADS PROPERTY LINE \ � '•�� 1>'-• r' i � � CHANNEL/ 51 REAM BUILDING PROVIDENCE / GREEN SUBDIVISION 1 � � GRAPHIC SCALE j _��I/ 'l.__J � \\ 171 M' V 1'♦ ST i •. !1 17 1 PRIVATE HOUSING NASTEP, PLAN) I DRAINAGE GENERAL PLAN 6 'C' FACTORS) x t J. M M UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MIEETING OF THE BOARD OF SUPERVISORS /I TEM NO: XXX Contract No: Contractor: Developer: District: May 16, 1977 576-1C - Div. A & B - Fan Court Area Stamie E. Lyttle Company, Inc. County of Chesterfield Bermuda 1. Change Order No. 1 in the amount of $ 3,850 for redesigning sewers as shown on the attached sketch. 2. Mr. Robert E. Steward has agreed to pay the County $1,800 towards making this change in the sewers across his property. See attached letter of agreement. PLATEI.PL r) O 0 0 iii\P'I` iN t R � C `� iT LZ N -L, N tb N, n Ji z Z3 Z V\ V\ 2 UN I\ 'A tj\ FAN COURT 4f, SECTION 3 T;� I 77 19 zz-, r -k 7 JF . 156 1-- � / -S LK k , Q—Q:'l 5 7 ------ i 00 omsr ROAC SiIA4JY slow *9 %b UTf(-ITY 6A� A SWAWS 40 Ift/9 /5 WjA*A*A44L -Jfld JuL/Q� / i Q / SHADY !jF-R-lNGS flOTE: R SHALL PROVIDE SERVICE CONTRACTO SECTION I IONNECTIONS TO PROPERTY LINE OF EACH L40T IR PARCEL AT LCCATIO';TO BE DESIGNATED 11Y COUNTY `S INSPECTOR. /0 9M "4 RR .5G LE ,,3. 5'/Zr Of 5TA. il Z 0,4 L 4 (,-,r Gc ma me -I)127. V& 01�:- fr, F_LE cq 7T CL �o Q. o 4i 8'1L1L3/ A< - 'd 4;,3 A;, 2": $,4 27114'- G.20/ 290/0- Z* T2 -7 t 11 31 2 2_� -313 54 a PLATEI.PL STATEMENT OF SEWER CONSTRUCTION BALANCE April 30, 1977 Sewer Imp. Fund (73) ASSETS a. Cash $ 2,097,376 b. Accounts Receivable -Federal Projects 35,500 c. HUD Grant 53,329 d. Federal & State Aid 6,712,730 e. Developers Contributions 264,853 Total Funds Available $ 9,163,788 CONTRACTS & COK14ITMENTS f. Federal & State Aid Under Contract 7,141,942 g. HUD Projects Under Contract or Anticipated Connection Committed 97,420 h. Revenue Sharing Projects Under costs ($ Contract 29,232 i. Other Projects Under Contract 106,965 J. Escrow Projects under Contract k. Reserved Dale & Bermuda Districts: Cash Escrowed per Treasurer $2,638,440 Less Escrowed Projects -1,542,558* under Contract 449,978 1. Reserved Midlothian, Clover Hill, and Matoaca Districts 298,485 m. Reserved for Interest Payable n. Projects on-site, off-site 7,061 o. Loan Payable -Insurance Fund 500,000 p. Temporary Loans Payable 500,000 Total Contracts & Commitments $ 9,131,083 SUB TOTAL $ 32,705 Anticipated Connection Fees(Revised) $ 100,000 Salaries & other fixed costs ($ 416,710) Sewer Bond Revenue Fund (77) Sharing Fund (12) Total $2,241,093 $ 28,526 $ 4,366,995 35,500 53,329 6,712,730 264,853 $2,241,093 $ 28,526 $11,433,407 28,526 1,542,558* 645,904 50,238 7,141,942 97,420 57,758 106,965 1,542,558 1,095,882 298,485 50,238 7,061 500, 00 snn nnn $2,238,700 $ 28,526 $11,398,309 $ 2,393 -0- $ 35,098 $ 100,000 ($ 416, 710) Contracts & Commitments in excess of Funds Available ($ 284,005) $ 2,393 ($ 281,612) M M SUMMRY - hi4JOR SEWER PROJECTS April 30, 1977 Showing Projects by Classification and Financial Status Funds Available 4/30/77 as per Treas. Office $4,338,469 Reimbursement from Developers 264,853 Additional Federal and State Aid Due 6,748,230 HUD Funds Due 53,329 Revenue Sharing Funds 28,526 Total Available Funds $11,433,407 $11,433,407 FUNDS CO"t,',ITTED Projects(other than Fed.Aid) under contract $ 106,965 (X)(*) Federal & State Aid Projects under contract 7,141,942 (_) Projects under contract from Escrow Fund 1,542,558 (•) Projects Held in Escrow 742,715 (***) Projects on-site off-site 7,061 (HUD) HUD Contracts 97,420 (X*) Revenue Sharing Projects 57,758 Page 14 Additional Projects Authorized 298,485 Difference Amount Escrowed and Cost 353,167 Loan Insurance Fund 500,000(1) Reserve for Interest Payable 50,238 Temporary Loans Payable 500,000 ($ 737,014) $ ,309 $ 35,098 OBLIGATED PROJECTS -7032-1_8A Kingsland Creek Trunk from Bellwood Lagoon to Rt.l $ 236,337 Colonial Heights Pumping Station 117,000 Petersburg Treatment Plant 125,000 S73 -1T Gravel Brook 293,775 $ 772,112 ($ 737,014) PROMISED BY BOARD OF SUPERVISORS -7ZI2-2B Crestwood Farms - Jahnke Place $ 160,939 $ 160,939 ($ 897,953) OTHER PROJECTS - S73 -44C E'ke Crystal Trunk $ 285,073 Old Town Trunk West of Matoaca 450,000 Upgrade Lagoons 250,000 S73 -20T Trunk on Southside of Reservoir 1,017,809 7032-1C Burrough Street, Bon Air 155,731 Bon Air 278,000 Ruthers Road 33,000 Lake Crystal Farms 262,127 Jessup Farms (Old Coach Hills) 203,472 S73 -2T Rock Springs Farms 441,016 Land 0 Pines 649,574 Sherbourne Road 127,200 Indian Springs 77,835 Victoria Hills - Bruce Farms 671,043 ,Johnson Creek - Remainder 527,136 Walthall 145,191 Fuqua Farms, etc. 248,886 $ 5,823,093(2) TOTAL PROJECTS $18,154,453 ADDITIONAL FUNDS ($6,721,046) (1) Does