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05-28-75 MinutesVIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County~ held at theCourthouse on May 28~ 1975, at 9:00 a.m. Present: Mr. Irvin G. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr. A. J. Krepela Mr. E. Merlin O'Neill Mr. M. W. Burnett, Co. Admin. Also Present: Mr. Stanley Balderson, Chief Planner Mr. Raymond Birdsong, Asst. Co. Eng. Mr. C. G. Manuel, Asst. Co. Admin. Mr. Morris Mason, County Attorney Mr. Robert Painter, County Engineer Mr. William Prosise, Asst. Co. Eng. Mr. Michael Ritz, Planning Director Mr. Oliver Rudy, Commonwealth Attorney Mrs. Joan Smith, Secretary Mr. David Welchons, Asst. Co. Eng. The meeting is called to order by the Chairman. The invocation is given by Mr. Myers. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the minutes of May 14th be and they hereby are approved as amended. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Homer, seconded by Mr. Myers, it is resolved that the following Ordinance be and it hereby is. adopted: An Ordinance to vacate a sixteen (16) foot drainage and utility easement across the east boundary line of Lot 15 in Section E of Lake Crystal Farms Subdivision, a plat of which~ made by J. K. Timmons & Associates, Certified Land Surveyors, Richmond, Virginia, dated August 15, 1969, is recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 17, page 28, a copy of which is attached hereto and made.a part hereof by reference, said easement to be vacated being more particularly shown and marked in red on a copy of a plat made bY Brem- ner, Youngblood, & Sharp, Inc., Consulting Engineers, dated January 16, .1975, a copy of which is attache'd hereto and made a part hereof by this reference. WHEREAS, Martin and Welton, Inc. has petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a certain sixteen (16) foot drainage and utility easement across part of the east boundary line of Lot 15, Block E, in Sec- tion E of Lake Crystal Farms Subdivision, a plat of which made by J. K. Timmons and Associates, Certified Land Surveyors, Richmond, Virginia, dated August 15, 1969, is recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 17, page 28, said easement being more particularly shown and marked in red on a copy of a plat made by Bremner, Youngblood and Sharp, Inc. Consulting Engineers, dated January 16, 1975, a copy of which is attached hereto and made a part hereof, and notice of the adoption of such ordinance has been given in accordance with Section 15.1-431 of the Code of Virginia, 1950, as amended. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield, Virginia: 1. That pursuant to Section 15.1-482, of the Code of Virginia, 1950, as amended, that the sixteen (16) foot drainage and utility easement described above, as shown on the plat of Lake Crystal Farms Subdivision, Section E, aforesaid, and further shown and marked in red on the plat of J. K. Timmons and Associates, afore- said, be and it hereby, is vacated. This Ordinance shall be in full force and effect in accordance with Section 15.1-482 of the Code of Virginia, 1950, as amended, and a certified copy thereof together with the plat attached shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Burnett states that he has a request from the Planning Department regarding the access road to Harrowgate Park. Mr. Ritz explains that the Highway Department is requiring more paved ditches along the road than expected and the additional cost will be $9,549.40. Upon consideration of this matter, it is on motion of Mr. Myers, seconded by Mr. Apperson, resolved that the additional $9,549.40 be appropriated for the construc- tion of the access road to Harrowgate Park which total cost will be $77 261 51 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the following Ordinance be and it hereby is adopted: WHEREAS, there has been received and filed with the Board of Supervisors a petition by the residents of Bermuda Place Subdivision requesting the closing of portions of certain roads within the said subdivision to truck traffic and estab- lishing a 25 mile per hour speed limit upon said roads; and WHEREAS, it appearing in the best interest of the health, welfare and safety of the residents of Bermuda Place Subdivision to restrict truck traffic upon Bermuda Hundred Road from State Route 1-301 (Jefferson Davis Highway) to Old Stage Road and upon Old Stage Road from Bermuda Hundred Road to Pine Bark Road; and WHEREAS, it appearing in the best interest of the health, welfare and safety of the residents of Bermuda Place Sub- division to establish a residential speed limit of 25 miles per hour on said roads; and WHEREAS, it appearing that truck traffic may be conveniently rerouted along West Hundred Road, Pine Bark Road and Ramble Wood Road. NOW, THEREFORE, BE IT RESOLVED, that the Board requests the State Highway commission to prohibit the use by through traffic of any truck or truck and trailer or semi-trailer combination upon Bermuda Hundred Road from State Route 1-301 (Jef- ferson Davis Highway) to Old Stage Road and upon Old Stage Road from Bermuda Hundred Road to Pine Bark Road and establish on said roads a legal speed limit of 25 miles per hour for motor vehicles. BE IT FURTHER RESOLVED that the Clerk transmit a true copy of this resolution to the State Highway Commission for approval and appropriate action on this request Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Apperson introduces Mr. Edward Councill of the Richmond Regional Planning Dis- trict Commission to answer any questions the Board may have with regard to the County joining the Planning Commission. Mr. Apperson states that Mr. Councill has