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03-21-77 Packet/ _ _ VII2GSN=A t a regular meeting of the /// Boaz'Fl oiiP`tervisors o£ Chesterfield Coamty. fie-1ci at the ori March 21, 1977, at 1:00 p.m. Present: Also Present: Mr_ E_ Merlin O'Neill, Chad -r . Mrs. Joan Girone, Vice-Chaitt,�.� Mr_ J. Ruffin Apperson Mr . C. L . Boolmrari 1-13C - Ga=larrd Dodd Mr. C_ G. Mnrzuel, lxite=im County A lmJr» st=ator Mr. Raynrnid Birdsong, Engineer Mr. Craig Bryant, Engineer Mr_ John Haxxnorr, Right -of -Way Agent Mrs. Susan H_ Heatherly, Secretary Mr_ Richard McE1£ish, Ernrirosin�rtal Engineer Mr _ Steve Micas , Con.n:rty Attorney Dir_ Robert Painter, Dir_ of Utilities Mr_ Willis Pope, Right-of-Wa En3.rreer Mr:-. Charles Quaff££ , Supt _ ofyAcc s . 6c Records Dir. Lane REunsey, lnte=im Dir., Cent_ Acctg_ Mr _ Michael Ritz , Dir. . of Conor- Devlperwxr _ Mr. Dave Welchons, Asst. Dir. o£ Utilities Mr. W. Lynn Wixigfield , Asst _ to co. Ackrii r. _ The Vice-ChBit'mari calls the meeting to order. Mc- Marn,*.l states this time and date has bees= set for a public }-,osat-j T9 orr the cross-coxiriection aria backflow prevention ordlxizxr+�e which was deferred frcxxi the Feb. 17th meed= . NIr_ Micas states that since tyre last meetixxg, he has met with the sprinkler contractors who had some reservations about the proposed crcL-L�and feels that the problans have been corrected ; that they have been provided copies of the arnerided and were notified of the t+Pi+-iT9 today. These beixig no one present in opposition, it is o motion of Mr_ &pperson, seccxr+�aod by Mr. Booj4=jOX , resolved that tyre follow� Ordiinzxr�-e is lxereby approved: "An OrAITATCe to ^— the Coda of the Coaxrrty of Chesterfield, 1975, as emexided by adding Article V to Chapter 6, corztalxiJ is sections 6-62 thror2g1i 6-69 re t:l ig to water cross-coruiection and backflow prevention and to provide for a perialty _ ' , 4CA copy o£ the entire or�irar,�-e will be typed iri the pet-.*+ar+esrt r<.irr•te book) . Ayes : Mrs . Girona, Dir . Appersori, 143c. Boolmmn and 14r. Dodd . Mr. Quaiff presents the water acrd sewer £i .x.. -sial reports as of Feb _ 28, 1977 stat;T_g there is a deficit in Sewer Bond Fisxd 77 and E+T^js are needed in the Sewer Frsrd 73. Mr-. Boolanaxi £rain the meetirig due to a possible conflict of int Brest_ It is on motion of Mr. Apperson, seconded by W. Dodd, resolved that the following Water Contracts are hereby approved: 1. W77 -16D Settlers Landing Sec. D $26,427.25 Van Doren Brothers 2. W77 -18D Brandermill - Nuttree Woods 41,266.50 R.M.C. Contractors 3. W77 -17D Brandermill - Northwich, Sec. 1 8,535.00 Phase II R.M.C. Contractors 4. W77-19CD BrandeTmi.11 Parkway 33,984.25 County Cost: $8,219.40 (refund thru connections) Code: 66-260-807.1 Fred Barnes Construction Company 5. W77-22CD Settlers banding E-2 22,622.75 County Cost: $4,833.20 Code: 66-260-807.1 Bookman Construction Company Ayes: Mrs. Giron, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the folluAng Sewer Contracts are hereby approved: , 1. S77 -16D Crescent Park - Resubd. Lots 12-29 $11,327.10 Blk. 10 Lots 1-24 Blk. 9 Bookman Construction, Inc. 2. S77 -15D Salisbury Outfall-Winterfield Sect. 75,442.74 Phase II Fred W. Barnes Construction Co. 3. S77-11CD Nuttree Trunk Sewer, Phase II 79,083.40 County Cost: Refund $17,500.14 (as determined by Brandennill Agreement) R.M.C. Contractors, Inc. 4. S77 -13D Hillanne Subdivision Lewis H. Easter & Co. 5. S77 -17D Reams Run, Sect. C Bookman Construction Co. 6. S77-12CD Kings Forest Subdivision Nugget Virginia Land Company, Inc. Ayes: Mrs. Giron, Mr. Apperson and Mr. Dodd. Mr. Bookman returns to the meeting. 18,944.00 78,560.00 2,715.59 Mr. Welchons presents a request frau Mr. Morris Mason to reduce his payment of $5,858 for installing sewer to serve his property under S76 -3T-1, Chester, End of Percival Street by the amount of $639 which amount is for clearing, grubbing and seeding 213 L.F. of the easement. After sane discussion, it is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this request is deferred until April 18th. Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that Stamie E. Lyttle Canpany, Inc. be given an extension of time from March 11, 1977 to April 20, 1977 for Contract S76 -13T, Clover Hill School as reccnmended by J. K. Timmons & Associates. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that Fred W. Barnes Construction Company be given an extension of time of 60 days for Contract 7032-27A, Chester Laterals as recanmended by R. Stuart Royer & Associates. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is agreed to defer until later in the day the request for a Change Order in the amount of $2,602.29 for Contract S74 -35T as requested by Mr. Micas. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that Mr. & Mrs. Wiley J. Blair of 7101 Elkhardt Road be given a reduced sewer connection fee in the amount of $300. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved , that the request of Mr. W. E. Cumbee of 6708 Elkhardt Road for a reduced sewer connection fee is hereby denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. O'Neill, seconded by Mr. Dodd, resolved that the request of Ms. Anne McDaniel Critcher of 15821 Meridian Avenue for a reduced sewer connection fee is hereby denied. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. 3 Mr. Painter presents a request from Mr. D. A. Hodgins for reimbursement of $95.00 for tbawing out the water service at 8628 Choctaw Road. Mr. Bookman feels this is justifiable since the County's line in the street was too high and Mr. Hodgins' line did not freeze until after he had exposed his line and the County's line had been lowered. Mrs. Girone states she feels if the Board approves this request, there will probably be others of this nature coming before the Board for approval. Mr. Bookman again reiterates that he feels it is justifiable. After further discussion, it is on motion of Mrs. Giron, seconded by Mr. Dodd, resolved that this request is hereby denied. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson and Mr. Dodd. Abstention: Mr. Bookman. On motion of Mr. Apperson, seconded by Mr. Bookman, it is hereby resolved that Mr. Ken Hanks of 4808 Whitestone Drive be reimbursed $93.00 for costs for repairing his sewer system. (It is noted that Mr. Hanks signed a release which prevents the County fran being liable for any other claims arising out of this sewer lin). Ayes: Mr. O'Neill, Mrs. Girone, Mr. APperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that Mrs. Beatrice Boisseau of 10309 Chester Road be given a $300 sewer connection fee. Ayes: W. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is an motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the following resolution is approved: Be it resolved by the Board of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled that the Chairman of said Board be, and he hereby is, authorized to enter into an agreement with the Seaboard Coast Line Railroad Company, and to sign same on behalf of said County whereby said Railroad Company grants unto said County the right or license to install and maintain, for the purpose of a sewer main to serve Richmond Cold Storage Company, a line of 8 -inch asbestos -cement Pipe across the right of way and under the main track of Licensor near Bellwood., Virginia; as particularly describedo said �agreenent,is filed ch agreement is dated February 11, 1977, a copy with the Board of Supervisors. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Painter presents a request from Mr. Covington to transfer prepaid sewer connection fees frau Edgehill Townhouse Apartments to pay for water and sewer correction fees in Briarwood Hearth, stating this request was previously denied but Mr. Covington is asking that it be reconsidered. Mr. Hayes is present representing Mr. Covington and states that Mr. 4 Covington would like to transfer 25 prepaid sewer connections from Edgehill Townhouses to Briarwood Hearth at the $300 rate since he will not be developing any, more ,,tbwnhouses iti Edgehill in the near future. Mr. Micas states that this agreenent with Mr. Covington for prepaid corrections in Edgehill was a bargained agreement to guarantee capacity at the $300 rate and further that he was to start paying service charges after 12 months; that the agreement neither provides for nor prohibits transfering cormections, but it would be setting a precedent if granted. Mr. Quaiff states that Mr. Covington owes service charges now and if this request is granted, he feels part of the agreement should be that Mr. Covington bring the service charges up-to-date. Both Mrs. Giron and Mr. Dodd state they are not in favor of granting this request. After further discussion, it is on motion of Mrs. Giron, seconded by Mr. Apperson, resolved that this request is deferred until April 18th. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that this Board accepts the Step II grant amendment for the design of the Falling Creek Sewage Treatment Plant expansion to 9MGD in the amount of $461,250, Project C510484-02 and authorizes the Chairman to sign sane. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman, it is hereby resolved that $450,000 be transferred fran General Ledger account 77-67.3 Reserve for Dale Sewer Projects to 73-67.3 Reserve for Dale Sewer Projects. This resolution transfers the reserve amount only and does not transfer cash. The County Treasurer will reserve the $450,000 specified above from the cash balance within Fund 73 Sewer Improvement, Replacement & Extension r Fund. And be .it 'further resolved that all future Board resolutions approving contracts for which these escrowed funds will be used shall specify the General Ledger account and the Fund from which the project will be paid. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman., it is resolved that the Treasurer, George W. Moore, Jr., be authorized to borrow up to $2,000,000, pursuant to Section 15.1-545.1, in advance of grants and reimbursements due the County fram the Federal and State governments for the purpose of meeting appropriations made for the then current fiscal year. This will be recorded as a loan within Fund 73 Sewer Improvement, Replacement and Extension Fund. Grants shall mean grants which the County has been formally advised in writing it elloveernnvereitanaree bllgateed to pay ts are theeYCountywhich oneither account� Federal or Stat g from the of expenditures made in anticipation of receiving such payment Federal or State governments. The loan shall be repaid within thirty days of the time the grant or reimbursement is received, but in any event, the loan shall be repaid within one year from the date of its issue. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Micas states the proposed Water and Sewer Rates Ordinance will be advertised for a public hearing on April 18th at 7:00 p.m. W. Quaiff presents a summary of uncollectable accounts to be written off stating he and Mr. Kimble are working on a procedure to put some of the responsibility on:the contractors. After further discussion, it is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the un- collectible accounts totaling $3,466.86 be charged off as uncollectable with the understanding that if further negotiations can be made for payment, it be done. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Painter requests approval of a contract with the Cherne Company for Proctor's Creek Operation & Maintenance Manual which is a prerequisite in any grant program. Mr. Apperson asks if this project was bid. Mr. Painter states two quotations were received, with Cherne's bid being higher. It was agreed to defer this matter until later in the day to determine the justifications for going with Cherne. Mr. Pope presents for Board consideration a counter-offer from Mr. & Mrs. Ray Allen in the amount of $5,000 for property rights and damages to their property at 9400 Telstar Drive during installation of sewer under Contract S69 -1C. Mr. Apperson states he feels their complaint is somewhat justifiable and would like for the Right -of -Way Department to negotiate further with Mr. & Mrs. Allen. After further discussion, it is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that this matter be deferred until April 18th. Ayes: Mrs. Giron, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the County accepts the counter-offer from Mr. William C. Dowden, Jr. in the amount of $592 on Contract S76 -1C for a sewer easement in Wildwood Subdivision, to be funded from the Bermuda Escrow Fund. Ayes: Mrs. Giron, Mr. Apperson and Mr. Dodd. 2 Mr. Pope; states he has received a letter from Mrs. Whitlock making a counter-offer for an easement across her property. After some discussion, it is on motion of Mrs. Girone, seconded by Mr. Apperson resolved that the County Attorney institute condemnation proceedings against the property owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on March 23, 1977, of the intention of the County to enter upon and take the property which is to be the subject of said con- demnation proceedings. An emergency existing, this resolution shall be, and it is hereby declared in full force and effect immediately upon passage. (To be paid from 73-330-224.0, Sewer Imprv., Repl. & Ext. Fund). Mrs. Mary A. Whitlock 7032-2B/1 $400 Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, it is hereby resolved that the County Attorney institute condemnation proceedings against the property owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on March 22, 1977, of the intention of the County to enter upon and take the property which is to be the subject of said conation proceedings. An emergency existing, this resolution shall be, and it is hereby declared in full farce and effect immediately upon passage. Dermis P. & Frances L, Bradley W77-1CD/6 $120.00 Thomas J. & Helen M. Brammer W77-lCD/6 85.00 Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the County accept the counter-offer from Dr. J. B. Finkler in the amount of $429.00 for Contract S76 -3T to be paid from Account 73-330-224.0. Ayes: Mrs. Giron, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that a change order in the amount of $4,576.18 for S74 -35T, Johnson Creek Trunk to move an ozina.tor is hereby approved, to be paid from the Bermuda Escrow Fd. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Painter explains'. the justifications for going with Chern Company to prepare an Operations & Maintenance Manual for the Proctor's Creek Sewerage Treatment Plant. After further discussion, it is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that this Board approves the contract with the Cherne Company to prepare an Operations �nttoff 23,118, sub sul for bject Proctor's County Attorney' approval e Treatment Plant.in the Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. 31 Mr. Micas states that in 1967 the Shenandoah Corporation deeded to the County a parcel of land for a pumping station with the understanding that when the pumping station was no longer in use the land would be deeded back to Shenandoah Corporation. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that this Board accepts a quit claim deed to Shenandoah Corporation subject to the necessary easements being obtained and further the Chairman is authorized to sign sane. Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of W. O'Neill, seconded by Mr. Dodd, hereby resolved that Mr. William Ritchie be credited for tw sewer connections for install' service laterals in Riverview Park and further that he be refunded $1,200 connection fee which he previously paid. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the Change Order in the amount of $48,012.80 for Contract S74 -35T Safeway be increased by $2,602.29 and be it further resolved that $2,602.29 be trans- ferred.from 11-106-229 to 77-67.2 Bermuda Escrow Fund for engineering to lower the sewer line to accannodate Safeway's drainage. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Bookman and Mr. Dodd. Mr. Micas states this funding is caning frau the County's Drainage Fund and not the Johnson's Creek Drainage Fund. There is a discussion concerning a policy for accepting prepaid water and sewer connections. After some discussion, it is on motion of Mrs. Giron, seconded by Mr. Bookman, resolved that the following be adopted as County policy for accepting prepaid water and sewer cormections: "Before applying for a connection at the existing fee, there must have been filed an application for a building permit prior to the resolution increasing fees and construction must begin within six months after application." Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel informs.the Board that the County has officially been informed that the roads in the following subdivisions have been taken into the State Secondary System. of Roads: 1. Loch Braemar 2. Sturbridge Village 3. Salem Woods, Section A (A list of all the roads will be typed in the permanent minute book). Mr. Manuel requests that Mr. Quaiff and his staff be transferred back to Engineering effective April 1, 1977 from the Central Accounting Department and asks that the cooperation between the departments remains the same. It is generally agreed to defer this matter until March 23rd. It is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the County purchase a 12x46 government surplus trailer from the State for office space use. Ayes: Mr. O'Neill, Mrs. Girone and W. Apperson. It is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the following two DJCP grant applications for the Police Department to be funded from budget year 1978-79 are hereby approved: 1. Special Weapons and Tactics Teams totaling $8,700 with the County's share being $435. 