not include $25,000 approved by Board - 3/9/77 (2) Does not include Falling Creek Treatment Plant Revised Estimated Fed. & State Aid (See attached sheet for details) Grant Approved Amount Received Balance Due $ 13,368,130 $ 6,619,900 $ 6,748,230 m m SUMMARY FEDERAL AND STATE AID - APRIL 30, 1977 FEDERAL AID Project Approved Grant Received Balance C510-462 Old Town Step II 102,300 30,500 71,800 Step III 449,700 359,700 90,000 C510-487 Kingsland (Bellwood Manor) Step II 85,120 76,400 8,720 C510-466 Proctors Step II 529,050 390,200 138,850 Step III 5,336,620 4,269,200 1,067,420 Sub Total 6,502,790 5,126,000 1,376,790 C510-466-03 Proctors 4MGDSTP Step III 6,217,500 988,300 5,229,200 C510-484-01 I & I Falling Creek Step I 161,770 91,900 69,870 C510-215 Sec. 206(A) 38,900 38,900 0 C510-350 Sec. 206(A) 58,600 58,600 0 C510-277 Sec. 206(A) 1,600 1,600 0 C510-307 Sec. 206(A) 23,400 23,400 0 C510-255 Sec. 206(A) 24,400 24,400 0 TOTAL FEDERAL AID 13,028,960 6,353,100 6;675,860 STATE AID C510-462 Old Town Step II 4,500 2,000 2,500 Step III 29,150 23,300 5,850 C510-487 Kingsland (Bellwood Manor) Step II 9,420 8,400 1,020 C510-466 Proctors Step II 58,500 43,100 15,400 Step III 237,600 190,000 47,600 TOTAL STATE AID 339,170 266,800 72,370 TOTAL FEDERAL & STATE $13,368,130 $6,619,900 $6,748,230 _,ten H O ri 0 ,--I rn rn O M M N N M H O H H e-4 O\ 0 co G O u.H In O H M N ro p ro C tiwC H y _ o y F U 1 U U W h o W P4 Cl)00 N H a c O 0 w k 41 v4-j W t= C z w w c u H O i L N 1 Nc4 cn r d U o 0 W N a w c: U U U W G �fl H O ri 0 ,--I M O M N N rl O e-4 M 00 In w H M 4 10 H Vl U o 14 1 U U I o W Cl)00 N H H U 4313 a G 6 0 H cu H a G (T co Q H wH C) w � N [n N ox U v F i4 W U c M � •mai Cl z ro H W 10C) 10 It C) It O o C 1-1 O 'A N O N n O r - V H lO V} G7 lo N V1 00 G N J O a E v F .b w G ro H G G q H W E Aw O 2 W 'b Q o C o w F H a F O rn H V H cn •�+ A G A 00 �o O N I� � n M D\ 7 C A M N F. 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A r_mUx El U IY I 00 M �- F3 • N 10 . n W m *40 16 BALANCE DUE ON COUNTY PARTICIPATION FOR OVERSIZE & OFF-SITE AS OF APRIL 30, 1977 Contract No. Location Developer Refund S74-29CD Lake Genito C. L. Rudolph $7,061 Phase I -Sec. C * Will be paid May 5, 1977. REI14BURSEMENT FROM DEVELOPERS (Obligated) APRIL 30, 1977 S72-54CD-3 Roxshire Land Investment $ 30,000 Prepaid Conn. S73 -25T Ashton Creek (1) Allen & Company 37,500 Prepaid Conn. (2) W. Spilman Short 87,500 Prepaid Conn. S74 -35T Portion Brickhouse (Mr. Porter) 75,000 Prepaid Conn. S75-45CD Kendale Acres (Miles & Spinner) 4,000 Developers Share S76-4CD Gam Hong Woo (2 equal payments) 7,025 Developers Share S72-28CD G. M. Development Corp. 11,624 Developers Share S73-10CD Bailey Bridge 12,204 Approx. Int. $264,853 u ro O O e0 0 0 0 0 0 0 00 N O S+ 0 0 0 0 0 0 0 0 0 O A 1•1 N1 U G O O Ln N O O O C O n r♦ 00 M �p co U O O N W O C', O �O O n n r♦ ro 44 v1 W oo co N W In 1/1 O m O N M r-1 N O 11 N r-4 N N V) V1 O 1 N O 1 1 I 1 I O O N O O o O O O U 1 1 1 1 1 1 lo co N Gro ro A d a ei r` r1 a w q cq N N a T T T T T T T T T o0 W O u u u 4.1 u aqqj u A N 0 0 0 sa 'Z 0 0 O O O O O O O O O 0 0 0 0 N Q w V V U U U U U U U a) QN U bo N G G H G O w P: O •r1 DID N N It O ao to M In ra �o xu u N T :3••� % .-I r4 vl 1O rl OO 01 00 a0 N i•1 ro G PI Do, 'D 3 c) 'D M O Q• 41 1.1 bo O 7 r -I i0 M Io I` n 4 u w G r7 V1 A G H O O (v U O .-4 co •G S r-1 T7 •rl I, I7 M Zr oo O 00 •--1 N N n M M N %O X61 V •n V} yr v} (? p n O 1-1 tcd ca 1 1 H n r-1 N Cu � x a N T T T N U w 4j PI w ro !+ 0 7 4_1 4j v) m IC x a ra 3 w v L) x w C w F r; o 0 0 0 0 0 0 0 o K •ra O O M O O O O O O W d a o 0 0 ri 0 0 0 0 0 0 w Q 4.1 N N O rd O O O O O N n.] O G b n 0 lO IO o0 O m M o -O 4j N N M W N rRC7•) P: m M N rd N G O H N d N F u G o u > D O d 3 0 o 0 o 0 0 0 o 0 r4 � O O M O o O O o 0 au H x W u .-1 N Cdu .0 o v) o u O o 1-4 o o o 0 o o 04 ra w W d 0 coG o o ra o o o c0 0 0 -.-1 G U U y.1 •rl lO O lo lO 00 O M O lo N O w v U F d G' 4 O H co o In O MN M oo N 1 00 r.4 N w ani El En U O .a N >~ u 0 pp . F d A G ro d A W T r-4Ej G ro til G to b r1 N z 1 u v) u G H u d 'o .o to b •rat H d P 41 O ,G b b w w PQ u v a w o 3 X21 caw w ro m m U W k4 a w -4-I o d A H a a0 x m r r+ N N r4 co N N 0A ca u u N ca P G P. b G N b cd x u G GD H •rl N w ro P. A O co Cd (u 4j A G b 3 w, p :0 U N F 1�4y r-4 A p w a,p A -A O T .G � � vo iC p0 T U U u 3 u N w 3 u w H A •.+ A rox G u ►+ H +1 H WO G w w U U G J ho b ro G w w w D w to 0 0 00 N N ra ro Cd (dro N N .a PG U x Uo a V O V L) u U U U U O U U U ca 44 U•1 O n O+ �7 M N N N " r-1 .-4 00 M .7 J-14 M rd 1 1 1 I 1 1 1 u z ^ 3 3 3 3 3 3 3 M O CHESTERFIELD CENTRAL ACCOL'iTING STATEMENT OF NATER CONSTRUCTION FUND BALANCES April 30, 1977 Assets: Cash Total Assets Liabilities: 220,768 Projects under Contract $ Refunds due Developers for Oversize Mains 75,739 Total Liabilities $ 296,507 A;rniinhln $ . 