informed him that any outstanding bills the County may have with the Planning Com- mission will be cleared from the books should the County decide to join. He states further that Mr. O'Neill, who is not present, has asked that this matter be carried over until he has some further input from the citizens in his District regarding this matter. He adds further that Mr. O'Neill is concerned with the service that the southern part of the County will receive. Mr. Myers states that he, too, would like to dis- cuss this with the people in his area. Mr. Horner states that he has been opposed to joining the Planning District Commission and he feels others may have mixed feelings and thinks it would be a good idea to hay& an open hearing on this matter. Mr. Burnett asks Mr. Councill about the HUD Planning Assistance Grant that has been awarded to the County. Mr. Councill states that he is not here to persuade Chesterfield to join the Planning District Commission or to act as an intervention- ist between the Board and others but to state that the Planning Commission is in- terested.in starting a good relationship with the County, forgetting all past his- tory. He states that the County will be eligible for the HUD Planning Assistance Grant, if and only if, the County joins the Planning Commission by July 1, 1975, which grant represents about $30,000-$40,000 in funds. Mr. Myers states that he understands that Mr. Ragsdale is opposed to the Service District concept. Mr. Councill states that Mr. Ragsdale is opposed and is current- ly trying to get the Service District Act repealed. He adds further that the Execu- tive Committee of the RRPDC and the full Commission are also opposed to this concept. Mr. Horner states that he feels a time and date should be set which would allow people in Chesterfield to come before the Board and express their opinions. It is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that June llth at 11:00 a.m. will be reserved to discuss the County of Chesterfield joining the Planning District Commission. Mr. Apperson states further that what Mr. Councill has said about HUD and its policy has existed for some time regarding the disbursement of funds to counties who are not members of planning district commissions but it had never been written down. He adds that now they are shutting the door on non-participating counties and feels it is necessary that Chesterfield participate. Mr. Horner states that the Planning District Commission has been helpful to Chester- field in some ways, for example, getting a member of the Board to participate in the 208 Planning and also being a member of the Executive Committee. He adds that he feels this was entirelY due to the Planning Commission and is grateful for same. Mr. Myers states that he feels the atmosphere of the entire situation has changed and that a lot more cooperation and understanding exists now. He states that the County has had its differences with the Planning District Commission and its mem- bership but now there is more trust in the individuals than ever before and feels all are moving towards the same goal. A vote being taken: Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Bill Prosi~e comes before the Board and explains the proposed drainage policy for the area of Routes 147 and 60. He states that there are approximately 1~038 acres in this upland swamp area and the purpose of the Master Drainage Plan is to try to provide proper drainage. He states that landowners in the area will not have to participate in this program until the property is developed. Mr. Krepela voices some concern about landowners participating, spending money and coming be- fore the Board for zoning and feeling they should automatically get r~zoning be- cause of their investment. Mr. Horner states that zoning would probably be gotten before participation in the program but the landowners would be taking a chance if they did participate first because zoning is never guaranteed. Mr. Horner inquires if this plan will be noted on the maps so that people purchasing land will not buy without realizing they will be responsible for drainage. Mr. Prosise states that it will be a matter of record and that a developer of any magnitude would probably check into this situation. Mr. Prosise states there have been some questions referred to his office and that no matter how this is viewed, it will be cheaper for a developer in the area to participate on the pro-rata basis that is proposed rather than going it alone. Mr. Julian Jacobs of Consolidated Sales Corporation comes before the Board and states that his Corporation has invested thousands of dollars correcting the off- site drainage problem in the area and he would like a guarantee that they will not have to invest more. Mr. Prosise states that their investment was taken into con- sideration when preparing this proposal and that after figuring out the land and its use, Consolidated Sales Corporation could get a rebate for some of this invest- ment, but then again, if it were determined that by using the pro-rata basis, etc. they may be expected to pay more but that it would be very close one way or the other. Mr. Jacobs states that they did make all this off-site investment and that this should be considered. Mr. Prosise states that this was taken into considera- tion but at the time, it was either correct the drainage problem or the land could~ not be developed. Mrs. Girone states that there' is concern in the area regarding all the paved ditches and the health and safety problems that would exist. Mr. Prosise states that the ditches would be free flowing into the natural channel and that the water should not stand longer than that which is normal. Mr. W. P. Hundley, Mr. John Coukos and Mr. George Haw come before the Board and ask questions regarding the drainage and its problems in the area. Mr~ Haw states that his client would like more time in which an engineering study could be done on her property and also states that he does not agree with the piecemeal effect of this program. Mr. Krepela states that County policies do change from time to time and he does not see any exception to this one. Mr. Prosise states that once the first piece of pipe is installed, this policy will not be able to be changed because it will become part of the Zoning Ordinance. Mr. Jim Hubbard states that he feels this is good for the area even without guarantees. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Apper- son, resolved that this Master Drainage Plan for the area of Routes 147 and 60 be and it hereby is approved. Aye~s: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It is generally agreed that June 4th at 5:00 p.m. will be set for a meeting of the Board with the Engineering Department to discuss the disposition of funds for sewer projects. Mr. Paul Vaughan of the Southaven Subdivision comes before the Board and states that 65 homes out of 157 in the area are experiencing septic tank problems. He states that raw sewage is floating in the yards and people are not allowed to use their washing machines. He states that a case of meningitis has occurred in the area and he has also developed an allergy. He states that the cost is estimated to be $450,000 to bring sewer to the area and that the people in the Subdivision have agreed to pay up to $1,000 for the $300 sewer connection to eliminate this problem. The Board thanks Mr. Vaughan for coming and apprising them of the situa- tion and states further that this and other areas will be discussed at the meeting on June 4th. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the following Water Contracts be and they hereby are approved: 1. W75-20CD Hidden Valley, Section 5 $15,925.00 Stamie E. Lyttle Co.~ Inc. 2. W75-2D Windsor Hills 17,620.30 County 3. W75-45D Normandale Terrace and Aspen Road Bookman Construction Company 3,680.00 4. W75-43CD South Chester Road IPK Excavating Company, Inc. $ 5,975.34 5. W75-42D Hyde Park Drive IPK Excavating Company, Inc. 3,890.00 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Painter states that the Engineering Department would like to hire consultants to design a water pumping station at Penmar Drive in Matoaca. Mr. O'Neill states that this is needed because the two inch water lines have corroded to one inch and the fire hydrants do not have enough pressure for the fire stations. Mr. Painter states Ghat this pumping station was in the Master Plan and the estimated cost was $400,000 but that the Board may not want to go with this large station at this time. He states that the consultants would look at the skeleton system and see what is actually needed. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that.the Engineering Department be authorized to proceed and hire consult- ants to do a study of~this area. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. O'Neill inquires when this study will be completed. Mr. Painter states between 60-90 days. Mr. Myers inquires if the water of the Appomattox will be better this year. Mr. Burnett states that a well-qualified man has been hired and hopefully the water will be better but he cannot guarantee it. Mr. Painter states that the Board approved the construction of the Dutch Gap tank to the lowest responsible bidder. He states that the bids came in over the esti- mated $400,000 which was the anticipated cost. He states that the 1,000,000 gallon tank will cost approximately $479,000 and that a bid for $387,447 for a 750,000 gallon tank also was received. He states that the Engineering Department feels the 750,000 gallon tank would be sufficient. He adds that the bid for the 750,000 gallon tank is from a manufacturer that is known by the County and the bid on the 1,000,000 gallon tank is with one that is not known. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Apperson, resolved that the Engineering Department award the bid to Pittsburg Demoines for the 750,000 gallon tank for Dutch Gap. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that the follow- ing Sewer Contracts be and they hereby are approved: 1. S75-25CD Dalebluff Manor, Section A, Phase II $ 18,093.97 Van Doren Brothers, Inc. 2. S75-30CD Olde Coach Village Off-site 49,665.25 County Pipeline Incorporated 3. S75-31D Windsor Hills - On-site 19,000.00 IPK Excavating Company, Inc. 4. S74-60CD Bedford, Section C and Off-site 107,937.45 Stamie E. Lyttle Company, Inc. Ayes: Mr. Horner, Mr. l~yers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Myers states that it would be helpful to the Board if the Engineering Depart- ment could list separately the amount for the County and for the Developer when both are involved in a utility contract. It is generally agreed that consideration of sewer extensions for Aldridge Avenue, Pineland Avenue and Sheringham Road will be deferred to June 4th. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that Mr. Edward F. Greisz' request for an installment contract for a $600 sewer connection fee for 9025 Germont Avenue be and it hereby is approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that, upon the recommendation of the Engineering Department, Mr. R. W. Fitsgerald's request for sewer at the Chester Village Shopping Center be and it hereby is approved at a cost of $300 plus cost of the service lateral. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr Painter states that he has received a letter from Mr. A. O. Smith, Jr. con- cerning sewer connection fees for Bellwood Terrace Apartments. He states that out of 42 units, 34 fees have been paid and that he would like to pay $30 a month for 20 months for each of the additional eight units. He states also that there is some confusion as to who is responsible for back fees which total $3,851.341 He states further that Mr. Smith would like to transfer some of the units now on septic tanks and having problems to County sewer. Upon consideration of this matter, it is on motion of Mr. Myers, seconded by Mr. O'Neill, resolved that this matter be referred to the County Attorney for further investigation. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It is generally agreed by the Board that the awarding of Sewer Contracts S74-32T, Horner's Run Sub-trunk; 7032-20, Canasta Drive Outfall; 7032-19, Kingsland Creek; and 7032-23C, Johnson's Creek Trunk be deferred to June 4th. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that Sewer Contract S74-30T-2 with Colebrook Company be and it hereby is approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the County vacate an easemenn on Myron Avenue with Vepco and accept another in lieu thereof. .Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Prosise states that an agreement with the people in Victoria Hills for dam improvements has been negotiated with the people experiencing the problem and pur- chasing the pipe with~the County installing same. It is generally agreed that the discussion of the new backhoe for the drainage crew will be deferred. Mr. Prosise states that the Engineering Department would like to contract for inch- to-200 ft. scale prints at a cost of $10,000 which would cover two-thirds of the most developed areas in the County. He states that the Planning, Fire, Assessor and Engineering Departments would be able to use these prints which would be on a much larger scale and would show greater detail which is needed. He adds that these could be reproduced and sold to individuals interested in purchasing same. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that $10,000 be appropriated to cover the proposed mapping program for two-thirds of the County's most developed areas. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Prosise states that he has talked with Mr. Timmons regarding the Shenandoah drainage project and Mr. Timmons has .agreed to pay $6,500 towards this improvement. He states that the cost to the County for materials would be about $5,500 and County forces would be used to install the materials and correct the problem. He states that this seems to be the best route to take and the cheapest for the County. He adds that the adjacent landowners will provide the fill dirt at no cost. Upon consideration whereof, it is on motion of Mr. Horner, seconded by Mr. Myers, resolved that $5,500 be appropriated to help correct a drainage problem existing at the Shenandoah Subdivision with the CoUnty forces providing the labor. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. J~ K. Timmons comes before the Board and reads a letter that he had sent to the Board members regarding "conflict of interest". He states that he does not believe he has ever had a conflict of interest with any of the contracts which the County has g%ven him; that he has done individual jobs and that he was not called on to assist in the overall development of the County sewer system. He states further that he is available for a meeting with the Board at any time to discuss his work and asks that the matter of conflict of interest be submitted to the County's Attorney to set up some guidelines by which consultants can be gauged. Mr. Myers states that he has talked with Mr. Timmons and their views are not the same. He states that he may want the Commonwealth's Attorney to give his opinion. Mr. Krepela states that many people are interested in the growth of the County and that he is considering asking the Attorney General to prevent land speculators or land developers in the County from holding any public office or dealing with utilities in any capacity. Mr. Rudy states that the Attorney General will probably ask for the local Commonwealth's Attorney's opinion prior to getting involved as he has in the past and further inquires if the Board is formally asking for his opinion He states that no charges have been made against Mr. Timmons and that he will not be able to give an opinion unless charges have been made. He adds further that he feels the proper route would be for the County Attorney to be in- structed to draw up guidelines that should be followed by the County when hiring consultants. Mr. Painter states that when the Master Plan was discussed, the consultants were also decided for each project. He states that the Board was involved in this and did have input as to which consultant would do what work. Upon consideration of this matter, it is on motion of Mr. Apperson, seconded by Mr. Krepela, resolved that the County Attorney be and he hereby is instructed to set up guidelines by which a consultant is eligible to do utility work for the County. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. The Board adjourns for lunch. Reconvening: 74S172 In Dale Magisterial District, Salem Church Road Limited Partnership requests re- zoning from Agricultural (A) to Residential (R-7) of a 195.6 acre parcel fronting approximately 550 ft. on Salem Church Road, extending westwardly approximately 2,900 ft. and being located 3,000 ft. s6uth of the intersection of Salem Church Road and Kingsland Road. T.M. 80-6 (1) 7 & 80-10 (1) 1-2 (Sheet 22). Mr. Jim Hayes comes before the Board to answer any questions the Board may have. Mr. Apperson states that this is the first case involving south distribution limits and was deferred fromm: a previous meeting for further investigation. .Upon consideration whereof and the Planning Commission have recommended approval, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that this request for rezoning to Residential (R-7) be and it hereby is approved. Ayes: Mr. Horner, Mr. Myers~ Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S043 In Matoaca Magisterial District, Israel Mountcastle requests rezoning from Resi- dential (R-7) to Community Business (B-l) of a .34 acre parcel fronting approxi- mately 100 ft. on Thelma Avenue, and being located approximately 275 ft. northeast of the intersection of Thelma Avenue and Dupuy Road. Refer to Laurel Branch[F~rm Block M, Lots 5 and 14 (Sheet 54). The applicant not being present and the Planning Commission having recommended denial, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this request be and it hereby is denied. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S053 In Matoaca Magisterial District, George A. and D. Joan Griffith request a Condi- tional Use to permit the operation of a Dog Kennel in an Agricultural (A) District on a 3.7 acre parcel fronting approximately 150 ft. on Lewis Road and being located approximately 2,200 ft. north of the intersection of Lewis Road and Bradley Bridge Road and better known as 13100 Lewis Road. T. M. 131 (1) 5-4 (Sheet 40). Mrs. Griffith comes before the Board and states that she will abide by the condi- tions recommended by the Planning Commission. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Krepela, resolved that this request be and it hereby is approved subject to the conditions recommended by the Planning Commission. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S070 In Matoaca Magisterial District, Tri-City Reality, Inc. requests rezoning from Agricultural (A) to Residential (R-15) of a 30 acre parcel being located at the northwest terminus of Greenbriar Drive and being bounded along the southeast line by the Greenbriar Subdivision. T. M. 148-7 (1) 1 (Sheet 41). Mr. Balderson states that he has received a letter asking for withdrawal of this request. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that the request for withdrawal be and it hereby is accepted. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S071 In Matoaca Magisterial District, J. K. Timmons and Associates, Inc. requests re- zoning from Agricultural (A) to Residential (R-9) of a 38.7 acre parcel being located 200 ft. off the west line of Harrowgate Road, measured from a point ap- proximately 300 ft. south of the intersection of South Street and Harrowgate Road. T. M. 163-1 (1) 14 (Sheet 49). Mr. Jim Hayes, representing J. K. Timmons, and Mr. Ghidotti, the builder, come before the Board to answer any questions regarding this rezoning. Upon considera- tion whereof, it is on motion of Mr. O'Neill seconded by Mr. Myers resolved that this request for Residential (R-9) be and it hereby is granted. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S072 in Matoaca Magisterial District, J. K. Timmons and Associates, Inc. requests re- zoning from Agricultural (A) to Convenience Business (B-l) of a 4.5 acre parcel fronting approximately 570 ft. on Harrowgate Road and being located approximately 600 ft. south of its intersection with South Street. T. M. 163-1 (1) 13 and 14 (Sheet 49). Mr. JiM Hayes and Mr. Ghidotti come before the Board to answer any questions. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this request be and it hereby is approved subject to the conditions recommended by the Planning Commission. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S075 In Clover Hill Magisterial District, Martha L. Woodfin requests rezoning from Residential (R-7) to Convenience Business (B-I) of a .24 acre parcel fronting ap- proximately 70 ft. on Elkhardt Road and being located approximately 315 ft. east of its intersection with Flynn Road. T. M. 29-11 (1) 15 (Sheet 9). The applicant not being presen.t and the Planning Commission having recommended denial of this reqnest, it is on motion of Mr. Horner, seconded by Mr. Myers, re- 'solved that this request be and it hereby is denied. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S079 In Clover Hill Magisterial District, Charles F. Hawthorne requests rezoning from Residential (R-7) to Agricultural (A) plus a Conditional Use to permit the opera- tion of a contractor's storage yard and equipment maintenance facility on a 36.8 acre parcel fronting approximately 327 ft. on Newby's Bridge Road, and being lo- cated south of Bedford Subdivision and east of Longwood Acres and better known as 4320 Newby's Bridge Road. T. M. 50-4 (1) 11 (Sheet 14). Mr. David White, representing Mr. Hawthorne, comes before the Board to answer any questions. Upon consideration whereof, it is on motion of Mr. Homer, seconded by Mr. Myers, resolved that this request be and it hereby is approved subject to the conditions recommended by the Planning Commission. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S080 In Midlothian Magisterial District, Wales B. Ingram, Jr. and S. T. Wagstaff re- quest rezoning from Residential (R-t5) to Agricultural (A) plus a Conditional Use to permit the operation of business offices in existing structures on a 1.2 acre parcel fronting approximately 196 ft. on Forest Hill Avenue, also fronting approxi- mately 93 ft. on Tinsley Drive and being located in the northeast quadrant of the intersection of the aforementioned roads, and better known as 8720 and 8728 Forest Hill Avenue. Refer to Bon Air Heights, Block A, Lots 8 and 9 (Sheet 3). Mr. Burnett states that he has received a letter in support of this rezoning. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Myers, re- solved that this request for rezoning and a Conditional Use Permit be and it here- by is approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S081 In Bermuda Magisterial District, Riverbend General Partnership requests rezoning from Light Industrial (M-l) to Residential (R-7) and a Conditional Use for 116 Multiple Family Dwellings on a 120.2 acre parcel fronting approximately 2,600 ft. on West Hundred Road and being located approximately 2~700 feet west of its inter- section with Bermuda Hundred Road. T. M. 117-10 (1) 10 (Sheet 33). Mr. Paul Byrne, representing the Riverbend General Partnership, comes before the Board and presents pictures and explains the design and concept of the proposed development. He states that the conditions are acceptable to the Partnership. Mr. Myers states some concern for the sewer problem in the area. Mr. Bryne states that hopefully Proctor's Creek will be ready at the time of completion of this project. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Krepela, resolved that this rezoning request for Residential (R-7) be and it hereby is ap- proved subject to the conditions recommended by the Planning Commission. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S083 In Matoaca Magisterial District~ Shoosmith Brothers, Inc. requests a Conditional Use to permit the operation of a Dump for refuse in an Agricultural (A) District on a 220 acre parcel located approximately 2,200 ft. off the east line of Bradley Bridge Road, measured from the point where Bradley Bridge Road crosses Swift Creek and being bounded on the southwest by Swift Creek. T. M. 147 (1) 19 & 20 (Sheet 40). Mr. Fred Gray, representing Shoosmith Brothers, Inc. comes before the Board and states that Shoosmith Brothers, Inc. has received from the Virginia State Health Department, the State Water Control Board and the County Health Department approval for this project. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Myers, resolved that this request be and it hereby is approved subject to the conditions recommended by the Planning Commission and further that Condition #7 be added that this is for a period of ten (10) years and that Shoosmith Brothers, Inc. may request additional time if needed. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S084 In Bermuda Magisterial District, Owsley and Sons of Virginia, Inc. requests a Con- ditional Use for a Planned Development to permit the outside storage of construc- tion equipment in a Light Industrial (M-l) District on a 31 acre parcel fronting approximately 1,450 ft. on Jefferson Davis Highway and being located opposite its intersection with Pinehurst Street. T. M. 98-1 (1) 2 (Sheet 32). There being no one in opposition to this request, it is on motion of Mr. Myers, seconded by Mr. Apperson, resolved that this Conditional Use be and it hereby is approved subject to the conditions recommended by the Planning Commission. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill. Abstention: Mr. Krepela. 75S022 In Midlothian Magisterial District, Woodlands Associates and Harry J. Bolton re- quest rezoning from Residential (R-7) to Community Business (B-2) of a 21.77 acre parcel lying off the north line of Midlothian Turnpike approximately 300 ft. and being located opposite the intersection of Research Road and Midlothian Turnpike. T. M. 17-5 (1) 2, 3 and 4 (Sheet 8). Upon consideration whereof and no one present to oppose, it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that this request be and it hereby is ap- proved subject to the conditions recommended by the Planning Commission. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S105 In Matoaca Magisterial District, Mr. William H. Smith requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 1,050 feet off the south line of Reedy Branch Road measured from a point approximately 3,600 ft. east of its intersection with Nash Road. T.M. Section 145 (1) parcel 11-2 (Sheet 39). Mr. Balderson states that the applicant would like more time to obtain the right- of-way which is needed. Upon consideration whereof, it is on motion of Mr. O'Neill seconded by Mr. Apperson, resolved that this request be and it hereby is deferred until June llth. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Billy Gill of the Recreation Department comes before the Board and states that there have been some problems at Rockwood Park because there is no supervision on the tennis courts. He suggests that the Board approve a contract with On Court Mobile Tennis, Inc. There is some discussion of this matter with Mr. O'Neill who is with On Court Mobile Tennis, Inc. regarding the problems this would eliminate. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Myers, resolved that this Beard generally approves the contract but leaves details, etc. up to the Recreation Department and Mr. Morris Mason. Mr. O'Neill absents himself from the Board. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. It is generally agreed that the Grand Opening of Rockwood Park will be at 5:00 p.m. on July 13th with a rain date of July 20th. · Mr. Burnett states that the County has been formally notified that the roads in ii the following Subdivisions have been accepted into the State Secondary System of Roads: FORESTDALE SUBDIVISION, SECTION B Sandlewood Drive From its intersection with Chevelle Drive easterly 0.07 miles to its intersection with Sandlewood Court thence easterly 0.08 miles to its intersection with Forestdale thence easterly 0.03 miles to a dead end. Sandlewood Court 0.18 mile From its intersection with Sandlewood Drive 0.07 miles northerly to a cul-de-sac. 0.07 mile Chevelle Drive From its intersection with Kirkwall Drive northerly 0.05 miles to its intersection with Sandlewood Drive thence northerly 0.13 miles to its intersection with Cheltenham Drive thence northerly 0.03 miles to State Route 2659. 