2. Computer Information Storage System totaling $19,500 with the County's share being $975. Ayes: Mr. O'Neill, Mrs. Girone and Mr. Apperson. W. Manuel informs the Board he has talked with Herbert Gill concerning the junk cars located within the Jail compound and was informed they will be removed by March 31st. It is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the request of Rev. E. Cecil Smith, President of the Hopewell Ministerial Association, for a Crop Walk on April 2, 1977 to raise money for the cause of hanger is hereby approved. Ayes: Mr. O'Neill, Mrs. Girone, W. Apperson and Mr. Dodd. Mr. Manuel states he received a letter from Mr. Donal Breeding of the Agricultural Stabilization and Conservation Service requesting emergency help for nurserymen in the County due to the cold weather and freeze this past winter. It was on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the County Administrator write a letter to the Governor requesting assistance in obtaining low interest loans through the Farmers Home Administration for nurserymen. Ayes: Mr. O'Neill, Mrs. Giron, W. Apperson and Mr. Dodd. ral �.r Mr. Manuel presents a request frau Dr. Sullins to return to the School Board for use in 1977-78 any surplus funds which might be in the School budget for the year 1976-77 when the fiscal year ends June 30, 1977. It is agreed that Mr. Manuel should write Dr. Sullins and advise him the Board will take this request under consideration. It is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the Chairman is authorized to sign a pre -application for a HO 701 Federal Grant in the muUnt of $20,000 for camnmity development. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that a contribution of $200 to the Crippled Children's Hospital be included in the 1977-78 budget. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following persons are hereby appointed to the Appomattox Basin Industrial Development Corporation Board for the fiscal year 1977. M. W. Burnett E. Merlin O'Neill William Gill C. G. Manuel James Belcher Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel presents the Board with a letter frau the Metropolitan Richmond Chamber of Caimarce for information purposes. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that $15,000 be appropriated fran the Unappropriated Surplus of the General Fund to 11-500-606.0 Museum Camaittee. Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the Judges of the Circuit Court be requested to appoint Randolph Hall Watkins and Jobn Thamas Ashworth as Police Officers effective April 16, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 10 It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the request for renovations to the communications unications center in the Police Department be deferred for further study. Ayes: Mrs. Girone, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that Mr. W. Lyra Wingfield be appointed to the Public Safety Caimittee of the Richmond Regional Plarming District Commission to replace Mr. Pat O'Hare. Ayes: Mrs. Girone, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the following erroneous tax claims are hereby approved for payment: Julie L. Garner Refund 1977 Pers. Svc. License $ 16.00 Ricinond Air Condi- Erroneous Tax Claim for 1976 1,468.80 tinning Co. Inc. 15.00 Patricia R. White Refund Co. Auto License Ayes: Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, it is hereby resolved that the bingo and/or raffle permit for the Monacan Junior Woman's Club is renewed for a period of one year. Ayes: Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, it is hereby resolved that the appropriation for 13-185-204.0 Binding be decreased by $5,000 and that 13-185-315.0 Books -County be increased by $5,000. Ayes: Mrs. Giron, Mr. Apperson, Mr. Bookman and W. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, it is hereby resolved that the Board of Supervisors approves a refund of $135,234.21 to the City of Richmond which represents overpayments by them to the County of Chesterfield for sewer service charges, to be paid from Account 70-992.1 Revenue Refund. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following budget changes are hereby approved: 1. Board of Supervisors Increase: 11-011-319.0 Office Suplies $200.00 00.00 11-011-218.0 Postage Additional Appropriation $900.00 2. County Administrator Decrease: 11-012-104.0 Asst. Administrator ($10,000) Unused Salaries Increase: 11-012-218.0 Postage $ 200.00 11-012-319.0 Office Supplies 3,100.00 Transfer to Surplus ($6,700.00) 3. General Services: Decrease: 11-014-102.0 Director ($ 4,000.00) 11-014-109.0 Clerical ( 12,000.00) 11-014-109.1 Buyers ( 7,500.00) 11-014-221.0 Tuition ( 650.00) Increase: 11-014-218.0 Postage $ 4,000.00 11-014-319.0 Office Supplies 2,000.00 Transfer to Surplus ($18,150.00) 4. Central AccoLnting Decrease: 11-016-102.0 Director ($ 4,000.00) Increase: 11-016-201.0 Audit Expense 9,000.00 11-016-218.0 Postage 1,800.00 11-016-319.0 Office Supplies 3,500.00 11-016-201.1 Consultant -Annexation Tuition Case 34,530.00* Additional Appropriation $44,830.00 5. Personnel Decrease: 11-017-319.0 Office Supplies ($ 2,000.00) Transfer to Surplus ($ 2,000.00) 6. County Attorney Decrease: 11-018-102.0 County Attorney ($ 9,720.00) 11-018-211.0 Liability Insurance ($ 163.00) Increase: 11-018-104.0 Asst. Co. Attorney 6,530.00 11-018-206.0 Dues & Subscriptions 200.00 11-018-230.0 Legal Fees 17,000.00 11-018-230.1 Legal Fees -Annexation Tuition 30,916.00* Additional Appropriation ��,763.00 7. Real Estate Assessor Decrease: 11-022-104.0 Appraisers Transfer to Surplus 8. General District Court Increase: 11-052-214.1 Machine Rental Additional Appropriation 9. Police Department Decrease: 11-061-106.0 Policemen 11-061-106.1 Court Duty 11-061-214.1 Machine Rental Increase: 11-061-312.0 Vehicle Operation 11-061-400.0 New Vehicles 11-061-410.0 Radio Equipment Additional Appropriation 10. Fire Department Decrease: 11-071-106.0 Firemen 11-071-109.0 Dispatcher 11-072-410.0 Radio Equipment Transfer to Surplus 11. County Engineer Decrease: 11-101-312.0 Vehicle Operation Transfer to Surplus 12. Sanitation Decrease: 11-103-136.0 Truck & Equipment Optn. 11-103-311.0 Fuel 11-103-405.1 Repl. Equipment Increase: 11-103-214.1 Dumpster Rental 11-103-312.1 Equipment Operation Additional Appropriation 1q ($10,000.00) ($10,000.00) 800.�� :00 �� ($12,370.00) ( 16,828.00) ( 14,000.00) $40,000.00* 6,850.00 3,000.00 $ 6,652.00 ($45,572.00) ( 4,000.00) ( 2,200.00) ( 51,772.00) ($ 2,000.00) ($ 2,000.00) ($ 6,000.00) ( 4,000.00) ( 6,000.00) 26,000.00* 16,000.00 26,000.00 13. Planning Increase Revenue: 11-000-703.0 Rezoning Fees ($ 8,000.00) 11-000-636.1 Planning Grant ( 8,700.00) Total Increased Revenue ($16,700.00) Increase: 11-104-218.0 Postage .3,600.00 11-104-312.0 Vehicle Operation 500.00 11-104-319.0 Office Supplies 4,800.00 11-104-320.0 Maps & Supplies 2,500.00 Increased Expenses 11,400.00 Transfer to Surplus ( 5,300.00) 14. Drainage Decrease: 11-106-123.0 laborers ($10,000.00) 11-106-214.3 Rent of Equipment ( 5,000.00) 11-106-234.0 Construction Contracts ( 35,000.00) Transfer to Surplus ( 50,000.00) 15. Elections Increase Revenue: 11-000-621.0 State Share of Registrar ($ 525.00) Total Increased Revenue ($ 525.00) Increase: 11-130-102.0 Registrar 525.00 11-130-218.0 Postage 3,500.00* Additional Expense 4,025.00 Additional Appropriation 3,500.00 16. Safety Division Decrease: 11-181-109.0 Clerical ($ 6,864.00) Transfer to Surplus ($ 6,864.00) 17. HUD Grant Increase Revenue 11-000-636.0 Hud Grant ( 30,000.00) Total Increased Revenue ( 30,000.00) Increase: 11-186-240.0 Consultant Fees Total Increase 18. Miscellaneous Functions Increase: 11-189-293.0 Hospitalization 11-189-294.0 FICA 11-189-296.0 Group Life 11-189-805.0 Interest Additional Appropriation 19. Buildings and Grounds Decrease: 11-140-119.0 Maintenance flnployees 11-140-410.0 Radio Equipment Increase: 11-140-217.0 Telephone 11-140-215.0 Repairs & Maintenance Additional Appropriation Total Reduction in Budgets (262,867.00) Total Increase in Revenue ( 47,225.00) Total Increase in Expenditures 522,819.00 Additional Appropriation 212,727.00 $30,000.00 $55,000.00* 49,128.00 10,000.00 70,000.00* $184,128.00 ($32,000.00) ( 1,000.00) 30,000.00* 56,940.00 $ 53,940.00 * These items have previously been shown on list of Contigent Liabilities. Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. Mr. Manuel states this time and date have been set for a public hearing on an Ordinance relating to permit fees for inspections of septic tanks. There being no one present to speak for or against this ordinance, it is on motion of Mr. Apperson, seconded by Mrs. Giron, resolved that the following Ordinance is hereby approved : "An Ordinance to amend and reenact Section 11-7 of the Code of the County of Chesterfield, 1975, as amended, relating to permit fees for inspections of septic tanks. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 11-7 of the Code of the County of Chesterfield, 1975, as amended, is amended and reenacted as follows: Sec 11-7 Sane --Applications; fee; expiration. 15 r The application for a permit required by the preceding section shall be made to the health department and the applicant shall furnish the following information: (a) Descriptions, location and dimensions of the land or lot on which the septic tank and distribution system is to be installed. (b) Approximate location of proposed dwelling on such lot. (c) Number of bedrooms in proposed dwelling. (d) Will dwelling have automatic laundry, dishwasher or garbage disposal. (e) Describe type of water supply. (f) When required a plat of area showing the location of existing buildings, water supply and sewage disposal shall be furnished. (g) Percolation tests of specific lots to determine soil char- acteristics shall be made if indicated and requested by the health department. Percolation test procedures shall be made as recommended in the state department of health. (h) Percolation tests shall be made only by persons approved by the county health department. Such approved persons shall conduct such tests when requested by the health department at the expense of the owner, and the results of the test shall be submitted to the county health department for interpretation. Upon approval of the application of the individual sewage dis- posal system permit, and before the permit is issued, the applicant shall pay to the treasurer's office of the county a permit fee in the amount of twenty-five dollars. All permits became null and void twelve months after date of issue and aKmot be used for installation of individual sewage disposal systems until renewed in writing by the health department with no additional fee required. No fee shall be required for a permit to repair an existing system. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Giron, seconded by Mr. Dodd, resolved that this Board adjourns at 5:10 p.m. until March 23, 1977 at 9:00 a.m. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. 16 UTILITIES DEPART!FNT C012NTY OF C-1HESTEIPIZIELD ACEND:i FOR THE MEETING OF !"HE'SUPERVISORS OF SUPERVISORS March 21, 1977 ITEM NO. %,/I. Financial Reports - Water & Sewer ,/I!. Approval of Water Contracts: A. W77 -16D - Settlers Landing, Section "D" $26,427.25 Contractor: Van Doren Brothers 11 Developer: J.J.H. Corporation Midlothian Recommend Approval B. W77 -18D - Brandermill - Nuttree Woods $41,266.50 Contractor: R.M.C. Contractors Developer: Brandermill - A Va. Joint Venture Clover Hill Recommend Approval C. W77 -17D - Brandermill - Northwich, Sec., T Phase II $ 8,535.00 Contractor: R.M.C. Contractors Developer: Brandermill - A Va. Joint Venture Clover Hill Reco =end Approval D. E. W77-19CD - Brandermill Parkway Contractor: Fred Barnes Construction Company Developer: Brandermill - A Va. Partnership Cost to Developer $25,764.85 Cost to County _SGt./ vC'� »,e� d•. - - _ . _ .... 8, 219_.40 TOTAL CONTRACT COST: �` X33,984.25 W77-22Fi - Settler's Landing E-2 $22,622.75 Contractor: Bookman Construction Company Developer: Commonwealth Development Corp. Recommend Approval ✓ III. Approval of Sewer Contracts: A. S77 -16D - Crescent Park, Resubdivision Lots 1-24 Block 9 and Lots 12-29, Block 10 Contractor: Bookman Construction Company Developer: Landmark Builders, Inc. Recommend Approval Midlothian $11,327.10 Bermuda M UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD - AGENDA FOR THE MEETING OF THE BOLRD OF SUPERVISORS March 21, 1977 ITEM NO. III. (CONT"D) B. S77 -15D - Salisbury Outfall - W nterfield Section Phase II $75,442.74 Contractor: Fred W. Barnes Construction Co. Developer: The Salisbury Corporation Midlothian Recommend Approval C. S77-IICD - Nuttree Trunk Sewer, Phase II $79,083.40 Contractor: R.M.C. Contractors, Inc. Developer: Brandermill, A Va. -oint Venture Clover Hill V. 7032-27A - Chester Laterals Request from Fred W. Barnes Construction Company for a 60 day extension of time. Bermuda 2 Code: Recommend Approval / 3 d S�F. Recommend Approval D. S77 -13D - Hillanne Subdivision $18,944.00 Contractor: Lewis H. Easter & Company Developer: George 0. Gratz, Inc. G. S77-12CD - Developer: Kings Forest Subdivision Nugget Virginia Land Co., Inc. $ 2,715.59 Dale Midlothian Code: Recommend Approval E. S77 -17D - Reams Run - Section "C" $78,560.00 Contractor: Bookman Constructicn Company Developer: Reams Run Developmenz, A Partnership Clover Hill V. 7032-27A - Chester Laterals Request from Fred W. Barnes Construction Company for a 60 day extension of time. Bermuda 2 Recommend Approval / 3 d S�F. S76 -3T -1 Chester, End of Percival Street 0 % Developer: Morris E. Mason & Edwin L. Shelton Bermuda Recommend Approval G. S77-12CD - Developer: Kings Forest Subdivision Nugget Virginia Land Co., Inc. $ 2,715.59 Dale Code: Recommend Approval IV. S76 -13T - Cloverhill School Request from Stamie Lyttle for extension of time to 1977. �uG �'o»�/�►.w:. dAs�e .rl�v�. //, y'!_ _ O April 20, Clover Hill V. 7032-27A - Chester Laterals Request from Fred W. Barnes Construction Company for a 60 day extension of time. Bermuda 2 ITEM No. n UTILITIES DEPARTMENT COUNTY OF CHES7--7RFIELD AGENDA FOR THE 14F.ETING OF THE BOARD OF SUPERVISORS March 21, 1977 S74 -35T Request for approval of a $ 2,602.29 increase to a previously approved Change Order. Bermuda ✓VII. Request from Mr. & Mrs. Wiley J. Blair at 71.01 Elkhardt Road for a reduced sewer connection fee in the amount of $300. Clover Hill ✓'VIII. Request from W.E. Cumbee at 6708 Elkhardt Road for a reduced sewer connection fee of $300. Clover Hill IX. Request from Anne McDaniel Critcher, 15821 Meridian Avenue �� for a reduced sewer connection fee of $300. Matoaca ✓k. Request from D.A. Hodgins, 2125 Buford Road, for reimbursement of charges in the amount of $95.00 for thawing water lines. Tlidlothi.anj XI. Request from Mr. Ken Hanks for reimbursement of $93.00 for charges for unstopping sewer line. ✓' II. Consideration of a request from Mrs. Beatrice Boisseau for a f- $300 sewer connection fee for her home at 10309 Chester Road. Bermuda XIII. Resolution authorizing execution of agreement with Seaboard Coast Line Railroad dated February 11, 1977, for installation of sewer pipeline to serve Richmond Cold Storage Company, Inc. Bermuda XIV.. S71.-9CD - Edgehill Townhouse Apartments Developer: The Covington Company Request from Mr.. Covington to transfer prepaid sewer connection fees from Edgehill Townhouse to pay for water and sewer connection fees in Briarwood Hearth. Midlothian Code: ,^V. Resolution accepting Step II grand amendment for design of Falling Creek Sewage Treatment Plant expansion to 9 MGD in the amount of $461,250, Project C510484-02. 3 M M UTILITIES DEPART' -TNT COUNTY OF CHESTER7IELD AGENDA FOR THE FETING OF THE BOARD OF SUPERVISORS March 21, 1977 XVI. Review of water and sewer rate ordinance. 6/ XVjI. Resolution to write off uncollectable accounts. <VIII. Approval of contract with Cherne Co�.pany for Proctor's Creek 0 0 & M manual. jVZO . 64 4 PIG. $23,118.00 1� ✓XIX. Acceptance of quit -claim deed to Shenandoah Community Association. �. Request for Board to revise minutes of March 10, 1976, and/or approve to waive the connection fees for 2 connections in Riverview Park in the amount of $1200. Matoaca �XXI. Consideration of a counter-offer from Mr. & Airs. Ray Allen in the amount of $5,000 for property rights and damages to �g their property at 9400 Telstar Drive during installation of sewer under Contract S69 -IC. Dale XXII. Consideration of a counter-offer from William C. Dowden, Jr., in the amount of $592.00 on Contract: S76 -1C Bermuda XXIII. Authorization to proceed with condemnation of a sewer easement y� �i� across property of Mary A. Whitlock at 8053 West Mount Bella Road on Contract 7032-2B/'. .,,,,, 2,3, ►°i -1 -7 b7c, ,,6-tm& Midlothian XXIV. Resolution authorizing condemnation proceedings against the following property owners under Water Contract W77-ICD/6: '-�cff/rxx c� lvtan . 2-1-, lot l 1 Dennis P. Bradley and. Frances L. Bradley Offer $120.00 Thomas J. Brammer and Helen M. Bramner Offer $85.00 Dale Recommend Approval ,,4XXV. Discussion of a counter-offer from Dr. J. B. Finkler in the amount of $12.50 for Contract S76 -3T. Bermuda Recommend Approval K 4 0 girl 0 7A UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. ,--XVI. Determine Board policy for accepting prepaid water and sewer connections. -5- BOARD MEETING - ENGINEERING MARCH 21, 1977, 1:00 P.M. Ve1:00 P.M. Public Hearing on Ordinance Relating to Water Cross -Connection and Backflow Prevention and to Provide for a Penalty - �4� "" ✓ 5:00 p.m. Public Hearing on Ordinance Relating to Permit Fees for Inspections of Septic Tanks Miscellaneous Matters 01", . Transfer Charles Qua.iff & Staff Back to U Utilities effective April 1, 1977 (Cooperation between Dept. is a must) . Data Processing New Bldg. 30'x90' 13 car space on County property next to School Board ./3. Trailer - Single - Goverrment Surplus 12x 4(' ,,.-'+. Roads Taken Into the System /5. Herbert Gill - stated that most all junk cars would be removed by Marc 31, 1977. n 4 _ ps.2"`�� . n RICHMOND NEVISPAPE INC. Publisher of THE RICHMOND NEWS LEADER FFR 1 0 1977 Richmond, va.......... ......................... This is to certif y that the attached........... L�ca� r�oTICE ... was published in The Richmond News Leader, a newspaper pub- lished in the City of Richmond, State of Virginia. ..................... FEB -5 ...... 1 7.7...................... . >.... /......... The first insertion being given ............... ............... worn to s�n o/e me this ! ..