632,103 Anticipated Income 5/1/77 - 6/30/77 From Revenue Fund $137,980 From Connection Fees . .'60',000(Revised$esti97,980 Anticipated Expenses 5/1/77- 6/30/77 g96 Salaries and -Other Fixed Costs $ 557, Total Salaries & Fixed Costs 557,896 Anticipated Surplus (Deficit) 6-30-77 $ 272,187 ** * Same as Engineering Report ** $632,103 Cash Plus Anticipated Revenue 197,980 Less Anticipated Expenses 557,896 .Surplus (Deficit) TM, 187 UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 ITEM NO. II (1) Contract Number: W77 -32D District: BERMUDA Location: KEL-WIN MFG. WEST HUNDRED ROAD Developer: KEL-WIN MANUFACTURING COMPANY, INC. Contractor: RICHMOND SPRINKLER CORP. Cost: $8,748.25 Code: UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 ITEM NO. II (2) Contract Number: W77 -27D District: MIDLOTHIAN Location: FOUNDRY RUN, SECTION "3" Developer: FOUNDRY RUN CORPORATION Contractor: BOOKMAN CONSTRUCTION CO Cost: $53840.00 Code: VICINITY SKETCH UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 ITEM NO. II (3) Contract Number: W77 -26D District: DALE Location: MEADWOOD Developer: SOUTHSIDE SERVICE CORPORATION Contractor: BOOKMAN CONSTRUCTION CO Cost: $21,534.80 Code: VICINITY SKETCH ,c.Jo v11� CJS v ST Q � NtiL, Sc,1.001 1 lz UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE PEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 ITEM NO. II (4) Contract Number: W77 -34D District: CLOVER HILL Location: BRANDERMILL - VILLAGE GREEN Developer: BRANDERMILL - A VA PARTNERSHIP Contractor: R.M.C. CONTRACTORS Cost: $13,613.50 Code: gC7I_�Up' VICINITY SKETCH Th''� Pr'oJtc f" n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 162 1977 ITEM NO. II (5) Contract Number: W77 -35D District: MIDLOTHIAN Location: BROOKWOOD ESTATES, SECTION "B" Developer: BROOKWOOD CORP. Contractor: CENTRAL BUILDERS, INC. Cost: __$41,357.00 Code: VICINITY SKETCH e500,eAp �S 1av�'`v��Or ♦ W-084 C Al UTILITIES DEPARTMENT COUNT': OF CHESTERFIELD AGENDA FOR THE MEETI:;G OF THE BOARD OF SUPERVISORS MAY 16, 1977 Item No. III Discussion of fire protection for Airport Industrial Park. District: Dale �srq �R. Estimated Cost 5540' of 16" water line @ $20/ft. = $110,800.00 150' Bore @ $70/ft. = $ 10,500.00 Total Project Cost = $121,300.00 UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 161, 1977 IV. Request authorization to make repairs to the County owned house on Falling Creek Reservoir and to increase the rent from $60.00 per month to $120.00 per month.. Repairs; 1. Scrap and paint outside of house. $1,200.00 2. Replace loose stoves and mortar in fireplace. 300.00 3. Replace shower stall in bathroom and repair floor. 1,500,00 TOTAL ESTIMATED REPAIRS $3:000.00 Fund Code 61-210-4411 Dale M n COUNTY OF CHESTERFIELD (For Intracounty Correspondence) TO: Mr. C. G. Manuel DATE: May 4, 1977 FROM: Robert A. Painter X061 SUBJECT: County -owned House on Falling Creek Reservoir I am enclosing a copy of a memo from Craig Bryant, dated May 3, 1977, concerning repairs to the County house on Falling Creek owned by the Utilities Department. You will note that we feel it is necessary to retain the land in order to maintain our access to the reservoir and a potential site for future dredging operations. Unless I hear from you otherwise, I will put this on our Utilities agenda for May 16, 1977. RAP: id Enclosure CC: Mr. Craig S. Bryant . _ . M M COUNTY OF CHESTERFIELD (For Intracounty Correspondence) TO: Mr. Robert A. Painter DATE: 5/3/77 FROM: Mr. C. S. Bryant/� SUBJECT: County House If it is decided that we should repair the County House and continue to rent it, we estimate the costs will be as follows: 1. Scrap and paint the outside of the house - $1200 2. Replace loose stones in fireplace and replace loose motar - $ 300 3. Replace shower stall in bathroom and repair floor and replace the - $ 1500 The rent has been $60 per month in the past. If the repairs are made the rent should be raised. We recommend that the repairs be made and the rent be raised to $120 per month. Regardless of what is done with the house the land should be retained to provide access to the reservoir. CSB/ j ss m M UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD 'AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS APRIL 18, 1977 MAY 16, 1977 ITEM NO: V Consideration of water line to serve Carriage Hill and. Otterdale Subdivisions. ESTIMATED COST: $128,600.00 District: Midlothian VICINITY SKETCH L 8 . oil dF, Q7-7- zc:,dL- C4pe�arE n n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 Item No. VI Discuss Bensley Well System District: Dale I 1 11 -� 1 r GJ \`L,� 1 UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. X