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05-26-1976 MinutesVIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County held at the Courthouse on May 26, 1976, at 9:00 a.m. Present: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman Mr. J. Ruffin Apperson Mr. C. L. Bookman Mr. Leo Myers Mr. M. W. Burnett, Co. Admin. Also Present: Mr. Stanley Balderson, Chief Planner Mr. James Condrey, Dir., Cen. Accounting Mrs. Joan Dolezal, Secretary Mr. John Harmon, Right-of-Way Agent Mr. C. G. Manuel, Asst. Co. Admin. Mr. Morris Mason, County Attorney Mr. Robert Painter, County Engineer Mr. Willis Pope, Right-of-Way Eng. Mr. Michael Ritz, Planning Director Mr. David Welnhons, Asst. Co. Eng. The meeting is called to order by the Chairman. Mr. Apperson gives the invocation. On motion of Mr. Apperson, ,seconded by Mr. Myers, it is resolved that the minutes of May 5th, 7th, 12th and 18th be and they hereby are approved as amended. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Burnett states that he has received a request from Mr. Stamie Lyttle, who was awarded Contract S74-36T for the Nuttree Creek Trunk Sewer, for interest on money which he will have to borrow because the County has not received funds from the developers, of Brandermill which interest should be approximately $900. Mr. Burnett states that he and the County Engineer feel that Brandermill should bear this additional cost and states further that he has spoken with Mr. Gary Fenchuk of Brandermill and he is agreeable to pay this cost. After further con- sideration of this matter, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that Stamie E. Lyttle Co., Inc. be paid interest for delays in receiving payments on completed work. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Burnett states that Mr. Condrey has requested that before awarding any con- tracts that the fund from which they are to be paid, the contractor, the bid price, etc. be included in the information received for the minutes. It is generally agreed by the Board that this should be done. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the follow- ing Sewer Contracts be and they hereby are approved: 1. S76-42D Glenwood, Section A $71,440.90 Stamie E. Lyttle Co., Inc. 2. S76-4D Reams Run, Section B 70,597.00 R. M. C. Contractors Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the Engineer- ing Department be and they hereby are authorized to award Sewer Contract S76-34C, Bexley Off-site, to the lowest responsible bidder which amount is not to exceed $90,000. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Welchons presents the bids for sewer on Belleau Drive. After some discussion of this matter, it is on motion of Mrs. Girone, seconded by Mr. Myers, resolved that these bids be rejected for lack of funds to accomplish this construction. Ayes: Mr. O~Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the Engineer- ing Department be and they hereby are authorized to prepare the Change Order in the amount of $3,291.84 for Sewer Contract 7032-12 for crossing under the Seaboard Railroad in Bermuda District because a thicker casing is being required by the Railroad Company. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that the fol- lowing requests for reduced sewer connection fees be and they hereby are denied: 1. Mrs. Charles A. Wayland, 1807 Belleau Drive 2. Mr. Peter J. Fens, 15705 Meridian Avenue Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that the Chair- man and Clerk be and they hereby are authorized to sign an agreement for sewer service for the State Police Administrative Headquarters. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, be it resolved by the Board of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled that the Chairman of said Board be, and he hereby is, authorized to enter into an agreement with the Seaboard Coast Line Railroad Company, and to sign same on behalf of said County whereby said Railroad company grants unto said County the right or lice'nse to install and maintain, for the purpose of sewer mains, lines of pipe across the rights of way and under tracks of said Railroad Company near Richmond, Virginia, as particularly described in said agreement, which agreement is dated April 22, 1976, a copy of which agreement is filed with the Board of Supervisors. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Painter states that there will be a hearing on sewer regulations at the' of- lice of the Commission of Game and Inland Fisheries on June 9, 1976, at 10:00 a.m. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the State Highway Department be and it hereby 'is requested to accept a portion of Old Hundred Road, Brandermill, as relocated into the State Secondary System. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It is generally agreed that condemnation pr6ceedings against Mr. and Mrs. Latham L Thigpen be deferred until the next meeting. Mr. Apperson states that he will not make a resolution authorizing condemnation proceedings against Mr. and Mrs. Ellis O. Garner because the people were told that this line would not cross their property and i't did and further because he was told that they had not been contacted by the Engineering Department regarding this situation. After much discussion of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the Engineering Department be authorized to write and advise Mr. Garner that the County has raised its offer of $10 to $50 and asks for his cooperation. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Abstention: Mr. Apperson. There is some discussion of the relocation of the sewer line for Mr. and Mrs. Belcher in lieu of condemnation. Mr. O'Neill. states that when situations of this type have arisen in other parts of the County the lines have been relocated for such reasons as the one presented here and adds that the additional cost will be $2,600. After much consideration of this matter, it is on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that the sewer line for Contract S73-33T/DD be and it hereby is approved for relocation for engineering and other reasons as stated. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Myers. Abstention: Mr. Bookman. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the Chair- man and Clerk of this Board be and they hereby are authorized to sign a vacation and rededication of a sewer easement agreement across the property of J. Louis Reynolds and Glen P. Reynolds, his wife, Sewer Project 7032-17A/1, 2 and 3. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the Engi- neering Department be and it hereby is authorized to pay Mr. and Mrs. Thomas M. Hicks, 9000 Salem Church Road, $350 for a water easement. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that the County's topography maps be reduced in cost from $1,000 to $500 per sheet as re- quested by the Engineering Department. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved that the County Engineer be and he hereby is authorized to attend the AWWA Convention in New Orleans. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Painter cites a letter from Mr. Limerick regarding the sewage treatment for the new Safeway complex. The thrust of which letter indicates that the County should not get into the pretreatment of sewage for Safeway. Mr. Limerick's letter regarding the water study for the County was read and it was generally agreed that this matter should be deferred until Mr. Apperson has investigated more thoroughly the possibility of getting computer help from out- side sources. Mr. Painter presents a request from Dr. L. R. Elie for sewer extension in Ettrick and it is generally agreed that this matter be deferred for further study. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the County award the Johnson's Creek Force Main to Greenbank who submitted the low bid of $605,170 for both Division A and B of this contract. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mrs. Girone, it is resolved that this B'oard authorizes the Treasurer to release $956,370 from the escrow money for the sewer projects in Bermuda District for the Johnson's Creek Pump Station and Tight Line. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. It is generally agreed that the trunk sewer will be discussed later after addit'ion data is received. Messrs. Melvin Corso, James Quarles and Billy Gill are present to discuss the pro- posed .archery range for Rockwood Park. Mr. Gill states that he and Mr. Apperson have visited the range in Newport News. and he distributes a list of rules that the club follows which would be the rules for the proposed range at Rockwood. They explain that the land is suitable for this range and safety problems do not exist. Mr. Corso states that the Richmond Archery Club will maintain the targets and the County forces would clean the area, take care of the roads, etc. He states that the RAC will only reserve this range approximately four times a year, adds that approximately 30 members of the RAC are residents in Chesterfield and that approxi- mately 850 game hunters will use this range for practice. Upon consideration whereof, it is on motion of Mr. Bookman, seconded by Mr. Apper- son, resolved that $1,500 be appropriated from the Unappropriated Surplus of the General Fund to the Recreation Department for this new project. Ayes: Mr. 0 Nelll, Mrs. Glrone, Mr. Apperson and Mr. Bookman. Mr. Sonny Sneed comes before the Board and requests the County contribuite approxi- mately $9,200 towards the cost of improving West Road. He states that his company,! C. Porter Vaughan, Inc., will contribute approximately $20,000 towards this cost which total is estimated to be $30,000. Mr. Bookman states that he has other