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05-08-1974 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on May 8, 1974 au 9:00 a.m. Present: Mr. Irvin G~ Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr. A. J. Krepela Mr. E. Merlin O'Neill Also Present: Mr Mr Mr Mr Mr Mr Mr Mr Mr Oliver Rudy, Commonwealth's Attorney Morris Mason, Asst. Comm. Attorney M. W. Burnett, County Administrator C. G. Manuel, Asst. Co. Administrator Robert A. Painter, County Engineer David Welchons, Asst. County Engineer William Prosise, Asst. County Engineer Raymond Birdsong, Asst. Co. Engineer Michael Ritz, Director of Planning Mr. Myers gives the invocation. The Board of Supervisors this day approved all claims presented to the County for the month of April~ 1974~ and authorized the Treasurer of the County to issue warrants as follows: General County Fund Check No. 75024 - 76827 $458,840.28 Library Fund Check No. 75398 - 76843 22~972,97 Law Library. Check No~ 76795,76800t 76831 and 76855 475.00 3~ Road Fund Check No. 76237 and 76252 4t458.18 Check No. 76101 - 76783 County Garage Check No. 75036 - 76762 Storeroom Fund: Check No. 75395 - 76847 4~808.26 14~724e34 788,74 Workme~'~'s Compensation Check No, 76028 General Services Check No. 75100-75354; 75512 - 75521; Check No. 76133 - 76138; 76736 -.76753; Check No. 76893 - 77021; 7~355; 76301 - 76407 204e00 67,884.39' Nursing Home Check No, 75373 - 76794 35~224.25 Nursing Home Construction Check No. 76788 59~974.20 Sales Tax Check No. 76002 $25.90 Jeffress Memorial Fund Check No. 75978 750.00 Payroll Deduction Fund Check No. 75476 - 76765 207~104.50 Water Revenue Fund Check No. 10217, 10218 13.00 Water Operating: Check No. 10080 - 10204 66,118.16 ~ater ImprovementIReplacement end Extension Fund Check No. 10080 - 10155 13,894.80 Water Meter Deposit 'Fund Check No. 10095~ 10216 380.00 Water Meter Installation Fund Check No. 10080 - 10181 Utilities Central Stores Check No. 10036 - 10201 9t773.43 131760,36 Ettrick Utility Fund Check No. 10149 - 10203 2~748.38 Sewer Operating Fund Check No. 10080 - 10219 37~340.74 Sewer Improvement~ Replacement and Extension~Fund: Check No. 10080 - 10204 14,352.62 Sewer Bond Construction Fund Check No. 10~55 - 10192 441~843.00 Utility Sales Tax Check NO. 10104 27.67 Utility Workmen's Compensation Check No. 10182 30.00 On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the minutes of April 24, 1974, be and they hereby are approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that Mr. Irvin G. Homer, Chairman, Board of Supervisors, be designated as the authorized representative for processing the application for reimbursement under Section 206 (a) of the Federal Water Pollution Control Act Amendments of 1972. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the following water contracts be and they hereby are approved: W73-10CD-1 W73-10CD-2 Melvin L. & Clara M. Vest Cost to Depositor Contractor: Carl D. & Irma Co£in Cost to Depositor Contractor: $500..00 County $500.00 County W74-22CD W74-26CD W74-27D Drewry's Bluff Road Contractor: Stamie E. Lyttle Co., Inc. Wells Street Contractor: William M. Harman $ 1,994.00 1,125.00 Courthouse Green Contractor: Stamie E. Lyttle Co., Inc. 10,677.40 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. It is agreed that the Engineering Department continue in its efforts to finance a 12" water line on the Old Stage Road east of Route #10, at an approximate price of $200.00 per acre for the area served. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that the Chairman and Clerk of this Board be authorized to sign a Rental Agreement with Vernon C. and Irene B. Bishop for the pumping station site on Route 36 in Matoaca District. · Ayes: Mr. Horner, Mr. Myers and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that the following sewer contracts be and they hereby are approved: S74-23D Providence Green Section "C" - Phase II Contractor: R.M.C. Contractors, Inc. S73-59D Wilson Trucking Corp. $33,107.00 9,382.50 It is agreed that the Engineering Department continue its survey of Southhaven and Schloss Manor in obtaining sufficient sewer connections to justify sewers in these areas. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the access road to the new Ashton Creek Pumping Station be constructed for an approximate amount of $4,000.00. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Homer, seconded by Mr. Apperson, it is resolved that a 24" storm sewer costing not more than $2,000.00 be approved for the Subdivision of Marlboro, according to plans of the drainage department. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that the 200 ft. of. 18" pipe be installed on a drainage easement next to Mr. Gardner in the Subdivision of Estridge, with the understanding that Mr. Gardner will backfill the ditch after the pipe is installed, all at a cost of $550.00 to be paid from construction funds of the drainage department. ii Ayes: Mr. Hornet, Mr. Myers and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the approximate 60 acres of land fronting on the north line of Route 615 and the east line of the SCL RR. be purchased from Jack Shoosmith for the sum of $4,000.00 per acre, which is the appraised value of the property in the opinion of Mr. W. B, F. Johnson, which land will be used for the construction of a sewage treatment plant for the Proctor's Creek drainage basin. And be it further resolved, that the Judge of the Circuit Court appoint counsel to search the title of this property before settlement is made. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the drainage project, between Beulah Road and Harvette Road, in the Fuqua Farms Subdivision, be financed one-half from the 3~ Road Fund of the Dale District and one-half from the County construction Fund of the drainage department with the understanding that the project will not cost more than $20,000.00. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. There was read a letter from Mr. Douglas Fugate, Commissioner of the Department of Highways, explaining the possibility of designating federal Revenue Sharing funds for highway construction and the fact that the Highway Department will match said funds if the construction is on secondary roads. It was generally agreed that the County Administrator will suggest a budget at the next meeting of this Board which will parallel the 3~ Road Fund use. There was presented a financial statement from the Richmond Metropolitan Authority which statement is filed with the papers of this Board meeting. This day the County Road Engineer, in accordance with directions from this Board, made report in writing upon his examination of Markey Road, Dew Lane, Pease Road, Bigelow Road, Meis Lane and Respess Road in Genito Estates Sections B and C in Cloverhill Magisterial District. Upon consideration whereof, and on motion of Mr. Horner, it is resolved that Markey Road, Dew Lane, Pease Road, Bigelow Road, Meis Lane and Respess Road in Genito Estates Section B and C in Cloverhill Magisterial District be and they are established as public roads. And be it further resolved, the the Virginia Department of Highways, be and it hereby is requested to take into the Secondary System Markey Road beginning at Winterhaven Court (Route 2012) northerly 0.24 mile to Dew Lane, thence northerly 0.16 mile to its intersection with Meis Lane, thence northerly 0.13 mile to its intersection with Genito Road (Route 604); Dew Lane beginning at its intersection with Markey Road westerly 0.09 mile to its intersection with Respess Road, thence westerly 0.08 mile to its intersection with Pease Road; Pease Road beginning at its intersection with Dew Lane northeasterly 0.10 mile to a dead end; beginning at its intersection with Dew Lane southwesterly 0.06 mile to its intersection with Bigelow Road, thence Southwesterly 0.03 mile to a dead end; Bigelow Road beginningii at its intersection with Pease Road westerly 0.04 mile to a dead end; Meis.Lane beginning at its intersection with Markey Road southeasterly 0.04 mile to a dead end; beginning at its intersection with Markey Road northwesterly 0.07 mile to its intersection with Respess Road, thence northwesterly 0.03 mile to a dead end; Respess Road beginning at its intersection with Meis Lane westerly 0.16 mile to its intersection with Dew Lane. These roads serve 56 lots. And be it further resolved, that the Board of Supervisors guarantees to the .Virginia Department. of Highways a 50' right-of-way for each of these roads. Section B recorded in Plat Book 18, Pages 35 and 36, dated June 22, 197.1; Section C recorded in Plat Book 19, Page 38, dated July 31, 1972. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. There was discussed the possibility of a public hearing by the Highway Department on the improvement of Belmont Road and it was generally concluded that no public hearing was necessary on the Board's part. The County Administrator cited the fact that Mr. George Gray, owner of the Buford Road Shopping Center and the Safeway Company, operator of a large store in the area wished to close the right-of-way of Bullington Road, between McRae and Buford Roads. It was generally agreed that the Couniy Administrator would meet with Mr. Gray in an attempt to get this road built which would eliminate some of the traffic problems in the area. There was presented a Notice from the.National Association of Counties, that Chesterfield County had been selected to receive the NACO Achievement Award for the County's Highway Safety Training Center. This is a National recognition given for progressive County developments which demonstrate an improvement in County Government services to citizens. It is here noted that this is the 4th consecutive year in which Chesterfield has received a National Award for one of its projects. It was generally agreed that the County would not provide for emergency operations center in the addition to the Courthouse since the amount of space which the Federal Government would fund would be too small to justify the problems encountered in getting a Federal grant for this work. It was generally agreed also that plans be drawn for a basement in the building which would provide for storage for the various offices at the Courthouse and that all regular offices would be placed above ground. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that in order to accept a Federal Grant the following changes in the Police budget be and they hereby are approved: A. Increase Revenue Account, 11-000-618.3, Police Grant by $8,730.00. B. Increase Expenditure Account, 11-061-405.3, Grant Filing Equipment, by $9,215.00. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that in order to pay for the increase in vehicle license tags from 40Q to 50Q paid to the various fire companies, that the sum of $2,350.00 be transferred from the unappropriated surplus of the General Fund to 11-033-150. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded 'by.Mr. Myers, it is resolved that the sum of $6,400.00 be transferred from the unappropriated surplus of the General Fund to 11-061-400 for the purchase of two (2) motorcycles. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the sum of $1,000.00 be transferred from the budget item in the School Board 41-433-220 to the Discretionary Fund, 41-433-299. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the sum of $1 000.00 be appropriated from the unappropriated surplus of the General Fund to ' 11-015-215 for repairs of the Data Process Office for extra air conditioning. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela . The County Retirement Plan was discussed and on the recommendation of the Central Accountant' it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that Mr. C G. Manuel, Mr. Robert A. Painter and Mr. Condrey be appointed as Trustees of the Retirement Plan and authorized to sign the necessary contracts and related' documents to this Plan. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Again the Grievance Procedure was discussed before the Board and upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the proposed Grievance Procedure be and it hereby is approved. Ayes: Mr. Homer Mr. Myers Mr. Apperson, Mr Krepela and Mr. O'Neill The Chairman appoints Mr. Myers and Mr. O'Neill, to study the salary pay scale with such members of the administration as they deem necessary. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the following erroneous tax claims be and they hereby are approved: Reynold T. Baker Joseph H. Little R. A. Carrouth Henry E. Myers, Jr. Grace K. Blankenship. Steven J. Feldman County Contractor License $ 2.50 Duplicate County License 10.00 Four Duplicate County Licenses 60.'00 Duplicate County License 22.00 Personal Property Tax 1973 6.75 Personal Property Tax 1973 22.78 Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the sum of $43.45 be paid to Mr. George L. Elliott, Sr. as the result of a game claim. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. The budgets of Mr. H. B. Walker, Commissioner of the Revenue, and Mr. George W. Moore, Jr., Treasurer for the year 1974-75, are received and recorded with the minutes of this Board. There were presented bids for the construction of a twenty unit tee hangar, the loWest of which was submitted by The Quality Construction of Virginia in Christiansburg, Virginia, which bid was $139,700.00. Upon consideration whereof, and on motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that the low bid be accepted and the tee hangar constructed at the Airport. Ayes: Mr. Hornet, Mr. Myers, Mr. Krepela and Mr. O'Neill. Abstention: Mr. Apperson. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that an Inter-Com System for the Airport be purchased for the sum of $1,076.00 and that Said amount be transferred from the unappropriated surplus to the Construction Account of the Airport. Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr' O'Neill. Abstention: Mr. Apperson. In order to correct a previous resolution, it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that the following resolution is adopted: Be it Resolved, that this Board accepts the offer of Richard and Frank Kish, set forth in their proposal dated December 11, 1973, to' purchase 1.43 acres of the Chesterfield Airport Industrial Park land upon the terms and conditions therein 'forthe purchase price of $10,000.00 per acre. Be it further Resolved, that the Commonwealth's Attorney petition the Circuit Court of Chesterfield County, Virginia, for approval and ratification of this gale of land by the County to Richard and Frank Kish. Ayes: Mr. Hornet, Mr. Myers, Mr. Krepela and Mr. O'Neill. Abstention: Mr. Apperson. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that this Board does hereby waive the 6% interest charge on the note of Marshall Cole in payment of the land purchased at the Airport because of the agreement with Mr. Cole to pay for the land when the roadway is completed. Ayes: Mr. Horner, Mr. Myers, Mr. Krepela and Mr. O'Neill. Abstention: Mr. Apperson. 738-131 On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved t'hat this Board accepts ~he withdrawal of the application for Jack T. Shoosmith for Business Zoning in the Carver Heights area. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S039 On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the request of the Chesterfield Associates for a development on the Old Gun Road be and it hereby is deferred to July 24, 1974, at 2:30 p.m. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S041 Mr. Jerry A. Eades comes before the Board requesting the rezoning from Residential (R-T) and General Business (B,3) to Community Business (B-2) of a parcel of land of irregular shape, containing 3.7 acres, fronting approximately 300 ft. on Chesterfield Avenue, bounded on the west by the Seaboard Coastline Railroad, and being located in the southeast quadrant of the intersection of the aforementioned right-of-way. Refer to Tax Map Sec. 182 (9) Blk. M. Lot 1, Orange Hill (Sheet 53/54). There appearing no one in opposition to this request and the Planning Commission having recommended, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that the aforedescribed parcel of land be and it hereby is rezoned for Community Business (B-2). 'Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 73S128 Mr. A.lbert J. Meyer, Jr. comes before the Board requesting the rezoning from Agricultural (A)to General Business (B-3) part of a parcel (3 acres) of land of irregular shape, containing 5.46 acres, fronting approximately 700 ft. on Midlothian Turnpike (Rt. 60), also fronting approximately 300 ft. on both the east and west line of Walton Park Road (Rt. 624), and being located in both the southwest and southeast quadrant of the intersection of the aforementioned roads in Midlothian Magisterial District. Refer to Tax Map 16-9 (1) parcel 15 (Sheet 7). Mr. Meyer explains he has contacted Mr. Mattox of the Highway Department to purchase his land but could get no action from the Highway Department. Upon consideration whereof, and on motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the aforedescribed parcel of land be and it hereby is rezoned to General Business (B-3) with the provision that no buildings will be built within the next thirty (30) days to give the Highway Department a chance to purchase said land before construction begins. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr, Krepela and Mr. O'Neill. 74S025 Mr. Charles Beddow, Attorney, representing the Cenvac, Inc. comes before the Board requesting the rezoning from Convenience Business (B-I) (1.15 acres) to Residential (R-7) part of a parcel of land of irregular shape, containing 6½ acres, fronting approximately 30 ft. on Belmont Road (Rt. 651), extending eastwardly to a depth of approximately 550 feet, and being located opposite the intersection of Belmont Road and Stella Road in Clover Hill Magisterial District. Re~er to Tax Map Sec. 40-12 (1) parcel 5 (Sheet 15). Mr. Beddow states that his client will build duplex buildings by the specifica- tions and restrictions developed by the Board of Zoning Appeals. Upon consideration whereof, and on motion of Mr. Horner, seconded by Mr. Apperson, it is resolved that the aforedescribed parcel of land be and it hereby is rezoned to Residential (R-7), with the provisions that the buildings are restricted to the recommendations of the Board of Zoning Appeals. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S022 Mr. Paul Sharpe, representing the Durrett Construction Company comes before the Board and presents the plan of development for the subject property in Clover Hill Magisterial District, ~equesting the rezoning from Agricultural (A) to Residential (R-9), of a parcel of land of irregular shape, containing 26.0 acres, fronting approximately 300 ft. on Lucks Lane, extending southwardly to a depth of approximately 2,000 ft., and being located approximately 1,800 ft. west of the intersection o£ Lucks Lane and Courthouse Road. Refer to Tax Map Sec. 38-1 (1) parcel 12 (Sheet 14). Mr. Sharpe states that already they have the finest subdivision on Courthouse Road. Mr. Cherry, an Attorney, representing Mr. and Mrs. Roettger states that all the Roettgers have gotten have been promises and they are not fulfilled. Mr. and Mrs. Roettger cite the history of the pollution problems in their lake, Mr. Pinchbeck states that he has given no promises and has done everything that the County has required; that the Telephone Company has knocked out one of the silt basins which the County agreed should be done. Upon consideration whereof and on motion of Mr. Homer, seconded by Mr. Myers, it is resolved that this matter be deferred to May 22, 1974, at 2:30 p.m. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S036 Mr. M. H. Squires, representing Mr. Richard L. Crowder comes before the Board requesting the rezoning from Agricultural (A) to (R-12)of a parcel of land of irregular shape, containing 50 acres, fronting approximately 1,500 ft. on River Road (Rt. 602), extending northeastwardly to a depth of approximately 1,500 ft. and being located approximately 3,300 ft. northwest of the intersection of River Road and Eanes Road (Rt. 629) in Matoaca Magisterial District. Refer to Tax Map Sec. 179 (1) parcel 8 (Sheet 52). Mr. Squires states that his client wishes to go to R-12 with the understanding that a public water supply will have to be obtained. Mr. Raymond Perkinson states that he has no objection except that he wishes the road to be opended for public use. Mr. O'Neill cites the necessity for having a public water system or having the zoning to R-25. Upon consideration whereof, and on motion of Mr. O'Neill, seconded by · Mr. Apperson, it is.resolved that the aforedescribed parcel of land be and it hereby is rezoned to R-12. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S038 Mr. Richard M. Allen comes before the Board requesting the rezoning from Residen- tial (R-7) to Townhouse for Sale (R-TH) of part (14.9 acres) of a parcel of land of ir'regular shape and containing 15.9 acres. The section of the parcel this request is on fronts approximately 700 ft. off the west line of Kim Road, and is located approximately 170 ft. south of the intersection of Kim Road and Walmsley Blvd. (Rt. 647), in Clover Hill Magisterial District. Refer to Tax Map Sec. 40-7 (1) part of parcel 20 (Sheet 15). There appearing no one in opposition to this request and the Planning Commission having recommended approval, it is on motion of Mr. Homer, seconded by Mr. Myers, resolved that the aforedescribed parcel of land be and it hereby is rezoned to R-TH, Townhouses. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S043 Mr. James Covington comes before the Board requesting a Conditional Use to sell four existing multi-family units as Condominiums on part of a parcel of land of irregular shape containing 18 acres; The section of the parcel this request is on fronts approximately 130 ft. on Iron Mill Road, extends northeastwardly to a depth of approximately 206 feet, and is located approximately 100 feet northwest of the intersection of Iron Mill Road and Hollingsworth Drive in Midlothian Magisterial District. Refer to Tax Map Sec. 9-16 (1) parcel 2 (Sheet 3). Mr. Covington explains that there will be no problem in selling these multi- family units as condominiums. There appearing no one to oppose this request and the Planning Commission having recommended approval, it is on motion of Mr. Krepela, seconded by Mr. Apperson, resolved that a Conditional Use to sell four multi-family units as condominiums on the aforedescribed parcel of land be' and it hereby is granted with the recommendations suggested by the Planning Commission. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S044 Mrs. W. A. Stell comes before the Board requesting the renewal of a Use Permit to locate a mobile home on Lot 5, Block A, of the Perdue Property in Matoaca District. Upon consideration whereof and on motion of Mr. O'Neill, seconded by Mr. AppersOn, it is resolved that the Use Permit to locate a mobile home be and it hereby is granted. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S045 Mr. R. J. Ellis comes before the Board requesting the renewal of a Use Permit to allow the location of a mobile home at 21613 Hillview Street in Matoaca. Mr. O'Neill questions Mr. Ellis about his intentions to build a home and about cleaning up the debris located around the area. Mr. Ellis promises to have the lot cleaned up and upon consideration of this statement, it is on motion of Mr. O'Neill, seconded by Mr. Krepela, resolved that this matter be deferred to July 10, 1974, in an effort to assess the clean-up efforts of Mr. Ellis. Ayes: Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S046 Mr. Alvin W. Martin comes before the Board requesting a Use Permit to allow the location of a mobile home at 1500 Bellwood Road and states that he and his wife live out of town and want a place to stay in Richmond To be with their grandDarents, who are ill. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that a Use Permit to allow the location of a mobile home on the aforedescribed property for a period of two (2) years, be awarded to Mr. and Mrs. Martin for their use only. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 74S021 The following request for the Brandermill zoning is read: In Clover Hill and Midlothian Magisterial Districts, Brandermill requests the rezoning from Residential (R-?), Townhouse for Sale (R-TH), Convenience Business (B-I), Community Business (B-2) and Light Industrial (M-I) to Residential (R-7) (1,224.08 acres), Convenience Business (B-I) (57.27 acres), .Light Industrial (W-I) (180.77 acres) and to Residential (R-7), Convenience Business (B-i) and Light Industrial (M-I) (981.41 acres) for open spaces and recreation. Also, a Conditional Use to permit Planned Developments, Multiple Family Dwellings and Condominiums. This request is on several parcels of land of irregular shape, containing 2,443.53 acres, fronting approximately 8,850 ft. on Hull Street Road (Rt. 360), approximately 7,700 feet on the south line of Genito Road (Rt. 604), and being located on the west line of Old Hundred Road (Rt. 652) between Genito Road and Hull Street Road. Also, fronting approximately 7,700 feet on the north line of Genito Road, extending northwardly 4,800 feet and being located along the west line of Old Hundred Road. Refer to Tax Map Sec. 36 (1) parcel 4; 46 (1) parcels '23-1 & 32-1; 47 (1) parcels 6 & 9, 61-12 (1) parcels 1 & 6, 61-16 (1) parcel 