� 1... Notar Publi COR _tL MARTIN State of Virginia, City of Richmond: +,��S��•............•. My commission expires 2/ 2 5/ 7 7 ...... :" . TITLE FOR H E M ® LB�� NOTICES ACCOUNT:CUU tY of Ch-ste%rfinlrl I C.5. 1` -4nu P l DATES OF PUBLICATION 15 FRANKLIN STREET PETERSBURG, VIRGINIA 23803 RE: 1 197__ 7 inches C14.06 per inch 1 ` ----- lines @ Q per line $ 281 42 GROSS AMOUNT '--'-�-' --- ---- ---- --- - — C E R T I F I C T; E. C. 1 T.J. iJll''� –Accountant .— OF THC PCRRc�DGR SS -INDEX, A NEWSPAPER PUBLISHED IN THE CITY OF PETERSBURG. IN THL STATE OF VIR.aINIA, HERLUI GLRIIF-Y THAT THL NLI CE, IAI-G�7 P� C1 FWHI-(:H. 15. 6.Q I.Q. LH.C--RiyERSE GIDE HEREOI, WAS PUBLISHED IN SAID NE•VSPAPER ON EACH OF THE DATES INDICATED IN THL TA13LE ABOVE. GIVEN UNDER MY HAND THIS 11 DAY OF _ FP..UrUa—CL 1927—, PPC35 ,7 n B I U N A T U R k W b " b cS3 O O d 6 C N 1 61 m C p •p C y C N w C cE �� 01 4") F, d O C U U C .. O y W 7 F r ~ t u N O 4; ° N C= .� 0.1 F' C In C N w V U -<dC ° o c u c o° c C bpm 'y o ,� N y O v o ECU � c- � � U :+,b F'i Ct0 GO p'O ~O •CQ""'b C��'C C a a a. `C° tr_c G Cz c c b >,O �' M nao y o v c v EQ-a�j;t,goLcb�o�wn�� ����ro�E 0.0 > c ay.v w Tn O 7 'O i C O Q ,C n 3 �-. U am •: N C. U CLU a O U C) I 3 2 4 5 21 6 22 7 20 B I Z4 I 9 I 25 I 1 1O I Z6 �1 1 27F2 1 2 ----1S 1 3 14 I 29 3O is -T- 16 N z J 1 17 I 2 I i• 19 20 �1 197__ 7 inches C14.06 per inch 1 ` ----- lines @ Q per line $ 281 42 GROSS AMOUNT '--'-�-' --- ---- ---- --- - — C E R T I F I C T; E. C. 1 T.J. iJll''� –Accountant .— OF THC PCRRc�DGR SS -INDEX, A NEWSPAPER PUBLISHED IN THE CITY OF PETERSBURG. IN THL STATE OF VIR.aINIA, HERLUI GLRIIF-Y THAT THL NLI CE, IAI-G�7 P� C1 FWHI-(:H. 15. 6.Q I.Q. LH.C--RiyERSE GIDE HEREOI, WAS PUBLISHED IN SAID NE•VSPAPER ON EACH OF THE DATES INDICATED IN THL TA13LE ABOVE. GIVEN UNDER MY HAND THIS 11 DAY OF _ FP..UrUa—CL 1927—, PPC35 ,7 n B I U N A T U R k W b " b cS3 O O d 6 C N 1 61 m C p •p C y C N w C cE �� 01 4") F, d O C U U C .. O y W 7 F r ~ t u N O 4; ° N C= .� 0.1 F' C In C N w V U -<dC ° o c u c o° c C bpm 'y o ,� N y O v o ECU � c- � � U :+,b F'i Ct0 GO p'O ~O •CQ""'b C��'C C a a a. `C° tr_c G Cz c c b >,O �' M nao y o v c v EQ-a�j;t,goLcb�o�wn�� ����ro�E 0.0 > c ay.v w Tn O 7 'O i C O Q ,C n 3 �-. U am •: N C. U CLU a O U C) n BOARD OF SUPERVISORS E. MERLIN O NEILL, CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT In ADMINISTRATION C. G. MANUEL INTERIM COUNTY ADMINISTRATOR 1104-T48-1211 C O U NTY OF C H ESTE R F I E LD CHESTERFIELD, VIRGINIA 23332 January 27, 1977 MEMORANDUM TO: Richmond News Leader FROM: Chesterfield County Board of Supervisors SUBJECT: Meetings 8B Coming Events One (1) time, Thursday, February 3, 1977 One (1) time, Thursday, February 10, 1977 Please confirm by calling the County Administrator's Office at 748-1211. shh Attachment C. Manuel Interim County Administrator n BOARD OF SUPERVISORS E. MERLIN O'NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT n ADMINISTRATION C• G. MANUEL INTERIM COUNTY ADMINISTRATOR 804-T48-11211 COU NTY OF C H ESTE R F 1 ELD CHESTERFIELD, VIRGINIA 23832 January 27, 1977 MEMORANDUM TO: Progress -Index FROM: Chesterfield County Board of Supervisors SUBJECT: Meetings Coming Events One (1) time, Thursday, February 3, 1977 One (1) time, Thursday, February 10, 1977 Please confirm by calling the County Administrator's Office at 748-1211. shh Attachment �. C, Ma el Interim County Admiriis-trator 0 a 8 TAKE NOTICE That the Board of Supervisors of the County of Chesterfield, will on Thursday, February 17, 1977 at 1:00 P.M. at Chesterfield Courthouse, Virginia hold a public hearing to consider adop- tion of an ordinance entitled adding sections 20-18.1 et. seq. relating generally to prevention of water cross -connection and backflow and to provide for a penalty. The County's information on the proposed ordinance is on file in the County Administrator's Office, Office Building, Chester- field Courthouse, Chesterfield, Virginia, for public examination between the hours of 8:30 A.M. and 5:00 P.M. of each regular business day. All persons interested in this matter are invited to appear at the time and place herein stated. AN 'ORDINANCE THE CODE OF THE COUNTY Or CRESTERFTSM-r 1995, AS ANMDRD S'Y ADDING ARTICLE V TO CRAPTER 6, C(WTA3*ING SECTIONS 6-62 THROUGH 6"69 -RSLATM TO WATERCROSS- CONNECTION AND BACKPLOW PREVENTION AND TO PROVIDE FOR A MALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield county r (l) That the Code of the County _sof Chesterfield is amended by adding Sections 6,-62 through 6-469 as follows: ARTICLS V. Cross--a0nneetion and Backflow Prevention. Section 6-62. pofARIMPOS. The following terms, whenever uoed or referred to in this article, shall have the respective meanings set forth below, unless the content clearly requires a contrary meaning. or any such term is expressly defined to the contrary elsewhere in this article. Backflow shall mean the flow of water or other liquids, mixtures, or substances into the distributing pipes of as potables supply of water from any source or sources Cather than its in- tended source. Cross -Connection shall mean any physical connection between a potable water supply an aany waste pipe, soil pipe, sewer drain, or any unapproved source or system. Cross -connection includes any potable water supply outlet which is submerged or can be submerged in waste water and any other source of ntam- ination. Health Hazard shall mean any condition, devices, or prac- tices in the water supply system and its operation which create, or, in the judgement of the. Building Official, may create,, a danger to the health and well being of the water consumer. Plumbing Fixtrro shall mean installed rebe►pta Iles, devices, or appliances supplied with water or that receive or discharge liquids or liquid borates wastes. Plumbing System shall mean the water supply mad distribut pipes, plumbing fixtures, and traps; asoil, waste, and vent pip building drains and building sewers including their roe octive connections, devices, and appurtenances within the prop*;ty l of the promises; and 'water -treating or water -using equipment. Pollution shall mean the presence of any foreign substance (organic, inorganic* radiological,, or biological) in thea water that toads to degrade its quality so as to constitutes a haetaard or impair the usefulness of the water. Water, Potaabl* shall mean water fxe+e from impurities in amounts st4ficsiea nt to cause disease or -,harmful physiological effects. Its bacteriological and chemical quality shall con- form to the requiri eents of the Virginia Waterworks Regulations of the State Department of Health and the r uirements of the P „ . ftou cotm,ty.Departont of tai 1 ► .01 Water,, Nonpotaableu shall man water that is not safe for human consumption or that is of questionable potability. Water system shall mea* all structures, appliances and equipment owned and operated by Chesterfield ld C,otty, and used to collect, stare, transport, purify anA treat water for drinking or domestic use and the distribution of water to the public. Section 6-63, cross Manection and ]sEasskflowsr Prevention. ]ovary building, premises or structure in Chesterfield County shall be constructed,, equipped and maintained in such a manner as to prevent the possibility of pollution of the County water supply by cross -connection or backflow of liquids Section 6-64. Cross Cons"euations Prohibitead. (a) The Chesterfield County potables ,coater supply system shall be designed, installed, and maintained in such at manner as to prevent contamination from nonpotable liquids, solids', or gases from being introduced into the potable water supply t:,hrougl cross -connections or any other piping connections to the system. (b) Crosse»conneotions between the Chesterfield County potable water system and other systems or equipment containing' water or ether substances of unkno ^i or questionable safety are prohibited except wbien and where, as approved by the building Official, suitable protective devices sudh as the reduced pressure sanebackflow preveenteser or equal are installed, tested and maintained to insure proper operation on a continuing basis. Section 6--65. nastckfle�sr and Baeksi ems a Prohibited. The Chesterfield County potable water system shall be pro- tected against backflow and baeksiphonage by installing and maintaining at all fixtures, equipment, and outlets, whore backflow or backsiphonage may occur, a suitable backflow pro - venter as approved by the Building Official. Section 6-66 s ei.bilit of Building Official. (a) The.,Building Official of Chesterfield County,, ,or his designated agent, shall inspect the plumbing in every bAlding or promises in Chesterfield County as frequently as in his Judgement may be necessary to ensure that such plumbing has been installed in such a manner as to prevent the possibility of pollution of the water supply of the County through the plumbing (b) The Building official, or his designated agernt, shall have the right of entry into any building, during reasonable hours, for the purpose of making inspectof the plumbing system's installed in such building or promises for €zro,ss-conneo-- tiosn or backflow problems caused by improper installations, repair, or maintenance* faulty equipment or othor causos. Upon request, the owner or occupantsof property served by the County Water System shall furnish to the inspection agency pertinent information regarding -the piping system on such property. Section 6-67. Co lune* with lie oblee Rules and Ro lations. Any cross -connection or backflow _prevention device or system shall be designed,, installed and maintained in such a manner as to be in compliance with. the Cross --Ce naction Control Manual,, U. S. Enviromiental Protection Agency, offide of Water Programs,, Water Supply Division,, 19731, the BOCA Basics Plurbing Codes, 1975; Section ,-6.00 of the Virginia Waterworks P-equlat ons entitled "Crass Connection and Backflow Prevention Control in Waterworks t" and the Chesterfield County Cross-Conn,s ion and Backflow Prevention Control Program, copies of which are on file in theeh8asild aq official's Office. Section 6-64. violations. The Building Official shall notify the owner, or authorized agent of the owner of the building or promises in which there is found a violation of this article, of such violation. The Building Official shall set a reasonable time for the owner to have the violation removed or correctesd Upon failure of the owner to have the defect corrected by the send of the specified time interval the Bu.:lding Official and Director of Utilities may, if in their judgoment an ismoinont health hazard exists, LM cause the water ,service to the building or premises to be terminated or deny service to such premises. Section 6-69. Fenalt The owner or authorized agent of the owner responsible for the maintenance of the plumbing systems in the buil ng who knowingly permits a violation to remain n uncorrected after the expiration of time sot by the Building Official shall, be deemed guilty of a misdemeanor and upon conviction thereof shall; be subject to a fine of not more than $1000 for each violation. Zach day of failure to comply with the require- ments of this articrequire- mentse, after the specified time provided in Section 6-68, shall constitute a separate violation. n M STATEIIENT OF SEWER CONSTRUCTION FUND BALANCE February 28, 1977 :ASSETS a. Cash b Accounts Receivable -Federal Projects c. HUD Grant d. Federal_ & State Aid _ �lf%nl krtk' e. Developers Contributions Total Funds Available CONTRACTS & COMMITMENTS Sewer Imp. Sewer Bond Revenue Fund (73) Fund (77) Sharing Fund (12) $1,203,226 $3,113,311 $ 28,526 224,900 53,329 7,511,630 314,730 $9,307,815 $3,113,311 $ 28,526 f. Federal & State Aid under Contract g. HUD Projects under Contract or Committed h. Revenue Sharing Projects under Contract i. All Other Projects under Contract (Includes Escrowed Projects) j. Reserved Dale & Bermuda Districts: Cash Escrowed per Treasurer $2,903,679 Less Escrowed Projects under Contract - 1,0862594*A k. Reserved .Midlothian, Clover Hill, and Matoac_a Districts 1. Reserved for Interest Payable m. Projects on-site, off-site n. Loan Payable -Insurance Fund Total Contracts & Commitments SUB TOTAL Anticipated Connection Fees Salaries and ether fixed costs 7,984,064 98,190 29,232 118,002 1,086,594* 1,817,085 406,755 476,454 21,075 500,000 $9,157,318 $3,380,133 $ 150,497 ($ 266,822) $ 332,346 ($ 450,033) 28,526 Total 4,J47,UbJ 224,900 53,329 7,511.,630 314,730 $12,449,652 7,984,064 98,190 57,758 1,204,596 1,817,085 406,755 476,454 21,075 500,000 $ 28,526 $12,565,977 -0- ($ 116,325) $ 332,346 ($ 450,033) Contracts and Commitments in Excess of Funds Available $ 32,810 ($ 266,822) ($ 234,012) m 4 E:v iEi :E: Ez C) V V V V V V V G O Ol O\ IT In V• WO 1 1 1 1 I 1 W g rt �O OD r r L N F m ri W 4-10 v 0 u, n w IV C7 0 d rt GO Or m N O G O O O 'J a rt ti rt x w rt 1'i fn rt F m E rt rt r O 11 'D O O w ° C' a ro w m m o CL C n a m w R w x x m n e b o x m £ R wn. ort ro n m w w (D G n n rt n m 3 Y• m w n ti b K Cl.m rt rt rt w to H. 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CL w �£ w a H m C o N N O O W r N 1O 1i CO O F N W W Ut W Y• O QG rt O O W O O` (D H. Ci 0 0 0. 0 0 o 0 O r o o w O O O O O O r 0 w n • r rt O O O OO O W O O O O O U O O O N 00 On W Vt 00 y O O w o 00 rn rn jao O O O, O O O r N m rt O O O O O O r 0 P. O O O O O O W O O O O O O O O O 7d x 0 0 0 L wcc to a n n rt a' o w o w r m H w p In Q N It ro ppID rt K tort G n m r, H 7 H.0 pQ O :j r• � m o 0 0 0 0 0 0 0 0 0 m c rt m c c b m m r n d m r W V W N UI O N O N G G Oo O O G 1 1 1 1 I rt O O O O O O N O 1 O N O y in 0 00 N VI )� 00 .L N W Cr L^ rll w - r wO co N W n w (T w O O O, O O W r V O O O O O N ut O O rt (C F- o 0 0 0 0 0 C. 0 0 0 .t O N 00 O O O O O O co O w m rt M CHESTERFIELD CENTRAL ACCOI--N7TING STATEMENT OF WATER CONSTRUCTION FJND BALANCES February 28, 1977 Assets: Cash Total Assets $ 469,910 x,910 Liabilities: Projects under Contract $ 92,168 Refunds due Developers for Oversize Mains 7_5,739 Total Liabilities $ 167,907 Cash Available Anticipated Income 3-1-77 - 6-30-77 From Revenue Fund $137,980 From Connection Fees 1421322 Anticipated Expenses 3-1-77 - 6-30-77 Salaries and Other Fixed Costs Total Salaries & Fixed Costs Anticipated Surplus (Deficit) 6-30-77 * Same as Engineering Report ** Cash $302,003 Plus Anticipated Revenue 28),302 Less Anticipated Expenses 639,376 Surplus (Deficit) ( /—,0-7-T) $ 302,003 * $ 280,302 $ 639,376 $---`b39 37 6- ($ 57,071)** f SUMMARY - MAJOR SEWER PROJECTS February 28, 1977 Showing Projects by Classification and Financial Status Funds Available 2/28/77 as per Tress. Office $ 4,316,537 Reimbursement from Developers 314,730 Additional Federal and State Aid Due 7,736,53D 53,329 HUD Funds Due 28,526 Revenue Sharing Funds Total Available Funds %12,449,652 $12,449,652 FUNDS CO>NITTED -��barojects $ 118,002 other than Fed.Aid) under contract 203,472 (X)(*)Federal & State Aid Projects under contract 7,984,064 (=)Projects under contract from Escrow Fund 1,086,594 (-)Projects Held in Escrow 1,703,537 (**-,',)Projects on-site off-site 21,075 (HUD)HUD Contracts 98,190 (X*)Revenue Sharing Projects 57,758 Pape 14 Additional Projects Authorized 406,755 Difference Amount Escrowed and Cost 113,548 Loan Insurance Fund 500,000 Reserve for Interest Payable 476,454 ADDITIONAL FUNDS NEEDED 1Tn,565,➢73 ($ 116,325) OBLIGATED PROJECTS A Kingsland Creek Trunk from Bellwood Lagoon to Rt.l $ 236,337 Colonial heights Pumping Station 117,000 Petersburg Treatment Plant 125,000 573 -LT- Gravel Brook 293,775 $ 772,112($ 888,437 ) PROMISED BY BOARD OF SUPERVISORS 742-�3 CrestwoodFarms - JaFinke Place $ 160,939 160,936 ($1,0 49,376 ) OTHER PROJECTS 'S7T--4-, Lake Crystal Trunk 285,073 Old Town Trunk West of Matoaca 450,000 Upgrade Lagoons 250,000 S73 -20T Trunk on Southside of Reservoir 1,017,809 7032-1C Burrough Street, Bon Air 155,731 Bon Air 278,000 Ruthers Road 33,000 Lake Crystal Farms 262,127 Jessup Farms (Old Coach Hills) 203,472 S73 -2T Rock Springs Farm 441,016 Land 0 Pines 649,574 Sherbourne Road 127,200 Indian Springs 77,835 Victoria Hills - Bruce Farms 671,043 Johnson Creek - Remainder 527,136 Wa1thal1 145,191 Fuqua Farms, etc. 248,886 TOTAL PROJECTS $19 ,322,121 ADDITIONAL FUNDS NEEDED ($6,8 72,469) (2) Does not include Falling Creek Treatment Plant Revised Estimated Fed. & State Aid (See attached sheet for details) Grant Approved Amount Received Balance Due $ 13,368,130 $ 5,631,600 $ 7,736,530 140SU'�I,ARY FEDEP.AL AivD STATE AID - FEERUARY 28, 1977 FEDERAL AID Project ADproved Grant Received Balance C510-462 Old Town Step II 102,300 30,500 71,800 Step III 449,700 359,700 90,000 C510-487 Kingsland (Bellwood Manor) Step II 85,120 76,400 8,720 C510-466 Proctors Step II 529,050 390,200 138,850 Step III 5,336,620 4,269,200 1,067,420 Sub Total 6,502,790 5,12.6,000 1,376,790 C510-466-03 Proctors 4MGDSTP Step III 6,217,500 0 6,217,500 C510-484-01 I & I Falling Creek Step I 161,770 91,900 69,870 C510-215 Sec. 206(A) 38,900 38,900 0 C510-350 Sec. 206(A) 58,600 58,600 0 C510-277 Sec. 206(A) 1,600 1,600 0 C510-307 Sec. 206(A) 23,400 23,400 0 C510-255 Sec. 206(A) 24,400 24,400 0 TOTAL FEDERAL AID 13,02.8,960 5,364,800 7,664,160 STATE AID 0510-462 Old Town Step II 4,500 2,000 2,500 Step III 29,150 23,300 5,850 C510-487 Kingsland (Bellwood Manor) Step II 9,420 8,400 1,020 C510-466 Proctors Step II 58,500 43,100 15,400 Step III 237,600 190,000 47,600 TOTAL STATE AID 339,170 266,800 72,370 TOTAL FEDERAL & STATE $13,368,130 $5,631,600 $7,736,530 m 9 L4 oL4 0 Y ^� U Ya v H w 'C N O N o (D j 0 . 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(D N CLrD W • 1 1 x fr N a O C- K H N m x ; v W O to I.4 N m b7 E 0 O a coo HO JJ I I O rtW O Htin O O HO::M O rt O O H M0 O 0 0 H[*1 C7 0 00 0C=1 C7 rt J OIO HO� HT1n rtO rt M cm � 't N J n Z3— J r1 (m rt 4Q O ? OV O rl- • W (D K W K W ru K w K W H (D K K W (D.10 .-� rK• r• rK• r r• r K rK H �1 N I N tN�(I N N NW r I I p� N W N H VV Imo: N p� 1- F N W N r N W� ut i.'t N N 1n �0 fJ N N �J 1-' 1O H ON �O W N IONONOJI'�i�i In O� �0�..O R^. I--' 4P- �1 W .F In I-� l� 1-� W O F-� W V t N H D` V L� �•� � W G� 1-' In O ut N Ut W O OI O (T J'a ;1 0 :j W Ol N o ~ H r r q rn � l.n F •J H Com' "Co W ~ I O A N 0° `O ON ol `I. 71 vwt O ..