projects in the County, especially Woolridge Road, and inquires if he spends his 3~ Road Funds here, will other Board members help in the improvements on Woolridge Road since he feels it is a County-wide project and not just a Clover Hill Dis- trict project. The other Board members state they cannot commit their funds at this time because the cost has not been determined and they, too, have other projects. After further consideration of this matter, it is on motion of Mr. Bookman, seconded by Mr. Myers, resolved that the County contribute $9,200 of Clover Hill District's 3¢ Road Funds towards the improvement of West Road with the understanding that the company of C. Porter Vaughan, Inc. will contribute approximately $20,000. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. William Schuller of Clovis Street comes before the Board requesting permission to use a County right-of-way which has been fenced in by Mr. Wheeler. After some discussion of this matter, it is on motion of Mr. Myers, seconded by Mrs. Girone, resolved that Mr. Schuller be and he is hereby granted permission to use the County'right-of-way off of Clovis Street as are all County citizens. Ayes: Mr. O'Neill, Mrs. Girone and Mr. Myers. Mr. Burnett states that the Highway Department has formally notified the County that Amster Road in Cloverleaf Square Apartments has been accepted into the State Secondary System of Roads. CLOVERLEAF SQUARE APARTMENTS Amster Road from its intersection with State Route 687 southeasterly 0.30 mile to State Route 2230. 0.30 mile Mr. Burnett states that the tentative allocation of interstate, primary and urban road construction funds has been distributed and Chesterfield is receiving approxi- mately $4,162,000 out of $61,444~00 for the Richmond District. He adds further that this represents 6.7% of the total allocation and Richmond and Henrico to- gether are receiving approximately $45,222,000 which represents a total of about 74% of the allocation for this area. Mrs. Poynter presents a petition signed by 169 residents in the County asking that the Board increase exemptions for the elderly who are living on fixed incomes. She requests this be done for the 1976 taxable year which would be paid in June, 1977. Mr. Apperson and Mr. Bookman state that at budget time this matter was discussed and they have been looking into this. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that Messrs. Jim Condrey, Jim Falconer, Homer Wingfield and possibly the County Attorney study this as to how much money will be involved, its effect on the County, etc. and bring back to the Board on July 14, 1976, their findings. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the Build- ing Inspector inspect the Bensley House at the intersection of Sherbourne Road and Jefferson Davis Highway and take the appropriate action to have the house demolished if possible. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the request of the Dale Ruritan Club for a bingo and/or raffle permit be and it hereby is approved for a period of one year. Ayes: Mrs. Girone, Mr; Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the request of the United Methodist Churches who are having a joint patriotic-religious cele- bration behind the Courthouse be and they hereby are granted permission to have a pyrotechnic display on July 4th at approximately 9:00 p.m. subject to the con- ditions imposed by the Fire Department. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Burnett presents a petition from the residents in the area of Bailey Bridge Road and Hull Street Road for a street light at this intersection. Mr. Apperson states that there was a major traffic accident at this intersection which did in- volve fatalities and he agrees that a light should be installed. Upon 'considera~ tion whereof, it is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the County pay for the installation and maintenance of a street light at the intersection of Bailey Bridge Road and Hull Street Road. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mrs. Girone states that she feels a meeting to set policy for the installation of street lights should be held. She adds further that a lot of County citizens have moved to Chesterfield to get away from some of the frills and the array of street lights in the City but that the Board does need some policy to follow and asks that the staff revise the present street light policy. On motion of Mr. Bookman, seconded by Mrs. Girone, it is resolved that this Board adjourns for lunch. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Reconvening: 76S221 In Matoaca Magisterial District, Jerry A. Eades requests rezoning from Agri- cultural (A) to Residential (R-15) of a 21.25 acre parcel fronting on Exter Mill Road and located 200 ft. north of its intersection with Trents Bridge Road. T. M. 170 (1) parcel 21. Mr. Balderson states that the Planning Commission has recommended that the appli- cant amend his request to Residential (R-25) zoning and Mr. Eades has agreed to do this. There being no opposition to this request, it is on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that upon the recommendation of the Planning Commission, this request be amended to Residential (R-25) and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. 76S044 In Bermuda Magisterial District, Lauck Associates requests rezoning from Agri- cultural (A) to Residential (R-7) of a 100.0 acre parcel off the east line of Hidden Valley Estates, Section 4, and located at the terminus of Cresthill Road. T. M. 133-1 (1) parcel 1. Mr. Balderson states that to keep the land development in conformity with the adjacent land, the Planning Commission has recommended the applicant request Residential (R-12). Mr. George Stephens, Planning Consultant for Lauck Associ- ates, comes before the Board and states that an agreement has been worked out with the adjacent property owners and he feels they are satisfied. Mr. Robert Sternberger of Hidden Valley states that he and the residents of the area are agreeable to this rezoning if traffic is routed through Baldwin Road and not through the other outlets in the area and presents a statement which is filed with the papers of this Board. Mr. Dave Long, a resident of the area, states that he, too, is satisfied with the agreement that had been worked out. Mr. A1 .Burne, Attorney representing 28 area residents of Baldwin Road, is present. He states that all adjacent property owners have been contacted but this group of people living on Baldwin Road has not and they will be suffering the most with the overcrowded road. He states that the health, safety and welfare of his clients has not been considered, the importance of good zoning involves traffic flow which has not been considered, and that every family on Baldwin Road is opposed to the traffic through their area. He states that the road is narrow and a bus and car cannot pass safely on this road. He suggests that Percival Street be designated as the construction access for this new development and be used mainly for the flow of people who will reside there, that the Planning Staff recommended the phasing of this development and that the traffic be distributed over all three of the accesses that are available or that all action be deferred at this time in order for the residents of Baldwin Road to be involved in an agreement such as the one which was introduced. Mr. Myers states that the agreement that was introduced is not binding on the Board or the Planning Commission and adds.' that it is just an aid for the Board. Mrs. Janice Pratt of Middlebrook Road suggests that all accesses could'be opened up to help the problem of more children and more automobiles. Mr. Long states that the Pre~ival Street access would be quite expensive to build because of the low land that is involved. Mrs. Pratt then suggests a road along Ashton Creek which is also said to be too low. Mr. Reade Shook of the Percival and Richmond Street area states that the residents here already have a bad problem with traffic. Mr. James Hardin of Baldwin Road states that this road is very narrow and is in need of repairs and asks that the County, the Highway Department and the developers get involved to improve same. Mr. William Burge of Middlebrook Court states that Cresthill and Middlebrook do merge into a single access and would present a bad traffic problem and is opposed to the access going through these two streets. Mr. Stephens states that Baldwin Road will be the main access until the 50 homes are constructed and occupied but that perhaps later another access can be opened up but that he cannot commit his company at this time. Mr. Hardin questions what can be done about the road situation. Mr. O'Neill states that Baldwin Road is in the State System. Mr. Stephens states that the owners of this new development may not be able to improve this road since it is State maintained. He adds that they are going to spend a lot of money on the roads in the subdivision and he does not know what the owners are planning. Mrs. Twila Snyder is concerned about the safety of the children in the area and inquires what can be done about the road. Mr. O'Neill states that the Board meets with the Highway Department's representative and they can bring it to the Highway Department's attention. Mr. Bookman states that the Highway Department would need the right-of-way to do any widening and inquires if the people would be willing to give same. Mrs. Snyder states that if it came to the safety of the children or giving the right-of-way they would give the right-of-way, she thought. Mr. Mason states that once the road is built the developers will have the right to construct homes along the road without coming back to the Board. Mr. Balderson states that this is possible but not likely. Mr. Bookman congratu- lates the people on their trying to work things out and doing so cooperatively. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mrs. Girone resolved that the request for rezoning to Residential (R-12) be and it hereby is approved with the understanding that the agreement submitted be considered by the Planning Commission when the subdivision approval comes before them. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S048 In Midlothian Magisterial District, B. Roland Freasier, Jr. requests rezoning from Agricultural (A) to Community Business (B-2) of a 2.24 acre parcel fronting on Midlothian Turnpike, also fronting on Otterdale Road and located in the south- west quadrant of the intersection of these roads. T. M. 1S-9 (1) parcel 1. Mr. Jim Hubbard representing Mr. Freasier is present. Mr. 'Balderson states that the Planning Commission has recommended denial of this request. Mrs. Girone states that she does not feel the area is ready for this type of zoning here and states that she feels the traffic would be a problem also. Upon considera- tion whereof, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that this request for Community Business (B-2) be and it hereby is denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S054 In Bermuda Magisterial District, Thomas F. Beck, Jr. requests rezoning from Residential (R-7) and Community Business (B~2) to General Business (B-3) of a 1.$ acre parcel fronting on Jefferson Davis Highway and located approximately 200 ft. south of its intersection with Merriewood Road. T. M. 67-3 (3) Patterson Park, Blk. B, Lots 3 and 4. Mr. Balderson states that the Planning Commission has recommended approval of this request subject to a number of conditions'. Mr. Beck is present and states that he does agree to the conditions except that he would like to construct the fence after the building is built but prior to occupancy. After consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Bookman, resolved that this request for General Business (B-3) be and it hereby is approved subject to the conditions recommended by the Planning Commission with condition number one amended to read that the fence will have to be constructed prior to occupancy. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. 76S055 In Matoaca Magisterial District, Winston C. Scott requests a conditional use to permit parking of four commercial vehicles in an Agricultural (A) District on a parcel fronting on Harrowgate Road and located approximately 250 ft. south of its intersection with South Street. T. M. 163-1 (1) parcel 10. The applicant is present and states that this request is basically to permit him to clean his vehicles and not travel to this office to do this. He states that he will not be operating his business here. Mr. O'Neill states that he.has heard of some opposition to this request and asks if a deferral would inconvenience him. Mr. Scott states that it would not. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Bookman, resolved that this request be and it'hereby is deferred until June 23rd at 2:00 p.m. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Mr. Wood- fin, at the request of the Police Chief for safety reasons, be authorized to fence the firing range and the dog training area. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the sum of $8,200 be transferred from the Unappropriated Surplus of the General Fund to 11-031-251.3, to cover the cost of additional data processing salaries billed to the Treasurer's Department. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the mainte- nance employee of the Nursing Home be paid mileage for extra trips to the Nursing Home and the policy of allowing County transportation for the Aircraft Maintenance Inspector be continued. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that this Board go into Executive Session to discuss a personnel matter. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Reconvening: Mr. Regis of the Crater Planning District Commission comes before the Board to speak on the Alcoholic Safety Action Program which could be initiated in the County of Chesterfield on a fee paying basis and would not require any additional appropriations by the Board. He states that currently the judges of the General District Court are participating in this program and they are very interested in same. He states that the federal government will cover any deficit in the program for a three year period and that after this period, it should be able to pay its own way. He states that this does have three programs: one for the social drinker, the repeater and the alcoholic with action taken towards each depending on what the judges of each locality wants to do. He states that the program is being carried on at John Tyler Community College and is basically an educational type program showing what effects alcohol has on a driver, etc. After some discussion of this matter, it is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the Chairman be and he hereby is authorized to sign a letter requesting that Chesterfield County be allowed to participate in the Alcoholic Safety Action Program. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Condrey states that it would be a big help to the Central Accounting Depart- ment if when contracts are awarded that the contract number, the description, the location of the project, the name and number of the fund from which the contract payment is to be made, the name of the contractor, the amount of the contract, if it includes rock excavation work or not, etc. could all be added in the minutes. It is generally agreed that the Engineering Department furnish the additional information as requested. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that the following changes in the Treasurer's Budget be and they hereby are approved: 1. Dehrease Planned Budget Expense 11-031-403.0 Furniture and Fixtures $348.00 11-031-218.1 Postage Meter Rental 19.00 2. Increase Planned Budget Expense: 11-031-405.0 Office Equipment $348.00 11-031-403.1 Repl. Furniture & Fixtures 19.00 3. Appropriate $60 from the Unappropriated Surplus of the General Fund to 11-031-405.0 Office Equipment and increase planned budget revenue 11-000-620.2 Shared ExPenses Treasurer by $40. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that since numerous actions have been taken on various requests and funding for same was not specified at the time of~ the resolutions, that the stated.amounts be trans- ferred as listed: Appropriate $66,163.00 from the Unappropriated Surplus of the General Fund to the following accounts: 11-053-199.0 13-185-803.0 11-189-199.9 11-011-100.0 11-061-211.1 11-104-206.0 Law Intern Interest (This will be a transfer) Criminal Justice Training Board Members Liability Insurance Dues and Subscriptions Total $ 1,059.00 56,382.00 1,065.00 S,000.00 4,577.00 18,080.00 $66,163.00 Increase Planned Budget Revenue: 11-000-618.1 Commonwealth Attorney Grant $ 1,006.00 Appropriate $160 from the Unappropriated Surplus of the Library Fund (13') to 13,185,215.1 Bldg. and Grounds Maintenance and increase planned budget revenue account 13-000-901.0 Contributions by $160. Transfer $20,555 from the Unappropriated Surplus of the Library Bond Construc tion Fund (26) to 13-185-803-0 Interest. This is interest earned on invest- ments which is used for debt payments. Appropriate $35,988 from the Unappropriated Surplus of the Public Jobs Fund (20) to: 20-053-102.0 20-053-104.0 20-053-104.1 20-053-109.0 20-053-217.0 20-053-218.0 20-053-220 0 20-053-295 0 20-053-299 0 20-053-299 1 20-053-299 2 20-053-299 3 20-053-299 4 20-053-319 0 20-053-403 0 20-053-405 0 Counselor Coordinator Counselors Job Developer Secretary Telephone Postage Travel Fixed Charges Utilities On-the-Job Training Vocational Education Supportive Services Client Allowances Office Supplies Furniture Equipment Total $ 4,218.00 6,250 00 3,175 00 2,344 00 987 00 184 00 2,500 00 2,390 00 1,000 00 2,500 O0 2,500 00 2,S00.00 2,171.00 769.00 1,S00.00 1,000.00 $35,988.00 Increase Planned Budget Revenue account 20-000-618 3 Pre-Trial Intervention by $35,988. ' Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the Director of ~Central Accounting be authorized to write off the following accounts from the Airport Accounts Receivable: Carl Josselyn Charles Riggs Shell Oil Company Bobby Staylor Jon J. Thompson Total $ 17 69 S7 26 S 48 S0 67 61 11 $192 21 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mrs. Girone, it is resolved that the Martha Ramsburg Petty Cash Fund be changed to the Susan Neal Petty Cash Fund in the Mental Health Department. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Whereas, there is an apparent discrepancy in the amount of money appropriated in the budget of the Commissioner of the Revenue in that the amount of money appropriated for data processing salaries and machine rental is not adequate to pay for services rendered by the Data Processing Department. Upon considera- tion whereof and on motion of Mrs. Girone, seconded by Mr. Apperson, it is re- solved that the sum of $13,000 be appropriated from the Unappropriated Surplus of the General Fund to the following accounts: 11-021-217.0 Telephone $ 500.00 11-021-218.0 Postage 500.00 11-021-251.2 Share Data'Processing Machine Rental 3,000.00 11-021-251.3 Share Data Processing Salaries 9,000.00 Total $13,000.~00 And be it 'further resolved that the Revenue Account 11~00-620.1 in the Commis- sioner of the Revenue's budget be increased by $6,000 to cover the State's share of this increased expense. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that the fol- lowing be and it hereby is approved: 1. Eliminate Fund 75 Swift Creek Sewer Revenue Bond Fund. 2. Change the Utility Fire Insurance Fund from Fund 90 to Fund 87. 3. Establish these funds: 90 - Acquisition and Construction Fund - Brandermill 91 - Sewer Revenue Fund - Brandermill 92 - Sewer Operating Fund - Brandermill 93 - Sewer Debt Service Fund - Brandermill 94 - Sewer Debt Reserve Fund - Brandermill 95 - Sewer Improvement Brandermill Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mrs. Girone asks that the report of the accounting work for the Airport be dis- tributed to the Airport Advisory Board. Upon the recommendation of the Director of Central Accounting, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the bills submitted by Dan Robinson and Associates be and they hereby are authorized to be paid in the total amount of $46,416.84. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Mr. Jack Thurman is present to discuss the junk car Ordinance that has been continued to this date. He states that he feels one man's junk in a subdivision is everyone's junk and requests the Board to look into the matter to see if anything can be done. The Board states that they have been trying but found that the method they had chosen was illegal but that they are still evaluating this situation and hope to have a workable solution in the near future. Mr. Painter presents bids on the Johnson's Creek Trunk Line which is approxi- mately $485,000 and states that in lieu of this project a pumping station could be constructed for $170,000; however, he would recommend that the trunk line be put in. Upon consideration whereof and on motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the bid for the Johnson's Creek Gravity Line be awarded to G. L. Howard who submitted the loW bid of $484,709.20 and be it further resolved that the Treasurer of the County is authorized to take from the escrow fund set up for this purpose a like amount to pay for this construction and be it further resolved that all connection fees from the Safeway tract be put into the escrow account to cover the total construction in the area. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. After a brief discussion concerning the advisability of pretreatment for the Safeway Company it was the general agreement of the Board at this time that the County will ask Safeway to pretreat its sewage. Mr. Painter presents a letter from Mr. Limerick, Engineer for R. Stuart Royer, concerning the County-wide sewer study. It was generally agreed that this matter be delayed for two weeks for further consideration. The Board recesses for dinner. Reconvening: Mr. Ernie Rose and 17 people come before the Board in behalf of the 23 acre lake at the intersection of Pow hite Creek and Buford Road. Mr. Rose states that des- pite everyones efforts to control the siltation that this shallow lake is filling in quite rapidly, that it has been dredged in spots on two occasions and seeks a positive attitude from the County concerning the enforcement of the Siltation Ordinance on all of the projects tributary to this lake. Mr. Bill Prosise ex- plains in detail what the County has done and is doing at this time to alleviate the situation. After much discussion concerning this matter, Mrs. Girone thanks Mr. Rose and his delegation and Mr. Prosise for the explanation presented and states that the County will have to consider carefully how to tighten up the controls for the Siltation Ordinance. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that the proposed fee increase schedule made by the Planning Department be sent to the Planning Commission for its recommendation. Ayes: Mr. O'Neill, Mrs. Girane, Mr. Apperson, Mr. Bookman and Mr. Myers. The County Administrator advises the Board that Mr. Steve Micas has accepted the County's offer of $21,912 to fill the position of the County Attorney. Mr. Apperson states that he has heard nothing to indicate that Mr. Micas is more qualified than local applicants for this position. Mr. Myers states that he has checked and finds the action of the Board is on the right track. Mrs. Girone states that the local people did not have the experience Mr. Micas apparently did Mr, Burnett states that in his check of Mr. Micas' ability, that he found only the best references. Upon consideration whereof it is on motion of Mrs. Girone, seconded by Mr. Myers, resolved that Mr. Steve Micas be employed as County Attorney. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers. Nays: Mr. Apperson votes no and states that, "In the selection of an applicant for County Attorney, I stated originally that I would have to be satisfied that an applicant from outside the County would have to have demonstrated qualifications superior to any County applicant, to me this has not been demonstrated. My contacts with others indicate no more than legal ability equivalency." It is agreed that the request of the Goodall Oil Company be held for further investigation. It was agreed that the request of Dennis Parker for additional tee-hangar space be held for further investigation. On motion of Mr. Myers, seconded by Mr. Bookman, it is resolved that the bid for completing the basement at the Airport Terminal Building be awarded to Frank B. McAllister, Inc. whO submitted the low bid of $59,818 and be it further resolved that the sum of $59,818 be transferred from the Unappropriated Surplus of the General Fund to the Airport Budget to finance this construction. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the construction of the Fire Training Building be awarded to the Walthall Construc- tion Corporation who submitted the low bid of $43,236 and be it further resolved that the sum of $43,236 be transferred from the Unappropriated Surplus of the General Fund to the Fire Budget to complete this construction. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that Col. H. W. Oglesby be and he hereby is reappointed to the County's Airport Advisory Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the purchase of one boring unit be awarded to Mcllhany Equipment Company who submitted the bid of $3,328.38. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that the bid for printing the Year-end Report be awarded to Spencer Printing Company in the approximate amount of $5,500 depending on the number of pages. Ayes: . Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. The request of Mrs. Girone for additional telephone lines into Richmond to be used by the Midlothian citizens is held for further investigation by Mr Lee Falwell. ' A letter from Attorney General Andrew P. Miller was read to the Board which letter does not allow the County to extend the time for filing land use applications. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that Mr. A. Grant Moffett be and he hereby is reappointed to ~e Richmond Metropolitan Authority as Chesterfield's representative beginning July 1, 1976. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the game claim of Mr. Bratton on Osborne Road for three sheep be approved in the amount of $186. Ayes: Mr. O'Neill, Mrs. Giyone, Mr. Apperson, Mr. Bookman and Mr. Myers. It was cited that the County has received four additional awards from the National Association of Counties which awards are for the Juvenile Detention Home, the Firefighter Youth Counselor Program, the Establishment of the Central Personnel System and the Manpower Planning Counci'l, CETA Program. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the following erroneous tax claims be and they.hereby are approved for payment: Coy Travis Goad' Personal Property for 1974 $ 16.11 Marlene L. Waters Personal Property for 1973 54.36 Venture Marketing, Inc. Retail Merchant License for 1975 222.22 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the request of Richard A. Nunnally, County Extension Agent, to rent 1,440 sq. ft. in the Airport Technical Building at $6 per sq. ft. be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the sum of $200 be paid to the James River Soil and Water Conservation District for educational activities. 'Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that Mr. W. M. Ranson, Inspector for DMV, be allowed to use the Police frequency for one mobile radio under call sign KIC 398, that Mr. Ranson be allowed to fransmit radio messages at 155.910 mhz and that Mr. Ranson be assigned radio unit number DMV 420. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Bookman, seconded by Mrs. Girone, it is resolved that pay for members of the Social Services Board be increased from $25 to $50 per month. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Myers~ Abstention: Mr. Apperson On motion of Mrs. Girone, seconded by Mr. Myers, it is resolved that this Board go into Executive Session to discuss a personnel matter. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. Reconvening: On motion of Mr. Bookman, seconded by Mr. Myers, it is resolved that this Board adjourns at ll:S0 p.m. to 12:30 p.m. on June 3, 1976. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. M. '~f. ~Burnett, Secretary E. ~Ferlin O'Neill, ~hai~man VIRGINIA: At an adjourned meeting o£ the Board of Supervisors of Chesterfield County, held at Meadowbrook Country Club at 12:30 p.m. on June 3, 1976. Present: Also Present: Mr. E. Merlin O'Neill, Chairman Mr. J.. Ruffin Apperson Mr. C. L. Bookman Mr. Leo Myers Mr. Lee Falwell, Asst. Co. Admin. Absent: Mrs. Joan Girone The meeting is called to order for the purpose of interviewing Mr. Lee Falwell for the position of County Administrator. It is generally agreed that this Board adjourns at 4:30 p.m. to 9:00 a.m. on June 9, 1976. .! W."B'u~nett, Secretary E. Merl{n O'Neill, Chairman