5; and 62 (1) parcel 20 (Sheets 13 and 20). Mr. Homer asked for a ruling from the Commonwealth's Attorney on Mrs. Baker's request that Mr. Horner be disqualified from voting due to conflict of interest. Mr. Rudy cites the case at hand is not comparable to the case ruled on by the Attorney General, whose letter is not controlling. He states further that Mr. Hornet now owns a quarry one mile away from Brandermill and the property has already been increased in value by virtue of its zoning and the Brandermill zoning will have little or no effect on the value of the rock quarry, therefore, there is no conflict of interest and Mr. Homer may vote. Mr. Harry Frampton states that this is a request for changing the existing zoning to provide under the new ordinance more open spaces and a better control over mixed use of the land. He congratulates the Planning Commission and staff in doing an excellent job in working with Brandermill people in the planning of this project which will be the best in the State of Virginia, and that they agree to all of the conditions suggested by Planning Commission except one. Mr. Frampton states that all reports have indicated that Brandermill can be developed on the reservoir, that it will take some expertise to take care of the possible pollution points and to construct on somewhat poor soils. He promises to hire the best consultants to guide his company in both of these problem points. He states that Booz, Allen & Hamilton, who studied the e~onomic impact on the County have declared that it will be a positive impact, and that the development will cost the County nothing. He states that long-range road patterns will be improved and that the citizens of Brandermill will be paying more than their share for utilities. Mr. Carl Nunnally speaks for the project and states that a planned development in this area will be far better than an unplanned development. Mr. Reid Goode states that he has researched the planning that has gone into Brandermill and thoroughly endorses the project. He states that Sea Pines is highly respected among the Nation's developers. Ms. Ann Duffer states that she is looking forward to the completion of some of this property which promises to be the greatest in the area. Mr. J. J. Jewett speaks glowingly of the expertise of Brandermill officials and states that the County is most fortunate to have Sea Pines locate in this area. Mr. Krepela asked the question of Mr. Jewett - Could Brandermill be sold? Mr. Jewett said, Yes; however, that any regulatory restrictions imposed on Brandermitl would apply to the new purchaser. He states that Brandermill should be treated like any other subdivision. Mr. Glenn McKasky of Sea Pines Company, states that there are now a number of controls already in existence. Mr. Fred Morgan says that the track record of the Sea Pines Company speaks well for the Company. Mr. Joe Inman looks at Brandermill as a far-reaching development. Mr. C. Porter Vaughan states that he has seen no one who rejects the plan and states that Brandermill will set the standard for future Chesterfield. Mr. Dale Weeks, Mr. Bud Cheatham and Mr. James Osterbind, speak for the approval of this zoning. Mr. Linwood Bottoms presents a petition signed by virtually all of the property owners adjacent to the Bra~dermill property favoring the rezoning of this land. Mr~ Thomas Cole speaking for the Sierra Club does not oppose Brandermill but opposes the location and states there are many questions not answered as to how to correct bad soils and the ramification of County spending so much time in developing rural areas. Mr. Ray Ballard, citizen of Midlothian, states that the County is now seeking a $25,000,000 grant for sewers which grant must be approved by EPA and that local environmental assessment is all that the County has - not an impact statement which will endanger the approval of the Connty's sewer grant and urges the Board to vote for deferral. Mrs. Carolyn Baker recommends that the Board of Supervisors must adopt.the suggestions of the VPI report and set up a monitoring plan, that soil problems do not change the proposed maps for development. She states that the County has ignored the buffer zOning recommendations in that the Planning Commission passed the subdivision with a 10 ft. buffer zone instead of the 100 ft. or more recommended by Dr. Smith. Mr. Ritz, County Planner, explained that the 10 ft. buffer zone was allowed in three or four cases of public use, however, all houses will be at least 100 ft. away from the lake and all parking 150 ft. away from the lake. Mrs. Baker states that the County needs an advisory group to help on the Management Program and the County should make figures as to the cost of the Management Program available to the public before voting. The Chairman asked if other citizens wished to speak against this matter. No one appears. The Chairman asked if there were other citizens in opposition to please stand. No one stands. Mr. Harry Frampton states that he agrees in concept to Item 10 of the recommendedli stipulations but bridging the creek and building a road paralleling