Contract Number: S76-45CD District: Clover Hill Location: Sunnybrook Acres Area Developer: County of Chesterfield & Others Contractor: Norcarva Construction, Inc. Cost: $352,000+ Code: 73-332 Award of contract to Norcarva Construction, Inc. for the construction of the pump station and force main in the amount of $326,673.00 We are also requesting budget approval for the Sunnybrook Acres projects as follows: Expenditures: 73-332-000.0 Sunnybrook Acres Projects $ 73-332-229.0 Engineering 24,467 73-332-234.0 Construction 327,533 TOTAL ESTIMATED EXPENDITURES $ 352,000 Revenue: 73-99 Surplus (From Loan) $ 20,000 73-000-901.0 Developers Contribution 332,000 TOTAL REVENUE $ 352,000 n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. XXIII Consideration of a request from Virginia Land Developers, Inc. to condemn for a Drainage Easement across N,r. & Mrs. Ray Allen at 9400 Telstar Drive in Centralia Gardens Subdivision. - Dale District. ( See attached letter ). Virginia Land Developers, Inc. 7621 Sambar Road Chesterfield, Virginia 23832 April 18, 1977 Reference: Resubdivision of Lots 67 & 68 Centralia Gardens Plans by Virginia Surveys Mr. Willis Pope Right of Way Department - County of Chesterfield Chesterfield, Virginia 23832 Dear Mr. Pope: After several contacts in person with Mr. & Mrs. Allen in Centralia Gardens, Paul Ridout and myself were not successful in any way to obtain an easement for the purpose of a drainage ditch across the back of their property which is the same easement that the county's sanitary sewer is located. At your request, I hereby authorize the County to condem an area for our drainage ditch easement at the same time you condem for the sanitary sewer easerent. I will pay a fair share of the costs incurred in obtaining our part of the condemnation. Very truly yours, C. L. McLeod President. Witness: I P. 6. ' Q e7—' P. B. Ridout, Secretary/Treasurer CLM; s laic UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. XXIV Subject:, Request for authorization of condemnation of easement across J. W.Heintzman and Miriam G. Heintzman at 3508 West Hundred Road in Chester, Va. Contract S76 -1C/4. - Bermuda District Since my offer to Mr. & Mrs. Heintzman of $200.00 by letter of May 2, 1977 was refused, and we are unable to reach a settlement for the easement across this property, I am requesting that the Board authorize condemnation in this case with the County Administrator letter to the owner to be sent on Wednesday May 18, 1977. Funds from Bermuda Escrow Account. UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE BOARD OF SUPERVISORS MAY 16, 1977 ITEM NO. XXV Subject: Authorization of condemnation against the following property owners in Bermuda District: OWNERS OFFER CONTRACT NO. EDMUNDS GEE, JR. $150.00 D75 -05C/2 ALMA 0. GEE JAMES W. BLACKBURN $100.00 D75 -05C/3 DIANE W. BLACKBURN We recommend that condemnation be authorized for the installation of the storm sewer in Quail Oaks and that proceedings to gain right of entry on their properties be instituted if the offers shown above are refused. K���, fpAtE RO. Z � y R`oc� R p. woso� �✓ pQ. � C� d e 1 UTILITIES DEPART.dENT COU14TY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. XXVI Consideration of a counter-offer for Mr. Gerald P. Julian in the amount of Five Hundred Dollars ($500.00) for an easement along Cattle Run in Chester. Contract S76 -1C/46 - Bermuda District. Since Mr. Julian has refused my offer in the amount of One Hundred ($100.00) for the above referenced easement, he has made the counter-offer of $500.00. If approved, the funds will be from the Bermuda Escrow Account. I recommend approval. w�JT yu�v v -c.E� M 0 UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 ITEM NO.: XXVII SUBJECT: Lease Agreement for pump station site on River Road, Matoaca District. We are requesting a resolution approving the renewal of an annual lease for pump station site on property of Vernon C. Bishop and Irene V. Bishop, (husband & wife), and authorizing the lease agreement to be executed by E. Merlin O'Neill, Sr., Chairman of the Board and C. G. Manuel, Interim County Administrator, to affirm same. f � h o � a Rrc..3c 720 fot, Nin. n ti �PaArro X Rw�� A M M UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 ITEM NO.: XXVIII SUBJECT: Vacation of easement across the property of Rebecca V. Woodfin; Contract No.: D75 -05C/4; Bermuda District. Previously there was executed by Rebecca V. Woodfin a drainage easement agreement dated November 22, 1976 that contained a plat which was inaccurate. Since that time Mrs. Woodfin has executed a new agreement dated April 26, 1977 containing a condition that the Board would vacate the previously dedicated easement. We are requesting a resolution to vacate the easement of November 22, 1976 and authorizing the new easement to be signed by E. Merlin O'Neill, Sr., Chariman of the Board and C. G. Manuel, Interim County Administrator to affirm same. UTILITIES DEPARTMENT ' COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. XXIX Resolution accepting the following Deeds of Right of Way on behalf of the County. 