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06-13-1974 MinutesVIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on June 13, 1974, at 7:00 p.m. Present: Mr. Irvin G. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. ~Ruffin Apperson Mr. A. J. Krepela Mr. E. Merlin O'Neill Also Present: Mr Mr Mr Mr Mr Mr Mr A. M. Fowler, Wheat First Sec., Inc. John Henson, J. K. Timmons & Assoc. J. A. Limerick, R. Stuart Royer & Assoc. C. G. Manuel, Asst. County Administrator Morris Mason, Asst. Commonwealth's Atty. Robert Painter, County Engineering Michael Ritz, Planning Director Mrs. Joan Smith, Secretary Mr. Mark Smith, Wheat First Sec., Inc. Mr. J. K. Timmons, J. K. Timmons & Assoc. Mr. David Welchons, Engineering Dept. On motion of Mr Krepela, seconded by Mr Myers, it is resolved that Salisbury Country Club's request for a fireworks display on July 4th, raindate to be July 6th be and it hereby is approved on the condition that this request conforms with County regulations. Ayes: Mr. Homer, Mr Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Horner, seconded by Mr. Apperson, it is resolved that Southside Speedway's request for a fireworks display on June 28th be and it hereby is approved. ' Ayes: Mr. I-Iorner Mr Myers, Mr Apperson and Mr Krepela. On motion of Mr. Krepela, seconded by Mr. Myers, ±t is resolved that Mr. Richard Blanton's reappointment to the Richmond Metropolitan Authority be and it is hereby approved. Ayes: Mr. Itorner, Mr. Myers, Mr. Apperson, Mr. Krepela and. Mr. O'Ne±ll. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the follow±rig erroneous tax claims be and they hereby are approved for payment: Charles T. Ryan 1974 County License Returned $15.00 Gary E. Hunley 1972 Personal Property Taxes 56.05 Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. The Board members discussed briefly.the fact that they have been receiving numerous complaints about their personal property taxes being mailed so late. was the feeling of the Board that more time should be allowed for these ~axes to be filed. It The Board has been notified by the Highway Department tha~ the following roads have been accepted into the State Secondary System of Roads: South Chester Hyde Park Drive - From its intersection with State Route 144 easterly 0.16 mile to its intersection with State Route 616. 0.16 mile Cresent Park Subdivision Omaha Street - Beginning with its intersection with Carswell Street, easterly 0.06 mile, thence southerly 0.07 mile to a dead end. 0.13 mile Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Manuel stated that ~he County had received a letter of commendation from Robious Civic Association and also one from Willson Trucking Company regarding the cooperation and special services performed by the Police Department recently. A letter was read to the Board from Mr. R. J. Grage, Assistant Cub Scout Pack 815, thanking Patrolman G. L. Battle of the Motorcycle Division of the Chesterfield County Police Department for his assistance at the Pack 815 Bicycle Rodeo. Another letter was also read to the Board from Mr. Charlie Alt, Chief of the Mattaponi Nation, expressing appreciation to Patrolman Bernie Cowardin for his assistance at Camp Thunderbird with the Indian Guides. Mr. Krepela recommended the Board pass these letters to Chief Gill along with their personal thanks. On motion of Mr. Apperson, seconded by Mr. Horner, it is resolved that a Variance be granted to Lacy H. Jackson to build a dwelling on Salem Church Road, Parcel 1-1 of Tax Map Section 80-10, be and it hereby is approved with the understanding that the 20 foot wide road easement for ingress and egress to Salem Church Road will not be maintained by the County until it is brought up to State standards by others. Ayes: Mr. Horner, Hr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Myers and Mr. Krepela recommended the discussion of the salary scale be carried over to the meeting on June 26th. Mr. Painter handed out financial sheets with updated figures for the Brandermill Bond Issue. He stated that Mr. Mark smith of Wheat First Securities, Inc. had rechecked the proposed Bond schedule and he felt the 1.6 million dollar figure could not be lived with. Mr. Smith stated that moneY had not been allowed for contingencies in the i.6 million dollar figure and that construction costs were going up and unforeseen things would have to be expected. He also stated that. no interest during the construction had been allowed for. Mr. Smith stated 2.25 million dollars would be a much more realistic figure. He stated that it would possibly take four to six months to get things rolling, according to the attorneysi~ but he felt things could take shape in six weeks. He stated that he felt th bonds could be sold more readily to the residents of the County and interested citizens than by going to a bank or insurance company and trying to sell the entire Bond there. Mr. Smith stated that in order to guarantee any bondholder, 140% coverage would .be needed. Mr. Smith stated that at the present time, with prices going up the way they are, the sooner this is or could be started would be best. He stated that the 2.25 million dollar figure was based on 1972 prices and that today if you could get a price for pipe that would last as long as a month, you should consider yourself very lucky. Mr. Smith asked Mr. Painter if he had any type of estimate at this time. Mr. Painter stated that they did have one such case that might interest the Board where the estimate for a pump station was $500,000 and when the lowest bid was submitted it was for $1,500,000. So prices are up and continuing to rise. The guarantee for the bonds was a big problem in the minds of those present. Mr. Smith stated that it would have to be provided in the bond indenture for parity bonds for completion of the project because only part of the project would not be feasible. Mr. Smith stated that he did not exactly know what his position was. He was representing