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2010-05-26 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~ Meeting Date: May 26, 2010 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Attachments: ^ Yes Title: Assistant County Administrator No #~~~ ~ vi County Administrator's Top 40's List I. II. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Census 2010 6. Citizen Satisfaction Survey 7. Community Risk Analysis/Emergency Service Coverage 8. Countywide Comprehensive Plan/Public Facilities Plan 9. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 10. Hydrilla Issue 11. Irrigation Policies/Demand Management for Water Use 12. Low Impact Development Standards 13. Magnolia Green CDA 14. Mass Grading Ordinance 15. Meadowville Interchange 16. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 17. North American Project (at Rt. 288 and Rt. 10) 18. Postal Zip Codes 19. Private Sewer Treatment Facility 20. Sign Ordinance 21. Sports Tourism Plan 22. Sports Quest 23. Streetlight Policy 24. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 25. Utilities Policies and Managed Growth 26. Woolridge Road Reservoir Crossing Project Ongoing Projects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Citizen Budget Advisory Committee 4. Efficiency Studies -Countywide 5. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 6. Financial/Budget Issues 7. Fort Lee Expansion t~~0~~2 Page 1 of 4 Updated - 5/20/2010 County Administrator's Top 40's List 8. Joint Meetings of Board of Supervisors/School Board 9. RMA Work Group 10. RRPDC -Large Jurisdiction Committee 11. RRPDC -Transportation Strategies Work Group (work on hold) 12. UASI (Regional) 13. Upper Swift Creek Water Quality Ordinances 14. Watkins Centre III. Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Business Climate Survey 3. Cash Proffers 4. CBLAB Discussions -12/2009 5. Citizen Satisfaction Survey 6. COPS Grants 7. Efficiency Studies -Fire Department and Fleet Management - 6/2008 8. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 9. Electronic Signs -1/2010 10. Board's Emergency Notification Process 11. Employee Health Benefits -Contract Renewal - 8/2009 12. Financial/Budget Issues - Adoption of 2011 Budget - 4/2010 - Adoption of County CIP - 4/2010 - Adoption of School CIP - 4/2010 - Bond Issue/Refinancing - AAA Ratings Retained 13. 457 Deferred Comp Plan (Approved) 14. Hosting of Hopewell Website 15. Impact Fees for Roads - 9/2008 16. In Focus Implementation - Phase I - 8/2008 17. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 18. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 19. Leadership Exchange Visits with City of Richmond 20. 2010 Legislative Program - 3/2010 21. Meadowdale Library -11/2008 22. Minor League Baseball (new team) - 2/2010 23. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 24. Planning Fee Structure (General Increases) - 6/2009 25. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 26. Planning Fees (Holiday for Commercial Projects) - 8/2009 27. Potential Legislation -Impact Fees/Cash Proffers -1/2009 28. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 29. Property Maintenance -Rental Inspection Program 30. Public Safety Pay Plans Implemented (Phase I) 31. Redistricting 2011 Calendar/Process Report 32. Regional Workforce Investment Initiative ~' ~ ~ `~l-~a3 Page 2 of 4 Updated - 5/20/2010 County Administrator's Top 40's List 33. Southwest Corridor Water Line - Phase I - 7/2008 34. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 35. Ukrops Kicker Complex -soccer fields -Opened 8/2009 36. Upper Swift Creek Plan (Adopted) - 6/2008 37. VDOT Subdivision Street Acceptance Requirements - 7/2009 38. Walk Through Building Permit Process -10/2009 39. Website Redesign - 6/2009 40. Wind Energy Systems - 3/10/2010 41. Wireless Internet Access in County Facilities - 9/2008 42. Bow Hunting Restrictions - 2/24/2010 ©~~~~~ Page 3 of 4 Updated - 5/20/2010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: May 26, 2010 Item Number: 2.B. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: No action requested. Summary of Information: Ms. Mary Ellin Arch, Communications and Community Relations Specialist with Transurban USA, and Mr. Rich Prezioso, Project Manager with Transurban USA, will update the Board on the Pocahontas 895 Airport Connector Road construction project. Preparers Janice Blakley Attachments: ~ Yes Title: Clerk to the Board of Supervisors ^ No '~+ O _ O N N L N O ~ `^ v J 0 ~ M W '~--, O O U V O L .~ ~ (!1 +~-+ o N .) 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U O ~ (a " ~ +~ O c p +; c c ~ ~ N F L C > ' ~ ` N C (p ~ j R N 4? ~ ~ L rn ~ ~ ~ + ~ U N ~ ~ _ L ~ O ~ ~ ~ ~ •~ Q ~ ~ ~ t C V ~ F- 3 U ~ off ~ ca acv rn ~ ~ ~ O a~ N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 2.C. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: No action requested. Summary of Information: The Information Systems Technology department implemented the Citizen Geospatial Information System (Citizen GIS) on May 3. Citizen GIS is accessible from Chesterfield.gov and provides data including maps, aerial photography and parcel information through a web interface. Citizens now have the convenience of accessing the county mapping resources from their homes. This effort supports the county's strategic goal of providing world-class customer service to its citizens. GIS Manager Nancy Parker and Senior GIS Analyst Tammy Ebner will conduct a brief demonstration of the system. Preparers Barry Condrey Attachments: ~ Yes Title: CIO, Chesterfield County IST ^ No tba~~os CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: May 26, 2010 Item Number: 2.D. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: No action requested. Summary of Information: Mr. Scott Rogers, president of the Jefferson Davis Association, will update the Board and the public on recent streetscape, banner and signage improvements to Route 1, and on the new HistoricRouteOne.com website. On May 11, several members of the Board joined Lt. Gov. Bill Bolling at the Half Way House restaurant for a dedication ceremony to mark the installation of these upgrades. The Jefferson Davis Association led a coalition of regional partners in this successful effort. Preparers Don Kappel Attachments: ~ Yes Title: Director, Public Affairs ^ No ~4~~~ ~ 0 }i ~ O ~ ~ 0 ~ ~_ ~ ~ ^~ ~~ ' ~ ~ ~ ~ ~ ^= L L 0 . ~ ~ .~ ~ M ~ 0 = w N Q y- ~ r, . ~- ~. ~~ .. ~ ~ ~ ~ O ~..+ ~ ~ '~ ~ _ _ ~ ~ ~ ~ ~ ^ ~ '~ ~ L ~ ~ ~ ~ ~~ ~_ O w Q ~ - ~ O O ••_ `` V ~ ~ Q ^= 0 ca ~ ~ ~ i ~Q SO V ^ ^ ^ ^ ^ ^ /!! \V V •/~ ~ .~ ., fcS r ti .~'~• r~ W ~ ww'' W L .-. ~ ~ ~~ 3 o ~ ~ ~ ° a~ _ ~ _ •L ~ N Q' ~ ~ ~ _ O L ~ ~ = ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ V ~ _~ +~+ .F ~ ~ ~O ~ C - ~ O ~ ~ L > Q ~ ~ ~ ~ ~ ~ ~ G~ ~ L' ~ .i~+ 0 a ~ o •L Q~ V • ~ L ~ L = I ~ V . ~L ~ O V ~ y ~ ' ~ r d+ V L N + . Z v W m ~ m Q .~ ~ ~'~ ,' ~ ~'~` :,.~ ~_~ ~: ~_ , . ~,;Y '~ .~;.`, t/~ O as 0 V V ,,~ wVI W ~~ ~~ L V .~ L • ~;~ `~~~MM 0 0 C~ G 2~ ~_ 2 .~ L 0 L C~ C • .~ L C~ C O V ~ 0 0 0 r' a o ~ ~ ,~n V L .~ L 0 O .~ A,w W ~ •~ '~ ~_ ~,A ~~! Y' •V iiw, ~VI • « V/ ~/ O _ ^ ML L W V • • • Y~_ °c =. 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I jl ,~r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: S.A. Subiect: Resolution Recognizing the Leadership of the Jefferson Davis Association in Obtaining Improvements to Historic Route 1 County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests that the Board of Supervisors adopt this resolution recognizing the leadership of the Jefferson Davis Association in obtaining improvements to Historic Route 1. Summary of Information: The Jefferson Davis Association led a coalition of localities and agencies in an effort to obtain signage, banners and streetscape improvements to the Jefferson Davis Highway, also known officially as Historic Route 1. These improvements enhance the roadway's image and appeal, and will help the county and the region capitalize on increased tourism and its accompanying economic benefits. Preparers Don Kappel Title: Director. Public Affairs Attachments: ^ Yes ~ No # RECOGNIZING THE JEFFERSON DAVIS ASSOCIATION IN OBTAINING IMPROVEMENTS TO HISTORIC ROUTE 1 WHEREAS, U.S. Route 1 in Virginia, also known as Jefferson Davis Highway in Chesterfield County, is a roadway rich with history; and WHEREAS, along or nearby Route 1 in Chesterfield County are numerous historic sites; and WHEREAS, among these sites are the location of the Falling Creek Iron Works, the reconstructed 1611 Citie of Henricus, numerous Civil War sites, Bellwood Mansion, Dutch Gap in the James River, the Half Way House (now a popular restaurant) and numerous others; and WHEREAS, recognizing the significance of Route 1 in Virginia, the Virginia General Assembly passed a bill recognizing the roadway officially as "Historic Route 1"; and WHEREAS, on May 11, 2010, Lt. Governor Bill Bolling joined the Jefferson Davis Association, the Richmond Metropolitan Convention and Visitors Bureau, the Petersburg Area Regional Tourism office and dignitaries from throughout the region at a ceremony held at the Half Way House in Chester, Virginia to dedicate new signs, banners and streetscapes on Route 1; and WHEREAS, these improvements, made possible by state and federal grants, recognize the importance of maintaining this Virginia treasure in a manner befitting its historic significance; and WHEREAS, these improvements, and the launch of a new Web site, HistoricRouteOne.com, will attract more tourists to the county and the region; and WHEREAS, the anticipated increase in tourism will generate important revenue for the county and the region while educating and informing visitors; and WHEREAS, all Chesterfield County and Central Virginia localities have a stake in this gateway to the region; and WHEREAS, the strong and imaginative leadership of the Jefferson Davis Association helped to bring about these improvements and recognition to Historic Route 1. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2010, publicly recognizes the unique historic importance of Route 1 in Chesterfield County; celebrates the recent improvements to this roadway; on behalf of the residents of the county and the region, thanks the Jefferson Davis Association for leading its many partnering agencies to success; and invites all ~~0~~ motorists to take a drive down Historic Route 1 to see first-hand the many historic treasures associated with this important roadway. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to members of the Jefferson Davis Association and this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ ~ - ; ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 5.6. Subject: Recognizing May 2010, as "Older Americans Month" in Chesterfield County County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: "Older Americans Month" is observed in Chesterfield County, the state of Virginia, and the nation in May to honor the legacies and ongoing contributions of older Americans and support them as they enter the next stage of life. This year's "Older Americans Month" theme - Age Strong! Live Long! - recognizes the diversity and vitality of today's older adults. Many organizations and Chesterfield County departments provide services and programs to help older residents in Chesterfield County lead active, fulfilling and independent lives and to remain in their homes. The Board is asked to recognize the groups in the county that provide a service to older adults. Preparers Debbie Leidheiser Title: Chesterfield County Senior Advocate Attachments: ^ Yes ~ No QJO~°~1 RECOGNIZING MAY 2010, AS "OLDER AMERICANS MONTH" IN CHESTERFIELD COUNTY WHEREAS, since 1963, the month of May has been designated by the U.S. Administration on Aging as America's special time to honor and recognize its older citizens; and WHEREAS, Chesterfield County is a community in which 65,546 citizens age 55 and over make their home; and WHEREAS, the older adults in Chesterfield are among one of our most "treasured resources," united by historical experiences, strengthened by diversity, and interpreting events through varied perspectives and backgrounds to bring wisdom and insight to our community; and WHEREAS, increasing numbers of adults are reaching retirement age and remaining strong and active for longer than ever before; and WHEREAS, the older adults in Chesterfield deserve recognition for the contributions they have made and will continue to make to the culture, economy and character of our community and our nation; and WHEREAS, our community can provide that recognition and respect by improving the quality of life for older Americans by increasing their opportunities to remain active and engaged in community life; providing individualized services and support systems to maintain the dignity, independence and self-determination of older Americans as they age; and combating ageist attitudes by honoring their past, present and future contributions; and WHEREAS, Senior Connections, The Capital Area Agency on Aging, has set aside May 2010, to recognize and honor older adults in Planning District 15 and celebrate their contributions; and WHEREAS, Chesterfield TRIAD declared May 5 as Senior Day in Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2010, publicly recognizes May 2010, as "Older Americans Month," urges every citizen to take time to honor our older adults and the professionals, family members and volunteers who care for many of them, recognizing that our efforts can enrich our entire community's quality of life. Older Americans Month -May 2010 BOS -May 26, 2010 The following groups/individuals work with older adults in Chesterfield and were invited to attend the Board of Supervisors meeting on May 26, 2010. Some of the individuals had other commitments and couldn't attend the meeting. Debbie Leidheiser, Chesterfield County Senior Advocate Tim Bullis, Director of Community Relations, Chesterfield County Public Schools Catie Horne, Older Adult Programming at Episcopal Church of Our Saviour and Huguenot Road Baptist Church Monica Hughes, Executive Director, Lifelong Learning Institute Judy Jones, Older Adult Programs, Parks and Recreation Department Joan Kappei, Adult Services Social Work Supervisor, Chesterfield-Colonial Heights Department of Social Services Corporal Tim Lamb, Senior Citizens Academy, Police Support Services Steven Rich, General Manager, Van Go Linda Shields, Care Coordinator, Senior Connections, The Capital Area Agency on Aging Bonnie Scimone, Community Specialist, SeniorNavigator Gail Sutler, Chairman, Senior Volunteer Hall of Fame Sgt Lawrence Taylor, Chairman, Chesterfield Triad; Seniors-in-Touch program Frank Vance, Coordinator, Access Chesterfield Jim Warns, Chairman, Chesterfield Council on Aging Thelma Watson, Executive Director, Senior Connections, The Capital Area Agency on Aging Colleen Wilhelm, Program Director, ElderFriends, A Service of Family Lifeline Tricia Wolfe, Executive Director, Shepherd's Center of Chesterfield _ ; ~~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: S.C. Subject: Resolution Recognizing Mr. Steven L. Micas, Chesterfield County Attorney, Upon His Retirement Couniy Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Steven L. Micas will retire as Chesterfield County Attorney on July 1, 2010, after 34 years of dedicated service to the county. Preparers Jeffrey L. Mincks Title: Deputy County Attorney Attachments: ^ Yes ~ No # (3~0~.`.~.~ RECOGNIZING COUNTY ATTORNEY STEVEN L. MICAS UPON HIS RETIREMENT WHEREAS, Mr. Steven L. Micas has served as Chesterfield County's first and only full-time County Attorney since July of 1976 and, with 34 years in that role, is believed to be the longest serving appointee of the Board of Supervisors in the history of Chesterfield County; and WHEREAS, Steve's high ethical standards and conduct, his keen insight into solving legal problems and his wisdom have allowed him to serve Chesterfield County through 9 different Boards of Supervisors, 26 individual Board members and 7 County Administrators during which time he successfully protected and promoted the legal health of the county; and WHEREAS, Steve has admirably, successfully and tirelessly represented the county, the board, county officials and county employees as lead counsel in scores of lawsuits in state and federal trial courts as well as in appeals before the Virginia Supreme Court, the Fourth Circuit Court of Appeals and the United States Supreme Court; and WHEREAS, during Steve's long career as Chesterfield County Attorney he has, among other accomplishments, been instrumental in creating the Chesterfield County Charter; in preserving the cash proffer system for Virginia localities to pay for needed infrastructure; in structuring and defending the county's response to problems caused by shrink-swell soils; in creating the Code of Ethics for county employees; in establishing the legality of invocations before legislative bodies; and in affirming the legal right of the government to require civility at public meetings; and WHEREAS, Steve has justly earned the praise of fellow attorneys by being elected to the Virginia Bar Foundation, an honor bestowed on only the top 1% of Virginia's lawyers; receiving the Edward J. Finnegan Award for Distinguished Service, the highest award given to local government attorneys in Virginia; by being appointed by the Chief Justice of the Virginia Supreme Court to instruct the Virginia State Bar Association's mandated "Professionalism" course for new lawyers; and by being one of the few public attorneys to receive the "AV" rating from the national lawyers rating service Martindale Hubble, a rating which demonstrates the highest possible standards of legal ability and professional ethics; and WHEREAS, Steve is a noted expert in local government law; is the editor and an author of the publication The Local Government Attorney in Virginia; served for years as the legal editor for the Virginia Review; and is recognized nationwide as an expert in eminent domain law, and he has written and lectured extensively on virtually every aspect of local government law and regularly receives accolades for his innovative visual presentations; and WHEREAS, by Steve's loyalty to Chesterfield County, his devotion to his family and to his church, and his unflagging commitment to excellence and to ethics, he has served as a role model for all attorneys to emulate. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2010, publicly celebrates the exemplary career achievements of Mr. Steven L. Micas, thanks him for his loyal service C~~Q~`~4 to Chesterfield County and extends to him the Board's appreciation and warmest wishes for the future. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Steve and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~x~ Meeting Date: May 26, 2010 Item Number: 7.A. Subiect: Appropriate Additional Funds for Community Development Block Grant (CDBG) and HOME Investment Annual Partnerships (HOME) and Approval of Amendments to the Plan County Administrator's Comments: County Administrator: Appropriate $105,220 in additional Community Development Block Grant funds, reduce HOME Investment Partnerships in the amount of $5,055 and amend the plan for programs as stated below. Summary of Information: On April 14, 2010 the Board of Supervisors adopted the Community Development Block Grant and the HOME Investment Partnerships Annual Plan with unallocated funds totaling $105,500. Since adoption the County has been notified of a.) a $105,220 increase in the award of Community Development Block Grant funds and b.) a $5,055 reduction in HOME Investment Partnerships funds. Based on the updated grant amounts and the Board's varied interests in several qualified projects, staff is recommending the following use of funds. In Community Development Block Grant funds, staff recommends $100,000 be allocated to the Children's Home of Virginia Baptist, $34,316 be allocated to the Chesterfield Avenue Enhancement Project, $50,000 be allocated for HOME Down Payment Assistance and $21,004 be allocated to CDBG administration. In HOME Program funds, staff recommends a $516 reduction in the HOME administration category and a $4,539 reduction in the unallocated funds. The reduction in the HOME administration category is necessary to stay within the regulated allotted cap. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The County's Community Development Block Grant and HOME Investment Partnerships Annual Plan for FY2011 is required to be submitted to the U.S. Department of Housing and Urban Development forty five (45) days prior to the commencement of the county's fiscal year. The Department of Housing and Urban Development has granted the county an extension to July 15 to submit the approved plan. Attached is a table showing the plan that was adopted on April 14, 2010, the current recommendation and corresponding changes. Community Development Block Grant Activi FY2011 Ado ted FY2011 Revised Chan es Bensley Community Center 49,300 49,300 Bensley Elementary Extended Day Program 12,500 12,500 CDBG Administration 251,200 272,204 21,004 Chalkley After School Program 6,000 6,000 - Chesterfield Avenue Enhancement Project 100,000 134,316 34,316 Children's Home of Virginia Baptist - 100,000 100,000 Communities In Schools-At Risk Youth Program 25,000 25,000 Emergency Home Repair-CDBG 48,000 48,000 Ettrick Community Center 55,500 55,500 HOME Down Payment Assistance* 0 50,000 50,000 Jefferson Davis Association Streetscape Improvement 187,200 187,200 Jefferson Davis Business Incubator-Biz Works 150,000 150,000 Laurel Road Drainage Project -Phase II 201,000 201,000 Phoenix Achievers Plus 20,000 20,000 Pro-Active Code Compliance 130,000 130,000 Small Women, Minority Business Technical Assistance 64,000 64,000 Youth Programs 20,000 20,000 Unallocated 100,100 0 (100,100.00) Subtotal CDBG $1,419,800 $1,525,020 $105,220 Elder Homes Corp-Housing Rehabilitation 125,900 125,900 CDBG Housing Rehabilitation 142,000 142,000 HOME Administration 52,600 52,084 (516.00) HOME Down Payment Assistance* 50,000 50,000 Southside Development CHDC -CHDO 150,000 150,000 Unallocated 5,400 861 (4,539.00) Subtotal HOME $525,900 $520,845 $5,055 Total $1,945,700 $2,045,865 $100,165 *Funded with CDBG and HOME funds ~~~~`~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA IA9 Meeting Date: May 26, 2010 Item Number: 8.A.1. Subiect: Nomination/Appointment/Re-appointment to the Camp Baker Management Board County Administrator's Comments: County Administrator: Nominate/appoint/re-appoint Mr. William Poole and Mr. Dabney Short, Jr. to serve on the Camp Baker Management Board, for a term effective May 1, 2010 through April 30, 2013. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The positions representing the Clover Hill and Bermuda Magisterial Districts expired April 30, 2010. Mr. William Poole has served on the Camp Baker Management Board for a term of three years, and has expressed a willingness to continue for another term as the Clover Hill District representative. Mr. Moring Gravitt, the Bermuda District representative, is not seeking reappointment. Mr. Dabney Short, Jr. has submitted an application for appointment as the Bermuda District representative. No additional applications were received by the Board of Supervisors for appointment to these two positions. Mr. Warren and Ms. Jaeckle concur with these appointments. Preparers Debbie Burcham Title: Executive Director, CSB Attachments: ~ Yes ^ No # ~~G~~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The Camp Baker Management Board concurs with the re-appointment of Mr. Poole. The term would be effective May 1, 2010 through April 30, 2013. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. (~:~o~~~ ~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 8.A.2. Subject: Appointment of County Attorney County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The current County Attorney, Steve Micas, is retiring effective July 1, 2010. Under § 6.5 of the County Charter, the Board must appoint a new County Attorney and set the starting salary. The County Attorney serves at the pleasure of the Board and upon appointment would be subject to the County's personnel system. Preparers Steven L. Micas Title: County Attorney Attachments: ~ Yes ^ No ~~0~~~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 8.B.1.a. Subject: Resolution Recognizing Mr. Stephen A. Harvey, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Logistics Supervisor Stephen A. Harvey will retire from the Fire and Emergency Medical Services Department on July 1, 2010, after nearly 26 years of dedicated service to the county. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # 1~~0O~~ RECOGNIZING LOGISTICS SUPERVISOR STEPHEN A. HARVEY UPON HIS RETIREMENT WHEREAS, Logistics Supervisor Stephen A. Harvey will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2010 after serving the county for nearly 26 years; and WHEREAS, Mr. Harvey began his career with Chesterfield County in July of 1984 as a county maintenance worker in the Buildings and Grounds Department; and WHEREAS, Mr. Harvey transferred to the Fire Department in October of 1984 and has served as a volunteer firefighter at the Chester Fire and EMS Station for 10 years, and as a Logistics Supervisor for 25 years; and WHEREAS, Mr. Harvey survived a building collapse while combating a structure fire at the Centralia Road Presbyterian Church in 1983; and WHEREAS, Mr. Harvey managed the procurement and supervised the distribution of supplies, uniforms and equipment for career and volunteer members; and WHEREAS, Mr. Harvey's effective inventory control has ensured that our firefighters had the tools and equipment necessary to safely perform their jobs while serving the visitors and citizens of Chesterfield County; and WHEREAS, Mr. Harvey has been instrumental during recruit schools throughout the years, in coordinating uniform fittings and issuance of equipment in addition to his normal day-to-day operations; and WHEREAS, Mr. Harvey was recognized as the Civilian Employee of the Year for Chesterfield Fire and Emergency Medical Services for 2008; and WHEREAS, Mr. Harvey served on the first year book committee for the department, the firefighting turnout gear committee in 2008, as well as the Brad McNeer Golf Tournament Committee. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Logistics Supervisor Stephen A. Harvey, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations for his retirement. ~~o~-~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 8.B.1.b. Subject: Resolution Recognizing Ms. Lynda F. Price, Fire and Emergency Medical Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Lynda F. Price will retire from the Fire and Emergency Medical Services Department on July 1, 2010, after more than 22 years of dedicated service to the county. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # (~J®~~4 RECOGNIZING MS. LYNDA F. PRICE UPON HER RETIREMENT WHEREAS, Ms. Lynda F. Price will retire from the Chesterfield Fire and Emergency Medical Services Department, Office of Emergency Management, on July 1, 2010; and WHEREAS, Ms. Price has served the county for over 22 years as Emergency Management Coordinator for the Office of Emergency Management; and WHEREAS, Ms. Price has been instrumental in all aspects of emergency management including the response and recovery from the two tornadoes in 1993; the 1994 ice storm; the 1996 blizzard; Hurricane Fran in 1996; the 1998 ice storm/snowstorm; Hurricane Floyd in 1999; the 2000 ice storm; Hurricane Isabel in 2003; and Tropical Storm Gaston in 2004; all of which were Presidential Declaration emergencies; and WHEREAS, Ms. Price was a leader in the Virginia Emergency Management Association, serving as President, Vice President, Program Chairman, Editor of Viewpoint, Secretary and Member of the Executive Board; and WHEREAS, Ms. Price facilitated the county's trip to Emmitsburg, Maryland in 1994 to the Emergency Management Institute, where 79 top county employees attended an Integrated Emergency Management Course; and WHEREAS, Ms. Price received the 2001 County Administrator's Leadership Award for developing the county's Environmental Management Program; and WHEREAS, Ms. Price received the Warren E. Trent Individual Achievement Award for excellence and dedication to the Emergency Management Profession on March 14, 2003 from the Virginia Emergency Management Association; and WHEREAS, Ms. Price has actively served on many county and regional committees, such as the Emergency Preparedness Steering Committee, the Chesterfield Emergency Planning Committee, the Urban Area Security Initiative Workgroup, and the Crater Regional Evacuation and Sheltering Committee; and WHEREAS, Ms. Price coordinated and facilitated many Emergency Operation Plan exercises, including the national exercise, Determined Promise 2004. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Ms. Lynda F. Price, expresses the appreciation of all residents for her service to the county, and extends appreciation for her dedicated service and congratulations upon her retirement. 0~~4~~ _~,.~ i `~ ~~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 8.B.1.c. Subject: Resolution Recognizing Mrs. Judy J. Tunnell, Police Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Judy J. Tunnell will retire from the Police Department on June 1, 2010, after 34 years of dedicated service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No ~'~0026 RECOGNIZING MRS. JUDY J. TUNNELL UPON HER RETIREMENT WHEREAS, Mrs. Judy J. Tunnell will retire from the Chesterfield County Police Department on June 1, 2010, after providing 34 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Mrs. Tunnell has faithfully served the county in the capacity of School Crossing Guard, Defensive Driving Instructor, Senior Clerk Typist, and Secretary; and WHEREAS, Mrs. Tunnell was nominated as a candidate for the 1990 Chesterfield County Employee of the Year Award for her outstanding performance, loyalty and dedication above and beyond the call of duty; and WHEREAS, Mrs. Tunnell has received numerous letters of appreciation from citizens of Chesterfield County for her contributions, professionalism, and in particular, her many enthusiastic presentations on defensive driving and child safety; and WHEREAS, Mrs. Tunnell is recognized for her excellent communications and human relations skills, which she has utilized to assist many internal and external customers; and WHEREAS, Mrs. Tunnell has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Tunnell's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Judy J. Tunnell, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. ®~®®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 8.B.1.d. Subiect: Resolution Recognizing Ms. Christine Ramsey, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Ms. Christine Ramsey will retire from the Chesterfield-Colonial Heights Department of Social Services on May 28, 2010, after 24 years of dedicated service. Preparers Marsha Sharpe Title: Interim Director of Social Services Attachments: ^ Yes ~ No RECOGNIZING MS. CHRISTINE RAMSEY UPON HER RETIREMENT WHEREAS, Ms. Christine Ramsey began her career in public social services in 1976, first as a social worker in Cumberland County, Virginia, and then in Buckingham and Prince Edward Counties, coming to Chesterfield County in 1985; and WHEREAS, Ms. Ramsey earned a Bachelor of Social Work degree and devoted her professional social work skills to ensuring the well-being of children and families and to the achievement of independence and self-sufficiency of adults; and WHEREAS, Ms. Ramsey has been continuously employed with the Chesterfield-Colonial Heights Department of Social Services since October 1985 in the employment services program, first as a social worker, then as senior social worker, and finally as social work supervisor; and WHEREAS, she has utilized her proficient organizational skills and process management expertise to craft a smoothly operating and effective employment services program for public assistance recipients transitioning to employment, maximizing collaborative partnerships with other organizations to develop and provide services for customers; and WHEREAS, Ms. Ramsey has led the development of an exemplary local employment services program, known in the Virginia Social Services System as VIEW, or Virginia Initiative for Employment not Welfare, mandated by federal and state welfare reform legislation, resulting in consistent compliance and performance accomplishments; and WHEREAS, she has continually worked to improve the social services delivery system through her contributions on countless agency, county and state-level workgroups and task forces, in both the public and private non- profit sectors, addressing policy, practice and programs; and WHEREAS, Ms. Ramsey has been personally responsible for the county's highly successful participation in the regional Greater Richmond Earned Income Tax Credit (GREITC) initiative over the past several years, coordinating extensive volunteer efforts to provide free tax preparation for low-income working residents; and WHEREAS, she has been a role model of team work and professionalism throughout her tenure, and her leadership supported the vision, mission and values of the department. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Christine Ramsey, expresses the appreciation of all residents for her service to the county, and offers congratulations upon her retirement. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 „.. ~ AGENDA Meeting Date: May 26, 2010 Item Number: 8.B.2. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to compliance with staff recommendations. Summary of Information: The 95th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 27 through September 4, 2010. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a music/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Jolly Shows, a Maryland company with over 40 years of experience in providing amusements and rides throughout the Mid-Atlantic region. The Fair Association has agreed that the following health and safety requirements will remain in effect during the Fair's operation: Preparers Steven L. Micas Attachments: ~ Yes ^ No Title: County Attorney 0505:83696.1 O~Ofl3~J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association must be present during all set up and take down hours. 2. A performance bond for site clean up and restoration in the minimum amount of $2,500, naming the County as obligee, must be provided by either the Fair Association or its sub-contractor, Jolly Shows. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors must promptly comply with all County requests for action necessary to protect the County from liability for violations by the Fair Association or its agents and employees of any rights guaranteed by Constitutional, federal or state laws. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Prior to the commencement of the Fair, staff will meet with representatives from the Fair Association to confirm that the plans contain adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant the Fair Association a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the Fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:83676.1 ®,~ ®~ ~,i __~.,~ i' i ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: May 26, 2010 Item Number: 8.6.3.a. Subiect: Set Public Hearing Date to Consider the FY2011-FY2016 Secondary Road Six-Year Improvement Plan and FY2011 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: Set June 23, 2010, as the date to hold a public hearing to consider: FY2011- FY2016 Secondary Road Six-Year Improvement Plan and FY2011 Secondary Road Improvement Budget. Summary of Information: FY2011-FY2016 Secondary Road Six-Year Improvement Plan State statute requires the Board of Supervisors to update every two years, jointly with the Virginia Department of Transportation (VDOT), a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county. The recommended FY2011-FY2016 Plan has been developed by VDOT and staff based on projected revenues of $1 million per year. The Plan allocations total $6.2 million. This is just 200 of the funding allocated in the previously approved Plan (FY2009-FY2014). Preparers R.J. McCracken agen736 Attachments: ^ Yes Title: Director of Transportation No # ~~©~t32 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary (Continued): Several projects included in the Plan have been under development for many years. Staff recommends that the funding for these projects be maintained so that the projects can be constructed: • Nash Road (Applewhite Lane to Eastfair Parkway) Reconstruction - Project fully funded; Plans have been designed; Right-of-way is clear and utility relocations underway; Construction expected to begin in Spring 2011 • Bailey Bridge Road (Claypoint Road to Manchester High School) Reconstruction - Project fully funded by 2013; Plans have been designed and right-of-way is clear; Utilities relocations are underway; Construction expected to begin in Spring 2011 • Spring Run Road (Norwood Pond Lane to Spring Run Creek) Curve Realignment - Project fully funded; Plans have been designed; Right-of- way acquisition is underway; Construction expected to begin in Summer 2011 • Courthouse Road at Rt. 360 Right Turn Lane Improvements - Project fully funded by FY2013; Design is underway; Construction expected to begin in Spring 2013 Four other projects (estimated to cost $34.5 million) have been in the Plan for many years; however, no significant funding has been invested in the projects to date. Due to the reduction in secondary road construction funds, staff is recommending these projects be reduced in scope. This will allow the most critical areas of the roads to be addressed with the funds available in the Secondary Six-Year Plan. See Attachment B for proposed scope reductions for projects on Newbys Bridge Road, Branders Bridge Road and Rhodes Lane. One new project is recommended to be added to the Plan: Genito Road (west of Woolridge Road) Bridge Replacement project. Due to the poor condition of the bridge, it was recently restricted to vehicles weighing three tons or less. The project is estimated at $3 million. $1.3 million will be provided from unassigned bridge replacement funds currently in the plan and the remaining $1.7 million will be provided from VDOT's district-wide bridge replacement funds . Details of the proposed Six-Year Plan are shown on Attachment A. (Continued on next page) !