1. Louise Robbins (Widow) Project No. DD77-02/10-Located in Bermuda Ochre Subdivision - Bermuda District. 2. James G. & Ellen F. Leaming - Project No. DD77-02/8 - Located in Bermuda Ochre Subdivision - Bermuda District 3. Frank L. Peckinpaugh & Elizabeth Ann Peckinpaugh - Off Brander.'s Bridge Road in Matoaca District. Map Section: 174-4. M n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 X1X. Consideration of a request from Mr. Barry D. Crawford,. Vice President of Commonwealth Development Corporation, to purchase $18,000.00 worth of prepaid sewer connection fees from Alfred J. Dickenson, owner of Edgehill Apartments, and to be refunded the sewer connection fees from sewer con- nections in Settlers Landing, Section E-1 and E-2. See attached letter. Midlothian a �,�„� , � , .lam-�.✓t,t (t,�,.�-�' f t ' _s c -��^, COMMONWEALTH DEVELOPMENT CORPORATION 421 EAST FRANKLIN STREET ! RICHMOND, VIRGINIA 23219 April 20, 1977 Mr. Richard A. Painter Chesterfield County Offices Chesterfield, Va. 23832 RE: Settlers Landing Sections E-1 and E-2 Dear Mr. Painter:. I talked with Mr. David Wel-chon in the utilities department this morning and he suggested I write you a letter concerning our request to transfer some prepaid sewer connection fees. We are owners and developers of Settlers Landinq Section E-1 and E-2, and have arranged to purchase from adjacent property owner, Mr. Alfred J. Dickinson of the Edgehill Company, $18,000 worth of sewer connection fees which the Edgehill Company has accumulated by doing off-site sewer work. We have committed to buy these sewer credits from Mr. Dickinson provided Chesterfield County will allow us to transfer them to Settlers Landing Section E-1 and E-2. If you do allow us to transfer these credits, we thought it could be handled by Mr. Dickinson giving us a letter which would authorize the county to transfer the ownership. Then, as builders pay their individual lot sewer connection fees in Settlers Landing, the County of Chesterfield would refund to us, under their normal procedure, up to the $18,000 amount. We are not attempting to pre -pay sewer connections in anticipation of the charge going up. We realize the amounts you deduct from the $18,000 would be the current connection fee in effect at the time the connection fee was paid. The arrangement we have worked out with Mr. Dickinson is an attractive deal to us and we sincerely hope this will be a satisfactory procedure to the county. Should you have any questions, please contact us. i Sincerely, fl Barry D.; 6 awforc Vice President BDC:rp cc: Mr. David Welchon 14W 1 UTILITIES DEPARTMENT COUNTY AGENDA FOR THE EETINGOOFCTHE TB ARDLOF SUPERVISORS May 16, 1977 ITEM NO. VII (1) Contract Number: S77 -24D District: Clover Hill Location: Fox Chase - Section 2 Developer: Brandermill Contractor: R.M.C. Contractors Inc. Cost: $56,803.15 Code: Fox cHASE ccrr,-w, 9 UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May lb, 1977 ITEM NO. VII (2) Contract Number: S77 -23D District: Bermuda Location: Pizza Inn - Route 1 Developer: Pizza Inns of Virginia, A Partnership Contractor: William M. Harman Cost: $3,750.00 Code:--------- Ch,p De {e nsa G e�erq/ S-wPP/y Cer,%r Go °y �o Of � 5 � Q� DraJeGt UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. VII (3) Contract Number: 577-28D District: Clover Hill Location: William Gwyn Estates - Section "A" Developer: W. G. Speeks Contractor: Lewis H. Easter & Company Cost: $ 12,028.50 Code: THIS PROJECT 1 PaGoHo�vTAS �� STA7E oA�K M n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. VII (4) Contract Number: S76 -88D District: Location: 360 Commercial Park Section "A" Clover Hill Developer: W. G. Speeks Contractor: Lewis H. Easter & Company Cost: $28,975.00 Code:---------- POCAHONTAS STATE = PA,R K C�fCk n•.fiRYptf� THIS PROJECT n MA UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. VIII S77-22CD - Route 60 - Robious Road Area Developer Participation Agreement: 0. S. Hastings & Jean C. Hastings C. L. Bookman & June P. Bookman Estimated Amount: $115,000.00 District: Midlothian This is to advise that the concept provided in this agreement has been approved by the Board of Supervisors on previous meetings. Therefore, we recommend approval of said agreement. liTILITIES DEPART2-"NT COUNri OF CHESTERFIELD AGENDA FOR THE 14EETING OF THE BCA RD OF SUPERVISORS May 16, 1977 ITEM NO: IX Contract No. 7032.27 - Chester Collectors Fund: 77-371 District: Bermuda Bids to be received on this project on May 11, 1977 Recommendation on awarding of contract will be submitted on May 16? 