� CO --1 O 0 N O O W (D p` N In � rn v y I'D r o r a Q\ N p° D` w v r O F t` u Ot Ut to a, O I p w �^ r W w W Co 16 BALt:CE DUE ON' COUNTY PARTICIPATION; FO n. OVERSIZE & OFF-SITE AS OF AUGUST 15, 1975 Contract Location No. S74-29CD Lake Genito Phase I 575-21CD John Tyler Towne S75-37CD Lake Genito Section C Developer Refund C. L. Rudolph $11,493.00 Cash. John Tyler 3,500.00 (Est.) Cash C. L. Rudolph 6,082.60 Cash $21,075.60 17 REIMBURSEMENT FROii DEVELOPERS (Obligated) February 28, 1977 S72-54CD-3 Roxshire Land Investment $ 30,000 Prepaid Conn. S73 -25T Ashton Creek (1) Allen & Company 37,500 Prepaid Conn. (2) W. Spilman Short 87,500 Prepaid Conn. S74 -30T Jewett & Latrane 21,479 Developers Share S74 -35T Portion Brickhouse (Mr. Porter) 75,000 Prepaid Conn. S75-45CD Kendale Acres (Miles & Spinner) 4,000 Developers Share S76 -28T Surreywood Land (10,930 Developers Share 17,468 Refunds thru Conn.. S76-40 Gam Hong Woo (2 equal payments) 7,025 Developers Share S72-28CD G. M. Development Corp. 11,624 Developers Share S73-10CD Bailey Bridge 12,204 Approx. Int. $314,730 I I vo✓ �;T?T,1.Tl!'-'S DIEPARTl1 'rT COuLITY cl, c I7T:s�I,RrY_;T,D 1G ; -A FOR THE ,ILETI ;G OF THE ),_1RD OF SUPERVISORS i AI),CfI 21, 1977 ITEM 170. II (A) Contract number: W77 -16D Location: Settlers Landing Sec. "D" District: Midlothian Code: clone Contractor: Van Doren Bros. Developer: J.J.H. Corporation Cost: $26,427.25 y�UU� V N' TN IT Y SKETCH U.S. UTC-. 60 5 E -TT t.. E iz'S L_A_ KID , kj<51 hoc. .- D„ UT ILII IL S D PAR'I'S iF.` i COU:•TY OF 'I LD ACE:;DA FOR TH:a Irr'ETI ;G OF Ttii, OF SUPERVISORS :•ARCH 21, 1-977 ITEM NO. II (B) Contract Number: W77 -18D Location: Brandermill - Nuttree Wooc District: Clover Hill Code: None Contractor: R.M.C. Contractors Developer: Brandermill - A VA Joint Partnership Cost: $41,266.50 VICINTTY SKETCH (men ° "r' — (2D. WOOAS any PV 7 m UT TLTT TLS DEPARTME',-7-1 COUI\,TY OF C?{ :STI RFI: LD AGI?L;DA FOR THE MEET ILS G 017, TIIi; LC ;D OF SUPZI�V ISORS iIARCH 21, 1977 ITEM NO. II(C) Northwich Contract Number: W77 -17D Location: Brandermill - Sec. 1 Ph. District: Clover Hill Code: None Contractor: R.M.C. Contractors Developer: Brandermill - A VA Joint Partnership Cost:$8,535.00 SF VTCTNT'TY SKETCH UTILTTIES D; PAI'�TrtE:;T COUN`T_Y 0-',-' CI; >'i'il?FILD AGENDA FOP. THE T'EETI'NG 0" T.IT"� L'ARI) OF SUPERVISORS NIALRCII 21, 1977 ITEM NO. II(D) Contract Number: W77-19CD Location: Brandermill Parkway District: Clover Hill Code: 66_260-2_07 1 Contractor: Fred Barnes Construction Co. Developer: Brandermill - A VA Partnership Cost: Contract Cost to Developer: $25,764.85 Contract Cost to County: 8,219.40 (through connections) Total Contract Cost: $33,984.25 `rA►� r�rc>J� � �J 'UA7 VICTNTTY SKETCH JZ-rF--. M UTILITIES DEPARTMEi�;T COUNTY OE' CIIIIESTERFIELD AGE'CDA FOR THE 1,1 LTING OF THE BC.' -.'ZD OF SUPERVISORS PARCH 21, 1977 ITEM NO. II (E) Contract :'urber: W77-22CD Location: Settlers Landing E-2 District: Midlothian Code: � .,66=260-807.1 Contractor: Bookman Construction Co. Developer: Commonwealth Developement Corp. Cost: Contract Cost to Developer: $17,789.55 Contract Cost to County: 41833.20 Total Contract Cost: $22,622.75 VICINITY SKETCH i AN E J �q Lt- d� o �3 ENGINEE?ING AND UTILITIES DEPARTMENT COUNTY OF C!"ESTERFIELD AGENDA FOR THE FETING OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO: III - A Contract No: S77 -16D - Crescent Park - Resubdivision Lots 12-29-B1k. 10 Lots 1-24B1k. 9 Developer: Landmark Builders,'Inc. Contractor: Bookman Construction, Inc. Amount: $ 11,327.10 District: Bermuda A NOR MAjvDAGE AV -- ENGINEERING AND UTILITIES DEPART,-1ENT COUNTY OF CIiESTERFIELD AGENDA FOR Ti -.E iEETING OF THE BOARD OF SUPERVISORS MARCH 21,1977 ITEM NO. III - B Contract: S77 -15D - Salisbuty Outfall-Winterfield Section Phase II Developer: The Salisbury Corporation Contractor: Fred.W. Barnes Construction Co. Amount: $75,442.74 District: Midlothian e Rr�ap ri F 't'` O n n ENGINEERING AND UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 12, 1977 ITEM NO. III - C Contract: S77-11CD - Nuttree Trunk Sewer , Phase II Developer: Brandermill Contractor: R.M.C. Contractors Inc. I,o�,� Amount: $79,083.40 !9�so0 ow ys l•�•a► -A Refund: Under the terms of the Bilandermill Agreement, they are to be refunded for sewer lines installed over 12" in size .from surplus generated from the Brander -mill Bond Issue. The amount of Refund under these terms for this contract is $17,500.14. District; Clover Hill R\ e ENGINEERING AND UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. III - D Contract: S77 -13D - Hillanne Subdivision Developer_: George 0. Gratz, Inc. Contractor: Lewis H. Easter & Co. Amount: $18,944.00 District: Midlothian 6 '"` q 'WCrtaL� ;1-4U C7US 07-.s J V�L�drui�py►,�a .l' ENGINEERING AND UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. III - E Contract: S77 -17D - Reams Run - Section "C" Developer: Reams Run Development, A Partnership Contractor: Bookman Construction Co. IV Amount: $78,560.00 District: Clover Hill I ENGINEERING AND UTILITIES DEPARTMENT COU"ITY OF CHf:STERFIt..LD AGENDA FOR THE MEETING OF THE LOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. III - G Contract: S77-12CD - Kings Forest Subdivision Developer: Nugget Virginia Land Company, Inc. Amount: $2,715.59 District: Dale This is a Sewer Agreement providing for the Developer IL --o pay the additional cost in order to install the sewer at a deeper depth and a larger pipe to serve his property, part of which is outside the natural drainage area. This is a cash contribution and the Developer is not due refunds. n ENGINEERING AND UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE N BETTING OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. III - F Contract: S76 -3T-1 - Chester, End of Percival Street Developer: Morris E. Mason & Edwin L. Shelton Amount: $5,858.00 District: Bermuda This is a Sewer.Agreement providing for the Developer to pay the additional cost of installing.the sewer to serve his property above the cost of the sewers as originally designed to serve the area. This is a cash contribution and the Developer is not due any refunds. Mr. Mason is requesting the Board to reconsider his amount of payment and to reduce the $5,858.00 by an amount of $639.00 for clearing, grubbing, seeding, 213 L.F. of easement. I have discussed this with Mr. Mason and am unable to explain to you the reas6n for his request. �J z l f9 i (�. A �I � ✓ Y £..�%iyy Deductions From County Contract S76 -3T 1 ea. M.H. F & C. @ $ 150.00 = $ 150.00 6.92 VF 48" M.H. @ 55.00 = 381.00 6' - 8' 8" Main 100 @ 9.20 = 920.00 8' - 10' 8" Main 113 @ 9.60 = 1,085.00 Clear & Grub & Seed 213 L.F @ 3.00 = 639.00 Easement 2,500.00 2,500.00 $ 5,675.00 Additions to County Contract S76 -3T 2 ea. M.H. F & C @ $ 150.00 = $ 300.00 34.4 VF 48" M.H. @ 55.00 = 1,892.00 4 ea. 8"x6" Tees @ 22.00 = 88.00 Clear & Grub, Seed 213. L.F. @ 3.00 = 639.00/ 6,' - 8' 8" Main 126' @ 9.20 = 1,159.00 8'-10' 8"Main 82' @ 9.60 = 787.00 10'-12' 8"Main 96' @ 10.25 = 984.00 12'-14' 8"Main 55' @ 13.00 = 715.00 14'-16' 8"Main 70' @ 18.00 = 1,260.00 16'-18' 8"Mai.n 83' @ 23.00 = 1,909.00 240 LF 6"Conn. @ 7.50 = 1,800.00 $ 11,533.00 Difference $ 5,858.00 * Unit Cost Taken From Contract S76 -3T. 0 �fte '4 ENGINEERING AND UTL ILITIES DEPART11ENT COUNT i OF Ci ESTE 2IELD AGENDA FOR THE 1,rEETIt;G OF TIL:] BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. IV Contract No. S76 -13T - Request from Stamie E. Lyttle Company, Inc. for an extension of time on the above project for 40 days from March 11, 1977 to April 20, 1977. This request has been reviewed by J. K.. Timmons & Associates and they are recommending approval, since it is anticipated that the sewer line will be usable by March 20, 1977, and because they feel the contractor has made every reasonable effort to complete the pro- ject on time. District: Clover Hill Recommend: Approgal ENCTUE'ERING AND UTILITIES DEPARii•'IIM COUINITY OF C i-STERr'IELD AGENDA FOR THE i.T.ETII;G OF T111E BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. V Contract No. 7032-27A Bermuda District Request from Fred W. Barnes.Construction Company for an extension of time of 60 days on the above contract because of inclement weather. Recommendations from the Engineer to follow, e U ENGIIEERING AND U.ILITIE" DEPART ANT COU -,11 O C:i'-STEP-IELD AGEiv'DA FOR THE 1 ETL,'G OF TH- BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. V I I Request from Mr. & Mrs. Wiley J. Blair of 7101 Elkhardt Road for a $300.00 connection fee. Mr. Blair signed a ., card survey and petition and states that they worked to get sewers in the area but that they never received a contract to sign for sewer service. He feels -that since he did not receive a sewer contract he be allowed to apply.at the $300.00 rate. District: Clover Hill Recommend Approval e kL ENGINEERING AND UTILITIES DEPARTi-TNT COU'�T`1. OF CHrSTEiUCIELD AGENDA FOR THE 11EETII�G OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. VIII Request from Mr. W. E. Cumbea of 6708 Elkhardt Road for a $300.00 sewer connection fee. Mr. Cumbea signed the card survey in 1970, did not.sign the petition in 1970 and we have no record .of his signing the contract. Mr. Cumbea states that he had filled out the form and forgot to put it in the mailbox and requests that he be allowed to apply at the $300.00 rate. District: Clover Hill' Recommend Denial 0 i ENGI.,EERI.:G A.ID DEPARTIL3NT • COUi�TY 07 ':: rST�:'�'ILLD AGENDA FOR THE M ETI:;:; OF THE EOA1:D OF SUPERVISORS January* 17, 1977 ITEM IX--=MARCH 21; 1977 ITEM NO. VII. Request for reduced connection fee at the old $300.00 rate from Mrs. Anne McDaniel Critcher, P. 0. Box 788 Grafton,, Virginia, 23692. Mrs. Critcher owns property at 15821 Meridan Avenue. At the time of the survey, Mrs. Critchers property was listed in the name of McDaniel and the only address given was that of the property. firs. Critcher says she has never received a survey letter and at the time of the survey she was renting the property out and still is. District: Matoaca I s ENGINEERING AND UTILITIES DEPART11ENT COU��Ti OF CHESTEUI =LD AGENDA FOR THE NEETING OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. X .This is a request from Mr. D. A. Hodgins for reimbursement of $95.00 which was the cost, t9 him for thawing out the water service at 8628 Choctaw Road. Mr. Hodgins feels that the County should reimburse him this cost since he contends that the service to the main froze, therefore causing the service from the meter to freeze.. There is no way to determine if in fact this is the cause, no is there any way to determine how many other property owners experienced the same problem. • District: Midlothian Recommend Denial INVOICE PHONE 794.4828 V AIDE PLUMBING AHED HEATING COMPANY P. O. BOX == = 13062 RICHMOND, VIRGINIA 23225 January 24, 1977 D. A. Hodgins 2125 Buford Road Richmond, Virginia 23235 Re: 8628 Choctaw Road Thawing water lines . . I. . . . . . I. . . . I. I. I. . . . . . . $ 95.00 I ?l4I'F Ci8 0f Fjc( •"�r FF.C,j p 107- �. 7*%` I ENIGINEERLvG A';D U71LITIES DEPARTIHE"NT C0U';iZ 0? C: ES` :R"GELD .AGENDA FOR TIAL I C, 41Z,G O'r' TH BOARD OF SUPERVISORS March 21, 1977 ITEM NO. XI Request from Mr. Ken Hanks, -4808 Whitestone Drivo for reimbw-rse- ment of $93.00 which was the cost for repairing his sewer system. The cause may have been due to construction, therefore we recommend payment provided a "release" of all claims from this -problem has been granted by Mr. Hanks. See attached letter fott explanation from Assistant County Attorney. District: Dale e r m 7 ro Ar �w I"w February 25, 1977 1-`r. Ken HanIts c/o A. 111. Rolbins Conpany P.O. Box 7672 Riciaron,_!, VA 2 32 31 Doar Mr. Hanks: I have roceive(7 your request of rebr,,iary 22 conck-nnrning for tlria cost of cor_­(_-tin<- a problen for which vou assuirod t"V) County aas -na_rtially Aft'ar dis- Cliliclinq t'.iis situatiran v,7ith t_lndilti Utilities . It tci rrvtirF-,I'v )ossiloio that ')Ioch'o,]I sewn -r li!ln wl-dcA you clj�scrilh,:,d -m-i-,7 Have b.­_rn a contractor 'hired by thx'_, 'w -inn ii**Ic t j,7',ji,ch 1,rk­�u Lr) -)1,2d was iii! su7-)ritting Yonr roqkin3t for riArrni)ursei,k?nt o ninety-t-lirfae (_Iollar3 to t'i;3 Board of Supervisors. Ta the event that the Doarcl act,3 'Cavorably wpon your reque-st, I aT' as a t,-) roi-,aitting a c1leck to You, t1loy 'olill requir,.?iislariincQs t:jat this aT';iount t�i C unt is re- ly yoILr rj� 1 Case c7i frog? furtiier liability and ciair,.,Ls arising out of this sewer lian. Accordingly, I suggest that y( -,u siq-n the enclosod re- lease; enter the oro-),�r date on it;, and have 1.'t T itnessed by two otiv-r parties. i"]tLr-I'L it to r_z' as scon as P053iblc so that I can forward it wit1i your rain.1burse-ment requcst to the Boar,'.. Slincorely, BvAce A. KinIlle Assistant County Attorney T3 AK/ j 11) cc: Bolb Painter Director of Utilities I'X I I have roceive(7 your request of rebr,,iary 22 conck-nnrning for tlria cost of cor_­(_-tin<- a problen for which vou assuirod t"V) County aas -na_rtially Aft'ar dis- Cliliclinq t'.iis situatiran v,7ith t_lndilti Utilities . It tci rrvtirF-,I'v )ossiloio that ')Ioch'o,]I sewn -r li!ln wl-dcA you clj�scrilh,:,d -m-i-,7 Have b.­_rn a contractor 'hired by thx'_, 'w -inn ii**Ic t j,7',ji,ch 1,rk­�u Lr) -)1,2d was iii! su7-)ritting Yonr roqkin3t for riArrni)ursei,k?nt o ninety-t-lirfae (_Iollar3 to t'i;3 Board of Supervisors. Ta the event that the Doarcl act,3 'Cavorably wpon your reque-st, I aT' as a t,-) roi-,aitting a c1leck to You, t1loy 'olill requir,.?iislariincQs t:jat this aT';iount t�i C unt is re- ly yoILr rj� 1 Case c7i frog? furtiier liability and ciair,.,Ls arising out of this sewer lian. Accordingly, I suggest that y( -,u siq-n the enclosod re- lease; enter the oro-),�r date on it;, and have 1.'t T itnessed by two otiv-r parties. i"]tLr-I'L it to r_z' as scon as P053iblc so that I can forward it wit1i your rain.1burse-ment requcst to the Boar,'.. Slincorely, BvAce A. KinIlle Assistant County Attorney T3 AK/ j 11) cc: Bolb Painter Director of Utilities M n UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR MEETING OF THE BOARD OF SUPERVISORS March 21, 1977 ITEM XII Subject: Consideration of a request from Mrs. Beatrice Boisseau for a $300.00 Sewer Connection fee for her home at 10309 Chester Road, in Bermuda District. During acquisition of the Sewer Easement across Mrs. Boisseau's property in August of 1975, the connection fee for her home was discussed.. This discussion took place prior to the increase in connection .fees. Mrs. Boisseau said that she relied on the fact that the current connection would have been $300.00 when she granted the easement. Mrs. Boisseau is a widow, living on a very limited income. I do not believe that she can afford the increased fee. I recommend approval of the request. OLO I LA fRA��R G� U `c hk �?av'o a ENGI ,EERINC A".D G' ILITiES DEPART111ENT COUNT � OF CHESTEF IELD AG NIDA FOR THE I-EETIZ�G OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM NO. XIII . Richmond Cold Storage Railroad Crossing - Bermuda District This is a request for a Resolution authorizing the execution` of the Agreement with the Seaboard Coastline Railroad dated 2-11-77 for an eight _(8) inch crossing under their tracks.. e Form 3530 Rev. June, 1973—Sheet 1 RE -37350 rt, PHIS AGREEMENT, Made this 11th day of February 19 77 byand een the SEABOARD COAST LINE RAILROAD COMPANY, hereinafter referred to as Licensor, andAN* CHESTERFIELD COUNTY, of the State of Virginia , hereinafter styled Licensee, WITNESSETH: That Licensor, for and in consideration of the sum of One Dollar to it in hand paid by Licensee, the receipt of which is hereby acknowledged, and of the covenants and agreements hereinafter made and contained on the part of Licensee to be kept and performed, hereby grants unto Licensee the right or license to install and maintain, for the purpose of a sewer main, a line of 8—inch asbestos—cement pipe across the right of way and under the main track of Licensor near Bellwood (Curtis), Virginia, at a point 2,150 feet southeastwardly measured along the center line of said track from Milepost SAC -13; as shown in green on print of drawing dated January 12, 1977 and January 19, 1977, prepared by J. K. Timmons & Assoc's., Inc., attached hereto and made a part hereof; said right of way being 50 feet wide on each side of said center line. And Licensee hereby covenants and agrees in consideration thereof: 1. Licensee shall install and maintain said pipe at its expense in a manner satisfactory to the Division Engi- neer of Licensor and so as not to interfere with pipe or other structures now in place. In the event the said pipe shall require repair or renewal, Licensee shall make such repair or renewal at its expense; and upon the failure of Licensee so to do, the said Division Engineer of Licensor shall give written notice to Licensee, and upon the failure of Licensee to make repair or renewal within thirty days after such notice, Licensor may make all necessary repair or renewal at the cost of Licensee, which cost Licensee hereby agrees to pay on demand. 2. Licensee shall install and maintain, above ground and in a manner and at such locations as may be designated by said Engineer of Licensor, markers to plainly indicate the location, depth at which installed and ownership of said pipe. Licensee will, at its expense, at any time, upon thirty days' written notice given by Licensor, change and alter the location of said pipe to conform to any changes or improvements that may be made by Licensor in its tracks or roadway at said location, or to permit the utilization of Licensor's right of way, or other lands, for the construction of tracks, buildings or other structures. n n Form 5530 Rev. June, 197"heet 4 from minutes of meeting of the Board of Supervisors of Chesterfield County 18 rginia held on the day of RESOLUTION of the Be it resolved by the Board of Supervisors in regular meeting assembled that the County of Chesterfield, Virginia be, and he hereby is, authorized to enter into an agreement with Chairman of said Board the SEABOARD COAST LINE RAILROADr OMsAunto said NY, and c1gn same obehalf said y Countytherightor license to C whereby said Railroad Company g install and maintain, for the purpose of a sewer main, a line of 8 -inch asbestos- ipe across the right of way and under the main track of said Railroad cement p Company near Bellwood (Curtis), Virginia, as particularly described fbwhich agreement agreement, which agreement is dated February 11, 1977, a copy is filed with the Board of Supervisors. I certify the above to be a true a d correct copy. Clerk UTILITIES DEPARTMENT COUP Ty OF C ESTERFII:L D AGE:;Dr. FOR TLE i1EETING OF' I LE BOI,'.