09-15-1976 Minutes - Laserfiche WebLink

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Present: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Gircne, Vice-Chairman Mr. J. Ruffin Apperson Mro C. Lo Bookman Mr. Leo Myers Mr. Lee O. Falwell VIRGINIA: Ah an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on September 15, 1976, at 2:30 p.m. Also Present: Mr. James Condrey, Dir., Central Acctg. Mr. Elmer Hodge, Dir., Data Processing Mr. Aubrey Lindsay, Schools Mr. C. G. Manuel, Asst. Co. Admin. Mr. Mprris Mason, Attorney Mr. Steve Micas, County Attorney Mr. C~orge Moore, Jr., Treasurer Mr. Michael Ritz, County Planner Mr. Elmer Hodge came before the Board and gave a brief history of the Data Processing Department, progress which has been made and reoomnendations for the future which included larger facilities, more personnel and new equipment. Mr. Hodge stated the biggest problems faced by the department have been and still are facilities to house equipment, training of personnel to keep up with new technology and new up-to-date equipment. Mr. Hodge thereby stated he would like to request the County purchase a new Burroughs computer which is capable of handling the County's needs and some outside needs for the next five to seven years. Mr. Hodge further stated that the new computer could be used for on-line appli- cations for the budget, recording of encumbrances; payroll and personnel information, annual and sick leave information, inventory systems for the schools and airport; mapping; census data; capabilities, experience and area of educaticn for recruiting of teachers, etc. all of which cannot be done with the present computer. Mr. Falwell stated he had met with school officials and stated they have been contemplating the purchase of a computer for the Vocational Technical School. Mr. Aubrey Lindsay of the School Administration stated on-line application is greatly needed by the School system mainly from a financial Standpoint and the school system was waiting on the decision of the Board on obtaining a new computer for a centralized system before buying a new computer for the schools; that a personnel system is desparately needed. Mr. James Condrey stated he was in agreement with Mr. Hodge's objectives; we have inefficiences; and would like to kn~ what we hav~ and don't have with confidence. Mr. George Moore, Jr., Treasurer, stated he too could use the new computer to great advantage. ~here arose a discussion on facilities for housing Data Processing. Mr. Falwell advised the Board original plans were to renovate the Fair Buildings to house Data Processing, General Services and Central Accounting. He further stated he had received a letter from Mr. Jack Burgess of the Fair Association which stated they were not willing to give up their space. Mr. Apperson stated the County has moral obligations to the Fair and Mr. Myers stated he felt that if we proceeded with plans to renovate the Fair buildings we should build another building for the Fair Association. Mr. Bookman stated he could sympathize with the fair, but had no sympathy for mobile homes and we could not keep going around and around about space problems. Mr. Falwell stated he had talked with Mr. Cobaugh who has a building in the Industrial Park which he is willing to lease to the County to house data processing. Mr. Falwell recon~ended the ODunty leave the Fair buildings as they are becuase it would be less expensive to rent space with an option to buy than to renovate the Fair buildings and construct a building for the Fair Association. Mr. Falwell further suggested that in all fairness to the other vendors, bids should be let to replace the current computer with specifications r~eting the County's requirements and that a financial analyst be hired for the Date Processing Department. ~irs. Girone stated she felt the best solution to the problem would be to instruct the County Administrator to gather information for renting the Industrial Park pro_~-=rty to house Data Processing since the new administration building is not going to be ready soon. After further discussion of the matter, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the County Administrator was authorized to negotiate for rental space at the Airport Industrial Park to house Data Prooessing in lieu of renovating the Fair Buildings. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. ~ers. On motion of Mr. Myers, seconded by Mr. Ap_person, it was resolved that bids be let to replace the current Burroughs computer which bids should meet the County's specifications. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers. On motion of Mr. Apperson, seconded by Mrs. Girone, it was resolved that the Data Processing Director be and he thereby was authorized to recruit and hire a Financial Analyst creating a new position to be funded out of the current budget provided funds are available. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Myers.