0.21 mile Cheltenham Drive Beginning at its intersection with Forestdale Drive westerly 0.16 miles to its intersection with Chevelle Drive thence westerly 0.04 miles to a temporary cul- de-sac. Forestdale Drive From its intersection with Kirkwall Drive northerly 0.06 miles to its intersection with Sandlewood Drive thence northerly 0.10 miles to its intersection with Cheltenham Drive thence northerly 0.03 miles to a dead end. 0.20~mile 0.19 mile ROLLING HILLS, SECTION A & B Licking Creek Drive From its intersection with Belmont Road southerly 750' to a cul-de-sac. 0.14 mile On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that on the re- quest of the School Board, the Board of Supervisors increases the School Board Budget for 1975-76 by $125,000 which represents an appropriation of Federal funds for Title III. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that the fol- lowing changes be and they hereby are made in the School Board Budget: I. Increase Revenue Account 41-000-652.2 Vocational Education by $1,797.00 Il. Decrease Expenditure: 41-423-109.3 Clerk 41-421-135.2 Counselor 41-490-295.0 FICA 41-423-403.2 Equipment ($ 639.00) (3,450.00) ( 775.00) ( 667.00) Increase Expenditure 41-423-220.2 Travel 41-423-109.7 Clients Net Increase $ 916.00 6,412.00 $1,797.00 Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. C. G. Manuel states that the Manpower Program in the County currently employs 14 high school dropouts who are working at the County Nursing Home or Camp Baker. Mr. Leo Berman who lives off of Old Buckingham Road comes before the Board and states that people in the area will give the County the land for the sewer ease- ments but that his lake will never go back to its original state because of run- off from the basin. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that the Engi- neering Department be requested to negotiate with the contractor installing the sewer line under the lake belonging to Mr. Leo Berman to improve .the overflow of the lake by the installation of a valve on the overflow which is estimated to cost $450. Ayes: Mr. Horner, Mr.'Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that the Accounting Department has requested $2~000,000 to be ap- propriated from the Sewer Bond Fund to finance construction under progress. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that this Board appropriates $2,000,000 from the Unappropriated Surplus of the Sewer Bond Construc- tion Fund to: 77-370-234 Construction Contracts $1,500,000 77-370-229 Engineering Services 500,000 $2,000,000 Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Krepela, it is resolved that the following changes be made in the Police Department's Budget: Ayes: Increase Revenue Account 11-000-618.2 Police Grant by $9,077.00 Appropriate $9,556.00 from the Unappropriated Surplus of the General Fund to 11-061-405.3 Grant Field Equipment. $9,556.00 Total Grant 9~077.00 State Share $ 479.00 County Cost Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that the follow- ing changes be and they hereby are made in the Budget: I. Increase Revenue Account 11-000-618.3 Grant, Courts by $1,345.00. II. Appropriate $1,416.00' from the Unappropriated Surplus of the General Fund to 11-050-405.0 Office Equipment. $1,345.00 State Share 71.00 County Share $1,416.00 Total Grant Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that the Board approved the construction for four new parks but did not appropriate any funds for these projects which cost is estimated to be ap- proximately $130,000. On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that $130,000 from the Unappropriated Surplus of the General Fund be appropriated to 11-187-600.0 New Facilities in the Recreation Budget. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the following Budget changes be and they hereby are made to complete projects at the Chesterfield County Airport which were approved by the Board: I. Increase Revenue Account 11-000-633.0, Federal Share Airport by $159,027. II. Appropriate $621,642.00 from the Unappropriated Surplus of the General Fund to 11-500-601.7 Airport. The intent of this is to appropriate $462,615 from the General Fund which amount was formally supposed to come from Revenue Sharing. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that Mr. Elton Beverly has asked the Board to accept his resignati¢ from the Library Board effective June 30, 1975 and that Mrs. Knoop and the Library Board have requested the Board of Supervisors, upon the request of the Board of Trustees, to ask him to remain on the Board nntil his term expires. Upon consideration of this matter, it is on motion of Mr. Myers, seconded by Mr. O'Neill, resolved that Mr. Burnett be requested to contact Mr. Elton Beverly and request that he remain on the Library Board until his term has expired. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that he has had a verbal resignation from Mr. W. W. Gordon who has been on the Library Board ten years as of August 30, 1975, which is the date he would like his retirement effective. He states that the Board will need to appoint a replacement but until Mr. Gordon has given written notice of his retirement, the Board should not act on this matter. t comes before the Board and explains the problems existing in Matoaca District in the lack of fire hydrants. He presents plans for four hydrants that would help eliminate some of the problems. On motion of Mr. O'Neill, seconded by Mr. Krepela, it is resolved that fire hydrants be approved for locations on Warren Avenue, Robinson Avenue and Magnolia Avenue in Matoaca District. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Chief Pittman comes before the Board and explains the space problem that the Police Department is experiencing and presents a temporary solution. On motion of Mr. O'Neill, seconded by Mr. Krepela, it is resolved that, upon the request of the Polic, Department and the critical need for office space which they are experiencing, $43,01 be appropriated for the purchase of a triple-wide trailer and appropriate furnishing~ Ayes: Mr. Horner, Mr.Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Krepela introduces Mr. Spencer Rixse, a citizen of Midlothian District, and states further that he is considering running for public office in the County of Chesterfield. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that, upon the re- quest of Mr. Lewis Smith, District Extension Agent, Mr Richard A. Nunnally be and he hereby is appointed as the County Extension Agent effective July 1, 1975. Ayes: Mr. Horner, Mr. Myers Mr Apperson, Mr Krepela and Mr. O'Neill. Mr. Zane Davis comes before the Board and states that the County Landfill is in terrible shape. He states that he feels the County should place dumpsters at the entrance to the landfill for those persons who come without realizing the landfill is closed. Mr. Manuel states that Mr. Sprouse has been instructed to improve the area but has not done so. It is generally agreed that Mr. Apperson, Mr. O'Neill and Mr. Sprouse should have a meeting to discuss the landfill situation. Mr. Burnett states that the Board has been requested by the League of Women Voters to mail a brochure with the water bills which brochure answers questions regarding the upcoming referendum to change the County Government. It is generally agreed that this matter will be deferred until the Board members have had an opportunity to read this brochure. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that $250 be appropriated to cover the field staking of the water line at Harrowgate Park. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson seconded by Mr. Krepela it is resolved that the Chair- man and the Clerk of this Board be and they hereby are authorized to sign a con- tract with Fred Knight for the disposition of junk cars in the County. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the County sign a one year contract with the Chesterfield Baseball Clubs Inc. for the opera- tion of the concession stand at Rockwood Park. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnent states that this time has been set for a discussion of which depart- ment should handle the sewer connection inspections. He states that Mr. Painter has been doing this work but that the BOCA Code gives this responsibility to the Building Inspector's Office. He adds further that if the Building Inspector's Office is given this responsibility, the cost is estimated to be $28,700 to cover the employment of two plumbers and the necessary vehicles and furniture. Mr. Painter states that in January of 1973 the Board authorized the Engineering Department to do these inspections at the property line. He states that the BOCA Code was not in effect at this time and the purpose of this type of inspection was to stop the infiltration into the sewer lines. He states that he does not want to continue making these inspections and would be glad to see the Building Inspector's Office take them over if they are done properly. Mr. McBride comes before the Board and states that the BOCA Code requires that his Office do these inspections and that he would like the responsibility placed where it belongs. He states that the present men doing the inspections are not qualified, or at least they do not have the proper credentials if they are quali- fied. He states that the plumbers doing the inspecitons from his Office would do these inspections properly and according to the BOCA Code and would have the necessary credentials. Mr. Dick Burke comes before the Board complaining about the operation of the Engineering Department, stating that most employees of same are rude, have no license to do the work they are doing and will not present identification upon request. Mr. Wagstaff states that he feels the Engineering Department is doing a good job and wants the inspections to remain in the Engineering Department for at least the next three months. Mr~ Jack Parks, Mr. Lanham and Mr. Stamie Lyttle come before the Board stating their interest in the correct way in which the sewer lines should be laid, in- spected and mistakes corrected. Upon consideration of the matter, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that the Building Inspector, Mr. Arthur McBride, be and he hereby is authorized to take over the sewer connection inspections as of July 1, 1975, and that the sum of $28,715 be appropriated from the Unappropriated Surplus of the General Fund to the Building Inspection Department to cover this cost. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It is generally agreed by the Board that they will meet on May 30th at 2:00 p.m. to discuss the Government Complex with the architects of Moseley Henning Associates and Vincent Kling and Associates who are doing the study. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that this Board adjourns at 6:30 p.m. to 2:00 p.m. on May 30th. Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. M W Bu~'nett,' Secretary