= OF SUPERVISORS ILA-RCH 215 1977 ITEM NO. XIV S71-9CD - Edgehill Townhouse Apartments Developer: The Covington Company District: Midlothian Request from Mr. Covington to transfer prepaid sewer connection fees from EdF,ehill Te -houses to pay for water and sewer connection fees in Briarwood Hearth. Mr. Covington is requestinb that 60 of the prepaid connection fees in Edgehill Town_gouses be used to pay for 25 se;aer connections in Briarwood Hearth, and the remaining amount be used to pay for water connection fees in Briarwood Hearth. ($18,000 - $7,500 = $10,500) Mr. Covington by letter of March 2, 1977 is requesting that he be allowed to appear before the Board to present his request as the Board denied this request on February 17, 1977. n COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE March 18, 1977 TO: Jack Manuel FROM: Lane B. Ramsey SUBJECT: Escrow Funds Please ask the Board of Supervisors on March 23, 1977 to pass the following resolution: Suggested Resolution: On motion of seconded by it is hereby resolved that $450,000 be transferred from General Ledger account 77-67.3 Reserve for Dale Sewer Projects to 73-67.3 Reserve for Dale Sewer Projects. This resolution transfers the reserve amount only and does not transfer cash. The County Treasurer will reserve the $450,000 specified above from the cash balance within fund 73 Sewer Improvement, Replacement & Extension Fund. And be it further resolved that all future Board resolutions approving contracts for which these escrowed funds will be used shall specify the General Ledger account and the Fund from which the project will be paid. LBR/lga cc: Mr. Moore Mr. Painter TO: Jack Manuel FROM: Lane B. Ramsey SUBJECT: Escror Funds fUi1TY OF CIIESTERFIELD LACOUPITY CORRESPOISTDENCE March 18, 1977 a Please ask the Board of Supervisors on March 23, 1977 to pass the following resolution: Suggested Resolution: On motion of _ seconded by it is hereby resolved that $450,000 be transferred from General Ledger account 77-67.3 Reserve for Dale Sewer Projects to 73-67.3 Reserve for Dale Sewer Projects. This resolution transfers the reserve amount only and does not transfer cash. The County Treasurer will reserve the $450,000 specified above from the cash balance within fund 73 Sewer Improvement, Replacement & Extension Fund. And be it further resolved that all future Board resolutions approving contracts for which these escrowed funds will be used shall specify the General Ledger account and the Fund from which the project will be paid. LBR/lga cc: Mr. Moore Mr. Painter cm COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE March 21, 1977 TO: Jack Manuel J� FROM: Lane Ramsey SUBJECT: Funds for Financing Sewer Projects Please ask the Board of Supervisors on March 21, 1977 to authorize the Treasurer to borrow funds for financing sewer projects. Suggested Resolution: On motion of , seconded by it is reZolved that the Treasurer, George W. Moore, Jr., be authorized to borroWT2,000,000, pursuant to Section 15.1-545.1, in advance of grants and reimbursements due the County from the Federal and State governments for the purpose of meeting appropriations made for the then current fiscal year. This will be recorded as a loan within Fund 73 Sewer Improvement, Replacement and Extension Fund. Grants shall mean grants which the County has been formally advised in writing it will receive and reimbursements are moneys which either the Federal or State governments are obligated to pay the County on account of expenditures made in anticipation of receiving such payment from the Federal or State governments. The loan shall be repaid within thirty days of the time the grant or reimbursement is received, but in any event, the loan shall be repaid within one year from the date of its issue. LBR/lga SUMMARY OF DEPARTMENT OF ENGINEERING AND UTILITIES W RITEOFFS The reason for each writeoff is coded as follows: 1. The debtor is not locatable. 2. The debtor was wrongfully billed. 3. The facts surrounding the incident for which the debtor was billed are insufficient to establish liability. t Account Invoice Invoice Number Number Date Amount Debtor Reason 61-000-804 05815 7-16-74 151.91 J. H. Martin 3 85-46 •42 61-000-804 06315 9-26-74 125.36 J. H. Martin 3 85-46 1.12 61-000-804 06366 10-8-74 89.49 J. H. Martin 3 85-64 2.33 61-000-804 06368 10-8-74 388.19 J. H. Martin 3 85-64 5.14 61-000-804 05881 7-16-74 254.93 J. H. Martin 3 85-64 6.03 61-000-804 06312 9-26-74 119.49 J. H. Martin 3 85-64 1.06 61-000-804 05880 7-16-74 436.59 J. H. Martin 3 85-64 10.95 61-000-804 09412 10-21-75 77.28 L.C. Journigan 3 85-46 .29 61-000-804 09411 10-17-75 15.388 L.C. Journigan 3 85-46 Account Invoice Invoice Humber Number Date Amount Debtor Reason 61-000-804 09960 1-16-76 $125.55 Phil D. Satterwhite 3 85-46 1.40 61-000-915 09584 3-16-76 118.46 Viking Enterprises 3 61-000-804 17.72 85-46 .71 61-000-804 09986 2-6-76 41.11 Delami Corporation 3 85-46 •59 61-000-804 08223 5-19-75 149.08 Delami Corporation 3 85-46 .75 61-000-804 09406 10-16-75 164.64 J. M. Clemons 3 85-46 1. 39 66-000-915 03011 5-23-74 54.82 Tar Heel Sprinkler 1 61-000-804 03080 5-31-74 203.41 Tar Heel Sprinkler 3 85-46 2.25 61-000-804 06874 12-19-74 35.20 Tar Heel Sprinkler 3 50-46 .80 66-000-915 03010 5-23-74 46.79 Tar Heel Sprinkler 1 61-000-804 05942 8-27-74 85.96 3M Company 3 85-46 .95 61-000-804 06878 12-19-74 42.50 3M Company 3 50-46 .95 61-000-804 06880 1.2-19-74 312.31 3M Company 3 50-46 5.87 61-000-804 05939 8-27-74 168.05 Beacon Construction 3 85-46 2.01 61-000-804 06373 10-9-74 157.67 Miles and Spinner 3 85-46 1.30 61-000-804 08537 6-27-75 98.16 G. E. Miles, Builders 3 85-46 •98 61-000-804 08923 8-29-75 31.22 Stinson Enterprises 3 85-46 1.25 61-000-915 2033 6-11-76 160.82 Bonarco Corporation 3 61-000-804 52.67 85-46 2.11 Jj, 4 1 3, g. n %-Y , BOARD OF SUpERVIGORS E. MERLIN O'NEILL CHAIRMAN MATOACA DISTR-:CT JOAN GIRONE, WCE CHAIRMAN MIDLO'HIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT _ COU NTY OF C H ESTER FIELD CHESTERFIELD, VIRGINIA 23832 ADMINISTRATION C. G. MANUEL INTERIM COUNTY ADMINISTRATOR 904 -748-1211 MEMORANDUM March 10, 1977 TO: Charlie Quaiff, Supervisor of Billing & Accounting FROM: Bruce A. Kimble, Assistant County Attorney i,-j�a�" SUBJECT: Accounts Receivable Here's another account to write off as uncollectable. Please let me know if its too late to add it to your list for the March 21st meeting. Account Invoice Invoice Number Number Date Amount Debtor Reason 61-000-804 09412 10-21-75 $77.28 L. C. Not Journigan Liable 85-46 .29 61-000-804 09411 10-17-75 159.88 L. C. Not Journigan Liable 85-46 2.38 BAK/j lb UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR MEETING OF THE BOARD OF SUPERVISORS March 21, 1977 ITEM XXI Subject: Consideration of a counter. -offer from :�r. & Mrs. Ray Allen in the amount of $5,000.00 for property rights and damages to their property at 9400 Telstar Drive during installation of sewer under Contract 569-1C in Dale District. Since the developer of the adjacent property was unsuccessful in obtaining a drainage easement across the property of Mr. & Mrs. Allen because we had never settled for the sewer easementson.. January 12, 1977, I wrote to Mr. & Mrs. Allen and asked if they would be willing to accept a settlement. I received the attached letter in response to my letter, including a counter-offer of $5,000.00 for property rights and damages to the property. Our original offer of $25.00 was made on March 20, 1969. I recommend denial of this counter-offer. 711OR11V41r0.1 Re I of 3 M Willis W. Pope Right of Way Engineer Chesterfield, Virginia. 23832 Mr. Pope: CM, Ray Allen and Josefina Allen 9400 Telstar Drive Richiaond, Virginia 23234 Lot 70 This letter is in reference to the correspondence we have had with you in the past few days, in which you asked us to state all our grieviences toward the county and damages done to our property. In 1966, we obrained a permit to build our house, and we talked to the County people. Wewere advised that Telstar Drive, a dedicated bounty road, was going to be our problem. We would have to cut the trees , do away with them and keep the maintaines on it. We were also told that no onelse whuld be able to build on said .road until it was brought up to courtj specifications. Now someonelse has built beside us without bringing the road up to the specifications which they stated were required. We 'riave kept the road ourselves, putting in a covey pipe at the entrance, gravel and all. It has cost as a lot of money since it has to be re -raveled at least every 2 years. In 1969, or sometime around that year, I happened to walk to the back of my property and discovered that any trees by the creek and all along the back had been cut down: and the surveyors stakes had been pulled up. The strip of dand that had been cleared and out was 300'x 251, 65' x 25', . I than called the police and they advised me to call the count, which I did. Some county men came to see us and explained what was going on. They said they were sorry but that we were supposed to have been notified and asked if they could go on ou: property. Our property had no trespassing signs so we didn't understand how they could have done all this. The man who did the work did it under the instructions of the County. The County Tien indicated that and easement was in our title for the swer installation, which it does not. They checked it out an found that in no way are there any easement rights. MM /�Y' RECEIVED �- cFr c —, (FC1�M77�.� 2 _D CO;, • :1 VA.OF 3 E 1/ 2 n M The Count;; men talked to us and presented us e:ia contract for the easement rights .for a dollar (x1.00), which we refused. Later they came bac_ with one for twenty*five dollars ($25.00) which we also refused. 'vie were informerthen that a letter of condemnation was being drawn up and we would not have any choice whatsoever in the matter. We received the letter. We talked to them again and they stated that everythin,3 would be left like they found it, the timber would be stacked in piles for us, and we could use the land for whatever we wanted, but we could not fence it, not build on it or in any way interfere with the sewer lines. 'What else is there to do with it. They rerouted the creek which left some of our land on the other side of the creek, took sone of the land beside the part indicated, took all the wood, took our covey pipe ,which we paid dearly to have it put down, did not replace our survors stakes and left the place a big mess, bad enough so we could not get to the creek like we usually did. Now the man that ;;ought the property on lot 58 put a drain ditch on our property with the permission from the county. We did not have any knowledge of this until it was too late, and now the palce is very swampy. We think that since all of this was done against our wishes and without our c--rsent and some of it without our knowledge, and the taxes have risen so high from this that a fair asking price for the damages done is $ 5,000.00 We hope that this what you were asking for. If we can f urther explain anythirZ please call. Sincerely yours 4. Ray Allen Mrs. Josefina Allen 3 O 3 M M UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR MEETING OF THE BOARD OF SUPERVISORS March 21, 1977 ITEM XXII Subject: Consideration of a counter-offer from -William C. Dowden, Jr., in the amount of $592.00 on Contract S76 -1C in Bermuda District. On February 15, 1977 I made an offer to Mr. & Mrs. Dowden for property rights ($100.00) and timber ($245.00) for a total of $345.00 for a sewer easement across 2 lots owned by them along Shady Lane in Wildwood Subdivision in Chester. After consideration of the offer and receipt of his new real estate assessment, Mr. Dowden made a counter-offer of: Property Rights $ 347.00 Timber 245.00 Total $592.00 I have attached a letter and his supporting figures for this counter-offer. I recommend approval. e>F 3 March 10, 1977 Willis W. Pope Right of Way Engineer County of Chesterfield Chesterfield, VA 23832 Dear Mr. Pope: With reference to the Standard Sewer Easement Agreement dated August 18, 1976, we have received your offer for Property and Timber Rights. Upon reviewing this offer we feel that it is unacceptable. Basis for this opinion is the recent land value assessment from the Office of Real Estate Assessor of Chesterfield County stating a total land value of $10, 000 (two lots involved) . We feel that in view of the fact that we will be taxed in 1977 100% of the appraised value, that said offer is too low. After careful calculation we figure the following: Property Rights Lot 5 - $ 237 Lot 6 110 347 Timber 245 Total $ 592 (Attached are supporting figures). Please review this and advise if further information is needed and what steps should be taken at this point. bjd attachment Sincerely, William C. Dowden, Jr. Vd4� (�IZ5�006-. 1. L 0 1= I • - -- - - f ��-- si f. -- --�5• Aso Xao ------ — - ----- sp- 40 37 1"o�,�.t 3 OF 3 ITEM XXIII In UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR MEETING OF THE BOARD OF SUPERVISORS March 21, 1977 Subject: Authorization to proceed with condemnation of a sewer easement across property of Mary A. Whitlock at 8053 West Mount Bella Road on Contract 7032-2B/1 in Midlothian. On June 22, 1976 I met with Mrs. Mary A. Whitlock to discuss the easement on her property. She requested a minor shift in the location of the line to avoid a large tree and stated that she did not wish to dedicate easement across her property, but wished to be paid for it. On July 8, 1976, I sent revised easement agreements to Mrs. Whitlock which reflected the change she had requested to avoid the tree. Also included, was a letter offering $400.00 to Mrs. Whitlock for property rights involved. Since I received no response from Mrs. Whitlock, I called Mrs. Ann Ancell, her mother, to obtain a phone number for Mrs. Whitlock. She informed me that Mrs. Whitlock would not accept the $400.00 but instead wanted a free sewer connection. I brought this request before the Board on November 15, 1976 and it was approved. I notified Mrs. Whitlock by letter on November 17, 1976 of the approval by the Board of the $600.00. As I had received no response, I called Mrs. Ancell in early January of this year, and was informed that Mrs. Whitlock was not going to sign the easement for the counter-offer, but instead was going to sell the home to the people currently renting the property. I contacted Mr. Wayne Fields, the prospective purchaser on January 7, 1977, and he confirmed the fact that he was trying to purchase the home. Mr. Fields stated that when he has title to the property he would grant the easement for the offer made to Mrs. Whitlock. I called Mr. Fields again on March 10, 1977 and was informed that the deal to purchase the home had fallen through. Sheet I- of 2 A4p0 w � n As the contract for the installation of the sewer has been awarded, it is necessary that we gain entry onto the property to prevent delay in construction. I.request that the Board pass a resolution authorizing condemnation of the property with the understanding that we continue to negotiate with Mrs. Whitlock for this easement. F Sheet 2 of 2. W M M AGE: DA T 0 R Ti ':F : M M C'.. !_5D f� ,.��>•��-.. T+�..