Rt. 360 would cost some $300,000 to $800,000, depending on whether it be a private road or State maintained road. He states further that his Company could not justify a cost ratio benefit, that the maximum traffic would be 1400 vpd and suggested that sufficient easements 130 ft. wide be dedicated, and the building of the road be deferred. Mr. Burnett points out that the people who live in Old Hundred section may shop in the Bright Hope Village temporarily but will ultimately shop in the St. Ledger Village and that perhaps the road wOUld not be needed for a long period of time. Mr. Ritz states that the road is for safety, that it is shown on all zoning applications, that the development would have the option of coming back to the Board of Supervisors and have the necessity of constructing the proposed road lifted. Mr. Horner states that the County certainly cannot saddle Brandermill with building all the roads needed in the area. Mr. Ritz explains the 37 restrictions at the request of Mr. Myers. Mr. Krepela raises the question of the County's inspections, its siltation, etc. and states that he is not in concurrence with Mr. Rudy's decision and that he believes that Mr. Homer is in conflict because his land will be increased in value if the sewer line is installed, that it is common knowledge that sewers will increase the value even if you are one mile away. Mr. Homer states that he will not vote on the sewer issue. Mr. Rudy states he based his opinion on the letter of the Attorney General written in November, 1973, and kept secret until this date, which letter states that you must show that the property will be increased in value. Mr. Myers states that he is about ready to vote and asked the Board what it thinks concerning the parallel road. Mr. Apperson says that the Planning Commission recommended the construction of the road. Mr. Horner states that he does not think it is necessary and it will cost too much for the developer, that the terrain is rough and such a road will be very hard to build. Mr. Apperson states that the Board should share its intentions to have the road built and that Brandermill officials can seek relief from the Board of Supervisors at a later date. Mr. Vick. of the Consulting firm for Brandermill states that 1400 vpd is the maximum amount of traffic expected which is seventy trips per hour and Route 360 can easily accommodate this increase in traffic. Mr. Apperson 'asked Mr. Angus Powell if he would like to add anything to these proceedings.- Mr. Powell states that since 1914 he and his father have been doing business in the County of Chesterfield; that growth presents problems and that County officials should now pull together and join forces with Brandermill and build this project to the ultimate limits of its great potential. He cites some of the history of the lake and its development and his guarantee ~o the County to get the best developers possible which he has done in the Brandermill Corporation. He states that the County has a rare opportunity at this stage of the project. Mr. Myers states that the County has relied on Mr. Powell and his family and cites instances where the integrity of the Powell family was upheld and states further that he has mixed emotions on the roadway in question. Upon further consideration of this matter, it is on motion of Mr. Myers, resolved that the zoning as requested and recommended by the Planning Commission be approv-. ed and further that 'the Brandermill Corporation rely on the good judgment of this Board to judge whether this road should or should not be built in the future. Whereupon, Mr. Apperson seconds the motion and s~ates that the resolution takes care of the road situation. He notes his concern about the chemical buildup in the lake; however, the Board will select qualified consultants to present a management program to monitor the heavy metals and pollution buildup as best we can, and that this zoning is no more than adjusting previous zonings for the development of a better land use. Mr. Krepela states that he agrees with Mr. Apperson and Mr. Myers although he has gave reservations about the lake and the ecological effect on same. Mr. O'Neill agrees that this is merely an adjustment of zoning to the ultimate good of the County. A vote being taken: Ayes: Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Homer abstains. The Chairman appoints Mr. O'Neill, Chief Robert Eanes, Det. Mason Chalkley, Mr. C. G. Manuel and the County Administrator as a Committee to study the proposed communications improvements and to make recommendations to this Board. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved tha~ the Tollowing Subdivision Certificate be and it hereby is approved for all sub- division to be recorded in the County of Chesterfield: "The subdivision of land shown hereon, designated as is with the free consent and in accordance with the desires of the undersigned owner(s). There (is) (is not) a mortgage on this property. All easements, strips, and roads are of the width and extent shown and are dedicated to the County of Chesterfield free and unrestricted by any preVious agreements or easements except as noted on this plat as of the time of recordation. The dedication of the easements to the County of Chesterfield includes granting the right to make reasonable use of adjoining land for construction and maintenance of public facilities within the boundaries of easements shown hereon. All easements are for surface and underground drainage and underground and overhead utilities except as restricted in use of this plat. Given under our hands and'seals this day of , 19 ." Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. There was read a report from the Department of Welfare and Institutions commending the Sheriff on the operation of the jail. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that the bid for the Matoaca Pumping Station be and it hereby is awarded To the Roanoke Construction Company, who submitted the low bid of $381,375.05. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that on the recommendation of the County Engineer that the compilation for the operation and maintenance manual for the Falling Creek Sewerage Treatment Plant be awarded to William Gates & Associates, .Consulting Engineers. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr.O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the installation of a sprinkler system for the original Nursing Home be awarded to Dagenhart Sprinkler Co., who submitted the low bid of $20,600.00. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. There was a brief discussion of the need for a warehouse in the County complex for the storage of materials which must be purchased in various quantities. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the Purchasing Department be authorized to rent an IBM magnetic card selectric typewriter for a two year period at a cost of $165.00 per month. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It was generally agreed that a Fire Committee meeting be se~ up for May 14, 1974, at 7:30 p.m. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that this Board concurs in the employment of Mrs. Willie Schmidt as an Extension Agent for the County of Chesterfield. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mt.O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved tha~ the following street lights be referred to the Light Committee: Centralia Road and Patrondale Drive Vauxhall Road and Selwood Road Melody Road and Shoremeade Court Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. The Chesterfield County Mental Health and Mental Retardation Services Board requested approval from the Chesterfield County Board of Supervisors of a program proposal which included the following components: (1) Coordinator, Secretary and Operating Budget; (2) Camp Baker; (3) Service Assurance for the Mentally Retarded; (4) Sheltered Occupational. Center for the Mentally Retarded; (5) Group Home for the Mentally Retarded. The total cost of these programs for the fiscal year 1975 was presented as $165,791.00. The Chesterfield County Mental Health and Mental Retardation Services Board also requested the allocation of $71,895.00 of local tax monies for the operation of the proposed programs. WHEREAS, the Chesterfield County Mental Health and Mental Retardation Services Board has approved the proposals and the integral applications for State matching funds. NOW, THEREFORE, BE IT RESOLVED on motion of Mr. Apperson, seconded by Mr. O'Neill, that the Chesterfield County Board of Supervisors approves the program proposals, the application for State matching funds, and the allocation of $71,895.00 of local tax monies for the operation of the proposed programs. Ayes: Mr.Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that this Board go into Executive Session to discuss personnel matters. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Reconvening: It is on motion of Mr. Myers, seconded by Mr. Apperson, resolved that Mr. Morris Mason be and he hereby is appointed to be County Attorney as of July 1, 1974, at a salary of $30,000.00. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. This day the County Road Engineer, in accordance with directions from this Board, made report in writing upon his examination of Omaha Street in Crescent Park in Bermuda Magisterial District. Upon consideration whereof, and on motion of Mr. Myers, it is resolved that Omaha Street in Crescent Park in Bermuda Magisterial District be and it is established as a public road. ii~ And be it further resolved, that the Virginia Department of Highways,be and it hereby is requested to take into the Secondary System Omaha Street beginning · at its intersection with Carswell Street, easterly 0.06 mile thence southerly 0.07 mile to a dead end. ' And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-of-way for this road. Recorded in Plat Book 4, Pages 110 and 111, dated May 6, 1928. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that this Board adjourns at 9:30 p.m. to 10:00 a.m. on May 22, 1974. Ayes: Mr. Horner, Mr. Myers, Mr. Apper~r. Krepela and My. O'Neill. M. W. Burfiett, SScretar~ (//~d~ln G. Morn~,VChairman