1977. oti Ar UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. XI Contract Number: 7032-27A District: Bermuda Location: Chester Developer: County of Chesterfield Contractor: Fred W. Barnes Construction Co. Change Order: Cost: $7,483.32 Code: 77-371 Request for approval of Change Order No. 1 in the amount of $7,483.32 for additional stone on sections Curtis and Richmond Streets. Our consultants have reviewed the request and recommend approval. The alternate would have been to solid sheet these sections which would have cost the County more than this Change Order. Rough calculations indicate that solid sheeting would have cost $50.00+ per foot whereas payment for additional stone is $6.00 per foot.— too UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XII. consideration of a request from Mrs. Max J. Partin, 16018 Harrowgate Road for a reduced sewer connection fee of $300.00. Mrs. Partin advises that she did not receive a contract and that she and her husband are both senior citizens and even $300.00 will be difficult to pay. Our records show a contract being mailed to the Partins but not returned. Matoaca UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XIII. Consideration of a request from Mrs. Paul A. Cook, 11833 Shady Lane for a reduced connection fee of $300.00. Mr. Cook advises that his house is approximately six foot below street grade and it appeared that he may have to pump to connect to public sewer, therefore did not sign. He now knows he can connect without pumping and is requesting the reduced connection fee. Bermuda UTILITIES DEPARTMENT COUNTY OF' CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XIV. Consideration of a request from Mr. W. F. Wilmoth for a reduced sewer connection fee of $500.00 for 6636 Wilmoth Drive. Mr. Wilmoth states that when we sent a contract for his home at 6642 Wilmoth, we did not send a contract for the house he owns at 6636 Wilmoth Drive. Our records indicate contracts were railed ,for both houses but only the one for 6642 was signed and returned, When the rates were increased in February 1976, Mrs.. Wilmoth called and we advised that we had not received a contract for 6636 Wilmoth Drive. Dale XIVa. M M UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 Subject: 7032-23 Ampthill Gardens Sewer Project Requests: (1) Mrs. H. M. Wilmouth, 6570 Ironbridge Road, Richmond, Virginia 23234, requests that she be granted the $300.00 sanitary sewer connection fee. She says that the old sewer agreement for $300.00 was sent into our Office in October, 1974. Please see attached letter. (2) Mr. Clifford W. Carter, 6725 Hill Road, Richmond, Virginia 23234, requests that he be given the opportunity to sign a sanitary sewer agreement for $300.00 due to the fact that he was never sent a form during our initial survey. According to the Accessor's Office, the lot was vacant at the time we surveyed it but in reality, it was not. (3) Mr. Michael 0. Bisbee, 6608 Wilmouth Drive, Richmond, Virginia 23234, requests that he be granted the $300.00 sanitary sewer connection fee due to the fact that he bought this house just after the initial survey of the area. Since the former owner did not tell Mr. Bisbee of this opportunity, he feels that he should be given the same opportunity. Recommendations: above requests. Recommend denial for all three (3) of the Dale m m UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XV. Consideration of a request from Mrs. Claborne, 7610 Sambar Road for reduced sewer connection fee of $300.00. The Clabornes state that they did not receive a contract. Our records show contracts being mailed to Mortgage Investment in 1974 and to the Clabornes in 1975 to the correct address. Neither signed or returned contracts. Dale n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XVI. Consideration of a request from Mr. and Mrs John W.. Whitman, 7015 Elkhardt Road for a reduced sewer connection fee of $300.00. Mr. and Mrs. Whitman advises that they did not receive a contract to sign and that the only time they were contacted was in 1970 when we mailed out the post card surveys which. they signed and returned. Our records show the Whitmans signed the post card survey, did not sign the petition, and that contracts were mailed but not returned. Clover Hill M n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XVII. Con6ideration of a request from Mr. and Mrs. Kenneth L. Glidewell for a refund of the water ccnnection fee and the monthly service charges at 7542 FaFmdale