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02-12-75 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chester- field County, held at the Court- house on February 12, 1975 at 9:00 Present: Mr. Irvin G. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr. A. J. Krepela Mr. M. W. Burnett, Co. Admin. Absent Mr. E. Merlin O'Neill Also Present: Mr Mr Mr Mr Mr Mr Mr Mr Stanley Balderson, County Planner Raymond Birdsong, Engineering Asst. A. J. Bridges, R/W Engineer C. G. Manuel, Asst. Co. Administrator Morris Mason~ County Attorney Robert Painter, County Engineer William Prosise, Asst. Co. Eng. Michael Ritz~ County Planner Mrs. Joan Smith, Secretary Mr. David Welchons, Asst. Co. Eng. The invocation is given by Mr. Horner. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the minutes of January 22nd and 27th be and they hereby are approved as corrected. Ayes: Mr~ Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. The Board of Supervisors this'day approved all claims presented to the County for the month of January, 1975, and authorized the Treasurer of the County to issue warrants as follows. General Fund Check 93617-94947 Revenue Sharing Fund Check 93646 Library Fund Check 93625-94914 Law Library Fund Check 94129 & 94864 Airport Fund Check 93634 - 94938 County Garage Fund Check 93884-94921 Store Room Check 93984-94946 Workmen's Compensation Fund Check 93968-94920 Administration Check 93620-94946 Capital Outlay Check 93633-94916 Sales Tax Check 94088 Payroll Deduction Check 93885-94175 W~ter Operating Fund Check 11628-11791 $345,585.63 6,590.00 54,279.18 125.80 14,430.66 56,789.40 2,861 05 483 35 46,726 36 169,923 67 72 11 203,950 08 82,322 23 Utilities Check 11628-11759 Water Meter Installation Check 11627-11787 · , Central Stores Check 11635-11758 ~.~ Ettrick Utility Fund Check 11654-11772 Sewer Operating Fund Check 11626-11793 Sewer Dept. Fund Check 11652 Sewer Improvement Fund Check 11625-11790 Sewer Bond Construction Check 11628-11792 Utilities Sales Tax Check 11683 Utilities Workmen's Compensation Check 11653-11766 Va. Public Assistance Fund (Social Services) Check 94054-94987; 94055-95090; 93322-93326; 93867-93867; 94194-94194; 94793-94794; 94780-94782; 93331-93616; 93860-93865; 94189-94193; 94731-94737; 94948-94966; 94738-94772; 93866-93866; 94711-94711; 94795-94795; 93327-93330; 94712-94730; 94004-94004; 94968-95084; 94195-94195; 94790-94792; 94783-97789; 94773-94773; 94777-94779; 94774-94776 $83,251.45 4,613.00 32 982.28 3,273.19 39,059.55 477 450.00 48 680.02 850 971.~24 5.02 111.85 83,108.42 Mr. Burnett states that the matter of closing a portion of Quinnford Boulevard has been advertised for a Public Hearing at this time. Mr. Myers states that he does not feel it would be best to close Quinnford Boulevard because emergency vehicles may need to use this road and he feels that cars are not the concern of the parties involved. After considerable discussion, it is on motion of Mr. Myers, seconded by Mr. Apperson, resolved that this Board deny the vacation ordinance for the clos- ing of a portion of Quinnford Boulevard. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the County Attorney be authorized to draw up an ordinance restricting truck traffic on a por- tion of Quinnford Boulevard, if such an ordinance is necessary. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Horner acknowledges the presence of the Clover Hill High School Government class. Mr. Burnett inquires of Mr. Covington the progress on Route 669 (Sandyford Road). Mr. Covington states that a Public Hearing had been heid and the property owners objected to moving the road from its present location. Mr. Burnett reads a letter from Mr. Jack Brent, Attorney for the Richmond Metropoli- tan Authority, requesting the County to pay $12,745.64 to the firm of Howard Needles for its consulting services in the feasibility study of extending the Powhite Park- way. Since the final draft of the report was not requested, considerable money was saved. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the sum of $12,745.64 be paid to the Richmond Metropolitan Authority for the ser- vices of this consultant. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that this Board accepts an agreement between the County and the developers of Ki~berly Acres and authorizes the Chairman to sign a save-harmless agreement with the Highway Depart- ment for certain drainage easements that may be necessary to be acquired in the Kimberly Acres Subdivision, Section 2. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr~ Burnett states that he has received a request from the Highway Department for the County to comment on an Environmental Impact Statement on 1-95 and Falling Creek and 1-95 and Swift Creek. Mr. Burnett states that he does not feel this will disrupt the community development, it is in line with community goals and the zon- ing is consistent with that in the area. It is generally agreed by the Board that Mr. Burnett should write a letter stating there would be no adverse effects on the areas involved. Mr. Burnett states that he has received a latter from Mr. Alvah S. Mattox of the State Department of Highways and Transportation stating that they will agree to any requirements that EPA decides are necessary with regard to land. Mr. Burnett states that he has received a letter from Mr. Covington regarding the four-way stop signs at the intersections of Route 616 with Routes 1510 and 1511 stating that they do not feel these signs are necessary at this time. Mr. Myers states there still exists a bad drainage problem at the South Chester School site. He adds that water, mud and debris is flowing down the ditch and one resident in the area has spent about $3~000 to try to repair his land. Mr. Prosise states that the contractor in the area has been sent a notice stating he has vio- lated the Siltation Ordinance. Mr. Myers states that he feels the School Board should withhold payment of this contractor until this matter is resolved.as he does not feel it is fair for the residents to have to cope with this kind of situation or go to the expense of repairing what the contractor has done through neglect. On motion of Mr. Myers, seconded by Mr. Appersonj it is resolved that the Board ask the School Board to withhold money from the contractor on the South Chester School project until this matter has been resolved as the contractor may be in vio- lation of the Siltation Ordinance. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Prosise explains further the problem on South Chester Road and states that when the ditch was put in, the contractor did not stay in the easement. He states that it is fine now but with the increased flow something will have to be done for Mr. Bell who will agree if the water is enclosed in a storm sewer. Mr. Prosise states that the County's cost will be approximately $6,400. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the Board authorize the expenditure of an amount not to exceed $7,000 to correct the problem on South Chester Road. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Myers states that he feels the County should tighten up on contractors as the County cannot afford to pay for the contractors' mistakes. Mr. Horner inquires of Mr. Covington if he feels the double "s" curve on Route 604 could be straightened. Mr. Covington states that he will investigate the matter. Mr. Covington states that the Highway Department is interested in closing that por- tion of Krause Road at Courthouse and Route 10 as it seems to be a safety hazard. After some discussion of the matter, it is generally agreed that this matter be deferred until further investigation of the situation is made. Mr. Prosise comes before the Board and gives a brief history of Featherstone Road and some of its problems. He states this matter arose when a letter was received by the County from Mr. Hancock requesting the road be taken into the State System. Mr, Prosise states that he then wrote a letter to the Highway Department asking what would be necessary for acceptance of this road and he received a letter with seven items needing completion. He adds that Mr. Timmons has agreed to one of the seven items. Mr. Hays, representing Mr. Timmons, states that they are not trying to keep the road out of the System, it is just that they feel what the Highway Department is requesting is unreasonable and does not need to be done. Mr. Coving- ton states that the items mentioned could cause problems later and they do not want to accept any problem roads at this time. Mr. Krepela states that he feels something could be worked out with Mr. Timmons. He stat~s that there is a similar problem at Old Coach Village and Rt. 147. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that the Engineering Department be authorized to seek bids on the cost of constructing a turning lane at the intersection of Route 147 and Old Coach Village and award to E..G. Bowles the contract to construct a turning lane on Rt. 147 at Featherstone Road in the amount of $3,259.71 to be paid from the 3¢ Road Fund. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. There is a small delegation present to discuss the sewer for the Bannon Road area. Mr. Painter gives a brief history of this sewer situation and states that the con- tractor has moved most of his heavy equipment out of the area and because the ease- ments could not be obtained without condemnation the Engineering Department has in- formed the contractor that this work would not be done at this time. Mr. Wagstaff and Ms. Helen Goode come before the Board and state they do need and want sewer in the area as they are experiencing many problems. Ms. Goodeinquires why the Board will not use the process of condemnation to get the easements to allow sewer in the area. Mr. Burnett states that because of the percentage being almost 50% for and 50% against and because it would not be fair to condemn four people to get sewer for eight. Mrs. Goode states that she is willing to try to get more people to sign for sewer if they are given the opportunity. After considerable discussion of the matter, it is on motion of Mr. Krepela, seconded by Mr. Apperson, resolved that the County send out requests for bids for a new project and condemnations be author- ized if the offers are not accepted based on the present design to serve the area in question. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr Krepela inquires of Mr Gordon if he will grant the easement. Mr. Gordon states that as long as it does not run through the middle of his property he will give the easementJ Mr. Welchons states that he contacted the Health Department as requested by the Board to see what could be done to alleviate Mr. Long's sewer problem. Mr. Long states that the Health Department recommended some alternatives to sewer but that none could be guaranteed to eliminate the problem permanently and that he could not afford to spend the hundreds of dollars to try this if it were not guaranteed. Mr. Welchons states that the cost for sewer in this area will be approximately $12,203 and that the County Will receive approximately $1,500 for connection fees if the persons saying they would sign did so. Mr. Horner states he would like to service this area but asks for opinions from the other Board members. Mr. Myers states that he feels there will come.a time when the County will have to take care of small jobs as well as the large ones. Mr. Horner inquires if Mr. Long could pay more towards this sewer extension. Mr Long states he does not feel he could af- ford it as they will still have to bring the pipe to the house. On motion of Mr. Homer, seconded by Mr. Apperson, it is resolved that the five residents in the area be sent contracts for sewer as outlined and that upon receipt of the five signed contracts bids be sought for this sewer project. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Painter states that they have received bids on the Bailey Bridge Pumping Sta- tion. He states that $500,000 has been assigned from Brandermill and that the School Board has promised $200,000. Mr. Burnett states that he has received a letter from Equitable Insurance Company stating the $500,000 assignment and that all parties concerned have met and everything seems to be in order. He adds that the County will build this station and Equitable will pay $500,000 towards it if by that time the bonds have not been sold. Mr. Painter states that they have re- ceived nine bids for this pumping station and that Davisco is the Iow bidder if earth work is included and that this is for three pumps. He adds that three pumps are in the contract and explains why it should and should not contain three at this time. Mr. Frampton states that if the third pump is not included at this time and there is a surplus, Brandermill would pay for the building of same. Mr. Painter states that the cost of the third pump would be approximately $73,000. On motion of Mr. Hornet, seconded by Mr. Myers, it is resolved that Davisco be awarded this contract for the construction of the Bailey Bridge Pumping Station in the amount of $714,533 less the estimated $73,000 for the third pump with the understanding that this third pump will have first priority on the surplus of this project. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Horner, seconded by Mr. Apperson, it is resolved that this Board accepts the guarantee of Equitable to fund the amount of $500,000 and to guarantee the remaining 1.9 million until the bonds are sold. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Painter states that Brandermill is planning to have a 24 inch water line leav- ing the pumping station by taking advantage of construction work now in lieu of going back and digging up the roads, etc. to put in a larger line and that it is Brandermill's understanding that the County will pay the additional cost. Mr. Birdsong states that the cost for the entire line will be $373,000 and that Brander- mill will either pay for 12 inch or 16 inch lines and the County will have to pay the difference. Mr. Horner inquires what the additional cost will amount to. Mr. Birdsong states they have not worked that out yet. It is generally agreed that the Engineering Department seek bids on all three sizes. Mr. Cliff Gunst comes before the Board to request five sewer connections at the end of Cicero Park to Ashton Creek in order that he may proceed with plans to sub-- divide the area. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that this requesn for five sewer connections be and it hereby is approved. Ayes; Mr. Hornet, Mr. Myers and Mr. Apperson. The Library Board appears to discuss the plans for the new Central Library and the LaPrade Library. Mr. Burnett states that he feels there is entirely too much space planned for the Central Library facility and cites proposed areas. Mr. Krepela states that he feels the location of this Central Library is not located centrally to the population in the County and feels it should be in a more populated area. Mrs. Knoop states that by locating the Central Library in Dale District and the LaPrade Library in Clover Hill, all Districts in the County would have a library. She states that they have not been able to locate any land and that they were look- ing for a site somewhere along Coalfield Road and inquires if he could help. Mr. Krepela states that he will investigate the matter and have an answer to her within 30 days. Mr. Beale states that the Library Board needs approval of this location for the Central Library now or they will stand a chance of losing the $150,000 in federal funds. Mr. Burnett inquires if the Bond Issue stated how many libraries were to be built Mrs. Knoop states it did not. She states that the plans for the Central Library were submitted to the Board and that they did eliminate the Mobile Library section but that they do not feel they could eliminate much more. Mr. Apperson inquires if the Library Board just wants affirmation of the previous mo- tion and the guarantee of the land at Lori Road and Route 10. Mrs. Knoop states yes. Upon consideration whereof and on motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that this Board reaffirms the motion of July 23, 1974, and authorizes the Library Board to proceed as soon as possible with the construction of the Central Library. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Gordon states that with escalation, etc. additional funds could be needed and that Mr. LaPrade has given the land for the LaPrade Library. Mr. Homer inquires if there is a reversion clause. Mr. Leake states that he feels sure there is no reversion clause intended by Mr. LaPrade. After considerable discussion of the matter it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that this Board approves the site of Lori Road and Ronte 10 for the Central Library and suggests that bids be received for the LaPrade Library and the Central Library and to alter requirements to suit money available. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. The Board adjourns for lunch. Reconvening: 74S121 and 74S122 In Midlothian Magisterial District, Robious 147 Investment Company requests a Con- ditional Use for a Planned Developmenn on the northwest portion of a 9.3 acre par- cel in a Convenience Business (B-l) District, fronting approximately 600 feet along the southeast line of Huguenot Road and being located approximately 1,200 ft. south- west of the intersection of Huguenot Road and Robious Raad. T.M. 8-16 (1) 9 and 10 (Sheet 2). In Midlothian Magisterial District, Virginia Trabue Land Company requests a Con- ditional Use for a Planned Development on the southeast portion of a 9.3 acre par- cel in a Convenience Business (B-l) District, fronting approximately 600 ft. along the southeast line of Huguenot Road and being located approximately 1,200 ft. south- west of the intersection of Huguenot Road and Robious Road. T. M. 8-16 (1) 9 and 10 (Sheet 2). Mr. Leonard Paris comes before the Board representing the two concerns. He states that they do non agree with Item #3 of the conditions recommended by the Planning Commission. He states that the buildings will be on 100 ft. lots. Mr. Krepela states that he feels in the near future traffic on this road will be unbearable and feels a turnlane is necessary. Mr. A1 Witherington comes before the Board and states that he has complied with all the requirements of the Planning Commission and that he cannot ask the seven parnners in the front to give land as they are not involved in his project on the back property. Mr. Ritz states that he feels the Highway Department will require stack lanes in this area. After considerable discussion, it is on motion of Mr. Krepela, seconded by Mr. Apperson, resolved that this request be and it hereby is granted subject to the conditions recommended with Item #3 being changed and an Item #8 being added as follows Along the present 400 feet, one street and three drives will be permitted. Also, a 20 ft. easement will be dedicated at the rear of the lots to the north of the public road. The developer of Parcel "4" shall provide an additional travel lane on Route 147 prior to the occupancy of the second structure thereon. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson and Mr. Krepela. 74S166 In Clover Hill Magisterial District, Leonard S. Wilson requests a Variance to build a dwelling on a parcel of land which has no public road frontage. This parcel lies approximately 420 ft. off the nor6h line of Qualla Road measured from a point ap- proximately 912 ft. northeast of the intersection of Qualla Road and Family Lane. T. M. 63-11 (1) 1 (Sheet 21). Mr. Ritz states that he feels this application may be withdrawn but there is no one present representing the applicant. On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that this matter be and it hereby is deferred for 30 days. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. 74S032 In Bermuda Magisterial District,~Jerry M. Walters requests a 10 ft. 6 in. Variance to the requirement that no lot shall be used in whole or in part for dwelling pur- poses unless such lot abuts for at least fifty (50) ft. upon a public street. This lot fronts along the north line of Point of Rocks Road and is located approximately 1,300 ft. west of its intersection with Spruce Avenue. Refer to Lot 11, North Rivermont Annex (Sheet 42). Mr. Frank McCormick, representing Jerry M. Walters, comes before the Board to an- swer any questions. Mr. Myers inquires how long this land has been owned by Mr. Walters. Mr. McCormick states since January. Mr. Myers states that he has denied variances in this area before but if the applicant can acquire an additional 6' inches of land which would provide for a 40 ft. road he would consider this vari- ance request. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that this request be and it hereby is deferred until March 12th at 2:30 p.m. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. ,, 75S033 In Dale Magisterial District, Alvin W. Clarke requests a Variance to park a mobile home on a parcel of land which has no public road frontage. This parcel lies 480 ft. off the east line of Iron Bridge Road measured from a Sec. 66-13 (1) Parcel 7-2 (Sheet 22). Since this case has been to court and been settled, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that this request be and it hereby is approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. 75S034 In Matoaca Magisterial District, Rodena M. Brown requests a Variance to park a mobile home on a parcel of land which has no public road frontage. This parcel lies 600 ft. off the west line of Church Road measured from a point opposite its intersection with Little Road. T. M. Sec. 179 (1) Part of Parcel 90 (Sheet 52). Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Apperson,. resolved that this request be and it hereby is granted subject to the deeding by Mr. Brown to the County the 50 ft. road from Point A to Point B on the attached map recorded with the papers of this Board. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. 75SR015 Mr. Lawrence H. Bickings comes before the Board requesting renewal of a mobile home permit to park a mobile home on property which belongs to the Virginia May Holt Estate and better known as 6510 River Road. T. M. Sec. 186-3 (1) Par. 55 (Sheet 52), Upon consideration whereof, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that this renewal be and it hereby is approved for a period of two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. 75SR016 Mr. Clifton L. Armstead comes before the Board to request renewal of a mobile home permit to park a mobile home on property which belongs to Henry BurfOrd and better known as 13941 Westfield Road. T. M. Sec. 15-7 (2) Parcel 31 (Sheet 7). Mr. Schiavo states that this renewal is two years late, the applicant has ignored letters requesting him to renew his permit and has not connected to public water as required in the original permit application. Mr. Armstead states that he has not received any letters as he does not live With his wife in this trailer and that he has been paying quarterly fees and thought this was for his permit. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. 75SR017 Mr. William E. Fisher has an application before the Board to renew his mobile home permit to park a mobile home on property which belongs to Rose Medleyon, Lot 15 Winterfield, in the vicinity of 13936 Midlothian Turnpike. The applicant not being present, it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that this request be and it hereby is deferred for 30 days. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. 75SR018 Mrs. Mildred T. McCray comes before the Board requesting the renewal of a mobile home permit to park a mobile home on property which belongs to Mrs. Beatrice Tiller. She states that she is separated from her husband, receives only a small amount of child support for her two children and is not employed and, therefore, requests that her fee be waived. Mr. Myers inquires if she has sought employment. She states that she has but most jobs are too far for her to travel. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Krepela~ resolved that this request be and it hereby is deferred until April 9, 1975~ at 5:00 p.m. in order that the applicant can seek employment. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. 75SR019 Mr. Armstead representing Ms. Earie L. Roberts, requests renewal of a mobile home permit to park a mobile home on property which she owns. Mr. Krepela inquires what her future plans are for building, etc. Mr. Armstead states that she is 60 years old and only lives here three or four months a year and does not feel she plans to build. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Apper- son, resolved that this request be and it hereby is granted for a period of two years. Ayes: Mr. Myers, Mr. Apperson and Mr. Krepela. ~ 74SR045 Mr. Schiavo states that Mr. R. J. Ellis was given 30 days in which to start con- struction of a dwelling where his present trailer is located and that he has in- formed the Planning Department this is not economically feasible at this time. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that this dis- cussion be deferred until March 12 at 5:00 p.m. when the Supervisor of the area is present. Ayes: Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Myers states that Mr. Ocie D. Adkins has dug the foundation for his home twice and both times it has been filled in by rain. He states that Mr. Adkins says that he has gotten most of the dedications for the rights-of-way. Lots 7 and 8, Ber- muda Ochre Co. (Sheet 42). Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that Mr. Adkins be granted a Variance subject to the obtaining of the necessary rights-of-way. Ayes: Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Condrey states that the County has contacted the Computer Company which is willing to do an objective study of the Data Processing Department. He states that the department is 10-12 years old, and they feel an objective study as to the equipment, personnel, etc. is needed. He adds that the Computer Company may want to rent the equipment to do other work and they are willing to pay $55 an hour for the renting of the machines which amount should cover the cost of the study being recommended. He states that the cost will be approximately $8,000. Mr. Apperson inquires if the Computer Company has committed themselves to the renting of the equipment. Mr. Condrey states that they have not made a commitment to do this yet. Mr. Apperson inquires if it would be wise to wait. Mr. Condrey states that a study should be made whether the Company rents our machines or not. Upon consideration of the matter, it is on motion of Mr. Krepela, seconded by Mr. Apperson, resolved that the Computer Company be authorized to do a study of the County's Data Processing Department and same to be paid from the Revenue Sharing money not to exceed $8,000. Ayes: Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Prosise and Mr. Painter present the Board with the Proposed Policies and Guide- lines for the Preparation of Subdivision Plans and Site Development Plans for Roads, Drainage and Erosion Control. Mr. Prosise states that the Planning Commission ap- proved this proposed plan as submitted. It is generally agreed that this matter will be advertised for a Public Hearing on March 26th at 11:30 p.m. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that storm sewers in the Quail Oaks Subdivision be installed at an approximate cost of $8,000 for materials with County forces doing the construction, to eliminate a bad drainage problem in the area. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the follow- ing Water Contracts be and they hereby are approved upon the recommendation of the Engineering Department: 1. W75-21D Shady Acres $11,646.00 Hawkins and Dettor, Inc. 2. W74-46CD Bell~ood Road 32~346.50 County 3 W75-18CD Dale~luff Manor 14,379.50 Van Doren Brothers, Inc. 4. W75-19CD Bon Air Green 4,155.00 R. M. C. Contractors, Inc. 5. W75-7D The Landing 11,852.00 Stamie E. Lyttle Construction Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Painter states that he has received correspondence from the Defense General Supply Center requesting the County supply them with water or take the wastes from the water to the Sewerage Treatment Plant. After considerable discussion, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that the County Engineer negotiate with the Defense General Supply Center on a connection and service charge for water. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the follow- ing Sewer Contracts be and they hereby are approved upon the recommendation of the Engineering Department: 1. S75-2D The Landing $ 9,027.00 Stamie E. Lyttle Construction 2. S75-7D Shady Acres 24,281.70 Hawkins and Dettor, Inc. 3. S75-10D Litchfield Bluff 38,670.40 Stamie E. Lyttle Construction ~ Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the follow- ing Change Orders be and they hereby are approved: 1. Change Order #2 7032-10 Middle Falling Creek Trunk Sewer (For sealing 39 manholes) $ 2,340.00 2. Change Order #2 S73-24T Serves Timsbury Area (Deletion and addition of open-cuts and borings and includes increase in pipe size.) 19,210.00 3. Change Order #2 S73-23T Timsbury Creek Pumping Station (For heaters and fence) 761.63 4. Change Order #2 S73-31T Upper Timsbury Creek Trunk (Included deletion of open-cuts and addition of boring) 34,840.35 (credit) Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that this Board approve an agreement with Seaboard Coast Line Railroad Company for installation of an 8 inch sewer at a point 3,167 ft. south of Milepost A-21, our Contract #S74-8C. Ayes: Mr. Hornet, Mr. Apperson and Mr. Krepela. Mr. Welchons presents a petition which has been received from the residents in the Turner Road-Jessup Road area for sewer. He states that the estimates for this sewer construction have not been made yet. Mr. Welchons states that the Engineering Department has received a request from Mr. Paul Vaughan of 1118 Fairbanks Lane for sewer. He adds also that the residentS in the same area are willing to pay more for this connection if sewer is constructed in the area He adds that the problem in this area is that a long out-fall line i! will have to be constructed. It was agreed that further study be made on this problem. Mr. Painter states that he has received a request from Mr. Wallace LaPrade for the ~ County to acquire an easement from the Falling Creek Trunk to a point at which ~' he can pick up the sewer line. He states also that Mr. LaPrade would like to be ~ reimbursed as stated in his contract for sewers at the time he put sewers in Sec- i'~tion "7" !i On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that Mr. LaPrade ! be reimbursed for the sewer line into the Bexley Subdivision in the amount of .$9,000 and further that th~ County will acquire necessary easements through Lake il George Hamblet. Ayes: Mr. Horner, Mr. Myers Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the recom- mendation of the Consulting Engineers that $6,675 in liquidated damages be assessed liagainst R. E. Chakales and Associates, Inc. for not fulfilling Contract 7032-1B in ilthe prescribed period of time. ~ ?Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the Reynolds Plant at the intersection of Bellwood and 1-95 be allowed to connect to the Bell- wood Manor Lagoon for sewage treatment. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that sewer and water connection fees for condominiums be set as the same as presently charged for apartments. Ayes: Mr. Hornet Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the advice of the County Attorney that the claim of Nunnally Brothers Contractors, Inc. in the amount of $19,040.33 against R. E. Chakales, Inc. be and it hereby is denie~. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Mike Ritz presents a proposal to the Board for an application to HUD for a housing and community improvement grant and cites the advantages that will accrue to the County if such a grant is obtained. Upon consideration whereof and on motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the County Administration be and it hereby is authorized to seek housing and community de- velopment grants for Chesterfield County. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that since Senator Fred Gray is at this time working in the General Assembly and by law en- joys immunity from other actions that the County Planner is directed to notify the applicant in case #74S175, Huguenot Village Shopping Center, that this matter will be deferred until April 23, 1975. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the County Administration be authorized to seek an LEAA grant for the proposed Police Manage- ment Study. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the follow-- ing erroneous tax claims be and they hereby are approved for payment: David W. Bucher Hearse and Ambulance ales, Inc. James L. Gill Raymond W. Lex Nik 0 Lok Co. T. Nevil Ingram, Sr. Eric 3. Lambert Betty J. Noel The 3ames G. Gill Co., Inc. P. J. Kain Troy B. Graham Kathy Burger License Tax Rebate County License County License County License County License County License County License County License County License County License County License County License Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. $171.85 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 15.00 4.00 15.00 The County Administrator presents a request from Henrico and Richmond for Chester- field to share in a study for the disposal of solid waste in the Richmond Region which proposal is for each area to pay a per capita share of the cost which is $63,000. It was suggested that only the northern part of Chesterfield would con-- tribute solid waste to the Richmond area and that perhaps 60% of the County's popu- lation should be the criteria on which Chesterfield pays for such a study. Upon consideration whereof and on motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that this Board will approve payment for the proposed solid waste study on the basis of 60% of the County's population. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the County Administrator be and he hereby is authorized to sign a contract with Henrico and Hanover for the Manpower Program for the coming year. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the resolu- tion from the School Board agreeing to the proposed recreational use of 34 acres on Ecoff Street is received and filed with the papers of this Board. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the County Administrator be and he hereby is authorized to sign an agreement with the Farmers Home Administration agreeing to coordinate inspections of FHA housing in the County by allowing the County's building inspectors to make the necessary inspections and report same to the FHA. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the request of the Commissioner of Revenue for an additional $7,500 for part-time help in the 1974-75 budget be and it hereby is approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the sum of $143,350 be spent from Revenue Sharing Funds to pay for the cost of 33 new autos for the Police Department and further that the expense of $70,454.00 paid in Sept. 1974 for 18 additional autos from 11-061-400.0 Motor Vehicles to the Revenue Sharing Fund. Ayes: Mr. Hornet, Mr. Myers~ Mr. Apperson and Mr. Krepeta. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the follow- ing changes in the budget of the Juvenile Detention Home be made: Increase Revenue: 11-000-901.0 Contributions $ 50.00 11-000-630.2 Juvenile Home Grant 4,444.00 Increase Expenditures: 11-064-499.0 Miscellaneous Equipment 11-064-499.2 Recreation Grant $4,494.00 $ 50.00 4,678.00 $4,728.00 3. Appropriate $4,728 from the Unappropriated Surplus of the General Fund to the Juvenile Detention Home: $4,678.00 Total Grant 4,444.00 State Share $ 234.00 County Cost Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that Fund 20 be reserved for PUBLIC SERVICE JOBS FUND through which all Manpower revenues and ex- penditures will be recorded for the Manpower Program. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the sum of $19,894 be appropriated to the Library System in the following manner: 104.0 Library Assistant $ 2,268 104.0 Library Assistant 2,268 $ 4,536 105.0 Branch Librarian $ 3,332 105.0 Children's Librarian 2,618 $ 5,950 109.0 Clerical Circulation $ 1~526 109.0 Clerical ~ Circulation 763 109.0 Clerk-Typist I 1,386 109.0 Secretary 1,778 $ 5~453 119.0 Maid 3/4 $ 1,145 152.0 Page 40 Hours $ 1,280 $18,364 Employee Benefits 3/15/75 6/30/75 Cost 1,530 Total $19,8'94 Ayes: Mr Hornet, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that there be es- tablished two Petty Cash Funds for the Mental Health/Mental Retardation Services Board as follows: Martha Ramsburg - Petty Cash - $200 Lee Price - Petty Cash - $ 50 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the agreement between the County of Chesterfield and the Chesterfield Baseball Clubs, Inc. be and it hereby is approved with certain additions and a contract be formally signed by the County officials for the operation of the Chesterfield Baseball Clubs at the facilities of Rockwood Park. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Burnett states that the County has been formally notified that the roads in the following Subdivisions have been accepted into the State Secondary System of Roads: MOCKINGBIRD HILL (Effective 2-6-75) Mockingbird Lane From its intersection with Route 360 southerly 0.31 mile to Birdsong Lane. Birdsong Lane From its intersection with Mockingbird Lane southwesterly 0.09 mile to a cul-de-sac. BRITTONWOOD, Sections 1 & 2 (Effective 2-6-75) 0.31 mile 0.09 mile Brittonwood Drive From its intersection with State Route 145 0.08 mile to its intersection with Brittonwood Court thence northerly 0.04 mile to a dead end. 0.12 mile Brittonwood Court From its intersection with Brittonwood Drive easterly 0.07 mile to a cul-de,sac. WILDWOOD ESTATES SECTION "A" 0.07 mile Sandhurst Lane From its intersection with State Route 711, northeasterly 0.21 mile to a cul-de-sac. ~,SHENANDOAH, SECTIOn' D & E · Redmead' Lane .~From its intersection with Tuxford Road southerly 0.23 ~mile to its intersection with Swansea Road. Aldersmead Road 0.21 mile 0.23 mile ~From its intersection with Tuxford Road southerly 0.11 · .mile to its intersection with Aldersmead Court, thence isoutherly 0.08 mile to its intersection with Arkwright Road. !iSwansea Road 0.19 mile From its intersection with Arkwright Road easterly 0.07 ~,mile to its intersection with Redmead Lane thence easterly 0.04 mile to State Maintenance. ,,Redbridge Road ~,From its intersection with Arkwright Road easterly 0.10 ?mile to State Maintenance. i!Arkwright Road !From its intersection with Tuxford Road southerly 0.18 !mile to its intersection with Aldersmead Road thence isoutheasterly 0.07 mile to its intersection with Swansea iRoad, thence southerly 0.07 mile to its intersection ilwith Redbridge Road~ ~Fordwych Drive 0.11 mile 0. 10 mile 0.32 mile !{From its intersection with Redbridge Road easterly 0.17 .mile thence northerly 0.08 mile to its intersection with !Redbridge Road. 0.25 mile ilAyes: Mr. Homer, Mr. Myers, Mr Apperson and Mr Krepela iOn motion of Mr. Horner, seconded by Mr. Myers, it is resolved that the Highway ~Department be and it hereby is requested to accept the roads in the following Sub- divisions into the State System: '~MEADOWS, SECTION "A" ,~Pineville Road - Beginning at its intersection with State Route 'Beginning at its intersection with State Route 647 easterly ~0.06 mile to its intersection with Whiffletree Road thence i!southeasterly 0.18 mile to its intersection with Rosegill 'iR°ad' 0.24 mile ~lFnl fletree Road '~!Beginning at its intersection with Rosegill Road northerly {0.06 mile to its intersection with Whiffletree Court thence i~ortherly 0.09 mile to its intersection with Pineville Road i',thence northerly 0.06 mile to a cul-de-sac. 0.21 mile '.Whiffletree Court Beginning at its intersection with Whiffletree Road easterly ~'0.03 mile to a cul-de-sac. ~ 0.03 mile ~iSHENANDOAH SECTION D & E ,~uxford Road jBeginning at a point 0.02 mile east of its intersection with ~Aldersmead Road westerly 0 20 mile to its i . !!^ ...... · ntersection with ~aersmeaa xoad, thence westerly 0.20 mile to Arkwright Road ii hence westerly 0.04 mile to a temporary cul-de-sac. 0.46 mile 232 Aldersmead Court Beginning at its intersection with Aldersmead Road westerly 0.07 mile to a cul-de-sac. FORESTDALE, SECTION B Sandlewood Drive Beginning at its intersection with Chevelle Drive easterly 0.07 mile to its intersection with Sandlewood Court thence easterly 0.08 mile to its intersection with Forestdale Drive thence easterly 0.03 mile to a dead end. Sandlewood Court Beginning at its intersection with Sandlewood Road 0.07 mile northerly to a cul-de-sac. Chevelle Drive Beginning at its intersection with Kirkwall Drive northerly 0.05 mile to its intersection with Sandlewood Drive thence northerly 0.13 mile to its intersection with Cheltenham Drive thence northerly 0.03 mile to State Rt. 2659. Cheltenham Drive Beginning at its intersection with Forestdale Drive westerly 0.16 mile to its intersection with Chevelle Drive thence westerly 0.04 mile to a temporary cul-de-sac. Forestdale Drive Beginning an its intersection with Kirkwall Drive northerly 0.06 mile to its intersection with Sandlewood Drive thence northerly 0.10 mile to its intersection with Cheltenham Drive thence northerly 0.03 mile to a dead end. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. 0.07 mile 0.18 mile 0.07 mile 0.21 mile 0.20 mile 0.19 mile On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that this Board adjourns at 7:30 p.m. until 5:00 p.m. on Wednesday, February 19, 1975. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. M. W. Burnett, Secretary