� � r f?, L L',;ri � _ iAs.:J �J i.'r ivTl .rc-'(D7S 21, 19 1 7 ITEM FXV. Subject: Discussion of a counter-offer from Dr. J. B. Fin,cler i.n the ar our:t of $1112.50 for Contract S76 -3T in Bermuda District. Dr. Finkler has made a counter-of`er to my offer to him on February 18, 1977 of. $11.7.50. The Countor-offer in the amount of $4.12.50 is to plant trees to act as a buffer between his home and the property behind _:is, as it will be necessary to remove certain trees which currently provide a screen from this property. As it is necessary that the Contractor obtain immediate entrance onto the property to prevent delays in construction, I recommend that the counter-offer be accepted. Money to be paid from 73-330-224.0. .1� UTILITIES DEPARTMENT 4 COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF 1 -HE BO_",.RD OF SUPERVISORS MARCH 21, 1977 ITEM: NO: XX On March 10, 1976, the Board of Supervisors minutes read "On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that Mr. William 0. Ritchie be given two (2) connections in Riverview Park for $1200.00." It was discussed that sewer service be made available to Lot 1, Block A on River Road and Lot 4, Block A on Beverly Street. The Board agreed to make sewer service available to these two (2) lots provided the cost of installation did not exceed $2400.00, which would be the connection fee at $1200.00 per lot. At that time it was our intention to install the six (6) inch sewer laterals to these lots under a proposed sewer project, 6511-3C, on River Road. Also, the Board's action on this matter was to have Mr. William 0. Ritchie pay any costs of installing the six (6) inch sewers over $2400.00, therefore due to two (2) reasons, the sewer laterals were installed by the Builder. First, three (3) bids were obtained, the highest was obtained under project 6511-3C at $3900.00± , therefore the Builder accepted the most economical bid which was in excess of $2400.00. Secondly, since the Builder was in need of these connections prior to Contract 6511-3C beginning construction, he had the laterals installed at his cost. It is recommended that the Board minutes be revised to waive the connection fees for these two (2) lots and above facts as most were approved on March 10, 1976 but those minutes. DISTRICT: MATOACA g• .:S-t,W e. fl V and/or approved to include the was not in L ars %° ae �rpv A I ENGINEERING AND UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 21, 1977 ITEM N0: S _ tr1/1 6.9 ,5P— 1 Contract No. S74 -34T Developer: County of Chesterfield District: Bermuda Amount: Change Order $4,516.18 Fund: Bermuda Escrow 0 Request for a chane order to move the exhaust fan from Kingston Avenue at Johnson Creek to a manhole approximately 300 feet downstream because of adjacent property owners objection to the original location. ENGINEERING r'.;D UTILITIES DEPART14EiIT COU: Ti OF CHESTEi 'IELD AGEIdDA FOR THE i F.TIIr'G OF Tr'.:: HOARD OF SUPERVISORS March 21, 1977 ITEM NO: VI Contract S74 -35T Bermuda District On September 8, 1976, the Board of Supervisors authorized a Change Order in the amount of $48,012.80 to lower the Johnson Creek Trunk Sewer to facilitate the.lowering of the storm drainage from the Safeway property. This amount was to be paid from 11106-234 and this fund was to be reimbursed from 11-000-901.4, the Johnson Creek Drainage Study Account. We request the Board to increase the previously approved amount by $2,602.29 which is the additional cost of the Engineering to lower the sewer line. •JOHN E. HARWOOD, COMMISSIONER LEONARD R. HALL, BRISTOL, BRISTOL DISTRICT HORACE G. FRALIN, ROANOKE,SALEM DISTRICT THOMAS R. GLASS, LYNCHBURG, LYNCHBURG DISTRICT MORRILL M. CROWE, RICHMOND, RICHMOND DISTRICT WILLIAM T. ROOS, YOR KTOWN,SUFFOLK DISTRICT DOUGLAS G. JANNEY, FREDERICKSBURG, FREDERICKSBURG DISTRICT os� RALPH A. BEETON, FALLS CHURCH, CULPEPER DISTRICT ROBERT S. LANDES. STAUNTON, STAUNTON DISTRICT COMMONWEALTH MWEALYTof VIRGINIA T. RAY HASSELL, III, CHESAPEAKE, AT LARGE -URBAN DEPARTMENT OF HIGHWAYS & TRANSPORTATION CHARLES S. HOOPER, JR., CREWE,AT LARGE -RURAL 1221 EAST BROAD STREET RICHMOND, 23219 March 14, 1977 Board of Supervisors of Chesterfield County Chesterfield Court House, Virginia 23832 W. S. G. BRITTON DEPUTY COMMISSIONER & CHIEF ENGINEER LEO E. BUSSER III DIRECTOR OF ADMINISTRATION J. M.WRAY, JR. DIRECTOR OF OPERATIONS J. P. ROYER, JR. DIRECTOR OF PLANNING P. B. COLDIRON DIRECTOR OF ENGINEERING H. R. PERKINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT IN REPLY PLEASE REFER TO Secondary System Secondary Additions Chesterfield County Gentlemen: As requested in resolution by your Board on January 17, 1977, the following additions to the Secondary System of Chesterfield County are hereby approved, fective March 1, 1977. LENGTH ADDITIONS �0 LOCH BRAEMAR Paisley Lane - From: Its intersection with Loch Braemar Drive westerly 0.08 mile; to a temporary turnaround. 0.08 Mi. Buteshire Road - From: Its intersection with Loch Braemar Drive easterly 0.05 mile; To: A Cul-de-sac. 0.05 Mi. Falkirk Drive - From: Its intersection with Loch Braemar Drive southwesterly 0.07 mile to its intersection with Culpar Lane thence southerly 0.05 mile to its intersection with Ashworth Drive thence southerly 0.07 mile to its intersection with Kingussle Lane thence southerly 0.12 mile 0.31 Mi. to a cul-de-sac. Kingussle Lane - From: Its intersection with Falkirk Drive westerly 0.07 mile; To: Its intersection with Stuts Lane 0.19 Mi. thence westerly 0.12 mile to a cul-de-sac. Culpar Lane - From: Its intersection with Falkirk Drive northwesterly 0.07 mile; To: Its intersection with Stuts 0.07 Mi. Lane. Loch Banif Road - From: Its intersection with Stuts turnaround. 0.03 Mi. Lane southwesterly 0.03 mile to a temporary Ashworth Drive - From: Its intersection with Loch Braemar Drive westerly 0.14 mile; To: Its intersection with Falkirk 0.14 Mi. Drive. TRANSPORTATION - AMERICA'S LIFELINES 2 - ADDITIONS (CONTINUED) LENGTH LOCH BRAEMAR (CONTINUED) Loch Braemar Drive - From: Its intersection with Providence Road (State Route -678) southerly 0.19 mile, to its intersection with Buteshire Drive thence 0.16 mile southerly to its intersec- tion with Paisley Lane thence 0.07 mile southeasterly to its intersection with Stuts Lane thence southeasterly 0.11 mile to its intersection with Falkirk Drive thence southeasterly 0.13 mie to its intersection with Ashworth Drive thence southerly 0.07 mile to a temporary turnaround. 0.73 Mi. Stuts Lane - From: Its intersection with Loch Braemar Drive southwesterly 0.07 mile to its intersection with Blarney Lane thence southerly 0.05 mile to its intersection with Culpar Lane thence southerly 0.05 mile to its intersection with Loch Banif Road thence southerly 0.09 mile to its intersection with Kingussle Lane thence southerly 0.03 mile to a cul-de-sac. 0.29 Mi. Blarney Lane - From: Its intersection with Stuts Lane northwesterly 0.07 mile to a temporary turnaround. 0.07 Mi. Copies: Mr. W. P. Tucker Mr. J. P. Mills, Jr. Mr. A. S. Brown Mr. L. E. Brett, Jr. Mr. L. H. Dawson, Jr. Mr. E. L. Covington, Jr. - Chesterfield Sincerely, W. S. G. Britton, Deputy Commissioner and Chief Engineer JOHN E. HARWOOD, COMMISSIONER LEONARD R. HALL, BRISTOL, -IS- DISTRICT HORACE G. FRALIN, ROANOKE,SALEM DISTRICT THOMAS R. GLASS, LYNCHBURG, LYNCHBURG DISTRICT MORRILL M. CREWE, RICHMOND, RICHMOND DISTRICT WILLIAM T. ROOS. YOR KTOWN,SUFFOLK DISTRICT DOUGLAS G. JANNEY, FREDERICKSBURG, FREDERICKSBURG DISTRICT RALPH A. BEETON, FALLS CHURCH, CULPEPER DISTRICT COMMONWEALTH �y ��/7�/T ROBERT S. LANDES, STAUNTON,STA UNTON DISTRICT ` OM - '9�/�1 O N • � EA LTH Of VIRGINIA T. RAY HASSELL, III, CHESAPEAKE, AT LARGE -URBAN DEPARTMENT OF HIGHWAYS & TRANSPORTATION CHARLES S. HOOPER, JR., CREWE, AT LARGE -RURAL 1221 EAST BROAD STREET RICHMOND, 23219 March 15, 1977 Board of Supervisors of Chesterfield County Chesterfield Court House, Virginia 23832 Gentlemen: W. S. G. SRITTON DEPUTY COMMISSIONER & CHIEF ENGINEER LEO E. BUSSER III DIRECTOR OF ADMINISTRATION J. M. WRAY, JR. DIRECTOR OF OPERATIONS J. P. ROYER, JR. DIRECTOR OF PLANNING P. B. COLDIRON DIRECTOR OF ENGINEERING H. R. PERKINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT IN REPLY PLEASE REFER TO Secondary System Addition Chesterfield County As requested in resolution by your Board on November 15, 1976, the following addition to the Secondary System of Chesterfield County is hereby approved, effective February 1, 1977. ADDITION LENGTH STURBRIDGE VILLAGE Sturbridge Drive - Beginning at its intersection with U.S. Route 60 southerly 0.38 mile to its intersection with Trade Road. 0.38 Mi. Sincerely, W. S. G. Britton, Deputy Commissioner and Chief Engineer Copies : Mr. W. P. Tucker Mr. J. P. Mills, Jr. Mr. A. S. Brown Mr. L. E. Brett, Jr. Mr. L. H. Dawson, Jr. Mr. E. L. Covington, Jr. - Chesterfield TRANSPORTATION - AMERICA'S LIFELINES JOHN E. HARWOOD, COMMISSIONER p ➢SIB LEONARD R. HALL, BRISTOL, BRISTOL DISTRICT _ HORACE G. FRALIN, ROANOKE,SALEM DISTRICT THOMAS R. GLASS, LYNCHBURG, LYNCHBURG DISTRICT I 8 MORRILL M. CROWE, RICHMOND, RICHMOND DISTRICT \ .e WILLIAM T. ROOS, YORKTOWN, SUFFOLK DISTRICT tN DOUGLAS G. JANNEY, FREDERICKSBURG, FREDERICKSBURG DISTRICT RALPH A. BEETON, FALLS CHURCH, CULPEPER DISTRICT ROBERT S. LANDES, STAUNTON, STAUNTON DISTRICT COMMONWEALTH Of VIRGINIA T. RAY HASSELL, III, CHESAPEAKE, AT LARGE -URBAN DEPARTMENT OF HIGHWAYS & TRANSPORTATION CHARLES S. HOOPER, JR., CREWE,AT LARGERURAL 1221 EAST BROAD STREET RICHMOND, 23219 March 14, 1977 Board of Supervisors of Chesterfield County Chesterfield Court House, Virginia 23832 Gentlemen: W. S. G. ERITTON DEPUTY COMMISSIONER & CHIEF ENGINEER LEO E. BUSSER III DIRECTOR OF ADMINISTRATION J. M. WRAY, JR. DIRECTOR OF OPERATIONS J. P. ROYER, JR. DIRECTOR OF PLANNING P. B. COLDIRON DIRECTOR OF ENGINEERING H. R. PERKINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT IN REPLY PLEASE REFER TO Secondary System Additions Chesterfield County As requested in resolution by your Board on December 20, 1976, the following additions to the Secondary System of Chesterfield County are hereby approved, effective February 1, 1977. DITIONS LENGTH SALEM WOODS, SECTION A Baume Circle - Beginning at its intersection with Salem Church Road (Route 642) southeasterly 0.06 mile to a 0.06 Mi. cul-de-sac. Nordic Lane - Beginning at its intersection with Salem Church Road (Route 642) southeasterly 0.06 mile to 0.06 Mi. a cul-de-sac. Antas Lane - Beginning at its intersection with Salem Church Road (Route 642) southeasterly 0.05 mile to a 0.05 Mi. cul-de-sac. Chanson Road - Beginning at its intersection with Salem Church Road (Route 642) southeasterly 0.08 mile to a temporary turnaround. 0.08 Mi. Sincerely, Copies : g4w0a' "- Mr. W. P. Tucker Mr. J. P. Mills, Jr. W. S. G. Britton, Deputy Commissioner and Chief Engineer Mr. A. S. Brown Mr. L. E. Brett, Jr. Mr. L. H. Dawson, Jr. Mr. E. L. Covington, Jr. - Chesterfield TRANSPORTATION - AMERICA'S LIFELINES ..r XIX, A, Hopewell Ministerial ASS. March 8, 1977 Dear Sires We are hereby requesting permit for a CROP WALK on April 2, 1977. This WALK is sponsored by the Hopewell Ministerial Ass. to raise money for the cause of HUNGER. We will begin at the First Baptist Church in Hopewell and continue on Route 10 to Chester and to the United Methodist Church using the medium strip where ever possible. Request permission and one police car from about 9 A.M. until about two P.M. There will be about two - three hundred people involved. Thank you for your attention to this ma"er. Rev. E. Cecil Smith, Pres, Hopewell Ministerial Ass. Phone 732-9071 Route 3 Box 39A Prince George, Va. 23875 P.S. We would need police in Hopewell for about the first hour and hope to cross bridge in Chesterfield where police would be there.. En XIX. C. VIRGINIA: At a special meeting of the Chesterfield County School Board held Monday evening, March 14, 1977, at 7 otclock, in the board room of the School Administration Building PRESENT: Mr. C. E. Curtis, Jr., chairman Dr. G. R. Partin, vice-chairman Mr. E. A. Moseley, Jr. Mr. A. P. Strickland, III Mr. J. S. Harvie, III On motion of Mr. Harvie, seconded by Mr. Moseley, the school board unanimously adopted the school budget for the year 1977-78 in the total amount of $45, 203, 409, an increase of $2. 5 million in local tax dollars, and directed that the budget be forwarded to the Chesterfield County Board of Supervisors for their consideration and approval. A copy: teste- Robert A. Lux., clerk VIRGINIA: At a special meeting of the Chesterfield County School Board held Monday evening, March 14, 1977, at 7 otclock, on the board room of the School Administration Building PRESENT: Mr. C. E. Curtis, Jr., chairman Dr. G. R. Partin, vice-chairman Mr. E. A. Moseley, Jr. Mr. J. S. Harvie, III Mr. A. Perry Strickland, III On motion of Mr. Moseley, seconded by Mr. Strickland, the school board directed that the board of supervisors be respectfully requested to return to the school board for use in 1977-78 any surplus funds which might be in the school budget for the year 1976-77 when the fiscal year ends June 30, 1977. Robert A. Lux, Clerk A copy: teste- V Pre -Application for Depart" nt of Housing and Urban Develor'i-nt 701 Co,prr,hensive Planning f Assistance Funding. Local Planning istance Category. Fiscal Year lg78._ � 1) Applicant Address County of _Chesterfield Courthouse, Chesterfield, Vi 2) local Cont,ict Person Telephone Name James P. Zook 3) Project Costs Local Share $6,600 HUD Share $13,400 1___ page of 1 fagcs ini 748-1236 Total S 20,000 XIX, D. 4) Pro Descri tion e o ow ni g projects implement Policies as identified in. the Chesterfield County General Plan 2000 as such they can be considered comprehensive planning activities. Project A, Community Scale Planning, would produce small area plans for at least three communities or approximately 300 of the County. A work. program is to be developed under a 1977 MUD planning assistance grant. This work program will serve as a starting point for each community plan and will be adjusted to reflect issues relevant to the studied community. This project would begin implementation of Policy 1 g of the County's General Plan: Develop land use plans and policies for the County's communities. Implementing Policy 1 g would in part fulfill Goal 1: Continuing the development of the County in a manner which is sodnd and attractive and which will result in the least possible adverse environmental and fiscal impact. These community plans will translate the general plan to the community scale, consider micro scale issues and are intended to facilitate zoning decisions and public works decision making. Area plans are to be consistent with the general plan and are intended to gain significant public support r for the planning of the community both at the micro and macro scales. Estimated project cost is $15,000. Project B, School Siting and Facilities Plan, would implement Policy 6 a. Prepare, review and adopt a long range school facilities plan and ssist n implementing Policy 5 k: Acquire sites for schools, parks, ain libraries and fite stations significantly prior to the need for development of the related facility. Also affected is Policy 6 b: Plan future school sites to allow adequate space for recreational activity serving not only the school community but the community at large. The School Siting and Facilities Plan would contribute to realizing Goal 6: A system of public services and facilities meeting the needs of existing and future County population. Estimated project cost is 5,000. 5 The Project will be conducted by ::]— a) local Existing X ' Staf' New X 6 Local Share of Project Cost to be Provided: a) Cash Approoriation From General Funds b) In -Kind klatch of Existing Staff or Appropriatio,)s b) Consultant c) Other (Specify) c) FDC 7) ignatur�c oi-CiitcT�d�iiirii-Stral.iv��1TTi'c.er -- S c• S —Dale I (__,'rihh- XIX, F. lec� dd I0S �fta 2924 BROOK ROAD . RICHMOND, VIRGINIA 23220 Mr. Lee 0. Falwell County Administrator Post Office Box 40 Chesterfield, Virginia Dear Mr. Falwell: March 15, 1977 23832 Your Board of Supervisors will soon face the task of planning the 1977-1978 budget, In preparing this budget for the fiscal year, we will appreciate any consideration you can give us bearing in mind the following figures: During 1976, thirty-three (33) patients from the County of Chesterfield were hospitalized for a total of 483 days at a cost of $100 per day for a total of $48,300. Our Hospital is well-equipped and staffed to treat handicapped youngsters. We are proud to be able to provide these services to the children from your County. For your further information, we enclose a Mini History of our Hospital, which gives a broad view of the many services provided to any handicapped child in Virginia who needs our help. We thank you most sincerely for your help in the past, and please visit us at a time arranged for your convenience. Enclosure jAMH " C 11 t,l.FH, 11 U, 11.v. lit '.1hRIF It. 1.1.48 1. MLU It 11hH1 N\IIS MLU. ,! ! I11r. .Ilnti".! l'.rRr,•,�,.({ irKi.w BLh �� , rr L,r1 1 Yrm;a+•r 1,'11 UID 01, rHt 11 I's MIH.W4. IJAV H. "I it At HIMFH Ill. 111:. L. HUN:MFil1h:AKIA5. ,1H. F'vst 1..• !t�•aid••nt Mill II. HII'E It it:\RHI,.1R. MRS. f A:AK At Hi J. MR. JA1.11 14 HA,Kh:lt k ILLS MR.'110AlVsI. HL l't 'I llt. %1!t h:tA ARU( CAMu'1i IA %lR. H. 11 % 11 CHAPPEI.I.. IIt. MRS, Wl., AM'1. 1 IARKE Itfi. uh'%h:{i Lh:1 It. 1:1. %R1 MR, nM h:RtU\ II. irh.\\IS, Ill. MRS I %MES 111 .11.F-.1 MIR '11..411,, I1. ` ITS J It MIR. A. C. k.Pl', %I lt. HEHRBRT k:. FI'ry.14.H 41,11, lit. MR. WILI.I %AI A. hIORREST, JR. Mlti �. 1'IHltll. H. 1:(tUI M: \flt. '1'H1 tM!4,,:.'t,URItuN. IK. AR H. HI'1'f:H H %RRIS, JR 11R. W M!. HA%l%NS iLIt\AltlIW . HF NLEI Mllt. 1. IIoA %tt1 ll:\KIN,. 111. MH,. IL G(1UW , !0NES 1.1.\IICII E\. Iit. Ai.I Aitil ,1!i MH ROD `It WK R -MAI'i WS Ni!t. 1: 1:11.\IF:1: til\uli 1!I NR. (1141t1.h, 1;- M111111'1 Ilit. It %I I'll WA NH) '.IH. h. (".L%lit 11t\h 1,10111NS II in.k. J AM1E5 h:. ,I It h'II-A'D Ult. I h:Hol ,MI'1,ll 11R. 1AILLl:\V It H I AI.HMIEH !.IR. lot. W_ "1 Al I Ilk , Ito 'IUI %IPSUN. JR. I Iii. IA\It. '1. 11 (hh:H %1N. WAR) 1+11" M Mt.h:l71 \h: MR. RI17 U. W11:1', uD 1411.9IIIP. F. MR. Hit 114 W. s11fltF. JH. MR. A. (:lit lifHILL 1111 VG_ IR- It11.AIt11111 N! VA %1.1 It, UI'ht(.ER Mils, AIH1;H. H Gllt l!lh: I•,,.1idF„t Yours truly, -M. Q 0 �C�bl ate. 141 Mrs. Joseph F. Maher, Jr. Board of Managers MR, -CHAR LE.S,. it 1:K. !!t Flr..t Li, Pbve Nips. Mti.I.ARU W I HIA,AN(;iR :L,,.nI LI,, P, r.uirnt %IRS, V1140” U. C o t i W UHI. JR 11-d I- 1, I't MINI; k'Lk:MINI; W. (:1.1. R,, di„S t,,, MIR,. Rlti (:h, P KENIP MRS. 4.11 kill.F,,. 1.1'CK, 18 l;orrrxpo. I,ng 5vr"Al", %Ills R.M"Dol . I'll t.. It NRIIL.;o N. 1R L..dxo„�, C. •rr.•xy,.ndn,t; ,,, ,,-t.n Out,. MLFB Lit \ uCK Ill. %lit, Wk:I.!.h'(,RD It. s� TIRAII.AA0 J!1. 