~~®~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary (Continued): FY2011 Secondary Road Improvement Budget Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Two projects are shown to receive funding in FY2011: Bailey Bridge Road (Claypoint Road to Manchester High School) and Courthouse Road at Hull Street Road. Attachment A identifies the projects and allocations for the FY2011 Budget Recommendation: Staff recommends the Board set June 23, 2010, as the date for a public hearing to consider the FY2011-FY2016 Secondary Road Six-Year Improvement Plan and the FY2011 Secondary Road Improvement Budget. District: Countywide ~~~`~ ~~ PROPOSED SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN FY2011 to FY2016 PROJECT FROM TO DESCRIPTION START DISTRICT CONSTRUCTION BRANDERS BRIDGE RD AT BRADLEY BRIDGE RD INTERSECTION IMPROVE CURVE UNDERWAY BERMUDA ROCKAWAY RD W. OF ROCKCREST RD - REPLACE RAIL X-ING SUMMER 2010 MIDLOTHIAN NASH RD APPLEWHITE LANE EASTFAIR DR IMPROVE 2 LANE SPRING 2011 DALE BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. IMPROVE 2 LANE SPRING 2011 MATOACA SPRING RUN RD NORWOOD POND LN SPRING RUN CREEK REALIGN CURVES SUMMER 2011 MATOACA RHODES LN S. OF WOODPECKER RD W. OF SANDY FORD RD PAVE GRAVEL RD SUMMER 2011 MATOACA COURTHOUSE RD HULL STREET RD INTERSECTION RIGHT TURN LANE SPRING 2013 CLOVER HILL NEWBYS BRIDGE RD SUSSEX DR FALLING CREEK BR IMPROVE CURVE SUMMER 2014 CLOVER HILL NEWBYS BRIDGE RD COGBILL RD CELESTIAL LN IMPROVE CURVE SUMMER 2016 DALE REAMS RD ROSEGILL RD INTERSECTION TURN LANES FALL 2016 CLOVER HILL 2016 MATOACA GVUKIMVUJt KU N. Vh 7AItJUALt UK - IMPKVVt GUKVt SPRING 2076 DALE * GENITO RD BRIDGE WEST OF WOOLRIDGE RD - REPLACE BRIDGE SPRING 2016 MATOACA BRANDERS BRIDGE RD BRADLEY BRIDGE RD S. HAPPY HILL RD IMPROVE 2 LANE INDEFINITELY BERMUDA ' New project added to plan and funded with federal bridge replacement funds PROPOSED FY 2011 SECONDARY ROAD BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION DISTRICT BAILEY BRIDGE RD CLAYPOINT RD COURTHOUSE RD HULL STREET RD fy1 ito fy16 6yr plan and fy 11 butlget rev 5 11_10 MANCHESTER H.S. IMPROVE 2 LANE 5695,359 MATOACA INTERSECTION RIGHT TURN LANE 152 035 CLOVER HILL TOTAL 51,047,394 ATTACHMENT A (~~~~~5 Proposed Project Scope Reductions Secondary Six-Year Improvement Plan FY2011-FY2016 Current Project Current Reduced Scope Revised Estimate Recommendation Estimate Newbys Bridge Road $12 M Newbys Bridge Road $3 M (Walmsley Blvd - (Sussex Ct to Falling Falling Creek) Creek) Improve Reconstruction Horizontal & Vertical Alignment Length 1.5 miles Length 0.37 mile Newbys Bridge Road $14 M Newbys Bridge Road $3 M (Falling Creek - Hagood (Cogbill Rd to Ln) Reconstruction Celestial Ln) Improve Horizontal Alignment Length 2.5 miles Length 0.37 mile Branders Bridge Road $6 M Indefinitely deferred N/A (South of Bradley Bridge Rd to South Happy Hill Rd) Reconstruction Length 0.82 mile Length 0.82 mile Rhodes Lane (existing $2.5 M Rhodes Lane (existing $350,000 unpaved section) unpaved section) Reconstruct and Pave Pave-in-Place Length 1.1 miles Length 1.1 miles ATTACHMENT B (~~-~~~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ~r, AGENDA Meeting Date: May 26, 2010 Item Number: 8.B.3.~,. Subject: Set a Public Hearing for June 23, 2010, to Consider Amendments to County Code Section 4-25 (c) Relating to Fees for Adoption of Sterilized Animals from the Chesterfield County Animal Shelter and the Transfer of Animals to Humane Societies and Rescue Organizations County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing for June 23, 2010, to consider amendments to County Code § 4-25 (c) . Summary of Information: In December 2009, the Board adopted a resolution calling for the spaying and neutering of all healthy, adoptable companion animals in Chesterfield County prior to adoption. Spay and neuter services are now being provided prior to adopting animals from the animal shelter. On April 14, 2010, the Board adopted amendments to County Code § 4-25 (c) that provided for an adoption fee of $60.00. The fee was intended to help defray the costs of the sterilization services and a rabies shot for the adopted pet. Transfers of unsterilized animals to non-profit humane societies or rescue organizations were exempted from the adoption fee. That ordinance amendment was effective April 26, 2010, upon certification that the spay and Preparers Colonel Thierry G. Dupuis Attachments: ^ Yes ~ No Title: Chief of Police 1305:83469.4(83472.3) #fl~®~~`7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA neuter contract had been duly executed. Since adoption of the new ordinance, the Police Department has identified more opportunities to enhance the animal shelter's efforts to save all healthy homeless animals that come into care at the shelter. First, this amendment would reduce the adoption fee when an animal is adopted pursuant to a written adoption program policy or procedure approved by the Chief of Police. The portion of the adoption fee attributable to sterilization services would be waived under these programs and the sterilization fee would be paid from the special animal friendly license plate fund monies which are set-aside specifically for the County's sterilization program efforts. The Police Department is intending to institute initial pilot programs for (1) elderly citizens to increase the adoption of animals by a segment of the population that benefits from having a companion animal but where households might be operating on a fixed income; and, (2) adoption of older or treatable animals. Traditionally, these animals are more difficult to adopt because of their age or condition. Second, expanding the fee exception for transfers to non-profit humane societies and organizations should provide the animal shelter with more flexibility in transferring animals to these organizations. Certain animals may have come into the shelter already sterilized or been sterilized while in the shelter. Expanding the fee exemption would enhance the ability of the County to transfer the animal to a qualified humane society or rescue organization. Again, any sterilization services provided to these animals while at the shelter would be defrayed by using the special license plate fund monies dedicated to the County's sterilization programs. The Board is requested to set a public hearing for June 23, 2010, to consider these proposed amendments. 1305:83469.4(83472.3) ~~®~~~D AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 4-25 RELATING TO FEES FOR ADOPTION OF STERILIZED ANIMALS AND TRANSFER OF ANIMALS TO ANIMAL RESCUE OR HUMANE SOCIETIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 4-25 of the Code of the County o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 4-25. Confinement and disposition of animals; animal shelter; redemption by owner; shelter charges. 000 (c) lEffective Auri126, 20101 Any member of the public adopting a sterilized dog or cat from the animal shelter shall pay a fee of $60.00 which shall be disposed of in the same manner as dog license taxes. The sterilization portion of the adoption fee may be waived by the County for certain adoptions pursuant to written procedures and polices approved by the Chief of Police in conjunction with an adoption and/or sterilization program. Such adoption will include the provision of any initial rabies vaccination as required by applicable law. No fee will be charged for transfers of uns*°,. animals to any animal rescue or humane society validly designated as a non-profit 501(c)(3) organization under applicable law. 000 (2) That this ordinance shall become effective upon adoption. 1305:83472.3 ~ ~ ~ ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2070 Item Number: 8.8.4. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Adoption of resolutions for referenced state roads acceptance. Summary of Information: Midlothian: Roxshire Section 16 Tarrington Section 8 Tarrington Section 12, Portion of Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # ®~0®4~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ROXSHIRE, SECTION 16 DISTRICT: MIDLOTHIAN MEETING DATE: May 26, 2010 ROADS FOR CONSIDERATION: AUGER LN AUGER PL Vicinity Map: ROXSHIRE SECTION 16 T ~ ~ E RO heR/p0~0 ~~o FOXS7'ONE =Q- ~ REEpSeCUFF LN ~n O ,~~• D z oho J~~ w c 2 ~° ~Q Z SiLBYRD DR J ~ O O = O r ~ 9N,1, ~ ~ SE ~%~SR ? o ,L ~ O Z ~ V ~ ~ Z S w 2 ~ ~ Z ~ q UGF `N~ G ~ COL j OLD~~ ~~-y'~i ~IFSN E ~~~ ~VRST d y~ RAN ,~O C1 p Off' ~~, O v~G ~ o Off, T~~s 'p ~ ~' ~O~ Gv ~ ~'FBARK ~~ O~q ~N OQ- a ,~ MoNO ~ ~ ~ ~ qR ~ Z "' O ~° a .~o Hal eOti 7o Z ~ v ~v ~ oho ~ G) -~ KE~~ O~=~ 2y c~ OQ` 00K C1R o z Z U ~~ '~ O Produced By Chssterfleld County GIS 0~0®41 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - TARRINGTON SECTION 8 DISTRICT: MIDLOTHIAN MEETING DATE: May 26, 2010 ROADS FOR CONSIDERATION: ASHWELL DR CADDINGTON MEWS CADDINGTON CT CADDINGTON TER CADDINGTON DR Vicinity Map: TARRINGTON SECTION 8 RIVFRT E wAY oN MF m ~' ~ ~ ~2~ ~ m Rrp TER c~c O iP ~ F,Q o <~ ~ ~'~ ? '9 Q R O~ ~ s ~ ~ C T OQ '' ~ ~ syFRFi~< R ~ O ,~ C = T ~O O Y ~6d- C'~, p FO,y ~ ~~ O~ v ~~~, m ,~ T ~~F ~, ~ o ONTO ~ Fse~~~ C9~ ~ ~~ v~ <N y m~ ~R ~Sy~F~ ~ ~`,p c~" O~ ( ~R O'r .~ ~v ~ z ~ ~~ Q. ~p T ~ ~rF HO ~ ~ 2~ ~~~ HA NC O ~ m ~O .p~~ ~~ ~ J F o '( R D S ~ A~ ~~`O Q PENyUQ` 9~GFOR CN m SOCBURY ~~ w A O 4 2 ~- ~ O ~ ~'O ~~ R O~ a RoeIO~SRO ~~-~'~~ GJ~ a OWDERHq P~~~ CPS o M~~ _ Produced By Cheeterfleld County GIS ~~0~~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - TARRINGTON SECTION 12, Portion of DISTRICT: MIDLOTHIAN MEETING DATE: May 26, 2010 ROADS FOR CONSIDERATION: SODBURY DR BRAYFIELD PL SODBURY CT Vicinity Map: TARRINGTON SECTION 12, Portion of '~9 'A`r.~ ~O 4,A S~ R D ~ QENtiv~' 9~GFORO O,Q N 1 Ryq ti F~?. O~ 0,4, O O~ ~~~ ~~ P~ ~~~ T Hq NO~-~ ~N ~ m 20 O~ ~ ~R N QQ~ J a GJ~~ Q CPS. w ~~B ~O~ ~ S ~O '~O G,Qq~ 0,9 ~S ~ti 0 w z ~~ '9~'~` A~ ~~`O S p~e''~~~ w C.~ RIVER ,5,~ <<S' ~o~ ~F~y O ~~ m J 1=J.. a Produced By Cheeterflsld County GtS (~~®®43 ~~„ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 26, 2010 Item Number: 8.6.5. Subiect: Award Construction Contract for Providence Forest Drainage Improvements County Administrator's Comments: County Administrator: The Board of Supervisors is requested to award a contract for the construction of Providence Forest Drainage Project to Simmons Contracting in the amount of $27,115.00. Summary of Information: The Providence Forest Drainage Project will alleviate the flooding to the rear and sides of approximately six (6) homes. All easements have been dedicated with the funding for the design and construction from the Community Development Block Grant Recovery (CDBG-R) funds, received through the American Recovery Reinvestment Act. The Providence Forest Drainage Project had eight (8) responsible bidders. Six (6) of the bidders were at or below the engineer's estimate. Staff Recommendations: It is requested that the Board of Supervisors award a contract to Simmons Contracting in the amount of $27,115.00 and authorize the County Administrator to execute any necessary documents. District: Midlothian Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ No 00044 ~~ S 1749 G1N~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: The Board of Supervisors is requested to award a contract for the construction of the Providence Forest Drainage Project to Simmons Contracting in the amount of $27,115.00. The bid came in less than estimated and there is sufficient Community Development Block Grant Recovery (CDBG-R) funding for this project. Preparers Allan M. Carmody Title: Director, Budget and Management (~~®©45 CHESTERFIELD COUNTY BOARD OF SUPERVISORS ,.~, AGENDA Page 1 of 2 Meeting Date: May 26, 2010 Item Number: 8.B.6. Subject: Approval of an Amended and Restated Purchase Agreement with North American Properties-Atlanta, LTD for the Sale of Approximately Fifty-Seven Acres of County-Owned Land Located at the Intersection of Ironbridge Road and Courthouse Road County Administrator's Comments: County Administrator: The Board is requested to authorize the County Administrator to execute the Amended and Restated Purchase Agreement. Summary of Information: On May 23, 2007, the Board approved the sale of approximately 57 acres of County-owned land located adjacent to Spencer's Oil Company at the intersection of Ironbridge Road and Courthouse Road to Ironbridge Land Company for $5 million, which the assessor determined was fair market value for the property. The County received a non-refundable deposit of $20,000 at the time the agreement was executed. Ironbridge Land Company subsequently assigned the contract to North American properties, a large real estate developer located in Atlanta. North American Properties has a contract to purchase the Spencer tract as well and plans to develop the County's property and the Spencer tract together for retail use. Preparers Will Davis Title: Director of Economic Development 0623:83738.1(81352.1) Attachments: ~ Yes ^ No #~~~~~-~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Agreement requires North American Properties to submit a rezoning application which will seek a conditional use planned development which will include a request for downzoning on the Spencer tract from the existing C-5 zoning and include within the site a reservation for a hotel and restaurant. The Agreement allowed North American Properties a feasibility study period to determine whether the property could be developed as intended, during which time it could abandon the purchase for any reason. At North American Properties' request, the Board has extended the expiration of the feasibility study period three times due to the down turn in the economy and in order to give North American Properties time to study the development challenges presented by the site. The feasibility study period now expires May 29, 2010. North American Properties has presented to staff a definitive plan for moving forward with the project as soon as the market improves and commercial leases can be secured, but is again requesting amendments and an extension of the contract. The proposed extension of the contract would expire on December 31, 2010, but could be renewed again for one year until December 31, 2011 if North American Properties pays the County $20,000. The proposed amendment to the contract addresses how the significant public road improvements to Ironbridge and Courthouse Roads will be financed and constructed. The Board agreed on May 27, 2009 when it last took action to extend the contract, to reinvest the purchase amount of $5,000,000 toward the road improvements, and build the road improvements jointly with North American Properties. The cost of the road improvements is expected to exceed $5,000,000. However, the previously planned public/private road building effort contemplated by the agreement created challenging logistics and inefficiencies. Accordingly, staff recommends that the agreement be amended so that the land is sold to North American Properties for a nominal amount, and North American Properties then assumes sole financial and construction responsibility for all the road improvements. Also, as part of its plan for the property, North American Properties has agreed to reserve a location for a hotel and stand alone restaurant and to diligently seek the location of a hotel and restaurant until accomplished. The location of a hotel and restaurant is considered key to County's plans to grow Airport usage. Staff recommends executing the Amended and Restated Purchase Agreement. 0623:83 73 8.1(813 52.1) (~'~®®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 8.6.7. Subject: Acceptance of a Parcel of Land Along Eppes Falls Road from The Eppington Foundation County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.030 acres along Eppes Falls Road from The Eppington Foundation, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.030 acres along Eppes Falls Road from The Eppington Foundation. This dedication is for the Eppes Falls Road Paving Project . Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No 00049 Title: Real Property Manager VICINITY SKETCH Acceptance of a Parcel of Land Along Eppes Falls Road from The Eppnigton Foundation n 4~ ~4a ~.03Q Acrd Dedic#ion N Chesterfield County Department of Utilities , W ;. .E S 1 ncl - 1, 166b3 het ~~O®~~ CURVE TABLE CURVE RADIUS LENGTH TANGEN DELTA CHORD BEARING CHORD C1 725.06 6.31 3.15 0°2954" N18 2337'E 6.31 C2 725.06 83.77 41.93 6°37'12" 52127'16"W 83.73 C3 60.00 77.31 45.07 73°4936" S25°5345 E 72.07 C4 256.79 87.90 44.39 19°36'47" N14°5743 E 8747 LINE TABLE LINE BEARING D/STANCE L 1 N81 °56'11 E 11.90 i' ~ ~~ G~` I ~ I ~ ~ C1 ~ ~ ~ ~ \ _ ~ DETA/L NOT TO SCALE W/LL/AM R. GRAVER, JR. & DONNA C GRAVER DB. 6435 PG. 150 PARCEL 1D~702637833300000 R=256. L=61.18 d=13°3901" T=30.73 CHB=N01 4( CHD=61.03 / N ~ E o / Q Z ~~~ SCALE 1 "=40' 0 40' 80' i\ QQ / ~0 ~~~ / L1 V ~O~ ~ / `~°j h ~~ J~~~e~ / ~ ~~ ^~ ~0V/ ~"~ QQ~ ~~~~ ~ o ~`0 ,~ ~ ~ ~~~p / / SEE DETAIL ~~ /• 79 ~ ~ SHELIA E BELL & LISA K. BELL DB. 8216 PG. 33 PARCEL lD>Y704637732100000 N 36 E11 NOTE.' OPEN SPACE EASEMENT D.B. 6146 PG.496 1,309 SO. FT. 0.030 ACRE I/Uti R=30.00 THE EPP/NGTON FOUNDATION ~ L=35.04 DB. 6858 PG.874 ~ d=66°55'25" PARCEL IDif705635268700000 ;1 ~ T=19.83 13600 EPPES FALL S ROAD ~ CHB=S29 20'51 E CHD=33.08 ~ PROPOSED TEMP. TURN-AROUND w EASEMENT \ 2, 621 SO. FT. \ 0.060 ACRE DEDICATED R/W NOTE: D.B. 6133 PG. 554 I THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OFA TlTCE R=25.00 N7g° BINDER. THEREFOREALC 12, L=30.42 28 g9 9" W EASEMENTS MAY NOT BE SHOWN. d=69°4303" T=1741 D 1 12 W g 6' 32 CHD=28.58 256' TH OF~ PAUL N. HUBER 9 Lic. No.2379 4-23-10 ~~~_ SUR~~~~4 4-23-10 REVISED PER COUNTY COMMENTS PLAT SHOWING A 0.030 ACRE PARCEL OF LAND AND A TEMPORARY TURN-AROUND EASEMENT ACROSS THE PROPERTY OF THE EPPINGTON FOUNDATION THIS DRAWING PREPARED ATTME MATOACA DISTRICT CHESTERFIELD CO., VA. CORPORATE OFF2CE youR vsroN acmEVeo Tr,ROU~n ouks. DATE: APRIL 23, 2010 SCALE: AS SHOWN 1001 Boulders Parkway, Suife 300 I Richmond, VA 23225 TEL 804.200.6500 FAX 804.560.1016 www.tlmmans.rnm SHEETI OF 1 ].N.:29965 Site Development ~ Residential ~ Infrastructure ~ Technology DRAWN BY: RLF CHECK BY: PNH/MCS TIMMONS GROUP.•~:'~+. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 „• AGENDA Meeting Date: May 26, 2010 Item Number: 8.B.8. Subject: Request Permission for a Concrete Driveway to Encroach Within a Sixteen-Foot Water Easement Across A River's Bend Self Storage, LLC at 1350 West Hundred Road County Administrator's Comments: County Administrator: Grant A River's Bend Self Storage, LLC permission fora concrete driveway to encroach within a 16' water easement across 1350 West Hundred Road, subject to the execution of a license agreement. Summary of Information: A River's Bend Self Storage, LLC has requested permission for a concrete driveway to encroach within a 16' water easement across 1350 West Hundred Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ®~®®~~ VICINITY SKETCH Request Peiznission for a Concrete D><•iveway to Encroach Withal a Sixteen Foot Water Easement Across A River's Bend Self Storage, LLC at 1350 ~~'est Hundred Road ATTE D~ p 5 ~~ 1. G IFFSID DR r ~ Li eer~se Area for wa[terl ine 2. L WARD R ~~ Under ConCfbte DCIY~ 3. C VE DR . ST DR ~ttr 1 WAR gOTT SPRIN D G7 p 1. SEAHORSE DR b. W N Z. CAPTAIN DR 7. FI ~ '~ ~ 3. V~EL DR B. HA 4. SCHOONER DR 9. CO I¢ PAR4CERS RY fl ~ 5. BUCCANEER DR a Q ~~ ~ O~ OLD 6ERMUDA H N Chesterfield County Department of Utilities w ; - .E s ~ hcl - a0 !e t _ ` ~ 1 \ RAY ~ WEST~MJNDRED RD~B~ ` ` D.B. 1349 PG. 763 \ RAY E., JEANIE M, i GRACE GRUBHS \ ~~' 807-654"0860 1256 WEST HUNDRED RD \ 'I-2 ~ ~ D.B. 1603 PG. 830 ~ ~ ~ GPIIf 807-634-0432 ~ \ 2Di~tD~ I-2 .\ ~ ~~~ I ` \ \ EXISTING ` RADIO TOWER / ~ ~ , ~ ~ ~ ~~ ~~J ,!~' ~\ ~\ ~~ t :: RISH EQUIPMENT ~a ~ D.B. 5073 PG. 622 GPIN 807-633-7863 ZWINCw c-s .~ ` \ 1 ` GRACE MRDRED GRUBBS ` as s74 Pc, Sss t GPIN~ ~~ -3689 \ 1 i FUTURE ~;~ ar i P2 ~ Area to be Licensed e ~__. 7 gl z7. a - g~AO'1TE ~ CLAVEBA.~B ARBARA ~ D 47.E ~~ l,kgp" ~ 9883 D.B. 1333 PG. 840 GPS-~ 807-653-6791 ~ ZDtUNG~ A i t ~EASE~NT RAY E, i .IEANIE M i GRACE 1238 WES~BHUNDRED RD AB. 1693 PG. 1384 GPIW 807-633-2676 ZdID~ICs I-2 ~~~ ~' 1 RAY E. i GRACE M. GRUBBS 1238 WEST HUNDRED RD 0.B. 1043 PG. 5% ~ CPIM 807-633-4542 ~UNCr I-2 GRAPHIC SCALE 100 0 50 100 200 400 ( IN FRET ) 1 inch = 100 ft. _ ~ DAPH-~ A. LE 0.B. 6001 PG GPDW 807-653 zW1NG ~ RAY E GRUBB D.B. 6027 P GPIN~ 807-63 PIING; r`~ MAP SHOWING 16' WATER EASEMENT SITUATED ON THE NORTHERN LINE OF ROUTE 10, LOCATED IN ~P~~ H pF CHESTERFIELD COUNTY, ~p~' c, VA. BERMUDA DISTRICT o K I . LLOYD ? (,) 17~ a COUNTY SITE PLAN NO. 08PR0388 ~ ~ COUNTY PROJECT NO. 07-0413 A,P~ ~~/ - °~ ~~v V~ F~IONAL ~ ENL'INE&RINC1 KEVIN L. FLOYD, P.D., L.,S'. SURVEYING P. 0. BOX ~ ~ 7,8 DATD:02/03/2009 Chesterfield. Virginia 23832 ,S'dALD: A,51 SHOiVN Phone 804 778-4518 TOB NO.: 11-02807 ~~ 4 ~ s RAY E. t JEANIE M, t GRACE - ~ \ ' ~~ 41 1258 WEST~HUNDRED RD D.B. 1695 PG. 1384 _ _ i GPDW 807-633-2676 ~' ~+ ZONING I-2 - ~ 16 DAPFIIE A. LEVINE ~ ~ ~ D.& 6001 PG. 747 5 GPOV~ 807-653-8762 \ ` RAY E. t GRACE M. GRUHBS ` ~~" A 1 1238 WEST HUNDRED RD y~ ~ D.B. 1015 PG. 596 ~ ~ ~ GPIM 807-653-4542 ~ ~ 41 _ f _ ZONING I-2 $, - ;\ RAY E. GRUBBS E7 AL \~: ~ D.B. 6027 PG 464 ~'~ ~ ~ GPDW 807-653-6964 RISH EQUIPMENT C~0. ~ ~p~y~ D.B. 5073 PG. 622 1Y ~ GPIIN 807-653-7863 \ ~ r ~ 1 ZONING C-S p~~ wA ~ ~ ~~ >~ ~a ~Ia~ '~ 11 oRU F~iE,.D 11 $7ev i~ r s~svr°o~ ~ 1 1 a"'0. ~ ~ a ~'w ... 1 PRDPflSED 16' ~ - - - a4d ~ `TER EASE?E1IT ` / ~ !~ ' `r` ~ ~yE E~ 807636b9 ,L ~ d Area to be Licensed '° ~ °'~ w ~ 1 b M Q. /~6 ~ ~ ~~6~~/ RAY E. GRUBHS ET AL - ,`, D.B. 4078 PG. 62 - ~ GPIN' 807-653-2033 ~ 2G1ING I-2 A/h.3~C~1.