his firm to distribute bonds for Sea Pines but he was also re- presenting his firm to examine bids and advise the County. Mr. Smith stated he felt he had lived up to the fee for his services and more, but it was up to the County to decide where he could and would go from here. Mr. Mason stated that he felt the County should retain Mr. Smith as a consultant and get things in proper order. Mr. Smith stated that he could act as advisor for the County for a fee and should the County decide in favor of his organization being the principle underwriter, they would certainly waive the fee. Mr. Smith stated that if this were the case he would advise the County Engineering Department to proceed with estimates and that they should also decide where the starting and stopping points would be for both the County and Sea Pines to pick up the lines. He stated that they would need an agreement with responsibilities delineated as to what each would cover. Mr. Smith stated that he would also advise the County not to accept any specific figure but state that all costs would be included. He said it would be unwise to be tied down to a figure that seems reasonable now but would be unrealistic at a later date. It was the Board's feeling that Mr. Smith should be retained in an advisory capacity. Mr. Harry Frampton stated that he and other Sea Pines' associates would meet with Mr. Smith and have a report for the Board by June 26th. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that the following water contracts be and they hereby are approved: W74-29CD Providence Green, Section C, Phase II $18,092.00 RMC Contractors, Inc. W74-28D Robertson Avenue 700.00 Hines Brothers Construction Company W74-33CD Rio Vista Street 25,769.50 Stamie E. Lyttle Company, Inc. W74-30D Stonehenge, Section E 37,425.50 RMC Contractors, Inc. W74-35D Mount Blanco, Section 8 10,100.00 Greenbank Services Company, Inc. W73-65CD-1 Route 620 (Day Realty) County 56,280.00 W73-65CD-2 W73-65CD-3 Route 620 (Gulf Oil) County Route 620 (Mobil Oil) County 56,280.00 56,280,00 Ayes: Mr. Hornet, Mr. Hyers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Horner, seconded by Mr, Myers~ it is resolved that the following sewer contracts be and they hereby are approved: S74-27D Surreywood North, Section B $ 74,396.00 Bookman Construction Company S74-28D Loch Braemar 164,376.71 Van Doren Brothers, Inc. S74-22D McRae Street Extended 4,000.00 J. Kennon Perrin Construction Company Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. The sewer contract for S74-29CD - Lake Genito, Phase I for $29,152.50, Rudolph Construction Company was deferred until the next meeting. There was some discussion of the Elkhardt Road area.which was presently requesting sewer installation. It was noted that approximately 75% of the people had signed. In this area there are 161 houses failing in wet weather due to the fact that these septic tanks range in age from 15 to 25 years old. No engineering has been done but it is estimated that the cost per connection will be approximately $2,376. Since the projects seeking sewer were to be discussed later, discussion ceased at this point. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that the County Engineer be authorized to extend sewer to Mr. Cooley on Oakland Avenue.. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill.. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the County Engineer be authorized to extend sewer to A & P Water and Sewer Supplies on Burge Avenue. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Myers recommended that the Chester, Cabaniss Coin Laundries' request for sewer connection be deferred. Mr. Krepela stated that he had received calls regarding the condemnation proceedings that had been cancelled at the previous meeting from the Bermans. He stated that it was his understanding that A1 Bridges had been pressured into changing his mind and that the sewer line would go through the backyard. He said this was not the case. He said they would avoid condemnation if the sewer could go through the lake. This would give way for one sewer in the back property and one in the lake, not both through the property. Since Mr. Bridges was not present, the Board recommended that Mr. Painter investigate the situation. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that 20 lots in Hickory Hills be granted sewer and it is hereby approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that sewer connections be granted to the residents of 20524 Southlawn and it is hereby approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Upon motion of Mr. Hornet, seconded by Mr. Myers, it is resolved that Roanoke Construction be awarded the bid in the amount of $1,430,424.00 for Sewer Contract #70-32-10 and it is hereby approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Painter distributed a summary of the financial status of sewer projects as of May 31, 1974. Mr. Myers pointed out that no figures had been added as revenues, such as interest on money, connection and hook-up fees, etc. He also stated that some of these projects had not begun but would in the future. Mr. Myers inquired if there was any safeguard to guarantee each District his fair share of the money that was available or was it on a first come, first serve basis. Mr. Painter stated that the Board members had the right to disapprove these contracts that came before them each month and they could see how and where the money was being spent. Mr. Painter also added that he would like to have a work session with the Board members to re-analyze this situation and receive guidance from them. Mr. Apperson inquired if there was any possibility of getting some sewerage capacity in the Petersburg area. After considerable discussion, upon motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that this Board adjourn at 12:00 p.m. on June 13, 1974, until June 26, 1974, at 9:00 a.m. Ayes:' Mr. Homer, Mr. Myers, Mr. Apperso repel~ ' eill.