7 r. uxur,r Inasmuch as ye have done it unto one of the least of these my brethren, ye have done it unto ine. NIATMEW 25:4o •'_ XIX. B. UNITED STATES DEPARTMENT OF AGRICULTURE AGRICULTURAL STABILLiA.ItON AND CONSERVATION SERVICE Chesterfield County.Office PO Box A-E Chester,�'Virglnia 23831 March'll, 1977 C. G. Manuel Acting County Administrator Chesterfield County Chesterfield, Virginia 23832 Dear Mr. Manuel: Nurserymen in Chesterfield County have suffered considerable damage due to extremely cold weather and freeze this winter. Some nurserymen have stated a desire to get emergency help in the form of low interest loans through the Farmers Home Administration. In order to qualify for this aid, it is necessary that it be requested by the County Board of Supervisors to the Governor of Virginia. Richard Nunnally, Cooperative Extension Agent and I, contacted all known Nurseries in Chesterfield County and came up with the following damage assessment report. Acres in Nurseries - 556 acres Acres damaged - 556 acres Percentage of loss - 47% Dollar loss - $353,500 It would be very helpful to our Nurserymen if the Board could see fit to request that low interest loans be made available through the Farmers Home Administration. Enclosed is a copy of the report that is being submitted to our State Emergency Board. This copy is for your information. If you have any questions or if I can be of any help to you in this matter please call 748-4161. Thank you kindly. Si erely, D al Breeding County Executive Director i n ,w BOARD OF SUPERVISORS E. MERLIN O'NEILL, CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT GARLAND DODD BERMUDA DISTRICT M ADMINISTRATION C. G MANUEL INTERIM COUNTY ADMINISTRATOR COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA 23832 March 21, 1977 MEMORANDUM TO: Board of Supervisors FROM: C, G. Manuel, Interim County Administrator SUBJECT: Appointments to Appomattox Basin Tndustrial Development Corporation Board Last year the appointees to this Board were: Mr. M. W. BurnettMr. E. Merlin O'Neill Mr. William Gill- Mr. James Belche These appointees can be reappointed or changed whichever is the pleasure of .the Board. The appointment is for fiscal year 1977. l metgAikan richmond chamber of commm March 11, 1977 Mr. Henry L. Marsh, III, Mayor Mr. William J. Leidinger, City Manager City of Richmond Mr. Victor W. Kreiter, Sr., Chairman Board of Supervisors Mr. E. A. Beck, County Manager Mr. Eugene T. Rilee, Jr. Henrico County Mr. W. T. West, Chairman Board of Supervisors Mr. John Longmire, County Administrator Hanover County Mr. E. Merlin O'Neill, Chairman Board of Supervisors Mr. C. G. Manuel, Acting County Administrator Mr. M. W. Burnett Chesterfield County Gentlemen: We hope that you will pardon this less than individual way to write each of you, but since we have individually as well as collectively met on several occasions to discuss our joint economic efforts and time being a considerable factor in reaching each of you, we have selected this "joint communique" to avoid calling each of you together again during this very busy time further complicated by personnel changes. Without going into a renewed rational or sales pitch, I think that each of you have heard and agreed that an area -wide effort for economic development is urgently needed. It was further agreed that a group headed by the private sector, but working jointly with ample representation from each jurisdiction appeared to be the best vehicle. The suggested formula which each have accepted, subject to approval by your Board of Supervisors and Council is as follows: Hanover County $ 22,100 Chesterfield County 29,300 Henrico County 24,500 City of Richmond 34,100 Metro Richmond Chamber 40,000 $150,000 201 east franklin street, richmond, virginia 23219 (804)649-0373 - . 1�kw *AI Page 2 March 11, 1977 We know that each of you are in the final budgeting process at the present time, so my purpose is to urgently request that you include these figures for economic development in your budget. We believe it may be appropriate to make your commitment subject to agreement by each of the others to participate in the suggested amount and also subject to agreeing to the final form and composition of the group which will carry it out. We say quite frankly, Gentlemen, that the metropolitan area is at a crossroads as far as having a comprehensive unified economic program. We are aware of the need for increased tax revenues. It is critical that we receive your full support both moral and financial in order for metro Richmond to establish and improve our economic position with respect to attracting new commerce and industry to the whole area. We assure you we have no other motive. If you will take this as a personal urgent request to include the indicated amounts in your forthcoming budgets, we will promptly set another meeting date in which we can all get together to work out or modify the tentative proposal originally presented to you so that we can get this economic job development show on the road: Sincerely, Newman Hamblet Chairman of the Board La*A- 1/A • Carlton P. Moffatt, Jr. President Q,%, &.0 Edwin B. Brooks, Jr., Chairman Economic Development Committee ••• • =1A, • • •_ • • - i_ March 11, 1977 Mr. Henry L. Marsh, III, Mayor Mr. William J. Leidinger, City Manager City of Richmond Mr. Victor W. Kreiter, Sr., Chairman Board of Supervisors Mr. E. A. Beck, County Manager Mr. Eugene T. Rilee, Jr. Henrico County Mr. W. T. West, Chairman Board of Supervisors Mr. John Longmire, County Administrator Hanover County Mr. E. Merlin O'Neill, Chairman Board of Supervisors Mr. C. G. Manuel, Acting Mr. M. W. Burnett Chesterfield County Gentlemen: County Administrator We hope that you will pardon this less than individual way to write each of you, but since we have individually as well as collectively met on several occasions to discuss our joint economic efforts and time being a considerable factor in reaching each of you, we have selected this "joint communique" to avoid calling each of you together again during this very busy time further complicated by personnel changes. Without going into a renewed rational or sales pitch, I think that each of you have heard and agreed that an area -wide effort for economic development is urgently needed. It was further agreed that a group headed by the private sector, but working jointly with ample representation from each jurisdiction appeared to be the best vehicle. The suggested formula which each have accepted, subject to approval by your Board of Supervisors and Council is as follows: Hanover County $ 22,100 Chesterfield County 29,300 Henrico County 24,500 City of Richmond 34,100 Metro Richmond Chamber 40,000 $150,000 201 east franklin street, rd norx, virginia 23219 (804)649-0373 Page 2 March 11, 1977 We know that each of you are in the final budgeting process at the present time, so my purpose is to urgently request that you include these figures for economic development in your budget. We believe it may be appropriate to make your commitment subject to agreement by each of the others to participate in the suggested amount and also subject to agreeing to the final form and composition of the group which will carry it out. We say quite frankly, Gentlemen, that the metropolitan area is at a crossroads as far as having a comprehensive unified economic program. We are aware of the need for increased tax revenues. It is critical that we receive your full support both moral and financial in order for metro Richmond to establish and improve our economic position with respect to attracting new commerce and industry to the whole area. We assure you we have no other motive. If you will take this as a personal urgent request to include the indicated amounts in your forthcoming budgets, we will promptly set another meeting date in which we can all get together to work out or modify the tentative proposal originally presented to you so that we can get this economic job development show on the road! Sincerely, Newman Hamblet Chairman of the Board C��9�,'1Jla Carlton P. Moffa t, Jr. President q '�- &4-�) Edwin B. Brooks, Jr., Chairman Economic Development Committee IAC. lje�terfteYb Cour� p 10eul , ebtfsterfielbNa. 23832 OFFICERS J. ROYALL ROBERTSON PRESIDENT I. GARLAND HENING, JR. VICE-PRESIDENT OLIN L. TAYLOR SECRETARY LOUIS H. VADEN TREASURER Hon. E. Merlin O'Neill Chairman Chesterfield County Board of Supervisors Chesterfield, Virginia o, supz r fRF�6Y� March 10, 1977 DIRECTORS LT. COL. HORACE MANN PAST PRESIDENT IRBY H. BROWN EDWARD A. MOSELEY, JR. ZANE G. DAVIS DR. JOSEPH C. HILLIER FREDERICK H. PEASE HONORARY MEMBER PAST PRESIDENT Att: C. G. Manuel County Administrator Dear Gentlemen: Request is hereby made that you make an advance in the amount of $15,000.00 to the Chesterfield County Museum, Inc. for the purpose of defraying the cost in part of constructing a museum building at Chesterfield Courthouse on County property. Wish best wishes, I am �\ Sincerely, Lewis H. Va en, Treasure/ LHV / 1 `. n COLON[L J. E. PITTN&N JR. CNI{/ OF FOLNCI In M 4JOR C. E. RICNT[0 C O U N T Y O F C H E S T E R F I E L D CHESTERFIELD. VIRGINIA POLICE DEPARTMENT March 16, 1977 The Honorable Board of Supervisors County of Chesterfield Chesterfield, VA 23832 Dear Supervisors: I respectfully submit the following applicants to be approved for appointment as Police Officersfor the County of Chesterfield, beginning April 16, 1977. The two applicants are to fill vacancies created by resignations. Randolph Hall Watkins John Thomas Ashworth I would appreciate it if these applicants could be approved at the next meeting of the Board of Supervisors on March 23, 1977. Respectfully submitted, P ee zz���;— colonel J. E. Pittman, Jr. Chief of Police JEPjr/vh n COLONEL J. E. PITTMAN JR. CNI[n Or roLuct VII. B. M ♦JOR C. E. AICNTlp C O U N T Y O F C H E S T E R F I E L D CHESTERFIELD. VIRGINIA POLICE DEPARTMENT TO: Mr. C. G. Manuel Interim County Administrator FROM: Colonel J. E., Jr. Chief of Polio , DATE: March 15, 1977 REFERENCE: REMODELING OF DISPATCH CENTER On February 9, 1977 the police department presented to the Board of Supervisors a request to renovate the communications center to correct some problems we are experiencing. At that time I understood they would make a decision and get back to me. Would you please advise me of the status of the proposal. Also during the latter part of February the Board was notified of the liability insurance carrier refusing to cover the Auxilary Police Officers unless they were paid. It is my understanding that the Board voted to pay the Auxilary one (1) dollar per annum. Could you verify and advise when this will come about. /vh M BOARD OF SUPERVISORS E. MERLIN O'NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT GARLAND DODD BERMUDA DISTRICT ADMINISTRATION C. G MANUEL INTERIM COUNTY AOMINISTRATOR COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA 23832 March 17, 1977 TO: Mr. Jack Manuel, Count Administrator FROM: W. Lynn Wingfield, nistrative Assistant SUBJECT: Appointment of Repre ntative. from the County to Public Safety Commit ee, RRPDC With the resignation of Pat O'Hare a vacancy was created in our membership on the Public Safety Committee of RRPDC. An appointment of a County official to this committee is needed at this time. It should be someone outside of the Police Department since Captain Chalkley and Chief Pittman now serve on this body. M Mr. C. G. Manuel Interim County ikdministrator County of Chesterfield Chesterfield, Virginia 23832 Dear Sirs: En 5206 -Devonshire Road Richmond, Virginia 23225 Match 0, 1977 The Monacan Junior Woman's Club would like to request a renewal of our Bingo arid/or Raffle Dernit which expires on klarch 17, 1977. Thank you for your consideration of t'Ais matter. Sincerely, Katherine L. Sh6elvin n COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE March 17, 1977 TO: Jack Manuel FROM: Lane Ramsey!'_ SUBJECT: 1976-77 Budget Requests II, B. Please ask the Board of Supervisors on March 23, 1977 to approve the following resolution for the County Library Fund. Suggested Resolution: On motion of , seconded by it is hereby resolved that the appropriation for 13-185-204.0 Binding be decreased by $5,000 and that 13-185-315.0 Books -County be increased by $5,000. LBR/lga n COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE March 18, 1977 TO: Jack Manuel FROM: Lane Ramsey 6/00( SUBJECT: Refund to City of Richmond M Please ask the Board to pass the following resolution on March 23, 1977. Suggested Resolution: On motion of , seconded by it is hereby resolved that the Board of Supervisors approves a refund of $135,234.21 to the City of Richmond which represents overpayments by them to the County of Chesterfield for sewer service charges. LBR/lga M COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE March 17, 1977 TO: Jack Manuel FROM: Lane Ramseyn; SUBJECT: 1976-77 Budget Amendments E5 On March 9, 1977 I presented budget amendments to the Board of Supervisors which were a result of the review made at the end of January. The Board asked that we prepare more detail and justification for these amendments. I am also including statements to update the surplus estimates at June 30. The statements are: Appendix A - Statement of Estimated Cash Balance at June 30, 1977. Appendix B - Statement of Contingent Liabilities. Appendix C - Statement of Fund Balance at June 30, 1977. The above-mentioned statements will include the following budget changes. Suggested Resolution: On motion of , seconded by resolved that the following budget amendments are made: 1. Board of Supervisors Increase: 11-011-319.0 Office Supplies 11-011-218.0 Postage Additional Appropriation 2. County Administrator it is hereby 200.00 Increased usage. 700.00 Rate increase and usage beyond budgeted amount. 900.00 Decrease: 11-012-104.0 Asst. Administrator (10,000.00) Unused Salaries. Increase: 11-012-218.0 Postage 11-012-319.0 Office Supplies Transfer to Surplus 200.00 No postage was budgeted. 3,100.00 Increased usage beyond budgeted amount. (6,700.00) Jack Manuel March 17, 1977 Page 2 3. General Services Decrease: 11-014-102.0 Director 11-014-109.0 Clerical 11-014-109.1 Buyers 11-014-221.0 Tuition Increase: 11-014-218.0 Postage 11-014-319.0 Office Supplies Transfer to Surplus 4. Central Accounting Decrease: 11-016-102.0 Director Increase: 11-016-201.0 Audit Expense 11-016-218.0 Postage 11-016-319.0 Office Supplies 11-016-201.1 Consultant -Annexation Tuition Case Additional Appropriation 5. Personnel Decrease: 11-017-319.0 Office Supplies Transfer to Surplus ( 4,000.00) Unused Salaries. (12,000.00) Unused Salaries. ( 7,500.00) Unused Salaries. ( 650.00) Will not be used. 4,000.00 Increase in rates and usuage higher than anticipated. 2,000.00 Increased number of bids and purchase orders. (18,150.00) (4,000.00) Unused Salaries. 9,000.00 This amount has always been underestimated thinking that a higher amount would influence the auditors; then it would be adjusted when the actual bill came in. 1,800.00 Increased number of checks being written and increased rates. 3,500.00 All budget materials are charged here. Engineering has started charging departments for Xerox copies made, and encumbrance system began in August requires many forms and paper supplies. 34,530.00* Fee for Daniel A. Robinson & Associates for the Annexation Tuition Case. 44,830.00 (2,000.00) Unused. (2,000.00) Jack Manuel March 17, 1977 Page 3 6. County Attorney Decrease: 11-018-102.0 County Attorney ( 9,720.00) Unused Salaries. 11-018-211.0 Liability Insurance ( 163.00) Unused. Increase: 11-018-104.0 Asst. County Attorney 11-018-206.0 Dues & Subscriptions 11-018-230.0 Legal Fees 11-018-230.1 Legal Fees -Annexation Tuition Additional Appropriation 7. Real Estate Assessor Decrease: 11-022-104.0 Appraisers Transfer to Surplus 8. General District Court Increase: 11-052-214.1 Machine Rental Additional Appropriation 9. Police Department Decrease: 11-061-106.0 Policemen 11-061-106.1 Court Duty 11-061-214.1 Machine Rental Increase: 11-061-312.0 Vehicle Operation 11-061-400.0 New Vehicles 11-061-410.0 Radio Equipment Additional Appropriation 6,530.00 Position approved but no budget amendment made for the salary. 200.00 Fees for assistant to be able to appear in court. 17,000.00 Fees for Morris Mason. 30,916.00* Fees paid to Fred Gray for 1970 Annexation Tuition Case. 44,763.00 (10,000.00) Unused Salaries. (10,000.00) 800.00 Clerk of Court is required to supply policemen with documenta- tion related to court cases; therefore, a different type of copy machine was required. 800.00 (12,370.00) Unused Salaries. (16,828.00) Unused Salaries. (14,000.00) Not needed. 40,000.00* Original budget was cut and increased cost of materials and fuel. 6,850.00 Vehicles & equipment costs more than estimated. 3,000.00 Communications system expenses charged here that were not budgeted. 6,652.00 Jack Manuel March 17, 1977 Page 4 10. Fire Department Decrease: 11-071-106.0 Firemen 11-071-109.0 Dispatcher 11-072-410.0 Radio Equipment Transfer to Surplus 11. County Engineer Decrease: 11-101-312.0 Vehicle Operation Transfer to Surplus 12. Sanitation Decrease: 11-103-136.0 11-103-311.0 11-103-405.1 n (45,572.00) Overtime budgeted but not needed. ( 4,000.00) Unused Salaries. ( 2,200.00) Not needed. (51,772.00) ( 2,000.00) Not needed. ( 2,000.00) Truck & Equipment Op. ( 6,000.00) Unused Salaries. Fuel ( 4,000.00) Not needed. Repl. Equipment ( 6,000.00) Not needed. Increase: 11-103-214.1 Dumpster Rental 26,000.00* 11-103-312.1 Equipment Operation 16,000.00 Additional Appropriation 26,000.00 13. Planning Increase Revenue: 11-000-703.0 Rezoning Fees 11-000-636.1 Planning Grant Total Increased Revenue Increase: 11-104-218.0 Postage 11-104-312.0 Vehicle Operation 11-104-319.0 Office Supplies 11-104-320.0 Maps & Supplies Increased Expenses Transfer to Surplus Rental of Dumpsters. At the end of February, this account had a $5,000 balance. It is estimated that the additional $16,000 will be needed to maintain the equipment at the landfill for the rest of the year. ( 8,000.00) Revenue -Fee Increase. ( 8,700.00) Revenue -Federal Highway Adminis- tration and Transportation data (16,700.00) updating. 3,600.00 500.00 4,800.00 2.500.00 11,400.00 ( 5,300.00) Due to increase in registered mail from $.58 to $.98 each. Increased costs. Due to billing of reproduction by Engineering. Purchase of paper to run prints on small plan reproduction machine in the Planning office. M Jack Manuel March 17, 1977 Page 5 M 14. Drainage Decrease: 11-106-123.0 Laborers (10,000.00) Unused Salaries. 11-106-214.3 Rent of Equipment ( 5,000.00) Not needed. 11-106-234.0 Construction Contracts(35,000.00) Not needed. Transfer to Surplus (50,000.00) 15. Elections Increase Revenue: 11-000-621.0 State Share of Registrar (525.00) Revenue -State determines salary of registrar and reimburses 100%. Total Increased Revenue (525.00) Increase: 11-130-102.0 Registrar 11-130-218.0 Postage Additional Expense Additional Appropriation 16. Safety Division Decrease: 11-181-109.0 Clerical Transfer to Surplus 17. HUD Grant Increase Revenue: 11-000-636.0 Hud Grant Total Increased Revenue Increase: 11-186-240.0 Consultant Fees Total Increase 18. Miscellaneous Functions Increase: 11-189-293.0 Hospitalization 11-189-294.0 FICA 11-189-296.0 Group Life 11-189-805.0 Interest Additional Appropriation 525.00 State determines salary of registrar and reimburses 100%. 3,500.00* Registrar mailed cards to all registered voters which was not planned for in budget. 4,025.00 3,500.00 ( 6,864.00) Salary being charged to Police Department. ( 6,864.00) (30,000.00) Revenue -701 Planning Grant. (30,000.00) 30,000.00 Consultant Fees for HUD 701 Grant. 30,000.00 55,000.00* Blue Cross rate increase effective September 1976. 