~~' IA1~B~1 PSG. SK I~ ~^~~ ,~. -~~~ CPIN~~I633--7242 oy °°'~ taar~' I G \ ~ i ~"i ~ WDOD CLAVEN A ~i D.B. 2209 PG. 1204 I ~ ~ / RAY E., JEANIE M. L GRACE GRUBHS +'/ CPIN: 8076633329 ~ I 1400 W HUNDRED RD ~ ~ ZONNG: C-3 ~ ,~. ` D.9. 1183 PG 265 ~ ~ ~ I I GPD~p 80T-653-0836 I ~ ~ ` ZONING I-2 ~ WOOD CLAVEN A ~ ~ D.B. 897 P0. 766 I I ~ GPM: 8076634627 1 I ~A~' ZONIN6` C-3 ~~ ~~ A I I •~ k~EST H~ '~ ~ ~ ~ ~ ~ I Ews>uY0 I ~ ~ ~ ~ I I VqR~~` NDRED Raga ~ ~ ~ ~o=~~~ ~ I I ABLE t/jl ~ y _ ~ff ~ ~ ~ ~ '{ ~e~ ~ B j~oB p~~3 I li ,- Raw _,` -_ ~- - '- -- GRAPHIC SCALE 100 0 50 100 200 400 ( IN FEET ) 1 inch = 100 ft. MAP SHOWING 16' WATER EASEMENT SITUATED ON THE NORTHERN LINE OF ROUTE 10, LOCATED IN P~1H OF CHESTERFIELD COUNTY, o~~" VA. BERMUDA DISTRICT ~ '~ V YD D COUNTY SITE PLAN NO. 08PR0386 r ~ COUNTY PROJECT NO. 07-0413 A,p'~E'~ ~ Vti~~ KLF ~IONA~ ~ EN(lIN ~RINC KEVIN L. FLOYD, P.D., L.,S'. 9URVEYINl3 P. O. BOX 1178 DATD:02/03/2009 Chesterfield Virginia 23832 ,S'dALD: A,Sf S'HOTVN Phone 804 778-4518 TOB NO_ ~ 1 > -n?Rn7 ®®$J CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 n,. AGENDA Meeting Date: May 26, 2010 Item Number: 8.B.9. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of New Deliverance Evangelistic Church County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of New Deliverance Evangelistic Church. Summary of Information: New Deliverance Evangelistic Church has requested the vacation of a portion of a 16' water easement across its property as shown on the attached plats for the expansion of New Deliverance Church. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (3~0®,~~ VICINITY SKETCH Request to Quitclaun a Portion of a Sixteen Foot ~'4'atei• Easement Across the Property of New Deliverance Evangelistic Chw•ch r r z o ~ Portion of~fattr Easement ~~ to be Quitclaimed N Chesterfield County Department of Utilities W f - 'E S 1 I~cl -866.67 !et V VO®a.f~ ~~ ` ~ i .. ..~ V ~~ Rv ~ ~~S Gd P. 4~ rw° d `bO V `N `N ~ 4`b ~`. O re S r~ ~ ~ ~. Iii w 22 N o ~ ~8 ,~ ~~ ~~~~ a~ / ~ ~.~ ~`s~ .rest-"--r' ~~~ - %~£ <~~°~ ~ ~M :,~~ d~N+\` c`~. 3 I ~I f I ~' I r~ ~'t 1 IMF<,' _t , ~~ ~~ NL I~ ~i ~~~ .I ,$ I ,, I ~# 1I- A o O ~ $ ~ 4 A ~~~ ~~ ~~~~ o~ ~~ .~ ~oK +-. b Q QI ~ W ~~ ~~ ~~~~ .. .- ~o ,- ~~ ~~ ~ ~N~ ~~ ~VA~ N~`~ ~ 4 ~~~~ ~~ /', ~ i~ i `~ ~\ 3 ~ ,- ~~ I o \ ` I \ 4~ ~ ~`~- ~-- -- `may' ~~ ~ ~~.~ ~ , ~~ ~ ~ ~~ ~~ ~ ~~ ' ~ ~ ~ I ~~ ~~~~~ -~ ~ ~ ~~~~ _-__, I I I------50134$iB'M' IO7.1B' i i o I I ~~ O ~ O # I IDS w p I 1 ~ ~ I as -. ~ p A fe 4., I V~01O ~ 4 a . a . ~ ~~ ~ ~ ~ ~~ - ~ o ~ _B o ~~,~ ~~ O a ~ O / u O a I o~ ~ ~ y ~~~~~ C ~f~ ~~ •d 6~ W ~ I ~ i~r o • I s 6 ~ ~ ~~~ ~~ ~ s I I b I ~~ O ~ ~ R ~ CQI/9Cm PUT SIpMNI^ 7iIBEF 7B'AAO MY~16rE MD7N ~~~i ~~~~ ~~ ~ ~'~~ p O ~ ~ IYQDP(NI~ FitSE7E7VI5 09GS9W.' IJE LMQS A~ 7AL67EFS q i~S qqq qq Q~ ~E'W AQAEIMApf' ElIN4'~LCIL L7RAiCYC AAO A fg4/KW # ~ 9 $~ ~ I ...h ~ Y Q~AN Ea767A1C /B' IW7E%/IE ElSE7~V170 ~ IMG7ED y.^~ 9 x~ ~ w 1 ~ ? ; ~ ~uaconrw arnraT ~ %~ o ~ g ~ . rxrsaay~Fro coran; Nxanw ~ €~ Y6 ~ ~ . o I I I Ir I I I ~ I I ~~ 0 0 0 b N4D B9 ~~oQ~~. --~~. ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 8.8.10. Subject: Designation of Right of Way for Mt Hermon Road and Horner Park Road County Administrator's Comments: County Administrator: Action Reauest~d: Designate right of way for Mt Hermon Road and Horner Park Road, rescind the designation of right of way for a portion of existing Horner Park Road and authorize the County Administrator to execute the Declaration. Summary of Information: On February 14, 2007 the Board designated right of way for Horner Park Road. The revised plan for Horner Park requires designation of a variable width right of way along Mt Hermon Road and Virginia Department of Transportation sight, drainage and turnaround easements adjacent to Horner Park Road. Portions of the existing right of way for Horner Park Road and VDOT drainage easement are no longer needed. This request has been reviewed by the county's site plan team and the Parks and Recreation Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 1~~4®~3 VICINITY SKETCH Designation of Right of Way for Mt Hermon Road and Horner Park Road 6Fr/11~ ~ 0.0537 Acre aeciara~it>t .. ::... EeN~MCN 9tar[vf area to be reanded' P'~RD \~ ~ ~""a-FRPnRa RQ y~~~ VD07 Sight Di statnce, Dtai Wage and T~tnatround Easements ca~"`~° ~~ End of of area to be recinded N Chesterfield County Department of Utilities W ; - -E S 1 hd - 1,166b7 het ~~~~~~ m s 7021685 2369 00000 COGS TERFIELC COUNTY 1775'. CEN'ITO RCAD ZCVCD A J9 }396 PG 319 EXISTING --- RIGHT OF WAY TIE POINT PROPOSED RIGHT OF WAY EXTENDED N 3,686,376.52 E 17,703,084.34 PORTION OF 70' 666 325C OOC00 EXISTING C ~.ES"ERFIE'_0 CCCNTY R/W CURVE DATA a357 ~UOSELEY ROAD DELTA•91. 06'70" ZONED ~ D9 3.596 PC }13 R•25.00' T-25.49' L•39.75' CHD-35.69' " ~A 'P . ' CHD BRG•N89 W 05 24 PI COORDINATE j`r0 q , N 3,686,374.91 o0-p ~ E 11,703.085.87 ,oq EXISTING c ,P ~ b R/W CURVE DATA DELTA•3. 14'42" EXISTING N 3,686,410.04 N43. 32'19"W ' R•2623.00' T•74.30' E 11,703,052.49 22.97 L-148.56' R/W CURVE DATq CHO.148.54' DELTA•97. 33'27" CHD BRG•543•a4'10 "W R•45.00' PI COORDINATE T •46.24' N 3.686.445.03 L•71.91 ~ ~ E 17,703.156.87 CHO.64.50' EXISTING PROPOSED CHO BRG-SB9. 79'02"E li~ RIGHT OF WAY 1 DECLARATION pI COORDINATE p 1 A . 00 N 3,686,376.52 E tt 703 084 3a ,t Z~'4F'iw~AQO^ , , . R/W CURVE DATA ° y S DELTA-3.49'41" EXISTING- 0 a0 ~•t~ R•2620.50' RIGHT OF WAY 0 T•87.57' EXISTING- J 0 RIGHT OF WAY L-175.08' CHD•175.05' CHD BRG•N42. 59'24"E PI COORDINATE N 3,686,471.30 E 11,703,178.81 EXISTING R/W CURVE DATA DEITA•P 79'19" R•2639.35' 7.99.59' L•t99.09' PARCEL 'A' CHD•199.OP CHD BRG•543. 24'08"W PI COORDINATE N 3,686,569.86 ~ E 11 703 277 82 , . . 7 ,ry .'~ ~aNO' PARCEL 'A' DEC LARATION / 2340.3378 SO FT•0.0537 ACRE 96 y~. EIOSTING R/W CURVE DATA DEL TA• t• 21'13" PROPOSED R•2635.00' DECLNtATION T•31.13' L•62.25' 7Ci 666 3750 OOG00 CMp•62.25' CHEST ERFIEL7 CCUNTY CND BRC•537. 06'21"W R/W CURVE DATA 4351 wwOSELEY ROAD PI COORDNATE DELTA•0.57'07" ZONED A N 3.686.669.}6 R•2628.50' D3 33?b PG 313 E 17,703,362.SJ T•21.83' L•43.67' N 3,686.694.40 CHD•43.67' CHD BRG•N37. 13'47"E E 77,703,387.Ot PICOORDINATE N 3,686,668.81 R/W CURVE DATA E 11,703,353.83 DEITA•46. 45'54" R•20.50' T•8.86' L•16.7}' EXISTING CHD•16.27' CHD BRG•N60. 08'11°E RIGHT OF WAY PI COORDINATE N },686,693.40 E 77,70},372.20 ~p1•TH pA, ~+ `~ O ? = l o o WILLW C WHEELER z V N0. 031547 > COUNTY PROJECT NUMBER 01-0791 ,, _ COUNTY SITE NUMBER O6 PR 0141 fP ~. f' GRAPHIC SCALE 7"•30' F4$r~ f*,~ Ex~1; b, t A ' ' 0 30 60 ~< MLB HORNER PARK Napkins and Anderson ® Consulting Engineers AMTOACA DISTRICT, CHESTFRFELD COUNTY, VROMA 4eeB melerBwa Br r,uB Glen AUen, Virginb z3BSO 0.0537 PARm 'A' PROPOSED DECLARATION (80412854171 (804) 217 8520 fu mro~ ro wit SCM1[ OaY. ro ro id w www.haengineen.mm 3979J6 4-n-10 T-31Y ES-1 v V®®1A~ 00 g z 701686 325U UUOUO CHESTERFICLD COUNTY 4351 MOSELEY ROAD 70NED A A PORTION OF EXISTING RIGHT DB 3396 PG 313 OF WAY TO BE VACATED. REFER TO PLATS ES-3 AND ES-4 DB 7700 PG 49 RQ~ N 3,6$6,446.19 RIGHTINOF WAY HORN7<Ft op' ~W E 11,701,476.50 S20° 58'51"E `:J ~~~ 13.00' EXISTING RIGHT OF .p~"E PROPOSED WAY O N66° U2 VDOT SIGHT EASEMENT ,~ 1654.6298 SQ FT-0.0380 ACRE ~9g~~ \ N 3,686,527.33 E 11,701,659.02 S20° 31'49"E 5.26' TIE DISTANCE 1503.79' EXT'D TO THE W/L OF MOUNT HERMON ROAO- ROUTE 977 ~~~LT H p~, o~ Gf~ ,~ ~~ ~, o wIL11Ald C WHEELER ~ ~ N0. 034547 A COUNTY PROJECT NUMBER 01-0191 COUNTY SITE NUME3ER 06 PR 0141 Hankins and Anderson Cwisulting Engineers ~0$id1efRaa° ET TlT~E W~a kkn. ~~+, :3000 (eor•: 215.171 (loa)mis2oPax A PRQJ NO .w..laeaglaeers.cata 3979.35 1~ R/W CURVE DATA DELTA-1° 39'25" R-825.00' T-11.93' L-23.86' CH-23.86' CHD BRG-S68° 38'28" PI COORDINATE N 3,686,518.22 E 11,70t,649.69 2~ R/W CURVE DATA DELTA•1° 01'48" R-1310.00' T • 11.78' L-23.55' CH-23.55' W CHD 8RG-568° 19'39"W PI COORDINATE N 3,68fi,509.27 E 11,701,627.74 I~ EASEMENT CURVE DATA DELTA-6° 35'49" R-1323.00' T • 76.25' L-152.33' CH-152.24' CHD BRG-S72° 08'34"W PI COORDINATE N 3,686,465.36 E 11,7o1,ss0.3a 7U1686 3250 ODUUU CI ILS f LkF!EL~ COUNTY 435 i P,~GSFI FY f~OAv ZONED r^-, UE3 .5.536 PG 313 GRAPHIC SCALES 1"-30' 0 30' 60' HORNER PARK MATOACA G~ISTRICT, CHESTERf~LD COUNTY, VRGIMA PROPOSED VDOT SIGHT EASEMENT SCI~tE F OwC HO nDOEN NO SKETCH Np 4-13-1a 1°=3d' ES-6 ®n~~ri7~ ao a Q z Tl l4 D 69' E OE ~p13~S THE W /1~ ROpp- ROU~ E~g77 ~ S16° 50'33"E-~ 22.52' EXISTING RIGHT OF WAY 701 686 3250 00000 CHESTERFIELD COUNTY 4351 MOSELEY RDA!? 7.ONED A DB 3395 PG 313 A PORTION OF EXISTING RiGHT- OF WAY TO BE VACATED- REFER TO PLATS ES-3 AND ES-4 DB 7700 PG 49 EXISTING RIGHT OE WAY P ~K Ft0 ~ HpRN~R 0' RlpG a9 8 '700 O R/W CURVE DATA DELTA-5° 20'42" R-825.00` T - 38.51' L - 76.96' CHD - 76.94' CHD BRG-570° 29'06"W PI COORDIANTE N 3,686,528.26 E t1,701,674.30 0 N 3,686,539.41 '~ E (1,701,711.16 a jL~s% N~6° 8 2~,~~ 2~ . I 4 102.2 N 3,686,505.02 E 11, 701,616.76 N21° 09'27"W 16.24' 701 686 3250 {700{'.{] CHESTERFI~LU COUNTY 4351 N'OSELEY HOAI) ZONEC A. DB 3.396 PG 313 PROPOSED PERMANENT VDOT TURN-AROUND EASEMENT ANO PROPOSED PERMANENT VDOT DRAINAGE EASEMENT 1$79.7332 SQ FT-0.0432 ACRE R/W CURVE DATA DELTA-1° 01'48" R -1310.00' T-1(.78' L-23,55' CHD-23.55' CHD BRG-S68° 19'39"W Pt COORDIANTE N 3,686,509.27 E 11,701,627.74 yTN o ,~~ ~~ , o WILLIAM C WNEElER x V N0. 034547 a G X ~ I ~ ~} ~ GRAPHIC SCALE 1"-30' 0 30' 60' H4RNER PARK MATOACA DISTRICT, CHEST'ERFELD COUNTY, VIRCTMA COUNTY PROJECT NUMBER 01-0191 COUNTY SITE NUMBER 06 PR 0141 Hankins and Anderson Cansuiting Eryineers ~~`~~ ET TI7LE (~ A(kn, YirginH 23660 (604) 26S 4171 (!641217 6520 Fax A PRO.! 2i0 ""„n"'~~"`.`°'" 397935 PERMANENT 4-13-10 I 1"=30' ES-5 ~~~®~~ - _-~ n a„ ap ~ ~ a~ ~.~ a* ~ ^^. ~,~ .: $ _ ~. ~~~~ O O O i ~°~ s ~ Y ~ ~~~~ ~ a ,. ~~ '~ s0 ® O ~ $~~~~ ~:-~ O 'O: Rt Q .~'::: ©~ 8 ~pg ~ ~ f ~ig v s ' ~ 1 `~Q~$g" ~ 8 R~' g ~ ~3n_P ~~. 1 g ~- ~s ~. ~sg~ $~~~e ~~g a -- ~ n~vm-~1 „4 . ~~ a 2y~~8 ~~~~ _~ s . - ~~€ has#~~~ ls~~ t k '-=-~ ~aa 4~ u~ fi 8 # ~ ~ Q~? sag ~~~s~ ~a; ®~`' '8$ ~$8 ~ ~ ~ : x!f ~ . - D®~~ ~aA~ZR~ ~ S ~t ~ ~ ~ "' a~ ~s vAzx}a~~3: a'~::~ !g~~4~W ~zsx~:7t 0 ~ ~ r. r x ~ ~ ~~~~~~ ~'~^4 9 8 g~ 3Alt3: ~ ~~ ~~~:~ a X 0 R~® ~~ R e s 4 ~~~ ~ ~ a ! s~ s coo ~ ~~sc R § G R ~© ~ ig~~ ~ ~ R d~w ~~ r~ A ~R~~! 8c~® W ~~ ^ I a ~~a > ~ ~~g ~ A 2 ~~ W ~~ a ~~ ~~ a R ~~;~5! l;~;~ ~ a M ~ t e n ~ ~~ i ~g ~ ~ ~~;~ l~=g~ ~~~®~4 701 686 3250 00000 CHESTERFIELD COUNTY 4351 MOSELEY ROAD ZONED A TIE DISTANCE DB 3396 PG 313 ~ 654.72' EXT'D TO THE W/L a OF MOUNT HERMON ROAD- EXISTING z ROUTE 977 N 3,686,441.17 RIGHT OF WAY E 11,702,482.6$ PROPOSED PERMANENT 9 VDOT DRAINAGE EASEMENT 156.928 SQ FT•0.0036 ACRE ~l E ti~RN£R ~ ~ p'~k O ~ ~ R°qo ~<~ N 3,686,461.59 E 11,702,435.51 ~~c~',''~. R GHTINOF WAY ~<' `\ 701 686 3250 00000 ~`~.~<,~,'^~- CHCSTF 12F IELD COUNTY V "<~~~'~ SQ 4 4.351 MOSELEY ROAD ~J `~,,'~ '~ ZONED .A c, <,,;~1,~ A UB 33°6 I'G 313 VACATED PERMANENT v'~ ~''%%''~ VDOT DRAINAGE EASEMENT 684.027 SQ FT-0.0157 ACRE ~~``~e DB 7700 PG 49 O 1~ R-825.00', L-5.05' 8 CHD BRG-N65° 05'23"w CHD-5.05' PROPOSED PERMANENT VDOT DRAINAGE EASEMENT 2O N24° 44'06"E 6.86' 71.1055 SO FT-0.0016 ACRE O 573° 39'42"E 14.27' A~ N70° 02'59"W 12.74' N 3,6$6,499.11 E 11,702,295.39 4O 573° 39'42"E 6.75' B~ N70° 02'59"E 7.20' ~4-S.,T H 0,~ O S71° 32'46"E 93.87' C~ S80° 12'56"E 32.61' .,~'~ Gam, 6O S73° 50'30"E 29.19' D~ S66° 35'27"E 92.25' ~~ ~~-~' 'P~ 7O 573° 50'30"E 35.60` Ea 566° 35'27"E 51.41' ~ WILLIAM C WHEELER'z N0. 034547 a O 566° 32'55"E 18.49' y-r3 _, -- V S51° 35'54"W 5.08' ~ e~~` Fss~,,.... rte` ~~C~:bi ~' ~ GRAPHIC SCALE= 1"-30' COUNTY PROJECT NUMBER 01-0191 0 30' 60' COUNTY SITE NUMBER 06 PR 0141 JECT TITLE Hankins and Anderson HORNER PARK Consulting Engineers MATOACA DISTRICT, CHESTI~FELD COUNTY, VRGINIA iEE05adl°~ ET 7tTLE ~~~,.w,y~,aaweo 0.0052 ACRE PRC ~~,~~nn PERMAI~NT V (epa}znas:uhR q PROJ ir0 DATE SCALE www.lsenglree,s.wm 3979.35 4-13-10 1"°30' 6-2 (D~O~f~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA Meeting Date: May 26, 2010 Item Number: 8.B.11.a. Subject: Transfer $25,000 from the Clover Hill District Improvement Fund to the Chesterfield County Department of Utilities to Control Hydrilla in the Swift Creek Reservoir County Administrator's Comments: County Administrator: Transfer $25,000 from the Clover Hill District Improvement Fund to the Chesterfield County Department of Utilities to control hydrilla. Summary of Information: Supervisor Warren has requested the transfer of $25,000 from the Clover Hill District Improvement Fund to the Chesterfield County Department of Utilities for the Reservoir Management Group to implement secondary controls for the infestation of the invasive aquatic weed, hydrilla, in the Swift Creek Reservoir. The money will be used to address the immediate secondary controls identified in the Management of Hydrilla report as prepared by the consulting firm Black and Veatch, until the long term biological control of grass carp provide the desired level of control. The secondary controls listed in the report include harvesting hydrilla in various parts of the reservoir, placing barriers that will choke hydrilla growth on the reservoir floor and assisting in clean-up of hydrilla along the reservoir shoreline. The Board is legally authorized to transfer county funds to the Utilities Department to protect a County water supply. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget and Management 0425:83732.1 Attachments: ^ Yes ~ No Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Roy E. Covington, Director of Utilities on behalf of Swift Creek Reservoir Management Group (RMG) 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The RMG is a group of citizens established to address issues related to the infestation of the invasive aquatic weed, hydrilla, in Swift Creek Reservoir 3. What is the amount of funding you are seeking? $50,000 4. Describe in detail the funding request and how the money, if approved, will be spent. These funds will be administered through the Department of Utilities and will support hydrilla control activities as determined by the Reservoir Management Group 5. Is any County Department involved in the project, event or program for which you are seeking funds? Utilities Department 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Activities will be limited to and planned based on these funds and other possible funding opportunities as available. Page 2 7 8. 9 If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ No Is the organization non-profit? Yes ^ No Is the organization tax-exempt? Yes ^ No What is the address of the applicant making this funding request? Chesterfield County Utilities PO Box 608 Chesterfield, VA 23832 What is the telephone number; fax number, a-mail address of the applicant? Phone: (804) 748-1416 Fax: (804) 751-4607 E-Mail: covingtonr@chesterfield.gov Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. ~~~ ~~h ~ Signature Director of Utilities Title (if signing on behalf of an organization) Roy E. Covington Printed Name 05/04/2010 Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 8.B.11.b. Subject: Transfer $3,000 from the Dale District Improvement Fund to the Parks and Recreation Department to Make Improvements to the Existing Game and Practice Football Fields at Meadowbrook High School County Administrator's Comments: County Administrator: The Board is requested to transfer $3,000 from the Dale District Improvement Fund to the Parks and Recreation Department to make improvements to the existing game and practice football fields at Meadowbrook High School. Summary of Information: Supervisor Holland has requested the Board to transfer $3,000 from the Dale District Improvement Fund to the Parks and Recreation Department to make improvements to the game and practice football fields at Meadowbrook High School. The funds will be used for turf renovations to include topdressing, fertilization and seeding of Bermuda grass. The County can give money to the Parks and Recreation Department to make capital improvements on County property for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:83760.1 Attachments: ^ Yes ~ No oaooss MAY-11-2010 13 06 MERDOWBP.ODK H5 DISTRICT 111APROVEMENT FUNDS APPLICATION 8047433686 P.02i03 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form dues not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions vn the authority of the County tv give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. ;: ~'`~~ '" ; 1. What is the name of the applicant (person or organization) making this funding ~n ~ k ~U~ request? l `',~~sy' ~pO ~l 2. If an organization is the applicant, what is the nature and purpose ofi the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.} 3. What is the amount of funding you are seeking? 4. Describe in detail the funding request and how the money, if approved, will be spent. -l-t, ~~ D o m+, ~o., o f d 5. Is any County Department involved in the project, event or program for which you are seeking funds? ~¢~ k S ~~ ~ ~<<- 6. If this request for funding will nut fully fund A l~~ your activity or program, what other /~ individuals or organizations will provide the remainder of the funding? oam:aa3so.~ 05/11/2010 12:00 No.; R450 ~3 ~ v © O P.002/003 (~~0®~'~ MRY-11-2010 13 ~ 06 MEF1D0<JHRCIOK HS 8047433586 P.03i03 Page 2 7. ~8 °9. If applicant is an organization, answer the following: Is the organization a corporation? Yes Nv Is the organisation non-profit? Yes No is the organization tax-exempt? Yes No What is the address of the applicant ~Q~t~[ov ieo~ f making this funding request? v C ~ i I vA- z3z~y What is the telephone number, fax number, ~'° ~'' ~ ~3 ' 3 6 7S ~ S~ ?ice. / e-mail address of the applicant? ~0 4 - "7Y /3~ ~3b~~L - i~-~~ - f :0407:23380.1 05/11/2010 12:01 Signature of applicant. If you ere signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-~h ai~mali a+F'the organization. 5ignfa'ture ~ / ~~"y`~•` ^~~ Title if signing on behalf of an organlaationJ ~~r15 F, ~e.l'rcl~ ~ ~ t Printed Name i S ~l ~~ Date i TCITFIL P . 03 No.: R450 P.003/003 OJO®'~3. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,x. Meeting Date: May 26, 2010 Item Number: 8.B.11.c. Subject: Transfer a Total of $5,237 from the Matoaca District Improvement Fund to the School Board to Purchase Basketball Equipment for Grange Hall Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $5,237 from the Matoaca District Improvement Fund to the School Board to purchase Basketball Equipment for Grange Hall Elementary School. Summary of Information: Supervisor Durfee has requested the Board transfer $5,237 from the Matoaca District Improvement Fund to the School Board to purchase basketball equipment for Grange Hall Elementary School. The County can give money to the School Board to purchase capital equipment to be used in school facilities. The basketball equipment will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the basketball equipment in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Attachments: ^ Yes ~ No Title: Director, Budget and Management 1425:83772.1 #`J00'72 .~ 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant {person or organ'~zation) aking this funding request? N1 ~ cr~nc~.~-l Qo--~c-~.s (~U 2 C-~ro.,vto~c. ~c l1 ~ 1E1•~. Sc~nc:e ~ . 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application~T"~. s ~a r,o-F o-~. ~'~"f'``~^ ~ptr+tscl LY ~ L' 10Vr.-Y K1 ~ ~cl~ ~S~C . ~ t;'\V G`~7 t~t~, V~ Pte- o.~ Cam. rc,-.~-s c,~ ~-e-lu (.~l-• ~-,~•~ C~ cW~-- Sv ~` o~ '~~t t S e~~v~.r 3. What is the amount of funding you are seeking? ~ 5 ~ Z 3Z , o0 4. Describe in detail the funding naquest and how the money, if approved, will be spent. n~ l . ~~. S' ~.c. -t-~. c~~-~rcC~+ca Juo w ~--E . 5. ~- ~~n.s w~c~ ~o,ar~-a3e- o.s~ o~c1 ci~1+-,- ~ tJ~ S~.-r~.,.,.~ s , Is any County Department involved in the seeking funds? ~i o / Via. ~ ~. ~~ ~ cC.c~ l5 a s ~~ ~S C~«vel, o.p.y.. ~~c,.- s 63533.1 Page 1 project event or program fQr which you re C~~v-s~~-~a,~ ~ s l ~ c.Q.m. S,.e OJ00'~3 6. If this request for funding will not fully fund your activity or program, what other m iv~duals or organizations will provide the remai~(~der of the funding? ~nTl~i., ~~1nr ~n ~r - -~.