Drive. See attached letter. The Glidewells paid $300.00 for this meter, not $365.00. Dale M n 14fay 6, 1977 To: Dave Welchons Q p�Q� From: Kenneth L. & Emily N. Glidewell Re: Sewer Line down Fawndale Drive N Deerfield Estates While this 26 foot sewer line was being dug and placed on this stretch of road it has caused my well to go dry. I live at 7542 Fawndale Drive and I was told I would be connected on a temporary county water line until my well filled back up. I was also told this county water would not cost me anything and I would be connected back up to my well after the water returned. Monday, May 2, I was told by the county, I would be connected to county water permanently and could never go back to my well water. I had already paid for a water meter of $365.00 and have paid the min. bill monthly of 06.00 or $7.00 per month ever since the meter was put in. The two wells next door and two doors down the street also dryed up. The county ggve them a meter and connected them free and all they have to do is pay the monthly water bill. To me this is truly unfair. I have been very upset over this and I feel my $365.00 plus the monthly payments should be reimbursed to me. I would even consider settling for free water until this amount of money has been used up in my water bills. My two neighbors have had to pay mx.xthixg nothing except their monthly water bills. As I have counted I have paid out to the county approximately $620. already. Their well is dry for the same reason mine is dry. I just ask you to put yourself in my place. Itwould be so unfair not to compensate me for my expences as this is exactly i9hat you are doing for my neighbors. Sincerely, j UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XVIII. Consideration of a request from the Department of State Police not to assess sewer service charges for the water used in their training tank. This tank is flushed weekly discharging approximately 8,000 gallons of water to the creek. This will require the County to hand compute the bill. Midlothian M UTILITIES DEPARTMENT COUNTY 0, CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS May 16, 1977 ITEM NO. XX Contract Number: S75-43CD Location: Brittonwood Developer: Harold M. Ta lor, Jr. Contractor: Cost: District: Dale Code: Consideration of a request from Mr. Harold Taylor to amend the above contract to include the engineering cost of the off-site sewer as a refundable item. Mr. Taylor is requesting engineering cost of $352.40 be refundable. It has not been County Policy to refund engineering cost of off-site facilities unless pump station was involved. If the Board chooses to refund the engineering cost the amount should be reduced to $268.80. n n UTILITIES DEPARTI4ENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XXI. Approval of amended Brandermill budget. COUNTY OF CHESTERFIELD *40 BRANDERMILL BUDGET 1977-78 90-900 Acquisition and Construction Fund Revenues From sale of bonds $ 180,000 24,625 007.2 $ 180,000 Expenditures 200.0 Advertising 200.0 Advertising 100 201.0 Auditing 200 229.0 Engineering Services 100 230.0 Legal Services 1,500 231.0 Financial Services 500 234.0 Construction Contract 27,600 803.0 Interest Payments 150,000 10,800 229.1 180,000 91-901 Revenue Fund Revenues ,Surplus 6-30-77 -0- / 709.0 Connection Fees 240,000 719.0 Misc. Charges 50 806.0 Service Charges 35.816 $ 275,866 Expenditures 007.1 Transfer to Operating Fund 24,625 007.2 Transfer to Debt Service Fund 200.0 Advertising (a) Interest Account 75,500 200 (b) Principal Account 35,000 007.3 Transfer to Improvement Fund -0- 007.4 Transfer to Debt Reserve Fund 140.741 $ 275,866 92-902 Operating Fund Revenues Transferred from Revenue Fund 24,625 $ 24,625 Expenditures 200.0 Advertising 50 201.0 Auditing 200 207.0 Electric Current 2,000 211.1 Liability Insurance 6,000 215.1 Repairs & Maint. to Water & Sewer Fac. 3,600 217.0 Telephone (telemeter) 500 218.0 Postage 75 226.0 Sewer Service Purchased 10,800 229.1 Tech. Ser. other than Engineering 50 231.0 Financial Services 50 233.0 Collection Charges 100 251.2 Data Processing Charges 500 251.4 Central Accounting Services 150, 304.0 Chemicals 500 319.1 Billing Supplies 50 $ 24,625 93-903 Debt Service Fund Revenues Balance 70,.000 ✓' Interest Earned 4,500 Transferred from Revenue Fund (a) Interest Account 75,500 (b) Principal Account 35,000 $ 185,000 Expenditures 800.0 Principal Payments 35,000 803.0 Interest Payments 150,000' $ 185,000 94-904 Debt Reserve Fund Revenues Balance 6-30-77 49,526 Interest Earned 3,000 Transferred from Revenue Fund 140,741 $ 193,267 Expenditures Reserve for Future Debt Requirement 193,267 $ 193,267 a Transfer to Operating Fund 24,625 007.2 ' • - COUNTY OF BRANDERMILL CHESTERFIELD BUDGET 1977-78 