49,128.00 Budget estimate was low. 10,000.00 Budget estimate was low. 7051000.00* Treasurer has borrowed in anticipation of taxes beyond the amount anticipated. 184,128.00 Jack Manuel March 17, 1977 Page 6 19. Buildings and Grounds Decrease: 11-140-119.0 Maintenance Employees (32,000.00) Unused Salaries. 11-140-410.0 Radio Equipment ( 1,000.00) Not needed. Increase: 11-140-217.0 Telephone 30,000.00* Telephone rate increase and new services added and not budgeted. 11-140-215.0 Repairs & Maintenance 56,940.00 See list of projects supplied to the Board on 3/9/77. Additional Appropriation 53,940.00 Total Reduction in Budgets (262,867.00) Total Increase in Revenue ( 47,225.00) Total Increase in Expenditures 522,819.00 Additional Appropriation 212,727.00 *These items have previously been shown on list of Contingent Liabilities. LBR/lga M 11 GENERAL FUND Adjusted Cash Balance 2/28/77 Add: Balance of Revenue to be received 3/1/77 - 6/30/77 Additional Revenues above budgeted amount Net Additional Revenue per Board Request Deduct: Balance of Expenses to be paid 3/1/77 - 6/30/77 Net Additional Expense Per Board Request Estimated Cash Surplus (Deficit) at 6/30/77 1Made Up of: n Cash (General Ledger 2/28/77) (2,004,058) Time Deposits (General Ledger 2/28/77) 0 Investments (General Ledger 2/28/77) 2,008,475 4,417 2Per General Ledger 2/28/77 18,218,207 Add: Revenue for Safety Town 1,445 18,219,652 3Per General Ledger 2/28/77 19,594,369 Less decrease expense in General Fund (Money to be spent from Revenue Sharing 3/9/77) 41,053 19,553,316 Add: Appropriation to Safety Town 3/9/77 1,445 19,554,761 APPENDIX A 4,4171 17,969,2632 423,408 47,225 18,439,896 19,554,7613 259,952 19,814,713 (1,370,400) �w APPENDIX B CONTINGENT LIABILITIES FOR 1976-77 BUDGET 1. Contribution to Richmond Chamber of Commerce $ 18,000 2. Consultant Fees for M. W. Burnett 10,000 3. Juvenile and Domestic Relations Court Building 649,025* 4. Rental of Space (for 3 months): Community Development 7,700 5. Fitting Out Costs related to moving Community Development, Social Services and Data Processing: Community Development 7,690 Social Services 2,510 Data Processing 4051000 50,200 TOTAL CONTINGENT LIABILITIES $734,925 Note: Previous Total of Contingent Liabilities $1,205,861 Total of This Statement 734,925 Amount Eliminated by Budget Amendments $ 470,936 *1977-78 Revenue Sharing Budget contains $649,025 for Vehicles in order to release funds in General Fund for Juvenile Court Building. APPENDIX C COUNTY OF CHESTERFIELD ANALYSIS OF ESTIMATED SURPLUS FOR 6/30/77 Projected Cash Balance 6/30/77 ($1,370,400) Add: 1. Unspent Balance of 1976-77 Budget 702,017 2. Loan to Nursing Home 226,900 3. Loan to Airport 43,800 4. Loan to School Operating Fund 294,345 5. Sale of Nursing Home Bonds 1,240,000* $1,136,662 Deduct: Contingent Liabilities 734,925 Estimated Surplus 6/30/77 $ 401,737** *Sale of Bonds $1,500,000 Reserve that may be required (260,000) $1,240,000 **Does not consider any funds being received or carried as a surplus item for the Basic State Aid suit for $1,100,000. V. G. Z COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE March 4, 1977 TO: Jack Manuel FROM: Lane Ramsey SUBJECT: 1976-77 Budget Amendments Please ask the Board of Supervisors to make the following budget amendments on March 9, 1977. These amendments are based on a review of budgets at January 31, 1977. Suggested Resolution: On motion of seconded by , it is hereby resolved that the following budget amendments be made: Decrease Planned Budget Expenditures: Department Amount Explanation County Administrator 11-012-104.0 Asst. Administrator 10,000 Unused Salaries General Services 11-014-102.0 Director 4,000 Unused Salaries 11-014-109.0 Clerical 12,000 Unused Salaries 11-014-109.1 Buyers 7,500 Unused Salaries 11-014-221.0 Tuition 650 Unused Salaries 24,150 Central Accounting 11-016-102.0 Director 4,000 Unused Salaries Personnel 11-017-319.0 Office Supplies 2,000 County Attorney 11-018-102.0 County Attorney 9,720 Unused Salaries 11-018-211.0 Liability Insurance 163 9,883 Real Estate Assessor 11-022-104.0 Appraisers 10,000 Unused Salaries Jack Manuel March 4, 1977 Page 2 Department Amount Explanation Police Department 11-061-106.0 Policemen 12,370 Unused Salaries 11-061-106.1 Court Duty 16,828 Unused Salaries 11-061-214.1 Machine Rental 14,000 43:198 Fire Protection 11-071-106.0 Firemen 45,572 Unused Salaries 11-071-109.0 Dispatcher 4,000 Unused Salaries 49,572 Fire Prevention 11-072-410.0 Radio Equipment 2,200 County Engineer 11-101-312.0 Vehicle Operation 2,000 County Drainage 11-106-123.0 Laborers 10,000 Unused Salaries 11-106-214.3 Rent of Equipment 5,000 11-106-234.0 Construction Contracts 35,000 50,000 Sanitation 11-103-136.0 Truck & Equip. Operators 6,000 Unused Salaries 11-103-311.0 Fuel 4,000 11-103-405.1 Repl. Equipment 6,000 16,000 Safety Village 11-181-109.0 Clerical 6,864 Unused Salaries TOTAL DECREASE 229,867 Increase Planned Budget Expense: Purchasing 11-014-218.0 Postage 4,000 Central Accounting 11-016-201.0 Audit 9,000 11-016-218.0 Postage 1,800 11-016-319.0 Office Supplies 3,500 14,300 General District Court 11-052-214.1 Machine Rental 800 Police 11-061-312.0 Vehicle Operation 40,000 Jack Manuel New Vehicles 6,850 March 4, 1977 Radio Equipment 3,000 Page 3 Vehicle Operation 49,850 AS"z Department Amount Explanation County Attorney Sanitation Maps & Supplies 11-018-104.0 Asst. County Attorney 6,530 11-018-206.0 Dues & Subscriptions 200 11-018-230.0 Legal Fees 17,000 11-018-312.0 Vehicle Operation 150 11-018-403.0 Furniture 606 24,486 General District Court 11-052-214.1 Machine Rental 800 Police 11-061-312.0 Vehicle Operation 40,000 11-061-400.0 New Vehicles 6,850 11-061-410.0 Radio Equipment 3,000 11-104-312.0 Vehicle Operation 49,850 AS"z 11-104-319.0 Office Supplies 4,800 Sanitation Maps & Supplies 2,500 11-103-214.1 Dumpster Rental 26,000 11-103-312.1 Equipment Operation 16,000 42,000 Planning 11-104-218.0 Postage 3,600 qao 11-104-220.0 Travel 1,000 11-104-312.0 Vehicle Operation 500 11-104-319.0 Office Supplies 4,800 11-104-320.0 Maps & Supplies 2,500 12,400 Elections 11-130-102.0 Comp. Registrar 525 11-130-218.0 Postage 3,500 4,025 Hud Grant 11-186-240.0 Consultant Fees 30,000 Miscellaneous Functions 11-189-293.0 Hospitalization 55,000 11-189-294.0 FICA 49,128 11-189-296.0 Group Life 10,000 11-189-805.0 Interest 70,000 184,128 TOTAL INCREASE 3652989 U Jack Manuel March 4, 1977 Page 4 Increase Planned Budget Revenue: 11-000-621.0 Registrar 525 11-000-703.0 Rezoning Fees 8,000 11-000-636.0 Hud Grant 30,000 11-000-636.1 Planning Grants 8,700 TOTAL INCREASE IN REVENUE 47,225 Total Decrease in Budgets 229,867 Total Increase in Budgets (365,989) Total Increase in Revenue 47,225 INCREASE IN APPROPRIATION ( 88,897) *40 And be it further resolved that $88,897 be appropriated from the Unappropriated Surplus of the General Fund. LBR/lga M TO: Jack Manuel COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE March 4, 1977 FROM: Lane Ramsey /1!� SUBJECT: 1976-77 Budget Requests M In conducting reviews of the various departments' budgets, we have found several changes that need to be made to the Buildings and Grounds budget. Please ask the Board on March 9, 1977 to take the following action: Suggested Resolution: On motion of seconded by it is hereby resolved that $53,940 be appropriated from the Unappropriated Surplus of the General Fund to 11-140-215.0 Repairs and Maintenance. It is further resolved that the following changes be made in the Planned Budget. Decrease Planned Budget Expenditures: 11-140-119.0 Maintenance Employees $32,000.00 11-140-410.0 Radio Equipment 1,000.00 $33,000.00 Increase Planned Budget Expenditures: 11-140-217.0 Telephone $30,000.00 11-140-215.0 Repairs & Maintenance 3,000.00 $33,000.00 The additional appropriations were required due to work which will be done that was not set up in the original budget. LBR/lga cc: Peggy Firesheets Ng�. a ���� gw,,yitx• ,uw -L.'^..Y.. `s '•r ,� �.a� �; . r �: �•,r., ;[Ss'.;, :, ••Y... .. .. .. A .... ,. .. Mrs Lane Ramsey terim Dire ctor of '.Central ming In ' .., ,.yptl4L�`'� •s. ,:,.. -r ,..,, � 3,:..,•-t:v+�.^!,n..r.n•�-.,,3t:.:+..�+t s.` ,. s;A•:•t ra Accou Ir .:= FROM; Peggy M. Firesheets .., Interim Director of General Services SUBJECT: Request for Additional Appropriations: Dept. of Buildings & Grounds - Repairs F, Maintenance - Code: 11-140 215. t `DATE February .Z2, :' Roofing repairs! to various buildingsµ~within the Courthouse complex have been necessary since July 1, 1976. ". These repairs in the amount of $25,840 were not anticipated ... A ,..... .and have cut drastically into our budget dep letingfunds x.��t:., ,:.budgeted., for' other maj gr- repairs . ":, r .. ' " Please Ftake'necessary action to have funds in this amount. x appropr-iated to -Buildings.-F, ..Grounds Coda 11-140-215. PMFJdj r cc: C. G. Manuel Interim County Administrator 3 Story Addition Data Processing Bldg. Courts Addition (Bid) ptliddle Exhibition Bldg. 0. it:�::f.(l":. iY.arLK1.`:.h �% ..�iAtik•a..±!tik'.;"_.::at1 12-76 $ 500.00 10-76 1,890.00 12-76 15,490.00 12-76 7,960.00 $25,840.00 moo., ..r.'• A-1'1-11 yT �+an���f.'{�.'w �5,w r,,.}' ♦•. 'R bN. �y�,/.,k !i� �iPf�'Y a.S � K. ,- .. .. - 0 'ted Before July 1, 1977 "" Projects to be Comp 1. County Garage - replace furnace 2. Stadium - repair leaks 3. Old Circuit Court Building: --replace burners on both boilers --replace condensing unit and compressor 4. Third Floor - painting when Planning and Building Inspector move S. Data Processing Building: paint and necessary repairs for Social Services to occupy 6. Parking Area - between Jail and Exhibition bldg. 7. Preparation of Air Conditioning Units 8. Repairs necessary to Worthington Unit (Courts addition) 9. Renovation of office for Judge Daffron $ 1,600.00 3,600.00 8,000.00 6,000.00 1,500.00 4,000.00 1,500.00 600.00 3,400.00 $30,200.00 900.00 $31,100.00 69d o0 3 �, M 1976-77 BUDGET REVIEW ACCOUNT General Services 11-014' 102.0 Director 109.0 Clerical 109.1 Comp Buyers (1) 218.0 Postage 221.0 Tuition (1) Based on usage thus far this year, of $4,000 will be needed. This is due bids and purchase orders sent out. Sanitation 11-103 136.0 Truck and Equip Opr. (1) 214.1 Rent Dumpsters 311.0 Fuel (2) 312.1 Equip. Operation 405.1 Repl. Equipment M DECREASE $ 8,000.00 12,000.00 7,500.00 650.00 28,150.00 INCREASE 4,000.00 T4, 060-00 an additional appropriation to the increased number of 6,000.00 4,000.00 $10 'U-0000 26,400.00 16,000.00 6,000.00 48,400.00 NOTE: 1. Request based on maintaining existing number of dumpsters with no change in pick up schedule. 2. As of February 28, 1977, unspent balance was approximately $5,000; one piece of equipment at Bon Air Landfill (AC) is in need of mayor repair which will run $5,000 to $6,000. Buildings $ Grounds 11-140 32 000.00 119.0 Mai.nt. Employees (1) 207.0 Electric Current 55,800.00 (2) 215.0 Repairs & Maint. 30,000.00 (3) 217.0 Telephone (4) 223.0 Purchase of Water 1 000.00 410.0 Radio Equipment 33,000.00 85,800.00 NOTE: 1. At this time the rate increase which was to have gone into effect 7/1/76 has not been settled. Therefore, it may be necessary to request additional appropriations at a later date. 2. As of 1/31/77, $25,800 had been committed for roof repairs which had not been budgeted. Outstanding projects to be com- pleted this budget year total $31,900. 3. As of 1/31/77 and based on the telephone charges for the month of December, the account shows a credit balance of $25, 739. This figure is subject to change because of long distance calls. The request of $30,000 does not cover installation charges that will be necessary due to relocation of Data Pro- cessing, Community Development, Social Services, or any relo- cations due to vacated office space. a credit balance 4. Based on current usage, as of 1/31/77, count It may be necessary to of $350 is shown for this ac request additional appropriations in June. r BUILDINGS � GROUNDS - UNAPPROPRIATED EXPENSES Announcement Board (11-140-323) 171.0 Roof Repairs 11-140-21S 500.00 3 Story Addition 12-76 1,890.00 Data Processing 10-76 Courts Addition 12-76 15,490.00 Middle Exhibition 12-76 7,960.00 Replace Furnace - Mental Health Trailer 1-77 540.00 Repairs to Walls in Health Building 450.00 Relocate Water and Steam Lines due to Museum Construction 984.89 Doorway Signs (change of departments offices) 123.45 Emergency Repair to Old Courthouse 662.48 Worthington Unit - emergency repairs 3,438 00 Health Dept. - furnace repair 201 20 Old Circuit Court Boiler Repair 4S0 00 Parking Lot - Mental Health 90.00 Parking Lot - Exhibition Building 775.00 33,SSS,02 ©frlce e: /Z 670 3g¢,P• �" RICHMOND NEASPAPERS, INC. of Publisher o THE RICHMOND NEWS LEADER Richmond, Va..........,MAR 1 4 1977 ...................... 1 GA This is to certify that the attached......... LE L ................... was published in The Richmond News Leader, a newspaper pub- lished in the City of Richmond, State of Virginia. .. MAR..7.....19771971 ...................................................... MAR. . 4..1977 MAR 1977 ..... ........................7.............. COR nE MARTIN SUPER'43SOR, ACCTS. NEC. ....................................................... TITLE E M rn XI V Iv. *` U) NiR C D co Z 0 < to a m 1 F•.,�n�,»l+'yti, +a Yw vl..k; ..'� 3 w n z a 3 C m I w C m m � r - Z O n m A I, Q N m m n Z (� . ^ d D m m o v m +i D < v A A t. A p D . 'L M Z �� D m m I W rw � A to li iH Z W .I rn i a 0Ln m m p a I m � _ I Z D n m n n m O Z X 0 u D +� tea. �d{RA'�ft{ n m Z A m D o rl rn ON - A a LINES JI mI N A *40 m m .�-3 M�'WR7Ts' . Y ►. Y .dL.�'iMU-aac�- .tea.... ... M rn XI V Iv. *` U) NiR C D co Z 0 V1 Gi D r 1 F•.,�n�,»l+'yti, +a Yw vl..k; ..'� M rn XI U) NiR C D m z �_ to � r - Z rn in N W m . BOARD OF SUPERVISORS E. MERLIN 0 NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L.BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT In ADMINISTRATION C. G. MANUEL INTERIM COUNTY ADMINISTRATOR 804-748-1211 VII B COU NTY OF C H ESTE R F 1 ELD CHESTERFIELD, VIRGINIA 23832 MEMORANDUM February 11, 1977 TO: Members of the Board of Supervisors FROM: Steven L. Micas, County Attorney SUBJECT: Amendment to §11-7 of the County Code relating to permit fees for septic systems. The attached proposed amendment to §11-7 of the County Code does nothing more than bring that section into compliance with the new inspection fee of $25.00 for septic tanks. SLM/j lb Attachment AN ORDINANCE TO AMD AND REENACT SECTION 11-7. or TT x Cop or THE Comm or +RESTER-- FIELDt 1975, AS AMENDED, SATING TO PERMIT FRES FOR INSPF'CTIONS or szpTxc TANKS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 11.7 of the Code of the County of Chesterfield, 1975, as amended, is amended and reenacted as follows: Sec. 11-7. Same_-- licsations fee a (ration, The application for a permit required by the preceding section shall be made to the health department and the applicant shall furnish the following information: (a) Descriptions# location and dimensions of the land or lot on which the septic tams and distribution system is to be installed. (b) Approximate location of proposed dwelling on such lot. (e) 'Number of bedrooms in proposed dwelling. (d) Will dwelling have automatic laundry, dishwasher or garbage disposal. (e) Describe type of water supply. (f) When required a plat of area showing the location of existing buildings, water supply and sewage disposal shall be furnished. (g) Percolation tests of specific lots to determine soil characteristics shall be made if indicated and requested by the health department. Percolation test procedures shall be made as recommended in the state department of health. , (h) Percolation tests shall be made only by persons approved by the county health dopartivent. Such approved persons shall conduct such tests when requested by the health department at the expense of the owner, and the results of the teem shall be submitted to the county health department for interpretation. Upon app *oval of the application of the individual sewage disposal Sys permit, and before the permit is issued, the applicant shall pay to the treasurer's office of the county a permit fee in the amount of 14vo torrent -fiv* dollars. All per- mits become null and void twelve months after date of issue and cannot be used for installation of ` individual sewage disposal systems until renewed in writing by the health department with no additional fees required. No fee shall be required for a permit to repair an existing system. BOARD OF SUPERVISORS E. MERLIN O'NEILL, CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT ADMINISTRATION C, 0. MANUEL INTERIM COUWrY ADMINISTRATOR 004 _T40-1211 COU NTY OF C H ESTER F1 E LD CHESTERFIELD, VIRGINIA 23832 February 24, 1977 MEMORANDUM TO: Progress -Index FROM: Chesterfield County Board of Supervisors SUBJECT: Meetings Coming Events One (1) time, Monday, March 7, 1977 One (1) time, Monday, March 14, 1977 Please confirm by calling the County Administrator's Office at 748-1211. shh Attachment C. G. Manuel Interim County Administrator M BOARD OF SUPERVISORS E. MERLIN O'NEILL_ CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L.BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT J ADMINISTRATION C, G. MANUEL INTERIM COUNTY ADMINISTRATOR 804 -T48-1211 C O U NTY OF C H ESTE R F 1 ELD CHESTERFIELD, VIRGINIA 23832 February 24, 1977 MEMORANDUM TO: Richmond News Leader FROM: Chesterfield County Board of Supervisors SUBJECT: Meetings Coming Events One (1) time, Monday, March 7, 1977 One (1) time, Monday, March 14, 1977 Please confirm by calling the County Administrator's Office at 748-1211. shh Attachment C. G. Manuel Interim County Administrator W n TAKE NOTICE n That the Chesterfield County Board of Supervisors on Monday, March 21, 1977, beginning at 5:00 p.m. in the County Board Room at Chesterfield County Courthouse, Virginia, will take under consideration the passage of the following Ordinance: "An Ordinance to amend and reenact Section 11-7 of the Code of the County of Chesterfield, 1975, as amended, relating to Permit Fees for Inspections of Septic Tanks." Copies of this complete Ordinance are on file in the County Administrator's Office, Chesterfield Courthouse, Virginia, for public examination on each regular business day.