~f~ ~ E'v c,,.-.~ e lt~~lA 4-Q~t.t ~ ~ ~'~-~Si_ r c 1 C ~ pV 4~r ~ 'S~5 ~SSccC . ~ 7 l' ~•.~ ~~o`a ~ E -~'Ci-c~n 4 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profd? Is the organization tax-exempi? Yes Yes -~ Yes No No ' No 8. What is the address of the applicant making this funding request? N1 • c.~-K~.o... t ~0.k.~ S' 23co2~ S~-,n c~tuo-r~-cr der 1~os~E ~/~. 231z~ 9. What is the telephone number, fax number, e-mail address of the applicant? -- Q"T ~~ ' Z~~~ Gam. ~ kt~ u G z 3 ~ C~.~c~.9k ~ /l~ -'2lNOS ~ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice~chairman of the organization. ~~~~~ ~ 1I Signature Title (if signing on behalf of an organization) - c.~-Q- ~ ~ ~-~ S Printed Name 5~ ~ f to Date 63533.1 Page 2 ®i7~~~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ,,., AGENDA Meeting Date: May 26, 2010 Item Number: 8.B.12.a. Subject: Authorize the County Administrator to Execute a Memorandum of Understanding with the Richmond Animal League County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the County Administrator be authorized to execute a Memorandum of Understanding with the Richmond Animal League on behalf of the County. Summary of Information: Chesterfield County and the Richmond Animal League ("RAL") serve to support each other's respective roles and to work cooperatively and productively to end the euthanasia of homeless dogs and cats that come into care at the Shelter. This Memorandum of Understanding ("MOU") is intended to promote animal welfare in the County by increasing the number of adoptions of animals from the Shelter, and to decrease euthanasia of homeless animals. This agreement will help advance the shelter towards the goal of saving the lives of as many animals as possible. Preparers Colonel Thierry G. Dupuis Title: Chief of Police 1305:83465.1 Attachments: ^ Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The parties are committed through this MOU to acknowledge and help the community to understand the difference between the role of a public animal control agency and that of a private humane society, and to at all times treat each other's role in a respectful and supportive manner. Staff recommends that the Board authorize the County Administrator to execute a Memorandum of Understanding in a form approved by the County Attorney. 1305:83465.1 ®~~®I MEMORANDUM OF UNDERSTANDING BY AND BETWEEN CHESTERFIELD COUNTY AND THE RICHMOND ANIMAL LEAGUE I. This Memorandum of Understanding ("MOU") is entered into by and between the County of Chesterfield, Virginia ("County") and the Richmond Animal League (RAL) for the purpose of establishing continuing cooperation between the County and the Richmond Animal League. Definitions: As used in this MOU, the following terms shall have the following meanings: A. Healthy -The term "healthy" means and includes all dogs and cats eight weeks of age or older that, as determined by Chesterfield Animal Control, at or subsequent to the time the animal is taken into possession, have manifested no sign of a behavioral or temperamental characteristic that could pose a health or safety risk or otherwise make the animal unsuitable for placement as a pet, and have manifested no sign of disease, injury, a congenital or hereditary condition that adversely affects the health of the animal or that is likely to adversely affect the animal's health in the future. B. Treatable -The term "treatable" means and includes all dogs and cats that are "rehabilitatable" and all dogs and cats that are "manageable," as determined by Chesterfield Animal Control. a. Rehabilitatable: The term "rehabilitatable" means and includes all dogs and cats who are not "healthy," but who are likely to become "healthy," if given medical, foster, behavioral, or other care equivalent to the care typically provided to pets by reasonable and caring pet owners/guardians in the community; or b. Manageable: The term "manageable" means and includes all dogs and cats who are not "healthy" and who are not likely to become "healthy," regardless of the care provided; but who would likely maintain a satisfactory quality of life, if given medical, foster, behavioral or other care, including long-term care, equivalent to the care typically provided to pets by reasonable and caring pet owners/guardians in the community; provided, however, that the term "manageable" does not include any dog or cat who is determined by Chesterfield Animal Control to pose a risk to human health or safety or to the health or safety of other animals. C. Unhealthy and Untreatable -The term "unhealthy and untreatable" means and includes all dogs and cats who, at or subsequent to the time they are taken into possession, are determined by Chesterfield Animal Control - ~~0~~~ 1305(28):83184.2 1 a. To have a behavioral or temperamental characteristic that poses a health or safety risk or otherwise makes the animal unsuitable for placement as a pet, and are not likely to become "healthy" or "treatable" even if provided the care typically provided to pets by reasonable and caring pet owners/guardians in the community; or b. To be suffering from a disease, injury, or congenital or hereditary condition that adversely affects the animal's health or is likely to adversely affect the animal's health in the future, and not likely to become "healthy" or "treatable" even if provided the care typically provided to pets by reasonable and caring pet owners/guardians in the community; or c. To be under the age of eight weeks and not likely to become "healthy" or "treatable" even if provided the care typically provided to pets by reasonable and caring pet owners/guardians in the community. II. Joint Goals: To respect and support each other's respective and differing roles and responsibilities and to work cooperatively and productively to end the euthanization of healthy homeless dogs and cats, whether stray or owner surrendered or abandoned, within the County. And once this goal has been achieved, to work cooperatively and productively to end the euthanization of treatable homeless dogs and cats. The commitment of the parties to the achievement of the stated goals and to a mutually supportive relationship that publicly recognizes the contributions of each participant is essential to success. III. Statement of Respective Roles: The parties recognize that they have different but mutually supportive roles with respect to the management of companion animal issues in the County and the care and placement of stray and owner relinquished cats and dogs in the County. The parties are committed through this MOU to acknowledge and help the community to understand the difference between the role of a public animal control agency and that of a private humane society, and to at all times treat each other's role in a respectful and supportive manner. Those roles include the following: A. The Chesterfield County Police Department's Animal Control Unit ("Chesterfield Animal Control") is the governmental unit responsible for: (i) addressing public safety issues with respect to animals in the County including the pick up of dogs at large in the County, (ii) investigating and resolving animal abuse and neglect matters, (iii) acting as the receiving point for stray and the majority of owner relinquished dogs and cats in the County, (iv) enforcing Virginia's animal laws and the County's animal control ordinances, (v) sheltering animals not currently available for adoption due to pending stray periods, legal actions or health issues, and (vi) performing euthanasia of dogs and cats that are not healthy or that no private humane organization (whether that be the Richmond Animal League or another private humane organization) accepts for treatment and rehabilitation. 1305(28):83184.2 2 (}~ ~ ~ ~"78 B. The Richmond Animal League is a private non-profit humane society that accepts the responsibility for: (i) providing a low cost, high volume spay/neuter clinic for the Richmond Metropolitan Area community, (ii) substantial programs of humane education to the children and adults of the community, (iii) accepting from Chesterfield County Animal Control healthy dogs and cats that Chesterfield Animal Control does not choose to adopt to a responsible home itself nor to transfer to any other private humane organization which is qualified to accept transfers of animals under state law for adoption to a responsible home, (iv) adopting all such animals described in (iii) above to responsible and loving homes except in cases of animals that, after transfer, present with untreatable health or serious non remedial behavioral issues, and (v) accepting certain sick and injured animals from Chesterfield Animal Control that the Richmond Animal League will undertake to treat and rehabilitate and return to a healthy condition for adoption. IV. Term: The term of this Memorandum of Understanding shall commence on 2010, and shall continue for a period of one year unless earlier terminated under the provisions of this MOU. This term shall renew automatically each year unless one party gives written notice of termination to the other party. This Memorandum of Understanding may be terminated by either party upon thirty days written notice for any or no cause, without recourse by either party. The parties recognize that no County appropriations are expected or intended by execution of this MOU. However, if such unexpectedly becomes advisable or necessary, the continuation of the MOU beyond the current fiscal year is contingent upon appropriation of sufficient funds by the Board of Supervisors of the County, and this MOU will automatically be terminated if such appropriation is not made. V. Respective Undertakings: A. The Richmond Animal League will accept transfer from Chesterfield Animal Control of certain dogs and cats that are legally available for adoption and that Chesterfield Animal Control chooses to transfer to Richmond Animal League, and, from and after the first anniversary of the date of this MOU, the RAL will accept transfer from Chesterfield Animal Control as many healthy dogs and cats as RAL can accommodate. The Richmond Animal League may also accept the transfer of treatable and untreatable dogs and cats at its discretion. B. The Richmond Animal League will visit the Chesterfield Animal Control shelter on a mutually convenient schedule as space within RAL's kennel or foster homes allow to accept transfer of animals from Chesterfield Animal Control. All such animals accepted will be held, cared for and not euthanized so long as they remain healthy or treatable, until such time as they are adopted to a responsible home or transferred to another humane organization qualified to accept such transfer. The specific details of how the partnership will operate on a day-to-day basis and how animals will be identified for acceptance and transfer will be set forth in an operating procedure to be established by the mutual agreement of the parties following the adoption of this MOU, and such operating procedure will be subject to all applicable provisions of 1305(28):83184.2 3 ®~®~-~~ this MOU. In the event of a conflict between this MOU and the operating procedure, the provisions of this MOU will control. C. Whenever Chesterfield Animal Control is at a capacity requiring healthy animals to be euthanized for lack of space, Chesterfield Animal Control shall contact the Richmond Animal League, and RAL shall accept from Chesterfield Animal Control, in a timely manner as many healthy animals as space at RAL's shelter will allow so as to minimize operational difficulties for Chesterfield Animal Control, the number of healthy animals in order to help prevent euthanization of animals for space reasons. D. To the extent possible, and as long as it does not conflict with RAL policy, the Richmond Animal League will utilize the criteria established by the Asilomar Accords as it pertains to classifications for healthy, treatable manageable, treatable rehabilitatable and unhealthy and untreatable with respect to both health and behavior issues. E. Each month, the parties shall make best efforts to provide each other with their respective statistics for the prior month. The parties may provide their combined statistics to the public annually on their respective web sites, and these statistics shall be represented as being jointly achieved. Chesterfield Animal Control will make best efforts to verify the number of transfers for each organization it cooperates with in order to ensure that the organization reports, to the public or otherwise, its respective numbers only. This procedure is intended to ensure that all organizations get full credit for their transfers in that those numbers will not include transfers of other organizations. F. The classification of an animal as unhealthy and untreatable does not necessarily mean the Richmond Animal League will not accept that animal and does not mean the animal must be euthanized. In such a case, Chesterfield Animal Control has the discretion to attempt to adopt the animal, euthanize the animal, or transfer the animal to the RAL, if RAL will accept the animal. G. The parties agree that the intent of this MOU is also to ensure that no animal shall be adopted without having first been spayed or neutered, subject to the non- appropriations clause of Section IV of this MOU. VI. Future Inclusion of Other Private Humane Organizations: It is a goal of the parties that, in the future, cooperation may include other private humane organizations, each of which will accept a defined role and defined responsibilities, and will be supportive of the joint goals of the parties as set forth herein. The parties agree that this MOU may be amended in the future to add such additional private humane organizations under the same terms and conditions of this MOU, but additional parties may only be added with the consent of the both parties. It is the goal that all current and future parties to this MOU will accept specific and quantifiable obligations, will cooperate in good faith with respect to the public release of statistics and information about this MOU and the numbers of animal lives saved, and will recognize in all public statements made by them that any success 1305(28):83184.2 4 ~~®~~a achieved in those numbers is a mutual success owing to the commitment to and participation in this MOU of all parties. VII. Financial Matters: Nothing in this Memorandum of Understanding shall commit Chesterfield County to any financial obligations to the Richmond Animal League or to any budgetary obligations with respect to Chesterfield Animal Control. VIII. The Richmond Animal League agrees to indemnify and hold harmless Chesterfield County and/or the Chesterfield County Animal Control Unit, or any of its agents, employees or volunteers, from any claims of any nature whatsoever relating to any animal transferred to Richmond Animal League, or any of the activities of the Richmond Animal League under this MOU. The Richmond Animal League understands that Chesterfield County and/or the Chesterfield County Animal Control Unit, or any of its agents, employees or volunteers, make no guarantees or warranties, expressed or implied, related to the health and/or temperament of the animals subject to this MOU. Sharon Cornett, President, Board of Directors Date Richmond Animal League James J. L. Stegmaier, County Administrator Chesterfield County Date Colonel Thierry Dupuis Date Chesterfield County Police Department Chief of Police 1305(28):83184.2 5 ~ ~ ®"~ CHESTERFIELD COUNTY __ ~ BOARD OF SUPERVISORS Page 1 of 1 ,n, AGENDA Meeting Date: May 26, 2010 Item Number: 8.B.12.b. Subject: Authorize the County Administrator to Execute a Memorandum of Understanding with the Chesterfield County Humane Society County Administrator's Comments: County Administrator: Board Action Re uest Staff recommends that the County Administrator be authorized to execute a Memorandum of Understanding with the Chesterfield County Humane Society on behalf of the County. Summary of Information: The Chesterfield Police Department Animal Control Unit and the Chesterfield County Humane Society serve to promote animal welfare at the Chesterfield County Animal Shelter. The Chesterfield County Humane Society has historically provided volunteer services and donations to the Chesterfield County Animal Shelter. One focus of this Memorandum of Understanding is to promote the adoption of animals from the Shelter and reduce, to the greatest extent possible, the euthanasia of animals that come into care at the Shelter. This agreement will help advance the shelter towards the goal of saving the lives of as many animals as possible. Staff recommends that the Board authorize the County Administrator to execute a Memorandum of Understanding in a form approved by the County Attorney. Preparers Colonel Thierry G. Dupuis Title: Chief of Police 1305:83464.1 Attachments: ^ Yes ~ No # 0000~~ MEMORANDUM OF UNDERSTANDING BY AND BETWEEN CHESTERFIELD COUNTY AND THE CHESTERFIELD COUNTY HUMANE SOCIETY This Memorandum of Understanding ("MOU") serves to document the cooperation between the Chesterfield County Animal Control Unit of the Chesterfield County Police Department ("the Animal Control Unit" or "the Police Department" as the context requires) and the Chesterfield County Humane Society in promoting animal welfare at the Chesterfield County Animal Shelter ("the Shelter"). Animal Control Unit employees and Humane Society volunteers are committed to the collaborative effort and purpose of animal welfare at the Shelter. I. Purpose The Chesterfield County Humane Society provides volunteer services and donations to the Chesterfield County Animal Shelter as permitted by applicable law. The volunteers fulfill a vital role in providing services and donations to the Animal Shelter that otherwise would not be available. Chesterfield County Humane Society programs promote animal welfare in the community; provide assistance to the County's homeless animals and additional resources for the operation of the Shelter. II. Communication A critical element of the Chesterfield County Animal Control Unit and the Chesterfield County Humane Society's relationship is communication. The Animal Shelter staff and the Humane Society's Board of Directors shall in good faith ensure an open line of communication to exchange information on the operations of the Animal Shelter. The foundation of this open communication is built on trust and respect of each County staff member and volunteer. This provision will not abrogate any of the County of Chesterfield's ("the County"), the Police Department's and/or the Animal Control Unit's obligations, rights or exemptions under applicable law regarding operation of the Shelter, including, but not limited to, the Virginia Freedom of Information Act. III. General Procedures The Animal Control Unit shall be employees of the Chesterfield County Police Department as determined by the County. The supervision of staff, technical assistance, and administrative control over the Animal Control Unit is the responsibility of the Animal Control Unit's supervisors assigned to the Support Service Division as determined by the County. The Animal Control Unit is responsible for the operations of the Shelter. Animals will be held in the Shelter according to Virginia State law, regulations, and Shelter policy. Euthanasia is the sole responsibility of the Animal Control Unit and at no time will volunteers interfere with this process. The Police Department will permit the Chesterfield County Humane Society to provide services and donations in accordance with applicable law, regulations, and to the extent such is consistent with the operational needs of the Police Department, the Animal Control Unit, and the Shelter as 1305(28):83185.2 I ~~®®~a3 determined solely by the Police Department. The Chesterfield County Humane Society volunteers may assist the Shelter staff in the following areas: 1. Facilitating adoptions at the Mobile Adoption Center 2. Facilitating adoptions at the Shelter 3. Providing programs for residents of the County of Chesterfield (Domestic Violence program, Children with disabilities and Senior citizen program) 4. Assisting the Shelter in natural or man-made disasters (Under the Chesterfield County Disaster Plan and at the sole discretion and direction of County officials.) 