200.0 (a) Interest Account Amended Auditing (b) 90-900 Acquisition and Construction Fund 35,000 007.3 Revenues to Improvement Fund -0- 007.4 Transfer From sale of bonds Telephone (telemeter) $ 180,000 Postage 75 226.0 $ 180,000 Expenditures 200.0 Advertising `�">• ti 50 100 201.0 229.0 230.0 231.0 234.0 803.0 Auditing Engineering Services Legal Services Financial Services�Oy Construction Contract Interest Payments JQQ �a�• ,� �����' xp ,�p� o 4 al �'` Qy � h $ 200 100 1,500 500 27,600 150,000 180,000 91-901 Revenue Fund�� Revenues Surplus 6-30-77 -0- 709.0 Connection Fees 240,000 719.0 Misc. Charges 50 806.0 Service Charges 35,816 $ 275,866 Expenditures 007.1 Transfer to Operating Fund 24,625 007.2 Transfer to Debt Service Fund 200.0 (a) Interest Account 75,500 Auditing (b) Principal Account 35,000 007.3 Transfer to Improvement Fund -0- 007.4 Transfer to Debt Reserve Fund 140,741 $ 275,866 92-902 Operating Fund Revenues Transferred from Revenue Fund 24,625 $ 24,625 Expenditures 200.0 Advertising 50 201.0 Auditing 200 207.0 Electric Current 2,000 211.1 Liability Insurance 6,000 215.1 Repairs & Maint. to Water & Sewer Fac. 3,600 217.0 Telephone (telemeter) 500 218.0 Postage 75 226.0 Sewer Service Purchased 10,800 229.1 Tech. Ser. other than Engineering 50 231.0 Financial Services 50 233.0 Collection Charges 100 251.2 Data Processing Charges 500 251.4 Central Accounting Services 150, 304.0 Chemicals 500 319.1 Billing Supplies 50 $ 24,625 93-903 Debt Service Fund Revenues Balance 70,000 Interest Earned 4,500 Transferred from Revenue Fund (a) Interest Account 75,500 (b) Principal Account 35,000 $ 185,000 Expenditures 800.0 Principal Payments 35,000 803.0 Interest Payments 150,000 $ 185,000 94-904 Debt Reserve Fund Revenues Balance 6-30-77 49,526 Interest Earned 3,000 Transferred from Revenue Fund 140,741 $ 193,267 Expenditures Reserve for Future Debt Requirement 193,267 $ 193,267 COUNTY OF CHESTERFIELD Amended Brandermill Budget 1977-78 (Continued) Seen and approved as amended on ��' �.�� By: BRANDERMILL BY: Gary W. Fenchuk Treasurer Seen and approved as amended on f'✓f . /�1,%'i By: -- C �SbO:S''SJ w R. STUART ROYER AND ASSOCIATES Y By: James a. Limerick, Jr. Partner M n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MAY 16, 1977 XXII. Request approval for the following employees of the Utility Department that live outside the County to .►Cpntinue driving their assigned vehicles home CL``eRobert A. Talmage John K. Clary j,�. ester V. McDowell ff•o"- Carry Burton Douglas Strother I Gerald Lape11- ., John Barnes Joseph Truchan David Connelly David Moon 11 Jim Hawkins • I I Petersburg Petersburg Richmond Annexed Area Richmond - Annexed Area Colonial Heights Colonial Heights Colonial Heights Petersburg Hopewell Dinwiddie Richmond ,- Annexed Area All of these employees were hired or reclassified with the understanding that they would be on call 24 hours a day and would be furnished a County vehicle that they were to take home and to be used for County business only. On motion of , seconded by , resolved that the County Treasurer be authorized to borrow a sum of money not to exceed $100,000.00 pursuant to §15.1-545 of the Code of Virginia for the purpose of order- ing purchases required by emergency in this fiscal year to be paid from appropriations .for next fis- cal year. Such loans or notes shall bear interest at a rate not exceeding six per centum per annum and shall be repaid within one year of their date. �w *MO Monday May 9 1977 E.Merlin O'Neil Chairman Chesterfield County Board of Supervisors Chesterfield County Virginia Dear Mr. O'Neils I would like to request water and sewer hook ups for 6210 River Road Matoaca.Virginia. This building was formerly Wells' Store and has been in existance for more than one hundred years. If you should require further information pertaining to this matter please advise. Re,rctfully your, Thomas P. Kidd n TO: James P. Wright FROM: James N. Jackson SUBJECT: Resignation M May 16, 1977 This letter will serve as my notice of resignation effective 4:30 p.m. May 31, 1977. I have enjoyed my work in the field as Plumbing Inspector; however, the inconsistencies and discriminations in the Building Inspector's Office are at an all time high while morale among the employees is the lowest I've seen in any office. Therefore, I feel it is in my best interest to leave the County at this time. I have tried to do my job to the best of my ability and believe the contractors will tell you I have been honest and fair in all inspections. Therefore, I trust that I am leaving the County with a satisfactory reference. Respectfully, )Cel� � -)-0401�le -249'sA, cc: Chairman, Board of Supervisors Mr. Jack Manuel Personnel Department Mr. Mike Ritz