5. Cleaning of the Shelter or other duties requested by Shelter supervisors 6. Donations of medical treatment beyond the resources of the Shelter 7. Donations of equipment for volunteers and Shelter staff 8. Donations of goods and supplies for the care of animals at the Shelter 9. Transfer of animals at the discretion of the Animal Control Unit All representatives of the Chesterfield County Humane Society shall abide by all rules, regulations and procedures of the County, the Police Department and/or the Animal Shelter when on the property of the Animal Shelter or when conducting any of the activities under this MOU. The Chesterfield County Humane Society agrees to indemnify and hold harmless the County, the Police Department, and/or the Animal Control Unit, or any of its agents, employees or volunteers, from any claims of any nature whatsoever relating to any animal transferred to the Chesterfield County Humane Society or any activities of the Chesterfield County Humane Society under this MOU. The Chesterfield County Humane Society understands that the County, the Police Department and/or the Animal Control Unit, or any of its agents, employees or volunteers, make no guarantees or warranties, expressed or implied, related to the health and/or temperament of animals subject to the MOU. The Animal Control Unit and the Chesterfield County Humane Society will strive to not take the life of any healthy adoptable animal. The Shelter and the Chesterfield County Humane Society will strive to continually improve the operations of the Shelter as necessary in the judgment of the Police Department or other County officials, provide for the care and medical treatment to homeless or lost animals, and cooperate with each other to find homes for adoptable animals. 1V. Terms and Conditions of Understanding This Memorandum of Understanding represents mutually agreed upon goals and objectives of the Shelter and the Chesterfield County Humane Society. The conditions herein stated may be reviewed annually and may be modified upon the written concurrence of both parties. The term of this Memorandum of Understanding shall commence on 2010, and shall continue for a period of one year unless earlier terminated under the provisions of this MOU. This term shall renew automatically each year unless one party gives written notice of termination to the other party. This MOU may be terminated by either party upon thirty days written notice for any or no cause, without recourse by either party. The parties recognize that no County appropriations are expected or intended by execution of this MOU. However, if such unexpectedly becomes advisable or necessary, the continuation of the MOU beyond the current fiscal year is contingent upon appropriation of sufficient funds by the Board of Supervisors of the County, and this MOU will automatically be terminated if such appropriation is not made. 1305(28):83185.2 2 ~~~,~~~ Mr. Jay Stegmaier Chesterfield County County Administrator Colonel Thierry Dupuis Chesterfield County Police Department Chief of Police Nancy P. Brown Chesterfield County Humane Society President Date Date Date 1305(28):83185.2 3 ®~ ®®~ 3 ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: May 26, 2010 Item Number: 8.8.13. Subject: Acceptance of Grant Funds and Authorization for the County Administrator to Execute an Agreement with the Commonwealth of Virginia Department of Mines, Minerals and Energy for Funding of Improvements at the Midlothian Mines Park County Administrator's Comments: County Administrator: The Board of Supervisors is requested to accept grant funds in the amount of $150,000 and to authorize the County Administrator to execute an agreement with the Commonwealth of Virginia, Department of Mines, Minerals and Energy, Division of Mined Land Reclamation (DMME) for funding of Midlothian Mines Park mine closures and other Park plans and improvements supporting public education of the history of mining operations. Summary of Information: DMME is the agency of the Commonwealth of Virginia delegated the duties and powers to implement and enforce the Virginia Coal Surface Control and Reclamation Act of 1979. As part of its state program, DMME has an approved Abandoned Mine Land Reclamation program (AML). The AML Program requires DMME to annually prepare and submit to the United States Secretary of the Interior applications for funding, including the implementation of specific AML reclamation projects. Preparers Mike Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No "o~oo~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information (continued): Past coal mining practices in Chesterfield County on the Midlothian Mines Park property have resulted in un-reclaimed abandoned mine land features including mine shafts, subsidence areas which could represent safety issues and mine facility remains which are historically significant and require preservation. These past coal mining practices in Chesterfield County have created opportunities for education of the public to the history of deep coal mine operations. Phase I of the Project, consists of engineering services to develop designs and plans to identify and reclaim abandoned mine land mine features, to perform necessary studies in order to perform historic preservation of the remains of mine facilities, and to develop plans for the construction of facilities and exhibits to educate the public about mining operations, specifically the Grove Shaft and the Murphy Slope Mines and a new vehicle construction and emergency access bridge to the mining sites. The total project would ultimately include development of a central loop trail and other connecting trails, a comprehensive interpretive system to educate the public in mining and other historical aspects of the property and visitor amenities such as parking, interpretive viewing areas and restrooms. Reclamation of shafts and subsidence areas, preservation of mining operations ruins and features, security fencing of these features and supporting structures for trail and interpretive areas, such as bridges and an observation tower are also included. Phase I of this project has been selected for reclamation consideration as part of DMME's FY2009 AML Consolidated Grant. DMME and the County will cooperate through the administration of the grant to design facilities that will reclaim mine impacts in a manner that preserves the historical significance of the site and which promotes education about the mining history and practices. The Phase I project is estimated to cost $310,000. The County would fund $160,000 from the appropriated Midlothian Mines CIP account and DMME will fund $150,000. Staff recommends approval. ®'~~~~~ ~~ ~~ 1749 -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board accept grant funds in the amount of $150,000 and authorize the County Administrator to execute an agreement with the Commonwealth of Virginia, Department of Mines, Minerals and Energy, Division of Mined Land Reclamation (DMME) for funding of Midlothian Mines Park mine closures and other Park plans and improvements supporting public education of the history of mining operations in Chesterfield County. The FY2010 Adopted Capital Improvement Program includes $330,000 in anticipated grant revenues and $330,000 of 2004 bond referendum funding for a total of $660,000 to support mine closures and other park improvements. In addition to the $150,000 of DMME grants funds, 2004 bond referendum funding of $160,000 will be used to complete Phase I of this project. Phase I funding of $310,000 will be used for the purpose of securing engineering services to develop designs and plans to identify and reclaim abandoned mine features in a manner that preserves the historical significance of the site. The department plans to pursue additional grant funding for the future development and preservation of the property. Preparers Allan M. Carmody Title: Director, Budget and Management 30o SCOPE . SCOPE PHAS SCO SCOP FUTURE SCOPE RED COL _ti ~ ~ Mid-Lothian Mines Park - Chesterfield County, Virginia MASTER DEVELOPMENT PLAN Department of Parks and Recreation ~.i4.zoo9 0 e n o ~ g ~ o° ~T SCORE LEGEND: S RECLAMATION CAI AL FACILITIES 1B, 1C, 1D, 1 ~ 2C, 2G, 2H, > FUU,IDING ALLOW [20] OAR 2~5 5 _t- r ~ - ~;, - { - l I ~~~ --, "' L _ ! 1 ~ ~`~ - ~ '- O T y ~ ~INiER ,_~_~ -J, ~ ~~~ ~,. t ~~ ~. ~ ~ ~ j i - _ ! _- _ . . . ( i' MINE ADD S 3~0 ~ l~t - ~AEADST ~ ~ /~ - ~ b RUINS STPJ ~~ z ~ --~_ ~ .. r i `. E ~ (~ ~~s `~ - i, ~~ ~' - ~h ~+, R,~ ry ~\ ~ `--`~ ItDD DECORATIVE FENI ~~ ~. ~~'1 & RUINS STABILI7,4 ,r ~, ~ ~ ~? Oi 0 _a ~ ~ ~,,e 300 __~; ,.oao a o ~, ~O i - p n ~ 1 O Q~ ~'~ ~ !, 4 ., ~ y ^ I[ ~ ~ a t ~ CD ~zo~ ~ ;~'' O a ~ 0 c 4R G 1 Tq ^ ~ Q ~ Q O ~ q ! ~ ^ooi ~ ~, ,~ o _ _ ° j--- , - d LOOP -. QY ~- TOWER 0 a~sr~ ~T ~ - CdME P~TlMPY ~ ~ ~ ~\ '~ h, i Ana ~~ _ry~ ;p ~ O ' '~~ ... c.~.~mm o...,n c..y. ww rury~~ ~a~ 4 / DD7 _ ! Q O `•& r,.~ -`- i E t N~ a ,~ ~` P _-___--_. ~ .- s '____ u iw~sr.res.a.~..' wp,.`ernx~nvn~ ®,.J~4 CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS „s -- AGENDA Page 1 of 5 Meeting Date: May 26, 2010 Item Number: 8.8.14. Subiect: Approval of a Lease and Performance Agreement with SportsQuest County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to (1) authorize the County Administrator to approve a lease with SportsQuest for the County's use of 9 synthetic recreational fields located at the intersection of Route 288 and Powhite Parkway; (2) authorize the County Administrator to approve a performance agreement between SportsQuest and the Economic Development Authority of Chesterfield County which includes the payment of two grants; (3) reduce the general fund transfer to the Parks and Recreation Capital Improvement Program by $1,915,000 to help facilitate the lease payment for the recreational fields; (4) transfer $206,600 from the reserve for future capital projects; (5) appropriate $2,178,400 in occupancy tax reimbursements; and (6) increase the appropriation in the Parks, Recreation, and Cultural general fund category by $4,300,000. Summary of Information: SportsQuest, LLC plans to invest approximately $250 million in the County to construct a family entertainment and Olympic training complex on land located at the intersection of Route 288 and the Powhite Parkway. The project will include a hotel, office and retail development and include, among other facilities, seventeen rectangular, synthetic, athletic fields, an amphitheater, aquatics center, ice-plex, velodrome and inline track, and field house with a gymnasium ("Facility"). SportsQuest expects to employ approximately 500 persons at the Facility. Preparers E. Wilson Davis, Jr. Title: Director of Economic Development 0623:83737.1 Attachments: ^ Yes ~ No ib~oo9o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 5 AGENDA The SportsQuest project meets the county's general goal of promoting economic development, but also the more specific goal of bolstering the presence of a targeted industry, namely sports tourism. Moreover, staff has determined that locating and constructing the Facility in Chesterfield County will provide not only significant economic benefits to the county in terms of capital investment and employment, but also will create significant opportunities for public recreation. The public-private partnership proposed, between SportsQuest and the Department of Parks and Recreation, will secure a 20-year lease on 9 rectangular, synthetic turf, lighted fields (soccer, lacrosse, field hockey, flag football, etc.), 2 full- length, or 4 practice-sized, basketball courts (indoor) and 10,000 square feet of space for a senior center. The county has a well-defined need for such facilities and had already allocated $4.3 million worth of resources - via the Capital Improvement Program - to constructing and/or leasing similar facilities, albeit on a smaller scale. However, by leveraging the partnership with SportsQuest, the county will receive use of the aforementioned facilities, which would have cost the county approximately $25 million to construct under traditional methods, for only $4.3 million. Accordingly, staff proposes the following: 1. Lease of Fields from SportsQuest. Staff recommends entering into a 20 year lease with SportsQuest for use of the rectangular synthetic athletic fields it is constructing. Under the proposed lease terms, the County will pay rent in the amount of $2.3M in one lump sum payment upon execution of the lease. The lease will secure for the County non-exclusive priority use of 9 (one field is a half-size practice field) of the 17 fields to be constructed at the Facility along with access to restrooms and parking. Under the lease, SportsQuest will be responsible for all maintenance of the fields, except that the County must share the cost of refurbishing the fields after approximately eight (8) years. If the County does not pay its share of the refurbishment costs, the lease will end after ten (10) years. The County cost of refurbishing is expected to be approximately $1M. The lease requires SportsQuest to complete construction of the fields and make them available for the County's use by December 31, 2010. If the fields are not constructed by December 31, 2010, then SportsQuest must refund the rent and the lease will terminate. SportsQuest will provide a deed of trust on the 114 acre "East Campus" where the fields are being built to secure its obligation to refund the rent until the fields are completed. 2. Grants through the EDA. Staff recommends making two (2) grants to SportsQuest through the EDA. The first grant would be in the amount of $2M to assist in the construction of the Facility and be made immediately upon execution of the required agreements. The second grant would be made within ten years and would be equal to the amount of the increase in real estate and sales tax revenue generated from the Facility during any consecutive five (5) ®~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 5 AGENDA year period SportsQuest chooses after the Facility is constructed. The second grant would be subject to appropriation by the Board of Supervisors when SportsQuest makes the request for the grant. Both grants would be subject to and conditioned by the terms of a grant agreement with the EDA which would require that SportsQuest do all of the following by September 30, 2013 (the "Performance Date"): (a) invest at least $100,000,000 for construction of the Facility; (b) create at least five hundred (500) new full time jobs; (c) lease to the County on terms approved by the Board of Supervisors 10,000 square feet of space, including restrooms and parking to be constructed at the Facility rent free for twenty (20) years for the operation of a senior center; (d) lease to the County on terms approved by the Board of Supervisors the use of the gymnasium to be constructed at the Facility, including parking and restrooms, rent free for twenty (20) years; and (e) lease to the County on terms approved by the Board of Supervisors the nine (9) synthetic athletic fields (as described above). In the event that SportsQuest fails to meet its obligations under the terms and conditions of the agreement by the Performance Date, SportsQuest shall be obligated and promises to refund to the EDA all grant payments made to it under the agreement. As security for the grants and SportsQuest's performance and repayment obligations, SportsQuest shall grant to the EDA a deed of trust on the "East Campus" of the Facility, which shall remain in place as a first priority lien until SportsQuest has fully performed under the agreement - any other liens on the East Campus property will be secondary to the county. In addition, the county will obtain a subordination, non-disturbance and attornment agreement from all secondary lenders to insure the county's uninterrupted use of the facilities. However, if either the lien waiver(s) or the subordination agreement are not approved and signed and unless there is sufficient evidence of funding from other sources to complete the project as described, the county will not commit the $4.3 million to secure leases on the facilities, nor will it approve the performance agreement between the EDA and SportsQuest. ®~®®~°~ ~ CHESTERFIELD COUNTY "~ _ BOARD OF SUPERVISORS Page 4 of 5 X7,8 Z AGENDA Budget and Management Comments: The Board is requested to approve a lease with SportsQuest and a performance agreement between SportsQuest and the EDA. The proposed actions include the following financial components: 1) a $2.3 million lease payment for use of 9 synthetic recreational fields, 2) a $2.0 million grant issued through the EDA to secure a lease on gymnasium and senior space, and 3) an additional grant paid through the EDA that would be equivalent to the marginal real estate and sales tax revenue generated on the SportsQuest site. The $4.3 million (comprised of the $2.3 and the $2.0 million payments) represents the level of funding that the county had planned on investing in Parks and Recreation facilities in the vicinity of the SportsQuest site (see table below). Project Source Amount Funds budgeted annually in Center lease FY2011-2015 CIP ($206,600 appropriated in FY2011) $1,301,600 $4,300,000 The county had planned on installing lights on two existing soccer fields; lighting, turf, and irrigation improvements at two other fields; gym expansions at three school sites in the area; and leasing 10,000 square feet for a senior center. Under the SportsQuest agreement for the same $4.3 million, the county would have the use of 9 lighted, synthetic turf fields (available year round), the equivalent of two new gymnasiums (versus simply expanding existing facilities), along with the 10,000 square foot senior center that the county had already planned to rent - facilities that staff estimates would cost the county approximately $25.0 million to construct. It should be noted, however, that the value of the facility agreement must be adjusted for the shared usage on the soccer fields and the fact that the ~3 CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 5 of 5 _,., AGENDA facilities would be leased versus owned. Nonetheless, after discounting for those terms, the county would be investing $4.3 million to obtain the ability to use $12.5 million worth of facilities. Furthermore, the SportsQuest agreement would include routine maintenance costs on all the facilities, which is valued at more than $3.0 million over the life of the lease. As described in the table, $2,121,600 ($925,000 for fields, $990,000 for gym space, and $206,600 senior center lease payment) of the $4,300,000 is appropriated, leaving $2,178,400 to be identified. Staff recommends using occupancy tax reimbursements as the source for the remaining $2.17 million. There is a sufficient balance of occupancy tax reimbursements and the funds are restricted for tourism-related uses. The other EDA grant is part of an economic development incentive package. Under the terms of the package, SportsQuest agrees to invest at least $100 million in new facilities and create 500 jobs in exchange for an annual grant equal to the marginal real estate and sales tax revenue generated on the SportsQuest site. SportsQuest would be eligible for the grant over any consecutive, five-year period during their first ten years of operation. Staff estimates that the cumulative value of the taxes paid and refunded over the five-year period would be somewhere between $10-12 million, depending on which five-year window is selected. At the conclusion of that five-year window, however, all of the real estate and sales tax revenue associated with the SportsQuest facility will be available to fund county programs and services. In addition, the SportsQuest project is expected to generate revenue from a number of other streams - including business personal property, business license, and occupancy taxes - that would not be granted back as part of the economic development package. Furthermore, the uniqueness of the SportsQuest facility (one of the largest synthetic turf complexes in the U.S.) is expected to attract large tournaments throughout the year, which is projected to create significant tourism-related revenue throughout the county via increased sales and occupancy taxes. Preparers Allan M. Carmody Title: Director, Budget and Management (~~0®~~} ~~®©~~ arob 4~3bfl 3M ~~®49~ J - - ~M w 1 V~-~u. +rc,w~ S~CG~G" - ~ah S~~LK Mayor: Overland Park is on the `road to recovery' Kansas City Business Journal by Tammy Worth Contributing Writer Tuesday, February 16, 2010, 2:29pm CST By planning ahead and taking "bold steps" to strengthen its economy, Overland Park has put itself on the road to recovery, Mayor Carl Gerlach said in his State of the City speech on Tuesday. As Overland Park nears its 5oth anniversary, which is May 20, the second most populous city in the Kansas City metro area still benefits from a strong foundation and continued advancement efforts, Gerlach said, according to a written copy of his speech. "I believe we've already begun our travel on the road to recovery," he said. Despite having to respond to the recession by equivalent positions since the be inni - the work force to 2ooi levels - And through various cost-cutting efforts, including a 2oio salary freeze for all city employees, the city has been able to solve a $~o million deficit, Gerlach said. And 19 tournaments are scheduled for this year, he said, which will bring Overland Park an estimated 30,000 room nights and a $~ million economic benefit. Mayor Carl Gerlach speaks out in support of the sports campus development. www.l~sansascity.com ~ 05/22/2010 ~ One-of-a-kind soccer facility to play host to national championships Page 1 of 1 f~.-~. ~[~ ~~~~~'~ ~O~ Back to web version (~ Wednesday. May 26. 2010 Posted on Sat, May. 22, 2010 One~f~~cind soccer facility to play host to nafional championships By RUSTIN DODD The Kansas City Star Alan Blinzler stood near an empty field at the Overland Park Soccer Complex earlier this week and gave his best endorsement for the eight-month-old crown jewel of Kansas City area youth soccer. Blinzler, the president of the Kansas State Youth Soccer Association, has traveled to soccer complexes in Texas and Florida and all over the Midwest. "There is no facility equal to this one," Blinzler said. Blinzler will get an opportunity to advance his argument this summer, when the U.S. Youth Soccer National Championships will be held July 20-25 at the Overland Park Soccer Complex. The championships, held each summer at a different site around the country, will bring 64 boys and girls teams in six different age groups - U-14 through U-19 - to the 96-acre site at 13700 Swi#zer Road. It's just what officials had in mind when the $36 million complex was being designed and constructed. Overland Park Mayor Carl Gerlach said the community could see an economic impact of close t Blinzler said local officials began their push to play host to the 2009 championships, even though the complex was just an artist's illustration at that point. "We made a bid for last year's national championships," Blinzler said, "knowing that we probably wouldn't get it, but that we'd be laying the groundwork." Todd Roby, director of communications for U.S. Youth Soccer, said the 12-field complex, which opened in September 2009, has traits. that make it an ideal site for the championships. All 12 fields feature an all-weather turf playing surface, a huge selling point, Roby said. "Whenever we look as an organization for a host, the No. 1 factor is the complex," he said. So now the focus shifts from the complex to the more than 10,000 teams and 185,000 players who will compete this summer for the opportunity to advance to Overland Park. The championship series starts at the state level and moves onto the regional level, before culminating in the championships in July, when Overland Park and Kansas City become the epicenter of U.S. soccer for six days. Coincidentally, the last day of the championship series will overlap with the Kansas City Wizards' exhibition match on July 25 against English soccer club Manchester United. It's a sign, officials say, that the stars have aligned to give the new soccer complex a proper introduction to the country's soccer community. "It's already on the national radar," Blinzler said of the Overland Park complex. "If you go to St: Louis or Chicago or Dallas, you're already hearing comments about this facility from people who have been to it. All this is going to do now is broaden it to both coasts." © 2010 Kansas City Star and wire service sources. All Rights Reserved. htto://www.kansascitv.com http://www.kansascity.com/2010/OS/21/v-print/1959767/one-of-a-kind-soccer-facility.html 5/26/2010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 26, 2010 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 08-0228 Project Name: Primrose School Tredegar Lake Parkway Developer: JAC Real Estate Holding, LLC Contractor: G. L. Pruett, Inc. Contract Amount: Water Improvements - $20,489.17 Wastewater Improvements - $14,265.25 District: Clover Hill Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # ~J®~9'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 09-0221 Project Name: Kohl's Store #11401 Developer: Kohl's Department Store, Inc. Contractor: McLane Construction Company Contract Amount: Water Improvements - District: Midlothian $22,250.00 ~~~®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 9.6. Subject: Status of General Fund Balance, Reserve for Future District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Capital Projects, Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # ®JO©9:~ CHESTERFIELD COUNTY GENERAL FUND BALANCE May 26, 2010 Board Meeting Date Descri tion Amount Balance 7/1/2009 FY2010 Beginning Budgeted Balance $53,495,000 ~~01©~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS May 26, 2010 Board Meeting Date Descri tion Amount Balance FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 $22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 6/24/2009 Tax Collection Customer Service project (244,400) 5,610,688 FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010 Budgeted Addition $13,946,400 $19,557,088 4/9/2009 FY2010 Capital Projects (13,946,400) 5,610,688 4/15/2010 Substitute funding for Circuit/General District (832,500) 4,778,188 Courthouse expansion. ~~®~~~ ~ p~ ~O m O C R ~• "a L p N ~ ~ 00 O ~' ~ 00 00 M ~ .Mr ~ ~ .fir ~ ~ .N-i a d 69 ~ 69 69 ~ 69 6~ U ra C ~„ ~ ~ ~ O ~ ~ O b O O O [~ ' ~ y O N ~ ~ y V'1 N M ~ ~ ~ N ~ O Q z LTi [~ y ~' ~ ~ v'i N ~ ~ O l~ Vl ~O ' O W A M N ~ N O ~ ^D ~ ~ ~ ul N ~--~ W N G4 N F ~ p N O O O O O O O O O O O O V R ~ ' 00 00 00 00 00 M L ~ ~ ~ ~ ~' ~ ~"~ L h~M A d ~ > ~ [~ ~ N ~ Q O N O O ~ ' L L M 00 ~ '~ O~ O y. 6R R a` U 3 CQ t u O ~ u +' 0 A ~ U A ~ ~ U Prepared by Accounting Department Apri130, 2010 Date Boman 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Descri tion Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Descri tp ion None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Outstanding Date Balance Ends 04/30/2010 11/19 $8,050,000 11/21 6,735,000 11/23 4,180,000 11/24 16,270,000 10/10 16,596,199 12/17 1,132,880 12/10 91,493 11/24 10,375,000 11/24 8,745,000 11 /27 19,880,000 2 5 2 Approved Amount OJ0103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~. Meeting Date: May 26, 2010 Item Number: 9.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # OJ01~4 ~~ 0 0 c~ M r rn 0 L O O N M •~ 4 0 ~i h~ '~`+11 ti 'N ~ h~ `+{! ~+ ~ ~ J w o p C D ~' O ~ U 0 0 O .~ a i U ~ ~ ~ '~ ~ ~ ti '~`-'4l ~ ~ N ~pp ~r^ O h U C ~ ,~ ~ ~ h ~ ~ ~ .~" ~ ~~ ~ ~ ~ ~ '~ N ~ O +.. ~ y C~ ~ ti w '~ O fi y ~ ~ ~ ~ V ~ ~ Q ~ bo g .ti Oq A .o Wl V ~ u h o ~ N •V ti Oa V ~i o _o o O o O 0 o _ i o N ~ 0 N ~ 0 N ~, 0 i N _ M C7 M C7 M M O O GAD O O aD O O N O O O N O O N O O N O ~ O O ~ ~ (O O O O O O O O O O O O In O l(') ~ ~ M ~ ~ U ~ U p RI U y U C i 1 7 U = ~ i j U ~ U f0 C~ C ~ ~ ~ ~ H ~ F n ~ i n n i ~ c ~ ~ ~ ~_ ~ ~ r N 0 I N c om "' ' c C .~ C ` C ~ ~- ~ C ` ~~ R C E ~ y I w ~ C7 C 0 (: y V O LL G o 'C 0 O ', V O ~ t0 J p ~~ l0 .CJ O ~ m _ .. d C LL ~~ ~ .. C LL .. '' C 10 . LL .. 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L N I L I. O 'O ~ (~ C 7 ~~ ~ Q ~ Q ~ Y ~ Y I ~ ~ xi ~ ...`'~ O °' ~ v m E o i c ~ E'' c~ ~ o o` d U °~' ,~ O ~ o ~ m o m ~ o c o c o E ~ U ~ d ~ U .. V LL V i ~ ~ LL ~ LL Q. lL ~ 0~ H LL w ' .. . . I c .~ ~ ,c ~ .c ~ ~ ,0 ~ ~ ~ ~ ~ € ~ ~ ~ ~ c € c ~ c € N H ~ ~ ~ C Q I- Q I H Q H Y H ; Y H Y H j ~ ~ H a0 ~ ~ " .1' ~. :7 ~ ~ o ~ o ao ~ ~ ~ ~ ~ Ali ~O ~ ~ Q o 0 0 0 0 ~ y ~ q p J ~ ~ y d a ''1 O °' oo ~ ~ 'Zs ai V ~ ~ ~ ~ O C '~° y u V :.. t 4~i p .~ b .~ m ~ V ~~ .~ A r `o 0 c .~ .~ v Oyl h Q 0 u 4 4 r N a o o ° o r. h r ~ 0 ~ •~ ~L ~ A tl v r y Q ~o'' h N ti V1 4 ®i1~~~~J ,~a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 9.D. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Planning Department (Case lOPD0233) to Permit Conversion of a Public Middle School (Chester Middle) to a Public School Accommodating the Ninth Grade County Administrator's Comments: County Administrator: On May 18, 2010, the Planning Commission determined school conversion is in substantial accord with th per attached (Case lOPD0233). (AYES: Brown, Hassen and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may ovE determination or refer the matter back tc additional public hearing and decision. I substantial accord determination will Supervisors, as owner and applicant, waives of the Planning Commission to the governing of Virginia. Preparers Kirkland A. Turner Attachments: ^ Yes ^ No 0 that the proposed middle e Comprehensive Plan, as and Gulley. NAYS: Bass rrule the Planning Commission's the Planning Commission for an the Board takes no action, the Become f final . The Board of any right to appeal the decision body under §15.2-2232 of the Code Title: Director of Planning May 26, 2010 BOS ,~. SUBSTANTIAL ACCORD REVIEW l OPD0233 Chesterfield County Planning Department Bermuda Magisterial District Northeast corner of West Hundred and Chester Roads RE VEST: Substantial accord determination to permit conversion of a public middle school (Chester Middle) to a public school accommodating the ninth grade. PROPOSED LAND USE: Conversion of Chester Middle School to accommodate ninth graders from Thomas Dale High School beginning Fall 2010 is planned. PLANNING COMMISSION RECOMMENDATION RECOMMEND APPROVAL. AYES: MESSRS. BROWN, HASSEN AND GULLEY NAYS: MESSRS. BASS AND WALLER STAFF RECOMMENDATION Recommend approval for the following reason: The request is in compliance with the Public Facilities Plan. Specifically, the Plan suggests scheduling school expansions and/or new construction to relieve overcrowding, giving priority to renovating existing facilities to optimize use of these facilities. The proposed conversion provides relief to neighboring Thomas Dale High School while assigning Chester Middle students to existing school facilities within the geographic service area, consistent with locational and other criteria of the Plan, as discussed herein. Providing a FIRST CHOICE community through excellence in public service GENERAL INFORMATION Project Name: Chester Middle School Conversion Location: Northeast corner of West Hundred and Chester Roads. Tax ID 790-656-7031. Existing.Zoning: R-7 Size: 27 acres Existing Land Use: Public/Semi-public use; school Adjacent Zoning and Land Use: North - R-7; Single family residential or office South - R-7, O-2 and C-2; Single family residential, office, commercial or vacant East - R-7, R-TH and O-2; Single family residential or office West - R-7, A, C-2 and C-3; Single family residential or commercial UTILITIES AND ENVIRONMENTAL This request will have no impact on these facilities. PUBLIC FACILITIES Fire Service: The Chester Fire Station, Company Number 1, currently provides fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. Count~partment of Transportation: Approval of the Substantial Accord will not limit development to specific number of students; therefore, it is difficult to anticipate traffic generation. Vehicles generated by this development will be initially distributed along West Hundred Road (Route 10) and 2 10PD0233-MAY26-BOS-RPT Chester Road, which had 2009 traffic counts of 36,088 and 12,336 vehicles per day, respectively. According to School Administration, no major changes are planned for the property. Conversion of the facility to a public school accommodating the ninth grade is anticipated to have in a similar traffic impact to that of the existing public middle school. Virginia Department of Transportation: VDOT has no comments on this request. LAND USE Comprehensive Plan: The subject property is located within the boundaries of the Chester Plan which suggests the property is appropriate for public use. The Public Facilities Plan, an element of the Comprehensive Plan, provides guidance regarding anticipated needs for public facilities such as schools to best serve the County's growing population. With the Plan's locational criteria in mind to provide school facilities to adequately and equitably serve all areas of the County, the Plan analyzes actual and projected enrollment and capacity numbers to project enrollment and facility capacities outward for five (5), ten (10), fifteen (15) and twenty (20) years to identify where expanded and new facilities may be needed to adequately serve the County. Review of the current enrollment (2,396) and capacity (1,851) for Thomas Dale High School indicates the school is operating at 129 percent capacity. The Public Facilities Plan recommends that schools not exceed 120 percent capacity, with an operational goal of at or below 100 percent capacity. To relieve this overcrowding, on January 12, 2010, after public hearings on the issue, the School Board voted to close Chester Middle School and to use this facility to accommodate the rising ninth graders of Thomas Dale beginning Fall 2010. The School Board also approved adjustments in attendance zones for Carver and Davis Middle Schools, each operating below capacity, to accommodate the existing Chester Middle students. The Plan suggests scheduling school expansion and/or new construction to relieve overcrowding, giving priority to renovating existing facilities to optimize use of existing infrastructure. The Plan indicates that existing schools may be converted from one school type to another provided that the converted school is consistent with the Locational and Other Criteria of the Plan, is located within the same geographic area identified in the Plan recommendations, and accommodates the original student capacity displaced by the conversion within the original geographic service area. The request facility meets the locational criteria of the Plan with convenient access to a major arterial, no principal access through a residential neighborhood and separation of parking and active recreation from neighboring homes. This proposed ninth grade facility is within close proximity (approximately 1,000 feet) to the existing Thomas Dale High School campus. In addition, as noted above, under-capacity area middle schools have been employed to accommodate l OPD0233-MAY26-B OS-RPT Chester Middle School students, furthering the Plan's recommendation of prioritizing use of existing facilities over new construction. With this reassignment, Carver and Davis Middle would each be at an FY 2010 capacity of ninety (90) percent. Further, the projected Fall 2010 enrollment for Thomas Dale would be reduced to 1,684 students or ninety-one (91) percent capacity, well within the capacity goals of the Plan. CONCLUSION The proposed conversion satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the request is in compliance with the Public Facilities Plan. The Plan identifies that the existing Thomas Dale High School is over capacity and suggests scheduling school expansion and/or new construction to relieve overcrowding, giving priority to renovating existing facilities. The proposed conversion of Chester Middle School to a ninth grade facility provides relief to neighboring Thomas Dale High School while assigning Chester Middle students to other area middle schools that are currently under capacity, consistent with locational and other criteria of the Plan. Therefore, staff recommends that the Commission determine that the conversion is in substantial accord with the Comprehensive Plan. CASE HISTORY Planning Commission Meeting (5/18/10): The applicant accepted the recommendation. There was opposition present. Concerns expressed included lack of compliance with the Comprehensive Plan; negative impact on Village character, stability, area property values and traffic; convenience and safety concerns in transporting middle school students; area survey results supporting retention of middle school; and alternatives to closure not given appropriate consideration. Messrs. Bass and Waller noted concerns with the proposed conversion. Mr. Waller questioned if functional capacity of the school was an accurate reflection of the physical capacity. Mr. Gulley clarified that issues relevant to zoning cases differed from those considered with substantial accord cases and that the proposal was in accord with the Public Facilities Plan. Dr. Brown and Mr. Gulley noted that, despite the alternatives presented by the community, the School Board was the ultimate authority for determining funding of facilities. Mr. Hassen noted that the Commission's decision was to establish if the use of the facility was in compliance with the Plan; that, regardless of the Commission's action on 4 l OPD0233-MAY26-BOS-RPT this case, the middle school would be closed; that he was unable to limit the time period for this approval; and that he felt the case complied with the Plan. On motion of Mr. Hassen, seconded by Mr. Gulley, the Commission recommended approval of the request. AYES: Messrs. Brown, Hassen and Gulley. NAYS: Messrs. Bass and Waller. The Board of Supervisors, on Wednesday, May 26, 2010, beginning at 3:00 p.m., will take under consideration this request. 10PD 0233-MAY26-BOS-RPT CHESTERFIELD COUNTY ` __ BOARD OF SUPERVISORS Page 1 of 1 ,~s AGENDA Meetin Date: May 26, 2010 Item Number: ~ 1. Su_Su_ biect: Closed Session County Administrator's Comments• County Administrator: Summary of Information: Closed session 1) pursuant to § 2.2-3711(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters relating to 2010 General Assembly HB374/SB63; 2) pursuant to § 2.2- 3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee; and 3) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the appointment of a specific County employee. Preparers Steven L. Micas Title:_ County Attorney 0828:83720.1 Attachments: ^ Yes ~ No # (~J0~.~3 S ~~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 15.A. Subject: Resolution Recognizing Matthew and Diana Botset for Their Contributions to the Chesterfield-Colonial Heights Department of Social Services Foster Care and Adoption Program County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Governor Robert McDonnell has proclaimed May as "Foster Care Month" in Virginia, honoring individuals who provide care to children placed in foster care. Mrs. Jaeckle has requested that the recognize Matthew and Diana Botset for citizens of Chesterfield County and Colo of service as foster/resource parents fo Department of Social Services. The Botset active foster/resource parents. They were in 1989 and have served continuously sir and adoptive parents. Their service ha foster parents to more than 15 children from foster care. Board of Supervisors commend and their outstanding service to the vial Heights through their 21 years r the Chesterfield-Colonial Heights :s are the longest-serving currently approved as foster/resource parents ice then as foster/resource parents s been exemplary, including being and having adopted three children Preparers Sarah C. Snead Title: Interim Deputy County Administrator Human Services Attachments: ^ Yes ~ No # ®~0~1® RECOGNIZING MATTHEW AND DIANA BOTSET FOR THEIR CONTRIBUTIONS TO THE CHESTERFIELD-COLONIAL HEIGHTS DEPARTMENT OF SOCIAL SERVICES FOSTER CARE AND ADOPTION PROGRAM WHEREAS, Matthew and Diana Botset have served as a foster/resource family in Chesterfield County for 21 years, caring for foster and adopted children; and WHEREAS, Governor Robert McDonnell has proclaimed May as "Foster Care Month" in Virginia, honoring individuals who provide care to children placed in foster care; and WHEREAS, the goal of foster care is to ensure permanency for children, whether by return to family or adoption; and WHEREAS, the Chesterfield-Colonial Heights Department of Social Services recruits, trains and supports foster parents to provide short-term care, and resource parents to provide short- and long-term homes for foster children, as they can become the adoptive parents when a child in their care is freed for adoption; and WHEREAS, Matthew and Diana Botset were approved as foster/resource parents in 1989 and have since opened their home to more than 15 foster children, adopted three foster children to become permanent members of their family, and provided temporary care of numerous children as respite for other foster parents; and WHEREAS, Diana Botset is a registered nurse by profession and Matthew Botset also serves Chesterfield County as a lieutenant on the police force, both providing responsible role models for the children in their care; and WHEREAS, after 21 years, the Botset family continues to serve the Department of Social Services as a respite foster family, and provides guidance and inspiration to other foster and resource families; and WHEREAS, the Botsets are a loving and committed couple who enjoy being parents to their four children - a son born to them, two adopted sons, and one adopted daughter, and who demonstrate commitment to the involvement of the birth families of children; and WHEREAS, the Botsets have maintained relationships with foster children after the children left their home and continue to maintain a relationship with the birth family of their adopted daughter; and WHEREAS, the social workers who have worked with the Botset family praise them and commend them for their service and work with children in foster care. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2010, publicly recognizes the outstanding contributions of Matthew and Diana Botset, expresses the appreciation of all residents for their service to the county, and congratulates them on their 21 years of service. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Mr. and Mrs. Botset and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~0~~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: May 26, 2010 Item Number: 15.8. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Cody Tyler Talmadge, Troop 829, sponsored by Saint Matthias' Episcopal Church, Mr. Ryan Murdock, Troop 800, sponsored by Bethel Baptist Church, Mr. Claude Randall Ramey, Jr. and Mr. Ryan Hansbrough Carter, both of Troop 2880, sponsored by Beulah United Methodist Church, and Mr. Jason Louis Scherer, Troop 806, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Cody Tyler Talmadge, Troop 829, sponsored by Saint Matthias' Episcopal Church, Mr. Ryan Murdock, Troop 800, sponsored by Bethel Baptist Church, Mr. Claude Randall Ramey, Jr. and Mr. Ryan Hansbrough Carter, both of Troop 2880, sponsored by Beulah United Methodist Church, and Mr. Jason Louis Scherer, Troop 806, sponsored by Woodlake United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Cody, Ryan, CJ, Ryan and Jason have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2010, hereby extends its congratulations to Mr. Cody Tyler Talmadge, Mr. Ryan Murdock, Mr. Claude Randall Ramey, Jr., Mr. Ryan Hansbrough Carter, and Mr. Jason Louis Scherer and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin Date: May 26, 2010 Item Number: 15.C. Subject: Resolution Recognizing Hening Elementary School's 50th Anniversary County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requests that the Board of Supervisors adopt the attached resolution recognizing Hening Elementary School's 50th anniversary. Summary of Information: Hening Elementary School opened in September 1959 and has proudly served Chesterfield County families for half a century. The school currently has a student enrollment of approximately 875 students and offers a center-based gifted program that draws students from 15 other schools in the county. Mr. Matthew Maher, Principal of Hening Elementary School, will be present to receive the resolution. Preparers Don Kappel Title: Director. Public Affairs Attachments: ^ Yes ~ No # RECOGNIZING HENING ELEMENTARY SCHOOL'S 50TH ANNIVERSARY WHEREAS, Hening Elementary School, located in Chesterfield County's Dale Magisterial District, was opened in September 1959; and WHEREAS, The school's first principal was Mrs. Margaret Floyd, who served from 1959 to 1961; and WHEREAS, The school is named for Mr. J. Garland Hening, who served for 17 years on the Chesterfield County School Board and for three terms as a member of the county's Board of Supervisors; and WHEREAS, Hening Elementary School has grown over the years, with four additions since it first opened; and WHEREAS, the school served as a training facility from 1973 to 1983 for children with intellectual disabilities; and WHEREAS, in September 1976, Hening Elementary offered an Early Intervention program for children with developmental delays; and WHEREAS, the school has been a center-based gifted- student school since 1987, with 15 Chesterfield County feeder schools currently participating; and WHEREAS, Mr. Matthew Maher became principal of Hening Elementary School in July 2006 and continues to serve in that capacity; and WHEREAS, Hening Elementary School currently has a student enrollment of approximately 875 children; and WHEREAS, the proud, 50-year history of Hening Elementary School as an important component of Chesterfield County's outstanding educational system is deserving of special recognition on the occasion of the school's golden anniversary. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2010, publicly recognizes the exemplary contributions of Hening Elementary School to Chesterfield County and its residents over the past 50 years, and extends congratulations and best wishes to the school's faculty, administration, staff and students. ~,, ~¢~ ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 26, 2010 Item Number: 15.D. Subject: Resolution Recognizing Ms. Anne Canipe and Dr. Brenda Mayo for Their Outstanding Leadership in Presenting Cosby High School's Annual Memorial Day Tribute to the United States Military County Administrator's Comments: County Administrator: Board Action Requested: Ms. Durfee requests that the Board of Supervisors adopt the attached resolution recognizing Ms. Anne Canipe and Dr. Brenda Mayo for Their Outstanding Leadership in Presenting Cosby High School's Annual Memorial Day Tribute to the United States Military. Summary of Information: Since 2007, Ms. Anne Canipe, a teacher at Cosby High School, and Dr. Brenda Mayo, principal at Cosby High School, have provided leadership that has enabled faculty, staff and students to express their patriotism and appreciation for the U. S. military, including a slide show of family members who have served or are presently serving in the U.S. military. This annual tribute is one that is much-anticipated by all, and is an example for all to emulate as we pay tribute to those who serve, and especially to those who have died in service to their nation. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # RECOGNIZING MS. ANNE CANIPE AND DR. BRENDA MAYO FOR THEIR OUTSTANDING LEADERSHIP IN PRESENTING COSBY HIGH SCHOOL'S ANNUAL MEMORIAL DAY TRIBUTE WHEREAS, guaranteeing the safety of its citizens is the most fundamental of governmental responsibilities; and WHEREAS, the members of the armed forces of the United States of America are those men and women who serve around the globe, 24 hours a day, 365 days a year, often in harm's way, to protect our nation and to guarantee the safety of all Americans; and WHEREAS, the members of the military often must endure unusual hardships, dangers and separation from their loved ones in order to fulfill their military commitments; and WHEREAS, it is because of the courage and selflessness of our military service members and their families that all Americans can sleep peacefully at night and enjoy the quality of life that is so often taken for granted; and WHEREAS, throughout our nation's history, many members of the military have died in service of their nation, and always are remembered, but especially on Memorial Day; and WHEREAS, Memorial Day traces its history back to the Civil War, when ladies of the South decorated the graves of fallen soldiers, and was first officially observed on May 30, 1868, when flowers were placed on the graves of Union and Confederate soldiers at Arlington National Cemetery; and WHEREAS, since 2007, Ms. Anne Canipe, a teacher at Cosby High School, and Dr. Brenda Mayo, Cosby High School's principal, have organized and conducted Cosby High School's annual Memorial Day tribute to the United States Military; and WHEREAS, their leadership and patriotism have imbued in Cosby High School's students and in others a deep appreciation for the important role of the U. S. military in our everyday lives; and WHEREAS, the students and faculty at Cosby High School look forward to the annual tribute, and provide photos of family members who have served or are serving in the U. S. military for inclusion in a slide show that all faculty, staff and students enjoy viewing; and WHEREAS, the members of our military services greatly appreciate the sentiments and well wishes of Cosby High School's students, faculty and staff; and WHEREAS, as we celebrate Memorial Day on Monday, May 31, 2010, all Americans should extend gratitude to those who provide, or have provided, honorable service to their nation in the military services. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of May 2010, publicly recognizes Ms. Anne Canipe and Dr. Brenda Mayo for their outstanding leadership in presenting Cosby High School's annual Memorial Day tribute. AND, BE IT FURTHER RESOLVED that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. May 26, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Michelle McQueen 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. - CHESTERFIELD COUNTY _ _ BOARD OF SUPERVISORS Page 1 of 1 ~' AGENDA Meeting Date: May 26, 2010 Item Number: 18.A. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Parcels of Land Along Hopk-ins Road County Administrator's Comments: County Administrator: Authorize the County Attorney to proceed with eminent domain for the acquisition of parcels of land along Hopkins Road and authorization to enter and take such properties prior to eminent domain proceedings. Summary of Information: Two parcels of land were set aside by developers as additional road rights of way along Hopkins Road in 1984 and 1985 but were never dedicated. Both parcels are approximately 150' long, 30' wide, and contain 0.10 acres and lie between the existing public right of way of Hopkins Road and 9600 and 9640 Hopkins Road which are improved with single family dwellings. Coleman & Cole, INC. and LRP Corporation were the two developers and owners of these parcels. Both are defunct and staff has been unable to determine who the successors in interest of these corporations are. The estimated value of each parcel is approximately $520.00. It is necessary to proceed with the use of eminent domain for the benefit of the adjacent landowner and for a waterline replacement project along Hopkins Road. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ No #0001'L6 VICINITY SKETCH PUBLIC HEARING: Authorize the Exercise of Eminent Domain for the Acquisition of Parcels of Land Along Hopkins Road OLD CAIwfvOfv ROAD ~~D SANE Authorize the Exercise of Eminent Domain for the Acquisition of Parcels of Land Along Hopkins Road ~ Chesterfield County Right ofWay Office w ~ ~ 'E May 12, 2010 s 1 hcl - 163.66 to t ~Jl~'~'~_'7 3854 9957 ,,y,. m ~i •~~~~~ eooK 3 0 5 4 PasE 9 5 7 O ~r N 12 ° 56' 00°E --•- I IRAN Fu 1 OAO 2a'= I wood eHED I BLOCK BARE ~« ~= I W z 0.757ACRE ~ V I J 3 I VVV 1 HP. ~ ~ >~o0 3.d= la-shy ~eaae ~~ B :a'• 40 ~ POR~ I O /~ ~ ~ N Q M ~ iJ 1 O I N O \ ~ M~ y v O ~ O R~V@ \ ~ / 9RPJE~ i ? ~ ~ ~ 11 a a ~ a ~ i L \ f~% ~ \ 1 ` ~ k { ~ W U ~ A ~ / ~ ~ N \ 1 t h ~ ~ N ~ 1 \ I ~ ` I 1 11 ` I ~ I ~ `~ ~ ~ i i i 30~ STRIP 386.8'= T'0 OLD LANE ti HOPKINS RCaAD . r ~Y is Mot W ritltin . T11e Ss~vey ti S>rb~ect ?'o Amy Re F p;„ +- '~ 1'/20 - ~'9 6A/ A HUD Defined f=toocl:Ptaiti Easemeai OjRerord And OR FL~mNE C wLThT p . r y er` Pertinent Facts WhicA A PLAT ~ fiearclf Might I?iacti-ae. io P of ACRE OF LAND SITUATED CN ~ ' ~ KI AR .:, ~9640 HOPKIN S OAD 1222 No . DALE DISTRICT ' AY THIS I~,xO~C RTIFY THA ~+ THc 1 ';UHVE t o4 CHESTERFIELD COUNTY, Vd~GMVIA 7s1~' J oc ;1 Aj ~ , _., , , PflOPF.RTY' 01YN O!J TH,3 PLAT. :'11E D BURY ~ FOR LIWE3 ,NO WALLS °,~ r.,~ VvEI:}1N°.., A~~ A MARGARIT 0 TRI BBEY 3~1~7YIN'UN PHIS PLAT, 1";Ic,bU:t,D~NAB AkE THERE STR!.~TIY YATFiitl 'f`IE rTL6 LiNE:S /4Y D g ~ ARE NO ffN,",F,OAC.HME 1tE R G17 W SCALE ~ I" = 30' AAAY 15 1997 p t , tt MCi30N HI, Wt ~ c7 ; P~u' ' ,,,._,~;/ ,,.~ ~ -`~ ~... _., y CHARLES C. TOWNES 8 ASSOGATES, . P. C - ruwVEYOR CIVIL FAIONIF.ERS-PLANNQt3-LAND St~tVEllgi 9860 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA, 23832 eTTN roi.~r~ C. CONNELI_Y DRAWN BY RTT FB lyv~~ ~.~ eocR f 681 ~:::, 24g.9 I.11l11SlY C8111`IrT TMT '1!121! DDIIADARX 81111YeY''l+0 '1111 !>d! OT 111! OOIIIiDOL JI>AD 'E~Q~ IS COIp-ECT AIID Co1aL2D. i1ITR TIQ MIIRdII~I lIIOCtDNREB ll>1D S'1'~A!!ps ES'r/1lLiSRED !T TIIl: 1-2PC2AIA STASa'OMD OF A71CNI'17~C1'd~ ll10fLSS OIIAI. ~ I~ID~1S~ LAI1D SVRY~Y01-8., AAD CER'1'ITIED LMDSCAI•E MCBI'PCC1'S./c,,(-~~s:s.. !~it~t~ _N12° yle~ E-~ ~ A6NE~1C ~ ROD s!T ~ 4 2.13' / fi~pC1 P-JC~ ROO MN6. 1 1~APpRp1f . i.OC~1'TIQN • i LIM 1T6 OF BQ~45T WDRI~s ~ o~~l acrzE g ' N ~ ~ r ~,.. ~ ~ 44.14' ~ . i SST. PQO-ME N p- o` j ~iaX~00 N ~' N ~ 44.21' ~: 1 !~ ~ ' C" IZ ~ ~ _ . r I •~ j ~ S~rn~p tacD~ ~a TL ou--rY Or • j I ~ ~,uEcTCCi~iLIO I ~ I ~ R 22.441.23' l 151 "~' o 44T •65' TI, I T TS.~TB' . NOR?N LINE ~ OF OLD f ~ LANE, EXT'0 ~ ~~ AS NI1oENd D ~ 1 - _ --- I ~..,~ T- NOTE : ALL DtARINGS 1-QE IJI AGNET 1 C . HOPILINS RD . (30') ~E*L~M ~~ 1111ES A' MM~11 PLAT ' SHOW LNG - """""` " sa.t:.~•• ~t PARCEL. OF LAND ~, CONTAINING 0.761 ACRE ~~'OI~NC SJa LOCATED ON THE WEST SIDE OF HOPIIINS ROAD YVITN IMPQOV~MEi~tT~'n-IEf2E~OhI DALE DIS'TR1CT CNESTERFt E~..D-COUNTY,VIQE INIA BCALE: t" s 4~~ . A{NTN MOp~E1il0UO1 ~ A{fOCMTN • CCMtf1i1N0lMO/RERi / lN0 sfiM1YE~'011~ CN M 412 ~'~ ' ~"~" ORATE: {~~2Z'-~, ~j °~ ~ • 5-1900 . OJ01~~.~ ADVERTISING AFFIDAVIT Client Descri tion Ad Size Cost er issue Chesterfield County Right of Way LN: HopkinsRoad 5-19 1/20 P $175.00 The Observer, Inc. Publisher of TAKE NOTICE ~ That onMay 26, solo, st 6:3o pm. or as soon therratber ae may be heard. the Board of Supetvisora of Chester5dd at meeting place in the lic Mcedttg~Room o{ (a,esterfield cotmty> Virginia, will consider the e:errise of eminent domain for the acquisition of Hop~of ~ adjacent to 9600 and 9690 Information regarding the acquisitions is on file in -the Right of Way Ollice in Chatet$eM County, Virginia, and maybe ~t~us~of 8 a~00n Monday through Friday. The hearing is held at a Public di' . ilitiesto be accessible to persons oa the accew~Mlity ~ tthe~' ' y for reasonable accasamodations should contact Janie B. Blakky, Clerk to the Board, at 798-1200. Persons needin~ sertrlca 5octhe deafmaat nd>fy the to the Do.ed m lrter than May 2I, 2010. RE~~- MAY 2 12010 RIGHT OF ~1~AY OFD-~1CE CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/19/2010 Sworn td and subscribed before me this ~ / ~ da of Y 2010. Legal Affiant es T, rooms Jr., No ~ Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL z : ~` E~gIES Q„ ; 7D < s ~ C2.29-12 ~ ~ _ s ' '• ;T H2a~3 ~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. i3ox 1616, Midlothian, Vuginia 23 t 13 • Phone: (804)545-7500 • Fax: (804) 7443269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobservercom CHESTERFIELD COUNTY _ _ BOARD OF SUPERVISORS Page 1 of 1 ~, AGENDA Meeting Date: May 26, 2010 Item Number: 1s.6. Subject: PUBLIC HEARING: Consider Leasing Space on the County's Midlothian Water Tank County Administrator's Comments: County Administrator: Approve the leasing of space on the County's Midlothian Water Tank to Clear Wireless, LLC. Summary of Information: Staff recommends that the Board approve the leasing of space on the County's Midlothian Water Tank. The initial lease term is for five years at $24,000 per year with three 5-year renewal terms with 15% rent increases. The County's 911 radio system consultant has advised that this rent is at the high end of the area market and it is the amount quoted when Clearwire inquired. They do not currently have coverage in this area. This is the second cell company to locate on the tank. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title; Real Property Manager # OJ012~0 VICINITY SKETCH PUBLIG HEARING: Gonsider Leasing Space on the Gounty's Midlothian Water Tank o Consider Leasing Space on-the ~ C,dunty's Midot~ian Water Tank a~ in 0 U a North Wbolridge Road i N Chesterfield County Department of Utilities W ' - -E S ~ Ircl -583.33 Re t 00011 EXISTING ANTENNAS BY OTHERS PROPOSED ANTENNAS 1/T'-D" t BY CLEARWIRE. i OD MWNT /PROPOSED ANTENNAS RWTE PROPOSED CONDUIT X10'-O" 4 INTO E%I$TING POD MWNT AND T/WATER TANK TNRWGN EMPTY E%IT PORT. PRDPOSED CDNDUIT RWTINC ' .... INSIDE DRY RISER. SEE .... .. .. DETAIL. 4 PROPOSED CONDUIT RW11NG EXISTING WATER TANK `: _ ALDNG CATWALK. SEE DETAIL. PRDPOSED CDNDU T. RWTE ALDNG TANK WALL. PENETRATE AT SECOND iL00R. SEE DETAIL. 2 PROPDSED UNDERCRWND ~ CONDUIT RWTE SEE DETAIL. 7 ^~ TOWER ELEVATION o le u SCALE: 1(~" ~ 1'-O" y1 y SCALE IN FEET j < o ~ ~ A >b Zf O ~ Z ~w y m ~_ w ~ N y y ~ N T ~ < ~ ~ N ~ ~ I LLL9 P ~ L ~ S Z O GO ~ ~ •,- ~{ T C_ N In W OpyQY~ 1 m ~ ~ p •A W G~ w°~ ~ sg ~~ 000122 Your Community Newspaper Sinre 1995 P.O. Boz 1616, Midlothian, Virginia 231 l3 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Right of Way LN: C1earWireless 5-19 1120 P $175.00 The Observer, Inc. Publisher of TAIL? NOTICE 'that i n~Z6.3o1Q at &3o pm. or as osf Supervisoes ~~ c~~y at its reguiar meeting p1~ is ehe Boaar~ room of chea~eld coo~~ wrginia, wID topside: the of space on the Midlothian Water 501 Coalfieid )loser. won ~ the pmpo >~ is on file in Ri t of W - "d ezamiaed by~inteated~partta~betr~ n the hours of 8:30 a.m, and 5:00 pm., Mondaythr+argh Friday, Thr hearing is held at a public 6dL•ty dd~n~'to be tccasibk to persona with Any F~n+ with questions f r ~reawnab~le rya~mm d contact 1~a s. Elairleys Clerk co the soars. st y+b-isoo. Prom services fior tits deaf minty ~to the Bossd m Liner thin May 2l, 2of o. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 5/19/2010 Ij Sworn to and subscribed before me this ` day of 2010. T, Grooms Jr., Notary My commission expires: February 29, 2012 Commission I.D. 7182093 ~~V v~~ MAY ~ 2010 _..-.-ro FIELD COI.,\IY RiGII- O~ .'' ~,S . ~ R. •s, ~ .~ `~ r p~ _ ~ . SE ~ ~' Ki ~ : tl. r YA • •j. ~ p ~ Vi ~~ ta• i~ ~ ~~~ ,, t -,,,,,~y~, ......• o.~ ,,,.~. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. Legal Attiant ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meetin Date: May 26, 2010 Item Number: 21 Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments• County Administrator: Board Action Requested: Summary of Information• Motion of adjournment and notice of the Board of Supervisors meeting to be held on June 23, 2010 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # DAD®1~3